A - RFP for Citywide Curb Address Painting Services and Contract Services Agreement — Hawaiian Gardens City Council, July 8, 2026

1 City of Hawaiian Gardens
Public Works Department
21815 Pioneer Boulevard
Hawaiian Gardens, CA 90716
(562) 420-2641

REQUEST FOR PROPOSALS
FOR

CITYWIDE CURB ADDRESS PAINTING
Approved for
Advertising By:

Neema Ghanbari, P.E., Public Works Director

SUBMITTAL DEADLINE
2:00 p.m. on Tuesday, June 16, 2026
Attachment A
Neema
Ghanbari
Digitally signed by
Neema Ghanbari
Date: 2026.05.21
08:59:06 -07'00'
1 INTRODUCTION
The City of Hawaiian Gardens (“City”) is seeking proposals from qualified contractors to provide comprehensive Citywide Curb Address Painting which consists of improving the visibility of curb address numbers citywide, facilitating accurate and timely access for emergency services (LA County Sheriff’s, fire, and Medical teams) to enhance community safety. The project also includes but are not limited to scraping off old, loose paint from existing curb addresses, painting a new white rectangular background on the curb face, applying black numerals to the curb face, consistent with the United States Postal Service (USPS), sweeping up and collecting debris for proper disposal. All work shall be completed within 40 working days from the date designated on the Notice to Proceed to Fulfill Preconstruction Requirements.

The objective of this Request for Proposals (“RFP”) solicitation is to identify the proposer in the best interest of the City to provide these services over the course of a proposed contract term.

The City reserves the right to reject any or all Bids and to make multiple awards if doing so serves in the best interest of the City. Final contract terms, including compensation and length of the agreement are subject to final City and/or City Council approval.

1. PROJECT SCHEDULE
The anticipated project schedule is outlined as follows:

1. RFP Submittal Deadline: 2:00 p.m. on Tuesday, June 16, 2026

2. Question Deadline June 11, 2026, by 2:00 p.m.

3. Determination of Most Qualified Vendor(s)

4. Contract Award (June/July 2026)

2. SCOPE OF WORK
The selected contractor shall furnish all labor, materials, equipment, transportation, traffic control, supervision, and incidentals necessary to complete the work, including but not limited to the following:

2.1 Curb Address Painting
The contractor shall paint property address numbers on concrete curbs throughout the City. The contractor shall also repaint faded, damaged, or illegible curb address markings as directed by the City. New curb address markings shall be installed at locations where curb numbers do not currently exist. All curb numbers shall be clearly visible, legible, and applied in a consistent and uniform format approved by the City.
2 2.2 Surface Preparation
The contractor shall properly clean and prepare all curb surfaces prior to painting to ensure adequate paint adhesion and durability. Surface preparation shall include the removal of dirt, debris, oil, loose paint, and other contaminants.

Additional surface grinding or preparation shall be performed when necessary to achieve acceptable application conditions.

2.3 Traffic and Pedestrian Safety
The contractor shall maintain safe work zones and protect vehicular and pedestrian traffic at all times during project operations. All traffic control measures shall comply with applicable local, state, and federal regulations. The contractor shall comply with all OSHA safety standards and any additional City safety requirements.

3. CONTRACTOR’S LICENSE AND DIR REGISTRATION REQUIREMENTS Bidder must possess a current “B” General Building Contractor license combined with C-33 License; or Class “C-33” License issued by the State of California, at the time the bid is submitted. All required licenses shall be issued by the State of California.

All Bidders and listed subcontractors must have registered with the California State Department of Industrial Relations pursuant to Labor Code section 1725.5 prior to submitting a Bid. Furthermore, a Contractor and all subcontractors must be registered pursuant to Labor Code section 1725.5 before entering into a contract to work on a public project.

4. WORK SCHEDULE AND CITY REQUIREMENTS
All work shall be completed within 40 working days from the date designated on the Notice to Proceed to Fulfill Preconstruction Requirements. The contractor shall obtain and maintain all required business licenses, permits, and insurance throughout the duration of the project. The contractor shall provide a project schedule for review and approval by the City prior to beginning work. All work activities shall be coordinated with designated City staff.

