Agenda packet — Hawaiian Gardens City Council, May 14, 2025

CITY OF HAWAIIAN GARDENS
CITY COUNCIL AGENDA
Maria Teresa Del Rio, Mayor Pro Tem
Victor Farfan, Councilmember
Luis Roa, Councilmember
Ernie Vargas, Councilmember
Dandy De Paula, Mayor
Wednesday, May 14, 2025
Regular Meeting, 6:00 PM
Ernesto Marquez, City Manager
Pablo Rubio, City Clerk
Meeting Location: City Council Chambers, 21815 Pioneer Boulevard, Hawaiian Gardens, California.

ADA Information: The City of Hawaiian Gardens complies with the provisions of the Americans with Disabilities Act (ADA). Anyone needing special assistance please contact the City Clerk’s Department at (562) 4202641 x 240, at least one (1) business day prior to the meeting so that we may accommodate you.

Bilingual Information: Anyone needing a Spanish bilingual interpreter for ORAL COMMUNICATION ONLY, please contact the City Clerk’s Department at (562) 4202641 x 240, at least one (1) business day prior to the meeting so that we may accommodate you.

The meeting can be viewed as a curtesy only and with no guarantee as to feasibility and disruption via various platforms as follows:

City of Hawaiian Gardens local cable/channel:

ATT 99
FRONTIER 16
Spectrum 36
Live Stream via City website at: www.hgcity.org.

INVOCATION
FLAG SALUTE
ROLL CALL
PUBLIC HEARING COMMENTS AND AGENDA GENERAL COMMENTS ARE TO BE SUBMITTED AND CONDUCTED AS FOLLOWS:

Pleasenotethatpubliccommentisonlyguaranteedtobetakeninpersonduringthemeetingor

CITY COUNCIL AGENDA

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MAY 14, 2025 Page 1
Spectrum 36
Live Stream via City website at: www.hgcity.org.

INVOCATION
FLAG SALUTE
ROLL CALL
PUBLIC HEARING COMMENTS AND AGENDA GENERAL COMMENTS ARE TO BE SUBMITTED AND CONDUCTED AS FOLLOWS:

Please note that public comment is only guaranteed to be taken inperson during the meeting or prior to the meeting inwriting by complying with the below procedures. Remote participation is provided as a courtesy only and should not be relied upon to guarantee participation in the meeting. The City reserves the right to terminate remote participation methods (subject to Brown Act restrictions) at any time and for whatever reason. So long as the public may still attend the meeting inperson, the meeting will continue.

VIA WRITTEN CORRESPONDENCE / ECOMMENT: Members of the public who wish to comment on matters before the City may submit written correspondence to the following email address: [email protected], or by ecomment on the City’s website, by no later than Wednesday, May 14, 2025 at 4:00pm. Note: Written correspondence will not be read into the record during the meeting; however, correspondence received by 4:00pm will be forwarded to the City Council, made a part of the official record, and made available for public review during the meeting. If submitting a comment pertaining to an agenda item, please reference the agenda item.

INPERSON COMMENT the City Council will provide members of the public with the opportunity to address the City Council inperson on any issues within the subject matter jurisdiction of the Council or to speak on items on and off the agenda, except for Public Hearing items. Each speaker shall be limited to three (3) minutes of public comment at each regular meeting. The City Council shall not discuss or take action relative to any public comment unless authorized by California Government Code Section 54954.2(b).

COURTESY VIRTUAL PARTICIPATION: As noted above, remote participation is offered merely as a courtesy and convenience. The City cannot guarantee that the public's access to remote participation will be uninterrupted. The City cannot guarantee it will not terminate use of remote participation during the meeting. In order to ensure participation in the meeting, please attend inperson or submit a written comment as set forth above.

Courtesy remote participation will be conducted as follows: All members of the public participating via Zoom will be placed on mute, except for during the opportunity for public comments and when recognized by the Mayor. Members of the public may participate via Zoom by logging on via the information below:

Meeting Link: https://us02web.zoom.us/j/84396805805?
pwd=b3dOSGJmdTdiVjZGQWR4VkxxalBidz09

CITY COUNCIL AGENDA

REGULAR MEETING
MAY 14, 2025 Page 2
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COURTESY VIRTUAL PARTICIPATION: As noted above, remote participation is offered merely as a courtesy and convenience. The City cannot guarantee that the public's access to remote participation will be uninterrupted. The City cannot guarantee it will not terminate use of remote participation during the meeting. In order to ensure participation in the meeting, please attend inperson or submit a written comment as set forth above.

Meeting Link: https://us02web.zoom.us/j/84396805805?
pwd=b3dOSGJmdTdiVjZGQWR4VkxxalBidz09
Meeting ID: 843 9680 5805 Passcode: HG1
Members of the public shall have the right to observe and offer public comment at the public meeting, consistent with the public's rights of access and public comment otherwise provided for by the Brown Act, as applicable (including, but not limited to, the requirement that such right of access and public comment be made available in a manner consistent with the Americans with Disabilities Act). The City reserves the right to utilize teleconferencing in accordance with AB 2449.

PROCLAMATIONS AND CERTIFICATES

1. MAYOR’S YOUTH WALK OF ACHIEVEMENT RECIPIENTS

PRESENTATIONS
AGENDA ORGANIZATION
This is the time for the City Council to discuss any changes in the order of agenda items.

A. PUBLIC HEARING(S) / HEARING(s)

1. Recommendation to hold a public hearing and receive and file the Status of Vacant Positions Report as required by California Assembly Bill 2561.

SUGGESTED ACTION: Approve Recommendation.

B. CONSENT CALENDAR

1. WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ON THE AGENDA
That the City Council waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.

SUGGESTED ACTION: Approve Recommendation.

2. Recommendation to receive and file warrants processed during the period of April 12 to May 2, 2025.

SUGGESTED ACTION: Approve Recommendation.

3. Recommendation to approve Amendment No. 1 to Agreement for Legal Services between the City of Hawaiian Gardens and Best Best & Krieger (BBK); and Appoint Norma Tabares of BBK to Serve as City Attorney.

SUGGESTED ACTION: Approve Recommendation.

4. Recommendation to adopt Resolution No. 0072025 to amend the Sister City Travel dDtiPli

CITY COUNCIL AGENDA

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2. Recommendation to receive and file warrants processed during the period of April 12 to May 2, 2025.

SUGGESTED ACTION: Approve Recommendation.

4. Recommendation to adopt Resolution No. 0072025 to amend the Sister City Travel and Donation Policy.

SUGGESTED ACTION: Approve Recommendation.

5. Recommendation to receive and file the current Donation Policy relating to Local Schools.

SUGGESTED ACTION: Approve Recommendation.

6. Recommendation to adopt Resolution No. 0082025, approving applications for the sale of Safe and Sane Fireworks and Fireworks Stands in the City of Hawaiian Gardens for the year 2025 Independence Day Celebration.

SUGGESTED ACTION: Approve Recommendation.

7. Recommendation to approve the minutes for the City Council meeting of Wednesday, April 23, 2025; and the Special Meeting of Wednesday, April 16, 2025.

SUGGESTED ACTION: Approve Recommendation.

8. Recommendation to receive and file the minutes for the Sister City Committee meeting of Wednesday, March 26, 2025.

SUGGESTED ACTION: Approve Recommendation.

9. Recommendation to receive and file the Recreation and Parks Commission Meeting Minutes for the month of April 2025.

SUGGESTED ACTION: Approve Recommendation.

C. DISCUSSION ITEM(S)

1. Recommendation to adopt Resolution No. 0062025, identifying the Street Improvements Project and adopting the list of projects for Fiscal Year 20252026 funded by SB 1: the Road Repair and Accountability Act of 2017.

SUGGESTED ACTION: Approve Recommendation.

2. Recommendation to approve a donation to Artesia High School.

SUGGESTED ACTION: Approve Recommendation.

D. NEW BUSINESS
E. ORAL STAFF REPORT(S)
F. CITY ATTORNEY REPORT(S)

CITY COUNCIL AGENDA

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MAY 14, 2025 Page 4
funded by SB 1: the Road Repair and Accountability Act of 2017.

SUGGESTED ACTION: Approve Recommendation.

2. Recommendation to approve a donation to Artesia High School.

SUGGESTED ACTION: Approve Recommendation.

D. NEW BUSINESS
E. ORAL STAFF REPORT(S)
F. CITY ATTORNEY REPORT(S)
G. ORAL COUNCIL REPORT(S)
H. CLOSED SESSION

1. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code section 54957.6
Agencydesignated representative: Ernesto Marquez, City Manager Employee Organizations: AFSCME Local 3624 Management Unit Union I. ADJOURNMENT
Adjourn to the next Regular City Council meeting to be held on Wednesday, May 28, 2025 at 6:00 PM.

CITY COUNCIL AGENDA

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MAY 14, 2025 Page 5

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #A1
DATE: May 14, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Rosario Pozzoli, Human Resources Manager
RECOMMENDATION:

Recommendation to hold a public hearing and receive and file the Status of Vacant Positions Report as required by California Assembly Bill 2561.

BACKGROUND
California State Assembly Bill (AB) 2561 was approved on September 22, 2024, and added to §3502.3 of the Government Code. This law requires public agencies to present the status of their vacancies in a public hearing before their governing body once per fiscal year. The presentation must be made prior to the adoption of a final budget for the fiscal year.

On Tuesday, April 22, 2025, the City emailed both AFSCME bargaining groups to communicate its plan to hold a public hearing on Wednesday, May 14, 2025, in order to comply with AB 2561. The City provided a deadline as of Wednesday, April 30, 2025, in case there were inquiries or requests to present during this Council Meeting. The Management bargaining group emailed a list of questions to HR on Friday, April 25, 2025, when City Hall was closed. On Monday, April 28, 2025, HR replied to the email sent on Friday, April 25, 2025, and provided the information that was requested. On Tuesday, May 6, 2025, the City received an email where both bargaining units’ representatives were included, requesting additional information pertaining to seven (7) specific positions that haven’t been filled; three (3) of them since 2020 and the remainder four (4) since 2024. In response to these additional inquiries, there are several factors that were taken into consideration:
1) The City conducted a Classification and Compensation Study that started in 2023 and concluded as of March 2025. This study provided each department with a unique Agenda Item #A1
May 14, 2025

Page 2 ends

opportunity to reevaluate how work is structured, how teams are composed, and how responsibilities are aligned with strategic goals. The positions mentioned above as ‘not filled’ since 2024 were in part impacted by the restructuring resulted from the Classification and Compensation Study. It is relevant to mention that three (3) out of these four (4) positions ‘not filled’ since 2024 are fully or partially filled by internal employees working in an Out of Class (OOC) capacity.
2) The City implemented a ‘hiring freeze’ in July 2024 due to the unknown probable impacts of SB 549, that poses a threat to the City’s long-term financial security and the community we serve, with potential catastrophic consequences on our City’s budget and the many public services we offer.
3) The COVID-19 pandemic, which started in 2019, profoundly impacted talent acquisition in the years to follow and forced employers throughout all industries, including the public agencies like the City, to assess staffing levels and restructure their workforce with a goal of becoming more efficient. Public sector recruitment has also been more challenging due to the lack of qualified candidates that are willing to commit to on-site work, increase in public sector employees retiring, and an overall shortage of professionals. 4) Lastly, pursuant to the Management Rights section of each Memorandum of Understanding, the City reserves the right to:
· “determine the size and composition of the work force” · “determine processes, techniques, methods and means of City operations, responsibilities and functions”
· “[take] action as may be necessary to organize and operate the City in the most efficient and economical manner and in the best interest of the public it serves.”

SUMMARY
AB 2561 imposed three requirements on local agencies: (1) at least once each fiscal year, an agency’s governing board must hold a public hearing and receive the agency’s report on the status of vacancies and recruitment and retention efforts; (2) during the hearing, the agency must identify any necessary changes to policies, procedures, and recruitment activities that may lead to hiring obstacles; and, (3) the agency must allow the recognized employee organization for a bargaining unit to make a presentation at the hearing.

This report is presented to comply with AB 2561 and §3502.3 of the Government Code.

Currently the City of Hawaiian Gardens has the following vacancies:

Agenda Item #A1
May 14, 2025

Page 3 ends

Recruitment efforts include posting on City’s bulletin boards, posting on GovernmentJobs/NeoGov platform synched to the City’s website, advertising on City’s social media. Additional recruitment efforts may also include posting on professional organizations.

Retention efforts include the classification and compensation study recently undergone by the City to enhance competitive compensation, benefits and work-life balance, fostering a positive work environment through training opportunities and open-door communication, building renovations and continuous focus on employee wellbeing.

FISCAL IMPACT
There is no fiscal impact associated with this status update. Staff will continue with efforts towards filling the remaining vacancies.

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENTS
None.

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #B2
DATE: May 14, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Linda Hollinsworth, Finance Director
Abraham Yi, Accounting Specialist
RECOMMENDATION:

RECOMMENDATION TO RECEIVE AND FILE WARRANTS PROCESSED DURING THE PERIOD OF APRIL 12 TO MAY 2, 2025

SUMMARY
Information for warrants processed from April 12 to May 2, 2025 is provided, in the attachments, for review by the City Council. A detailed report for Accounts Payable (AP) provides a list of all payments presented by payment type and check number. Payments are made to vendors using paper checks, via ACH or online.

Payroll (PR) represents payments for employee payroll, taxes, insurance and CalPers retirement contributions and does not include any detailed information.

FISCAL IMPACT
None

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENTS
A. Financial Summary
B. AP Invoice Approval Lists Payment Type and Check Number Attachment A
Financial Summary
Description Warrant Information Amount
AP Check Payments to Vendors Ck 67393 – 67463 $ 355,271.90 AP ACH Payments to Vendors Ck 1058353 – 1058395 889,311.92 AP Online Payments to Vendors Ck 2797 – 2829 153,422.22 PR Employee Salaries & Benefits Ck 70681 – 70792 207,048.31 PR CalPers- Online Retirement Benefits 4/24/2025, 5/1/2025 70,181.13 Voided Check
Total for Apr 12-May 2, 2025 $1,675,235.48
City of Hawaiian Gardens
Check Register Report
Check
Date
Check
Number
Status Amount
CHK PMTS 04/12/25 TO 05/02/25
BANK:

Vendor
Number Vendor Name Check Description
BANK OF THE WEST-GENERAL ACCT Page: 1
Time: 11:40 am
Date: 05/05/2025
Void/Stop
Date
Reconcile
Date
BANK OF THE WEST-GENERAL ACCT Checks
67393 04/16/25 Printed 0009O 8X8 INC MAR 2025 TELEPHONE SVCS 927.07 ABC UNIFIED SCHOOL 1,734.60

DISTRICT
67394 04/16/25 Printed 0035M 2025 CARNIVAL - CUSTODIAN
67395 04/16/25 Printed 0254K RICARDO ALANIZ 04.19.25 EASTER EGG HUNT EVENT - 300.00

DJ SERVICES
67396 04/16/25 Printed 0671B NOEMI TORRES AVILA 04.19.25 EASTER EGG HUNT EVENT - 300.00

FACE PAINTING
CINTAS FIRST AID & SAFETY 825.09
0168
67397 04/16/25 Printed 1729X FIRST AID RESTOCK - CRL
CONCENTRA HEALTH 1,002.00

SERVICES INC
67398 04/16/25 Printed 1938 RANDOM DRUG & ALCOHOL TEST &

NEW EMPLOYEE TESTING
67399 04/16/25 Printed 2786B BALTAZAR B ESTRADA 04.17.25 SENIOR EASTER PARTY 400.00

EVENT - ENTERTAINMENT
67400 04/16/25 Printed 3213R MARYCARMEN GARCIA 03.25 - 04.03.25 BALLET CLASS 240.00

INSTRUCTOR
67401 04/16/25 Printed 3564K KARI HALL 04.19.25 EASTER EGG HUNT EVENT 595.00 -FACE PAINTER & BALLOON ARTIST
67402 04/16/25 Printed 3548L HDR CONSTRUCTION LLC INSTALL VINYL FLOORING & PAINT 5,775.00

OFFICE - LWP
67403 04/16/25 Printed 4022V VANESSA JONES 04.19.25 EASTER EGG HUNT EVENT - 775.00

TRAILER RENTAL
MARCO ANTONIO MARTINEZ 1,200.00
JR
67404 04/16/25 Printed 4793Y 03.21 & 03.28.25 JR. SAFETY FAIR -

HANDS ON CPR TRAINING
67405 04/16/25 Printed 4999J JOHN R MILES 04.19.25 EASTER EGG HUNT EVENT - 375.00

PETTING ZOO
MV CHENG & ASSOCIATES 4,840.00
INC
67406 04/16/25 Printed 5195 MAR 2025 CONSULTING SVCS
67407 04/16/25 Printed 5987Y QUADIENT FINANCE USA INC 03.27.25 POSTAGE RELOAD 500.00 67408 04/16/25 Printed 6106 R.W.B. PARTY PROPS INC. 04.19.25 EASTER EGG HUNT EVENT - 1,924.19

