Agenda packet — Hawaiian Gardens City Council, February 28, 2024

CITY OF HAWAIIAN GARDENS
CITY COUNCIL AGENDA
Dandy De Paula, Mayor Pro Tem
Maria Teresa Del Rio, Councilmember
Luis Roa, Councilmember
Ernie Vargas, Councilmember
Victor Farfan, Mayor
Wednesday, February 28, 2024
Regular Meeting, 6:00 PM
Ernesto Marquez, City Manager
Megan Garibaldi, City Attorney
Pablo Rubio, City Clerk
Meeting Location: City Council Chambers, 21815 Pioneer Boulevard, Hawaiian Gardens, California.

ADA Information: The City of Hawaiian Gardens complies with the provisions of the Americans with Disabilities Act (ADA). Anyone needing special assistance please contact the City Clerk’s Department at (562) 4202641 x 240, at least one (1) business day prior to the meeting so that we may accommodate you.

Bilingual Information: Anyone needing a Spanish bilingual interpreter for ORAL COMMUNICATION ONLY, please contact the City Clerk’s Department at (562) 4202641 x 240, at least one (1) business day prior to the meeting so that we may accommodate you.

The meeting can be viewed as a curtesy only and with no guarantee as to feasibility and disruption via various platforms as follows:

City of Hawaiian Gardens local cable/channel:

ATT 99
FRONTIER 16
Spectrum 36
Live Stream via City website at: www.hgcity.org.

INVOCATION
FLAG SALUTE
ROLL CALL
PUBLIC HEARING COMMENTS AND AGENDA GENERAL COMMENTS ARE TO BE SUBMITTED AND CONDUCTED AS FOLLOWS:

Please note that public comment is only guaranteed to be taken inperson during the meetingorpriortothemeetinginwritingbycomplyingwiththebelowprocedures

CITY COUNCIL AGENDA

REGULAR MEETING
FEBRUARY 28, 2024 Page 1
FRONTIER 16
Spectrum 36
Live Stream via City website at: www.hgcity.org.

INVOCATION
FLAG SALUTE
ROLL CALL
PUBLIC HEARING COMMENTS AND AGENDA GENERAL COMMENTS ARE TO BE SUBMITTED AND CONDUCTED AS FOLLOWS:

Please note that public comment is only guaranteed to be taken inperson during the meeting or prior to the meeting inwriting by complying with the below procedures.

Remote participation is provided as a courtesy only and should not be relied upon to guarantee participation in the meeting. The City reserves the right to terminate remote participation methods (subject to Brown Act restrictions) at any time and for whatever reason. So long as the public may still attend the meeting inperson, the meeting will continue.

VIA WRITTEN CORRESPONDENCE / ECOMMENT: Members of the public who wish to comment on matters before the City may submit written correspondence to the following email address: [email protected], or by ecomment on the City’s website, by no later than Wednesday, February 28, 2024 at 4:00pm. Note: Written correspondence will not be read into the record during the meeting; however, correspondence received by 4:00pm will be forwarded to the City Council, made a part of the official record, and made available for public review during the meeting. If submitting a comment pertaining to an agenda item, please reference the agenda item.

INPERSON COMMENT the City Council will provide members of the public with the opportunity to address the City Council inperson on any issues within the subject matter jurisdiction of the Council or to speak on items on and off the agenda, except for Public Hearing items. Each speaker shall be limited to three (3) minutes of public comment at each regular meeting. The City Council shall not discuss or take action relative to any public comment unless authorized by California Government Code Section 54954.2(b).

COURTESY VIRTUAL PARTICIPATION: As noted above, remote participation is offered merely as a courtesy and convenience. The City cannot guarantee that the public's access to remote participation will be uninterrupted. The City cannot guarantee it will not terminate use of remote participation during the meeting. In order to ensure participation in the meeting, please attend inperson or submit a written comment as set forth above.

Courtesy remote participation will be conducted as follows: All members of the public participating via Zoom will be placed on mute, except for during the opportunity for public comments and when recognized by the Mayor. Members of the public may participate via Zoom by logging on via the information below:

MeetingLinkhttps//s02ebooms/j/84396805805?

CITY COUNCIL AGENDA

REGULAR MEETING
FEBRUARY 28, 2024 Page 2
each regular meeting. The City Council shall not discuss or take action relative to any public comment unless authorized by California Government Code Section 54954.2(b).

Meeting Link: https://us02web.zoom.us/j/84396805805?
pwd=b3dOSGJmdTdiVjZGQWR4VkxxalBidz09
Meeting ID: 843 9680 5805 Passcode: HG1
Members of the public shall have the right to observe and offer public comment at the public meeting, consistent with the public's rights of access and public comment otherwise provided for by the Brown Act, as applicable (including, but not limited to, the requirement that such right of access and public comment be made available in a manner consistent with the Americans with Disabilities Act). The City reserves the right to utilize teleconferencing in accordance with AB 2449.

PROCLAMATIONS AND CERTIFICATES

1. RECOGNITION OF PARTICIPANTS FROM STUDENT GOVERNMENT DAY 2024

2. RECOGNITION OF BEARS AND ROSES FOR 30 YEARS OF BUSINESS IN THE CITY

3. PROCLAMATION FOR TEEN DATING VIOLENCE AWARENESS AND
PREVENTION MONTH

PRESENTATIONS
AGENDA ORGANIZATION
This is the time for the City Council to discuss any changes in the order of agenda items.

A. PUBLIC HEARING(S) / HEARING(s)
B. CONSENT CALENDAR

1. WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ON THE AGENDA
That the City Council waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.

SUGGESTED ACTION: Approve Recommendation.

2. Recommendation to receive and file warrants processed during the period of February 3 to February 16, 2024.

SUGGESTED ACTION: Approve Recommendation.

3. Recommendation to receive and file the Beautification Program updated report for the month of January 2024.

SUGGESTED ACTION: Approve Recommendation.

4. Recommendation
toreceiveandfiletheCommunityDevelopmentDepartment,

CITY COUNCIL AGENDA

REGULAR MEETING
FEBRUARY 28, 2024 Page 3
SUGGESTED ACTION: Approve Recommendation.

2. Recommendation to receive and file warrants processed during the period of February 3 to February 16, 2024.

SUGGESTED ACTION: Approve Recommendation.

3. Recommendation to receive and file the Beautification Program updated report for the month of January 2024.

SUGGESTED ACTION: Approve Recommendation.

4. Recommendation to receive and file the Community Development Department, Code Enforcement Division Report for the month of January 2024.

SUGGESTED ACTION: Approve Recommendation.

5. Recommendation to receive and file the Community Development Department, Building & Safety Division Report for the month of January 2024.

SUGGESTED ACTION: Approve Recommendation.

6. Recommendation to receive and file the Community Development Department, Planning Division Report for the month of January 2024.

SUGGESTED ACTION: Approve Recommendation.

7. Recommendation to receive and file the Public Works Department Permits Report for the month of January 2024.

SUGGESTED ACTION: Approve Recommendation.

8. Recommendation to approve the minutes for the City Council meeting of Wednesday, February 14, 2024.

SUGGESTED ACTION: Approve Recommendation.

C. DISCUSSION ITEM(S)

1. Recommendation to conduct second reading of Ordinance No. 2024616, amending the Municipal Code regarding possession, service, and consumption of Alcoholic Beverages in Public Places; and adopt Resolution No. 0042024, establishing a policy regulating Alcoholic Beverages in public places.

SUGGESTED ACTION: Approve Recommendation.

2. Recommendation to adopt Resolution No. 0052024, approving the reallocation of special event funds to support the 60th Anniversary Carnival and Parade.

SUGGESTED ACTION: Approve Recommendation.

3. Recommendation to award a Professional Services Agreement to Nichols Consulting Engineers (NCE) for preparation of the citywide pavement management program, sidewalk and curb ramp survey, and asset inventory; and authorize the Public Works Manager to request additional pavement management related services from the consultant within the budgeted amount.

SUGGESTED ACTION: Approve Recommendation.

CITY COUNCIL AGENDA

REGULAR MEETING
FEBRUARY 28, 2024 Page 4

2. Recommendation to adopt Resolution No. 0052024, approving the reallocation of special event funds to support the 60th Anniversary Carnival and Parade.

SUGGESTED ACTION: Approve Recommendation.

4. Recommendation to approve a donation to the Lakewood Sheriff's Station.

SUGGESTED ACTION: Approve Recommendation.

D. COMMITTEE REPORT(S)
E. NEW BUSINESS
F. ORAL STAFF REPORT(S)
G. CITY ATTORNEY REPORT(S)
H. ORAL COUNCIL REPORT(S)
I. CLOSED SESSION
J. ADJOURNMENT
Adjourn to the next Regular City Council meeting to be held on Wednesday, March 13, 2024 at 6:00 PM.

CITY COUNCIL AGENDA

REGULAR MEETING
FEBRUARY 28, 2024 Page 5

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #B2
DATE: February 28, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Linda Hollinsworth, Finance Director
Abraham Yi, Accounting Specialist
RECOMMENDATION:

RECOMMENDATION TO RECEIVE AND FILE WARRANTS PROCESSED DURING THE PERIOD OF FEBRUARY 3 TO FEBRUARY 16, 2024

SUMMARY
Information for warrants processed from February 3 to February 16, 2024 is provided, in the attachments, for review by the City Council. A detailed report for Accounts Payable (AP) provides a list of all payments presented by payment type and check number.

Payments are made to vendors using paper checks, via ACH or online.

Payroll (PR) represents payments for employee payroll, taxes, insurance and CalPers retirement contributions and does not include any detailed information.

FISCAL IMPACT
None

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENTS
A. Financial Summary
B. AP Invoice Approval Lists Payment Type and Check Number Attachment A
Financial Summary
Description Warrant Information Amount
AP Check Payments to Vendors Ck 65684 – 65729 $ 175,094.20 AP ACH Payments to Vendors Ck 1057416 – 1057443 38,332.02 AP Online Payments to Vendors 0
PR Employee Salaries & Benefits Ck 66912 – 67026 190,928.02 PR CalPers- Online Retirement Benefits 0
Voided Check 0
Total for Feb 3-Feb 16, 2024 $404,354.24
City of Hawaiian Gardens
Check Register Report
Check
Date
Check
Number
Status Amount
CHK PMTS 02/03/24 TO 02/16/24
BANK:

Vendor
Number Vendor Name Check Description
BANK OF THE WEST-GENERAL ACCT Page: 1
Time: 2:41 pm
Date: 02/16/2024
Void/Stop
Date
Reconcile
Date
BANK OF THE WEST-GENERAL ACCT Checks
TERRA MARKETING 3,000.00

PLATFORMS LLC
65684 02/06/24 Printed 7160Z 60TH ANNIVERSARY - PARADE

ORGANIZER DEPOSIT
65685 02/07/24 Printed 0277J ALEX TIRES INC UNIT 9 - TRAILER TIRE PATCH 25.00 65686 02/07/24 Printed 0420 AMERICAN ARBITRATION CASE NO. 01-24-0000-4348-2-MR 150.00

INITIAL ADMIN FEE
65687 02/07/24 Printed 0559HD ARDURRA GROUP INC 12.01 - 12.31.23 PROF SVCS - CARSON 6,966.00 ST BEAUT PROJ 108
CINTAS FIRST AID & SAFETY 478.36
0168
65688 02/07/24 Printed 1729X TRAUMA BAG - PW
65689 02/07/24 Printed 1795P CITY OF LONG BEACH APR - JUN 2023 JOINT TRAFFIC 265.05

SIGNAL MAINT
65690 02/07/24 Printed 7760M EUGENIO GONZALEZ ATGM FLAG FOOTBALL ATTIRE 302.09 65691 02/07/24 Printed 3418B LUIS GONZALEZ 01.24.24 FACILITY RENTAL DEPOSIT 100.00 REFUND
65692 02/07/24 Printed 3492L GRUBER AND LOPEZ INC 06.30.23 AUDITED FINANCIAL 30,350.00

STATEMENTS
HOWROYD-WRIGHT 2,269.06

EMPLOYMENT
65693 02/07/24 Printed 0558M W/E 01.20.24 CLERICAL AID2 - 3 65694 02/07/24 Printed 3944T JCL TRAFFIC SERVICES SIGNS - NO PKING/ST SWEEP (12) 405.50

NORWALK NORTH OF CARSON
JOHN L. HUNTER & 6,878.75

ASSOCIATES
65695 02/07/24 Printed 4012MM 11.01 - 11.30.2023 PROF SCVS NPDES 65696 02/07/24 Printed 4829L ELISE MCCALEB REIMB EMP/CELL PHN/JUL 2023 420.00 65697 02/07/24 Printed 2185 NIRBHAU INC CITY BADGE - MAYOR FARFAN 17.40 65698 02/07/24 Printed 2818 PALP INC FY 21/22 STREET REHAB PROJ 101 - 52,382.71

RETENTION PMT
PUBLIC SECTOR 5,000.00

PERSONNEL
65699 02/07/24 Printed 5974LS CLASSIFICATION STUDY ACTIVITIES 65700 02/07/24 Printed 6278P ROMO PLANNING GROUP INC 01.01 - 01.16.24 PROF SVCS CDD 5,775.00 SOCAL AUTO & TRUCK 165.59

PARTS INC
65701 02/07/24 Printed 6727 UNIT 31 - NEW BATTERY
SOUTHERN CALIF EDISON 1,625.20

COMPANY
65702 02/07/24 Printed 6801 12.18.23 - 01.17.24 SER PER 12.21.23 -

01.22.24 SOUTHERN CALIF EDISON 212.57

COMPANY
65703 02/07/24 Printed 6801 12.18.23 - 01.17.24 SER PER 12.21.23 -

01.22.24 TERRA MARKETING 3,000.00

PLATFORMS LLC
65704 02/07/24 Printed 7160Z 60TH ANNIVERSARY - PARADE
ORGANIZER PMT #2
65705 02/15/24 Printed 0009O 8X8 INC JAN 2024 TELEPHONE SVCS 904.67 65706 02/15/24 Printed 0382M ANA AMARO 02.21 - 02.23.24 PER DIEM SENIOR 172.50

EXCURSION LAUGHLIN
65707 02/15/24 Printed 2345S CA DEPT OF CONSERVATION OCT - DEC 2023/SMIP FEES 201.78 65708 02/15/24 Printed 1697F CHARGEPOINT INC 02.19.24 - 02.19.25 CLOUD SERVICES 5 2,010.00 PORTS
65709 02/15/24 Printed 2415I DOCUSIGN INC 02.01.24 - 01.31.25 DOCUSIGN 2,760.00

ANNUAL SUBSCRIPTION
GOVERNMENTAL FINANCIAL 2,340.00

SERVICE
65710 02/15/24 Printed 3433G JAN 2024 SVCS - CAP PROJ RES, FY22/23 STATE CTRL RPRT
65711 02/15/24 Printed 3547 HDL COREN & CONE OCT - DEC 2023 CONTRACT SVCS 1,800.00

PROPERTY TAX
65712 02/15/24 Printed 3936T IRON MOUNTAIN INC FEB 2024 STORAGE 336.27 65713 02/15/24 Printed 4165 L.A. COUNTY, DEPT OF P.W. FY 22/23 CATCH BASIN CLEANOUT 9,165.01 MV CHENG & ASSOCIATES 1,487.50
INC
65714 02/15/24 Printed 5195 JAN 2024 CONSULTING SVCS
65715 02/15/24 Printed 5516B OC BILLIARDS & MORE SENIOR BILLIARD TABLES 1,691.00

MAINTENANCE
OCCUPATIONAL HEALTH 184.00

CENTERS
65716 02/15/24 Printed 5464 DOT ALCOHOL TEST/PHYSICAL - J.

CONTRERAS
65717 02/15/24 Printed 5755 PETTY CASH\E.VIGIL PETTY CASH REIMB SEQUENCE 454.06 4960-4975
65718 02/15/24 Printed 5987Y QUADIENT FINANCE USA INC 01.10, 02.01.24 POSTAGE RELOAD 1,000.00 65719 02/15/24 Printed 6227RI RICARDO REYES 02.09.24 SENIOR CTR VALENTINES 350.00

DAY EVENT - DJ ENTERTAINMENT
65720 02/15/24 Printed 6269MA2 ANNA RODRIGUEZ 01.20.24 FACILITY RENTAL DEPOSIT 950.00 REFUND
SOUTHERN CALIF EDISON 1,610.02

COMPANY
65721 02/15/24 Printed 6801 01.01 - 01.31.24 SER PER
Attachment B
City of Hawaiian Gardens
Check Register Report
Check
Date
Check
Number
Status Amount
CHK PMTS 02/03/24 TO 02/16/24
BANK:

Vendor
Number Vendor Name Check Description
BANK OF THE WEST-GENERAL ACCT Page: 2
Time: 2:41 pm
Date: 02/16/2024
Void/Stop
Date
Reconcile
Date
BANK OF THE WEST-GENERAL ACCT Checks
SOUTHERN CALIF EDISON 8,592.29

COMPANY
65722 01.01 - 01.31.24 SER PER 02/15/24 Printed 6801
SOUTHERN CALIF EDISON 2,577.46

COMPANY
65723 01.01 - 01.31.24 SER PER 02/15/24 Printed 6801
SOUTHERN CALIF EDISON 2,737.47

COMPANY
65724 01.01 - 01.31.24 SER PER 02/15/24 Printed 6801
STATE CONTROLLER'S 222.10
OFFICE
65725 01.01. - 12.31.22 FTB OFFSET - FTB, 02/15/24 Printed 6980

ADMIN, SARD
65726 DEC 2023 PROF MONTHLY SVCS 02/15/24 Printed 7250V TRANSTECH ENGINEERS INC 13,423.54

BUILDING AND SAFETY
UNDERGROUND SERVICE 63.75
ALERT
65727 JAN 2024 DIG ALERT NOTICES 02/15/24 Printed 7310
65728 02.21 - 02.23.24 PER DIEM SENIOR 02/15/24 Printed 7460V KARLA LYNN VALENCIA 172.50

EXCURSION LAUGHLIN
65729 01.27.24 FACILTY RENTAL DEPOSIT 02/15/24 Printed 7515ZJO JOSUE VAZQUEZ 100.00 REFUND
Total Checks: 46 Checks Total (excluding void checks): 175,094.20 Total Payments: 46 Bank Total (excluding void checks): 175,094.20 Total Payments: 46 Grand Total (excluding void checks): 175,094.20 City of Hawaiian Gardens
Check Register Report
Check
Date
Check
Number
Status Amount
ACH PMTS 02/03/24 TO 02/16/24
BANK:

Vendor
Number Vendor Name Check Description
BANK OF THE WEST-GENERAL ACCT Page: 1
Time: 2:42 pm
Date: 02/16/2024
Void/Stop
Date
Reconcile
Date
BANK OF THE WEST-GENERAL ACCT EFTs
AMERICAN SOCCER 2,767.99
COMPANY INC.
1057416 YOUTH SPORTS BASKETBALL 02/07/24 Printed 0486

SUPPLIES
DELTA DENTAL INSURANCE 260.70

COMPANY
1057417 FEB 2024 DENTAL INS 02/07/24 Printed 2338
1057418 01.16 - 01.26.24 ZUMBA INSTRUCTOR 02/07/24 Printed 3219D VANESSA GARCIA 150.00 1057419 JAN - DEC 2024 GRAFFITI TRACKING 02/07/24 Printed 3441 GRAFFITI TRACKER INC 3,000.00 SVCS
1057420 01.01 - 01.31.24 11940 CARSON 02/07/24 Printed 3653F FELIPE HERNANDEZ 3,300.00

GARDEN SVC
1057421 CIRCUITS - CRL STAGE 02/07/24 Printed 3788 HOTWIRE ELECTRIC INC 1,500.00 HUMAN SERVICES 5,159.00

ASSOCIATION
1057422 DEC 2023 SENIOR MEALS SERVED 02/07/24 Printed 3813F 1057423 FEB 2024 PROF LEGISLATIVE 02/07/24 Printed 3380 JOE A. GONSALVES & SON 2,000.00

REPRESENTATION
1057424 60TH ANNIVERSARY PARADE - 02/07/24 Printed 0893 MADISON LEEDS 123.76 FLYERS
1057425 BUSINESS CARDS - A. PEREZ 02/07/24 Printed 6691V MCLEAN ENTERPRISES INC 37.71 1057426 PUBLIC SAFETY HATS - PSO 02/07/24 Printed 5061 MOLI-MEX INC 633.32 1057427 REIMB EMP/CELL PHN/NOV 2023 02/07/24 Printed 5338 KEVIN NGUYEN 120.00 1057428 01.12.24 VIDEO PRODUCTION - 02/07/24 Printed 6391 NADIM SALLMAN 400.00

VOLUNTEER RECOGNITION EVENT
1057429 UNIT 61 - PM/OIL CHG MIL - 17354 02/07/24 Printed 3985 JEFF P SMITH 91.01 STAPLES BUSINESS 520.66

ADVANTAGE
1057430 OFFICE SUPPLIES/TONER 02/07/24 Printed 6932-FINN STAPLES BUSINESS 240.54

ADVANTAGE
1057431 CRL SUPPLIES - TONER 02/07/24 Printed 6932-RECC 1057432 BEEHIVE REMOVAL - SR CTR CRL 02/07/24 Printed 7744M WEBSTER'S LLC 500.00 SOUTH
1057433 02.02.24 21900 NORWALK BLVD 02/15/24 Printed 0310W ALL CITY ANIMAL TRAPPING 75.00

REMOVED ONE DEAD RACCOON
AMERICAN FAMILY LIFE 3,498.09

ASSURANCE
1057434 FEB 2024 SUPPLEMENTAL 02/15/24 Printed 0204

INSURANCE
AMERICAN SOCCER 261.20
COMPANY INC.
1057435 YOUTH SPORTS BASKETBALL 02/15/24 Printed 0486

SUPPLIES
FRONTIER 286.13

COMMUNICATIONS
1057436 02.01 - 02.29.24 LOCAL SERVICE 02/15/24 Printed 3062 1057437 CROSSING GUARD UNIFORMS - 02/15/24 Printed 5061 MOLI-MEX INC 1,224.46

JACKETS
1057438 REIMB EMP/CELL PHN/DEC 2023 02/15/24 Printed 5099 SHAVON MOORE 120.00 1057439 YEP SHIRTS 02/15/24 Printed 6919 FRANCISCO E RUVALCABA 2,901.63 1057440 02.02.24 VIDEO PRODUCTION - SHOR 02/15/24 Printed 6391 NADIM SALLMAN 400.00

RESTAURANT RIBBON CUTTING
1057441 JAN 2024 MONTHLY SVCS 02/15/24 Printed 6328 SC CONSULTING GROUP LLC 6,900.00 STAPLES BUSINESS 323.60

ADVANTAGE
1057442 OFFICE SUPPLIES 02/15/24 Printed 6932-FINN
X-ACT TECHNOLOGY 1,537.22

SOLUTIONS INC
1057443 FEB 2024 OFFICE 365 - BUS PREM 02/15/24 Printed 7966 Total EFTs: 28 EFTs Total (excluding void checks): 38,332.02 Total Payments: 28 Bank Total (excluding void checks): 38,332.02 Total Payments: 28 Grand Total (excluding void checks): 38,332.02

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #B3
DATE: February 28, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Elise McCaleb, Community Development Director
Celina Estrada, Community Development Technician
RECOMMENDATION:

Recommendation to receive and file the Beautification Program updated report for the month of January 2024.

