Agenda packet — Hawaiian Gardens City Council, September 9, 2026

CITY OF HAWAIIAN GARDENS
CITY COUNCIL AGENDA
Luis Roa, Mayor Pro Tem
Dandy De Paula, Councilmember
Victor Farfan, Councilmember
Ernie Vargas, Councilmember
Maria Teresa Del Rio,
Mayor
Wednesday, September 9, 2026
Regular Meeting, 6:00 PM
21815 Pioneer Boulevard
Council Chamber
Ernesto Marquez, City Manager
Norma Tabares, City Attorney
Pablo Rubio, City Clerk
CALL TO ORDER

INVOCATION
FLAG SALUTE
ROLL CALL
PUBLIC HEARING COMMENTS AND AGENDA GENERAL COMMENTS ARE TO BE SUBMITTED AND CONDUCTED AS FOLLOWS:

Please note that public comment will be taken inperson and remotely during the meeting or prior to the meeting inwriting by complying with the below procedures. Participation via Zoom is the only option available to provide public comment virtually, all other platforms are provided as a courtesy only. The City reserves the right to terminate remote participation methods (subject to Brown Act restrictions) at any time and for whatever reason. So long as the public may still attend the meeting inperson, the meeting will continue.

VIA WRITTEN CORRESPONDENCE / ECOMMENT: Members of the public who wish to comment on matters before the City may submit written correspondence to the following email address: [email protected], or by ecomment on the City’s website, by no later than Wednesday, September 9, 2026 at 4:00pm. Note: Written correspondence will not be read into the record during the meeting; however, correspondence received by 4:00pm will be forwarded to the City Council, made a part of the official record, and made available for public review during the meeting. If submitting a comment pertaining to an agenda item, please reference the agenda item.

INPERSON COMMENT the City Council will provide members of the public with the opportunity to address the City Council inperson on any issues within the subject matter jurisdiction of the Council or to speak on items on and off the agenda, except for Public Hearing items. Each speaker shall be limited to three (3) minutes of public comment at each regular meeting. The City Council shall not discuss or take action relative to any public comment unless authorized by California Government Code Section 54954.2(b).

VIRTUAL PARTICIPATION: All members of the public participating via Zoom will be placed on mute, except for during the opportunity for public comments and when recognized by the Mayor. Members of the public may participate via Zoom by logging on (Meeting ID: 843 9680 5805 Passcode: HG1) and using the “Raise Hand” feature.

Members of the public shall have the right to observe and offer public comment at the public meeting, consistent with the public's rights of access and public comment otherwise provided for by the Brown Act, as applicable (including, but not limited to, the requirement that such right of access and public comment be made available in a manner consistent with the Americans with Disabilities Act). The City reserves the right to utilize teleconferencing in accordance with AB 2449 and SB 707.

CITY COUNCIL AGENDA

REGULAR MEETING
SEPTEMBER 9, 2026 Page 1
VIRTUAL PARTICIPATION: All members of the public participating via Zoom will be placed on mute, except for during the opportunity for public comments and when recognized by the Mayor. Members of the public may participate via Zoom by logging on (Meeting ID: 843 9680 5805 Passcode: HG1) and using the “Raise Hand” feature.

PROCLAMATIONS AND CERTIFICATES

1. VIDEO PRESENTATION AND CERTIFICATE OF APPRECIATION FOR FISHERS OF MEN WEST COAST AND THE GARDENS CASINO FOR SHOE GIVEAWAY

PROGRAM
AGENDA ORGANIZATION
This is the time for the City Council to discuss any changes in the order of agenda items.

A. PUBLIC HEARING(S) / HEARING(s)

1. Recommendation to continue the Public Hearing for the Minor Use Permit (MUP) for a proposed boat sales business located at 12347 E. Carson Street, to the meeting of October 14, 2026.

SUGGESTED ACTION: Approve Recommendation.

2. Recommendation to continue the Public Hearing for the appeal of business license denial for Chavez Unlimited Construction, Inc., for property located at 12347 E.

Carson Street, to the meeting of October 14, 2026.

SUGGESTED ACTION: Approve Recommendation.

3. Recommendation to continue the Public Hearing for the appeal of business license denial for Precision Roofing dba A Precision Construction, for property located at 12347 E. Carson Street, to the meeting of October 14, 2026.

SUGGESTED ACTION: Approve Recommendation.

B. CONSENT CALENDAR

1. WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ON THE AGENDA
That the City Council waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.

SUGGESTED ACTION: Approve Recommendation.

2. Recommendation to receive and file warrants processed during the period of August 15 to August 28, 2026.

SUGGESTED ACTION: Approve Recommendation.

3. Recommendation to approve the minutes for the City Council meeting of

CITY COUNCIL AGENDA

REGULAR MEETING
SEPTEMBER 9, 2026 Page 2
That the City Council waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.

SUGGESTED ACTION: Approve Recommendation.

2. Recommendation to receive and file warrants processed during the period of August 15 to August 28, 2026.

SUGGESTED ACTION: Approve Recommendation.

3. Recommendation to approve the minutes for the City Council meeting of Wednesday, August 26, 2026.

SUGGESTED ACTION: Approve Recommendation.

4. Recommendation to receive and file the Recreation and Parks Commission meeting minutes for the month of July 2026.

SUGGESTED ACTION: Approve Recommendation.

C. DISCUSSION ITEM(S)

1. Recommendation to receive and file the Hawaiian Gardens Community Retail Survey results.

SUGGESTED ACTION: Approve Recommendation.

2. Recommendation to select Springbrook Holding Company LLC for licensing software and implementation services for an Enterprise Resource Planning System and authorize the City Manager to initiate negotiations to enter into a contract with the selected provider subject to final City Council approval.

SUGGESTED ACTION: Approve Recommendation.

D. NEW BUSINESS
E. ORAL STAFF REPORT(S)
F. CITY ATTORNEY REPORT(S)
G. ORAL COUNCIL REPORT(S)
H. CLOSED SESSION

1. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Pursuant to the provisions of Government Code Section 54956.9(d)(2) & (e)(3) to confer with its legal counsel with regard to a matter of significant exposure to litigation.

Number of Potential Cases: One (1) – A letter was sent to the City Attorney’s office, dated August 11, 2026, from Denise Fellers at the law firm of Morgan Lewis representing the BKK Working Group in a dispute over liability from a cleanup of a landfill in West Covina. The letter requests the City enter into a tolling agreement with respect to the threatened dispute. The letter is attached to the agenda and is also available for review upon request at the City Clerk’s Office, where it is on file.

I. ADJOURNMENT
AdjourntothenextRegularCityCouncilmeetingtobeheldonWednesdaySeptember

CITY COUNCIL AGENDA

REGULAR MEETING
SEPTEMBER 9, 2026 Page 3
Pursuant to the provisions of Government Code Section 54956.9(d)(2) & (e)(3) to confer with its legal counsel with regard to a matter of significant exposure to litigation.

I. ADJOURNMENT
Adjourn to the next Regular City Council meeting to be held on Wednesday, September 23, 2026 at 6:00 PM.

ADA Information: The City of Hawaiian Gardens complies with the provisions of the Americans with Disabilities Act (ADA). Anyone needing special assistance please contact the City Clerk’s Department at (562) 4202641 x 240, at least one (1) business day prior to the meeting so that we may accommodate you.

Bilingual Information: The City of Hawaiian Gardens complies with the provisions of the Ralph M. Brown Act (Government Code § 54950 et. seq.). Anyone needing to bring a bilingual interpreter or translator for inperson meetings, please contact the City Clerk’s Department at (562) 4202641 x 240, at least one (1) business day prior to the meeting so that we may accommodate you.

Teleconference Information: In accordance with the Ralph M. Brown Act, the City of Hawaiian Gardens will provide twoway audiovisual services for remote access and public participation during the meeting. If a disruption in service occurs, the Council shall follow the protocols outlined in the City’s Disruption Policy. Virtual meeting access information is listed as follows:

Zoom Meeting Link: https://us02web.zoom.us/j/84396805805? pwd=b3dOSGJmdTdiVjZGQWR4VkxxalBidz09
Meeting ID: 843 9680 5805
Passcode: HG1
Callin option:

Phone Number: (669) 4449171
Webinar ID: 843 9680 5805#
Press # again to continue when asked for Participant ID.

Passcode:146899#
Press *9 to raise your hand, then *6 to unmute yourself when instructed.

Courtesy Access: Additionally, the meeting can be viewed as a courtesy only and with no guarantee as to feasibility and disruption via other platforms as follows: City of Hawaiian Gardens local cable/channel: ATT 99, FRONTIER 16, Spectrum 36 Live Stream via City website at: www.hgcity.org.

CITY COUNCIL AGENDA

REGULAR MEETING
SEPTEMBER 9, 2026 Page 4

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #A1
65320.00001\45405791.2
DATE: September 9, 2026
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Elise McCaleb, Community Development Director
RECOMMENDATION:

Recommendation to continue the Public Hearing for the Minor Use Permit (MUP) for a proposed boat sales business located at 12347 E. Carson Street, to the meeting of October 14, 2026.

SUMMARY
On February 20, 2024, Surf City Boats, Inc. (“Applicant”) filed an application for Minor Use Permit (“MUP”) No. PLNG2024-0011 to authorize a boat sales business to be located at 12347 E. Carson Street (“the Property”). On December 12, 2024, the Community Development Director (“Director”) issued a decision to deny MUP No. PLNG2024-0011.

The property owner of the subject Property (“Property Owner”) timely filed an appeal of the Director’s decision to the City of Hawaiian Gardens Planning Commission.

On January 29, 2025, the Planning Commission held a public hearing to consider the appeal filed by Surf City Boats, Inc. The Planning Commission determined that the proposed use of the property is a Boat Sales business and directed staff to prepare appropriate resolutions and conditions of approval to authorize the boat sales use on the Property 3 (AYES) to 2 (NOES).

On March 5, 2025, the Planning Commission determined that the project is categorically exempt from the California Environmental Quality Action (CEQA) and approved Resolution No. 2025-001 (3 AYES; 2 ABSENT), subject to meeting certain Conditions of Approval.

On March 10, 2025, a Councilmember requested that the Planning Commission’s decision approving MUP No. PLNG2024-0011 be reviewed by the entire City Council pursuant to the authority granted in Hawaiian Gardens Municipal Code (“HGMC”) Section 12347 E. Carson Street
September 9, 2026

Page 2 ends

65320.00001\45405791.2

18.100.170(D). This section of the HGMC authorizes any member of the City Council to call up for review any decision made by the Director or Planning Commission. The City Council’s decision on the matter will be final.

On October 22, 2025, the City Council held a public hearing to review the decision of the Planning Commission and affirm (with the same or different conditions of approval) or overturn the Planning Commission’s decision and adopt appropriate findings to deny the MUP. The City Council voted to continue the public hearing until December 10, 2025, to allow for additional time to review the information provided.

On December 10, 2025, the public hearing was reopened and both Staff and the Applicant made presentations. The City Council directed the City Attorney and applicant’s attorney to meet to discuss the uses as well as conditions of approval. The City Attorney and applicant’s attorney have been in ongoing discussions regarding the uses and conditions of approval, per Council’s direction.

The City Council continued the hearing to February 11, 2026, to allow the parties additional time to review the project and revise the conditions of approval. The City Council further continued the hearing to March 11, 2026.

On March 3, 2026, the applicant submitted a revised site plan to the City. To allow staff sufficient time to review the site plan and for the parties to finalize discussions regarding uses and conditions, the hearing was again continued to April 22, 2026. Following continuance, staff reviewed and provided comments on the revised site plan for the applicant. The City Attorney’s office also met with the Applicant’s attorney on the outstanding conditions of approval. Based upon the progress made, the Public Hearing was further continued until June 10, 2026.

Thereafter, the parties held a Zoom meeting on May 7, 2026, to discuss the Low Impact Development (LID) requirements for the proposed project. Pending resolution of the remaining issues, including submission of a revised Site Plan and review by the Los Angeles County Fire Department, the Public Hearing was continued until July 22, 2026.

In follow up to the May 7 meeting, on June 16, 2026, the City received a memorandum from Fuscoe Engineering representing the Applicant where they contend that the proposed work constitutes “maintenance” and not “redevelopment” a defined in the City’s code. Based on the memo and existing draining conditions, the City requested that the revised site plan incorporate additional drainage information to inform the City’s review.

Given that there were several outstanding site conditions and requirements that needed to be addressed prior to the City Council’s consideration, the Public Hearing was continued to the meeting of September 9, 2026.

Since the last meeting continuance, the City further considered whether the proposed proposal for maintenance of the pavement on the site triggers LID requirements. The City Attorney’s Office met with the Applicant’s attorney and the Conditions of Approval were 12347 E. Carson Street
September 9, 2026

Page 3 ends

65320.00001\45405791.2
further refined. A revised site plan was submitted for review, but it does not include a landscape plan. It is unknown if Los Angeles County Fire has reviewed the site plan. Staff is requesting that the public hearing be continued until October 14, 2026, to finalize the conditions based on the latest site plan and to accommodate the Applicant’s team’s availability.

FISCAL IMPACT
None.

SUGGESTED ACTION
Approve Recommendation.

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #A2
65320.00001\45405788.1
DATE: September 9, 2026
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Elise McCaleb, Community Development Director
RECOMMENDATION:

Recommendation to continue the Public Hearing for the appeal of business license denial for Chavez Unlimited Construction, Inc., for property located at 12347 E. Carson Street, to the meeting of October 14, 2026.

SUMMARY
The Community Development Department (“Department”) received the Business License Application for Chavez Unlimited Construction, Inc. (“Appellant”) on April 22, 2025 requesting a business license for Office and Professional Use at the property located at 12347 E. Carson Street. The business license application for the proposed office use at the Property was denied by the Community Development Director based on the Director’s interpretation of Code provisions and the determination that the principal use is not an office but a contractor storage yard which is not permitted by the City of Hawaiian Gardens’ General Commercial (C-4) zoning designation. Following the denial, the property owner appealed the decision, and the matter is now before the City Council pursuant to Hawaiian Gardens Municipal Code Section 5.04.230 and 18.100.170.

On December 10, 2025 a public hearing was scheduled to hear the appeal. This appeal is being considered concurrently with a separate appeal by the City Council at the same property for a minor use permit (MUP) for boat sales use. The City Council determined that it would be appropriate to continue this item along with the MUP appeal hearing to February 11, 2026. Both hearings were further continued to March 11, 2026 and again to April 22, 2026, June 10, 2026, July 22, 2026, and September 9, 2026.

Since the last continuance, the City further considered whether the proposed proposal for maintenance of the pavement on the site triggers LID requirements. The City Attorney’s Office met with the Applicant’s attorney and the Conditions of Approval were further refined. A revised site plan was submitted for review, but it does not include a separate landscape plan. It is unknown if Los Angeles County Fire has reviewed the site plan.

Staff is requesting that the public hearing be continued until October 14, 2026 to finalize the conditions based on the latest site plan and to accommodate the Applicant’s team’s availability.
12347 E. Carson Street
September 9, 2026

Page 2 ends

65320.00001\45405788.1

FISCAL IMPACT
None.

SUGGESTED ACTION
Approve Recommendation.

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #A3
DATE: September 9, 2026
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Elise McCaleb, Community Development Director
RECOMMENDATION:

Recommendation to continue the Public Hearing for the appeal of business license denial for Precision Roofing dba A Precision Construction, for property located at 12347 E.

Carson Street, to the meeting of October 14, 2026.

SUMMARY
The Community Development Department (“Department”) received the Business License Application for A Precision Roofing dba A Precision Construction (“Appellant”) on July 25, 2025 requesting a business license for Office and Professional Use at the property located at 12347 E. Carson Street. The business license application for the proposed office use at the Property was denied by the Community Development Director because the primary use was determined to be a contractor storage yard that is not permitted by the City of Hawaiian Gardens’ General Commercial (C-4) zoning designation. Following the denial, the property owner appealed the decision, and the matter is now before the City Council pursuant to Hawaiian Gardens Municipal Code Sections 5.04.230 and

18.70.170.