PROP RENTALS
67409 04/16/25 Printed 6254K KARYN RILES 03.28.25 FURGESON ES JR SAFETY 260.00

FAIR - FACE PAINTING
67410 04/16/25 Printed 6612 SAMANTHA SHERDEL 04.19.25 EASTER EGG HUNT EVENT - 375.00

REPTILE SHOW
67411 04/16/25 Printed 6763MT MARIA TERESA SOTO 04.19.25 EASTER EGG HUNT EVENT - 1,000.00

DECORATIONS
SOUTHERN CALIF EDISON 1,662.97

COMPANY
67412 04/16/25 Printed 6801 03.01 - 03.31.25 SER PER
SOUTHERN CALIF EDISON 8,981.62

COMPANY
67413 04/16/25 Printed 6801 03.01 - 03.31.25 SER PER
SOUTHERN CALIF EDISON 2,726.51

COMPANY
67414 04/16/25 Printed 6801 03.01 - 03.31.25 SER PER
SOUTHERN CALIF EDISON 2,177.15

COMPANY
67415 04/16/25 Printed 6801 03.01 - 03.31.25 SER PER
67416 04/16/25 Printed 7767A WESTERN A|V REPAIR CAMERA - COUNCIL 360.00

CHAMBER
67417 04/16/25 Printed 7907 WILLDAN ENGINEERING 08.21 - 08.23.24 PROF SVCS - REVIEW 3,636.50 TTM 12233 213TH ST
ABC UNIFIED SCHOOL 5,000.00

DISTRICT
67418 04/23/25 Printed 0035M DONATION - FEDDE ACADEMY
67419 04/23/25 Printed 7624 AC & HEAT SERVICES INC JAN - MAR 2025 QTRLY A/C MAINT 2,250.00 LIB/PSC UNITS 1-4, TC WALL
67420 04/23/25 Printed 0277J ALEX TIRES INC UNIT 57 - FLEET MAINT TIRE PATCH 20.00 67421 04/23/25 Printed 0559HD ARDURRA GROUP INC 02.01 - 02.28.25 PROF SVCS - CARSON 86,678.72 ST BEAUT PROJ 108
67422 04/23/25 Printed 0895L BAY ALARM COMPANY 05.01 - 07.31.25 21815 PIONEER BLVD - 1,635.00

MAINT YARD ALARM SVC
CINTAS FIRST AID & SAFETY 279.47
0168
67423 04/23/25 Printed 1729X FIRST AID RESTOCK - PW
67424 04/23/25 Printed 2126I MIGUEL ANGEL CRUZ 04.19.25 EASTER EGG HUNT EVENT - 380.00

TRAIN RENTAL
GANAHL LUMBER COMPANY 733.15
INC
67425 04/23/25 Printed 3186 SHOP MAINT SUPPLIES - SANDER,

GRINDER
67426 04/23/25 Printed 3936T IRON MOUNTAIN INC APRIL 2025 STORAGE 380.20 67427 04/23/25 Printed 4052F FRANK E KASTL 04.11 - 04.13.25 CARNIVAL TICKET 56,155.60 SALES
Attachment B
City of Hawaiian Gardens
Check Register Report
Check
Date
Check
Number
Status Amount
CHK PMTS 04/12/25 TO 05/02/25
BANK:

Vendor
Number Vendor Name Check Description
BANK OF THE WEST-GENERAL ACCT Page: 2
Time: 11:40 am
Date: 05/05/2025
Void/Stop
Date
Reconcile
Date
BANK OF THE WEST-GENERAL ACCT Checks
67428 04/23/25 Printed 4155 L.A. COUNTY, DEPT OF P.W. MAR 2025 ENVIRON SVCS - BUS 10,045.75

INSPECT, REG/SEWER
67429 04/23/25 Printed 4370V DAGOBERTO LEYVA INSTL NEW MOP SINK FAUCET - 700.00

JANITORIAL ROOM
67430 04/23/25 Printed 5064 MOMAR INCORPORATED MAINT SUPPLIES - PAINT REMOVER 299.26 MV CHENG & ASSOCIATES 3,125.00
INC
67431 04/23/25 Printed 5195 MAR 2025 CONSULTING SVCS
67432 04/23/25 Printed 5717D DANIEL PEREZ 04.05.25 FACILITY RENTAL DEPOSIT 500.00 REFUND
REGISTRAR-RECORDER-COU 21,179.63

NTY CLK
67433 04/23/25 Printed 2052 11.05.24 PRESIDENTIAL GENERAL

ELECTON COSTS
67434 04/23/25 Printed 6278P ROMO PLANNING GROUP INC 03.02 04.05.25 - PROF SVCS CDD 23,075.00 SOUTHERN CALIF EDISON 31.48

COMPANY
67435 04/23/25 Printed 6801 03.13 - 04.10.25 SER PER
SOUTHERN CALIF EDISON 85.86

COMPANY
67436 04/23/25 Printed 6801 03.13 - 04.10.25 SER PER
SOUTHERN CALIF EDISON 336.12

COMPANY
67437 04/23/25 Printed 6801 03.13 - 04.10.25 SER PER
SOUTHERN CALIF EDISON 29.58

COMPANY
67438 04/23/25 Printed 6801 03.13 - 04.10.25 SER PER
SOUTHERN CALIF EDISON 3,316.61

COMPANY
67439 04/23/25 Printed 6801 03.13 - 04.10.25 SER PER
SOUTHERN CALIF EDISON 31.50

COMPANY
67440 04/23/25 Printed 6801 03.13 - 04.10.25 SER PER
SOUTHERN CALIF EDISON 31.25

COMPANY
67441 04/23/25 Printed 6801 03.13 - 04.10.25 SER PER
SOUTHERN CALIF EDISON 7,758.41

COMPANY
67442 04/23/25 Printed 6801 03.13 - 04.10.25 SER PER
SOUTHERN CALIF EDISON 31.78

COMPANY
67443 04/23/25 Printed 6801 03.13 - 04.10.25 SER PER
67444 04/23/25 Printed 7120M T-MOBILE USA INC MAR 2025 - PTT MOBILE SERVICES 1,275.26 67445 04/23/25 Printed 7181K TK ELEVATOR CORPORATION 04.01 - 06.30.25 WHEEL CHAIR LIFT 84.00

MAINT - COUNCIL CHAMBERS
67446 04/23/25 Printed 7250V TRANSTECH ENGINEERS INC MAR 2025 PROF SVCS - BUILDING 13,240.58

AND SAFETY
ULISES ALEJANDRO ORTIZ 569.00
ACCUES
67447 04/23/25 Printed 4025TR 04.19.2025 EASTER EGG HUNT EVENT - EQUIPMENT RENTALS
67448 04/23/25 Printed 7324 UNIFIRST CORPORATION 03.27.25 UNIFORM, TOWELS & MATS 617.67 URBAN FUTURES 3,200.00

INCORPORATED
67449 04/23/25 Printed 7390M FY 2024 - 2019 TAX ALLOCATION

REFUND BOND SERIES A & B
67450 04/23/25 Printed 7760 WEST COAST ARBORISTS FY24/25 TREE TRIM-216TH,CIVIC, 12,420.10

ELAINE, DEVLIN,TILBURY,VIOLETA
67451 04/23/25 Printed 7907 WILLDAN ENGINEERING 02.01 - 02.28.25 PROF SVCS - CITY 39,881.55

ENGINEERING
67452 04/23/25 Printed 7957 WYCOM SYSTEMS, INC. 06.05.25 - 06.05.26 ANNUAL LICENSE & 704.25

SUPPORT
CINTAS FIRST AID & SAFETY 217.18
0168
67453 04/30/25 Printed 1729X FIRST AID RESTOCK - CITY HALL 67454 04/30/25 Printed 3213R MARYCARMEN GARCIA 4.8-4.17.25 BALLET CLASS INSTR & 366.04

04.11.25 CARNIVAL PERF
67455 04/30/25 Printed 3548 HDL SOFTWARE LLC JAN 2025 PAYMENT SVCS 185.92 HOWROYD-WRIGHT 1,415.06

EMPLOYMENT
67456 04/30/25 Printed 0558M W/E 04.12.2025 ACCOUNTS PAYABLE 67457 04/30/25 Printed 4022V VANESSA JONES 04.19.25 EASTER EGG HUNT EVENT - 775.00

TRAILER RENTAL BAL DUE
L.A. COUNTY ANIMAL 6,713.31

CONTROL
67458 04/30/25 Printed 4135 FEB 2025 ANIMAL HOUSING COSTS 67459 04/30/25 Printed 5924V PRINTING SYSTEMS, INC. 2024 TAX FORMS BALANCE DUE 463.14 SOUTHERN CALIF EDISON 1,475.37

COMPANY
67460 04/30/25 Printed 6801 03.20 - 04.20.25 SER PER
STATE OF CALIFORNIA - 62.40

DIVISION
67461 04/30/25 Printed 2409 JAN - MAR 2025 SB1186 DSA BL FEES 67462 04/30/25 Printed 1932C JAMES R WHIRLOW 05.12.25 SENIOR CENTER EXCURSION 1,725.00

SHOW WITH LUNCH
67463 04/30/25 Printed 7907 WILLDAN ENGINEERING 2.3 - 2.18.25 PROF SVCS - REVIEW TR 2,899.00 72944/22001 CLARETTA
City of Hawaiian Gardens
Check Register Report
Check
Date
Check
Number
Status Amount
CHK PMTS 04/12/25 TO 05/02/25
BANK:

Vendor
Number Vendor Name Check Description
BANK OF THE WEST-GENERAL ACCT Page: 3
Time: 11:40 am
Date: 05/05/2025
Void/Stop
Date
Reconcile
Date
Total Checks: 71 Checks Total (excluding void checks): 355,271.90 Total Payments: 71 Bank Total (excluding void checks): 355,271.90 Total Payments: 71 Grand Total (excluding void checks): 355,271.90 City of Hawaiian Gardens
Check Register Report
Check
Date
Check
Number
Status Amount
ACH PMTS 04/12/25 TO 05/02/25
BANK:

Vendor
Number Vendor Name Check Description
BANK OF THE WEST-GENERAL ACCT Page: 1
Time: 11:41 am
Date: 05/05/2025
Void/Stop
Date
Reconcile
Date
BANK OF THE WEST-GENERAL ACCT EFTs
1058353 04/16/25 Printed 0310W ALL CITY ANIMAL TRAPPING 04.07.25 11910 CENTRALIA RD 75.00

REMOVED ONE DEAD SKUNK
ALLIANT INSURANCE 2,604.00

SERVICES INC
1058354 04/16/25 Printed 0350MA JAN-MAR 2025 HAWAGAR-01 QRTLY REPT
COALITION FOR 161.54

CONTROLLING INS
1058355 04/16/25 Printed 1855L APR 2025 EAP
1058356 04/16/25 Printed 1860M COAST PARTY RENTALS INC 04.11 - 04.13.25 CARNIVAL - 2,993.32

EQUIPMENT RENTAL
1058357 04/16/25 Printed 2307N DATA TICKET INC. MAR 2025 COLLECTION AGENCY SVC 200.00

CODE ENFORCEMENT
DELTA DENTAL INSURANCE 211.49

COMPANY
1058358 04/16/25 Printed 2338 APR 2025 DENTAL INS
1058359 04/16/25 Printed 3589M HARDY & HARPER INC. 01.01-01.31.25 PROGRESS PMT #5 407,200.64

CARSON ST BEAUT PHASE II
L.A. COUNTY SHERIFF'S 411,092.18
DEPT.
1058360 04/16/25 Printed 4205 FEB 2025 LAW ENFORCEMENT SVCS 1058361 04/16/25 Printed 4812 BASHIR A. MATIN REIMB EMP/CELL PHN/JUN 2024 540.00 1058362 04/16/25 Printed 6691V MCLEAN ENTERPRISES INC BUSINESS CARDS - SHAVON, MAYOR 181.56

DANDY, NICHOLAS
1058363 04/16/25 Printed 6919 FRANCISCO E RUVALCABA CITY JACKET - MAYOR PROTEM 242.80

MARIA & MAYOR DANDY
1058364 04/16/25 Printed 6391 NADIM SALLMAN 03.28.25 VIDEO PROD - FURGESON 400.00 SCHOOL JR. SAFETY FAIR
1058365 04/16/25 Printed 6328 SC CONSULTING GROUP LLC MAR 2025 MONTHLY SVCS 6,900.00 STAPLES BUSINESS 342.96

ADVANTAGE
1058366 04/16/25 Printed 6932-RECC CRL OFFICE SUPPLIES
1058367 04/16/25 Printed 7161DG THE ADVANTAGE GROUP MAR 2025 FLEX PLAN 112.00

ADMINISTRATION FEES
ALAN'S LAWN & GARDEN 1,129.07
CENTER
1058368 04/23/25 Printed 0252 LANDSCAPE EQUIPMENT - NEW

HEDGE TRIMMER
1058369 04/23/25 Printed 0310W ALL CITY ANIMAL TRAPPING 04.15.25 223RD ST BTWN JUAN & 75.00 JOLIET REMOVED 1 DEAD OPOSSUM
1058370 04/23/25 Printed 2972 FIVE STAR SYNERGY INC NOV 24 - MAR 25 - CARWASH CITY 498.60

VEHICLES
FRONTIER 551.51

COMMUNICATIONS
1058371 04/23/25 Printed 3062 04.01 - 04.30.25 LOCAL SERVICE 1058372 04/23/25 Printed 3653F FELIPE HERNANDEZ 04.01.24 - 04.30.25 CARSON ST 2,500.00

GARDEN SVC
1058373 04/23/25 Printed 3788 HOTWIRE ELECTRIC INC 5 LED LIGHT INSTALL - CITY HALL LOT 3,047.50 1058374 04/23/25 Printed 5061 MOLI-MEX INC CLARKDALE PARK VINYL SIGN 2,176.80 1058375 04/23/25 Printed 5185M SANTOS MURGUIA REIMB EMP/CELL PHN/JAN 2025 150.00 NATIONWIDE 12,430.33

ENVIRONMENTAL
1058376 04/23/25 Printed 5305M APR 2025 STREET SWEEPING SVC 1058377 04/23/25 Printed 5307G SALVADOR NAVA REIMB EMP/CELL PHN/MAR 2025 50.00 RAMJAN BROTHERS 576.69

ENTERPRISES
1058378 04/23/25 Printed 6444 WAX/SEAL FLOOR SUPPLIES - CH

HALLWAY
GREGORIO J RUIZ DE 1,000.00
CHAVEZ
1058379 04/23/25 Printed 6303 2025 VIDEO PROD-CARSON RIBBON,

HG CARNIVAL,CARSON ST NIGHT
1058380 04/23/25 Printed 6391 NADIM SALLMAN 04.11 - 04.12.25 VIDEO PROD - 2025 1,500.00

CITY CARNIVAL
SHERWIN-WILLIAMS 748.07

COMPANY
1058381 04/23/25 Printed 6615 PAINT SUPPLIES - PSC ENCLOSURE 1058382 04/23/25 Printed 3985 JEFF P SMITH UNIT 7 - RPLC COOLANT TEMP 877.83 SENSOR MIL - 42061
VERIZON WIRELESS 838.47

SERVICES, LLC
1058383 04/23/25 Printed 7547 MAR - APR 2025 WIRELESS PHONE

CHARGES
1058384 04/23/25 Printed 7728 WAUSAU TILE INC. TRASH RECEPTACLE RETAINER 795.16

RINGS & LINERS
1058385 04/23/25 Printed 7744M WEBSTER'S LLC BEEHIVE REMOVAL - 22020 DEVLIN 300.00

PARKWAY
X-ACT TECHNOLOGY 5,048.04

SOLUTIONS INC
1058386 04/23/25 Printed 7966 APR 2025 OFFICE 365 - BUS PREMIUM AMERICAN FAMILY LIFE 3,021.00

ASSURANCE
1058387 04/30/25 Printed 0204 APR 2025 SUPPLEMENTAL

INSURANCE
1058388 04/30/25 Printed 0923A BEST BEST & KRIEGER LLP MAR 2025 PROF ATTORNEY SVCS - 8,970.50

PUBLIC HOUSING AUTHORITY
City of Hawaiian Gardens
Check Register Report
Check
Date
Check
Number
Status Amount
ACH PMTS 04/12/25 TO 05/02/25
BANK:

Vendor
Number Vendor Name Check Description
BANK OF THE WEST-GENERAL ACCT Page: 2
Time: 11:41 am
Date: 05/05/2025
Void/Stop
Date
Reconcile
Date
BANK OF THE WEST-GENERAL ACCT EFTs
1058389 04/30/25 Printed 1860M COAST PARTY RENTALS INC 03.22.25 COMMUNITY HEALTH FAIR - 399.11

EQUIPMENT RENTAL
1058390 04/30/25 Printed 2751K ENGLANDER KNABE ALLEN & 03.15 - 04.14.25 MONTHLY RETAINER 5,500.00 1058391 04/30/25 Printed 3219D VANESSA GARCIA 04.08 - 04.17.25 ZUMBA INSTRUCTOR 120.00 1058392 04/30/25 Printed 3653F FELIPE HERNANDEZ 04.01 - 04.30.25 11940 CARSON ST 800.00

GARDEN SVC
1058393 04/30/25 Printed 5099 SHAVON MOORE-CAGE REIMB EMP/CELL PHN/APR 2025 60.00 1058394 04/30/25 Printed 6172 READY REFRESH BY NESTLE 03.15 - 04.14.25 BOTTLE WATER 1,054.59

DELIVERY, COOLER RENTALS
STANDARD INSURANCE 1,836.16

COMPANY
1058395 04/30/25 Printed 6928C MAY 2025 LIFE INSURANCE
Total EFTs: 43 EFTs Total (excluding void checks): 889,311.92 Total Payments: 43 Bank Total (excluding void checks): 889,311.92 Total Payments: 43 Grand Total (excluding void checks): 889,311.92 City of Hawaiian Gardens
Check Register Report
Check
Date
Check
Number
Status Amount
ONL PMTS 04/12/25 TO 05/02/25
BANK:

Vendor
Number Vendor Name Check Description
BANK OF THE WEST-ONLINE PYMTS Page: 1
Time: 11:42 am
Date: 05/05/2025
Void/Stop
Date
Reconcile
Date
BANK OF THE WEST-ONLINE PYMTS Checks
2797 04/03/25 Printed 1458L CAL PERS RETIREMENT APR 2025 HEALTH PREMIUM 89,644.22

COVERAGE
2798 04/03/25 Printed 7174TD CHARTER COMMUNICATIONS APR 2025 SVCS CABLE TV & 2,759.60

INTERNET
2799 JUNE 2025 RETIREES HEALTH 04/16/25 Printed 1458L CAL PERS RETIREMENT 7,028.69

PREMIUM COVERAGE
2800 03.03 - 04.02.25 SER PER 04/16/25 Printed 1795 CITY OF LONG BEACH 1,460.03 2801 03.12 - 04.10.25 SER PER 04/16/25 Printed 7163B SO CAL GAS 1,343.08 GOLDEN STATE WATER 261.35

COMPANY
2802 03.05 - 04.03.25 SER PER 21631 04/15/25 Printed 3342G

BLOOMFIELD IRR
GOLDEN STATE WATER 129.47

COMPANY
2803 03.05 - 04.03.25 SER PER 21631 04/15/25 Printed 3342G

BLOOMFIELD IRR
GOLDEN STATE WATER 158.76

COMPANY
2804 03.05 - 04.03.25 SER PER 21631 04/15/25 Printed 3342G

BLOOMFIELD IRR
GOLDEN STATE WATER 155.83

COMPANY
2805 03.05 - 04.03.25 SER PER 21631 04/15/25 Printed 3342G

BLOOMFIELD IRR
GOLDEN STATE WATER 432.86

COMPANY
2806 03.05 - 04.03.25 SER PER 21631 04/15/25 Printed 3342G

BLOOMFIELD IRR
GOLDEN STATE WATER 348.80

COMPANY
2807 03.05 - 04.03.25 SER PER 21631 04/15/25 Printed 3342G

BLOOMFIELD IRR
GOLDEN STATE WATER 465.87

COMPANY
2808 03.05 - 04.03.25 SER PER 21631 04/15/25 Printed 3342G

BLOOMFIELD IRR
GOLDEN STATE WATER 260.65

COMPANY
2809 03.05 - 04.03.25 SER PER 21631 04/15/25 Printed 3342G

BLOOMFIELD IRR
GOLDEN STATE WATER 493.89

COMPANY
2810 03.05 - 04.03.25 SER PER 21631 04/15/25 Printed 3342G

BLOOMFIELD IRR
GOLDEN STATE WATER 1,008.94

COMPANY
2811 03.05 - 04.03.25 SER PER 21631 04/15/25 Printed 3342G

BLOOMFIELD IRR
GOLDEN STATE WATER 129.47

COMPANY
2812 03.05 - 04.03.25 SER PER 21631 04/15/25 Printed 3342G

BLOOMFIELD IRR
GOLDEN STATE WATER 488.08

COMPANY
2813 03.05 - 04.03.25 SER PER 21631 04/15/25 Printed 3342G

BLOOMFIELD IRR
GOLDEN STATE WATER 155.83

COMPANY
2814 03.05 - 04.03.25 SER PER 21631 04/15/25 Printed 3342G

BLOOMFIELD IRR
GOLDEN STATE WATER 155.83

COMPANY
2815 03.05 - 04.03.25 SER PER 21631 04/15/25 Printed 3342G

BLOOMFIELD IRR
GOLDEN STATE WATER 480.67

COMPANY
2816 03.05 - 04.03.25 SER PER 21631 04/15/25 Printed 3342G

BLOOMFIELD IRR
GOLDEN STATE WATER 366.86

COMPANY
2817 03.05 - 04.03.25 SER PER 21631 04/15/25 Printed 3342G

BLOOMFIELD IRR
GOLDEN STATE WATER 540.81

COMPANY
2818 03.05 - 04.03.25 SER PER 21631 04/15/25 Printed 3342G

BLOOMFIELD IRR
GOLDEN STATE WATER 360.28

COMPANY
2819 03.05 - 04.03.25 SER PER 21631 04/15/25 Printed 3342G

BLOOMFIELD IRR
GOLDEN STATE WATER 158.76

COMPANY
2820 03.05 - 04.03.25 SER PER 21631 04/15/25 Printed 3342G

BLOOMFIELD IRR
GOLDEN STATE WATER 817.75

COMPANY
2821 03.05 - 04.03.25 SER PER 21631 04/15/25 Printed 3342G

BLOOMFIELD IRR
GOLDEN STATE WATER 155.83

COMPANY
2822 03.05 - 04.03.25 SER PER 21631 04/15/25 Printed 3342G

BLOOMFIELD IRR
GOLDEN STATE WATER 112.61

COMPANY
2823 03.05 - 04.03.25 SER PER 21631 04/15/25 Printed 3342G

BLOOMFIELD IRR
CALIFORNIA PUBLIC 388.71

EMPLOYEES'
2824 2025 REPLACEMENT BENEFIT 04/16/25 Printed 1458K

CONTRIBUTION
2825 04.01 - 04.30.25 COPIER SVCS ACCT 04/14/25 Printed 2331KA DE LAGE LANDEN FINANCIAL 2,270.90 #5489323
CHEVRON AND TEXACO 3,980.90

UNIVERSAL
2826 02.16 - 03.15.25 FUEL CHARGE 03/20/25 Printed 1716 BMO BANK N.A.-BANK 2,364.29

CHARGES
2827 1ST QTR 2025 ACCOUNT ANALYSIS 04/22/25 Printed 0821BC FEE
MIDAMERICA 33,066.46

ADMINISTRATIVE &
2828 MAY 2025 HRA 04/23/25 Printed 4959A
2829 04.17.25 STATEMENT DATE 04/22/25 Printed 4607P LOWE'S BUSINESS ACCOUNT 1,476.14 Total Checks: 33 Checks Total (excluding void checks): 153,422.22 City of Hawaiian Gardens
Check Register Report
Check
Date
Check
Number
Status Amount
ONL PMTS 04/12/25 TO 05/02/25
BANK:

Vendor
Number Vendor Name Check Description
BANK OF THE WEST-ONLINE PYMTS Page: 2
Time: 11:42 am
Date: 05/05/2025
Void/Stop
Date
Reconcile
Date
Total Payments: 33 Bank Total (excluding void checks): 153,422.22 Total Payments: 33 Grand Total (excluding void checks): 153,422.22

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #B3
DATE: April 30, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Norma Tabares, City Attorney
RECOMMENDATION:

Recommendation to approve Amendment No. 1 to Agreement for Legal Services between the City of Hawaiian Gardens and Best Best & Krieger (BBK); and Appoint Norma Tabares of BBK to Serve as City Attorney.

SUMMARY
Best Best & Krieger (“BBK”) is appointed to discharge the duties of the Office of the City Attorney for the City of Hawaiian Gardens. Megan Garibaldi has served as the City’s named City Attorney under the current Legal Services Agreement with BBK. Staff recommends that the Council approve the attached First Amendment to the Legal Services Agreement to reflect a transition in the position of City Attorney from Ms.

Garibaldi to Norma Tabares.

BACKGROUND
On January 8, 2019, the City Council of the City of Hawaiian Gardens appointed Megan K. Garibaldi of BBK to serve as Interim City Attorney. On February 25, 2020, the City Council adopted Resolution No. 012-2020 identifying and appointing a City Attorney and the approving the award of an Agreement for Legal Services with BBK (“Agreement”) (Attachment 2). Pursuant to the Agreement, the City retained BBK to discharge the duties of the office of City Attorney on a permanent basis and designated Ms. Garibaldi as City Attorney. The City Attorney’s Office provides general legal services as well as specialized legal counsel and litigation services.

Agenda Item #B3
April 30, 2025

Page 2 ends

ANALYSIS
BBK is a full-service municipal law firm which provides office of City Attorney legal services to the City as required. It utilizes a team of attorneys and subject matter specialists to advise the City on all issues that may arise, from litigation, to labor and employment/negotiations, real estate, housing and affordable housing, land use, CEQA, and a variety of other municipal law subjects.

The proposed Amendment No. 1 to Agreement for Legal Services between the City and BBK (Attachment 1) reflects a transition in the City Attorney position from Ms. Garibaldi to Norma Tabares, of BBK who is currently serving as the Acting City Attorney. The City desires to continue to utilize BBK’s services. The only operative change to the Agreement is to the designation of Norma Tabares as City Attorney. The City will continue to receive robust, full services from the BBK team without disruption.

FISCAL IMPACT
There are no fiscal impacts associated with the recommended action, as all of the other terms and conditions of the existing Agreement will remain the same, with the exception of naming a new City Attorney, and other corresponding clean up changes.

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENTS

1. First Amendment to Agreement for Legal Services

2. Agreement for Legal Services between City and BBK
65320.00001\43738390.1
- 1 -
AMENDMENT NO. 1

TO AGREEMENT FOR LEGAL SERVICES

FOR THE CITY OF HAWAIIAN GARDENS
(City Attorney)
THIS AMENDMENT NO. 1 (“First Amendment”) to the Agreement for Legal Services dated February 25, 2020, (“Agreement”) is made and entered into as of the 30th day of April, 2025, by and between the City of Hawaiian Gardens, a California municipal corporation (“City”) and the law firm of Best Best & Krieger, a Limited Liability Partnership (“BBK”).

R E C I T A L S
A. The City and BBK entered into the Agreement whereby the City retained BBK to discharge the duties of the office of City Attorney and to provide other legal services to the City, including affiliated entities, and designating Megan Garibaldi as City Attorney.

B. The City and BBK now desire to amend the Agreement to reflect a transition in the City Attorney position and to designate Norma Tabares as City Attorney, and to make corresponding modifications to the Agreement.

NOW, THEREFORE, in consideration of their mutual promises, obligations and covenants hereinafter contained, the parties hereto agree as follows:

1. Amendments. Pursuant to Section 9 of the Agreement, the parties agree to amend the Agreement as follows:
a. Section 2 of the Agreement is hereby deleted and replaced in its entirety to read as follows:

2. Designation of City Attorney.

Norma Tabares is designated as City Attorney for the City. The parties understand and agree that BBK may, from time to time, use other attorneys within BBK to assist Ms. Tabares in the performance of this Agreement. The designation set forth in this paragraph may be changed by mutual agreement without a formal amendment to this Agreement.
b. Section 7 of the Agreement is hereby deleted and replaced in its entirety to read as follows:

7. Conflict of Interest.

BBK represents that it presently is unaware of any interest and shall not acquire any interest, direct or indirect, in any legal representation which is in conflict with the legal services to be provided the City under this Agreement. BBK adheres to the rules of professional responsibility governing conflicts.

Attachment 1
65320.00001\43738390.1
- 2 -
BBK represents that no City employee or official other than the members of BBK has a material financial interest in BBK. During the term of this Agreement and/or as a result of being awarded this contract, BBK shall not offer, encourage or accept any financial interest in BBK's business from any City employee or official.

In addition, Norma Tabares represents that she abides by the ethical principles adopted by the City Attorneys Department of the League of California Cities, including but not limited to Principle 3, which encourages city attorney conduct in a nonpolitical manner, such as not making political contributions to candidates for office in cities she represents as city attorney.

BBK represents that it also abides by the ethical principles. c. Section 15 of the Agreement is hereby deleted and replaced in its entirety as follows:

15. Notices.

Any notice required to be given hereunder shall be deemed to have been given by depositing said notice in the United States mail, postage prepaid, and addressed as follows, with a courtesy copy sent via email, as follows:

TO CITY: Ernesto Marquez, City Manager
City of Hawaiian Gardens
2185 Pioneer Blvd.

Hawaiian Gardens, CA 90716
Email: [email protected]
TO FIRM: Norma Tabares
Best Best & Krieger, LLP
300 South Grand Avenue., 25th Floor
Los Angeles, CA 90071
Email: norma.tabares@,bbklaw.com
d. Exhibit “C” (Oath of Office) to the Agreement is deleted and replaced in its entirety with Exhibit “C” attached hereto and incorporated herein.

2. All terms, conditions, and other provisions of the Agreement, including all exhibits, not affected by this First Amendment shall remain in full force and effect.

3. The Parties agree that this First Amendment will be considered signed when the signature of a party is delivered by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature.

IN WITNESS WHEREOF, the Parties hereto execute this First Amendment on the 30th day of April, 2025.
65320.00001\43738390.1
- 3 -

CITY OF HAWAIIAN GARDENS
__________________________
Ernesto Marquez, City Manager
ATTEST:
____________________________
Pablo Rubio, City Clerk
(seal) BEST BEST & KRIEGER, LLP
By_________________________
Norma Tabares, Partner
65320.00001\43738390.1
- 4 -
EXHIBIT “C”

OATH OF OFFICE
California Constitution Article 20, Section 3
I, Norma Tabares, do solemnly swear that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I take this obligation freely, without any mental reservation or purpose of evasion; and that I will well and faithfully discharge the duties upon which I am about to enter.
_______________________
City Attorney
City of Hawaiian Gardens
Effective date: April 30, 2025

AGREEMENT FOR LEGAL SERVICES

FOR THE CITY OF HAWAIIAN GARDENS
(City Attorney)
This Agreement is made and entered into this 25th day of February, 2020 ("Effective Date"), by and between the law firm of Best Best & Krieger, LLP (hereinafter "BBK"), and the City of Hawaiian Gardens, a California municipal corporation (hereinafter "the City'').

REC IT AL S:

A. On January 8, 2019, the City Council appointed Megan K. Garibaldi of Best Best & Krieger to serve as Interim City Attorney and additionally to serve as Interim Counsel to the Hawaiian Gardens Public Housing Authority, Successor Agency to the Hawaiian Gardens Redevelopment Agency, Hawaiian Gardens Public Financing Authority, and any other affiliated entities, until the time that the City Council selects and appoints a permanent City Attorney or takes further action. For purposes of this Agreement, the term "City" shall include the Public Housing Authority, Successor Agency, Public Financing Authority, and any other affiliated entities, and the term "City Attorney'' shall include counsel to each of those entities.

B. The City has since decided to retain BBK to discharge the duties of the office of City Attorney on a permanent basis and to provide other legal services as required.

C. The attorneys of BBK are duly licensed under the laws of the State of California and are fully qualified to discharge the duties of permanent City Attorney and to provide the legal services contemplated by this Agreement.

NOW, THEREFORE, the parties hereto agree as follows:

1. Scope of Services.

BBK shall discharge the duties of the office of City Attorney of the City and shall use its best efforts to provide legal services in a competent and professional manner.

BBK shall provide all services to the City of the kind and nature typically provided by an in-house City Attorney's office, including litigation services, unless specifically exempted by this Agreement or otherwise determined by the City Council. The legal services to be provided by BBK shall consist of those set forth in Exhibit "A" attached hereto and shall be billed at the rates set forth therein or as otherwise agreed by the parties and in accordance with the BBK Billing Policies set forth in Exhibit "B", both of which are attached hereto and incorporated herein by reference. Except where conflict of interest rules require otherwise, BBK shall supervise the activities of all other counsel retained by or for the City and shall review their invoices prior to payment. 1 55452.0l 100\32373151.1
Attachment 2

2. Designation of City Attorney.

Megan Garibaldi is designated as City Attorney for the City. The parties understand and agree that BBK may, from time to time, use other attorneys within BBK to assist her in the performance of this Agreement. The designation set forth in this paragraph may be changed by mutual agreement without a formal amendment to this Agreement.

3. Billing Procedures and Monthly Statements.

3.1 Payment for all services set forth in Exhibit A shall be made on or before the last day of each month for services rendered during the preceding month.

BBK shall submit to the City monthly a general statement of professional services provided.

3.2 BBK will not bill the City for routine copying, telephone, mileage, facsimile or word processing or electronic research within BBK's current Westlaw Plan, which shall include California statutes and case and Ninth Circuit cases.

BBK will bill the City, without any mark-up, actual expenses for out-of-contract electronic legal :research, parking, filing fees, transcripts, delivery charges, extraordinary copying (over 50 pages) and similar out-of-pocket expenses. These items will be separately designated on BBK's monthly statements as "disbursements" and will be billed in addition to the fees for professional services.

3.3 Time will be charged by BBK in increments of I/10th of an hour (six-minute units).

4. Term of the Agreement.

This Agreement shall commence on the Effective Date and remain in effect until terminated in accordance with the provisions of Section 6 hereof.

5. Resolution of Fee Disputes.

The City is entitled to require that any fee dispute be resolved by binding arbitration pursuant to the arbitration rules of the Los Angeles County Bar Association for legal fee disputes. In the event that City chooses not to utilize the Los Angeles County Bar Association's arbitration procedures, City agrees that all disputes regarding the professional services rendered or fees charged by BBK shall be submitted to binding arbitration in Los Angeles County to be conducted by the American Arbitration Association in accordance with its commercial arbitration rules.

6. Termination of the Agreement.

The City may terminate this Agreement, with or without cause, upon written notice to BBK. BBK may terminate, with or without cause, on sixty days written notice to the City. In either event, the City agrees to secure new counsel as quickly as 2 55452.01100\32373151.1
possible and to cooperate fully in the substitution of the new counsel as counsel of record.

