Agenda packet — Hawaiian Gardens City Council, June 11, 2025

CITY OF HAWAIIAN GARDENS
CITY COUNCIL AGENDA
Maria Teresa Del Rio, Mayor Pro Tem
Victor Farfan, Councilmember
Luis Roa, Councilmember
Ernie Vargas, Councilmember
Dandy De Paula, Mayor
Wednesday, June 11, 2025
Regular Meeting, 6:00 PM
Ernesto Marquez, City Manager
Norma Tabares, City Attorney
Pablo Rubio, City Clerk
Meeting Location: City Council Chambers, 21815 Pioneer Boulevard, Hawaiian Gardens, California.

ADA Information: The City of Hawaiian Gardens complies with the provisions of the Americans with Disabilities Act (ADA). Anyone needing special assistance please contact the City Clerk’s Department at (562) 4202641 x 240, at least one (1) business day prior to the meeting so that we may accommodate you.

Bilingual Information: Anyone needing a Spanish bilingual interpreter for ORAL COMMUNICATION ONLY, please contact the City Clerk’s Department at (562) 4202641 x 240, at least one (1) business day prior to the meeting so that we may accommodate you.

The meeting can be viewed as a curtesy only and with no guarantee as to feasibility and disruption via various platforms as follows:

City of Hawaiian Gardens local cable/channel:

ATT 99
FRONTIER 16
Spectrum 36
Live Stream via City website at: www.hgcity.org.

INVOCATION
FLAG SALUTE
ROLL CALL

CITY COUNCIL AGENDA

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JUNE 11, 2025 Page 1
Live Stream via City website at: www.hgcity.org.

INVOCATION
FLAG SALUTE
ROLL CALL
PUBLIC HEARING COMMENTS AND AGENDA GENERAL COMMENTS ARE TO BE SUBMITTED AND CONDUCTED AS FOLLOWS:

Please note that public comment is only guaranteed to be taken inperson during the meeting or prior to the meeting inwriting by complying with the below procedures. Remote participation is provided as a courtesy only and should not be relied upon to guarantee participation in the meeting. The City reserves the right to terminate remote participation methods (subject to Brown Act restrictions) at any time and for whatever reason. So long as the public may still attend the meeting inperson, the meeting will continue.

VIA WRITTEN CORRESPONDENCE / ECOMMENT: Members of the public who wish to comment on matters before the City may submit written correspondence to the following email address: [email protected], or by ecomment on the City’s website, by no later than Wednesday, June 11, 2025 at 4:00pm. Note: Written correspondence will not be read into the record during the meeting; however, correspondence received by 4:00pm will be forwarded to the City Council, made a part of the official record, and made available for public review during the meeting. If submitting a comment pertaining to an agenda item, please reference the agenda item.

INPERSON COMMENT the City Council will provide members of the public with the opportunity to address the City Council inperson on any issues within the subject matter jurisdiction of the Council or to speak on items on and off the agenda, except for Public Hearing items. Each speaker shall be limited to three (3) minutes of public comment at each regular meeting. The City Council shall not discuss or take action relative to any public comment unless authorized by California Government Code Section 54954.2(b).

COURTESY VIRTUAL PARTICIPATION: As noted above, remote participation is offered merely as a courtesy and convenience. The City cannot guarantee that the public's access to remote participation will be uninterrupted. The City cannot guarantee it will not terminate use of remote participation during the meeting. In order to ensure participation in the meeting, please attend inperson or submit a written comment as set forth above.

Courtesy remote participation will be conducted as follows: All members of the public participating via Zoom will be placed on mute, except for during the opportunity for public comments and when recognized by the Mayor. Members of the public may participate via Zoom by logging on via the information below:

CITY COUNCIL AGENDA

REGULAR MEETING
JUNE 11, 2025 Page 2
each regular meeting. The City Council shall not discuss or take action relative to any public comment unless authorized by California Government Code Section 54954.2(b).

Meeting Link: https://us02web.zoom.us/j/84396805805?
pwd=b3dOSGJmdTdiVjZGQWR4VkxxalBidz09
Meeting ID: 843 9680 5805 Passcode: HG1
Members of the public shall have the right to observe and offer public comment at the public meeting, consistent with the public's rights of access and public comment otherwise provided for by the Brown Act, as applicable (including, but not limited to, the requirement that such right of access and public comment be made available in a manner consistent with the Americans with Disabilities Act). The City reserves the right to utilize teleconferencing in accordance with AB 2449.

PROCLAMATIONS AND CERTIFICATES

PRESENTATIONS

1. SWEARING IN CEREMONY – JAIME RIVAS, A HAWAIIAN GARDENS RESIDENT WHO GRADUATED FROM PEPPERDINE UNIVERSITY AND PASSED THE BAR

2. INTRODUCTION TO STAFF OF THE RECREATION AND COMMUNITY SERVICE

DEPARTMENT
AGENDA ORGANIZATION
This is the time for the City Council to discuss any changes in the order of agenda items.

A. PUBLIC HEARING(S) / HEARING(s)
B. CONSENT CALENDAR

1. WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ON THE AGENDA
That the City Council waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.

SUGGESTED ACTION: Approve Recommendation.

2. Recommendation to adopt Resolution No. 0122025, approving the Amended and Restated Joint Exercise of Powers Agreement for the Los Angeles Gateway Region Integrated Regional Water Management Authority; and authorize the Mayor to execute the agreement.

SUGGESTED ACTION: Approve Recommendation.

3. Recommendation to receive and file warrants processed during the period of May 17 to May 30, 2025.

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determined to have been read by title and further reading waived.

SUGGESTED ACTION: Approve Recommendation.

3. Recommendation to receive and file warrants processed during the period of May 17 to May 30, 2025.

SUGGESTED ACTION: Approve Recommendation.

4. Recommendation to authorize the City Manager to execute a professional services agreement with Matrix Consulting Group to provide consulting services to update the City Fee Schedules and prepare a Development Impact Fee Study.

SUGGESTED ACTION: Approve Recommendation.

5. Recommendation to adopt Resolution No. 0102025, authorizing an amendment to the agreement for reimbursement for helicopter patrol services by and between the City of Hawaiian Gardens and the City of Lakewood – Sky Knight Program.

SUGGESTED ACTION: Approve Recommendation.

6. Recommendation to approve the minutes for the City Council meeting of Wednesday, May 28, 2025; and the Special Meeting of Thursday, May 22, 2025.

SUGGESTED ACTION: Approve Recommendation.

C. DISCUSSION ITEM(S)

1. Recommendation to accept the construction improvements by Hardy & Harper, Inc., for the Carson Street Beautification Phase II, Project 108, and authorize the City Clerk to file the Notice of Completion.

SUGGESTED ACTION: Approve Recommendation.

2. Recommendation to discuss and consider approving a donation to Hawaiian Gardens VFW Post 7243.

SUGGESTED ACTION: Approve Recommendation.

3. Recommendation to adopt Resolution No. 0112025, adopting a twoyear budget for the fiscal years of 20252026 and 20262027.

SUGGESTED ACTION: Approve Recommendation.

D. NEW BUSINESS
E. ORAL STAFF REPORT(S)
F. CITY ATTORNEY REPORT(S)
G. ORAL COUNCIL REPORT(S)
H. CLOSED SESSION

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the fiscal years of 20252026 and 20262027.

SUGGESTED ACTION: Approve Recommendation.

D. NEW BUSINESS
E. ORAL STAFF REPORT(S)
F. CITY ATTORNEY REPORT(S)
G. ORAL COUNCIL REPORT(S)
H. CLOSED SESSION

1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957
Title: City Manager

2. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code section 54957.6
Agencydesignated representative: Ernesto Marquez, City Manager Employee Organizations: AFSCME Local 3624 Rank & File Unit Union AFSCME Local 3624 Management Unit Union
I. ADJOURNMENT
Adjourn to the next Regular City Council meeting to be held on Wednesday, June 25, 2025 at 6:00 PM.

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JUNE 11, 2025 Page 5

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #B2
DATE: June 11, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Elise McCaleb, Community Development Director
RECOMMENDATIONS:

1. Adopt Resolution No. 012-2025, approving the Amended and Restated Joint Exercise of Powers Authority Agreement, as presented.

2. Authorize the Mayor to execute the Amended and Restated Joint Exercise of Powers Authority Agreement.

SUMMARY
The Los Angeles Gateway Region Integrated Regional Water Management Joint Powers Authority (“Gateway Water Management Authority” or “GWMA”) was established in 2007 by a Joint Powers Authority Agreement (“JPA”). The agency was formed to address the state’s efforts that encouraged and prioritized regional, multi-party, and/or multi-benefit projects for competitive funding. Because GWMA’s membership and responsibilities have grown and evolved since its inception, the JPA Agreement is now being amended to best reflect current and anticipated activities, roles, and responsibilities.

On April 10, 2025, GWMA’s Governing Board approved the attached Amended and Restated JPA Agreement by a super-majority vote. Each member is now requested to formally adopt the updated JPA Agreement, as presented.

DISCUSSION
The Gateway Water Management Authority was formed in 2007 to address water supply reliability, water quality, stormwater, and flood control in the Gateway Region of Los Angeles County. With a population of more than 2 million people, GWMA members have successfully worked together to develop regional projects, and seek and receive local, state and/or federal funds to support those projects.

GWMA members are made up of Gateway cities and water agencies that represent distinctive hydrogeological, topographic, demographic, political, and economic elements.

Agenda Item #B2
June 11, 2025

Page 2 ends

Membership in the GWMA has proven to successfully communicate the Gateway region’s needs with a single voice increasing opportunities for project and funding partners.

Since its inception, GWMA’s membership has increased and GWMA’s role has evolved significantly. Currently, membership has grown to 28 cities and water agencies. With that growth, GWMA has been able to respond to the changing water conditions and challenges in Southern California. In addition to developing regional projects and seeking grant funds to support them, GWMA continues its critical role as part of the Greater Los Angeles County Integrated Regional Water Management ensuring that the Gateway region’s voice is always heard. Further, GWMA’s added role since 2012 has been to facilitate and administratively support watershed stormwater compliance programs under the MS4 Permit for the Lower Los Angeles River, Lower San Gabriel River, Los Cerritos Channel and several other regional groups of cities working together to comply with the MS4 Permit for monitoring/reporting harbor stormwater flows.

In 2024, GWMA staff and legal counsel provided several updates regarding the proposed modifications to the JPA Agreement. These changes include: board member terms and allowing for up to three alternates; updating the list of members cities/agencies; defining a super-majority vote for certain board actions; and no longer requiring a lead agency to be appointed to conduct the financial/contractual affairs of GWMA (which have been done in-house since 2014).

On January 14, 2025, members received the draft Amended and Restated JPA Agreement for review and comment. Comments were due to GWMA staff by March 14, 2025.

On April 10th, GWMA staff presented the revised draft agreement to the GWMA Board, showing the incorporated members’ comments to the JPA Agreement. After discussion, the GWMA Board approved the Amended and Restated JPA Agreement by a supermajority vote which is presented herein.

FISCAL IMPACT
There is no change from prior fiscal years. Annual dues will continue to be assessed and approved by a super-majority vote of the GWMA Board to support the on-going work of the GWMA.

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENTS
Resolution No. 012-2025
12664-0001\3103166v1.doc
RESOLUTION NO. 012-2025

A RESOLUTION OF THE CITY OF HAWAIIAN GARDENS,

CALIFORNIA APPROVING THE AMENDED AND

RESTATED JOINT EXERCISE OF POWERS AGREEMENT

FOR THE LOS ANGELES GATEWAY REGION

INTEGRATED REGIONAL WATER MANAGEMENT

AUTHORITY
WHEREAS, the City of Hawaiian Gardens (the “Agency”) is a “local agency,” as defined in the Integrated Regional Water Management Planning Act, California Water Code Section 10530, et seq. (“IRWMPA”); and
WHEREAS, the Agency is a permittees under the “Waste Discharge Requirements and National Pollutant Discharge Elimination System (NPDES) Permit for Municipal Separate Storm Sewer System (MS4) Discharges within the Coastal Watersheds of Los Angeles and Ventura Counties,” NPDES Permit No. CAS004004 (“MS4 Permit”), as amended from time to time by the California Regional Water Quality Control Board, Los Angeles Region.

WHEREAS, the Agency is a “public agency,” as defined in the Joint Exercise of Powers Act, California Government Code Section 6500, et seq., and is authorized to enter into an agreement to exercise powers common to the member public agencies.

WHEREAS, the Los Angeles Gateway Region Integrated Regional Water Management Authority (“GWMA”) was established to operate as a “regional water management group,” as defined in and authorized by the IRWMPA, in order to (a) implement a regional water resources management plan that will protect and enhance regional water supplies, and to otherwise further the purposes of the IRWMPA, with respect to the Gateway Region and (b) perform other regional responsibilities for water development and management.

WHEREAS, through the GWMA, participating agencies also cooperate with each other to implement certain portions of the Watershed Management Programs and Coordinated Integrated Monitoring Programs, as those programs are described in the MS4 Permit, and to perform such other responsibilities for water quality.

WHEREAS, on April 10, 2025, the GWMA Board adopted, by a super-majority vote, a proposed amendment to the GWMA’s Joint Exercise of Powers Agreement (the “Amended and Restated Agreement”) to, among other things, update the purposes of the GWMA relating to the MS4 Permit and to make other changes intended to modernize the governance of the GWMA.

WHEREAS, the proposed Amended and Restated Agreement will take effect upon adoption by a super-majority of the legislative bodies of the GWMA’s members.

WHEREAS, the Agency’s legislative body desires to continue participating in the GWMA and to adopt the Amended and Restated Agreement. -2-
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NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HAWAIIAN GARDENS AS FOLLOWS:

SECTION 1. The City Council hereby approves the “Amended and Restated Joint Exercise of Powers Agreement for the “Fifth Amended and Restated Joint Exercise of Powers Agreement for the Los Angeles Gateway Region Integrated Regional Water Management Authority,” attached hereto as Exhibit “A” to this Resolution.

SECTION 2. The City Council authorizes the Mayor to execute the Amended and Restated Agreement approved in Section 1.

SECTION 3. The City Clerk shall certify the adoption of this Resolution and shall forward a copy of it to the GWMA.

PASSED, APPROVED AND ADOPTED this 11th day of June 2025. ____________________________________
Dandy De Paula
Mayor
ATTEST:
_______________________________
Pablo Rubio
City Clerk
12664-0001\3009909v6.doc

AMENDED AND RESTATED JOINT EXERCISE OF POWERS AGREEMENT FOR

THE LOS ANGELES GATEWAY REGION INTEGRATED REGIONAL WATER

MANAGEMENT AUTHORITY

THIS AMENDED AND RESTATED JOINT EXERCISE OF POWERS
AGREEMENT (“Agreement”), dated for reference as of April 10, 2025, is entered into by and between the Cities of Artesia, Bell, Bell Gardens, Bellflower, Cerritos, Commerce, Compton, Cudahy, Downey, Hawaiian Gardens, Huntington Park, La Mirada, Lakewood, Long Beach, Lynwood, Maywood, Montebello, Norwalk, Paramount, Pico Rivera, Santa Fe Springs, Signal Hill, South Gate, Vernon, and Whittier, the Central Basin Municipal Water District, the Long Beach Public Utilities Department (acting through its Board of Public Utilities Commissioners), and the Water Replenishment District of Southern California, all of which are public agencies and/or municipal corporations. Each of the foregoing are sometimes referred to herein as “Member”, or collectively as “Members.”

RECITALS
(i) In 2007, the cities of Cerritos, Downey, Lakewood, Long Beach, Norwalk, Paramount, Santa Fe Springs, Signal Hill, and South Gate initially entered into a Joint Exercise of Powers Agreement (“Original Agreement”) and created the Los Angeles Gateway Region Integrated Regional Water Management Authority (“GWMA”). Since its creation, additional Members, as listed above in the preamble, have been added to the GWMA pursuant to the provisions of the Original Agreement.
(ii) Each Member is a “public agency,” as defined in the Joint Exercise of Powers Act, California Government Code Section 6500, et seq., and all are authorized to enter into this Agreement in order to exercise powers common to these public agencies. (iii) This Agreement creates a public entity, separate from its Members, that is capable of carrying out the purposes of this Agreement.
(iv) Each Member is a “local agency,” as defined in the Integrated Regional Water Management Planning Act, California Water Code Section 10530, et seq. (“IRWMPA”). As of the effective date of this Agreement, all Members function within the County of Los Angeles. (v) It remains the intent of the Members in entering into this Agreement to operate as a “regional water management group,” as defined in and authorized by the IRWMPA, in order to (a) implement a regional water resources management plan that will protect and enhance regional water supplies, and to otherwise further the purposes of the IRWMPA, with respect to the Members’ jurisdictional areas (collectively, “Gateway Region”) and (b) perform other regional responsibilities for water development and management, as described herein. (vi) All of the cities which are Members are permittees under the “Waste Discharge Requirements and National Pollutant Discharge Elimination System (NPDES) Permit for Municipal Separate Storm Sewer System (MS4) Discharges within the Coastal Watersheds of Los Angeles and Ventura Counties,” NPDES Permit No. CAS004004 (“MS4 Permit”), as amended from time to time by the California Regional Water Quality Control Board, Los Angeles Region.
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(vii) The Members desire to amend and restate the Original Agreement in order to further state their intent to cooperate with each other to implement certain portions of the Watershed Management Programs and Coordinated Integrated Monitoring Programs, as those programs are described in the MS4 Permit, and to perform such other responsibilities for water quality, as described herein.
(viii) The Members acknowledge that the GWMA may contract and cooperate with other regional water management groups and agencies to develop, administer, update, and implement, an Integrated Water Management Plan for the Greater Los Angeles County area.

AGREEMENT
NOW, THEREFORE, in consideration of the promises, terms, conditions and covenants contained herein, the parties agree as follows:

1. Recitals Incorporated. The recitals set forth above, are hereby incorporated by reference and made a part of this Agreement.

2. Purposes. This Agreement is made pursuant to the provisions of the Joint Exercise of Powers Act, relating to the exercise of powers common to the Members. The purpose of this Agreement is to jointly exercise the powers set forth herein as to the Gateway Region, and, acting as a “regional water management group,” to jointly prepare, contract for the preparation and implementation of, and/or adopt a “regional plan” for the management of water resources, and for implementation and operation of “qualified projects or programs,” and/or the preparation of “qualified reports and studies,” as those quoted terms are defined in the IRWMPA. In accordance with the IRWMPA, the regional water resources management plan may more specifically address any of the matters set forth and more fully described in California Water Code Section 10540(c) including, but not limited to, the following: ground water management planning; urban water management planning; the preparation of a water supply assessment; the planning, construction or modification of a flood management project; the planning, construction or modification of a water recycling project; the planning, construction or modification of a domestic water supply facility to meet safe drinking water standards; the planning, construction or modification of a drainage water management unit, and/or the implementation of a water conservation program. In addition, the purpose of this Agreement is to implement and from time to time revise certain portions of the Watershed Management Programs and Coordinated Integrated Monitoring Programs, as those programs are described in the MS4 Permit, that have been developed by the Members and to perform such other responsibilities to promote water quality within the Gateway Region. Notwithstanding the citation of specific legal authority for the foregoing, the Authority may exercise any other statutory authority which may now exist or be subsequently enacted to deal with ground water, storm water, water recharge, water recycling, water supply, water storage, water treatment, water drainage, water conservation or any related urban water management subject within the purview of local or regional water agencies and MS4 operators.

3. Establishment. Pursuant to the Joint Exercise of Powers Act, the Original Agreement established a Joint Powers Authority which is a regional water management group and a public entity separate from the parties to this Agreement. The name of the entity is the “Los Angeles Gateway Region Integrated Regional Water Management Authority” and may be referred to as the “Gateway Water Management Authority.” The GWMA shall carry out its functions through a Governing Board, as described in this Agreement. 12664-0001\3009909v6.doc

4. Term of Agreement. This amended and restated Agreement is effective as of the latest date by which a super-majority of the Members, acting through their legislative bodies, adopt resolutions approving this amended and restated Agreement and thereafter having executed this Agreement, and shall continue in full force and effect for so long as no less than three (3) such Members remain, or until terminated by unanimous consent, provided that all liabilities of the GWMA have been satisfied and all assets of the GWMA have been distributed. A supermajority for purposes of this Section 4 shall mean the affirmative vote of two-thirds (2/3) of the Members.

5. Restriction on Exercise of Powers. Pursuant to and to the extent required by California Government Code Section 6509, the GWMA shall be restricted in the exercise of its powers to the same extent as the City of Long Beach is restricted in its exercise of powers hereunder; provided that, if the City of Long Beach ceases to be a Member, then the GWMA shall be restricted in its exercise of powers to the same extent as the City of Downey is restricted in its exercise of powers hereunder; in that the aforesaid cities are charter cities with statutory authority over a water supply.

6. Governing Board. The governing body of the GWMA is the Governing Board which is comprised of one representative from each Member, but such representative need not be a member of the legislative body of such public agency if approved by resolution of the legislative body of the Member. The Governing Board shall oversee the activities of the GWMA and shall act consistent with and in furtherance of the purposes of this Agreement and the GWMA. (a) Appointment. The legislative body of each of the Member shall appoint one member of the Governing Board and may appoint up to three alternate Board members. If neither the Governing Board member nor the Member’s alternate(s) can attend a scheduled meeting, one time per year the chief executive (e.g., city manager) or the assistant chief executive of such Member may designate in writing a representative for that meeting who may attend and participate in that meeting as if he or she was a Governing Board member. (b) Term of Members. Each member and alternate member of the Governing Board serves until removed by the applicable Member’s legislative body. Board members and alternates may be removed at any time by the appointing Member’s legislative body. Vacancies shall be filled in the same manner as the original appointment. (c) Compensation. Governing Board members receive no compensation for attending required meetings.
(d) Voting. Each Governing Board member shall have one (1) vote. If a Board member cannot attend a meeting, the alternate attending shall be fully empowered to act as the Governing Board member for the meeting so attended. Actions taken by the Governing Board shall require a majority or super-majority vote as provided below in Section (e). (e) Quorum. A majority of the Governing Board must be present to constitute a quorum. No action will be valid unless it has received the affirmative vote of the majority of those Governing Board members present, except where a super-majority vote is specified. Where a super-majority vote is specified herein, it shall mean the affirmative vote of two-thirds (2/3) of the Governing Board members present.
(f) Responsibilities. The Governing Board will:
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(1) Determine general policy for GWMA activities.
(2) Act on behalf of all Members in adopting strategies to pursue the purposes of the GWMA and implement such strategies.
(3) Approve a budget to expend funds necessary to exercise the powers and achieve the purposes of the GWMA, as set forth in this Agreement, and as otherwise provided by law. A super-majority vote shall be required to adopt a budget or assess the contribution of costs or to purchase or long-term lease any real property. (4) Ensure that projects and programs that are undertaken are in the best interest of the residents served by the GWMA.
(5) Authorize expenditures of funds in accordance with budget and any purchasing procedures adopted by the Governing Board.
(6) Share costs equally among the Members, except as otherwise provided herein.
(7) Approve or deny applications from local public agencies for admission to the GWMA or expel a member from the GWMA.
(8) Adopt by-laws, rules and regulations governing operations of the GWMA.
(9) Appoint such ad hoc or standing committees of its Members as it may deem appropriate, all in uniformity with the Ralph M. Brown Act (Sections 54950 et seq.). (g) Meetings. The Governing Board shall conduct regular and special meetings in accordance with the Ralph M. Brown Act, commencing with California Government Code Section 54950, or any successor provision thereto. It shall hold at least one (1) regular meeting in each year and such additional meetings as may be necessary to accomplish the purposes specified herein. Regular meetings shall be held at such location as the Governing Board may determine by Resolution. Minutes shall be kept of all meetings of the GWMA and shall be provided to the Members and made available to the public. Meetings shall be conducted in accordance with rules of procedure adopted by the Governing Board (the most current edition of “Roberts Rules of Order” as of the effective date of this Agreement).