SUMMARY
The City of Hawaiian Gardens Public Housing Authority created a City Beautification Program for exterior improvements for single-family, duplex, and mobile homes, and interior improvements for condominiums. The Program is currently funded through the Hawaiian Gardens Public Housing Authority and the General Fund. This report is an update on General Fund expenditures.

The intent of the Program is to improve the overall appearance of the City of Hawaiian Gardens’ neighborhoods, increase property values, and increase community pride. The improvements on the homes must be deemed beneficial to the overall exterior appearance of the property and address deteriorated and unsightly conditions visible from the street. Financial assistance up to a maximum of $10,000 is provided to property owners and up to $25,000 for substandard cases through a grant. There is also a $2,500 grant available for emergency cases.

Below is the status on new applications received or in process during the month of January 2024.

No Applicant Address
Housing
Type
Application
Type Application Status
Grant
Amount
1 12010 226th St #12 CON Owner Project Complete $6,000
2 12010 226th St.#14 CON Owner Project Complete $6,000
3 21522 Belshire Ave#16 CON Owner Project Complete $5,145 Agenda Item #B3
February 28, 2024

Page 2 ends

4 22012 Belshire Ave#1 CON Owner Project Complete $6,000 5 21315 Norwalk Blvd#76 CON Owner Project Complete $6,000 6 12346-48 Brittain St. DPL Owner Project Complete $10,000 7 21731 Clarkdale Ave SFR Owner Project Complete $10,000 8 12214 216th St. SFR Owner
Waiting on Owner
funds
9 12326 222nd St. SFR
Absentee
Landlord
Waiting on Owner
funds
10 22429 Juan Ave SFR Owner
Waiting on Owner
funds
11 12010 226th St.#17 CON Owner
Waiting on owner to
get HOA approval
12 12260 212th St SFR Owner
Pending code violation
compliance
13 12330 215th St SFR Owner
Pending code violation
compliance
14 22108 Joliet Ave DPL Owner 1
st Notice mailed
15 22213 Ibex Ave SFR Owner 1
st Notice mailed
16 12357 Brittain St SFR Owner 1
st Notice mailed
17 21915 Clarkdale Ave SFR Owner 2
nd Notice mailed
18 12342 221st St SFR Owner 2
nd Notice mailed
19 22105 Horst Ave SFR Owner Final Notice mailed
20 22418 Devlin Ave SFR Owner Final Notice mailed
21 22414 Devlin Ave SFR Owner Final Notice mailed
22 11910 Civic Center Dr SFR Owner Out to bid
23 21526 Belshire Ave#1 CON Owner Out to bid
24 12134 214th St SFR Owner Out to bid
Agenda Item #B3
February 28, 2024

Page 3 ends

25 21913 Belshire Ave#12 CON Owner Out to bid
26 21725-27 Arline Ave DPLX
Absentee
Landlord Out to bid
27 12328 211TH St. SFR Owner Out to bid
Total $ 49,145.00

FISCAL IMPACT
For Fiscal Year 2023-2024, $100,000 has been budgeted from the General Fund.

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENTS
None.

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #B4
DATE: February 28, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Elise McCaleb, Community Development Director
George Lopez, Code Enforcement Officer
RECOMMENDATION:

RECOMMENDATION TO RECEIVE AND FILE THE COMMUNITY DEVELOPMENT

DEPARTMENT, CODE ENFORCEMENT DIVISION REPORT FOR THE MONTH OF JANUARY 2024

SUMMARY
The Code Enforcement Division, as part of the Community Development Department, is responsible for enhancing the quality of life for the residents of the City by providing effective public service in the enforcement of Building, Business License, Public Nuisance, and Zoning Ordinances. The Code Enforcement Officer is responsible for enforcing codes which address public health and safety issues, including regulations related to trash, debris, overgrown vegetation, dangerous buildings and housing, and inoperative vehicles on private property. Enforcement actions are taken both proactively and in response to requests for action received from citizens. Attached is a summary of code cases opened during the month of January 2024.

FISCAL IMPACT
None.

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENT
A. List of Code cases by Type – January 2024
City of Hawaiian Gardens 2/21/2024
4:00:45PM

Page 1 ends

CODE ENFORCEMENT CASES OPENED (BY OFFICER)
For the Period 1/1/2024 thru 1/31/2024
Case No
Opened
Closed
Type
SubType
Site Address
Parcel Number Status/Officer
CE2024-0001 1/3/2024
Case Name: Construction debris stored within public view. 12155 CARSON ST
7065015047

GEORGE LOPEZ
1/3/2024

HEALTH AND SAFETY CLOSED CASE
CE2024-0002 1/3/2024
Case Name: Duration of containers
22026 ELAINE AVE
7068019055

GEORGE LOPEZ
1/22/2024

HEALTH AND SAFETY CLOSED CASE
CE2024-0003 1/4/2024

CANOPIES/SHEDS
Case Name: Zoning
11960 223RD ST
7069025050

GEORGE LOPEZ
1/23/2024

CODE ENFORCEMENT CLOSED CASE
CE2024-0004 1/4/2024
Case Name: Property Maintenance & Zoning
22106 ELAINE AVE
7069009036

GEORGE LOPEZ

ZONING OPEN CASE
CE2024-0005 1/9/2024
Case Name: Duration of containers
21730 ELAINE AVE
7068007028

GEORGE LOPEZ
2/21/2024

HEALTH AND SAFETY CLOSED CASE
CE2024-0006 1/9/2024
Case Name: Illegal dumping
12418 223RD ST
7076010004

GEORGE LOPEZ
2/21/2024

ANIMALS CLOSED CASE
CE2024-0007 1/9/2024
Case Name: Illegal dumping
12454 222ND ST
7076011010

GEORGE LOPEZ
1/17/2024

HEALTH AND SAFETY CLOSED CASE
CE2024-0008 1/9/2024
Case Name: Illegal dumping
21806 VERNE AVE
7076005013

GEORGE LOPEZ
2/21/2024

HEALTH AND SAFETY CLOSED CASE
CE2024-0009 1/9/2024

GRAFFITI
Case Name: Graffiti
21102 NORWALK BLVD
7066026040

GEORGE LOPEZ

CODE ENFORCEMENT OPEN CASE
CE2024-0010 1/9/2024

RESIDENTIAL MAINT
Case Name: Trash & Debris stored within public view.
12462 223RD ST
7076010026

GEORGE LOPEZ

ZONING OPEN CASE
CE2024-0011 1/10/2024
Case Name: Illegal garage conversion
12334 212TH ST
7066024017

GEORGE LOPEZ

ZONING OPEN CASE
CODE20
City of Hawaiian Gardens 2/21/2024
4:00:45PM

Page 2 ends

CODE ENFORCEMENT CASES OPENED (BY OFFICER)
For the Period 1/1/2024 thru 1/31/2024
Case No
Opened
Closed
Type
SubType
Site Address
Parcel Number Status/Officer
CE2024-0012 1/11/2024

GARBAGE
Case Name: Trash Containers left on parkway.
11817 CIVIC CENTER DR
7068001027

GEORGE LOPEZ
2/21/2024

HEALTH AND SAFETY CLOSED CASE
CE2024-0013 1/11/2024
Case Name: Trash Containers left on parkway.
22317 ELAINE AVE
7069024053

GEORGE LOPEZ
2/21/2024

HEALTH AND SAFETY CLOSED CASE
CE2024-0014 1/11/2024

GARBAGE
Case Name: Illegal dumping
11916 CIVIC CENTER DR
7068022040

GEORGE LOPEZ
1/11/2024

HEALTH AND SAFETY CLOSED CASE
CE2024-0015 1/11/2024
Case Name: Outdoor Storage of Recreational Vehicles
21101 NORWALK BLVD
7065001015

GEORGE LOPEZ
1/29/2024

ZONING CLOSED CASE
CE2024-0016 1/12/2024
Case Name: Illegal dumping
12505 221ST ST
7076006024

GEORGE LOPEZ
2/21/2024

HEALTH AND SAFETY CLOSED CASE
CE2024-0017 1/12/2024

GRAFFITI
Case Name: Graffiti
11809 CARSON ST
7065006036

GEORGE LOPEZ

HEALTH AND SAFETY OPEN CASE
CE2024-0018 1/16/2024
Case Name: Trash containers
12255 222ND ST
7076037026

GEORGE LOPEZ
2/21/2024

HEALTH AND SAFETY CLOSED CASE
CE2024-0019 1/17/2024

WEEDS AND DEBRIS
Case Name: Overgrown Weeds/Grafitti
21520 PIONEER BLVD
7065005011

GEORGE LOPEZ
1/24/2024

HEALTH AND SAFETY CLOSED CASE
CE2024-0020 1/17/2024

CHICKENS/ROOSTERS
Case Name: Rooster Prohibited
11817 CIVIC CENTER DR
7068001027

GEORGE LOPEZ

ANIMALS OPEN CASE
CE2024-0021 1/22/2024

PROHIBITIED USE
Case Name: Food being sold on weekends at residence
22219 JUAN AVE
7069009031

GEORGE LOPEZ
2/21/2024

BUSINESS LIC CLOSED CASE
CE2024-0022 1/22/2024
Case Name: Illegal Dumping
22026 ELAINE AVE
7068019055

GEORGE LOPEZ
1/22/2024

HEALTH AND SAFETY CLOSED CASE
CODE20
City of Hawaiian Gardens 2/21/2024
4:00:45PM

Page 3 ends

CODE ENFORCEMENT CASES OPENED (BY OFFICER)
For the Period 1/1/2024 thru 1/31/2024
Case No
Opened
Closed
Type
SubType
Site Address
Parcel Number Status/Officer
CE2024-0023 1/22/2024
Case Name: Trash Container Stored on PROW
21905 SEINE AVE
7068022041

GEORGE LOPEZ
2/21/2024

HEALTH AND SAFETY CLOSED CASE
CE2024-0024 1/23/2024
Case Name: Illegal dumping on Parkway
21930 SEINE AVE
7068021034

GEORGE LOPEZ
2/21/2024

HEALTH AND SAFETY CLOSED CASE
CE2024-0025 1/23/2024
Case Name: Front yard Canopy
22023 ELAINE AVE
7068020045

GEORGE LOPEZ

ZONING OPEN CASE
CE2024-0026 1/24/2024
Case Name: Trash containers
12241 212TH ST
7066026023

GEORGE LOPEZ
2/21/2024

HEALTH AND SAFETY CLOSED CASE
CE2024-0027 1/24/2024

WEEDS AND DEBRIS
Case Name: Overgrown vegetation
21520 PIONEER BLVD
7065005011

GEORGE LOPEZ
2/21/2024

CODE ENFORCEMENT CLOSED CASE
CE2024-0028 1/24/2024
Case Name: Inop, oversized vehicle and excessive storage 22120 ELAINE AVE
7069009053

GEORGE LOPEZ

CODE ENFORCEMENT OPEN CASE
CE2024-0029 1/24/2024
BUS. LIC. REQUIRED
Case Name: Operating without a business license
21500 NORWALK BLVD
7066020037

GEORGE LOPEZ

BUSINESS LIC OPEN CASE
CE2024-0030 1/25/2024
Case Name: Inop Vehicle & Property Maintenance
11990 223RD ST
7069024070

GEORGE LOPEZ

CODE ENFORCEMENT OPEN CASE
CE2024-0031 1/25/2024
BUS. LIC. REQUIRED
Case Name: Business License Req
22414 JOLIET AVE
7069021015

GEORGE LOPEZ

BUSINESS LIC OPEN CASE
CE2024-0032 1/25/2024
BUS. LIC. REQUIRED
Case Name: Business License Req
11990 223RD ST
7069024070

GEORGE LOPEZ

BUSINESS LIC OPEN CASE
CE2024-0033 1/26/2024

VENDORS AND PEDDLERS
Case Name: Sidewalk Vending without Permit
11807 CARSON ST
7065006035

GEORGE LOPEZ
2/21/2024

BUSINESS LIC CLOSED CASE
CODE20
City of Hawaiian Gardens 2/21/2024
4:00:45PM

Page 4 ends

CODE ENFORCEMENT CASES OPENED (BY OFFICER)
For the Period 1/1/2024 thru 1/31/2024
Case No
Opened
Closed
Type
SubType
Site Address
Parcel Number Status/Officer
CE2024-0034 1/26/2024

COMMERCIAL MAINT
Case Name: Inoperable Vehicle
21815 NORWALK BLVD
7068008048

GEORGE LOPEZ
2/20/2024

ZONING CLOSED CASE
CE2024-0035 1/26/2024
Case Name: Illegal Dumping
22224 JOLIET AVE
7069011016

GEORGE LOPEZ
2/21/2024

HEALTH AND SAFETY CLOSED CASE
CE2024-0036 1/26/2024

GRAFFITI
Case Name: Graffiti
12221 CARSON ST
7066018033

GEORGE LOPEZ

CODE ENFORCEMENT OPEN CASE
CE2024-0037 1/29/2024

EXPIRED PERMITS
Case Name: Building Permit Expired
22439 CLARETTA AVE
7076017020

GEORGE LOPEZ

BUILDING AND SAFETY OPEN CASE
CE2024-0038 1/29/2024
Case Name: Property Maintenance
12145 CARSON ST
7065015047

GEORGE LOPEZ
2/21/2024

CODE ENFORCEMENT CLOSED CASE
CE2024-0039 1/29/2024
Case Name: Illicit discharge into storm drain
22300 NORWALK BLVD
7076035001

GEORGE LOPEZ
2/21/2024

NPDES CLOSED CASE
CE2024-0040 1/29/2024
Case Name: Illegal dumping
22315 IBEX AVE
7069020053

GEORGE LOPEZ
2/21/2024

HEALTH AND SAFETY CLOSED CASE
CE2024-0041 1/30/2024
Case Name: Property Maintenance
22627 NORWALK BLVD
7075020007

GEORGE LOPEZ

CODE ENFORCEMENT OPEN CASE
CE2024-0042 1/31/2024
OTHER
Case Name: Barking Dog
22334 ELAINE AVE
7069023061

GEORGE LOPEZ
2/21/2024

ANIMALS CLOSED CASE
CE2024-0043 1/31/2024
NOISE
Case Name: Excessive Noise After Hours
12100 CARSON ST
7068008047

GEORGE LOPEZ
2/21/2024

PUBLIC PEACE CLOSED CASE
43 Cases Opened from 1/1/2024 1/31/2024 Thru
CODE20

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #B5
DATE: February 28, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Elise McCaleb, Community Development Director
Nicholas Tarango, Building Inspector/Permit Technician
RECOMMENDATION:

RECOMMENDATION TO RECEIVE AND FILE THE COMMUNITY DEVELOPMENT

DEPARTMENT, BUILDING & SAFETY DIVISION REPORT FOR THE MONTH OF JANUARY 2024

SUMMARY
The City of Hawaiian Gardens Community Development Department, Building and Safety Division, has prepared its January 2024 monthly status report on activities carried out within the City of Hawaiian Gardens. The reports include all of the permits issued in the City and inspections for the reporting periods.

FISCAL IMPACT
None

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENTS
A. Monthly Permit Report for January 2024
B. Monthly Inspection Report for January 2024
2/5/2024 City of Hawaiian Gardens
8:08:57AM

Page 1 ends

Permits Issued (w/ Census, etc.)
For the Period 1/1/2024 thru 1/31/2024
Permit No.

Reference No.

Issued Date Type/Sub-Type/Status Site Address and Parcel No. Owner and Contractor Occupancy Type
Group Type
Const. Type
Census
Tax Rate Area
FW Dodge
BLDG2023-0158
1/8/2024 ISSUED
21800 BELSHIRE AVE UnitA
7076001031
KK Souza, LLC
Certified Sign, Inc.

Permit Name: ONE (1) ILLUMINATED WALL SIGN

BUILDING
BLDG2024-0001
1/4/2024 ISSUED
22007 SEINE AVE
7068022048

VALADEZ,JOSE L AND

HERMAN'S ROOFING
Permit Name: REROOF COMP SHINGLE LIKE FOR LIKE

BUILDING
BLDG2024-0002
1/4/2024 ISSUED
NEW
12133 215TH ST UnitA
7065018009

CLAMP,ANASTASIYA

OWNER BUILDER
NEW 2 STORY SFD 2,167 SF WITH ATTACHED 2 CAR
GARAGE
Permit Name:

COMBO
BLDG2024-0003
1/4/2024 ISSUED
NEW
12133 215TH ST UnitB
7065018009

CLAMP,ANASTASIYA

OWNER BUILDER
Permit Name: CONVERT EXISTING SFD TO ADU

BUILDING
BLDG2024-0004
1/4/2024 FINALED

ALTERATION
12155 CARSON ST
7065015047

GERSHMAN PROPERTIES

TECHCRAFT CONSTRUCTION INC
Permit Name: LED CHANNEL LETTER WALL SIGNS (2 SETS)
COMBO
BLDG2024-0005
1/8/2024 ISSUED
12090 CARSON ST UnitF- TESLA
7068008047 CROSS PRICE ELECTRIC INC
Permit Name: INSTALL TESLA CHARGING STATION

BUILDING
BLDG2024-0006
1/9/2024 ISSUED

TENANT IMPROVEMENT
12130 CARSON ST J
7068008045 DANIEL K WARD

TENANT IMPROVEMENT- SHELL REMODEL FOR

NEW TENANT
Permit Name:

BUILDING
BLDG2024-0007
1/9/2024 ISSUED
12130 CARSON ST J
7068008045 DANIEL K WARD
Permit Name: NEW TRASH ENCLOSURE

BUILDING
BLDG2024-0008
1/9/2024 ISSUED
12100 CARSON ST
7068008046 DANIEL K WARD
Permit Name: TENANT IMPROVEMENT FOR BARBER SHOP

BUILDING
BLDG2024-0009
1/11/2024 ISSUED
12157 CARSON ST
7065015052

GERSHMAN PROPERTIES, LLC

L E WATERS CONSTRUCTION COMPANY
Permit Name: TENANT IMPROVEMENT

BUILDING
BLDG2024-0011
1/22/2024 ISSUED
21418 NORWALK BLVD
7066021026

AUTOZONE INC

EVAN MALM
Permit Name: NEW COMMERCIAL PV SYSTEM
SOLAR PERMIT 10KW
BLDG2024-0012
1/22/2024 FINALED
12238 212TH ST
7066025037

MALVAEZ,MARCOS M AND GUADALUPE

FAJARDO ROOFING
Permit Name: TEAR OFF AND REROOF

BUILDING
BLDG2024-0013
1/29/2024 ISSUED
12155 CARSON ST
7065015047

ERIN GLEASON

LIN R ROGERS ELECTRICAL CONTRACTORS INC
REFACE (E) ATM AND REPLACE 9 LIGHT POLES
AND ADD 1 NEW POLE
Permit Name:

BUILDING
BLDG2024-0014
1/29/2024 ISSUED
22321 IBEX AVE
7069020047

NAVARRO,ANA L
Permit Name: TEAR OFF REROOF COMP SHINGLE LIKE FOR LIKE

BUILDING
ELEC2023-0055
1/23/2024 ISSUED

PHOTOVOLTAIC
12256 211TH ST
7066026015

NAVEJAS,ANITA A TR
Permit Name: PV SOLAR INSTALLATION
SOLAR PERMIT 10KW
PERM150
2/5/2024 City of Hawaiian Gardens
8:08:57AM

Page 2 ends

Permits Issued (w/ Census, etc.)
For the Period 1/1/2024 thru 1/31/2024
Permit No.

Reference No.

