Agenda packet — Hawaiian Gardens City Council, December 12, 2023

CITY OF HAWAIIAN GARDENS
CITY COUNCIL AGENDA
Victor Farfan, Mayor Pro Tem
Dandy De Paula, Council Member
Luis Roa, Council Member
Ernie Vargas, Council Member Maria Teresa Del
Rio, Mayor
Tuesday, December 12, 2023
Regular Meeting, 6:00 PM
Ernesto Marquez, City Manager
Megan Garibaldi, City Attorney
Pablo Rubio, City Clerk
Meeting Location: City Council Chambers, 21815 Pioneer Boulevard, Hawaiian Gardens, California.

ADA Information: The City of Hawaiian Gardens complies with the provisions of the Americans with Disabilities Act (ADA). Anyone needing special assistance please contact the City Clerk’s Department at (562) 4202641 x 240, at least one (1) business day prior to the meeting so that we may accommodate you.

Bilingual Information: Anyone needing a Spanish bilingual interpreter for ORAL COMMUNICATION ONLY, please contact the City Clerk’s Department at (562) 4202641 x 240, at least one (1) business day prior to the meeting so that we may accommodate you.

The meeting can be viewed via various platforms as follows:

City of Hawaiian Gardens local cable/channel:

ATT 99
FRONTIER 16
Spectrum 36
Live Stream via City website at: www.hgcity.org.

INVOCATION
FLAG SALUTE
ROLL CALL
PUBLIC HEARING COMMENTS AND AGENDA GENERAL COMMENTS ARE TO BE SUBMITTED AND CONDUCTED AS FOLLOWS:

VIA WRITTEN CORRESPONDENCE / ECOMMENT: Members of the public who wish to comment onmattersbeforetheCitymaysubmitwrittencorrespondencetothefollowingemailaddress:

CITY COUNCIL AGENDA

REGULAR MEETING
DECEMBER 12, 2023 Page 1
FRONTIER 16
Spectrum 36
Live Stream via City website at: www.hgcity.org.

INVOCATION
FLAG SALUTE
ROLL CALL
PUBLIC HEARING COMMENTS AND AGENDA GENERAL COMMENTS ARE TO BE SUBMITTED AND CONDUCTED AS FOLLOWS:

VIA WRITTEN CORRESPONDENCE / ECOMMENT: Members of the public who wish to comment on matters before the City may submit written correspondence to the following email address:
[email protected], or by ecomment on the City’s website, by no later than Tuesday, December 12, 2023 at 4:00pm. Note: Written correspondence will not be read into the record during the meeting; however, correspondence received by 4:00pm will be forwarded to the City Council, made a part of the official record, and made available for public review during the meeting If submitting a comment pertaining to an agenda item, please reference the agenda item.

INPERSON COMMENT the City Council will provide members of the public with the opportunity to address the City Council inperson on any issues within the subject matter jurisdiction of the Council or to speak on items on and off the agenda, except for Public Hearing items. Each speaker shall be limited to three (3) minutes of public comment at each regular meeting. The City Council shall not discuss or take action relative to any public comment unless authorized by California Government Code Section 54954.2(b).

ZOOM: All members of the public participating via Zoom will be placed on mute, except for during the opportunity for public comments and when recognized by the Mayor. Members of the public may participate via Zoom by logging on via the information below:

Meeting Link: https://us02web.zoom.us/j/84396805805?
pwd=b3dOSGJmdTdiVjZGQWR4VkxxalBidz09
Meeting ID: 843 9680 5805 Passcode: HG1
Members of the public shall have the right to observe and offer public comment at the public meeting, consistent with the public's rights of access and public comment otherwise provided for by the Brown Act, as applicable (including, but not limited to, the requirement that such right of access and public comment be made available in a manner consistent with the Americans with Disabilities Act).

PROCLAMATIONS AND CERTIFICATES

1. PRESENTATIONS TO MAYOR MARIA TERESA DEL RIO AND THE MAYOR’S FAREWELL COMMENTS

2. REORGANIZATION OF MEMBERS OF THE CITY COUNCIL

3. RECOGNITION OF FRANK AMARO FOR OVER 30 YEARS OF DEDICATED SERVICE TO THE HAWAIIAN GARDENS LITTLE LEAGUE PROGRAM

PRESENTATIONS

CITY COUNCIL AGENDA

REGULAR MEETING
DECEMBER 12, 2023 Page 2
Members of the public shall have the right to observe and offer public comment at the public meeting, consistent with the public's rights of access and public comment otherwise provided for by the Brown Act, as applicable (including, but not limited to, the requirement that such right of access and public comment be made available in a manner consistent with the Americans with Disabilities Act).

PROCLAMATIONS AND CERTIFICATES

1. PRESENTATIONS TO MAYOR MARIA TERESA DEL RIO AND THE MAYOR’S FAREWELL COMMENTS

2. REORGANIZATION OF MEMBERS OF THE CITY COUNCIL

3. RECOGNITION OF FRANK AMARO FOR OVER 30 YEARS OF DEDICATED SERVICE TO THE HAWAIIAN GARDENS LITTLE LEAGUE PROGRAM

PRESENTATIONS

1. UPDATE FROM THE LA COUNTY OFFICE OF THE VIOLENCE PREVENTION (OVP), TRAUMA PREVENTION INITIATIVE (TPI)

2. PRESENTATION BY ANJELIQUE GRANADOS, COMMUNITY LIBRARY MANAGER, HAWAIIAN GARDENS LIBRARY
AGENDA ORGANIZATION
This is the time for the City Council to discuss any changes in the order of agenda items.

A. PUBLIC HEARING(S) / HEARING(s)
B. CONSENT CALENDAR

1. WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ON THE AGENDA
That the City Council waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.

SUGGESTED ACTION: Approve Recommendation.

2. Recommendation to adopt Resolution No. 0392023 of the City Council of the City of Hawaiian Gardens, County of Los Angeles, State of California approving the exchange of FY 20232024 Proposition A funds between the City of Hawaiian Gardens and the City of La Habra Heights, California and authorizing the City Manager to execute all necessary documents.

SUGGESTED ACTION: Approve Recommendation.

3. Recommendation to receive and file warrants processed during the period of November 18 to December 1, 2023.

SUGGESTED ACTION: Approve Recommendation.