Except as specifically provided elsewhere in this Agreement, any rule of procedure affecting the order of business may be suspended with the approval of a majority of Board members then voting.

7. Organization.
(a) Officers. The Governing Board shall elect a chair, a vice-chair, treasurer and/or such other officers as the Board shall find appropriate. The Governing Board shall also appoint a secretary, who need not be a member of the Governing Board. Each officer shall serve at the pleasure of the Governing Board. Upon approval by the Governing Board, all contracts, deeds and other official documents on behalf of the GWMA shall be executed by the Chair or the Executive Officer, and attested to by the Secretary and approved as to form by GWMA’s legal counsel or other appropriate officer.
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(b) Employees. The Governing Board may appoint an Executive Officer, controller, clerk, legal counsel or other employees as it deems appropriate and may establish the duties and compensation of such employees. The Governing Board may choose to utilize the services of employees of the Members by appointing a Lead Agency, as described below, and, if required, compensate the Member accordingly, or may directly appoint and employ its own staff.

If the GWMA directly employs employees, the Governing Board shall adopt a personnel system establishing rules and regulations comparable to the public sector generally. (c) Finances. The Governing Board shall appoint a qualified person to act as the Auditor, who need not be a member of the Governing Board. GWMA shall cause an independent annual audit of the GWMA’s finances to be made by a certified public accountant in compliance with California Government Code Section 6505. The Treasurer of the GWMA shall be the depositor and shall have custody of all money of the GWMA received from whatever source. The Auditor of the GWMA shall draw warrants to pay demands against the GWMA when the demands have been approved by the GWMA by its authorized representative pursuant to any delegation of authority by the GWMA. The Treasurer and Auditor shall comply strictly with the provisions of statutes relating to their duties, as set forth in the Joint Exercise of Powers Act. The Governing Board may transfer the responsibilities of Treasurer and/or Auditor to any person or entity as may then be authorized by law.
(d) Consultants. The GWMA is authorized to enter into contracts and pay consultants pursuant to the GWMA’s purchasing procedure to perform any work or activity it is empowered to perform hereunder, including the provision of professional, financial, legal, administrative, technical or other services. A consultant may be designated as an officer, including the Executive Officer, of the GWMA.
(e) Lead Agency. The Governing Board may, but is not required to, select from the Members, a Lead Agency for the GWMA. In such case, the Director of Finance of the Lead Agency shall be and act as the Treasurer and Auditor of the GWMA, pursuant to California Government Code Section 6505.6. Pursuant to California Government Code Section 6505.1, the Secretary and Treasurer shall have charge of the property of the GWMA and each shall file an official bond in the penal sum of Ten Thousand Dollars ($10,000.00) or such additional amount as the Governing Board may establish. If a lead agency is selected, by majority vote the Governing Board may change the Lead Agency at any time. In such event, the officers of the new Lead Agency shall serve as the respective officers of the GWMA. (f) Property of the GWMA. Pursuant to California Government Code Section 6505.6, the Governing Board may designate an officer or employee, or officers and employees, in addition to the Treasurer, to receive, deposit, invest, and disburse the money of the GWMA pursuant to California Government Code Sections 6505.5 and 6509.5. The Governing Board shall fix the amount of the official bond to be filed by each such designee.

8. Powers and Functions as a Regional Water Management Entity. Subject to the limitations set forth herein, the GWMA, acting through its Governing Board, shall have any and all powers commonly held by the Members, necessary or appropriate to fulfill the purposes set forth in Section 2, above, and to implement the agreed upon provisions of the MS4 Permit on behalf of the Members and to otherwise perform the functions and exercise the powers of a regional water management group pursuant to applicable law. 12664-0001\3009909v6.doc

9. Corporate and Political Powers. For purposes of exercising its authority, and subject to the limitations set forth herein, the GWMA shall have all joint powers specified in California Government Code Section 6508 including, but not limited to, any or all of the following:
(a) To exercise the common powers of its Members;
(b) To make and enter into contracts;
(c) To employ agents and employees;
(d) To acquire, construct, manage, maintain or operate any building, structure, work or improvement;
(e) To acquire, hold or dispose of real or personal property; (f) To incur debts, liabilities and obligations and issue bonds, notes, certificates of participation and other forms or evidence of indebtedness; (g) To sue and be sued in its own name;
(h) To apply for, accept, receive and disburse grants, loans and other financial aid from any agency of the State of California or the United States of America and to receive donations of property, funds, services and other forms of assistance from persons, firms, corporations or governmental entities;
(i) To obtain insurance for the GWMA and contract for risk management services;
(j) To invest money of the GWMA in the same manner and on the same conditions as local agencies pursuant to California Government Code Section 53601; (k) To prepare and support legislation related to the purposes of this Agreement;
(l) To adopt rules, regulations, policies, bylaws and procedures for the carrying out of the foregoing powers or necessary for the governing of the operations of the GWMA; and (m) To exercise all other powers necessary and proper to carry out the provisions of this Agreement.

10. Limitations. The GWMA shall not have the power of eminent domain.

11. Expenditures and Contributions. From time to time, the Governing Board may require Member contributions in order to make expenditures necessary to carry out the purposes and functions of the GWMA which may include, but are not limited to, retention of consultant(s) to conduct studies and prepare plans, reports and designs, and/or provide management services. Contracts over $100,000 shall require a super-majority vote of the Governing Board to approve. Contributions may be assessed against Members on an equal basis, or upon such other basis as may be determined by the Governing Board. Within thirty (30) days of such an assessment by the Governing Board becoming effective, each Member, 12664-0001\3009909v6.doc
shall make the required contribution, provided that any Member not wishing to make such contribution may, in the alternative, withdraw from the GWMA within said period by adopting a resolution of withdrawal by its legislative body and otherwise complying with Section 15.

12. Eligibility for Membership and Admission. Any local public agency that is a member of the Gateway Cities Council of Governments, or that has statutory authority over a water supply with the Gateway Cities Region, may apply to become a member of the GWMA pursuant to an action taken by the legislative body of such public agency and may become a Member upon a super-majority vote of the Governing Board and execution of this Agreement. At the time of approval of admission, the Governing Board may request that the new Member make a payment of any costs incurred by the GWMA to date, to the extent the benefit of those costs will be derived or will continue to be derived after the new Member agency has joined the GWMA.

13. Accounts, Reports, and Audits. The following procedures shall be followed to ensure strict accountability of all funds of the GWMA and to provide for accurate reporting of receipts and disbursements of said funds:
(a) The Auditor shall either prepare or contract with a certified public accountant to prepare an annual audit of the GWMA’s accounts and records. The minimum requirements for such audits shall be those prescribed by the State Controller for special districts under California Government Code Section 26909 or successor statute and shall conform to generally accepted accounting principles.
(b) A report of said audit shall be filed as a public record with each Member and with the County Auditor of the County of Los Angeles. Such report shall be filed within twelve (12) months of the end of the fiscal year or years under examination. (c) Any additional procedures pertaining to accountability of funds and assets of the GWMA, as specified in the Joint Exercise of Powers Act, shall be followed.

14. Obligation for Debts and Liabilities and Distribution of Assets. Except as otherwise provided herein or by applicable law, no Member shall be individually responsible for any of the debts, liabilities or obligations of the GWMA, and all such debts, liabilities and obligations shall exclusively be those of the GWMA.
(a) Indemnification.
(1) Each Member agrees to indemnify, defend and hold the GWMA and all other Members, and employees, officers and agents of the GWMA, free and harmless with respect to any and all claims, liabilities, losses, and damages, including legal fees and expenses, to the extent arising out of or connected with the acts or omissions, or breach or default, of such Member, or any person or entity acting on behalf of such Member, in the performance of any of its obligations under this Agreement. (2) The GWMA shall indemnify, defend, and hold harmless, jointly and severally, each of its Members and the Members’ officers, officials, employees, agents, and representatives with respect to any loss, damage, injury, claim, litigation, or liability, including attorney’s fees and costs, arising out of or in any way related to the creation, 12664-0001\3009909v6.doc
operation, functioning, decisions, or actions of the GWMA or the GWMA’s officers, officials, employees, agents, or representatives.
(3) The provision of indemnity set forth in this Section shall not be construed to obligate the GWMA to pay any liability, including but not limited to punitive damages, which by law would be contrary to public policy or otherwise unlawful. (b) Tort Liability. Government Code Section 895.2 imposes certain tort liability jointly upon public agencies solely by reason of such public agencies being parties to an agreement as defined in Government Code Section 895. Therefore, the Member public agencies, as among themselves, pursuant to the authorization contained in Government Code Sections 895.4 and 895.6, each assume the full liability imposed upon it or any of its officers, agents, employees or representatives by law for injury caused by a negligent or wrongful action or inaction, or omission, occurring in the performance of this Agreement, to the same extent that such liability would be imposed in the absence of Government Code Section 895.2. To achieve this purpose, each Member public agency indemnifies and holds harmless each other party and the GWMA, for any loss, cost or expense, including reasonable attorney’s fees and consultant fees that may be imposed upon or incurred by such other Member public agency or the GWMA solely by virtue of Government Code Section 895.2. (c) Funds for Defense. Notwithstanding the provisions of paragraphs (a) or (b), above, by a super-majority vote of the Governing Board, the Board may approve the expenditure of GWMA funds to defend, indemnify and hold the GWMA, members of the Governing Board, and/or any employee or agent of the GWMA, free and harmless from claims and liabilities arising in connection with their actions taken in good faith, and while within the scope of their duties being performed on behalf of the GWMA. (d) Self-Insure. The GWMA may self-insure or purchase insurance, and/or-, require the Members to self-insure or purchase insurance, in order to comply with any of the defense and indemnity requirements herein.
(e) Privileges and Immunities. All of the privileges and immunities from liability, exemptions from laws, ordinances, and rules, all pension, relief, disability, worker’s compensation, and other benefits which apply to the activity of officers, agents, or employees of any Member when performing their respective functions within the territorial limits of the Member, shall apply to them to the same degree and extent while engaged in the performance on any of their functions and duties extraterritorially hereunder.

15. Withdrawal by a Member. Subject to the provisions of this section, any Member may withdraw from the GWMA by providing the Governing Board no less than thirty (30) days prior written notice including a copy of the initiating resolution by the legislative body of the withdrawing Member. The withdrawing Member shall pay all unpaid contributions that were approved by the Governing Board more than one hundred twenty (120) days prior to the date of the notice of withdrawal. No Member may withdraw unless and until it has satisfied any and all outstanding contractual obligations, or other indebtedness for which such Member would otherwise be obligated, in whole or in part, to pay. “Outstanding contractual obligations” includes the obligations for payments on contracts which the GWMA has entered into and are legally binding but where additional services will be performed in the future, until the contract has been fully performed.
12664-0001\3009909v6.doc

16. Effect of Termination. Upon termination of this Agreement by the GWMA, all of the existing assets shall be divided and distributed for public purposes in such manner as shall be determined by a super-majority vote of the Governing Board provided, however, that this Agreement and the Governing Board shall continue to exist for the purposes of disposing of all claims, administering the distribution of assets, and performing any other functions necessary to conclude the affairs of the GWMA. This Agreement may not be terminated so long as the GWMA has any outstanding contractual obligations or other indebtedness.

17. Notices. Notices permitted or required to be sent pursuant to this Agreement shall be sent by registered mail, return receipt requested, or reputable overnight delivery service, addressed as follows:

To Member public agencies at each Member public agency’s official business address, personally addressed to that agency’s Governing Board member;
To the GWMA at 16401 Paramount Boulevard, Paramount,
California 90723. This address shall be the GWMA’s official business address. This address may be changed by approval of the Governing Board and the giving of written notice to each Member at their official business address.

18. Amendment. Except for amendments that change the GWMA’s powers, duties, indemnification requirements, or financial responsibilities, this Agreement may be amended by a super-majority vote of the Governing Board. Otherwise, this Agreement may be amended by a majority vote of the Governing Board and by a majority vote of the Members acting by resolution of their legislative bodies.

19. Legal Actions.
(a) Remedies. The GWMA is hereby authorized to take any and all legal or equitable actions, including but not limited to, seeking an injunction and/or specific performance, necessary or permitted by law, to enforce this Agreement. (b) Applicable Law and Forum. The laws of the State of California shall govern the interpretation and enforcement of this Agreement, without regard to conflict of law principles. Legal actions must be instituted and maintained in the Superior Court of the County of Los Angeles, State of California, in any other appropriate court in that county, or in the Federal District Court in the Central District of California.
(c) Acceptance of Service of Process. In the event that any legal action is commenced against the GWMA, service of process on the GWMA shall be made by personal service upon the Executive Officer or Secretary of the GWMA, or in such other manner as may be provided by law.
(d) Waivers. All waivers of any term or condition of this Agreement shall be in writing. No waiver of any term or same term or condition at a different time.

20. Liberal Construction; Severability. In the event of any litigation over the meaning of this Agreement or the GWMA of any agency of the GWMA, this Agreement shall be 12664-0001\3009909v6.doc
liberally construed to effectuate its purposes. Should any part, term or provision of this Agreement be decided by any court of competent jurisdiction to be illegal or in conflict with any law of the State of California or federal law, or otherwise be rendered unenforceable or invalid, the validity of the remaining portions and/or provisions shall not be affected thereby.

21. Conflicts of Interest. No officers, official, or employee of the GWMA shall have any financial interest, direct or indirect, in the GWMA nor shall any such person participate in any decision relating to the GWMA which affects his or her financial interests, in violation of any State law or regulation.

22. Books and Records. All books, records, accounts, and documents of the GWMA shall be available at any reasonable time to the Directors and, to the extent provided by the California Public Records Act (Government Code Section 7920.000, et seq.) shall be public records. This Section does not authorize the release of any confidential records which are exempt from disclosure under the California Public Records Act or other applicable law or regulations.

23. Principal Office. The principal office of the GWMA shall be that of the office of the Executive Officer or as from time to time designated by the Board.

24. Successors. This Agreement shall be binding upon all Members and shall inure to the benefit of the successors of each of the Members provided, however, that no Member may assign any right or obligation under this Agreement without the written consent of the Governing Board.

25. Effectuate Counterparts. This Agreement may be executed in counterparts, which together shall constitute the same and entire agreement.

26. Filing with Secretary of State. The Executive Officer of the Governing Board is directed to file with the office of the California Secretary of State and State Controller a notice of adoption or amendment of this Agreement within thirty (30) days after the effective date of such adoption or amendment, as required by California Government Code Sections 6503.5 and 6503.6 and shall file all other official notices as may be required by law.

27. Entire Agreement. This Agreement constitutes the final, complete and exclusive statement of the terms of the agreement between the parties pertaining to the subject matter of this Agreement and amends, replaces, and supersedes all other prior or contemporaneous oral or written understandings and agreements of the parties. [SIGNATURES ON FOLLOWING PAGES]
12664-0001\3009909v6.doc
IN WITNESS WHEREOF, each of the parties hereto have caused this Agreement to be executed and attested by its duly authorized officers as of the dates set forth below. (signature)
Name:

Title:

City/Agency Name:

ATTEST BY: APPROVED AS TO FORM BY:
(signature) (signature)
Name: Name:

Title: Title:

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #B3
DATE: June 11, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Linda Hollinsworth, Finance Director
Abraham Yi, Accounting Specialist
RECOMMENDATION:

RECOMMENDATION TO RECEIVE AND FILE WARRANTS PROCESSED DURING THE PERIOD OF MAY 17 TO MAY 30, 2025

SUMMARY
Information for warrants processed from May 17 to May 30, 2025 is provided, in the attachments, for review by the City Council. A detailed report for Accounts Payable (AP) provides a list of all payments presented by payment type and check number. Payments are made to vendors using paper checks, via ACH or online.

Payroll (PR) represents payments for employee payroll, taxes, insurance and CalPers retirement contributions and does not include any detailed information.

FISCAL IMPACT
None

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENTS
A. Financial Summary
B. AP Invoice Approval Lists Payment Type and Check Number Attachment A
Financial Summary
Description Warrant Information Amount
AP Check Payments to Vendors Ck 67517 – 67569 $ 108,430.36 AP ACH Payments to Vendors Ck 1058425 – 1058455 516,834.94 AP Online Payments to Vendors Ck 2859 – 2861 341,068.40 PR Employee Salaries & Benefits Ck 70900 – 71012 198,147.90 PR CalPers- Online Retirement Benefits 5/29/2025 35,226.89 Voided Check 64302, 66538, 67147 (8,284.60)
Total for May 17-May 30, 2025 $1,191,423.89
City of Hawaiian Gardens
Check Register Report
Check
Date
Check
Number
Status Amount
CHK PMTS 05/17/25 TO 05/30/25
BANK:

Vendor
Number Vendor Name Check Description
BANK OF THE WEST-GENERAL ACCT Page: 1
Time: 1:28 pm
Date: 05/28/2025
Void/Stop
Date
Reconcile
Date
BANK OF THE WEST-GENERAL ACCT Checks
67517 05/21/25 Printed 0276AB SALVADOR ALCAZAR DIAGNOSE & INSTL NEW HEATER 2,300.00 IGNITER/CLEAN 2 FILTERS - LWP
67518 05/21/25 Printed 0277J ALEX TIRES INC UNIT 31 - FLEET MAINT OIL CHG, TIRE 1,225.00

ROTATION
67519 05/21/25 Printed 0401JH JOANN AMARO 05.03.25 FACILITY RENTAL DEPOSIT 250.00 REFUND
67520 05/21/25 Printed 0585L ARTESIA HIGH SCHOOL FY 24/25 DONATION - 05.07.25 I'M 1,500.00

GOING TO COLLEGE EVENT
67521 05/21/25 Printed 1979JA JESUS E. CONTRERAS REIMB EMP/CELL PHN/JUN 2024 490.00 EASTERN COUNTY 1,083.15

NEWSPAPER GROUP
67522 05/21/25 Printed 4587 04.25.25 LEGAL NTC - INVITE BIDS CH ROOF RPLC PROJ 118
GANAHL LUMBER COMPANY 1,429.92
INC
67523 05/21/25 Printed 3186 HELEN ROSAS MAINT SUPPLIES - ZIP

TIES, WIRES, SCREWS
67524 05/21/25 Printed 3213R MARYCARMEN GARCIA 04.22 - 05.01.25 BALLET CLASS 240.00

INSTRUCTOR
67525 05/21/25 Printed 3589 FRED HARDY REIMB EMP/CELL PHN/FEB 2025 200.00 67526 05/21/25 Printed 3791M JOSE C. HOYOS 05.26.25 MEMORIAL DAY EVENT - PA 500.00 SYSTEM
67527 05/21/25 Printed 3936T IRON MOUNTAIN INC MAY 2025 STORAGE 439.54 67528 05/21/25 Printed 0893 MADISON LEEDS 2025 MAYOR'S ACHIEVEMENT 35.28

BRONZE PLAQUE PRINT
67529 05/21/25 Printed 4740 ERNESTO MARQUEZ REIMB EMP/FLEET FUEL - UNIT 64 50.00 67530 05/21/25 Printed 4973 CINDY MENDEZ 05.26.25 MEMORIAL DAY EVENT - 350.00

PERFORMANCE
67531 05/21/25 Printed 5307NF FRANCISCO NAVARRO UNCLOG TOILET - FEDDE SHACK 180.00

RESTROOM
67532 05/21/25 Printed 2185 NIRBHAU INC NAME PLATE - CITY ATTORNEY 22.84 67533 05/21/25 Printed 5517GC CHRISTINE ORCHOLSKI 05.26.25 MEMORIAL DAY EVENT - 275.00

PERFORMANCE
67534 05/21/25 Printed 5718QR RICHARD PEREZ STAFF UNIFORMS 4,257.36 PRECISION BUILDING 593.00

SERVICS LLC
67535 05/21/25 Printed 5854OB CLEAN RMS, BASEBOARDS, RUGS,

WINDOWS - TC/CLEAN CHAIRS - CM
67536 05/21/25 Printed 6009QE EVERLYN QUINONEZ 05.09.25 SCHOLARSHIP PROGRAM 400.00

DINNER EVENT - DRAPING
SOUTH COAST AIR QUALITY 167.47
MGT
67537 05/21/25 Printed 6770C JUL 2024 - JUN 2025 - AB 2588 AQMD

HOT SPOT EMISSIONS
SOUTHERN CALIF EDISON 34.65

COMPANY
67538 05/21/25 Printed 6801 04.11 - 05.12.25 SER PER
SOUTHERN CALIF EDISON 347.87

COMPANY
67539 05/21/25 Printed 6801 04.11 - 05.12.25 SER PER
SOUTHERN CALIF EDISON 30.51

COMPANY
67540 05/21/25 Printed 6801 04.11 - 05.12.25 SER PER
SOUTHERN CALIF EDISON 30.26

COMPANY
67541 05/21/25 Printed 6801 04.11 - 05.12.25 SER PER
SOUTHERN CALIF EDISON 30.79

COMPANY
67542 05/21/25 Printed 6801 04.11 - 05.12.25 SER PER
STATE CONTROLLER'S 130.77
OFFICE
67543 05/21/25 Printed 6980 07.01.24 - 06.30.25 FTB OFFSET - FTB,

ADMIN, SARD
67544 05/21/25 Printed 7021 STEVEN'S CARPET AND REMOVE & INSTALL NEW CARPET - 24,767.00

CITY HALL
THE FLAG SHOP A 1,528.17

CALIFORNIA
67545 05/21/25 Printed 7163AL CA, USA & MILITARY FLAGS - FACILITY

FLAGPOLES
67546 05/21/25 Printed 7164NNAI THE ORIGINAL ROSEWOOD 05.26.25 MEMORIAL DAY EVENT - 1,265.00

CATERING
ULISES ALEJANDRO ORTIZ 700.00
ACCUES
67547 05/21/25 Printed 4025TR 05.26.25 MEMORIAL DAY EVENT -

EQUIPMENT RENTALS
67548 05/21/25 Printed 7324 UNIFIRST CORPORATION 05.01.25 UNIFORM CITY HATS 536.46 67549 05/21/25 Printed 7500 ERNEST VARGAS REIMB EMP/CELL PHN/APR 2024 1,050.00 67550 05/21/25 Printed 7849R WHITE DOVE RELEASE INC 05.26.25 MEMORIAL DAY EVENT - 325.00

PERFORMANCE
67551 05/28/25 Printed 1357T CALIFORNIA STATE SOCCER APR 2025 SOCCER PLAYER 22.50

REGISTRATION
CINTAS FIRST AID & SAFETY 88.09
0168
67552 05/28/25 Printed 1729X FIRST AID RESTOCK - FEDDE
67553 05/28/25 Printed 2897M VICTOR FARFAN REIMB EMP/05.14 - 05.18.25 ANNL 1,343.62