Since the last continuance, the City further considered whether the proposed proposal for maintenance of the pavement on the site triggers LID requirements. The City Attorney’s Office met with the Applicant’s attorney and the Conditions of Approval were further refined. A revised site plan was submitted for review but does not include a separate landscape plan. It is unknown if Los Angeles County Fire has reviewed the site plan.

Page 2 ends

FISCAL IMPACT
None.

SUGGESTED ACTION
Approve Recommendation.

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #B2
DATE: September 9, 2026
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Linda Hollinsworth, Finance Director
Abraham Yi, Accounting Specialist
RECOMMENDATION:

RECOMMENDATION TO RECEIVE AND FILE WARRANTS PROCESSED DURING THE PERIOD OF AUGUST 15 TO AUGUST 28, 2026

SUMMARY
Information for warrants processed from August 15 to August 28, 2026 is provided, in the attachments, for review by the City Council. A detailed report for Accounts Payable (AP) provides a list of all payments presented by payment type and check number.

Payments are made to vendors using paper checks, via ACH or online.

Payroll (PR) represents payments for employee payroll, taxes, insurance and CalPers retirement contributions and does not include any detailed information.

FISCAL IMPACT
None

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENTS
A. Financial Summary
B. AP Invoice Approval Lists Payment Type and Check Number Attachment A
Financial Summary
Description Warrant Information Amount
AP Check Payments to Vendors Ck 69395 – 69454 $ 154,365.36 AP ACH Payments to Vendors Ck 1059428 – 1059452 86,159.73 AP Online Payments to Vendors Ck 3378 – 3404 23,111.80
PR Employee Salaries & Benefits Ck 74952 – 75113 283,283.39 PR CalPers- Online Retirement Benefits
Voided Check 69419
Total for Aug 15-Aug 28, 2026 $546,920.28
City of Hawaiian Gardens
Check Register Report
Check
Date
Check
Number
Status Amount
CHK PMTS 08/15/26 TO 08/28/26
BANK:

Vendor
Number Vendor Name Check Description
BANK OF THE WEST-GENERAL ACCT Page: 1
Time: 4:54 pm
Date: 09/02/2026
Void/Stop
Date
Reconcile
Date
BANK OF THE WEST-GENERAL ACCT Checks
ABC UNIFIED SCHOOL 14,282.45

DISTRICT
69395 08/19/26 Printed 0035 JUN 2026 SUMMER LUNCH PROGRAM ABC UNIFIED SCHOOL 3,077.77

DISTRICT
69396 08/19/26 Printed 0035M APR - JUN 2026 10% WATER
IRRIGATION COSTS - 4TH QTR
69397 08/19/26 Printed 0277J ALEX TIRES INC UNIT 9 MAINTENANCE - PW 660.00 AMAZON CAPITAL SERVICES 593.55
INC
69398 08/19/26 Printed 0411N JUL 2026 - PUBLIC SAFETY SUPPLIES 69399 08/19/26 Printed 0558M APPLEONE INC W/E 08.08.26 CLERICAL AID2 1,261.89 69400 08/19/26 Printed 0895L BAY ALARM COMPANY SEP - NOV26 22325 NORWALK BLVD 795.00 -TC BURGLAR ALARM SVC #4564870
AIDA FABIOLA ROMERO 1,582.50
CUEVAS
69401 08/19/26 Printed 2158Y 08.04.26 NATIONAL NIGHT OUT EVENT - EQUIPMENT RENTAL
69402 08/19/26 Printed 2420Y ANTHONY DOMINGUEZ REIMB EMP/CELL PHN/MAR 2026 250.00 69403 08/19/26 Printed 2786MN MARIANA ESTRADA 07.06 - 07.15.26 ZUMBA INSTRUCTOR 360.00 FRANCHESCO PLUMBING 1,300.00
INC
69404 08/19/26 Printed 5307NF HYDRO JET FLOOR DRAINS - SENIOR

CTR RESTROOMS
GANAHL LUMBER COMPANY 271.64
INC
69405 08/19/26 Printed 3186 PAST DUE INVOICES (2) - LATE PMT CHARGE 1.5%
69406 08/19/26 Printed 4727N MARIPOSA LANDSCAPES INC JUL 2026 LANDSCAPING MAINT & 8,933.00

STREET CLEANUP SVCS
69407 08/19/26 Printed 4747I MICHAEL MARQUEZ 2026 CAR SHOW PRE-REGISTRATION 30.00 REFUND
MATRIX CONSULTING GROUP 800.00
LTD
69408 08/19/26 Printed 4812Y APR - JUL26 COMPREHENSIVE &

DEVELOPMENT IMPACT FEE STUDY
69409 08/19/26 Printed 4936V MESA ENERGY SYSTEMS INC 07.22.26 SVC CALL DIAGNOSE RTU #3 5,134.00 - CH COUNCIL CHAMBER
69410 08/19/26 Printed 5180B MUNIENVIRONMENTAL LLC JUL 2026 PROF ENVIRON SVCS - 5,784.35 AB939/SB1383/FRANC & ORDINANCE
69411 08/19/26 Printed 5339V VU D NGUYEN 11.01.25 - 02.14.26 JIU JITSU 1,785.00

INSTRUCTOR
69412 08/19/26 Printed 5513K ONSHORE MECHANICAL INC RMV ROOFTOP CONDENSER, INSTL 5,563.29

NEW AC MINISPLIT SYS - PSC
69413 08/19/26 Printed 5814E PLANETBIDS LLC 09.19.26 - 09.18.27 PB SYSTEM 4,094.25

LICENSE
69414 08/19/26 Printed 6227RI RICARDO REYES 09.15.26 SENIOR CTR SEP 16TH 450.00

EVENT - DJ SERVICES
69415 08/19/26 Printed 6254K KARYN RILES 08.04.26 NATIONAL NIGHT OUT EVENT 250.00 - FACE PAINTERS
69416 08/19/26 Printed 6592L SHARPLINE SOLUTIONS INC SIGN MAINTENANCE - GALVANIZED 4,112.53 PSST POSTS/ANCHORS (100)
69417 08/19/26 Printed 6727C SOCAL CUSTOM APPAREL 2026 SEASON YOUTH BASEBALL - 2,004.00 HATS (167)
69418 08/19/26 Printed 6870 SOUTHWEST PATROL INC 07.15 - 07.26.26 PATROL SVCS 7,600.00 69419 08/20/26 Void 08/20/26 0520HZ JUAN ANGUIANO REPLACE SYNTHETIC TURF - FEDDE 0.00 5 STATIONS 1ST PMT
AMAZON CAPITAL SERVICES 1,348.53
INC
69420 08/26/26 Printed 0411N AUG 2026 FINANCE OFFICE SUPPLIES 69421 08/26/26 Printed 0558M APPLEONE INC W/E 08.15.26 CLERICAL AID2 1,062.96 CINTAS FIRST AID & SAFETY 65.00
0168
69422 08/26/26 Printed 1729X FIRST AID RESTOCK - PW
69423 08/26/26 Printed 1795D CITY OF LONG BEACH 09.25.25 - 09.25.26 TRAFFIC SIGNAL 3,807.47

MAINT SPEC LIAB INS
CONCENTRA HEALTH 347.00

SERVICES INC
69424 08/26/26 Printed 1938 BREATH ALCOHOL & ORAL FLUID TEST - RANDOM (1), PRE EMP (2)
EASTERN COUNTY 3,419.10

NEWSPAPER GROUP
69425 08/26/26 Printed 4587 07.24.26 LEGAL NTC - TRAFFIC FINES/CONDO PROJ PLNG2024-0049
GANAHL LUMBER COMPANY 147.26
INC
69426 08/26/26 Printed 3186 GRAFFITI REMOVAL SUPPLIES
69427 08/26/26 Printed 3944T JCL TRAFFIC SERVICES MESSAGE BOARD RENTALS (3) - JUL 3,450.00 4TH ILLEGAL FIREWORKS
69428 08/26/26 Printed 4063YR RUSSELL KELLEY 08.22.26 SELF-DEFENSE CLASS - 500.00

TEEN CENTER
69429 08/26/26 Printed 5187IS STEVEN MURRIETA REIMB EMP/CELL PHN/JUL 2026 50.00 MV CHENG & ASSOCIATES 562.50
INC
69430 08/26/26 Printed 5195 JUL 2026 CONSULTLING SVCS -

BUDGET ANALYST
ELIZABETH WONG 290.00

PETERSON
69431 08/26/26 Printed 5737W 08.04.26 NATIONAL NIGHT OUT EVENT - BALLOON ARTISTRY
Attachment B
City of Hawaiian Gardens
Check Register Report
Check
Date
Check
Number
Status Amount
CHK PMTS 08/15/26 TO 08/28/26
BANK:

Vendor
Number Vendor Name Check Description
BANK OF THE WEST-GENERAL ACCT Page: 2
Time: 4:54 pm
Date: 09/02/2026
Void/Stop
Date
Reconcile
Date
BANK OF THE WEST-GENERAL ACCT Checks
SONOMA GRAPHIC 806.18

PRODUCTS
69432 SPECIAL EVENTS SUPPLIES - 08/26/26 Printed 6747
PLOTTER PRINTER TONERS (4)
SOUTHERN CALIF EDISON 35.78

COMPANY
69433 07.15 - 08.12.26 SER PER 08/26/26 Printed 6801
SOUTHERN CALIF EDISON 34.93

COMPANY
69434 07.15 - 08.12.26 SER PER 08/26/26 Printed 6801
SOUTHERN CALIF EDISON 304.20

COMPANY
69435 07.15 - 08.12.26 SER PER 08/26/26 Printed 6801
SOUTHERN CALIF EDISON 73.18

COMPANY
69436 07.15 - 08.12.26 SER PER 08/26/26 Printed 6801
SOUTHERN CALIF EDISON 50.55

COMPANY
69437 07.15 - 08.12.26 SER PER 08/26/26 Printed 6801
SOUTHERN CALIF EDISON 284.76

COMPANY
69438 07.15 - 08.12.26 SER PER 08/26/26 Printed 6801
SOUTHERN CALIF EDISON 15.16

COMPANY
69439 07.15 - 08.12.26 SER PER 08/26/26 Printed 6801
SOUTHERN CALIF EDISON 160.20

COMPANY
69440 07.15 - 08.12.26 SER PER 08/26/26 Printed 6801
SOUTHERN CALIF EDISON 15.15

COMPANY
69441 07.15 - 08.12.26 SER PER 08/26/26 Printed 6801
SOUTHERN CALIF EDISON 134.21

COMPANY
69442 07.15 - 08.12.26 SER PER 08/26/26 Printed 6801
SOUTHERN CALIF EDISON 88.84

COMPANY
69443 07.15 - 08.12.26 SER PER 08/26/26 Printed 6801
SOUTHERN CALIF EDISON 6,043.40

COMPANY
69444 07.15 - 08.12.26 SER PER 08/26/26 Printed 6801
SOUTHERN CALIF EDISON 33.76

COMPANY
69445 07.15 - 08.12.26 SER PER 08/26/26 Printed 6801
SOUTHERN CALIF EDISON 15.45

COMPANY
69446 07.15 - 08.12.26 SER PER 08/26/26 Printed 6801
SOUTHERN CALIF EDISON 33.50

COMPANY
69447 07.15 - 08.12.26 SER PER 08/26/26 Printed 6801
SOUTHERN CALIF EDISON 20,337.45

COMPANY
69448 07.15 - 08.12.26 SER PER 08/26/26 Printed 6801
SOUTHERN CALIF EDISON 34.28

COMPANY
69449 07.15 - 08.12.26 SER PER 08/26/26 Printed 6801
SOUTHERN CALIFORNIA 27.44

SECURITY
69450 FACILITY KEYS (5) - CRL DIRECTOR 08/26/26 Printed 6855H OFFICE
69451 06.17 - 06.28.26 PATROL SVCS 08/26/26 Printed 6870 SOUTHWEST PATROL INC 14,800.00 69452 JUL 2026 HOMLESS ASSISTANCE 08/26/26 Printed 7164NNJL THE SALVATION ARMY, A 2,759.00 PROG - 1 SHELTER BED
69453 08.13.26 UNIFORMS, TOWELS & MATS 08/26/26 Printed 7324 UNIFIRST CORPORATION 439.41 69454 RMV/INSTL NEW SYNTHETIC TURF - 08/27/26 Printed 0520HZ JUAN ANGUIANO 21,813.49

FEDDE NATIVE AMERICAN TRAIL
Total Checks: 60 Checks Total (excluding void checks): 154,365.36 Total Payments: 60 Bank Total (excluding void checks): 154,365.36 Total Payments: 60 Grand Total (excluding void checks): 154,365.36 City of Hawaiian Gardens
Check Register Report
Check
Date
Check
Number
Status Amount
ACH PMTS 08/15/26 TO 08/28/26
BANK:

Vendor
Number Vendor Name Check Description
BANK OF THE WEST-GENERAL ACCT Page: 1
Time: 4:55 pm
Date: 09/02/2026
Void/Stop
Date
Reconcile
Date
BANK OF THE WEST-GENERAL ACCT EFTs
1059428 08.07.26 22022 SEINE AVE - REMOVED 08/19/26 Printed 0310W ALL CITY ANIMAL TRAPPING 500.00

ONE DEAD OPOSSUM
FRONTIER 1,007.65

COMMUNICATIONS
1059429 08/19/26 Printed 3062 AUG 2026 LOCAL SERVICE
1059430 TRANSIT WORK BOOTS - R. PRIETO 08/19/26 Printed 6619 GCP WW HOLDCO LLC 500.00 1059431 JUL 2026 CAR WASH 08/19/26 Printed 3615EF HAWAIIAN GARDENS HAND 749.00

TRANSPORTATION
1059432 JUL 2026 11940 CARSON ST GARDEN 08/19/26 Printed 3653F FELIPE HERNANDEZ 2,750.00 SVC
1059433 TROUBLESHOOT OUTAGE - LW 08/19/26 Printed 3788 HOTWIRE ELECTRIC INC 95.00

CLASSROOM
1059434 CDD STAFF UNIFORMS - POLO 08/19/26 Printed 0893 MADISON LEEDS 290.22 SHIRTS (4)
1059435 UNIT 54 MAINTENANCE - TRANS 08/19/26 Printed 6014C CONCEPCION QUIROZ 75.00 RAMJAN BROTHERS 1,169.86

ENTERPRISES
1059436 JANITORIAL & SPEC EVENT SUPPLIES 08/19/26 Printed 6444 1059437 07.29 - 08.07.26 VIDEO - NNO, 08/19/26 Printed 6391 NADIM SALLMAN 2,000.00

ICECREAM, GOLF CLINIC, CONCERT
STAPLES BUSINESS 674.23

ADVANTAGE
1059438 CITY HALL COPY ROOM SUPPLIES 08/19/26 Printed 6932-FINN STAPLES BUSINESS 439.30

ADVANTAGE
1059439 TEEN CTR OFFICE SUPPLIES - TONER 08/19/26 Printed 6932-RECC AMERICAN CITY PEST 473.50

TERMITE INC
1059440 08/26/26 Printed 0440 AUG 2026 PEST CONTROL - CITY

HALL, CRL, PW YARD, PATIOS
1059441 JUL 2026 PROF ATTORNEY - CITY 08/26/26 Printed 0923A BEST BEST & KRIEGER LLP 43,138.90

ATTORNEY
1059442 08.06.26 - 08.05.27 WEBSITE HOSTING 08/26/26 Printed 3444M GRANICUS LLC 8,608.83 1059443 08/26/26 Printed 3653F FELIPE HERNANDEZ AUG 2026 21815 PIONEER BLVD 2,500.00

