CITY OF HAWAIIAN GARDENS
CITY COUNCIL
STAFF REPORT
Agenda Item #B5
DATE: March 25, 2026
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Neema Ghanbari, M.S., P.E., Public Works Director
RECOMMENDATION:
RECOMMENDATION TO APPROVE A ONE-YEAR EXTENSION OF THE ON-CALL PROFESSIONAL SERVICES AGREEMENTS WITH ARDURRA GROUP INC., AND
PSOMAS FOR CONSTRUCTION MANAGEMENT, INSPECTION, ENGINEERING
SUPPORT, GEOTECHNICAL ENGINEERING, SURVEYING, AND MATERIAL
TESTING SERVICES
SUMMARY
On-call professional services agreements have been used successfully by City staff to streamline professional engineering work required to complete Capital Improvement Projects and have reduced costs and staff time required to complete projects. The City currently has similar contracts for several areas of expertise including traffic engineering and design, planning, code enforcement, building plan check, and environmental services.
On January 24, 2023, the City Council authorized the Public Works Department staff to solicit proposals from qualified firms for on-call construction management, inspection, engineering support, geotechnical engineering, surveying, material testing, grant administration, and labor compliance services for various projects.
In February 2023, Public Works issued a Request for Qualifications for construction management and inspection services to ten consultants, posted it on the City website and at City facilities, received responses from seven firms, and selected three firms for interview. Based on the interviews, Ardurra Group Inc., and Psomas were ranked as the most qualified using a qualifications-based procedure, with each firm displaying specialized areas of expertise. Instead of awarding the work to one firm, Public Works recommends awarding two contracts based on each firm's availability and experience.
Agenda Item #B5
March 25, 2026
On March 28, 2023, the City Council approved On-Call Professional Services Agreements with Ardurra Group, Inc. and Psomas for the provision of the referenced services, and the contracts were subsequently executed.
The initial term of these agreements was three years, with an option for two additional one-year extensions. Given that the City currently has federally and state-funded projects under construction, and that the services provided over the past three years have been consistently satisfactory, to help the Public Works Department deliver capital improvement projects on time and within budget.
Staff recommends extending these agreements for an additional one-year term, in accordance with the existing contract provisions, to ensure uninterrupted professional services and support the Department in completing the CIP projects under construction.
Prior to starting any new service for a particular project, the firms will provide a scope of work, project schedule, and fee proposal for review and approval. For projects beyond the approval authority of the City Manager and/or Public Works Director, a task order will be brought forward to the City Council for consideration and approval.
FISCAL IMPACT
Work completed under the on-call professional services agreements would be funded through existing appropriations for specific Capital Projects, or under other operational budgets.
SUGGESTED ACTION
Approve Recommendation.
ATTACHMENTS
A. Contract Services Agreement- Ardurra
B. Contract Services Agreement- Psomas