MUNICIPAL SEMINAR - HOTEL
Attachment B
City of Hawaiian Gardens
Check Register Report
Check
Date
Check
Number
Status Amount
CHK PMTS 05/17/25 TO 05/30/25
BANK:

Vendor
Number Vendor Name Check Description
BANK OF THE WEST-GENERAL ACCT Page: 2
Time: 1:28 pm
Date: 05/28/2025
Void/Stop
Date
Reconcile
Date
BANK OF THE WEST-GENERAL ACCT Checks
67554 05.06 - 05.08.25 BALLET CLASS 05/28/25 Printed 3213R MARYCARMEN GARCIA 150.00

INSTRUCTOR
67555 FEB 2025 PAYMENT SVCS 05/28/25 Printed 3548 HDL SOFTWARE LLC 95.02 HOWROYD-WRIGHT 1,338.12

EMPLOYMENT
67556 W/E 05.10.25 ACCOUNTS PAYABLE 05/28/25 Printed 0558M 67557 STREET MAINT SUPP - 16 36" 05/28/25 Printed 3944T JCL TRAFFIC SERVICES 759.03 CHANNELIZERS & 5 ADHESIVES
L.A. COUNTY ANIMAL 12,840.06

CONTROL
67558 MAR 2025 ANIMAL HOUSING COSTS 05/28/25 Printed 4135 PMR, PROFESSIONAL 5,423.00
MOBILE
67559 HOUSING REHAB PHA PGM - 12550 05/28/25 Printed 5926M CARSON ST #67 - S. SARMIENTO
67560 04.06 - 05.03.25 PROF SVCS CDD 05/28/25 Printed 6278P ROMO PLANNING GROUP INC 17,842.50 SOUTHERN CALIF EDISON 1,440.82

COMPANY
67561 04.21 - 05.19.25 SER PER 05/28/25 Printed 6801
SOUTHERN CALIF EDISON 93.75

COMPANY
67562 04.21 - 05.19.25 SER PER 05/28/25 Printed 6801
SOUTHERN CALIF EDISON 30.57

COMPANY
67563 04.21 - 05.19.25 SER PER 05/28/25 Printed 6801
SOUTHERN CALIF EDISON 3,722.45

COMPANY
67564 04.21 - 05.19.25 SER PER 05/28/25 Printed 6801
SOUTHERN CALIF EDISON 8,495.62

COMPANY
67565 04.21 - 05.19.25 SER PER 05/28/25 Printed 6801
SOUTHERN CALIF EDISON 17.49

COMPANY
67566 04.21 - 05.19.25 SER PER 05/28/25 Printed 6801
SOUTHERN CALIF EDISON 37.68

COMPANY
67567 04.21 - 05.19.25 SER PER 05/28/25 Printed 6801
67568 05.10.25 FACILITY RENTAL DEPOSIT 05/28/25 Printed 7516PA PABLO VEGA 750.00 REFUND
67569 04.03 - 04.28.25 PROF SVCS - HG 05/28/25 Printed 7907 WILLDAN ENGINEERING 7,175.00

PARKING/CODE ENFORCEMENT
Total Checks: 53 Checks Total (excluding void checks): 108,430.36 Total Payments: 53 Bank Total (excluding void checks): 108,430.36 Total Payments: 53 Grand Total (excluding void checks): 108,430.36 City of Hawaiian Gardens
Check Register Report
Check
Date
Check
Number
Status Amount
ACH PMTS 05/17/25 TO 05/30/25
BANK:

Vendor
Number Vendor Name Check Description
BANK OF THE WEST-GENERAL ACCT Page: 1
Time: 1:29 pm
Date: 05/28/2025
Void/Stop
Date
Reconcile
Date
BANK OF THE WEST-GENERAL ACCT EFTs
1058425 05.12.25 21815 PIONEER BLVD - 05/21/25 Printed 0310W ALL CITY ANIMAL TRAPPING 75.00

REMOVED ONE DEAD OPOSSUM
AMERICAN TRUCK & TOOL 508.13

RENTALS
1058426 04.11 - 04.13.25 CARNIVAL - LIGHT 05/21/25 Printed 0475R

TOWER RENTAL
COALITION FOR 161.54

CONTROLLING INS
1058427 MAY 2025 EAP 05/21/25 Printed 1855L
1058428 04.15 - 05.14.25 MONTHLY RETAINER 05/21/25 Printed 2751K ENGLANDER KNABE ALLEN & 5,500.00 FRONTIER 651.30

COMMUNICATIONS
1058429 05.01 - 05.31.25 LOCAL SERVICE 05/21/25 Printed 3062 1058430 04.22 - 05.08.25 ZUMBA INSTRUCTOR 05/21/25 Printed 3219D VANESSA GARCIA 180.00 JOHNSON CONTROLS 143.54

SECURITY
1058431 RPLC FIRE ALARM KNIGHT PANEL 05/21/25 Printed 7293M

BATTERIES - TEEN CTR
L.A. COUNTY SHERIFF'S 410,939.80
DEPT.
1058432 MAR 2025 LAW ENFORCEMENT SVCS 05/21/25 Printed 4205 1058433 2025 SCHOLARSHIP PLAQUE 05/21/25 Printed 5061 MOLI-MEX INC 179.81 1058434 REIMB EMP/05.14.25 JPA MTG MEALS 05/21/25 Printed 5099 SHAVON MOORE-CAGE 65.47 1058435 REIMB EMP/CELL PHN/SEP 2024 05/21/25 Printed 5185M SANTOS MURGUIA 170.00 NATIONWIDE 12,430.33

ENVIRONMENTAL
1058436 MAY 2025 STREET SWEEPING SVC 05/21/25 Printed 5305M 1058437 REIMB EMP/CELL PHN/APR 2025 05/21/25 Printed 5307G SALVADOR NAVA 50.00 1058438 02.28 - 05.09.25 BALLET FOLKLORICO 05/21/25 Printed 5436 ZARENE MARIE NUNEZ 630.00

INSTRUCTOR
1058439 04.22.25 FACILITY RENTAL DEPOSIT 05/21/25 Printed 6269MR REYNALDO RODRIGUEZ 100.00 REFUND
1058440 04.19.25 VIDEO PROD - EASTER, EDIT 05/21/25 Printed 6391 NADIM SALLMAN 2,000.00

CARNICAL EVENT VIDEOS
SHERWIN-WILLIAMS 1,992.43

COMPANY
1058441 GRAFFITI REMOVAL SUPPLIES 05/21/25 Printed 6615 1058442 UNIT 38 - REPLACE ENTRY LIGHTS 05/21/25 Printed 3985 JEFF P SMITH 237.34 MIL - 136165
STAPLES BUSINESS 1,775.56

ADVANTAGE
1058443 FIN OFFICE SUPPLIES & CH 05/21/25 Printed 6932-FINN

BREAKROOM SUPPLIES
STAPLES BUSINESS 99.32

ADVANTAGE
1058444 PW FACILITY LOGS SUPPLIES 05/21/25 Printed 6932-PWW 1058445 05/21/25 Printed 7161DG THE ADVANTAGE GROUP APR 2025 FLEX PLAN 112.00

ADMINISTRATION FEES
VERIZON WIRELESS 677.24

SERVICES, LLC
1058446 05/21/25 Printed 7547 APR - MAY 2025 WIRELESS PHONE

CHARGES
X-ACT TECHNOLOGY 1,480.04

SOLUTIONS INC
1058447 MAY 2025 OFFICE 365 - BUS PREMIUM 05/21/25 Printed 7966 1058448 05.19.25 21913 BELSHIRE AVE - 05/28/25 Printed 0310W ALL CITY ANIMAL TRAPPING 150.00

REMOVED ONE DEAD CAT
1058449 05/28/25 Printed 0923A BEST BEST & KRIEGER LLP APR 2025 PROF ATTORNEY SVCS - 8,201.34

SUCCESOR AGENCY
1058450 JUN 2025 PROF LEGISLATIVE 05/28/25 Printed 3380 JOE A. GONSALVES & SON 2,000.00

REPRESENTATION
1058451 REIMB EMP/CELL PHN/MAY 2025 05/28/25 Printed 5099 SHAVON MOORE-CAGE 60.00 1058452 REIMB EMP/CELL PHN/JAN 2025 05/28/25 Printed 5834 LUIS POLANCO 200.00 RAMJAN BROTHERS 490.62

ENTERPRISES
1058453 JANITORIAL SUPPLIES - MULTIFOLD 05/28/25 Printed 6444 TOWELS
1058454 NEW APC BACKUP BATT & POWER 05/28/25 Printed 6328 SC CONSULTING GROUP LLC 65,562.21 CABLE, RPLC 5 CAT6 CABLES
STAPLES BUSINESS 11.92

ADVANTAGE
1058455 COUNCIL OFFICE SUPPLIES 05/28/25 Printed 6931-ADMM Total EFTs: 31 EFTs Total (excluding void checks): 516,834.94 Total Payments: 31 Bank Total (excluding void checks): 516,834.94 Total Payments: 31 Grand Total (excluding void checks): 516,834.94 City of Hawaiian Gardens
Check Register Report
Check
Date
Check
Number
Status Amount
ONL PMTS 05/17/25 TO 05/30/25
BANK:

Vendor
Number Vendor Name Check Description
BANK OF THE WEST-ONLINE PYMTS Page: 1
Time: 10:56 am
Date: 06/02/2025
Void/Stop
Date
Reconcile
Date
BANK OF THE WEST-ONLINE PYMTS Checks
2859 04.10 - 05.09.25 SER PER 05/15/25 Printed 7163B SO CAL GAS 725.57 BANK OF NEW YORK 339,073.16
MELLON
2860 2025 BOND PMTS 19A/19B - 05/22/25 Printed 0821A

INTEREST, CASH ON HAND
2861 05.01 - 05.31.25 COPIER SVCS ACCT 05/15/25 Printed 2331KA DE LAGE LANDEN FINANCIAL 1,269.67 #5489323
Total Checks: 3 Checks Total (excluding void checks): 341,068.40 Total Payments: 3 Bank Total (excluding void checks): 341,068.40 Total Payments: 3 Grand Total (excluding void checks): 341,068.40

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #B4
DATE: June 11, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Linda Hollinsworth, Finance Director
RECOMMENDATION:

RECOMMENDATION TO AUTHORIZE THE CITY MANAGER TO EXECUTE A

PROFESSIONAL SERVICES AGREEMENT WITH MATRIX CONSULTING GROUP TO

PROVIDE CONSULTING SERVICES TO UPDATE THE CITY FEE SCHEDULES AND

PREPARE A DEVELOPMENT IMPACT FEE STUDY

SUMMARY
A request for proposals (RFP) to update the City Fee Schedule and prepare a Development Impact Fee Study was issued on March 27, 2025 and closed on May 1, 2025. The City received 4 proposals from the firms listed below:

Willdan
Michael Baker Intl
DTA
Matrix Consulting Group
An committee, comprised of Finance and Community Development staff, evaluated each respondent’s proposal, relevant experience and expertise based on the specifications set forth in the RFP. Based on this review, the City has chosen Matrix Development Group to provide these services.

The RFP provided the option for firms to submit proposals for one or all of the requested studies – User Fee Study (UFS), Development Impact fee analysis, (DIF), including a housing in lieu fee analysis. Three firms submitted proposals for all and one firm submitted only for the DIF. Each consultant has experience completing similar studies and would be able to provide the appropriate service. However, the committee Agenda Item #B4
June 11, 2025

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determined that Matrix would provide the City of Hawaiian Gardens a more individualized approach to better meet the needs of the City. An individualized approach is necessary because the City is 100% built out, which may limit the scope of work for Development Impact Fees. Additionally, Matrix understands that these studies will require staff time and many of the same staff will be working on both. For this reason, they proposed that the UFS and the DIF studies be staggered to ensure that staff is able to participate more effectively. Matrix can meet the timeline outlined in the Request for Proposal with a cost within the budget that had been established.

FISCAL IMPACT
In November 2024 Council approved an amendment to the budget to include the cost for these studies. The selected proposal is not to exceed $77,000.

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENTS
A. Exhibit A Matrix Proposal
B. Agreement Between City of Hawaiian Gardens and Matrix Consulting Group

PROPOSAL TO CONDUCT A COMPREHENSIVE FEE AND RATE STUDY

PROPOSAL FOR A

COMPREHENSIVE FEE STUDY AND

DEVELOPMENT IMPACT FEES

HAWAIIAN GARDENS, CALIFORNIA
MAY 1, 2025

PROPOSAL TO CONDUCT A COMPREHENSIVE FEE AND RATE STUDY

MATRIX CONSULTING GROUP
LETTER OF INTEREST 1
PROJECT UNDERSTANDING AND APPROACH 2
RELEVANT EXPERIENCE 5
PROPOSED SCOPE OF SERVICES 12
CONFLICT OF INTEREST STATEMENT 23
REQUESTED CHANGES TO CONTRACT 24
COST PROPOSAL 25

TABLE OF CONTENTS
HAWAIIAN GARDENS, CA – PROPOSAL FOR A COMPREHENSIVE FEE STUDY AND DEVELOPMENT IMPACT FEES MATRIX CONSULTING GROUP 1
Linda Hollinsworth, Finance Director
Finance Department
City of Hawaiian Gardens
21815 Pioneer Boulevard
Hawaiian Gardens, CA 90716
Dear Ms. Hollinsworth:

Matrix Consulting Group is pleased to submit our response to the RFP for a Comprehensive Fee Study and Development Impact Fee for the City of Hawaiian Gardens. Our proposal is based on our review and understanding of Hawaiian Gardens’ Request for Proposal and will demonstrate the exceptional skills and experience required to meet the City’s needs. It will also establish the additional value of choosing our firm. We will comply with the procedures identified in the RFP.

We have conducted over 300 cost of service studies and have provided this service to our clients for over 22 years. Our experience providing similar services and understanding of the impact and implementation issues comes from working with clients across the State of California. Some of our Southern California recent clients include the following: Agoura Hills, Burbank, Calimesa, Glendale, Malibu, Manhattan Beach, Menifee, Orange, Pasadena, Pomona, Redlands, San Bernardino, South Pasadena, and Walnut.

The City’s RFP asks for the following declarations:
• Matrix Consulting Group has the available staff to dedicate time and resources to completing this project on time. We are committed to utilizing the dedicated project team, as stated in this proposal. • A project of this nature typically takes six months to complete, which is more than enough for us to meet the City’s December 1, 2025, deadline for project completion. We have provided a more detailed timeline in our proposal's Proposed Scope of Services section.

Alan D. Pennington is the firm's President, authorized to represent the firm contractually. Courtney Ramos, a Senior Vice President and financial services practice leader, can provide any additional information during the proposal evaluation period. We can be reached at the address and phone number below or via email at [email protected] and [email protected].

ALAN D. PENNINGTON
President
Matrix Consulting Group, Ltd.
1875 S. Grant Street, Suite 960
San Mateo, CA 94402
650-858-0507 (phone)
[email protected]
HAWAIIAN GARDENS, CA – PROPOSAL FOR A COMPREHENSIVE FEE STUDY AND DEVELOPMENT IMPACT FEES MATRIX CONSULTING GROUP 2
The City of Hawaiian Gardens is interested in conducting a comprehensive analysis of the nexus between the impacts of new development on those public facilities and the proportionate cost of those facilities to identify proposed development impact fees as appropriate. Additionally, it also wants to understand the total cost of providing its user-fee related services. In total, there are two scopes of work, which are summarized below:

Scope of Work STUDY OBJECTIVES
User Fee Study
Conduct a comprehensive review of the City’s existing fees. Compare service costs with existing recovery levels. Recommend appropriate fees and charges.

Nexus Study for
Development Impact
Fees
Develop a comprehensive nexus study for development impact fees in alignment with state regulations to mitigate impacts to public infrastructure.

The results of this engagement will provide the City with documentation outlining the direct and indirect costs associated with providing services internally and externally, and outline options for recovering costs through fees or other mechanisms. Studies of this nature typically take approximately six (6) months (24 weeks) to complete. The City has proposed a start date of June 2025, which would allow completion by December 2025, based on the proposed timeline.

Our project team is led by our financial services practice leader, who has 19 years of experience working with local government clients, calculating service costs, and developing achievable cost recovery policies. All project team members are full-time employees of Matrix Consulting Group.

DATA NEEDS
These types of studies are very data-intensive. Some key pieces of data that we will be requesting from the City include:
• Prior studies
• Budget (Operating and Capital)
• Master Plans, General Plan, Housing Element, Capital Plans • Fixed Assets / Infrastructure Listing
• Contract services

PROJECT UNDERSTANDING AND APPROACH
HAWAIIAN GARDENS, CA – PROPOSAL FOR A COMPREHENSIVE FEE STUDY AND DEVELOPMENT IMPACT FEES MATRIX CONSULTING GROUP 3
• Staffing Levels
• Time Assumptions / Time Tracking Data
• Comparable jurisdictions
• Annual Revenue Reports (Impact and User Fees)
Additional data will be requested throughout the project. If data is unavailable, we will work with staff to identify alternative sources or provide recommendations on what fees can and cannot be evaluated due to the lack of defensible data.

APPROACH
Matrix Consulting Group works with a wide range of clients – over 1,800 cities and counties in over 45 states across the United States. Every project is unique, but is managed according to the following essential project approach:

The approach chosen for completing this project allows us to deliberately review and categorize the allowability of indirect costs as well as determine the best and most tangible metrics for allocation.

QUALITY CONTROL
We believe very strongly in the science of our craft, especially as it relates to cost allocation and cost of service studies. As such, our firm utilizes quality control techniques, which include:
• Project Management: Ensuring our projects meet the needs and timelines of our clients is accomplished through the following:
- The project manager and lead analyst develop general and project-specific data collection plans and interview guides.
- All project work activities are defined in advance and tied to each project team member, as well as deliverables, schedule, and budget.

Understanding City-specific financial data.

Working with City staff through meetings and workshops.

Applying industry standards, best management practices, and technical expertise.

Calculating defensible results with buy-in from internal and external stakeholders.

Providing recommendations and transferring knowledge and work products to City staff for successful implementation.

HAWAIIAN GARDENS, CA – PROPOSAL FOR A COMPREHENSIVE FEE STUDY AND DEVELOPMENT IMPACT FEES MATRIX CONSULTING GROUP 4
- We have frequent client review meetings, during which we discuss the quality and direction of the project through interim deliverables and draft documents. • Quantitative Results: Financial analyses are used to develop budgets and projections, often subject to public oversight and review. For this reason, our firm ensures data-determined quality control through the following:
- Expenditure data entered into cost models are tied to budget documents. - Workload information is tied to published revenue reports/data outputs and used as a crosscheck for time estimation.

Our experience in fire service analysis augments our abilities to understand the operations behind the costs.

These project management approaches have resulted in all our projects being delivered at a high quality, on time, and within budget.

HAWAIIAN GARDENS, CA – PROPOSAL FOR A COMPREHENSIVE FEE STUDY AND DEVELOPMENT IMPACT FEES MATRIX CONSULTING GROUP 5
Matrix Consulting Group, Ltd. is a consulting firm that provides quality financial and management analytical assistance to local and state governments. Our history and composition are summarized below:
• Since our founding in 2003, we have worked with over 1,800 government agencies, conducting cost-of-service and management studies and providing recommendations on operations, improvements, and cost recovery. We have a dedicated financial services team. • We are incorporated in California. Our headquarters are in San Mateo, and we maintain regional offices in Southern California (Irvine), Charlotte (NC), Dallas Metroplex (TX), Edwardsville (IL), Portland (OR), and the Tampa/Fort Myers (FL) area, and Nova Scotia, Canada. • The market and service focus of Matrix Consulting Group has always been financial, management, staffing, and operations analysis of local government. The following outlines the core financial services provided by our firm:

OMB 2 CFR Part 200 Cost Plans User Fee Studies
Full Cost Plans Development Impact Fee Studies
Indirect Cost Rate Proposals Fully Burdened Hourly Rates Internal Service Fund Analyses Revenue Projections
No other firm better understands how public agencies operate or how to help them thrive.

COMPREHENSIVE FEE STUDY EXPERIENCE
Our firm has extensive experience conducting comprehensive user fee studies for a variety of municipal organizations and departments. When conducting comprehensive user fee studies, the focus is often on Community Development (building, planning, and engineering) and Parks and Recreation services. The following points highlight our experience in these areas:
• Community Development: Our firm has extensive experience evaluating development review permitting functions for Building, Planning, Engineering, and Fire Prevention. From the basic process steps for submitting, reviewing, inspecting, and approving applications and permits to the development of processes, procedures, and cost recovery goals, our project teams can address topics such as:
v The best metrics for assessing fees are building valuation, square footage, construction estimate, or the number of fixtures.
v Appropriate deposit amounts, guidelines, and processes are needed to ensure actual cost recovery is achieved.
v Setting fees at levels that both recover costs and are not cost-prohibitive.

RELEVANT EXPERIENCE
HAWAIIAN GARDENS, CA – PROPOSAL FOR A COMPREHENSIVE FEE STUDY AND DEVELOPMENT IMPACT FEES MATRIX CONSULTING GROUP 6
v Cost recovery and implementation options for support services, including General Plan Updates, Technology Fees, GIS, etc.

Beyond understanding processes and assessing time estimates, our project teams are aware of the cross-departmental support associated with application and permit services. These costs are included in the full cost calculation and can be expressed separately as part of the established fees. • Parks and Recreation: Matrix Consulting Group has worked with every type of recreation function, including traditional parks and recreation, libraries, and open space preserves. Our experience spans master and strategic planning, park condition assessments, program staffing, and cost recovery. Our project teams are well versed in the areas that most impact cost recovery, including:
v The best use of a tiered recovery approach, such as resident versus non-resident, or profit versus non-profit.
v Setting fees according to the cost recovery pyramid ensures that premium services have a higher cost recovery.

Our firm also has extensive experience calculating the cost of services for administrative functions such as Finance and City Clerk, as well as public safety services related to Police, Fire Prevention, and EMS. All our cost of service and user fee studies are developed in compliance with California State regulations, including Propositions 218 and 26, as well as government codes 66014 and 66016, which stipulate that user fees charged by local agencies “…may not exceed the estimated reasonable cost of providing the service for which the fee is charged”
The following table includes a sampling of California clients for whom we have conducted various fee studies, including the types of departments and services reviewed:

Jurisdiction
Planning
Fees
Building
Fees
Engineering
Fees
Fire
Fees
Admin
Fees
Utility
Fees
Police
Fees
Recreation
Fees
Adelanto, CA X X X X X
Cupertino, CA X X X X
Downey, CA X X X X X X X X
Glendale, CA X X X X X X X X
Manhattan Beach, CA X X X X X X X X
Menifee, CA X X X X X X X
Millbrae, CA X X X X X X
Mill Valley, CA X X X X X X
Montebello, CA X X X X X X X X
Orange, CA X X X X X X X X
Pacific Grove, CA X X X X X X
Redwood City, CA X X X X X X X X
South Pasadena, CA X X X X X X X
So. San Francisco, CA X X X X X X X X
Details about any project listed above are available upon request.