GARDEN SVC
HUMAN SERVICES 5,123.25

ASSOCIATION
1059444 JUL 2026 SENIOR MEALS SERVED 08/26/26 Printed 3813F 1059445 SEP 2026 PROF LEGISLATIVE 08/26/26 Printed 3380 JOE A. GONSALVES & SON 2,000.00 L.A. COUNTY SHERIFF'S 9,734.04
DEPT.
1059446 06.05 - 06.26.26 SPEC EVENTS OT - 08/26/26 Printed 4205

CRIME SUPPRESSION
1059447 08/26/26 Printed 5061 MOLI-MEX INC ALUMINUM PLAQUE - GABRIELENO 1,149.38

BAND OF MISSION INDIANS
1059448 08.17.26 VIDEO PROD - YOUTH 08/26/26 Printed 6391 NADIM SALLMAN 500.00

BASEBALL PROGRAM
SHERWIN-WILLIAMS 196.25

COMPANY
1059449 GRAFFITI REMOVAL SUPPLIES 08/26/26 Printed 6615 VERIZON WIRELESS 627.30

SERVICES, LLC
1059450 JUL - AUG 2026 WIRELESS PHONE 08/26/26 Printed 7547

CHARGES
1059451 FLASH CHANGE-5000/ENTERPRISE - 08/26/26 Printed 7957 WYCOM SYSTEMS INC 395.00 2026 UPDATE CHECK SIGNATURE
X-ACT TECHNOLOGY 1,463.02

SOLUTIONS INC
1059452 08/26/26 Printed 7966 AUG 2026 OFFICE 365 - BUS PREMIUM Total EFTs: 25 EFTs Total (excluding void checks): 86,159.73 Total Payments: 25 Bank Total (excluding void checks): 86,159.73 Total Payments: 25 Grand Total (excluding void checks): 86,159.73 City of Hawaiian Gardens
Check Register Report
Check
Date
Check
Number
Status Amount
ONL PMTS 08/15/26 TO 08/28/26
BANK:

Vendor
Number Vendor Name Check Description
BANK OF THE WEST-ONLINE PYMTS Page: 1
Time: 4:57 pm
Date: 09/02/2026
Void/Stop
Date
Reconcile
Date
BANK OF THE WEST-ONLINE PYMTS Checks
GOLDEN STATE WATER 403.30

COMPANY
3378 07.06 - 08.05.26 SER PER 21631 08/13/26 Printed 3342G

BLOOMFIELD IRR
GOLDEN STATE WATER 140.22

COMPANY
3379 07.06 - 08.05.26 SER PER 21631 08/13/26 Printed 3342G

BLOOMFIELD IRR
GOLDEN STATE WATER 140.97

COMPANY
3380 07.06 - 08.05.26 SER PER 21631 08/13/26 Printed 3342G

BLOOMFIELD IRR
GOLDEN STATE WATER 204.39

COMPANY
3381 07.06 - 08.05.26 SER PER 21631 08/13/26 Printed 3342G

BLOOMFIELD IRR
GOLDEN STATE WATER 485.82

COMPANY
3382 07.06 - 08.05.26 SER PER 21631 08/13/26 Printed 3342G

BLOOMFIELD IRR
GOLDEN STATE WATER 432.00

COMPANY
3383 07.06 - 08.05.26 SER PER 21631 08/13/26 Printed 3342G

BLOOMFIELD IRR
GOLDEN STATE WATER 710.40

COMPANY
3384 07.06 - 08.05.26 SER PER 21631 08/13/26 Printed 3342G

BLOOMFIELD IRR
GOLDEN STATE WATER 314.06

COMPANY
3385 07.06 - 08.05.26 SER PER 21631 08/13/26 Printed 3342G

BLOOMFIELD IRR
GOLDEN STATE WATER 528.25

COMPANY
3386 07.06 - 08.05.26 SER PER 21631 08/13/26 Printed 3342G

BLOOMFIELD IRR
GOLDEN STATE WATER 796.27

COMPANY
3387 07.06 - 08.05.26 SER PER 21631 08/13/26 Printed 3342G

BLOOMFIELD IRR
GOLDEN STATE WATER 140.22

COMPANY
3388 07.06 - 08.05.26 SER PER 21631 08/13/26 Printed 3342G

BLOOMFIELD IRR
GOLDEN STATE WATER 552.42

COMPANY
3389 07.06 - 08.05.26 SER PER 21631 08/13/26 Printed 3342G

BLOOMFIELD IRR
GOLDEN STATE WATER 172.32

COMPANY
3390 07.06 - 08.05.26 SER PER 21631 08/13/26 Printed 3342G

BLOOMFIELD IRR
GOLDEN STATE WATER 140.22

COMPANY
3391 07.06 - 08.05.26 SER PER 21631 08/13/26 Printed 3342G

BLOOMFIELD IRR
GOLDEN STATE WATER 772.08

COMPANY
3392 07.06 - 08.05.26 SER PER 21631 08/13/26 Printed 3342G

BLOOMFIELD IRR
GOLDEN STATE WATER 351.98

COMPANY
3393 07.06 - 08.05.26 SER PER 21631 08/13/26 Printed 3342G

BLOOMFIELD IRR
GOLDEN STATE WATER 879.67

COMPANY
3394 07.06 - 08.05.26 SER PER 21631 08/13/26 Printed 3342G

BLOOMFIELD IRR
GOLDEN STATE WATER 326.31

COMPANY
3395 07.06 - 08.05.26 SER PER 21631 08/13/26 Printed 3342G

BLOOMFIELD IRR
GOLDEN STATE WATER 160.21

COMPANY
3396 07.06 - 08.05.26 SER PER 21631 08/13/26 Printed 3342G

BLOOMFIELD IRR
GOLDEN STATE WATER 1,001.58

COMPANY
3397 07.06 - 08.05.26 SER PER 21631 08/13/26 Printed 3342G

BLOOMFIELD IRR
GOLDEN STATE WATER 172.32

COMPANY
3398 07.06 - 08.05.26 SER PER 21631 08/13/26 Printed 3342G

BLOOMFIELD IRR
GOLDEN STATE WATER 128.13

COMPANY
3399 07.06 - 08.05.26 SER PER 21631 08/13/26 Printed 3342G

BLOOMFIELD IRR
BMO BANK N.A.-BANK 2,082.62

CHARGES
3400 2ND QTR 2026 ACCOUNT ANALYSIS 07/22/26 Printed 0821BC

FEE CHARGES
3401 07.07 - 08.05.26 SER PER 08/12/26 Printed 1795 CITY OF LONG BEACH 2,792.58 3402 08/13/26 Printed 2331KA DE LAGE LANDEN FINANCIAL AUG 2026 COPIER SVCS ACCT 2,167.18 #5489323
3403 07.13 - 08.12.26 SER PER 08/17/26 Printed 7163B SO CAL GAS 646.38 3404 OCT 2026 RETIREES HEALTH 08/17/26 Printed 1458L CAL PERS RETIREMENT 6,469.90

PREMIUM COVERAGE
Total Checks: 27 Checks Total (excluding void checks): 23,111.80 Total Payments: 27 Bank Total (excluding void checks): 23,111.80 Total Payments: 27 Grand Total (excluding void checks): 23,111.80

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #B3
DATE: September 9, 2026
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Pablo Rubio, City Clerk
RECOMMENDATION:

Recommendation to approve the minutes for the City Council meeting of Wednesday, August 26, 2026.

SUMMARY
The City Clerk’s office is to prepare and present the meeting minutes to the City Council for review and approval.

FISCAL IMPACT
None.

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENTS
A. August 26, 2026 - Minutes
CITY OF HAWAIIAN GARDENS
CITY COUNCIL MINUTES
Luis Roa, Mayor Pro Tem
Dandy De Paula, Councilmember
Victor Farfan, Councilmember
Ernie Vargas, Councilmember Maria Teresa Del Rio,
Mayor
Wednesday, August 26, 2026
Regular Meeting, 6:00 PM
Ernesto Marquez, City Manager
Norma Tabares, City Attorney
Pablo Rubio, City Clerk

MINUTES
CALL TO ORDER
The City Council meeting was called to order on Wednesday, August 26, 2026 at 6:06 PM.

INVOCATION
The invocation was led by Pablo Rubio, City Clerk.

FLAG SALUTE
The flag salute was led by Councilmember Farfan.

ROLL CALL

PRESENT
Councilmember De Paula
Councilmember Farfan
Councilmember Vargas
Mayor Pro Tem Roa
Mayor Del Rio
ABSENT
None
Pablo Rubio, City Clerk, announced a quorum.

PUBLIC COMMENTS GENERAL OR ITEMS ON OR OFF THE AGENDA Jesus Mendoza spoke.

Lauraine spoke.

PRESENTATIONS

1. APPRECIATION TO COMMANDER DANIEL HOLGUIN FOR HIS DEDICATED SERVICE TO THE CITY OF HAWAIIAN GARDENS
Mayor Del Rio presented the certificate.

Commander Daniel Holguin, Los Angeles County Sherrif’s Department, spoke.

2. ABC UNIFIED SCHOOL DISTRICT UPDATES BY FRANCISCO NOYOLA, PRESIDENT OF THE BOARD
Francisco Noyola, ABCUSD President of the Board, spoke.

3. CONGRATULATORY PRESENTATION TO THE HG RUGBY TEAM FOR WINNING THE NORTH

AMERICANINVITATIONALCHAMPIONSHIPINUTAH

CITY COUNCIL MINUTES

REGULAR MEETING
AUGUST 26, 2026 Page 1

1. APPRECIATION TO COMMANDER DANIEL HOLGUIN FOR HIS DEDICATED SERVICE TO THE CITY OF HAWAIIAN GARDENS
Mayor Del Rio presented the certificate.

Commander Daniel Holguin, Los Angeles County Sherrif’s Department, spoke.

2. ABC UNIFIED SCHOOL DISTRICT UPDATES BY FRANCISCO NOYOLA, PRESIDENT OF THE BOARD
Francisco Noyola, ABCUSD President of the Board, spoke.

3. CONGRATULATORY PRESENTATION TO THE HG RUGBY TEAM FOR WINNING THE NORTH AMERICAN INVITATIONAL CHAMPIONSHIP IN UTAH
Mayor Del Rio presented the certificates.

Cristian Rodriguez, Neighborhood Counselor, spoke.

Councilmember Vargas spoke.

4. 2026 CITY OF HAWAIIAN GARDENS SUMMER RECREATION PROGRAMS VIDEO Joe Jimenez, Recreation and Community Services Director, spoke and presented a video.

AGENDA ORGANIZATION
A. PUBLIC HEARING(S) / HEARING(s)

1. Recommendation to (1) open and conduct a majority protest hearing for a proposed rate increase for waste services to commence on October 1, 2026, in compliance with Proposition 218; and (2) adopt Resolution No. 0262026 authorizing the rate increase for waste services after concluding the city did not receive a majority protest.

SUGGESTED ACTION: Approve Recommendation.

Norma Tabares, City Attorney, spoke.

Neema Ghanbari, Public Works Director, presented the staff report.

Councilmember De Paula spoke.

Councilmember Vargas spoke.

Councilmember Farfan spoke.

Mayor Del Rio spoke.

Mayor Pro Tem Roa spoke.

Ernesto Marquez, City Manager, spoke.

Bevan Thomas, Municipal Affairs Manager, Waste Management, spoke Reynaldo Rodriguez spoke.

A discussion ensued between the City Council.

Pablo Rubio, City Clerk, announced there was no majority protest.

A motion was made by Councilmember Farfan, seconded by Mayor Pro Tem Roa, to approve recommendation and adopt Resolution No. 0262026.

CITY COUNCIL MINUTES

REGULAR MEETING
AUGUST 26, 2026 Page 2
Ernesto Marquez, City Manager, spoke.

Bevan Thomas, Municipal Affairs Manager, Waste Management, spoke Reynaldo Rodriguez spoke.

A discussion ensued between the City Council.

Pablo Rubio, City Clerk, announced there was no majority protest.

A motion was made by Councilmember Farfan, seconded by Mayor Pro Tem Roa, to approve recommendation and adopt Resolution No. 0262026.

The motion carried by the following vote:

AYES: 5; De Paula, Farfan, Vargas, Roa, Del Rio
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

2. Recommendation to adopt Resolution No. 0282026, approving a condominium conversion application and conditional use permit (CUP) Case No. 20260048 and a tentative tract map (TTM 83883) Case No. PLNG20260049; thereby, allowing for the conversion of six (6) existing detached singlefamily residential dwellings into six (6) condominium units, for property located at 22001 Claretta Avenue, and determining that the project is categorically exempt from CEQA.

SUGGESTED ACTION: Approve Recommendation.

Elise McCaleb, Community Development Director, spoke.

Kevin Nguyen, Associate Planner II, presented the staff report.

Councilmember Farfan spoke.

Mayor Pro Tem Roa spoke.

Councilmember Vargas spoke.

Maria Fernandez spoke.

Councilmember De Paula spoke.

Mayor Del Rio spoke.

A motion was made by Councilmember Farfan, seconded by Mayor Pro Tem Roa, to approve recommendation and adopt Resolution No. 0282026.

The motion carried by the following vote:

AYES: 5; De Paula, Farfan, Vargas, Roa, Del Rio
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0
B. CONSENT CALENDAR

1. WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ON THE AGENDA That the City Council waive reading in full of all ordinances and resolutions on the agenda and

CITY COUNCIL MINUTES

REGULAR MEETING
AUGUST 26, 2026 Page 3
The motion carried by the following vote:

AYES: 5; De Paula, Farfan, Vargas, Roa, Del Rio
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0
B. CONSENT CALENDAR

1. WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ON THE AGENDA That the City Council waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Mayor Pro Tem Roa, seconded by Councilmember Farfan, to adopt the Consent Calendar as presented, in its entirety.

The motion carried by the following vote:

AYES: 5; De Paula, Farfan, Vargas, Roa, Del Rio
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

2. Recommendation to adopt on second reading by title only, Ordinance No. 2026626, adding Chapter 12.22 to Title XII of the Hawaiian Gardens Municipal Code, regulating the use of electric bicycles and other electric mobility devices on public property and within the public rightofway.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Mayor Pro Tem Roa, seconded by Councilmember Farfan, to adopt the Consent Calendar as presented, in its entirety.

The motion carried by the following vote:

AYES: 5; De Paula, Farfan, Vargas, Roa, Del Rio
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

3. Recommendation to receive and file the Community Development Department, Building & Safety Division Report for the month of July 2026.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Mayor Pro Tem Roa, seconded by Councilmember Farfan, to adopt the Consent Calendar as presented, in its entirety.

The motion carried by the following vote:

AYES: 5; De Paula, Farfan, Vargas, Roa, Del Rio
NOES: 0;
ABSENT: 0;
RECUSE: 0;

CITY COUNCIL MINUTES

REGULAR MEETING
AUGUST 26, 2026 Page 4
Division Report for the month of July 2026.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Mayor Pro Tem Roa, seconded by Councilmember Farfan, to adopt the Consent Calendar as presented, in its entirety.

The motion carried by the following vote:

AYES: 5; De Paula, Farfan, Vargas, Roa, Del Rio
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

4. Recommendation to receive and file the Community Development Department, Code Enforcement Division Report for the month of July 2026.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Mayor Pro Tem Roa, seconded by Councilmember Farfan, to adopt the Consent Calendar as presented, in its entirety.

The motion carried by the following vote:

AYES: 5; De Paula, Farfan, Vargas, Roa, Del Rio
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

5. Recommendation to receive and file the Community Development Department, Planning Division Report for the month of July 2026.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Mayor Pro Tem Roa, seconded by Councilmember Farfan, to adopt the Consent Calendar as presented, in its entirety.