Issued Date Type/Sub-Type/Status Site Address and Parcel No. Owner and Contractor Occupancy Type
Group Type
Const. Type
Census
Tax Rate Area
FW Dodge
ELEC2024-0001
1/8/2024 ISSUED
12090 CARSON ST UnitF- TESLA
7068008047 CROSS PRICE ELECTRIC INC
Permit Name: INSTALL TESLA CHARGING STATION

ELECTRICAL
ELEC2024-0002
1/9/2024 ISSUED
12100 CARSON ST
7068008046

RON BARTLO

DANIEL K WARD
Permit Name: TENANT IMPROVEMENT FOR BARBER SHOP

ELECTRICAL
ELEC2024-0003
1/29/2024 ISSUED
12155 CARSON ST
7065015047

ERIN GLEASON

LIN R ROGERS ELECTRICAL CONTRACTORS INC
REFACE (E) ATM AND REPLACE 9 LIGHT POLES
AND ADD 1 NEW POLE
Permit Name:

ELECTRICAL
MECH2024-0001
1/29/2024 ISSUED
22321 IBEX AVE
7069020047

NAVARRO,ANA L
Permit Name: INSTALL 2 NEW MINI SPLITS IN REAR YARD

MECHANICAL
MISC2024-0002
1/16/2024 ISSUED
12155 CARSON ST
7065015047

HOSSEINI, IQBAL

TECHCRAFT CONSTRUCTION INC
Permit Name: CERTIFICATE OF OCCUPANCY

MISCELLANEOUS
MISC2024-0003
1/16/2024 ISSUED
12334 212TH ST
7066024017

CAZARES, NORA

OWNER BUILDER

CONVERT UNPERMITTED GARAGE CONVERSION

BACK TO ORIGINAL STATE
Permit Name:

MISCELLANEOUS
MISC2024-0004
1/16/2024 ISSUED
22437 NORWALK BLVD
7069019052

TWO WINGS HEALTH SERVICES, INC

TEKTON CO
Permit Name: CERTIFICATE OF OCCUPANCY

MISCELLANEOUS
MISC2024-0006
1/22/2024 FINALED
12240 211TH ST
7066026011

MASUDA, NARUYA
Permit Name: REMOVE UNPERMITTED WALL IN GARAGE

MISCELLANEOUS
23 Permits Issued from 1/1/2024 Thru 1/31/2024
PERM150
City of Hawaiian Gardens 2/5/2024
8:10:20AM
For the Period 1/1/2024 thru 1/31/2024
Inspection Totals Completed by Inspector

TRANS TECH
ELECTRICAL BONDING 1
ELECTRICAL FINAL 2
EXTERIOR LATH 2
FINAL 13
FLOOR SHEATHING 2
FOOTING 2
MECHANICAL FINAL 2
PLUMBING FINAL 2
RE-ROOF FINAL 4
ROOF SHEATHING 6
ROUGH ELECTRICAL 3
ROUGH FRAMING 4
ROUGH GAS TEST 1
ROUGH MECHANICAL 3
ROUGH PLUMBING 3
SHEARWALL EXTERIOR 5
SHEARWALL INTERIOR 3
SOLAR FINAL 1
T-BAR CEILING 2
TOP OUT 2
UNDERGROUND CONDUIT 1
UNDERGROUND GAS LINE 1
TOTAL INSPECTIONS for TRANS TECH: 65
TOTAL INSPECTIONS COMPLETED: 65
INSP60

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #B6
DATE: February 28, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Elise McCaleb, Community Development Director
Kevin Nguyen, Associate Planner II
RECOMMENDATION:

RECOMMENDATION TO RECEIVE AND FILE THE COMMUNITY DEVELOPMENT DEPARTMENT, PLANNING DIVISION REPORT FOR THE MONTH OF JANUARY 2024

SUMMARY
The Planning Division as part of the Community Development Department is responsible for the implementation of the policies and objectives of the community as set forth in the City of Hawaiian Gardens General Plan and Zoning Ordinance. The City’s Planning Division guides the City’s orderly development, thus achieving a livable city that balances the needs of residents and businesses. Current planning projects range from residential remodels to new commercial developments. Staff serves the City Council and Planning Commission by providing reports and detailed analysis for projects subject to discretionary review.

The attached chart is a summary of all opened and approved projects during the month of January 2024 and the list contains additional details of the projects.

FISCAL IMPACT
None

SUGGESTED ACTION
Approve Recommendation.

Agenda Item #B6
February 28, 2024

Page 2 ends

ATTACHMENTS
A. Chart of projects by type, January 2024
B. List of projects with details, January 2024
City of Hawaiian Gardens 2/20/2024
12:37:04PM
For the Period 1/1/2024 thru 1/31/2024
Projects Applied For by Type
Total Projects Applied for: 14
0 1
2 3
4 5
6 7

HOUSING

PLN DISCRETION

PLN LEGISLATIVE

PLN MINISTERIAL

PRE SALE REPORT
4 00
7 3
CHART90
City of Hawaiian Gardens 2/20/2024
4:00:08PM

Page 1 ends

Projects by Type, Status and Date
For the Period 1/1/2024 thru 1/31/2024
Project Number
Planner
Project Name Date Approved Date Expired
Date Applied Date Closed
Status of Project
Project Type
Project Subtype Address

CELINA ESTRADA

BEAUTIFICATION
HSG2024-0001 1/8/2024

WAITING LIST

HOUSING

BEAUTIFICATION
22307 IBEX AVE

CELINA ESTRADA

BEAUTIFICATION
HSG2024-0002 1/8/2024

WAITING LIST

HOUSING

BEAUTIFICATION
22303 SEINE AVE

CELINA ESTRADA

BEAUTIFICATION
HSG2024-0003 1/16/2024

WAITING LIST

HOUSING

BEAUTIFICATION
22201 HORST AVE

CELINA ESTRADA

SINGLETON BEAUTIFICATION
HSG2024-0004 1/29/2024

WAITING LIST

HOUSING

BEAUTIFICATION
22124 SEINE AVE

ELISE MCCALEB
Super Massage Spa
MSG2024-0001 1/4/2024

UNDER REVIEW

MASSAGE PERMITS

MASSAGE PERMIT NEW
12141 CARSON ST

KEVIN NGUYEN
TOP DRAGON MASSAGE RENEWAL 2024
MSG2024-0002 1/9/2024
2/7/2024

APPROVED

MASSAGE PERMITS

MASSAGE PERMIT NEW
12141 CARSON ST

SOPHIA TATLYAN
Parking Lot Restripe
PLNG2024-0001 1/2/2024

CORRECTION SENT

PLN MINISTERIAL
PLOT PLAN REV <5000
11954 CARSON ST

SOPHIA TATLYAN
Street Vendor Permit
PLNG2024-0002 1/3/2024

CORRECTION SENT

PLN MINISTERIAL

PRELIMINARY REVIEW
12155 CARSON ST

KEVIN NGUYEN
1 WALL SIGN FOR GAYATRI TEMPLE
PLNG2024-0003 1/10/2024

COMPLETE

PLN MINISTERIAL

SIGN PERMIT REVIEW
22116 PIONEER BLVD

SOPHIA TATLYAN
DETACHED 995 SF ADU
PLNG2024-0004 1/17/2024

CORRECTION SENT

PLN MINISTERIAL
ADU
12407 BRITTAIN ST

SOPHIA TATLYAN

PPR-REPAIR FIRE DAMAGED TO MULTI-TE
PLNG2024-0005 1/23/2024

CORR REQUIRED

PLN MINISTERIAL
PLOT PLAN REV <10000
12036 CENTRALIA RD

KEVIN NGUYEN

NEW WALL SIGN FOR ALBERTIO RESTAUR
PLNG2024-0006 1/24/2024

CORRECTION SENT

PLN MINISTERIAL

SIGN PERMIT REVIEW
21500 NORWALK BLVD

SOPHIA TATLYAN
Marvnation Boxing Event
PLNG2024-0007 1/24/2024
2/9/2024

APPROVED

PLN MINISTERIAL

TEMPORARY USE PERMIT
21815 PIONEER BLVD

GEORGE LOPEZ

PRESALE REPORT
RPR2024-0001 1/3/2024
1/11/2024

APPROVED

PRE SALE REPORT

SINGLE FAMILY RES
12334 212TH ST

GEORGE LOPEZ

PRESALE SFD
RPR2024-0002 1/9/2024
1/29/2024

APPROVED

PRE SALE REPORT

SINGLE FAMILY RES
22439 CLARETTA AVE
PROJ15
City of Hawaiian Gardens 2/20/2024
4:00:08PM

Page 2 ends

GEORGE LOPEZ

PRESALE
RPR2024-0003 1/30/2024
2/6/2024

APPROVED

PRE SALE REPORT

SINGLE FAMILY RES
12248 223RD ST
16 Project(s) Found
PROJ15
City of Hawaiian Gardens 2/20/2024
4:03:06PM

Page 1 ends

Projects with Selected Action Type (by Action Type)
For the Period 1/1/2024 thru 1/31/2024
1ST REVIEW CORRECTION SENT
Planner Status Comments
Project Name Date Approved Date Expired
Project Number Action Date Date Applied Date Closed

SOPHIA TATLYAN
Parking Lot Restripe
PLNG2024-0001 1/2/2024

CORRECTION SENT
1/17/2024

KEVIN NGUYEN

NEW WALL SIGN FOR ALBERTIO RESTAURA
PLNG2024-0006 1/24/2024

CORRECTION SENT
1/25/2024

SOPHIA TATLYAN
Street Vendor Permit
PLNG2024-0002 1/3/2024

CORRECTION SENT
1/30/2024
2ND REVIEW CORRECTION SENT
Planner Status Comments
Project Name Date Approved Date Expired
Project Number Action Date Date Applied Date Closed

SOPHIA TATLYAN
1000 SF ADU
PLNG2023-0069 11/29/2023

CORRECTION SENT
1/11/2024

APPLICATION RECEIVED
Planner Status Comments
Project Name Date Approved Date Expired
Project Number Action Date Date Applied Date Closed

ELISE MCCALEB
Super Massage Spa
MSG2024-0001 1/4/2024

UNDER REVIEW
1/4/2024

GEORGE LOPEZ

PRESALE REPORT
RPR2024-0001 1/3/2024
1/11/2024

APPROVED
1/4/2024

GEORGE LOPEZ

PRESALE SFD
RPR2024-0002 1/9/2024
1/29/2024

APPROVED
1/9/2024

KEVIN NGUYEN
1 WALL SIGN FOR GAYATRI TEMPLE
PLNG2024-0003 1/10/2024

COMPLETE
1/10/2024

SOPHIA TATLYAN
DETACHED 995 SF ADU
PLNG2024-0004 1/17/2024

CORRECTION SENT
1/17/2024

KEVIN NGUYEN

NEW WALL SIGN FOR ALBERTIO RESTAURA
PLNG2024-0006 1/24/2024

CORRECTION SENT
1/23/2024

SOPHIA TATLYAN

PPR-REPAIR FIRE DAMAGED TO MULTI-TEN
PLNG2024-0005 1/23/2024

CORR REQUIRED
1/23/2024
PROJ55
City of Hawaiian Gardens 2/20/2024
4:03:06PM

Page 2 ends

Projects with Selected Action Type (by Action Type)
For the Period 1/1/2024 thru 1/31/2024

SOPHIA TATLYAN
Marvnation Boxing Event
PLNG2024-0007 1/24/2024
2/9/2024

APPROVED
1/24/2024

GEORGE LOPEZ

PRESALE
RPR2024-0003 1/30/2024
2/6/2024

APPROVED
1/30/2024
DEPT. COMMENTS RECEIVED
Planner Status Comments
Project Name Date Approved Date Expired
Project Number Action Date Date Applied Date Closed

SOPHIA TATLYAN
Sewer Study and Sewer Improvement
(11/29/2023 9:37 AM SE)
Deposit collected for outside review by LA
County of submitted sewer study and public
PWE2023-0001 11/29/2023

APPLIED
1/24/2024
DEPT. DISTRIBUTION SENT
Planner Status Comments
Project Name Date Approved Date Expired
Project Number Action Date Date Applied Date Closed

KEVIN NGUYEN
TOP DRAGON MASSAGE RENEWAL 2024
MSG2024-0002 1/9/2024
2/7/2024

APPROVED
1/8/2024

SOPHIA TATLYAN
CUP FOR ABC TYPE 41 BEER WINE LICENS
PLNG2023-0070 12/19/2023

UNDER REVIEW
1/9/2024

ELISE MCCALEB
Super Massage Spa
MSG2024-0001 1/4/2024

UNDER REVIEW
1/17/2024

DOCUMENTS RECEIVED
Planner Status Comments
Project Name Date Approved Date Expired
Project Number Action Date Date Applied Date Closed

SOPHIA TATLYAN
1000 SF ADU
PLNG2023-0069 11/29/2023

CORRECTION SENT
1/2/2024

GEORGE LOPEZ

PRESALE REPORT
RPR2024-0001 1/3/2024
1/11/2024

APPROVED
1/4/2024
E-MAIL
Planner Status Comments
Project Name Date Approved Date Expired
Project Number Action Date Date Applied Date Closed

SOPHIA TATLYAN

DISH WIRELESS LEASE AGREEMENT
PRELIM2023-0003 4/12/2023

APPLIED
1/10/2024
PROJ55
City of Hawaiian Gardens 2/20/2024
4:03:06PM

Page 3 ends

Projects with Selected Action Type (by Action Type)
For the Period 1/1/2024 thru 1/31/2024

SOPHIA TATLYAN
Street Vendor Permit
PLNG2024-0002 1/3/2024

CORRECTION SENT
1/17/2024

PLANS ROUTED
Planner Status Comments
Project Name Date Approved Date Expired
Project Number Action Date Date Applied Date Closed

SOPHIA TATLYAN
Sewer Study and Sewer Improvement
(11/29/2023 9:37 AM SE)
Deposit collected for outside review by LA
County of submitted sewer study and public
PWE2023-0001 11/29/2023

APPLIED
1/1/2024

REPORT ISSUED
Planner Status Comments
Project Name Date Approved Date Expired
Project Number Action Date Date Applied Date Closed

GEORGE LOPEZ

PRESALE REPORT
RPR2024-0001 1/3/2024
1/11/2024

APPROVED
1/11/2024

GEORGE LOPEZ

PRESALE SFD
RPR2024-0002 1/9/2024
1/29/2024

APPROVED
1/29/2024
24 Project(s) Found
PROJ55

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #B7
DATE: February 28, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Neema Ghanbari, Public Works Manager
RECOMMENDATION:

RECOMMENDATION TO RECEIVE AND FILE THE PUBLIC WORKS DEPARTMENT PERMITS REPORT FOR THE MONTH OF JANUARY 2024

SUMMARY
The Engineering Division, as part of the Public Works Department, is responsible for the implementation of the policies and objectives of the community as set forth in the City of Hawaiian Gardens’ General Plan, Municipal Code, and oversees the project management for the construction of the City’s capital improvements, infrastructure, and public facilities.

The Engineering Division reviews applications and issues construction, and encroachment permits for any work that is done in the public right-of-way, such as the streets and alleys, and if the public rights-of-way are used for equipment parking/staging and to conduct any construction, repair, or maintenance of any property or utilities within or adjacent. Work on or use of the public right-of-ways may include: underground and above-ground utilities repair/replacement by utility companies and their contractors, driveway construction, temporary use for staging of equipment and vehicles, and contractors working on behalf of the City for public improvements. The permits and final inspections will ensure that any work is conducted in accordance with City Engineering specifications and appropriate standards and that any traffic control and safety measures are properly in place and followed.

The attached chart is a summary of all permits issued during the month of January 2024.

Agenda Item #B7
February 28, 2024

Page 2 ends

FISCAL IMPACT
None.

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENT
A. Monthly Public Works Permits Report List for January 2024

ATTACHMENT B
No. Permit Date Contractor For Location Type Amount
1 1442 01/02/24 IES
Charter
Communications
11949 215th St Installation of 125 Ft of aerial cable on existing poles $ 547.00 2 1443 01/02/24 Process Cellular Inc. Sprint 21815 Pioneer Blvd Removal of existing sprint antennas and equipment $ 1,240.00 3 1444 01/30/24 Southern Cal Edison 11832 Carson St Removal and replacement of streetlight pole #4419733E $ 547.00 4 1445 01/30/24 Southern Cal Edison 22023 Hawaiian Ave Lane closure for transformer #P5479822 replacement $ 808.00 5 1446 01/31/24 Traffic Management Inc. SCE 12444 Carson St Removal and replacement of streetlight pole #2381788E $ 693.00 5 Total for Month: $ 3,835.00
39 Total for Fiscal Year: $ 34,401.00
`
Total Permits for Fiscal Year:

City of Hawaiian Gardens - Public Works Department
Monthly Report - Public Works Permits Issued
January 2024
Total Permits for Month:

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #B8
DATE: February 28, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Pablo Rubio, City Clerk
RECOMMENDATION:

Recommendation to approve the minutes for the City Council meeting of Wednesday, February 14, 2024.

SUMMARY
The City Clerk’s Office is to prepare and present the meeting minutes to City Council for review and approval.

FISCAL IMPACT
None.

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENTS
A. February 14, 2024 - Minutes
CITY OF HAWAIIAN GARDENS
CITY COUNCIL MINUTES
Dandy De Paula, Mayor Pro Tem
Maria Teresa Del Rio, Councilmember
Luis Roa, Councilmember
Ernie Vargas, Councilmember Victor Farfan,
Mayor
Wednesday, February 14, 2024
Regular Meeting, 6:00 PM
Ernesto Marquez,City Manager
Megan Garibaldi, City Attorney
Pablo Rubio, City Clerk

MINUTES
CALL TO ORDER
The City Council meeting was called to order on Wednesday, February 14, 2024 at 6:00 PM.

INVOCATION
The invocation was led by Pablo Rubio, City Clerk.

FLAG SALUTE
The flag salute was led by Mayor Farfan.

ROLL CALL

PRESENT
Councilmember Del Rio
Councilmember Roa
Councilmember Vargas
Mayor Pro Tem De Paula
Mayor Farfan
ABSENT
None
Pablo Rubio, City Clerk, announced a quorum.

PUBLIC COMMENTS GENERAL OR ITEMS ON OR OFF THE AGENDA Frances Rodriguez spoke.

Reynaldo Rodriguez spoke.

Jesus Mendoza spoke.

Mary Bueno spoke.

Mayor Farfan spoke spoke.

Los Angeles County Sheriff’s Deputy spoke.

Ernesto Marquez, City Manager, spoke.

Councilmember Vargas spoke.

PROCLAMATIONS AND CERTIFICATES

CITY COUNCIL MINUTES

REGULAR MEETING
FEBRUARY 14, 2024 Page 1
Jesus Mendoza spoke.

Mary Bueno spoke.

Mayor Farfan spoke spoke.

Los Angeles County Sheriff’s Deputy spoke.

Ernesto Marquez, City Manager, spoke.

Councilmember Vargas spoke.

PROCLAMATIONS AND CERTIFICATES

1. RECOGNITION OF FEDDE ACADEMY FOR BEING REDESIGNATED AS A STATE AND NATIONAL SCHOOL TO WATCH MIDDLE SCHOOL
Mayor Farfan presented a certificate to Fedde Academy.

PRESENTATIONS

1. PRESENTATION BY ABC UNIFIED SCHOOL DISTRICT, REGARDING SCHOOL FACILITIES CAPACITIES AND DECLINING ENROLLMENT
Sophia Tse, ABCUSD President of the Board spoke.

Francisco Noyola, ABCUSD Clerk of the Board, spoke
Toan Nguyen, ABCUSD Chief Financial Officer, provided a presentation.

Mayor Farfan requested a future agenda item regarding school capacities and enrollment.

Councilmember Roa spoke.

Councilmember Vargas spoke.

Councilmember Del Rio spoke.

Councilmember Roa spoke.

John Natalizio, City Attorney, spoke
Sophia Tse, ABCUSD President of the Board spoke.

Mayor Pro Tem De Paula spoke.

Councilmember Vargas spoke.

Mayor Farfan spoke.

Councilmember Roa spoke.

Councilmember Vargas spoke.

AGENDA ORGANIZATION
A motion was made by Councilmember Roa, seconded by Councilmember Del Rio, to approve the Agenda Organization.

The motion was carried by the following vote:

AYES: 5; Del Rio, Roa, Vargas, De Paula, Farfan
NOES0

CITY COUNCIL MINUTES

REGULAR MEETING
FEBRUARY 14, 2024 Page 2
Mayor Farfan spoke.

Councilmember Roa spoke.

Councilmember Vargas spoke.

AGENDA ORGANIZATION
A motion was made by Councilmember Roa, seconded by Councilmember Del Rio, to approve the Agenda Organization.

The motion was carried by the following vote:

AYES: 5; Del Rio, Roa, Vargas, De Paula, Farfan
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0
A. PUBLIC HEARING(S) / HEARING(s)
There were no Public Hearings.

B. CONSENT CALENDAR

1. WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ON THE AGENDA That the City Council waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Councilmember Roa, seconded by Councilmember Del Rio, to adopt Consent Calendar as presented, in its entirety.

The motion was carried by the following vote:

AYES: 5; Del Rio, Roa, Vargas, De Paula, Farfan
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

2. Recommendation to receive and file warrants processed during the period of January 13 to February 2, 2024.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Councilmember Roa, seconded by Councilmember Del Rio, to adopt Consent Calendar as presented, in its entirety.

The motion was carried by the following vote:

AYES: 5; Del Rio, Roa, Vargas, De Paula, Farfan
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0
3 RdtitdtRltiN0032024ithCitfHiiGd

CITY COUNCIL MINUTES

REGULAR MEETING
FEBRUARY 14, 2024 Page 3
pp
A motion was made by Councilmember Roa, seconded by Councilmember Del Rio, to adopt Consent Calendar as presented, in its entirety.

The motion was carried by the following vote:

AYES: 5; Del Rio, Roa, Vargas, De Paula, Farfan
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

3. Recommendation to adopt Resolution No. 0032024, approving the City of Hawaiian Gardens 2024 Title VI Program Update per the United States Department of Transportation Federal Transit Administration (FTA) Title VI requirements and guidelines for federally funded subrecipients.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Councilmember Roa, seconded by Councilmember Del Rio, to adopt Consent Calendar as presented, in its entirety.

The motion was carried by the following vote:

AYES: 5; Del Rio, Roa, Vargas, De Paula, Farfan
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

4. Recommendation to approve the minutes for the City Council meeting of Wednesday, January 24, 2024.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Councilmember Roa, seconded by Councilmember Del Rio, to adopt Consent Calendar as presented, in its entirety.

The motion was carried by the following vote:

AYES: 5; Del Rio, Roa, Vargas, De Paula, Farfan
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0
C. DISCUSSION ITEM(S)

1. Recommendation to introduce Ordinance No. 2024616, amending the Municipal Code regarding possession, service, and consumption of Alcoholic Beverages in Public Places; and provide feedback regarding Resolution No. 0042024, establishing a policy regulating Alcoholic Beverages in public places, which will be adopted at the second reading of the Ordinance.

SUGGESTED ACTION: Approve Recommendation.

John Natalizio, City Attorney, provided the staff report.

Mayor Pro Tem De Paula spoke.

Councilmember Vargas spoke.

CITY COUNCIL MINUTES

REGULAR MEETING
FEBRUARY 14, 2024 Page 4
C. DISCUSSION ITEM(S)

SUGGESTED ACTION: Approve Recommendation.

John Natalizio, City Attorney, provided the staff report.