BBK agrees to cooperate fully in any such transition, including the transfer of files.

Notwithstanding the termination ofBBK's services, City will remain obligated to pay to BBK all fees and costs properly incurred prior to termination.

7. Conflict of Interest.

BBK represents that no City employee or official other than the members of BBK has a material financial interest in BBK. During the term of this Agreement and/or as a result of being awarded this contract, BBK shall not offer, encourage or accept any financial interest in BBK's business from any City employee or official.

In addition, Megan Garibaldi represents that she abides by the ethical principles adopted by the City Attorneys Department of the League of California Cities, including but not limited to Principle 3, which encourages city attorney conduct in a nonpolitical manner, such as not making political contributions to candidates for office in cities she represents as city attorney. BBK represents that it also abides by the ethical principles.

All legal files of BBK pertaining to the City shall be and remain the property of City. BBK shall control the physical location of such legal files in a secure and accessible location during the term of this Agreement and be entitled to retain copies of such files, at BBK's expense, upon termination of this Agreement.

9. Modifications to the Agreement.

Unless otherwise provided for in this Agreement, modifications relating to the nature, extent or duration of BBK's professional services to be rendered hereunder shall require the written approval of the parties. Any such written approval shall be deemed to be a supplement to this Agreement and shall specify any changes in the Scope of Services and the agreed-upon billing rate to be charged by BBK and paid by the City.

10. Nondiscrimination.

In the performance of this Agreement, BBK shall not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, sexual orientation or medical condition. BBK shall tal<e affirmative action to insure that applicants are employed, and that employees are treated during their employment, without regard to their race, religion, color, sex, national origin, sexual orientation or medical condition. Such actions shall include, but not be limited to, the 3 55452.01100\32373151.1
following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation, and selection for training.

11. Assignment and Delegation.

This Agreement contemplates the personal professional services of BBK and it shall not be assigned or delegated without the prior written consent of the City.

BBK shall supervise delegated work, except where precluded from doing so by virtue of a conflict of interest and where otherwise agreed to by the parties hereto.

12. Insurance.

12.1 BBK shall obtain and maintain in full force and effect a professional liability insurance policy which provides coverage in an amount not less than $2,000,000 per occurrence and $4,000,000 aggregate. Said insurance policy shall provide coverage to the City for any damages or losses suffered by the City as a result of any error or omission or neglect by BBK which arises out of the professional services required by this Agreement. Such insurance may be subject to a self-insured retention or deductible to be borne entirely by BBK.

12.2 BBK shall, if and as prescribed by law, obtain and maintain Workers' Compensation insurance in accordance with Section 3700 of the California Labor Code.

12.3 BBK agrees to notify City in the event the limits of its insurance should fall below the coverage stated in this paragraph or if the insurance policies noted here are allowed to lapse and substitute insurance is not obtained.

13. Indemnification.

13.1 BBK agrees to indemnify, hold harmless and defend City and City Council, its officers, employees, agents and volunteers, from any and all liability or financial loss including legal expenses and costs of expert witnesses and consultants resulting from any suits, claims, losses or actions brought by any person or persons, by reasons of injury and arising directly or indirectly from the negligent or wrongful activities and operations of BBK, including its officers, agents, employees, or subcontractors in the performance of this Agreement.

13.2 Notwithstanding the provisions of paragraph 13.1, City acknowledges its statutory obligation under California Government Code section 825 et seq. to defend and indemnify the City Attorney and her assistants and deputies from and against all and any claims, actions and liabilities arising from work performed within the scope of their duties under this Agreement.

13.3 The provisions of this Paragraph 13 survive termination of this Agreement.
4 55452.01100\32373151.l

14. Legal construction.

14.1 This Agreement is made and entered into in the State of California and shall in all respects be interpreted, enforced and governed under the laws of the State of California.

14.2 This Agreement shall be construed without regard to the identity of the persons who drafted its various provisions. Each and every provision of this Agreement shall be construed as though each of the parties participated equally in the drafting of same, and any rule of construction that a document is to be construed against the drafting party shall not be applicable to this Agreement.

14.3 The article and section, captions and headings herein have been inserted for convenience only, and shall not be considered or referred to in resolving questions of interpretation or construction.

14.4 BBK shall for all purposes be an independent contractor to the City.

15. Notices.

TO CITY:

TOFIRM:

16. Ernie Hernandez, City Manager
City of Hawaiian Gardens
2185 Pioneer Blvd.

Hawaiian Gardens, CA 90716
Email: [email protected]
Megan Garibaldi
Best Best & Krieger, LLP
18101 Von Karman Ave., Suite 1000
Irvine, CA 92612
Tel: (949) 263-1592
Email: [email protected]
Warranty of Authorized Signatures.

Each of the signatories hereto warrants and represents that he or she is competent and authorized to enter into this Agreement on behalf of the party for whom he or she purports to sign.

17. Attorney-Client Privilege,
Confidential communication between the City and BBK shall be covered 5 55452.01 l00\32373151.I
by the attorney-client privilege. As used in this article, "confidential communication" means information transmitted between the City and BBK in the course of the relationship covered by this Agreement and in confidence by a means that, so far as the City is aware, discloses the information to no third persons other than those who are present to further the interests of the City in the consultation or those to whom disclosure is reasonably necessary for the transmission of the information or the accomplishment of the purpose for which BBK is consulted, and includes any legal opinion formed and advice given by BBK in the course of this relationship.

18. Entire Agreement.

This Agreement, together with any written modification pursuant to Paragraph 9 above, constitutes the full and complete agreement and understanding of the parties and shall be deemed to supersede all other written or oral statements of either party relating to the subject matter hereof.

IN WITNESS WHEREOF, the duly authorized representatives of the parties have caused this Agreement to be executed as of the dates indicated below.

CITY CLERK
(Seal)
55452.01100\32373151.1
By
By
6 CITY OF HAWAIIAN GARDENS,
clez, City Manager

BEST BEST & KRIEGER, LLP
a limited liability partnership
~ge(AA ¥- ::h-~~-
Meg K. Garibaldi
Attachments:
55452.01100\32373151.l
Exhibit A - Scope of services and applicable bill rates Exhibit B - BBK Billing Policies
Exhibit C --Oath of Office
7 EXHIBIT "A"

SCOPE OF SERVICES AND APPLICABLE BILLING RATES
I. GENERAL LEGAL SERVICES
A. The general legal services to be provided by BBK to the City shall include the following: routine legal assistance, advice and consultation to the City Council and to City staff relating to general municipal law issues; transactional land use and planning; general and routine public employee relations issues; interpretation of the Municipal Code; potential tort liability; risk management; general public works; general parks and recreation advice; preparation, drafting and review of legal opinions, ordinances, resolutions, agreements and related documents; prepare for and attend all regular, special or adjourned meetings of the City Council, the Planning Commission, and other comm1ss1ons as requested or needed, and regularly scheduled staff meetings, as requested.

B. The general legal services specified in paragraph A above and all other transactional services shall be provided at the following rates: For the designated City Attorney, $245 per hour; for all other attorneys, $215 per hour; and for paralegals, $160 per hour.

II. SPECIAL LEGAL SERVICES
A. Re Public Records Act/ Advanced Records Center (ARC): $180 per hour.

B. Re litigation and other special counsel services (specialized employment law/personnel/labor negotiations; elections; taxes and assessments; bond-related issues; CEQA transactional work; public works contracts and disputes): $315 per hour, for attorney; for paralegals, $170 per hour.

III. REIMBURSED SERVICES (WHEN A THIRD-PARTY PAYS)
In the event the City agrees or has agreed with a private third party ("Third Party") that the City's legal services related to Third Party's application, negotiation, or other work with the City shall be reimbursed by such third party, BBK's then current published standard private client rates will be instituted, less 10%. BBK shall also provide annual written updates to the City when changes are made to the published rate schedule.

A-1
55452.01100\32373151.1
EXHIBIT "B"

BBK BILLING POLICIES
Our century of experience has shown that the attorney-client relationship works best when there is mutual understanding about fees, expenses, billing and payment terms. Therefore, this statement is intended to explain our billing policies and procedures. Clients are encouraged to discuss with us any questions they have about these policies and procedures. Clients may direct specific questions about a bill to the attorney with whom the client works or to our Accounting Department. Any specific billing arrangements different from those set forth below will be confirmed in a separate written agreement between the client and the firm.

Fees for Professional Services
Unless a flat fee is set forth in our engagement agreement with a client, our fees for the legal work we will undertake will be based in substantial part on time spent by personnel in our office on that client's behalf. In special circumstances which will be discussed with the client and agreed upon in writing, fees will be based upon the novelty or difficulty of the matter, or the time or other special limitations imposed by the client.

Hourly rates are set to reflect the skill and experience of the attorney or other legal personnel rendering services on the client's behalf. Time is accrued on an incremental basis for such matters as telephone calls (minimum .3 hour) and letters (minimum .5 hour), and on an incremental basis of 1/10th of an hour for all other work. Our attorneys are currently billed at standard private rates from $245 to $725 per hour, and our administrative assistants, research assistants, paralegals and law clerks are billed at standard private rates from $140 to $275 per hour. These hourly rates are reviewed annually to accommodate rising firm costs and to reflect changes in attorney status as lawyers attain new levels of legal experience. Any increases resulting from such reviews will be instituted automatically and will apply to each affected client, after advance notice.

Fees For Other Services, Costs and Expenses
We attempt to serve all our clients with the most effective support systems available.

Therefore, in addition to fees for professional legal services, we also charge separately for some other services and expenses to the extent of their use by individual clients. These charges include but are not limited to, mileage at the current IRS approved rate per mile, extraordinary telephone and document delivery charges, copying charges, computerized research, court filing fees and other court-related expenditures including court reporter and transcription fees. No separate charge is made for secretarial or word processing services; those costs are included within the above hourly rates.

We may need to advance costs and incur expenses on your behalf on an ongoing basis.

These items are separate and apart from attorneys' fees and, as they are out-of-pocket charges, we need to have sufficient funds on hand from you to pay them when due. We will advise the client from time to time when we expect items of significant cost to be incurred, and it is required that the client send us advances to cover those costs before they are due.

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Advance Deposit Toward Fees And Costs
Because new client matters involve both a substantial undertaking by our firm and the establishment of client credit with our accounting office, we require an advance payment from clients. The amount of this advance deposit is determined on a case-by-case basis discussed first with the client, and is specified in our engagement agreement.

Upon receipt, the advance deposit will be deposited into the firm's client trust account.

Our monthly billings will reflect such applications of the advance deposit to costs and not to attorney's fees. At the end of engagement, we will apply any remaining balance first to costs and then to fees. We also reserve the right to require increases or renewals of these advanced deposits.

By signing the initial engagement agreement, each client is agreeing that trust account balances may be withdrawn and applied to costs as they are incurred and to our billings, after presentation to the client. If we succeed in resolving your matter before the amounts deposited are used, any balance will be promptly refunded.

Monthly Invoices and Payment
Best Best & Krieger LLP provides our clients with monthly invoices for legal services performed and expenses incurred. Invoices are due and payable upon receipt.

Each monthly invoice reflects both professional and other fees for services rendered through the end of the prior month, as well as expenses incurred on the client's behalf that have been processed by the end of the prior month. Processing of some expenses is delayed until the next month and billed thereafter.

Our fees are not contingent upon any aspect of the matter and are due upon receipt. All billings are due and payable within ten days of presentation unless the full amount is covered by the balance of an advance held in our trust account. If a bill is not paid within 30 days, a late charge of one percent per month on the unpaid invoice shall be added to the balance owed, commencing with the next statement and continuing until paid.

It is our policy to treat every question about a bill promptly and fairly. It is also our policy that if a client does not pay an invoice within 60 days of mailing, we assume the client is, for whatever reason, refusing to pay. We will then advise the client by letter that the client may pay the invoice within 14 days or the firm will take appropriate steps to withdraw as attorney of record. If the delay is caused by a problem in the invoice, we must rely upon the client to raise that with us during the 14-day period. This same policy applies to fee arrangements which require the client to replenish fee deposits or make deposits for anticipated costs.

From time to time clients have questions about the format of the bill or description of work performed. If you have any such questions, please ask them when you receive the bill so we may address them on a current basis.

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55452.01100\32373151.1
Changes in Fee Arrangements and Budgets
It may be necessary under certain circumstances for a client to increase the size of required advances for fees after the commencement of our engagement and depending upon the scope of the work. For example, prior to a protracted trial or hearing, the firm may require a further advance payment to the firm's trust account sufficient to cover expected fees. Any such changes in fee arrangements will be discussed with the client and mutually agreed in writing.

Because of the uncertainties involved, any estimates of anticipated fees that we provide at the request of a client for budgeting purposes, or otherwise, can only be an approximation of potential fees.

BEST BEST & KRIEGER LLP
B-3
55452.01100\32373151.l
EXHIBIT "C"

OATH OF OFFICE
California Constitution Article 20, Section 3
I, Megan K. Garibaldi, do solemnly swear that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I take this obligation freely, without any mental reservation or purpose of evasion; and that I will well and faithfully discharge the duties upon which I am about to enter.

JJA~tM ¥- Jy~~- Mega ~ Garibaldi
City Attorney
City of Hawaiian Gardens
Effective date: February 25, 2020
C-1
55452.01100\32373151.1

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #B4
DATE: May 14, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Ernesto Marquez, City Manager
RECOMMENDATION:

Recommendation to adopt Resolution No. 007-2025 to amend the Sister City Travel and Donation Policy.

SUMMARY
The City Manager has reviewed the Sister City Travel and Donation Policy (Resolution No. 024-2023), and is recommending specific changes to the policy. The proposed changes will bring the policy up to date in consideration of rising costs/expenses, allow for clarity when to donation request, amounts, and disbursement of funds and expectations.

The following is a summary of the proposed amendments to the policy:

Travel to Sister Cities
• Representation: The City will pay for travel expenses to include transportation, lodging, and food for two Councilmembers (preferably the Mayor and one member from the Sister Committee, and one staff member.
• Cost: City representatives will receive per diem in accordance with the current mapper diem established by the U.S. Department of the Treasury, Internal revenue Service or other applicable per diem established by Federal or State Law.

Hosting Sister City Guests
• Increase the lodging limit for an amount not to exceed $1,500. Providing lodging for Sister City guests, up to three rooms for three nights. • Increase the Cultural Recreational Excursion limit by $100 for an amount not to exceed $800 for all guests.

Agenda Item #B4
May 14, 2025

Page 2 ends

• Educational excursion- include Museums
• Host Dinner increases from $600 to $800.

Donations:

1. A maximum monetary donation of $7,500 will be considered if the following conditions are met:
a. The donation is not earmarked toward a certain individual or private business; and
b. The donation request should be to fund a project for public purposes that will aim to deliver tangible improvements or services that enhance wellbeing, education or quality of life for the community. c. The donation is provided for a specific project recommended by the Sister City President of the governing body of the Sister City and the Hawaiian Gardens Sister City Committee. The donation request will be presented to the City Council for their consideration and approval d. If the donation is approved, the City Manager will be authorized to disburse funds in the following manner:
1 st Installment 25% deposit to commence work
Payment in Full 75% once all work has been completed and inspected by the City of Hawaiian Gardens designated staff.

2. The City will continue to donate surplus City vehicles, and any other vehicles acquired to the Sister Cities as they become available. The Sister City will be required to show proof of registration and provide an annual report and status of the use of said vehicle donation during the governing bodies term.

3. During Sister City Visits, the City will continue to donate miscellaneous materials, including but not limited to pens, pencils, erasers, sporting equipment, etc., to Sister City Schools in an amount not to exceed $1,000.

4. Should the President recommend, and the Sister City Committee so choose, the Committee may present an additional project for a donation more than more than the policy limitations not to exceed $10,000. A super-majority of the City Council, consisting of four of five members, must approve the additional donation.

5. The Sister City Committee is responsible for designating a Councilmember and/or a staff member to travel to Sister City to monitor the use of the donation. If the Sister City Committee finds that the donation is not used as intended, the Sister Agenda Item #B4
May 14, 2025

Page 3 ends

City Committee will recommend to the City Council that no further donations are awarded for the duration of the current term of the President of that Sister City.

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENTS
A. Redline Version of Policy
B. Resolution No. 007-2025
Exhibit A

CITY OF HAWAIIAN GARDENS

SISTER CITY TRAVEL AND DONATION POLICY
PURPOSE:

To establish a policy regarding Sister City visits, hosting representatives, and donations to Sister Cities.

Travel to Sister Cities
Destinations: The City is currently active with two Sister Cities—Venustiano Carranza, Michoacan and Cueramaro, Guanajuato. City Council and Staff will only be authorized to travel to these locations.

Representation: The City will pay for travel expenses to include transportation, lodging, and food for two Councilmembers (preferably the Mayor and one other member of the City Council who sits on the Sister City Committee), and one staff member.

Duration of Stay: Travel to one Sister City will not exceed five days. Travel to both Sister Cities on one trip will not exceed seven days. This time period must include approximately eight to ten hours of travel time per travel day, from the time you are picked up from home to arrival at the hotel in the Sister City.

Cost: City representatives will receive per diem in accordance with the current maximum travel per diem established by the U.S. Department of the Treasury, Internal Revenue Service or other applicable per diem established by federal or state law..law.

City will incur the cost of lodging and transportation if need be.

Sister City Reporting: City Council representatives on the trip will be responsible for providing CouncilCity Council and the public a report on travel to the Sister City at a City Council meeting.