HAWAIIAN GARDENS, CA – PROPOSAL FOR A COMPREHENSIVE FEE STUDY AND DEVELOPMENT IMPACT FEES MATRIX CONSULTING GROUP 7

DEVELOPMENT IMPACT FEE STUDY EXPERIENCE
Matrix Consulting Group has experience conducting a variety of cost of service and nexus-based analyses. The primary focus of a Development Impact Fee Study is to ensure that there is a nexus between the fee being assessed and the impact being observed. Additionally, the fee must comply with AB1600, the Mitigation Fee Act, and the newly enacted AB602. The following points highlight some of our key qualifications relating to Development Impact Fee Studies:
• AB 1600 / AB 602 Technical Expertise: The proposed project team has received training from the Government Finance Officers Association (GFOA) regarding Best Management Practices for Development Impact Fees. Additionally, the project team has conducted police, fire, public works, parks, libraries, and community center-specific and citywide comprehensive Impact Fee studies to ensure compliance with AB1600 and AB602 requirements. • Industry Standards: Matrix Consulting Group is aware of industry standards regarding the development and implementation of impact fees, including the creation of two separate fee components (cost + admin).
• Policy Development and Reporting Requirements: The firm has worked with clients to develop specific policies related to development impact fees, including the option to update the fees annually, utilizing the Construction Cost Index (CCI). These policies also include the reporting requirements related to the collection of impact fees in a separate fund and the disbursement of impact fee funds.

The firm is committed to providing the services we provide on time at a high level of quality. The clients listed below can attest to that.

The table below includes a sampling of California clients over the last five (5) years for whom we have provided similar scopes of service:

Jurisdiction Gen. Govt. Fire Police Parks & Rec TIF Library Other Blythe X
Burlingame X X X X X X
Downey X
Los Altos X X X X
Los Altos Hills X
Menifee X X X X X X X
Novato FPD X
Orange X X X X
San Mateo X X X
So. San Francisco X X X X X X
Walnut X
As the points above highlight, Matrix Consulting Group is familiar with public sector and local government impact fee programs. Details about any project listed above are available upon request.

HAWAIIAN GARDENS, CA – PROPOSAL FOR A COMPREHENSIVE FEE STUDY AND DEVELOPMENT IMPACT FEES MATRIX CONSULTING GROUP 8

REFERENCES
The table below provides details on projects overseen by the proposed project manager and lead analyst.

Client Details Study Type(s) Contact Information
Menifee, CA
29844 Haun Road
Menifee, CA 92586
Dollar Amount: $88,000
Project Year: FY22
-Development Impact Fees
-Development Service Fees
-Full Cost Allocation Plan
Margarita Cornejo
Financial Services Manager
(951) 723-3716
[email protected]
Agoura Hills, CA
29900 Ladyface Court
Agoura Hills, CA 91301
Dollar Amount: $45,000
Project Year: FY24
-Cost Allocation Plan
-OMB Compliant Cost Plan
-User Fee Study
Ramiro Adeva
Assistant City Manager
(818) 597-7353
[email protected]
Walnut, CA
21201 La Puente Road
Walnut, CA 91789
Dollar Amount: $18,000
Project Year: FY23
-Development User Fee Study
-Impact Fee Study
Joelle Guerra
Senior Planner
(909) 595-7543
[email protected]
Malibu, CA
23825 Stuart Ranch Rd.

Malibu, California 90265
Dollar Amount: $68,650
Project Year: FY24
-Cost Allocation Plan
-Citywide Fee Study
Joseph Toney
Assistant City Manager
(310) 456-2489 ex. 224
[email protected]
Glendale, CA
613 E. Broadway
Glendale, CA 91206
Dollar Amount: $89,500
Project Year: FY22
-Citywide Fee Study
-Development Impact Fee
Study
Mari Karamyan
Budget Manager
(818) 551-4608
[email protected]
HAWAIIAN GARDENS, CA – PROPOSAL FOR A COMPREHENSIVE FEE STUDY AND DEVELOPMENT IMPACT FEES MATRIX CONSULTING GROUP 9
Additional information can be provided upon request.

PROJECT TEAM
The following chart outlines our project team and reporting structure.

The following points provide an overview of the roles of each of our team members:
• Principal-in-Charge: Will provide general project oversight and technical expertise, and oversee client expectations.
• Project Manager: Will lead interviews, financial analysis, policy discussion, and development, as well as provide expertise in reviewing drafts and presenting results. • Analysts: Will facilitate the collection of data, support staff in data development, and populate analytical models.

Our proposed project team will be available to the City throughout the engagement. If additional internal staff is needed to meet city workloads and timelines, additional staff can be made available. The following table provides summaries of our proposed project team's experience, including the types and years of experience, recent clients, project role, availability, and existing committed hours.

Courtney Ramos
Senior Vice President
Principal-in-Charge
Khushboo Ingle
Vice President
Project Manager
Madison Dixson
Senior Consultant
Analyst
Shawn ChadwickLeone
Consultant
Analyst
HAWAIIAN GARDENS, CA – PROPOSAL FOR A COMPREHENSIVE FEE STUDY AND DEVELOPMENT IMPACT FEES MATRIX CONSULTING GROUP 10
Courtney Ramos
Senior Vice President
Ms. Ramos is a Senior Vice President and our Financial Services Practice Leader who oversees cost allocation plans, user fees, development impact fees, and cost of service engagements. Courtney's 20 years of experience include analysis focused on the development and documentation of direct and indirect costs, fair and equitable allocation methodologies, and expertise in the development of fiscal policies and procedures relating to cost of service and cost recovery.

Courtney has completed over 300 cost of service studies. Recent Southern California clients include Burbank, Downey, Manhattan Beach, Glendale, Riverside, Redlands, Menifee, and Pomona.

Her role on this project would be to serve as the Principal-in-Charge, ensuring timely project deliverables, quality control, and presentation to stakeholders. The billing rate for the Principal-in-charge is $300.

Khushboo Ingle
Vice President
Ms. Ingle is a Vice President with 13 years of experience who manages cost allocation plans, user fees, development impact fees, and cost of service engagements. Her experience with the firm includes participation in operational audit engagements focusing on organization, staffing, and internal processes.

Khushboo has completed over 250 cost of service studies. Recent Southern California clients include Agoura Hills, Malibu, Walnut, Adelanto, Blythe, Burbank, Pomona, South Gate, South El Monte, Montebello, South Pasadena, Downey, Glendale, Manhattan Beach, Menifee, Orange, Port of Long Beach, Riverside, Pomona, and San Bernardino County Fire.

Her role on this project would be to serve as the Project Manager, involved in leading meetings, developing draft results, and reviewing results. The billing rate for the Project Manager is $250.

HAWAIIAN GARDENS, CA – PROPOSAL FOR A COMPREHENSIVE FEE STUDY AND DEVELOPMENT IMPACT FEES MATRIX CONSULTING GROUP 11
Madison Dixon
Senior Consultant
Ms. Dixson is an analyst who assists our senior staff with cost allocation plans, user fees, development impact fees, and cost of service engagements. Madison has participated in numerous cost allocation and cost of service studies.

Madison has been with the firm for three years. California clients include Adelanto, Burbank, Glendale, Manhattan Beach, Menifee, Port of Long Beach, Riverside, Redlands, San Bernardino, Rolling Hills Estates, Thousand Oaks, Malibu, and Walnut.

Her role on this project would be to serve as Senior Analyst, involved in attending meetings, data input, and developing models. The billing rate for the Analyst is $150.

Shawn Chadwick - Leone
Consultant
Mr. Leone is an analyst who has recently joined our firm to assist our staff on cost-of-service engagements, including cost allocation plans, user fees, and development impact fee studies.

Shawn has recently assisted with projects in California including Thousand Oaks, Burlingame, Butte County, and Richmond.

His role on this project would be to serve as an Analyst, involved in attending meetings, data input, and comparative survey support. The billing rate for the Analyst is $150.

Full resumes are available upon request.

HAWAIIAN GARDENS, CA – PROPOSAL FOR A COMPREHENSIVE FEE STUDY AND DEVELOPMENT IMPACT FEES MATRIX CONSULTING GROUP 12
The City of Hawaiian Gardens is interested in determining the full cost of its services and infrastructure through the evaluation of user fees and impact fees. The following subsections outline our proposed project tasks and deliverables for developing and conducting both a user fee and development impact fee studies.

USER FEE STUDY TASKS
The City seeks a fee study to align fees with current services and costs and ensure compliance with existing state rules and regulations. The following tasks provide an overview of the level of detail utilized in the study.

TASK 1: DATA COLLECTION
Before any initial meetings, Matrix Consulting Group will provide the City with a list of initial data requirements for the study. This will allow our project team to review this information thoroughly in preparation for initial discussions with staff. A typical list of data collection items includes:
• Budgeted expenditures on a fund, department, and line-item basis. • Copy of any prior studies
• List of all budgeted personnel by fund, department, and division. • Most recently completed Fiscal Year revenue reports
• A list of all current fees being charged will be included in the analysis. • A list of comparative jurisdictions is to be included in the analysis.

The above list is just a sampling of the type of information that will be requested. Providing these items allows our project team to familiarize themselves with the City's structure and current financial practices.

TASK 2: STUDY OBJECTIVES AND PROJECT SCHEDULE
Once the data has been collected, the project team will meet with City staff to discuss issues identified by the project team and to clarify any concerns the City holds regarding the current fee study methodology. Discussions will include:
• Review the City’s specific needs and critical issues surrounding the development and implementation of the cost plan and fee studies.

PROPOSED SCOPE OF SERVICES

TASK RESULT
We will provide the City a data collection list.

HAWAIIAN GARDENS, CA – PROPOSAL FOR A COMPREHENSIVE FEE STUDY AND DEVELOPMENT IMPACT FEES MATRIX CONSULTING GROUP 13
• Discuss concerns or issues that should be addressed during the development of the study. • Discussions will be held regarding the current fee structure and any potential changes. • Review and identify existing cost recovery policies or established subsidies.

At the conclusion of the meeting, the project team and the designated City staff will better understand the overall approach and methodology the team will use to conduct the Comprehensive fee study.

TASK 3: DEVELOP A SCHEDULE OF CURRENT AND POTENTIAL FEES FOR SERVICE The scope of this effort will be all user fees charged by the City. Current and potential fees and charges will be identified and documented. The project team will work with staff to review current fee schedules in line-item detail. This meeting is critical in ensuring staff can incorporate any updates or changes to the fee study based on code, regulation, staffing, process, or technological changes. The focus of this meeting will be the following:
• Renaming fees: Rewording or renaming fees to identify services more clearly. • Eliminating fees: Removing any outdated services or fees. • Adding new fees: Capturing any new services or breaking out existing fee categories to identify all the services being provided and potential fees for services that could be provided. • Recategorization of fees: Collapsing or expanding multiple fee ranges to better capture the services provided.

It is important to note that this meeting occurs first to ensure that any major proposed structural changes are captured before collecting time estimate information or developing draft fee results.

However, adjustments can be made.

TASK 4: CONDUCT TIME DATA GATHERING WORKSHOPS
The project team will conduct workshops to gather time estimates for each service included in the study, interview key fire personnel, and analyze the various activities being performed. The flowchart shows an example of the steps involved in permit processing and the time associated with each step.

TASK RESULT
Our team will develop a proposed fee structure.

TASK RESULT
We will present the City with a project schedule.

HAWAIIAN GARDENS, CA – PROPOSAL FOR A COMPREHENSIVE FEE STUDY AND DEVELOPMENT IMPACT FEES MATRIX CONSULTING GROUP 14
As the flowchart shows, the application/permit processing steps will be documented in detail. The project team will minimize staff impacts by incorporating assumptions from prior studies. Staff will be provided time to edit or comment on the time estimate information.

TASK 5: DEVELOP FULLY BURDENED HOURLY RATES
Based on the City's staffing and budget information, the project team will calculate fully burdened hourly rates, including direct and indirect costs. The following points highlight the cost components and factors included in fully burdened rates:
• Direct costs: This component accounts for the salary and benefits associated with each employee or position and is reflected in City staffing and salary reports. • Indirect costs – departmental: This component accounts for administrative and management support provided to line-level staff, operational services, and supplies used to execute job duties. It is developed through staff interviews and budget analysis. • Indirect costs – citywide: This component accounts for districtwide support, such as Finance and HR support provided by other departments or staff. If no indirect rate is available, the project team will calculate one.

Once the cost components have been documented and developed, the project team will review MOUs and discuss them with staff to determine appropriate productive hour calculations. Focusing on available hours will ensure that fully burdened hourly rates account for leave accruals (holiday, vacation, and sick) and any meetings or training. The project team will utilize the results of this task and Task 4 to calculate the full cost of services.

TASK 6: PERFORM A TOTAL COST ANALYSIS
Matrix Consulting Group's costing model is built based on the City's operations, budget details, and intended uses for the results. This method is a customized approach specific to each jurisdiction for the Intake
Permit Tech:
15 mins
Routing
Permit Tech:
10 mins
Initial Review
Plan Checker:
1 hour
Final Review
Plan Checker:
30 mins
Issue Permit
Permit Tech:
15 mins

TASK RESULT
We will create time estimate workbooks.

TASK RESULT
Calculated fully burdened hourly rates.

HAWAIIAN GARDENS, CA – PROPOSAL FOR A COMPREHENSIVE FEE STUDY AND DEVELOPMENT IMPACT FEES MATRIX CONSULTING GROUP 15
cost analysis of user fee services. It is a "bottom-up" approach, the most defensible methodology for calculating user fees. The methodology incorporates the time estimate information and fully burdened hourly rate information. The following graphic shows the cost calculation:

This costing method uses time and annual activity data to establish the cost of providing services on a unit and annual basis. Once the time spent on a fee activity is determined for each individual or position, the team uses its fee and rate software to apply the fully burdened hourly rates from the previous task.

The resulting costs are presented on a unit and annual level and compared to the existing fee schedule and revenue reports. The City will obtain detailed information regarding cost recovery surpluses and deficits on both a detailed (per unit) and global (annualized) level, as well as an understanding of cost components for each service.

TASK 7: CONDUCT A MARKET RATE SURVEY OF SIMILAR JURISDICTIONS The project team will work with the City to identify other cities in Southern California. This comparative survey activity will be conducted utilizing the following:
• Developing fee scenarios for the City to be compared to other jurisdictions. • Graphing the results of the fee analysis for easy visual comparison purposes. • Collecting contextual information such as population size, budget, staffing, the last time a fee study was done, and the last fee schedule update.

As market surveys do not provide adequate or objective information about the relationship between a jurisdiction's costs and fees, these steps ensure we provide the City with the most information possible.

Time
Estimate
Fully
Burdened
Rate
Full Cost
Fee

TASK RESULT
Per unit and annual fee study results.

TASK RESULT
Comparative graphs included in the draft report.

HAWAIIAN GARDENS, CA – PROPOSAL FOR A COMPREHENSIVE FEE STUDY AND DEVELOPMENT IMPACT FEES MATRIX CONSULTING GROUP 16
TASK 8: REVIEW/REVISE FEE STUDY RESULTS
Because the analysis of service fees is based on estimates and information provided by City staff, all participants must be comfortable with our methodology and the data they have provided. Once the department agrees that the analysis reflects the reasonable service costs, City management can review the results.

At this point, the project team will provide City staff with Recommended Fee Workbooks. The Recommended Fee Workbooks will provide departments/divisions with the fee study results in Excel.

The following shows an example of the workbook:

Current - Per Unit Results
Fee Title Current Fee Total Cost
Surplus/(Deficit)
Per Unit
Cost Recovery
%
Lot Line Adjustment $900 $1,557 ($657) 58%
Temporary Use Permit $40 $325 ($285) 12%
Recommended Fee
Fee Title
Recommended
Fee
$ Change to
Recommended
Fee
% Change to
Recommended
Fee
Recommende
d Fee Cost
Recovery %
Lot Line Adjustment $1,200 $300 33% 77%
Temporary Use Permit $100 $60 150% 31%
Recommended Fee Annual
Fee Title Workload
Revenue at
Current Fee
Revenue at
Recommended
Fee
Potential
Change in
Revenue
Lot Line Adjustment 4 $3,600 $4,800 $1,200
Temporary Use Permit 60 $2,400 $6,000 $3,600
TOTAL $6,000 $10,800 $4,800
As the chart indicates, the recommended fee workbook allows the City to input information into the Recommended Fee column and see its impacts, such as the dollar increase, percentage increase, and what percentage of their current costs they will recover. Additionally, the workbook allows the City to calculate potential increases or declines in revenue because of the recommended fees.

TASK 6: PREPARE A DRAFT FEE STUDY REPORT
Upon conclusion of the fee study, we will prepare a detailed report summarizing the results of each of the previous work tasks described above. This report will include:
• A succinct executive summary discussing the study, methodology, and results. • A narrative describing the services included in the study.

TASK RESULT
Recommended fee workbooks.

HAWAIIAN GARDENS, CA – PROPOSAL FOR A COMPREHENSIVE FEE STUDY AND DEVELOPMENT IMPACT FEES MATRIX CONSULTING GROUP 17
• A section on proposed modifications to the current fee schedule, including the removal or addition of new fees for service.
• The analysis includes a section on each fee's per-unit and annual results, and where workload data is available.
• A comparative survey section outlines key fees and compares them to those of other local jurisdictions. The section also provides contextual information regarding budget, staffing, and the date the jurisdiction last conducted fee studies.

The draft report will be provided to City staff for review and comments.

TASK 9: FINALIZE FEE STUDY REPORT
Any edits or revisions to the draft user fee study report will be incorporated into the finalized report. This finalized report will include all the draft fee study report elements and any additional cost recovery and policy considerations.

TASK 10: PRESENTATION OF RESULTS
The presentation of results to City officials and/or stakeholders is critical to the success of the overall engagement. Because the study's product is often controversial, this final step aims to present a succinct summary that provides decision-makers with key information.

We will attend and present the study at least three (3) meetings, including those of the City Council, appropriate subcommittees, or outside stakeholders.

TASK RESULT
The draft report will be provided to City staff for comments.

TASK RESULT
We will develop a final fee study report.

TASK RESULT
We will attend City Council and Sub-Committee meetings and present the study to stakeholders.

HAWAIIAN GARDENS, CA – PROPOSAL FOR A COMPREHENSIVE FEE STUDY AND DEVELOPMENT IMPACT FEES MATRIX CONSULTING GROUP 18
TASK 11: EXCEL-BASED MODEL AND TRAINING
The City wishes to be able to update the final version of the study, including adding, revising, or removing costs or service types. Our technical model would allow the City to adapt and continuously update the study yearly as the organization changes.

While the models are structured in Excel, the technical models are proprietary and for internal use by City staff only. By having our model based on Excel, the requirements for software training, new software products, updates, licensing, or other support would be minimized.

DEVELOPMENT IMPACT FEES
The City is looking to re-evaluate its Development Impact Fees to ensure compliance with the Mitigation Fee Act (AB1600 and AB602) and appropriately account for impacts on City infrastructure. The following tasks describe our project team's approach, along with a brief narrative and expected deliverables associated with each task.

TASK 1: REVIEW OF IMPACT FEES
This task aims to understand the City’s proposed impact fee structure, projected growth levels, and any future developments that will impact population growth. During this phase, the project team will document the following:
• Name of Impact Fee
• Municipal Ordinance / Resolution authorizing the fee
• Capital or Master Plan to support the fee
• Purpose of the fee
This documentation will be critical to ensuring that any updates to the Impact fee program comply with AB1600 and AB602. It will also be the basis for the project team’s discussion with city staff on the next steps for evaluating impact fees.

TASK RESULT
We will develop a current impact fees memo.

TASK RESULT
Excel-based models with instructions and training.

HAWAIIAN GARDENS, CA – PROPOSAL FOR A COMPREHENSIVE FEE STUDY AND DEVELOPMENT IMPACT FEES MATRIX CONSULTING GROUP 19
TASK 2: PROJECTED POPULATION GROWTH AND FACILITY NEEDS
The key component of any impact fee analysis is determining the proportionality and nexus based on projected development. During this task, the project team will conduct research based on City and regional growth projections.

The project team would review the City’s current infrastructure inventory and determine if additional equipment or new facilities are needed based on future population projections. The team will also meet with staff to identify master plans during the creation/development of impact fees. This will require meeting with relevant City department staff to review all equipment and identify the quantity and cost estimates of these items.

Impact fees cannot enhance existing service levels; they can only maintain current ones. During this task, the project team will ensure that any new facilities or equipment identified are directly correlated to population increases for defensibility purposes.

TASK 3: DRAFT IMPACT FEE ANALYSIS
The most significant proportion of the impact fee analysis is the growth and facilities projection. Once that task is completed and a nexus can be established that is based on the City's adopted master plans, the project team will work on calculating the draft impact fees. There are two components to calculating impact fees: the total cost of facilities and their cost basis. The following points describe these components:
• Total Cost of the Facilities/Infrastructure: There are three different sub-components that comprise the maximum cost of the facilities that can be used for the calculation of impact fees:
cost of facilities/infrastructure, administrative cost, and offsetting credits/revenues. • Cost Basis: Several cost bases, such as population, housing units, and workload, can be used to calculate impact fees.

The project team will calculate the draft impact fees based on data provided by the City, appropriate and preferred cost bases, and State law. The team will then meet with City staff to review these draft impact fees based on land use type and demonstrate compliance with all legal regulations (AB1600 and AB602).

TASK RESULT
We will create an infrastructure spreadsheet by service area.

TASK RESULT
We will provide draft impact fee per unit results.

HAWAIIAN GARDENS, CA – PROPOSAL FOR A COMPREHENSIVE FEE STUDY AND DEVELOPMENT IMPACT FEES MATRIX CONSULTING GROUP 20
TASK 4: COMPARATIVE IMPACT FEE SURVEY
The project team will compare the current and total cost of impact fees in cities in Southern California.

This comparison will be conducted based on construction project types (e.g., new single-family homes, new hotels, new multi-family homes, etc.). The use of construction scenarios provides City staff with a clearer comparison of the impact of the fee on future development.

TASK 5: DRAFT IMPACT FEE REPORT
The draft impact fee results and comparative survey will be incorporated into a draft impact fee report, which will have the following components:
• Executive Summary: Provide a brief overview of the background of the scope, the overall methodology, the results of the analysis, and the implementation guidelines (including future fee increases).
• Legal Framework: This will outline the current legal requirements for impact fees and how the proposed impact fee will meet these requirements.
• Growth Projections: This section of the report outlines the growth projections. • Impact Fee Analysis: This section demonstrates the calculation used to derive the total cost of the impact fees.
• Comparative Survey: This section outlines how the City’s calculated and recommended fees compare to other jurisdictions.

These components will result in a consolidated draft report distributed to City staff for review. It will be required to be reviewed by all departments to ensure that assumptions are presented accurately.

TASK 6: FINAL IMPACT FEE REPORT
Based on the City staff's comments, the project team will revise the final report to ensure all comments and concerns are captured. This final report will be the basis for presentations to stakeholders.

TASK RESULT
We will review and present comparative survey results.

TASK RESULT
We will prepare a draft impact fee report.

TASK RESULT
We will create the final report.