The motion carried by the following vote:

AYES: 5; De Paula, Farfan, Vargas, Roa, Del Rio
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

6. Recommendation to adopt Resolution No. 0292026, amending the 20262027 fiscal year budget and authorizing an increase in annual membership dues to the California Cities for SelfReliance Joint Powers Authority.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Mayor Pro Tem Roa, seconded by Councilmember Farfan, to adopt the Consent Calendar as presented, in its entirety.

The motion carried by the following vote:

AYES: 5; De Paula, Farfan, Vargas, Roa, Del Rio
NOES: 0;
ABSENT: 0;
RECUSE0

CITY COUNCIL MINUTES

REGULAR MEETING
AUGUST 26, 2026 Page 5

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Mayor Pro Tem Roa, seconded by Councilmember Farfan, to adopt the Consent Calendar as presented, in its entirety.

The motion carried by the following vote:

AYES: 5; De Paula, Farfan, Vargas, Roa, Del Rio
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

7. Recommendation to receive and file Treasurer's Report for June 2026.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Mayor Pro Tem Roa, seconded by Councilmember Farfan, to adopt the Consent Calendar as presented, in its entirety.

The motion carried by the following vote:

AYES: 5; De Paula, Farfan, Vargas, Roa, Del Rio
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

8. Recommendation to receive and file warrants processed during the period of August 1 to August 14, 2026.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Mayor Pro Tem Roa, seconded by Councilmember Farfan, to adopt the Consent Calendar as presented, in its entirety.

The motion carried by the following vote:

AYES: 5; De Paula, Farfan, Vargas, Roa, Del Rio
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

9. Recommendation to adopt Resolution No. 0272026, authorizing an amendment to the agreement for reimbursement for helicopter patrol services by and between the City of Hawaiian Gardens and the City of Lakewood, Sky Knight Program.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Mayor Pro Tem Roa, seconded by Councilmember Farfan, to adopt the Consent Calendar as presented, in its entirety.

The motion carried by the following vote:

AYES: 5; De Paula, Farfan, Vargas, Roa, Del Rio
NOES: 0;

CITY COUNCIL MINUTES

REGULAR MEETING
AUGUST 26, 2026 Page 6

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Mayor Pro Tem Roa, seconded by Councilmember Farfan, to adopt the Consent Calendar as presented, in its entirety.

The motion carried by the following vote:

AYES: 5; De Paula, Farfan, Vargas, Roa, Del Rio
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

10. Recommendation to receive and file the Public Works Department Permits Report for the month of July 2026.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Mayor Pro Tem Roa, seconded by Councilmember Farfan, to adopt the Consent Calendar as presented, in its entirety.

The motion carried by the following vote:

AYES: 5; De Paula, Farfan, Vargas, Roa, Del Rio
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

11. Recommendation to declare the 2003 Ford Escape and 1996 Chevrolet stake bed truck used by the Public Works Department and 2006 Ford Starcraft 19 passenger bus and 2010 Honda Odyssey van used by Recreation and Community Services Department as surplus; and authorize City Manager to donate, sell or dispose of vehicles as necessary.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Mayor Pro Tem Roa, seconded by Councilmember Farfan, to adopt the Consent Calendar as presented, in its entirety.

The motion carried by the following vote:

AYES: 5; De Paula, Farfan, Vargas, Roa, Del Rio
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

12. Recommendation to approve the minutes for the City Council meeting of Wednesday, August 12, 2026.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Mayor Pro Tem Roa, seconded by Councilmember Farfan, to adopt the Consent Calendar as presented, in its entirety.

The motion carried by the following vote:

CITY COUNCIL MINUTES

REGULAR MEETING
AUGUST 26, 2026 Page 7
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

12. Recommendation to approve the minutes for the City Council meeting of Wednesday, August 12, 2026.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Mayor Pro Tem Roa, seconded by Councilmember Farfan, to adopt the Consent Calendar as presented, in its entirety.

The motion carried by the following vote:

AYES: 5; De Paula, Farfan, Vargas, Roa, Del Rio
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0
C. DISCUSSION ITEM(S)

1. Recommendation to approve plans and specifications and award a construction contract to AMS Roofing & Construction, Inc. in the amount of $138,395.64 for the Public Safety Center Roof Replacement, Project 125.

SUGGESTED ACTION: Approve Recommendation.

Neema Ghanbari, Public Works Director, presented the staff report.

A motion was made by Councilmember Farfan, seconded by Mayor Pro Tem Roa, to approve recommendation.

The motion carried by the following vote:

AYES: 0;
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 0–0–0–0
D. NEW BUSINESS
There were no New Business items.

E. ORAL STAFF REPORT(S)
Joe Jimenez, Recreation and Community Services Director, announced that September 18 is the last summer concert series and graduation banner pickup; youth volleyball and football are open for registration; and provided an update on available programming and workshops at the Teen Center.

Steve Gomez, Public Safety Director, announced that they are enforcing all parking laws; and reminded residents that the city has a home security camera rebate program.

Neema Ghanbari, Public Works Director, announced the completion of the citywide curb painting project; and announced that a block cleanup event will be held on September 19.

F. CITY ATTORNEY REPORT(S)
TherewerenoCityAttorneyReports

CITY COUNCIL MINUTES

REGULAR MEETING
AUGUST 26, 2026 Page 8
Joe Jimenez, Recreation and Community Services Director, announced that September 18 is the last summer concert series and graduation banner pickup; youth volleyball and football are open for registration; and provided an update on available programming and workshops at the Teen Center.

Steve Gomez, Public Safety Director, announced that they are enforcing all parking laws; and reminded residents that the city has a home security camera rebate program.

Neema Ghanbari, Public Works Director, announced the completion of the citywide curb painting project; and announced that a block cleanup event will be held on September 19.

F. CITY ATTORNEY REPORT(S)
There were no City Attorney Reports.

G. ORAL COUNCIL REPORT(S)
There were no oral Council reports.

H. CLOSED SESSION
There were no Closed Session items.

I. ADJOURNMENT
The City Council adjourned the meeting at 8:09 PM to the next Regular City Council meeting to be held on Wednesday, September 9, 2026 at 6:00 PM.

CITY COUNCIL MINUTES

REGULAR MEETING
AUGUST 26, 2026 Page 9

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #B4
DATE: September 9, 2026
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Joseph Jimenez, Recreation and Community Services Director RECOMMENDATION:

Recommendation to receive and file the Recreation and Parks Commission meeting minutes for the month of July 2026.

SUMMARY
Presentation of the Recreation and Parks Commission Meeting Minutes for the month of July 2026.

FISCAL IMPACT
None.

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENTS
A. July 14, 2026 - Rec Minutes

MINUTES

CITY OF HAWAIIAN GARDENS

RECREATION AND PARKS COMMISSION
JULY 14, 2026
The Regular Meeting of the Hawaiian Gardens Recreation and Parks Commission is hereby called to order on Tuesday, July 14, 2026, at 6:00 p.m., at the Teen Center, 22325 Norwalk Blvd., Hawaiian Gardens, CA 90716.

The Pledge of Allegiance was led by Vice Chairmember Luis Gonzalez.

ROLL CALL
Chairmember
Vice Chair
Commissioner
Commissioner
Pedro Amaro
Luis Gonzalez
Anna Rodriguez
Carmen Hernandez
Vice Chair Gonzalez made a motion to excuse Commissioner Rodriguez. Chair Amaro second the motion.

Also in attendance: Recreation Director, Joseph Jimenez; Neighborhood Counselor Cristian Rodriguez and Recording Secretary, Elizabeth Vigil.

PUBLIC COMMENTS - ITEMS ON AND OFF THE AGENDA
No Public Comments
A. CONSENT CALENDAR

1. Presentation of the Recreation and Parks Commission Meeting Minutes for the month of May 2026
Commission Action: Receive and File

2. Department Monthly Report
Commission Action: Receive and File

3. Promotional Materials
Commission Action: Receive and File
Chair Amaro made a motion to receive and file Consent Calendar, Commissioner Hernandez second the motion.

Recreation and Parks Commission
Regular Meeting Minutes
July 14, 2026
Pagel of3
B. DISCUSSION ITEMS

1. Program Update
The staff of the ATGM Neighborhood Counselor program presented an overview of its services and offerings. In partnership with the Teen Center and the Youth Alternative League, this initiative fosters a safe and supportive environment for the youth in our community.

2. Special Events Update
• Independence Day Event, Thursday, July 2nd, 7:00pm - 10:00pm, Fedde Sports Complex
• Car Show Event, Saturday, July 11111 , 10:00am-3:00pm, Fedde Sports Complex • Summer Series Concerts/School Supply Giveaway, August 7111 , 7:00pm - 9:00pm, Furgeson Elementary

3. Summer Update
Staff updates on the following summer programs and events:
• Teen Center: Staff are currently assessing strategies to attract more youth earlier in the day. Participation peaks in the evenings with 6th and 7th graders. The Teen Center and ATGM activities will be closed July 15 through 18, for a camping trip to Bishop. • Summer Food Service Program: All sites are well attended, except for the Teen Center. Chair Amaro shared that it is essential that staff adhere to guidelines and clearly display rules and regulations on social media as well as at the entrance gate for participants to view.
• National Night Out: Mark your calendars for August 4th, from 6:00 PM to 8:00 PM at the Public Safety Center.

C. ORAL COMMISIONERS REPORT
Vice Chair Gonzalez expressed his appreciation to the Recreation staff for their dedicated efforts. He also inquired about information regarding the golf tournament and welcomed Commissioner Ariana Chavez.

Commissioner Hernandez shared that it is important that staff maintain consistency during registration at Lee Ware Pool. While she was at the registration line, she noticed participants saving spots for others and some individuals receiving assistance before others. She too welcomed Commissioner Ariana Chavez.

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Recreation and Parks Commission
Regular Meeting Minutes
July 14, 2026
Commissioner Ariana Chavez shared her gratitude for the chance to be part of the commission and is looking forward to contributing to enhance the community.

Chair Amaro extended a welcome to Commissioner Adriana Chavez. He reiterated the necessity of staff consistency regarding program guidelines and registration.

Additionally, he requested to include Youth Sub-Committee/Teen Advisory on the August 2026 agenda.

ADJOURNMENT to the next regular Recreation and Parks Commission Meeting on August 11, 2026, at 6:00p.m.

Recreation and Parks Commission
Regular Meeting Minutes
July 14, 2026

Page 3 ends

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #C1
DATE: September 9, 2026
TO: Honorable Mayor and Members of the City Council
FROM: Elise McCaleb, Community Development Director
BY: Cielo Frausto-Lupo, Community Development Specialist RECOMMENDATION:

Receive and file the Hawaiian Gardens Community Retail Survey results.

SUMMARY
The City conducted the Hawaiian Gardens Community Retail Survey to better understand residents’ shopping habits and identify retail and dining options they would like to see in the City. There were 241 responses to the survey, with most respondents identifying as Hawaiian Gardens residents.

BACKGROUND & ANALYSIS
The survey was conducted online through SurveyMonkey and was promoted through the City’s social media and website posting. The survey consisted of 10 questions and was available from July 31 through August 31. The survey asked residents where they currently shop and dine, how often they leave Hawaiian Gardens to shop or eat, what types of retail and dining options they would like to see, and which specific businesses they would like to open in the City.

The results indicate that residents frequently leave Hawaiian Gardens to shop and dine elsewhere. The most common reasons identified were that better selection of goods and services are available outside the City and that preferred stores are located elsewhere.

Residents identified several retail categories as missing from Hawaiian Gardens. The most requested types of retailer were Hispanic supermarkets (52.52%), discount/dollar stores (47.48%), clothing/apparel boutiques (43.28%), specialty food markets (43.70%), and home décor (26.05%).

For dining, casual sit-down restaurants (68.94%) and coffee shops/cafes (54.04%) were the most requested types of dining options.

Agenda Item #C1
September 9, 2026

Page 2 ends

Staff also reviewed and categorized the open-ended responses. These responses also included comments received through social media. Among the specific businesses identified by respondents, Trader Joes (72 mentions), Northgate market (42 mentions), Target (34 mentions), Dutch Bros (34 mentions), Sprouts (23 mentions), and Tierra Mia (14) were among the most frequently requested retail and food uses. Respondents also identified recurring interest in casual sit-down restaurants, coffee shops, burger restaurants, and other dining concepts. Staff also noted recurring requests for entertainment and recreational uses, including bowling, movie theaters, tap rooms, breweries, children’s entertainment, and other family-oriented spaces.

The survey results provide staff with Community input that can be used to inform future economic development and retail attraction efforts, including outreach to prospective retailers and businesses. Attracting additional retail and dining establishments may also expand the City’s sales tax base and generate additional local revenue.

FISCAL IMPACT
There is no immediate fiscal impact associated with receiving and filing the Community Retail Survey results. Future business attraction efforts may generate additional sale tax revenue for the City.

ATTACHMENTS
A. Question 4 bar chart
B. Question 5 bar chart
C. Open-ended questions bar chart

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #C2
DATE: September 9, 2026
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Linda Hollinsworth, Finance Director
RECOMMENDATION:

RECOMMENDATION TO SELECT SPRINGBROOK HOLDING COMPANY LLC FOR

LICENSING SOFTWARE AND IMPLEMENTATION SERVICES FOR AN ENTERPRISE

RESOURCE PLANNING SYSTEM AND AUTHORIZE THE CITY MANAGER TO

INITIATE NEGOTIATIONS TO ENTER INTO A CONTRACT WITH THE SELECTED

PROVIDER SUBJECT TO FINAL CITY COUNCIL APPROVAL

SUMMARY
The City currently uses Tyler Technologies Fund Balance to support the core financial process for the City. Tyler Technologies notified the City that they would be discontinuing support for this system effective 12/31/2026. This has required that the City look for alternative ERP systems to replace this current software. The City engaged SDI Presence LLC (“SDI”) to support the procurement and selection process for a new Enterprise Resource Planning (ERP) software system to replace our existing ERP systems. A request for proposals (RFP) was issued January 20, 2026. The City received a total of 5 proposals and determined that four proposals met the minimum requirements of the RFP.

Following evaluation, City staff recommends Springbrook Cirrus as the preferred provider and seeks Council approval to initiate contract negotiations.

DISCUSSION
A committee of department heads evaluated the four proposals. Based on estimated pricing, functionality, and consideration of the needs of the City, two (2) companies were selected to provide demonstrations of their systems - Tyler Technologies ERP Pro and Springbrook Cirrus. These demonstrations were held at City Hall and staff from all departments were invited and encouraged to participate and provide evaluations of these systems. Additional sessions were held to clarify some key areas, including an understanding of the pricing and implementation approach for each company.

Agenda Item #C2
September 9, 2026

Page 2 ends

Because the City has a small staff responsible for implementation, support from both the selected software vendor and SDI will be critical to the project’s success. After reviewing the evaluation criteria, staff determined that Springbrook Cirrus ERP best meets the City's needs for software functionality and implementation support.

The implementation of the selected system will be done in phases with Phase One focused on implementing the core financial systems which will include General Ledger, Accounts Payable, Cash Receipts and Payroll. It is estimated that Phase One will have a one-time implementation cost of $120,000 and a first-year subscription cost of $29,000.

Funds for the ERP procurement and implementation for core financials in Phase One are available in the FY 2025-2026 and 2026-2027 Citywide Budget that was approved on June 11, 2025.

Once the core financial systems have been fully implemented other financial modules may be implemented including a module for Purchase Orders. The timing and cost of adding other modules will be determined during contract negotiations.

Addition of an HR system module is also a priority for the City and will be added in Phase Two. Currently there is no system communication between HR and payroll which requires manual processing of records. This may result in delays and duplication of efforts to maintain accurate information related to personnel and recruitment. An automated timekeeping system would also provide improved efficiency and accuracy. These additional modules will have an estimated one-time implementation cost of $40,000 and first year annual subscription costs of $38,000.

The final implementation and annual subscription costs will be determined when the negotiations are complete, and the contract is brought to Council for approval. Staff is requesting approval of the selected provider and authority to enter negotiations to finalize the scope of work, pricing, and implementation costs.

