Agenda packet — Hawaiian Gardens City Council, February 14, 2024

CITY OF HAWAIIAN GARDENS
CITY COUNCIL AGENDA
Dandy De Paula, Mayor Pro Tem
Maria Teresa Del Rio, Councilmember
Luis Roa, Councilmember
Ernie Vargas, Councilmember Victor Farfan,
Mayor
Wednesday, February 14, 2024
Regular Meeting, 6:00 PM
Ernesto Marquez, City Manager
Megan Garibaldi, City Attorney
Pablo Rubio, City Clerk
Meeting Location: City Council Chambers, 21815 Pioneer Boulevard, Hawaiian Gardens, California.

ADA Information: The City of Hawaiian Gardens complies with the provisions of the Americans with Disabilities Act (ADA). Anyone needing special assistance please contact the City Clerk’s Department at (562) 4202641 x 240, at least one (1) business day prior to the meeting so that we may accommodate you.

Bilingual Information: Anyone needing a Spanish bilingual interpreter for ORAL COMMUNICATION ONLY, please contact the City Clerk’s Department at (562) 4202641 x 240, at least one (1) business day prior to the meeting so that we may accommodate you.

The meeting can be viewed via various platforms as follows:

City of Hawaiian Gardens local cable/channel:

ATT 99
FRONTIER 16
Spectrum 36
Live Stream via City website at: www.hgcity.org.

INVOCATION
FLAG SALUTE
ROLL CALL
PUBLIC HEARING COMMENTS AND AGENDA GENERAL COMMENTS ARE TO BE SUBMITTED AND CONDUCTED AS FOLLOWS:

VIA WRITTEN CORRESPONDENCE / ECOMMENT: Members of the public who wish to comment onmattersbeforetheCitymaysubmitwrittencorrespondencetothefollowingemailaddress:

CITY COUNCIL AGENDA

REGULAR MEETING
FEBRUARY 14, 2024 Page 1
FRONTIER 16
Spectrum 36
Live Stream via City website at: www.hgcity.org.

INVOCATION
FLAG SALUTE
ROLL CALL
PUBLIC HEARING COMMENTS AND AGENDA GENERAL COMMENTS ARE TO BE SUBMITTED AND CONDUCTED AS FOLLOWS:

VIA WRITTEN CORRESPONDENCE / ECOMMENT: Members of the public who wish to comment on matters before the City may submit written correspondence to the following email address:
[email protected], or by ecomment on the City’s website, by no later than Wednesday, February 14, 2024 at 4:00pm. Note: Written correspondence will not be read into the record during the meeting; however, correspondence received by 4:00pm will be forwarded to the City Council, made a part of the official record, and made available for public review during the meeting If submitting a comment pertaining to an agenda item, please reference the agenda item.

INPERSON COMMENT the City Council will provide members of the public with the opportunity to address the City Council inperson on any issues within the subject matter jurisdiction of the Council or to speak on items on and off the agenda, except for Public Hearing items. Each speaker shall be limited to three (3) minutes of public comment at each regular meeting. The City Council shall not discuss or take action relative to any public comment unless authorized by California Government Code Section 54954.2(b).

ZOOM: All members of the public participating via Zoom will be placed on mute, except for during the opportunity for public comments and when recognized by the Mayor. Members of the public may participate via Zoom by logging on via the information below:

Meeting Link: https://us02web.zoom.us/j/84396805805?
pwd=b3dOSGJmdTdiVjZGQWR4VkxxalBidz09
Meeting ID: 843 9680 5805 Passcode: HG1
Members of the public shall have the right to observe and offer public comment at the public meeting, consistent with the public's rights of access and public comment otherwise provided for by the Brown Act, as applicable (including, but not limited to, the requirement that such right of access and public comment be made available in a manner consistent with the Americans with Disabilities Act).

PROCLAMATIONS AND CERTIFICATES

1. RECOGNITION OF FEDDE ACADEMY FOR BEING REDESIGNATED AS A STATE AND NATIONAL SCHOOL TO WATCH MIDDLE SCHOOL

PRESENTATIONS

1. PRESENTATION BY ABC UNIFIED SCHOOL DISTRICT, REGARDING SCHOOL FACILITIES CAPACITIES AND DECLINING ENROLLMENT

CITY COUNCIL AGENDA

REGULAR MEETING
FEBRUARY 14, 2024 Page 2
Members of the public shall have the right to observe and offer public comment at the public meeting, consistent with the public's rights of access and public comment otherwise provided for by the Brown Act, as applicable (including, but not limited to, the requirement that such right of access and public comment be made available in a manner consistent with the Americans with Disabilities Act).

PROCLAMATIONS AND CERTIFICATES

1. RECOGNITION OF FEDDE ACADEMY FOR BEING REDESIGNATED AS A STATE AND NATIONAL SCHOOL TO WATCH MIDDLE SCHOOL

PRESENTATIONS

1. PRESENTATION BY ABC UNIFIED SCHOOL DISTRICT, REGARDING SCHOOL FACILITIES CAPACITIES AND DECLINING ENROLLMENT
AGENDA ORGANIZATION
This is the time for the City Council to discuss any changes in the order of agenda items.

A. PUBLIC HEARING(S) / HEARING(s)
B. CONSENT CALENDAR

1. WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ON THE AGENDA
That the City Council waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.

SUGGESTED ACTION: Approve Recommendation.

2. Recommendation to receive and file warrants processed during the period of January 13 to February 2, 2024.

SUGGESTED ACTION: Approve Recommendation.

3. Recommendation to adopt Resolution No. 0032024, approving the City of Hawaiian Gardens 2024 Title VI Program Update per the United States Department of Transportation Federal Transit Administration (FTA) Title VI requirements and guidelines for federally funded subrecipients.

SUGGESTED ACTION: Approve Recommendation.

4. Recommendation to approve the minutes for the City Council meeting of Wednesday, January 24, 2024.

SUGGESTED ACTION: Approve Recommendation.

C. DISCUSSION ITEM(S)

1. Recommendation to introduce Ordinance No. 2024616, amending the Municipal Code regarding possession, service, and consumption of Alcoholic Beverages in Public Places; and provide feedback regarding Resolution No. 0042024, establishing a policy regulating Alcoholic Beverages in public places, which will be adopted at the second reading of the Ordinance.

SUGGESTED ACTION: Approve Recommendation.

2. Recommendation to award a professional services agreement to Minagar & AssociatesIncforpreparationoftheCitywideEngineeringandTrafficSurveyreport

CITY COUNCIL AGENDA

REGULAR MEETING
FEBRUARY 14, 2024 Page 3
C. DISCUSSION ITEM(S)

SUGGESTED ACTION: Approve Recommendation.

2. Recommendation to award a professional services agreement to Minagar & Associates Inc., for preparation of the Citywide Engineering and Traffic Survey report and authorize the Public Works Manager to request additional traffic engineering services from the consultant within the budgeted amount.

SUGGESTED ACTION: Approve Recommendation.

D. COMMITTEE REPORT(S)
E. NEW BUSINESS
F. ORAL STAFF REPORT(S)
G. CITY ATTORNEY REPORT(S)
H. ORAL COUNCIL REPORT(S)
I. CLOSED SESSION

1. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION
Pursuant to the provisions of Government Code section 54956.9(d)(1), to confer with its legal counsel with regard to the following matter of pending litigation:

Californians for Homeownership, Inc. v. City of Hawaiian Gardens, Los Angeles Superior Court, Case No. 23STCP00624

2. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code section 54957.6
Agencydesignated representative: Ernesto Marquez, City Manager Employee Organizations: AFSCME Local 3624 Rank & File Unit Union AFSCME Local 3624 Management Unit Union
J. ADJOURNMENT
Adjourn to the next Regular City Council meeting to be held on Wednesday, February 28, 2024 at 6:00 PM.

CITY COUNCIL AGENDA

REGULAR MEETING
FEBRUARY 14, 2024 Page 4

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #B2
DATE: February 14, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Linda Hollinsworth, Finance Director
Abraham Yi, Accounting Specialist
RECOMMENDATION:

RECOMMENDATION TO RECEIVE AND FILE WARRANTS PROCESSED DURING THE PERIOD OF JANUARY 13 TO FEBRUARY 2, 2024

SUMMARY
Information for warrants processed from January 13 to February 2, 2024 is provided, in the attachments, for review by the City Council. A detailed report for Accounts Payable (AP) provides a list of all payments presented by payment type and check number.

Payments are made to vendors using paper checks, via ACH or online.

Payroll (PR) represents payments for employee payroll, taxes, insurance and CalPers retirement contributions and does not include any detailed information.

FISCAL IMPACT
None

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENTS
A. Financial Summary
B. AP Invoice Approval Lists Payment Type and Check Number Attachment A
Financial Summary
Description Warrant Information Amount
AP Check Payments to Vendors Ck 65597 – 65683 $ 382,598.81 AP ACH Payments to Vendors Ck 1057371 – 1057415 571,635.34 AP Online Payments to Vendors Ck 2261 – 2288 24,943.58
PR Employee Salaries & Benefits Ck 66663 – 66911 401,766.32 PR CalPers- Online Retirement Benefits 00,000.00
Voided Check 66874-66878, 66882-66883 0
Total for Jan 13-Feb 2, 2024 $1,380,944.05
City of Hawaiian Gardens
Check Register Report
Check
Date
Check
Number
Status Amount
CHK PMTS 01/13/24 TO 02/02/24
BANK:

Vendor
Number Vendor Name Check Description
BANK OF THE WEST-GENERAL ACCT Page: 1
Time: 6:35 pm
Date: 02/01/2024
Void/Stop
Date
Reconcile
Date
BANK OF THE WEST-GENERAL ACCT Checks
CINTAS FIRST AID & SAFETY 537.99
0168
65597 01/17/24 Printed 1729X ATGM/ADULT SPORTS SUPPLIES CONCENTRA HEALTH 310.00

SERVICES INC
65598 01/17/24 Printed 1938 BUNDLE FEE DOT PRE-PLACEMENT TEST - E. CARRASCO TORRES
65599 01/17/24 Printed 2651 EBERHARD EQUIPMENT LANDPRIDE AP-CB2580 TRACTOR 6,090.99 BUCKET
GANAHL LUMBER COMPANY 122.45
INC
65600 01/17/24 Printed 3186 TEEN CENTER SUPPLIES
GENERAC MOBILE 97,413.48

PRODUCTS LLC
65601 01/17/24 Printed 3250C MDG150 DF4-STD3 GENERATOR VIN #7FSPG1826PB318286
L.A. COUNTY ANIMAL 4,975.42

CONTROL
65602 01/17/24 Printed 4135 NOV 2023 ANIMAL HOUSING COSTS MV CHENG & ASSOCIATES 705.00
INC
65603 01/17/24 Printed 5195 DEC 2023 CONSULTING SVCS
65604 01/17/24 Printed 5428T AMADOR NUNEZ FRIDAY NIGHT FOTBALL LEAGUE 650.00

REFEREE
ONSOLVE INTERMEDIATE 300.00

HOLDING C
65605 01/17/24 Printed 5513L 11.20.23 - 11.19.24 CODERED

FOREIGN LANGUAGE MSG

TRANSLATE
PMR, PROFESSIONAL 10,545.00
MOBILE
65606 01/17/24 Printed 5926M HOUSING REHAB PHA PGM 12550 CARSON ST #46 - J. BRAZA
65607 01/17/24 Printed 5987Y QUADIENT FINANCE USA INC 12.11.23 POSTAGE RELOAD 500.00 65608 01/17/24 Printed 6009PS JOSEPH QUINONES 04.05.24 CARNIVAL EVENT - 2,500.00

ENTERTAINMENT
65609 01/17/24 Printed 6009PS JOSEPH QUINONES 04.05.24 CARNIVAL EVENT - 2,500.00

ENTERTAINMENT
65610 01/17/24 Printed 6278P ROMO PLANNING GROUP INC 12.01 - 12.31.23 PROF SVCS CDD 10,835.00 65611 01/17/24 Printed 6498C SHELLY SCHOLZ REFUND BUSINESS LICENSE FEE 34.00 #010803
65612 01/17/24 Printed 6766IT SOUNDTHINKING INC 03.29.24-03.28.25 SHOTSPOTTER 49,500.00

RESPOND GUNSHOT LOCATION SVCS
SOUTHERN CALIF EDISON 1,671.01

COMPANY
65613 01/17/24 Printed 6801 12.01 - 12.31.23 SER PER
SOUTHERN CALIF EDISON 8,419.13

COMPANY
65614 01/17/24 Printed 6801 12.01 - 12.31.23 SER PER
SOUTHERN CALIF EDISON 2,516.21

COMPANY
65615 01/17/24 Printed 6801 12.01 - 12.31.23 SER PER
SOUTHERN CALIF EDISON 2,764.17

COMPANY
65616 01/17/24 Printed 6801 12.01 - 12.31.23 SER PER
STATE OF CALIFORNIA - 144.00

DEPT OF
65617 01/17/24 Printed 2409 OCT - DEC 2023 SB1186 DSA BL FEES 65618 01/17/24 Printed 1932C JAMES R WHIRLOW 01.29.24 SENIOR CENTER EXCURSION 1,380.00

SHOW WITH LUNCH
65619 01/17/24 Printed 7907 WILLDAN ENGINEERING 11.01 - 11.30.23 PROF STAFFING SVCS 7,930.00 - CODE ENFORCEMENT
65620 01/23/24 Printed 3972H JAQUELINE AJVIX 2024 VOLUNTEER RECOGNITION 1,910.65

DINNER - DECORATIONS
65621 01/23/24 Printed 0091M ASCAP 2024 ANNUAL MUSIC LICENSING FEE 434.00 65622 01/23/24 Printed 0895L BAY ALARM COMPANY 02.01 - 04.30.24 21815 PIONEER BLVD - 1,635.00

MAINT YARD ALARM SVC
65623 01/23/24 Printed 7174TD CHARTER COMMUNICATIONS JAN 2024 SVCS CABLE TV, & 2,652.33

INTERNET SVCS
CINTAS FIRST AID & SAFETY 186.41
0168
65624 01/23/24 Printed 1729X FIRST AID RESTOCK - CRL
65625 01/23/24 Printed 1789 CITY OF LA HABRA HEIGHTS FY 23-24 PROP A FUND EXCHANGE 60,000.00 65626 01/23/24 Printed 1860M COAST PARTY RENTALS INC 12.15.23 PW ANNUAL EVENT - 587.05

EQUIPMENT RENTAL
65627 01/23/24 Printed 2039 ANDREW COTTLE CUSHMAN CART SVC - FEDDE 229.35

SPORTS COMPLEX
65628 01/23/24 Printed 3322GO GOGOV INC 03.01.24 - 02.28.25 GOREQUEST 9,600.00

CITIZEN REQUEST MGMT SUBSCRIPT
GOVERNMENTAL FINANCIAL 6,300.00

SERVICE
65629 01/23/24 Printed 3433G DEC 2023 SVCS - FY23/24 BANK REC,

YEAR-END AUDITS
HINDERLITER, DE LLAMAS & 1,519.19
ASSOC
65630 01/23/24 Printed 3680 2ND QTR 23 SALES TAX - AUDIT

SVCS/CONTRACT SVCS
HOWROYD-WRIGHT 5,430.07

EMPLOYMENT
65631 01/23/24 Printed 0558M W/E 12.16.23 ADMINISTRATIVE, AP,

CLERICAL
Attachment B
City of Hawaiian Gardens
Check Register Report
Check
Date
Check
Number
Status Amount
CHK PMTS 01/13/24 TO 02/02/24
BANK:

Vendor
Number Vendor Name Check Description
BANK OF THE WEST-GENERAL ACCT Page: 2
Time: 6:35 pm
Date: 02/01/2024
Void/Stop
Date
Reconcile
Date
BANK OF THE WEST-GENERAL ACCT Checks
LEAGUE OF CALIFORNIA 6,742.00
CITIES
65632 2024 MEMBERSHIP DUES 01/23/24 Printed 4300
65633 12.20.23 - 01.19.24 BALLET 01/23/24 Printed 5436 ZARENE MARIE NUNEZ 457.50

FOLKLORICO INSTRUCTOR
SOUTHERN CALIF EDISON 28.60

COMPANY
65634 12.12.23 - 01.10.24 SER PER 01/23/24 Printed 6801 SOUTHERN CALIF EDISON 366.92

COMPANY
65635 12.12.23 - 01.10.24 SER PER 01/23/24 Printed 6801 65636 01.06. - 01.13.24 HIIT INSTRUCTOR 02/01/24 Printed 0881N ANTHONY BARRON 90.00 CALIFORNIA DEPARTMENT 146.10
OF
65637 REFUND FY 22/23 SFSP 02/01/24 Printed 1409E

OVERPAYMENT
65638 2023 SEASONAL WINTERIZATION 02/01/24 Printed 1465W CALIFORNIA WATERS LLC 3,097.50 65639 01.15.24 - 01.17.24 BEAUTY 02/01/24 Printed 1525OP OPHELIA M CARRILLO 120.00

INSTRUCTOR
65640 02.20.23 - 02.19.24 CLOUD SERVICES 02/01/24 Printed 1697F CHARGE POINT, INC. 5 2,155.00 PORTS
CINTAS FIRST AID & SAFETY 257.68
0168
65641 JAN 2024 ZOLL 3 AED SVC - PW YARD 02/01/24 Printed 1729X 65642 REIMB EMP/CELL PHN/DEC 2023 02/01/24 Printed 1979J JESUS CONTRERAS 40.00 65643 2024 CALIFORNIA ELECTIONS CODE 02/01/24 Printed 2270 DFM ASSOCIATES 75.08 BOOK
DI PIETRO & ASSOCIATES, 525.00
INC.
65644 11.09.23 - 11.08.24 ANNUAL AED 02/01/24 Printed 2386

PROGRAM MANAGEMENT
65645 LASERFICHE STORAGE & 10% PROF 02/01/24 Printed 2654S ECS IMAGING INC 2,345.00 SVCS
65646 01.08.2024 REIMBURSEMENT 02/01/24 Printed 2775B FORREST ESCALERA 416.10

APPROVED UNIFORM EQUIPMENT
GANAHL LUMBER COMPANY 300.92
INC
65647 FOOD DRIVE SUPPLIES 02/01/24 Printed 3186
65648 01.15.24 - 01.14.25 PROF SVCS 02/01/24 Printed 3433TI GOVINVEST INC 11,440.00

COSTING AND PENSION
65649 JAN - MAR 2024 CONTRACT SVCS 02/01/24 Printed 3547 HDL COREN & CONE 1,800.00

PROPERTY TAX
65650 NOV 2023 PAYMENT SVCS 02/01/24 Printed 3548 HDL SOFTWARE LLC 261.31 HOWROYD-WRIGHT 3,790.92

EMPLOYMENT
65651 W/E 01.13.24 CLERICAL AID2 02/01/24 Printed 0558M 65652 JAN 2024 STORAGE 02/01/24 Printed 3936T IRON MOUNTAIN INC 384.28 JOHN L. HUNTER & 4,374.00

ASSOCIATES
65653 10.01.23 TO 10.31.23 PROF SVCS 02/01/24 Printed 4012MM NPDES
65654 12.28.2023 02/01/24 Printed 4021 HEAVEN JONES FACILITY RENTAL DEPOSIT 100.00 REFUND
L.A. COUNTY ANIMAL 5,430.00

CONTROL
65655 DEC 2023 ANIMAL HOUSING COSTS 02/01/24 Printed 4135 65656 DEC 2023 HGHWAY TRAFFIC SIGNAL 02/01/24 Printed 4155 L.A. COUNTY, DEPT OF P.W. 440.14 CENTRALIA @ NORWALK
65657 CRL - ICE MACHINE REPAIRS 02/01/24 Printed 4338U UNKOO LEE 430.00 65658 02.16.24 FAMILY PAINT NIGHT - PAINT 02/01/24 Printed 6001 ALICIA CHAVEZ LEON 480.00 65659 11.1. - 12.21.23 PROF ENVIRON 02/01/24 Printed 5180B MUNIENVIRONMENTAL LLC 5,921.25 SVCS-SB1383/AUDIT/EAR/FIELD
65660 01.04.2024 02/01/24 Printed 5186BD DARLINE MURGUIA FACILITY RENTAL DEPOSIT 100.00 REFUND
65661 COFFEE SUPPLIES 02/01/24 Printed 5682GC PARKS COFFEE CALIFORNIA 110.91 65662 12.14.23 - 01.09.24 REPLENISH PETTY 02/01/24 Printed 5751 PETTY CASH\K.WEBB 594.00 CASH
PFS PRIDE FIRE SYSTEMS 212.63
INC.
65663 02/01/24 Printed 5755P AUTO SPRINKLER MAINT - CRL SR

KITCHEN
65664 12.16.2023 02/01/24 Printed 6266R MARGARITA ROA FACILITY RENTAL DEPOSIT 750.00 REFUND
65665 02.09.24 SENIOR CTR VALENTINES 02/01/24 Printed 6268VE ERIC S ROBLES 350.00

DAY EVENT - PHOTOBOOTH
65666 02.09.24 SENIOR CTR VALENTINES 02/01/24 Printed 6268VE ERIC S ROBLES 350.00

DAY EVENT - PHOTOBOOTH
65667 12.23.2023 02/01/24 Printed 6269MDLY JOANNA MATA RODRIGUEZ FACILITY RENTAL DEPOSIT 100.00 REFUND
SOCAL AUTO & TRUCK 194.30

PARTS INC
65668 PW SAFETY EQUIP - NITRILE 02/01/24 Printed 6727

DISPOSAL GLOVES
City of Hawaiian Gardens
Check Register Report
Check
Date
Check
Number
Status Amount
CHK PMTS 01/13/24 TO 02/02/24
BANK:

Vendor
Number Vendor Name Check Description
BANK OF THE WEST-GENERAL ACCT Page: 3
Time: 6:35 pm
Date: 02/01/2024
Void/Stop
Date
Reconcile
Date
BANK OF THE WEST-GENERAL ACCT Checks
65669 01.13.2024 02/01/24 Printed 6740TH THERESA SOLORZANO FACILITY RENTAL DEPOSIT 100.00 REFUND
SOUTHERN CALIF EDISON 50.98

COMPANY
65670 12.14.23 - 01.15.24 SER PER 02/01/24 Printed 6801 SOUTHERN CALIF EDISON 2,238.14

COMPANY
65671 12.14.23 - 01.15.24 SER PER 02/01/24 Printed 6801 SOUTHERN CALIF EDISON 92.65

COMPANY
65672 12.14.23 - 01.15.24 SER PER 02/01/24 Printed 6801 SOUTHERN CALIF EDISON 48.51

COMPANY
65673 12.14.23 - 01.15.24 SER PER 02/01/24 Printed 6801 SOUTHERN CALIF EDISON 7,313.22

COMPANY
65674 12.14.23 - 01.15.24 SER PER 02/01/24 Printed 6801 SOUTHERN CALIF EDISON 29.75

COMPANY
65675 12.14.23 - 01.15.24 SER PER 02/01/24 Printed 6801 SOUTHERN CALIF EDISON 3,008.83

COMPANY
65676 12.14.23 - 01.15.24 SER PER 02/01/24 Printed 6801 SOUTHERN CALIF EDISON 26.55

COMPANY
65677 12.14.23 - 01.15.24 SER PER 02/01/24 Printed 6801 SOUTHERN CALIF EDISON 26.30

COMPANY
65678 12.14.23 - 01.15.24 SER PER 02/01/24 Printed 6801 SOUTHERN CALIF EDISON 6,400.29

COMPANY
65679 12.14.23 - 01.15.24 SER PER 02/01/24 Printed 6801 SOUTHERN CALIF EDISON 26.82

COMPANY
65680 12.14.23 - 01.15.24 SER PER 02/01/24 Printed 6801 TK ELEVATOR 75.00

CORPORATION
65681 01.21 - 03.31.24 WHEEL CHAIR LIFT 02/01/24 Printed 7181K

MAINT - CITY HALL
65682 30" CORRUGATED WASTE & 02/01/24 Printed 7299I ULINE INC 922.75

RECYCLE RECEPTACLES
65683 JAN 2024 VISION INSURANCE 02/01/24 Printed 7649 VISION SERVICE PLAN - CA 4,633.98 Total Checks: 87 Checks Total (excluding void checks): 382,598.81 Total Payments: 87 Bank Total (excluding void checks): 382,598.81 Total Payments: 87 Grand Total (excluding void checks): 382,598.81 City of Hawaiian Gardens
Check Register Report
Check
Date
Check
Number
Status Amount
ACH PMTS 01/13/24 TO 02/02/24
BANK:

Vendor
Number Vendor Name Check Description
BANK OF THE WEST-GENERAL ACCT Page: 1
Time: 6:36 pm
Date: 02/01/2024
Void/Stop
Date
Reconcile
Date
BANK OF THE WEST-GENERAL ACCT EFTs
1057371 01.02.24 12255 221ST ST REMOVED 1 01/17/24 Printed 0310W ALL CITY ANIMAL TRAPPING 150.00

DEAD CAT
1057372 NOV 2023 PUBLIC SAFETY CAR WASH 01/17/24 Printed 3615EF HAWAIIAN GARDENS HAND 130.00 HUMAN SERVICES 4,859.25

ASSOCIATION
1057373 01/17/24 Printed 3813F AUG 2023 SENIOR MEALS SERVED L.A. COUNTY SHERIFF'S 366,064.30
DEPT.
1057374 NOV 2023 LAW ENFORCEMENT SVCS 01/17/24 Printed 4205 1057375 REIMB EMP/CELL PHN/JUN 2023 01/17/24 Printed 0681 CLAUDIA RAYA 240.00 1057376 HARD DRIVE/MEMORY - C. ESTRADA 01/17/24 Printed 6328 SC CONSULTING GROUP LLC 5,553.08 1057377 UNIT 11 - AC MAINT MIL - 24350 01/17/24 Printed 3985 JEFF P SMITH 387.25 STAPLES BUSINESS 146.70

ADVANTAGE
1057378 CRL SUPPLIES 01/17/24 Printed 6932-RECC
1057379 REIMB EMP/CELL PHN/OCT 2023 01/17/24 Printed 7167G GLORIA THOMAS 120.00 1057380 01.12.24 21401 NORWALK BLVD 01/23/24 Printed 0310W ALL CITY ANIMAL TRAPPING 375.00

REMOVED ONE DEAD OPOSSUM
COALITION FOR 154.71

CONTROLLING INS
1057381 JAN 2024 EAP 01/23/24 Printed 1855L
1057382 SEP 2023 COLLECTION AGENCY SVC 01/23/24 Printed 2307N DATA TICKET INC. 400.00

CODE ENFORCEMENT
EDGEWORTH INTEGRATION 23,279.52
LLC
1057383 SECURITY SYSTEM 01/23/24 Printed 2660B
DESIGN/INTEGRATE-214TH/NORWALK
1057384 01.04 - 01.12.24 ZUMBA INSTRUCTOR 01/23/24 Printed 3219D VANESSA GARCIA 120.00 1057385 REIMB EMP/CELL PHN/JUN 2023 01/23/24 Printed 4688 RODOLFO MAGALLON 280.00 1057386 REPAIR AUTO DOOR - CITY HALL 01/23/24 Printed 7689M NEXUS HOLDING LLC 288.00 1057387 12.01.23 - 11.30.24 PROF SVCS 01/23/24 Printed 5513S OPENGOV INC 24,000.00

BUDGETING & PLANNING
1057388 12.15.23 - 01.14.24 BOTTLED WATER 01/23/24 Printed 6172 READY REFRESH BY NESTLE 692.10

DELIVERY, COOLER RENTAL
1057389 01.06, 01.10.24 VIDEO PROD - RUGBY 01/23/24 Printed 6391 NADIM SALLMAN 800.00

GAME, FOOD DISTRIBUTION
1057390 COMPUTERS - FINANCE 01/23/24 Printed 6328 SC CONSULTING GROUP LLC 4,936.00 STAPLES BUSINESS 485.93

ADVANTAGE
1057391 CITY HALL OFFICE SUPPLIES 01/23/24 Printed 6931-ADMM STAPLES BUSINESS 1,117.37

ADVANTAGE
1057392 OFFICE SUPPLIES/CITY HALL 01/23/24 Printed 6932-FINN

BREAKROOM SUPP/COPY RM PAPER
X-ACT TECHNOLOGY 1,549.81

SOLUTIONS INC
1057393 JAN 2024 OFFICE 365 - BUS PREM 01/23/24 Printed 7966 ALLIANT INSURANCE 593.00

SERVICES INC
1057394 OCT-DEC 2023 HAWAGAR-04 QTRLY 02/01/24 Printed 0350MA REPT
AMERICAN CITY PEST 1,821.00

TERMITE INC
1057395 01.24 PEST CONTROL - CITY HALL 02/01/24 Printed 0440 AMERICAN FAMILY LIFE 3,498.09

ASSURANCE
1057396 JAN 2024 SUPPLEMENTAL 02/01/24 Printed 0204

INSURANCE
1057397 DEC 2023 PROF ATTORNEY SVCS 02/01/24 Printed 0923A BEST BEST & KRIEGER LLP 31,953.13

PUBLIC HOUSING AUTHORITY
BOWMAN INFRASTRUCTURE 64,445.00

ENGINEER
1057398 11.01 - 12.31.23 PROF SVCS CARSON 02/01/24 Printed 1066M

ST BEAUT PROJ
1057399 115 FACILITY/VEHICLE FIRE EXT- 02/01/24 Printed 2957 JOHN D. CONTRERAS 4,989.45 ANNUAL MAINT, 6 NEW, 3 NEW CVR
DELTA DENTAL INSURANCE 260.70

COMPANY
1057400 JAN 2024 DENTAL INS 02/01/24 Printed 2338
1057401 DEC 2023 CAR WASH 02/01/24 Printed 3615EF HAWAIIAN GARDENS HAND 149.00

TRANSPORTATION
1057402 TURF - CITY HALL/CRL PARKWAY 02/01/24 Printed 3999E JHM SUPPLY INC 322.08 1057403 COMMUNITY INFORMATION FLYER 02/01/24 Printed 0893 MADISON LEEDS 3,169.26 1057404 BUSINESS CARDS - MAYOR PROTEM 02/01/24 Printed 6691V MCLEAN ENTERPRISES INC 128.22

DANDY DE PAULA
1057405 JAN 2024 DENTAL PPO INSURANCE 02/01/24 Printed 5166D MUNICIPAL DENTAL POOL 6,023.07 NATIONWIDE 12,021.60

ENVIRONMENTAL
1057406 JAN 2024 STREET SWEEPING SVC 02/01/24 Printed 5305M RAMJAN BROTHERS 2,935.46

ENTERPRISES
1057407 JANITORIAL SUPP - 02/01/24 Printed 6444 DISPENSERS AND

CLEANERS
1057408 PHONE - CHAMBERS DAIS & 02/01/24 Printed 6328 SC CONSULTING GROUP LLC 437.16

CIRCULAR COUNTER PBX
SHERWIN-WILLIAMS 64.01

COMPANY
1057409 PAINT SUPPLIES - CRL/YAL DOOR 02/01/24 Printed 6615 City of Hawaiian Gardens
Check Register Report
Check
Date
Check
Number
Status Amount
ACH PMTS 01/13/24 TO 02/02/24
BANK:

Vendor
Number Vendor Name Check Description
BANK OF THE WEST-GENERAL ACCT Page: 2
Time: 6:36 pm
Date: 02/01/2024
Void/Stop
Date
Reconcile
Date
BANK OF THE WEST-GENERAL ACCT EFTs
1057410 PW UNIFORM WORK SHOES - A. 02/01/24 Printed 6619 SHOETERIA INC 399.40 PEREZ
STAPLES BUSINESS 147.53