HAWAIIAN GARDENS, CA – PROPOSAL FOR A COMPREHENSIVE FEE STUDY AND DEVELOPMENT IMPACT FEES MATRIX CONSULTING GROUP 21
TASK 7: PRESENTATION OF RESULTS
The presentation of results to City officials and/or stakeholders is critical to the success of the overall engagement. Because the study's product is often controversial, this final step aims to present a succinct summary that provides decision-makers with key information.

We will attend and present the study at least three (3) meetings, including those of the City Council, appropriate subcommittees, or outside stakeholders.

TASK 8: DELIVERY OF IMPACT FEE BACKUP DOCUMENTATION
Unlike other cost of services analyses, the components of an impact fee should not be updated annually, as it is primarily based upon population projections and timeframes associated with the replacement of existing facility and equipment inventory and/or acquiring new facilities or inventory.

When discussing the draft impact fee results with staff, the project team will share the initial Excel workbook showing calculations. At the conclusion of the study, the project team will provide the City with a backup workbook showing all calculations. In this workbook, the project team would also set up a template allowing the City to update its impact fees based on a cost factor. The industry standard for updating impact fees is based on the construction cost index (CCI). This standard is used as the costs for impact fees are based upon infrastructure rather than labor or material costs.

TASK RESULT
We will provide all backup documentation, including Excel workbooks.

TASK RESULT
We will attend City Council and Sub-Committee meetings and present the study to stakeholders.

HAWAIIAN GARDENS, CA – PROPOSAL FOR A COMPREHENSIVE FEE STUDY AND DEVELOPMENT IMPACT FEES MATRIX CONSULTING GROUP 22

TIMETABLE
Studies of this nature typically take approximately six (6) months (24 weeks) to complete. The City has proposed a start date of June 2025, which would allow completion by December 2025. The following table outlines our proposed project schedule on a task-by-task basis for each scope of work.

Tasks 1 2 3 4 5 6
User Fee Study
Data Collection
Study Objectives/Schedule
Current and Potential Fees
Data Gathering Workshops
Fully Burdened Hr. Rates
Total Cost Analysis
Comparative Survey
Review/Revise Results
Draft Report
Final Report
Stakeholder Presentations
Excel-Model and Training
Development Impact Fee Study
Review Impact Fees
Projected Growth and Needs
Draft Impact Fee Analysis
Comparative Survey
Draft Impact Fee Report
Final Impact Fee Report
Backup Documentation
HAWAIIAN GARDENS, CA – PROPOSAL FOR A COMPREHENSIVE FEE STUDY AND DEVELOPMENT IMPACT FEES MATRIX CONSULTING GROUP 23
Matrix Consulting Group has no financial business or other relationship with the City that may impact the outcome of this contract.

CONFLICT OF INTEREST STATEMENT
HAWAIIAN GARDENS, CA – PROPOSAL FOR A COMPREHENSIVE FEE STUDY AND DEVELOPMENT IMPACT FEES MATRIX CONSULTING GROUP 24
Matrix Consulting Group has no comments or proposed changes to the City’s Professional Services Contract.

REQUESTED CHANGES TO CONTRACT
HAWAIIAN GARDENS, CA – PROPOSAL FOR A COMPREHENSIVE FEE STUDY AND DEVELOPMENT IMPACT FEES MATRIX CONSULTING GROUP 25
Matrix Consulting Group proposes to conduct a development impact fee study and a comprehensive fee study for the City of Hawaiian Gardens for a fixed fee of $77,000. The following table provides our proposed cost to conduct the study, listing the time allocations and hourly rate for each staff category:

Task
Principalin- ChargeProject
Manager
Analysts
(2)
Total
Cost
User Fee Study
Data Collection 0 2 2 $800
Study Objectives/Schedule 2 2 0 $1,100
Current and Potential Fees 2 4 4 $2,200
Data Gathering Workshops 2 6 8 $3,300
Fully Burdened Hr. Rates 4 10 12 $5,500
Total Cost Analysis 4 12 20 $7,200
Comparative Survey 0 2 10 $2,000
Review/Revise Results 4 8 10 $4,700
Draft Report 8 10 12 $6,700
Final Report 4 6 8 $3,900
Stakeholder Presentations 4 8 0 $3,200
Excel-Model and Training 0 2 6 $1,400
Subtotal Fee Study 34 72 92 $42,000
Development Impact Fees
Review Impact Fees 2 4 4 $2,200
Projected Growth and Needs 2 6 10 $3,600
Draft Impact Fee Analysis 8 12 22 $8,700
Comparative Survey 0 2 16 $2,900
Draft Impact Fee Report 8 14 20 $8,900
Final Impact Fee Report 4 8 8 $4,400
Stakeholder Presentations 4 8 0 $3,200
Backup Documentation 0 2 4 $1,100
Subtotal Development Impact Fee Study 28 56 84 $35,000
Total Hours 62 128 176
Hourly Rate $300 $250 $150
Total Professional Fees $18,600 $32,000 $26,400 $77,000 Total Project Cost $77,000

COST PROPOSAL
HAWAIIAN GARDENS, CA – PROPOSAL FOR A COMPREHENSIVE FEE STUDY AND DEVELOPMENT IMPACT FEES MATRIX CONSULTING GROUP 26
This cost is all-inclusive and is a fixed fee for any costs that may occur. Our typical practice is to bill for hours worked monthly up to the contract amount.

Matrix Consulting Group is committed to helping our clients develop accurate and defensible cost-ofservice methodologies and ensure that they can appropriately implement the results of these studies.

Our project team will work with City staff to facilitate an understanding of the results and how to incorporate them into final materials.

Our client support continues after a final report has been issued. We understand that questions can arise well after project completion and are committed to working with our clients to answer any questions about methodologies and applications of results. This support is provided to our clients at no extra cost. 65320.00013\43843796.2

ATTACHMENT B

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PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF HAWAIIAN GARDENS AND MATRIX CONSULTING GROUP This PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made and entered into this 11th day of June, 2025 by and between the CITY OF HAWAIIAN GARDENS, a municipal corporation organized under the laws of the State of California (“CITY”) and MATRIX CONSULTING GROUP, a California corporation, with its principal place of business at 1875 S. Grant Street, Suite 960, San Mateo, CA 94402 (“CONTRACTOR”). CITY and CONTRACTOR may be referred to individually as “Party” or collectively as “Parties.”

R E C I T A L S
A. The CITY desires to obtain consulting services for a Comprehensive Fee Study and Development Impact Fee Study.

B. The CITY does not have the personnel able and/or available to perform the services required under this Agreement and therefore, the CITY desires to contract for services to accomplish this work.

C. The CONTRACTOR warrants to the CITY that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement.

D. The CITY desires to contract with the CONTRACTOR to perform the services as described in Exhibit A of this Agreement.

NOW, THEREFORE, based on the foregoing recitals, in consideration of the mutual covenants and conditions contained herein, the CITY and the CONTRACTOR agree as follows:
1 COMPENSATION. CONTRACTOR agrees to perform the work listed in the SCOPE OF SERVICES, attached as Exhibit A. CONTRACTOR and CITY agree to abide by the terms and conditions contained in this Agreement.

CITY agrees to pay CONTRACTOR An amount not to exceed seventy-seven thousand dollars and 00/100 ($77,000) during the term of the Agreement as specified in Section 7 below, for CONTRACTOR’s services, unless otherwise specified by written amendment to this Agreement.

CONTRACTOR shall submit to CITY, by not later than the 10th day of each month, its invoice for services itemizing the fees and costs incurred during the previous month. CITY shall pay CONTRACTOR all uncontested amounts set forth in CONTRACTOR’s invoice within thirty (30) days after it is received.
2 SCOPE OF SERVICES. CONTRACTOR will perform the services and activities set forth in the SCOPE OF SERVICE attached hereto as Exhibit “A” and incorporated herein by this reference.

CONTRACTOR will furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space, and facilities necessary or proper to perform and complete the work and provide the professional services required of CONTRACTOR by this Agreement, in accordance with generally accepted professional 65320.00013\43843796.2

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practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession practicing under similar conditions. 3 PAYMENTS. For CITY to pay CONTRACTOR as specified by this Agreement, CONTRACTOR must submit an invoice to CITY which lists the reimbursable costs, the specific tasks performed, and, for work that includes deliverables, the percentage of the task completed during the billing period in accordance with the schedule of compensation attached hereto as Exhibit “C” and incorporated herein by this reference.
4 TIME OF PERFORMANCE. The services of the CONTRACTOR are to commence upon receipt of a notice to proceed from the CITY and shall continue until all authorized work is completed to the CITY’s reasonable satisfaction, in accordance with the schedule of services attached hereto as Exhibit “B” and incorporated herein by this reference, unless extended in writing by the CITY. 5 FAMILIARITY WITH WORK. By executing this Agreement, CONTRACTOR represents that CONTRACTOR has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. 6 KEY PERSONNEL. CONTRACTOR’s key person assigned to perform work under this Agreement is Courtney Ramos. CONTRACTOR shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of the CITY. 7 TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire on June 30, 2026, unless earlier terminated as provided in Section 11 of this Agreement, or extended in writing in advance by both parties.
8 CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONTRACTOR and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties.
9 TAXPAYER IDENTIFICATION NUMBER. CONTRACTOR will provide CITY with a Taxpayer Identification Number.
10 PERMITS AND LICENSES. CONTRACTOR will obtain and maintain during the term of this Agreement all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.
11 TERMINATION. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing.

CONTRACTOR may terminate its obligation to provide further work under this Agreement upon prior written notice in the event of CITY’s failure to perform in accordance with the terms of this Agreement through no fault of CONTRACTOR. Notice will be in writing at least thirty (30) days before the effective termination date.

In the event of such termination, the CONTRACTOR shall cease services as of the date of termination, and all finished or unfinished documents, data, drawings, maps, and other materials prepared by CONTRACTOR shall, at CITY’s option, become CITY’s property, and CONTRACTOR will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination.

Should the Agreement be terminated pursuant to this Section, CITY may procure services similar to those terminated without restriction by this Agreement. 65320.00013\43843796.2

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12 INDEMNIFICATION. To the fullest extent permitted by law, CONTRACTOR shall defend (with counsel of CITY’s choosing), indemnify and hold the CITY, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death (collectively, “Claims”), in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of CONTRACTOR, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the CONTRACTOR’s services, the project, or this Agreement, including without limitation the payment of all expert witness fees, attorney’s fees and other related costs and expenses, except such loss or damage which is caused by the sole negligence or willful misconduct of the CITY. CONTRACTOR’s obligation to indemnify shall survive expiration or termination of this Agreement and shall not be restricted to insurance proceeds, if any, received by CONTRACTOR or the CITY, its officials, officers, employees, agents, or volunteers.

If CONTRACTOR’s obligation to defend, indemnify, and/or hold harmless arises out of CONTRACTOR’s performance as a “design professional” (as that term is defined under Civil Code § 2782.8), then, and only to the extent required by Civil Code § 2782.8, which is fully incorporated herein, CONTRACTOR’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the CONTRACTOR, and, upon CONTRACTOR obtaining a final adjudication by a court of competent jurisdiction, CONTRACTOR’s liability for such claim, including the cost to defend, shall not exceed the CONTRACTOR’s proportionate percentage of fault.
13 ASSIGNABILITY. This Agreement is for CONTRACTOR’s professional services. CONTRACTOR’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void.
14 INDEPENDENT CONTRACTOR. CITY and CONTRACTOR agree that CONTRACTOR will act as an independent contractor and will have control of all work and the manner in which is it performed.

CONTRACTOR will be free to contract for similar service to be performed for other entities while under contract with CITY. CONTRACTOR is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees.

Any provision in this Agreement that may appear to give CITY the right to direct CONTRACTOR as to the details of doing the work or to exercise a measure of control over the work means that CONTRACTOR will follow the direction of the CITY as to end results of the work only. 15 AUDIT OF RECORDS. CONTRACTOR agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement. CONTRACTOR agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement. CONTRACTOR further agrees to maintain such records for a period of three (3) years following final payment under this Agreement.

CONTRACTOR will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement. 16 CORRECTIVE MEASURES. CONTRACTOR will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement. CONTRACTOR will be given a reasonable amount of time as determined by the CITY to implement said corrective measures.

Failure of CONTRACTOR to implement required corrective measures shall result in immediate termination of this Agreement.
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17 INSURANCE REQUIREMENTS.

A. The CONTRACTOR, at the CONTRACTOR’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies:

1. Workers Compensation Insurance as required by law. The CONTRACTOR shall require all subcontractors similarly to provide such compensation insurance for their respective employees.

Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONTRACTOR for CITY.

2. General Liability Coverage. The CONTRACTOR shall maintain commercial general liability insurance in an amount of not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit.

3. Automobile Liability Coverage. The CONTRACTOR shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the CONTRACTOR arising out of or in connection with the work to be performed under this Agreement, including coverage for any owned, hired, and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence.

4. Professional Liability Coverage. The CONTRACTOR shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors, or omissions which may arise from the CONTRACTOR’S operations under this Agreement, whether such operations be by the CONTRACTOR or by its employees, subcontractors, or subcontractors. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit-peroccurrence basis. When coverage is provided on a “claims made basis,” CONTRACTOR will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONTRACTOR for all claims made by CITY arising out of any errors or omissions of CONTRACTOR, or its officers, employees or agents during the time this Agreement was in effect.

B. Endorsements. Each general liability, automobile liability and professional liability insurance policy shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California, and shall have not less than an "A:VII" rating according to the latest Best Key Rating, unless otherwise approved in writing by CITY, and shall be endorsed as follows. CONTRACTOR also agrees to require all contractors, and subcontractors to do likewise.

1. “The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CONTRACTOR, including materials, parts, or equipment furnished in connection with such work or operations.”

2. This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents, and volunteers. Any insurance maintained by the CITY, 65320.00013\43843796.2

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including any self-insured retention the CITY may have, shall be considered excess insurance only and shall not contribute with this policy.

3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.

4. The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents.

5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the CITY, its elected or appointed officers, officials, employees, agents, or volunteers.

6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the CITY.

C. CONTRACTOR agrees to provide immediate notice to CITY of any claim or loss against Contractor arising out of the work performed under this Agreement. CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY.

D. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the CITY’s option, the CONTRACTOR shall demonstrate financial capability for payment of such deductibles or self-insured retentions.

E. The CONTRACTOR shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement.

F. Failure on the part of the CONTRACTOR to procure or maintain required insurance shall constitute a material breach of contract under which the CITY may terminate this Agreement pursuant to Section 11 above.

G. The commercial general and automobile liability policies required by this Agreement shall allow CITY, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the CONTRACTOR (as the named insured) should CONTRACTOR fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. CONTRACTOR understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by CONTRACTOR as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should CITY pay the SIR or deductible on CONTRACTOR’s behalf upon the CONTRACTOR’s failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, CITY may include such amounts as damages in any action against CONTRACTOR for breach of this Agreement in addition to any other damages incurred by CITY due to the breach.
18 USE OF OTHER CONTRACTORS. CONTRACTOR must obtain CITY’s prior written approval to use any sub-contractors while performing any portion of this Agreement. Such approval must include approval of the proposed CONTRACTOR and the terms of compensation. 19 FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The acceptance by the CONTRACTOR of the final payment made under this Agreement shall operate as and be a release of the CITY from all claims and liabilities for compensation to the CONTRACTOR for anything done, furnished or relating to the CONTRACTOR’S work or services. Acceptance of payment shall be any 65320.00013\43843796.2

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negotiation of the CITY’S check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the CITY shall not constitute, nor be deemed, a release of the responsibility and liability of the CONTRACTOR, its employees, subcontractors and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by the CITY for any defect or error in the work prepared by the CONTRACTOR, its employees, sub-contractors and agents.
20 CORRECTIONS. In addition to the above indemnification obligations, the CONTRACTOR shall correct, at its expense, all errors in the work which may be disclosed during the CITY’s review of the CONTRACTOR’s report or plans. Should the CONTRACTOR fail to make such correction in a reasonably timely manner, such correction shall be made by the CITY, and the cost thereof shall be charged to the CONTRACTOR. In addition to all other available remedies, the CITY may deduct the cost of such correction from any retention amount held by the CITY or may withhold payment otherwise owed CONTRACTOR under this Agreement up to the amount of the cost of correction. 21 NON-APPROPRIATION OF FUNDS. Payments to be made to CONTRACTOR by CITY for services performed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that CITY does not appropriate sufficient funds for payment of CONTRACTOR’S services beyond the current fiscal year, the Agreement shall cover payment for CONTRACTOR’S services only to the conclusion of the last fiscal year in which CITY appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year. 22 NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:

CITY CONTRACTOR
City of Hawaiian Gardens
21815 Pioneer Blvd.,
Hawaiian Gardens, CA 90716
ATTN: City Manager
Matrix Consulting Group
Alan D. Pennington
1875 South Grant Street, Suite 960
San Mateo, CA 94402
Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section.
23 SOLICITATION. CONTRACTOR maintains and warrants that it has not employed nor retained any company or person, other than CONTRACTOR’s bona fide employee, to solicit or secure this Agreement. Further, CONTRACTOR warrants that it has not paid nor has it agreed to pay any company or person, other than CONTRACTOR’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONTRACTOR breach or violate this warranty, CITY may rescind this Agreement without liability.
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24 THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONTRACTOR and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONTRACTOR’s or CITY’s obligations under this Agreement.
25 INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this Agreement will be in Los Angeles County.
26 ENTIRE AGREEMENT. This Agreement, and its Exhibits, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written.
27 RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party. 28 AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment with signatures of all parties to this Agreement.
29 ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Agreement, and related documents to be entered into in connection with this Agreement will be considered signed when the signature of a party is delivered by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature. 30 FORCE MAJEURE. Should performance of this Agreement be impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party to the other.
31 TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided. 32 ATTORNEY’S FEES. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled.
33 STATEMENT OF EXPERIENCE. By executing this Agreement, CONTRACTOR represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONTRACTOR represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private CONTRACTORs, and experience in dealing with public agencies all suggest that CONTRACTOR is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency. 65320.00013\43843796.2

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34 OWNERSHIP OF DOCUMENTS. It is understood and agreed that the CITY shall own all documents and other work product of the CONTRACTOR, except the CONTRACTOR’s notes and workpapers, which pertain to the work performed under this Agreement. The CITY shall have the sole right to use such materials in its discretion and without further compensation to the CONTRACTOR, but any reuse of such documents by the CITY on any other project without prior written consent of the CONTRACTOR shall be at the sole risk of the CITY.
35 DISCLOSURE REQUIRED. (CITY and CONTRACTOR initials required at one of the following paragraphs)
By their respective initials next to this paragraph, CITY and CONTRACTOR hereby acknowledge that CONTRACTOR is a “CONTRACTOR” for the purposes of the California Political Reform Act because CONTRACTOR’s duties would require him or her to make one or more of the governmental decisions set forth in Fair Political Practices Commission Regulation 18700.3(a) or otherwise serves in a staff capacity for which disclosure would otherwise be required were CONTRACTOR employed by the CITY.

CONTRACTOR hereby acknowledges his or her assuming-office, annual, and leaving-office financial reporting obligations under the California Political Reform Act and the CITY’s Conflict of Interest Code and agrees to comply with those obligations at his or her expense. Prior to CONTRACTOR commencing services hereunder, the City’s Manager shall prepare and deliver to CONTRACTOR a memorandum detailing the extent of CONTRACTOR’s disclosure obligations in accordance with the CITY’s Conflict of Interest Code.

CITY Initials ______
CONTRACTOR Initials ______
OR
By their initials next to this paragraph, CITY and CONTRACTOR hereby acknowledge that CONTRACTOR is not a “CONTRACTOR” for the purpose of the California Political Reform Act because CONTRACTOR’s duties and responsibilities are not within the scope of the definition of CONTRACTOR in Fair Political Practice Commission Regulation 18700.3(a) and is otherwise not serving in staff capacity in accordance with the CITY’s Conflict of Interest Code.

CITY Initials ______
CONTRACTOR Initials ______
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.

CITY OF HAWAIIAN GARDENS CONTRACTOR
Ernesto Marquez, City Manager By: Alan D. Pennington, President Taxpayer ID No.
65320.00013\43843796.2

Page 9 of 12 ends

ATTEST:

Pablo Rubio, City Clerk
APPROVED AS TO FORM:

Best Best & Krieger LLP
Norma Tabares, City Attorney
65320.00013\43843796.2

Page 10 of 12 ends

EXHIBIT “A”

SCOPE OF SERVICES
65320.00013\43843796.2

Page 11 of 12 ends

EXHIBIT “B”

SCHEDULE OF SERVICES
65320.00013\43843796.2

Page 12 of 12 ends

EXHIBIT “C”

COMPENSATION

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #B5
DATE: June 11, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Steve Gomez, Public Safety Director
RECOMMENDATION:

Recommendation to adopt Resolution No. 010-2025, authorizing an amendment to the agreement for reimbursement for helicopter patrol services by and between the City of Hawaiian Gardens and the City of Lakewood – Sky Knight Program.

SUMMARY
The City of Hawaiian Gardens is responsible for providing public safety services within its community. One method of public safety is to provide helicopter patrol law enforcement services. The City Council of Lakewood approved an agreement on May 28, 2019, with the County of Los Angeles entitled “Helicopter Patrol Law Enforcement Services Agreement by and between County of Los Angeles and City of Lakewood.” By the terms and provisions of the County Agreement, the County of Los Angeles has agreed to provide helicopter patrol law enforcement services within the corporate limits of Lakewood.

The County of Los Angeles has agreed through the Sheriff to participate in a helicopter patrol program within the corporate limits of Lakewood, and within other cities should said other cities elect to participate in this program and enter into an agreement with Lakewood whereby said other cities would agree to reimburse Lakewood for their share of the cost of services.

In consideration of said services, Hawaiian Gardens entered into an agreement for helicopter services in November 2022. The city agreed to reimburse Lakewood for Hawaiian Gardens’ share of the cost of said services. A retainer in an amount no less than $25,000 was remitted to Lakewood, and always maintained, to pay for such services.

Helicopter patrol services are billed at an all-inclusive hourly rate of $950 in tenth of an hour increment, rounded up to the nearest tenth.

Agenda Item #B5
June 11, 2025

Page 2 ends

The current Agreement remains in effect through June 30, 2025. The attached resolution will extend this agreement, with effective dates of July 1, 2025 to June 30, 2026.

FISCAL IMPACT
FY 2025-2026 city budget will have $100,000 available.

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENTS
A. Resolution No. 010-2025
B. Third Amendment for Sky Knight Services
1 Resolution No. 010-2025

CITY OF HAWAIIAN GARDENS
RESOLUTION NO. 010-2025

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWAIIAN GARDENS,

AUTHORIZING AN AMENDMENT TO THE AGREEMENT FOR REIMBURSEMENT

FOR HELICOPTER PATROL SERVICES BY AND BETWEEN THE CITY OF HAWAIIAN GARDENS AND THE CITY OF LAKEWOOD – SKY KNIGHT
PROGRAM.