Hosting Sister City Guests
The following benefits are available to each Sister City one time per fiscal year:

Lodging: The City will provide lodging for Sister City guests for their stay, up to three rooms for three nights, not to exceed $1500.

Transportation: The City will provide City transportation for the duration of the stay, not to exceed five days.

Cultural Recreational Excursion: The City may host the Sister City guests at one cultural excursion, not to exceed $1000 for all guests.

Educational Excursion: As part of Sister Cityhood, the City may take Sister City guests to one educational institution, for example a museum, university, community college, or one of our local schools.

Exhibit A
Host Dinner: The City may host a dinner with Sister City officials, not to exceed $800.

City business will not be discussed at this event.

Host Meetings: The City will host and coordinate a public meeting with Sister City officials.

Donations:

1. A maximum monetary donation of $7500 will be considered if the following conditions are met:
a. The donation is not earmarked toward a certain individual or private business; and
b. The donation request should be to fund a project for public purposes that will aim to deliver tangible improvements or services that enhance wellbeing, education or quality of life for the community. A detailed breakdown of all costs associated with the completion of the project shall be submitted with the request.
c. The donation is provided for a specific project recommended by the Governing Body of the Sister City and the Hawaiian Gardens Sister City Committee. The donation request will be presented to City Council for their Consideration and approval.
d. The Sister City Government provides 50% or more of the total cost of the project.

2. If the donation is approved the funds can be disbursed in the following manner:
25% deposit to commence work, 75% once all work has been completed and inspected by City of Hawaiian Gardens Staff.

3. The City will continue to donate surplus City vehicles, and any other vehicles acquired to the Sister Cities as they become available. The Sister City will be required to show proof of registration and provide an annual report on the use of said vehicle.

4. During Sister City Visits, the City will continue to donate miscellaneous materials, including but not limited to pens, pencils, erasers, sporting equipment, etc., to Sister City Schools in an amount not to exceed $1000.

5. If the requested project cost exceeds policy limitations, The Sister City committee can request an additional increase of $2500 not to exceed a total donation amount of $10,000. A super-majority of the City Council, consisting of four of five members, must approve the additional funding request.

The Sister City Committee is responsible for designating a Councilmember and/or a staff member to travel to Sister City to monitor the use of the donation. If the Sister City Committee finds that the donation is not used as intended, the Sister City Committee will recommend to the City Council that no further donations be awarded for the duration of the term of the sitting President of that Sister City.

CITY OF HAWAIIAN GARDENS
RESOLUTION NO. 007-2025

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWAIIAN

GARDENS, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA,
AMENDING RESOLUTION NO 024-2023. TO UPDATE THE CITY'S POLICY FOR SISTER CITY TRAVEL AND DONATIONS.

WHEREAS, the City Council of Hawaiian Gardens wishes to amend the policy that governs travel to Sister Cities, hosting of Sister City Representatives, and donations to Sister Cities; and WHEREAS, the City currently remains actively involved with two Sister Cities, Cueramaro Guanajuato and Venustiano Carranza also known as San Pedro; and WHEREAS, the Resolution and attached Sister City Travel and Donations Policy will provide the policy under which the City Council may plan travel to visit Sister Cities, host Sister Cities representatives, and donate to Sister Cities;

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HAWAIIAN GARDENS THAT:

SECTION 1. The City Council of the City of Hawaiian Gardens hereby adopts by Resolution the amended City of Hawaiian Gardens Policy for Sister City Travel and Donations.

SECTION 2. The City Manager is hereby authorized and directed to implement the newly amended policy relating to Sister City Travel and Donations.

SECTION 3. The City of Hawaiian Gardens Policy for Sister City Travel and Donations is attached hereto as Exhibit "A" and incorporated herein by reference.

SECTION 4. The Mayor or presiding officer of the City Council is hereby authorized to affix his/her signature to this resolution signifying its adoption by the City Council.

SECTION 5. The City Clerk or his/her duly appointed deputy is directed to attest thereto and shall certify the adoption of the Resolution and his/her certification to be entered into the Book of Resolutions of the City of Hawaiian Gardens.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Hawaiian Gardens, California on this 14th day of May 2025.

CITY OF HAWAIIAN GARDENS
________________________________

DANDY DE PAULA
MAYOR
ATTEST:
___________________________________

PABLO RUBIO

CITY CLERK
Exhibit A

CITY OF HAWAIIAN GARDENS

SISTER CITY TRAVEL AND DONATION POLICY
PURPOSE:

To establish a policy regarding Sister City visits, hosting representatives, and donations to Sister Cities.

Sister City Reporting: City Council representatives on the trip will be responsible for providing City Council and the public a report on travel to the Sister City at a City Council meeting.

Hosting Sister City Guests
The following benefits are available to each Sister City one time per fiscal year:

Lodging: The City will provide lodging for Sister City guests for their stay, up to three rooms for three nights, not to exceed $1500.

Transportation: The City will provide City transportation for the duration of the stay, not to exceed five days.

Cultural Recreational Excursion: The City may host the Sister City guests at one cultural excursion, not to exceed $1000 for all guests.

Exhibit A
Host Dinner: The City may host a dinner with Sister City officials, not to exceed $800.

City business will not be discussed at this event.

Host Meetings: The City will host and coordinate a public meeting with Sister City officials.

Donations:

2. If the donation is approved the funds can be disbursed in the following manner:
25% deposit to commence work, 75% once all work has been completed and inspected by City of Hawaiian Gardens Staff.

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #B5
DATE: May 14, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Pablo Rubio, City Clerk
RECOMMENDATION:

Recommendation to receive and file the current Donation Policy relating to Local Schools.

SUMMARY
At the April 23, 2025, City Council meeting, direction was given to staff to bring the current school donation policy to the City Council for review. The current school donation policy was adopted in 2010 by Resolution No. 064-2010 (Attachment A), at that time the local school donation policy was combined with the non-profit organization donation policy. In 2017, the non-profit organization donation policy was updated and separated from the local school donation policy (Attachment B). Both policies are being presented to the City Council for review.

FISCAL IMPACT
None.

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENTS
A. Local School Donation Policy (Resolution No. 064-2010) B. Non-Profit Organization Donation Policy (Resolution No. 025-2017) •
•
•

CITY OF HAWAIIAN GARDENS
RESOLUTION NO. 064-2010

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWAIIAN GARDENS, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, ADOPT RESOLUTION NO. 064- 2010 TO AMEND RESOLUTION NO. 077-2008, TO UPDATE GUIDELINES TO THE

CITY'S MONETARY DONATION POLICY RELATING TO GENERAL CITY CONTRIBUTIONS TO NON-PROFIT ORGANIZATIONS, AND LOCAL SCHOOLS.

WHEREAS, receives requests for donations from various organizations and local schools in the community for specific projects, events and/or activities; and WHEREAS, the City Council wishes to establish and adopt a policy to allow for consistent application processing and distribution of donation funds; and WHEREAS, the Resolution and attached Monetary Donation Policy will provide for the guidelines under which organization and schools may request for donation funds and which the City can process and provide such requests; and

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HAWAIIAN GARDENS DOES HEREBY RESOLVE AS FOLLOWS:

Section 1. The City Council of the City of Hawaiian Gardens hereby adopts by Resolution the amended City's Monetary Donation Policy.

Section 2. The City's Amended Monetary Donation Policy is hereby made part of and attached exhibit "A" and exhibit "B''
Section 3. The Mayor or his/her presiding officer is hereby authorized to affix his/her signature to this resolution signifying its passage and adoption by the City Council of Hawaiian Gardens.

Section 4. The City Clerk, or his/her duly appointed deputy, is directed to attest thereto and shall certify the adoption of the Resolution and his/her certification to be entered into the Book of Resolutions of the City of Hawaiian Gardens.

PASSED, APPROVED, AND ADOPTED BY THE CITY COUNCIL OF HAWAIIAN GARDENS THIS 27TH DAY OF JULY 2010
~ MAYOR
ATTEST:
"slJNEUNDERWOOD ~~_/
Cl CLERK
Attachment A
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•

CITY OF HAWAIIAN GARDENS

CITY CLERK'S OFFICE

CERTIFICATION

STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES ) SS

CITY OF HAWAIIAN GARDENS )
I, SUZANNE UNDERWOOD, City Clerk/Records Manager of the City of Hawaiian Gardens, do hereby certify that Resolution No. 064-2010, was duly and regularly passed and adopted by the City Council of the City of Hawaiian Gardens at its meeting on this 27TH day of JULY 2010, by the following votes as the same appears on file and of record in the Office of the City Clerk.

AYES:

NOES:

ABSENT:

ABSTAIN:

GOMEZ, BRUCE, OYAMA-CANADA, FARFAN
NONE

RODRIGUEZ
NONE
~SU e4J~ NE UNDERWOOD
C~ORDS MANAGER

CITY OF HAWAIIAN GARDENS

MONETARY DONATION POLICY
PURPOSE:

To establish a comprehensive policy outlining the application process and criteria for receipt of both general City contributions to the community and organizations, and Youth Activities Donations.

PROCEDURE:

The City of Hawaiian Gardens receives requests for funds from community or other organizations for specific projects or activities. This policy will provide for guidelines under which the City will consider requests for city funds and procedure the procedures for making such requests.

GUIDELINES FOR GENERAL CITY CONTRIBUTIONS {NON-YOUTH ACTIVITIES) I.

II.

Application Requirements
• Any group or organization requesting City funds shall complete the application form hereto titled "Application for City Funds." • Applications may be submitted throughout the fiscal year and can be considered for funding while funds are available in the budget. • Organizations applying for donation funds shall provide a record of community based fund raising efforts, financial statements and an annual budget.
• The City Administrator shall review applications for attainment of the eligibility criteria established herein, and approve award of said donations with conditions if warranted.

Eligibility Requirements
The following groups and organizations shall be considered for receiving City funds:
• Civic organizations or service clubs within the City of Hawaiian Gardens. • Non- profit organizations within the City of Hawaiian Gardens requesting funding for a specific project.
• No less than 75% of participants benefiting from the donation activity shall reside in the City, ef or at the discretion of the City Council.

Ill.

IV.
• Service organizations or departments serving the City of Hawaiian Gardens requesting funding for a specific project.
• Civic, service or non-profit organizations located outside of the City of Hawaiian Gardens that have their principal clientele within the City, and serve the community.
• An organization to be funded shall have legitimate governing board and annual budget.
• The organization or activity to be funded shall demonstrate wide community support and benefit, and promote civic pride by working in conjunction with the City to create an atmosphere of goodwill in the community.
• The organization or local schools to be funded shall be expected to fundraise and advertise their programs to the community in City sponsored events.

Ineligible Applicants
The following groups and organizations shall not be considered for receiving City funds:
• For -profit organizations and service clubs within the City of Hawaiian Gardens.
• Civic, service, or non-profit organizations which do not have residents of Hawaiian Gardens as their principal clientele.
• Individual persons
• Individuals, groups, or organizations that are primarily engaged in business, religious, or political activities.
• Funding will not be recommended for groups, individuals, or organizations which are primarily engaged in business, religion, or political activities or those that are determined by the City to have engaged in legally prohibited forms of discrimination on the basis or race, ethnicity, gender, sexual preference, marital status, or other prohibited forms of discrimination as specified in applicable state or federal law.

Funding
• Funding shall be provided to awardees as reimbursement for actual expenditures or invoiced expenses, and upon proof that expenditures were made as outlined in the donation application. Such proof will be provided to the satisfaction of the City Administrator. • An organization may be considered for funding every year unless other applications are found to be ineligible.

GUIDELINES FOR YOUTH ACTIVITIES DONATION
I. Applications Requirements
• Any youth group or youth organization requesting City funds shall complete the application from attached hereto titled "Application for Youth Activity Donation Award".
• Applicants may be submitted throughout the fiscal year and can be considered for funding raising efforts, financial statements and an annual budget.
• Organizations applying for donation funds shall provide a record of community based fund raising efforts, financial statement and an annual budget.
• Staff shall review applications for attainment of the eligibility criteria established herein, and approve award of said donations with conditions if warranted.

II. Eligibility
• Organizations and/ or activities to be funded shall be to the benefit of youth (persons aged 18 and under) and be artistic, cultural, sport-oriented, or educational in nature.
• An applicant shall reside in, have premises in or have direct affiliation with the community of the City of Hawaiian Gardens.
• No less than 75% of yeHtl=l participants benefiting from the donation activity shall reside in the City. ef or at the discretion of the City Council. • An organization to be funded shall have a legitimate governing board and annual budget.
• The organization of activity to be funded shall facilitate the positive development of youth in the community.
• The organization or local school to be funded shall demonstrate wide community support and benefit, and promote civic pride by working in Ill.

IV.

V.
conjunction with the City to create an atmosphere of goodwill in the community.
• The organization or local schools to be funded shall be expected to participate, fund raise and advertise their programs to the community at City sponsored events.
• The local schools to be funded shall partner with the City in effort to create community events aimed at educating parents on the subjects of: Gang Awareness, Parenting Skills, Promotion of Schools and City Outreach Services.
• This policy shall also apply to the following entities:
• ABC Unified School District schools:

Hawaiian Elementary School
Furgeson Elementary School
Melbourne Elementary School
Fedde Middle School
Artesia High School
Ineligible Applicants
• Funding will not be recommended for groups, individuals, or organizations which are primarily engaged in business, religious, or political activities or those that are determined by the City to have engaged in legally prohibited forms of discrimination on the basis of race, ethnicity, gender, sexual preference, martialmarital status, or other prohibited forms or discrimination as specified in applicable state or federal law.

Funding
• Funding shall be provided to awardees as reimbursement for actual expenditures or invoiced expenses, and upon proof that expenditures were made as outlined in the donation application. Such proof will be provided to the satisfaction of the City Administrator. • An organization maybe considered for funding every year unless other applicants are found to be ineligible.

Exceptions
• This policy shall not apply to the following entities:
• Sister Cities:

Venustiano Carranza, Mexico
Cueramaro, Guanajuato, Mexico
•

EXHIBIT A
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City of Hawaiian Gardens Requirements & Guidelines for
Application process for Request for Monetary Donation
All applicants must meet the following requirements and guidelines before consideration and approval of monetary donation request. Please read carefully and complete the following:

Requirements
• Must be able to verify that program/ activity/ event benefits Hawaiian Gardens Residents
• Must present an oral presentation to the City Council on program/activity/ event funds are being requested for.
• Must present an oral presentation to the City Council reporting on funded program/activity/ event. (failure to do so may result in denial of future monetary request)
• Complete application must be submitted (Applications not completed, will not be considered)
Guidelines
• Organization must provide contact information for the point of contact of the organization
• The City's City Clerks Department will contact the point of contact and provide dates for: Oral presentation, Award presentation, and Report presentation.
• Funds will also be distributed at a City Council meeting under presentations.

Application Checklist
D Application completely filled out
D Financial Records
D Verification of Residency for participants
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EXHIBIT B
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CITY OF HAWAIIAN GARDENS
Application for City Funds
Section 1. Organization/ Applicant Information

1. Name of Organization/ Applicant :

2. Address: __________________________ _

3. Name and Contact Information of person preparing/submitting application:

Name: ___________________________ _
Address:, __________________________ _
Phone Number:, ________________________ _

4. List the names of officers of your organization, title, and contact information (School Principal, President, etc.) :

Please submit a summary of the following information: {Should you need additional space please attach additional sheets to application)

5. State the primary purpose and mission of your organization or activity:

6. Briefly describe how your organization works to achieve its purpose and/or mission:
•
•
•
Section 2. Description of Activity or Event to be Funded

7. Name the specific program, event, or activity to be funded

8. Briefly explain how funds will be used:

9. State the specific date(s) of the program, event, or activity:

10. State if this program, event, or activity is new or existing:

11. State the number of Hawaiian Gardens residents participating in the event, program, or activity and how it will benefit these participants/community: (please be specific in your answers)
2 II Section 3. Proof of Financial Hardship II
• 12. Amount offunding requested: $ _____ _
•
•

13. Budget for this specific program, event, or activity $ ____ _

14. Annual Budget of Organization $ _____ _

15. Please identify organizations' source{s) of matching funds: (please provide proper documentation and submit with application)

16. Describe/ demonstrate your organizations financial need:

17. Has the organization received City funding in the past 5 years? If so, please list the program, event, or activity and amount awarded:

18. Complete the attached: "Financial Report Estimate for Period June 30,, ___ " and "FY 20_- 20_ Operating Statement" forms.

19. Please provide additional information that is pertinent to the request for funds and attach to application.

I HEREBY CERTIFY THAT ALL INFORMATION PROVIDED IN THIS APPLICATION IS TRUE AND COMPLETE, AND I UNDERSTAND ALL REQUIREMENTS BE FULFILLED FOR THE CONSIDERATION OF THIS APPLICATION. FAILURE TO COMPLY WITH ALL REQUIREMENTS MAY RESULT IN THE DISQUALIFICATION OR DENIAL OF APPLICATION.