FISCAL IMPACT
None

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENTS
A. Springbrook Proposal
Point of Contact:

Jessica Manfre
21370 SW Langer Farms Pkwy, Ste 142 #507, Sherwood, OR 97140 Office: (954) 866-8111
[email protected]
2026
Point of Contact:

Bea Williams
108 S 700 East American Fork, UT 84003
Office: (219) 322-9337
[email protected]
Springbrook Software Technical Proposal

HAWAIIAN GARDENS, CA
RFP for Enterprise Resource Planning System Selection
Response Date: 02.24.2026
SPRINGBROOKSOFTWARE.COM 1
Table of Contents
Section A: Executive Summary..................................................................................... 2 Section B: Company Background................................................................................ 3 Section C: Company Qualifications.............................................................................4 Section D: References ......................................................................................................6 Section E: Proposed Solution ........................................................................................8 Section F: Implementation Approach & Work Plan............................................23 Section G: Ongoing Maintenance & Support.........................................................28 Section H: Pricing.............................................................................................................34 Section I: Software Licensing & Maintenance Agreements .............................37 SPRINGBROOKSOFTWARE.COM 2
Section A: Executive Summary
Since its inception 35 years ago, Springbrook Software has focused on delivering one pure-play product to the market – financialsolutions specifically for small to mid-sized local government agencies. What started with a General Ledger has evolved into a fully integrated suite of easy-to-use cloud-based solutions, also delivering essential services to residents with a focus on ease and efficiency.

Unlike other companies that attempt to deliver products for a host of industries or agencies of "any" size, Springbrook hasstayed in our lane and focused on driving engagement with our tech tools by understanding the needs of the individuals we serve and tailoring solutions to meet people where they are. You will see evidence of our business partnering culture below as we align our capabilities with key components of the Palm Beach Strategic and Comprehensive Plans.

More specifically, Springbrook knows local government agency pain points because our company has always been staffed with personnel from the public sector, along with best-in-class business and technology leaders. We have a high level of interaction with our customer partners. To this end, Springbrook hasinvested heavily in delivering products designed to meet the specific needs of local government agencies of your size. Our cybersecurity capabilities are unparalleled within the government space, our true cloud solution is fully integrated and utterly comprehensive, and our customers enjoy complete support and ongoing training.

We look forward to your review of our proposal, offering you a modern and fully integrated solution to streamline your internal process within one ERP system. We trust this proposal will meet your needs and that we have provided initial insight into our company.

Sincerely,
Bea Williams
Sr. Account Executive
SPRINGBROOKSOFTWARE.COM 3
Section B: Company Background
Legal Name and Address of Company
• Legal Name: Springbrook Holding Company, LLC
• Address: 108 S 700 East, American Fork, UT 84003
• Parent Company: Springbrook Software is an owned subsidiary of Accel-KKR.

California Business License Number
Springbrook’s California Business License Number is 202463213150.

Springbrook Software Company Background
Springbrook Software was established in 1985 in Newberg, Oregon, and developed its first product focused on financial accounting, with a strong focus on utility billing. For over 40 years, Springbrook has delivered comprehensive government accounting and billing software solutions to thousands of public sector agencies nationwide.

Springbrook Software is a remote-based company headquartered in American Fork, Utah. We offer stateof-the-art technology for our Product, Support, Technology, and Account Management teams to maintain quality services for all our customers. Our dedicated staff is comprised of 341 industry leaders, subject matter experts, and cutting-edge developers who constantly strive to offer the best products and services in software solutions.

Over the decades, we have continued to innovate and develop technologies that support our customers and help them manage shrinking budgets, personnel and knowledge loss, and challenging remote work conditions. Our solutions have grown to embrace every business function, covering finance, utility billing, human resources, payroll, online payments, tax collection, and asset management. We have grown into a company with over 300 offices worldwide, adding technologies to expand the scope and reach of our product range. Our acquisitions of KVS Cloud, SoftRight, Bias Software, MAGIQ Software (2021), PUBLIQ®Software (2022), Xpress Bill Pay (2023), Pulse Software (2024), Websoft, Harbour Software, and Davenport (2025) demonstrate our investment in innovation.

Our solutions are accessible and available for a wide range of local governments with populations.

SPRINGBROOKSOFTWARE.COM 4
Section C: Company Qualifications
Our solutions are developed with input from local government agencies and specifically designed to meet their needs for continued functionality, security, user experience, and customer service improvements. Throughout our 40-plus years, we have continued to set the industry standard for how municipalities and utility districts operate with high efficiency, economy, and security, as they provide their citizens with the utmost convenience, dependability, and security.

With over 2500 clients, Springbrook has earned a spot on the GovTech Top 100 Companies to Watch in the Government Technology Space list for four consecutive years, which highlights our unique position as an industry leader and innovator.

Unique Capabilities
There are several unique capabilities and features that set Springbrook Software apart:

• End-to-End Solutions: Springbrook offers a comprehensive suite of tools covering various business functions, including finance, utility billing, human resources, payroll, online payments, tax collection, and asset management. This all-inclusive approach streamlines operations by integrating multiple processes into a single platform that optimizes workflow and data management, setting us apart from competitors who may offer fragmented solutions. • Digital Transformation Expertise: Springbrook has facilitated the transition from paper-based systems to electronic spreadsheets, online bill payment, and cloud-based data storage. • Cloud-Based Accessibility: The company's move to the cloud provides a secure and easily accessible repository for data, enabling authorized employees to access information remotely and fostering collaboration.
• Cybersecurity Commitment: Our commitment to cybersecurity is a paramount advantage.

Protecting sensitive agency and citizen data is of utmost importance. With the rising threat of ransomware attacks, our platform's advanced security measures help shield agency and citizen data, ensuring a higher level of data protection compared to alternative solutions. • Global Presence: Springbrook's offices across various locations emphasize our ability to cater to a diverse range of municipalities, towns, and cities worldwide. • Adaptability to Industry Needs: Springbrook's commitment to evolving solutions based on industry conversations ensures that our software remains responsive to the changing needs of local governments.
• Customer-Centric Focus: Springbrook Software's dedication to customer service, training, and communication sets us apart as a company that genuinely supports its clients throughout their digital journey.
• Longevity and Reputation: With over 30 years of experience, Springbrook has built a reputation as a trusted and reliable partner in the local government software sector. • GovTech 100 Recognition: Springbrook's consistent inclusion in the GovTech 100 list highlights our unique position as an industry leader and innovator.

These unique capabilities showcase Springbrook Software's strengths in driving digital transformation, providing end-to-end solutions, fostering adaptability, and prioritizing customer satisfaction within the local government software landscape.

SPRINGBROOKSOFTWARE.COM 5

1. Vendor Employee Count 350

2. Customers on Proposed Software
▪ Total 3000+
▪ Cities 2200+
▪ California Public Sector 160
▪ California Cities 192

3. Target Customer Profile
▪ Industry Small to mid-size government
municipalities
▪ Sizing: User Count and Population 3000+, Population 300-100,000

4. Implementation Model: Direct or Partner Partner

5. Version Schedule
▪ Proposed Version and Release Date Springbrook Cirrus, 2026 ▪ Release Schedule Springbrook releases service packs on a weekly schedule. These releases
come with additional documentation
and a comprehensive list of release
notes and enhancements when
upgrading to the newest version. With
the cloud solution, these are rolled out
at no extra charge to all current clients
▪ Number of Prior Versions Supported Our Cloud subscription is on a single release that we update/upgrade for
the life of the subscription.

6. Support Desk
▪ Location Nationwide, Remote Employees
▪ Hours of Support 5 AM to 5PM PST
SPRINGBROOKSOFTWARE.COM 6
Section D: References
Reference #1
Name  City of Fort Bragg, CA
Number of Employees  124
Population  7,000
Contact Name and Title  Isaac Whippy, Finance Director
Contact Telephone and Email (707) 961-2823, [email protected] Software Scope  Long time Springbrook customer
Implementation Duration  6-7 Months, go-live Fall 2021
Current Modules  Finance Suite, Utility Billing, Payroll, Inventory Purchase Orders, Project Management, Building Permits, Licenses & Permits, Payroll, HR
Reason for Change  Wanted a fully integrated cloud solution Reference #2
Name  City of Sebastopol, CA
Number of Employees  48
Population  7,678
Contact Name and Title  Ana Kwong, Finance Director (power user) Contact Telephone and Email  (707) 823-1153, [email protected] Software Scope  Long-time Springbrook Cloud User
Implementation Duration  Unknown
Current Modules  Finance Suite, Utility Billing, Accounts Receivable, Fixed Assets, Project Management, Purchase Orders, Advanced Budgeting Reason for Change  N/A – Long time Springbrook customer Reference #3
Name  City of Tehachapi, CA
Number of Employees  47
Population  12,680
Contact Name and Title  Hamed Jones, Finance Director
SPRINGBROOKSOFTWARE.COM 7
Contact Telephone and Email  (661) 822-2200, [email protected] Software Scope  Long-time Springbrook Cloud User
Implementation Duration  Unknown
Current Modules  Finance Suite, Utility Billing, Accounts Receivable, Fixed Assets, Project Management, Licenses & Permits, Payroll
Reason for Change  N/A – Long time Springbrook customer Reference #4
Name  Fillmore, CA
Number of Employees  50
Population  16,419
Contact Name and Title  Erika Herrera, Interim City Manager Contact Telephone and Email  (805) 946-1712, [email protected] Software Scope  Long-time Springbrook Cloud User
Implementation Duration  Unknown
Current Modules  Finance Suite, Utility Billing, Licenses & Permits, Project Mgmt, Payroll, Employee Self Service
Reason for Change  More modern solution vs on premise
Reference #5
Name  Cloverdale, CA
Number of Employees  48
Population  8,811
Contact Name and Title  Shannon Peterson
Contact Telephone and Email  (707) 894-1711, [email protected] Software Scope  Long-time Springbrook Cloud User
Implementation Duration  8mos
Current Modules  Finance Suite, Accounts Receivable, Utility Billing, Xpress Billpay, Payroll, Employee Self Service
Reason for Change  More modern solution
SPRINGBROOKSOFTWARE.COM 8
Section E: Proposed Solution
E.1 Solution Overview
Cirrus is Springbrook's cloud-based financial platform designed from the ground up for local governments, delivering up to a 25% productivity increase. Cirrus features a powerful, intuitive interface that requires less training and delivers faster access to critical features. The new platform frees personnel to manage strategic issues and problem solving rather than navigating cumbersome ERP systems. Cirrus is a true multi-tenant cloud solution, fully accessible on any mobile device.

Key benefits of the Cirrus Online Cloud Platform:
• Less training for new hires through an intuitive design • Easy-to-use responsive interface
• Configurable login experience for quick access to relevant information without switching between modules/applications
The modules proposed in this response are:

Finance Suite Financial Add-ons Payroll & HR
General Ledger
Accounts Payable w/AI Invoicing
Bank Reconciliation
Cash Receipts
Clearing House
Tableau Reporting & Analytics
Accounts Receivable
Advanced Budgeting
Purchase Orders
Fixed Assets
Project Management
Payroll
HR Core
Onboarding
Recruitment
Performance Management
Employee Self Service (ESS)
SPRINGBROOKSOFTWARE.COM 9
General Ledger
General Ledger (GL) is a robust, feature-rich foundation for the Springbrook suite of applications. This intuitively designed application provides the functionality for more informative online analysis and financial reporting. Complete integration with the Springbrook suite of applications allows for easy and thorough consolidation of all financial activity.
• Uniform Chart of Accounts – Allows for multiple funds and departments to be utilized • Configurable Imports for Journal Entries, Adjustments, and Misc. transactions are available • New Budget & Budget Adjustment Info – Edit, maintain, and report on GL budgets Purchase Orders
• The Purchase Order module provides internal controls and access for agencies to create and send purchase orders to vendors. It also provides approvals through workflows if the agency wants it set up that way. The purchase order can then be sent to the vendor through our AP invoicing module.

Accounts Payable
Springbrook Accounts Payable helps to manage the money owed to vendors. You can:
• Enter invoices for accounting records if they are not already being created from other integrated modules
• Pay vendors electronically using ACH transactions rather than generating a physical check in the Computer Checks process with the Electronic AP process
AI Invoicing
Our AI Invoicing feature is designed to transform invoice processing by saving time and reducing manual inefficiencies. As part of our Accounts Payable module, users can upload and review PDF invoices into their Invoices batch.
• Invoice data, such as vendor details, invoice numbers, dollar amounts, and dates, is extracted to create detailed invoice records in Cirrus.
• Invoices are linked to the appropriate vendor records, eliminating the need for manual searches and data entry.
• Users can review and edit the imported data to ensure accuracy.

Bank Reconciliation
Springbrook's Bank Reconciliation module provides the tools to track and maintain the relationship between an organization's accounting and bank records.
• Clear Transactions – Including clearing checks or deposits that have cleared your bank accounts
Cash Receipts
The Cash Receipts module is where all payments are entered into the system. They can be imported, scanned, or entered manually.

SPRINGBROOKSOFTWARE.COM 10
Accounts Receivable
The Accounts Receivable module provides a comprehensive system for creating and maintaining all information pertinent to recording and tracking customer data, invoices, and balances. Here are a few AR features:
• Allows users to search for invoices by multiple methods, including by invoice number, customer number, or customer name
• Accommodates multiple line items and multiple revenue distributions for each invoice • Allows users to set up and make use of recurring invoices • Provides exhaustive transaction history of customer accounts, including aged balances Advanced Budgeting
Advanced Budgeting is a comprehensive tool used to generate a requested, proposed, approved, or adopted budget. This process allows you to:
• Update budgets on all GL accounts and accounts to create budgets for department heads • Track budget revisions using a full change log
• Create budget books, period budgets, and budget locks • Complete formula-driven budget calculations with formulas and worksheets Fixed Assets
The Fixed Assets module allows you to accurately track the value of your fixed assets from the date of purchase to final disposal. This process involves a series of steps.

Project Management
Also referred to as project accounting or grant management, the PM module gathers transactions from other modules and generates reports summarizing the information. PM is integrated by pulling transactions generated in other modules like AP, AR, CR, GL, IC, PR, PO, ESS, and WO.

Tableau (Reporting)
Tableau is the industry-leading reporting software that enables fast, customized, easy-to-develop, and interpret visualizations to support virtually any local government data reporting need. Tableau is preconfigured with the most popular templates and provides access to a growing library composed of templates culled from other local government agency users.

SPRINGBROOKSOFTWARE.COM 11
Payroll
Our Payroll module is designed to pay employees and create batches to some of our other integrated modules based on the payroll and timekeeping processes we complete.

Human Resources
Our Human Resources module offers a comprehensive solution for tracking and managing all aspects of employee records, including promotions, certifications, and disciplinary actions. Designed for flexibility, our code-based system enables automated effective dates, ensuring seamless implementation and monitoring of critical HR processes. With limitless user-defined tabs, fields, and data collection capabilities, organizations can customize the system to meet their unique needs, maintaining accurate and up-to-date personnel records with ease.

From recruitment and onboarding to learning and performance management, Cirrus HR empowers you to manage and support employees and contractors throughout their entire journey – from entry to exit.

We provide a robust framework for recruitment, onboarding, learning, and employee performance and development, tailored to meet your organization's specific requirements.

Modular in design, our products can be deployed individually or as a suite, seamlessly integrating with legacy business applications such as Payroll and Finance, ensuring a cohesive and efficient HR management experience.