WHEREAS, the City Council of Lakewood approved an agreement on May 28, 2019, with the County of Los Angeles entitled “Helicopter Patrol Law Enforcement Services Agreement by and between County of Los Angeles and City of Lakewood” (the “County Agreement”); and
WHEREAS, by the terms and provisions of the County Agreement, the County of Los Angeles has agreed to provide helicopter patrol law enforcement services within the corporate limits of Lakewood; and
WHEREAS, by the terms and provisions of the County Agreement, the County of Los Angeles has agreed through the Sheriff to participate in a helicopter patrol program within the corporate limits of Lakewood, and within other cities should said other cities elect to participate in this program, and enter into an agreement with Lakewood whereby said other cities would agree to reimburse Lakewood for their share of the cost of services thereunder; and
WHEREAS, Hawaiian Gardens is responsible for providing public safety services within its jurisdiction, and desires Lakewood to provide helicopter patrol law enforcement services within its jurisdiction, and
WHEREAS, Hawaiian Gardens should pay to Lakewood for helicopter patrol services compensation as hereinafter set forth; and
WHEREAS, this Agreement shall be effective during the term of the agreement between the County of Los Angeles and the City of Lakewood, aforementioned, and is subject to the terms and provisions of said agreement; and WHEREAS, this Agreement supersedes all previous agreements between Lakewood and Hawaiian Gardens with respect to reimbursement for helicopter patrol law enforcement services.

NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF HAWAIIAN GARDENS AS FOLLOWS:

SECTION 1: The City Council hereby approves Resolution No. 010-2025 authorizing the amended agreement for Sky Knight services (July 1, 2025 to June 30, 2026).

SECTION 2: The Resolution is hereby adopted to make funds available for Sky Knight services.
2 Resolution No. 010-2025
SECTION 3: The Mayor of the City of Hawaiian Gardens is hereby authorized to affix his signature to this Resolution signifying its approval and adoption by the City Council of the City Hawaiian Gardens.

SECTION 4: The City Clerk of the City of Hawaiian Gardens is hereby directed to attest hereto; and shall cause this Resolution and its certification to be entered into the Book of Resolutions of the City Council of the City of Hawaiian Gardens.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Hawaiian Gardens, California on this 11th day of June 2025.

CITY OF HAWAIIAN GARDENS
________________________________

DANDY DEPAULA
MAYOR
ATTEST:
_________________________________

PABLO RUBIO

CITY CLERK

THIRD AMENDMENT TO AGREEMENT

FOR REIMBURSEMENT FOR

HELICOPTER PATROL SERVICES
This Amendment, which amends that certain “Agreement for Reimbursement for Helicopter Patrol Services” dated November 16, 2022 (the “Agreement”), is made and entered into with an effective date of July 1, 2025, by and between the City of Lakewood and the City of Hawaiian Gardens.

The parties hereby agree as follows:

1. Section 5 of the Agreement is amended to state an effective date of July 1, 2025, and a termination date of June 30, 2026.

2. In all other respects the Agreement shall remain in full force and effect.

IN WITNESS THEREOF, the parties have caused this Amendment to be executed on the dates set forth below.

CITY OF LAKEWOOD CITY OF HAWAIIAN GARDENS
By: _______________________ By: ______________________
Mayor Mayor
Date: ______________________ Date: ______________________ ATTEST: ATTEST:

By: ______________________ By: ______________________
City Clerk City Clerk
Date: ______________________ Date: ______________________

APPROVED AS TO FORM BY APPROVED AS TO FORM BY
CITY ATTORNEY: CITY ATTORNEY:

By: _______________________ By: _______________________ City Attorney City Attorney
Date: _______________________ Date: _______________________

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #B6
DATE: June 11, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Pablo Rubio, City Clerk
RECOMMENDATION:

Recommendation to approve the minutes for the City Council meeting of Wednesday, May 28, 2025; and the Special Meeting of Thursday, May 22, 2025.

SUMMARY
The City Clerk’s office is to prepare and present the meeting minutes to the City Council for review and approval.

FISCAL IMPACT
None.

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENTS
A. May 28, 2025 - Regular Meeting Minutes
B. May 22, 2025 - Special Meeting Minutes
CITY OF HAWAIIAN GARDENS
CITY COUNCIL MINUTES
Maria Teresa Del Rio, Mayor Pro Tem
Victor Farfan, Councilmember
Luis Roa, Councilmember
Ernie Vargas, Councilmember
Dandy De Paula, Mayor
Wednesday, May 28, 2025
Regular Meeting, 6:00 PM
Ernesto Marquez,City Manager
Norma Tabares, City Attorney
Pablo Rubio, City Clerk

MINUTES
CALL TO ORDER
The City Council meeting was called to order on Wednesday, May 28, 2025 at 6:01 PM.

INVOCATION
The invocation was led by Pablo Rubio, City Clerk.

FLAG SALUTE
The flag salute was led by Mayor De Paula.

ROLL CALL

PRESENT
Councilmember Farfan
Councilmember Roa
Councilmember Vargas
Mayor De Paula
ABSENT
1 Mayor Pro Tem Del Rio
Pablo Rubio, City Clerk, announced a quorum.

PUBLIC COMMENTS GENERAL OR ITEMS ON OR OFF THE AGENDA Irene Zapata, Hawaiian Gardens Library Manager, introduced herself.

PROCLAMATIONS AND CERTIFICATES
There were no Proclamation or Certificates.

PRESENTATIONS

1. SWEARING IN CEREMONY – JAIME RIVAS, A HAWAIIAN GARDENS RESIDENT WHO GRADUATED FROM PEPPERDINE UNIVERSITY AND PASSED THE BAR This ceremony was continued to the Wednesday, June 11, 2025 City Council meeting.

AGENDA ORGANIZATION
There were no changes to the Agenda Organization.

A. PUBLIC HEARING(S) / HEARING(s)

CITY COUNCIL MINUTES

REGULAR MEETING
MAY 28, 2025 Page 1

PRESENTATIONS

AGENDA ORGANIZATION
There were no changes to the Agenda Organization.

A. PUBLIC HEARING(S) / HEARING(s)

1. Recommendation to continue the Public Hearing for the Year 5, Permanent Local Housing Allocation (PLHA), to the meeting of Wednesday, June 25, 2025.

SUGGESTED ACTION: Approve Recommendation.

Elise McCaleb, Community Development Director, presented the staff report.

Mayor De Paula closed the Public Hearing.

A motion was made by Councilmember Farfan, seconded by Councilmember Roa, to continue the hearing to the City Council meeting of Wednesday, June 25, 2025.

The motion carried by the following vote:

AYES: 4; Farfan, Roa, Vargas, De Paula
NOES: 0;
ABSENT: 1; Del Rio
RECUSE: 0;
Motion carried: 4–0–1–0
B. CONSENT CALENDAR

1. WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ON THE AGENDA That the City Council waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Councilmember Roa, seconded by Councilmember Farfan, to adopt the Consent Calendar as presented, in its entirety.

The motion carried by the following vote:

AYES: 4; Farfan, Roa, Vargas, De Paula
NOES: 0;
ABSENT: 1; Del Rio
RECUSE: 0;
Motion carried: 4–0–1–0

2. Recommendation to receive and file the Community Development Department, Building & Safety Division Report for the month of April 2025.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Councilmember Roa, seconded by Councilmember Farfan, to adopt the ConsentCalendaraspresentedinitsentirety

CITY COUNCIL MINUTES

REGULAR MEETING
MAY 28, 2025 Page 2
AYES: 4; Farfan, Roa, Vargas, De Paula
NOES: 0;
ABSENT: 1; Del Rio
RECUSE: 0;
Motion carried: 4–0–1–0

2. Recommendation to receive and file the Community Development Department, Building & Safety Division Report for the month of April 2025.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Councilmember Roa, seconded by Councilmember Farfan, to adopt the Consent Calendar as presented, in its entirety.

The motion carried by the following vote:

AYES: 4; Farfan, Roa, Vargas, De Paula
NOES: 0;
ABSENT: 1; Del Rio
RECUSE: 0;
Motion carried: 4–0–1–0

3. Recommendation to receive and file the Community Development Department, Code Enforcement Division Report for the month of April 2025.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Councilmember Roa, seconded by Councilmember Farfan, to adopt the Consent Calendar as presented, in its entirety.

The motion carried by the following vote:

AYES: 4; Farfan, Roa, Vargas, De Paula
NOES: 0;
ABSENT: 1; Del Rio
RECUSE: 0;
Motion carried: 4–0–1–0

4. Recommendation to receive and file the Community Development Department, Planning Division Report for the month of April 2025.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Councilmember Roa, seconded by Councilmember Farfan, to adopt the Consent Calendar as presented, in its entirety.

The motion carried by the following vote:

AYES: 4; Farfan, Roa, Vargas, De Paula
NOES: 0;
ABSENT: 1; Del Rio
RECUSE: 0;
Motion carried: 4–0–1–0

5. Recommendation to authorize the City Manager to execute a cooperative services agreement with Ocean Blue Environmental Services, Inc. to provide oncall and emergency hazardous materials removal services.

SUGGESTED ACTION: Approve Recommendation.

CITY COUNCIL MINUTES

REGULAR MEETING
MAY 28, 2025 Page 3
The motion carried by the following vote:

AYES: 4; Farfan, Roa, Vargas, De Paula
NOES: 0;
ABSENT: 1; Del Rio
RECUSE: 0;
Motion carried: 4–0–1–0

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Councilmember Roa, seconded by Councilmember Farfan, to adopt the Consent Calendar as presented, in its entirety.

The motion carried by the following vote:

AYES: 4; Farfan, Roa, Vargas, De Paula
NOES: 0;
ABSENT: 1; Del Rio
RECUSE: 0;
Motion carried: 4–0–1–0

6. Recommendation to authorize the City Manager to execute an agreement with Commercial Aquatic Services, Inc. (HASA) for splashpad maintenance, chemical balance, and associated services.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Councilmember Roa, seconded by Councilmember Farfan, to adopt the Consent Calendar as presented, in its entirety.

The motion carried by the following vote:

AYES: 4; Farfan, Roa, Vargas, De Paula
NOES: 0;
ABSENT: 1; Del Rio
RECUSE: 0;
Motion carried: 4–0–1–0

7. Recommendation to receive and file the Public Works Department Permits Report for the month of April 2025.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Councilmember Roa, seconded by Councilmember Farfan, to adopt the Consent Calendar as presented, in its entirety.

The motion carried by the following vote:

AYES: 4; Farfan, Roa, Vargas, De Paula
NOES: 0;
ABSENT: 1; Del Rio
RECUSE: 0;
Motion carried: 4–0–1–0

8. Recommendation to receive and file warrants processed during the period of May 3 to May 16, 2025.

CITY COUNCIL MINUTES

REGULAR MEETING
MAY 28, 2025 Page 4
A motion was made by Councilmember Roa, seconded by Councilmember Farfan, to adopt the Consent Calendar as presented, in its entirety.

The motion carried by the following vote:

AYES: 4; Farfan, Roa, Vargas, De Paula
NOES: 0;
ABSENT: 1; Del Rio
RECUSE: 0;
Motion carried: 4–0–1–0

8. Recommendation to receive and file warrants processed during the period of May 3 to May 16, 2025.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Councilmember Roa, seconded by Councilmember Farfan, to adopt the Consent Calendar as presented, in its entirety.

The motion carried by the following vote:

AYES: 4; Farfan, Roa, Vargas, De Paula
NOES: 0;
ABSENT: 1; Del Rio
RECUSE: 0;
Motion carried: 4–0–1–0

9. Recommendation to adopt Resolution No. 0092025, approving the preliminary Engineer's Report for Consolidated Landscaping and Lighting Assessment District No. HGLLA1 and declaring the City Council’s intent to levy an assessment for fiscal year 20252026, and setting a public hearing on the proposed levy at the regular City Council meeting on Wednesday, June 25, 2025.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Councilmember Roa, seconded by Councilmember Farfan, to adopt the Consent Calendar as presented, in its entirety.

The motion carried by the following vote:

AYES: 4; Farfan, Roa, Vargas, De Paula
NOES: 0;
ABSENT: 1; Del Rio
RECUSE: 0;
Motion carried: 4–0–1–0

10. Recommendation to approve the minutes for the City Council meeting of Wednesday, May 14, 2025.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Councilmember Roa, seconded by Councilmember Farfan, to adopt the Consent Calendar as presented, in its entirety.

The motion carried by the following vote:

AYES: 4; Farfan, Roa, Vargas, De Paula
NOES: 0;
ABSENT: 1; Del Rio
RECUSE: 0;
Motioncarried:4–0–1–0

CITY COUNCIL MINUTES

REGULAR MEETING
MAY 28, 2025 Page 5
SUGGESTED ACTION: Approve Recommendation.

A motion was made by Councilmember Roa, seconded by Councilmember Farfan, to adopt the Consent Calendar as presented, in its entirety.

The motion carried by the following vote:

AYES: 4; Farfan, Roa, Vargas, De Paula
NOES: 0;
ABSENT: 1; Del Rio
RECUSE: 0;
Motion carried: 4–0–1–0
C. DISCUSSION ITEM(S)

1. Recommendation to receive and file the update on the City of Hawaiian Gardens' submitted SCAG STBG grant, and to approve Willdan Engineering’s proposal in the amount of $100,160 for the provision of engineering design and federal grant administration services for the Citywide Surface Transportation Block Grant Project.

SUGGESTED ACTION: Approve Recommendation.

Neema Ghanbari, Public Works Manager, presented the staff report.

A motion was made by Councilmember Farfan, seconded by Councilmember Roa, to approve recommendation.

The motion carried by the following vote:

AYES: 4; Farfan, Roa, Vargas, De Paula
NOES: 0;
ABSENT: 1; Del Rio
RECUSE: 0;
Motion carried: 4–0–1–0

2. Recommendation to approve plans and specifications and award a construction contract to Courtney, Inc. in the amount of $507,240 for the City Hall Roof Replacement, Project 118.

SUGGESTED ACTION: Approve Recommendation.

Neema Ghanbari, Public Works Manager, presented the staff report.

A motion was made by Councilmember Farfan, seconded by Councilmember Roa, to approve recommendation.

The motion carried by the following vote:

AYES: 4; Farfan, Roa, Vargas, De Paula
NOES: 0;
ABSENT: 1; Del Rio
RECUSE: 0;
Motion carried: 4–0–1–0
D. NEW BUSINESS
There were no New Business items.

E. ORAL STAFF REPORT(S)

CITY COUNCIL MINUTES

REGULAR MEETING
MAY 28, 2025 Page 6
AYES: 4; Farfan, Roa, Vargas, De Paula
NOES: 0;
ABSENT: 1; Del Rio
RECUSE: 0;
Motion carried: 4–0–1–0
D. NEW BUSINESS
There were no New Business items.

E. ORAL STAFF REPORT(S)
Joe Jimenez, Recreation and Community Services Director, announced that the Summer Program starts June 2, 2025, announced Lee Ware Park Pool hours and days for kids camp and that both registrations are full. Summer kickoff Pool Party will be held on May 31, 2025.

Steve Gomez, Public Safety Director, announced that a gun buyback event will be held on May 30, 2025.

Neema Ghanbari, Public Works Manager, announced that a community block cleanup will be held on June 14, 2025; and a tire recycle event will be held on June 14, 2025.

F. CITY ATTORNEY REPORT(S)
There were no Oral City Attorney Reports.

G. ORAL COUNCIL REPORT(S)
There were no Oral Council Reports.

H. CLOSED SESSION

1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957
Title: City Manager

2. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code section 54957
Title: City Attorney
Norma Tabares, City Attorney, read the Closed Session items into the record.

The City Council recessed to Closed Session at 6:17 PM.

The City Council reconvened from Closed Session at 8:49 PM.

Pablo Rubio, City Clerk, conducted a roll call and announced a quorum.

Norma Tabares, City Attorney, stated no reportable action was taken, direction was given, from Closed Session.

I. ADJOURNMENT
The City Council adjourned the meeting at 8:50 PM to the next Regular City Council meeting to be held on Wednesday, June 11, 2025 at 6:00 PM

CITY COUNCIL MINUTES

REGULAR MEETING
MAY 28, 2025 Page 7
Norma Tabares, City Attorney, stated no reportable action was taken, direction was given, from Closed Session.

I. ADJOURNMENT
The City Council adjourned the meeting at 8:50 PM to the next Regular City Council meeting to be held on Wednesday, June 11, 2025 at 6:00 PM

CITY COUNCIL MINUTES

REGULAR MEETING
MAY 28, 2025 Page 8
CITY OF HAWAIIAN GARDENS
CITY COUNCIL MINUTES
Maria Teresa Del Rio, Mayor Pro Tem
Victor Farfan, Councilmember
Luis Roa, Councilmember
Ernie Vargas, Councilmember
Dandy De Paula, Mayor
Thursday, May 22, 2025
Special Meeting, 6:00 PM
Ernesto Marquez,City Manager
Norma Tabares, City Attorney
Pablo Rubio, City Clerk

MINUTES
CALL TO ORDER
The City Council Special Meeting was called to order on Thursday, May 22, 2025 at 6:01 PM.

FLAG SALUTE
The flag salute was led by Mayor De Paula.

ROLL CALL

PRESENT
Councilmember Farfan
Councilmember Roa
Councilmember Vargas
Mayor De Paula
ABSENT
1 Mayor Pro Tem Del Rio
Pablo Rubio, City Clerk, announced a quorum.

PUBLIC COMMENTS GENERAL OR ITEMS ON OR OFF THE AGENDA Anthony Rico spoke.

Jenette Ortiz spoke
Unidentified woman spoke.

Adelaila spoke.

Maniza Reyes spoke.

Natalie Jimenez spoke.

Tiffany Jimenez spoke.

Mrs. Delgado spoke.

Frank Alfaro spoke.

Jesus Mendoza spoke.

Mayor De Paula spoke
Councilmember Roa spoke

CITY COUNCIL MINUTES

SPECIAL MEETING
MAY 22, 2025 Page 1
Natalie Jimenez spoke.

Tiffany Jimenez spoke.

Mrs. Delgado spoke.

Frank Alfaro spoke.

Jesus Mendoza spoke.

Mayor De Paula spoke
Councilmember Roa spoke
Councilmember Vargas spoke.

Councilmember Farfan spoke.

Mayor De Paula declared a recess at 6:32 PM.

Mayor De Paula called the meeting back to order at 6:43 PM.

A. DISCUSSION ITEM(S)

1. Budget Workshop.

SUGGESTED ACTION: Conduct a Budget Workshop.

Ernesto Marquez, City Manager, spoke.

Linda Hollinsworth, Finance Director, provided a presentation.

A budget discussion ensued between the City Council and staff.

This Agenda Item was received and filed.

B. ADJOURNMENT
The City Council adjourned the meeting at 8:17 PM to the next Regular City Council meeting to be held on Wednesday, May 28, 2025 at 6:00 PM. CITY COUNCIL MINUTES

SPECIAL MEETING
MAY 22, 2025 Page 2

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #C1
DATE: June 11, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Neema Ghanbari, Public Works Manager
RECOMMENDATION:

RECOMMENDATION TO ACCEPT THE CONSTRUCTION IMPROVEMENTS BY HARDY & HARPER, INC., FOR THE CARSON STREET BEAUTIFICATION PHASE ll, PROJECT 108, AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF

COMPLETION

SUMMARY
On May 8, 2024, the City Council approved the plans and specifications for the Carson Street Beautification Phase II, Project 108, and awarded the construction contract to Hardy & Harper, Inc. in the amount of $4,480,000.

The Phase ll improvements along Carson Street, between Norwalk Boulevard and Bloomfield Avenue, included a comprehensive range of infrastructure and aesthetic upgrades as follows:
• Removal of existing trees and brick paving bands
• Construction of new ADA-compliant curb ramps, curbs and gutters, sidewalks, and driveway approaches
• Installation of drought-tolerant landscaping, including new trees, shrubs, and ground cover
• Upgrade of the irrigation system with a weather-based controller and a fully automatic dripline system across all landscaped areas
• Installation of new pedestrian lighting for improved safety and visibility • Addition of updated signage and graphics, including new monument and directional signs
• Cold milling of existing asphalt concrete (AC) pavement, followed by an AC overlay for improved roadway surface conditions
• Installation of new bus shelters and trash receptacles to enhance public transit amenities
• Upgrade of traffic infrastructure, including new traffic signal loop detectors, updated traffic striping, signage, and pavement markings Agenda Item #C1
June 11, 2025

Page 2 ends

These improvements collectively enhance pedestrian accessibility, roadway functionality, visual appeal, and overall public safety along the Carson Street corridor.

On November 20, 2024, the City Council awarded a contract to Moon Valley Nurseries in the amount of $190,525.60 for the removal and replacement of twenty-six (26) palm trees along Carson Street, between Norwalk Boulevard and Bloomfield Avenue. As part of this action, the overall project budget was increased to $5,970,011.

During the course of the project, the addition of palm trees mid-construction required modifications to conduit relocation and the installation of additional palm tree lighting.

Along with other unforeseen site conditions encountered during construction, these changes resulted in four change orders issued to Hardy & Harper, Inc., totaling $147,903.23.

The Project was completed on schedule and within budget, with a final construction cost of $5,045,668.49.

FISCAL IMPACT
The Project was funded by multiple special use funding sources for a total amount of $5,970,011 as follows:

Item Fund Budget

1. ARPA $1,800,000

2. Reserves/General $3,420,011

3. Measure R $300,000

4. Measure M $300,000

5. Measure W $150,000
Total $5,970,011
The final cost of the project was $5,750,791.52, which is under the approved budget. The table below provides a detailed breakdown of project expenditures and associated cost savings.

Project Description Budget Actual Costs Net Difference
Design $282,348.00 $282,348.00 $0.00
Construction $4,480,000.00 $4,480,000.00 $0.00
Construction Contingency $718,000.00 $565,668.49 $152,331.51 Construction Management,
Inspection, & Material Testing
$445,663.00 $422,775.03 $22,887.97
CM, Inspection & Material
Testing Contingency (10%)
$44,000.00 $0.00 $44,000.00
Estimated Project Cost $5,970,011.00 $5,750.791.52 $219,219.48 Agenda Item #C1
June 11, 2025

Page 3 ends

A construction contingency of $718,000 was set aside to address unforeseen conditions during construction. The project was completed $219,219.48 under the estimated project budget.

Staff collaborated with the City of Cypress Public Works Department for the improvements at the intersection of Carson Street (Lincoln Avenue) and Bloomfield Avenue—a shared boundary between the Cities of Hawaiian Gardens and Cypress. As part of this partnership, both cities entered into a Memorandum of Agreement (MOA) outlining the scope of the improvements. The City of Hawaiian Gardens received a $30,000 contribution from the City of Cypress to support the project.