ADVANTAGE
1057411 OFFICE SUPPLIES/CITY HALL BREAK 02/01/24 Printed 6932-FINN

ROOM SUPPLIES
STAPLES BUSINESS 52.00

ADVANTAGE
1057412 SPECIAL EVENTS SUPPLIES 02/01/24 Printed 6932-RECC 1057413 DEC 2023 FLEX PLAN 02/01/24 Printed 7161DG THE ADVANTAGE GROUP 386.50

ADMINISTRATION FEES
VERIZON WIRELESS 1,135.66
SERVICES. LLC
1057414 DEC 2023 - JAN 2024 WIRELESS 02/01/24 Printed 7547

PHONE CHARGERS
1057415 BACKFLOW O-RING REPAIR - CRL 02/01/24 Printed 7560 VERNE'S PLUMBING INC. 575.00

EASTSIDE
Total EFTs: 45 EFTs Total (excluding void checks): 571,635.34 Total Payments: 45 Bank Total (excluding void checks): 571,635.34 Total Payments: 45 Grand Total (excluding void checks): 571,635.34 City of Hawaiian Gardens
Check Register Report
Check
Date
Check
Number
Status Amount
ONL PMTS 01/13/24 TO 02/02/24
BANK:

Vendor
Number Vendor Name Check Description
BANK OF THE WEST-ONLINE PYMTS Page: 1
Time: 7:02 pm
Date: 02/01/2024
Void/Stop
Date
Reconcile
Date
BANK OF THE WEST-ONLINE PYMTS Checks
CHEVRON AND TEXACO 5,358.37

UNIVERSAL
2261 10.16 - 11.15.23 FUEL PURCHASE 11/17/23 Printed 1716 CHEVRON AND TEXACO 4,241.51

UNIVERSAL
2262 11.16 - 12.15.23 FUEL PURCHASE 12/19/23 Printed 1716 CHEVRON AND TEXACO 3,432.25

UNIVERSAL
2263 12.16.23 - 01.15.24 FUEL PURCHASE 01/16/24 Printed 1716 2264 12.09.23 - 01.10.24 SER PER 01/15/24 Printed 7163B SO CAL GAS 1,077.98 2265 10.25 - 12.28.23 SER PER 01/04/24 Printed 1795 CITY OF LONG BEACH 3,332.19 2266 01.01 - 01.31.24 COPIER SVCS ACCT 01/11/24 Printed 2331KA DE LAGE LANDEN FINANCIAL 2,153.00 #5489323
GOLDEN STATE WATER 83.81

COMPANY
2267 12.05.23 - 01.08.24 SER PER 21631 1/2 01/10/24 Printed 3342G

BLOOMFIELD
GOLDEN STATE WATER 74.32

COMPANY
2268 12.05.23 - 01.08.24 SER PER 21631 1/2 01/10/24 Printed 3342G

BLOOMFIELD
GOLDEN STATE WATER 136.30

COMPANY
2269 12.05.23 - 01.08.24 SER PER 21631 1/2 01/10/24 Printed 3342G

BLOOMFIELD
GOLDEN STATE WATER 100.64

COMPANY
2270 12.05.23 - 01.08.24 SER PER 21631 1/2 01/10/24 Printed 3342G

BLOOMFIELD
GOLDEN STATE WATER 251.18

COMPANY
2271 12.05.23 - 01.08.24 SER PER 21631 1/2 01/10/24 Printed 3342G

BLOOMFIELD
GOLDEN STATE WATER 430.72

COMPANY
2272 12.05.23 - 01.08.24 SER PER 21631 1/2 01/10/24 Printed 3342G

BLOOMFIELD
GOLDEN STATE WATER 264.94

COMPANY
2273 12.05.23 - 01.08.24 SER PER 21631 1/2 01/10/24 Printed 3342G

BLOOMFIELD
GOLDEN STATE WATER 144.65

COMPANY
2274 12.05.23 - 01.08.24 SER PER 21631 1/2 01/10/24 Printed 3342G

BLOOMFIELD
GOLDEN STATE WATER 297.96

COMPANY
2275 12.05.23 - 01.08.24 SER PER 21631 1/2 01/10/24 Printed 3342G

BLOOMFIELD
GOLDEN STATE WATER 234.33

COMPANY
2276 12.05.23 - 01.08.24 SER PER 21631 1/2 01/10/24 Printed 3342G

BLOOMFIELD
GOLDEN STATE WATER 74.32

COMPANY
2277 12.05.23 - 01.08.24 SER PER 21631 1/2 01/10/24 Printed 3342G

BLOOMFIELD
GOLDEN STATE WATER 371.56

COMPANY
2278 12.05.23 - 01.08.24 SER PER 21631 1/2 01/10/24 Printed 3342G

BLOOMFIELD
GOLDEN STATE WATER 94.28

COMPANY
2279 12.05.23 - 01.08.24 SER PER 21631 1/2 01/10/24 Printed 3342G

BLOOMFIELD
GOLDEN STATE WATER 100.64

COMPANY
2280 12.05.23 - 01.08.24 SER PER 21631 1/2 01/10/24 Printed 3342G

BLOOMFIELD
GOLDEN STATE WATER 741.17

COMPANY
2281 12.05.23 - 01.08.24 SER PER 21631 1/2 01/10/24 Printed 3342G

BLOOMFIELD
GOLDEN STATE WATER 166.85

COMPANY
2282 12.05.23 - 01.08.24 SER PER 21631 1/2 01/10/24 Printed 3342G

BLOOMFIELD
GOLDEN STATE WATER 352.72

COMPANY
2283 12.05.23 - 01.08.24 SER PER 21631 1/2 01/10/24 Printed 3342G

BLOOMFIELD
GOLDEN STATE WATER 364.83

COMPANY
2284 12.05.23 - 01.08.24 SER PER 21631 1/2 01/10/24 Printed 3342G

BLOOMFIELD
GOLDEN STATE WATER 63.83

COMPANY
2285 12.05.23 - 01.08.24 SER PER 21631 1/2 01/10/24 Printed 3342G

BLOOMFIELD
GOLDEN STATE WATER 867.44

COMPANY
2286 12.05.23 - 01.08.24 SER PER 21631 1/2 01/10/24 Printed 3342G

BLOOMFIELD
GOLDEN STATE WATER 94.28

COMPANY
2287 12.05.23 - 01.08.24 SER PER 21631 1/2 01/10/24 Printed 3342G

BLOOMFIELD
GOLDEN STATE WATER 37.51

COMPANY
2288 12.05.23 - 01.08.24 SER PER 21631 1/2 01/10/24 Printed 3342G

BLOOMFIELD
Total Checks: 28 Checks Total (excluding void checks): 24,943.58 Total Payments: 28 Bank Total (excluding void checks): 24,943.58 Total Payments: 28 Grand Total (excluding void checks): 24,943.58

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #B3
DATE: February 14, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Neema Ghanbari, Public Works Manager
RECOMMENDATION:

RECOMMENDATION TO ADOPT RESOLUTION NO. 003-2024, APPROVING THE CITY OF HAWAIIAN GARDENS 2024 TITLE VI PROGRAM UPDATE PER THE

UNITED STATES DEPARTMENT OF TRANSPORTATION- FEDERAL TRANSIT ADMINISTRATION (FTA) TITLE Vl REQUIREMENTS AND GUIDELINES FOR

FEDERALLY FUNDED SUBRECIPENTS

SUMMARY
Title VI of the Civil Rights Act of 1964 is a federal law that prohibits recipients and subrecipients of federal financial assistance from discriminating on the basis of race, color, or national origin in their programs or activities, and obligates federally funded agencies to enforce compliance. The federal government, through the Federal Transit Administration (FTA), provides financial assistance to develop new transit systems and improve, maintain, and operate existing systems.

The City of Hawaiian Gardens is a subrecipient of financial assistance from federal aid programs. In keeping with the United States Department of Transportation 49 Code of Federal Regulations Section 21.9(b) and Federal Transit Administration (FTA); the City of Hawaiian Gardens must submit an FTA Title VI Program update once every three (3) years.

The City's Title VI Program incorporates both Federal Highway Administration (FHWA) and Federal Transit Administration (FTA) requirements and is monitored by the State (Caltrans, FHWA) or by the Los Angeles County Metropolitan Transportation.

On April 22, 2014, the City Council under Resolution 025-2014 approved and adopted the City of Hawaiian Gardens Title VI Plan relating to section 5309 Funds for installation of new bus shelters and rehabilitation of existing bus shelters.

Agenda Item #B3
February 14, 2024

Page 2 ends

On June 27, 2017, the City Council under Resolution 048-2017 approved and adopted the City’s updated and revised Title VI plan.

On February 9, 2021, the City Council under Resolution 005-2021 approved and adopted the City’s most recent Title Vl plan.

The City's 2024 Title VI Program update is ready for the City Council’s approval and adoption and contains the following elements:
• Overview of Title VI of the Civil Rights Act of 1964
• Non-Discrimination Statement
• Equal Employment Opportunity Non-Discrimination Policy • Organization, Staffing and Responsibilities
• Providing language assistance for persons with limited English proficiency • NTS complaint procedures and guidelines for filing Title VI complaints

FISCAL IMPACT
Ongoing costs for implementing the programs in the proposed Title VI Program Update, including maintaining printed material, updating the website, and translation services, are part of the annual budget. Thus, there is no fiscal impact to adopting the proposed Title VI Program update.

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENT(S)
A. City of Hawaiian Gardens 2024 Title VI Plan
B. Resolution No. 003-2024
City of Hawaiian Gardens
Title VI Plan
Relating to Section 5309 Funds
Updated: February 2024
Approved by City of Hawaiian Gardens City Council
21815 Pioneer Boulevard
Hawaiian Gardens, CA 90716
(562)420-2641
www.hgcity.org
Attachment A

TABLE OF CONTENTS
I Introduction Page 1
II General Requirements

1. Notification of Beneficiaries of Protection Under Title VI Page 1

2. Title VI Complaint Procedure Page 4

3. Recording Title VI Investigations, Complaints, and Lawsuits Page 6

4. City Councils’ Resolution Approving Title VI Program Page 6

5. Provision of Additional Information to the FTA Page 6 III Inclusive Public Participation

1. Opportunities for Public Participation Page 6

2. Public Involvement Process Page 8
IV Language Assistance Plan

1. Four Factor Analyses Page 9

2. Language Assistance Measures Page 11

3. Staff Training Page 11

4. Notice to LEP Persons about Available Language Assistance Page 11

5. Monitoring Evaluating and Updating LEP Plan Page 12
VI Board Adoption of Policy
Council Agenda Report and Signed Resolution Page 13
I. INTRODUCTION
"No person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance." (42 U.S.C. 2000d) The City of Hawaiian Gardens, as a recipient of federal financial assistance, will ensure full compliance with Title VI of the Civil Rights Act of 1964, as amended and related statutes and regulations in City of Hawaiian Gardens’ Bus Stop Improvement Project. The City used Section 5309 federal funds for the construction and installation of new Bus Shelters and upgrading of existing Bus Shelter amenities and improvements within the jurisdiction of Hawaiian Gardens City boundary limits. The City of Hawaiian Gardens provides, without regard to race, color or national origin:
• Opportunities to participate in the transit planning and decision making processes; and, • Fair decisions on the location of transit services and facilities.

These objectives are the basis for the City of Hawaiian Gardens’ Title VI Plan. The Plan was updated in conformance with FTA C 4702.1B (October 1, 2012). The new guidance in this circular integrates the responsibilities to Limited English Proficient (LEP) Persons into the programs and activities developed under the Title VI regulations (49 CFR Part 21) to recipients of federal financial assistance.

In an effort to be in compliance with Federal Title VI, Civil Rights Act of 1964, the City of Hawaiian Gardens adopted the Title VI program in 2014, as part of the City’s commitment to providing all members of the public with access to the City’s transportation services. On April 22, 2014, the Hawaiian Gardens City Council adopted said program, which was subsequently approved by the Los Angeles County Metropolitan Transportation Authority (Metro).

Pursuant to Federal Title VI requirements, requiring program updates every three (3) years, in 2024 the City completed a review of the 2021 version of the Hawaiian Gardens Title VI program. Based on the review, updates were required to the Limited English Proficiency (LEP) Plan in order for demographic data to be consistent with statistics published by the United States Census Bureau for its 2020 Census. On February 14, 2024, the Hawaiian Gardens City Council adopted an amended version of the Title VI program. The next review and adoption of the City’s Title VI program will be in 2026.

II. GENERAL REQUIREMENTS

1. Notification of Beneficiaries of Protection Under Title VI In compliance with 49 CFR Section 12.9 (d), the City of Hawaiian Gardens has provided information to the public regarding its Title VI obligations and apprises members of the public of the protection against discrimination afforded to them by Title VI on an on-going basis. This statement of nondiscrimination on the basis of race, color and national origin has been made available on the City’s website. The notice also includes contact information for requesting details on the City’s Title VI obligations and the complaint procedure.

The notice is in English and Spanish and available on the City’s webpage and at the City Hall front desk. 1 CIVIL RIGHTS NOTICE
The City of Hawaiian Gardens is committed to ensuring that no person is excluded from participation in, or denied the benefits of, its service based on race, color, or national origin as provided under Title VI of the Civil Rights Act. In addition to Title VI, the City also prohibits discrimination based on sex, age, disability, religion, medical condition, marital status, or sexual orientation.

The City of Hawaiian Gardens is committed to ensuring that the level and quality of transportation service is provided without regard to race, color, national origin, sex, age, disability, religion, medical condition, marital status or sexual orientation; promoting the full and fair participation of all potentially affected populations in transportation decision making; preventing denial, reduction, or delay in benefits related to programs and activities affecting minority and low-income populations; and providing meaningful access to City services, programs, and activities by persons with limited English proficiency (LEP).

To file a complaint or obtain additional information on the City of Hawaiian Gardens’ obligation regarding non-discrimination, please write to: City of Hawaiian Gardens, City Manager’s Office, 21815 Pioneer Blvd.

Hawaiian Gardens, CA 90716.

HOW TO FILE A TITLE VI COMPLAINT
Any person who believes he or she may have been discriminated against based on race, color, national, and origin may file a complaint with the City of Hawaiian Gardens City Manager’s Office.

The complaint must be filed within 180 days of the alleged discrimination date. Written complaints may be sent to the City of Hawaiian Gardens, 21815 Pioneer Blvd., Hawaiian Gardens, CA 90716, or an online complaint form may be accessed at City’s website at https://www.hgcity.org/i-want-to/learn/learnabout-hawaiian-gardens-commitment-to-civil-rights-title-vi .

Once completed, the complaint should be forwarded to the City of Hawaiian Gardens, City Manager’s Office at 21815 Pioneer Blvd., Hawaiian Gardens, CA 90716.

In addition to utilizing the Civil Rights complaint process at the City of Hawaiian Gardens, a Complainant may file a Title VI complaint concerning race, color, or national origin discrimination with the following:

Federal Transit Administration
Office of Civil Rights
Attention: Compliant Team
East Building, 5th Floor – TCR
1200 New Jersey Avenue, SE
Washington, DC 20590
2 Website Notification (in English and Spanish)
3 2. Title VI Complaint Procedure
In order to comply with 49 CFR Section 21.9 (b), the following complaint procedure will be followed by the City of Hawaiian Gardens in the event that any person believes that he or she, individually, or as a member of any specific class of persons, has been excluded from participation in, been denied the benefits of, or been subjected to discrimination on the basis of race, color or national origin with regard to:

The opportunity to participate in the transit planning and decision making processes; and, the right to fair decisions on the location of transit services, facilities, and passenger amenities.

The complaint will be made in writing to the City of Hawaiian Gardens and will include all information relevant to a determination of discrimination. A complaint must be filed within 180 days of the alleged discrimination date. In cases where the complainant is unable or incapable of providing a written statement, a City of Hawaiian Gardens designee will, if necessary, assist the person in converting verbal complaints to writing and will interview the complainant.

The following two documents are the complaint forms – available in English and Spanish. 4 After review of the complaint, which will include, but not be limited to, interviewing all appropriate City personnel, the complainant, witnesses and review of the City’s policies and service standards, the City of Hawaiian Gardens will make a determination of discrimination. If it is found that discrimination did not occur, the complainant will be notified in writing and the procedure will be terminated. Notification will occur within a reasonable time of the original submission of the complaint. At that time the complainant will be advised of their right to challenge the decision of the City of Hawaiian Gardens by submitting a written request for a hearing within fifteen (15) days of the receipt of the determination.

If after the City of Hawaiian Gardens’ review of the complaint, it is found that discrimination may have occurred, a formal hearing will be held. The complainant will be notified of this determination within a reasonable time of the submission of the complaint. The hearing will occur on an available and mutually agreed upon date among both parties and will be attended by the City of Hawaiian Gardens, the complainant, and the appropriate personnel. Following the hearing, the City of Hawaiian Gardens will make a final determination. The complainant will be notified of this determination in writing within ten (10) business days of the hearing. If justified, appropriate remedial action will be taken. The Administrator's decision will be considered final at the City level.

If the Administrator finds that discrimination did not occur, the complainant will be notified of that disposition and will advise the complainant of their right to submit their complaint to the Federal Transit Administration for further investigation.

Complaint forms are available in English and Spanish on the City of Hawaiian Gardens website. The forms are also available at the City of Hawaiian Gardens City Manager’s office upon request. The general complaint procedure is available on the City’s website, in English and Spanish. The detailed complaint procedure noted above will be made available to members of the public upon request. Provision will be made for persons with limited English proficiency.
5 3. Recording Title VI Investigations, Complaints, and Lawsuits In order to comply with 49 CFR Section 12.9 (b) the City of Hawaiian Gardens will prepare and maintain a list of any active investigations conducted by the City or any other entities other than the FTA, lawsuits, or complaints naming the City of Hawaiian Gardens and/or its subcontractor(s) that allege discrimination on the basis of race, color, or national origin. This list will include:
• The date the investigation, lawsuit, or complaint was filed; • A summary of the allegation(s);
• The status of the investigation, lawsuit, or complaint; and • Actions taken by the City or subcontractor in response to the investigation, lawsuit, or complaint To date, the City of Hawaiian Gardens has no transit related Title VI complaints.

4. Council’s Resolution Approving Title VI Program
The 3-year revision of Title VI Plan was presented to the Hawaiian Gardens City Council for their approval at the February 14, 2024, City of HawaiianGardens Council Meeting,this Title VI plan update was approved by Resolution No. 003-2024.

5. Provision of Additional Information to the FTA
The City of Hawaiian Gardens will provide the Federal Transit Administration (FTA) additional information upon request. Such information may be related to, but not limited to, investigation of complaints of discrimination or to resolve concerns about possible noncompliance with Title VI.

In addition, the City of Hawaiian Gardens willsubmit an updated Title VI Plan to Metro, asthe passthrough agency for FTA for Section 5309 funds, once every three (3) years and will include proof ofsubmittals.

III. Inclusive Public Participation
Hawaiian Gardens is committed to encouraging public participation for the Bus Shelter Installation and Rehabilitation Project, as community support is critical to the success of the project. The City has obtained Section 5039 federal assistance for the construction of new Bus Shelters and Rehabilitation of existing Bus Shelters for the existing Long Beach Transit, Orange County Transit Authority (OCTA) and Metro bus services. These amenities and improvements are for and part of the overall Bus Stop Improvement Project.

All Hawaiian Gardens residents that use the existing bus services and stops within the jurisdiction of Hawaiian Gardens, and all residents that will use and benefit from Bus Stop Improvement Project are encouraged to participate in developing the Bus Stop Improvement Project. The City of Hawaiian Gardens will seek input from residents during significant phases of the project and provide regular updates to the community and City Council as the Plan moves through design and implementation process. 6 Hawaiian Gardens’ public participation planning ensures that:
• Residents with concerns or interests will have an appropriate opportunity to participate in decisions about the Bus Stop Improvement Project and will be notified of these opportunities to provide input.
• Community involvement and contribution will be included in the development of the Plan, passenger amenities, and improvements of bus stops in regard to Long Beach Transit, OCTA, and Metro.
• Concerns of all persons or groups participating in the process, users of Long Beach Transit, OCTA, and Metro users will be considered in the development of the Bus Stop Improvement Project and their locations of transit services and amenities.
• Hawaiian Gardens will seek out and facilitate the involvement of those potentially impacted.

This Public Participation Plan outlines the importance of, and specific guidelines for, community engagement. Included is the information about the value of public participation in the development of the Bus Stop Improvement Project, the location and development of passenger amenities and improvements of Long Beach Transit, OCTA, and Metro, and how it will be accomplished. It is important to note that this Public Participation Plan will utilize a variety of communication mechanisms so all residents will have the opportunity to participate.

1. Opportunities for Public Participation
Numerous outreach methods will be used to gather community input and keep residents informed on participation opportunities, as well as to inform residents of added infrastructure and improvements to the Long Beach Transit, OCTA and Metro bus stops, at project completion.

COMMUNITY MEETINGS
Community meetings will be scheduled at critical points during the project to allow for targeted community input. A community meeting will be scheduled to allow the best opportunity for attendance by the general public, and times most convenient to the general public. All community meetings will include a presentation/update on the bus stops of Long Beach Transit, OCTA, and Metro followed by a question and answer session to ensure that participants are equally informed. Notification will be provided regarding the availability of language assistance (reference Language Assistance Plan). The following will also be considered in establishing the locations and scheduling times for community meetings:
• Convenience and accessibility for minorities, persons with disabilities, and LEP communities by hostingmeetingsin areas ofthe City that are accessible by public transit and near the development; • Meetings scheduled at various times of the day/week to allow for residents to attend and participate, despite work and family obligations;
• Size of the venue and format of the meeting to allow for meaningful dialogue; • Engaging meeting materials to facilitate participation.

MARKETING MATERIALS
Marketing materials notify the public of community meetings, project updates, and available Long Beach Transit, OCTA, and Metro passenger amenities upon project completion will be broadly advertised, in order to seek community input and inform residents. Methods include:
7 • Handouts distributed to key destinations in Hawaiian Gardens (English and Spanish) including the Community Center, City Hall, and Hawaiian Gardens Public Library; • Flyers mailed to nearby Long Beach Transit, (OCTA) and Metro residential passenger/users; • City’s Webpage, City’s website at https://www.hgcity.org/i-want-to/learn/learn-abouthawaiian-gardens-commitment-to-civil-rights-title-vi. (English and Spanish); • Social media conduits;
• Distribution of marketing materialsto special interest and community groups,such asthe Senior Citizens Clubs, Community Churches, and other similar jurisdictional communityorganizations; • Notification of available translation services for persons with limited English proficiencies for meetings

2. Public Involvement Process
Measures taken will be targeted to overcome linguistic, institutional, cultural, economic, or other barriers that may prevent minority and low income people and populations, persons with disabilities, and persons with limited English proficiency (LEP) from effectively participating in the development of the Bus Stop Improvement Project. By making a reasonable effort to include these populations, Hawaiian Gardens hopes to ensure that the interests and input of all residents are given equal consideration and that the needs of LEP populations are addressed.

The City of Hawaiian Gardens Title VI Plan provides a Language Assistance Plan to encourage participation of LEP individuals in the Bus Stop Improvement Project planning process and notify LEP persons of opportunities to provide input.

IV. Language Assistance Plan
The Language Assistance Plan is one component of Hawaiian Gardens’ efforts to provide an appropriate mix of language assistance measures so all residents, including individuals that are “limited English proficient”, can equally contribute to the future Bus Stop Improvement Projects and benefit from the passenger amenities and improvements at the bus stops for Long Beach Transit, Orange County Transit Authority (OCTA) and Metro. English proficient (LEP) individuals are those who do not speak English as their primary language, and have limited availability to read, write, or understand English.

This Plan will outline how to identify any resident who may need language assistance, ways in which assistance may be provided, and how to notify LEP people that assistance is available. Efforts to effectively engage LEP individuals will ensure that the interests and input of all residents are given equal consideration in the development of the Bus Stop Improvement Project.

BACKGROUND
Title VI of the Civil Rights Act of 1964 provides that no person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity that receives federal financial assistance. Title VI regulations have been interpreted to hold that Title VI prohibits conduct that has disproportionate effect on LEP persons because such conduct constitutes a form of national origin discrimination.
8 Hawaiian Gardens Language Assistance Plan has been prepared to address the City’s responsibilities as a recipient of federal assistance forthe Bus Stop Improvement Project. The City will use Section 5309 federal funds for the construction and installation of passenger amenities and improvements of bus stops within the jurisdictional City boundaries of Hawaiian Gardens. Funds will be used for the construction of four new bus stop shelters and upgrading the existing five bus stop shelters with benches, trash cans, solar lighting, and information kiosks. Some funds will be used to restructure the existing stops to improve bus movement in and out of stops; the stops are currently used by Long Beach Transit, Orange County Transit Authority (OCTA), and Metro. Currently, there are fifteen bus stops in the City of HawaiianGardens.

As a first step to engage LEP individuals in Bus Stop Improvement Project planning efforts, the City of Hawaiian Gardens will undertake the U.S. Department of Transportation (U.S. DOT) four-factor LEP analysis which considers the following factors:

1. The number or proportion of LEP persons in the service area who may be served or are likely to encounter programs, activities, or services at the bus stops of Long Beach Transit, Orange County Transit Authority (OCTA) and Metro.

2. The frequency with which LEP person come in contact with these programs, activities, and services at the bus stops of Long Beach Transit, OCTA and Metro.

3. The nature and importance of programs, activities, and services provided at the bus stops of Long Beach Transit, OCTA and Metro to the LEP population.

4. Resources available to the City of Hawaiian Gardens and overall cost to provide LEP assistance.

A summary of the results of the four-factor analysis proposed is in the following section.

1. Four Factor Analysis

1. The number or proportion of LEP persons in the service area who may be served or are likely to encounter passenger amenities and improvements at the bus stops of Long Beach Transit, Orange County Transit Authority (OCTA), and Metro in the City of Hawaiian Gardens.

The City of Hawaiian Gardens will utilize Section 5039 federal assistance for the construction and installation of passenger amenities and improvements at Bus Stops to serve existing Long Beach Transit, OCTA, and Metro. All Hawaiian Gardens residents who currently use existing bus services within the jurisdictional City boundary of Hawaiian Gardens will likely encounter these amenities and improvements.

As such, the number or proportion of LEPs served or encountered as part of the project is based on Hawaiian Gardens' total population of 14,149 residents.

The City of Hawaiian Gardens will assess the following information about LEP persons to determine the number or proportion of LEP persons who might use the passenger amenities and improvements of the Bus Stop Improvements Project based on the 2022 American Community Survey - Five-Year Estimates from the U.S. Census. The City of Hawaiian Gardens determined that out of a population of 14,149 residents that may be served or likely to encounter the passenger amenities and improvements, funded through Section 5039, 10,343(73.1%) residents speak a language other than English; 4256 residents (30.08%) have limited English proficiency, meaning that they speak English less than “very well”. Of those persons with limited English proficiency, themajority speak Spanish (4,117 residents or 29.1%). 9 Population Hawaiian Gardens Residents Percentage
City of Hawaiian Gardens 14,149 100%
Language other than English 10,343 73.1%
LEP Individuals 4,256 30.08%
LEP Spanish Speakers 4,117 29.1%
LEP Asian or other languages 139 0.9%

2. The frequency in which LEP come in contact with the passenger amenities and improvements at the Bus Stops is determined by Hawaiian Gardens’ existing LEP population of 4330 residents, and LEP ridership and usage of the bus stops within the City boundary of City of Hawaiian Gardens.

There are currently three transit firmsthat serve the City of Hawaiian Gardensresidents. They are Long Beach Transit, Orange County Transportation Authority (OCTA) and Metro.

At the bus stop sites, LEP populations using existing bus services will be determined as ridership of LEP persons may increase as a result of added amenities and improvements at existing and new bus stops for Long Beach Transit, OCTA, and Metro.

LEP communities are currently part of the community outreach process for the Bus Stop Improvement Project. The City will continue to seek input from LEP persons, through English and Spanish translation at community meetings for the Bus Stop Improvement Project. After the Bus Stop Improvement Project is completed, Hawaiian Gardens will monitor and determine the frequency in which LEP individuals come into contact with the bus stops of Long Beach Transit, OCTA, and Metro.

The City of Hawaiian Gardens with the cooperation of Transit Operators will provide information on its public transit system in English and Spanish to serve existing LEP individuals and future LEP users that may be unfamiliar with transit routes and timetables. Hawaiian Gardens will continue to determine those populations with LEP and continue to address the needs to LEP persons in the future.

3. The nature and importance of programs, activities, and services provided at the bus stops of Long Beach Transit, OCTA, and Metro to the LEP population.

Passenger amenities and improvements at bus stops within the jurisdictional City boundaries of Hawaiian Gardens are part of a greater infrastructure effort for Hawaiian Gardens and the Long Beach Transit, OCTA and Metro Line sites or area. The Bus Stop Improvement Project is the most recent and direct project for public transportation that public works has engaged in City history and will utilize Section 5309 federal assistance, money to improve areas that will benefit the community and LEP populations.

4. Resources available to the City of Hawaiian Gardens and overall cost to provide LEP assistance.

Financial resources available within the current budget for marketing to or communicating with LEP persons in their language are minimal. However, through the development of the Bus Stop Improvement Project and in the development of the passenger amenities and improvements at Long Beach Transit, OCTA and Metro bus stops, the City of Hawaiian Gardens has actively engaged LEP populations in the planning process.

English and Spanish speaking residents have a significant presence in Hawaiian Gardens. These LEP populations will be notified of opportunities to provide input after the completion of Bus Stop Improvement Project, in a format easily understood by the identified populations. These formats have 10 included flyers in English and Spanish, at key destinations in Hawaiian Gardens; information on the City’s webpage:
https://www.hgcity.org/i-want-to/learn/learn-about-hawaiian-gardens-commitment-to-civil-rights-titlevi in English and Spanish; notification will be provided to LEP persons for available translation services.

Historically, the City, on all outreach matters, has provided information in English and Spanish for LEP persons.

2. Language Assistance Measures
Language measures currently used or planned to be used by the City of Hawaiian Gardens to address the needs of LEP persons include the following:
• Translation of vital documents including the Civil Rights Notice, Title VI Complaint Form, and Title VI Complaint Procedures into Spanish
• Translating marketing materials into English and Spanish • If needed, arranging for availability of oral translators depending onavailability • Interactive meeting materials to engage LEP individuals in the planning process • Posting notices in appropriate languages informing LEP persons of available transit services, routes, and amenities.

Hawaiian Gardens will continue to seek ways to add notices to the City website to inform LEP populations of opportunities for input and any future improvement project.

3. Staff Training
To ensure effective implementation of this plan, the City of Hawaiian Gardens will schedule training at orientations for new City staff and relevant employees on an annual basis to review:
• Hawaiian Gardens’ Language Assistance Plan
• Demographic data about the local LEP populations
• Printed LEP persons’ materials

4. Notice to LEP Persons about Available Language Assistance The City of Hawaiian Gardens is working toward being able to notify LEP persons in their own language about the language assistance available to them without cost by using the following methods:
• Webpage notices
• Information at local events, City Hall, Community Center, and Hawaiian Gardens Public Library • Flyers and brochures
• Sending information to local organizations,such as Senior Citizens Clubs, Local Community Faith Based Churches, and other similar jurisdictional community organizations that work with LEP persons.
11 5. Monitoring, Evaluating, and Updating Plan
At a minimum, the monitoring activities will include evaluation of the following information:
• Needs identified by the community or LEP populations during outreach activities • New data related to LEP populations and Long Beach Transit, Orange County Transit Authority (OCTA) and Metro line ridership numbers
• Assessing the sufficiency of staff training and budget for language assistance Determination of Site or Location of Facilities
None of our FTA funded construction projects required land acquisition and the displacement of persons from their residences and businesses; therefore, the City of Hawaiian Gardens did not need to conduct a Title VI equity analysis.