Mayor Pro Tem De Paula spoke.

Councilmember Vargas spoke.

Ernesto Marquez, City Manager, spoke.

Councilmember Roa spoke.

Mayor Pro Tem De Paula spoke.

Ernesto Marquez, City Manager, spoke.

Councilmember Del Rio spoke.

Mayor Pro Tem De Paula spoke.

A motion was made by Councilmember Roa, seconded by Councilmember Del Rio, to approve recommendation, as amended, for Resolution No. 0042024 to include a condition that alcoholic beverages be served and consumed in an enclosed location or structure not visible by members of the public.

The motion was carried by the following vote:

AYES: 5; Del Rio, Roa, Vargas, De Paula, Farfan
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

2. Recommendation to award a professional services agreement to Minagar & Associates Inc., for preparation of the Citywide Engineering and Traffic Survey report and authorize the Public Works Manager to request additional traffic engineering services from the consultant within the budgeted amount.

SUGGESTED ACTION: Approve Recommendation.

Ernesto Marquez, City Manager, spoke.

Neema Ghanbari, Public Works Manager, provided the staff report.

Councilmember Del Rio spoke.

Mayor Farfan spoke.

Councilmember Vargas spoke.

Mayor Pro Tem De Paula spoke.

A motion was made by Councilmember Roa, seconded by Councilmember Del Rio, to approve recommendation.

CITY COUNCIL MINUTES

REGULAR MEETING
FEBRUARY 14, 2024 Page 5
Neema Ghanbari, Public Works Manager, provided the staff report.

Councilmember Del Rio spoke.

Mayor Farfan spoke.

Councilmember Vargas spoke.

Mayor Pro Tem De Paula spoke.

A motion was made by Councilmember Roa, seconded by Councilmember Del Rio, to approve recommendation.

The motion was carried by the following vote:

AYES: 5; Del Rio, Roa, Vargas, De Paula, Farfan
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0
D. COMMITTEE REPORT(S)
There were no Committee Reports.

E. NEW BUSINESS
There were no New Business items.

F. ORAL STAFF REPORT(S)
Neema Ghanbari, Public Works Manager, provided an update on a new generator purchased by the department; and graffiti removal.

Mayor Farfan spoke.

Ernesto Marquez, City Manager, spoke.

Councilmember Del Rio spoke.

Councilmember Roa spoke.

Mayor Pro Tem De Paula spoke.

Councilmember Vargas spoke.

Pablo Rubio, City Clerk, provided an update on Vote Centers for the March 5, 2024, Presidential Primary Election.

G. CITY ATTORNEY REPORT(S)
There were no City Attorney Reports.

H. ORAL COUNCIL REPORT(S)
Councilmember Del Rio thanked Public Works staff for their proactive response during the severe storm; reported that she attended the Independent Cities Association Conference on Public Safety.

Councilmember Roa reported that he attended the Independent Cities Association Conference on PublicSafety

CITY COUNCIL MINUTES

REGULAR MEETING
FEBRUARY 14, 2024 Page 6
,y,pp,,
Primary Election.

G. CITY ATTORNEY REPORT(S)
There were no City Attorney Reports.

Councilmember Roa reported that he attended the Independent Cities Association Conference on Public Safety.

Mayor Pro Tem De Paula reported that Fergeson Elementary School had read over 1,700 books in a 3 months period; placed 7 out of 19 elementary schools in a recent spelling bee; and received a state grant to hire a literacy coach; Hawaiian Elementary School increase in achievement in state testing for all student groups; and reported that he attended the Independent Cities Association Conference on Public Safety.

Mayor Farfan reported he attended a Public Safety round table with Assemblywoman Sharon QuirkSilva; attended Melbourne Elementary Great Kindness week parade; grand opening of Shor restaurant; Little League pancake breakfast fundraiser; ABCUSD Town Hall meeting; Senior Valentine Day Event; and Rugby Event.

Councilmember Vargas requested that staff look at a survey/solution/suggestions for what other cities are doing to deal with parking issues.

Ernesto Marquez, City Manager, spoke.

I. CLOSED SESSION

1. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION
Pursuant to the provisions of Government Code section 54956.9(d)(1), to confer with its legal counsel with regard to the following matter of pending litigation:

Californians for Homeownership, Inc. v. City of Hawaiian Gardens, Los Angeles Superior Court, Case No. 23STCP00624

2. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code section 54957.6
Agencydesignated representative: Ernesto Marquez, City Manager Employee Organizations: AFSCME Local 3624 Rank & File Unit Union AFSCME Local 3624 Management Unit Union
John Natalizio, City Attorney, read the Closed Session Items into the record.

The City Council recessed to Closed Session at 8:25 PM
The City Council reconvened from Closed Session at 9:34 PM.

Pablo Rubio, City Clerk, conducted a roll call and announced a quorum.

John Natalizio, City Attorney, stated no reportable action from Closed Session.

J. ADJOURNMENT
The City Council adjourned the meeting at 9:35 PM to the next Regular City Council meeting to be held on Wednesday, February 28, 2024 at 6:00 PM
th

CITY COUNCIL MINUTES

REGULAR MEETING
FEBRUARY 14, 2024 Page 7
The City Council reconvened from Closed Session at 9:34 PM.

Pablo Rubio, City Clerk, conducted a roll call and announced a quorum.

John Natalizio, City Attorney, stated no reportable action from Closed Session.

J. ADJOURNMENT
The City Council adjourned the meeting at 9:35 PM to the next Regular City Council meeting to be held on Wednesday, February 28, 2024 at 6:00 PM

CITY COUNCIL MINUTES

REGULAR MEETING
FEBRUARY 14, 2024 Page 8

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #C1
DATE: February 28, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Ernesto Marquez, City Manager
RECOMMENDATION:

Recommendation to conduct second reading of Ordinance No. 2024-616, amending the Municipal Code regarding possession, service, and consumption of Alcoholic Beverages in Public Places; and adopt Resolution No. 004-2024, establishing a policy regulating Alcoholic Beverages in public places.

SUMMARY
Staff is looking to update and modernize the City’s current ordinance on possession, service, and consumption of alcohol in public places. The proposed ordinance (Attachment A) and resolution (Attachment B) will continue to prohibit open containers, service (including sale), and consumption of alcohol in public places, but create a new regulatory process which will allow an individual to obtain an Administrative Alcohol Permit if there is an event in a public place at which alcohol will be served and consumed and meets various requirements.

BACKGROUND
Hawaiian Gardens Municipal Code (“HGMC”) section 9.24.010 governs alcohol in public places. While it generally prohibits possession, sale, and consumption of alcohol in public, staff desires to more clearly set forth these prohibitions as the section is somewhat ambiguous. Additionally, under Section 9.24.010, every time an event at a public facility wants to serve or consume alcohol, the City Council must make five written findings to permit the service and consumption of alcohol. Sale of alcohol is currently never permitted. Staff believes that there should be a more streamlined administrative process through an adopted Council policy, and believes that with bigger events coming to the City (such as the professional boxing matches) alcohol should be permitted to be sold.

Agenda Item #C1
February 28, 2024

Page 2 ends

ANALYSIS
Ordinance No. 2024-616
Under the proposed ordinance, staff recommends repealing and replacing Section

9.24.010. The proposed ordinance will do the following:
• Define what constitutes an “Alcoholic Beverage(s).”[1] • Define what constitutes a “Public Place,” which includes any street, sidewalk, parkway, alley, highway, parking lot open to the public, public park, public school, public playground, public facility or building, or any other public place. • Prohibit consumption and service (which includes sale or offer to sell) of any alcoholic beverage in a public place which is not licensed, permitted, and authorized by law.
• Prohibit possession of open containers of alcoholic beverages in public places. • Authorize the adoption of administrative regulations for possession, service, and consumption of alcoholic beverages in public places.
• Establish that violations of this ordinance and any adopted regulations is subject to enforcement.

The major distinction between the proposed ordinance and the current language of Section 9.24.010 is the removal of the required Council findings and the authorization for establishing administrative regulations for possession, service, and consumption of alcoholic beverages in public places.

Resolution No. 004-2024
The proposed resolution will become the City’s official policy regarding possession, service, and consumption of alcoholic beverages in public places. Making it a resolution allows the Council to more quickly and efficiently manage the policy in the event that the Council wanted to make changes (rather than through the code amendment process).

The policy requires an applicant to obtain an Administrative Alcohol Permit before any alcoholic beverage can be possessed, served, or consumed in any public place. The Permit can be approved, conditionally approved, or denied by the City Manager or their designee. There are five bases for which a Permit could be denied, which are:

1. The applicant is not at least 21 years of age;

2. The application contains materially false or intentionally misleading information;

3. The applicant has previously violated this Policy or any conditions imposed on an Administrative Alcohol Permit;

4. The applicant cannot comply with all applicable federal, state, and local laws, regulations, and policies; or,

5. Approval of the Administrative Alcohol Permit would have a substantial adverse impact on the health, safety, or welfare of the general public.

Agenda Item #C1
February 28, 2024

Page 3 ends

Additionally, the Policy imposes minimum requirements on an applicant in addition to any conditions of approval imposed by the City Manager or their designee. The applicant must comply with the following minimum obligations and conditions at all times:

1. Alcoholic Beverages may only be served to persons 21 years or older.

2. The applicant must obtain and maintain all necessary federal, state, and local approvals, permits, and licenses (including, but not limited to the appropriate license(s) from the California Department of Alcohol Beverage Control).

3. All Alcoholic Beverages must be served in paper, plastic, or styrofoam containers. No Alcoholic Beverages may be served in aluminum, glass, or other material containers. Applicant is responsible for ensuring that all trash and waste related to the service and consumption of Alcoholic Beverages are picked up and properly disposed of prior to the end of the event.

4. All Alcoholic Beverages must be served and consumed in an enclosed location or structure which is not visible by any members of the public.

5. The service and consumption of Alcoholic Beverages shall be strictly limited to within the approved location and only during the specifically approved time.

6. The authorization in the Administrative Alcohol Permit is limited to only the applicant (or their representative).

7. For mixed age events, the applicant must implement protective measures (approved by the City) to ensure and verify that minors cannot be served or consume Alcoholic Beverages.

8. The applicant is responsible for ensuring that all applicable federal, state, and local laws, regulations, and policies are complied with at all times.

9. The applicant shall not violate any of the terms and conditions of the Administrative Alcohol Permit, this Policy, or the Municipal Code

10.The applicant may be responsible for obtaining licensed and bonded private security guards in a number as determined by the City. Private security guards shall not be armed with firearms. The private security guards shall remain on site throughout the duration of the event.

11.The applicant must obtain and maintain insurance as deemed necessary by the City.

12.The applicant must execute an indemnification agreement and waiver.

Lastly, the Policy authorizes an appeal of a decision to approve, conditionally approve, or deny the Administrative Alcohol Permit in accordance with Chapter 1.14 of the Hawaiian Gardens Municipal Code.

Agenda Item #C1
February 28, 2024

Page 4 ends

ENVIRONMENTAL REVIEW
The Ordinance and Policy are not a project under the requirements of the California Environmental Quality Act (“CEQA”) and the CEQA Guidelines because it has no potential for resulting in either a direct or reasonably foreseeable indirect change in the environment. If the Ordinance and Policy were found to be a project under CEQA, the action being considered is exempt from environmental review pursuant to CEQA Guidelines Section 15061(b)(3) in that the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. The Ordinance and Policy, which would regulate Alcoholic Beverages in Public Places, would have no impact on the environment.

[1] The definition will match the State law definition of Alcoholic Beverage found in Bus. & Prof. Code section 23004. This definition defines Alcoholic Beverage to mean “includes alcohol, spirits, liquor, wine, beer, and every liquid or solid containing alcohol, spirits, wine, or beer, and which contains one-half of 1 percent or more of alcohol by volume and which is fit for beverage purposes either alone or when diluted, mixed, or combined with other substances.“ Alcoholic beverage” does not include “powdered alcohol,” as defined in Section 23003.1.”

FISCAL IMPACT
While the creation of this new administrative process generates administrative costs associated with processing and administering the Permit, the adoption of an application fee will mitigate the administrative costs.

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENTS
A. Ordinance No. 2024-616
B. Resolution No. 004-2024
65320.00010\41694964.2
Attachment A
ORDINANCE NO. 2024-616

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
HAWAIIAN GARDENS, CALIFORNIA AMENDING SECTION 9.24.010
OF CHAPTER 9.24 OF TITLE 9 OF THE HAWAIIAN GARDENS

MUNICIPAL CODE REGARDING POSSESSION OR CONSUMPTION OF

ALCOHOLIC BEVERAGES IN PUBLIC PLACES
WHEREAS, Section 7, Article XI of the of the California Constitution provides that every California city may enact and enforce within its limits local ordinances not in conflict with general laws; and
WHEREAS, the City is authorized pursuant to its Constitutional police power to regulate the possession and consumption of alcoholic beverages in public places such as public facilities, parks, sidewalks, and roads; and
WHEREAS, Section 25620(a), Division 9 of the Business and Professions Code to the Alcoholic Beverage Control Act provides that it is an infraction for any individual to possess an open alcohol container in any public place, unless there was a license issued to possess alcohol or the possession of the alcohol container was for the purpose of recycling; and WHEREAS, Section 9.24.010 of the Hawaiian Gardens Municipal Code currently prohibits possession and consumption of alcohol in public places, and prohibits the sale of alcohol at locations under municipal jurisdiction; and
WHEREAS, the City Council is seeking to update and modernize its prohibition on possession, service, and consumption of alcohol in public places to reflect the City’s current needs, while continuing to address the public health, safety, and welfare issues associated with the possession, service, and consumption of alcohol.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HAWAIIAN GARDENS DOES ORDAIN AS FOLLOWS:

Section 1. Recitals. The above recitals are hereby adopted by the City Council and incorporated as set forth in this section.

Section 2. This Ordinance is exempt from the requirements of the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines, as it is not a “project” and has no potential to result in a direct or reasonably foreseeable indirect physical change to the environment. 14 Cal. Code Regs. § 15378(a). Further, this Ordinance is exempt from CEQA as there is no possibility that this Ordinance or its implementation would have a significant negative effect on the environment. 14 Cal. Code Regs. § 15061(b)(3).

Section 3. Amendment. Section 9.24.010 (Possession or Consumption in Public Places) of Chapter 9.24 (Alcoholic Beverages) of Title 9 (Public Peace, Morals and Welfare) of the Hawaiian Gardens Municipal Code is hereby repealed in its entirety and replaced with the following:
“9.24.010 Possession, Consumption, and Service in Public Places.

A. Definitions.

1. For purposes of this Section, the term “Alcoholic Beverage(s)” shall mean as it is defined by Business & Professions Code Section 23004, as amended.

2. For purposes of this Section, the term “Public Places” shall include any street, sidewalk, parkway, alley, highway, parking lot open to the public, public park, public school, public playground, public facility or building, or any other public place.

B. General Prohibition on Consumption and Service. It shall be unlawful to consume or serve (including sale or offer to sell) any Alcoholic Beverage upon, on, at or in any Public Places, which is not licensed, permitted, and authorized by law for the consumption or service of Alcoholic Beverages.

C. General Prohibition on Possession of Open Container. It shall be unlawful to possess any bottle, can, or other receptacle containing any Alcoholic Beverage, which has been opened, or a seal broken, or the contents of which have been partially removed in any Public Places, which is not licensed, permitted, and authorized by law. This subsection and shall not apply to individuals engaged in recycling or other related activity as defined in California Business and Professions Code Section 25620.

D. Regulations establishing a permit process or other approval process regulating possession, service, and consumption of Alcoholic Beverages in Public Places may be adopted by resolution of the City Council and authority for permit issuance or approvals may be delegated to a particular department of the City.

E. Violation of any provision of this Section and any regulations adopted pursuant to this Section is subject to enforcement pursuant to the provisions of Chapter 1.12 and 1.13 of this Municipal Code.”
Section 4. Ordinance Severability. If any section, sentence, clause or phrase of this Ordinance or the application thereof to any entity, person or circumstance is held for any reason to be invalid or unconstitutional, such invalidity or unconstitutionality shall not affect other provisions or applications of this Ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this Ordinance are severable. The City Council of the City of Hawaiian Gardens hereby declares that it would have adopted this Ordinance and each section, sentence, clause or phrase thereof, irrespective of the fact that any one or more section, subsections, sentences, clauses or phrases be declared invalid or unconstitutional.

Section 5. Effective Date. This Ordinance shall take effect thirty (30) days after its adoption.

Section 6. Records. The documents and materials associated with this ordinance that constitute the record of proceedings on which the City Council’s findings and determinations are based are located at City Hall, 21815 Pioneer Blvd, Hawaiian Gardens, CA 90716.

Section 7. Publication. The City Clerk shall certify to the adoption of this Ordinance. Not later than fifteen (15) days following the passage of this Ordinance, the Ordinance, or a summary thereof, along with the names of the City Council members voting for and against the Ordinance, shall be published in a newspaper of general circulation in the City PASSED, APPROVED, and ADOPTED, by the City Council of the City of Hawaiian Gardens, California at a regular meeting of the City Council held on the 28th day of February 2024. ______________________________
Victor Farfan, Mayor
ATTEST:
___________________________
Pablo Rubio, City Clerk
Attachment B
1 RESOLUTION NO. 004-2024

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HAWAIIAN GARDENS, CALIFORNIA ADOPTING A POLICY

AUTHORIZING THE POSSESSION, SERVICE, AND CONSUMPTION
OF ALCOHOLIC BEVERAGES IN PUBLIC PLACES.

WHEREAS, Hawaiian Gardens Municipal Code (“HGMC”) Section 9.24.010 generally prohibits possession, service, or consumption of Alcoholic Beverages in Public Places; and WHEREAS, HGMC Section 9.24.010(A)(1) defines “Alcoholic Beverages” to mean as it is defined by Business & Professions Code Section 23004, as amended; and WHEREAS, HGMC Section 9.24.010(A)(2) defines “Public Places” to include any street, sidewalk, parkway, alley, highway, parking lot open to the public, public park, public school, public playground, public facility or building, or any other public place; and WHEREAS, HGMC Section 9.24.010(D) provides that the City Council may, by resolution, adopt regulations for permit issuance or approvals authorizing possession, service, and consumption of Alcoholic Beverages in Public Places; and WHEREAS, the City Council now wishes to establish a policy by which Alcoholic Beverages may be possessed, purchased, sold, served, or consumed at City-owned facilities and Public Places; and
WHEREAS, all other legal prerequisites to the adoption of this Resolution have occurred.

THE CITY COUNCIL OF THE CITY OF HAWAIIAN GARDENS DOES
HEREBY RESOLVE AS FOLLOWS:

Section 1. Recitals. The Recitals set forth above are true and correct and incorporated herein by reference.

Section 2. Policy. The City Council hereby adopts the following policy in accordance with HGMC section 9.24.010:

A. Prohibition. Unless specifically set forth in this Policy, no Alcoholic Beverage may be (1) possessed when the receptacle has been opened, the seal has been broken, or the contents have been partially or wholly removed, (2) served (which shall include sale or offer for sale), or (3) consumed in any Public Places. No Alcoholic Beverages shall be possessed, served, or consumed at any public park, unless authorized by the City Council.

B. Establishment of Administrative Alcohol Permit. The City Council hereby establishes the Administrative Alcohol Permit, which shall be required for Alcoholic Beverages to be possessed, served, or consumed in any Public Place. The fee for this Permit shall be established by separate resolution and updated in the City’s fee schedule resolution.

C. Approval, Conditional Approval, and Denial. Any person looking to possess, serve, or consume Alcoholic Beverages at any Public Place must apply for and obtain an Attachment B
2 Administrative Alcohol Permit. The City Council hereby authorizes the City Manager, or their designee, to approve, conditionally approve, or deny an application for an Administrative Alcohol Permit. The City Manager, or their designee, may deny an application for an Administrative Alcohol Permit based on any of the following:

1. The applicant is not at least 21 years of age;

2. The application contains materially false or intentionally misleading information;

3. The applicant has previously violated this Policy or any conditions imposed on an Administrative Alcohol Permit;

4. The applicant cannot comply with all applicable federal, state, and local laws, regulations, and policies; or,

5. Approval of the Administrative Alcohol Permit would have a substantial adverse impact on the health, safety, or welfare of the general public.

D. Minimum Requirements. In addition to any conditions of approval imposed by the City Manager or their designee, in approving an Administrative Alcohol Permit, an applicant must comply with the following minimum obligations and conditions at all times:

1. Alcoholic Beverages may only be served to persons 21 years or older.

4. All Alcoholic Beverages must be served and consumed in an enclosed location or structure which is not visible by any members of the public.

5. The service and consumption of Alcoholic Beverages shall be strictly limited to within the approved location and only during the specifically approved time.

6. The authorization in the Administrative Alcohol Permit is limited to only the applicant (or their representative).

7. For mixed age events, the applicant must implement protective measures (approved by the City) to ensure and verify that minors cannot be served or consume Alcoholic Beverages.

8. The applicant is responsible for ensuring that all applicable federal, state, and local laws, regulations, and policies are complied with at Attachment B
3 all times.

9. The applicant shall not violate any of the terms and conditions of the Administrative Alcohol Permit, this Policy, or the Municipal Code

10. The applicant may be responsible for obtaining licensed and bonded private security guards in a number as determined by the City. Private security guards shall not be armed with firearms. The private security guards shall remain on site throughout the duration of the event.

11. The applicant must obtain and maintain insurance as deemed necessary by the City.

12. The applicant must execute an indemnification agreement and waiver.

E. Appeal. The applicant may appeal a decision to approve, conditionally approve, or deny the Administrative Alcohol Permit in accordance with Chapter 1.14 of the Hawaiian Gardens Municipal Code.

Section 3. Severability. If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications of this Resolution which can be given effect without the invalid provision or application, and to this end the provisions of this Resolution are severable. The City Council hereby declares that it would have adopted this Resolution irrespective of the invalidity of any particular portion thereof.

Section 4. Certification. The City Clerk shall certify to the adoption of this Resolution.