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENT(S)
A. Project Location Map
B. MOA between the City of Hawaiian Gardens and the City of Cypress ATTACHMENT A: PROJECT LOCATION MAP
CARSON STREET BEAUTIFICATION (PHASE II), PROJECT 108

MEMORANDUM OF AGREEMENT BETWEEN THE CITY OF

HAWAIIAN GARDENS AND CITY OF CYPRESS REGARDING

CARSON STREET (LINCOLN AVENUE) IMPROVEMENTS AT

BLOOMFIELD AVENUE
This Memorandum of Agreement ("MOA") is made, entered into, as of the date of the last Party signature set forth ("Effective Date"), by and among the City of Hawiian Gardens, a municipal corporation ("Hawaiian Gardens") and the City of Cypress, a municipal corporation ("Cypress"). Each party may be referred to individually as "Party," and collectively as the "Parties", with respect to the following:

RECITALS
A. WHEREAS, Lincoln Avenue, between Bloomfield Avenue and the Coyote Creek Channel ("Project Location"), divides the city limits of Hawaiian Gardens and Cypress; and
B. WHEREAS, the easterly half of Lincoln Ave., between Bloomfield Ave. and Coyote Creek Channel, at the Project Location, is owned by Cypress, and the westerly half of Lincoln Ave. (Carson Street), at the Project Location, is owned by Hawaiian Gardens, which is described in more detail as set forth in Exhibit "A" which is attached and incorporated by reference herein; and
C. WHEREAS, Hawaiian Gardens intends to make improvements to its side of Lioncoln Ave., which includes street improvements ("HG Project"), the scope of work which is attached as Exhibit "B" and incorporated by reference herein; and NOW, THEREFORE, in consideration of the mutual benefits and representations made herein, the Parties hereby agree as follows:

1. Incorporation of Recitals
The recitals above are incorporated by reference and hereby made a part of this MOA.

2. Construction of Improvements

2.1. Hawaiian Gardens is responsible for bidding the HG Project, funding the project, ensuring timely and complete compliance with the respective scope of work, and paying all contractors related to the HG Project, subject to the payment by Cypress as set forth in Section 2.2 below. Hawaiian Gardens shall verify all amounts charged by the HG Project contractor, work with Cypress on any change orders and provide Cypress a detailed written breakdown of the final construction costs and the portion chargeable to Cypress.

Memorandum of -1-
Agreement Regarding
Carson Street
(Lincoln Avenue)
Attachment B

2.2. Hawaiian Gardens agrees, as a part of its scope of work for the HG Project, to grind, strip, and pave Lincoln Ave. in its entirety at the Project Location, in exchange for Cypress paying Hawaiian Gardens for such services, at the actual cost attributable to Cypress, not to exceed thirty thousand dollars ($30,000.00), and in accordance with Section 5 - Funding Street Repair.

Any change order requiring payment by Cypress beyond such amount shall require separate written approval by Cypress, in its discretion, and based on Hawaiian Gardens' demonstrated need for the change order.

3. Timing of Construction

3.1. Within three (3) weeks of completion of the HG Project, Hawaiian Gardens will provide notice to Cypress of such completion in writing, as required in this MOA.

4. Information Sharing

4.1. All data shared among the Parties shall be provided "as is" and without warranties as to accuracy or as to any other characteristic, whether express or implied.

5. Funding Street Repair

5.1. In exchange for Hawaiian Gardens grinding, striping, and paving Lincoln Ave. in its entirety at the Project Location, Cypress agrees to pay Hawaiian Gardens for the actual cost of construction of the HG Project attributable to Cypress, at a cost not to exceed thirty thousand dollars ($30,000.00).

5.2. Upon completion of the HG Project, Hawaiian Gardens will submit to Cypress all paid invoices from the contractor relating to the HG Project.

Cypress will have thirty (60) days from receipt of the invoices to submit payment to Hawaiian Gardens.

6. Time is of the Essence
Time is of the essence in the performance of this MOA.

7. Term of MOA; Withdrawal
7 .1. This MOA shall continue in effect until Hawaiian Gardens' receipt of the final payment by Cypress for the work done relating to the HG Project or a party withdraws as setforth herein.

Memorandum of -2-
Agreement Regarding
Carson Street
(Lincoln Avenue)

7.2. A Party may withdraw from this MOA ("Withdrawing Party") by sending notice to the other Party in accordance with the notice provision of this MOA stating that Party:s decision to withdraw from this MOA.

7.3. However, prior to withdrawing, the Withdrawing Party must be current on all financial obligations resulting from this MOA.

8. Entire Agreement
This MOA, including any other documents incorporated herein by specific reference, represents the entire and integrated agreement between the Parties and supersedes all prior negotiations, representations or agreements, either written or oral.

9. Amendment
This MOA may be modified or amended, or provisions or breach may be waived, only by subsequent written agreement signed by all Parties.

10. Authority
Each of the persons executing this MOA on behalf of each Party represents and warrants that he or she has the authority to execute this MOA on behalf of such Party and has the authority to bind the Party to the performance of its obligations hereunder.

11. Counterparts
This MOA may be signed in counterparts, and each counterpart shall be deemed an original, but all of which shall constitute one and the same instrument.

12. Indemnification

12.1. Each Party shall indemnify, defend, and hold harmless every other Party, including its elected and appointed officers, employees, agents, attorneys, and designated volunteers from and against any and all liability, including, but not limited to demands, claims, actions, fees, costs, and expenses (including reasonable attorney's and expert witness fees), arising from or connected with the respective acts of that Party arising from or related to this MOA; provided, however, that no Party shall indemnify another Party for that Party's own negligence or willful misconduct. This provision shall survive termination of this MOA.

12.2. In light of the provisions of Section 895.2 of the Government Code of the State of California imposing certain tort liability jointly upon public entities solely by reason of such entities being parties to an agreement ( as defined in Section 895 of said Code), each of the Parties hereto, pursuant to the authorization contained in Government Code Sections 895.4 and 895.6, Memorandum of -3-
Agreement Regarding
Carson Street
(Lincoln Avenue)
shall assume the full liability imposed upon it or any of its officers, agents, or employees, by law for injury caused by any act or omission occurring in the performance of this MOA to the same extent such liability would be imposed in the absence of Section 895.2 of the Government Code. To achieve the above stated purpose, each Party indemnifies, defends, and holds harmless every other Party for any liability, cost, or expense that may be imposed upon such other Party solely by virtue of said Section 895.2.

The provisions of Section 2778 of the California Civil Code are made a part hereof as if incorporated herein.

13. Insurance
The Parties are self-insured public entities for purposes of Professional Liability, General Liability, and Worker's Compensation. The Parties warrant that through their programs of self-insurance, they have adequate Professional Liability, General Liability and Workers' Compensation to provide coverage for liabilities arising out of the Parties' performance of this MOA.

14. Notices
Any notice required to be given hereunder shall be deemed to have been given by depositing said notice in the United States mail, postage prepaid, and addressed as follows:

Hawaiian Gardens Cypress
City of Hawaiian Gardens City of Cypress
21815 Pioneer Blvd. 5275 Orange Avenue,
Hawaiian Gardens, CA 90716 Cypress, CA 90630
ATTN: ATTN:

Mr. Ernesto Marquez Mr. Peter Grant
City Manager City Manager

15. Relationship of the Parties
The Parties are, and shall at all times remain as to each other, wholly independent entities. No Party to this MOA shall have power to incur any debt, obligation, or liability on behalf of any other Party or otherwise act on behalf of any other Party as an agent except as expressly provided by this MOA. No official, employee, agent, or officer of a Party shall represent that he, she or anyone else from that Party is in any manner an official, agent, employee or officer of another Party.

16. Governing Law
Memorandum of
Agreement Regarding
Carson Street
(Lincoln A venue)
-4-
This MOA shall be governed, interpreted, construed and enforced in accordance with the law of the State of California. Venue for any legal action or other proceeding relating to this MOA shall be in the Los Angeles County Superior Court.

17. Severability
If any provision of this MOA shall be determined by any court to be invalid, illegal or unenforceable to any extent, the remainder of this MOA shall not be affected and this MOA shall be construed as if the invalid, illegal or unenforceable provision had never been contained in this MOA.

Memorandum of
Agreement Regarding
Carson Street
(Lincoln A venue)
[Signature page to follow directly below]
-5-
IN WITNESS WHEREOF, the Parties have execute this MOA as of the Effective Date.

The City of Hawaiian Gardens,
a municipal corporation
Date: l((-z»/"Li
ue , City Manager
Attest:

By: ___ ti~-~- f§:> __
'Pablo Rubio, City Clerk
The City of Cypress,
ion
Attest:

By: ~ f1!AVLJ1
ishaFarneU,Cty Clerk
Memorandum of
Agreement Regarding
Carson Street
(Lincoln Avenue)
Date: -~-t- l/l-t-?f;_zJ~-f __
By:

A;wsnFred Galante, City Attorney
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Exhibit A
Legal Description of Cortner Ave. at Project Location
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Exhibit B
Copy of City of Hawaiian Gardens Scope of Work

BID SCHEDULE
CARSON STREET BEAUTIFICATION (PHASE II), PROJECT 108
NOTE: CONTRACTOR TO OBTAIN REQUIRED PERMITS FROM OTHER AGENCIES (CITY, COUNTY, ETC.) WITH NO ADDITIONAL COST TO THE AGENCY

ITEM DESCRIPTION UNIT ESTIMATED UNIT PRICES EXTENDED
NO. QUANTITY AMOUNT

1. Mobilization, Demobilization (Not
to Exceed 3% of total of all other LS 1 $ $
prime contract Biel Items)

2. Traffic Control LS 1 $ $

3. Sawcut and Remove Existing SF 18,968 $ $ Concrete Sidewall<

4. Sawcut and Remove Existing LF 577 $ $ Concrete curb and Gutter

5. Sawcut and Remove Existing EA 12 $ $ Concrete Curb Ramp

6. Sawcut and Remove Existing SF 10,342 $ $ Concrete Driveway Aomoach

7. Remove Existing Post and EA 3 $ $ Salvaae Sian

8. Cold Mill Existing Asphalt
Concrete (AC) Pavement (2' SF 188,078 $ $
Deothl

9. Sawcut and Remove Existing CY 6 $ $ Median Hardscape

10. Unclassified Excavation CY 366 $ $

11. SawcLIt and Remove Existing SF 392 $ $ Concrete Cross Gutter

12. Sawcut and Remove Existing EA 3 $ $ Local Depression

13. Remove Existing Newspaper EA 8 $ $ Stand

14. Remove Existing Bus Shelter EA 2 $ $

15. Remove Existing Trash EA 6 $ $ Receptacle

16. Remove Existing Bench EA 4 $ $

17. Sawcut and Remove Existing EA 2 $ $ Parl<Wav Drain

18. Construct 4"-Tl1ick Concrete SF 10,016 $ $ Sidewalk

19. Construct Concrete Curb and LF 577 $ $ Gutter

20. Construct 12" \Mde Concrete SF 6,234 $ $ Paver Maintenance Band 21A Construct Concrete Curb Ramp, EA 5 $ $ Case A Type 2 ITEM ESTIMATED UNIT PRICES EXTENDED DESCRIPTION UNIT NO. QUANTITY AMOUNT 218 Construct Concrete Curb Ramp, EA 3 $ $ Case A Tvoe 3 21C. Construct Concrete Curb Ramp, EA 2 $ $ Case B Tvoe 1 21D Construct Concrete Curb Ramp, EA 1 $ $ CaseC
21 E Construct Concrete Curb Ramp, EA 1 $ $ Case D. Tvoe 2

22. Construct Concrete Driveway SF 6,912 $ $ Annroach

23. Construct Concrete Cross GLrtter SF 392 $ $

24. Reconstruct Existing Parklivay EA 2 $ $ Drain
25, Construct Concrete Local EA 3 $ $ DeNession

26. Furnisl1 and Install Detectable EA 4 $ $ Warning Surface 27, Furnish and Install 3- Post Bus EA 3 $ $ Shelter

28. Furnish and Install 2- Post Bus EA 1 $ $ Shelter

29. Furnisl1 and Install Trash EA 6 $ $ Receotacle

30. Furnish and Install t~ew Post for EA 23 $ $ Sian

31. Construct 2"-Tl1ick AC Overlay TON 2,317 $ $ Type C2-PG 64-10.

32. Adjust Existing Storm Drain/
Sewer/ Utility Manhole Frames EA 8 $ $
and Covers to Finished Grade

33. Adjust ancl/or Replace Existing
Water Valve Cans ancl Covers to EA 34 $ $
Finished Grade

34. Adjust ancl/or Replace Existing
Water Meter Boxes and Covers to EA 17 $ $ Finished Grade, Replace Broken Cover/Box

35. Furnish and Install Traffic Signal
Loop Detectors and Connect New EA 76 $ $
DLC to Existina Pull Box
36, Traffic Signing, Striping, Markings, LS 1 $ $ ancl Curb Paintino

37. Furnish and Install Palm Tree EA 25 $ $ Uo/Down Liahts ancl Brackets

38. Furnish and Install FGP EA 68 $ $ Pedestrian Liqhts

39. Furnish and Install Electrical
Conduit in Bored Channels, LF 5,683 $ $ Wiring, SCE Connections, and Panels
40, Furnish and Install #5 Pull Box for EA 68 $ $ LiohtinQ

ITEM DESCRIPTION UNIT ESTIMATED UNIT PRICES EXTENDED
NO. QUANTITY AMOUNT

41. Remove or Dig and Box Existing
Trees, Including Stump and Large EA 10 $ $
Roots

42. Prune Tree Roots and Install Root EA 6 $ $ Barriers

43. Remove Existing Landscaping,
Irrigation, ancl Related Items In LS 1 $ $
Median Islands

44. Install Cobble Rock Paving Set in SF 1,255 $ $ Concrete in Median lslancls

45. Install Schedule 40 PVC Mainline
Inside 4" Schedule 80 PVC Sleeve
Under Street from Medians to
Parkway and Connecting Medians
Nose to Nose if Necessary, LF 443 $ $
lnclL1ding Street Repair; Install
Schedule 40 PVC Mainline Inside
3" Schedule 40 PVC Sleeve in
Medians

46. Check and Certify Existing
Reduced Pressure Backflow LS 1 $ $ Preventer, Prime and Paint Existlnq Enclosure

47. Install New Weatl1er-Based
Irrigation Controller In Existing LS 1 $ $ Enclosure, Prime and Paint Existinq Enclosure

48. Automatic Dripline Irrigation
System in all Landscape Areas
(Including Drip Line, PVC Main
and Lateral Line, Drip Zone LS 1 $ $
Remote Control Valve Kits, Flush
Valves, Air Relief Valves, Quick
Couolers) (17 241 sq_ ft)

49. Soil Testing/ Soil Management
Report; Soil Amendments and SF 17,241 $ $ Finish Grading In Landscape Areas

50. New 36" Box Trees EA 65 $ $

51. New 5 Gallon Shrubs EA 1,026 $ $

52. New 1 Gallon Shrubs EA 1,637 $ $

53. 3" Thick Layer Bari< Mulch SF 17,241 $ $ throuohout LandscaDe Areas

54. Furnish and Install Sign Type 1, EA 1 $ $ Entrv Sion

55. Furnish and Install Sign Type 2, EA 1 $ $ Vehicle Directional Sian

56. Furnisl1 and Install Sign Type 3, EA 1 $ $ Pedestrian Directional Siqn

57. Furnish and Install Sign Type 4, EA 2 $ $ Street Siqn

ITEM DESCRIPTION UNIT ESTIMATED UNIT PRICES EXTENDED
NO. QUANTITY AMOUNT

58. Furnish and Install Sign Type 5, EA 32 $ $ Banner on Lioht Post

59. Furnish and Install Sign Type 6, EA 7 $ $ Eouiprnent Box Wrap

60. Install Public Improvement Project EA 2 $ $ Siqns

61. Plant and Irrigation Maintenance LS 1 $ $ for 90 Calendar Days

62. Provide Construction Survey LS 1 $ $
TOT AL AMOUNT BID IN FIGURE $

TOTAL AMOUNT BID IN WORDS
____________________________ Dollars

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #C2
DATE: June 11, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Pablo Rubio, City Clerk
RECOMMENDATION:

Recommendation to discuss and consider approving a donation to Hawaiian Gardens VFW Post 7243.

SUMMARY
The Hawaiian Gardens VFW Post 7243 is renovating their post headquarters at 12064 Centralia Road, Hawaiian Gardens, CA 90716. The post needs critical upgrades that include structural repairs, accessibility enhancements, and much-needed updates to their restrooms, flooring, and gathering areas. They are requesting a $5,000 donation to assist with the cost of their renovations.

A monetary donation for renovations will allow the VFW Post 7243 to maintain a safe functional space to continue to serve as a community hub for local veterans and their families.

FISCAL IMPACT
The donated amount would come out of the FY 2024-2025 budget.

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENTS
A. VFW Post 7243 Letter Requesting Donation
Attachment A
June 4, 2025
Mayor Dandy De Paula and City Council Members
21815 Pioneer Blvd.

Hawaiian Gardens, CA 90716
To whom it may concern,
I hope this message finds you well. On behalf of VFW Post 7243 in Hawaiian Gardens, I am writing to humbly request your support and generous contribution toward an important renovation project for our post headquarters located at 12064 Centralia Road, Hawaiian Gardens, CA 90716.

As you may know, our facility has served as a vital community hub for local veterans and their families for decades. However, with time and constant use, our post is now in need of critical upgrades to maintain a safe, welcoming, and functional space. These improvements include structural repairs, accessibility enhancements, and much-needed updates to our restrooms, flooring, and gathering areas.

We are respectfully requesting a monetary donation of $5,000 or any in-kind support you can provide to assist us with these renovations. Your contribution will help ensure that VFW Post 7243 can continue to serve as a space of honor, healing, and community engagement for years to come.

We are grateful for the city’s ongoing partnership and commitment to veterans, and we thank you for considering our request. If you have any questions or would like to discuss this further, please feel free to contact me directly at (949) 344-1064.

Shadic Anderson
Sr. Vice Commander - Hawaiian Gardens VFW Post 7243
12064 Centralia Rd
Hawaiian Gardens, CA 90716

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #C3
DATE: June 11, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Linda Hollinsworth, Finance Director
RECOMMENDATION:

RECOMMENDATION TO APPROVE REOLUTION NUMBER 011-2025, A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWAIIAN GARDENS,

COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, ADOPTING A TWO YEAR BUDGET FOR THE FISCAL YEARS OF 2025-2026 AND 2026-2027.

SUMMARY
The proposed budget for the fiscal years of 2025-2026 and 2026-2027 has been developed to assure that it supports the goals that Council has established. The budget development process included multiple meetings with staff and Council to discuss and review each department’s needs to align with the goals listed below. The various actions and funding required to reach these goals will be reviewed throughout the year and modifications or additions made as identified to successfully maintain the desired objectives.

1. Promote a Strong Local Economy

2. Enhance Employee Relations

3. Ensure that Public Safety is a High Priority

4. Pursue Community Revitalization

5. Promote and Maintain Responsive, High Quality and Transparent Government

6. Enhance the Quality of Life for Residents

7. Ensure Fiscal Stability

8. Enhance City Operations
Agenda Item #C3
June 11, 2025

Page 2 ends

The proposed two-year operational budgets are balanced with revenues exceeding the planned expenditures. The projects proposed are for improvement of aging City facility infrastructures and equipment. Also included are projects for improvements to roads and parks within the City. These projects are funded through grants, special funds, reserves and undesignated General Fund balances. This budget also includes expansion and improvement of programs and activities available to residents as well as funds used to improve the safety of the City.

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENTS
A. Proposed Budget Summary (Full budget is posted on the website) B. Resolution 011-2025
Attachment A
City of Hawaiian Gardens
Proposed Budget
Summary
FY 2025-2027
Summary – All Funds
General Fund Balance Analysis
General Fund Revenues Detail
General Fund Expenditure Summary by
Department
General Fund Salary and Benefit Summary
Estimated Estimated
Fund Balance Fund balance
July 1, 2025 Revenues Expenditures Capital Projects Transfers June 30, 2026

GENERAL FUND
General Fund $ 25,473,434 $ 22,118,557 $ (22,076,475) $ (1,704,000) $ (21,575) $ 23,789,941

SPECIAL REVENUE FUNDS
Gas Tax 314,705 357,368 (422,100) - - 249,974
Supp. Public Safety Programs Fund 0 484,644 (484,644) - - - Clean Air Fund 112,966 19,000 (81,000) - - 50,966
Proposition C Fund 486,522 294,949 (436,916) - - 344,555 Proposition A Fund 72,696 650,964 (583,976) - - 139,684 TDA 3 Fund - 10,000 - (10,000) - -
CDBG Fund (0) 135,099 (9,099) (126,000) - -
SELACO - Work Program - 229,970 (251,545) - 21,575 -
Recycle Fund 35,969 86,500 (85,000) - - 37,469
Measure W 152,455 140,000 - (50,000) - 242,455
SB2 - - - - - -
Landscape & Lighting District Fund 99,352 402,513 (477,589) - - 24,276 Gas Tax - Road Maintenance Rehab 49,900 367,136 - (360,000) - 57,036 MTA - Measure M 780,608 299,511 - (500,000) - 580,119
Measure R Fund 759,608 264,863 - (400,000) - 624,471
Federal, State, Local CIP Grants Fund - 5,270,000 - (5,270,000) - - Section 8 Fund - 1,920,652 (2,052,007) - 131,356 -
Low Mod / Successor Housing 1,736,739 35,000 (400,000) - (131,356) 1,240,383 TOTAL FUNDS $ 30,074,954 $ 33,086,726 $ (27,360,351) $ (8,420,000) $ - $ 27,381,329 Estimated Estimated
Fund Balance Fund balance
July 1, 2026 Revenues Expenditures Capital Projects Transfers June 30, 2027

GENERAL FUND
General Fund $ 23,789,941 $ 22,401,608 $ (22,241,923) $ (649,000) ($21,575) $ 23,279,051

SPECIAL REVENUE FUNDS
Gas Tax 249,974 364,456 (408,471) - - 205,959
Supp. Public Safety Programs Fund - 150,000 (150,000) - - - Clean Air Fund 50,966 19,000 (1,000) - - 68,966
Proposition C Fund 344,555 298,768 (445,287) - - 198,036 Proposition A Fund 139,684 657,979 (596,333) - - 201,330 TDA 3 Fund - 20,000 - (20,000) - -
CDBG Fund - 135,099 (9,099) (126,000) - -
SELACO - Work Program Funds - 229,970 (251,545) - 21,575 - Recycle Fund 37,469 23,000 (10,000) - - 50,469
Measure W 242,455 134,000 - (350,000) - 26,455
Landscape & Lighting District Fund 24,276 455,641 (479,917) - - - Gas Tax - Road Maintenance Rehab 57,036 373,171 - (360,000) - 70,207 MTA - Measure M 580,119 302,836 - (300,000) - 582,956
Measure R Fund 624,471 267,209 - (350,000) - 541,680
Federal, State, Local CIP Grants Fund - 100,000 - (100,000) - - Section 8 Fund - 2,051,502 (2,194,105) - 142,603 -
Low Mod / Successor Housing 1,240,383 25,000 (400,000) - (142,603) 722,780 TOTAL FUNDS $ 27,381,329 $ 28,009,239 $ (27,187,680) $ (2,255,000) $ - $ 25,947,889 FUND

CITY OF HAWAIIAN GARDENS
Summary of All Funds
Fiscal Year 2025-2026
Fiscal Year 2026-2027
FUND
Proposed Budget
2025-6-11 RESOLUTION NO.011-2025
FY 2024-2025 FY 2024-2025 % FY 2025-2026 FY 2026-2027
AMENDED EST ACTUAL AT 100% PROPOSED PROPOSED
BUDGET @6/30/25 OF YEAR BUDGET BUDGET
OPERATIONS REVENUE AND EXPENDITURES Unaudited