V. Minority Representation on Planning and Advisory Bodies Hawaiian Gardens does not have a non-elected transit related planning advisory board.

For additional information on the City of Hawaiian Gardens Title VI Plan, or its efforts to comply with the Civil Rights Act of 1964 or Executive Order 13166 Improving Access to Service for people with Limited English Proficiency, please contact:

City of Hawaiian Gardens
21815 Pioneer Boulevard
Hawaiian Gardens, CA 90716
(562) 420-2641
www.hgcity.org
12 CITY OF HAWAIIAN GARDENS
RESOLUTION NO. 003-2024

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWAIIAN GARDENS APPROVING THE CITY OF HAWAIIAN GARDENS 2024

TITLE VI PROGRAM UPDATE PER THE UNITED STATES

DEPARTMENT OF TRANSPORTATION- FEDERAL TRANSIT
ADMINISTRATION (FTA) TITLE Vl REQUIREMENTS AND

GUIDELINES FOR FEDERALLY FUNDED SUBRECIPENTS
WHEREAS, Section 601 of Title VI of the Civil Rights Act of 1964 (Title VI) states “No person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance”; and WHEREAS, the City obtained Section 5309 Federal Assistance for the construction and installation of new Bus Shelters and Rehabilitation of existing Bus Shelters on various locations in the City of Hawaiian Gardens; and WHEREAS, the City of Hawaiian Gardens is a sub-recipient of the Federal Transit Authority grant; and
WHEREAS, the City's Title VI Program incorporates both Federal Highway Administration (FHWA) and Federal Transit Administration (FTA) requirements and is monitored by the State (Caltrans, FHWA) or by the Los Angeles County Metropolitan Transportation.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HAWAIIAN GARDENS AS FOLLOWS:

Section 1. The recitals are incorporated herein by reference.

Section 2. The City Council hereby approves and adopts the City of Hawaiian Gardens 2024 Title VI Program Update per the United States Department of Transportation- Federal Transit Administration Title Vl requirements and guidelines for federally funded subrecepients.

Section 3. The City Manager or his designee is hereby directed to forward a copy of the Title VI plan relating to section 5309 Funds to Metro for approval as the passthrough agency for the Federal Transit Authority.

Section 4. The Mayor or his/her presiding officer is hereby authorized to affix his/her signature to this resolution signifying its passage and adoption by the City Council of the City of Hawaiian Gardens.

Section 5. The City Clerk or his/her designee shall attest and shall certify to the adoption of the Resolution and shall cause this Resolution and his/her certification to be entered into the Book of Resolutions of the City of Hawaiian Gardens.

Attachment B

PASSED, APPROVED, AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF HAWAIIAN GARDENS ON THIS 14TH DAY OF FEBRUARY 2024.

VICTOR FARFAN
ATTEST:

MAYOR

PABLO RUBIO

CITY CLERK

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #B4
DATE: February 14, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Pablo Rubio, City Clerk
RECOMMENDATION:

Recommendation to approve the minutes for the City Council meeting of Wednesday, January 24, 2024.

SUMMARY
The City Clerk’s Office is to prepare and present the meeting minutes to City Council for review and approval.

FISCAL IMPACT
None.

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENTS
A. January 24, 2024 - Minutes
CITY OF HAWAIIAN GARDENS
CITY COUNCIL MINUTES
Dandy De Paula, Mayor Pro Tem
Maria Teresa Del Rio, Councilmember
Luis Roa, Councilmember
Ernie Vargas, Councilmember Victor Farfan,
Mayor
Wednesday, January 24, 2024
Regular Meeting, 6:00 PM
Ernesto Marquez,City Manager
Megan Garibaldi, City Attorney
Pablo Rubio, City Clerk

MINUTES
CALL TO ORDER
The City Council meeting was called to order on Wednesday, January 24, 2024 at 6:00 PM.

INVOCATION
The invocation was led by Pablo Rubio, City Clerk.

FLAG SALUTE
The flag salute was led by Mayor Pro Tem De Paula.

ROLL CALL

PRESENT
Councilmember Del Rio
Councilmember Roa
Councilmember Vargas
Mayor Pro Tem De Paula
Mayor Farfan
ABSENT
None
Pablo Rubio, City Clerk, announced a quorum.

PUBLIC COMMENTS GENERAL OR ITEMS ON OR OFF THE AGENDA There were no Proclamation or Certificates.

PROCLAMATIONS AND CERTIFICATES
There were no Proclamation or Certificates.

PRESENTATIONS

1. PRESENTATION BY CAPTAIN DAN HOLGUIN, LAKEWOOD SHERIFF’S STATION, REGARDING AN UPDATE ON CRIME STATISTICS
Dan Holguin, Captain Lakewood Sheriff’s Station, provided a presentation.

Mayor Farfan spoke.

A discussion ensued between Mayor Farfan and Captain Dan Holguin.

Councilmember Del Rio spoke.

CITY COUNCIL MINUTES

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JANUARY 24, 2024 Page 1

PRESENTATIONS

1. PRESENTATION BY CAPTAIN DAN HOLGUIN, LAKEWOOD SHERIFF’S STATION, REGARDING AN UPDATE ON CRIME STATISTICS
Dan Holguin, Captain Lakewood Sheriff’s Station, provided a presentation.

Mayor Farfan spoke.

A discussion ensued between Mayor Farfan and Captain Dan Holguin.

Councilmember Del Rio spoke.

Mayor Pro Tem De Paula spoke.

Councilmember Roa spoke.

Councilmember Vargas spoke.

Mayor Farfan spoke.

Mayor Pro Tem De Paula spoke.

Councilmember Roa spoke.

2. PRESENTATION BY ANJELIQUE GRANADOS, COMMUNITY LIBRARY MANAGER, HAWAIIAN GARDENS LIBRARY
Anjelique Granados, Community Library Manager, spoke.

AGENDA ORGANIZATION
A. PUBLIC HEARING(S) / HEARING(s)
There were no Public Hearings.

B. CONSENT CALENDAR

1. WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ON THE AGENDA That the City Council waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Councilmember Roa, seconded by Councilmember Del Rio, to adopt Consent Calendar as presented, in its entirety.

The motion was carried by the following vote:

AYES: 5; Del Rio, Roa, Vargas, De Paula, Farfan
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

2. Recommendation to receive and file the Community Development Department, Building & Safety Division Report for the months of November 2023 and December 2023.

SUGGESTEDACTION:ApproveRecommendation

CITY COUNCIL MINUTES

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Consent Calendar as presented, in its entirety.

The motion was carried by the following vote:

AYES: 5; Del Rio, Roa, Vargas, De Paula, Farfan
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

2. Recommendation to receive and file the Community Development Department, Building & Safety Division Report for the months of November 2023 and December 2023.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Councilmember Roa, seconded by Councilmember Del Rio, to adopt Consent Calendar as presented, in its entirety.

The motion was carried by the following vote:

AYES: 5; Del Rio, Roa, Vargas, De Paula, Farfan
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

3. Recommendation to receive and file the Community Development Department, Code Enforcement Division Report for the months of November 2023 and December 2023.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Councilmember Roa, seconded by Councilmember Del Rio, to adopt Consent Calendar as presented, in its entirety.

The motion was carried by the following vote:

AYES: 5; Del Rio, Roa, Vargas, De Paula, Farfan
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

4. Recommendation to receive and file the Community Development Department, Planning Division Report for the months of November and December 2023.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Councilmember Roa, seconded by Councilmember Del Rio, to adopt Consent Calendar as presented, in its entirety.

The motion was carried by the following vote:

AYES: 5; Del Rio, Roa, Vargas, De Paula, Farfan
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

5. Recommendation to receive and file the Beautification Program updated report for the month of November & December 2023.

CITY COUNCIL MINUTES

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A motion was made by Councilmember Roa, seconded by Councilmember Del Rio, to adopt Consent Calendar as presented, in its entirety.

The motion was carried by the following vote:

AYES: 5; Del Rio, Roa, Vargas, De Paula, Farfan
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

5. Recommendation to receive and file the Beautification Program updated report for the month of November & December 2023.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Councilmember Roa, seconded by Councilmember Del Rio, to adopt Consent Calendar as presented, in its entirety.

The motion was carried by the following vote:

AYES: 5; Del Rio, Roa, Vargas, De Paula, Farfan
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

6. Recommendation to receive and file warrants processed during the period of December 30, 2023 to January 12, 2024
SUGGESTED ACTION: Approve Recommendation.

A motion was made by Councilmember Roa, seconded by Councilmember Del Rio, to adopt Consent Calendar as presented, in its entirety.

The motion was carried by the following vote:

AYES: 5; Del Rio, Roa, Vargas, De Paula, Farfan
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

7. Recommendation to adopt Resolution No. 0022024, authorizing the City Manager to enter into a Facility Use Agreement with the American Red Cross.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Councilmember Roa, seconded by Councilmember Del Rio, to adopt Consent Calendar as presented, in its entirety.

The motion was carried by the following vote:

AYES: 5; Del Rio, Roa, Vargas, De Paula, Farfan
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

8. Recommendation to receive and file the Public Works Department Permits Report for the months

CITY COUNCIL MINUTES

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A motion was made by Councilmember Roa, seconded by Councilmember Del Rio, to adopt Consent Calendar as presented, in its entirety.

The motion was carried by the following vote:

AYES: 5; Del Rio, Roa, Vargas, De Paula, Farfan
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

8. Recommendation to receive and file the Public Works Department Permits Report for the months of November and December 2023.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Councilmember Roa, seconded by Councilmember Del Rio, to adopt Consent Calendar as presented, in its entirety.

The motion was carried by the following vote:

AYES: 5; Del Rio, Roa, Vargas, De Paula, Farfan
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

9. Recommendation to receive and file the Public Works Department Engineering Division CIP Status Report for December 2023.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Councilmember Roa, seconded by Councilmember Del Rio, to adopt Consent Calendar as presented, in its entirety.

The motion was carried by the following vote:

AYES: 5; Del Rio, Roa, Vargas, De Paula, Farfan
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

10. Recommendation to approve the minutes for the City Council meeting of Wednesday, January 10, 2024.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Councilmember Roa, seconded by Councilmember Del Rio, to adopt Consent Calendar as presented, in its entirety.

The motion was carried by the following vote:

AYES: 5; Del Rio, Roa, Vargas, De Paula, Farfan
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

CITY COUNCIL MINUTES

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SUGGESTED ACTION: Approve Recommendation.

A motion was made by Councilmember Roa, seconded by Councilmember Del Rio, to adopt Consent Calendar as presented, in its entirety.

The motion was carried by the following vote:

AYES: 5; Del Rio, Roa, Vargas, De Paula, Farfan
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0
C. DISCUSSION ITEM(S)

1. Recommendation to authorize the City Manager to approve a contract between the City of Hawaiian Gardens and Kastl Amusements for the 2024 City Anniversary Carnival.

SUGGESTED ACTION: Approve Recommendation.

Joe Jimenez, Recreation and Community Services Director, provided the staff report.

Councilmember Roa spoke.

Mayor Pro Tem De Paula spoke.

Councilmember Del Rio spoke.

Mayor Farfan spoke.

Ernesto Marquez, City Manager, spoke.

Councilmember Roa spoke.

A motion was made by Councilmember Roa, seconded by Councilmember Del Rio, to approve recommendation.

The motion was carried by the following vote:

AYES: 5; Del Rio, Roa, Vargas, De Paula, Farfan
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

2. Recommendation to authorize the City Manager to approve the agreement between the City of Hawaiian Gardens and Terra Marketing Platform LLC to coordinate the 2024 City Anniversary Parade.

SUGGESTED ACTION: Approve Recommendation.

Joe Jimenez, Recreation and Community Services Director, provided the staff report.

Councilmember Roa spoke.

Ernesto Marquez, City Manager, spoke.

Mayor Farfan spoke.

Councilmember Vargas spoke.

AmotionwasmadebyCouncilmemberRoasecondedbyCouncilmemberDelRiotoapprove

CITY COUNCIL MINUTES

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Parade.

SUGGESTED ACTION: Approve Recommendation.

Joe Jimenez, Recreation and Community Services Director, provided the staff report.

Councilmember Roa spoke.

Ernesto Marquez, City Manager, spoke.

Mayor Farfan spoke.

Councilmember Vargas spoke.

A motion was made by Councilmember Roa, seconded by Councilmember Del Rio, to approve recommendation.

The motion was carried by the following vote:

AYES: 5; Del Rio, Roa, Vargas, De Paula, Farfan
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0
D. COMMITTEE REPORT(S)
There were no Committee Reports.

E. NEW BUSINESS
There were no New Business items.

F. ORAL STAFF REPORT(S)
Joe Jimenez, Recreation and Community Services Director reported increase numbers of participation in youth sports programs.

G. CITY ATTORNEY REPORT(S)
There were no City Attorney Reports.

H. ORAL COUNCIL REPORT(S)
Mayor Pro Tem De Paula commended the efforts of the Mayor for highlighting new businesses; extended condolences to the family of Sonia Martinez, and Lupe Cabrera; thanked staff for the basketball program being well organized; and announced that ABCUSD will hold Town Hall meetings on February 7, 2024 and February 15, 2024, on the school facilities capacities and declining enrollment.

Councilmember Roa extended condolences to the family of Sonia Martinez; requested staff to look into a business recognition program; congratulated Jesus Mendoza on his retirement; and congratulated the Perez family for the Fire Academy Invitation.

Councilmember Del Rio extended condolences to the family of Sonia Martinez; and thanked staff for the great work they do for the basketball program.

Mayor Farfan reported that he met with legislatures about SB 549, which impacts nontribal cities with a card room.

I. CLOSED SESSION

CITY COUNCIL MINUTES

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February 7, 2024 and February 15, 2024, on the school facilities capacities and declining enrollment.

Councilmember Del Rio extended condolences to the family of Sonia Martinez; and thanked staff for the great work they do for the basketball program.

Mayor Farfan reported that he met with legislatures about SB 549, which impacts nontribal cities with a card room.

I. CLOSED SESSION
There were no Closed Session items.

J. ADJOURNMENT
The City Council adjourned the meeting in memory of Sonia Martinez, at 7:08 PM to the next Regular City Council meeting to be held on Wednesday, February 14, 2024 at 6:00 PM.

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CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #C1
DATE: February 14, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Ernesto Marquez, City Manager
RECOMMENDATION:

Recommendation to introduce Ordinance No. 2024-616, amending the Municipal Code regarding possession, service, and consumption of Alcoholic Beverages in Public Places; and provide feedback regarding Resolution No. 004-2024, establishing a policy regulating Alcoholic Beverages in public places, which will be adopted at the second reading of the Ordinance.

SUMMARY
Staff is looking to update and modernize the City’s current ordinance on possession, service, and consumption of alcohol in public places. The proposed ordinance (Attachment A) and resolution (Attachment B) will continue to prohibit open containers, service (including sale), and consumption of alcohol in public places, but create a new regulatory process which will allow an individual to obtain an Administrative Alcohol Permit if there is an event in a public place at which alcohol will be served and consumed and meets various requirements.

BACKGROUND
Hawaiian Gardens Municipal Code (“HGMC”) section 9.24.010 governs alcohol in public places. While it generally prohibits possession, sale, and consumption of alcohol in public, staff desires to more clearly set forth these prohibitions as the section is somewhat ambiguous. Additionally, under Section 9.24.010, every time an event at a public facility wants to serve or consume alcohol, the City Council must make five written findings to permit the service and consumption of alcohol. Sale of alcohol is currently never permitted. Staff believes that there should be a more streamlined administrative process through an adopted Council policy, and believes that with bigger events coming to the City (such as the professional boxing matches) alcohol should be permitted to be sold.

Agenda Item #C1
February 14, 2024

Page 2 ends

ANALYSIS
Ordinance No. 2024-616
Under the proposed ordinance, staff recommends repealing and replacing Section

9.24.010. The proposed ordinance will do the following:
• Define what constitutes an “Alcoholic Beverage(s).”[1] • Define what constitutes a “Public Place,” which includes any street, sidewalk, parkway, alley, highway, parking lot open to the public, public park, public school, public playground, public facility or building, or any other public place. • Prohibit consumption and service (which includes sale or offer to sell) of any alcoholic beverage in a public place which is not licensed, permitted, and authorized by law.
• Prohibit possession of open containers of alcoholic beverages in public places. • Authorize the adoption of administrative regulations for possession, service, and consumption of alcoholic beverages in public places.
• Establish that violations of this ordinance and any adopted regulations is subject to enforcement.

The major distinction between the proposed ordinance and the current language of Section 9.24.010 is the removal of the required Council findings and the authorization for establishing administrative regulations for possession, service, and consumption of alcoholic beverages in public places.

Resolution No. 004-2024
The proposed resolution will become the City’s official policy regarding possession, service, and consumption of alcoholic beverages in public places. Making it a resolution allows the Council to more quickly and efficiently manage the policy in the event that the Council wanted to make changes (rather than through the code amendment process).

The policy requires an applicant to obtain an Administrative Alcohol Permit before any alcoholic beverage can be possessed, served, or consumed in any public place. The Permit can be approved, conditionally approved, or denied by the City Manager or their designee. There are five bases for which a Permit could be denied, which are:

1. The applicant is not at least 21 years of age;

2. The application contains materially false or intentionally misleading information;

3. The applicant has previously violated this Policy or any conditions imposed on an Administrative Alcohol Permit;

4. The applicant cannot comply with all applicable federal, state, and local laws and regulations; or,

5. Approval of the Administrative Alcohol Permit would have a substantial adverse impact on the health, safety, or welfare of the general public.

Agenda Item #C1
February 14, 2024

Page 3 ends

Additionally, the Policy imposes minimum requirements on an applicant in addition to any conditions of approval imposed by the City Manager or their designee. The applicant must comply with the following minimum obligations and conditions at all times:

1. Alcoholic Beverages may only be served to persons 21 years or older.

2. The applicant must obtain and maintain all necessary federal, state, and local approvals, permits, and licenses (including, but not limited to the appropriate license(s) from the California Department of Alcohol Beverage Control).

3. The service and consumption of Alcoholic Beverages shall be strictly limited to within the approved location and only during the specifically approved time.

4. The authorization in the Administrative Alcohol Permit is limited to only the applicant (or their representative).

5. For mixed age events, the applicant must implement protective measures (approved by the City) to ensure and verify that minors cannot be served or consume Alcoholic Beverages.

6. The applicant is responsible for ensuring that all applicable federal, state, and local laws, regulations, and policies are complied with at all times.

7. The applicant shall not violate any of the terms and conditions of the Administrative Alcohol Permit, this Policy, or the Municipal Code.

8. The applicant may be responsible for obtaining licensed and bonded private security guards in a number as determined by the City. Private security guards shall not be armed with firearms. The private security guards shall remain on site throughout the duration of the event.

9. The applicant must obtain and maintain insurance as deemed necessary by the City.

10.The applicant must execute an indemnification agreement and waiver.

Lastly, the Policy authorizes an appeal of a decision to approve, conditionally approve, or deny the Administrative Alcohol Permit in accordance with Chapter 1.14 of the Hawaiian Gardens Municipal Code.

ENVIRONMENTAL REVIEW
The Ordinance and Policy are not a project under the requirements of the California Environmental Quality Act (“CEQA”) and the CEQA Guidelines because it has no potential for resulting in either a direct or reasonably foreseeable indirect change in the environment. If the Ordinance and Policy were found to be a project under CEQA, the action being considered is exempt from environmental review pursuant to CEQA Guidelines Section 15061(b)(3) in that the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. The Ordinance and Policy, which would regulate Alcoholic Beverages in Public Places, would have no impact on the environment.

Agenda Item #C1
February 14, 2024

Page 4 ends

[1] The definition will match the State law definition of Alcoholic Beverage found in Bus. & Prof. Code section 23004. This definition defines Alcoholic Beverage to mean “includes alcohol, spirits, liquor, wine, beer, and every liquid or solid containing alcohol, spirits, wine, or beer, and which contains one-half of 1 percent or more of alcohol by volume and which is fit for beverage purposes either alone or when diluted, mixed, or combined with other substances.“ Alcoholic beverage” does not include “powdered alcohol,” as defined in Section 23003.1.”

FISCAL IMPACT
While the creation of this new administrative process generates administrative costs associated with processing and administering the Permit, the adoption of an application fee will mitigate the administrative costs.

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENTS
A. Ordinance No. 2024-616
B. Resolution No. 004-2024
65320.00010\41694964.2
Attachment A
ORDINANCE NO. 2024-616

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
HAWAIIAN GARDENS, CALIFORNIA AMENDING SECTION 9.24.010
OF CHAPTER 9.24 OF TITLE 9 OF THE HAWAIIAN GARDENS

MUNICIPAL CODE REGARDING POSSESSION OR CONSUMPTION OF

ALCOHOLIC BEVERAGES IN PUBLIC PLACES
WHEREAS, Section 7, Article XI of the of the California Constitution provides that every California city may enact and enforce within its limits local ordinances not in conflict with general laws; and
WHEREAS, the City is authorized pursuant to its Constitutional police power to regulate the possession and consumption of alcoholic beverages in public places such as public facilities, parks, sidewalks, and roads; and
WHEREAS, Section 25620(a), Division 9 of the Business and Professions Code to the Alcoholic Beverage Control Act provides that it is an infraction for any individual to possess an open alcohol container in any public place, unless there was a license issued to possess alcohol or the possession of the alcohol container was for the purpose of recycling; and WHEREAS, Section 9.24.010 of the Hawaiian Gardens Municipal Code currently prohibits possession and consumption of alcohol in public places, and prohibits the sale of alcohol at locations under municipal jurisdiction; and
WHEREAS, the City Council is seeking to update and modernize its prohibition on possession, service, and consumption of alcohol in public places to reflect the City’s current needs, while continuing to address the public health, safety, and welfare issues associated with the possession, service, and consumption of alcohol.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HAWAIIAN GARDENS DOES ORDAIN AS FOLLOWS:

Section 1. Recitals. The above recitals are hereby adopted by the City Council and incorporated as set forth in this section.

Section 2. This Ordinance is exempt from the requirements of the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines, as it is not a “project” and has no potential to result in a direct or reasonably foreseeable indirect physical change to the environment. 14 Cal. Code Regs. § 15378(a). Further, this Ordinance is exempt from CEQA as there is no possibility that this Ordinance or its implementation would have a significant negative effect on the environment. 14 Cal. Code Regs. § 15061(b)(3).

Section 3. Amendment. Section 9.24.010 (Possession or Consumption in Public Places) of Chapter 9.24 (Alcoholic Beverages) of Title 9 (Public Peace, Morals and Welfare) of the Hawaiian Gardens Municipal Code is hereby repealed in its entirety and replaced with the following:
“9.24.010 Possession, Consumption, and Service in Public Places.

A. Definitions.

1. For purposes of this Section, the term “Alcoholic Beverage(s)” shall mean as it is defined by Business & Professions Code Section 23004, as amended.

2. For purposes of this Section, the term “Public Places” shall include any street, sidewalk, parkway, alley, highway, parking lot open to the public, public park, public school, public playground, public facility or building, or any other public place.

B. General Prohibition on Consumption and Service. It shall be unlawful to consume or serve (including sale or offer to sell) any Alcoholic Beverage upon, on, at or in any Public Places, which is not licensed, permitted, and authorized by law for the consumption or service of Alcoholic Beverages.

C. General Prohibition on Possession of Open Container. It shall be unlawful to possess any bottle, can, or other receptacle containing any Alcoholic Beverage, which has been opened, or a seal broken, or the contents of which have been partially removed in any Public Places, which is not licensed, permitted, and authorized by law. This subsection and shall not apply to individuals engaged in recycling or other related activity as defined in California Business and Professions Code Section 25620.

D. Regulations establishing a permit process or other approval process regulating possession, service, and consumption of Alcoholic Beverages in Public Places may be adopted by resolution of the City Council and authority for permit issuance or approvals may be delegated to a particular department of the City.

E. Violation of any provision of this Section and any regulations adopted pursuant to this Section is subject to enforcement pursuant to the provisions of Chapter 1.12 and 1.13 of this Municipal Code.”
Section 4. Ordinance Severability. If any section, sentence, clause or phrase of this Ordinance or the application thereof to any entity, person or circumstance is held for any reason to be invalid or unconstitutional, such invalidity or unconstitutionality shall not affect other provisions or applications of this Ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this Ordinance are severable. The City Council of the City of Hawaiian Gardens hereby declares that it would have adopted this Ordinance and each section, sentence, clause or phrase thereof, irrespective of the fact that any one or more section, subsections, sentences, clauses or phrases be declared invalid or unconstitutional.

Section 5. Effective Date. This Ordinance shall take effect thirty (30) days after its adoption.

Section 6. Records. The documents and materials associated with this ordinance that constitute the record of proceedings on which the City Council’s findings and determinations are based are located at City Hall, 21815 Pioneer Blvd, Hawaiian Gardens, CA 90716.

Section 7. Publication. The City Clerk shall certify to the adoption of this Ordinance. Not later than fifteen (15) days following the passage of this Ordinance, the Ordinance, or a summary thereof, along with the names of the City Council members voting for and against the Ordinance, shall be published in a newspaper of general circulation in the City PASSED, APPROVED, and ADOPTED, by the City Council of the City of Hawaiian Gardens, California at a regular meeting of the City Council held on the 28th day of February 2024. ______________________________
Victor Farfan, Mayor
ATTEST:
___________________________
Pablo Rubio, City Clerk
Attachment B
1 RESOLUTION NO. 004-2024

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HAWAIIAN GARDENS, CALIFORNIA ADOPTING A POLICY

AUTHORIZING THE POSSESSION, SERVICE, AND CONSUMPTION
OF ALCOHOLIC BEVERAGES IN PUBLIC PLACES.

WHEREAS, Hawaiian Gardens Municipal Code (“HGMC”) Section 9.24.010 generally prohibits possession, service, or consumption of Alcoholic Beverages in Public Places; and WHEREAS, HGMC Section 9.24.010(A)(1) defines “Alcoholic Beverages” to mean as it is defined by Business & Professions Code Section 23004, as amended; and WHEREAS, HGMC Section 9.24.010(A)(2) defines “Public Places” to include any street, sidewalk, parkway, alley, highway, parking lot open to the public, public park, public school, public playground, public facility or building, or any other public place; and WHEREAS, HGMC Section 9.24.010(D) provides that the City Council may, by resolution, adopt regulations for permit issuance or approvals authorizing possession, service, and consumption of Alcoholic Beverages in Public Places; and WHEREAS, the City Council now wishes to establish a policy by which Alcoholic Beverages may be possessed, purchased, sold, served, or consumed at City-owned facilities and Public Places; and
WHEREAS, all other legal prerequisites to the adoption of this Resolution have occurred.

THE CITY COUNCIL OF THE CITY OF HAWAIIAN GARDENS DOES
HEREBY RESOLVE AS FOLLOWS:

Section 1. Recitals. The Recitals set forth above are true and correct and incorporated herein by reference.

Section 2. Policy. The City Council hereby adopts the following policy in accordance with HGMC section 9.24.010:

A. Prohibition. Unless specifically set forth in this Policy, no Alcoholic Beverage may be (1) possessed when the receptacle has been opened, the seal has been broken, or the contents have been partially or wholly removed, (2) served (which shall include sale or offer for sale), or (3) consumed in any Public Places.

B. Establishment of Administrative Alcohol Permit. The City Council hereby establishes the Administrative Alcohol Permit, which shall be required for Alcoholic Beverages to be possessed, served, or consumed in any Public Place. The fee for this Permit shall be established by separate resolution and updated in the City’s fee schedule resolution.

C. Approval, Conditional Approval, and Denial. Any person looking to possess, serve, or consume Alcoholic Beverages at any Public Place must apply for and obtain an Administrative Alcohol Permit. The City Council hereby authorizes the City Manager, or their 2 designee, to approve, conditionally approve, or deny an application for an Administrative Alcohol Permit. The City Manager, or their designee, may deny an application for an Administrative Alcohol Permit based on any of the following:

1. The applicant is not at least 21 years of age;

2. The application contains materially false or intentionally misleading information;

3. The applicant has previously violated this Policy or any conditions imposed on an Administrative Alcohol Permit;

4. The applicant cannot comply with all applicable federal, state, and local laws, regulations, and policies; or,

5. Approval of the Administrative Alcohol Permit would have a substantial adverse impact on the health, safety, or welfare of the general public.

D. Minimum Requirements. In addition to any conditions of approval imposed by the City Manager or their designee, in approving an Administrative Alcohol Permit, an applicant must comply with the following minimum obligations and conditions at all times:

1. Alcoholic Beverages may only be served to persons 21 years or older.

3. The service and consumption of Alcoholic Beverages shall be strictly limited to within the approved location and only during the specifically approved time.

4. The authorization in the Administrative Alcohol Permit is limited to only the applicant (or their representative).

5. For mixed age events, the applicant must implement protective measures (approved by the City) to ensure and verify that minors cannot be served or consume Alcoholic Beverages.

6. The applicant is responsible for ensuring that all applicable federal, state, and local laws, regulations, and policies are complied with at all times.

7. The applicant shall not violate any of the terms and conditions of the Administrative Alcohol Permit, this Policy, or the Municipal Code

9. The applicant must obtain and maintain insurance as deemed 3 necessary by the City.

10. The applicant must execute an indemnification agreement and waiver.

E. Appeal. The applicant may appeal a decision to approve, conditionally approve, or deny the Administrative Alcohol Permit in accordance with Chapter 1.14 of the Hawaiian Gardens Municipal Code.

Section 3. Severability. If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications of this Resolution which can be given effect without the invalid provision or application, and to this end the provisions of this Resolution are severable. The City Council hereby declares that it would have adopted this Resolution irrespective of the invalidity of any particular portion thereof.

Section 4. Certification. The City Clerk shall certify to the adoption of this Resolution.

Section 5. Effective Date. This Resolution shall become effective upon its adoption.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Hawaiian Gardens, on the 28th day of February 2024.
__________________________________
Victor Farfan, Mayor
ATTEST:
_______________________________
Pablo Rubio, City Clerk

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #C2
DATE: February 14, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Neema Ghanbari, Public Works Manager
RECOMMENDATION:

RECOMMENDATION TO AWARD A PROFESSIONAL SERVICES AGREEMENT TO MINAGAR & ASSOCIATES INC., FOR PREPARATION OF THE CITYWIDE

ENGINEERING AND TRAFFIC SURVEY REPORT AND AUTHORIZE THE PUBLIC

WORKS MANAGER TO REQUEST ADDITIONAL TRAFFIC ENGINEERING

SERVICES FROM THE CONSULTANT WITHIN THE BUDGETED AMOUNT

SUMMARY
In compliance with California Vehicle Code (CVC) Section 40802, state and local agencies should conduct engineering studies at least once every five, seven, or ten years to reevaluate non-statutory speed limits on segments of their roadways that have undergone significant changes since the last review, such as the addition or elimination of parking or driveways, changes in the number of travel lanes, changes in the configuration of bicycle lanes, changes in traffic control signal coordination, or significant changes in traffic volumes. The City’s latest engineering and traffic survey was completed in October 2018.