4. Recommendation to approve a fiveyear contract renewal with UniFirst Corporation to provide uniforms and related services.

SUGGESTED ACTION: Approve Recommendation.

5. Recommendation to adopt Resolution No. 0402023, fixing the date and time for the Regular Meeting of the City Council, Planning Commission, and Successor Agency to the RDA.

SUGGESTED ACTION: Approve Recommendation.

CITY COUNCIL AGENDA

REGULAR MEETING
DECEMBER 12, 2023 Page 3
SUGGESTED ACTION: Approve Recommendation.

4. Recommendation to approve a fiveyear contract renewal with UniFirst Corporation to provide uniforms and related services.

SUGGESTED ACTION: Approve Recommendation.

5. Recommendation to adopt Resolution No. 0402023, fixing the date and time for the Regular Meeting of the City Council, Planning Commission, and Successor Agency to the RDA.

SUGGESTED ACTION: Approve Recommendation.

6. Recommendation to approve the minutes for the City Council meeting of Tuesday, November 28, 2023; and the Joint Meeting of the City Council and Planning Commission of Tuesday, November 28, 2023.

SUGGESTED ACTION: Approve Recommendation.

C. DISCUSSION ITEM(S)

1. Recommendation to accept the construction improvements by Best Contracting Services, Inc., for C. Robert Lee Roof Replacement, Project 102 and authorize the City Clerk to file the Notice of Completion.

SUGGESTED ACTION: Approve Recommendation.

D. COMMITTEE REPORT(S)
E. NEW BUSINESS
F. ORAL STAFF REPORT(S)
G. CITY ATTORNEY REPORT(S)
H. ORAL COUNCIL REPORT(S)
I. CLOSED SESSION

1. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
Number of Cases: One (1)
Name of Case: Californians for Homeownership, Inc. v. City of Hawaiian Gardens, Los Angeles County Superior Court, Case No. 23STCP00624 J. ADJOURNMENT
Adjourn to the next Regular City Council meeting to be held on Wednesday, January 10, 2024 at 6:00 PM.

CITY COUNCIL AGENDA

REGULAR MEETING
DECEMBER 12, 2023 Page 4

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #B2
DATE: December 12, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Linda Hollinsworth, Finance Director
RECOMMENDATION:

RECOMENDATION TO ADOPT RESOLUTION 039-2023 OF THE CITY COUNCIL OF

THE CITY OF HAWAIIAN GARDENS, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA APPROVING THE EXCHANGE OF FY 2023-2024 PROPOSITION A

FUNDS BETWEEN THE CITY OF HAWAIIAN GARDENS AND THE CITY OF LA HABRA

HEIGHTS, CALIFORNIA AND AUTHORIZING THE CITY MANAGER TO EXECUTE ALL

NECESSARY DOCUMENTS

SUMMARY
The City recognizes that the cost to support the City’s transportation needs exceeds the revenues received from the available restricted funding. Transfers from the General Fund are required to subsidize transportation related expenses. One way to reduce the impact on the General Fund is to purchase Proposition A Transportation Funds at a discount from other cities in return for unrestricted General Fund dollars.

The City will receive approximately $296,000 in Prop A Local Return Transit Funds in FY 23-24 that can only be used for public transportation purposes. The budgeted expenditures FY 23-24 for the Prop A Fund will exceed the budgeted revenues. The City of La Habra Heights has $80,000 of Prop A Funds for the FY 23-24 allotment. They would like to exchange these Prop A funds at a rate of 75/100 or $60,000 of General Fund dollars. This additional revenue for Prop A is included in the Citywide FY 23-24 Budget.

FISCAL IMPACT
The Exchange of Prop A Funds is budgeted with an expense of $60,000 from the General Fund and an increase of $80,000 Prop A Fund revenue.

Agenda Item #B2
December 12, 2023

Page 2 ends

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENTS
A. Resolution 039-2023
B. Assignment Agreement with La Habra Heights

ATTACHMENT A

CITY OF HAWAIIAN GARDENS
RESOLUTION NO. 039-2023

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWAIIAN

GARDENS, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA,

APPROVING THE EXCHANGE OF PROPOSITION A FUNDS

BETWEEN THE CITY OF HAWAIIAN GARDENS AND THE CITY OF LA

HABRA HEIGHTS, CALIFORNIA AND AUTHORIZING THE CITY

MANAGER TO EXECUTE ALL NECESSARY DOCUMENTS
WHEREAS, The City considers ways to increase revenue and to reduce the need for the use of general fund reserves for fiscal year 2023-2024, and WHEREAS, the use of Proposition A funds is strictly limited by law; and WHEREAS, City of La Habra Heights desires to exchange $80,000 of FY 2023- 2024 Proposition A funds for $60,000 of City of Hawaiian Gardens General Fund.

NOW, THEREFORE BE IT RESOLVED by the Hawaiian Gardens City Council as follows:

Section 1. This exchange was included in the Citywide FY 2023-2024 adopted budget which was approved on June 13, 2023
Section 2. The City of Hawaiian Gardens will exchange $60,000 of its General Funds for $80,000 FY 2023-2024 Proposition A funds with the City of La Habra Heights at an exchange rate of 75/100.

Section 3. The City of Hawaiian Gardens shall assign the agreed upon General Funds to the City of La Habra Heights in one lump sum payment.

Section 4. The City Manager is authorized and directed to execute all documents necessary to complete the exchange of funds on behalf of the City of Hawaiian Gardens.

Section 5. This resolution shall take effect immediately.

Section 6. The City Clerk, or duly designated staff, is directed to attest thereto.

PASSED, APPROVED, AND ADOPTED on this 12th day of December, 2023 by the City Council of the City of Hawaiian Gardens.
________________________________

MARIA TERESA DEL RIO
MAYOR
ATTEST:
____________________________

PABLO RUBIO

CITY CLERK

Attachment B

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #B3
DATE: December 12, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Linda Hollinsworth, Finance Director
Abraham Yi, Accounting Specialist
RECOMMENDATION:

RECOMMENDATION TO RECEIVE AND FILE WARRANTS PROCESSED DURING THE PERIOD OF NOVEMBER 18 TO DECEMBER 1, 2023

SUMMARY
Information for warrants processed from November 18 to December 1, 2023 is provided, in the attachments, for review by the City Council. A detailed report for Accounts Payable (AP) provides a list of all payments presented by payment type and check number. Payments are made to vendors using paper checks, via ACH or online.