Print Name
Signature Date
3 •
•
•
II
Bank Name and Branch
Assets
Financial Report
Organization Name

FINANCIAL REPORT ESTIMATE FOR
PERIOD ENDING JUNE 30, 20 __

ENDING CASH BALANCES
Account Balance
$. _____ _
$. ____ _
$. ____ _
$, ____ _
Total Amount: $. _____ _

BALANCE SHEET
Balance
Cash$ _________ _ Accounts Payable$ _____ _
Accounts Receivable $ ____ _
Total$ _________ _ Net Worth$ _______ _
4 II
•
•
•
II Operation Statement
FV20_-20_
Reporting Income
Please list all community support, government donations, grants, government contracts, interest earnings, private donations, fundraisers, and any other source of income:

Funding Source Amount Received
$ ____ _
$ _____ _
$ ____ _
$ ____ _
Total Amount: $
------
Expenditures
Salaries Maintenance & Operations
Capital Outlay
Total Expenditures$ _______ _ Change in Net Worth$ ______ _ Completed and Submitted by __________ _
Print Name
Signature Date
5 11

CITY OF HAWAIIAN GARDENS
RESOLUTION NO. 025-2017

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HAWAIIAN GARDENSJ COUNTY OF LOS ANGELES, STATE
OF CALIFORNIA, AMENDING RESOLUTION NO. 029-2016 TO

UPDATE THE CITY POLICY FOR MONETARY DONATIONS TO

NON-PROFIT ORGANIZATIONS
WHEREAS, the City Council of Hawaiian Gardens wishes to amend the policy that governs monetary donations to non-profit organizations; WHEREAS, the Resolution and attached Donation Policy will provide the policy under which the City Council may provide donations to non-profit organizations;

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HAWAIIAN GARDENS THAT:

SECTION 1. The City Council of the City of Hawaiian Gardens hereby adopts by Resolution the amended City of Hawaiian Gardens Policy for Monetary Donations to Non-Profit Organizations;
SECTION 2. The City Manager is hereby authorized and directed to implement the newly amended policy relating these Donations.

SECTION 3. The City of Hawaiian Gardens Amended Policy for Monetary Donations to Non-Profit Organizations is attached as Exhibit "A" and incorporated herein by reference.

SECTION 4. The Mayor or presiding officer of the City Council is hereby authorized to affix his/her signature to this resolution signifying its adoption by the City Council.

PASSED, APPROVED, AND ADOPTED this 27th day of April 2017, by the City Council of the City of Hawaiian Garden

KTRIMBLE,MAYOR
Attachment B

CITY OF HAWAIIAN GARDENS

CITY CLERK'S OFFICE

CERTIFICATION

STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES ) SS

CITY OF HAWAIIAN GARDENS )
I, SUZANNE UNDERWOOD, City Clerk/Records Manager of the City of Hawaiian Gardens, do hereby certify that Resolution No. 025-2017, was duly and regularly passed and adopted by the City Council of the City of Hawaiian Gardens at its meeting on this 27TH day of APRIL 2017, by the following votes as the same appears on file and of record in the Office of the City Clerk.

AYES:

NOES:

ABSENT:

ABSTAIN:

TRIMBLE, RODRIGUEZ, MARAVILLA, RIOS
BRUCE
NONE
NONE

SUZA E UNDERWOOD

LERK/RECORDS MANAGER
City of Hawaiian Gardens Policy for Monetary Donations
to Non-Profit Organizations
I. PURPOSE
The City of Hawaiian Gardens recognizes the importance of community organizations which provide benefits and services for City residents. The City hereby establishes a comprehensive policy for the application process and criteria for the various forms of monetary donations provided by the City.

II. OBJECTIVES
A. Ensure that the City of Hawaiian Gardens considers all requests for donations fairly and responsibly.

B. Ensure uniform standards and procedures are applied to donations provided by the City.

Ill. ELIGIBILITY
A. The following groups and/or organizations shall be considered for City donations:

1. All registered 501 (c)(3) non-profit organizations in good standing with the State of California located within or outside the City of Hawaiian Gardens that have their principle
clientele within the City and service the community.

2. Such organizations which demonstrate a financial need.

3. Such organizations or activities which demonstrate that 50% of the participants of the organization are residents of the City. The Council will have discretion to consider
applications by organizations with less than 50% of resident participants if the benefit to residents would not be available if the organization was not able to operate.

4. Activities that benefit the youth of Hawaiian Gardens will be given priority during the review process.

B. The following groups and/or organizations or activities shall not be considered as eligible to receive City funds under this policy:

1. For-profit organizations and service clubs.

2. Individual persons.

3. Business, religious, political, or illegal activities.

4. Activities or organizations that are determined by a California agency or court of law to have engaged in legally prohibited 1 Revised 4-27-17 Council Approval-Reso 025-2017
IV.
forms of discrimination as specified in applicable state or federal laws.

PROCEDURES
A Annually the City Council will approve a budget amount to be made available for donation distribution. At the same time, the City Council will establish the maximum donation any one eligible organization may receive during that fiscal year.

B. Twice annually, once from January 1 through January 31, and once from July 1 through July 31, the City Council will accept applications for donations from eligible organizations. -C. Applications are to be submitted using the City Donation Request Form. All sections must be completed with required support documentation. Applications will be received and date stamped by the City Manager or his/her designee then reviewed by the Finance Director to assure completeness. Incomplete applications will be returned to applicant to allow the applicant an opportunity to complete the package and resubmit up to the close date of the application period. Applications will not be accepted after the due date of a specific donation period but may be resubmitted during the next period.

D. After the close of the submission period, all requests will be reviewed by the Finance Director and the City Manager, or their designees, for eligibility. A report of eligible applicants, amount requested, summary of project to be funded and available budget will be developed for presentation to the City Council within sixty (60) days from the close of each submission period.

E. Approved recipients will be notified by the City Clerk and invited to a future Council meeting for awarding of the donation(s). When accepting the donation, organizations will provide a brief statement on how these funds will be used.

F. The City Clerk's office will prepare requisitions for checks to be processed by the Finance Department for presentation at the appropriate Council meeting.

G. If all funds are not distributed for a donation period, these funds may be added to the next period within the fiscal year, thereby increasing the amount available for distribution for that cycle.

H. Unspent funds not distributed during the two donation periods may be considered for approval any time during the remainder of 2 Revised 4-27-17 Council Approval-Reso 025-2017
the fiscal year. Potential awardees must adhere to Procedures Sections C., E., and F.

I. If any funds remain at the end of the fiscal year, those funds will not carry over into the next fiscal year.
3 Revised 4-27-17 Council Approval - Rcso 025-2017
V. ADDITIONAL REQUIREMENTS
Organizations that do not comply with these additional requirements may be ineligible for future donations or may be required to refund the money that they received.

A. Funds must be used by the organization for the activity stated in the application.

B. Applicants must provide subsequent financial information to the City within 30 days of the date of the activity as indicated on the City form provided with the award of donation.

C. Funds may not be transferred to another organization or activity.

D. Organizations seeking multiple donations within consecutive fiscal years must provide a presentation to the City Council after the completion of the funded activity to share how the donation was utilized.
4 Revised 4-27-17 Council Approval-Reso 025-2017

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #B6
DATE: May 14, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Pablo Rubio, City Clerk
RECOMMENDATION:

Recommendation to adopt Resolution No. 008-2025, approving applications for the sale of Safe and Sane Fireworks and Fireworks Stands in the City of Hawaiian Gardens for the year 2025 Independence Day Celebration.

SUMMARY
The City Clerk's Office received three (3) applications for the operation of Safe and Sane Fireworks and Fireworks Stands Permit, pursuant to the Hawaiian Gardens Municipal Code ("HGMC"). The applicants, with the approval of the City Council, will be granted and/or denied a permit to conduct the sale of the fireworks from properly approved fireworks stands at various locations with the City, as listed on the attachment.

At this time, the City Clerk's office is recommending the approval of all three (3) applicants.

DISCUSSION
Pursuant to the HGMC, Chapter 6.28, the City Clerk's Office has received applications requesting fireworks permits and has conducted the required investigation. The City Clerk recommends that the following three (3) applicants be approved and that permits be issued pursuant to the HGMC.

1. Artesia HS Band Boosters: CVS Shopping Center

2. Crossroads Multi-National Nazarene Church: Food 4 Less

3. Lakewood-Bellflower Elks Lodge #888: Lakewood-Bellflower Elks Lodge
The City Clerk's Office is recommending approval based on the findings that the applicants have met the requirements set forth by HGMC Section 6.28.050.

Agenda Item #B6
May 14, 2025

Page 2 ends

FISCAL IMPACT
The fiscal impact is minimal. The approved applicants will pay for the following permit fees and estimated fees.
• Building and Electrical Permit – $129.87
• Building and Electrical Issuance – $36.27
• Electrical Permit – $27.95
TOTAL ESTIMATE: $194.09

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENTS
A. Resolution No. 008-2025
1 CITY OF HAWAIIAN GARDENS
RESOLUTION NO. 008-2025

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWAIIAN

GARDENS, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA,

APPROVING APPLICATIONS FOR THE SALE OF SAFE AND SANE

FIREWORKS AND FIREWORKS STANDS IN THE CITY OF HAWAIIAN
GARDENS FOR THE YEAR 2025 INDEPENDENCE DAY CELEBRATION
WHEREAS, the City Council of the City of Hawaiian Gardens permits the sale of Safe and Sane Fireworks within the City of Hawaiian Gardens pursuant to the Hawaiian Gardens Municipal Code Chapter 6.28; and
WHEREAS, the City Council of the City of Hawaiian Gardens shall have the power in its discretion to approve, conditionally approve or to deny applications for the conduct and sale of Safe and Sane Fireworks from fireworks stands within the City of Hawaiian Gardens, per Chapter 6.28 of the Hawaiian Gardens Municipal Code, hereafter referred to as ''HGMC"; and
WHEREAS, the City Clerk's Office has received three (3) applications for Fireworks Permits from local non-profit organizations requesting to be allowed to conduct the sale of Safe and Sane Fireworks within the City of Hawaiian Gardens; and WHEREAS, the City Clerk's Office has reviewed these applications for Fireworks Permits to determine compliance by these non-profit organizations, as required by Section 6.28.050 of the HGMC and these qualifying organizations are identified as part of Exhibit "A' to this resolution; and
WHEREAS, the applicants as listed on Exhibit "A" must comply with the provisions of the County of Los Angeles Fire Code; California State Health and Safety Code; the Standard List of Conditions as referenced herein as Exhibit "B" and all the operation regulations and Fireworks Stand restrictions as set forth in Chapter 6.28 of the HGMC.

WHEREAS, the current three (3) applicants must comply with any and all corrections and submittals required by the City Clerk's Office for full compliance with the HGMC, by the deadline set by the City Clerk, prior to final approval and issuance of the Fireworks Permit.

NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF HAWAIIAN GARDENS AS FOLLOWS:

Section 1. The City Clerk's Office is hereby authorized to issue Fireworks Permits to those non-profit organizations as listed in Exhibit "A" of this resolution, subject to the Conditions of Approval as imposed by the City Council.
2 Section 2. The City Clerk's Office and the Los Angeles County Fire Department are directed to verify compliance with all applicable State, County, and City Codes, Ordinances, Regulations, and the Standard List of Conditions, as listed in Exhibit "B" of this resolution.

Section 3. The Mayor of the City of Hawaiian Gardens is hereby authorized to affix his/her signature to this Resolution signifying its approval and adoption by the City Council of the City Hawaiian Gardens.

Section 4. The City Clerk of the City of Hawaiian Gardens, or his/her duly appointed Deputy, is hereby directed to attest hereto; and shall cause this Resolution and its certification to be entered into the Book of Resolutions of the City Council of the City of Hawaiian Gardens.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Hawaiian Gardens, California on this 14th day of May 2025.

CITY OF HAWAIIAN GARDENS
___________________________

DANDY DE PAULA
MAYOR
ATTEST:
___________________________

PABLO RUBIO

CITY CLERK

CITY OF HAWAIIAN GARDENS
EXHIBIT “A”

APPLICANTS FOR APPROVAL FIREWORK STAND LOCATION

AND PROPERTY OWNER
1 ARTESIA HS BAND BOOSTERS
Blanca Guzman
12108 Del Amo Blvd.

Lakewood, CA 90715
(562) 980-6683
REP: TNT, Maria Oritz
CVS Shopping Center
12221 E. Carson St.

Hawaiian Gardens, LLC
2 CROSSROADS MULTINATIONAL

NAZARENE CHURCH
James Payton
12229 E. Del Amo Blvd.

Cerritos, CA 90703
(562) 809-4143
REP: TNT, Maria Ortiz
Food 4 Less
12222 Carson St.

Ralphs Grocery Company
3 LAKEWOOD-BELLFLOWER ELK’S
LODGE #888
Sherry Gadd
12507 E. Carson St.

Hawaiian Gardens, CA 90716
(562) 716-0132
REP: Phantom, Jahayra Solis
Lakewood-Bellflower Elks Lodge #888
12507 Carson St.

Lakewood-Bellflower Elk’s Lodge

STANDARD LIST OF CONDITIONS FOR FIREWORKS STANDS
EXHIBIT "B"
Pursuant to the Hawaiian Gardens Municipal Code (Chapter 6.28) all the following conditions are mandatory and SHALL be followed and complied with during the duration of this permit.

Failure to comply with any part or section will result in immediate revocation of the permit and the fireworks stand will be immediately closed and all operations terminated.

1. Approval shall not take effect for any purpose until the applicant and the property owner has filed with the City of Hawaiian Gardens a signed affidavit stating that the applicant and property owner are/is aware of and accepts all the conditions of approval set forth by Resolution No. 008-2025 and/or any conditions of approval set forth by the City Council on the letter of approval.

2. THE ADOPTED RESOLUTION, WITH THESE CONDITIONS, SHALL BE POSTED IN A VISIBLE LOCATION IN THE FIREWORKS STAND AT ALL TIMES.

3. Failure to comply with the conditions set forth in the adopted resolution will result in a Citation being issued and/or revocation proceedings, which will automatically and immediately shut down the operation by any official of the Fire Department or the City Building Official.

4. SET UP AND TEAR DOWN
Activities carried on as part of this fireworks permit shall occur only during the following times and dates:
a) SET UP AND TEAR DOWN of the stands shall take place between the hours of 8:00 AM and 7:00 PM.
b) NO FIREWORKS STAND SHALL BE ERECTED before Friday, June 20, 2025 at 8:00 AM. (HGMC 6.28.090(I))
c) The premises on which the FIREWORKS STAND IS ERECTED SHALL BE CLEARED of all structures and debris, no later than Tuesday, July 8, 2025 at 12:00 PM. (HGMC 6.28.090(I))

5. SALES OF FIREWORKS
Carried on as part of this permit shall occur as follows:
a. SALES MY BEGIN no earlier than at twelve noon (12:00 PM) on Tuesday, July 1, 2025. (HGMC 6.28.010).
b. SALES SHALL END no later than at nine (9:00 PM) Friday, July 4, 2025. (HGMC

6.28.010).
c. HOURS OF OPERATION OF SALES shall take place between 8:00 AM to 9:00 PM, with the exception of section 5.a (above).
d. All retail sales of Safe and Sane Fireworks shall be permitted only from a temporary fireworks stand and the sale from any other building, structure or other location is prohibited.
e. No fireworks shall be sold or offered for sale within the City, which are classified as dangerous fireworks as defined by the Health and Safety Code of the State of California.
f. Only sales of Safe and Sane Fireworks shall be permitted from the stands. Sale of any other goods or merchandise is hereby strictly prohibited from the stand.

6. FIREWORKS STANDS – OPERATION STANDARDS
a. No person other than the licensee organization shall operate the stand for which the license is issued, or share or otherwise participate in the profits of the operation of such stand.
b. No person other than the individuals who are members of the licensee organization, or the spouses or children thereof, sixteen (16) years of age or older, shall sell or otherwise participate in the sale of fireworks at such stand. There shall be at least one supervisor, twenty-one (21) years of age or older, on duty at all times.
c. No person shall receive a salary or be compensated for selling or otherwise participating in the sale of fireworks at such stands.
d. Each person, group or organization shall be limited to one permit per year and each permit shall be limited to one (1) stand.
e. No fireworks shall be ignited within one hundred (100) feet of the stand. f. No activities shall be conducted in a manner which disturbs, accosts, confronts, harasses, badgers, or annoys any person.

7. FIREWORKS STAND – DESIGN AND LOCATION RESTRICTIONS
a. Fireworks stands need not comply with the provisions of the Building Code of the City; provided, however, that all stands shall be erected under the supervision of the City’s Building Inspector who shall require that stands be constructed in a manner which will reasonably insure the safety of attendants and patrons. b. Stands erected without the supervision of the City's Building Inspector, shall request and inspection by the City's Building Inspector immediately upon erection of the stand.
c. Fireworks stands shall comply with the Electrical Codes of the City. If electricity is to be utilized by any stand operator, an electrical permit will be required, regardless of the source of electricity.
d. If, in the judgment of the Los Angeles County Fire Department or City Building Official, the construction of the stands or the conduct of the operators therein do not conform to the provisions of this chapter, such officer may order the stands immediately closed.
e. No person shall be allowed in the interior of the stands, except those directly employed in the sale of fireworks.
f. No fireworks shall remain unattended at any time, but no person shall sleep or remain inside of any fireworks stand when it is not open. g. Sleeping and/or security vehicles shall be at least twenty (20) feet from any fireworks stands.
h. No stand shall be placed closer than twenty-five (25) feet from any other building nor within one hundred (100) feet from the storage or use of flammable or combustible agents (i.e. gasoline dispensers).
i. Fireworks stands shall be set back a minimum of fifteen (15) feet from the curb line, but in no case shall fireworks stands be placed within the road or public rightof-way. The front, sides, and rear of the stand shall be unobstructed and have an open area of a minimum of five (5) feet.
j. "NO SMOKING" signs shall be prominently displayed, both inside and outside the stand, letters to be not less than four inches high. No smoking shall be permitted within the stand or within five feet of the stand.
k. All weeds and combustible material shall be cleared from the location of the stand for at least twenty-five (25) feet in all directions. No rubbish shall be allowed to accumulate in or around any fireworks stand, nor shall a fire nuisance be permitted to exist.
l. All fireworks stands must be equipped with a minimum of two (2), 2.5 gallon watertype fire extinguishers in good working condition at easily accessible at all times, to be located at each exit of the stand. Each fire extinguisher shall be approved as to efficiency and safety by the Los Angeles County Fire Department Fire Inspector. m. Each stand in excess of twenty (20) feet in length must have at least two (2) exits, and each stand in excess of forty (40) feet in length must have at least three (3) exits spaced approximately equidistant apart; provided, however, that in no case shall the distance between the exits exceed twenty (20) feet. n. No stand shall be constructed with a depth of more than twelve (12) feet. o. Stands shall be of wood or metal construction, built with solid roof, rear wall and ends. The front shall be of solid wood or metal three feet six inches (3’ 6”) in height from ground level to the display shelf.
p. The display shelf shall have a panel of unbreakable or wire mesh glass or window screen wire a minimum of twenty (24) inches in height between the public and the display of fireworks.
q. Signs shall be posted clearly and legibly stating Fireworks shall not be sold to any persons under sixteen (16) years of age.
r. All fireworks on premises must bear the State Fire Marshall and SAFE AND SANE label.
s. There shall be no storage or display of goods outside of any fully enclosed structure.
t. There shall be no open flames, smoking, bar-b-ques, or tiki-torches, or other flame device, within twenty-five (25) feet of the fireworks stand.

8. The permittee shall keep and maintain the property in a neat, clean, and safe condition and shall conduct all operations in a neat, orderly, safe, and sanitary manner at all times.

9. Prior to the opening of business, the permittee shall obtain any and all necessary permits as required, including but not limited to building permits, electrical permits or other permits (as applicable) from the Building and Safety Department of the City of Hawaiian Gardens and the Fire Marshall. All work done under these permits must be completed by the project applicant or by a State Licensed Contractor, with a valid City business license. These permits shall be placed in plain view at all times while conducting business.

10. The use of amplified sound-making devices, including horns to advertise, draw attention to or announce the presence of the stand, shall be prohibited.

11. There shall be no use of any mechanical equipment, appliance, or motor which generates noise detectable from outside the property on which the building is located except for the use of an electrical generator.

12. INSURANCE COVERAGES - The permittee shall obtain and maintain for the duration of the fireworks stand permit insurance against claims and injuries to persons or damages to property which may arise from or in connection with the performance of such fireworks stand. Evidence of liability insurance shall be filed with the City. The minimum amount of insurance shall be no less than the following (Subsections a-e):
a. General Liability - $1,000,000.00 per occurrence for bodily injury, personal injury, and property damage. If Commercial General Liability or other form with a general, aggregate limit is used,
either the general aggregate limit shall apply separately or the general aggregate limit shall be for a minimum of
$5,000,000 or twice the required occurrence limit, whichever is higher.
b. Indemnification Clause and Hold Harmless Clause.
c. Additional Insured – The following shall be included:

The City of Hawaiian Gardens, the Public Housing Authority, SARDA, and the Public Financing Authority, their officers, employees and agents shall be named as additional insured on the Certificate of Insurance Form or proper Accord Form. d. The Scope of the insurance shall include Worker's Compensation Insurance as required by the State of California and Employer's Liability Insurance. e. The permittee shall furnish the City with original endorsements affecting coverage.

The endorser shall be signed by a person authorized by the insurer to bind coverage on its behalf.

13. Prior to the first day of business, final inspection and approval shall be obtained from the Building Official and release shall be obtained from the Los Angeles County Fire Department. A release form must be completed and returned to the Hawaiian Gardens Community Development Department. Requests for inspection must be made by calling:
a. Los Angeles County Fire Station No. 34, 21207 S. Norwalk Boulevard, Hawaiian Gardens, CA 90716. Call (562) 865-4119, to schedule an inspection. b. City of Hawaiian Gardens, Building and Safety Division. i. Contact Building and Safety Division by email [email protected] or call (562) 420-2641, Ext. 224.
ii. You are required to schedule your inspection at least 48 hours in advance.

14. All applicants are hereby required to submit and file a completed City's "Fireworks Followup Budget Information" Form by the established due date. Failure to complete and file in a timely manner, may result in denial of future applications for lack of compliance. (City Clerk's Office Policy)
FORM DUE DATE IS THURSDAY, AUGUST 28, 2025 BY 5:00 PM.

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #B7
DATE: May 14, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Pablo Rubio, City Clerk
RECOMMENDATION:

Recommendation to approve the minutes for the City Council meeting of Wednesday, April 23, 2025; and the Special Meeting of Wednesday, April 16, 2025.

SUMMARY
The City Clerk’s office is to prepare and present the meeting minutes to the City Council for review and approval.

FISCAL IMPACT
None.

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENTS
A. April 23, 2025 - Regular Meeting Minutes
B. April 16, 2025 - Special Meeting Minutes
CITY OF HAWAIIAN GARDENS
CITY COUNCIL MINUTES
Maria Teresa Del Rio, Mayor Pro Tem
Victor Farfan, Councilmember
Luis Roa, Councilmember
Ernie Vargas, Councilmember
Dandy De Paula, Mayor
Wednesday, April 23, 2025
Regular Meeting, 6:00 PM
Ernesto Marquez,City Manager
Megan Garibaldi, City Attorney
Pablo Rubio, City Clerk

MINUTES
CALL TO ORDER
The City Council meeting was called to order on Wednesday, April 23, 2025 at 6:02 PM.

INVOCATION
Mayor De Paula requested a moment of silence for Pope Francis.

The invocation was led by Pablo Rubio, City Clerk.

FLAG SALUTE
The flag salute was led by Mayor De Paula.

ROLL CALL

PRESENT
Councilmember Roa
Mayor Pro Tem Del Rio
Mayor De Paula
ABSENT
2 Councilmember Farfan
Councilmember Vargas
Pablo Rubio, City Clerk, announced a quorum.

PUBLIC COMMENTS GENERAL OR ITEMS ON OR OFF THE AGENDA Kim Weatherby spoke.

Jesus Mendoza spoke.

PROCLAMATIONS AND CERTIFICATES
There were no Proclamations or Certificates.

PRESENTATIONS

1. ABC UNIFIED SCHOOL DISTRICT UPDATES BY FRANCISCO NOYOLA, VICE PRESIDENT OF THE BOARD
Francisco Noyola, ABC School District Vice President of the Board, spoke.

2. GREATER LA COUNTY VECTOR CONTROL DISTRICT, PRESENTATION BY CAROLINE GONGORA, PUBLIC INFORMATION COORDINATOR
Caroline Gongora, Greater LA County Vector Control District, spoke.

CITY COUNCIL MINUTES

REGULAR MEETING
APRIL 23, 2025 Page 1
There were no Proclamations or Certificates.

PRESENTATIONS

1. ABC UNIFIED SCHOOL DISTRICT UPDATES BY FRANCISCO NOYOLA, VICE PRESIDENT OF THE BOARD
Francisco Noyola, ABC School District Vice President of the Board, spoke.

2. GREATER LA COUNTY VECTOR CONTROL DISTRICT, PRESENTATION BY CAROLINE GONGORA, PUBLIC INFORMATION COORDINATOR
Caroline Gongora, Greater LA County Vector Control District, spoke.

Councilmember Roa spoke.

Mayor De Paula spoke.

AGENDA ORGANIZATION
Agenda Item No. C1 was considered after the Presentations.

A. PUBLIC HEARING(S) / HEARING(s)
There were no Public Hearings.

B. CONSENT CALENDAR

1. WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ON THE AGENDA That the City Council waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Mayor Pro Tem Del Rio, seconded by Councilmember Roa, to adopt the Consent Calendar as presented, in its entirety.

The motion carried by the following vote:

AYES: 3; Roa, Del Rio, De Paula
NOES: 0;
ABSENT: 2; Farfan, Vargas
RECUSE: 0;
Motion carried: 3–0–2–0

2. Recommendation to receive and file the Community Development Department, Building & Safety Division Report for the month of March 2025.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Mayor Pro Tem Del Rio, seconded by Councilmember Roa, to adopt the Consent Calendar as presented, in its entirety.

The motion carried by the following vote:

AYES: 3; Roa, Del Rio, De Paula
NOES: 0;
ABSENT: 2; Farfan, Vargas
RECUSE0

CITY COUNCIL MINUTES

REGULAR MEETING
APRIL 23, 2025 Page 2

2. Recommendation to receive and file the Community Development Department, Building & Safety Division Report for the month of March 2025.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Mayor Pro Tem Del Rio, seconded by Councilmember Roa, to adopt the Consent Calendar as presented, in its entirety.

The motion carried by the following vote:

AYES: 3; Roa, Del Rio, De Paula
NOES: 0;
ABSENT: 2; Farfan, Vargas
RECUSE: 0;
Motion carried: 3–0–2–0

3. Recommendation to receive and file the Community Development Department, Code Enforcement Division Report for the month of March 2025.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Mayor Pro Tem Del Rio, seconded by Councilmember Roa, to adopt the Consent Calendar as presented, in its entirety.

The motion carried by the following vote:

AYES: 3; Roa, Del Rio, De Paula
NOES: 0;
ABSENT: 2; Farfan, Vargas
RECUSE: 0;
Motion carried: 3–0–2–0

4. Recommendation to receive and file the Community Development Department, Planning Division Report for the month of March 2025.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Mayor Pro Tem Del Rio, seconded by Councilmember Roa, to adopt the Consent Calendar as presented, in its entirety.

The motion carried by the following vote:

AYES: 3; Roa, Del Rio, De Paula
NOES: 0;
ABSENT: 2; Farfan, Vargas
RECUSE: 0;
Motion carried: 3–0–2–0

5. Recommendation to receive and file warrants processed during the period of March 29 to April 11, 2025.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Mayor Pro Tem Del Rio, seconded by Councilmember Roa, to adopt the Consent Calendar as presented, in its entirety.

The motion carried by the following vote:

AYES: 3; Roa, Del Rio, De Paula
NOES: 0;

CITY COUNCIL MINUTES

REGULAR MEETING
APRIL 23, 2025 Page 3
Motion carried: 3–0–2–0

5. Recommendation to receive and file warrants processed during the period of March 29 to April 11, 2025.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Mayor Pro Tem Del Rio, seconded by Councilmember Roa, to adopt the Consent Calendar as presented, in its entirety.

The motion carried by the following vote:

AYES: 3; Roa, Del Rio, De Paula
NOES: 0;
ABSENT: 2; Farfan, Vargas
RECUSE: 0;
Motion carried: 3–0–2–0

6. Recommendation to receive and file Treasurer's Report for March 2025.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Mayor Pro Tem Del Rio, seconded by Councilmember Roa, to adopt the Consent Calendar as presented, in its entirety.

The motion carried by the following vote:

AYES: 3; Roa, Del Rio, De Paula
NOES: 0;
ABSENT: 2; Farfan, Vargas
RECUSE: 0;
Motion carried: 3–0–2–0

7. Recommendation to receive and file the Public Works Department Permits Report for the month of March 2025.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Mayor Pro Tem Del Rio, seconded by Councilmember Roa, to adopt the Consent Calendar as presented, in its entirety.

The motion carried by the following vote:

AYES: 3; Roa, Del Rio, De Paula
NOES: 0;
ABSENT: 2; Farfan, Vargas
RECUSE: 0;
Motion carried: 3–0–2–0

8. Recommendation to approve the minutes for the City Council meeting of Wednesday, April 9, 2025.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Mayor Pro Tem Del Rio, seconded by Councilmember Roa, to adopt the Consent Calendar as presented, in its entirety.

The motion carried by the following vote:

AYES: 3; Roa, Del Rio, De Paula
NOES: 0;

CITY COUNCIL MINUTES

REGULAR MEETING
APRIL 23, 2025 Page 4
Motion carried: 3–0–2–0

8. Recommendation to approve the minutes for the City Council meeting of Wednesday, April 9, 2025.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Mayor Pro Tem Del Rio, seconded by Councilmember Roa, to adopt the Consent Calendar as presented, in its entirety.

The motion carried by the following vote:

AYES: 3; Roa, Del Rio, De Paula
NOES: 0;
ABSENT: 2; Farfan, Vargas
RECUSE: 0;
Motion carried: 3–0–2–0

9. Recommendation to receive and file the Recreation and Parks Commission Meeting Minutes for the months of February and March 2025.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Mayor Pro Tem Del Rio, seconded by Councilmember Roa, to adopt the Consent Calendar as presented, in its entirety.

The motion carried by the following vote:

AYES: 3; Roa, Del Rio, De Paula
NOES: 0;
ABSENT: 2; Farfan, Vargas
RECUSE: 0;
Motion carried: 3–0–2–0
C. DISCUSSION ITEM(S)

1. Recommendation to approve a donation to Hawaiian Elementary School.

SUGGESTED ACTION: Approve Recommendation.

Maria PerezBrena, Principal, Hawaiian Elementary School, spoke.

Mayor Pro Tem Del Rio spoke.

Councilmember Roa spoke.

A motion was made by Councilmember Roa, seconded by Mayor Pro Tem Del Rio, to approve recommendation to approve a $5,000 donation.

The motion carried by the following vote:

AYES: 3; Roa, Del Rio, De Paula
NOES: 0;
ABSENT: 2; Farfan, Vargas
RECUSE: 0;
Motion carried: 3–0–2–0
D. NEW BUSINESS
There were no New Business items.

CITY COUNCIL MINUTES

REGULAR MEETING
APRIL 23, 2025 Page 5
The motion carried by the following vote:

AYES: 3; Roa, Del Rio, De Paula
NOES: 0;
ABSENT: 2; Farfan, Vargas
RECUSE: 0;
Motion carried: 3–0–2–0
D. NEW BUSINESS
There were no New Business items.

E. ORAL STAFF REPORT(S)
There were no Oral Staff Reports.

F. CITY ATTORNEY REPORT(S)
There were no Oral City Attorney Reports.

G. ORAL COUNCIL REPORT(S)
Councilmember Roa requested that staff add our school donation policy to an upcoming council meeting agenda as a refresher of the policy; and thanked staff who helped plan the carnival event.

Mayor Pro Tem Del Rio thanked staff involved in planning the carnival event.

Mayor De Paula thanked staff for providing programs for our residents.

H. CLOSED SESSION
There were no Closed Session items.

I. ADJOURNMENT
The City Council adjourned the meeting at 6:34 PM to the next Regular City Council meeting to be held on Wednesday, May 14, 2025 at 6:00 PM.

CITY COUNCIL MINUTES

REGULAR MEETING
APRIL 23, 2025 Page 6
CITY OF HAWAIIAN GARDENS
CITY COUNCIL MINUTES
Maria Teresa Del Rio, Mayor Pro Tem
Victor Farfan, Councilmember
Luis Roa, Councilmember
Ernie Vargas, Councilmember
Dandy De Paula, Mayor
Wednesday, April 16, 2025
Special Meeting, 6:00 PM
Ernesto Marquez,City Manager
Megan Garibaldi, City Attorney
Pablo Rubio, City Clerk

MINUTES
CALL TO ORDER
The City Council Special Meeting was called to order on Wednesday, April 16, 2025 at 6:00 PM
FLAG SALUTE
The flag salute was led by Mayor De Paula.

ROLL CALL

PRESENT
Councilmember Farfan
Councilmember Roa
Councilmember Vargas
Mayor Pro Tem Del Rio
Mayor De Paula
ABSENT
None
Pablo Rubio, City Clerk, announced a quorum.

Councilmember Vargas joined the meeting at 6:58 PM.

PUBLIC COMMENTS GENERAL OR ITEMS ON OR OFF THE AGENDA There were no Public Comments.

DISCUSSION ITEM(S)

1. Budget Workshop.

SUGGESTED ACTION: Conduct a Budget Workshop.

A budget discussion ensued.

This Agenda Item was received and filed.

ADJOURNMENT
The City Council adjourned the meeting at 8:17 PM to the next Regular City Council meeting to be held on Wednesday, April 23, 2025 at 6:00 PM.

CITY COUNCIL MINUTES

SPECIAL MEETING
APRIL 16, 2025 Page 1
SUGGSCOCoductaudgetosop
A budget discussion ensued.

This Agenda Item was received and filed.

ADJOURNMENT
The City Council adjourned the meeting at 8:17 PM to the next Regular City Council meeting to be held on Wednesday, April 23, 2025 at 6:00 PM.

CITY COUNCIL MINUTES

SPECIAL MEETING
APRIL 16, 2025 Page 2

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #B8
DATE: May 14, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Pablo Rubio, City Clerk
RECOMMENDATION:

Recommendation to receive and file the minutes for the Sister City Committee meeting of Wednesday, March 26, 2025.

SUMMARY
The Sister City Committee minutes are hereby presented to the City Council.

FISCAL IMPACT
None.