On January 11, 2024, the Request for Proposal (RFP) for preparation of the Citywide Engineering and Traffic Survey report was prepared by engineering staff and advertised in Los Cerritos Community Newspaper and City’s website.

On February 1, 2024, the Public Works Department received five (5) Proposals from the following firms:
• Hartzog & Crabill, Inc., of Tustin, California
• LIN Consulting, Inc., of Tustin, California
• Linscott, Law & Greenspan, Engineers of Pasadena, California Agenda Item #C2
February 14, 2024

Page 2 ends

• Minagar & Associates, Inc., of Laguna Hills, California • TJKM Transportation Consultants of Pleasanton, California After a thorough evaluation of all proposals by the engineering staff, Minagar & Associates ranked the highest score among all the participants with a proposal amount of $21,465 for the preparation of the Citywide Engineering and Traffic Survey update.

Minagar & Associates Inc., is a full-service traffic engineering, transportation planning, and intelligent transportation system (ITS) professional consulting firm and has provided similar services for other Cities including Yucaipa, Solana Beach, South Gate, Santa Fe Spring, Pomona, Bell, Lawndale, and South Pasadena over the last ten years.

The work described in the RFP encompasses the following:
• Conduct speed survey in each speed zone;
• Conduct 24-hour average daily traffic (ADT) volume counts at each speed zone; • Compile collision data relevant to speed zoning for each speed zone; • Identify roadway, traffic, and roadside conditions not readily apparent to the driver that may affect speed zones; and
• Recommend the speed limit in each speed zone in accordance with Section 2B.13, Speed Limit Sign (R2-1), of California Manual on Uniform Traffic Control Devices (CA-MUTCD) Latest Edition.

Thirty-eight (38) residential and arterial segments have been identified for this Engineering and Traffic Survey:

1. Belshire Ave between 214th St and Carson St

2. Belshire Ave between Carson St and 221st St

3. Bloomfield Ave between Carson St and East City Limit

4. Carson St between Pioneer Bl and Juan Ave

5. Carson St between Juan Ave and Norwalk Bl

6. Carson St between Norwalk Bl and Claretta Ave

7. Carson St between Claretta Ave and Bloomfield Ave

8. Centralia St between Elaine Ave and Norwalk Bl

9. Civic Center Dr between Pioneer Bl and Juan Ave

10.Civic Center Dr between Juan Ave and Norwalk Bl

11.Claretta Ave between 211th St and 214th St

12.Claretta Ave between Farlow St and Carson St

13.Juan Ave between Carson St and 214th St

14.Norwalk Bl between South City Limit and 223rd St

15.Norwalk Bl between 223rd St and Carson St

16.Norwalk Bl between Carson St and 214th St

17.Norwalk Bl between 214th St and Centralia St

18.Pioneer Bl between South City Limit and Civic Center Dr

19.Pioneer Bl between Civic Center Dr and Carson St

20.Pioneer Bl between Carson St and 215th St
Agenda Item #C2
February 14, 2024

Page 3 ends

21.Wardham Ave between 221st St and 226th St

22.211th St between Norwalk Bl and Claretta Ave

23.212th St between Norwalk Bl and Claretta Ave

24.213th St between Norwalk Bl and Claretta Ave

25.214th St between Elaine Ave and Norwalk Bl

26.214th St between Norwalk Bl and Claretta Ave

27.215th St between Pioneer Bl and Elaine Ave

28.221st St between Pioneer Bl and Norwalk Bl

29.221st St between Norwalk Bl and Wardham Ave

30.222nd St between Norwalk Bl and Wardham Ave

31.223rd St between Pioneer Bl and Juan Ave

32.223rd St between Juan Ave and Norwalk Bl

33.223rd St between Norwalk Bl and Wardham Ave

34.224th St between Norwalk Bl and Wardham Ave

35.Brittain St between Norwalk Bl and Wardham Ave

36.226th St between Pioneer Bl and Devlin Ave

37.226th St between Devlin Ave and Norwalk Bl

38.226th St between Norwalk Bl and Wardham Ave
In addition to these services, staff will work with the consultant to survey the residential and arterial streets to prepare an updated inventory of street markings and striping, traffic control signs, and devices.

FISCAL IMPACT
The project was included in the approved Capital Improvements Program budget for Fiscal Year 2023-24 and staff is requesting from City Council to authorize the Public Works Manager to request additional traffic engineering services from the consultant within the budgeted amount.

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENT(S)
A. Citywide Engineering and Traffic Survey RFP
B. Minagar & Associates Proposal
City of Hawaiian Gardens
Public Works Department
21815 Pioneer Boulevard
Hawaiian Gardens, CA 90716
(562) 420-2641

REQUEST FOR PROPOSALS (RFQ/RFP)
FOR

CITYWIDE ENGINEERING
AND

TRAFFIC SURVEY
Reviewed By:

Yunus Rahi, P.E., T.E., City Engineer
Approved for
Advertising By:

Neema Ghanbari, Public Works Manager

SUBMITTAL DEADLINE
12:00 p.m. on Thursday, February 1, 2024
Email Proposals to [email protected]
Neema Ghanbari Digitally signed by Neema
Ghanbari
Date: 2024.01.10 12:38:53 -08'00'
1 INTRODUCTION
The City of Hawaiian Gardens, Public Works Department, is requesting a proposal from qualified civil engineering firms to conduct an engineering and traffic survey to update the speed limits on approximately thirty-eight (38) roadway segments (speed zones). Proposer(s) must have the expertise, experience, and demonstrate resources available to perform the work described in the RFP. Which generally includes:
1) Conduct speed survey in each speed zone;
2) Conduct 24-hour average daily traffic (ADT) volume counts at each speed zone;
3) Compile collision data relevant to speed zoning for each speed zone; 4) Identify roadway, traffic, and roadside conditions not readily apparent to the driver that may affect speed zones; and
5) Recommend the speed limit in each speed zone in accordance with Section 2B.13, Speed Limit Sign (R2-1), of California Manual on Uniform Traffic Control Devices (CA-MUTCD) Latest Edition.

ADDITIONAL SERVICES. The Scope of Work describes the minimum work to be accomplished. Upon final selection of the firm(s), the Scope of Work may be modified and refined during negotiations with the City. Any proposer that provides additional services can include those services in the proposal and list them as additional services.

Should an award be made, the selected Consultant(s) will enter into a professional services agreement with the City of Hawaiian Gardens to provide these services.

The City anticipates a contract start date around March 2024.

1. PROJECT SCHEDULE
The anticipated project schedule flow is as follows:

1. RFP Submittal Deadline: 12:00 p.m. on Thursday, February 1, 2024

2. Shortlist Firms based on qualifications

3. Consultant Interview/Selection Period

4. Determination of Most Qualified Firm(s)

5. Negotiation of Contract and Final Scope of Work

6. Contract Award (February/March 2024)

2. BACKGROUND
The City of Hawaiian Gardens was incorporated in 1964 and has a population of approximately 14,000 residents. There are 2.5 miles of arterial streets or approximately 760,000 square feet. Total Streets and alleys mileage is 18 miles, approximately 3,300,000 square feet. All the lengths reported are roadway miles, not lane miles.

In compliance with California Vehicle Code (CVC) Section 40802, state and local agencies should conduct engineering studies at least once every five, seven or ten years to reevaluate non-statutory speed limits on segments of their roadways 2 that have undergone significant changes since the last review, such as the addition or elimination of parking or driveways, changes in the number of travel lanes, changes in the configuration of bicycle lanes, changes in traffic control signal coordination, or significant changes in traffic volumes. The City’s latest engineering and traffic survey was completed in October 2018.

Section 2B.13, Speed Limit Sign (R2-1), of California MUTCD outlines the requirements and procedures to conduct an engineering and traffic survey.

3. SCOPE OF WORK

3.1 GENERAL
The Scope of Services is not definitive and is intended only as a guide to illustrate the minimum project requirements.

3.2 WORK ELEMENTS

3.2.1 Kick-off Meeting
The consultant will meet with engineering and enforcement personnel to review the existing land use, control devices, roadway and traffic conditions, roadway geometry, speed zones, and collision history on all the arterials and collector streets under the City’s jurisdiction. The location in each zone to conduct the speed survey should be selected where prevailing speeds are representative of the entire speed zone and with minimum impact from traffic signals or stop signs.

The consultant will confirm all locations with City staff.

3.2.2 Data Collection
Bi-directional speed surveys will be conducted at each location to measure the actual speed of unimpeded traffic. While taking the speed measurements, the traffic speeds should not be altered by law enforcement, the surveyor and equipment, or any other means. The time of data collection must be coordinated with the City’s paving and street sealing project and other construction projects to the extent possible to collect the most accurate data. Radar or other electronic speed measuring devices that are capable of accurately distinguishing and measuring unimpeded speed of free-flowing vehicles may be used.

Speed measurements should be taken during off- peak hours on weekdays, in periods in which the pavement is dry and the weather is fair. The minimum sample size should be at least 100 vehicles per location. For the two-way streets, at least 50 counts for each direction at each location shall be collected. No specific vehicle combination is required. The consultant will collect collision data (for the past five years) and average daily traffic (ADT) volume data for all the speed zones.
3 The following speed zones have been identified for this Engineering and Traffic Survey:

1. Belshire Ave between 214th St and Carson St

2. Belshire Ave between Carson St and 221st St

3. Bloomfield Ave between Carson St and East City Limit

4. Carson St between Pioneer Bl and Juan Ave

5. Carson St between Juan Ave and Norwalk Bl

6. Carson St between Norwalk Bl and Claretta Ave

7. Carson St between Claretta Ave and Bloomfield Ave

8. Centralia St between Elaine Ave and Norwalk Bl

9. Civic Center Dr between Pioneer Bl and Juan Ave

10.Civic Center Dr between Juan Ave and Norwalk Bl

11.Claretta Ave between 211th St and 214th St

12.Claretta Ave between Farlow St and Carson St

13.Juan Ave between Carson St and 214th St

14.Norwalk Bl between South City Limit and 223rd St

15.Norwalk Bl between 223rd St and Carson St

16.Norwalk Bl between Carson St and 214th St

17.Norwalk Bl between 214th St and Centralia St

18.Pioneer Bl between South City Limit and Civic Center Dr

19.Pioneer Bl between Civic Center Dr and Carson St

20.Pioneer Bl between Carson St and 215th St

21.Wardham Ave between 221st St and 226th St

22.211th St between Norwalk Bl and Claretta Ave

23.212th St between Norwalk Bl and Claretta Ave

24.213th St between Norwalk Bl and Claretta Ave

25.214th St between Elaine Ave and Norwalk Bl

26.214th St between Norwalk Bl and Claretta Ave

27.215th St between Pioneer Bl and Elaine Av

28.221st St between Pioneer Bl and Norwalk Bl

29.221st St between Norwalk Bl and Wardham Ave

30.222nd St between Norwalk Bl and Wardham Ave

31.223rd St between Pioneer Bl and Juan Ave

32.223rd St between Juan Ave and Norwalk Bl

33.223rd St between Norwalk Bl and Wardham Ave

34.224th St between Norwalk Bl and Wardham Ave

35.Brittain St between Norwalk Bl and Wardham Ave

36.226th St between Pioneer Bl and Devlin Ave

37.226th St between Devlin Ave and Norwalk Bl

38.226th St between Norwalk Bl and Wardham Ave

3.2.3 Speed Limit Recommendation
The consultant is to compile speed survey data and calculate the required parameters, such as average speed, critical speed (85th percentile speed), and pace speed at each surveyed location. In accordance with the CA MUTCD, when a speed limit is to be posted, it shall be established at the nearest 5 mph increment of the 85th-percentile speed of free-flowing traffic, except as shown in the two Options below.
4 Option:

1. The posted speed may be reduced by 5 mph from the nearest 5 mph increment of the 85th-percentile speed, in compliance with CVC Sections 627 and 22358.5.

2. For cases in which the nearest 5 mph increment of the 85th-percentile speed would require a rounding up, then the speed limit may be rounded down to the nearest 5 mph increment below the 85th percentile speed, if no further reduction is used. Refer to CVC Section 21400(b).

A summary sheet of speed data with recommendations for City official’s approval shall be attached with a frequency histogram and a cumulative frequency curve diagram for each speed zone.

3.2.4 Project Report
The consultant is to submit a draft report including all the findings and recommendations. The consultant is to review all data with engineering and enforcement personnel and identify areas where problems are not readily apparent to the drivers which may require consideration of speed zone changes.

The final report will be submitted after incorporation of all comments provided during the City’s review.

The report should include the time period, total number of accidents and types, and actual accident rates. Additionally, a statewide average accident rate for each typical roadway class should be included for comparison.

4. PROPOSAL SUBMITTAL
Interested firms shall submit one (1) electronic PDF copy of their qualifications and one (1) electronic PDF copy of the fee schedule (via e-mail or downloadable link) to the City of Hawaiian Gardens by: 12:00 p.m., February 1, 2024. File sizes shall not exceed 5MB.

RFP shall be directed to: Neema Ghanbari, Public Works Manager [email protected]

5. PROPOSAL FORMAT AND CONTENT
a. Format:

The resumes within the RFP shall utilize a format similar to Caltrans Standard Form 330. Part I and II shall be submitted as part of the qualifications. The form can be downloaded from the Department of Transportation website at:
https://dot.ca.gov/programs/procurement-and-contracts/aecontract-information 5 A sample of the preferred resume format is included as Attachment “A”. b. Content:

The Proposal should be prepared simply and economically, providing a straightforward, concise description of the respondent's proposal to meet the requirements of this RFP. Emphasis shall be on the quality, completeness, clarity of content, responsiveness to the requirements, and an understanding of the City's needs.

Respondents shall carefully read the information contained in this RFP and submit a complete response to all requirements as directed. An incomplete Proposal will be considered nonresponsive and subject to rejection.

The submittal proposals are to contain the following elements:

Firm Organization, Credentials, Background – include a brief profile of your firm and any team member’s firm. Identify the project team, including organizational chart and lines of authority, and area of responsibility.

Experience - Consultant’s experience with at least three recent public agency projects, including references with contact person and telephone number, and participation of staff being proposed.

Provide evidence that the proposing firm and its personnel and team members have expertise and experience in engineering and traffic speed survey. Identify the proposed key team members(and their respective firms), and provide their qualifications, including individual experience with projects and number of years with the firm. Provide resumes of each key team member.

6. MISCELLANEOUS
a. Standard City Contract Services Agreement
The consultant will enter into an agreement with the City based upon the contents of the RFP and the consultant’s response. The City’s standard form of agreement is included as Attachment “B”. The consultant shall carefully review the agreement, especially the indemnity and insurance provisions.
b. Modification or Withdrawal of Submittals
Any RFP received may be withdrawn or modified prior to the RFP submittal date by written request to the CITY by the prime consultant. c. Property Rights
There will be no modifications or exceptions to the standard contract agreement. 6 RFPs received become the property of the City of Hawaiian Gardens. d. Confidentiality
Before award of the contract, all RFPs will be designated confidential.

After award of the contract all RFPs become public record. Contracts are considered awarded after they are fully executed by both parties and approved by the CITY. Any language purporting to render any portion of the RFP to be excluded from public review will be regarded as non-effective and will be disregarded.
e. Addendum to Request for Proposals
The CITY reserves the right to amend the RFP Notice by addendum before the final RFP submittal date.
f. Non-Commitment of the CITY
This RFP does not commit the CITY to award a contract, to pay any costs incurred in the preparation of an RFP for this request, or to procure or contract for services.

All products used or developed in the execution of any contract resulting from this RFP will remain in the public domain at the completion of the contract.
g. Americans with Disabilities Act
The consultant shall comply with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA (42 U.S.C. Section 12101 et seq.).
h. Conflict of Interest Concerning Consultant(s)
Prospective consultants shall disclose any financial, business, or other relationship with the City of Hawaiian Gardens that may have an impact upon the outcome of this contract. Prospective consultants shall also list current clients who may have a financial interest in the outcome of this contract.
i. References
The CITY reserves the right to check references not only for those stated in the RFP but also references from the CITY’s consultant evaluation reports. Reference information provided in the RFP found to be in error may be reflected as a reduction in the evaluation score. 7 7. CONSULTANT EVALUATION AND SELECTION PROCESS
The CITY will select a consultant for the project based on the following criteria:
a) The City will review all RFPs and award a contract, or contracts, based on a firm’s qualifications and what is most advantageous to the City.
b) The City may elect to interview a short list of qualified firms or to interview only the top rated firm based upon RFPs submitted for the project. c) City may request consultants, who appear to be most qualified for this project, to participate in a brief oral interview and presentation of their proposal.
d) Most qualified, based on personnel and previous experience with this type of project.
e) Proposed scope of services, and demonstration of an approach to the project, that is most beneficial to the City.
f) Effective use of resources and man-hours proposed for the project. g) The City staff will negotiate a contract with the best qualified firm for the desired consulting services. In the event City staff is unable to negotiate a satisfactory contract with the firm considered to be the most qualified, negotiations with that firm shall be formally terminated.

Negotiations will then be undertaken with the next most qualified firm.

Failing accord with the second most qualified firm, the City staff will terminate negotiations and continue the negotiation process with the next most qualified firms in order of their evaluation ranking until an agreement is reached, and a firm is selected and an agreement is executed.

ATTACHMENT
Attachment “A” Sample Resume Format (Caltrans Standard Form 330) Attachment “B” Sample Professional Services Agreement
Attachment “C” City Map
Attachment “A”

SAMPLE RESUME FORMAT
Paperwork Reduction Act Statement - This information collection meets the requirements of 44 USC § 3507, as amended by section 2 of the Paperwork Reduction Act of 1995. You do not need to answer these questions unless we display a valid Office of Management and Budget (OMB) control number.

The OMB control number for this collection is 9000-0157. We estimate that it will take 29 hours (25 hours for part 1 and 4 hours for Part 2) to read the instructions, gather the facts, and answer the questions. Send only comments relating to our time estimate, including suggestions for reducing this burden, or any other aspects of this collection of information to: U.S. General Services Administration, Regulatory Secretariat Division (M1V1CB), 1800 F Street, NW, Washington, DC 20405.

PURPOSE
Federal agencies use this form to obtain information from architect-engineer (A-E) firms about their professional qualifications. Federal agencies select firms for A-E contracts on the basis of professional qualifications as required by 40 U.S.C. chapter 11, Selection of Architects Engineers, and Part 36 of the Federal Acquisition Regulation (FAR).

The Selection of Architects and Engineers statute requires the public announcement of requirements for A-E services (with some exceptions provided by other statutes), and the selection of at least three of the most highly qualified firms based on demonstrated competence and professional qualifications according to specific criteria published in the announcement.

The Act then requires the negotiation of a contract at a fair and reasonable price starting first with the most highly qualified firm.

The information used to evaluate firms is from this form and other sources, including performance evaluations, any additional data requested by the agency, and interviews with the most highly qualified firms and their references.

GENERAL INSTRUCTIONS
Part I presents the qualifications for a specific contract.

Part II presents the general qualifications of a firm or a specific branch office of a firm. Part II has two uses:

1. An A-E firm may submit Part II to the appropriate central, regional or local office of each Federal agency to be kept on file.

A public announcement is not required for certain contracts, and agencies may use Part II as a basis for selecting at least three of the most highly qualified firms for discussions prior to requesting submission of Part I. Firms are encouraged to update Part II on file with agency offices, as appropriate, according to FAR Part

36. If a firm has branch offices, submit a separate Part II for each branch office seeking work.

2. Prepare a separate Part II for each firm that will be part of the team proposed for a specific contract and submitted with Part I. If a firm has branch offices, submit a separate Part II for each branch office that has a key role on the team.

INDIVIDUAL AGENCY INSTRUCTIONS
Individual agencies may supplement these instructions. For example, they may limit the number of projects or number of pages submitted in Part I in response to a public announcement for a particular project. Carefully comply with any agency instructions when preparing and submitting this form. Be as concise as possible and provide only the information requested by the agency.

DEFINITIONS
Architect-Engineer Services: Defined in FAR 2.101.

Branch Office: A geographically distinct place of business or subsidiary office of a firm that has a key role on the team.

Discipline: Primary technical capabilities of key personnel, as evidenced by academic degree, professional registration, certification, and/or extensive experience.

Firm: Defined in FAR 36.102.

Key Personnel: Individuals who will have major contract responsibilities and/or provide unusual or unique expertise.

SPECIFIC INSTRUCTIONS
Part I - Contract-Specific Qualifications
Section A. Contract Information.

1. Title and Location. Enter the title and location of the contract for which this form is being submitted, exactly as shown in the public announcement or agency request.

2. Public Notice Date. Enter the posted date of the agency's notice on the Federal Business Opportunity website
(FedBizOpps), other form of public announcement or agency request for this contract.

3. Solicitation or Project Number. Enter the agency's
solicitation number and/or project number, if applicable, exactly as shown in the public announcement or agency request for this contract.

Section B. Architect-Engineer Point of Contact.
4-8. Name, Title, Name of Firm, Telephone Number, Fax
(Facsimile) Number and E-mail (Electronic Mail) Address.

Provide information for a representative of the prime contractor or joint venture that the agency can contact for additional information.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 330 (REV. 7/2021) PAGE 1 OF INSTRUCTIONS Prescribed by GSA - FAR (48 CFR) 53.236-2(b)
ARCHITECT-ENGINEER QUALIFICATIONS OMB Control Number: 9000-0157 Expiration Date: 2/29/2024
STANDARD FORM 330 (REV. 7/2021)
PAGE 2 OF INSTRUCTIONS
Section C. Proposed Team.
9-11. Firm Name, Address, and Role in This Contract.

Provide the contractual relationship, name, full mailing address, and a brief description of the role of each firm that will be involved in performance of this contract. List the prime contractor or joint venture partners first. If a firm has branch offices, indicate each individual branch office that will have a key role on the team. The named subcontractors and outside
associates or consultants must be used, and any change must be approved by the contracting officer. (See FAR Part 52 Clause "Subcontractors and Outside Associates and Consultants
(Architect-Engineer Services)"). Attach an additional sheet in the same format as Section C if needed.

Section D. Organizational Chart of Proposed Team.

As an attachment after Section C, present an organizational chart of the proposed team showing the names and roles of all key personnel listed in Section E and the firm they are associated with as listed in Section C.

Section E. Resumes of Key Personnel Proposed for this
Contract.

Complete this section for each key person who will
participate in this contract. Group by firm, with personnel of the prime contractor or joint venture partner firms first. The following blocks must be completed for each resume:

12. Name. Self-explanatory.

13. Role in this contract. Self-explanatory.

14. Years Experience. Total years of relevant experience (block 14a), and years of relevant experience with current firm, but not necessarily the same branch office (block 14b).

15. Firm Name and Location. Name, city and state of the firm where the person currently works, which must correspond with one of the firms (or branch office of a firm, if appropriate) listed in Section C.

16. Education. Provide information on the highest relevant academic degree(s) received. Indicate the area(s) of
specialization for each degree.

17. Current Professional Registration. Provide information on current relevant professional registration(s) in a State or possession of the United States, Puerto Rico, or the District of Columbia according to FAR Part 36.

18. Other Professional Qualifications. Provide information on any other professional qualifications relating to this contract, such as education, professional registration, publications, organizational memberships, certifications, training, awards, and foreign language capabilities.

19. Relevant Projects. Provide information on up to five projects in which the person had a significant role that demonstrates the person's capability relevant to her/his proposed role in this contract. These projects do not necessarily have to be any of the projects presented in Section F for the project team if the person was not involved in any of those projects or the person worked on other projects that were more relevant than the team projects in Section F. Use the check box provided to indicate if the project was performed with any office of the current firm. If any of the professional services or construction projects are not complete, leave Year Completed blank and indicate the status in Brief Description and Specific Role (block (3)).

Section F. Example Projects Which Best Illustrate Proposed Team's Qualifications for this Contract.

Select projects where multiple team members worked
together, if possible, that demonstrate the team's capability to perform work similar to that required for this contract. Complete one Section F for each project. Present ten projects, unless otherwise specified by the agency. Complete the following blocks for each project:

20. Example Project Key Number. Start with "1" for the first project and number consecutively.

21. Title and Location. Title and location of project or contract. For an indefinite delivery contract, the location is the geographic scope of the contract.

22. Year Completed. Enter the year completed of the
professional services (such as planning, engineering study, design, or surveying), and/or the year completed of construction, if applicable. If any of the professional services or the construction projects are not complete, leave Year Completed blank and indicate the status in Brief Description of Project and Relevance to this Contract (block 24).
23a. Project Owner. Project owner or user, such as a
government agency or installation, an institution, a corporation or private individual.
23b. Point of Contact Name. Provide name of a person
associated with the project owner or the organization which contracted for the professional services, who is very familiar with the project and the firm's (or firms') performance.
23c. Point of Contact Telephone Number. Self-explanatory.

24. Brief Description of Project and Relevance to this
Contract. Indicate scope, size, cost, principal elements and special features of the project. Discuss the relevance of the example project to this contract. Enter any other information requested by the agency for each example project.

STANDARD FORM 330 (REV. 7/2021)
PAGE 3 OF INSTRUCTIONS

25. Firms from Section C Involved with this Project. Indicate which firms (or branch offices, if appropriate) on the project team were involved in the example project, and their roles. List in the same order as Section C.

Section G. Key Personnel Participation in Example Projects.

This matrix is intended to graphically depict which key personnel identified in Section E worked on the example projects listed in Section F. Complete the following blocks (see example below).

26. and 27. Names of Key Personnel and Role in this
Contract. List the names of the key personnel and their proposed roles in this contract in the same order as they appear in Section E.

28. Example Projects Listed in Section F. In the column under each project key number (see block 29) and for each key person, place an "X" under the project key number for
participation in the same or similar role.

29. Example Projects Key. List the key numbers and titles of the example projects in the same order as they appear in Section F.

Section H. Additional Information.

30. Use this section to provide additional information
specifically requested by the agency or to address selection criteria that are not covered by the information provided in Sections A-G.

Section I. Authorized Representative.

31. and 32. Signature of Authorized Representative and
Date. An authorized representative of a joint venture or the prime contractor must sign and date the completed form.

Signing attests that the information provided is current and factual, and that all firms on the proposed team agree to work on the project. Joint ventures selected for negotiations must make available a statement of participation by a principal of each member of the joint venture.

33. Name and Title. Self-explanatory.

SAMPLE ENTRIES FOR SECTION G (MATRIX)

26. NAMES OF KEY

PERSONNEL
(From Section E,
Block 12)

27. ROLE IN THIS

CONTRACT
(From Section E,
Block 13)

28. EXAMPLE PROJECTS LISTED IN SECTION F
(Fill in "Example Projects Key" section below first, before completing table. Place "X" under project key number for participation in same or similar role.)
1 2 3 4 5 6 7 8 9 10
Jane A. Smith Chief Architect X X
Joseph B. Williams Chief Mechanical Engineer X X X X
Tara C. Donovan Chief Electricial Engineer X X X

29. EXAMPLE PROJECTS KEY
NUMBER TITLE OF EXAMPLE PROJECT (From Section F) NUMBER TITLE OF EXAMPLE PROJECT (From Section F) 1 Federal Courthouse, Denver, CO 6 XYZ Corporation Headquarters, Boston, MA 2 Justin J. Wilson Federal Building,
Baton Rouge, LA
7 Founder's Museum, Newport, RI
STANDARD FORM 330 (REV. 7/2021)
PAGE 4 OF INSTRUCTIONS
Part II - General Qualifications
See the "General Instructions" on page 1 for firms with branch offices. Prepare Part II for the specific branch office seeking work if the firm has branch offices.

1. Solicitation Number. If Part II is submitted for a specific contract, insert the agency's solicitation number and/or project number, if applicable, exactly as shown in the public
announcement or agency request.
2a-2e. Firm (or Branch Office) Name and Address. Selfexplanatory.

3. Year Established. Enter the year the firm (or branch office, if appropriate) was established under the current name.

4. Unique Entity Identifier. Insert the unique entity identifier issued by the entity designated at SAM. See FAR part 4.6.

5. Ownership.
a. Type. Enter the type of ownership or legal structure of the firm (sole proprietor, partnership, corporation, joint venture, etc.). b. Small Business Status. Refer to the North American
Industry Classification System (NAICS) code in the public announcement, and indicate if the firm is a small business according to the current size standard for that NAICS code (for example, Engineering Services (part of NAICS 541330),
Architectural Services (NAICS 541310), Surveying and Mapping Services (NAICS 541370)). The small business categories and the internet website for the NAICS codes appear in FAR part 19.

Contact the requesting agency for any questions. Contact your local U.S. Small Business Administration office for any questions regarding Business Status.
6a-6c. Point of Contact. Provide this information for a representative of the firm that the agency can contact for additional information. The representative must be empowered to speak on contractual and policy matters.

7. Name of Firm. Enter the name of the firm if Part II is prepared for a branch office.
8a-8c. Former Firm Names. Indicate any other previous
names for the firm (or branch office) during the last six years.

Insert the year that this corporate name change was effective and the associated unique entity identifier. This information is used to review past performance on Federal contracts.

9. Employees by Discipline. Use the relevant disciplines and associated function codes shown at the end of these instructions and list in the same numerical order. After the listed disciplines, write in any additional disciplines and leave the function code blank. List no more than 20 disciplines. Group remaining employees under "Other Employees" in column b. Each person can be counted only once according to his/her primary function.

If Part II is prepared for a firm (including all branch offices), enter the number of employees by disciplines in column c(1). If Part II is prepared for a branch office, enter the number of employees by discipline in column c(2) and for the firm in column c(1).

10. Profile of Firm's Experience and Annual Average
Revenue for Last 5 Years. Complete this block for the firm or branch office for which this Part II is prepared. Enter the experience categories which most accurately reflect the firm's technical capabilities and project experience. Use the relevant experience categories and associated profile codes shown at the end of these instructions, and list in the same numerical order.

After the listed experience categories, write in any unlisted relevant project experience categories and leave the profile codes blank. For each type of experience, enter the appropriate revenue index number to reflect the professional services revenues received annually (averaged over the last 5 years) by the firm or branch office for performing that type of work. A particular project may be identified with one experience category or it may be broken into components, as best reflects the capabilities and types of work performed by the firm. However, do not double count the revenues received on a particular project.

11. Annual Average Professional Services Revenues of Firm for Last 3 Years. Complete this block for the firm or branch office for which this Part II is prepared. Enter the appropriate revenue index numbers to reflect the professional services revenues received annually (averaged over the last 3 years) by the firm or branch office. Indicate Federal work (performed directly for the Federal Government, either as the prime contractor or
subcontractor), non-Federal work (all other domestic and foreign work, including Federally-assisted projects), and the total.

12. Authorized Representative. An authorized
representative of the firm or branch office must sign and date the completed form. Signing attests that the information provided is current and factual. Provide the name and title of the authorized representative who signed the form.