Payroll (PR) represents payments for employee payroll, taxes, insurance and CalPers retirement contributions and does not include any detailed information.

FISCAL IMPACT
None

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENTS
A. Financial Summary
B. AP Invoice Approval Lists Payment Type and Check Number Attachment A
Financial Summary
Description Warrant Information Amount
AP Check Payments to Vendors Ck 65413 – 65455 $ 108,203.06 AP ACH Payments to Vendors Ck 1057258 – 1057287 2,861,971.51 AP Online Payments to Vendors Ck 2199 – 2206 152,761.97 PR Employee Salaries & Benefits Ck 66149 – 66307 297,904.56 PR CalPers- Online Retirement Benefits 12/1/2023 35,880.00 Voided Check 2023 0.00
Total for Nov 18-Dec 1, 2023 $3,456,721.10
City of Hawaiian Gardens
Check Register Report
Check
Date
Check
Number
Status Amount
CHK PMTS 11/18/23 TO 12/01/23
BANK:

Vendor
Number Vendor Name Check Description
BANK OF THE WEST-GENERAL ACCT Page: 1
Time: 4:59 pm
Date: 12/04/2023
Void/Stop
Date
Reconcile
Date
BANK OF THE WEST-GENERAL ACCT Checks
65413 11/21/23 Printed 7174TD CHARTER COMMUNICATIONS NOV 2023 SVCS CABLE TV & 2,544.82

INTERNET SVCS
CINTAS FIRST AID & SAFETY 225.00
0168
65414 11/21/23 Printed 1729X FIRST AID RESTOCK - CRL
CONCENTRA HEALTH 320.00

SERVICES INC
65415 11/21/23 Printed 1938 BREATH ALCOHOL TEST - JESUS

CONTRERAS
65416 11/21/23 Printed 1997D JOSSELYN CORDERO REFUND TOP SOCCER PROGRAM 15.00 65417 11/21/23 Printed 2087NB CPRS DISTRICT 10 11.04.23 FALL 2023 - RECREATION 25.00

LEADER TRAINING
CPRS DISTRICT X 170.00

SACRAMENTO
65418 11/21/23 Printed 2087S 02.01.24 - 01.31.25 CPRS ANNUAL MEMBERSHIP - J. MENDOZA
65419 11/21/23 Printed 2786MN MARIANA ESTRADA 09.25 - 10.06.23 ZUMBA INSTRUCTOR 329.00 GANAHL LUMBER COMPANY 84.42
INC
65420 11/21/23 Printed 3186 CRL SUPPLIES
65421 11/21/23 Printed 3548L RUDY HERNANDEZ HOUSING REHAB PROGRAM 12010 7,250.00 226TH ST #112 - J. RODRIGUEZ
65422 11/21/23 Printed 3548L RUDY HERNANDEZ HOUSING REHAB PROGRAM 12010 17,950.00 226TH ST #112 - J. RODRIGUEZ
65423 11/21/23 Printed 3781M MARDIROS HORIGHIAN 10.24.23 VIDEO COVERAGE - RED 400.00

RIBBON RALLY
HOWROYD-WRIGHT 1,635.50

EMPLOYMENT
65424 11/21/23 Printed 0558M W/E 11.11.23 RECEPTIONIST, A/P,

CLERICAL
OCCUPATIONAL HEALTH 3,702.00

CENTERS
65425 11/21/23 Printed 5464 DOT PHYSICAL/CMAC-REG UDS COLL - ARMANDO SOTO
ONSOLVE INTERMEDIATE 5,961.77

HOLDING C
65426 11/21/23 Printed 5513L 11.20.23 - 11.19.24 CODERED

STANDARD
65427 11/21/23 Printed 6278P ROMO PLANNING GROUP INC 10.01.23 - 11.04.23 PROF SVCS CDD 12,650.00 65428 11/21/23 Printed 6740SO RONALD SOLORZANO 11.11.23 FACILITY RENTAL DEPOSIT 100.00 REFUND
SOUTHERN CALIF EDISON 26.12

COMPANY
65429 11/21/23 Printed 6801 10.11 - 11.08.23 SER PER
SOUTHERN CALIF EDISON 92.24

COMPANY
65430 11/21/23 Printed 6801 10.11 - 11.08.23 SER PER
SOUTHERN CALIF EDISON 356.33

COMPANY
65431 11/21/23 Printed 6801 10.11 - 11.08.23 SER PER
SOUTHERN CALIF EDISON 26.86

COMPANY
65432 11/21/23 Printed 6801 10.11 - 11.08.23 SER PER
SOUTHERN CALIF EDISON 3,452.63

COMPANY
65433 11/21/23 Printed 6801 10.11 - 11.08.23 SER PER
SOUTHERN CALIF EDISON 26.66

COMPANY
65434 11/21/23 Printed 6801 10.11 - 11.08.23 SER PER
SOUTHERN CALIF EDISON 26.41

COMPANY
65435 11/21/23 Printed 6801 10.11 - 11.08.23 SER PER
SOUTHERN CALIF EDISON 9,908.92

COMPANY
65436 11/21/23 Printed 6801 10.11 - 11.08.23 SER PER
SOUTHERN CALIF EDISON 27.05

COMPANY
65437 11/21/23 Printed 6801 10.11 - 11.08.23 SER PER
SOUTHERN CALIF EDISON 13.64

COMPANY
65438 11/21/23 Printed 6801 10.11 - 11.08.23 SER PER
SOUTHERN CALIF EDISON 12.94

COMPANY
65439 11/21/23 Printed 6801 10.11 - 11.08.23 SER PER
65440 11/21/23 Printed 7767A WESTERN A|V COUNCIL CHAMBER EQUIPMENT - 18,259.60

INSTALL FINAL PAYMENT
65441 11/29/23 Printed 7624 AC & HEAT SERVICES INC DIAGNOSTIC SVC - CITY HALL 9,300.30 65442 11/29/23 Printed 2929PL STEVE FERREIRA 12.08.23 HOLIDAY PARTY DJ AND 1,000.00