Section 5. Effective Date. This Resolution shall become effective upon its adoption.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Hawaiian Gardens, on the 28th day of February 2024.
__________________________________
Victor Farfan, Mayor
ATTEST:
_______________________________
Pablo Rubio, City Clerk

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #C2
DATE: February 28, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Joseph Jimenez, Recreation and Community Services Director RECOMMENDATION:

RECOMMENDATION TO ADOPT RESOLUTION 005-2024 OF THE CITY COUNCIL OF

THE CITY OF HAWAIIAN GARDENS APPROVING THE REALLOCATING SPECIAL EVENT FUNDS TO SUPPORT THE 60TH ANNIVERSARY CARNIVAL AND PARADE

SUMMARY
Staff are proposing the budgeted funds from the Truck Show and Golf Tournament events for fiscal year 2023/2024 to be transferred to the Parade and Carnival events. Due to the increased cost of implementing a successful Parade and Carnival, we will need additional funds to cover items such as parade floats, entertainment, and other logistical and safety needs.

The parade is estimated to need approximately $25,000 in additional funds to assist with the rental of parade floats, vehicles, and possible entertainment/participation. The cost of parade floats has increased by 200% from years past, the vendor used in the past is no longer available. In addition, the Carnival will need additional funds due to the expansion from a 3-day carnival to a 4- day carnival. The funds will be used to help secure quality entertainment for all four days, road closures for 4 days and additional items. Entertainment for the Carnival is expected to increase to $60,000 in 2024. This includes additional entertainment throughout carnival and increased pricing from entertainers.

Funds to be transferred are from events that are still pending due to date conflicts or are not being held this fiscal year. Staff recommends the reallocation of the budget of the Golf Tournament and Truck Show budgets to the Parade and Carnival as we prepare to celebrate the 60TH Anniversary.

Agenda Item #C2
February 28, 2024

Page 2 ends

Events Budget Amount to be
Reallocated to
Parade
Amount to be
Reallocated to
Carnival
Golf Tournament $35,000 $25,000 $10,000
Truck Show $15,000 $0 $15,000
Total $50,000 $25,000 $25,000

FISCAL IMPACT
There will be no impact on the General Fund. As funds from the budgeted will be transferred.

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENTS
A. Resolution No. 005-2024
55852.00002\41735539.2

ATTACHMENT A
-1-
RESOLUTION NO. 005-2024

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWAIIAN

GARDENS APPROVING THE REALLOCATING SPECIAL EVENT FUNDS TO SUPPORT THE 60TH ANNIVERSARY CARNIVAL AND PARADE
WHEREAS, City Council of Hawaiian Gardens is responsible for properly managing and maintaining the City' s finances;
WHEREAS, Council of Hawaiian Gardens is ultimately responsible for the accountability of the City’s expenditures and revenues, and WHEREAS, the City Council of Hawaiian Gardens has adopted the budget for Fiscal Years 2023-2024,
WHEREAS, the City Council may amend the budget at any time; NOW, THEREFORE, the City Council of the City of Hawaiian Gardens does hereby resolve as follows:

SECTION 1. The City Council hereby approves Resolution No. 005-2024, authorizing an amendment to the current budget FY 2023-024 as follows:

A. Transfer $ 25,000 from the Special Event- Golf Tournament in the General Fund to support the Special Event- Parade in, to rent parade floats, parade entertainment and safety equipment for the 60TH Anniversary Parade.

B. Transfer $ 10,000 from the Special Event- Golf Tournament in the General Fund to support the Special Event- Carnival, to secure additional entertainment due to the carnival adding a 4th day and rising cost.

C. Transfer $ 15,000 from the Special Event- Truck Show in the General Fund to support the Special Event- Carnival, to secure additional entertainment, safety barricades and other equipment rentals due to the addition of the 4th day to Carnival.

Events
Budget Amount to
be
Reallocated
to Parade
Amount to
be
Reallocated
to Carnival
Golf
Tournament
$35,000 $25,000 $10,000
Truck Show $15,000 $0 $15,000
Total $50,000 $25,000 $25,000
55852.00002\41735539.2

ATTACHMENT A
-2-
SECTION 2. The Mayor or presiding officer of the City Council is hereby authorized to affix his/her signature to this resolution signifying its adoption by the City Council;
SECTION 3. The City Clerk or his/her duly appointed deputy is directed to attest thereto and shall certify the adoption of the Resolution and his/her certification to be entered into the Book of Resolutions of the City of Hawaiian Gardens.

PASSED, APPROVED, AND ADOPTED this 28th day of February 2024, by the City Council of the City of Hawaiian Garden.
_______________________________
Victor Farfan, Mayor
ATTEST
_________________________________
Pablo Rubio, City Clerk

APPROVED AS TO FORM
_________________________________
Megan Garibaldi, City Attorney

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #C3
DATE: February 28, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Neema Ghanbari, Public Works Manager
RECOMMENDATION:

RECOMMENDATION TO AWARD A PROFESSIONAL SERVICES AGREEMENT TO

NICHOLS CONSULTING ENGINEERS (NCE) FOR PREPARATION OF THE

CITYWIDE PAVEMENT MANAGEMENT PROGRAM, SIDEWALK AND CURB RAMP

SURVEY, AND ASSET INVENTORY AND AUTHORIZE THE PUBLIC WORKS

MANAGER TO REQUEST ADDITIONAL PAVEMENT MANAGEMENT RELATED

SERVICES FROM THE CONSULTANT WITHIN THE BUDGETED AMOUNT

SUMMARY
The Pavement Management Program (PMP) is an essential tool in determining the condition, expected life, recommended improvements, and associated costs of the City’s pavement assets. The program enables the City to prioritize pavement rehabilitation projects where they are most cost effective.

The PMP is implemented by creating an inventory using historical construction data for all arterial and residential roadway networks within the City. The roadway inventory is then assessed in the field and a Pavement Condition Index (PCI) is evaluated for each roadway segment. The PCI is a numerical index between 0 and 100, with 100 representing the best possible pavement condition and 0 representing the worst possible pavement condition. The PCI is a critical factor used to develop the schedule for when roadways would need to be resurfaced or reconstructed. Local Jurisdictions are required by LACMTA to have comprehensive pavement data collected and updated for arterial and residential streets. The last update to the PMP program was done in August 2019.

On January 11, 2024, the Request for Proposal (RFP) for updating the City’s Pavement Management Program was prepared by engineering staff and advertised on the City’s website.

Agenda Item #C3
February 28, 2024

Page 2 ends

On February 1, 2024, the Public Works Department received three (3) Proposals from the following firms:
• Bucknam Infrastructure Group, Inc., of Oceanside, CA
• Infrastructure Management Services (IMS) of Largo, FL • Nichols Consulting Engineers (NCE) of Fountain Valley, CA The proposals were reviewed and evaluated based on general responsiveness to the City’s RFP, staff and firm experience with projects in similar size and scope of work, consultant’s approach/methodology, hours and level of effort, and ability to meet the City’s schedule and expectations.

After a thorough evaluation of all proposals by the engineering staff, NCE ranked the highest score among all the participants with a proposal amount of $34,500 for the preparation of the Citywide Pavement Management Program update.

NCE has extensive experience evaluating and implementing pavement management systems for numerous public agencies throughout California including Anaheim, Santa Ana, Baldwin Park, Diamond Bar, Carson, Burbank, Redondo Beach, Hermosa Beach, and San Diego cities.

NCE will use mobile data collection equipment to evaluate the pavement surface. This consists of modified vehicles with GPS-enabled detection, laser measuring system, and 360-degree imagery equipment that drive the streets and record pavement surface data.

In addition, NCE will assist the City in conducting a comprehensive analysis of the proposed software program and make recommendations for implementation to ensure that the software is the most effective for the City’s intended purpose.

In addition to the PMP update, the proposal also includes optional tasks for the Citywide sidewalk and curb ramp survey and condition evaluation for ADA compliance for an additional $16,800 and asset inventory preparation for signs, signposts, driveway approaches, curb and gutters, striping and pavement markings, curb markings, and utility boxes for an additional $20,800. The proposed services also include mapping and Geographic Information System (GIS) support.

Approval of this item including optional tasks supports the City’s effort to develop a complete inventory of all assets to determine the scope of improvements needed to sustain the City’s current infrastructure and ensure adequate funding for repair/and or replacement costs in future budgets.

Agenda Item #C3
February 28, 2024

Page 3 ends

FISCAL IMPACT
The project was included in the approved Capital Improvements Program budget for Fiscal Year 2023-24. Staff recommends that the City Council award a contract to NCE in an amount not to exceed $82,000/budgeted amount.

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENT(S)
A. Citywide Pavement Management Program RFP
B. Professional Services Agreement with NCE
City of Hawaiian Gardens
Public Works Department
21815 Pioneer Boulevard
Hawaiian Gardens, CA 90716
(562) 420-2641

REQUEST FOR PROPOSALS (RFQ/RFP)
FOR

PAVEMENT MANAGEMENT PROGRAM
Reviewed By:

Yunus Rahi, P.E., T.E., City Engineer
Approved for
Advertising By:

Neema Ghanbari, Public Works Manager

SUBMITTAL DEADLINE
12:00 p.m. on Thursday, February 1, 2024
Email Proposals to [email protected]
Attachment A
Neema
Ghanbari
Digitally signed by Neema
Ghanbari
Date: 2024.01.10 12:40:42
-08'00'
1 INTRODUCTION
The City of Hawaiian Gardens, Public Works Department, is requesting a proposal from qualified civil engineering firms to provide Pavement Management Program (PMP) services for street improvements.

Proposer(s) must have the expertise, experience, and demonstrate resources available to perform the work described in the RFP. Which generally includes:
• Physically evaluate the pavement condition of all City streets and determine a Pavement Condition Index (PCI) rating for each street section, pursuant to applicable standards.
• Identify and implement a preferred Pavement Management System (such as street saver or paver, etc.).
• Identify feasible rehabilitation alternatives for each street section. • Prepare a 5-year plan for street rehabilitation based on the City’santicipated revenues.
• The Selected Consultant will be responsible for all data entry/updates into the Pavement Management System for all street improvements for the next five (5) years.

ADDITIONAL SERVICES. The Scope of Work describes the minimum work to be accomplished. Upon final selection of the firm(s), the Scope of Work may be modified and refined during negotiations with the City. Any proposer that provides additional services can include those services in the proposal and list them as additional services.

Should an award be made, the selected Consultant(s) will enter into a professional services agreement with the City of Hawaiian Gardens to provide these services.

The City anticipates a contract start date around March 2024.

1. PROJECT SCHEDULE
The anticipated project schedule flow is as follows:

1. RFP Submittal Deadline: 12:00 p.m. on Thursday, February 1, 2024

2. Shortlist Firms based on qualifications

3. Consultant Interview/Selection Period

4. Determination of Most Qualified Firm(s)

5. Negotiation of Contract and Final Scope of Work

6. Contract Award (February/March 2024)

2. BACKGROUND
The City of Hawaiian Gardens was incorporated in 1964 and has a population of approximately 14,000 residents. There are 2.5 miles of arterial streets or approximately 760,000 square feet. Total Streets and alleys mileage is 18 miles, approximately 3,300,000 square feet. All the lengths reported are roadway miles, not lane miles. The latest PMP update was prepared by Infrastructure Engineers in October 2018.
2 3. SCOPE OF WORK
The Scope of Work shall include, but not limited to the following tasks:
• Task 1 - Meet with City staff to review schedule, budget, project documents, project goals, format of deliverables and clarify responsibility of each party.
• Task 2 - Review all database inventory, consultant shall review and update the functional class, direction of travel of arterial sections, street name, length, width, and area.
• Task 3 - Perform an automated pavement condition survey of the entire roadway network, including all asphalt streets and all concrete streets.

The survey shall include the following:
-Evaluation of surface condition and identification of surface distresses for vehicular streets.
-Evaluation of ride quality for vehicular streets
Document the methodology for performing the Pavement Condition Survey, including quality control procedures, to be included in the Final Report. The City is not requiring that survey be conducted by having the evaluator walk each and every street. Either a driving “windshield survey” or any type of vehicle machine evaluation/survey will be acceptable. It is preferred to have one evaluator/rater conduct the entire survey. Enter Pavement Condition Survey data in PMP software and determine present status of roadway network; present status of network should be performed for the entire network.
• Task 4 - PCI Calculations: Perform the required analysis by Los Angeles County Transportation Authority (METRO) as part of the triennial certification.
• Task 5 – Formatting/Entering the updated pavement condition data base in the preferred PMS software.

4. PROPOSAL SUBMITTAL
Interested firms shall submit one (1) electronic PDF copy of their qualifications and one (1) electronic PDF copy of the fee schedule (via e-mail or downloadable link) to the City of Hawaiian Gardens by: 12:00 p.m., February 1, 2024. File sizes shall not exceed 5MB.

RFP shall be directed to: Neema Ghanbari, Public Works Manager [email protected]

5. PROPOSAL FORMAT AND CONTENT
a. Format:

The resumes within the RFP shall utilize a format similar to Caltrans Standard Form 330. Part I and II shall be submitted as part of the qualifications. The form can be downloaded from the 3 Department of Transportation website at:
https://dot.ca.gov/programs/procurement-and-contracts/aecontract-information A sample of the preferred resume format is included as Attachment “A”. b. Content:

The Proposal should be prepared simply and economically, providing a straightforward, concise description of the respondent's proposal to meet the requirements of this RFP. Emphasis shall be on the quality, completeness, clarity of content, responsiveness to the requirements, and an understanding of the City's needs.

Respondents shall carefully read the information contained in this RFP and submit a complete response to all requirements as directed. An incomplete Proposal will be considered nonresponsive and subject to rejection.

The submittal proposals are to contain the following elements:

Firm Organization, Credentials, Background – include a brief profile of your firm and any team member’s firm. Identify the project team, including organizational chart and lines of authority, and area of responsibility.

Experience - Consultant’s experience with at least three recent public agency projects, including references with contact person and telephone number, and participation of staff being proposed.

Provide evidence that the proposing firm and its personnel and team members have expertise and experience in pavement
management program. Identify the proposed key team members (and their respective firms), and provide their qualifications, including individual experience with projects and number of years with the firm. Provide resumes of each key team member.

6. MISCELLANEOUS
a. Standard City Contract Services Agreement
The consultant will enter into an agreement with the City based upon the contents of the RFP and the consultant’s response. The City’s standard form of agreement is included as Attachment “B”. The consultant shall carefully review the agreement, especially the indemnity and insurance provisions.
b. Modification or Withdrawal of Submittals
There will be no modifications or exceptions to the standard contract agreement. 4 Any RFP received may be withdrawn or modified prior to the RFP submittal date by written request to the CITY by the prime consultant. c. Property Rights
RFPs received become the property of the City of Hawaiian Gardens. d. Confidentiality
Before award of the contract, all RFPs will be designated confidential.

After award of the contract all RFPs become public record. Contracts are considered awarded after they are fully executed by both parties and approved by the CITY. Any language purporting to render any portion of the RFP to be excluded from public review will be regarded as non-effective and will be disregarded.
e. Addendum to Request for Proposals
The CITY reserves the right to amend the RFP Notice by addendum before the final RFP submittal date.
f. Non-Commitment of the CITY
This RFP does not commit the CITY to award a contract, to pay any costs incurred in the preparation of an RFP for this request, or to procure or contract for services.

All products used or developed in the execution of any contract resulting from this RFP will remain in the public domain at the completion of the contract.
g. Americans with Disabilities Act
The consultant shall comply with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA (42 U.S.C. Section 12101 et seq.).
h. Conflict of Interest Concerning Consultant(s)
Prospective consultants shall disclose any financial, business, or other relationship with the City of Hawaiian Gardens that may have an impact upon the outcome of this contract. Prospective consultants shall also list current clients who may have a financial interest in the outcome of this contract.
i. References
The CITY reserves the right to check references not only for those 5 stated in the RFP but also references from the CITY’s consultant evaluation reports. Reference information provided in the RFP found to be in error may be reflected as a reduction in the evaluation score.

7. CONSULTANT EVALUATION AND SELECTION PROCESS
The CITY will select a consultant for the project based on the following criteria:
a) The City will review all RFPs and award a contract, or contracts, based on a firm’s qualifications and what is most advantageous to the City.
b) The City may elect to interview a short list of qualified firms or to interview only the top rated firm based upon RFPs submitted for the project. c) City may request consultants, who appear to be most qualified for this project, to participate in a brief oral interview and presentation of their proposal.
d) Most qualified, based on personnel and previous experience with this type of project.
e) Proposed scope of services, and demonstration of an approach to the project, that is most beneficial to the City.
f) Effective use of resources and man-hours proposed for the project. g) The City staff will negotiate a contract with the best qualified firm for the desired consulting services. In the event City staff is unable to negotiate a satisfactory contract with the firm considered to be the most qualified, negotiations with that firm shall be formally terminated.

Negotiations will then be undertaken with the next most qualified firm.

Failing accord with the second most qualified firm, the City staff will terminate negotiations and continue the negotiation process with the next most qualified firms in order of their evaluation ranking until an agreement is reached, and a firm is selected and an agreement is executed.

ATTACHMENT
Attachment “A” Sample Resume Format (Caltrans Standard Form 330) Attachment “B” Sample Professional Services Agreement
Attachment “C” City Map
Attachment “A”

SAMPLE RESUME FORMAT
Paperwork Reduction Act Statement - This information collection meets the requirements of 44 USC § 3507, as amended by section 2 of the Paperwork Reduction Act of 1995. You do not need to answer these questions unless we display a valid Office of Management and Budget (OMB) control number.

The OMB control number for this collection is 9000-0157. We estimate that it will take 29 hours (25 hours for part 1 and 4 hours for Part 2) to read the instructions, gather the facts, and answer the questions. Send only comments relating to our time estimate, including suggestions for reducing this burden, or any other aspects of this collection of information to: U.S. General Services Administration, Regulatory Secretariat Division (M1V1CB), 1800 F Street, NW, Washington, DC 20405.

PURPOSE
Federal agencies use this form to obtain information from architect-engineer (A-E) firms about their professional qualifications. Federal agencies select firms for A-E contracts on the basis of professional qualifications as required by 40 U.S.C. chapter 11, Selection of Architects Engineers, and Part 36 of the Federal Acquisition Regulation (FAR).

The Selection of Architects and Engineers statute requires the public announcement of requirements for A-E services (with some exceptions provided by other statutes), and the selection of at least three of the most highly qualified firms based on demonstrated competence and professional qualifications according to specific criteria published in the announcement.

The Act then requires the negotiation of a contract at a fair and reasonable price starting first with the most highly qualified firm.

The information used to evaluate firms is from this form and other sources, including performance evaluations, any additional data requested by the agency, and interviews with the most highly qualified firms and their references.

GENERAL INSTRUCTIONS
Part I presents the qualifications for a specific contract.

Part II presents the general qualifications of a firm or a specific branch office of a firm. Part II has two uses:

1. An A-E firm may submit Part II to the appropriate central, regional or local office of each Federal agency to be kept on file.

A public announcement is not required for certain contracts, and agencies may use Part II as a basis for selecting at least three of the most highly qualified firms for discussions prior to requesting submission of Part I. Firms are encouraged to update Part II on file with agency offices, as appropriate, according to FAR Part

36. If a firm has branch offices, submit a separate Part II for each branch office seeking work.

2. Prepare a separate Part II for each firm that will be part of the team proposed for a specific contract and submitted with Part I. If a firm has branch offices, submit a separate Part II for each branch office that has a key role on the team.

INDIVIDUAL AGENCY INSTRUCTIONS
Individual agencies may supplement these instructions. For example, they may limit the number of projects or number of pages submitted in Part I in response to a public announcement for a particular project. Carefully comply with any agency instructions when preparing and submitting this form. Be as concise as possible and provide only the information requested by the agency.

DEFINITIONS
Architect-Engineer Services: Defined in FAR 2.101.

Branch Office: A geographically distinct place of business or subsidiary office of a firm that has a key role on the team.

Discipline: Primary technical capabilities of key personnel, as evidenced by academic degree, professional registration, certification, and/or extensive experience.

Firm: Defined in FAR 36.102.

Key Personnel: Individuals who will have major contract responsibilities and/or provide unusual or unique expertise.

SPECIFIC INSTRUCTIONS
Part I - Contract-Specific Qualifications
Section A. Contract Information.

1. Title and Location. Enter the title and location of the contract for which this form is being submitted, exactly as shown in the public announcement or agency request.

2. Public Notice Date. Enter the posted date of the agency's notice on the Federal Business Opportunity website
(FedBizOpps), other form of public announcement or agency request for this contract.

3. Solicitation or Project Number. Enter the agency's
solicitation number and/or project number, if applicable, exactly as shown in the public announcement or agency request for this contract.

Section B. Architect-Engineer Point of Contact.
4-8. Name, Title, Name of Firm, Telephone Number, Fax
(Facsimile) Number and E-mail (Electronic Mail) Address.

Provide information for a representative of the prime contractor or joint venture that the agency can contact for additional information.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 330 (REV. 7/2021) PAGE 1 OF INSTRUCTIONS Prescribed by GSA - FAR (48 CFR) 53.236-2(b)
ARCHITECT-ENGINEER QUALIFICATIONS OMB Control Number: 9000-0157 Expiration Date: 2/29/2024
STANDARD FORM 330 (REV. 7/2021)
PAGE 2 OF INSTRUCTIONS
Section C. Proposed Team.
9-11. Firm Name, Address, and Role in This Contract.

Provide the contractual relationship, name, full mailing address, and a brief description of the role of each firm that will be involved in performance of this contract. List the prime contractor or joint venture partners first. If a firm has branch offices, indicate each individual branch office that will have a key role on the team. The named subcontractors and outside
associates or consultants must be used, and any change must be approved by the contracting officer. (See FAR Part 52 Clause "Subcontractors and Outside Associates and Consultants
(Architect-Engineer Services)"). Attach an additional sheet in the same format as Section C if needed.

Section D. Organizational Chart of Proposed Team.

As an attachment after Section C, present an organizational chart of the proposed team showing the names and roles of all key personnel listed in Section E and the firm they are associated with as listed in Section C.

Section E. Resumes of Key Personnel Proposed for this
Contract.