5. QUANTITIES APPROXIMATE
Any quantities shown in the Bid form or elsewhere herein shall be considered as approximations listed to serve as a general indication of the amount of Work or materials to be performed or furnished, and as a basis for Bid comparison. The City does not guarantee that the actual amounts required will

6. SERVICE PERFORMANCE
The City contact or City representative shall immediately notify the Contractor of any service deficiencies including but not limited to:
3 • Delays in completing work
• Failure to perform services according to schedule
• Reporting incomplete or delayed
• Substandard or non-compliant work
Deficiencies must be corrected by the Contractor within one (1) working day, or longer, if agreed to in advance by the City.

7. WORK LOCATION AND CURB ADDRESS PAINTING DETAILS
The work shall be performed according to the attached Project Location Map and Curb Address Painting Details (Attachment A).

Before work begins, the Contractor shall furnish the City with a list of the assigned staff. Staff furnished by the Contractor shall be cooperative with City staff, reliable, properly experienced, and efficient in planning in doing the work required. Assigned staff shall maintain current and applicable licenses for the work performed under this Contract. All pressure washing and landscaping work will be done by trained and certified staff in compliance with current regulations and laws.

Staff will wear appropriate PPE for the task. The Contractor will ensure that all OSHA standards are met.

8. REFERENCES
If Proposer has not done business with the City within the previous three (3) years, Proposer shall be required to provide three (3) customer references (government or private industry) for contracts of similar scope and size completed within the last three (3) years. These customers may be contacted by the City. Customer contact information must be submitted at the time of proposer is provided.

9. ADDITIONAL SERVICES
The Scope of Work describes the minimum work to be accomplished. Upon final selection of the firm(s), the Scope of Work may be modified and refined during negotiations with the City. Any proposer that provides additional services can include those services in the proposal and list them as additional services.

10. AWARD OF CONTRACT
The City reserves the right to reject any or all Bids or any parts thereof or to waive any irregularities or informalities in any Bid or in the bidding. The Contract award, if made, will be to the lowest responsible, responsive Bidder and is anticipated to occur within ninety (90) Days after the Bid opening. The Contract award may be made after that period if the selected Bidders have not given the City written notice of the withdrawal of their Bid.
4 11. PROPOSAL SUBMITTAL
Interested firms shall submit one (1) electronic PDF copy (via e-mail or downloadable link) of their qualifications to the City of Hawaiian Gardens by: 2:00 p.m., June 16, 2026. File sizes shall not exceed 5MB. If the proposal includes any comments over and above the specific information requested in this RFP, such information should be included as a separate appendix and placed at the end of the proposal.

RFP shall be directed to: Neema Ghanbari, P.E., Public Works Director [email protected]

12. PROPOSAL FORMAT AND CONTENT
The proposal shall be brief, precise, and shall not include unnecessary promotional material. The proposal shall not exceed 15 single sided pages.The proposal should contain the following elements in the exact order and segmentation listed below:

1.Cover Letter. Describe your firm or team’s interest and commitment in providing services to the City. The letter shall be signed by a person authorized to negotiate a contract with the City.

2.Staffing, Team Experience and Understanding of Project and Objectives.

Describe the qualifications and experience of the team members expected to be assigned to this project. The description shall include previous experience with similar projects, including pictures. Include an organization chart and provide a matrix including which projects team members have worked on together in the past.

3. Cost Proposal. Provide a fully completed and filled-out version of “Attachment B” including cost proposal, list of subcontractors, references, Noncollusion Declaration, and bidder’s information forms.

13.MISCELLANEOUS
a. Standard City Contract Services Agreement
The contractor will enter into an agreement with the City based upon the contents of the RFF and the contractor’s response. The City’s standard form ofagreement is included as Attachment “C”. The contractor shall carefully review the agreement, especially the indemnity and insurance provisions.
b. Modification or Withdrawal of Submittals
There will be no modifications or exceptions to the standard contract agreement. 5 Any proposal received may be withdrawn or modified prior to the RFP submittal date by written request to the CITY by the prime consultant. c. Property Rights
Proposals received become the property of the City of Hawaiian Gardens. d. Confidentiality
Before award of the contract, all proposals will be designated confidential. After award of the contract all proposals become public record. Contracts are considered awarded after they are fully executed by both parties and approved by the CITY. Any language purporting to render any portion of the proposals to be excluded from public review will be regarded as non-effective and will be disregarded.
e. Addendum to Request for Qualifications
The CITY reserves the right to amend the RFP Notice by addendum before the final RFP submittal date.
f. Non-Commitment of the CITY
This RFP does not commit the CITY to award a contract, to pay any costs incurred in the preparation of a proposal for this request, or to procure or contract for services.