PHOTO BOOTH SVC BAL DUE
GALLS PARENT HOLDINGS 1,231.89
LLC
65443 11/29/23 Printed 3169C PUBLIC SAFETY - UNIFORMS/

EQUIPMENT
65444 11/29/23 Printed 3936T IRON MOUNTAIN INC NOV 2023 STORAGE 585.62 L.A. COUNTY FIRE 454.00

DEPARTMENT
65445 11/29/23 Printed 4178 07.01.23 - 06.30.24 HAZ MAT DISCLR - LW POOL #AR0028768
65446 11/29/23 Printed 5682GC PARKS COFFEE CALIFORNIA COFFEE SUPPLIES 61.65 SOCAL AUTO & TRUCK 23.02

PARTS INC
65447 11/29/23 Printed 6727 UNIT 61 - FUSE/TERMINAL
65448 11/29/23 Printed 6763MT MARIA TERESA SOTO 12.01.23 CHRISTMAS TREE LIGHTING 580.00

EVENT - DECORATIONS
Attachment B
City of Hawaiian Gardens
Check Register Report
Check
Date
Check
Number
Status Amount
CHK PMTS 11/18/23 TO 12/01/23
BANK:

Vendor
Number Vendor Name Check Description
BANK OF THE WEST-GENERAL ACCT Page: 2
Time: 4:59 pm
Date: 12/04/2023
Void/Stop
Date
Reconcile
Date
BANK OF THE WEST-GENERAL ACCT Checks
SOUTHERN CALIF EDISON 1,545.76

COMPANY
65449 11/29/23 Printed 6801 10.18 - 11.16.23 SER PER
SOUTHERN CALIFORNIA 752.54

SECURITY
65450 11/29/23 Printed 6855H SLIDING DOOR LOCKS - CH
STATE OF CALIFORNIA 2,472.00

DEPARTMENT
65451 11/29/23 Printed 2349 08.23 - 11.23 PIONEER PARK LEASE

PARCEL/FEES
65452 11/29/23 Printed 7151Y DAVID ARTHUR TAYLOR 12.01.23 CHRISTMAS TREE LIGHTING 400.00

EVENT - SANTA CLAUS
65453 11/29/23 Printed 7324 UNIFIRST CORPORATION 10.26.23 UNIFORM, TOWELS & MATS 566.65 65454 11/29/23 Printed 7649 VISION SERVICE PLAN - CA DEC 2023 VISION INSURANCE 2,338.72 65455 11/29/23 Printed 1932C JAMES R WHIRLOW 12.04.23 SENIOR CENTER EXCURSION 1,299.00

SHOW WITH LUNCH
Total Checks: 43 Checks Total (excluding void checks): 108,203.06 Total Payments: 43 Bank Total (excluding void checks): 108,203.06 Total Payments: 43 Grand Total (excluding void checks): 108,203.06 City of Hawaiian Gardens
Check Register Report
Check
Date
Check
Number
Status Amount
ACH PMTS 11/18/23 TO 12/01/23
BANK:

Vendor
Number Vendor Name Check Description
BANK OF THE WEST-GENERAL ACCT Page: 1
Time: 5:00 pm
Date: 12/04/2023
Void/Stop
Date
Reconcile
Date
BANK OF THE WEST-GENERAL ACCT EFTs
1057258 11/21/23 Printed 2307N DATA TICKET INC. OCT 2023 COLLECTION AGENCY SVC 200.00

CODE ENFORCEMENT
DELTA DENTAL INSURANCE 521.40

COMPANY
1057259 11/21/23 Printed 2338 OCT 2023 DENTAL INS
1057260 11/21/23 Printed 3380 JOE A. GONSALVES & SON DEC 2023 PROF LEGISLATIVE 2,000.00

REPRESENTATION
KELLY ASSOCIATES MGT 16,000.00

GROUP LLC
1057261 11/21/23 Printed 4064M STRATEGIC GOAL SETTING

FACILITATION
1057262 11/21/23 Printed 6691V MCLEAN ENTERPRISES INC BUSINESS CARDS - CRISTIAN 62.00

RODRIGUEZ
1057263 11/21/23 Printed 5061 MOLI-MEX INC STAFF UNIFORMS - CRL 945.16 1057264 11/21/23 Printed 5099 SHAVON MOORE 10.28.23 FACILITY RENTAL DEPOSIT 750.00 REFUND
1057265 11/21/23 Printed 5166D MUNICIPAL DENTAL POOL NOV 2023 DENTAL PPO INSURANCE 17,872.77 1057266 11/21/23 Printed 6172 READY REFRESH BY NESTLE 10.15 - 11.14.23 BOTTLED WATER 966.85

DELIVERY, COOLER RENTAL
STAPLES BUSINESS 133.17

ADVANTAGE
1057267 11/21/23 Printed 6932-FINN OFFICE SUPPLIES - TONER STAPLES BUSINESS 1,049.86

ADVANTAGE
1057268 11/21/23 Printed 6932-RECC CRL SUPPLIES
VERIZON WIRELESS 839.72
SERVICES. LLC
1057269 11/21/23 Printed 7547 OCT - NOV 2023 WIRELESS PHONE

CHARGES
X-ACT TECHNOLOGY 1,434.56

SOLUTIONS INC
1057270 11/21/23 Printed 7966 NOV 2023 OFFICE 365 - BUS PREM BANK OF NEW YORK 2,799,951.17
MELLON
1057271 11/27/23 Printed 0821A 2023 BOND PMTS 19A/19B -

PRINCIPAL, INT,CASH ON HAND
ALAN'S LAWN & GARDEN 550.65
CENTER
1057272 11/29/23 Printed 0252 LANDSCAPE EQUIPMENT - NEW

HEDGE TRIMMER
AMERICAN CITY PEST 1,515.00

TERMITE INC
1057273 11/29/23 Printed 0440 10.23 PEST CONTROL - CITY HALL AMERICAN FAMILY LIFE 3,410.20

ASSURANCE
1057274 11/29/23 Printed 0204 NOV 2023 SUPPLEMENTAL

INSURANCE
1057275 11/29/23 Printed 2013A JOSE A CORONADO REIMB EMP/CELL PHN/AUG 2023 1.10 DELTA DENTAL INSURANCE 260.70

COMPANY
1057276 11/29/23 Printed 2338 DEC 2023 DENTAL INS
1057277 11/29/23 Printed 3653F FELIPE HERNANDEZ 11.01 - 11.30.23 CARSON ST GARDEN 3,300.00 SVC
HUMAN SERVICES 5,057.25