STANDARD FORM 330 (REV. 7/2021)
PAGE 5 OF INSTRUCTIONS
List of Disciplines (Function Codes)
Code Description Code Description
01 Acoustical Engineer 32 Hydraulic Engineer
02 Administrative 33 Hydrographic Surveyor
03 Aerial Photographer 34 Hydrologist
04 Aeronautical Engineer 35 Industrial Engineer
05 Archeologist 36 Industrial Hygienist
06 Architect 37 Interior Designer
07 Biologist 38 Land Surveyor
08 CADD Technician 39 Landscape Architect
09 Cartographer 40 Materials Engineer
10 Chemical Engineer 41 Materials Handling Engineer
11 Chemist 42 Mechanical Engineer
12 Civil Engineer 43 Mining Engineer
13 Communications Engineer 44 Oceanographer
14 Computer Programmer 45 Photo Interpreter
15 Construction Inspector 46 Photogrammetrist
16 Construction Manager 47 Planner: Urban/Regional
17 Corrosion Engineer 48 Project Manager
18 Cost Engineer/Estimator 49 Remote Sensing Specialist 19 Ecologist 50 Risk Assessor
20 Economist 51 Safety/Occupational Health Engineer
21 Electrical Engineer 52 Sanitary Engineer
22 Electronics Engineer 53 Scheduler
23 Environmental Engineer 54 Security Specialist
24 Environmental Scientist 55 Soils Engineer
25 Fire Protection Engineer 56 Specifications Writer
26 Forensic Engineer 57 Structural Engineer
27 Foundation/Geotechnical Engineer 58 Technician/Analyst 28 Geodetic Surveyor 59 Toxicologist
29 Geographic Information System Specialist 60 Transportation Engineer 30 Geologist 61 Value Engineer
31 Health Facility Planner 62 Water Resources Engineer
STANDARD FORM 330 (REV. 7/2021)
PAGE 6 OF INSTRUCTIONS
List of Experience Categories (Profile Codes)
Code Description Code Description
A01
A02
A03
A04
A05
A06
A07
A08
A09
A10
A11
A12
B01
B02
C01
C02
C03
C04
C05
C06
C07
C08
C09
C10
C11
C12
C13
C14
C15
C16
C17
C18
C19
D01
D02
D03
D04
D05
D06
D07
D08
Acoustics, Noise Abatement
Aerial Photography; Airborne Data and Imagery
Collection and Analysis
Agricultural Development; Grain Storage; Farm Mechanization Air Pollution Control
Airports; Navaids; Airport Lighting; Aircraft Fueling
Airports; Terminals and Hangars; Freight Handling
Arctic Facilities
Animal Facilities
Anti-Terrorism/Force Protection
Asbestos Abatement
Auditoriums & Theaters
Automation; Controls; Instrumentation
Barracks; Dormitories
Bridges
Cartography
Cemeteries (Planning & Relocation)
Charting: Nautical and Aeronautical
Chemical Processing & Storage
Child Care/Development Facilities
Churches; Chapels
Coastal Engineering
Codes; Standards; Ordinances
Cold Storage; Refrigeration and Fast Freeze
Commercial Building (low rise) ; Shopping Centers
Community Facilities
Communications Systems; TV; Microwave
Computer Facilities; Computer Service
Conservation and Resource Management
Construction Management
Construction Surveying
Corrosion Control; Cathodic Protection; Electrolysis
Cost Estimating; Cost Engineering and
Analysis; Parametric Costing; Forecasting
Cryogenic Facilities
Dams (Concrete; Arch)
Dams (Earth; Rock); Dikes; Levees
Desalinization (Process & Facilities)
Design-Build - Preparation of Requests for Proposals
Digital Elevation and Terrain Model Development
Digital Orthophotography
Dining Halls; Clubs; Restaurants
Dredging Studies and Design
E01
E02
E03
E04
E05
E06
E07
E08
E09
E10
E11
E12
E13
F01
F02
F03
F04
F05
F06
G01
G02
G03
G04
G05
G06
H01
H02
H03
H04
H05
H06
H07
H08
H09
H10
H11
H12
H13
Ecological & Archeological Investigations
Educational Facilities; Classrooms
Electrical Studies and Design
Electronics
Elevators; Escalators; People-Movers
Embassies and Chanceries
Energy Conservation; New Energy Sources
Engineering Economics
Environmental Impact Studies,
Assessments or Statements
Environmental and Natural Resource
Mapping
Environmental Planning
Environmental Remediation
Environmental Testing and Analysis
Fallout Shelters; Blast-Resistant Design
Field Houses; Gyms; Stadiums
Fire Protection
Fisheries; Fish ladders
Forensic Engineering
Forestry & Forest products
Garages; Vehicle Maintenance Facilities;
Parking Decks
Gas Systems (Propane; Natural, Etc.)
Geodetic Surveying: Ground and Air-borne
Geographic Information System Services:

Development, Analysis, and Data Collection
Geospatial Data Conversion: Scanning,
Digitizing, Compilation, Attributing, Scribing,
Drafting
Graphic Design
Harbors; Jetties; Piers, Ship Terminal
Facilities
Hazardous Materials Handling and Storage
Hazardous, Toxic, Radioactive Waste
Remediation
Heating; Ventilating; Air Conditioning
Health Systems Planning
Highrise; Air-Rights-Type Buildings
Highways; Streets; Airfield Paving; Parking
Lots
Historical Preservation
Hospital & Medical Facilities
Hotels; Motels
Housing (Residential, Multi-Family;
Apartments; Condominiums)
Hydraulics & Pneumatics
Hydrographic Surveying
List of Experience Categories (Profile Codes continued) STANDARD FORM 330 (REV. 7/2021)
PAGE 7 OF INSTRUCTIONS
Code Description Code Description
I01
I02
I03
I04
I05
I06
J01
L01
L02
L03
L04
L05
L06
M01
M02
M03
M04
M05
M06
M07
M08
N01
N02
N03
O01
O02
O03
P01
P02
P03
P04
P05
P06
P07
P08
Industrial Buildings; Manufacturing Plants
Industrial Processes; Quality Control
Industrial Waste Treatment
Intelligent Transportation Systems
Interior Design; Space Planning
Irrigation; Drainage
Judicial and Courtroom Facilities
Laboratories; Medical Research Facilities
Land Surveying
Landscape Architecture
Libraries; Museums; Galleries
Lighting (Interior; Display; Theater, Etc.)
Lighting (Exteriors; Streets; Memorials;
Athletic Fields, Etc.)
Mapping Location/Addressing Systems
Materials Handling Systems; Conveyors; Sorters
Metallurgy
Microclimatology; Tropical Engineering
Military Design Standards
Mining & Mineralogy
Missile Facilities (Silos; Fuels; Transport)
Modular Systems Design; Pre-Fabricated Structures or
Components
Naval Architecture; Off-Shore Platforms
Navigation Structures; Locks
Nuclear Facilities; Nuclear Shielding
Office Buildings; Industrial Parks
Oceanographic Engineering
Ordnance; Munitions; Special Weapons
Petroleum Exploration; Refining
Petroleum and Fuel (Storage and Distribution)
Photogrammetry
Pipelines (Cross-Country - Liquid & Gas)
Planning (Community, Regional, Areawide and State)
Planning (Site, Installation, and Project)
Plumbing & Piping Design
Prisons & Correctional Facilities
P09
P10
P11
P12
P13
R01
R02
R03
R04
R05
R06
R07
R08
R09
R10
R11
R12
S01
S02
S03
S04
S05
S06
S07
S08
S09
S10
S11
S12
S13
T01
T02
T03
T04
T05
T06
Product, Machine Equipment Design
Pneumatic Structures, Air-Support Buildings
Postal Facilities
Power Generation, Transmission, Distribution
Public Safety Facilities
Radar; Sonar; Radio & Radar Telescopes
Radio Frequency Systems & Shieldings
Railroad; Rapid Transit
Recreation Facilities (Parks, Marinas, Etc.)
Refrigeration Plants/Systems
Rehabilitation (Buildings; Structures; Facilities)
Remote Sensing
Research Facilities
Resources Recovery; Recycling
Risk Analysis
Rivers; Canals; Waterways; Flood Control
Roofing
Safety Engineering; Accident Studies; OSHA
Studies
Security Systems; Intruder & Smoke Detection
Seismic Designs & Studies
Sewage Collection, Treatment and Disposal
Soils & Geologic Studies; Foundations
Solar Energy Utilization
Solid Wastes; Incineration; Landfill
Special Environments; Clean Rooms, Etc.

Structural Design; Special Structures
Surveying; Platting; Mapping; Flood
Plain Studies
Sustainable Design
Swimming Pools
Storm Water Handling & Facilities
Telephone Systems (Rural; Mobile; Intercom,
Etc.)
Testing & Inspection Services
Traffic & Transportation Engineering
Topographic Surveying and Mapping
Towers (Self-Supporting & Guyed Systems)
Tunnels & Subways
List of Experience Categories (Profile Codes continued) Code Description
U01
U02
U03
V01
W01
W02
W03
W04
Z01
Unexploded Ordnance Remediation
Urban Renewals; Community Development
Utilities (Gas and Steam)
Value Analysis; Life-Cycle Costing
Warehouses & Depots
Water Resources; Hydrology; Ground Water
Water Supply; Treatment and Distribution
Wind Tunnels; Research/Testing Facilities Design
Zoning; Land Use Studies
STANDARD FORM 330 (REV. 7/2021)
PAGE 8 OF INSTRUCTIONS
AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 330 (REV. 7/2021)

2. PUBLIC NOTICE DATE 3. SOLICITATION OR PROJECT NUMBER

ARCHITECT-ENGINEER QUALIFICATIONS

PART I - CONTRACT-SPECIFIC QUALIFICATIONS
A. CONTRACT INFORMATION

1. TITLE AND LOCATION (City and State)
B. ARCHITECT-ENGINEER POINT OF CONTACT

4. NAME AND TITLE

5. NAME OF FIRM

6. TELEPHONE NUMBER 7. FAX NUMBER 8. E-MAIL ADDRESS
C. PROPOSED TEAM
(Complete this section for the prime contractor and all key subcontractors.) (Check)

9. FIRM NAME 10. ADDRESS 11. ROLE IN THIS CONTRACT
PRIME
J-V

PARTNER

SUBCON- TRACTOR
a.

CHECK IF BRANCH OFFICE
b.

CHECK IF BRANCH OFFICE
c.

CHECK IF BRANCH OFFICE
d.

CHECK IF BRANCH OFFICE
e.

CHECK IF BRANCH OFFICE
f.

CHECK IF BRANCH OFFICE
D. ORGANIZATIONAL CHART OF PROPOSED TEAM (Attached)
STANDARD FORM 330 (REV. 7/2021) PAGE 2

16. EDUCATION (Degree and Specialization) 17. CURRENT PROFESSIONAL REGISTRATION (State and Discipline) E. RESUMES OF KEY PERSONNEL PROPOSED FOR THIS CONTRACT
(Complete one Section E for each key person.)

12. NAME 13. ROLE IN THIS CONTRACT 14. YEARS EXPERIENCE a. TOTAL b. WITH CURRENT FIRM

15. FIRM NAME AND LOCATION (City and State)

18. OTHER PROFESSIONAL QUALIFICATIONS (Publications, Organizations, Training, Awards, etc.)

19. RELEVANT PROJECTS
a.
(1) TITLE AND LOCATION (City and State) (2) YEAR COMPLETED PROFESSIONAL SERVICES CONSTRUCTION (If applicable)
(3) BRIEF DESCRIPTION (Brief scope, size, cost, etc.) AND SPECIFIC ROLE Check if project performed with current firm b.
(1) TITLE AND LOCATION (City and State) (2) YEAR COMPLETED PROFESSIONAL SERVICES CONSTRUCTION (If applicable)
(3) BRIEF DESCRIPTION (Brief scope, size, cost, etc.) AND SPECIFIC ROLE Check if project performed with current firm c.
(1) TITLE AND LOCATION (City and State) (2) YEAR COMPLETED PROFESSIONAL SERVICES CONSTRUCTION (If applicable)
(3) BRIEF DESCRIPTION (Brief scope, size, cost, etc.) AND SPECIFIC ROLE Check if project performed with current firm d.
(1) TITLE AND LOCATION (City and State) (2) YEAR COMPLETED PROFESSIONAL SERVICES CONSTRUCTION (If applicable)
(3) BRIEF DESCRIPTION (Brief scope, size, cost, etc.) AND SPECIFIC ROLE Check if project performed with current firm e.
(1) TITLE AND LOCATION (City and State) (2) YEAR COMPLETED PROFESSIONAL SERVICES CONSTRUCTION (If applicable)
(3) BRIEF DESCRIPTION (Brief scope, size, cost, etc.) AND SPECIFIC ROLE Check if project performed with current firm STANDARD FORM 330 (REV. 7/2021) PAGE 3
F. EXAMPLE PROJECTS WHICH BEST ILLUSTRATE PROPOSED TEAM'S

QUALIFICATIONS FOR THIS CONTRACT
(Present as many projects as requested by the agency, or 10 projects, if not specified.

Complete one Section F for each project.)

20. EXAMPLE PROJECT KEY
NUMBER

21. TITLE AND LOCATION (City and State) 22. YEAR COMPLETED PROFESSIONAL SERVICES CONSTRUCTION (If applicable)

23. PROJECT OWNER'S INFORMATION
a. PROJECT OWNER b. POINT OF CONTACT NAME c. POINT OF CONTACT TELEPHONE NUMBER

24. BRIEF DESCRIPTION OF PROJECT AND RELEVANCE TO THIS CONTRACT (Include scope, size, and cost)

25. FIRMS FROM SECTION C INVOLVED WITH THIS PROJECT
a.
(1) FIRM NAME (2) FIRM LOCATION (City and State) (3) ROLE b.
(1) FIRM NAME (2) FIRM LOCATION (City and State) (3) ROLE c.
(1) FIRM NAME (2) FIRM LOCATION (City and State) (3) ROLE d.
(1) FIRM NAME (2) FIRM LOCATION (City and State) (3) ROLE e.
(1) FIRM NAME (2) FIRM LOCATION (City and State) (3) ROLE f.
(1) FIRM NAME (2) FIRM LOCATION (City and State) (3) ROLE STANDARD FORM 330 (REV. 7/2021) PAGE 4
G. KEY PERSONNEL PARTICIPATION IN EXAMPLE PROJECTS

26. NAMES OF KEY

PERSONNEL
(From Section E, Block 12)

27. ROLE IN THIS

CONTRACT
(From Section E, Block 13)

28. EXAMPLE PROJECTS LISTED IN SECTION F
(Fill in "Example Projects Key" section below before completing table.

Place "X" under project key number for participation in same or similar role.) 1 2 3 4 5 6 7 8 9 10

29. EXAMPLE PROJECTS KEY
NUMBER TITLE OF EXAMPLE PROJECT (From Section F) NUMBER TITLE OF EXAMPLE PROJECT (From Section F) 1 6
2 7
3 8
4 9
5 10
STANDARD FORM 330 (REV. 7/2021) PAGE 5

31. SIGNATURE 32. DATE
H. ADDITIONAL INFORMATION

30. PROVIDE ANY ADDITIONAL INFORMATION REQUESTED BY THE AGENCY. ATTACH ADDITIONAL SHEETS AS NEEDED.

I. AUTHORIZED REPRESENTATIVE
The foregoing is a statement of facts.

33. NAME AND TITLE
a. SIGNATURE b. DATE

PART II - GENERAL QUALIFICATIONS
(If a firm has branch offices, complete for each specific branch office seeking work.) 2a. FIRM (or Branch Office) NAME 3. YEAR ESTABLISHED 4. UNIQUE ENTITY IDENTIFIER 2b. STREET 5. OWNERSHIP
a. TYPE
2c. CITY 2d. STATE 2e. ZIP CODE
b. SMALL BUSINESS STATUS
6a. POINT OF CONTACT NAME AND TITLE

7. NAME OF FIRM (If Block 2a is a Branch Office)
6b. TELEPHONE NUMBER 6c. EMAIL ADDRESS
8a. FORMER FIRM NAME(S) (If any) 8b. YEAR ESTABLISHED 8c. UNIQUE ENTITY IDENTIFIER

9. EMPLOYEES BY DISCIPLINE 10. PROFILE OF FIRM'S EXPERIENCE AND ANNUAL AVERAGE REVENUE FOR LAST 5 YEARS
a. Function
Code b. Discipline c. Number of Employees a. Profile
Code b. Experience
c. Revenue Index
Number
(1) FIRM (2) BRANCH (see below)
Other Employees
Total

11. ANNUAL AVERAGE PROFESSIONAL

SERVICES REVENUES OF FIRM
FOR LAST 3 YEARS
(Insert revenue index number shown at right)

PROFESSIONAL SERVICES REVENUE INDEX NUMBER

1. Less than $100,000 6. $2 million to less than $5 million

2. $100,000 to less than $250,000 7. $5 million to less than $10 million

3. $250,000 to less than $500,000 8. $10 million to less than $25 million

4. $500,000 to less than $1 million 9. $25 million to less than $50 million

5. $1 million to less than $2 million 10. $50 million or greater a. Federal Work
b. Non-Federal Work
c. Total Work

12. AUTHORIZED REPRESENTATIVE
The foregoing is a statement of facts.
c. NAME AND TITLE
STANDARD FORM 330 (REV. 7/2021) PAGE 6

1. SOLICITATION NUMBER (If any)

ARCHITECT-ENGINEER QUALIFICATIONS
Attachment “B”

PROFESSIONAL SERVICES AGREEMENT

Page 1 of 9 ends

PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF HAWAIIAN GARDENS AND [CONTRACTOR]
This AGREEMENT is entered into this __ day of ________, by and between the CITY OF HAWAIIAN GARDENS, a general law city a municipal corporation (“CITY”) and [CONTRACTOR] (“CONTRACTOR”). CITY and CONTRACTOR may be referred to individually as “Party” or collectively as “Parties.”

R E C I T A L S
A. The CITY desires to obtain [INSERT PROFESSIONAL SERVICES SOUGHT].

B. The CITY does not have the personnel able and/or available to perform the services required under this agreement and therefore, the CITY desires to contract for services to accomplish this work.

C. The CONTRACTOR warrants to the CITY that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement.

D. The CITY desires to contract with the CONTRACTOR to perform the services as described in Exhibit A of this Agreement.

NOW, THEREFORE, based on the foregoing recitals, the CITY and the CONTRACTOR agree as follows:

CONSIDERATION AND COMPENSATION As partial consideration, CONTRACTOR agrees to perform the work listed in the SCOPE OF SERVICES, attached as EXHIBIT A.

As additional consideration, CONTRACTOR and CITY agree to abide by the terms and conditions contained in this Agreement.

As additional consideration, CITY agrees to pay CONTRACTOR An amount not to exceed [INSERT TOTAL AMOUNT OF AGREEMENT] during the term of the Agreement as specified in paragraph 7 below, for CONTRACTOR’s services, unless otherwise specified by written amendment to this Agreement.

No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager or his/her designee.

CONTRACTOR shall submit to CITY, by not later than the 10th day of each month, its invoice for services itemizing the fees and costs incurred during the previous month. CITY shall pay CONTRACTOR all uncontested amounts set forth in CONTRACTOR’s invoice within 30 days after it is received.

SCOPE OF SERVICES. CONTRACTOR will perform the services and activities set forth in the SCOPE OF SERVICE attached hereto as Exhibit A and incorporated herein by this reference.

Page 2 of 9 ends

Except as herein otherwise expressly specified to be furnished by CITY, CONTRACTOR will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space, and facilities necessary or proper to perform and complete the work and provide the professional services required of CONTRACTOR by this Agreement.

PAYMENTS. For CITY to pay CONTRACTOR as specified by this Agreement, CONTRACTOR must submit an invoice to CITY which lists the reimbursable costs, the specific tasks performed, and, for work that includes deliverables, the percentage of the task completed during the billing period in accordance with the schedule of compensation incorporated in “Exhibit A.” TIME OF PERFORMANCE. The services of the CONTRACTOR are to commence upon receipt of a notice to proceed from the CITY and shall continue until all authorized work is completed to the CITY’s reasonable satisfaction, in accordance with the schedule incorporated in “Exhibit A,” unless extended in writing by the CITY.

FAMILIARITY WITH WORK. By executing this Agreement, CONTRACTOR represents that CONTRACTOR has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.

KEY PERSONNEL. CONTRACTOR’s key person assigned to perform work under this Agreement is [NAME OF CONTACT]. CONTRACTOR shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of the CITY.

TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire on [INSERT TERM], unless earlier termination occurs under Section 11 of this Agreement, or this Agreement is extended in writing in advance by both parties.

CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONTRACTOR and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties.

TAXPAYER IDENTIFICATION NUMBER. CONTRACTOR will provide CITY with a Taxpayer Identification Number.

PERMITS AND LICENSES. CONTRACTOR will obtain and maintain during the term of this Agreement all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.

TERMINATION. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing.

CONTRACTOR may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date.

In the event of such termination, the CONTRACTOR shall cease services as of the date of termination, and all finished or unfinished documents, data, drawings, maps, and other materials prepared by CONTRACTOR shall, at CITY’s option, become CITY’s property, and CONTRACTOR will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination.

Should the Agreement be terminated pursuant to this Section, CITY may procure services similar to those terminated without restriction by this Agreement.

Page 3 of 9 ends

INDEMNIFICATION. CONTRACTOR shall indemnify, defend with counsel approved by CITY, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, and cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with CONTRACTOR's performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT, regardless of CITY’S passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the CITY. Should CITY in its sole discretion find CONTRACTOR’S legal counsel unacceptable, then CONTRACTOR shall reimburse the CITY its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation. The CONTRACTOR shall promptly pay any final judgment rendered against the CITY (and its officers, officials, employees and volunteers) covered by this indemnity obligation. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.

The requirements as to the types and limits of insurance coverage to be maintained by CONTRACTOR as required by Section 17, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONTRACTOR pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification.

ASSIGNABILITY. This Agreement is for CONTRACTOR’s professional services.

CONTRACTOR’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void.

INDEPENDENT CONTRACTOR. CITY and CONTRACTOR agree that CONTRACTOR will act as an independent contractor and will have control of all work and the manner in which is it performed.

CONTRACTOR will be free to contract for similar service to be performed for other employers while under contract with CITY. CONTRACTOR is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees.

Any provision in this Agreement that may appear to give CITY the right to direct CONTRACTOR as to the details of doing the work or to exercise a measure of control over the work means that CONTRACTOR will follow the direction of the CITY as to end results of the work only.

AUDIT OF RECORDS. CONTRACTOR agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement. CONTRACTOR agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement. CONTRACTOR further agrees to maintain such records for a period of three (3) years following final payment under this Agreement.

CONTRACTOR will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement.

CORRECTIVE MEASURES. CONTRACTOR will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement. CONTRACTOR will be given a reasonable amount of time as determined by the CITY to implement said corrective measures.

Failure of CONTRACTOR to implement required corrective measures shall result in immediate termination of this Agreement.

INSURANCE REQUIREMENTS.

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A. The CONTRACTOR, at the CONTRACTOR’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies:

1. Workers Compensation Insurance as required by law. The CONTRACTOR shall require all subcontractors similarly to provide such compensation insurance for their respective employees.

Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONTRACTOR for CITY.

2. General Liability Coverage. The CONTRACTOR shall maintain commercial general liability insurance in an amount of not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit.

3. Automobile Liability Coverage. The CONTRACTOR shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the CONTRACTOR arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence.

4. Professional Liability Coverage. The CONTRACTOR shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors, or omissions which may arise from the CONTRACTOR’S operations under this Agreement, whether such operations be by the CONTRACTOR or by its employees, subcontractors, or subcontractors. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit-peroccurrence basis. When coverage is provided on a “claims made basis,” CONTRACTOR will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONTRACTOR for all claims made by CITY arising out of any errors or omissions of CONTRACTOR, or its officers, employees or agents during the time this Agreement was in effect.

B. Endorsements. Each general liability, automobile liability and professional liability insurance policy shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California, or which is approved in writing by CITY, and shall be endorsed as follows. CONTRACTOR also agrees to require all contractors, and subcontractors to do likewise.

1. “The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CONTRACTOR, including materials, parts, or equipment furnished in connection with such work or operations.”

2. This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents, and volunteers. Any insurance maintained by the CITY, including any self-insured retention the CITY may have, shall be considered excess insurance only and shall not contribute with this policy.

3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.

Page 5 of 9 ends

4. The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents.

5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the CITY, its elected or appointed officers, officials, employees, agents, or volunteers.

6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the CITY.

C. CONTRACTOR agrees to provide immediate notice to CITY of any claim or loss against Contractor arising out of the work performed under this agreement. CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY.

D. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the CITY’s option, the CONTRACTOR shall demonstrate financial capability for payment of such deductibles or self-insured retentions.

E. The CONTRACTOR shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement.

F. Failure on the part of the CONTRACTOR to procure or maintain required insurance shall constitute a material breach of contract under which the CITY may terminate this Agreement pursuant to Section 11 above.

G. The commercial general and automobile liability policies required by this Agreement shall allow CITY, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the CONTRACTOR (as the named insured) should CONTRACTOR fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. CONTRACTOR understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by CONTRACTOR as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should CITY pay the SIR or deductible on CONTRACTOR’s behalf upon the CONTRACTOR’s failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, CITY may include such amounts as damages in any action against CONTRACTOR for breach of this Agreement in addition to any other damages incurred by CITY due to the breach.

USE OF OTHER CONTRACTORS. CONTRACTOR must obtain CITY’s prior written approval to use any sub-contractors while performing any portion of this Agreement. Such approval must include approval of the proposed CONTRACTOR and the terms of compensation.

FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The acceptance by the CONTRACTOR of the final payment made under this Agreement shall operate as and be a release of the CITY from all claims and liabilities for compensation to the CONTRACTOR for anything done, furnished or relating to the CONTRACTOR’S work or services. Acceptance of payment shall be any negotiation of the CITY’S check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the CITY shall not constitute, nor be deemed, a release of the responsibility and liability of the CONTRACTOR, its employees, sub-contractors and agents for the accuracy and competency of the information provided

Page 6 of 9 ends

and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by the CITY for any defect or error in the work prepared by the CONTRACTOR, its employees, sub-contractors and agents.

CORRECTIONS. In addition to the above indemnification obligations, the CONTRACTOR shall correct, at its expense, all errors in the work which may be disclosed during the CITY’s review of the CONTRACTOR’s report or plans. Should the CONTRACTOR fail to make such correction in a reasonably timely manner, such correction shall be made by the CITY, and the cost thereof shall be charged to the CONTRACTOR. In addition to all other available remedies, the CITY may deduct the cost of such correction from any retention amount held by the CITY or may withhold payment otherwise owed CONTRACTOR under this Agreement up to the amount of the cost of correction.

NON-APPROPRIATION OF FUNDS. Payments to be made to CONTRACTOR by CITY for services preformed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that CITY does not appropriate sufficient funds for payment of CONTRACTOR’S services beyond the current fiscal year, the Agreement shall cover payment for CONTRACTOR’S services only to the conclusion of the last fiscal year in which CITY appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.

NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:

CITY CONTRACTOR
City of Hawaiian Gardens
21815 Pioneer Blvd.,
Hawaiian Gardens, CA 90716
ATTN: City Manager
[NAME]
[ADDRESS]
[CONTACT]
Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section.

SOLICITATION. CONTRACTOR maintains and warrants that it has not employed nor retained any company or person, other than CONTRACTOR’s bona fide employee, to solicit or secure this Agreement. Further, CONTRACTOR warrants that it has not paid nor has it agreed to pay any company or person, other than CONTRACTOR’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONTRACTOR breach or violate this warranty, CITY may rescind this Agreement without liability.

THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONTRACTOR and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONTRACTOR’s or CITY’s obligations under this Agreement.

Page 7 of 9 ends

INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County.

ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written.

RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.

AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment with signatures of all parties to this Agreement. CITY’s City Manager, or designee, may execute any such amendment on behalf of CITY.

ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature.

FORCE MAJEURE. Should performance of this Agreement be impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party to the other.

TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided.

ATTORNEY’S FEES. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled.

STATEMENT OF EXPERIENCE. By executing this Agreement, CONTRACTOR represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONTRACTOR represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private CONTRACTORs, and experience in dealing with public agencies all suggest that CONTRACTOR is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency.

OWNERSHIP OF DOCUMENTS. It is understood and agreed that the CITY shall own all documents and other work product of the CONTRACTOR, except the CONTRACTOR’s notes and workpapers, which pertain to the work performed under this Agreement. The CITY shall have the sole right to use such materials in its discretion and without further compensation to the CONTRACTOR, but any re-

Page 8 of 9 ends

use of such documents by the CITY on any other project without prior written consent of the CONTRACTOR shall be at the sole risk of the CITY.

DISCLOSURE REQUIRED. (CITY and CONTRACTOR initials required at one of the following paragraphs)
By their respective initials next to this paragraph, CITY and CONTRACTOR hereby acknowledge that CONTRACTOR is a “CONTRACTOR” for the purposes of the California Political Reform Act because CONTRACTOR’s duties would require him or her to make one or more of the governmental decisions set forth in Fair Political Practices Commission Regulation 18700.3(a) or otherwise serves in a staff capacity for which disclosure would otherwise be required were CONTRACTOR employed by the CITY.

CONTRACTOR hereby acknowledges his or her assuming-office, annual, and leaving-office financial reporting obligations under the California Political Reform Act and the CITY’s Conflict of Interest Code and agrees to comply with those obligations at his or her expense. Prior to CONTRACTOR commencing services hereunder, the City’s Manager shall prepare and deliver to CONTRACTOR a memorandum detailing the extent of CONTRACTOR’s disclosure obligations in accordance with the CITY’s Conflict of Interest Code.

CITY Initials ______
CONTRACTOR Initials ______
OR
By their initials next to this paragraph, CITY and CONTRACTOR hereby acknowledge that CONTRACTOR is not a “CONTRACTOR” for the purpose of the California Political Reform Act because CONTRACTOR’s duties and responsibilities are not within the scope of the definition of CONTRACTOR in Fair Political Practice Commission Regulation 18700.3(a) and is otherwise not serving in staff capacity in accordance with the CITY’s Conflict of Interest Code.

CITY Initials ______
CONTRACTOR Initials ______
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.

CITY OF HAWAIIAN GARDENS CONTRACTOR
[MAYOR/CITY MANAGER] By: [NAME]
ATTEST:

Page 9 of 9 ends

[NAME], City Clerk Taxpayer ID No.

APPROVED AS TO FORM:

Megan Garibaldi, City Attorney
Attachment “C”

CITY MAP

HAWAIIAN GARDENS

JUAN AVE

HORST AVE

FARLOW ST

JOLIET AVE

SEINE AVE

FUNSTON AVE

CLARETTA AVE

BELSHIRE AVE

IBEX AVE

PIONEER BLVD

CLARKDALE AVE

VIOLETA AVE

TILBURY ST
221ST ST

BLOOMFIELD AVE

ARLINE AVE

ELAINE AVE

DEVLIN AVE
223RD ST
222ND ST

BRITTAIN ST
224TH ST
215TH ST
216TH ST
211TH ST
214TH ST
I 605

CARSON ST

HAWAIIAN AVE

CENTRALIA ST
223RD ST
216TH ST
CIVIC CENTER DR.
213TH ST

VIOLETA AVE
223RD ST

CARSON ST

CENTRALIA ST
222ND ST
215TH ST

CARSON ST

ELAINE AVE

JUAN AVE
212TH ST
221ST ST

CLARKDALE AVE
PIONEER BLVD 214TH ST

HORST AVE
226TH ST

JUAN AVE

VERNE AVE

DEVLIN AVE

SEINE AVE
215TH ST

CLARETTA AVE

BELSHIRE AVE

NORWALK BLVD

TILBURY ST
ARLINE AVE 224TH ST

BELSHIRE AVE

IBEX AVE

ELAINE AVE

NORWALK BLVD

VIOLETA AVE

HORST AVE

BRITTAIN ST
215TH ST

JUAN AVE
CANADA
DR

SCHULTZE
DR

STORM DRAIN

ARTISIA NORWALK STORM DRAIN

COYOTE CREEK

ARTISIA NORWALK

CLARETTA AVE
LEGEND
City Boundary
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Attachment B
Request for Proposal
to Provide
Citywide Engineering and Traffic Survey (E&TS)
for Speed Limits
City of Hawaiian Gardens, CA
Minagar & Associates, Inc.’s
Proposed Speed
Limit Map for the City of Colton Minagar & Associates, Inc.’s Sample Collision Data Analysis for the City of Needles
Expected Accident Rates for Caltrans District 7 – City of Hawaiian Gardens PREPARED FOR:

PREPARED BY:

CITY OF Hawaiian Gardens
Public Works Department
21815 Pioneer Blvd.