The Cirrus HR solution includes the following modules and key features:
• Onboarding
• Once you’ve recruited your preferred candidate, let this solution induct them into your organization’s culture, goals, and objectives. Deliver, manage, automate, and digitize new hire and contractor onboarding, induction, and compliance management. • Onboarding portal
• Templates and checklists
• Online forms
• Action management hierarchies
• Accreditation management
SPRINGBROOKSOFTWARE.COM 12
Applicant Tracking
A complete end-to-end recruitment platform designed to attract quality talent. Attract, select, interview, hire and onboard the best available talent through our candidate engagement and experience management platform.
• Detailed candidate listings
• 360 interview process
• Powerful job application designer
Learning Management
Plan your team’s personal and professional development pathway, while meeting competency and compliance requirements. Improve the way you schedule, deliver, manage, monitor, and record the learning and training requirements of all your employees and contractors. • Self-Service dashboard
• Training history
• Supervisor dashboard
• Training request workflow
• eLearning designer
• Accreditation management
Performance Management
A solution to deliver a framework that aligns individual performance goals and objectives with business expectations,fostering a culture of continuous improvement • Simplify formal performance appraisals and probation reviews • Align employee goals with organisational priorities
• Perform ad hoc or scheduled check-ins against goals and KPIs • Connect employee performance with learning and training pathways • Maintain records to support reviews and disciplinary actions Employee Self Service (ESS)
The Employee Self Service (ESS) online application is a web-based HR Portal that allows your employees to manage many of their HR tasks at their convenience. Once an employee has set up an ESS account, they can update personal and dependent information, view historical documents such as W2s and paystubs, request time off, and submit timesheets.

Solution Components
Springbrook supports State and Federal filing formats as well as some common industry standards, but its software is proprietary.

SPRINGBROOKSOFTWARE.COM 13
E.2 Application Integration/Interface
Third-Party Integrations and Interfaces
Springbrook is proud to offer a cutting-edge solution that simplifies data integration and promotes seamless collaboration across various platforms. At Springbrook, we understand the importance of connecting with third-party applications and services to maximize efficiency and productivity. That's why we have expanded our offerings from SFTP and import/export options to include a real-time API, empowering you with the ability to access and retrieve data from the Springbrook cloud in real time. With our real-time API, you can effortlessly establish read access to all the data stored within the Springbrook cloud.

Data Exchange Standards
Springbrook supports the following:
• A variety of "productized" in-application configurable data exports for common/frequently requested areas.
• Read-only access to all data via the OData standard
• Purpose-built read/write REST APIs for specific common scenarios (e.g., updating parcel/property information).

Additionally, we provide an optional "database copy" service where a complete copy of the database can be securely downloaded on a nightlight basis for extreme or data-intensive operations.

Local Customizations
Each Springbrook client has one or more unique database instances that are specific to that agency, but Springbrook's software and compute instances are shared across all customers. Springbrook doesn't support client-specific code in the codebase; instead, all configurations are determined based on setup values in the database itself. Springbrook uses a combination of various types of automated and manual tests to ensure stable software releases. Because Springbrook deploys all releases on a weekly cadence, the impact of any one release is generally relatively small. In the unlikely event that a critical issue is discovered due to one of these weekly releases, Springbrook can deploy a correction in advance of the following weekly deployment cycle.

E.3 Data Storage and Backup
Springbrook Cloud Services utilize a fully protected network for data storage. This protected network is where any system resides that directly interfaces with customer data stored within the transactional databases, data warehouse, or file shares. Transfer to/from other networks is only permitted through the appropriate application access.

All data is stored within Azure Regions located within the United States. No data is stored or processed outside of the United States.

SPRINGBROOKSOFTWARE.COM 14

The Springbrook Cloud Services transactional databases are implemented using Microsoft SQL Server Standard Edition. A full backup of this database is performed weekly, with incremental backups performed daily and real-time replication of the archive logs. Backups and archive logs are stored in the alternate DR region to be used during a DR event.

Optionally, a customer-specific database backup can be performed on a schedule mutually agreed upon, and that backup is staged for pickup by the customer.

E.4 Reporting
Springbrook offers a variety of report writing tools to create comprehensive and concise reports and queries throughout all modules. The platform has an array of reporting capabilities such as template based or canned reports, state specific required reports, financial reporting, ad-hoc requested reports, and executive dashboards. We also offer Tableau Reporting.

E.5 Data Access and Security
At Springbrook, we understand the importance of data accessibility and security. To ensure a seamless experience for our clients, we have implemented various methods for accessing backend data tables.

Our platform supports standard web APIs, which allow clients to programmatically interact with the data tables and retrieve the desired information. This enables efficient data retrieval and integration with other systems or applications.

In addition to web APIs, we offer SFTPs (Secure File Transfer Protocol) as a secure method for accessing the backend data tables. SFTP provides a highly encrypted channel for transferring files between systems, ensuring the confidentiality and integrity of your data during transit.

Furthermore, we recognize the significance of data visualization and reporting for informed decisionmaking. To address this, we have integrated Tableau reporting capabilities into our platform. Tableau enables you to create interactive and visually appealing reports and dashboards, leveraging the data stored within our backend data tables. With this integration, you can generate insightful reports and gain valuable insights from your data.

To ensure the security of our client's data, we have implemented robust measures within our system.

Springbrook Cloud/Cirrus utilizes the Auth0 identity platform, which provides authentication services to the application. The default authentication method is username/password with multi-factor authentication (MFA), enhancing the security of user accounts. Additionally, we offer customers the option to integrate their identity provider (IDP) with Auth0 through our Springbrook enterprise connection. This allows for a seamless authentication experience and leverages the existing IDP infrastructure.

SPRINGBROOKSOFTWARE.COM 15
Moreover, we prioritize data encryption to safeguard your information. All data stored within Azure storage accounts or disks is encrypted using vendor-managed keys. This encryption ensures that your data remains protected at rest, minimizing the risk of unauthorized access.

We understand the importance of both data accessibility and security in all business operations. We aim to provide our customers with a reliable and secure platform that empowers our users to access and utilize data effectively.

Confidentiality and Integrity
To ensure Customer Data remains confidential throughout processing and remains intact, complete, and current during processing activities, the following measures are in place:
• Springbrook has a formal background check process and carries out background checks on all new employees.
• Springbrook trains its Personnel engaged in software development or testing in application security practices and secure coding practices.
• Springbrook has a central, secured repository of product source code, which is accessible only to authorized Springbrook Personnel.
• Springbrook has a formal application security program and employs a robust Secure Development Lifecycle (SDLC).
• Security testing includes code review, penetration testing, and static code analysis tools on a • periodic basis to identify flaws.
• All changes to Springbrook Cloud Services are via a controlled, approved release mechanism within a formal change management process.
• All encryption and other cryptographic functionality used within the Springbrook Cloud Services use industry standard encryption and cryptographic measures aligned with the standards promulgated with FIPS 140-2.

Data Transmission, Storage and Destruction
To ensure Springbrook Customer Data is not read, copied, altered, or deleted by unauthorized parties during transfer or storage, the following measures are in place:
• Customer access to the Springbrook Cloud Services is protected by the most current version of Transport Layer Security (TLS 1.2+).
• Springbrook uses strong encryption (AES 256) when storing Customer Data within our Microsoft Azure public cloud infrastructure.
• Springbrook storage media has all data securely wiped when de-provisioned. • Springbrook offers optional services for periodic Customer Data backup exports for storage by the Customer.
• Upon contract termination or Customer request, all Customer Data is securely deleted from Springbrook Cloud Services.

SPRINGBROOKSOFTWARE.COM 16
E.6 Business Continuity and Disaster Recovery
Springbrook uses Terraform as an infrastructure provisioning and configuration orchestration tool to manage and provision resources within Azure. Using this tool and an Infrastructure as Code (IaC) process allows us to quickly and repeatably deploy the infrastructure necessary to run the Springbrook Cloud Services. With this capability, Springbrook can move the Springbrook Cloud Services between Azure regions, and it is an integral component of Springbrook’s disaster recovery process.

Following a disaster declaration for the Production instance of Springbrook Cloud Services, the Springbrook Incident Response Team will initiate the following steps:
• Start timeline for recovery objective (RTO) milestones • Immediate communication to customers with details of the event and the impact of the interruption.
• Establish an emergency command center and communicate bridge numbers for the Crisis team.
• Communicate roster of active personnel and management structure. • Coordinate with Microsoft on the assessment of production region outage. • Begin bringing disaster recovery instances online in the DR region using Terraform automation and the backups and snapshots replicated from the production region. • Update customers with details of the disaster and projected time to recovery.

Within 4 hours of incident:
• Incident Response Team will determine the impact on the production region and whether to wait for restoration or initiate operation in the DR region. • Site Reliability Engineers will monitor and validate the activation of the disaster recovery instances in the DR region.
• Site Reliability Engineers will monitor the restoration of the transactional databases. • Customer support will provide hourly updates to customers.

Within 24 hours of incident:
• Push DNS changes to move customer traffic to the DR region. • Transactional database in the DR region will be rolled forward to the last complete point in the time replicated log.
• Site Reliability Engineers will validate transactional databases for consistency. • Start the ETL processes to rebuild the data warehouse. • Run the automated smoke test to validate the DR.

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E.7 Service Level Agreements (SLAs)

MAINTENANCE AND SUPPORT

AVAILABILTY
This Exhibit A is part of the Springbrook Cloud Service Master Agreement Terms and Conditions. It may be updated from time to time by Springbrook in its sole discretion.

I. SUPPORTPOLICY
Updates
Updates may address security fixes, critical patches, general maintenance functionality, anddocumentation and shall be made available at Springbrook’s discretion. Springbrook is under no obligation to develop any future functionality or enhancements unless otherwise specified in the Agreement. If an update for the Cloud Service is made available to Customer pursuant to this Support Policy, it will automatically replace the previous version of the applicable Cloud Service.

Support Commitment
In support of the Cloud Service, Springbrook will provide Customer with the following first line support:

Telephone Support. Springbrook’s Customer Resource Center (CRC), a live technical support facility, will be available to Customer from 5:00 a.m. until 5:00 p.m. Pacific time Monday through Friday, excluding Springbrook’s observed holidays.

Email Support. Springbrook provides an electronic mail address([email protected]) to which Customer may submit routine or non-critical support requests. Email Support Requests will be addressed by Springbrook during itsregular business hours of 5:00 a.m. until 5:00 p.m. Pacific time Monday through Friday.

Online Support Materials. Springbrook will make available to Customer certain archived client-side software updates and other technical information in Springbrook’s online support databases. This Online Support will be continuously available to Customers.

Upgrade/Downgrade of Severity Level
If, during the Support Request process, the issue either warrants assignment of a higher severity level than currently assigned or no longer warrants the severity level currently assigned based on its current impact on the production database, then the severity level will be upgraded or downgraded accordingly to the severity level that most appropriately reflects its current impact.

Third Party Product Support
If any third-party software is supplied by Springbrook, Springbrook disclaims allsupport obligations for such third-party software, unless expressly specified by Springbrook in Customer’s Agreement.

Exclusions
The following Support Exclusions are not covered by this Support Policy: (a) Support required due to Customer’s or any End User’s or third party’s misuse of the Services; (b) Support during times outside of Springbrook’sregular business hours stated above; (c) Support necessitated by external factors outside of Springbrook’s reasonable control, including any force majeure event or Internet access or related problems.

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Response and Resolution Goals
Springbrook will respond to Customer’s Support Requests in a manner appropriate for the severity of the reported issue and will use good faith efforts to achieve the goals listed below.

A. Critical Severity Level
Definition. System or application is non-functional or seriously affected and there is no reasonable workaround available (e.g., business is halted).

Response goal. Confirmation of receipt within 1 business hour. Update as information arrives or at the interval agreed with the Customer.

Resolution goal. Upon confirmation of receipt, Springbrook begins continuous work on the case.

Springbrook will put forth the effort to provide a workaround, fix, or estimated completion date within 72 hours after the problem has been diagnosed and/or replicated, provided there is an agency representative available to assist with issue diagnosis and testing during the resolution process.

B. High Severity Level
Definition. System or application is affected and there is no workaround available, or the workaround is impractical (e.g., system response is very slow, day to day operations continue but are impacted by the work around).

Response goal. Confirmation of receipt within 4 business hours.

Resolution goal. Springbrook will put forth the effort to provide a workaround or fix or estimated completion date within 14 business days after the problem has been diagnosed and/or replicated.

C. Medium Severity Level
Definition. System or application feature is non-functional, and a convenient workaround exists (e.g., oncritical feature is unavailable or requires additional user intervention).

Response goal. Confirmation of receipt within 8 business hours.

Resolution goal. Springbrook will put forth the effort to provide a workaround or fix or estimated completion date within 21 business days after the problem has been diagnosed and/or replicated D. Low Severity Level
Definition. System or application feature works, but there is a minor problem (e.g., incorrect label, or cosmetic defect).

Response goal. Confirmation of receipt within 24 business hours Resolution goal. Resolution for the issue may be released as a patch set or be incorporated into a future release of the product.

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II. AVAILABILITY
Service Availability:

Springbrook will use commercially reasonable efforts to (a) provide bandwidth sufficient for Customer’s use of the Cloud Service provided hereunder and in an applicable Order Form and (b) operate and manage the Cloud Service with a ninety-nine and one-half percent (99.5%) uptime goal (the “Availability SLA”), excluding situations identified as “Exclusions” below. “Exclusions"means any outage thatresultsfrom any ofthe following:
(a) Any maintenance performed by Springbrook during Springbrook’s standard maintenance windows.

Springbrook will notify Customer within forty-eight (48) hours of any standard maintenance and within twenty-four (24) hours for other non-standard emergency maintenance (collectively referred to herein as “Scheduled Maintenance”).
(b) Customer’s information content or application programming, or the acts or omissions of Customer or its agents, including, without limitation, the following:

1. Customer’s failure to provide Springbrook with reasonable advance prior notice of any pending unusual large deployments of new nodes (e.g., adding over ten (10) percent total nodes in less than twenty-four (24) hours);

2. Customer’simplementation of any significant configuration changes, including changesthat lead to a greater than thirty percent (30%) change in a one week period or greater than fifty percent (50%) change in a one month period in the number of key objects in the system including but not limited to metrics, snapshots, nodes, events and business transactions;

3. Any misconfiguration by Customer (as determined in Springbrook’s sole discretion), including, withoutlimitation, configuration errors and bad or unintended usage of the Cloud Service; and

4. Force majeure or other circumstances beyond Springbrook’s reasonable control that could not be avoided by its exercise of due care.
(c) Failures of the Internet backbone, telecommunications systems, ISP failures, or the network by which Customer connects to the Internet backbone or any other network unavailability. (d) Any window of time when Customer agreesthat Cloud Service availability/unavailability will not be monitored or counted.
(e) Any problems resulting from Customer combining or merging the Cloud Service with any hardware or software not supplied by Springbrook or not identified by Springbrook in the Specifications as being compatible with the Cloud Service.
(f) Interruptions or delays in providing the Cloud Service resulting from telecommunication or Internetservice provider failures. Customer’s or any third party’s use of the Cloud Service in an unauthorized or unlawful manner.

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Remedies for Excessive Downtime:

In the event the Availability of the Cloud Service falls below the Availability SLA in a given calendar month, Springbrook will pay Customer a service credit (“Service Credit”) equal to the percentage of the fees set forth in the table below corresponding to the actual Availability of the Cloud Service during the applicable calendar month. Springbrook will apply any Service Credits only against future Cloud Service payments otherwise due from Customer. Service Credits will not entitle Customer to any refund or other payment from Springbrook. Service Credits may not be transferred or applied to any other account.

Unless otherwise provided in this Agreement, Customer’s sole and exclusive remedy for any navailability, non-performance, or other failure by Springbrook to provide the Cloud Service is the receipt of a Service Credit (if eligible) in accordance with the terms of this Exhibit A.

System availability is measured by the following formula: x = (n - y) *100 / n Notes:
(1) "x" is the uptime percentage; "n" is the total number of hours in the given calendar month minus Exclusions; and "y" isthe total number of downtime hoursin the given calendar month not caused by an Exclusion.