REVENUES
Taxes $ 5,379,625 $ 5,468,382 101.6% $ 5,567,374 $ 5,688,748 Licenses & Permits 14,231,200 14,584,766 102.5% 15,039,500 15,429,560 Fines & Forfeitures 78,000 47,518 60.9% 80,000 80,000
Use of Money & Property 619,000 972,486 157.1% 998,000 773,000 State Subventions 11,200 13,500 120.5% 11,200 11,200
Federal /State/ Private Grants 35,000 13,485 38.5% 35,000 35,000 Fees for Services 343,700 292,122 85.0% 323,600 353,600 Miscellaneous Revenue 281,000 247,537 88.1% 63,883 30,500 TOTAL REVENUES 20,978,725 21,639,796 103.2% 22,118,557 22,401,608

EXPENDITURES
Departmental Expenditure Budgets $ (18,980,419) $ (17,475,344) 92.1% $ (22,076,475) $ (22,241,923) Operating Transfer to SELACO - Fund 12 - (9,018) 0.0% (21,575) (21,575) Operating Transfer - Fund 28 (100,000) - 0.0% - -
Operating Transfer to LLAD - Fund 21 - - 0.0% - -
TOTAL EXPENDITURES (19,080,419) (17,484,362) 91.6% (22,098,050) (22,263,498) GAIN / (LOSS) ON OPERATIONS $ 1,898,306 $ 4,155,434 218.9% $ 20,507 $ 138,110 NET FUND BALANCE -Increase/ (Decrease) $ 1,898,306 $ 4,155,434 $ 20,507 $ 138,110

CITY OF HAWAIIAN GARDENS

FUND BALANCE ANALYSIS
FY 2025-2026 and 2026-2027 Proposed
2025-6-11 RESOLUTION NO.011-2025
FY 2024-2025 FY 2024-2025 % FY 2025-2026 FY 2026-2027
AMENDED EST ACTUAL AT 100% PROPOSED PROPOSED
BUDGET @6/30/25 OF YEAR BUDGET BUDGET
Unaudited
FUND BALANCE - July 1, UNASSIGNED $ 3,724,011 $ 3,724,011 $ 4,059,465 $ 2,140,972 GAIN / (LOSS) ON OPERATIONS 1,898,306 4,155,434 20,507 138,110

TRANSFER FROM/(TO) COMMITTED/ASSIGNED FUNDS
Projects-Programs (160,000) (160,000) (950,000) (225,000) CIP Projects (1,069,000) (3,423,830) (754,000) (424,000) Waste Program and Donations (236,150) (236,150) (235,000) (235,000) FUND BALANCE - July 30, UNASSIGNED $ 4,157,167 $ 4,059,465 $ 2,140,972 $ 1,395,082

GENERAL FUND BALANCE ANALYSIS

CITY OF HAWAIIAN GARDENS

GENERAL FUND

GENERAL FUND ANALYSIS

CITYWIDE BUDGET
2025-6-11 RESOLUTION NO.011-2025
FY 2025-2026 and 2026-2027 Proposed
FY 2024-2025 FY 2024-2025 % FY 2025-2026 FY 2026-2027
AMENDED EST ACTUAL AT 100% PROPOSED PROPOSED
BUDGET @6/30/25 OF YEAR BUDGET BUDGET
Unaudited
TAXES
3106 Property Tax in Lieu of VLF 2,326,925 2,444,346 105.0% 2,400,000 2,448,000 3110 Property Tax Allocation 5,000 5,000 100.0% 5,000 5,000 3111 Property Tax AllocationTD#1 60,000 78,228 130.4% 75,000 75,000 3112 Dissolution Tax Increment 200,000 200,000 100.0% 300,000 300,000 3115 Pub. Sfty. Augmentation Tax 15,000 15,988 106.6% 22,000 22,000 3120 Measure HG 1,110,340 1,115,200 100.4% 1,128,000 1,164,000 3120 Sales Tax 1,287,360 1,142,210 88.7% 1,177,374 1,214,748 3150 Transfer Tax 20,000 23,581 117.9% 20,000 20,000
3158 Transient Occupancy Tax 355,000 443,829 125.0% 440,000 440,000 TOTAL TAXES 5,379,625 5,468,382 101.6% 5,567,374 5,688,748

LICENSES & PERMITS
3141 Tobacco Business License 2,500 750 30.0% 2,500 2,500 3309 Sign Rental Agreement 45,000 49,089 109.1% 50,000 51,500 3310 Card Club 13,000,000 13,151,065 101.2% 13,630,000 14,000,000 3311 BL Late Fees - 950 0.0% - -
3311 Business License 165,000 185,107 112.2% 175,000 175,000 3312 In Lieu Fees 443,700 461,380 104.0% 452,000 465,560 3314 Building Permits 175,000 218,596 124.9% 250,000 250,000 3530 Franchises 175,000 226,249 129.3% 200,000 200,000
3531 Quarterly Fees 200,000 235,147 117.6% 220,000 225,000 3621 Encroachment Permits 25,000 56,433 225.7% 60,000 60,000 TOTAL LICENSES & PERMITS 14,231,200 14,584,766 102.5% 15,039,500 15,429,560

FINES & FORFEITURES
3410 City Ordinance Fines 3,000 4,956 165.2% 5,000 5,000 3412 Parking Fines 75,000 42,562 56.7% 75,000 75,000
TOTAL FINES & FORFEITURES 78,000 47,518 60.9% 80,000 80,000

USE OF MONEY & PROPERTY
3510 Interest Earned 500,000 876,302 175.3% 875,000 650,000 3522 Rent 111,000 82,000 73.9% 112,000 112,000
3520 Recreational Rental Fees 8,000 14,184 177.3% 11,000 11,000 TOTAL USE OF MONEY & PROP 619,000 972,486 157.1% 998,000 773,000

STATE SUBVENTIONS
3211 Motor Vehicle Fees 10,000 10,000 100.0% 10,000 10,000 3308 SB 1473 Fees 200 350 175.0% 200 200
3311 SB1186 1,000 2,800 280.0% 1,000 1,000
3220 SB 90 Reimbursement - 350 0.0% - -
TOTAL STATE SUBVENTIONS 11,200 13,500 120.5% 11,200 11,200

FEDERAL/STATE/PRIVATE GRANTS
3225 USDA Grant 35,000 8,485 24.2% 35,000 35,000
3119 BOS - 5,000 0.0% - -
TOTAL GRANTS 35,000 13,485 38.5% 35,000 35,000

FEES FOR SERVICE
3317 Environmental Fees 10,000 13,000 130.0% 10,000 10,000 3319 Growth Capital Fees 70,000 - 0.0% 20,000 50,000
3406 Background Checks - - 0.0% - -
3408 Public Works Fees 10,000 - 0.0% 10,000 10,000
3620 Planning Fees 70,000 75,000 107.1% 70,000 70,000
3623 SMIP Fees 500 588 117.6% 500 500
3708 Trash Assessment Admin Fees 1,500 4,755 317.0% 1,500 1,500 3720 Sale of Maps & Publications - - 0.0% - -
SUBTOTAL 162,000 93,343 57.6% 112,000 142,000

CITY OF HAWAIIAN GARDENS

GENERAL FUND REVENUE
FY 2025-2026 and 2026-2027 Proposed
2025-6-11 RESOLUTION NO.011-2025
FY 2024-2025 FY 2024-2025 % FY 2025-2026 FY 2026-2027
AMENDED EST ACTUAL AT 100% PROPOSED PROPOSED
BUDGET @6/30/25 OF YEAR BUDGET BUDGET

CITY OF HAWAIIAN GARDENS

GENERAL FUND REVENUE
FY 2025-2026 and 2026-2027 Proposed
2025-6-11 RESOLUTION NO.011-2025
3226 Alternative to Gang Membership 500 3,249 649.8% 1,500 1,500 3512 Vending Machine Sales 500 532 106.4% 500 500
3514 Racquetball Memberships 500 - 0.0% 500 500
3515 Weight Room ID's 1,000 680 68.0% 1,000 1,000
3516 Residential ID's 100 - 0.0% 100 100
3517 Special Event Vendor Fees 5,000 2,100 42.0% 2,500 2,500 3518 Special Event Sponsor 2,000 - 0.0% 2,000 2,000
3523 Recreation Classes 4,000 16,167 404.2% 10,000 10,000 3524 Community Excursions& Events 2,000 - 0.0% 1,000 1,000 3525 Senior Excursions 10,000 8,790 87.9% 10,000 10,000 3526 Adult League 20,000 10,665 53.3% 15,000 15,000
3529 Lee Ware Pool 1,500 675 45.0% 1,000 1,000
3588 Youth Camp 1,500 2,655 177.0% 2,000 2,000
3595 Youth Sports 7,000 9,180 131.1% 7,000 7,000
3605 Adult Sports 8,100 - 0.0% 2,500 2,500
3607 Car Show 10,000 24,938 249.4% 15,000 15,000
3608 Racquetball Fees 2,000 1,683 84.1% 2,000 2,000
3609 Basketball Fees 5,000 5,000 100.0% 5,000 5,000
3612 Golf Tournament - 10,468 0.0% 10,000 10,000
3617 Zumba Fees - 3,328 0.0% 2,000 2,000
3615 Carnival/Parade Fees 100,000 98,670 98.7% 120,000 120,000 3619 Boxing Program 1,000 - 0.0% 1,000 1,000
SUBTOTAL 181,700 198,779 109.4% 211,600 211,600
TOTAL FEES FOR SERVICES 343,700 292,122 85.0% 323,600 353,600

MISCELLANEOUS REVENUE
3322 Insurance Refunds - 14,382 0.0% 14,383 -
3325 Miscellaneous Contribution 1,000 1,150 115.0% 1,000 1,000 3325 Golf Tournament - 38,400 - -
3710 Miscellaneous Revenue 10,000 168 1934.4% 10,000 10,000 3740 Reimbursement City Costs 270,000 193,437 0.0% 38,500 19,500 TOTAL MISCELLANEOUS REV 281,000 247,537 88.1% 63,883 30,500 GRAND TOTAL REVENUES $ 20,978,725 $ 21,639,796 103.2% $ 22,118,557 $ 22,401,608 FY 2024-2025 FY 2024-2025 % FY 2025-2026 FY 2026-2027
DEPARTMENT & DIVISION NAME AMENDED EST ACTUAL AT 100% PROPOSED PROPOSED BUDGET @6/30/25 OF YEAR BUDGET BUDGET
Unaudited
REVENUE $ 20,978,725 $ 21,639,796 103.2% $ 22,118,557 $ 22,401,608

GENERAL GOVERNMENT
4110 CITY COUNCIL $ 311,459 $ 276,680 88.8% $ 345,513 $ 350,307 4120 CITY MANAGER 740,926 596,801 80.5% 594,326 576,018 4130 CITY ATTORNEY 300,000 275,000 91.7% 300,000 300,000 4140 CITY CLERK 420,309 313,478 74.6% 382,051 437,871
4150 FINANCE 1,848,380 1,373,654 74.3% 1,842,188 1,918,729 4191 COMMUNITY INFORMATION 292,291 286,795 98.1% 356,780 337,818 4192 INFORMATION TECHNOLOGY 125,000 178,524 142.8% 188,500 203,500 4200 HUMAN RESOURCES 336,161 270,241 80.4% 334,720 341,099 4201 EMPLOYEE BENEFITS 1,607,234 1,549,304 96.4% 2,137,354 1,942,703 TOTAL GENERAL GOVERNMENT 5,981,760 5,120,479 85.6% 6,481,430 6,408,046

PUBLIC SAFETY
4193 COMMUNITY SAFETY ** 1,289,061 884,023 68.6% 1,434,446 1,464,529 4210 PUBLIC SAFETY ** 4,236,000 5,066,878 119.6% 5,280,558 5,484,000 4182 PUBLIC SAFETY COMMISSION 6,344 4,956 78.1% 6,344 6,344 TOTAL PUBLIC SAFETY 5,531,405 5,955,857 107.7% 6,721,349 6,954,874 ** Change names

PUBLIC WORKS
4311 PUBLIC WORKS 1,844,121 1,767,436 95.8% 2,295,516 2,312,403 4312 ENGINEERING (Move to Public Wks ) 470,500 342,085 72.7% 474,500 474,500 4418 PARKS AND FIELDS 464,942 92.2% 702,338 711,063
TOTAL PUBLIC WORKS 2,314,621 2,574,462 111.2% 3,472,354 3,497,966

RECREATION AND COMMUNITY SERVICES
4409 RECREATION COMMISSION 9,844 2,173 0.0% 9,344 9,844 4410 ADMINISTRATION 631,802 457,094 72.3% 575,970 526,399 4411 SUMMER LUNCH 105,049 43,487 41.4% 103,305 105,294
4413 YOUTH SPORTS 325,898 169,075 51.9% 419,345 430,142 4414 ADULT SPORTS 178,177 138,201 77.6% 171,297 168,725 4415 C. ROBERT LEE CENTER 537,087 411,456 76.6% 591,350 603,573 4416 LEE WARE PARK 74,676 62,430 83.6% 95,278 97,066
4417 LEE WARE POOL 147,386 66,384 45.0% 129,973 146,570 4419 SENIOR CITIZENS CENTER 347,356 289,016 83.2% 326,241 330,618 4421 SPECIAL EVENTS AND PROGRAMS 656,894 627,025 95.5% 637,605 652,385 4422 CLARKDALE PARK 51,086 14,436 28.3% 18,548 18,986
4423 TEEN CENTER 182,029 87,998 48.3% 174,806 178,962
4426 ALTERNATIVE TO GANG (ATGM) 195,331 147,253 75.4% 235,068 239,868 4427 FEDDIE SPORTS COMPLEX 179,017 98,961 55.3% 92,020 95,269 TOTAL RECREATION AND COMM SVC 3,621,632 2,614,989 72.2% 3,580,152 3,603,702

COMMUNITY DEVELOPMENT
4180 PLANNING 1,365,366 1,029,296 75.4% 1,621,965 1,568,602 4181 PLANNING COMMISSION 6,944 2,261 32.6% 6,944 6,944
4314 BUILDING 158,690 178,000 112.2% 192,280 201,789
TOTAL COMM DEVELOPMENT 1,531,001 1,209,557 79.0% 1,821,190 1,777,336 GRAND TOTAL EXPENDITURES $18,980,419 $17,475,344 92.1% $22,076,475 $22,241,923

CITY OF HAWAIIAN GARDENS
FY 2025-2026 and 2026-2027 Proposed
2025-6-11 RESOLUTION NO.011-2025

GENERAL FUND EXPENDITURE SUMMARY BY DEPARTMENT
FY 2024-2025 FY 2024-2025 % FY 2025-2026 FY 2026-2027
DEPARTMENT & DIVISION NAME AMENDED EST ACTUAL AT 100% PROPOSED PROPOSED EMPLOYEE POSITIONS BUDGET @6/30/25 OF YEAR BUDGET BUDGET FT, PT Seasonal

GENERAL GOVERNMENT
4110 CITY COUNCIL $ 221,459 $ 224,999 101.6% $ 252,513 $ 257,307 75% Exec Asst 4120 CITY MANAGER 555,426 393,639 70.9% 429,826 439,518 CM, 25% Exec Asst, 30% Admin Analyst 4130 CITY ATTORNEY - - 0.0% - -
4140 CITY CLERK 285,109 214,533 75.2% 268,451 274,271 City Clerk, 35% Admin Analyst 4150 FINANCE 1,076,237 701,416 65.2% 1,120,588 1,146,609 Dir of Finance, Acct Mgr,Accountant, Sr. Acct Spec, 2
Acct Spec
1 PT Lead Admin Asst, 1 PT Sr. Admin Asst
4191 COMMUNITY INFORMATION 211,291 156,710 74.2% 171,780 175,818 Video Prod Spec/Webmaster 4192 INFORMATION TECHNOLOGY - - 0.0% - -
4200 HUMAN RESOURCES 255,661 164,073 64.2% 229,670 234,499 HR Manager, 35% Admin Analyst 4201 EMPLOYEE BENEFITS 0.0%
TOTAL GENERAL GOVERNMENT 2,605,183 1,855,371 71.2% 2,472,826 2,528,022

PUBLIC SAFETY
4193 COMMUNITY SAFETY 996,561 669,568 67.2% 948,946 970,029 Dir of PS, Sr. Admin Analyst, 1 FT Parking
Enforcement,
1 PT PSO, 2 PT Admin Asst, 6 PT Crossing Guards,
2 PT Parking Enforcement
4210 PUBLIC SAFETY - - 0.0% - -
4182 PUBLIC SAFETY COMMISSION 4,844 4,171 86.1% 4,844 4,844 5 Commissioners TOTAL PUBLIC SAFETY 1,001,405 673,740 86.1% 953,791 974,873

PUBLIC WORKS
4311 PUBLIC WORKS 977,021 1,137,665 116.4% 1,174,816 1,201,203 PW/Eng Mgr, Admin Tech, PW Supervisor, 3
Maintenance Specialists, 6 Maintenance Wkr FT
1 PT Maintenance Wkr
65% of PW Cost
4312 ENGINEERING - - 0.0% - -
4418 PARKS AND FIELDS 252,127 342,121 135.7% 378,438 387,413 20% of PW salary and benefit costs TOTAL PUBLIC WORKS 1,229,148 1,479,785 120.4% 1,553,254 1,588,616

RECREATION AND COMMUNITY SERVICES
4409 RECREATION COMMISSION 4,844 1,615 33.3% 4,844 4,844 5 Commissioners 4410 ADMINISTRATION 574,502 415,155 72.3% 457,970 468,399 75% Dir of Rec, 75% Exec Asst, 1 Supervisor 4411 SUMMER LUNCH 55,049 18,487 33.6% 66,305 68,294 Seasonal - 1 Lunch Coordinator, 6 Rec Ldr I 4413 YOUTH SPORTS 289,398 148,875 51.4% 385,345 393,642 1 FT Rec Coordinator 50%, 2 PT Rec Ldr II, 6
PT Rec Ldr I
Seasonal - 4PT Rec Ldr 1
4414 ADULT SPORTS 122,677 119,385 97.3% 131,797 134,725 1 FT Rec Coordinator 50%, 1 PT Rec Ldr II, 1
PT Rec Ldr I
4415 C. ROBERT LEE CENTER 414,087 345,780 83.5% 473,850 484,073 1 FT Rec Ldr III, 3 PT Rec Ldr II, 4 PT Rec Ldr 1,
1 PT Boxing Coach, I PT Asst Boxing Coach
Seasonal - 2 PT Rec Ldr I
4416 LEE WARE PARK 58,976 49,730 84.3% 83,778 85,566
1 PT Rec Ldr II, 1 Rec Ldr I
Seasonal - 1 PT Rec Ldr I
4417 LEE WARE POOL 98,886 53,303 53.9% 98,473 113,070
Seasonal - 1 PT Pool Mgr, 1 PT Rec Ldr I, 7 PT
Lifeguards
1 PT Asst Pool Mgr (hire 2026)
4419 SENIOR CITIZENS CENTER 203,056 192,971 95.0% 185,441 189,818 1 FT Sr. Program Coordinator, 1 PT Rec Ldr I 4421 SPECIAL EVENTS AND PROGRAMS 154,894 214,211 138.3% 205,605 210,385 1 FT Spec Event Coordinator, 1 PT Rec Ldr II 4422 CLARKDALE PARK 37,886 12,210 32.2% 14,598 15,036 Seasonal - 1 PT Rec Ldr II 4423 TEEN CENTER 146,029 70,978 48.6% 139,806 143,962
1 PT Rec Coordinator, 1 PT Rec Ldr II, 1 PT Rec
Ldr I
4426 ALTERNATIVE TO GANG (ATGM) 163,331 128,647 78.8% 190,068 195,868 1 FT Neighborhood Counselor, 2 PT Rec Ldr II 4427 FEDDIE SPORTS COMPLEX 142,817 74,875 52.4% 74,770 77,019 1 PT Rec Ldr II, 1 PT Rec Ldr I TOTAL RECREATION AND COMM SVC 2,466,432 1,846,223 74.9% 2,512,652 2,584,702

COMMUNITY DEVELOPMENT
4180 PLANNING 699,158 476,718 68.2% 737,019 754,021
Dir of CDD, Assoc Planner II, Admin Tech,
Community Development Spec
4181 PLANNING COMMISSION 4,844 2,261 46.7% 4,844 4,844 5 Commissioners 4314 BUILDING - - 0.0% - -
TOTAL COMM DEVELOPMENT 704,003 478,979 68.0% 741,864 758,866 TOTAL SALARY AND BENEFITS GEN FUND $ 8,006,171 $ 6,334,097 79.1% $ 8,234,387 $ 8,435,079 Total General Fund Expenditures(Inc Transfers) $ 19,080,419 $ 17,484,362 $ 22,098,050 $ 22,263,498 Salary and Benefits as % of Total GF Budget 42.0% 36.2% 37.3% 37.9%

FULL TIME, PART TIME, SEASONAL WITH OVERTIME
General Fund

CITY OF HAWAIIAN GARDENS
FY 2025-2026 and 2026-2027 Proposed

SALARY AND BENEFITS SUMMARY
2025-6-11 RESOLUTION NO.011-2025

CITY OF HAWAIIAN GARDENS
RESOLUTION NO. 021-2023
RECOMMENDATION TO APPROVE REOLUTION NUMBER 011-
2025, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HAWAIIAN GARDENS, COUNTY OF LOS ANGELES, STATE OF

CALIFORNIA, ADOPTING A TWO-YEAR BUDGET FOR THE
FISCAL YEARS OF 2025-2026 AND 2026-2027
WHEREAS, the City Council of Hawaiian Gardens is responsible for properly managing and maintaining the Agency finances; and
WHEREAS, the City Council of Hawaiian Gardens is ultimately responsible for the accountability of the Agency expenditures and revenues; and WHEREAS, The City Council of Hawaiian Gardens has accepted public comment related to the budget for Fiscal Years 2025-2026 and 2026-2027

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HAWAIIAN GARDENS THAT:

Section 1. The annual budget for the City of Hawaiian Gardens for the two fiscal years beginning July 1, 2025, and ending June 30, 2027 is hereby adopted and incorporated herein by reference.

Section 2 . The sums and amounts of money therein set forth in the Budget Summary of the Proposed Annual Budget for the City of Hawaiian Gardens, which are attached hereto as Exhibit A, are incorporated herein and are hereby appropriated to respective accounts and funds therein set forth for expenditure during the Fiscal Years 2025-2026 and 2026-2027 Section 3. This budget may be amended at any time by the City Council by Resolution Section 4. Expenditures may not exceed appropriations at the fund level. The City Manager is authorized to transfer funds appropriated within the same fund. The Departmental ProjectProgram Fund is a component of the General Fund, segregated for internal accounting purposes.

Section 5. Amounts approved as part of the Departmental Project- Program and Capital Improvement funds may be carried forward into other fiscal years until the project is completed and, at completion of project, unspent amounts will be returned to the appropriate fund to be available for other uses in accordance with fund requirements. Interest earned on project reserve funds will be credited to the General Fund.

PASSED, AND ADOPTED on this 11th day of June,2025 by the City Council of the City of Hawaiian Gardens.

CITY OF HAWAIIAN GARDENS
__________________________________

DANDY DE PAULA
MAYOR
Attest:
_________________________________

PABLO RUBIO

CITY CLERK

Hawaiian Gardens City CouncilJune 11, 2025

Hawaiian Gardens City Council
June 11, 2025