ASSOCIATION
1057278 11/29/23 Printed 3813F OCT 2023 SENIOR MEALS SERVED 1057279 11/29/23 Printed 4863 MCNALLY ELECTRIC 26W CFL TUBES - PSC 46.45 MICHAEL BAKER 3,668.40

INTERNATIONAL
1057280 11/29/23 Printed 4953 OCT 2023 PROF SVCS 21/22 ST IMPROV, 23-24 CLEAN-UP
1057281 11/29/23 Printed 5099 SHAVON MOORE REIMB EMP/CELL PHN/NOV 2023 60.00 1057282 11/29/23 Printed 5185M SANTOS MURGUIA REIMB EMP/CELL PHN/MAY 2023 200.00 MYERS & SONS HI-WAY 422.30

SAFETY INC
1057283 11/29/23 Printed 3716 STREET SIGNS - IBEX, 226TH, & 221ST 1057284 11/29/23 Printed 6277ML ANDRES ROMAN REIMB EMP/CELL PHN/SEP 2023 41.10 STAPLES BUSINESS 331.70

ADVANTAGE
1057285 11/29/23 Printed 6931-ADMM CITY HALL SUPPLIES
1057286 11/29/23 Printed 7058M LINDA R. SUNIGA REIMB EMP/CELL PHN/SEP 2023 80.00 1057287 11/29/23 Printed 7560 VERNE'S PLUMBING INC. MAIN LINE CLEARING - LW 300.00 Total EFTs: 30 EFTs Total (excluding void checks): 2,861,971.51 Total Payments: 30 Bank Total (excluding void checks): 2,861,971.51 Total Payments: 30 Grand Total (excluding void checks): 2,861,971.51 City of Hawaiian Gardens
Check Register Report
Check
Date
Check
Number
Status Amount
ONL PMTS 11/18/23 TO 12/01/23
BANK:

Vendor
Number Vendor Name Check Description
BANK OF THE WEST-ONLINE PYMTS Page: 1
Time: 5:04 pm
Date: 12/04/2023
Void/Stop
Date
Reconcile
Date
BANK OF THE WEST-ONLINE PYMTS Checks
CALIFORNIA PUBLIC 500.00

EMPLOYEES'
2199 11/13/23 Printed 1458K CALPERS ARREARS PAYROLL

REPORTING ADMIN FEE
CALIFORNIA PUBLIC 3,189.58

EMPLOYEES'
2200 11/13/23 Printed 1458K CALPERS ARREARS EMPLOYER PAID

CONTRIBUTION
2201 11/09/23 Printed 1458L CAL PERS RETIREMENT NOV 2023 HEALTH PREMIUM 113,924.36

COVERAGE
2202 11/14/23 Printed 7163B SO CAL GAS 10.10 - 11.09.23 SER PER 311.67 2203 11/30/23 Void 11/30/23 4607P LOWE'S BUSINESS ACCOUNT 10.17.23 STATEMENT DATE 0.00 2204 10/31/23 Printed 4607P LOWE'S BUSINESS ACCOUNT 10.17.23 STATEMENT DATE 1,299.75 2205 11/16/23 Printed 2331KA DE LAGE LANDEN FINANCIAL 11.01 - 11.30.23 COPIER SVCS ACCT 1,266.76 #5489323
2206 07/07/23 Printed 0821M BANK OF THE WEST M/C 4311 06/28/2023 ADMIN 32,269.85 Total Checks: 8 Checks Total (excluding void checks): 152,761.97 Total Payments: 8 Bank Total (excluding void checks): 152,761.97 Total Payments: 8 Grand Total (excluding void checks): 152,761.97

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #B4
DATE: December 12, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Neema Ghanbari, Public Works Manager
Ramie L. Torres, Administrative Technician
RECOMMENDATION:

Recommendation to approve a five-year contract renewal with UniFirst Corporation to provide uniforms and related services

SUMMARY
The Public Works Department has contracted with various companies over the years to supply facilities with entryway floor mats, and cleaning towels, and provide uniforms, and uniform laundering services for those within the department.

In 2018, a request for proposals (RFP) was issued for said services and the lowest bidder was UniFirst Corporation. The current five-year contract with UniFirst commenced in March 2019 and is set to expire in March 2024.

The City has the option to terminate services by giving a 90-day notice or approve an extension of up to five years for continued services. Public Works has been satisfied with the products and services provided by Unifirst. Therefore, staff is recommending that the Council approve the renewal of the agreement with UniFirst Corporation for an amount of $63,545 over a five (5) year term contract as shown below:

FY 2024-2025 $ 11,500
FY 2025-2026 $ 12,075
FY 2026-2027 $ 12,679
FY 2027-2028 $ 13,313
FY 2028-2029 $ 13,978
TOTAL: $ 63,545
Reflected in the fiscal year totals is an estimated annual 5% increase as indicated within the terms and conditions of the initial contract (5% increase or CPI) and is in line with Agenda Item #B4
December 12, 2023

Page 2 ends

industry standards. Contract costs were previously approved as part of the current operating budget and if approved, will not require additional funding.

FISCAL IMPACT
Sufficient funding for uniforms and related services is budgeted in the FY 2023-24 and FY 2024-25 Public Works budget and will be included in subsequent operating budgets for the following years.

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENT(S)
None.

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #B5
DATE: December 12, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Megan Garibaldi, City Attorney
RECOMMENDATION:

Recommendation to adopt Resolution No. 040-2023, fixing the date and time for the Regular Meeting of the City Council, Planning Commission, and Successor Agency to the RDA.

SUMMARY
For operational efficiency, agenda preparation efficiency, and convenience to the members of the legislative bodies and staff, staff is proposing changes to the current regular meeting schedule of the City Council, Planning Commission, and Successor Agency to the RDA. A resolution adjusting the Public Housing Authority regular meeting schedule in line with the new meeting schedule will be brought next year.