Service Availability Percentage of Monthly Service Fees Credited >99.5% 0%

95.0% - < 99.5% 5% (max of $280)

90.0% - < 95.0% 10% (max of $560)

80.0% - < 90.0% 20% (max $840)

70.0% - < 80.0% 30% (max of $1,120)

60.0% - < 70.0% 40% (max of $1,400)
< 50% 50% (max of $2,800)
Customer Account Login:

For Springbrook userinterface access, Springbrook uses TLS 1.2 with AES 256 bit orsimilar encryption for protection of data in transit, which is supported by most modern browsers. Springbrook will also restrict applicable administrative user interface access to Customer corporate networks for additional security on written request by Customer.

Hosting:

Springbrook’s SaaS platform (servers, infrastructure, and storage) for the Cloud Service is and will remain hosted in one of the largest data centers in North America, specifically designed and constructed to deliver world- class physical security, power availability, infrastructure flexibility and growth capacity.

Springbrook’s data center provider is and will remain SSAE 18 SOC2 compliant, meaning it has been fully independently audited to verify the validity and functionality of its control activities and processes. Every Server for the Services is and will remain operated in a fully redundant fail-over pair to ensure high availability. Data is and will remain backed up nightly, stored redundantly and will be restored rapidly in case of failure. Security Patching and updates are actively evaluated by engineers and will be deployed based upon the impact and risk and stability benefits they offer to Springbrook’s SaaS platform and Customers.

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Springbrook will attempt to provide customersreasonable prior notice to security changes, updates, and patches, unless the delay will lead to a significant risk of impact to customer data.

Fees:

Maintenance and Support Services, as described herein, are included in the Cloud Service Subscription for no additional fees, except as follows:

Springbrook will bill Customer on an hourly basis for the following services that are beyond the scope of standard Maintenance and Support Services;
(a) Maintenance or Support in cases where repeated operator-produced error by the same user continues to occur despite notification to Customer;
(b) Maintenance and Support associated with applications not purchased by Customer from Springbrook, as documented in an appropriate Order Form or Statement of Work; (c) Maintenance andSupport outside the scope of this Agreement; (d) Maintenance and Support necessitated by Customer’s failure to provide adequate internal controls to ensure the accuracy and appropriate use of the Cloud Software or Cloud Service and compliance with local, state and federal regulations and auditors requirements; (e) Costs associated with Customer’s creation or modification of data in Springbrook’s database except through the appropriate use of the Cloud Software or Cloud Service; (f) Costs associated with Customer’s own actions to integrate the Cloud Software or Cloud Service with applications or services not purchased from Springbrook; (g) Costs associated with Customer’sfailure to meet the terms and conditions of this Agreement; (h) Costs associated with additional labor or out of pocket expenses incurred while providing support to Customer in cases where Springbrook has requested but Customer has denied remote access into a user workstation or the server housing the Cloud Software; and (i) Labor and travel costs associated with providing on-site for services covered by this Agreement E.8 Transition
Springbrook Contract Agreements are established with a standard 3-year time period with the option for annual renewals (see MSA) or a continuation of a new 3-year (or more) agreement. Should the agency need a copy of their data/database at any point in the future, that can be provided by our Support team.

We also offer an optional Cloud Database Backup solution that provides the agency with full access to their data at their leisure, as well as scheduled to their preference of timing.

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E.9 Appendix A - Requirements
See Attached Appendix A
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Section F: Implementation Approach & Work Plan
F.1 Project Organization - Key Project Personnel
Springbrook will assign a remote project manager to your organization to oversee the project's schedule and planning. The partnership of key team members within your organization will be integral in the project's scope, and they will participate hand in hand with your Springbrook team. Springbrook will also dedicate a team of experienced consultants to work with key members within your organization. This will ensure that all testing, processing, and user training is consistent and thorough.

Roles and responsibilities for Springbrook and the District are outlined in Attachment A – Bidder Forms.

Project Manager (12+ years PM experience):

The individual highlights their flexible mindset, objectivity, and intellectual curiosity as key traits. They excel in building relationships and effectively communicating with diverse or remote teams. They are comfortable managing multiple projects of varying complexities and strongly commit to producing measurable and impactful results.

Finance Consultant (25+ years Finance/Payroll experience):

The individual has extensive experience in software implementation and consulting, with a strong focus on governmental finance and payroll software applications. They have held roles such as Lead Delivery Consultant, Software Consultant, and Finance Implementation Consultant, working with various clients to implement financial software packages effectively.

In addition to their software implementation expertise, the individual has experience as a System Consultant Analyst, where they analyzed business processes, performed needs assessments, and translated business requirements into system specifications.

UB Consultant (20+ years UB Experience):

The individual has a strong background in utility billing and software implementation. They have worked as a Utility Billing Implementation Consultant at Springbrook Software for over 10 years, where they focused on data analysis, project management, and communication skills. Before that, they held the role of billing manager for a Springbrook client for 17 years and used Springbrook Software for the last 10 years of their time at the city. In addition to their experience at Springbrook Software, they worked with various other billing software and was the lead project manager for the City while overseeing three different software conversions/implementations prior to implementing Springbrook Software.

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F.2 Project Methodology
The following framework describes the steps required to complete successful implementation.

The software implementation framework comprises five key elements that outline the stages and activities involved in successfully deploying and transitioning Springbrook software solutions to customers:

Contract Signature & Initial Contact: This initial stage involves signing the contract between the software provider and the customer. It marks the beginning of the implementation process and includes establishing initial contact with the customer to set expectations, clarify requirements, and gather the necessary information to initiate the project.

Customer Pre-Work: In this phase, the customer undertakes preparatory activities to ensure a smooth implementation process. This may include providing access to relevant systems and data, conducting user readiness assessments, and identifying key stakeholders involved in the implementation.

Project Kick-Off: The project kick-off marks the official start of the implementation process. During this phase, Springbrook and the customer discuss project goals, deliverables, timelines, and resource requirements. The project team is introduced, roles and responsibilities are defined, and a detailed project plan is established. This phase sets the foundation for successful collaboration and communication throughout the implementation.

Module Implementation: This stage focuses on implementing software modules or components. It involves configuring the Springbrook solution based on the customer's specific requirements. The module implementation phase includes activities such as data migration, system integration, testing, and training.

Project Completion & Support Transition: The software implementation framework's final phase involves the project's completion and the transition to ongoing support. This includes finalizing any remaining tasks, concluding post-go-live services, and communicating project completion. The transition to support involves transferring knowledge and responsibilities to the customer's support team, ensuring they are equipped to handle any future software maintenance and support needs.

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F.3 Implementation Approach & Schedule
The software implementation framework consists of four key elements that guide the process of deploying and transitioning software solutions to users:

Data Collection and Review: In this initial stage,
data relevant to the software implementation is
collected and reviewed. This includes gathering
existing data, such as customer records or system
information, and conducting a thorough analysis
to ensure data accuracy and completeness. The
goal is to lay the foundation for successful
configuration and setup of the software.

Configuration and Set-Up: Once the necessary
data has been collected and reviewed, the
software is configured to meet the organization's
specific requirements..

Training and Go-Live: In this phase, end-users
receive comprehensive training on effectively
using the software. Training sessions may include
workshops, hands-on exercises, or virtual training
modules to familiarize users with the software's
features and functionalities. The training also covers best practices, tips, and specific guidelines or procedures relevant to software usage.

Support Transition: The support transition phase involves shifting from the implementation team to the ongoing support and maintenance team. During this phase, knowledge transfer and handover activities occur, ensuring that the organization's support team is equipped to handle user inquiries, troubleshoot issues, and provide ongoing assistance.

Sample Project Schedule
If selected, the project start date will vary based on Springbrook's backlog. Springbrook commits to beginning the work as quickly as possible.

A sample timeline is provided below for estimation purposes. An agreed-upon timeline with dates and project milestones will be completed as part of the project kick-off.

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The following is an example of a project plan. Dates are not representative of the District’s timeline. A specific timeline will be discussed after selection.

Milestones/Deliverables
The project plan details are discussed during the kick-off call, including schedule, cost, scope, communications, issue, risk, and change management. As previously stated, Springbrook and the customer discuss project goals, deliverables, timelines, and resource requirements during kick-off.

As part of a weekly cadence during implementation, the team reviews the hours allotted for each module compared to the time remaining to ensure the project is on track.

Deliverables
The following deliverables will be executed as a part of the executed SOW:

1. Agreed upon project plan with timeline and milestones

2. Roles & responsibilities matrix and communication plan

3. Well-maintained issue log with individually tracked status updates

4. Feature request log with Springbrook's product team review(s) and comment(s)

5. All modules in scope will be deployed to a production environment

6. Key customer resources will have received training on the in-scope modules Project Management Approach
The PDCA (Plan-Do-Check-Act) process is a widely recognized framework for continuous improvement and problem solving. It promotes a systematic approach to identify, analyze, implement, and monitor improvements throughout the project lifecycle. The PDCA cycle consists of four iterative steps: Plan, Do, Check, and Act.

Plan: In the planning phase, the project team identifies goals, defines objectives, and determines the best course of action to achieve them. This includes analyzing requirements, establishing success criteria, and creating a detailed plan outlining tasks, timelines, resources, and responsibilities.

Do: The "Do" phase involves executing the planned activities, implementing the solutions, and carrying out the project tasks according to the established plan. This step focuses on effective communication, collaboration, and coordination among team members to ensure smooth project execution.

Check: During the "Check" phase, project performance and outcomes are evaluated against the predefined objectives and success criteria. This includes monitoring key performance indicators, SPRINGBROOKSOFTWARE.COM 27
conducting quality assurance reviews, and gathering stakeholder feedback. The purpose is to assess whether the project is on track and if any deviations or issues need to be addressed.

Act: In the "Act" phase, based on the findings from the "Check" phase, necessary corrective actions and improvements are implemented. This may involve adjusting the project plan, revising processes, or resolving identified issues. The focus is continuously improving project performance and ensuring that lessons learned are incorporated into future iterations or projects.

The PDCA process is a cyclical and iterative approach, with each cycle building upon the knowledge and insights gained from the previous one. It encourages a proactive and flexible mindset, fostering a culture of learning and adaptability within the project team.

Implementation Phases
Implementation is typically done in phases depending on the modules included. Please note these phases include the optional modules presented and can change based on need and desired timeline. • Phase I – Finance Modules
• Phase II – Payroll + ESS
• Phase III – Cirrus HR
• Phase IV – Advanced Budgeting
• Phase V - Remaining modules
Critical Success Factors
Springbrook has identified several critical success factors that are key to successfully implementing the project:

Knowledge Transfer – A critical part of the implementation involves the agency’s transfer of knowledge from Springbrook with the goal of becoming self-sustainable in supporting Springbrook Software. Strong and focused participation by the agency’s personnel throughout the analysis, configuration, and deployment of Springbrook's Cirrus Cloud Application will enable Springbrook's services to mentor and equip the District to assume standard operations once the project ends.

Dedicated Customer Participation – The success of the project hinges on thoughtful, prepared, and sustained participation from the agency’s team and Information Technology staff. The agency will be asked to identify key stakeholders to be involved in the tasks and provide deliverable reviews and feedback. This collaborative approach will help verify that the collective knowledge of the agency’s team is reflected in the design and implementation of the new system.

Project Governance – The successful management and implementation of a software project of this size and complexity requires strong management communication and participation from the District and Springbrook. Springbrook and the District will follow the agreed-upon escalation procedure to resolve issues and mitigate risks in a timely manner.

No Custom Development – As part of this SOW, no custom development items are identified to bring the agenct live. The intent is to complete this engagement using the system's existing capabilities without any additional development effort. This will help avoid incorporating conflicting or unique requirements in the design that will later cause rework or other issues when another agency is incorporated into the solution.

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Section G: Ongoing Maintenance & Support
G.1 Training
At Springbrook Software, our commitment to your success doesn't end with the implementation of our cutting-edge solutions. We understand that continuous learning and growth are essential components of maximizing the potential of our software. That's why we offer a comprehensive array of post go-live training options, tailored to meet the diverse needs of our valued clients.

Our training philosophy centers on flexibility and accessibility. We recognize that different individuals and organizations have unique preferences and schedules. To accommodate these variations, we provide a variety of avenues for advancing your expertise:
• Monthly Paid Training Sessions: Stay ahead of the curve with our regularly scheduled monthly training sessions. These dynamic online sessions are designed to keep you up-to-date on the latest features, best practices, and industry trends. Led by our expert trainers, these sessions are interactive and engaging, ensuring that you gain practical insights to enhance your proficiency. • Annual User Conferences: Immerse yourself in a collaborative learning environment by joining our annual user conference. This vibrant event brings together Springbrook Software users from across the globe. Network with peers, exchange success stories, and deepen your knowledge through a series of engaging workshops, keynote presentations, and hands-on demonstrations.
• Ongoing Support and Help Topics: Our commitment to your success extends beyond scheduled events. Access a wealth of resources through our comprehensive support library and help topics.

Whether you have a quick question or need in-depth guidance, you'll find a wealth of information at your fingertips, available whenever you need it. • Training Sessions: Online and In-Person: We understand the importance of choice when it comes to your learning preferences. Our training sessions are designed to cater to both virtual and in-person participants. Join from the comfort of your office or attend a regional training event to experience personalized instruction in a collaborative setting.

At Springbrook Software, we believe that the journey to proficiency is ongoing, and we're dedicated to empowering you every step of the way. Our post go-live training options provide you with the tools and knowledge needed to unlock the full potential of our solutions, ensuring that you achieve your goals with confidence and expertise.

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G.2 Post Go Live Support
Springbrook software offers many options for support. We offer an 800-phone number for immediate support. Hours of operation are 5 AM to 5 PM PST. We also have a Community website, which is available 24/7, that has many FAQ, tips and tricks, videos, webinars as well as case creation. We offer Disaster Recovery Services and refresher training classes from our Community website.

Springbrook Support can be accessed via phone, email, and the Community customer portal. We encourage customers to use our Community customer portal. Customers can find many answers via our knowledge base. You also have the option to create a ticket if needed.

Springbrook Support operates on a severity-level philosophy. If a customer calls in with work stoppage issues, the case moves to the head of other tickets. We let the customer initiate the severity level they believe their case to be. Our Tier 1 agents assess the case and place it in the appropriate queue. Our success is measured in our response SLAs. Critical severity: 1-hour response, High severity: 4-hour response, Medium severity: 8-hour response, and Low severity: 24-hour response.

Springbrook also offers an online 24/7 help system, which includes various webinars, videos, and other documentation in an easy-to-search system. Every Springbrook software module implemented requires sign-off by the client at go-live to ensure the software has been implemented according to previously documented requirements. Any post-go-live issues are tracked to ensure timely resolution.

All agents can remote into customers' computers with permission. Our ongoing maintenance is provided through our engineering group. We release service packs as needed to address software changes and fixes.

Our dedicated team of support agents knows Springbrook software inside and out. The average tenure of our support staff is 10+ years. We get to know your environment and needs. Our Support staff works extremely hard to determine the issue and inform you of the solutions needed to complete the task.

Springbrook has its own Backup and Recovery systems monitoring our Cloud environment. We would often know of an issue before you or your team would identify it.

Springbrook’s documentation is accessible via our online help, which can be searched by keyword, module, or process. This helpful information can be downloaded in PDF format and saved or printed by the user. The online help information is updated with the newest information when available. All support costs are included in the annual subscription fees.

Springbrook conducts an annual conference in partnership with the Springbrook National Users Group (SNUG) that offers multiple training days at various skill levels. Additionally, we host smaller, regional user group meetings nationwide on an ongoing basis.

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G.3 System Monitoring
System Response
As previously stated, Springbrook Support operates on a severity-level philosophy. If a customer calls in with work stoppage issues, that case moves to the head of other tickets. We let the customer initiate the severity level they believe their case to be. Our agents assess the case and place it in the appropriate queue.