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENTS
A. March 26, 2025 - Minutes
CITY OF HAWAIIAN GARDENS
SISTER CITY COMMITTEE MINUTES
Maria Teresa Del Rio, Mayor Pro Tem
Luis Roa, Council Member
Wednesday, March 26, 2025
Special Meeting, 6:45 PM
Ernesto Marquez,City Manager

MINUTES
CALL TO ORDER
The Sister City Committee Meeting was called to order on Wednesday, March 26, 2025 at 7:53 PM ROLL CALL

PRESENT
Councilmember Roa
Mayor Pro Tem Del Rio
ABSENT
None
Pablo Rubio, City Clerk, announced a quorum.

PUBLIC COMMENTS GENERAL OR ITEMS ON OR OFF THE AGENDA There were no Public Comments.

A. DISCUSSION ITEM(S)

1. Review of Current Sister City Policy.

A discussion ensued about the Sister City Policy, to recommended to City Council at a future meeting amendments to bring the policy up to date in consideration of rising costs/expenses.

B. ADJOURNMENT
The Sister City Committee adjourned the meeting at 8:21 PM.

SISTER CITY COMMITTEE MINUTES

SPECIAL MEETING
MARCH 26, 2025 Page 1

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #B9
DATE: May 14, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Joseph Jimenez, Recreation and Community Services Director RECOMMENDATION:

Recommendation to receive and file the Recreation and Parks Commission Meeting Minutes for the month of April 2025

SUMMARY
Presentation of the Recreation and Parks Commission Meeting Minutes for the month of April 2025.

FISCAL IMPACT
None.

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENTS
A. April 8, 2025 - Minutes

Page 1 of 4 ends

RECREATION AND PARKS COMMISSION

REGULAR MEETING
APRIL 8, 2025
AGENDA

CITY OF HAWAIIAN GARDENS

RECREATION AND PARKS COMMISSION MEETING
April 8, 2025
NOTICE IS HEREBY GIVEN, that the Special Meeting of the Hawaiian Gardens Recreation and Parks Commission is hereby called to be held on Tuesday, April 8, 2025, beginning at 6:00 p.m., at the City Hall Council Chambers, 21815 Pioneer Blvd., Hawaiian Gardens, CA 90716.

Please note: The City of Hawaiian Gardens complies with the provisions of the Americans with Disabilities Act (ADA). Anyone needing special assistance please contact the City Clerk’s Department at (562) 420-2641, at least one (1) business day prior to the meeting so that we may accommodate you.

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL
Chairmember Carmen Hernandez- Present
Vice Chair Pedro Amaro- Present
Commissioner Anna Rodriguez - Present
Commissioner Luis Gonzalez- Arrived at 6:20pm
Vice Chair Pedro Amaro made motion to excuse Luis Gonzalez for tardiness.

Chairmember Carmen Hernandez second the motion. Motion carried.

Also in attendance, Director of Recreation Joe Jimenez, Acting Recording Secretary, Anthony Dominguez
PUBLIC COMMENTS – ITEMS ON AND OFF THE AGENDA
This is the time reserved for members of the audience wishing to speak on items on the agenda.

This period will be limited to three (3) minutes per speaker.

A. CONSENT CALENDAR

1. Presentation of Recreation and Parks Commission Meeting Minutes for the months of February and March 2025: Vice chair member Amaro made motion to pull ATGM. To discuss what other sports ATGM providing for Teens. Staff reported that the ATGM just rolled out an “Elite League” that has wrestling, basketball and weightlifting, those numbers will be reported out at next months meeting.

2. Commission Action: Receive and File

3. Department Monthly Report
Commission Action: Receive and File

Page 2 of 4 ends

RECREATION AND PARKS COMMISSION

REGULAR MEETING
APRIL 8, 2025

4. Promotional Materials
Commission Action: Receive and File
Vice Chair Member Pedro Amaro made motion to receive and file monthly report Council Anna Rodriguez second the motion. Motion Carried B. DISCUSSION ITEMS

1. Strategic Plan Update
Recreation Direction provided an overview of the 2023-2025 Strategic Plan • 4.4 explained interest to enhance Furgeson elementary. • 5.5 & 5.6 Recreation Goal 1. Explore additional opportunities with local schools. 2. Reestablish gang intervention program to local schools. Goal 6. Enhance quality of life for residents.

6.2 Initiate the youth diversion program. Enhance all youth and senior programming. 6.4 strengthen our city-wide volunteer program. Create inclusive programs for special needs. 9.

Ensure physical stability.

Vice chairmen Amaro complimented the name “youth diversion program” for an alternate name for the ATGM program.

Vice chairmen Amaro asked what set of skills or training was needed to be able to run and sustain adaptive programming.

The Director explained the implementation of Top Soccer and identified low attendance and severity of disability causing program to be revisited.

Vice chairmen Amaro asked for the price to send current staff to receive proper training to run adaptive programming.

Commissioner Anna Rodriguez recommended reaching out to colleges to partner up as alternative route to run successful adaptive programming.

Vice chairmen Amaro recommended asking Long beach University to assist with adaptive programming. Staff suggested reaching out to local non-profits.

Commissioner Anna Rodriguez asked for clarification on goals 7.2 & 7.3 Staff explained the need to study City fees to compare with other cities and what the city is offering.

Commissioner Anna asked for confirmation of being kept informed.

Commissioner Luis Gonzalez arrived at 6:20 pm
Commissioner Anna asked what exactly it was the city was looking for 4.3 (replacing equipment) Staff explained needing to question how we are using our spaces, how can we use our spaces.

Page 3 of 4 ends

RECREATION AND PARKS COMMISSION

REGULAR MEETING
APRIL 8, 2025
Commissioner Anna recommended opening up Furgeson Elementary field to alleviate residence hopping the fence and allowing residence to be designated areas for residents to use. Also recommended opening up the workout equipment at Fedde sports complex for use by residents.

Vice chairmen Amaro suggested having multiple workout stations throughout city parks.

Commissioner Anna asked, “would walkways and cannel spaces fall under Parks and Recreation”?
Staff mentioned those spaces falling under a city project and not necessarily Parks and Recreation
Commissioner Gonzalez mentioned the pocket parks belonging to the planning commission.

2. Special Events Update (Carnival & Easter)
• Staff explained providing shuttle services for the carnival all three days of the carnival to enhance attendance.
• Staff informed the commission of singing showcase, providing a new twist to the city’s carnival entertainment.

Staff updated commission code enforcement being present all days of the carnival to provide presence and control vendors.

Vice chairmen asked if residents needed to call before riding the shuttle to the carnival.

Staff explained no call was needed but to just wait at desired location. 2 bus drivers in route.

Upcoming events:

Carnival: April 11- April13
Easter:

Commissioner Anna volunteered to be the easter bunny for the event.

C. ORAL COMMISSIONER REPORTS
Commissioner Luis Gonzalez mentioned the students of local schools and recreation programs performing at Angels Stadium.

Vice Chair Pedro Amaro apologized about being passionate, aggressive and verbal to recreation staff and understands there is a budget allocated for everything done in the city.

Asked if when our seniors have passed, if there is anything the commissioners can do to provide condolences (Ex. Sending flowers). “Is there anything we can do for the seniors when they passed?”.

Commissioner Anna: mentioned passing by Melbourne and them having an “In n out” Fundraiser.

Asked if that is something the city partakes in? also asked “Do you guys let the community know of school events”
Staff confirmed that was a school function

Page 4 of 4 ends

RECREATION AND PARKS COMMISSION

REGULAR MEETING
APRIL 8, 2025
Commissioner Anna asked if that is something we can do? Staff explained having done so in the past at our special event (In and Out Truck) and the turnout was not as expected.

Anna asked mentioned discussing goals and asked if we do anything more with the library? In example, getting more kids to participate and highlighting the library for use.

Anna recommended collaborating the Senior Center and the Library.

Chairmen Carmen mentioned attending first Zumba class at the city and it being a fun experience and will come back when time permits.

Complimented recreation staff for their great work during basketball season. Complimented staff being able to work well with all the children and those with special needs.

Gives high-five to all coaches.

Looking forward to upcoming events.

ADJOURNMENT to the next Regular Recreation and Parks Commission Meeting on May 13, 2025, at 6:00p.m.

Meeting adjourned at 6:49pm

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
DATE: May 14, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Neema Ghanbari, Public Works Manager
RECOMMENDATION:

RECOMMENDATION TO ADOPT RESOLUTION NO. 006-2025, IDENTIFYING THE

STREET IMPROVEMENTS PROJECT AND ADOPTING THE LIST OF PROJECTS FOR FISCAL YEAR 2025-2026 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017

SUMMARY
On April 28, 2017, the Governor of California signed Senate Bill (SB 1), the Road Repair and Accountability Act of 2017, also known as the Road Maintenance and Rehabilitation Account (RMRA). SB-1 provides additional state funding to address basic road maintenance, rehabilitation, and critical safety needs on highways and local streets, which is funded by a per-gallon fuel tax and vehicle registration fees.

The City of Hawaiian Gardens is projected to receive $352,000 in SB-1 funds in Fiscal Year (FY) 2024-2025 that can be used for the FY 2025-2026 Street Improvements Project.

In order to be eligible for the Local Streets and Roads Fiscal Year 2025-26 program apportionments, cities and counties must submit an adopted list of projects to the California Transportation Commission (CTC) pursuant to Streets and Highways Code (SHC) section 2034(a).

The FY 2025-26 Residential Street Improvements Project is funded by a combination of CDBG, Measure R, and Measure M funds and it is estimated to receive an additional $365,000 from SB-1 funds in Fiscal Year 2025-2026. Pursuant to Streets and Highways Code (SHC) Section 2034, prior to receiving an apportionment of funds, each city or county is required to have identified RMRA eligible capital projects in a budget adopted by the City Council. In order for the City to receive said RMRA funding for FY 2025-2026, Agenda Item #C1
May 14, 2025

Page 2 ends

the City Council must adopt a Resolution. Additionally, each City must submit a list of proposed street repairs to the California Transportation Commission (CTC) before the deadline of July 1, 2025.

SB-1 includes a Maintenance of Effort (MOE) requirement for local funds contributed to street and road repairs to help ensure the new funding augments existing budgets for road repairs. Specifically, it requires each city to spend no less than the annual average from its general fund during FY 2010 through FY 2012. The City’s established MOE for using the RMRA funding is $224,819.00. This average annual expenditure amount is the base-year match requirement that the City must meet annually in order to receive any RMRA fund allocations.

Staff is proposing to apply $360,000 of SB-1 funds to the FY 2025-26 Street Improvements Project and identify the Project as an RMRA eligible project.

The following streets were selected as part of the Pavement Management Program adopted by the City Council on February 12, 2025, and have been identified as eligible for SB-1, CDBG, Measure R, and Measure M funding for the FY 2025-26 Residential Street Rehabilitation Project:

1. Civic Center Drive from Pioneer Boulevard to Norwalk Boulevard

2. 221st Street from Seine Avenue to Juan Avenue

3. 214th Street from Elaine Avenue to Norwalk Boulevard

4. 222nd Street from Belshire Avenue to Wardam Avenue

5. 221st Street from Joliet Avenue to Norwalk Boulevard

6. Farlow Street from Claretta Avenue to end of Cul-De-Sac

7. Wardam Avenue from 221st Street to 224th Street

FISCAL IMPACT
The estimated cost of design, construction, inspection, and administration for the FY 2025-26 Street Improvements Project is $1,250,000. The total combined budget for the project will be $1,300,000 as follows:

Item Fund Budget

1. CDBG $126,000

2. Measure M $300,000

3. Measure R $250,000

4. SB-1 $360,000

5. General Fund MOE/SB1 $254,000

6. TDA $10,000
Total $1,300,000
Agenda Item #C1
May 14, 2025

Page 3 ends

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENTS
A. Resolution No. 006-2025
B. Project Location Map

CITY OF HAWAIIAN GARDENS
RESOLUTION NO. 006-2025

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HAWAIIAN GARDENS, COUNTY OF LOS ANGELES, STATE OF

CALIFORNIA, IDENTIFYING THE STREET IMPROVEMENT

PROJECTS AND ADOPTING THE LIST OF PROJECTS FOR FISCAL
YEAR 2025-2026 FUNDED BY SB 1: THE ROAD REPAIR AND
ACCOUNTABILITY ACT OF 2017
WHEREAS, the City Council approved the FY 2025-2026 Street Improvements Project (“Street Project”) with a combined budget of $1,300,000 as part of the City’s FY 2025-2026 Capital Improvement Program; and
WHEREAS, the Street Project is funded with $126,000 of CDBG funds, $300,000 of Measure M funds, $250,000 of Measure R funds, $360,000 of SB-1 funds, $254,000 of General funds, and $10,000 of TDA funds; and
WHEREAS, on April 28, 2017, the Governor of California signed Senate Bill 1, the Road Repair and Accountability Act of 2017, also known as the Road Maintenance and Rehabilitation Account (RMRA), to address basic road maintenance, rehabilitation, and critical safety needs on highways and local streets, which is funded by a per gallon fuel tax and vehicle registration fees; and
WHEREAS, pursuant to Streets and Highways Code (SHC) Section 2034, each eligible city or county prior to receiving an apportionment of RMRA funds is required to have identified capital projects in a budget adopted or amended by the governing body that monies provided by RMRA will fund; and
WHEREAS, pursuant to SHC Section 2030, RMRA funds are to be prioritized for expenditure on basic road maintenance and rehabilitation projects, and on critical safety projects, railroad grade separations, complete streets components including active transportation purposes, pedestrian and bicycle safety projects, transit facilities, and drainage and stormwater recapture projects in conjunction with any other allowable project, and traffic control devices; and
WHEREAS, pursuant to SHC Section 2036, a City or County may spend its apportionment of RMRA funds for general fund transportation expenses in excess of the maintenance of effort requirement as calculated in the Street Report as the average general fund expenditures for street, road, and highway purposes in Fiscal Years 2009- 2010, 2010-2011, and 2011-2012; and
WHEREAS, the City of Hawaiian Gardens is projected to receive $352,000 in RMRA funds in Fiscal Year 2024-2025 and the City Council is identifying the Street Project as an eligible RMRA project; and
Attachment A
WHEREAS, the City of Hawaiian Gardens used a Pavement Management System to develop the SB 1 project list to ensure revenues are being used to the most high-priority and cost-effective projects that meet the community’s priorities for transportation investments; and
WHEREAS, the project is necessary for the consideration of appropriation of SB1 funds by the California Transportation Committee under the RMRA; and WHEREAS, the City’s public right-of-way, including the roadway, sidewalks, curb and gutter, and other infrastructure amenities, will be augmented utilizing various street improvement methods (1.75-inch to 2-inch grind and ARHM overlay for the projects listed below, and depending on the roadway condition), for an estimated useful life between 12 and 15 years.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HAWAIIAN GARDENS AS FOLLOWS:

Section 1. The foregoing recitals are true and correct and incorporated herein by this reference.

Section 2. The City of Hawaiian Gardens has adopted the FY 2025-26 Street Improvements Project list as an eligible RMRA capital project and anticipates construction completion by June 2026 for the project, as listed below:

Section 3. The City of Hawaiian Gardens will submit the proposed RMRA capital project to the California Transportation Commission for their review in the format prescribed.

Section 4. The Public Works Manager is hereby authorized to undertake such acts as necessary to carry out this Resolution.

Section 5. The Mayor or his presiding officer is hereby authorized to affix his/her signature to this resolution signifying its passage and adoption by the City Council of the City of Hawaiian Gardens.
1- Civic Center Drive from Pioneer Boulevard to Norwalk Boulevard 2- 221st Street from Seine Avenue to Juan Avenue
3- 214th Street from Elaine Avenue to Norwalk Boulevard 4- 222nd Street from Belshire Avenue to Wardam Avenue
5- 221st Street from Joliet Avenue to Norwalk Boulevard 6- Farlow Street from Claretta Avenue to end of Cul-De-Sac 7- Wardam Avenue from 221st Street to 224th Street
Section 6. The City Clerk or her designee shall attest and certify to the adoption of the Resolution and shall cause this Resolution and her certification to be entered into the Book of Resolutions of the City of Hawaiian Gardens.

PASSED, APPROVED, AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF HAWAIIAN GARDENS ON THIS 14TH DAY OF MAY 2025.

CITY OF HAWAIIAN GARDENS
ATTEST: DANDY DE PAULA
MAYOR

PABLO RUBIO

CITY CLERK
ATTACHMENT B: PROJECT LOCATION MAP
FY 2025-26 RESIDENTIAL STREET IMPROVEMENTS, PROJECT 122

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #C2
DATE: May 14, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Linda Hollinsworth, Finance Director
RECOMMENDATION:

RECOMMENDATION TO APPROVE A DONATION TO ARTESIA HIGH SCHOOL

SUMMARY
Artesia High School has requested a donation to support an annual “I’m Going to College” event celebrating the achievement of graduating seniors who are embarking on their college journeys. The event is for the students and their parents to mark this significant milestone for them and their families. An initial request had been submitted in late April and staff had planned to bring this to Council at the special meeting of April 30th, which unfortunately was cancelled. Principal Sergio Garcia requested this donation because, due to budget cuts, they were not going to be able to provide the type of event as they had in previous years. They then reached out to the City and others to attempt to raise financial support to have desserts or pastries for close to 400 attendees. The event took place on May 7, 2025, and was a great success. Staff recommends approving this donation request for $1,500 to support this event that honors the hard work and dedication of these students, many of whom will be first-generation college students.

FISCAL IMPACT
The FY 24-25 Budget has funds available for donations to schools.

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENTS
None

Hawaiian Gardens City CouncilMay 14, 2025

Hawaiian Gardens City Council
May 14, 2025