Hawaiian Gardens, CA 90716
MINAGAR & ASSOCIATES, INC.

ITS – Traffic/Civil/Electrical Engineering – Transportation Planning – Homeland Security –CEM 23282 Mill Creek Drive, Suite 120, East Tower
Laguna Hills, CA 92653
IN ASSOCIATION WITH:

COUNTS UNLIMITED, INC.

ADT and Radar Data Collection
11681 Sterling Ave, Suite B
Riverside, CA 92503
February 1, 2024

REQUEST FOR PROPOSAL

TO PROVIDE

CITYWIDE ENGINEERING AND

TRAFFIC SURVEY FOR SPEED LIMITS
FOR

CITY OF HAWAIIAN GARDENS

PUBLIC WORKS DEPARTMENT
PRESENTED TO:

CITY OF HAWAIIAN GARDENS
Public Works Department
21815 Pioneer Blvd.

Hawaiian Gardens, CA 90716
PREPARED BY:

MINAGAR & ASSOCIATES, INC.

Traffic/Civil/Electrical Engineering - ITS - Transportation Planning - CEM 23282 Mill Creek Drive, Suite 120, East Tower
Laguna Hills, CA 92653
Tel: (949) 707-1199
FEBRUARY 1, 2024
MINAGAR & ASSOCIATES, INC.

Traffic/Civil/Electrical Engineering – ITS – Transportation Planning & CEM Section 1 – Cover Letter
February 1, 2024
Mr. Neema Ghanbari
Public Works Manager
City of Hawaiian Gardens
Public Works Department
21815 Pioneer Blvd
Hawaiian Gardens, CA 90716
Re: Proposal to Provide Citywide Engineering and Traffic Survey (E&TS) for Speed Limits in the City of Hawaiian Gardens, CA
Dear Mr. Ghanbari,
On behalf of the Minagar & Associates, Inc. Team, I would like to take this opportunity to present our proposal to conduct a Citywide Engineering and Traffic Survey for Speed Limits in the City of Hawaiian Gardens. Based in Laguna Hills, CA, Minagar & Associates, Inc. is a Southern California firm with national experience and international exposure. Since 1993, our firm has completed the following:
 26 Citywide Engineering and Traffic Speed Surveys (E&TS) (shown below)  1,500+ Street Segments’ Radar Surveys
Minagar & Associates, Inc.’s 26 Completed Engineering and Traffic Surveys (E&TS) 23282 Mill Creek Drive, East Tower, Suite 120, Laguna Hills, CA 92653 Tel: (949) 707-1199, Web: www.minagarinc.com
MINAGAR & ASSOCIATES, INC.

Traffic/Civil/Electrical Engineering – ITS – Transportation Planning & CEM  900+ Nationwide Projects
 350+ Traffic and Safety Studies
 50+ Parking Studies
 400+ Traffic Control Plan (TCP), Traffic Signal & ITS Design Project  120+ Plans, Specifications and Estimates (PS&E) Design Projects  42 ITS (Intelligent Transportation Systems) Design & Deployment Project  1,600+ Signals’ Retiming and Synchronization
 9 On-call City Traffic Engineer Contracts for the following public agencies:

City of San Bernardino
City of Chino Hills
City of South Pasadena
City of Baldwin Park
City of Colton
City of Beaumont
City of El Monte
City of Gardena
City of Rancho Santa Margarita
We recently completed Engineering and Traffic Surveys (E&TS) for the Cities of Yucaipa, Rancho Mirage, Solana Beach, Needles, Colton, and South Gate, coordinating efforts with County Sheriffs and updating the City’s posted speed limits based on the current California Vehicle Code (CVC) and the latest version of the California Manual on Uniform Traffic Control Devices (CA-MUTCD 2014 Rev. 7).
23282 Mill Creek Drive, East Tower, Suite 120, Laguna Hills, CA 92653 Tel: (949) 707-1199, Web: www.minagarinc.com
MINAGAR & ASSOCIATES, INC.

Traffic/Civil/Electrical Engineering – ITS – Transportation Planning & CEM More than 85% of Minagar & Associates, Inc.’s projects are from repeat clients and client referrals. The figures on the following page show some of Minagar & Associates, Inc.’s public and private sector clients over the past 30 years.

Representative Public
Clients Tree
Representative Private Sector
Clients Tree
Minagar offers statewide and region-level expertise in traffic management with local responsiveness and knowledge. Fred Minagar, MS, RCE, PE, FITE, the proposed Project Manager, brings the institutional know-how as a former 24-year-elected Mayor/Council Member, appointed Planning Commission Chairman-Traffic Commission Chairman/ Commissioner.

As the Officer‐in‐Charge, I hereby accept all the terms & conditions outlined in the RFP and declare that we have no exceptions or deviations. We affirm this proposal’s validity in its entirety up to ninety (90) days from the date of its receipt, and are committed to completing this E&TS project for the City in within 90 days from the Notice to Proceed.

Please feel free to contact me directly with any additional questions you might have at (949) 707-1199 ext. 2# or via e-mail at [email protected]. We do look forward to working with you and your staff to perform this speed survey project.

Sincerely,
MINAGAR & ASSOCIATES, INC. (A California Corporation)
Fred Minagar, MS, RCE, PE, FITE
President/Senior Project Manager
23282 Mill Creek Drive, East Tower, Suite 120, Laguna Hills, CA 92653 Tel: (949) 707-1199, Web: www.minagarinc.com

REQUEST FOR PROPOSAL TO PROVIDE
CITYWIDE ENGINEERING & TRAFFIC SURVEY for SPEED LIMITS

CITY OF HAWAIIAN GARDENS, CA

TABLE OF CONTENTS
Section 1 – Cover Letter.......................................................................................................... 3 Section 2 – Qualifications, Related Experience, and References......................................... 3 Firm Background.................................................................................................................. 3 Proposed Subconsultant ..................................................................................................... 4 Relevant Project Experience ............................................................................................... 4 Section 3 – Proposed Staffing and Project Organization...................................................... 9 Section 4 – Work Plan/Technical Approach..........................................................................10 Proposed Project Schedule................................................................................................16 Section 5 – Fee Schedule.......................................................................................................17

LIST OF APPENDICES
Appendix A: Key Personnel Resumes
Appendix B: Speed Gun Calibration Certificates
2 REQUEST FOR PROPOSAL TO PROVIDE
CITYWIDE ENGINEERING & TRAFFIC SURVEY for SPEED LIMITS

CITY OF HAWAIIAN GARDENS, CA
Section 2 – Qualifications, Related Experience, and References Firm Background
Minagar & Associates, Inc. is a full-service traffic engineering, transportation planning and ITS professional consulting firm, specialized in the areas of: Founded in 1993…. ■ Traffic Engineering
■ Intelligent Transportation Systems (ITS) Design & Deployment ■ Transportation Planning
■ Municipal Engineering Services
■ Construction Engineering Management Irvine, CA
2004 - 2017
Since Minagar & Associates, Inc.’s inception in 1993, the firm has completed over 900 traffic engineering projects in 14 counties and 86 cities in the State of California.

Successful completed projects have comprised: Irvine, CA ■ 26 Engineering & Traffic Surveys 2017 - Present
■ 1,400+ Engineering & Traffic Survey Segments
■ 350+ Traffic Studies
■ 9 City Traffic Engineer Contracts
■ 120+ Plans, Specifications & Estimates (PS&E) Design Projects ■ 400+ Traffic Control Plan (TCP), Traffic Signal & ITS Design Projects Laguna Hills, CA
Minagar & Associates, Inc.’s 26 Completed E&TS Projects in California Our firm is also recipient to numerous, local, regional, state and national awards, chiefly for California-based ITS Projects. Some of our most notable awards include:
3 REQUEST FOR PROPOSAL TO PROVIDE
CITYWIDE ENGINEERING & TRAFFIC SURVEY for SPEED LIMITS

CITY OF HAWAIIAN GARDENS, CA
Proposed Subconsultant
For this E&TS project in the City of Hawaiian Gardens Minagar & Associates, Inc. will utilize assistance from Counts Unlimited, Inc.

Counts Unlimited, Inc. will collaborate with Minagar staff in observing, measuring, and recording speed and volume data for vehicular traffic on City streets with engineered speed controls.

Counts Unlimited, Inc., provides various traffic data collection services for traffic surveys and studies, such as:
■ Speed ADT Counts
■ Directional Volume/ADT Counts
■ Classified ADT Counts
■ Turning Movement Counts (TMCs)
Counts Unlimited, Inc. has recently collaborated with Minagar & Associates, Inc. in the preparation of the E&TS for the Cities of Rancho Mirage, Solana Beach, and Needles, successfully providing traffic counts and speed data.

Relevant Project Experience
The following pages elaborate on some of Minagar’s recently completed E&TS projects, accompanied by client contact information.
4 REQUEST FOR PROPOSAL TO PROVIDE
CITYWIDE ENGINEERING & TRAFFIC SURVEY for SPEED LIMITS

CITY OF HAWAIIAN GARDENS, CA
City of Needles’ 2022 Engineering & Traffic Survey (E&TS) for 21 Roadway Segments and Speed Zones 1

LOCATION
Needles, San Bernardino
County, CA

SCOPE OF WORK
Field Inspection of
Roadway Conditions,
School Zones, Boundary
Segments, Traffic Lanes
Machine Counts (ADT) for
21 Segments
Spot Speed Surveys for 21
Segments
3-Year Accident Rate
Analysis
50th/85th %-ile Speed
Analysis and Preparation of
E&TS & 24”x36” Speed
Zone/ADT Wall Maps

PROJECT DESCRIPTION CLIENT / AGENCY
City of Needles, CA
Mr. Patrick J. Martinez
City Manager
Needles, CA 92363
(760) 326-2115, Ext. 126
[email protected]
The City of Needles requested Minagar & Associates, Inc. to conduct a Citywide Engineering & Traffic Survey (E&TS) for 21 roadway segments along the City’s major arterial streets, collectors and local roadways to reestablish speed limit designations, in compliance with the 2022 California Vehicle Code (CVC) and the latest California Manual on Uniform Traffic Control Devices (CA MUTCD) released March 2021 (Revision 6). CURRENT STATUS
Complete The E&TS included an initial field inspection of each of the roadway segments Designated school zones, local roadway conditions, posted speed limits, and special traffic considerations at boundary-line locations with the Cities of Diamond Bar, Walnut, Montclair, and La Verne were identified.

The project also included a detailed set of radar speed survey measurements, 85th/50th percentile speed and pace determinations, an evaluation of local 3-year local collision rates (from the San Bernardino Sheriff’s Department records), radar spot speed measurements, recommendations for speed limit updates, and the preparation of an E&TS Report, complete with a summary of current laws and regulations, a scope of work for the project, speed zone and collision maps and tables, and 24”x36” wall maps for use by the City’s Public Works Department.
5 REQUEST FOR PROPOSAL TO PROVIDE
CITYWIDE ENGINEERING & TRAFFIC SURVEY for SPEED LIMITS

CITY OF HAWAIIAN GARDENS, CA
City of Colton’s 2022 Engineering & Traffic Survey (E&TS) for 44 Roadway Segments on 26 Citywide Streets 2

LOCATION
Colton, San Bernardino
County, CA

SCOPE OF WORK
Investigation of collision
history, prevailing speeds,
sight distance, bicyclist
activity, etc.

Machine Counts (ADT) for
44 Segments
Spot Speed Surveys for 44
Segments
3-Year Accident Rate
Analysis
50th/85th %-ile Speed
Analysis & Preparation of
E&TS and 24”x36” Speed
Zone & ADT Wall Maps

CLIENT / AGENCY
City of Colton, CA PROJECT DESCRIPTION
Victor Ortiz, PE Minagar & Associates, Inc. prepared an Engineering and Traffic Survey report to the City of Colton for updating and validating the currently posted speed limits 44 street segments on 26 citywide streets. The report was prepared in compliance with the 2021 California Vehicle Code (CVC) and the latest 2021 California Manual on Uniform Traffic Control Devices (CA MUTCD).

Engineering Manager
160 S. 10th Street
Colton, CA 92324
(909) 370-5065
[email protected]
CURRENT STATUS The E&TS included an initial field inspection of each of the roadway segments throughout the City. Prevailing speeds, collision history, and other roadway conditions and traffic factors not readily apparent to the driver were taken into consideration and analyzed. Such factors include sight distance, intersection spacing and offsets, commercial driveway characteristics, pedestrian and bicyclist activity and safety, the 10-MPH pace range of prevailing traffic, parking practices, the density of adjacent residential and/or business uses, among others.

Complete
The survey found that all 44 surveyed street segments were recommended to remain at their currently established speed limits as documented and would not require any changes to the existing posted regulatory signage or speed limit pavement markings.
6 REQUEST FOR PROPOSAL TO PROVIDE
CITYWIDE ENGINEERING & TRAFFIC SURVEY for SPEED LIMITS

CITY OF HWAIIAN GARDENS, CA
City of Solana Beach’s 2023 Engineering & Traffic Survey (E&TS) for 29 Roadway Segments and Speed Zones 3

LOCATION
Solana Beach, San Diego
County, CA

SCOPE OF WORK
Overview & Review of
Collision Data
Machine Counts (ADT) for 29
Segments
Field Visits for 29 Segments
5-Year Accident Rate Analysis
85th %-ile Speed Analysis and
Preparation of E&TS and
24”x36” Speed Zone & ADT
Wall Maps

CLIENT / AGENCY
City of Solana Beach, CA
Mr. Jim Greenstein, P.E.

Senior Civil Engineer
Engineering Department
635 South Highway 101
Solana Beach, CA 92075
(858) 720-2476
[email protected]

PROJECT DESCRIPTION CURRENT STATUS
The City of Solana Beach selected Minagar & Associates, Inc. to conduct an updated Citywide Engineering & Traffic Survey (E&TS) for 29 roadway segments in the City, as the latest E&TS had been conducted in 2016. Since 2016, many traffic calming projects had been implemented in the City, which contributed to changes in traffic flow and speed trends.

Complete
The E&TS included comparison of the segments in the 2016 Survey against the Circulation Element of the City’s General Plan and the Functional Classification Map. After collecting 5-year collision history via TIMS Berkeley and Crash Data trends from Caltrans, Average Daily Traffic (ADT) Counts were collected for the 29 roadway segments and the data was analyzed with the posted speed limits.

Minagar & Associates, Inc. also performed field visits, driving each segment and making notation of special features or roadside conditions that may justify downward speed zoning. Finally, a report was prepared containing segment analysis, results, and
recommendations of the speed survey.
7 REQUEST FOR PROPOSAL TO PROVIDE
CITYWIDE ENGINEERING & TRAFFIC SURVEY for SPEED LIMITS

CITY OF HAWAIIAN GARDENS, CA
8 MINAGAR & ASSOCIATES, INC.

REQUEST FOR PROPOSAL TO PROVIDE
CITYWIDE ENGINEERING & TRAFFIC SURVEY for SPEED LIMITS

CITY OF HAWAIIAN GARDENS, CA
Section 3 – Proposed Staffing and Project Organization
The following Minagar staff members and sub-consultant are proposed to provide services for the City of Hawaiian Gardens’ Citywide E&TS and conduct the required data collection, traffic engineering analyses, and prepare the Speed Survey. All services will be done directly from the main office location in Laguna Hills, CA.

Unlike other companies pursuing this project for the City of Hawaiian Gardens, Fred Minagar, MS, RCE, PE, FITE, President of Minagar & Associates, Inc., shall serve as our Traffic Engineer/Project Manager and function as the project representative for day-to-day contact. Mr.

Minagar will communicate with City staff to keep the City abreast of Project progress, schedule, and delivery of the field data collection and report preparation.

No members of the proposed team will be removed or replaced without written concurrence from the City of Hawaiian Gardens Resumes detailing experience and qualifications for the proposed team members are provided in Appendix A: Key Personnel Resumes.

Organization Chart

CITY OF HAWAIIAN GARDENS
Dr. Yunus Rahi, PE, TE
City Engineer
Mr. Neema Ghanbari
Public Works Manager/Project Manager
MINAGAR & ASSOCIATES, INC.

Fred Minagar, MS, PE, RCE, FITE
Project Manager, Project Coordinator
MINAGAR & ASSOCIATES, INC MINAGAR & ASSOCIATES, INC.

Tri Pham, ASEE Firoz Vohra, MSCE, TE
Senior Traffic Engineer, Speed & Radar Traffic Data Principal Traffic Engineer MINAGAR & ASSOCIATES, INC. MINAGAR & ASSOCIATES, INC.

Jenny Tran, BSCE, EIT
Project Engineer Assistant, E&TS Analysis & Report
Michelle Nguyen, BSCE, EIT
Collision Analysis & Report Preparation
MINAGAR & ASSOCIATES, INC. MINAGAR & ASSOCIATES, INC.

Phillip Nguyen, BSCE Nhi Hoang, BSCE
Project Engineer, E&TS Analysis & Report Preparation Traffic & Transportation Engineering Assistant COUNTS UNLIMITED, INC.

Abe Campos
Jaime Beltran
Ruby Gomez
Loreto Beltran
Kim Sanford
ADT & Radar Data Collection
9 REQUEST FOR PROPOSAL TO PROVIDE
CITYWIDE ENGINEERING & TRAFFIC SURVEY for SPEED LIMITS

CITY OF HAWAIIAN GARDENS, CA
Section 4 – Work Plan/Technical Approach
Task 1 – Kick-Off Meeting
Within ten (10) working days of a notice-to-proceed,
Minagar & Associates, Inc. will set up a kick-off meeting with City of Hawaiian Gardens to review the scope of work and discuss objectives and expectations of the project. The final project schedule will be confirmed at this meeting and will be shared with City staff to maintain transparency and clear communication throughout the project duration.

Minagar & Associates, Inc. will also collect necessary City materials such as traffic accident records.

Progress meetings with City staff or City Council to discuss project progress, obstacles, or concerns may follow as
deemed necessary. Minagar is flexible to participate in both in-person or virtual meetings, as preferred by City staff.

DELIVERABLES: Meeting Agendas and Minutes
Presentation Materials (If Necessary)
Task 2 – Speed Data Collection
Prior to data collection, Minagar & Associates, Inc. will obtain and review all necessary maps and documents to become familiarized with the City of Hawaiian Gardens’ current traffic and roadway conditions and needs. This includes:
■ City of Hawaiian Gardens General Plan
■ City of Hawaiian Gardens’ latest E&TS
■ Accident Reports from the Hawaiian Gardens Police Department/SWITRS/TIMS/OTS ■ Previous City of Hawaiian Gardens Traffic Calming Efforts o Neighborhood Traffic Calming Program
Minagar staff have already taken initiative to collect collision data from SWITRS over the last 5- year period and note high-collision roadway segments to be given special attention in the City’s Engineering and Traffic Survey.

We will investigate the Hawaiian Gardens PD, SWITRS and TIMS Berkeley data bases in the City of Hawaiian Gardens from January 1, 2018 to December 31, 2022. Over the past available 5-year period. Figures summarizing the collected data will be provided such as the samples shown on our most recent project for the City of on the following page. 10 REQUEST FOR PROPOSAL TO PROVIDE
CITYWIDE ENGINEERING & TRAFFIC SURVEY for SPEED LIMITS

CITY OF HAWAIIAN GARDENS, CA
Sample Collisions in the City of Yucaipa, by Location & Cluster (Due to Unsafe Speed) (Jan. 1, 2018 – Dec. 31, 2022)
Sample Top 5 High-Collision Intersections1 in the City of Yucaipa (Due to Unsafe Speed) (Jan. 1, 2018 – Dec. 31, 2022)
# of
Collisions
4 Intersection # Rank Intersection
1 2
3 4
5 1
1 2
2 2
4 th St & Yucaipa Blvd
Live Oak Canyon Rd & Oak Glen Rd
6 th St & Yucaipa Blvd
4 3
3 3
Alta Vista Dr & Outer Highway 10 S
Ave F & Calimesa Blvd
Number of Victims of Unsafe Speed Collisions, by Victim Degree of Injury (Jan. 1, 2018 – Dec. 31, 2022)
259
108
9 22
1 Includes all collisions within a 250-foot radius from the intersection. Source: TIMS Berkeley 11 REQUEST FOR PROPOSAL TO PROVIDE
CITYWIDE ENGINEERING & TRAFFIC SURVEY for SPEED LIMITS

CITY OF HAWAIIAN GARDENS, CA
Minagar staff will initially perform field inspections of each roadway segment to note the geometry, conditions, and features of each segment. With the assistance of the proposed subconsultant, Counts Unlimited, Inc., speed data collection will be conducted at the 38 segments identified in the previous E&TS, and subject to change at the City’s discretion. If requested, segments may be resurveyed to ensure the most accurate data collection.

A spot speed survey will be conducted in both directions for each roadway segment. As required by the California Vehicle Code, all radar or laser equipment will be operated by a certified radar operator. Radar certification for each radar operator to provide services for the City of Hawaiian Gardens is provided in Appendix B: Speed Gun Calibration Certificates.

Per the City’s RFP the following 38 locations will be surveyed:

1. Belshire Ave between 214th St and Carson St

2. Belshire Ave between Carson St and 221st St

3. Bloomfield Ave between Carson St and East City Limit

4. Carson St between Pioneer Bl and Juan Ave

5. Carson St between Juan Ave and Norwalk Bl

6. Carson St between Norwalk Bl and Claretta Ave

7. Carson St between Claretta Ave and Bloomfield Ave

8. Centralia St between Elaine Ave and Norwalk Bl

9. Civic Center Dr between Pioneer Bl and Juan Ave

10. Civic Center Dr between Juan Ave and Norwalk Bl

11. Claretta Ave between 211th St and 214th St

12. Claretta Ave between Farlow St and Carson St

13. Juan Ave between Carson St and 214th St

14. Norwalk Bl between South City Limit and 223rd St

15. Norwalk Bl between 223rd St and Carson St

16. Norwalk Bl between Carson St and 214th St

17. Norwalk Bl between 214th St and Centralia St

18. Pioneer Bl between South City Limit and Civic Center Dr

19. Pioneer Bl between Civic Center Dr and Carson St

20. Pioneer Bl between Carson St and 215th St

21. Wardham Ave between 221st St and 226th St

22. 211th St between Norwalk Bl and Claretta Ave

23. 212th St between Norwalk Bl and Claretta Ave

24. 213th St between Norwalk Bl and Claretta Ave

25. 214th St between Elaine Ave and Norwalk Bl

26. 214th St between Norwalk Bl and Claretta Ave

27. 215th St between Pioneer Bl and Elaine Av

28. 221st St between Pioneer Bl and Norwalk Bl

29. 221st St between Norwalk Bl and Wardham Ave

30. 222nd St between Norwalk Bl and Wardham Ave

31. 223rd St between Pioneer Bl and Juan Ave
12 REQUEST FOR PROPOSAL TO PROVIDE
CITYWIDE ENGINEERING & TRAFFIC SURVEY for SPEED LIMITS

CITY OF HAWAIIAN GARDENS, CA

32. 223rd St between Juan Ave and Norwalk Bl

33. 223rd St between Norwalk Bl and Wardham Ave

34. 224th St between Norwalk Bl and Wardham Ave

35. Brittain St between Norwalk Bl and Wardham Ave

36. 226th St between Pioneer Bl and Devlin Ave

37. 226th St between Devlin Ave and Norwalk Bl

38. 226th St between Norwalk Bl and Wardham Ave
DELIVERABLES: 5-Year Collision History
Original Field Data Sheets
Task 3 – Traffic Count Collection
Counts Unlimited, Inc. will also be responsible for collecting Average Daily Traffic (ADT) counts over a 24-hour period at the approximate midpoint of each roadway segment. Count data will be collected on a typical weekday of Tuesday, Wednesday, or Thursday with clear and dry weather, and will be organized into one-hour increments for the subject 38 locations:

DELIVERABLES: Original Field Data Sheets
Task 4 – Analyze Speed Data
Minagar staff will utilize the speed data to calculate the 85th percentile speed. Other measures such as 15th percentile speed, median speed, mode speed, pace speed, and average speed may also be calculated and utilized in determining the most appropriate speed limit for each roadway segment.

Additionally, Minagar & Associates, Inc. will review the total mid-block accident history for each of the specified locations. Minagar & Associates, Inc. will then calculate the accident rate for collisions related to unsafe speed based on a mid-block’s collision history as follows:
ꢉꢊꢋꢋꢂꢌꢂꢊꢅꢌ
ꢍꢎꢍ
ꢏꢊ.ꢊꢐ ꢉꢊꢋꢋꢂꢌꢂꢊꢅꢌ ∗ 1,000,000
ꢀꢑꢒ ∗ ꢑꢂꢌꢆꢈꢅꢁꢄ ∗ ꢏꢊ.ꢊꢐ ꢑꢈꢓꢌ ꢀꢁꢁꢂꢃꢄꢅꢆ ꢇꢈꢆꢄ � � =
Number of speed-related collisions on the segment during the selected analysis period (50.5 months), both directions where: No. of Collisions 1,000,000
ADT
Distance
Conversion factor for Million-Vehicle-Miles (MVM)
Average Daily Traffic (vehicles per day), both directions Roadway segment distance traveled by each vehicle (miles) Number of days during the selected analysis period (i.e., 1.00 year = 365 days) No. of Days
Following the calculation of collision rate for each street segment, Minagar & Associates, Inc. will conduct a technical comparison between the calculated MVM and the expected MVM. For example, the expected Overall Crash Summary for Caltrans District 8, which includes the City of Hawaiian Gardens, is shown below. If the calculated MVM of a roadway segment exceeds the expected value for a specific roadway segment, this indicates a higher-than-normal collision rate 13 REQUEST FOR PROPOSAL TO PROVIDE
CITYWIDE ENGINEERING & TRAFFIC SURVEY for SPEED LIMITS

CITY OF HAWAIIAN GARDENS, CA
relating to unsafe speed. In that case, Minagar & Associates, Inc. will reconsider the 85th percentile speed and recommend accordingly.

Expected Collision Rate by Roadway Type in Caltrans District 7 Source: 2020 Caltrans Crash Data on California State Highways – Crash Summary for District 7 Roadway Type Expected Accident Rate (Urban)
2-3 Lanes 1.04 collisions per million vehicle miles
4+ Undivided Lanes 1.00 collisions per million vehicle miles 4+ Divided Lanes 1.02 collisions per million vehicle miles DELIVERABLES: Roadway Segment Summary Sheets with 85th Percentile Speeds Task 5 – Field Inspections
Prior to report preparation, Minagar staff will conduct a final field check by driving each segment during prevailing traffic conditions to conclude the most appropriate speed limit to be recommended.

Minagar will observe if any land use characteristics or roadway conditions are readily apparent to drivers or will have an impact on the speed limit recommendation.

Task 6 – Speed Limit Recommendations
All speed limit recommendations will conform to the latest California Manual on Uniform Traffic Control Devices Section 2B.13 and will consider the proximity of schools, parks, and other facilities. Recommendations for segments that are adjacent to roadways of nearby jurisdictions will be given extra consideration to provide consistency too drivers and prevent speed traps. The speed limit recommendations will be provided in the E&TS report.

Speed Limit Recommendation
Minagar & Associates, Inc. will compile speed survey data and calculate the required parameters, such as average speed, critical speed (85th percentile speed), and pace speed at each surveyed location. In accordance with the CA MUTCD, when a speed limit is to be posted, it shall be established at the nearest 5 mph increment of the 85th-percentile speed of free flowing traffic, except as shown in the two Options below per the City’s RFP:

Option:

1. The posted speed may be reduced by 5 mph from the nearest 5 mph increment of the 85thpercentile speed, in compliance with CVC Sections 627 and 22358.5.

CITY OF HAWAIIAN GARDENS, CA
Task 7 – Present Final Report
Results, data, and recommendations will be summarized in a table to be included in the draft report. Following review of the draft report by City Staff, recommendations for revisions and relevant comments will be incorporated into the final E&TS report. The report will include the following elements:
■ Cover Letter signed by Traffic Engineer
■ Table of Contents
■ Introduction
■ Description of Study Methodology
■ Summary of Findings
■ Segment Summary Sheets
■ Speed Limit Recommendations with Justifications
■ Posted/Recommended Speed Limit Maps
DELIVERABLES: Draft Report Final Report
Sample Segment Summary Sheet to be Included in the E&TS Report 15 REQUEST FOR PROPOSAL TO PROVIDE
CITYWIDE ENGINEERING & TRAFFIC SURVEY for SPEED LIMITS

CITY OF HAWAIIAN GARDENS, CA
Proposed Project Schedule
The proposed project schedule is shown below. Minagar & Associates, Inc. is committed to completing this E&TS for the City of Hawaiian Gardens in 90 days, or 3 months. As requested in the RFP, the draft E&TS will be completed within 60 days following the NTP.

Part Description Year 2024
Month Feb Mar April May
NTP = Week 1 2 3 4 5 6 7 8 9 10 11 12
1 Kick-Off Meeting*
Kick-Off Meeting* 1W
Progress Meetings (Tentative) 1W 1W
2 Speed Data Collection
Review Existing Resources
Collect Speed Data
1W
■ 2W
2W
3 ■
Traffic Count Collection
Collect ADTs
4 5
6 7
Analyze Speed Data
Analyze Speed Data 2W
Field Inspections
Field Inspections 2W
Speed Limit Recommendations
Recommend Speed Limits
Present Final Report
Prepare Draft Report
2W
2W
Deliverable
Prepare Final Report 3W
1 W: Within One Week Milestone ■ * Tentative NTP Date
16 REQUEST FOR PROPOSAL TO PROVIDE
CITYWIDE ENGINEERING & TRAFFIC SURVEY for SPEED LIMITS

CITY OF HAWAIIAN GARDENS, CA
Section 5 – Fee Schedule
Per the requirements of the RFP, the fee schedule is submitted in a separate sealed envelope. 17 REQUEST FOR PROPOSAL TO PROVIDE
CITYWIDE ENGINEERING & TRAFFIC SURVEY for SPEED LIMITS

CITY OF HAWAIIAN GARDENS, CA
APPENDIX A:

Key Personnel Resumes
MINAGAR & ASSOCIATES, INC.

Traffic/Civil/Electrical Engineering-Transportation Planning – ITS and CEM Consultants FRED MINAGAR, M.S., R.C.E., P.E.

EDUCATION
• Harvard University, John F. Kennedy School of Government, Cambridge, MA, Executive Education Leadership Program
•
•
The George Washington University, Washington, D.C. ITS Program Diploma Pepperdine University School of Law, Malibu, California, Negotiation Skills and Advocacy
•
•
•
•
St. John’s University, New York, New York, Management Diploma New York University, New York, New York, Management Practice University of Cincinnati, Cincinnati, Ohio, M.S. Transportation Engineering Thesis and Research work with computer analysis at Transportation Research Center of Ohio
•
•
•
University of Louisiana, Lafayette, Louisiana, B.S.C.E. Civil Engineering

REGISTRATION
NATIONAL:
. National Council of Examiners for Engineering & Surveying, No. 9112 STATE:
.
.