Our severity levels are defined as follows:
• Critical severity: System or application is non-functional or seriously affected and there is no reasonable workaround available (e.g., business is halted). • High severity: System or application is affected and there is no workaround available, or the workaround is impractical (e.g., system response is very slow, day to day operations continue but are impacted by the work around).
• Medium severity: System or application feature is non-functional, and a convenient workaround exists (e.g., non-critical feature is unavailable or requires additional user intervention). • Low severity: System or application feature works, but there is a minor problem (e.g., incorrect label, or cosmetic defect).

Response Times
Our success is measured in our response SLAs.
• Critical severity: 1-hour response
• High severity: 4-hour response
• Medium severity: 8-hour response
• Low severity: 24-hour response
If, during the Support Request process, the issue either warrants assignment of a higher severity level than currently assigned or no longer warrants the severity level currently assigned based on its current impact on the production database, then the severity level will be upgraded or downgraded accordingly to the severity level that most appropriately reflects its current impact.

Resolution Times
Our resolution goals are as follows:
• Critical severity: Upon confirmation of receipt, Springbrook begins continuous work on the case.

After an emergency call/case is received, it would be classified as "Critical," and it would immediately be posted in our urgent channel where the Support owner, key development resources, and IT would be notified to begin an investigation. Communication channels would be aligned to keep the City up to date until a resolution has taken place.

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• High severity: Springbrook will put forth the effort to provide a workaround or fix or estimated completion date within 14 business days after the problem has been diagnosed and/or replicated.
• Medium severity: Springbrook will put forth the effort to provide a workaround or fix or estimated completion date within 21 business days after the problem has been diagnosed and/or replicated.
• Low severity: Resolution for the issue may be released as a patch set or be incorporated into a future release of the product.

Problem Escalation Procedures
Incidents
As previously stated, incidents can be reported to Springbrook Support using the following methods:
• Telephone Support: Springbrook’s live technical support is available during regular business hours of Monday through Friday from 5 AM to 5 PM PST (7 AM to 7 PM CST), excluding Springbrook’s observed holidays.
• Email Support: Springbrook provides an email address ([email protected]) to which Customers may submit routine or non-critical support requests. Email Support Requests will be addressed by Springbrook during regular business hours. • Community Website: Cases can be created on the Springbrook Success Community website, which is available 24/7.

After an incident is reported, Springbrook enters and tracks all incidents in our Salesforce CRM system.

The City’s contact will then receive an email with a case number to serve as a notification and confirmation. Priority and severity are determined based on the incident details.

Chain of Command
Our chain of command for Support is as follows:
• Customer Support Manager
• Customer Support Director
• Senior VP of Operations
Escalation Resources
Springbrook Customer Support has escalation resources in the following departments:
• Engineering
• Product Management
• Account Management
• Services
G.4 Post – Implementation Evaluation Report (PIER)
As a part of Springbrook’s standard services offering, we do not include a PIER report. If this is a requirement for the project, it would be scoped and executed as a separate engagement with additional costs and expenses.

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G.5 Application Upgrades
In the fast-paced world of software solutions for local governments, Springbrook Cloud stands out with its unique commitment to innovation and client satisfaction. Here's how they do it:

1. Weekly Releases: Unlike most competitors, Springbrook Cloud provides weekly software updates, ensuring clients always have access to the latest features and improvements.

2. No Extra Cost: What sets Springbrook Cloud apart is their dedication to keeping clients up-to-date at no additional expense. In an era of add-on charges, this commitment is a breath of fresh air.

3. Embracing Innovation: Springbrook Cloud's proactive approach includes strategic acquisitions of other software companies. This enables them to stay ahead of industry trends and seamlessly integrate cutting-edge technologies into their platform.

4. Inclusive Agreements: All clients benefit from Springbrook Cloud's continuous enhancements without the need for pricey upgrades. They prioritize inclusivity in their standard agreements.

5. Latest Versions for All: By keeping every client on the most current version, Springbrook Cloud eliminates common issues related to outdated software, including security vulnerabilities and compatibility problems.

In summary, Springbrook Cloud's innovative approach to weekly releases, no-cost upgrades, and forward-thinking acquisitions demonstrates their unwavering dedication to delivering the best solutions to local governments. They are the epitome of progress and partnership in the ever-evolving world of software for local government operations.

Springbrook Software's Cutting-Edge Test Environment/Sandbox At Springbrook Software, we understand the paramount importance of ensuring the seamless functionality and data integrity of your systems. That's why we are thrilled to present our Test Environment/Sandbox, a dynamic platform designed for you to explore, experiment, and innovate without any risk to your live system.

A Secure Playground for Precision Testing
Our Test Environment/Sandbox offers a secure haven where you can "play" with your processes and experiment with various configurations, all while safeguarding the sanctity of your real system. This meticulously crafted environment is a mirror image of your live system, ensuring an authentic testing experience.

Infinite Exploration, Zero Consequences
With Springbrook Software's Test Environment/Sandbox, the possibilities are limitless. You can run tests, trials, and simulations without ever worrying about causing disruptions or compromising data integrity.

Our robust architecture guarantees that any changes made within the sandbox remain isolated from your live system.

Refresh at Your Convenience
We understand that the testing landscape is dynamic, and you may need a fresh start at any moment. That's why we offer the unique benefit of refreshing your Test Environment/Sandbox at your convenience, and best of all, at no additional cost. Simply request a refresh, and you'll have a clean slate to continue your testing journey.

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Key Features:
• True-to-Life Replica: Experience the exact environment of your live system, ensuring realistic testing scenarios.
• Risk-Free Exploration: Experiment freely without any impact on your live data or system. • Seamless Refresh: Refresh your sandbox effortlessly, enabling continuous testing and innovation.

At Springbrook Software, we are dedicated to providing the tools you need to optimize your systems while maintaining the highest standards of data security and integrity. Our Test Environment/Sandbox empowers you to innovate with confidence, knowing that your live system is safeguarded. Explore, test, and evolve your processes without compromise with Springbrook Software's Test Environment/Sandbox.

Experience the future of precision testing. Choose Springbrook Software.

Product Direction
Springbrook has a long history of continuous improvement and modernization of our underlying technology. We continue our commitment to improvement through short, medium, and long-term solutions.

In the short term, Springbrook will continue to expand security to our platform by offering an SSO solution across the Springbrook suite of products, starting with our ERP and Analytics suites.

Additionally, Springbrook continues to expand access to data by offering a real-time API that allows for read access to all data in the Springbrook cloud, making it easier to facilitate integrations with thirdparty systems.

Our medium and long-term initiatives include continued improvements to our API technology (including expanding our existing suite of write-access APIs), expanded use of Microsoft Azure cloud resources, and expansion of our payment offerings to continue accepting more payment channels across all our products.

G.6 User Groups/Conferences
Each late October, we proudly host our annual User Conference — a dynamic event designed to bring our client community together for learning, connection, and celebration. each year, the conference offers in-depth training sessions, product insights, and hands-on learning opportunities to help our clients maximize their success. Beyond the educational experience, it’s a chance to network, collaborate, and build meaningful relationships — all while enjoying a well-planned, memorable event filled with energy and fun.

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Section H: Pricing
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Section I: Software Licensing & Maintenance
Agreements
Contract Modifications, Clarifications, or Exceptions:

Springbrook reserves the right to negotiate terms and conditions upon selection. It is our standard practice to use our agreement as the governing contract for all SaaS subscriptions. However, we are happy to review Hawaiian Gardens, CA’s terms and incorporate mutually acceptable provisions into our agreement via an addendum. This approach ensures consistency with our standard terms while allowing us to address any specific requirements Hawaiian Gardens, CA may have.

The confidential Springbrook Cloud Service Master Agreement and Professional Services Agreement are attached separately for your reference.

Morgan Lewis
Denise Gail Fellers
Partner
+1.213.680.6427
[email protected]
August 11, 2026

VIA FEDERAL EXPRESS

CITY OF HAWAIIAN GARDENS
Norma Tabares
City Attorney
Best, Best & Krieger
300 South Grand Ave., 25th Floor
Los Angeles, CA 90071
Re: Important Legal Matter—Prompt Attention Required
Notice of Potential Liability and Fourth Tolling Agreement BKK Landfill, West Covina, CA
City of Hawaiian Gardens
Dear City of Hawaiian Gardens Representative:

This firm represents the BKK Working Group, an unaffiliated association of entities that has entered into a series of judicially-approved consent decrees with the California Department of Toxic Substances Control C'DTSC") to take certain limited actions at the Class I Landfill portion ("Class I Landfill") of the BKK Corporation Landfill Facility in West Covina, CA (the "Site"). The BKK Working Group previously entered into a Third Tolling Agreement with City of Hawaiian Gardens (hereinafter referred to as "YOU" or "YOUR"). As we previously informed YOU, the BKK Working Group has recently discovered information suggesting that City of Hawaiian Gardens (hereinafter referred to as "YOU") disposed of waste at the Class I Landfill and may therefore be liable for necessary response actions and other costs incurred by the BKK Working Group under § 107(a) of the Comprehensive Environmental Response, Compensation and Liability Act ("CERCLA"), 42 U.S.C. § 9607(a), and California Health and Safety Code § 78145. Enclosed with this letter is a Fourth Tolling Agreement relating to potential claims the BKK Working Group may have against YOU based on its work at the Class I Landfill. At this time, the Working Group requests that YOU enter into a Fourth Tolling Agreement.

DB3/ 205297805.1
Morgan, Lewis & Bockius llp
300 South Grand Avenue
Twenty-Second Floor
Los Angeles, CA 90071-3132
United States
O +1.213.612.2500
O+1.213.612.2501
August 11, 2026

Page 2 ends

The BKK Landfill and Response Actions
The BKK Site is an approximately 583-acre facility located at 2210 South Azusa Avenue, West Covina, California. The Site contains a closed hazardous waste Class I landfill, a closed Class III municipal solid waste landfill, and related facilities including a leachate treatment plant and a landfill gas collection system. The Class I Landfill is approximately 190 acres in size and accepted waste from roughly 1962 to 1987. In total, the Class I Landfill accepted approximately five million tons of liquid and solid hazardous wastes together with substantially greater amounts of municipal and commercial wastes. BKK Corporation is the owner and operator of the Class I and Class III landfills.

In October 2004, BKK Corporation announced that it could not continue to conduct post-closure care for the Class I Landfill after November 17, 2004. Consequently, DTSC engaged a contractor to conduct emergency response activities and to operate and maintain the Class I Landfill's critical equipment and systems. In December 2004, DTSC issued an "Imminent and Substantial Endangerment Determination and Order and Remedial Action Order" ("ISE Order") to BKK Corporation and 50 other respondents, including former customers, who were alleged to be potentially responsible for conditions at the BKK Landfill. Some of these respondents are now members of the BKK Working Group. The ISE Order required the respondents to conduct operation and maintenance activities at the Class I Landfill and the leachate treatment plant.

In 2005, pursuant to several interim settlement agreements, the BKK Working Group began reimbursing DTSC for a portion of its response costs. In October 2005, the BKK Working Group and DTSC lodged a proposed Consent Decree with the Federal District Court for the Central District of California. That Consent Decree provided for the BKK Working Group to complete certain projects and perform operations at the BKK Class I Landfill and to pay for, and be released from, certain of DTSC's response costs. It also provided for DTSC to dismiss, without prejudice, the ISE Order against the BKK Working Group members. The Court entered the Consent Decree on March 6, 2006. The BKK Working Group and DTSC next agreed to a Second Consent Decree, which was entered by the Court on August 10, 2010. The Second Consent Decree required the BKK Working Group to conduct additional investigation activities at the Class I Landfill. Finally, the BKK Working Group and DTSC agreed to a Third Consent Decree, which requires the BKK Working Group to conduct certain investigation activities at the Class I Landfill related to groundwater. The Federal District Court entered the Third Consent Decree on July 24, 2015 and the First Amended Third Partial Consent Decree on October 18, 2016. DTSC may conduct or compel additional actions at the BKK Class I Landfill, including actions to address groundwater contamination.

Additional information about the BKK Site may be found at:
https://dtsc.ca.gov/hw-projects/bkk-corporation-landfill/ and http://www.envirostor.dtsc.ca.qov/public/Drofile report.asp?qlobal id=19490005 Notice of Potential Liability
DTSC has documented the release or threatened release of hazardous substances, pollutants or contaminants at the Class I Landfill. DTSC spent and will spend public funds, and the BKK Working Group spent and will spend its funds, on actions to investigate and control such releases or threatened releases at the Class I Landfill. Under provisions of California's Hazardous Substance Account Act ("HSAA"), Health and Safety Code sections 78000 etseq., including sections 79055 DB3/ 205297805.1
August 11, 2026

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and 78870, DTSC may order potentially responsible parties ("PRPs") to perform response actions deemed necessary by DTSC to protect the public health, welfare or the environment. Also, under the HSAA and CERCLA, PRPs may be compelled to compensate DTSC or other parties, including but not limited to the BKK Working Group, for costs incurred in responding to any release or threatened release at the Class I Landfill. Such actions and costs may include, but are not limited to, expenditures for conducting daily maintenance of the Class I Landfill and associated systems, necessary repair work, monitoring and other post-closure activities, Engineering Evaluation/Cost Analyses, Remedial Investigation/Feasibility Studies, Remedial Design/Remedial Actions, groundwater cleanup and other investigative, planning, response oversight and enforcement activities. In addition, PRPs may be required to pay damages for injury to, destruction of, or loss of natural resources, including the cost of assessing such damages.

Shipping records maintained by DTSC and the BKK Corporation, as well as other business records maintained by the BKK Corporation, identify generators who arranged for the disposal of waste at the Class I landfill. Based on this information, the BKK Working Group believes that YOU are one of the generators that disposed of waste at the Class I landfill and therefore a PRP with respect to the Facility.

Fourth Tolling Agreement
The BKK Working Group has incurred response costs related to the BKK Class I Landfill, including but not limited to costs incurred pursuant to the three Consent Decrees. As a result, the BKK Working Group possesses claims against you for the recovery of response costs pursuant to CERCLA, the HSAA, and California common law. The BKK Working Group strongly prefers that any litigation be deferred until such time as a long-term settlement and enforcement approach has been developed for the Class I Landfill and that you and the other entities who arranged for the disposal of wastes have had the opportunity to participate in such a settlement. The BKK Working Group is working with DTSC on such an approach.

The BKK Working Group previously entered into a Third Tolling Agreement with YOU that will terminate on September 25, 2026. Enclosed is a Fourth Tolling Agreement that would further toll, or stop, any statute of limitations applicable to potential claims that the BKK Working Group has against you—or that you have against the BKK Working Group—relating to the Site from the effective date of the Fourth Tolling Agreement through 60 days following the termination of the Fourth Tolling Agreement. The Fourth Tolling Agreement terminates on September 25, 2029. The Fourth Tolling Agreement does not constitute an admission of fact or of liability. It is simply intended to provide the parties with additional time to consider settlement options. Please give these matters your immediate attention.

Information to Assist Responsible Parties
Please sign and return the Fourth Tolling Agreement to the following address (or e-mail a pdf of a signed copy of the entire Fourth Tolling Agreement) no later than September 18, 2026 to:

Marina Rodriguez
Senior Paralegal
Morgan Lewis 8i Bockius LLP
300 South Grand Avenue, Suite 2200
Los Angeles, CA 90071
[email protected]
DB3/ 205297805.1
August 11, 2026

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Following receipt of the signed Fourth Tolling Agreement, the BKK Working Group will sign and return a fully executed copy to you at the above address or any other address you so designate below the signature block of the Fourth Tolling Agreement.

Thank you for your attention to this matter. If you have any questions, please contact me at (213) 680-6427 or [email protected].

Sincerely,
Denise Gail Fellers
DGF
Enclosures
DB3/ 205297805.1

Hawaiian Gardens City CouncilSeptember 9, 2026

Hawaiian Gardens City Council
September 9, 2026