Complete this section for each key person who will
participate in this contract. Group by firm, with personnel of the prime contractor or joint venture partner firms first. The following blocks must be completed for each resume:

12. Name. Self-explanatory.

13. Role in this contract. Self-explanatory.

14. Years Experience. Total years of relevant experience (block 14a), and years of relevant experience with current firm, but not necessarily the same branch office (block 14b).

15. Firm Name and Location. Name, city and state of the firm where the person currently works, which must correspond with one of the firms (or branch office of a firm, if appropriate) listed in Section C.

16. Education. Provide information on the highest relevant academic degree(s) received. Indicate the area(s) of
specialization for each degree.

17. Current Professional Registration. Provide information on current relevant professional registration(s) in a State or possession of the United States, Puerto Rico, or the District of Columbia according to FAR Part 36.

18. Other Professional Qualifications. Provide information on any other professional qualifications relating to this contract, such as education, professional registration, publications, organizational memberships, certifications, training, awards, and foreign language capabilities.

19. Relevant Projects. Provide information on up to five projects in which the person had a significant role that demonstrates the person's capability relevant to her/his proposed role in this contract. These projects do not necessarily have to be any of the projects presented in Section F for the project team if the person was not involved in any of those projects or the person worked on other projects that were more relevant than the team projects in Section F. Use the check box provided to indicate if the project was performed with any office of the current firm. If any of the professional services or construction projects are not complete, leave Year Completed blank and indicate the status in Brief Description and Specific Role (block (3)).

Section F. Example Projects Which Best Illustrate Proposed Team's Qualifications for this Contract.

Select projects where multiple team members worked
together, if possible, that demonstrate the team's capability to perform work similar to that required for this contract. Complete one Section F for each project. Present ten projects, unless otherwise specified by the agency. Complete the following blocks for each project:

20. Example Project Key Number. Start with "1" for the first project and number consecutively.

21. Title and Location. Title and location of project or contract. For an indefinite delivery contract, the location is the geographic scope of the contract.

22. Year Completed. Enter the year completed of the
professional services (such as planning, engineering study, design, or surveying), and/or the year completed of construction, if applicable. If any of the professional services or the construction projects are not complete, leave Year Completed blank and indicate the status in Brief Description of Project and Relevance to this Contract (block 24).
23a. Project Owner. Project owner or user, such as a
government agency or installation, an institution, a corporation or private individual.
23b. Point of Contact Name. Provide name of a person
associated with the project owner or the organization which contracted for the professional services, who is very familiar with the project and the firm's (or firms') performance.
23c. Point of Contact Telephone Number. Self-explanatory.

24. Brief Description of Project and Relevance to this
Contract. Indicate scope, size, cost, principal elements and special features of the project. Discuss the relevance of the example project to this contract. Enter any other information requested by the agency for each example project.

STANDARD FORM 330 (REV. 7/2021)
PAGE 3 OF INSTRUCTIONS

25. Firms from Section C Involved with this Project. Indicate which firms (or branch offices, if appropriate) on the project team were involved in the example project, and their roles. List in the same order as Section C.

Section G. Key Personnel Participation in Example Projects.

This matrix is intended to graphically depict which key personnel identified in Section E worked on the example projects listed in Section F. Complete the following blocks (see example below).

26. and 27. Names of Key Personnel and Role in this
Contract. List the names of the key personnel and their proposed roles in this contract in the same order as they appear in Section E.

28. Example Projects Listed in Section F. In the column under each project key number (see block 29) and for each key person, place an "X" under the project key number for
participation in the same or similar role.

29. Example Projects Key. List the key numbers and titles of the example projects in the same order as they appear in Section F.

Section H. Additional Information.

30. Use this section to provide additional information
specifically requested by the agency or to address selection criteria that are not covered by the information provided in Sections A-G.

Section I. Authorized Representative.

31. and 32. Signature of Authorized Representative and
Date. An authorized representative of a joint venture or the prime contractor must sign and date the completed form.

Signing attests that the information provided is current and factual, and that all firms on the proposed team agree to work on the project. Joint ventures selected for negotiations must make available a statement of participation by a principal of each member of the joint venture.

33. Name and Title. Self-explanatory.

SAMPLE ENTRIES FOR SECTION G (MATRIX)

26. NAMES OF KEY

PERSONNEL
(From Section E,
Block 12)

27. ROLE IN THIS

CONTRACT
(From Section E,
Block 13)

28. EXAMPLE PROJECTS LISTED IN SECTION F
(Fill in "Example Projects Key" section below first, before completing table. Place "X" under project key number for participation in same or similar role.)
1 2 3 4 5 6 7 8 9 10
Jane A. Smith Chief Architect X X
Joseph B. Williams Chief Mechanical Engineer X X X X
Tara C. Donovan Chief Electricial Engineer X X X

29. EXAMPLE PROJECTS KEY
NUMBER TITLE OF EXAMPLE PROJECT (From Section F) NUMBER TITLE OF EXAMPLE PROJECT (From Section F) 1 Federal Courthouse, Denver, CO 6 XYZ Corporation Headquarters, Boston, MA 2 Justin J. Wilson Federal Building,
Baton Rouge, LA
7 Founder's Museum, Newport, RI
STANDARD FORM 330 (REV. 7/2021)
PAGE 4 OF INSTRUCTIONS
Part II - General Qualifications
See the "General Instructions" on page 1 for firms with branch offices. Prepare Part II for the specific branch office seeking work if the firm has branch offices.

1. Solicitation Number. If Part II is submitted for a specific contract, insert the agency's solicitation number and/or project number, if applicable, exactly as shown in the public
announcement or agency request.
2a-2e. Firm (or Branch Office) Name and Address. Selfexplanatory.

3. Year Established. Enter the year the firm (or branch office, if appropriate) was established under the current name.

4. Unique Entity Identifier. Insert the unique entity identifier issued by the entity designated at SAM. See FAR part 4.6.

5. Ownership.
a. Type. Enter the type of ownership or legal structure of the firm (sole proprietor, partnership, corporation, joint venture, etc.). b. Small Business Status. Refer to the North American
Industry Classification System (NAICS) code in the public announcement, and indicate if the firm is a small business according to the current size standard for that NAICS code (for example, Engineering Services (part of NAICS 541330),
Architectural Services (NAICS 541310), Surveying and Mapping Services (NAICS 541370)). The small business categories and the internet website for the NAICS codes appear in FAR part 19.

Contact the requesting agency for any questions. Contact your local U.S. Small Business Administration office for any questions regarding Business Status.
6a-6c. Point of Contact. Provide this information for a representative of the firm that the agency can contact for additional information. The representative must be empowered to speak on contractual and policy matters.

7. Name of Firm. Enter the name of the firm if Part II is prepared for a branch office.
8a-8c. Former Firm Names. Indicate any other previous
names for the firm (or branch office) during the last six years.

Insert the year that this corporate name change was effective and the associated unique entity identifier. This information is used to review past performance on Federal contracts.

9. Employees by Discipline. Use the relevant disciplines and associated function codes shown at the end of these instructions and list in the same numerical order. After the listed disciplines, write in any additional disciplines and leave the function code blank. List no more than 20 disciplines. Group remaining employees under "Other Employees" in column b. Each person can be counted only once according to his/her primary function.

If Part II is prepared for a firm (including all branch offices), enter the number of employees by disciplines in column c(1). If Part II is prepared for a branch office, enter the number of employees by discipline in column c(2) and for the firm in column c(1).

10. Profile of Firm's Experience and Annual Average
Revenue for Last 5 Years. Complete this block for the firm or branch office for which this Part II is prepared. Enter the experience categories which most accurately reflect the firm's technical capabilities and project experience. Use the relevant experience categories and associated profile codes shown at the end of these instructions, and list in the same numerical order.

After the listed experience categories, write in any unlisted relevant project experience categories and leave the profile codes blank. For each type of experience, enter the appropriate revenue index number to reflect the professional services revenues received annually (averaged over the last 5 years) by the firm or branch office for performing that type of work. A particular project may be identified with one experience category or it may be broken into components, as best reflects the capabilities and types of work performed by the firm. However, do not double count the revenues received on a particular project.

11. Annual Average Professional Services Revenues of Firm for Last 3 Years. Complete this block for the firm or branch office for which this Part II is prepared. Enter the appropriate revenue index numbers to reflect the professional services revenues received annually (averaged over the last 3 years) by the firm or branch office. Indicate Federal work (performed directly for the Federal Government, either as the prime contractor or
subcontractor), non-Federal work (all other domestic and foreign work, including Federally-assisted projects), and the total.

12. Authorized Representative. An authorized
representative of the firm or branch office must sign and date the completed form. Signing attests that the information provided is current and factual. Provide the name and title of the authorized representative who signed the form.

STANDARD FORM 330 (REV. 7/2021)
PAGE 5 OF INSTRUCTIONS
List of Disciplines (Function Codes)
Code Description Code Description
01 Acoustical Engineer 32 Hydraulic Engineer
02 Administrative 33 Hydrographic Surveyor
03 Aerial Photographer 34 Hydrologist
04 Aeronautical Engineer 35 Industrial Engineer
05 Archeologist 36 Industrial Hygienist
06 Architect 37 Interior Designer
07 Biologist 38 Land Surveyor
08 CADD Technician 39 Landscape Architect
09 Cartographer 40 Materials Engineer
10 Chemical Engineer 41 Materials Handling Engineer
11 Chemist 42 Mechanical Engineer
12 Civil Engineer 43 Mining Engineer
13 Communications Engineer 44 Oceanographer
14 Computer Programmer 45 Photo Interpreter
15 Construction Inspector 46 Photogrammetrist
16 Construction Manager 47 Planner: Urban/Regional
17 Corrosion Engineer 48 Project Manager
18 Cost Engineer/Estimator 49 Remote Sensing Specialist 19 Ecologist 50 Risk Assessor
20 Economist 51 Safety/Occupational Health Engineer
21 Electrical Engineer 52 Sanitary Engineer
22 Electronics Engineer 53 Scheduler
23 Environmental Engineer 54 Security Specialist
24 Environmental Scientist 55 Soils Engineer
25 Fire Protection Engineer 56 Specifications Writer
26 Forensic Engineer 57 Structural Engineer
27 Foundation/Geotechnical Engineer 58 Technician/Analyst 28 Geodetic Surveyor 59 Toxicologist
29 Geographic Information System Specialist 60 Transportation Engineer 30 Geologist 61 Value Engineer
31 Health Facility Planner 62 Water Resources Engineer
STANDARD FORM 330 (REV. 7/2021)
PAGE 6 OF INSTRUCTIONS
List of Experience Categories (Profile Codes)
Code Description Code Description
A01
A02
A03
A04
A05
A06
A07
A08
A09
A10
A11
A12
B01
B02
C01
C02
C03
C04
C05
C06
C07
C08
C09
C10
C11
C12
C13
C14
C15
C16
C17
C18
C19
D01
D02
D03
D04
D05
D06
D07
D08
Acoustics, Noise Abatement
Aerial Photography; Airborne Data and Imagery
Collection and Analysis
Agricultural Development; Grain Storage; Farm Mechanization Air Pollution Control
Airports; Navaids; Airport Lighting; Aircraft Fueling
Airports; Terminals and Hangars; Freight Handling
Arctic Facilities
Animal Facilities
Anti-Terrorism/Force Protection
Asbestos Abatement
Auditoriums & Theaters
Automation; Controls; Instrumentation
Barracks; Dormitories
Bridges
Cartography
Cemeteries (Planning & Relocation)
Charting: Nautical and Aeronautical
Chemical Processing & Storage
Child Care/Development Facilities
Churches; Chapels
Coastal Engineering
Codes; Standards; Ordinances
Cold Storage; Refrigeration and Fast Freeze
Commercial Building (low rise) ; Shopping Centers
Community Facilities
Communications Systems; TV; Microwave
Computer Facilities; Computer Service
Conservation and Resource Management
Construction Management
Construction Surveying
Corrosion Control; Cathodic Protection; Electrolysis
Cost Estimating; Cost Engineering and
Analysis; Parametric Costing; Forecasting
Cryogenic Facilities
Dams (Concrete; Arch)
Dams (Earth; Rock); Dikes; Levees
Desalinization (Process & Facilities)
Design-Build - Preparation of Requests for Proposals
Digital Elevation and Terrain Model Development
Digital Orthophotography
Dining Halls; Clubs; Restaurants
Dredging Studies and Design
E01
E02
E03
E04
E05
E06
E07
E08
E09
E10
E11
E12
E13
F01
F02
F03
F04
F05
F06
G01
G02
G03
G04
G05
G06
H01
H02
H03
H04
H05
H06
H07
H08
H09
H10
H11
H12
H13
Ecological & Archeological Investigations
Educational Facilities; Classrooms
Electrical Studies and Design
Electronics
Elevators; Escalators; People-Movers
Embassies and Chanceries
Energy Conservation; New Energy Sources
Engineering Economics
Environmental Impact Studies,
Assessments or Statements
Environmental and Natural Resource
Mapping
Environmental Planning
Environmental Remediation
Environmental Testing and Analysis
Fallout Shelters; Blast-Resistant Design
Field Houses; Gyms; Stadiums
Fire Protection
Fisheries; Fish ladders
Forensic Engineering
Forestry & Forest products
Garages; Vehicle Maintenance Facilities;
Parking Decks
Gas Systems (Propane; Natural, Etc.)
Geodetic Surveying: Ground and Air-borne
Geographic Information System Services:

Development, Analysis, and Data Collection
Geospatial Data Conversion: Scanning,
Digitizing, Compilation, Attributing, Scribing,
Drafting
Graphic Design
Harbors; Jetties; Piers, Ship Terminal
Facilities
Hazardous Materials Handling and Storage
Hazardous, Toxic, Radioactive Waste
Remediation
Heating; Ventilating; Air Conditioning
Health Systems Planning
Highrise; Air-Rights-Type Buildings
Highways; Streets; Airfield Paving; Parking
Lots
Historical Preservation
Hospital & Medical Facilities
Hotels; Motels
Housing (Residential, Multi-Family;
Apartments; Condominiums)
Hydraulics & Pneumatics
Hydrographic Surveying
List of Experience Categories (Profile Codes continued) STANDARD FORM 330 (REV. 7/2021)
PAGE 7 OF INSTRUCTIONS
Code Description Code Description
I01
I02
I03
I04
I05
I06
J01
L01
L02
L03
L04
L05
L06
M01
M02
M03
M04
M05
M06
M07
M08
N01
N02
N03
O01
O02
O03
P01
P02
P03
P04
P05
P06
P07
P08
Industrial Buildings; Manufacturing Plants
Industrial Processes; Quality Control
Industrial Waste Treatment
Intelligent Transportation Systems
Interior Design; Space Planning
Irrigation; Drainage
Judicial and Courtroom Facilities
Laboratories; Medical Research Facilities
Land Surveying
Landscape Architecture
Libraries; Museums; Galleries
Lighting (Interior; Display; Theater, Etc.)
Lighting (Exteriors; Streets; Memorials;
Athletic Fields, Etc.)
Mapping Location/Addressing Systems
Materials Handling Systems; Conveyors; Sorters
Metallurgy
Microclimatology; Tropical Engineering
Military Design Standards
Mining & Mineralogy
Missile Facilities (Silos; Fuels; Transport)
Modular Systems Design; Pre-Fabricated Structures or
Components
Naval Architecture; Off-Shore Platforms
Navigation Structures; Locks
Nuclear Facilities; Nuclear Shielding
Office Buildings; Industrial Parks
Oceanographic Engineering
Ordnance; Munitions; Special Weapons
Petroleum Exploration; Refining
Petroleum and Fuel (Storage and Distribution)
Photogrammetry
Pipelines (Cross-Country - Liquid & Gas)
Planning (Community, Regional, Areawide and State)
Planning (Site, Installation, and Project)
Plumbing & Piping Design
Prisons & Correctional Facilities
P09
P10
P11
P12
P13
R01
R02
R03
R04
R05
R06
R07
R08
R09
R10
R11
R12
S01
S02
S03
S04
S05
S06
S07
S08
S09
S10
S11
S12
S13
T01
T02
T03
T04
T05
T06
Product, Machine Equipment Design
Pneumatic Structures, Air-Support Buildings
Postal Facilities
Power Generation, Transmission, Distribution
Public Safety Facilities
Radar; Sonar; Radio & Radar Telescopes
Radio Frequency Systems & Shieldings
Railroad; Rapid Transit
Recreation Facilities (Parks, Marinas, Etc.)
Refrigeration Plants/Systems
Rehabilitation (Buildings; Structures; Facilities)
Remote Sensing
Research Facilities
Resources Recovery; Recycling
Risk Analysis
Rivers; Canals; Waterways; Flood Control
Roofing
Safety Engineering; Accident Studies; OSHA
Studies
Security Systems; Intruder & Smoke Detection
Seismic Designs & Studies
Sewage Collection, Treatment and Disposal
Soils & Geologic Studies; Foundations
Solar Energy Utilization
Solid Wastes; Incineration; Landfill
Special Environments; Clean Rooms, Etc.

Structural Design; Special Structures
Surveying; Platting; Mapping; Flood
Plain Studies
Sustainable Design
Swimming Pools
Storm Water Handling & Facilities
Telephone Systems (Rural; Mobile; Intercom,
Etc.)
Testing & Inspection Services
Traffic & Transportation Engineering
Topographic Surveying and Mapping
Towers (Self-Supporting & Guyed Systems)
Tunnels & Subways
List of Experience Categories (Profile Codes continued) Code Description
U01
U02
U03
V01
W01
W02
W03
W04
Z01
Unexploded Ordnance Remediation
Urban Renewals; Community Development
Utilities (Gas and Steam)
Value Analysis; Life-Cycle Costing
Warehouses & Depots
Water Resources; Hydrology; Ground Water
Water Supply; Treatment and Distribution
Wind Tunnels; Research/Testing Facilities Design
Zoning; Land Use Studies
STANDARD FORM 330 (REV. 7/2021)
PAGE 8 OF INSTRUCTIONS
AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 330 (REV. 7/2021)

2. PUBLIC NOTICE DATE 3. SOLICITATION OR PROJECT NUMBER

ARCHITECT-ENGINEER QUALIFICATIONS

PART I - CONTRACT-SPECIFIC QUALIFICATIONS
A. CONTRACT INFORMATION

1. TITLE AND LOCATION (City and State)
B. ARCHITECT-ENGINEER POINT OF CONTACT

4. NAME AND TITLE

5. NAME OF FIRM

6. TELEPHONE NUMBER 7. FAX NUMBER 8. E-MAIL ADDRESS
C. PROPOSED TEAM
(Complete this section for the prime contractor and all key subcontractors.) (Check)

9. FIRM NAME 10. ADDRESS 11. ROLE IN THIS CONTRACT
PRIME
J-V

PARTNER

SUBCON- TRACTOR
a.

CHECK IF BRANCH OFFICE
b.

CHECK IF BRANCH OFFICE
c.

CHECK IF BRANCH OFFICE
d.

CHECK IF BRANCH OFFICE
e.

CHECK IF BRANCH OFFICE
f.

CHECK IF BRANCH OFFICE
D. ORGANIZATIONAL CHART OF PROPOSED TEAM (Attached)
STANDARD FORM 330 (REV. 7/2021) PAGE 2

16. EDUCATION (Degree and Specialization) 17. CURRENT PROFESSIONAL REGISTRATION (State and Discipline) E. RESUMES OF KEY PERSONNEL PROPOSED FOR THIS CONTRACT
(Complete one Section E for each key person.)

12. NAME 13. ROLE IN THIS CONTRACT 14. YEARS EXPERIENCE a. TOTAL b. WITH CURRENT FIRM

15. FIRM NAME AND LOCATION (City and State)

18. OTHER PROFESSIONAL QUALIFICATIONS (Publications, Organizations, Training, Awards, etc.)

19. RELEVANT PROJECTS
a.
(1) TITLE AND LOCATION (City and State) (2) YEAR COMPLETED PROFESSIONAL SERVICES CONSTRUCTION (If applicable)
(3) BRIEF DESCRIPTION (Brief scope, size, cost, etc.) AND SPECIFIC ROLE Check if project performed with current firm b.
(1) TITLE AND LOCATION (City and State) (2) YEAR COMPLETED PROFESSIONAL SERVICES CONSTRUCTION (If applicable)
(3) BRIEF DESCRIPTION (Brief scope, size, cost, etc.) AND SPECIFIC ROLE Check if project performed with current firm c.
(1) TITLE AND LOCATION (City and State) (2) YEAR COMPLETED PROFESSIONAL SERVICES CONSTRUCTION (If applicable)
(3) BRIEF DESCRIPTION (Brief scope, size, cost, etc.) AND SPECIFIC ROLE Check if project performed with current firm d.
(1) TITLE AND LOCATION (City and State) (2) YEAR COMPLETED PROFESSIONAL SERVICES CONSTRUCTION (If applicable)
(3) BRIEF DESCRIPTION (Brief scope, size, cost, etc.) AND SPECIFIC ROLE Check if project performed with current firm e.
(1) TITLE AND LOCATION (City and State) (2) YEAR COMPLETED PROFESSIONAL SERVICES CONSTRUCTION (If applicable)
(3) BRIEF DESCRIPTION (Brief scope, size, cost, etc.) AND SPECIFIC ROLE Check if project performed with current firm STANDARD FORM 330 (REV. 7/2021) PAGE 3
F. EXAMPLE PROJECTS WHICH BEST ILLUSTRATE PROPOSED TEAM'S

QUALIFICATIONS FOR THIS CONTRACT
(Present as many projects as requested by the agency, or 10 projects, if not specified.

Complete one Section F for each project.)