All products used or developed in the execution of any contract resulting fromthis RFP will remain in the public domain at the completion of the contract. g. Americans with Disabilities Act
The consultant shall comply with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA (42 U.S.C. Section 12101 et seq.).
h. Conflict of Interest Concerning Consultant(s)
Prospective consultants shall disclose any financial, business, or other relationship with the City of Hawaiian Gardens that may have an impact upon the outcome of this contract. Prospective consultants shall also list current clients who may have a financial interest in the outcome of this contract.
i. References
The CITY reserves the right to check references not only for those stated in the RFP but also references from the CITY’s consultant evaluation reports. Reference information provided in the RFP found to be in error may be reflected as a reduction 6 in the evaluation score.
j. Prevailing Wage
This project shall be subject to Prevailing Wage standards as set forth by the Department of Industrial Relations of the State of California.

In accordance with the California Labor Code (Sections 1770 et seq.), the Director of Industrial Relations has ascertained the general prevailing rate of per diem wages in the locality in which the work is to be performed for each craft, classification, or type of workman or mechanic needed to execute the contract. A copy of said determination is available by calling the prevailing wage hotline number (415) 703-4774, and requesting one from the Department of Industrial Relations. All parties to the contract shall be governed by all provisions of the California Labor Code – including, but not limited to, the requirement to pay prevailing wage rates (Sections 1770-7981 inclusive). A copy of the prevailing wage rates shall be posted by the Contractor at the job site.

The Contractor shall be responsible for insuring compliance with provisions of Section 1777.5 of the Labor Code regarding apprenticeship requirements and Section 4100 et seq. of the Public Contracts Code, “Subletting and Subcontracting Fair Practices Act”.

14. CONTRACTOR EVALUATION AND SELECTION PROCESS
The award of an agreement will be made to the most Contractor(s) whose proposal is in the best interest of the City. The City reserves the right to reject any or all proposals and to waive any technical errors, irregularities, or discrepancies, if to do so is deemed to serve the best interests of the City. In no event will an award be made until all necessary investigations are made as to the responsibility and qualifications of the Consultant to whom it is proposed to make such an award.

Proposals will be reviewed and evaluated by City staff, including the Public Works Director, and will be ranked based on the following criteria:

1. Comprehension of the Request for Proposals
This relates to the proposer’s basic understanding of the City’s requested services and proposer’s ability to articulate a concise description of the role of the requested services.

2. Qualifications of Proposer
• Experience of the firm
• Staffing and resources
• Qualifications and experience of proposed personnel

3. References
This relates to the reputation and quality of past work performed by the proposer 7 based on municipal and other professional references.

If further clarifications or negotiations are required, on-site or virtual interviews may be conducted. Proposals failing to provide sufficient information and assurances of performance to adequately assess each category of the required services and/or failing to comply with the requirements and conditions of this RFP may not be given further consideration.

Factors such as, but not limited to, any of the following may be considered just cause to disqualify a response to the RFP without further consideration:
• Evidence of collusion, directly or indirectly, among Consultants with regard to the amount, terms, or conditions of this proposal;
• Any attempt to improperly influence any member of the selection staff or City Council members;
• Existence of any lawsuit, unresolved contractual claim or dispute between Consultant and the City;
• Evidence of incorrect information submitted as part of the RFP; • Evidence of Consultant’s inability to successfully complete the responsibilities and obligations of the proposed scope of work; and • Consultant’s default under any agreement, which results in termination of the Agreement.

Each proposal will be considered along with those of other responding Contractors, with respect to ability to perform effectively and efficiently those scope of work outlined above.