The attached resolution does the following, effective January 1, 2024:

1. Changes the regular meeting schedule of the City Council from the second and fourth Tuesdays of each month at 6:00 PM to the second and fourth Wednesdays of each month at 6:00 PM;

2. Changes the regular meeting schedule of the Successor Agency from the second and fourth Tuesdays of each month at 5:45 PM to the second and fourth Wednesdays of each month at 5:30 PM; and,

3. Changes the regular meeting schedule of the Planning Commission from the second and fourth Wednesdays of each month at 6:00 PM to the first and third Wednesdays of each month at 6:00 PM.

Agenda Item #B5
December 12, 2023

Page 2 ends

ENVIRONMENTAL:

This Resolution is exempt from the requirements of the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines because there is no possibility that this Resolution or its implementation would have a significant negative effect on the environment. (14 Cal. Code Regs. § 15061(b)(3)(A).)

FISCAL IMPACT
None.

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENTS
A. Resolution No. 040-2023
-1-
RESOLUTION NO. 040-2023

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

HAWAIIAN GARDENS, CALIFORNIA FIXING THE DATE AND

TIME FOR THE REGULAR MEETINGS OF THE CITY COUNCIL,

PLANNING COMMISSION, AND SUCCESSOR AGENCY TO THE
RDA
WHEREAS, Section 2.04.020 of the Hawaiian Gardens Municipal Code authorizes the City Council to set the date and time of the regular meetings of the City Council by resolution; and
WHEREAS, the City Council currently meets every second and fourth Tuesday of every month at 6:00 PM; and
WHEREAS, the Successor Agency to the RDA currently meets the second and fourth Tuesday of every month at 5:45 PM; and
WHEREAS, Section 2.28.090 of the Hawaiian Gardens Municipal Code authorizes the City to set the date and time of the regular Planning Commission meetings by resolution; and
WHEREAS, the Planning Commission currently meets every second and fourth Wednesday of every month at 6:00 PM.

NOW, THEREFORE, be it resolved, determined, and ordered by the City Council of the City of Hawaiian Gardens:

SECTION 1. Recitals. The City Council hereby finds and determines that the recitals above are true and correct and are each incorporated by reference and adopted as findings by the City Council.

SECTION 2. Repeal of Prior Resolutions. All prior Resolutions which set the regular meeting date and/or time for the City Council, Planning Commission, and Successor Agency of the RDA are hereby repealed in their entirety.

SECTION 3. Change of City Council Regular Meeting Dates. Effective January 1, 2024, the regular meetings of the City Council shall be held on the second and fourth Wednesday of each month at 6:00 p.m. in Council Chambers at City Hall, 21815 Pioneer Boulevard, Hawaiian Gardens, California 92231, or at an alternate location as required by the Public Meeting Laws of the State of California.

SECTION 4. Change of Successor Agency to the RDA Regular Meeting Dates. Effective January 1, 2024, the regular meetings of the Successor Agency to the RDA shall be held on the second and fourth Wednesday of each -2-
month at 5:30 p.m. in Council Chambers at City Hall, 21815 Pioneer Boulevard, Hawaiian Gardens, California 92231, or at an alternate location as required by the Public Meeting Laws of the State of California
SECTION 5. Change of Planning Commission Regular Meeting Dates.

Effective January 1, 2024, the regular meetings of the Planning Commission shall be held on the first and third Wednesday of each month at 6:00 p.m. in Council Chambers at City Hall, 21815 Pioneer Boulevard, Hawaiian Gardens, California 92231, or at an alternate location as required by the Public Meeting Laws of the State of California.

SECTION 6. Effective Date. This resolution shall become effective immediately upon its adoption.

SECTION 7. Certification. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

PASSED AND ADOPTED this 12th day of December, 2023.
_______________________________
Maria Teresa Del Rio
Mayor of City Council
Chairmember of Successor Agency
ATTEST
_________________________________
Pablo Rubio, City Clerk

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #B6
DATE: December 12, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Pablo Rubio, City Clerk
RECOMMENDATION:

Recommendation to approve the minutes for the City Council meeting of Tuesday, November 28, 2023; and the Joint Meeting of the City Council and Planning Commission of Tuesday, November 28, 2023.

SUMMARY
The City Clerk’s Office is to prepare and present the meeting minutes to City Council for review and approval.

FISCAL IMPACT
None.

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENTS
A. November 28, 2023 - City Council Minutes
B. November 28, 2023 - Joint Meeting of the City Council and Planning Commission Minutes
CITY OF HAWAIIAN GARDENS
CITY COUNCIL MINUTES
Victor Farfan, Mayor Pro Tem
Dandy De Paula, Council Member
Luis Roa, Council Member
Ernie Vargas, Council Member Maria Teresa Del Rio,
Mayor
Tuesday, November 28, 2023
Regular Meeting, 6:00 PM
Ernesto Marquez,City Manager
Megan Garibaldi, City Attorney
Pablo Rubio, City Clerk

MINUTES
CALL TO ORDER
The City Council meeting was called to order on Tuesday, November 28, 2023 at 6:00 PM.

INVOCATION
The invocation was led by Pablo Rubio, City Clerk.

FLAG SALUTE
The flag salute was led by Ramon Rodriguez.

ROLL CALL

PRESENT
Councilmember De Paula
Councilmember Roa
Councilmember Vargas
Mayor Pro Tem Farfan
Mayor Del Rio
ABSENT
None
Pablo Rubio, City Clerk, announced a quorum.

PUBLIC COMMENTS GENERAL OR ITEMS ON OR OFF THE AGENDA Daniel Ramirez spoke.

PROCLAMATIONS AND CERTIFICATES

1. RECOGNITION OF FRANK AMARO FOR OVER 30 YEARS OF DEDICATED SERVICE TO THE HAWAIIAN GARDENS LITTLE LEAGUE PROGRAM
This recognition was continued to the Tuesday, December 12, 2023, City Council meeting.

PRESENTATIONS
There were no Presentations.

AGENDA ORGANIZATION
A motion was made by Councilmember Roa, seconded by Mayor Pro Tem Farfan, to approve the Agenda Organization.

The motion was carried by the following vote:

AYES: 5; De Paula, Roa, Vargas, Farfan, Del Rio
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

APUBLICHEARING(S)/HEARING()

CITY COUNCIL MINUTES

REGULAR MEETING
NOVEMBER 28, 2023 Page 1
Attachment A
There were no Presentations.

AGENDA ORGANIZATION
A motion was made by Councilmember Roa, seconded by Mayor Pro Tem Farfan, to approve the Agenda Organization.

The motion was carried by the following vote:

AYES: 5; De Paula, Roa, Vargas, Farfan, Del Rio
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0
A. PUBLIC HEARING(S) / HEARING(s)
There were no Public Hearings.

B. CONSENT CALENDAR

1. WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ON THE AGENDA That the City Council waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Councilmember Roa, seconded by Mayor Pro Tem Farfan, to adopt Consent Calendar as presented, in its entirety.

The motion was carried by the following vote:

AYES: 5; De Paula, Roa, Vargas, Farfan, Del Rio
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

2. Recommendation to receive and file the Community Development Department, Code Enforcement Division Report for the month of October 2023.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Councilmember Roa, seconded by Mayor Pro Tem Farfan, to adopt Consent Calendar as presented, in its entirety.

The motion was carried by the following vote:

AYES: 5; De Paula, Roa, Vargas, Farfan, Del Rio
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

3. Recommendation to receive and file the Community Development Department, Building & Safety Division Report for the month of October 2023.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Councilmember Roa, seconded by Mayor Pro Tem Farfan, to adopt Consent Calendar as presented, in its entirety.

The motion was carried by the following vote:

AYES: 5; De Paula, Roa, Vargas, Farfan, Del Rio
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motioncarried:5000

CITY COUNCIL MINUTES

REGULAR MEETING
NOVEMBER 28, 2023 Page 2

3. Recommendation to receive and file the Community Development Department, Building & Safety Division Report for the month of October 2023.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Councilmember Roa, seconded by Mayor Pro Tem Farfan, to adopt Consent Calendar as presented, in its entirety.

The motion was carried by the following vote:

AYES: 5; De Paula, Roa, Vargas, Farfan, Del Rio
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

4. Recommendation to receive and file the Community Development Department, Planning Division Report for the month of October 2023.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Councilmember Roa, seconded by Mayor Pro Tem Farfan, to adopt Consent Calendar as presented, in its entirety.

The motion was carried by the following vote:

AYES: 5; De Paula, Roa, Vargas, Farfan, Del Rio
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

5. Recommendation to receive and file the Beautification Program updated report for the month of October 2023.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Councilmember Roa, seconded by Mayor Pro Tem Farfan, to adopt Consent Calendar as presented, in its entirety.

The motion was carried by the following vote:

AYES: 5; De Paula, Roa, Vargas, Farfan, Del Rio
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

6. Recommendation to receive and file the Public Works Department Permits Report for the Month of October 2023.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Councilmember Roa, seconded by Mayor Pro Tem Farfan, to adopt Consent Calendar as presented, in its entirety.

The motion was carried by the following vote:

AYES: 5; De Paula, Roa, Vargas, Farfan, Del Rio
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

7. Recommendation to receive and file the Public Works Department Engineering Division CIP Status Report for October 2023.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Councilmember Roa, seconded by Mayor Pro Tem Farfan, to adopt Consent Calendar as presented, in its entirety.

CITY COUNCIL MINUTES

REGULAR MEETING
NOVEMBER 28, 2023 Page 3
The motion was carried by the following vote:

AYES: 5; De Paula, Roa, Vargas, Farfan, Del Rio
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

7. Recommendation to receive and file the Public Works Department Engineering Division CIP Status Report for October 2023.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Councilmember Roa, seconded by Mayor Pro Tem Farfan, to adopt Consent Calendar as presented, in its entirety.

The motion was carried by the following vote:

AYES: 5; De Paula, Roa, Vargas, Farfan, Del Rio
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

8. Recommendation to receive and file Treasurer’s Report for September 2023.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Councilmember Roa, seconded by Mayor Pro Tem Farfan, to adopt Consent Calendar as presented, in its entirety.

The motion was carried by the following vote:

AYES: 5; De Paula, Roa, Vargas, Farfan, Del Rio
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

9. Recommendation to receive and file warrants processed during the period of November 4 to November 17, 2023.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Councilmember Roa, seconded by Mayor Pro Tem Farfan, to adopt Consent Calendar as presented, in its entirety.

The motion was carried by the following vote:

AYES: 5; De Paula, Roa, Vargas, Farfan, Del Rio
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

10. Recommendation to cancel the Regular City Council Meeting of Tuesday, December 26, 2023.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Councilmember Roa, seconded by Mayor Pro Tem Farfan, to adopt Consent Calendar as presented, in its entirety.

The motion was carried by the following vote:

AYES: 5; De Paula, Roa, Vargas, Farfan, Del Rio
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

CITY COUNCIL MINUTES

REGULAR MEETING
NOVEMBER 28, 2023 Page 4

10. Recommendation to cancel the Regular City Council Meeting of Tuesday, December 26, 2023.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Councilmember Roa, seconded by Mayor Pro Tem Farfan, to adopt Consent Calendar as presented, in its entirety.

The motion was carried by the following vote:

AYES: 5; De Paula, Roa, Vargas, Farfan, Del Rio
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

11. Recommendation to approve the minutes for the City Council meeting of Tuesday, November 14, 2023.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Councilmember Roa, seconded by Mayor Pro Tem Farfan, to adopt Consent Calendar as presented, in its entirety.

The motion was carried by the following vote:

AYES: 5; De Paula, Roa, Vargas, Farfan, Del Rio
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0
C. DISCUSSION ITEM(S)
There were no Discussion Items.

D. COMMITTEE REPORT(S)
There were no Committee Reports.

E. NEW BUSINESS
There were no New Business items.

F. ORAL STAFF REPORT(S)
Joe Jimenez, Recreation and Community Services Director announced that the Annual Tree Lighting Event will be held December 1, 2023.

G. CITY ATTORNEY REPORT(S)
Megan Garibaldi, City Attorney, reported that earlier in the fall, there were a number of bills that were passed and has been working with staff to address those laws, mostly going into effect January 1, 2024.

H. ORAL COUNCIL REPORT(S)
Councilmember Roa reported that he attended the Turkey Bowl at Fedde Middle School.

Councilmember De Paula reported that he attended the flag football league banquet, and thanked the neighborhood counselor for putting it together.

Councilmember Vargas thanked the neighborhood counselor.

Mayor Del Rio reported that she attended the flag football banquet, and thanked all staff members involved with the event.

I. CLOSED SESSION
There were no Closed Session items.

J. ADJOURNMENT

CITY COUNCIL MINUTES

REGULAR MEETING
NOVEMBER 28, 2023 Page 5
Councilmember Roa reported that he attended the Turkey Bowl at Fedde Middle School.

Councilmember De Paula reported that he attended the flag football league banquet, and thanked the neighborhood counselor for putting it together.

Councilmember Vargas thanked the neighborhood counselor.

Mayor Del Rio reported that she attended the flag football banquet, and thanked all staff members involved with the event.

I. CLOSED SESSION
There were no Closed Session items.

J. ADJOURNMENT
The City Council adjourned the meeting at 6:12 PM to the next Joint Meeting of the City Council and Planning Commission meeting to be held on Tuesday, November 28, 2023 at 6:30 PM.

CITY COUNCIL MINUTES

REGULAR MEETING
NOVEMBER 28, 2023 Page 6
CITY OF HAWAIIAN GARDENS
JOINT MEETING OF THE CITY
COUNCIL & PLANNING COMMISSION

MINUTES
CITY COUNCIL
Victor Farfan, Mayor Pro Tem
Dandy De Paula, Councilmember
Luis Roa, Councilmember
Ernie Vargas, Councilmember
Ernesto Marquez, City Manager
Megan Garibaldi, City Attorney
Pablo Rubio, City Clerk
Maria Teresa Del Rio,
Mayor
Grant Wilford,
Chairmember
Tuesday, November 28, 2023
Special Meeting, 6:30 PM
PLANNING COMMISSION
Axzel Roman, Vice Chairmember
Luis Gonzalez, Commissioner
Fabiola Hernandez, Commissioner
Anna Rodriguez, Commissioner
Patrick Donegan, Assistant City Attorney

MINUTES
CALL TO ORDER
The Joint Meeting of the City Council and Planning Commission was called to order on Tuesday, November 28, 2023 at 6:31 PM.

ROLL CALL

PRESENT
Commissioner Gonzalez
Commissioner Hernandez
Commissioner Rodriguez
Vice Chairmember Roman
Chairmember Winford
Councilmember De Paula
Councilmember Roa
Councilmember Vargas
Mayor Pro Tem Farfan
Mayor Del Rio
ABSENT
None
Pablo Rubio, City Clerk, announced a quorum.

PUBLIC COMMENTS GENERAL OR ITEMS ON OR OFF THE AGENDA There were no Public Comments.

DISCUSSION ITEM(S)

1. Recommendation to solicit public comment and conduct joint study session on the Housing Element to discuss housing policy and needs, rezoning, RHNA, and strategies for meeting the City's housing goals.

Elise McCaleb, Community Development Director, provided the staff report, and recused herself from discussion of site located at 22601 Norwalk Blvd.

John Natalizio, Assistant City Attorney, continued the staff report.

Grant Henninger, Mobius Planning, continued the staff report.

CITY COUNCIL AND PLANNING COMMISSION MINUTES

JOINT SPECIAL MEETING
NOVEMBER 28, 2023 Page 1
Attachment B
DISCUSSION ITEM(S)

Elise McCaleb, Community Development Director, provided the staff report, and recused herself from discussion of site located at 22601 Norwalk Blvd.

John Natalizio, Assistant City Attorney, continued the staff report.

Grant Henninger, Mobius Planning, continued the staff report.

John Natalizio, Assistant City Attorney, spoke.

Megan Garibaldi, City Attorney, spoke.

A discussion ensued between the City Councilmembers, Planning Commissioners, and staff.

ADJOURNMENT
The Joint Meeting of the City Council and Planning Commission was adjourned 8:15 PM.

CITY COUNCIL AND PLANNING COMMISSION MINUTES

JOINT SPECIAL MEETING
NOVEMBER 28, 2023 Page 2

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #C1
DATE: December 12, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Neema Ghanbari, Public Works Manager
RECOMMENDATION:

RECOMMENDATION TO ACCEPT THE CONSTRUCTION IMPROVEMENTS BY BEST CONTRACTING SERVICES, INC., FOR C. ROBERT LEE ROOF REPLACEMENT, PROJECT 102 AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF

COMPLETION

SUMMARY
On April 25, 2023, the City Council approved the plans and specifications and awarded the construction contract to the lowest responsive bidder Best Contracting Services, Inc., in the amount of $519,589. The C. Robert Lee roof replacement was completed on schedule and approximately $250,000 under budget.

On October 10, 2023, the City Council authorized the City Manager to approve a change order recommended by Public Works staff for a not-to-exceed amount of $193,764.00 for the replacement of the roof at City Hall Administration Building to Best Contracting Services Inc. from the remaining $250,000 project budget.

The project’s scope of work included the removal and replacement of the existing roof including furnishing roofing materials (PVC Single Ply Roofing System), air ducts, roof drains, and rain gutters.

A total of two change orders were issued to Best Contracting Services Inc. due to additional improvements to the C. Robert Lee roof and the City Hall Administration Building roof replacement for a total cost of $185,723.85.

This project re-roofed approximately 20,000 square feet of roofing area for the C. Robert Lee and the City Hall Administration Buildings to prevent water penetration and damage to the building roof structure. The PVC (polyvinyl chloride) roof is made of recyclable, environmentally friendly, lightweight, flexible, and UV-resistant thermoplastic material that is considered a fire-safe and energy-efficient material and is expected to last 20- 25 years.

Agenda Item #C1
December 12, 2023

Page 2 ends

FISCAL IMPACT
The project was included in the approved Capital Improvements Program budget for Fiscal Year 2021-22. The Project was completed on schedule and within budget with a final construction cost of $716,586.90. The following table is a breakdown of the project’s costs and cost savings:

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENT(S)
A. Project Location Map
Project Description Budget Actual Costs Remaining Balance Construction $519,589.00 $519,589.00 $0
Construction Contingency $104,000.00 $48,163.90 $55,836.10 Design $97,970.00 $97,970.00 $0
Inspection 62,860,00 $50,864.00 $11,996.00
Estimated Project Cost $784,419.00 $716,586.90 $67,832.10 Attachment A
C. Robert Lee Roof Replacement, Project 102 Location Map

Hawaiian Gardens City CouncilDecember 12, 2023

Hawaiian Gardens City Council
December 12, 2023