20. EXAMPLE PROJECT KEY
NUMBER

21. TITLE AND LOCATION (City and State) 22. YEAR COMPLETED PROFESSIONAL SERVICES CONSTRUCTION (If applicable)

23. PROJECT OWNER'S INFORMATION
a. PROJECT OWNER b. POINT OF CONTACT NAME c. POINT OF CONTACT TELEPHONE NUMBER

24. BRIEF DESCRIPTION OF PROJECT AND RELEVANCE TO THIS CONTRACT (Include scope, size, and cost)

25. FIRMS FROM SECTION C INVOLVED WITH THIS PROJECT
a.
(1) FIRM NAME (2) FIRM LOCATION (City and State) (3) ROLE b.
(1) FIRM NAME (2) FIRM LOCATION (City and State) (3) ROLE c.
(1) FIRM NAME (2) FIRM LOCATION (City and State) (3) ROLE d.
(1) FIRM NAME (2) FIRM LOCATION (City and State) (3) ROLE e.
(1) FIRM NAME (2) FIRM LOCATION (City and State) (3) ROLE f.
(1) FIRM NAME (2) FIRM LOCATION (City and State) (3) ROLE STANDARD FORM 330 (REV. 7/2021) PAGE 4
G. KEY PERSONNEL PARTICIPATION IN EXAMPLE PROJECTS

26. NAMES OF KEY

PERSONNEL
(From Section E, Block 12)

27. ROLE IN THIS

CONTRACT
(From Section E, Block 13)

28. EXAMPLE PROJECTS LISTED IN SECTION F
(Fill in "Example Projects Key" section below before completing table.

Place "X" under project key number for participation in same or similar role.) 1 2 3 4 5 6 7 8 9 10

29. EXAMPLE PROJECTS KEY
NUMBER TITLE OF EXAMPLE PROJECT (From Section F) NUMBER TITLE OF EXAMPLE PROJECT (From Section F) 1 6
2 7
3 8
4 9
5 10
STANDARD FORM 330 (REV. 7/2021) PAGE 5

31. SIGNATURE 32. DATE
H. ADDITIONAL INFORMATION

30. PROVIDE ANY ADDITIONAL INFORMATION REQUESTED BY THE AGENCY. ATTACH ADDITIONAL SHEETS AS NEEDED.

I. AUTHORIZED REPRESENTATIVE
The foregoing is a statement of facts.

33. NAME AND TITLE
a. SIGNATURE b. DATE

PART II - GENERAL QUALIFICATIONS
(If a firm has branch offices, complete for each specific branch office seeking work.) 2a. FIRM (or Branch Office) NAME 3. YEAR ESTABLISHED 4. UNIQUE ENTITY IDENTIFIER 2b. STREET 5. OWNERSHIP
a. TYPE
2c. CITY 2d. STATE 2e. ZIP CODE
b. SMALL BUSINESS STATUS
6a. POINT OF CONTACT NAME AND TITLE

7. NAME OF FIRM (If Block 2a is a Branch Office)
6b. TELEPHONE NUMBER 6c. EMAIL ADDRESS
8a. FORMER FIRM NAME(S) (If any) 8b. YEAR ESTABLISHED 8c. UNIQUE ENTITY IDENTIFIER

9. EMPLOYEES BY DISCIPLINE 10. PROFILE OF FIRM'S EXPERIENCE AND ANNUAL AVERAGE REVENUE FOR LAST 5 YEARS
a. Function
Code b. Discipline c. Number of Employees a. Profile
Code b. Experience
c. Revenue Index
Number
(1) FIRM (2) BRANCH (see below)
Other Employees
Total

11. ANNUAL AVERAGE PROFESSIONAL

SERVICES REVENUES OF FIRM
FOR LAST 3 YEARS
(Insert revenue index number shown at right)

PROFESSIONAL SERVICES REVENUE INDEX NUMBER

1. Less than $100,000 6. $2 million to less than $5 million

2. $100,000 to less than $250,000 7. $5 million to less than $10 million

3. $250,000 to less than $500,000 8. $10 million to less than $25 million

4. $500,000 to less than $1 million 9. $25 million to less than $50 million

5. $1 million to less than $2 million 10. $50 million or greater a. Federal Work
b. Non-Federal Work
c. Total Work

12. AUTHORIZED REPRESENTATIVE
The foregoing is a statement of facts.
c. NAME AND TITLE
STANDARD FORM 330 (REV. 7/2021) PAGE 6

1. SOLICITATION NUMBER (If any)

ARCHITECT-ENGINEER QUALIFICATIONS
Attachment “B”

PROFESSIONAL SERVICES AGREEMENT

Page 1 of 9 ends

PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF HAWAIIAN GARDENS AND [CONTRACTOR]
This AGREEMENT is entered into this __ day of ________, by and between the CITY OF HAWAIIAN GARDENS, a general law city a municipal corporation (“CITY”) and [CONTRACTOR] (“CONTRACTOR”). CITY and CONTRACTOR may be referred to individually as “Party” or collectively as “Parties.”

R E C I T A L S
A. The CITY desires to obtain [INSERT PROFESSIONAL SERVICES SOUGHT].

B. The CITY does not have the personnel able and/or available to perform the services required under this agreement and therefore, the CITY desires to contract for services to accomplish this work.

C. The CONTRACTOR warrants to the CITY that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement.

D. The CITY desires to contract with the CONTRACTOR to perform the services as described in Exhibit A of this Agreement.

NOW, THEREFORE, based on the foregoing recitals, the CITY and the CONTRACTOR agree as follows:

CONSIDERATION AND COMPENSATION As partial consideration, CONTRACTOR agrees to perform the work listed in the SCOPE OF SERVICES, attached as EXHIBIT A.

As additional consideration, CONTRACTOR and CITY agree to abide by the terms and conditions contained in this Agreement.

As additional consideration, CITY agrees to pay CONTRACTOR An amount not to exceed [INSERT TOTAL AMOUNT OF AGREEMENT] during the term of the Agreement as specified in paragraph 7 below, for CONTRACTOR’s services, unless otherwise specified by written amendment to this Agreement.

No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager or his/her designee.

CONTRACTOR shall submit to CITY, by not later than the 10th day of each month, its invoice for services itemizing the fees and costs incurred during the previous month. CITY shall pay CONTRACTOR all uncontested amounts set forth in CONTRACTOR’s invoice within 30 days after it is received.

SCOPE OF SERVICES. CONTRACTOR will perform the services and activities set forth in the SCOPE OF SERVICE attached hereto as Exhibit A and incorporated herein by this reference.

Page 2 of 9 ends

Except as herein otherwise expressly specified to be furnished by CITY, CONTRACTOR will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space, and facilities necessary or proper to perform and complete the work and provide the professional services required of CONTRACTOR by this Agreement.

PAYMENTS. For CITY to pay CONTRACTOR as specified by this Agreement, CONTRACTOR must submit an invoice to CITY which lists the reimbursable costs, the specific tasks performed, and, for work that includes deliverables, the percentage of the task completed during the billing period in accordance with the schedule of compensation incorporated in “Exhibit A.” TIME OF PERFORMANCE. The services of the CONTRACTOR are to commence upon receipt of a notice to proceed from the CITY and shall continue until all authorized work is completed to the CITY’s reasonable satisfaction, in accordance with the schedule incorporated in “Exhibit A,” unless extended in writing by the CITY.

FAMILIARITY WITH WORK. By executing this Agreement, CONTRACTOR represents that CONTRACTOR has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.

KEY PERSONNEL. CONTRACTOR’s key person assigned to perform work under this Agreement is [NAME OF CONTACT]. CONTRACTOR shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of the CITY.

TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire on [INSERT TERM], unless earlier termination occurs under Section 11 of this Agreement, or this Agreement is extended in writing in advance by both parties.

CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONTRACTOR and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties.

TAXPAYER IDENTIFICATION NUMBER. CONTRACTOR will provide CITY with a Taxpayer Identification Number.

PERMITS AND LICENSES. CONTRACTOR will obtain and maintain during the term of this Agreement all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.

TERMINATION. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing.

CONTRACTOR may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date.

In the event of such termination, the CONTRACTOR shall cease services as of the date of termination, and all finished or unfinished documents, data, drawings, maps, and other materials prepared by CONTRACTOR shall, at CITY’s option, become CITY’s property, and CONTRACTOR will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination.

Should the Agreement be terminated pursuant to this Section, CITY may procure services similar to those terminated without restriction by this Agreement.

Page 3 of 9 ends

INDEMNIFICATION. CONTRACTOR shall indemnify, defend with counsel approved by CITY, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, and cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with CONTRACTOR's performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT, regardless of CITY’S passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the CITY. Should CITY in its sole discretion find CONTRACTOR’S legal counsel unacceptable, then CONTRACTOR shall reimburse the CITY its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation. The CONTRACTOR shall promptly pay any final judgment rendered against the CITY (and its officers, officials, employees and volunteers) covered by this indemnity obligation. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.

The requirements as to the types and limits of insurance coverage to be maintained by CONTRACTOR as required by Section 17, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONTRACTOR pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification.

ASSIGNABILITY. This Agreement is for CONTRACTOR’s professional services.

CONTRACTOR’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void.

INDEPENDENT CONTRACTOR. CITY and CONTRACTOR agree that CONTRACTOR will act as an independent contractor and will have control of all work and the manner in which is it performed.

CONTRACTOR will be free to contract for similar service to be performed for other employers while under contract with CITY. CONTRACTOR is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees.

Any provision in this Agreement that may appear to give CITY the right to direct CONTRACTOR as to the details of doing the work or to exercise a measure of control over the work means that CONTRACTOR will follow the direction of the CITY as to end results of the work only.

AUDIT OF RECORDS. CONTRACTOR agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement. CONTRACTOR agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement. CONTRACTOR further agrees to maintain such records for a period of three (3) years following final payment under this Agreement.

CONTRACTOR will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement.

CORRECTIVE MEASURES. CONTRACTOR will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement. CONTRACTOR will be given a reasonable amount of time as determined by the CITY to implement said corrective measures.

Failure of CONTRACTOR to implement required corrective measures shall result in immediate termination of this Agreement.

INSURANCE REQUIREMENTS.

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A. The CONTRACTOR, at the CONTRACTOR’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies:

1. Workers Compensation Insurance as required by law. The CONTRACTOR shall require all subcontractors similarly to provide such compensation insurance for their respective employees.

Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONTRACTOR for CITY.

2. General Liability Coverage. The CONTRACTOR shall maintain commercial general liability insurance in an amount of not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit.

3. Automobile Liability Coverage. The CONTRACTOR shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the CONTRACTOR arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence.

4. Professional Liability Coverage. The CONTRACTOR shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors, or omissions which may arise from the CONTRACTOR’S operations under this Agreement, whether such operations be by the CONTRACTOR or by its employees, subcontractors, or subcontractors. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit-peroccurrence basis. When coverage is provided on a “claims made basis,” CONTRACTOR will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONTRACTOR for all claims made by CITY arising out of any errors or omissions of CONTRACTOR, or its officers, employees or agents during the time this Agreement was in effect.

B. Endorsements. Each general liability, automobile liability and professional liability insurance policy shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California, or which is approved in writing by CITY, and shall be endorsed as follows. CONTRACTOR also agrees to require all contractors, and subcontractors to do likewise.

1. “The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CONTRACTOR, including materials, parts, or equipment furnished in connection with such work or operations.”

2. This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents, and volunteers. Any insurance maintained by the CITY, including any self-insured retention the CITY may have, shall be considered excess insurance only and shall not contribute with this policy.

3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.

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4. The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents.

5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the CITY, its elected or appointed officers, officials, employees, agents, or volunteers.

6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the CITY.

C. CONTRACTOR agrees to provide immediate notice to CITY of any claim or loss against Contractor arising out of the work performed under this agreement. CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY.

D. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the CITY’s option, the CONTRACTOR shall demonstrate financial capability for payment of such deductibles or self-insured retentions.

E. The CONTRACTOR shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement.

F. Failure on the part of the CONTRACTOR to procure or maintain required insurance shall constitute a material breach of contract under which the CITY may terminate this Agreement pursuant to Section 11 above.

G. The commercial general and automobile liability policies required by this Agreement shall allow CITY, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the CONTRACTOR (as the named insured) should CONTRACTOR fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. CONTRACTOR understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by CONTRACTOR as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should CITY pay the SIR or deductible on CONTRACTOR’s behalf upon the CONTRACTOR’s failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, CITY may include such amounts as damages in any action against CONTRACTOR for breach of this Agreement in addition to any other damages incurred by CITY due to the breach.

USE OF OTHER CONTRACTORS. CONTRACTOR must obtain CITY’s prior written approval to use any sub-contractors while performing any portion of this Agreement. Such approval must include approval of the proposed CONTRACTOR and the terms of compensation.

FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The acceptance by the CONTRACTOR of the final payment made under this Agreement shall operate as and be a release of the CITY from all claims and liabilities for compensation to the CONTRACTOR for anything done, furnished or relating to the CONTRACTOR’S work or services. Acceptance of payment shall be any negotiation of the CITY’S check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the CITY shall not constitute, nor be deemed, a release of the responsibility and liability of the CONTRACTOR, its employees, sub-contractors and agents for the accuracy and competency of the information provided

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and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by the CITY for any defect or error in the work prepared by the CONTRACTOR, its employees, sub-contractors and agents.

CORRECTIONS. In addition to the above indemnification obligations, the CONTRACTOR shall correct, at its expense, all errors in the work which may be disclosed during the CITY’s review of the CONTRACTOR’s report or plans. Should the CONTRACTOR fail to make such correction in a reasonably timely manner, such correction shall be made by the CITY, and the cost thereof shall be charged to the CONTRACTOR. In addition to all other available remedies, the CITY may deduct the cost of such correction from any retention amount held by the CITY or may withhold payment otherwise owed CONTRACTOR under this Agreement up to the amount of the cost of correction.

NON-APPROPRIATION OF FUNDS. Payments to be made to CONTRACTOR by CITY for services preformed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that CITY does not appropriate sufficient funds for payment of CONTRACTOR’S services beyond the current fiscal year, the Agreement shall cover payment for CONTRACTOR’S services only to the conclusion of the last fiscal year in which CITY appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.

NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:

CITY CONTRACTOR
City of Hawaiian Gardens
21815 Pioneer Blvd.,
Hawaiian Gardens, CA 90716
ATTN: City Manager
[NAME]
[ADDRESS]
[CONTACT]
Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section.

SOLICITATION. CONTRACTOR maintains and warrants that it has not employed nor retained any company or person, other than CONTRACTOR’s bona fide employee, to solicit or secure this Agreement. Further, CONTRACTOR warrants that it has not paid nor has it agreed to pay any company or person, other than CONTRACTOR’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONTRACTOR breach or violate this warranty, CITY may rescind this Agreement without liability.

THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONTRACTOR and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONTRACTOR’s or CITY’s obligations under this Agreement.

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INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County.

ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written.

RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.

AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment with signatures of all parties to this Agreement. CITY’s City Manager, or designee, may execute any such amendment on behalf of CITY.

ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature.

FORCE MAJEURE. Should performance of this Agreement be impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party to the other.

TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided.

ATTORNEY’S FEES. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled.

STATEMENT OF EXPERIENCE. By executing this Agreement, CONTRACTOR represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONTRACTOR represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private CONTRACTORs, and experience in dealing with public agencies all suggest that CONTRACTOR is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency.

OWNERSHIP OF DOCUMENTS. It is understood and agreed that the CITY shall own all documents and other work product of the CONTRACTOR, except the CONTRACTOR’s notes and workpapers, which pertain to the work performed under this Agreement. The CITY shall have the sole right to use such materials in its discretion and without further compensation to the CONTRACTOR, but any re-

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use of such documents by the CITY on any other project without prior written consent of the CONTRACTOR shall be at the sole risk of the CITY.

CONTRACTOR hereby acknowledges his or her assuming-office, annual, and leaving-office financial reporting obligations under the California Political Reform Act and the CITY’s Conflict of Interest Code and agrees to comply with those obligations at his or her expense. Prior to CONTRACTOR commencing services hereunder, the City’s Manager shall prepare and deliver to CONTRACTOR a memorandum detailing the extent of CONTRACTOR’s disclosure obligations in accordance with the CITY’s Conflict of Interest Code.

CITY Initials ______
CONTRACTOR Initials ______
OR
By their initials next to this paragraph, CITY and CONTRACTOR hereby acknowledge that CONTRACTOR is not a “CONTRACTOR” for the purpose of the California Political Reform Act because CONTRACTOR’s duties and responsibilities are not within the scope of the definition of CONTRACTOR in Fair Political Practice Commission Regulation 18700.3(a) and is otherwise not serving in staff capacity in accordance with the CITY’s Conflict of Interest Code.

CITY Initials ______
CONTRACTOR Initials ______
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.

CITY OF HAWAIIAN GARDENS CONTRACTOR
[MAYOR/CITY MANAGER] By: [NAME]
ATTEST:

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[NAME], City Clerk Taxpayer ID No.

APPROVED AS TO FORM:

Megan Garibaldi, City Attorney
Attachment “C”

CITY MAP

HAWAIIAN GARDENS

JUAN AVE

HORST AVE

FARLOW ST

JOLIET AVE

SEINE AVE

FUNSTON AVE

CLARETTA AVE

BELSHIRE AVE

IBEX AVE

PIONEER BLVD

CLARKDALE AVE

VIOLETA AVE

TILBURY ST
221ST ST

BLOOMFIELD AVE

ARLINE AVE

ELAINE AVE

DEVLIN AVE
223RD ST
222ND ST

BRITTAIN ST
224TH ST
215TH ST
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I 605

CARSON ST

HAWAIIAN AVE

CENTRALIA ST
223RD ST
216TH ST
CIVIC CENTER DR.
213TH ST

VIOLETA AVE
223RD ST

CARSON ST

CENTRALIA ST
222ND ST
215TH ST

CARSON ST

ELAINE AVE

JUAN AVE
212TH ST
221ST ST

CLARKDALE AVE
PIONEER BLVD 214TH ST

HORST AVE
226TH ST

JUAN AVE

VERNE AVE

DEVLIN AVE

SEINE AVE
215TH ST

CLARETTA AVE

BELSHIRE AVE

NORWALK BLVD

TILBURY ST
ARLINE AVE 224TH ST

BELSHIRE AVE

IBEX AVE

ELAINE AVE

NORWALK BLVD

VIOLETA AVE

HORST AVE

BRITTAIN ST
215TH ST

JUAN AVE
CANADA
DR

SCHULTZE
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ARTISIA NORWALK STORM DRAIN

COYOTE CREEK

ARTISIA NORWALK

CLARETTA AVE
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Attachment B

PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF HAWAIIAN

GARDENS AND NICHOLS CONSULTING ENGINEERS (NCE)
This AGREEMENT is entered into this 28th day of February 2024, by and between the CITY OF HAWAIIAN GARDENS, a general law city a municipal corporation (“CITY”) and NICHOLS CONSULTING ENGINEERS (“CONTRACTOR”). CITY and CONTRACTOR may be referred to individually as “Party” or collectively as “Parties.”

R E C I T A L S
A. The CITY desires to obtain professional services from Nichols Consulting Engineers (NCE) to update the Citywide Pavement Management Program, Sidewalk and Curb Ramp Survey, Asset Inventory, and services set forth in the “Scope of Services” attached to and incorporated into this agreement as Exhibit “A”.

B. The CITY does not have the personnel able and/or available to perform the services required under this agreement and therefore, the CITY desires to contract for services to accomplish this work.

C. The CONTRACTOR warrants to the CITY that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement.

D. The CITY desires to contract with the CONTRACTOR to perform the services as described in Exhibit A of this Agreement.

NOW, THEREFORE, based on the foregoing recitals, the CITY and the CONTRACTOR agree as follows:

CONSIDERATION AND COMPENSATION As partial consideration, CONTRACTOR agrees to perform the work listed in the SCOPE OF SERVICES, attached as EXHIBIT A.

As additional consideration, CONTRACTOR and CITY agree to abide by the terms and conditions contained in this Agreement.

As additional consideration, CITY agrees to pay CONTRACTOR An amount not to exceed $82,000 budgeted amount for preparation of the Citywide Pavement Management Program, Sidewalk and Curb Ramp Survey, and Asset Inventory as specified in paragraph 7 below, for CONTRACTOR’s services, unless otherwise specified by written amendment to this Agreement.

No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager or his/her designee.

CONTRACTOR shall submit to CITY, by not later than the 10th day of each month, its invoice for services itemizing the fees and costs incurred during the previous month.

CITY shall pay CONTRACTOR all uncontested amounts set forth in CONTRACTOR’s invoice within 30 days after it is received.

SCOPE OF SERVICES. CONTRACTOR will perform the services and activities set forth in the SCOPE OF SERVICE attached hereto as Exhibit A and incorporated herein by this reference.

PAYMENTS. For CITY to pay CONTRACTOR as specified by this Agreement, CONTRACTOR must submit an invoice to CITY which lists the reimbursable costs, the specific tasks performed, and, for work that includes deliverables, the percentage of the task completed during the billing period in accordance with the schedule of compensation incorporated in “Exhibit A.”
TIME OF PERFORMANCE. The services of the CONTRACTOR are to commence upon receipt of a notice to proceed from the CITY and shall continue until all authorized work is completed to the CITY’s reasonable satisfaction, in accordance with the schedule incorporated in “Exhibit A,” unless extended in writing by the CITY.

KEY PERSONNEL. CONTRACTOR’s key person assigned to perform work under this Agreement is Mr. Vivek Jha. CONTRACTOR shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of the CITY.

TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire on February 28, 2029, unless earlier termination occurs under Section 11 of this Agreement, or this Agreement is extended in writing in advance by both parties.

TAXPAYER IDENTIFICATION NUMBER. CONTRACTOR will provide CITY with a Taxpayer Identification Number.

TERMINATION. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing.

CONTRACTOR may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date.

Should the Agreement be terminated pursuant to this Section, CITY may procure services similar to those terminated without restriction by this Agreement.

ASSIGNABILITY. This Agreement is for CONTRACTOR’s professional services.

CONTRACTOR’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void.

INDEPENDENT CONTRACTOR. CITY and CONTRACTOR agree that CONTRACTOR will act as an independent contractor and will have control of all work and the manner in which is it performed. CONTRACTOR will be free to contract for similar service to be performed for other employers while under contract with CITY. CONTRACTOR is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONTRACTOR as to the details of doing the work or to exercise a measure of control over the work means that CONTRACTOR will follow the direction of the CITY as to end results of the work only.

AUDIT OF RECORDS. CONTRACTOR agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement.

CONTRACTOR agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement.