The successful Consultant shall not discriminate, in any way, against any person based on race, sex, color, age, religion, sexual orientation, actual or perceived gender identity, disability, ethnicity, or national origin, or any other protected classification in connection with or related to the performance of the Agreement.

Close coordination with the City is required to assure that all requirements will be met. The City reserves the right to withdraw this RFP at any time without any prior notice. Further, the City makes no representations that any Agreement will be awarded to any Consultant responding to this RFP. The City expressly reserves the right to postpone reviewing the proposals for its own convenience and to reject any or all proposals responding to this RFP without indicating any reasons for such rejection(s).

The City staff will negotiate a contract with the contractor(s) in the best interest of the best interest of the City for the desired services. In the event City staff is unable to negotiate a satisfactory contract with the firm considered to be the most qualified, 8 negotiations with that firm shall be formally terminated. Negotiations will then be undertaken with the next most qualified firm. Failing accord with the second most qualified firm, the City staff will terminate negotiations and continue the negotiation process with the next most qualified firms in order of their evaluation ranking until an agreement is reached, a firm is selected and an agreement is executed.

ATTACHMENT
Attachment “A” Project Location Map and Curb Address Painting Details Attachment “B” Cost Proposal Forms
Attachment “C” Sample Contract Services Agreement
ATTACHMENT A: PROJECT LOCATION MAP
Citywide Curb Address Painting Project

CONCRETE CURB & GUTTER

CURB FACE

BLACK BLOCK NUMERALS
NOTES:

WHITE
BACKGROUND_
4" 1"
f' MIN
1"
f' MIN

1. SURFACE SHALL BE PREPARED TO BE FREE OF DUST, DIRT, GREASE AND GRIME.

2. USE INTERLOCKING STENCILS FOR PROPER SPACING.

3. USE TRAFFIC-GRADED REFLECTIVE PAINTS.

4. OVERSPRAY SHALL BE CLEANED.
w
0 CD
0::
::::,
0 5. NO SIGNS, LOGOS, OR ADVERTISEMENTS ARE PERMITTED ON CURB FACE ADDRESS.

NO SCALE

CITY OF HAWAIIAN GARDENS - PUBLIC WORKS DEPARTMENT

ADDRESS PAINTING

ON CURB FACE
Attachment B “Cost Proposal”

COST FILE INSTRUCTIONS
A. All work shall be performed in accordance with specifications as described in the RFP.

B. Please enter your proposed pricing in the spaces provided below.

C. Pricing provided in this Cost File will assist in the determination of the contract award.

Unreasonable prices may result in rejection of the entire bid proposal. The City reserves the right to request changes and/or negotiate any Cost File as needed to complete the award process.

D. Proposer shall submit a fixed price Cost File for the entire duration of the contract term. Proposers are encouraged to provide their best pricing. Once the RFP is closed, the City will not accept a revised price unless clarification is requested by the RFP administrator.

E. Pricing provided shall include any and all labor and materials, prevailing wage; transportation, truck charges (fuel, milage, toll fees, etc.), traffic control, consumable, materials, equipment; supervision; travel and expenses; inflation/increases (outside of any agreed upon CPI adjustments); and insurance and bonds to provide the services as described in the RFP. Receipts on any billable items or services shall be provided with invoice.

F. Proposers shall not modify any content in this document and shall only provide responses within the boxes provided.

G. Proposer shall be solely liable for compensation due to employees and adhere to all minimum wage requirements and overtime guidelines. Proposer shall consider the State of California mandate and provide a cost proposal accordingly to ensure minimum wage requirement is met each year of the resultant contract.

H. The Cost File shall be valid for 180 calendar days from the closing date of the RFP. If the offer is accepted within that time period, the Proposer agrees to provide all services and items as stipulated in the RFP and any accompanying addenda.