California: Registered Civil Engineering. No. C053466
New Jersey: Registered Professional Engineer. No. GE33090

EXPERIENCE

EXPERTISE
•
•
39 Years of Professional Public & Private Consulting Experience Engineered, Managed & Administered Over 100 ITS and 900 Traffic Engineering & Transportation Planning Projects in Over 17 States
• Traffic Engineering, Operations & Traffic Signal Design, E&TS, Traffic Safety & LRSP
•
•
Intelligent Transportation System (ITS); ATMS, ATIS, System Communications Transportation Planning, LRSP, ATP, SRTS/SR2S, HSIP, EIR/EIS, TDM,

TMP/TSM

AWARDS/HONORS
•
•
•
Re-Elected to Mayor, City of Laguna Niguel, California, 2021 & 2017 Recipient of the Best Traffic Congestion Mitigation Award in Los County, 2005 Recipient of the PTI’s Best Transportation Technology Solutions for Synchronizing 121 Caltrans, County & City Traffic Signals Award in the U. S., 2003 Awarded the United States Congressional Order of Merit, 2003 Recipient of the 2002 National Leadership Award
•
•
• Recipient of the CAATS’ 2002 Award of Excellence for Best California Return on Investment Project
•
•
•
•
Re-elected to Traffic and Transportation Commission Chairman, City of Laguna Niguel, California, 2002 & 2003
Recipient of the Los Angeles County MTA’s Teamwork Award for the Countywide Signal Systems Training Program, 2000
Re-appointed to Traffic & Transportation Commissioner by the Mayor & Council of the City of Laguna Niguel, California for 1997-1999, 1999-2001, 2001-2003 Publicity/Public Relations Chairman, 1st Annual Meeting of California Alliance for Advanced Transportation System (CAATS), Newport Beach, 1995 Appointee by ITE International President to Serve on PR Committee for 1993 & 1994 Publicity/Public Relations Chair, 44th Annual Meeting of ITE D-6, Anaheim, CA, 1991 Certificates of Appreciation, Western ITE Newsletter Technical Editor, 1990-1994 Recipient of 1990 ITE International Award, Orlando, Florida, USA Recipient of 1989 ITE International Award, San Diego California, USA Recipient of 1988 ITE International Award, Vancouver, Canada Certificate of Appreciation, ITE Metropolitan Section of NY & NJ, 1987 and 1989 Founded and Organized ITE Student Chapter at University of Cincinnati, 1984 The Southwestern Award of Merit, 1981
•
•
•
•
•
•
•
•
•
• Outstanding Young Man of America for 1982
MINAGAR & ASSOCIATES, INC.

Traffic/Civil/Electrical Engineering-Transportation Planning – ITS and CEM Consultants FRED MINAGAR, M.S., R.C.E., P.E., FITE

Page 2 ends

SYNOPSIS of PROFESSIONAL EXPERIENCE:

Representative Traffic Engineering & Surveys (E&TS)
•
•
City of Rancho Mirage’s 2023 Citywide Engineering & Traffic Survey including Surveys of 67 Segments
City of Solana Beach’s 2023 Citywide Engineering & Traffic Survey including Surveys of 29 Segments
•
•
•
City of Needle’s 2022 Citywide Engineering & Traffic Survey including Surveys of 21 Segments City of Colton’s 2022 Citywide Engineering & Traffic Survey including Surveys of 44 Segments City of South Gate’s 2021-2022 Citywide Engineering & Traffic Survey including Surveys of 49 Segments
•
•
•
City of Rancho Santa Fe’s 2021-2022 Citywide Engineering & Traffic Survey including Surveys of 115 Segments
City of Pomona’s 2020-2021 Citywide Engineering & Traffic Survey including Surveys of 131 Segments
City of Beaumont’s 2017-2018 Citywide Engineering & Traffic Survey including Surveys of 48 Segments
•
•
City of Bell’s 2017 Citywide Engineering & Traffic Survey including Surveys of 66 Segments City of Rancho Mirage’s 2017 Citywide Engineering & Traffic Survey including Surveys of 66 Segments
•
•
•
•
City of Santa Fe Springs’ 2016 Citywide Engineering & Traffic Survey including Surveys of 115 Segments
City of South Pasadena’s 2014/2015 Citywide Engineering & Traffic Survey including Surveys of 60 Segments
City of Santa Fe Springs’ 2014 Citywide Engineering & Traffic Survey including Surveys of 115 Segments
City of Colton’s’ 2013-2014 Citywide Engineering & Traffic Survey including Surveys of 44 Segments
•
•
City of Culver City’s 2014 Citywide Engineering & Traffic Survey for 70 Segments City of Lawndale’s 2013 Citywide Engineering & Traffic Survey including Radar Surveys for 22 Segments
•
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City of South Pasadena’s 2012 City’s Sub-area Engineering & Traffic Survey City of San Marino’s 2011/2010 Citywide Engineering & Traffic Survey including Radar Surveys and ADTs for 50 Segments
•
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•
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City of Manhattan Beach’s 2010 Citywide Engineering & Traffic Survey including Radar Surveys and ADTs for 51 Segments
City of Santa Fe Spring’s 2010 Citywide Engineering & Traffic Survey including Radar Surveys and ADTs for 115 Segments
City of Baldwin Park’s 2009 Citywide Radar Speed Survey and Preparing Engineering & Traffic Survey Report for 54 Major Arterial Segments
City of Baldwin Park’s 2004 Citywide Speed Survey and Preparing Engineering & Traffic Survey Report for 54 Major Arterial Segments
City of Laguna Niguel’s Palmilla Community Speed Limit Assessment and Signing & Striping Plans
•
•
•
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City of Rancho Santa Margarita’s Citywide Speed Survey II City of Rancho Santa Margarita’s Speed Limit Sign & Inventory of the Entire City City of Rancho Santa Margarita’s Engineering & Traffic Survey of Los Flores Sub Region City of Redondo Beach’s Engineering & Traffic Survey of 12 Major Corridors City of Rancho Santa Margarita’s Engineering & Traffic Survey including 9 Radar along 3 Corridors
•
•
City of Sacramento’s Arden/Arcade Local Area Transportation Study TSM & Traffic Operations Studies, Sacramento, California
Governor’s Island Ferry Stacking TSM Project for the U.S. Coast Guard, Manhattan, New York City
MINAGAR & ASSOCIATES, INC.

Civil Engineering-Traffic Engineering-Transportation Planning Consultants

FIROZ VOHRA, MS, TE

EDUCATION
•
•
University of Cincinnati, Cincinnati, Ohio, MSCR in Transportation Engineering Maharaja Sayajirao University of Baroda, Baroda, India, BSCE in Highway Engineering

PROFESSIONAL CAPABILITIES/SUMMARY
Firoz Vohra is an experienced traffic engineer with over 34 years of experience. He began his career in the private sector where responsibilities included planning and designing highway alignments, developing traffic demand projections and preparing and analyzing traffic studies. He then moved to the public sector as a City Traffic Engineer for the City of Modesto where he served in that position for 15 years and then served the City as Deputy Director of Public Works for 7 years. The experience and knowledge gained throughout my career presents an invaluable asset to my clients.

He is a proven team player with a focus on utilizing his public-service experience to achieve the goals of the clients he serves.

PROFESSIONAL EXPERIENCE
Senior Traffic Engineer for Minagar & Associates, Inc.

Jul 2018 – Present
Senior Engineer for the Public Works Transportation Division of Stockton, CA 2010 – 2018
Responsibilities include administering & managing the recently combined Transportation Engineering Division within the Public Works Department. The purpose is to bring Transportation projects to the County by leveraging Federal & State grant funds with Local transportation dollars; improve traffic flow, enhance safety & reduce congestion by prioritizing projects based on roadway capacity & safety.

Manager III for the Public Works Engineering Support Division of Modesto, CA 2009 – 2010
Responsible for the Development Services, Community Service Districts, Landscape and Lighting Districts, Encroachment and Transportation Permits, County Surveys, Mapping Services and Traffic Engineering Units. Responsibilities include managing and implementing the workload, people and resources of these units. Provide supervision, attend public meetings, develop projects and perform traffic analysis. Duties also include development and maintenance of Development Design Standards and Master Plan Standards. Produce and process annual engineer reports for Community Service Districts, Landscaping and Lighting Districts. Act as County Project Manager on major projects.

Deputy Director for the Public Works Department of Modesto, CA 2002 – 2009
Headed the Streets and Traffic Services Division of the Public Works Department. Reported to Department Director and City Manager. Assumed Acting Director of Public Works role during the Director’s absence. Supervised Streets Engineering, Traffic Engineering/Operation and Street Maintenance staff (52 FTEs). Permanent substitute for the City Manager at the StanCOG Technical Advisory Committee. Regularly briefed the Mayor and Council Members on policy issues prior to all StanCOG policy board meetings and offered recommendations. Chaired the City of Modesto’s Fees Task Force committee. Developed and monitored division budgets (Operating & CIP) and workflow. Secured CMAQ, STP, SR2S grants for capital projects.

Developed the ARRA-2009 (Stimulus Package) projects proposal. Developed county-wide MINAGAR & ASSOCIATES, INC.

Civil Engineering-Traffic Engineering-Transportation Planning Consultants

FIROZ VOHRA, TE
PROFESSIONAL EXPERIENCE CONTINUED:

Pavement Management System and roadway repair priorities. Developed the SR 99/Pelandale Interchange project concept and led it to PA&ED state through CalTrans District 10. Served on the regional North County Corridor (25 miles long new expressway) project as the Technical Advisory Committee member to the Joint Powers Authority.

City Traffic Engineer for the City of Modesto, CA
1987 – 2002
Reported to Department Director and Deputy Director. Supervised the research, analysis and planning of development projects and other transportation studies which ensure safe and efficient traffic flow and mobility while enabling economic development. Have conducted and overseen research and analysis on development projects; planned and organized transportation planning studies; neighborhood traffic planning and analysis; traffic impact reports for development projects; plans, and environmental review. Developed strategies to build –livable communities by creating new streetscapes that provide maximum safety for pedestrians, bicycles and motorists, while keeping travel speeds low and providing optimum access. Developed traffic management strategies and systems to manage the growing traffic demands by employing state-of-the-art technologies. Prepared and presented a variety of reports; developed division’s operating as well as capital improvement budgets.

MINAGAR & ASSOCIATES, INC.

Traffic/Civil/Electrical Engineering - ITS- Transportation Planning - CEM Consultants

JENNY TRAN, BSC&E

EXPERIENCE
•
•
4 Years Professional Experience

EDUCTAION

EXPERTISE
University of California, Irvine, BSC&E Civil & Environmental Engineering •
•
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Traffic & Transportation Engineering
Traffic Impact & Parking Studies
Feasibility Studies
Transportation Planning
Traffic Signal Timing
Highway Capacity
Safety Assessment
VMT & GHG Analysis& Assessment

RELATED SKILLS
• Use of various Traffic Engineering and Transportation Planning software:

HCS, SYNCHRO, SimTraffic
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A-CAD & MicroStation
Advanced Surveying
Highway Design (InRoads, CaiCe)
ArcGIS
MATLAB, SketchUp, SolidWorks, Stella, Spartan
SYNOPSIS of PROFESSIONAL EXPERIENCE
• Prepared a Technical Memo for the Development and Establishment of VMT (Vehicle Miles Traveled) for the Transportation Impact Analysis of the CEQA Requirement based upon the Senate Bill (SB) 743 for the City of Colton, CA • Engineering Assistant for the Preparation of Traffic Signal Modification, Interconnect Plans and Fiber Optic Systems for the City of Chino. Performed field investigations followed up by utilizing ACAD 2020 computer software for the base Engineering Plans Prepared a Left Turn Traffic Signal Warrant Assessment by Utilizing CA MUTCD Standards for the Intersection of Schaefer at Roswell for the City of Chino, CA Prepared a Traffic Signal Warrant Assessment by Utilizing CA MUTCD Standards for the Intersection of 7th Street at Valley Blvd. for the City of Colton, CA Engineering Assistant for the Evacuation Plan Improvement Traffic Study utilizing Synchro 11.0 Micro-computer Modeling and Sim Traffic Micro-computer Simulation for 5 Wildfire and 1 Tsunami Evacuation Plans via Pacific Coast Highway City of Malibu Prepared a Traffic Signal Warrant Assessment by Utilizing CA MUTCD Standards for the Intersection of San Bernardino Ave. at Sycamore Street for the City of Colton, CA Prepared a Traffic Signal and Stop Sign Warrant Assessment by Utilizing CA MUTCD Standards for the Intersection of “C” Street at Meridian for the City of Colton, CA Prepared a Technical Memo for Federal/State and City ADA Compliance at the Existing Handicap Ramps at the Two Signalized Intersections of Roswell at Schaefer and Pipeline at Schaefer in the City of Chino, CA
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Prepared a Technical Memo for the Establishment of Policies and Procedures for RedCurb Zones within the Residential and Commercial Areas for the City of Gardena, CA Prepared a Traffic Impact Study for the Proposed Retail/Commercial Center at 81933 Indio Blvd for the City of Indio. Analyzed the Potential Impacts of the Proposed Project on the Existing and Future Capacity and Operations of the 6 Existing Signalized Intersections.
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Prepared a Traffic Impact Study for the Proposed Retail/Commercial Center at Jefferson Ave at Varner for the City of Indio. Analyzed the Potential Impacts of the Proposed Project on the Existing and Future Capacity and Operations of the 6 Existing Signalized Intersections.

Prepared a Traffic Impact Study for the Gateway Plaza for the City of Tracy in Northern California, Tracy, CA
MINAGAR & ASSOCIATES, INC.

Traffic/Civil/Electrical Engineering - ITS- Transportation Planning - CEM Consultants

JENNY TRAN, BSC&E

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SYNOPSIS of PROFESSIONAL EXPERIENCE CONTINUED:
• Prepared a Traffic Impact Study for the Proposed Bloomington Truck Stop within the Bloomington Unincorporated area of San Bernardino County for the County of San Bernardino. Analyzed the Potential Impacts of the Proposed Project on the Existing and Future Capacity and Operations of the 15 Existing Signalized Intersections as well as 4 Future Intersections. Analyzed the Capacity and Operations of the 17 intersections utilizing Synchro 11.0 & HCS 2000+ software.
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Prepared a Traffic Signal Warrant Assessment by Utilizing CA MUTCD Standards for the Intersection of Olive Street at Meridian for the City of Colton Prepared a Traffic Impact Study for Commercial Center and a Focused Driveway Feasibility Analysis for the City of Clovis in Central California, Clovis, CA Prepared the VMT (Vehicle Miles Traveled) Analysis and Assessment for the Pennsylvania Avenue Widening Project for the City of Beaumont, Beaumont, CA Assisted in the Preparation of the Traffic Operation Analysis Report (TOAR) document for the Pennsylvania Avenue at I-10 Freeway Interchange Improvements for the State of California Department of Transportation (Caltrans District 8), Beaumont, CA Prepared Traffic Control Plans (TCP) for the Metropolitan Water District of Southern California (MWD) Orange County Feeder Extension Pipeline Realignment in the Cities of Costa Mesa and Newport Beach for the Cities of Costa Mesa and Newport Beach and MWD.

Prepared Traffic Control Plans (TCP) for the Metropolitan Water District of Southern California (MWD) Orange County Feeder Blow-off Valve Rehabilitation – Upper Newport Bay on Jamboree Road for the City of Newport Beach for the City of Newport Beach and MWD.

Prepared a Traffic Signal Warrant Assessment for the intersection of Magnolia Ave at Vermont Ave. and Union Pacific Railroad Tracks for the Cities of Gardena, Los Angeles and Union Pacific Railroad Company. The project was fully fund by the Los Angeles County MTA (Metro).
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• Prepared a Technical Memo for the ADA Requirements and compliance with the City of Chino’s New Ordinance, Caltrans and the Federal Requirements of the two intersection of Schaefer Ave at Pipeline and Schaefer Avenue at Roswell Ave for the City of Chino, CA
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Prepared a traffic Impact Study and Parking Survey for the Learning Academy in the City of South Gate, South Gate, CA
Project Engineer for the Preparation of the Local Roadway Safety Plan (LRSP) for the City of Huntington Park in Los Angeles County
Project Engineer for the Preparation of the Local Roadway Safety Plan (LRSP) for the City of Guadalupe in Santa Barbara County
Project Engineer for the Preparation of the Local Roadway Safety Plan (LRSP) for the City of Needles in San Bernardino County
MINAGAR & ASSOCIATES, INC.

Traffic/Civil/Electrical Engineering - ITS- Transportation Planning - CEM Consultants

MICHELLE NGUYEN, BSC&E

EXPERIENCE
• 3 Years Professional Experience

EDUCTAION
University of California, Irvine, BSC&E Civil & Environmental Engineering

EXPERTISE
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Traffic & Transportation Engineering
Signing & Striping
Traffic Control Analysis
Transportation Planning
Traffic Signal Timing
Highway Capacity
Safety Assessment
VMT Analysis & Assessment

RELATED SKILLS
• Use of Various Traffic Engineering and Transportation Planning Software:
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HCS
Synchro 10
SimTraffic
TransCAD
AutoCAD 2020
ArcGIS
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MATLAB
SketchUp

SOLIDWORKS

SYNOPSIS OF PROFESSIONAL EXPERIENCE
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Engineering Assistant for the Preparation of the Local Roadway Safety Plan (LRSP) for the City of Guadalupe in Santa Barbara County, CA
Engineering Assistant for the Preparation of the Local Roadway Safety Plan (LRSP) for the City of Huntington Park in Los Angeles County, CA
Project Engineer for the Preparation of the Local Roadway Safety Plan (LRSP) for the City of Needles in San Bernardino County, CA
Project Engineer for the Preparation of the Local Roadway Safety Plan (LRSP) for the City of Signal Hill in Los Angeles County, CA
Project Engineer for the Preparation of the Local Roadway Safety Plan (LRSP) for the City of Big Bear Lake in San Bernardino County, CA
Project Engineer for the Preparation of the Local Roadway Safety Plan (LRSP) for the City of Lemoore in Kings County, CA
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Prepared the 2020 E & TS Report for 131 street segments the City of Pomona, CA Prepared a Traffic Sight Distance Analysis Technical Memorandum for a Proposed New Driveway at 1137 & 1149 West Phillips Blvd per the City of Pomona’s Standard Design Plans and AASHTO’s Guidelines for the City of Pomona, CA Prepared a Technical Memorandum for the Electrical Vehicle (EV) Charging Stations Project for the City of South Gate, CA
Prepared a PS&E Package for the Electrical Vehicle (EV) Charging Stations Design for 5 Locations for the City of South Gate, CA
City of Costa Mesa
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Assessed Current and Potential Speed Humps and Traffic Calming Measures Drafted Signing & Striping Plans for Street Improvement Project Complying with 2014 CA MUTCD and Caltrans Standard Plans & Standard Specification 2018 Prepared Work Orders for Street Maintenance
Conducted Stop Sign & Traffic Signal Warrant Analysis by Utilizing CA MUTCD Performed Field Investigations into Service Requests Regarding the Operation of Traffic Signals
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Investigated Citizen Request for Speeding Countermeasures Verified the Recommended Posted Speed for the City’s 2018 E&TS Inventoried and Prepared a Citywide Posted Speed Signs Map Prepared an Updated Citywide Average Daily Traffic Map for the Year 2019 Prepared an In-Kind Service Report from the Orange County Transportation Authority for funding of a Traffic Signal Synchronization Project for Harbor Blvd.

MINAGAR & ASSOCIATES, INC.

Traffic/Civil/Electrical Engineering - ITS- Transportation Planning - CEM Consultants . Performed Testing of Emergency Vehicle Preemption (EVPs) at Applicable Intersections Citywide
• City of Anaheim
Conducted a Field Survey of road side units and on board units along Harbor Blvd & Anaheim Blvd to Test the Interoperability Among Different Vendors .

MINAGAR & ASSOCIATES, INC.

Traffic/Civil/Electrical Engineering - ITS- Transportation Planning - CEM Consultants Phillip P. Nguyen, BSCE, ENV SP

EDUCTAION
• Cal Poly, Pomona, BSCE Civil Engineering

REGISTRATION
• NATIONAL: Envision Sustainable Professional (ENV SP), Institute of Sustainable Infrastructure
LR-01: Level II Basic Traffic Signal Training
LR-02: Level II Advance Traffic Signal Training
LR-05: Traffic Signal Design Training
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EXPERIENCE

EXPERTISE
• 2 Years Professional Experience
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Engineering & Traffic Survey (E&TS)
Local Roadway Safety Planning (LRSP)
Traffic & Transportation Engineering
Signing & Striping
Traffic Control Analysis
Transportation Planning & Management
Traffic Signal Timing
Highway Capacity
Safety Assessment
Travel Survey & Analysis
Sustainable Building & Infrastructure

RELATED SKILLS
• Use of Various Traffic Engineering and Transportation Planning Software:
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HCS 6
Synchro 11
SimTraffic 11
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AutoCAD 2023
ArcGIS
Caltrans PeMS Data Source
Civil 3D
FHWA SSAM (Surrogate Safety Assessment Model)
MicroStation/Inroads
TransCAD
VISSIM

SYNOPSIS OF PROFESSIONAL EXPERIENCE
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Project Engineer for the Preparation of 2023 Engineering & Traffic Survey (E&TS) for 67 Street Segments for the City of Rancho Mirage, Rancho Mirage, CA Engineering Assistant for the Preparation of the Local Roadway Safety Plan (LRSP) for the City of Needles in San Bernardino County, CA
Engineering Assistant for the Preparation of the Local Roadway Safety Plan (LRSP) for the City of Big Bear Lake in San Bernardino County, CA
Project Engineer for the Preparation of the Local Roadway Safety Plan (LRSP) for the City of Lemoore in Kings County, CA
Project Engineer for the Preparation of the Local Roadway Safety Plan (LRSP) for the City of San Pablo in Contra Costa County, CA
Project Engineer for the Preparation of the Local Roadway Safety Plan (LRSP) for the City of Big Bear Lake in San Bernardino County, CA
Project Engineer for the Peer Review of the Local Roadway Safety Plan (LRSP) for the City of Colton in San Bernardino County, CA
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Prepared the 2023 E & TS Report for 21 street segments the City of Needles, CA Prepared the 2023 E & TS Report for 29 street segments the City of Solana Beach, CA Project Engineer for the City of Beverly Hills’ Los Angeles School of Gymnastics Parking & Traffic Study, Beverly Hills, CA
MINAGAR & ASSOCIATES, INC.

Traffic/Civil/Electrical Engineering - ITS- Transportation Planning - CEM Consultants Phillip P. Nguyen, BSCE, Env SP

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SYNOPSIS of PROFESSIONAL EXPERIENCE CONTINUED:
• Project Engineer for the Legal Review of the Traffic Collision Assessment for Ave M/Columbia Way at 20th St. E Street for the City of Palmdale, CA •
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Project Engineer for the Metro Place Shopping Center Parking Study, Santa Ana, CA Project Engineer for the Signing & Striping Design and Improvements for the Roundabout Pilot Project for Maine Ave at Olive Street, Baldwin Park, CA Project Engineer for the MWD’s Orange County Feeder Line Traffic Control Plans Signing & Striping Modification for the City of Newport Beach, Newport Beach, CA Project Engineer for the City of Chino Hills’ Los Serranos’ Country Club-GolfTec Shared Parking & Traffic Analysis, Chino Hills, CA
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Project Engineer for the City of Vernon’s 2615 Fruitland Ave Warehouse Parking Demand Study, Vernon, CA
Project Engineer for the City of Colton’s Traffic Signal Modification Plan and the Preparation of PS&E for La Cadena Drive at Valley Blvd, Colton, CA Project Engineer for the City of Colton’s Traffic Signal Modification Plan and the Preparation of PS&E for La Cadena Drive at Bordwell Ave and Laurel St, Colton, CA Project Engineer for the City of Colton’s New Traffic Signal Plan and the Preparation of PS&E for 7th St. at Valley Blvd, Colton, CA
Project Engineer for the City of Colton’s TO#336A Preparation of Signing & Striping Plan and Street Improvements Plans for Little Colton Ave at N. Mt. Vernon Ave and Colton Ave, Colton, CA
• Project Engineer for the City of Colton’s TO#336B Feasibility of Traffic Signal Phasing Improvements of EB/WB Protected and/or Protected-Permissive Left-Turn Signal Phase Warrant Assessment for N. Mt. Vernon Ave and Colton Ave, Colton, CA Project Engineer for the City of Colton’s TO#337A Preparation of Signing & Striping Plan for W. C St Underpass between N. 7th St to Pennsylvania Ave, Colton, CA Project Engineer for the City of Colton’s TO#337B Preparation of Signing & Striping Plan for N St Underpass between S. 7th St to S. 5th St, Colton, CA Project Engineer for the City of Colton’s TO#338 Preparation of Signing & Striping Plan and Street Improvements Plans for Sperry Drive and E. Fairway, Colton, CA Project Engineer for the City of Long Beach’s First Student In. New School Bus Yard VMT, Trip Generation and Queuing Analyses, Long Beach, CA •
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MINAGAR & ASSOCIATES, INC.

ITS –Traffic/Civil/Electrical Engineering -Transportation Planning – CEM Consultants SERGE S. TAVOUR

EDUCATION
• Tehran Institute of Technology, Civil Engineering

PROFESSIONAL EXPERIENCE
• 26 years of Engineering Land Surveying and Pure Civil Engineering Design LAND SURVEYING EXPERIENCE:

Key projects:
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Surveying work - Topographic surveys, boundary surveys and staking.

Survey and Street Design – HSIP Federal Project for Verdugo Street, Burbank CA.

Survey and Street Design – HSIP State Project for Verdugo Street Bike Lane Extension, Burbank CA.
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Designed Base project survey for Caltrans - Route 66
Traffic control plans – Modesto, CA.

Prepared plans for numerous traffic signal and traffic control applications, signing and striping Created plans and profile and design modify curb returns CIVIL DESIGNER EXPERIENCE:

Key projects:
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Traffic Control Plan – La Habra, Irvine, Laguna Niguel, Brea, Costa Mesa , CA Street Improvement Plan – Costa Mesa, CA
Water Line – La Habra, CA
Retaining wall- Moulton Parkway
Utility plans- Caltrans I-5 widening project
Project Designer
Key projects:
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Andalucia Apartment Complex – Mission Viejo, CA
Sun City Shopping Center – Sun City, CA
Dos Lagos Golf Course – Corona, CA
Project Designer
Key projects:
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Madison Single Family Housing – Irvine, CA
Whispering Heights Single Family Housing – Riverside, CA Westborne single family housing – Irvine, CA
Project Designer
Key projects:
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Granada Hills Townhouses – Granada Hills, CA
Housing Tract Project – Riverside, CA
Townhouse Project - Bellflower, CA
Talega Golf Course Driving Range – San Clemente, CA
Royal Cabinets – Pomona, CA
Commercial Warehouse – City of Industry, CA
Designed, per contract, specifications for a variety of projects:
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Traffic improvement plans
Bike pad improvement plans
Railroad track improvement plans and profiles
Land field grading plans
Commercial, residential, and industrial precise & rough grading plans Street, sewer, and water improvement plans
Senior CADD Operator
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SCRRA (Metrolink) Commuter Rail Project
MINAGAR & ASSOCIATES, INC.

Civil/Traffic/Electrical Engineering - Transportation Planning - ITS - CEM Consultants

TONY MINAGAR

EDUCATION
• University of California Berkeley, Safety & Traffic Control Plans for Work Zones Certificate, 2006
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Tehran Institute of Technology, HVAC Associate Degree, 1978 Nafisi Technical Institute, Mechanical Systems Diploma, 1975

EXPERIENCE

EXPERTISE
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16 Years of Professional Public & Private Consulting Experience Managed & Administered Over 700 Traffic Signal Data Programs, Travel Time & Delay, Geometry Collection in 84 cities in California, New Jersey, New York & Virginia • Traffic/Civil/Electrical Engineering & Transportation Planning Construction Management, Inspection & Field Data Collection

SYNOPSIS OF PROFESSIONAL EXPERIENCE
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Managed 7 Intersection Signal, Counts & Geometries for the City of Santa Fe Springs, CA
Managed Metro Gold Line’s Field Train Data Collection in South Pasadena & Los Angeles, CA
Managed Metrolink/SCRRA’s Field Data Collection for the Cities of Palmdale & Baldwin Park
Managed 145 Intersection Traffic Signal, TMC Counts & Geometry Data Collection for the City of Modesto & Caltrans D-10 Citywide Traffic Signal Synchronization Project, Modesto, CA
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Managed 121 Intersection Traffic Signal, TMC Counts & Geometry Data Collection for the City of Modesto & Caltrans D-10 Citywide Traffic Signal Synchronization Project, Modesto, CA
Managed 93 Intersection TMC Counts & Geometry Data Collection for the City of Santa Clarita Traffic Signal Synchronization Project, Santa Clarita, CA Managed 38 Intersection TMC Counts & Geometries for the City of Santa Clarita, CA Managed 20 intersection Counts & Geometries for the City of Ceres & Caltrans D-10 Citywide Traffic Signal Synchronization Project, Ceres, CA Managed 42 Intersection TMC Counts for the City of Baldwin Park Citywide Traffic Signal Synchronization, Baldwin Park, CA
Managed 72 Intersection TMC Counts & Geometries Data Collection for the City of Modesto Downtown Traffic Signal Synchronization Project, Modesto, CA Managed 25 Intersection Counts for the City of Ceres & Caltrans D-10 Citywide Traffic Signal Synchronization Project, Ceres, CA
Managed 98 intersection TMC Counts & Geometries Data Collection for the City of Modesto & Caltrans D10 for Citywide Traffic Signal Synchronization Project , Modesto, CA Field Investigated the Safe Routes to School (SR2S)Locations in the City of Coachella Managed 54 Field Data Collections for the Speed Surveys, Baldwin Park, CA Managed 36 Field Data Collection for the Speed Surveys, Redondo Beach, CA Managed 21 Intersection Signal, Counts & Geometries for a New Holiday Inn Hotel, Irvine, CA
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• Managed 22 Intersection Signal, Counts for the City of Palmdale & Caltrans D-7, Palmdale, CA
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Managed 18 Intersection Signal, Counts for the City of Baldwin Park, Baldwin Park CA Managed 8 Intersection Signal, Counts for the City of Palmdale & Caltrans D-7, Palmdale, CA
• Managed 20 Intersection Signal, Counts for the City of Calabasas & Caltrans D-7, Calabasas, CA
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Managed 7 Intersection Counts for the Cities of Long Beach & Lakewood, CA Managed 14 Intersection Signal, Counts for the City of Baldwin Park, Baldwin Park, CA Managed 3 Intersection Signal, Counts & Geometries for the City of Long Beach, Long Beach, CA
MINAGAR & ASSOCIATES, INC.

Civil/Traffic/Electrical Engineering - Transportation Planning - ITS - CEM Consultants

TONY MINAGAR

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SYNOPSIS of PROFESSIONAL EXPERIENCE:

Engineering & Traffic (E & T) Surveys
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Managed 18 Intersection Signal, Counts & Geometries for Caltrans D-7, La Verne, Pomona & Claremont, CA
Managed 20 Isolated Intersection Signal, Counts & Geometries for the City of Colton, Colton, CA
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Managed 3 Intersection Signal, Counts & Geometries for the City of Ridgecrest, CA Managed 7 Intersection Signal, Counts & Geometries for the City of Burbank, Burbank, CA
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Managed 21 Intersection Counts & Geometries for a New Holiday Inn Hotel, Irvine, CA Managed 3 Intersection Signal, Counts & Geometries for the City of Riverside, CA Managed 4 Intersection Signal , Counts & Geometries for the City of Glendora, CA Managed 6 Intersection Signal, Counts & Geometries for the City of Santa Fe Springs, CA Managed 7 Intersection Signal, Counts & Geometries for the City of Los Angeles, CA Managed 5 Intersection Signal, Counts & Geometries for the County of Los Angeles, CA Managed 4 Intersection Signal, Counts & Geometries for the City of Chino Hills, CA Managed 7 Intersection Signal, Counts & Geometries for the City of Lancaster, CA Managed 8 Intersection Signal, Counts & Geometries for the City of Palmdale, CA Managed 12 Intersection Signal, Counts & Geometries for the City of Diamond Bar, CA Managed 7 Intersection Signal, Counts & Geometries for the City of San Diego, CA Managed 11 Intersection Signal, Counts & Geometries for the City of Redlands, CA Managed 6 Counts & Geometries for the City of San Clemente, San Clemente, CA MINAGAR & ASSOCIATES, INC.

Traffic Engineering - ITS - Transportation Planning - CEM Consultants

TRI PHAM

EDUCATION
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Mount San Antonio College, Walnut, Associate Science, Electrical Engineering, 1979

EXPERIENCE

EXPERTISE
28 Years Professional Traffic Signal Timing, ACAD & Drafting Experience •
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ACAD
MicroStation
Versacad
MS Programming
Pascal
Visual Basic

SYNOPSIS OF PROFESSIONAL EXPERIENCE
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Conducted Numerous Traffic Surveys and Speed Projects
Recommended and implemented of Traffic Signal Upgrades, Installation of 170 Controllers, Field signal timing uploading and downloading, BI-TRANS SA firmware 170 controller setting, testing of SA firmware and conversion to 170 controller format Familiar with C8 and LACO formats
Numerous TCP, Signal, Signing & Striping, Interconnect & Systems Communications plans preparation
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Provided ACAD and drafting services for 15 years
Created all the Base Maps and 121Geometries Diagrams for the City of Modesto & Caltrans D-10 Citywide Traffic Signal Synchronization Project, Modesto, CA Created all the Base Maps for 93 Intersection Geometries for the City of Santa Clarita Traffic Signal Synchronization Project, Santa Clarita, CA •
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Created 38 Intersection Geometries for the City of Santa Clarita, CA Created 20 Intersection Geometries for the City of Ceres & Caltrans D-10 Citywide Traffic Signal Synchronization Project, Ceres, CA
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Created 42 Intersection Plans for the City of Baldwin Park Citywide Traffic Signal Synchronization, Baldwin Park, CA
Created 72 Intersection Geometries Data Collection for the City of Modesto Downtown Traffic Signal Synchronization Project, Modesto, CA
Created 25 Intersection Plans for the City of Ceres & Caltrans D-10 Citywide Traffic Signal Synchronization Project, Ceres, CA
Created 98 Intersection Geometries for the City of Modesto & Caltrans D10 for Citywide Traffic Signal Synchronization Project , Modesto, CA •
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Created 22 Intersection Plans for the City of Palmdale & Caltrans D-7, Palmdale, CA Created 18 Intersection Plans for the City of Baldwin Park, Baldwin Park CA Created 8 Intersection Geometries for the City of Palmdale/Caltrans D-7, Palmdale,CA Created 20 Intersection Geometries for the City of Calabasas & Caltrans D-7, Calabasas, CA
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Designed 7 Intersection Plans for the Cities of Long Beach & Lakewood, CA Designed 14 Intersection Plans for the City of Baldwin Park, Baldwin Park, CA Designed 3 Intersection Plans for the City of Long Beach, Long Beach, CA Designed 6 Intersection Plans for the City of San Clemente, San Clemente, CA Designed 18 Intersection Plans for Caltrans D-7, La Verne, Pomona & Claremont, CA Designed 7 Intersection Plans for the City of Burbank, Burbank, CA Designed 7 Intersection Plans for the City of Los Angeles, CA MINAGAR & ASSOCIATES, INC.

Traffic/Civil/Electrical Engineering - ITS- Transportation Planning - CEM Consultants Nhi Hoang, BSCE

EDUCTAION
• University of California, Irvine, BSCE Civil & Environmental Engineering

EXPERIENCE
• 2 Years Professional Experience

EXPERTISE
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Engineering & Traffic Survey (E&TS)
Local Roadway Safety Planning (LRSP)
Traffic & Transportation Engineering
Signing & Striping
Traffic Control Analysis
Transportation Planning & Management
Traffic Signal Timing
Highway Capacity
Safety Assessment
Travel Survey & Analysis
VMT Assessments

RELATED SKILLS
• Use of Various Traffic Engineering and Transportation Planning Software:
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.
.

HCS 6
Synchro 11
SimTraffic 11
3-D Sketch Up
AutoCAD 2023
ArcGIS/ArcMAP
Caltrans PeMS Data Source
Civil 3D
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Java
MATLAB
SolidWorks

SYNOPSIS OF PROFESSIONAL EXPERIENCE
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Project Engineer for the Preparation of 2023 VMT (Vehicle Mile Traveled) Guidelines per CEQA Requirements for the City of Imperial, Imperial, CA Project Engineer for the City of Lancaster’s VMT Assessment for 44-Unit Garden Walkup Apartments at 40th Street and Avenue L, Lancaster, CA •
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Project Engineer for the City of Perris’ Scoping Agreement Engineering Assistant for the Preparation of the Local Roadway Safety Plan (LRSP) for the City of Needles in San Bernardino County, CA
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Engineering Assistant for the Preparation of the Local Roadway Safety Plan (LRSP) for the City of Big Bear Lake in San Bernardino County, CA
Project Engineer for the Preparation of the Local Roadway Safety Plan (LRSP) for the City of Lemoore in Kings County, CA
Project Engineer for the Preparation of the Local Roadway Safety Plan (LRSP) for the City of San Pablo in Contra Costa County, CA
Project Engineer for the Preparation of the Local Roadway Safety Plan (LRSP) for the City of Big Bear Lake in San Bernardino County, CA
Project Engineer for the Peer Review of the Local Roadway Safety Plan (LRSP) for the City of Colton in San Bernardino County, CA
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Prepared the 2023 E & TS Report for 21 street segments the City of Needles, CA Prepared the 2023 E & TS Report for 29 street segments the City of Solana Beach, CA Project Engineer for the City of Beverly Hills’ Los Angeles School of Gymnastics Parking & Traffic Study, Beverly Hills, CA
• Project Engineer for the Legal Review of the Traffic Collision Assessment for Ave M/Columbia Way at 20th St. E Street for the City of Palmdale, CA TRAFFIC ENGINEERING • TRANSPORTATION PLANNING • INTELLIGENT TRANSPORTATION SYSTEMS (ITS) • HOMELAND SECURITY

LOCATION
Redondo Beach, Los Angeles County, CA

SCOPE OF WORK
Field Investigation of Roadway/Roadside Conditions
Identification of School Zones, Recommended Speed Zone
Limits, Adjacent Land Use Characteristics, and
Location/Presence of Traffic Controls Along each Roadway Segment
Evaluation of Roadway Factors Not Readily Apparent (e.g., SSD, shoulder conditions, etc.)
Speed Survey Counts Along 12 Citywide Corridors
2-Year Accident Rate Analysis
Preparation of E&TS (Speed Survey) Report

CLIENT/AGENCY REFERENCE
City of Redondo Beach, CA
John Mate, P.E., Project Manager
Engineering Department
415 Diamond Street
Redondo Beach, CA 90277
(310)318-0661, 1+2277
[email protected]
Redondo Beach’s 2003 Engineering &
Traffic (Radar Speed) Survey for 34
Roadway Segments and Speed Zones
Along 12 Major Citywide Corridors

PROJECT DESCRIPTION
Minagar & Associates, Inc. was selected by the City the Redondo Beach to conduct an Engineering & Traffic Survey (E&TS) for 12 major arterials and local roadways in 2003 to reestablish citywide speed limit designations in compliance with the CVC, the 2003 California Supplement to the Manual on Uniform Traffic Control Devices (CA-MUTCD), and the select sections of the 1996 Caltrans Traffic Manual pertaining to speed zoning. The E&TS Project consisted of an initial classification and identification of roadway types and characteristics throughout the City, including roadside development (e.g., “scattered business,” “solid residential,” etc.); schools adjacent to each segment; presence of traffic signals, signs and markings; location of divided highway segments and speed zone limits; and relative sight distance issues. Using the initial field survey as a basis for the E&TS, a comprehensive analysis and report was prepared which included the following:
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Speed Zoning: Included radar measurements of prevailing speeds on each segment, and determination of 85th %-ile and other speed factors;
Analysis of Accident Records: Recent two-year collision record compared to average rates for similar areas and roadway facilities in L.A. County; and Identification/Evaluation of Conditions Not Readily Apparent to Motorists: Such as safe stopping distance, shoulder conditions, intersection spacing and offsets, profile conditions, driveway characteristics and pedestrian traffic.

MINAGAR & ASSOCIATES, INC.

TRAFFIC ENGINEERING • TRANSPORTATION PLANNING • INTELLIGENT TRANSPORTATION SYSTEMS (ITS) • HOMELAND SECURITY

LOCATION
Baldwin Park, Los Angeles County, CA

SCOPE OF WORK
Update to Previous Citywide E&TS conducted by
Minagar & Associates, Inc. in 2004
Data Collection and Field Verification of Existing Posted Speed Limits, School and Land Use Conditions, and Critical Roadway Factors
Machine Counts (ADT) for 54 segments
Speed Survey Measurements for 54 Segments
2-Year Accident Rate Analysis
Preparation of Engineering & Traffic Survey (E&TS) Report and Recommend Posted Speed Limits

CLIENT / AGENCY
City of Baldwin Park, CA
David Lopez, Project Manager
Department of Public Works
Engineering Division: Traffic Engineering
14403 East Pacific Avenue
Baldwin Park CA 91706
(626)960-4011 x458
[email protected]
Baldwin Park’s 2004 Citywide Speed Survey
for 54 Roadway Segments and Speed Zones
Along 22 Major Citywide Corridors

PROJECT DESCRIPTION
The City of Baldwin Park selected Minagar & Associates, Inc. to conduct a Citywide Speed Survey (Engineering & Traffic Survey) for 54 roadway segments on 22 major arterials, collectors and local streets. Citywide speed limit designations for each roadway segments were established in accordance with standard traffic engineering procedures prescribed by the Federal Highway Administration’s (FHWA) Manual on Uniform Traffic Control Devices (MUTCD), and Caltrans’ guidelines contained within its state-adopted supplement to the MUTCD (2003 CA-MUTCD) and select sections of its most recent Traffic Manual (later superseded by the CA-MUTCD).

The City’s 2004 Engineering & Traffic “Speed” Survey consisted of a citywide field investigation of its transportation and circulation system, prevailing posted speed limits, an evaluation of local roadway/roadside conditions and adjacent residential and commercial development, and an inventory of other road factors not readily apparent to motorists. Following the field data collection effort, Minagar & Associates, Inc. assessed the City’s recent collision rates along for segment using new machine counts (ADTs) and a recent two-year history of citywide accidents provided by the City’s Police Department. A speed zoning analysis was also conducted in conjunction with the preparation of a comprehensive E&TS Report to recommend updates to the City’s posted speed limits.

MINAGAR & ASSOCIATES, INC.

TRAFFIC ENGINEERING • TRANSPORTATION PLANNING • INTELLIGENT TRANSPORTATION SYSTEMS (ITS) • HOMELAND SECURITY

LOCATION
Santa Fe Springs, Los Angeles County, CA

SCOPE OF WORK
Field Inspection of Citywide Roadway Conditions, School Zones, Boundary Segments, Traffic Lanes and Medians
Machine Counts (ADT) for 115 Segments
Spot Speed Surveys for 115 Segments
3-Year Accident Rate Analysis
50th/85th %-ile Speed Analysis and Preparation of E&TS and 24”x36” Speed Zone & ADT Wall Maps

CLIENT / AGENCY
City of Santa Fe Springs, CA
Thomas R. Lopez, Assistant Director
Public Works Department
11710 Telegraph Road
Santa Fe Springs, CA 90670
(562)868-0511 x7342
[email protected]
Santa Fe Springs’ 2009 Engineering & Traffic
Survey (E&TS) for 115 Roadway Segments
and Speed Zones Along 40 Major Citywide
Corridors

PROJECT DESCRIPTION
The City of Santa Fe Springs retained Minagar & Associates, Inc to conduct a Citywide Engineering & Traffic Survey (E&TS) for 115 roadway segments along 40 of the City’s major arterial streets, collectors and local roadways to reestablish speed limit designations throughout the City, in compliance with the California Vehicle Code (CVC), the 2006 California Supplement to the Manual on Uniform Traffic Control Devices (MUTCD) and the 2009 version of the Federal MUTCD.

The E&TS included an initial field inspection of each of the 115 roadway segments throughout the City, including identification of designated SCHOOL zones, local roadway conditions and safety factors not apparent to drivers, existing posted speed limits, available traffic (through) lanes, location of center medians and other divided roadway segments, and special traffic considerations at boundary-line locations with the Cities of La Mirada, Downey, Pico Rivera, Whittier, and unincorporated L.A. County neighborhoods.

The project also included a detailed set of radar speed survey measurements, 85th/50th percentile speed and pace determinations, an evaluation of local three-year local collision rates (from Santa Fe Springs Police Department records); radar spot speed measurements; recommendations for updates to the posted speed limits on project roadway segments; and the preparation of an Engineering & Traffic Survey (E&TS) Report, complete with a summary of current laws and regulations, a scope of work for the project, speed zone and collision maps and tables, and 24”x36” wall maps for use by the City’s Public Works Department.

MINAGAR & ASSOCIATES, INC.

TRAFFIC ENGINEERING • TRANSPORTATION PLANNING • INTELLIGENT TRANSPORTATION SYSTEMS (ITS) • HOMELAND SECURITY

LOCATION
Manhattan Beach, Los Angeles County, CA

SCOPE OF WORK
Field Survey and Video Observations of
Roadway/Roadside Conditions, School Zones, Senior
Center Zones, Horizontal/Vertical Curvature, On-street
Visibility, Adjacent Land Use Density, Traffic Controls and Pedestrian & Bicycle Activity
Machine Counts (ADT) for 51+ Segments
Speed Survey Counts for 51+ Segments
3-Year Accident Rate Analysis
GIS Mapping of Speed Zones and 2009/10 ADT
Prepare Engineering & Traffic Survey (E&TS) Report

CLIENT/AGENCY REFERENCE
City of Manhattan Beach, CA
Gwen Eng, General Services Manager
1400 Highland Avenue
Manhattan Beach CA 90266
(310)802-5567
[email protected]
Manhattan Beach’s 2010 Engineering & Traffic
Survey (E&TS) for 51 Roadway Segments and
Speed Zones Along 15 Major Citywide
Corridors

PROJECT DESCRIPTION
The City of Manhattan Beach selected Minagar & Associates, Inc. to conduct an Engineering & Traffic Survey (E&TS) for major arterials and local roadways to reestablish citywide speed limit designations in compliance with the California Vehicle Code (CVC), the 2006 California Supplement of the Manual on Uniform Traffic Control Devices (CA-MUTCD), and the 2009 version of the Federal MUTCD, updated by FHWA.

The project commenced in 2009 and was completed in 2010.

Field staff conducted initial field visits and video observations across all of the 51 project segments to investigate the existing roadway and roadside conditions. Data collection and field investigations included street classifications and characteristics such as number of lanes, presence of roadway dividers, commercial driveway spacing, and the presence and frequency of traffic control devices. Other observed included visibility of pedestrians and the local residential land use and density, pedestrian activity near the downtown area, narrow street widths, on-street parking and horizontal and vertical curvature and alignments in the “hilly” areas of the City.

The E&TS also included a comprehensive analysis local collision rates (requiring machine counts for each segment and a study of the recent 33-month SWITRS collision history), speed zone analysis (requiring spot speed surveys at each segment), and the preparation of an Engineering & Traffic Survey (E&TS) Report, complete with a summary of current laws and regulations, a scope of work for the project, segment narratives, and appropriate maps, tabulations and supporting appendices documenting speed measurements, ADTs and collision reports.

MINAGAR & ASSOCIATES, INC.

TRAFFIC ENGINEERING • TRANSPORTATION PLANNING • INTELLIGENT TRANSPORTATION SYSTEMS (ITS) • HOMELAND SECURITY

LOCATION

CITY OF

SOUTH PASADENA
South Pasadena, Los Angeles County, CA
Spot Speed Survey
Measurements:

SCOPE OF WORK
6 (x2) Passenger Vehicle, Heavy Vehicle and Pedestrian
Turning Movement Intersection Counts
6 (x2) Radar Speed Survey Counts
6 (x2) Average Daily Traffic Machine Counts
Field Survey of Traffic and Safety Conditions, including Roadway/Roadside Factors, Pedestrian Connectivity and
Presence of Traffic Controls
25 MPH
30 MPH
35 MPH
40 MPH
Delay Analysis for Signalized Intersection (in-field)
SYNCHRO Modeling and Queuing Analysis
Recommendation for Traffic Calming Measures

CLIENT / AGENCY
City of South Pasadena
Paul Toor, P.E., Director of Public Works
1414 Mission Street
South Pasadena, CA 91030
(626) 403-7240
[email protected]

MINAGAR &
ASSOCIATES, INC.

South Pasadena’s Pine Street Traffic and
Safety Study, including 12 Radar Speed
Surveys and Machine Counts on 6
Arterial and Local Roadway Segments

PROJECT DESCRIPTION
Minagar & Associates, Inc. was retained by the City of South Pasadena to conduct a “Before and After” analysis for the City’s Pine Street Traffic Study to assess the traffic and safety impacts of a newly-installed stop sign at the intersection of Pine Street and Dos Robles Place, located on the border line between the Cities of South Pasadena and Alhambra. The installation of the stop sign and associated striping modifications were approved in accordance with Minagar & Associates, Inc.’s previous study which analyzed the potential effects of implementing the improvements. The objective of the proposed action sought to discourage the use of Pine Street as a cut-through route between Huntington Drive and Atlantic Boulevard by interrupting uncontrolled traffic from eastbound Huntington Drive.

The field data collection effort included a survey of existing traffic operations and safety conditions on Huntington Drive and Pine Street, including machine counts and radar speed surveys in November 2009 and October 2010 for each of the six (6) roadway segments, as well as vehicle and pedestrian turning movement counts at six (6) nearby major stop-controlled and signalized intersections. The benefits of installing the stop sign included a reduction in measured speeds (radar based) along Pine Street, a reduction in daily cut-through traffic volumes (ADTbased), an improvement in Pine Street’s proper functional use as a residential street, and an overall improvement in the level of traffic safety to Pine Street’s residents and local road users.

MINAGAR & ASSOCIATES, INC.

TRAFFIC ENGINEERING • TRANSPORTATION PLANNING • INTELLIGENT TRANSPORTATION SYSTEMS (ITS) • HOMELAND SECURITY

LOCATION

CITY OF SAN MARINO
San Marino, Los Angeles County, CA

SCOPE OF WORK
Field Survey and Video Observations of
Roadway/Roadside Conditions, School Zones,
Visibility, Adjacent Land Use/Zoning, On-street
Parking, Traffic Controls and Pedestrian and Truck
Volume Activity
Machine Counts (ADT) for 59 Segments
Speed Bin Counts for 59 Segments
3-Year Accident Rate Analysis
Prepare Engineering & Traffic Survey (E&TS) Report
and Recommend Posted Speed Limits

CLIENT / AGENCY
City of San Marino, CA
Maral Lazarian, Administrative Analyst
Parks and Public Works Department
2200 Huntington Drive
San Marino, CA 91108
(626)300-0792
[email protected]
MINAGAR & ASSOCIATES, INC.

San Marino’s 2011 Engineering & Traffic
Survey (E&TS) for 59 Roadway Segments
and Speed Zones Along 40 Major Citywide
Corridors

PROJECT DESCRIPTION
Minagar & Associates, Inc. was selected by the City of San Marino to conduct an Engineering & Traffic Survey (E&TS) for arterial streets and local roadways within the city to reestablish citywide speed limit designations in compliance with the current California Vehicle Code (CVC) and the 2010 California Supplement of the Manual on Uniform Traffic Control Devices (CA-MUTCD).

The project required an initial comprehensive field survey of roadway conditions which required video surveying, observation, data collection and documentation of project roadway segment lengths, FAU classification, street width, number of lanes, median types, adjacent land use/zoning, traffic controls, on-street parking activity, presence of bike lanes, description of horizontal/vertical alignments, visibility and lighting conditions, and the existing condition of nearby crosswalks, driveways and sidewalks The E&TS also entailed a complete of project segment traffic volumes (ADT, pedestrian and truck traffic); an evaluation of local three-year local collision history and rates; radar spot speed measurements; a speed zoning analysis (50th %-ile, 85 %-ile and 10- MPH pace) with recommendations for updates to the posted speed limits on project roadway segments; and the preparation of an Engineering & Traffic Survey (E&TS) Report, complete with a summary of current laws and regulations, a scope of work for the project, segment narratives, and appropriate maps, tabulations and supporting documentation for radar speed measurement sheets and SWITRS accident reports obtained from CHP.

MINAGAR & ASSOCIATES, INC.

TRAFFIC ENGINEERING • TRANSPORTATION PLANNING • INTELLIGENT TRANSPORTATION SYSTEMS (ITS) • HOMELAND SECURITY

LOCATION
South Pasadena, Los Angeles County, CA

SCOPE OF WORK
Field Survey of Roadway/Roadside Physical
Conditions, Visibility, Calculation of Residential
District Density, On-street Parking, Traffic Controls,
and Horizontal Curvature & Vertical Grade
Considerations
Field Radar Speed Traffic Counts
Machine Counts (ADT)
3-Year Accident Rate Analysis
Preparation of Engineering & Traffic Survey (E&TS)
and Recommend Posted Speed Limits
CLIENT
City of South Pasadena
Paul Toor, P.E.

Director of Public Works
1414 Mission Street
South Pasadena, CA 91030
(626) 403-7240

CURRENT STATUS
Complete
South Pasadena’s 2012 Radar Speed
Survey and Engineering & Traffic
Survey (E&TS) Project
PROJECT DESCRIPTION - Minagar & Associates, Inc. provided contract city traffic engineering services to the City of South Pasadena from 2010 to 2012.

Major traffic engineering tasks included Radar Speed Surveys, Traffic Engineering and Transportation Planning Studies, Engineering & Traffic Survey (E&TS) Reports, Field Traffic Data Collection, Intersection and Roadway Traffic Operations Assessments and CMP Intersection Capacity Analyses.

The City requested for Minagar & Associates, Inc. to conduct an E&TS Study for several local roadways within the city to reestablish speed limit designations in compliance with the current California Vehicle Code (CVC) and the 2012 California Supplement of the Manual on Uniform Traffic Control Devices (CAMUTCD). The project required a comprehensive field survey of roadway and roadside physical conditions, radar speed data collection, ADT machine counts, and documentation of roadway features such as segment length, street widths, lane utilization, traffic controls, on-street parking activity, descriptions of horizontal/vertical alignments, visibility and lighting conditions, driveway frequency, and residential frontage density in support of developing any justifiable reasons for an increase or decrease to the initially set posted speed limits by speed surveying.

The E&TS entailed a complete assessment of segment traffic volumes, evaluation of recent local three-year local collision history and rates, speed characteristics, speed zoning analysis (50th %-ile, 85 %-ile, 10-MPH pace, etc.) development of recommendations for validation of the posted speed limits on the project roadway segments, and preparation of an Engineering & Traffic Survey (E&TS) Report complete with a summary of current laws and regulations, a scope of work for the project, segment narratives, and MINAGAR & ASSOCIATES, INC. appropriate maps, tabulations and supporting documentation for radar speed measurement sheets and SWITRS accident reports obtained from CHP.

TRAFFIC ENGINEERING • TRANSPORTATION PLANNING • INTELLIGENT TRANSPORTATION SYSTEMS (ITS) • HOMELAND SECURITY

LOCATION
Lawndale, Los Angeles County, CA

SCOPE OF WORK
Field “Drives” to survey roadway/roadside physical
conditions and traffic controls; Inventory of
pedestrian and bicyclist factors; Calculation of
Residential District Density;
Coordination with L.A. County Sheriff and adjacent
cities for boundary line speed zones
Radar Speed Counts for 22 Segments
Machine Counts (ADT)
3-Year Accident Rate Analysis
Preparation of Engineering & Traffic Survey (E&TS)
and Recommend Posted Speed Limits
CLIENT
City of Lawndale
Miguel Alvarez, P.E.

Associate Engineer / Project Manager
14717 Burin Avenue
Lawndale, CA 90260
(310) 973-3265

CURRENT STATUS
Complete
Lawndale’s 2013 Citywide Engineering and
Traffic Survey (E&TS) for 21 Roadway Segments
and Speed Zones Along 10 Major Citywide
Corridors
PROJECT DESCRIPTION - Minagar & Associates, Inc. was selected by the City of Lawndale to conduct an Engineering and Traffic Survey (E&TS) for arterial streets and local roadways within the city to re-establish citywide speed limit designations in compliance with the current 2013 California Vehicle Code (CVC) and the latest update to the California Manual on Uniform Traffic Control Devices (2012 CAMUTCD). Minagar staff performed an initial field survey of roadway conditions consisting of corridor “drives” and observing the existing speed zone segment in both directions, and surveying and documenting various roadside/roadway and traffic factors such as street width, number of lanes, median types, adjacent land use/zoning, traffic controls, on-street parking activity, presence of bike lanes, description of horizontal/vertical alignments, visibility and lighting conditions, and the existing condition of nearby crosswalks, driveways and sidewalks.

Certified radar operators collected the speed data in the field and submitted the post-processed data to Minagar staff, who then organized and tabulated the data for analysis in the E&TS. An evaluation of local three-year local mid-block, speed related collisions history and rates was compared with radar speed analyses of 50th %-ile, 85 %-ile and 10-MPH pace data, and recommendations for updates to the posted speed limits on project roadway segments were made. An Engineering & Traffic Survey (E&TS) Report was then submitted in draft and final versions, complete with a summary of current laws and regulations, a scope of work for the project, segment narratives, tabulations and supporting documentation for radar speed measurement field counts.

MINAGAR & ASSOCIATES, INC.

TRAFFIC ENGINEERING • TRANSPORTATION PLANNING • INTELLIGENT TRANSPORTATION SYSTEMS (ITS) • HOMELAND SECURITY

LOCATION
Colton, San Bernardino County, CA

SCOPE OF WORK
Investigation of roadway segments: roadway,
roadside, adjacent land use and traffic factors
conditions not readily apparent to motorists;
Boundary line speed zone inspection;
Radar Speed Counts for 44 Segments
Machine Counts (ADT) for 44 Segments
3-Year Accident Rate Analysis
Preparation of Engineering & Traffic Survey (E&TS)
and Recommend Posted Speed Limits
CLIENT
City of Colton
Victor Ortiz, P.E.

Engineering Manager
160 S. 10th Street
Colton, CA 92324
(909) 370-5065
[email protected]

CURRENT STATUS
Complete (Adopted April 2014)
Colton’s 2013-14 Citywide Engineering and
Traffic Survey (E&TS) for 44 Roadway Segments
and Speed Zones Along 27 Major Citywide
Corridors
PROJECT DESCRIPTION - Minagar & Associates, Inc. was selected by the City of Colton to conduct an Engineering and Traffic Survey (E&TS) for arterial streets and local roadways within the city. The E&TS updated served as a record of existing conditions on the selected roadways, provided a basis for updating and validating the City’s currently posted speed limits on major thoroughfares. and re-established citywide speed limit designations in compliance with the current 2013 California Vehicle Code (CVC) and the latest update to the California Manual on Uniform Traffic Control Devices (2012 CAMUTCD). Minagar staff conducted an investigation of existing conditions along each of the surveyed segments, including an inventory of the various physical roadway and traffic factors not readily apparent to motorists.

The project team’s certified radar operators collected a total of fifty (50) speed measurement data points per direction (i.e., 100 bi-directional data points for each segment) and submitted the post-processed data to Minagar staff. The speed data was then compiled and analyzed along with a comprehensive evaluation of mid-block traffic rates on each segment, and used to develop a set of recommended posted speed limits for updating the City’s formally adopted speed zoning designations. The Engineering & Traffic Survey (E&TS) Report was submitted to include a full-color map of proposed speed limit zones, Year 2013 Average Daily Traffic (ADT), and included narratives describing the latest updates to the current traffic laws and regulations (2013 CVC), the scope of work, summary tables and list of recommended posted speed limits, and supporting documentation of the field collected data.

MINAGAR & ASSOCIATES, INC.

REQUEST FOR PROPOSAL TO PROVIDE
CITYWIDE ENGINEERING & TRAFFIC SURVEY for SPEED LIMITS

CITY OF HAWAIIAN GARDENS, CA
APPENDIX B:

Speed Gun Calibration Certificates

2019
2016
2016
2016
Winner of the Orange County Engineering Council’s Outstanding Service Award Winner of the ASCE’s Outstanding Civil Engineer in the Private Sector Award in the State of California Winner of the ASCE Los Angeles Section’s Outstanding Civil Engineer in the Private Sector Award Winner of the ASCE Orange County Chapter’s Outstanding Civil Engineer in the Private Sector Award 2016
2016
Certificate of Recognition for Dedication to Support the ELTP Program by Los Angeles County MTA/Metro Winner of the Orange County Engineering Council’s Outstanding Engineering Service Award 2015
2014
2012
Orange County Business Journal’s 2015 Excellence in Entrepreneurship Award Nominee Orange County Business Journal’s 2014 Excellence in Entrepreneurship Award Nominee Winner of Cal-EPA/California Air Resources Board’s
Cool California Climate Leader
2011
2011
2010
2009
2009
2007
2005
2004
2003
2002
2000
Award of Excellence in Service by Los Angeles County MTA/Metro in the County of Los Angeles
Award of Excellence in Service by Los Angeles County MTA/Metro in the County of Los Angeles
Award of Excellence in Service by Los Angeles County MTA/Metro in the County of Los Angeles
Winner of the ASCE’s Outstanding Private Sector Civil Engineering Project in Metropolitan Los Angeles
Winner of the Caltrans’ 2009 Excellence in Transportation Award in the State of California
Winner of the ASCE’s Outstanding Public/Private Sector
Civil Engineering Project in Metropolitan Los Angeles
Winner of the APWA’s Best Traffic Congestion Mitigation Project of the Year in Southern California
Top Nominee of Transportation Foundation’s Highway Management Program in the State of California
Winner of the PTI’s Best Transportation Technology Solutions Award in the United States
Winner of the ITS-CA’s Best Return on Investment Project Award in the State of California
Award of Excellence in Service by Los Angeles County MTA/Metro in the County of Los Angeles
•
•
•
•
•
•
Traffic Engineering
Transportation Planning
ITS (Intelligent Transportation Systems)
Civil/Electrical Engineering
Homeland Security
Construction Engineering Management
MINAGAR & ASSOCIATES, INC.
23282 Mill Creek Drive, East Tower, Suite 120
Laguna Hills, CA 92653
Tel: (949)707-1199
Web: www.minagarinc.com

Hawaiian Gardens City CouncilFebruary 14, 2024

Hawaiian Gardens City Council
February 14, 2024