CONTRACTOR further agrees to maintain such records for a period of three (3) years following final payment under this Agreement.

CONTRACTOR will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement.

CORRECTIVE MEASURES. CONTRACTOR will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement.

CONTRACTOR will be given a reasonable amount of time as determined by the CITY to implement said corrective measures. Failure of CONTRACTOR to implement required corrective measures shall result in immediate termination of this Agreement.

INSURANCE REQUIREMENTS.

A. The CONTRACTOR, at the CONTRACTOR’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies:

1. Workers Compensation Insurance as required by law. The CONTRACTOR shall require all subcontractors similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONTRACTOR for CITY.

4. Professional Liability Coverage. The CONTRACTOR shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors, or omissions which may arise from the CONTRACTOR’S operations under this Agreement, whether such operations be by the CONTRACTOR or by its employees, subcontractors, or subcontractors. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit-per-occurrence basis. When coverage is provided on a “claims made basis,” CONTRACTOR will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONTRACTOR for all claims made by CITY arising out of any errors or omissions of CONTRACTOR, or its officers, employees or agents during the time this Agreement was in effect.

3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.

4. The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents.

5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the CITY, its elected or appointed officers, officials, employees, agents, or volunteers.

6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the CITY.

D. Any deductibles or self-insured retentions must be declared to and approved by the CITY.

At the CITY’s option, the CONTRACTOR shall demonstrate financial capability for payment of such deductibles or self-insured retentions.

CONTRACTOR understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by CONTRACTOR as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should CITY pay the SIR or deductible on CONTRACTOR’s behalf upon the CONTRACTOR’s failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, CITY may include such amounts as damages in any action against CONTRACTOR for breach of this Agreement in addition to any other damages incurred by CITY due to the breach.

Acceptance of payment shall be any negotiation of the CITY’S check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check.

However, approval or payment by the CITY shall not constitute, nor be deemed, a release of the responsibility and liability of the CONTRACTOR, its employees, sub-contractors and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by the CITY for any defect or error in the work prepared by the CONTRACTOR, its employees, sub-contractors and agents.

NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:

CITY CONTRACTOR
Nichols Consulting Engineers (NCE)
17050 Bushard Street, Suite 200
Fountain Valley, CA 92708
City of Hawaiian Gardens
21815 Pioneer Blvd.,
Hawaiian Gardens, CA 90716
ATTN: City Manager
Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section.

TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided.

DISCLOSURE REQUIRED. (CITY and CONTRACTOR initials required at one of the following paragraphs)
By their respective initials next to this paragraph, CITY and CONTRACTOR hereby acknowledge that CONTRACTOR is a “CONTRACTOR” for the purposes of the California Political Reform Act because CONTRACTOR’s duties would require him or her to make one or more of the governmental decisions set forth in Fair Political Practices Commission Regulation 18700.3(a) or otherwise serves in a staff capacity for which disclosure would otherwise be required were CONTRACTOR employed by the CITY. CONTRACTOR hereby acknowledges his or her assuming-office, annual, and leaving-office financial reporting obligations under the California Political Reform Act and the CITY’s Conflict of Interest Code and agrees to comply with those obligations at his or her expense. Prior to CONTRACTOR commencing services hereunder, the City’s Manager shall prepare and deliver to CONTRACTOR a memorandum detailing the extent of CONTRACTOR’s disclosure obligations in accordance with the CITY’s Conflict of Interest Code.

CITY Initials ______
CONTRACTOR Initials ______
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.

CITY OF HAWAIIAN GARDENS CONTRACTOR
Victor Farfan, Mayor By: Nichols Consulting Engineers (NCE) ATTEST:

Pablo Rubio, City Clerk
APPROVED AS TO FORM:

Taxpayer ID No.

Megan Garibaldi, City Attorney
Exhibit A
City of Hawaiian Gardens
2024 Pavement Management Program Services
Scope of Work
Project Understanding
NCE understands that the City of Hawaiian Garden (City) is seeking proposals from consulting firms with expertise in developing, implementing, and/or preparing updates for a pavement management program (PMP). A comprehensive PMP will be critical in assisting the City in developing funding scenarios as well as multi-year budget and treatment plans that are practical and cost-effective. An updated PMP will also allow the City to comply with LA Metro Proposition C requirement, which requires agencies to update the PMP every three (3) years.

Ideally, the PMP is used to prepare a multi-year maintenance plan, which consists of a rotating maintenance schedule using consolidation of treatments versus rehabilitation and zone improvement approaches. These approaches are used by many cities, as it reduces construction costs by creating more aggressive bidding and reducing mobilization and minimizing disruptions to businesses and residents. NCE has performed similar analyses for numerous agencies in Southern California.

The City currently manages its street network of approximately 18 centerline miles of streets and alleys using a detailed inventory of street segments to determine pavement condition and develop its maintenance and resurfacing program.

The PMP will provide the City’s policymakers and asset management experts with the following key pieces of information:

1. Updated inventory of the City’s current pavement network, including condition and attribute information of sectionalized street segments, such as to/from locations, functional class, length, width, area, number of lanes, etc.

2. The current Pavement Condition Index (PCI) of the entire network and by functional class.

3. Recommendations for future maintenance and rehabilitation (M&R) strategy based on discussions between NCE and the City’s asset management professionals.

4. A five-year workplan based on various funding and treatment scenarios, which will show the Council and the public the most cost-effective manner of spending the City’s tax revenue and newer revenue sources such as SB1.

5. A long-term funding analysis to determine future needs which will help guide the City Council in making informed policy decisions and achieve PCI goals.

The following sections provide NCE’s scope of work and proposed schedule to complete the work.

Scope of Work
NCE has assembled a team of highly experienced individuals who have implemented PMP’s and updates throughout Southern California. The NCE team will be led by Mr. Vivek Jha, MS, PE, who will be responsible for day-to-day project management.

Task A: Project Management and Meetings
NCE will first meet with City staff to kick off the project and review and discuss the technical approach (covering both field and office work) and any administrative matters as may be necessary. At a minimum, items to be discussed will include the following:
•
•
•
•
•
Scope of work, project schedule, budget, and invoicing requirements.

Points of contacts.

Available street inventory or GIS map if any.

Monthly Progress Reports.

Field work (scheduling and access requirements for field work; public safety concerns, requirements and procedures; and Quality Control Plan (QCP).

In addition to the kick-off meeting, NCE will schedule additional meetings with City staff at appropriate milestones to review work performed, update survey progress, and address any questions or issues that arise if needed. After the kickoff meeting, NCE will prepare a draft Quality Control Plan and submit it to the City for review.

Deliverables
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• Agenda and summary of meetings; Draft Quality Control Plan.

Task B: Set-Up PMP Database
As part of this Task, NCE will create an inventory of the City’s existing street network. This will include the following items:
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Obtaining GIS Maps for the City’s street Network or from the County website.

Determining the functional classification of each street within City’s street network.

Sectionalizing streets into homogeneous pavement sections.

Linking pavement management sections in selected PMP software to GIS shapefiles.

Setting up user-defined fields as desired.

Standardizing parameters for streets names and suffixes.

Obtaining original construction dates.

Determining surface types.

Determining lengths and widths of sections.

Based on our previous conversation with the City staff, the City would like to have the option to determine the network PCI at more frequent intervals (every 6 months) or after a major maintenance or rehabilitation project is completed. To accomplish this objective our team proposes the City to use StreetSaver® as their PMP software. However, as the cost associated with StreetSaver® is high, we have also provided the cost of implementing PAVER™ as the City’s PMP software.

Compared to StreetSaver®, PAVER™ does not have a live dashboard which provides information on the existing PCI of any street or the network at any given time. See cost proposals with assumptions of different inspection methods and PMP software.

Irrespective of the PMP software the City decides to use, when populating the PMP software, we will ensure that the pavement management sections align with the existing sections i.e. blocks. We have helped numerous agencies to populate the StreetSaver® database to be consistent with the City's preferences.

If the City chooses to use StreetSaver®, we can add up to 6 additional GIS layers to the StreetSaver® database at time of GIS mapping integration with no additional cost. These layers can include information like council districts and work zones, among others. Our team will collaborate with the City staff to determine which additional layers will be most beneficial from the development of an annual street rehabilitation program perspective.

Please note that we have assumed that the City will provide NCE with the GIS shapefiles showing the streets and alleys within the City’s jurisdiction. If the City does not have GIS shapefile available, then NCE will download the shapefile from the LA County Website. Additionally, our cost is based on 18 centerline miles of streets and alleys. The image to the right shows the example of a work zone based rotating maintenance schedule that NCE worked on for the City of Diamond Bar. Please note that creating new work zones is not part of our scope of work. However, we can assist the City in developing new work zones at an extra cost if needed.

Lastly, as this task will have a huge impact on this project and future projects, we have allocated two (2) weeks for this task. This is based on our extensive experience setting up the PMP database using a custom GIS shapefile (similar to what we will perform for the City) for numerous other agencies. Please note our proposal does not include the cost of an annual StreetSaver® subscription or PAVER™ costs.

Deliverables
• One-Year StreetSaver License; Uploading GIS Shapefile with up to 6 GIS Layers; Populated PMP database with inventory, linked pavement sections to GIS shapefile.

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Task C: Pavement Condition Surveys
NCE’s MTC and OCTA certified inspectors will inspect the 18 centerline miles of City maintained streets and alleys using ASTM D6433 protocols. The evaluation of the pavement surface distress is based on three components:
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Type is defined as ‘What kind of crack or defect is it?’ based on environmental distresses (e.g., block, longitudinal/transverse cracking, weathering) or load related distresses (e.g., alligator cracking, rutting).

Severity is defined as ‘How bad is the defect?’ in terms of the measurement or degree of wear associated with the condition.

Extent refers to quantity or ‘How much?’ of the pavement is affected by a particular distress.

As part of this proposal, we have provided options for using either windshield or fully-automated surveys. The primary advantage of the automated method is that it involves surveying ~100% of the City’s network for a similar cost under safer conditions and in comparatively less time in the field. Our team (NCE and märker) is well-practiced in collecting, measuring, and mapping all roadway data with a sophisticated automated approach using pavement laser scanners. In addition, our team complements this automated process with MTC-certified inspectors in our survey vehicle to identify and confirm all pavement distress data by using our on-board surface distress recording subsystem. One survey pass per pavement section will be performed on one to two lane
streets. Additional passes will be performed on streets with three or more lanes or divided streets (see survey coverage area in the illustration to the right).

Irrespective of the data collection method, the
pavement condition inspection will be performed per
ASTM D6433, “Standard Practice for Roads and Parking
Lots Pavement Condition Index Surveys”. A minimum
of one sample unit per section will be inspected. Any
areas which are not typical for the entire section will be inspected and recorded as a special sample unit.

Under both approaches, our team will also determine
the ride quality of the streets. Please note that as part of the windshield survey, the ride quality will be a subjective assessment by an experienced inspector while the automated approach will provide the international roughness index (IRI).

NCE will be responsible for providing the equipment necessary for the performance of this task. Should City personnel wish to observe NCE’s crews during the inspections, they can accompany NCE’s field crews for up to ½ day – to gain hands-on training at no additional cost to the City. We have found that this is the most effective training method for agency staff, as they become part of the data collection crew, rather than just an observer.

NCE’s pavement inspectors have undergone a rigorous certification test through both the Orange County Transportation Authority’s (OCTA) and the Metropolitan Transportation Commission (MTC) “Inspector Certification/Testing” programs. These cover both ASTM D6433 and StreetSaver® distress protocols.

In addition, märker is also certified by the Metropolitan Transportation Commission (MTC) “Automated Rating Vendor Certification” program.

Please note that NCE’s scope of work and condition surveys do not address issues including but not limited to traffic, safety and road hazards, geometric issues, road shoulders, sidewalks, curb and gutters, drainage issues or short-term maintenance that should be performed.

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Quality Control Plan – Effective pavement management involves implementing quality management practices that go beyond a one-time survey of the final data. Relying solely on such surveys poses a high risk of failure. To ensure superior quality for our clients, NCE incorporates a Quality Control (QC) component into all our projects. Please refer to Appendix C for a Sample QC Plan. For this particular project, we have proposed the appointment of a QC/QA Manager, Dr. Mei-Hui Lee, PhD, PE. She will oversee the following project responsibilities.:
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Calibration of all data collection activities.

Review of field activities, including spot checks on the field crews.

Review field procedures and making changes as needed.

Compare the field data collected with on-site conditions.

Review of all data entry functions, including random spot checks.

Review of reports generated, and analyses performed to ensure a quality product.

NCE’s QC/QA Plan provides for a minimum of 5% of the field data to be re-inspected by a different inspector. A comparison of the distresses (type, severity, and quantity) will be made and at least 95% of re-inspected sections must be in compliance.

Deliverables
• PMP database with distress data; PCI Calculation; PCI listing report.

Task D: Maintenance and Rehabilitation (M&R) History, Decision Tree, Unit Cost, and Budget Analysis
M&R History – As part of this task, NCE will review the list of street segments and pavement treatments for the last five (5) years (to be provided by the City). Recent M&R historical data is extremely useful to present accurate pavement conditions and predict future performance.

M&R activities (e.g., overlays and reconstructions) that have occurred within the last five years will be entered into the StreetSaver® database.

The City will need to provide the M&R historical records in the following format: street name and identifiers; beginning and ending limits of work; type of treatment; and date of treatment.

In addition, NCE will update completed project lists into selected PMP software for the next five years. Assume City will provide the information for the database update.

Decision Tree and Unit Cost – NCE's expertise in civil and pavement engineering makes us well-suited to help the City create an M&R decision tree. We will work with City staff to identify past successful treatments and explore rehabilitation treatments like cold in-place recycling and asphalt rubber overlays. Once the M&R alternatives are defined, we will determine treatment unit costs for each alternative and ensure accuracy by reviewing recent bid tabs and neighboring cities' unit prices. Our unit prices will be fully loaded rates and will include not just contractors’ prices but also design, inspection, and testing costs.

Budgetary Analysis – NCE will perform a Budget need analysis using an analysis period of five years (can be as many as 30). This task will identify M&R requirements for each street section and determine the total M&R requirements over the entire analysis period. The costs are then summed up for the entire period. This forms the basis for performing Budget Scenario evaluations, which optimize the street sections for repair under constrained budgets.

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Simply put, the Budget-Need analysis answers these questions:
“If I have unconstrained funding to meet my PCI goals, which streets should I fix? When should I fix them?
What treatments should I apply?
How much will it cost?”
The Budget Scenarios evaluation prioritizes road sections for repair under constrained, realistic, budgetary assumptions.

A minimum of five budget- or target-driven scenarios will be performed after discussions with City staff. The budget analysis will focus on how different scenarios impact the PCI over time and how much (if any) additional funding is required to achieve the target PCI goals (determined by the City) for each scenario. Examples of typical scenarios include:
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Future pavement condition based on historical funding of pavement maintenance.

Impact of drops and/or increases in existing funding on network PCI.

Funding levels necessary to maintain current network PCI.

Funding level necessary to improve current network PCI.

In simplistic terms, the Budget Scenario answers the questions:
“If I only have limited funds for road maintenance and repair, which streets have the highest priority? When should I perform the repairs?
How much will it cost?”
Deliverables
• M&R history report; Virtual meeting to discuss treatment alternatives and costs; Results from various budget scenarios.
• Update City’s PMP with annual M&R updates and provide the updated PCI of the Network once a year for 5 years.

Task E: Report
Based on discussion with the project team (NCE and City staff), a preferred scenario will be recommended. The results from the preferred scenario will be used to develop a five-year
rehabilitation program. Upon completion of the analyses, NCE will prepare a Draft Report for the City to review. Following the City’s review of the Draft Plan, NCE will prepare a Final Report.

The Final Report (see sample in Appendix C) will be a single comprehensive document with appendices that clearly and concisely contains all relevant findings, observations, and recommendations. The report and its exhibits will be presented legibly. The report charts and map exhibits will have distinguishable color gradations. At a minimum, the Final report will contain the following components:
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Executive Summary outline complete report.

Methodologies utilized for field surveys and budget analysis.

Current overall pavement conditions (PCI):
o Condition distribution by functional road classification. o Condition distribution by percent of roadway network. o Condition comparison with other cities in region and state. • Projected annual repair/rehabilitation road maintenance programs over a 5-year period.

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Analysis that allows City to measure impact of cost of deferred maintenance for various funding levels.

Exhibit showing proposed annual work to be performed based upon available funding over a 5-year period.

GIS map exhibit showing existing PCI rating and a 5-year work program (see sample in Appendix B).

Quality Management Plan document (see sample in Appendix C).

Deliverables
• Draft Report within 4 months from NTP; Virtual meeting to discuss draft report; and Final Report within 5 months from NTP; One Council Presentation; Virtual 2-hour training on basic StreetSaver Training Task F: Sidewalk and Curb Ramp Survey (OPTIONAL)
As optional task, NCE will perform a survey of the City’s existing sidewalk network and also analyze the curb ramps to determine compliance with the American with Disabilities Act (ADA). Using our prior experience with these projects for Cities in Southern California, NCE will recommend the City distress criteria (faulting, vaulting, and cracking) for the sidewalk condition evaluation. The curb ramps will be surveyed for ADA compliance and include mid-block ramps.

The assessment will also include the identification of priority areas such as those that are close to pedestrian centers, such as schools, hospitals, etc. Once the sidewalks are assessed, NCE will rank the severity of the problem areas using criteria developed in conjunction with City staff and document the areas with photographs. The deficiencies identified, located, and assessed for severity, including tripping hazards and appropriate recommendations for repair provided. A summary report will be provided with the overall condition of the City’s sidewalks, and curb ramps, and recommendations for a five-year completion plan.

The summary report will contain the following:
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Executive Summary.

Description of methodology for inspection.

Description of survey criteria used.

Summaries of existing condition of sidewalks and curb ramps.

Repair strategies with estimated costs (Excel spreadsheet) Tables containing:
o Condition assessment of sidewalks, curb and gutter, and curb ramps. o Prioritized list of locations and repairs.
o Cost estimate to perform repairs.
o Citywide maps showing locations of deficiencies.

Deliverables
• Tables and Shapefiles showing all the location of deficiencies and repairs; 5-year CIP Plan aligned with Street Rehab Program; Summary Report
Task G: Asset Inventory (OPTIONAL)
In this optional task, NCE will perform an asset inventory for the entire City network. For cost effective purposes, NCE will perform this task using Artificial Intelligence-Machine Learning (AI-ML) approach and perform a manual QC to obtain 95% reliability. The following assets can be inventoried by NCE. •
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Sign Inventory and condition.

Signpost Type.

Sign Size and Height.

Sidewalk inventory & width
Driveway Apron Inventory.

Curb and Gutter Inventory/Marking Inventory and condition.

Line Striping Inventory and condition.

Pavement Marking Inventory and condition.

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Light post Inventory
Guardrail/Traffic Barrier Inventory
Utility Box Inventory.

Parkway Tree Inventory
Tree wells in the sidewalk
Please note the condition assessment will be based on overall condition assessment (good, fair, and poor) and not in accordance with any federal or state standards. Additionally, all the assets noted above are assumed to be visible from public right of way while driving the City street network.

Deliverables
• Shapefile with all asset inventory and images; Memo Report Task H – Multi-Year Focus Plan (OPTIONAL)
As part of this task, NCE will develop a focused Multi-Year M&R Work Plan; the PCI plays a role in treatment selection, but for design purposes, confirmation and refinement of proposed treatments must be performed as well as consideration of base repair quantities, aggregation or re-grouping of streets to maximize construction savings, separation/combination of surface seal or rehabilitation paving programs, and cost to comply with complete and green street policies. The multi-year plan will only be developed for the preferred scenarios selected by the City and will be developed for three fiscal years.

The criteria for various funding sources available to the City will be considered when selecting streets in the Work Plan.

NCE will perform focused field reviews to identify the items listed below for streets selected by the PMP software for the preferred scenario. Before developing the work plan, NCE staff will meet the City staff in the field to determine their priorities and objectives in determining the rehabilitation treatment and repair criteria. Our scope includes one additional meeting to finalize the multi-year plan. The Work Plan elements include:
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Verify treatment type and project limits.

Identify approximate base repair percentage or mark digouts in the field.
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Identify number of Americans with Disabilities Act (ADA) ramp upgrades triggered by proposed treatments.

Identify potential tripping hazards area caused by tree roots or surface materials build-up area near the pavement edge.

Tripping hazards area locations (house address or distance to intersection) would be recorded in the field review.

Identify alternative newer technologies (CIR, FDR, etc.) and/or alternative surface seal treatments on cul-de-sac areas.

Identify excessive cracking problems and propose alternative treatments as appropriate. •
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NCE will generate enough candidate streets for grouping, consolidation, removing outliers, and determining other conflicts. Based on the criteria agreed upon with the City, pavement maintenance strategies, and field observations, the sections selected would be grouped together geographically to produce continuous sections for treatment to minimize inefficiencies with shorter and isolated street segments and reduce construction costs and traffic impacts.

If there is a budget surplus or a need to update the decision tree based on the multi-year focus plan, NCE will re-run the preferred scenario budget analysis to incorporate the findings from the site visits/multi-year focus plan.

Deliverables
• Focus work plan in tabular and map formats.

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• Updated budget analysis with multi-year work plan.

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CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #C4
DATE: February 28, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Pablo Rubio, City Clerk
RECOMMENDATION:

Recommendation to approve a donation to the Lakewood Sheriff's Station.

SUMMARY
The Lakewood Sheriff Station is preparing for the annual Baker to Vegas relay race. A 120 mile, 2-day relay foot race, which starts in Baker, California, (the gateway to Death Valley), and ends in Las Vegas, Nevada. The teams are restricted to law enforcement members only (Police and Sheriff's Departments, judges, bailiffs, the United States Marines, etc.)
A $1,000 donation is requested as the race is voluntary and the team relies on donations from the community.

AMOUNT REQUESTED – $1,000.00

FISCAL IMPACT
The Fiscal Impact would be $1,000.00 from the FY 2023-2024 Budget.

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENTS
None.

Hawaiian Gardens City CouncilFebruary 28, 2024

Hawaiian Gardens City Council
February 28, 2024