B-1
Attachment B “Cost Proposal”
Section 1: Cost Proposal for “Citywide Curb Address Painting Services”

SERVICE

DESCRIPTION

QUANTITY UNIT PRICE TOTAL CONTRACT PRICE
Curb Address Painting
Services Including:

Install/Repaint background
and house numbers on
curb face. 4-inch high
black numbers shall be
installed on a white
background. Price shall
include glass bead for
reflectivity of paint, traffic
control, mobilization,
demobilization, and
cleanup.
3,000 $ _________ $ _____________________
Total Bid Price In Words
______________________________________________________Dollars B-2
Attachment B “Cost Proposal”
The undersigned certifies that submission of this Proposal is made without prior understanding, arrangement, agreement, or connection with any corporation, firm or person submitting a Proposal for the same services and is in all respects fair and without collusion of fraud. The undersigned certifies that they have not entered into any arrangement or agreement with any City of Hawaiian Gardens public officer. The undersigned understands collusive practices are a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards.

Proposer Signature Date
Printed Name and Title
B-3
Note to all Bidders:

A. Low bidder will be selected based on the total low bid of Contract Base Bid Items ONLY. City reserves the right to issue work authorization for Contract Bid Items at the City’s discretion.

It is understood and agreed that:

1. The Bidder has carefully examined all the Contract Documents which will form a part of the contract; namely, documents consist of Notice Inviting Bids; Information for Bidders; Summary and Bid Schedule; Firm Identification; List of Subcontractors; Equipment/Material Source Information; Non-Collusion Affidavit to be Executed by bidder and Submitted with Bid; Bid Bond; Contractor’s License Declaration; Firm’s Experience; Firm’s References; Agreement; Faithful Performance Bond; Labor and Materials Bond; Escrow Agreement for Security Deposits in Lieu of Retention; General Provisions; Special Provisions; and any addenda issued prior to the submittal of this Proposal. Also included shall be any and all supplemental written agreements approved as required by these Contract Documents amending the scope or cost or extending the time of completion of the Work contemplated and which may be required to complete the Work in a substantial and acceptable manner.

2. The Bidder has satisfied itself as the nature and location of the Work and fully informed itself as to all conditions and matters which can any way affect the Work or cost thereof.

3. The bidder fully understands the scope of Work and has checked carefully all words and figures inserted in this Proposal and further understands that the City of Hawaiian Gardens will in no way be responsible for any errors or omission in the preparation of this Proposal.

4. The Bidder has given the Engineer written notice of all omissions, conflicts, errors, or discrepancies that the Bidder has discovered in the Contract Documents, and the written resolution thereof is acceptable to the Bidder.

5. The Bidder agrees and acknowledges that it is aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for worker’s compensation or to undertake self-insurance in accordance with the provisions of that Code, and that the Bidder will comply with such provisions of that Code before commencing the performance of this contract if it is awarded to the bidder.

6. The Bidder hereby certifies that it is, and at all times during the performance of work hereunder shall be, in full compliance with the provisions of the Immigration B-4
Reform and Control Act of 1986 (“IRCA”) in the hiring of its employees, and the Bidder shall indemnify, hold harmless and defend the City against any and all actions, proceedings, penalties or claims arising out of the Bidder’s failure to comply strictly with the IRCA.

7. The Bidder will execute the Agreement and furnish the required bonds, together with the certification of insurance required, within five (5) working days after the award of Contract.

8. The Bidder will not begin work unless and until all requirements in regard to bonds and insurance have been satisfied, and the Bidder will complete said Work within the period of time specified in the Notice Inviting Bids.

9. If requested by the City, the Bidder shall furnish and notarized financial statement, references, and other information sufficiently comprehensive to permit an appraisal of its current financial condition.

B-5
Bidder’s List of Subcontractors
As of March 1, 2015, Contractors (and subcontractors) wishing to bid on public works contracts shall be registered with the State Department of Industrial Relations and certified to bid on Public Works contracts.

In accordance with Title 49, Section 26.11 of the Code of Federal Regulations and Section 4104 of the California Public Contract Code, the following information is required for each subcontractor that will perform work amounting to more than one-half of one percent (0.5%) of the Total Base Bid or $10,000, whichever is greater. Photocopy this form for additional firms.

Subcontractor Name and
Location
Line Item &
Description
Subcontract
Amount
% of Bid Item
Subcontracted
Contractor
License
Number and
DIR Reg.

Number
DBE
(Y/N)
DBE Cert
Number
Annual Gross
Receipts
Name:  <$1 million
 <$5 million
 <$10 million
 <$15 million
Age of Firm:
____ yrs.

City, State: