Alex Vargas, Mayor
Angie Reyes English, Mayor Pro Tem
Katrina Manning, Councilmember
Alex Monteiro, Councilmember
L. David Patterson, Councilmember
Dayna S. Williams-Hunter, City
Clerk
Marie Poindexter-Hornback, City
Treasurer
CITY OF HAWTHORNE
CITY COUNCIL REGULAR MEETING
AGENDA FOR JUNE 13, 2023 6:00 PM
COUNCIL CHAMBER AT CITY HALL
4455 W. 126th STREET, HAWTHORNE, CALIFORNIA
MEETING INFORMATION
IF YOU ARE AN INDIVIDUAL WITH A DISABILITY AND NEED REASONABLE
ACCOMMODATION OR MODIFICATION PURSUANT TO THE AMERICANS WITH
DISABILITIES ACT (ADA) PLEASE CONTACT THE CITY CLERK DEPARTMENT AT [email protected] OR CALL (310) 349-2915 PRIOR TO THE MEETING FOR ASSISTANCE.
THE MEETING IS SHOWN LIVE ON CABLE CHANNEL 22, AND WILL BE REBROADCAST
AS PART OF THE REGULAR CITY COUNCIL, SUCCESSOR AGENCY, AND RELATED MEETINGS ACCORDING TO THE PUBLISHED CABLE SCHEDULE OF PROGRAMS. IT SHALL
ALSO BE BROADCAST LIVE AND BE MADE AVAILABLE THEREAFTER ON THE CITY OF HAWTHORNE'S WEBSITE:
https://www.cityofhawthorne.org/departments/community-services/hawthornecommunity-television/meeting-videos Or online on YouTube by searching for Hawthorne Community Television ______________________
THE AGENDA, STAFF REPORTS AND ATTACHMENTS ARE AVAILABLE ONLINE AT https://www.cityofhawthorne.org/departments/community-services/hawthornecommunity-television/meeting-videos AND THEN SELECTING THE DESIRED MEETING. MEMBERS OF THE PUBLIC MAY INSPECT (AT NO COST) AND/OR OBTAIN COPIES (UPON PAYMENT OF THE CITY’S
CURRENT COPYING FEE) OF ANY REGULAR SESSION ITEM BY CONTACTING THE CITY CLERK DEPARTMENT AT CITY HALL VIA TELEPHONE (310) 349-2915 OR EMAIL [email protected].
CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
ORAL COMMUNICATIONS
ORAL COMMUNICATION INSTRUCTIONS
ANY PERSON DESIRING TO ADDRESS THE CITY COUNCIL AND PARKING AUTHORITY SHOULD COMPLETE A
SPEAKER REQUEST CARD AND SUBMIT THE CARD TO THE CITY CLERK/SECRETARY PRIOR TO THE COMMENCEMENT OF THE CITY COUNCIL , PARKING AUTHORITY AND HOUSING AUTHORITY MEETING. AFTER
OBTAINING PERMISSION TO PROCEED BY THE PRESIDING OFFICER SPEAKERS SHOULD FIRST STATE THEIR FULL NAME AND ADDRESS FOR THE RECORD. THEY THEN SHALL STATE THEIR BUSINESS FOR ALL GOVERNING BODIES
BRIEFLY AND COMPLETELY AND UNLESS GRANTED FURTHER TIME BY A GOVERNING BODY SHALL LIMIT THEIR ADDRESS TO THREE MINUTES. THE THREE-MINUTE LIMIT SHALL INCLUDE GOVERNING BODY OR STAFF RESPONSES, IF ANY, TO QUERIES POSED BY SPEAKERS. HOWEVER, THE STATE OPEN MEETINGS LAW (GOVERNMENT CODE SECTION 54950 ET SEQ.) PROHIBITS THE CITY COUNCIL FROM PROVIDING A DETAILED RESPONSE OR ACTING UPON ANY ITEM NOT CONTAINED ON THE AGENDA POSTED 72 HOURS BEFORE A REGULAR MEETING AND 24 HOURS BEFORE A SPECIAL MEETING. ALL REMARKS SHALL BE ADDRESSED TO THE GOVERNING BODIES AS A BODY AND NOT TO ANY PARTICULAR MEMBER THEREOF. THE GOVERNING BODY MAY EITHER
DISPOSE OF THE COMMUNICATION AT THE CLOSE THEREOF OR MAY REFER IT TO AN APPROPRIATE ADMINISTRATIVE OFFICER FOR STUDY, INVESTIGATION, REPORT, AND/OR RECOMMENDATION. DISCUSSION, IF ANY, SHALL BE BY MEMBERS OF A GOVERNING BODY ONLY. (H.M.C. 2.06.180, RESO. NO. 6443)
CITY CLERK'S CONSENT CALENDAR
1. Approval of waiver of full readings of resolutions and ordinances on Tuesday, June 13, 2023’s agenda. Motion to waive full readings.
2. Approval of City Council meeting minutes for the regular meeting of April 11, 2023, regular meeting of April 25, 2023, special meeting of May 2, 2023, regular meeting of May 9, 2023, and regular meeting of May 23, 2023. Motion to approve minutes.
3. City Treasurer requests approval of the warrants. Motion to approve the warrants.
RESOLUTIONS
4. RESOLUTION NO. 8412 – A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HAWTHORNE, CALIFORNIA, ADOPTING AN APPROPRIATION SPENDING LIMIT FOR FISCAL YEAR 2023-2024 IN COMPLIANCE WITH ARTICLE XIIIB OF THE STATE CONSTITUTION. Motion to adopt.
5. RESOLUTION NO. 8417 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HAWTHORNE, CALIFORNIA, ACCEPTING FEDERAL AVIATION ADMINISTRATION GRANT (AIP 3-06-0101-023-2023) IN AN AMOUNT NOT TO EXCEED $ 500,204 UNDER THE FISCAL YEAR 2023 AIRPORT IMPROVEMENT PROGRAM FOR DESIGN
OF AIRFIELD LIGHTING AND SIGNAGE UPGRADES AND AUTHORIZING AND
RATIFYING THE DIRECTOR OF PUBLIC WORKS EXECUTION OF GRANT DOCUMENTS. Motion to adopt.
6. RESOLUTION NO. 8418 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HAWTHORNE, CALIFORNIA, APPROVING AND ADOPTING THE ANNUAL BUDGET FOR THE FISCAL YEAR 2023-2024. Motion to adopt.
BIDS: OPENINGS & RESULTS
7. Publicly receive, open and declare sealed bids for Hawthorne Jim Thorpe Park and City Hall Council Chambers Projects (Project #23-07)
PUBLIC HEARINGS (FIRST READING AND ADOPTIONS)
8. Public Hearing and Resolution No. 8420 - A Resolution of the City Council of the City of Hawthorne, California, Approving the Annual Engineer’s Report, Confirming the Assessment Diagram and Assessment Amounts, and Authorizing the Levy and Collection of Assessments for Improvements of the Street Lighting System (Landscaping and Street Lighting Act of 1972) For the Fiscal Year 2023-24.
RECOMMENDED MOTION: Staff recommends that the City Council open and close public hearing and approve Resolution 8420.
9. Public Hearing And Resolution 8419 - A Resolution of the City Council of the City of Hawthorne, California, Confirming Assessments for Fiscal Year 2023-24 Weed Abatement and Authorizing the Collection Thereof.
RECOMMENDED MOTION: Staff Recommends that the City Council open and close public hearing and approve Resolution 8419.
10. Housing Authority Housing Choice Voucher Program 2023-2024 Annual Plan.
RECOMMENDED MOTION:
Staff recommends that the City Council:
1. Close the Public Hearing.
2. Approve the 2023-2024 Annual Plan.
3. Direct staff to file the required Annual Plan with the U.S. Department of Housing and Urban Development on or before the due date of June 14, 2023.
GENERAL MATTERS
11. Status of Recruitment and Appointments of Commissioners for the City Commissions.
RECOMMENDED MOTION: Staff recommends that the City Council Receive and File the Report Regarding the Status of Recruitment and Appointments of Commissioners for the City Commissions.
CITY MANAGER'S CONSENT CALENDAR
12. Agreement Between the City of Hawthorne and TeleHealth Van LLC, Providing Daily Virtual TeleHealth Resources and Family Support to the Low Income and Unhoused.
RECOMMENDED MOTION: Staff Recommends that the City Council Discuss and Provide Direction to the Staff Regarding Amendment to the Agreement with TeleHealth Van LLC.
13. Fiscal Year 2023/24 Blanket Purchase Orders
RECOMMENDED MOTION: Staff recommends the Council approve fiscal year 2023/24 Blanket Purchase Orders (BPO’s) for supplies and services in a total amount not to exceed $29,716,624.
14. Progress Payment #2 in the amount of $841,510.00 due to Elecnor Belco Electric of Chino, CA for Highway Safety Improvement Project Traffic Signal Upgrade and Reconstruction 120th St Improvement Project – Prairie Ave to Felton Ave (Project #21-06)
RECOMMENDED MOTION: Staff Recommends that the City Council approve this Progress Payment #2 to Elecnor Belco Electric of Chino, CA.
15. Progress Payment #1 in the Amount of $409,770.15 to Insituform Technologies, LLC of Chesterfield, MO for Sewer Pipe Rehabilitation Project 2023 (Project # 23- 02).
RECOMMENDED MOTION: Staff Recommends that the City Council approve this Progress Payment #1 to Insituform Technologies, LLC of Chesterfield, MO.
16. Amendment to the Agreement/Contract Hawthorne Police Officers Association (HPOA)
RECOMMENDED MOTION: Staff recommends that the City Council approve an amendment to the Hawthorne Police Officers Association Memorandum of Understanding effective July 1, 2012 – June 30, 2024.
17. Amendment to the Agreement/Contract Hawthorne Police Management Supervisory Group (HPMSG)
RECOMMENDED MOTION: Staff recommends that the City Council approve an amendment to the Hawthorne Police Management Supervisory Group Memorandum of Understanding effective July 1, 2012 – June 30, 2024.
18. Amendment to the Agreement/Contract Hawthorne Municipal Employees Association (HMEA)
RECOMMENDED MOTION: Staff recommends that the City Council approve an amendment to the Hawthorne Municipal Employees Association Memorandum of Understanding effective July 1, 2012 – June 30, 2024.
19. Award grant to a City of Hawthorne non-profit organization RECOMMENDED MOTION: Staff recommends that City Council approve the allocation of grant moneys to the following organization Del Aire Community Development Corporation in the amount of $5,000.
CITY ATTORNEY'S CONSENT CALENDAR
20. Claim of Lois King
RECOMMENDED MOTION: Deny the Claim of Lois King
DISCUSSION/ACTION ITEMS
21. Join the League of California Cities in supporting AB 1657 (Wicks) The Affordable Housing Bond Act of 2024. (Reyes English)
22. Selection of a Delegate and an Alternate to the KHHR Communities Network Committee. (Reyes English)
23. Elected Officials Names and Images on Event Flyers (Patterson)
ELECTED OFFICIALS REPORTS/RECOMMENDATIONS
ADJOURNMENT
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF HAWTHORNE )
I, DIANA CUCALON, Deputy City Clerk for the City of Hawthorne, certify that a true and correct copy of the foregoing City Council Meeting Agenda was posted not less than 72 hours before the City Council Meeting to be held on Tuesday, June 13, 2023 . __________________________________
DIANA CUCALON, HAWTHORNE DEPUTY CITY CLERK
AGENDA ITEM NO. 2
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of June 13, 2023
Originating Department: City Clerk
City Manager: __________
Vontray Norris
City Clerk: ___________
Dayna Williams-Hunter
SUBJECT:
Approval of City Council meeting minutes for the regular meeting of April 11, 2023, regular meeting of April 25, 2023, special meeting of May 2, 2023, regular meeting of May 9, 2023, and regular meeting of May 23, 2023. Motion to approve minutes.
RECOMMENDED MOTION:
Staff recommends that the City Council approve the meeting minutes for the regular meeting of April 11, 2023, regular meeting of April 25, 2023, special meeting of May 2, 2023, regular meeting of May 9, 2023, and regular meeting of May 23, 2023.
DISCUSSION:
The purpose of the minutes are to historically preserve the event of the City Council meetings.
The minutes typically describe the event of the meeting and may include a list of attendees, a statement of the issues considered by the participants and related responses or decisions for the issues. They are action minutes in nature. It is not a requirement that the minutes be a transcript but instead a historical preservation/record of the actions, guidance, and directives provided in conducting the wishes and the business of the City of Hawthorne by the said policy making body.
FISCAL IMPACT:
None.
NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act
ATTACHMENT(S):
1. 4-11-2023 Minutes Regular
2. 4-25-2023 Minutes Regular
3. 5-2-2023 Minutes Special
4. 5-9-2023 Minutes Regular
5. 5-23-2023 Minutes Regular
4/11/2023 1
MINUTES OF A REGULAR MEETING OF THE
CITY COUNCIL OF THE CITY OF HAWTHORNE,
CALIFORNIA HELD APRIL 11, 2023
CALL TO ORDER
Mayor Vargas called the City Council meeting to order at 6:05 p.m. in the City Council Chambers of City Hall, 4455 W. 126th Street, Hawthorne, California.
INVOCATION
Pastor Greg Guich gave the evening’s invocation.
PLEDGE OF ALLEGIANCE
Councilmember Alex Monteiro led the Pledge of Allegiance.
ROLL CALL
ROLL CALL-Present: Councilmembers Manning, Monteiro, Patterson, Mayor Pro Tem Reyes English, Mayor Vargas.
Absent: None.
Also Present: City Manager Norris, City Attorney Kim, City Clerk Williams-Hunter, City Treasurer Poindexter- Hornback.
PROCLAMATIONS/CERTIFICATES/PRESENTATIONS
1. Tax Fraud – Day of Action – Southwest Mountain State Regionals Council of Carpenters.
This item will be rescheduled to a future date.
2. Good Neighbor Award – Erika Lampkin, Human Resources Director.
Darnell Wallace from the Information Technology division was chosen as the recipient of the Good Neighbor Award, which recognizes exemplary employees working for the City.
3. Donate Life – Mayor Alex Vargas.
Steve Lang accepted a Proclamation on behalf of Donate Life for DMV Donate Life Month. Mr. Lang is a Donate Life Volunteer Ambassador and shared his personal organ donation story.
ORAL COMMUNICATIONS
Clarice Corona addressed vegetation issues at the railroad tracks near Stacey Street. Larry Burnett addressed concerns regarding parking and traffic hazards on his block. Gordon Mego provided comments on the Earth Day, Service Provider Fair and Easter Egg hunt at Eucalyptus Park events. Announced the upcoming Hawthorne 4/11/2023 2
Historical Society annual pancake breakfast on April 15th. Olivia Valentine announced the upcoming April 26th Hawthorne Business Expo 2023. Ruben Sanchez thanked the participants and supporters that helped make the North Hawthorne Community Association Easter egg hunt a success.
CITY CLERK'S CONSENT CALENDAR
4. Approval of waiver of full readings of resolutions and ordinances on Tuesday, April 11, 2023's agenda.
5. City Treasurer requests approval of the warrants.
Warrant Nos.: 17354 – 17660; 481357 – 481512; 68738 – 69076; 10879 - 10881 195520 – 195533;
Totals $887,909.56 $1,914,336.64 $922,171.80 $24,559.42
RESOLUTIONS
6. RESOLUTION NO. 8398
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWTHORNE, CALIFORNIA,
ORDERING THE DIRECTOR OF PUBLIC WORKS / CITY ENGINEER TO PREPARE A REPORT
FOR THE STREET LIGHTING MAINTENANCE DISTRICT OF THE CITY OF HAWTHORNE FOR FISCAL YEAR 2023-2024 AS REQUIRED BY THE STREETS AND HIGHWAYS CODE SECTION 22622.
7. RESOLUTION NO. 8398
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWTHORNE, CALIFORNIA, PROCLAIMING APRIL AS “SEXUAL ASSAULT AWARENESS MONTH” AND WEDNESDAY, APRIL 26, 2023 AS “DENIM DAY” IN HAWTHORNE.
Mayor Vargas moved, seconded by Councilmember Monteiro to approve the City Clerk’s consent calendar (Items 4 - 7).
ROLL CALL AYES: Councilmembers Manning, Monteiro, Patterson, Reyes English, Mayor Vargas.
NOES: None.
PUBLIC HEARINGS
8. Public Hearing and Adoption of Resolution No. 8397
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWTHORNE, CALIFORNIA,
AMENDING THE TEXT OF THE SAFETY ELEMENT OF THE GENERAL PLAN RELATED TO THE LOCAL HAZARD MITIGATION PLAN (LHMP) FOR COMPLIANCE WITH AB 2140 RECOMMENDED MOTION:
Conduct public hearing and adopt Resolution No. 8397 approving the Safety Element, of the General Plan, incorporating language related to the Local Hazard Mitigation Plan (LHMP) for compliance with AB 2140.
4/11/2023 3
City Clerk Williams-Hunter announced this was the time and place for the Public Hearing and adoption of Resolution No. 8397.
No written communications were received.
Mayor Vargas opened the public hearing and called for public comments.
No members of the public provided public comments.
Mayor Vargas closed the public hearing.
Mayor Vargas moved, seconded by Councilmember Reyes English to adopt Resolution No. 8397.
ROLL CALL AYES: Councilmembers Manning, Monteiro, Patterson, Reyes English, Mayor Vargas.
NOES: None.
CITY MANAGER'S CONSENT CALENDAR
9. Award of Contract for Sewer Pipe Rehabilitation Project 2023 (Project # 23-02).
RECOMMENDED MOTION: Staff recommends that the City Council award contract to lowest responsive and responsible bidder, Insituform Technologies, LLC of Chesterfield, MO.
10. Housing Authority Housing Choice Voucher Program 2022-2023 Annual Plan.
RECOMMENDED MOTION: 1. Approve the 2022-2023 Annual Plan 2. Direct staff to file the required Annual Plan with the U.S. Department of Housing and Urban Development on or before the due date of April 16, 2023.
Councilmember Reyes English moved, seconded by Councilmember Manning to approve the City Manager’s consent calendar (Items 9 - 10).
ROLL CALL AYES: Councilmembers Manning, Monteiro, Patterson, Reyes English, Mayor Vargas.
NOES: None.
DISCUSSION/ACTION ITEMS
11. Republic Services Observation of Legal Holidays (Patterson) Councilmember Patterson received an inquiry on why there is trash pickup on the holiday of Martin Luther King Day. Dawn Harris from Republic Services explained that it is not a standard holiday as far as our franchise agreement goes. Making a change would mean making a change to the agreement and also making a change to the way they run their route.
4/11/2023 4
12. Charter City Ad Hoc Committee (Patterson)
Councilmember Patterson proposed forming an Ad Hoc committee comprised of community members and community leaders to help to discuss and inform the Council on a charter that would best serve the community. Councilmembers Monteiro, Reyes English and Manning concurred to support a charter ballot without a salary component.
ELECTED OFFICIALS REPORTS/RECOMMENDATIONS
City Treasurer Poindexter-Hornback, provided comments on the cash management policy, the money market and LEIF interest rates and reminded everyone that the tax deadline is April 18th.
City Clerk Williams-Hunter provided comments on the tiny homes project, on the arrival of interns at City Hall and announced notary services will be available in the Clerk’s office by appointment beginning April 24th.
Councilmember Manning directed that the City Manager give an update on an urgent care facility in the City at the next Council meeting. Announced the upcoming Mother’s Day Celebration event for May 6th. Reported on attending the North Hawthorne Easter egg hunt, Earth Day, the Service Provider Fair, and Bridge of Hope grand opening. Acknowledged Black Maternal Health Week being held from April 11th to April 17th.
Councilmember Patterson provided comments on the extended tax deadline, the City Clerk’s Office paperless initiative and directed staff to look into creating a vacant property registration ordinance.
Councilmember Monteiro provided comments on the Earth Day event, services for the homeless, and the Parks and Recreation Golf Tournament. Announced upcoming events including Volunteer Appreciation Day on April 23rd, and the K9 Community Dinner on May 18th.
Councilmember Reyes English provided comments on the pallet shelter housing, the Mother’s Day Celebration nomination process, the Earth Day/Service Provider Fair, growth in the City, blighted businesses, parking on Hawthorne Blvd., and the mall. Announced that the Bible Believers Christian College and Seminary will be honoring her for 30 years of public service on June 17th.
Mayor Vargas directed City Manager Norris to coordinate with City Clerk Williams-Hunter to search for an electronic agenda software solution. Provided comments on how other cities would like to implement Hawthorne events and services into their own cities. Reported on attending the City of Carson and Gardena’s State of the City, and a meeting with County Supervisor Holly Mitchell and various Mayors regarding the homeless crises.
ADJOURNMENT
Mayor Vargas adjourned the meeting at 7:40 p.m.
CERTIFICATION
Passed and approved this 13th day of June 2023.
_________________________
Dayna Williams-Hunter
City Clerk
4/25/2023 1
MINUTES OF A REGULAR MEETING OF THE
CITY COUNCIL OF THE CITY OF HAWTHORNE,
CALIFORNIA HELD APRIL 25, 2023
CALL TO ORDER
Mayor Vargas called the City Council meeting to order at 6:04 p.m. in the City Council Chambers of City Hall, 4455 W. 126th Street, Hawthorne, California.
INVOCATION
Pastor John Jefferson gave the evening’s invocation.
PLEDGE OF ALLEGIANCE
Councilmember Monteiro led the Pledge of Allegiance.
ROLL CALL
ROLL CALL-Present: Councilmembers Manning, Monteiro, Patterson, Mayor Pro Tem Reyes English, Mayor Vargas.
Absent: None.
Also Present: City Manager Norris, City Attorney Kim, City Clerk Williams-Hunter, City Treasurer Poindexter- Hornback.
PROCLAMATIONS/CERTIFICATES/PRESENTATIONS
1. Hawthorne Municipal Airport Update
Airport Manager Guido Fernandez provided the presentation.
ORAL COMMUNICATIONS
Representatives from Carpenters Union Local 323 provided a presentation on tax fraud. John Jefferson invited the community to National Day of Prayer at Del Aire Baptist Church on May 4th, expressed a desire for allocating resources to assist single fathers, and provided comments regarding speeding cars near his home.
Patricia Donaldson invited members of the public to the Chamber of Commerce Cinco de Mayo Mixer on May 4th. Ruben Sanchez thanked the Police Department for their work. Kyle Orlemann provided comments on item 19 and announced a groundbreaking event May 2nd for veteran’s housing in West Los Angeles.
CITY CLERK'S CONSENT CALENDAR
2. Approval of waiver of full readings of resolutions and ordinances on Tuesday, April 25, 2023's agenda. 4/25/2023 2
3. City Treasurer requests approval of the warrants.
Warrant Nos.: 17661 – 17942; 481513 – 481686 69077 – 69078 10882 – 10883 195543
Totals: $849,967.92 $1,173,099.09 $705.01 28,624.95
4. Approval of City Council meeting minutes for the regular meeting of March 14, 2023, special meeting of March 21, 2023, and regular meeting of March 28, 2023. Motion to approve minutes.
RESOLUTIONS
5. RESOLUTION NO. 8400
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWTHORNE, CALIFORNIA,
DESIGNATING AUTHORIZED AGENTS TO EXECUTE FOR AND ON THE BEHALF OF
THE CITY OF HAWTHORNE FOR FINANCIAL ASSISTANCE FROM THE FEDERAL
EMERGENCY MANAGEMENT AGENCY (FEMA) AND THE CALIFORNIA OFFICE OF
EMERGENCY SERVICES (CALOES) FOR RECOVERING COSTS ASSOCIATED WITH DECLARED EMERGENCIES.
6. RESOLUTION NO. 8401
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWTHORNE, CALIFORNIA, PROCLAIMING APRIL 30, 2023 THROUGH MAY 6, 2023 AS “MUNICIPAL CLERK’S WEEK” IN HAWTHORNE.
7. RESOLUTION NO. 8402
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWTHORNE, CALIFORNIA,
ESTABLISHING A HOUSING TRUST FUND AND ADOPTING HOUSING TRUST FUND GUIDELINES.
Mayor Vargas moved, seconded by Councilmember Monteiro to approve the City Clerk’s consent calendar (items 2 – 7).
ROLL CALL AYES: Councilmembers Manning, Monteiro, Reyes English, Patterson, Mayor Vargas.
NOES: None
PUBLIC HEARINGS (FIRST READING AND ADOPTIONS)
8. Public Hearing on the Draft 2023-2024 Action Plan for the Community Development Block Grant (CDBG) and Home Investment Partnerships (HOME) Programs RECOMMENDED MOTION:
Staff recommends that the City Council:
1. Conduct a public hearing and receive comments on the draft 2023-2024 Action Plan for the use of Community Development Block Grant (CDBG) and HOME Investment Partnership (HOME) funds.
2. Adopt the 2023-2024 Action Plan and authorize the City Manager, or designee, to submit the plan and any necessary amendments to the plan to the United State Department of Housing and Urban Development (HUD).
4/25/2023 3
3. Provide City staff with a methodology to distribute funds should the City’s 2023-2024 CDBG and HOME allocation increase or decrease.
4. Authorize the City Manager, or designee, to negotiate, execute, and amend contracts with subrecipients or professional service providers as necessary to implement the CDBG and HOME projects identified in the 2023-2024 Action Plan.
5. Authorize the City Manager, or designee, to execute, amend, and submit to HUD all plans and documents necessary to administer the 2023-2024 CDBG and HOME programs.
6. Authorize the appropriation of funds for the 2023-2024 CDBG and HOME programs.
City Clerk Williams-Hunter announced this was time and place for the public hearing for the Draft 2023-2024 Action Plan for the Community Development Block Grant (CDBG) and Home Investment Partnerships (HOME) Programs.
No written communications received.
David Muñoz from LDM Associates, provided a presentation.
No members of the public provided comments.
Mayor Vargas moved, seconded by Councilmember Reyes English to adopt approve the recommended motion.
ROLL CALL AYES: Councilmembers Manning, Monteiro, Patterson, Reyes English, Mayor Vargas.
NOES: None.
GENERAL MATTERS
9. Flash Vote Services – Annexing Survey Results
RECOMMENDED MOTION: Staff recommends that the City Council receive and file Ken Lyons from Flash Vote Services, provided a presentation.
Mayor Vargas moved, seconded by Councilmember Monteiro to approve the recommended motion.
ROLL CALL AYES: Councilmembers Manning, Monteiro, Patterson, Reyes English, Mayor Vargas.
NOES: None.
10. 2023 Economic Development Strategy Plan Adoption
RECOMMENDED MOTION: Staff Recommends that the City Council adopt 2023 Economic Development Strategy Plan
William Kelly from Kelly Associate Management Group provided a presentation.
Mayor Vargas moved, seconded by Councilmember Manning approve the recommended motion.
ROLL CALL AYES: Councilmembers Manning, Monteiro, Patterson, Reyes English, Mayor Vargas.
NOES: None.
4/25/2023 4
CITY MANAGER'S CONSENT CALENDAR
11. Amendment to the current Agreement/Contract Hawthorne Municipal Employee Association RECOMMENDED MOTION: Staff recommends that the City Council approve an amendment to the Hawthorne Municipal Employee Association Memorandum of Understanding effective July 1, 2021 – June 30, 2024.
12. Amendment to the Agreement/Contract Hawthorne Police Officers Association (HPOA) RECOMMENDED MOTION: Staff recommends that the City Council approve an amendment to the Hawthorne Police Officers Association Memorandum of Understanding effective July 1, 2012 – June 30, 2024.
13. Betty Ainsworth Gymnasium Roof replacement Project (Project #23-03) - Out to Bid RECOMMENDED MOTION: Staff recommends that the City Council approve the Plans and Specifications and authorize the Director of Public Works to advertise for construction bids with a return date of May 23, 2023.
14. City of Hawthorne Owned Building Roof Rehabilitation Project (Project #23-06) - Out to Bid.
RECOMMENDED MOTION: Staff recommends that the City Council approve the Plans and Specifications and authorize the Director of Public Works to advertise for construction bids with a return date of May 23, 2023.
15. Receive and file the Single Audit Report for FY 2021-2022.
RECOMMENDED MOTION: Staff recommends that the City Council receive and file the Single Audit Report for FY 2021-2022.
16. Approval of a Purchase Order to South Bay Ford in the Amount of $340,000 for the Purchase of Five Replacement Police Patrol Vehicles.
RECOMMENDED MOTION: Staff recommends that the City Council approve a purchase order to Southbay Ford in the amount of $340,000 for the purchase of five replacement Police Patrol vehicles
17. Progress Payment #4 in the amount of $682,094.25 due to Martinez Landscape Company, Inc of Sylmar, CA for General Maintenance (Project #22-05).
RECOMMENDED MOTION: Staff recommends that the City Council approve this Progress Payment #4 to Martinez Landscape Company, Inc of Sylmar, CA.
18. Application Approval and Agreement of Hazard Mitigation Grant Program DR- 4569-021-025R Between the City of Hawthorne and the California Governor’s Office of Emergency Services and the Federal Management Agency for the City of Hawthorne Seismic Retrofit project, Phase I.
RECOMMENDED MOTION: Staff recommends that the City Council accept the grant and approve and authorize the City Manager to execute the Funding Agreement and all future amendments and appropriate $328,158.48 from the General Fund balance to Account Number 850 for the project.
19. Appropriation of $150,000 in funds to Non-Profits in the City of Hawthorne 4/25/2023 5
RECOMMENDED MOTION: Staff Recommends that the City Council authorize City Manager to allocate funds to the City of Hawthorne Non-Profits.
20. Annual Comprehensive Financial Report of the City of Hawthorne for the Fiscal Year Ended June 30, 2022.
RECOMMENDED MOTION: Staff recommends that the City Council receive and file the Annual Comprehensive Financial Report of the City of Hawthorne for the Fiscal Year ended June 30, 2022.
21. Amendment to the Agreement/Contract Hawthorne Police Management Supervisors Group RECOMMENDED MOTION: Staff recommends that the City Council approve an amendment to the Hawthorne Police Management Supervisors Group Memorandum of Understanding effective July 1, 2012 – June 30, 2024.
22. Amendment to the Agreement/Contract Hawthorne Municipal Employee Association (HMEA)
RECOMMENDED MOTION: Staff recommends that the City Council approve an amendment to the Hawthorne Municipal Employee Association Memorandum of Understanding effective July 1, 2012 – June 30, 2024.
23. Agreement between the City of Hawthorne and Revenue and Cost Specialists (RCS) for the calculation and textual support of a new Development impact Fee Calculation and Nexus Report.
RECOMMENDED MOTION: Staff Recommends that the City Council approve an agreement with RCS to study and make a recommendation on Development Impact Fees.
24. The Use of Proposed Military Equipment by the Hawthorne Police Department pursuant to Assembly Bill 481.
RECOMMENDED MOTION: Staff Recommends that the City Council approve the use of proposed military equipment for safeguarding the public’s welfare, safety, civil rights and civil liberties.
Councilmember Reyes English pulled item 24 for discussion.
Councilmember Reyes English requested future agenda bills include copies of applicable assembly bills. Also requested a declaration of state of emergency when equipment is used and an annual report noting when equipment is used.
Councilmember Reyes English moved, seconded by Mayor Vargas to approve item 24 as amended.
ROLL CALL AYES: Councilmembers Manning, Monteiro, Patterson, Reyes English, Mayor Vargas.
NOES: None.
25. The Appropriation of $64,591.60 to Hawthorne Police Department Budget after the award of the State of California Officer Wellness and Mental Health Grant for the same amount.
RECOMMENDED MOTION: Staff Recommends that the City Council Approves the Appropriation of $64,591.60 from the General Fund to the Hawthorne Police Department Budget, 100-2102-106-0-0- 4/25/2023 6
0-51652, for State of California Grant Funded Officer Wellness and Mental Health Grant.
Councilmember Reyes English pulled item 25 for discussion, requested clarification if grant fund money has been received by the City.
Police Chief Tomatani clarified the City had received the funding.
Councilmember Reyes English moved, seconded by Councilmember Monteiro to approve item
25. ROLL CALL AYES: Councilmembers Manning, Monteiro, Patterson, Reyes English, Mayor Vargas.
NOES: None.
Mayor Vargas moved, seconded by Councilmember Monteiro to approve the City Manager’s consent calendar (items 11 – 23)
Items 24 and 25 pulled for discussion.
ROLL CALL AYES: Councilmembers Manning, Monteiro, Patterson, Reyes English, Mayor Vargas.
NOES: None.
CITY ATTORNEY'S CONSENT CALENDAR
26. Settlement of Lawsuit – Nallely Hernandez-Lupercio v. City of Hawthorne RECOMMENDED MOTION: Approve the settlement with Nallely Hernandez- Lupercio.
Councilmember Reyes English moved, seconded by Mayor Vargas to approve the City Attorney’s consent calendar (item 26).
ROLL CALL AYES: Councilmembers Manning, Monteiro, Reyes English, Patterson, Mayor Vargas.
NOES: None
DISCUSSION/ACTION ITEMS
27. Ad Hoc Charter Committee – Clarification and Direction to Staff (Patterson) The City Council discussed options for a Charter Ad Hoc Committee.
The City Council reached consensus to direct City Manager Norris to obtain feedback from the community regarding a potential Charter City ballot measure.
Councilmember Reyes English moved, seconded by Councilmember Patterson to direct City Manager Norris as discussed.
ROLL CALL AYES: Councilmembers Manning, Monteiro, Reyes English, Patterson.
NOES: Mayor Vargas.
ELECTED OFFICIALS REPORTS/RECOMMENDATIONS
4/25/2023 7
City Treasurer Poindexter-Hornback provided no comments.
City Clerk Williams-Hunter announced notary services are available in the City Clerk’s office.
Councilmember Manning invited the community to the Mother’s Day Brunch on May 6th.
Councilmember Patterson directed City Manager Norris to reach out to Los Angeles County regarding the annexation of unincorporated Hawthorne and commended City Clerk Williams-Hunter on the electronic agenda tablets.
ADJOURNMENT
Mayor Vargas adjourned the regular City Council meeting at 9:10 p.m.
CERTIFICATION
Passed and approved this 13th day of June 2023.
___________________________
Dayna Williams-Hunter
City Clerk
5/2/2023 1
MINUTES OF A SPECIAL MEETING OF THE
CITY COUNCIL OF THE CITY OF HAWTHORNE,
CALIFORNIA HELD MAY 2, 2023
CALL TO ORDER
Mayor Vargas called the City Council meeting to order at 6:32 p.m. in the City Council Chambers of City Hall, 4455 W. 126th Street, Hawthorne, California.
PLEDGE OF ALLEGIANCE
Councilmember Patterson led the pledge of allegiance.
ROLL CALL
ROLL CALL-Present: Councilmembers Manning, Monteiro, Mayor Pro Tem Reyes English, Patterson, Mayoror Vargas.
Absent: None.
Also Present: City Manager Norris, City Attorney Kim, City Clerk Williams-Hunter.
ORAL COMMUNICATIONS
City Clerk Williams-Hunter called for oral comments.
No members of the public provided comments.
RESOLUTIONS
1. RESOLUTION NO. 8405
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWTHORNE, CALIFORNIA, APPROVING A PURCHASE AND SALE AGREEMENT WITH 13100 YUKON AVENUE HAWTHORNE LLC AS SELLER FOR THE REAL PROPERTY AT 3450 EL SEGUNDO
BOULEVARD AND MAKING A FINDING OF EXEMPTION IN COMPLIANCE WITH CEQA IN CONNECTION THEREWITH.
RECOMMENDED MOTION:
Staff recommends that the City Council approve Resolution No. 8405 and the attached Purchase and Sale Agreement.
Mayor Vargas moved, seconded by Councilmember Reyes English to approve the recommended motion.
ROLL CALL AYES: Councilmembers Manning, Monteiro, Patterson, Reyes English, Mayor Vargas.
NOES: None.
2. RESOLUTION NO. 8406
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWTHORNE, CALIFORNIA,
FORMALLY APPOINTING ASSISTANT CITY ATTORNEY ALISON STEVENS AS THE 5/2/2023 2
VOTING DELEGATE ON BEHALF OF THE CITY OF HAWTHORNE TO THE INDEPENDENT
CITIES RISK MANAGEMENT AUTHORITY, AND APPOINTING LEGAL RISK SPECIALIST
SAMUEL ENGLISH AS THE ALTERNATE DELEGATE AS REQUIRED BY THE ICRMA BYLAWS.
RECOMMENDED MOTION:
Staff Recommends that the City Council formally approve the appointment of Assistant City Attorney Alison Stevens as the Voting Delegate on behalf of the City of Hawthorne to the Independent Cities Risk Management Authority Board of Directors and Appoint Legal Risk Specialist Samuel English as the Alternate Delegate.
Councilmember Reyes English moved, seconded by Councilmember Manning to approve the recommended motion.
ROLL CALL AYES: Councilmembers Manning, Monteiro, Patterson, Reyes English, Mayor Vargas.
NOES: None.
CLOSED SESSION
Mayor Vargas called for public comments for the closed session item.
No public comments were provided.
The City Council recessed into Closed Session at 6:36 p.m.
3. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
(Pursuant to Gov. Code Section 54956.9(d)(1))
Cases:
M&A Gabaee v. City of Hawthorne LASC No. 22STCP03914
M&A Gabaee v. City of Hawthorne LASC No. 22STCP03512
M&A Gabaee v. City of Hawthorne LASC No. 20STLC09160
M&A Gabaee v. City of Hawthorne LASC No. 20STCP02652
City of Hawthorne v. M&A Gabaee LASC No. 21TRCV00869
Mayor Vargas called the City Council meeting back to order following recess with all Councilmembers present at 7:08 p.m.
City Attorney Kim announced a full report was provided to the City Council and no action was taken.
ADJOURNMENT
Mayor Vargas adjourned the special City Council meeting at 7:28 p.m.
CERTIFICATION
5/2/2023 3
Passed and approved this 13th day of June 2023.
_________________________
Dayna Williams-Hunter
City Clerk
5/9/2023 1
MINUTES OF A REGULAR MEETING OF THE
CITY COUNCIL OF THE CITY OF HAWTHORNE,
CALIFORNIA HELD MAY 9, 2023
CALL TO ORDER
Mayor Vargas called the City Council meeting to order at 6:03 p.m. in the City Council Chambers of City Hall, 4455 W. 126th Street, Hawthorne, California.
INVOCATION
Councilmember Manning gave the evening’s invocation.
PLEDGE OF ALLEGIANCE
Councilmember Patterson led the Pledge of Allegiance.
ROLL CALL
ROLL CALL-Present: Councilmembers Manning, Monteiro, Patterson, Mayor Pro Tem Reyes English, Mayor Vargas.
Absent: None.
Also Present: City Manager Norris, City Attorney Kim, City Clerk Williams-Hunter, City Treasurer Poindexter- Hornback.
PROCLAMATIONS/CERTIFICATES/PRESENTATIONS
1. Branding and Marketing Presentation – Tripepi Smith
Kendall Lowery and Kjerstin Wingert from Tripepi Smith gave a presentation on potentially expanding their current partnership with the City into a branding project.
2. California Water Service Company Presentation: Rate Proposal David Thompson and Greg Milleman from California Water Service Company presented their rate proposal for the City of Hawthorne Contract Operations for capital years 2023 to 2026.
3. Presentation on Future Opportunity for the Police Department’s Airship Program.
Lt. Goetz of the Hawthorne Police Department gave a presentation on the proposal to purchase a fixed wing aircraft to replace the City’s helicopter.
ORAL COMMUNICATIONS
Gordon Mego provided comments on revitalizing the mall and construction of a hospital complex. Roger White spoke regarding building utilization on private lots. Jim Radek provided comments on redoing the charter. 5/9/2023 2
Announced the U.S. Postal Service food drive for Saturday.
CITY CLERK'S CONSENT CALENDAR
4. Approval of waiver of full readings of resolutions and ordinances on Tuesday, May 9, 2023's agenda.
5. City Treasurer requests approval of the warrants.
Warrant Nos.: 17943 – 18224; 481687 – 481804; 69079 – 69397; 10884 - 10886 195544 – 195552;
Totals $814,339.85 $623,264.26 $903,429.16 $26,778.24
RESOLUTIONS
6. RESOLUTION NO. 8396
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWTHORNE, CALIFORNIA,
DECLARING ITS INTENTION TO LEVY WEED ABATEMENT ASSESSMENTS AND SETTING A HEARING DATE ON JUNE 13, 2023 AT 6:00 P.M. FOR SUCH PROPOSED ASSESSMENTS.
7. RESOLUTION NO. 8399
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWTHORNE, CALIFORNIA,
DECLARING ITS INTENTION TO LEVY STREET LIGHTING ASSESSMENTS FOR FISCAL YEAR 2023-2024 AND SETTING TUESDAY, JUNE 13, 2023 AT 6:00 P.M. AS THE TIME AND DATE OF A PUBLIC HEARING.
8. RESOLUTION NO. 8403
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWTHORNE, CALIFORNIA, APPROVING THE AGREEMENT (C-140402) WITH AUTHORIZING, APPROVING, & RATIFYING THE ACCEPTANCE OF THE GRANT YEAR 2020 ‘URBAN AREA SECURITY INITIATIVE (UASI)’ TOTALING $78,130.00 FOR THE PURCHASE OF TWO (2) VIGILANT SOLUTION TRAILER CHASSIS.
9. RESOLUTION NO. 8404
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWTHORNE, CALIFORNIA, APPROVING THE APPROVING THE CONTRACT (C.F. #21-1320) AUTHORIZE, APPROVE & RATIFY THE ACCEPTANCE OF GRANT YEAR 2021 ‘URBAN AREA SECURITY INITIATIVE (UASI) TOTALING $34,971.00 FOR THE PURCHASE OF ONE (1) VIGILANT SOLUTIONS TRAILER CHASSIS.
10. RESOLUTION NO. 8408
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWTHORNE, CALIFORNIA,
SETTING THE TIME AND PLACE FOR A HEARING ON A WATER RATE INCREASE PROPOSED
BY CALIFORNIA WATER SERVICE COMPANY, & ADOPTING CERTAIN POLICIES WITH RESPECT TO SUCH HEARING.
11. RESOLUTION NO. 8409
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWTHORNE, CALIFORNIA, ESTABLISHING A FOUR-WAY STOP AT THE INTERSECTION OF W 137TH STREET AND 5/9/2023 3
JEFFERSON AVENUE.
12. RESOLUTION NO. 8410
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWTHORNE, CALIFORNIA, ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2023-24 FUNDED BY SB1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017.
13. RESOLUTION NO. 8413
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWTHORNE, CALIFORNIA, PROCLAIMING THE MONTH OF MAY 2023 AS “MENTAL HEALTH AWARENESS MONTH” IN THE CITY OF HAWTHORNE.
14. RESOLUTION NO. 8414
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWTHORNE, CALIFORNIA, AUTHORIZING SUBMITTAL OF THE 2023 LOCAL HOUSING TRUST FUND APPLICATION.
Councilmember Monteiro moved, seconded by Mayor Vargas to approve the City Clerk’s consent calendar (Items 4 - 14).
ROLL CALL AYES: Councilmembers Manning, Monteiro, Patterson, Reyes English, Mayor Vargas.
NOES: None.
CITY MANAGER'S CONSENT CALENDAR
15. Construction of Speed Humps on Haas Avenue and Cimarron Avenue between W 115th Street and W 116th Street and W 115th Street between Van Ness Avenue and Wilton Place.
RECOMMENDED MOTION: Staff Recommends that the City Council approve installation of speed humps on Haas Avenue and Cimarron Avenue between W 115th Street and W 116th Street and W 115th Street between Van Ness Avenue and Wilton Place.
16. Progress Payment #1 in the amount of $157,747.50 due to Elecnor Belco Electric of Chino CA, for Highway Safety Improvement Project Traffic Signal Upgrade and Reconstruction 120th St Improvement Project – Prairie Ave to Felton Ave (Project #21-06)
RECOMMENDED MOTION: Staff Recommends that the City Council approve this Progress Payment #1 to Elecnor Belco Electric of Chino, CA.
17. Re-Appoint Mr. Tod Sword, Economic Development Consultant for Southern California Edison, to serve an additional term of office on the South Bay Workforce Investment Board (SBWIB) as a Hawthorne business private sector representative.
RECOMMENDED MOTION: Staff Recommends that the City Council Approve the Re-Appointment of Mr. Tod Sword to Serve an Additional Term of Office on the SBWIB as a Hawthorne Business Private Sector Representative.
18. Change of Purchase Order from Complete Plus, New Look Auto Detail, Wrap Bully’s, Angel’s Auto Electric, EJ Ward Inc., and South Bay Ford for the current Fiscal Year.
RECOMMENDED MOTION: Staff recommends that the City Council approve a change purchase order to 5/9/2023 4
Complete Plus, New Look Auto Detail, Wrap Bully’s, Angel’s Auto Electric, EJ Ward Inc., and South Bay Ford for the current fiscal year.
Item pulled for separate consideration.
Mayor Vargas moved, seconded by Councilmember Reyes English to approve Item 18 of the City Manager’s consent calendar.
ROLL CALL AYES: Councilmembers Manning, Monteiro, Patterson, Reyes English, Mayor Vargas.
NOES: None.
19. Memorandum of Agreement (MOA) to continue in the Dominguez Channel Enhanced Watershed Management and Comprehensive Integrated Monitoring Plan, in compliance with regional watershed mandates of the State Water Resources Control Board 2023.
RECOMMENDED MOTION: Staff Recommends that the City Council approve the MOA and authorize the City Manager to sign the document on behalf of the City.
20. Hawthorne Jim Thorpe Park and City Hall Council Chambers Lighting Project (Project #23-07) - Out to Bid.
RECOMMENDED MOTION: Staff Recommends that the City Council approve the Plans and Specifications and authorize the Director of Public Works to advertise for construction bids with a return date of June 13, 2023
21. Agreement between the City of Hawthorne and Labib Funk and Associates for Structural/Civil Engineering Services on an as needed basis.
RECOMMENDED MOTION: Staff Recommends that the City Council approve an agreement with Labib Funk and Associates as the primary consultant on an as needed basis and authorize the Director of Public Works or his designee to enter into and execute the agreement.
Item pulled for separate consideration.
Mayor Vargas moved, seconded by Councilmember Reyes English to approve Item 21 of the City Manager’s consent calendar.
ROLL CALL AYES: Councilmembers Manning, Monteiro, Patterson, Reyes English, Mayor Vargas.
NOES: None.
22. Appropriation of $43,900.59 from the Police Department Budget, 100-2101-222-0-0-47404, for Interoperability Network of the South Bay (INSB); and Approval of a Purchase Order in the Not to Exceed Amount of $43,900.59 to the City of Torrance for Interoperability Network of the South Bay (INSB).
RECOMMENDED MOTION: Staff recommends that the City Council approve an appropriation of $43,900.59 from the Police Department Budget (100-2101-222-0-0-47404) and approve a purchase order in the Not to exceed amount of $43,900.59 to the City of Torrance for the payment of Interoperability Network of the South Bay (INSB) invoice (2023-00152471).
23. Approval of Agreement with South Bay Workforce Investment Board to provide business assistance services under the City of Hawthorne’s Business Assistance Grant Program. 5/9/2023 5
RECOMMENDED MOTION: Staff recommends that the City Council ask questions as necessary and approve the proposal from the South Bay Workforce Investment Board to provide business assistance services for the City of Hawthorne’s Business Assistance Grant Program and authorize the City Manager to sign contracts with the South Bay Workforce Investment Board.
Item pulled for separate consideration.
Councilmember Monteiro moved, seconded by Councilmember Reyes English to approve Item 23 of the City Manager’s consent calendar.
ROLL CALL AYES: Councilmembers Manning, Monteiro, Patterson, Reyes English, Mayor Vargas.
NOES: None.
24. Approval of Additional Task for American Rescue Plan Act Consulting Work with HdL Companies to Provide a Program to Assist an Urgent Care Facility to Locate to Hawthorne.
RECOMMENDED MOTION: Staff recommends that the City Council ask questions as necessary and approve the proposal from HdL Companies to provide additional consulting services to develop and implement a program to offer an incentive to any eligible medical professional group willing to open an Urgent Care facility in the City of Hawthorne and authorize the City Manager to sign contracts with HdL ECONSolutions.
Item pulled for separate consideration.
Councilmember Manning moved, seconded by Mayor Vargas to approve Item 24 of the City Manager’s consent calendar.
ROLL CALL AYES: Councilmembers Manning, Monteiro, Patterson, Reyes English, Mayor Vargas.
NOES: None.
Mayor Vargas moved, seconded by Councilmember Patterson to approve the City Manager’s consent calendar (Items 15, 16, 17, 19, 20 and 22).
ROLL CALL AYES: Councilmembers Manning, Monteiro, Patterson, Reyes English, Mayor Vargas.
NOES: None.
CITY ATTORNEY'S CONSENT CALENDAR
25. Claim of Luki Marthin Eleoterio Vieira
RECOMMENDED MOTION: Deny the Claim of Luki Marthin Eleoterio Vieira
26. The City of Hawthorne has received settlement funds from the class action lawsuit, City of Long Beach, et al v. Monsanto Company, et al. The Plaintiffs asserted that Monsanto manufactured a class of industrial chemicals called polychlorinated biphenyls (“PCBs”) between the 1930s and 1977, and alleged PCB-related impairments to the environment, including stormwater, stormwater and wastewater systems, water bodies, sediment, natural resources, fish and wildlife. The City Council is asked to approve allocation of the settlement funds to existing PCB remediation and mitigation efforts undertaken by the City.
RECOMMENDED MOTION: Staff recommends that the City Council approve allocation of the of the PCB settlement funds to Public Works’ “State MS4 Permit and Rainwater Quality Improvement” account to pay for ongoing PCB mitigation and remediation efforts, such as the Enhanced Watershed Management 5/9/2023 6
Program (EWMP) for the Dominguez Watershed Management Area.
Councilmember Reyes English moved, seconded by Councilmember Monteiro to approve the City Attorney’s consent calendar (Items 25 & 26).
ROLL CALL AYES: Councilmembers Manning, Monteiro, Reyes English, Patterson, Mayor Vargas.
NOES: None
ELECTED OFFICIALS REPORTS/RECOMMENDATIONS
City Treasurer Poindexter-Hornback, provided comments on the Ramona neighborhood Meet & Greet, the First Annual Mother’s Day event and the Cimarron speed humps.
City Clerk Williams-Hunter provided comments on attending the Inglewood Mother’s Day Brunch, the Hawthorne Mother’s Day event, and Coffee with the Clerk. Announced that Notary Services are now available through the Clerk’s office by appointment.
Councilmember Manning provided comments on attending the Ramona neighborhood Meet & Greet, Business Connect, and the Mother’s Day luncheon. Announced the upcoming June 17th Father’s Day Bike Ride.
Councilmember Monteiro announced the upcoming May 18th K9 Dinner. Provided comments on attending the Southern California Association of Governments (SCAG) meeting, the South Bay Council of Governments (SBCOG) meeting, Skates in the Park, and an Urgent Care facility. Requested that Public Works contact the SBCOG regarding the food recycle waste outreach.
Councilmember Patterson provided comments on the Hawthorne Business Connect. Expressed support for negotiating a contract with Tripepi Smith. Requested an update on City commissions and a report on regulations for building on your property.
Councilmember Reyes English provided comments on the water increase, Mental Health Awareness month, SCAG, Business Connect, and the Mother’s Day event. Requested that we go back and add April for Child Abuse Awareness month. Directed City Manager Norris to draft a letter to our legislators pertaining to the Fentanyl Crisis. Announced the Torrance Salvation Army singing competition for junior and senior high school students. Proposed a toiletry drive for our shelter housing community.
Mayor Vargas provided comments on the Ramona outreach event and the City Clerk food drive. Reported on attending the Mother’s Day event and the National Association of Latino Elected Officials (NALEO) Policy Institute on Economic Mobility in New York. Reminded Councilmembers to participate and report out on any City committees they serve on. Directed City Manager Norris to reach out to the Islamic Center of Hawthorne to see how we can work with them and give them the City’s perspective on what they could put on the old Home Town Buffet site, which they have purchased.
ADJOURNMENT
Mayor Vargas adjourned the meeting in memory the memory of Mr. Hugo Rojas, Sr. at 7:58 p.m. 5/9/2023 7
CERTIFICATION
Passed and approved this 13th day of June 2023.
________________________
Dayna Williams-Hunter
City Clerk
5/23/2023 1
MINUTES OF A REGULAR MEETING OF THE
CITY COUNCIL OF THE CITY OF HAWTHORNE,
CALIFORNIA HELD MAY 23, 2023
CALL TO ORDER
Mayor Vargas called the City Council meeting to order at 6:07 p.m. in the City Council Chambers of City Hall, 4455 W. 126th Street, Hawthorne, California.
INVOCATION
Pastor Greg Guich gave the evening’s invocation.
PLEDGE OF ALLEGIANCE
Muhammad Awadallah led the Pledge of Allegiance.
ROLL CALL
ROLL CALL-Present: Councilmembers Monteiro, Mayor Pro Tem Reyes English, Mayor Vargas.
Absent: Councilmembers Patterson, Manning.
Also Present: City Manager Norris, City Attorney Kim, City Clerk Williams-Hunter, City Treasurerer Poindexter- Hornback.
PROCLAMATIONS/CERTIFICATES/PRESENTATIONS
1. Fireworks Drawing pursuant to procedure delineated in Hawthorne Municipal Code (“HMC”) Section 8.34.085 (B).
Acting Revenue and A/P Manager Dixon and License Permit Technician McMurray conducted the drawing.
• Del Aire Baptist Church
Location: 14441 Inglewood Ave. (Walmart Neighborhood Market) [TNT] • District 37 Little League Baseball
Location: 4775 W. Rosecrans Ave. (CVS) [TNT]
• Hawthorne American Legion Post 314
Location: 3930 Rosecrans Ave. (Northgate Market) [TNT]
• Hawthorne LAX Rotary Club
Location: 2851-2909 W. 120th St. (Starbucks Shopping Center) [TNT • Veterans of Foreign Wars Post 2075
Location: 11873 S. Hawthorne Blvd., (Ralph’s) [TNT]
• Wounded Heroes of America
5/23/2023 2
Location: 5050 Rosecrans Ave. (Oceangate Plaza) [TNT]
2. SB 743 Vehicle Miles Traveled (VMT) Implementation Presentation Michael Schmitt from Kimley-Horn provided the presentation.
3. Employee of the Month Presentation
Director of Human Resources Lampkin provided the presentation for the Employee of the Month.
The nominees were Oscar Lugo, Chenxi (Paul) Wu, Robert Daniels, Nicole Tolentino, and Alma Espinoza.
Chenxi (Paul) Wu was selected as Employee of the Month for April 2023.
4. Telehealth Program Update – Dion Rambo
Dion Rambo provided an update on the Telehealth Program.
ORAL COMMUNICATIONS
Daniel Granados Los Angeles County Library – provided updates and events taking place at the library and shared that Los Angeles County Library was awarded the 2023 National Medal for Museum and Library Services by the Institute of Museum and Library Services. Gordon Michael Mego provided comments regarding electric vehicles. John L. Jefferson provided comments regarding speed humps on various locations throughout the City and thanked staff for their assistance. Dereck Beck provided comments regarding homelessness in the North Hawthorne area. Martha Castillo requested “no parking signs” for vehicles taller than six feet in her neighborhood near 120th St and Broadway. Delorez Ramos provided comments regarding an incident that occurred at New Rock of Ages Community Church. Larry Burnett provided comments regarding parking near his home. Robert Lee Manning Jr. provided comments regarding suspicious activity in his apartment complex. Graciela Hernandez provided comments regarding homelessness in the North Hawthorne area. Ruben Sanchez provided comments regarding homelessness in the North Hawthorne area and the Telehealth Van Program. A resident provided comments regarding rent increases.
CITY CLERK'S CONSENT CALENDAR
5. Approval of waiver of full readings of resolutions and ordinances on Tuesday, May 23, 2023's agenda.
5/23/2023 3
6. City Treasurer requests approval of the warrants.
Warrant Nos.: 18225 – 18509; 481805 – 481968 69398 – 69401 10887 10889 195553 - 195566
Totals: $908,482.62 $2,508,594.05 $1,981.30 $24,435.18
RESOLUTIONS
7. RESOLUTION NO. 8415
A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF HAWTHORNE, STATE OF CALIFORNIA, ADOPTING THE “VEHICLE MILES TRAVELED” THRESHOLDS OF
SIGNIFICANCE FOR PURPOSES OF ANALYZING TRANSPORTATION IMPACTS UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA).
8. RESOLUTION NO. 8416
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWTHORNE, CALIFORNIA, RECOGNIZING THE MONTH OF APRIL 2023 AS “CHILD ABUSE PREVENTION MONTH” IN HAWTHORNE.
Mayor Vargas moved, seconded by Councilmember Reyes English to approve the City Clerk’s consent calendar (items 5 - 8).
ROLL CALL AYES: Councilmembers Monteiro, Reyes English, Mayor Vargas.
NOES: None.
ABSENT: Councilmembers Manning, Patterson.
BIDS: OPENINGS & RESULTS
9. Publicly receive, open and declare sealed bids for Betty Ainsworth Gymnasium Roof Replacement Project (Project #23-03)
No bids received for Betty Ainsworth Gymnasium Roof Replacement Project (Project #23- 03).
No action taken on item 9.
10. Publicly receive, open and declare sealed bids for City of Hawthorne Owned Building Roof Rehabilitation Project (Project #23-06)
One bid received, accompanied by a bidders bond.
The prices is as follows:
BEST CONTRACTORS SERVICES $1,495,580
Mayor Vargas moved, seconded by Councilmember Monteiro to accept bid and refer to staff for study and recommendation.
5/23/2023 4
ROLL CALL AYES: Councilmembers Monteiro, Reyes English, Mayor Vargas.
NOES: None.
ABSENT: Councilmembers Manning, Patterson.
CITY MANAGER'S CONSENT CALENDAR
11. Approval of an administering agency-state master agreement & program supplemental agreement.
RECOMMENDED MOTION: Staff Recommends that the City Council approve Administering Agency-State Master Agreement No. 07-5253F15 & Program Supplemental Agreement No. F015 with California Department of Transportation and authorize the City Manager to execute the agreements on the City’s behalf.
Councilmember Monteiro moved, seconded by Mayor Vargas to approve the City Manager’s consent calendar (item 11).
ROLL CALL AYES: Councilmembers Monteiro, Reyes English, Mayor Vargas.
NOES: None.
ABSENT: Councilmembers Manning, Patterson.
ELECTED OFFICIALS REPORTS/RECOMMENDATIONS
City Treasurer Poindexter-Hornback provided no comments.
City Clerk Williams-Hunter provided technology updates in the City Clerk’s office.
Councilmember Monteiro provided comments regarding the Tiny Homes project in the city, spoke regarding homelessness, attended the Medal of Valor Luncheon on May 18th, attended the California Contract Cities Association Conference, and invited the public to a Juneteenth event on June 17th at Holly Park.
Councilmember Reyes English congratulated the Good Neighbor Award nominees, requested an update on commission vacancies, thanked staff for their work on the “T” parking program, and provided information on the City’s toiletry collection program.
Mayor Vargas congratulated the Hawthorne Police Officers awarded the Medal of Valor, directed City Manager Norris to re-upholster the billiard tables in the Senior Center, and spoke on homelessness in the City.
5/23/2023 5
ADJOURNMENT
Mayor Vargas adjourned the regular City Council meeting at 8:07 p.m.
CERTIFICATION
Passed and approved this 13th day of June 2023.
_________________________
Dayna Williams-Hunter
City Clerk
AGENDA ITEM NO. 3
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of June 13, 2023
Originating Department: Licensing
City Manager: __________
Vontray Norris
Acting Revenue & A/P Mgr: ___________
Shuntell Dixon
SUBJECT:
City Treasurer requests approval of the warrants. Motion to approve the warrants.
RECOMMENDED MOTION:
Staff Recommends that the City Council approve the warrants issued for the period of 05/24/2023 to 06/13/2023 in the total of $3,682,029.06.
DISCUSSION:
Staff plans to issue checks to the vendors that provide goods and services to the City of Hawthorne.
FISCAL IMPACT:
None. Funds for these payments with the amount of $3,682,029.06 are available in the adopted Fiscal Year 2022-2023 budget.
Description of Warrants Amount
Payroll City Warrants $ 811,668.45
General City Warrants $1,549,341.07
Housing Warrants $ 904,397.72
Asset Forfeiture Warrants $ 416,621.82
Grand Total $3,682,029.06
NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act
ATTACHMENT(S):
1. Council Warrants for 06/13/2023
AGENDA ITEM NO. 4
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of June 13, 2023
Originating Department: Finance
City Manager: __________
Vontray Norris
Dir. of Finance: ___________
Felice Lopez
SUBJECT:
RESOLUTION NO. 8412 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWTHORNE, CALIFORNIA, ADOPTING AN APPROPRIATION SPENDING LIMIT FOR FISCAL YEAR 2023-2024 IN COMPLIANCE WITH ARTICLE XIIIB OF THE STATE CONSTITUTION. Motion to adopt.
RECOMMENDED MOTION:
Staff recommends that the City Council adopt Resolution No. 8412 establishing the City’s appropriations limit computed for the coming fiscal year, as required by the California Constitution. The City’s appropriations limit for Fiscal Year 2023-2024 has been computed at $93,841,477.
DISCUSSION:
Article XIIIB of the California Constitution (Gann Limit) requires that the City compute an annual appropriations limit. This limit sets the maximum amount of appropriations that can be made from tax receipts. Taxes exceeding this limit must be returned to the residents or may be spent with the approval of a majority vote. The estimated annual tax receipts for Fiscal Year 2023-2024 were approximately $70 million and well below the limit of $93.8 million.
The annual adjustment for the limit is also provided by Article XIIIB and is to be based on the change in the California per capita personal income combined with the greater of the change in population in the jurisdiction or the jurisdiction’s county. For the purposes of calculating the City’s appropriations limit for the Fiscal Year 2023-2024 staff has used the County’s population factor as it exceeds the City’s population growth factor for the past year. Using these two factors, the coming year’s limit is $93,841,477.
The attached Exhibit A provides the calculation information for Fiscal Year 2023-2024.
FISCAL IMPACT:
Failure to adopt an appropriations limit will result in the State withholding gas taxes. Estimated gas tax revenues for Fiscal Year 2023-2024 are approximately $4.6 million.
NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):
1. Resolution No. 8412 to Approve FY 2023-2024 Appropriations Limit
2. Exhibit A – FY 2023-2024 Appropriations Limit Calculation - 1 -
RESOLUTION NO. 8412
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HAWTHORNE, CALIFORNIA, ADOPTING AN
APPROPRIATION SPENDING LIMIT FOR FISCAL YEAR 2023-
2024 IN COMPLIANCE WITH ARTICLE XIIIB OF THE STATE
CONSTITUTION
WHEREAS, in 1979, California voters passed Proposition 4 (the “Gann Spending Limit Initiative”), which limits the annual growth in the City’s General Fund spending (or appropriations) by an amount determined pursuant to a formula that takes into account the percentage increase in the City of Hawthorne’s population and inflation for the previous year; and
WHEREAS, the limitation applies to appropriations that are funded from revenue attributed to the “Proceeds from Taxes” (such as Sales Tax, Property Tax, Motor Vehicle License Fees, Business Licenses, etc.) but not to appropriations funded by user fees or taxes collected to pay long-term debt obligations; and
WHEREAS, the City of Hawthorne has calculated the appropriations limit for Fiscal Year 2023-2024 based on the formula to be $93,841,477, as described in Exhibit A, which is incorporated herein by this reference; and
WHEREAS, the calculations are reviewed annually by the City of Hawthorne’s independent auditors for accuracy and compliance with the provisions of Article XIIIB of the State Constitution; and
WHEREAS, the City Council of the City of Hawthorne wishes to adopt the aforementioned appropriations limits for Fiscal Year 2023-2024.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HAWTHORNE, CALIFORNIA, hereby resolves as follows:
Section 1. The City Council of the City of Hawthorne, California, hereby incorporates by reference all the recitals herein and finds that they are true and correct.
Section 2. The City Council of the City of Hawthorne, California, hereby adopts the annual appropriations spending limit for Fiscal Year 2023-2024 of $93,841,477, in compliance with Article XIIIB of the State Constitution
Section 3. The City Clerk shall certify to the adoption of this Resolution and shall cause this Resolution and his certification to be entered in the Book of Resolutions of the Council of the City.
- 2 -
Section 4. This resolution shall be in full force and effect immediately upon its passage and adoption thereof.
PASSED, APPROVED, and ADOPTED this 13th day of June, 2023. ______________________________
ALEX VARGAS, Mayor
City of Hawthorne, California
ATTEST:
______________________________
DAYNA WILLIAMS-HUNTER, City Clerk
City of Hawthorne, California
APPROVED AS TO FORM:
___________________________________
ROBERT M. KIM, City Attorney
City of Hawthorne, California
1 2022-2023 Appropriations Limit $ 90,458,116
2 Multiply FY 21-22 Appropriations Limit
by cumulative growth factors for changes in
the California Per Capita Personal Income
and the population change for the City of
Hawthorne 1.03740252 *
2023-2024 Appropriations Limit $ 93,841,477
Personal Income Factor 1.0444 **
L.A. Co. Population Change 0.9933 **
Hawthorne Population Change 0.9903
1.0444 x 0.9933 = 1.0374
1.03740252
**Source:
http://www.dof.ca.gov/Forecasting/Demographics/Estimates/e-1/ Population Estimates for Cities, Counties and the State with Annual Percent Change Select LA County pages, then City of Hawthorne for factors
EXHIBIT A
CITY OF HAWTHORNE
2023-2024 APPROPRIATIONS LIMIT
AGENDA ITEM NO. 5
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of June 13, 2023
Originating Department: Public Works
City Manager: __________
Vontray Norris
Dir. of Public Works: ___________
Akbar Farokhi
SUBJECT:
RESOLUTION NO. 8417 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWTHORNE, CALIFORNIA, ACCEPTING FEDERAL AVIATION ADMINISTRATION GRANT (AIP 3-06-0101-023- 2023) IN AN AMOUNT NOT TO EXCEED $ 500,204 UNDER THE FISCAL YEAR 2023 AIRPORT
IMPROVEMENT PROGRAM FOR DESIGN OF AIRFIELD LIGHTING AND SIGNAGE UPGRADES AND
AUTHORIZING AND RATIFYING THE DIRECTOR OF PUBLIC WORKS EXECUTION OF GRANT DOCUMENTS. Motion to adopt.
RECOMMENDED MOTION:
Staff recommends that the City Council approve the resolution and authorized the Director of Public Works’ to execute the FAA AIP Design of Airfield Lighting and Signage Upgrades Project Grant Documents on the City’s behalf
DISCUSSION:
The city's staff successfully submitted an application and was awarded a grant of $500,204 from the FAA Airport Improvement Program. The primary goal of this grant is to facilitate the preparation of the Design of the Airfield Lighting and Signage Upgrades project. This project aims to replace and enhance the outdated airfield electrical fixtures, including taxiway lighting, runway lighting, airfield signage, rotating beacon, and obstruction lighting, in compliance with the FAA's design guidelines. By implementing these improvements, the airport intends to ensure the continued safety and efficiency of its operations. Therefore, this resolution serves as an official acknowledgment and acceptance of the grant award.
FISCAL IMPACT:
The funds required for this project are available in the current fiscal year's adopted budget and will be paid for with FAA AIP Grant, Aeronautics Matching Grant and Airport Funds.
NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):
1. Resolution No. 8417
2. Grant Agreement
RESOLUTION NO. 8417
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWTHORNE,
CALIFORNIA, ACCEPTING FEDERAL AVIATION ADMINISTRATION
GRANT (AIP 3-06-0101-023-2023) IN AN AMOUNT NOT TO EXCEED $ 500,204 UNDER THE FISCAL YEAR 2023 AIRPORT IMPROVEMENT PROGRAM
FOR DESIGN OF AIRFIELD LIGHTING AND SIGNAGE UPGRADES AND
AUTHORIZING AND RATIFYING THE DIRECTOR OF PUBLIC WORKS
EXECUTION OF GRANT DOCUMENTS.
WHEREAS, the Federal Aviation Administration (“FAA”) has formally approved awarding the Hawthorne Municipal Airport a grant for the design of airfield lighting and signage upgrades (Fiscal Year 2023-Airport Improvement Program No. AIP 3-06-0101-023-2023); NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Hawthorne, California as follows:
Section 1. The City of Hawthorne formally accepts the FAA Grant AIP 3-06-0101- 023-2023.
Section 2. The Director of Public Works is authorized and empowered to execute for an on behalf of the City of Hawthorne any and all grant documents, agreement (and all future amendments and other documents required to further the intent of this grant award) between the city of Hawthorne and the FAA. The City Council ratifies the Grant Agreement executed by the Director of Public Works on June 13, 2023.
Section 3. That the City Clerk shall certify to the adoption of this resolution and thenceforth the same shall be in full force and effect.
Section 4. All other resolutions in conflict hereunder are hereby repealed.
PASSED, APPROVED and ADOPTED this 13th day of June, 2023. _____________________________
ALEX VARGAS
Mayor
City of Hawthorne, California
ATTEST:
_____________________________
DAYNA S. WILLIAMS-HUNTER
City Clerk
City of Hawthorne, California
_____________________________
ROBERT KIM
City Attorney
City of Hawthorne, California
3-06-0101-023-2023
1 U.S. Department
of Transportation
Federal Aviation
Administration
Airports Division
Western-Pacific Region
California
Los Angeles Airports District
Office:
777 S Aviation Blvd, Ste 150
El Segundo, CA 90245
{{DateTime_es_:signer1:calc(now()):format(date," mmmm d, yyyy")}} Akbar Farokhi
Director of Public Works
City of Hawthorne
4455 West 126th Street
Hawthorne, CA 90250
Dear Mr. Farokhi:
The Grant Offer for Airport Improvement Program (AIP) Project No. 3-06-0101-023-2023 at Jack Northrop Field/Hawthorne Municipal Airport is attached for execution. This letter outlines the steps you must take to properly enter into this agreement and provides other useful information. Please read the conditions, special conditions, and assurances that comprise the grant offer carefully.
You may not make any modification to the text, terms or conditions of the grant offer.
Steps You Must Take to Enter Into Agreement.
To properly enter into this agreement, you must do the following:
1. The governing body must give authority to execute the grant to the individual(s) signing the grant, i.e., the person signing the document must be the sponsor’s authorized representative(s) (hereinafter “authorized representative”).
2. The authorized representative must execute the grant by adding their electronic signature to the appropriate certificate at the end of the agreement.
3. Once the authorized representative has electronically signed the grant, the sponsor‘s attorney(s) will automatically receive an email notification.
4. On the same day or after the authorized representative has signed the grant, the sponsor‘s attorney(s) will add their electronic signature to the appropriate certificate at the end of the agreement.
5. If there are co-sponsors, the authorized representative(s) and sponsor‘s attorney(s) must follow the above procedures to fully execute the grant and finalize the process. Signatures must be obtained and finalized no later than July 21, 2023.
6. The fully executed grant will then be automatically sent to all parties as an email attachment.
Payment. Subject to the requirements in 2 CFR § 200.305 (Federal Payment), each payment request for reimbursement under this grant must be made electronically via the Delphi eInvoicing System. Please see the attached Grant Agreement for more information regarding the use of this System.
Project Timing. The terms and conditions of this agreement require you to complete the project without undue delay and no later than the Period of Performance end date (1,460 days from the grant execution May 18, 2023
3-06-0101-023-2023
2 date). We will be monitoring your progress to ensure proper stewardship of these Federal funds. We expect you to submit payment requests for reimbursement of allowable incurred project expenses consistent with project progress. Your grant may be placed in “inactive” status if you do not make draws on a regular basis, which will affect your ability to receive future grant offers. Costs incurred after the Period of Performance ends are generally not allowable and will be rejected unless authorized by the FAA in advance.
Reporting. Until the grant is completed and closed, you are responsible for submitting formal reports as follows:
• For all grants, you must submit by December 31st of each year this grant is open:
1. A signed/dated SF-270 (Request for Advance or Reimbursement for non-construction projects) or SF-271 or equivalent (Outlay Report and Request for Reimbursement for Construction Programs), and
2. An SF-425 (Federal Financial Report).
• For non-construction projects, you must submit FAA Form 5100-140, Performance Report within 30 days of the end of the Federal fiscal year.
• For construction projects, you must submit FAA Form 5370-1, Construction Progress and Inspection Report, within 30 days of the end of each Federal fiscal quarter.
Audit Requirements. As a condition of receiving Federal assistance under this award, you must comply with audit requirements as established under 2 CFR Part 200. Subpart F requires non-Federal entities that expend $750,000 or more in Federal awards to conduct a single or program specific audit for that year. Note that this includes Federal expenditures made under other Federal-assistance programs.
Please take appropriate and necessary action to ensure your organization will comply with applicable audit requirements and standards.
Closeout. Once the project(s) is completed and all costs are determined, we ask that you work with your FAA contact indicated below to close the project without delay and submit the necessary final closeout documentation as required by your Region/Airports District Office.
FAA Contact Information. Mark Guan, (424) 405-7273, [email protected] is the assigned program manager for this grant and is readily available to assist you and your designated representative with the requirements stated herein.
We sincerely value your cooperation in these efforts and look forward to working with you to complete this important project.
Sincerely,
{{Sig_es_:signer1: signature}}
Nardos Wills
Acting Manager
Los Angeles Airports District Office
3-06-0101-023-2023
3 U.S. Department
of Transportation
Federal Aviation
Administration
FEDERAL AVIATION ADMINISTRATION AIRPORT IMPROVEMENT PROGRAM FY 2023 Airport Improvement Program (AIP)
GRANT AGREEMENT
Part I - Offer
Federal Award Offer Date {{DateTime_es_:signer1:calc(now()):format(date," mmmm d, yyyy")}} Airport/Planning Area Jack Northrop Field/Hawthorne Municipal Airport FY2023 AIP Grant Number 3-06-0101-023-2023
Unique Entity Identifier QU9JK191Z2L3
TO: City of Hawthorne
(herein called the "Sponsor")
FROM: The United States of America (acting through the Federal Aviation Administration, herein called the "FAA")
WHEREAS, the Sponsor has submitted to the FAA a Project Application dated May 4, 2023, for a grant of Federal funds for a project at or associated with the Jack Northrop Field/Hawthorne Municipal Airport, which is included as part of this Grant Agreement; and
WHEREAS, the FAA has approved a project for the Jack Northrop Field/Hawthorne Municipal Airport (herein called the “Project”) consisting of the following:
Rehabilitate Taxiway N and S Lighting, Rehabilitate Runway 7/25 Lighting, Rehabilitate Airfield Lighting Vault, Install Airfield Guidance Signs, Reconstruct Airport Beacon, & Install Obstruction Light (Design Only)
which is more fully described in the Project Application.
NOW THEREFORE, Pursuant to and for the purpose of carrying out the Title 49, United States Code (U.S.C.), Chapters 471 and 475; 49 U.S.C. §§ 40101 et seq., and 48103; FAA Reauthorization Act of 2018 (Public Law Number 115-254); the Department of Transportation Appropriations Act, 2021 (Public Law May 18, 2023
3-06-0101-023-2023
4 116-260, Division L); the Consolidated Appropriations Act, 2022 (Public Law 117-103); Consolidated Appropriations Act, 2023 (Public Law 117-328); and the representations contained in the Project Application; and in consideration of: (a) the Sponsor’s adoption and ratification of the Grant Assurances attached hereto; (b) the Sponsor’s acceptance of this Offer; and (c) the benefits to accrue to the United States and the public from the accomplishment of the Project and compliance with the Grant Assurance and conditions as herein provided;
THE FEDERAL AVIATION ADMINISTRATION, FOR AND ON BEHALF OF THE UNITED STATES, HEREBY OFFERS AND AGREES to pay ninety (90) percent of the allowable costs incurred accomplishing the Project as the United States share of the Project.
Assistance Listings Number (Formerly CFDA Number): 20.106 This Offer is made on and SUBJECT TO THE FOLLOWING TERMS AND CONDITIONS:
CONDITIONS
1. Maximum Obligation. The maximum obligation of the United States payable under this Offer is $500,204.
The following amounts represent a breakdown of the maximum obligation for the purpose of establishing allowable amounts for any future grant amendment, which may increase the foregoing maximum obligation of the United States under the provisions of 49 U.S.C. § 47108(b):
$ 0 for planning;
$ 500,204 airport development or noise program implementation; and, $ 0 for land acquisition.
2. Grant Performance. This Grant Agreement is subject to the following Federal award requirements:
a. Period of Performance:
1. Shall start on the date the Sponsor formally accepts this Agreement and is the date signed by the last Sponsor signatory to the Agreement. The end date of the Period of Performance is 4 years (1,460 calendar days) from the date of acceptance. The Period of Performance end date shall not affect, relieve, or reduce Sponsor obligations and assurances that extend beyond the closeout of this Grant Agreement.
2. Means the total estimated time interval between the start of an initial Federal award and the planned end date, which may include one or more funded portions or budget periods. (2 Code of Federal Regulations (CFR) § 200.1). b. Budget Period:
1. For this Grant is 4 years (1,460 calendar days) and follows the same start and end date as the Period of Performance provided in paragraph (2)(a)(1). Pursuant to 2 CFR § 200.403(h), the Sponsor may charge to the Grant only allowable costs incurred during the Budget Period.
2. Means the time interval from the start date of a funded portion of an award to the end date of that funded portion during which the Sponsor is authorized to expend the funds awarded, including any funds carried forward or other revisions pursuant to 2 CFR § 200.308.
3-06-0101-023-2023
5 c. Close Out and Termination
1. Unless the FAA authorizes a written extension, the Sponsor must submit all Grant closeout documentation and liquidate (pay-off) all obligations incurred under this award no later than 120 calendar days after the end date of the period of performance. If the Sponsor does not submit all required closeout documentation within this time period, the FAA will proceed to close out the grant within one year of the Period of Performance end date with the information available at the end of 120 days. (2 CFR § 200.344).
2. The FAA may terminate this Grant, in whole or in part, in accordance with the conditions set forth in 2 CFR § 200.340, or other Federal regulatory or statutory authorities as applicable.
3. Ineligible or Unallowable Costs. The Sponsor must not include any costs in the project that the FAA has determined to be ineligible or unallowable.
4. Indirect Costs - Sponsor. The Sponsor may charge indirect costs under this award by applying the indirect cost rate identified in the project application as accepted by the FAA, to allowable costs for Sponsor direct salaries and wages.
5. Determining the Final Federal Share of Costs. The United States’ share of allowable project costs will be made in accordance with 49 U.S.C. § 47109, the regulations, policies, and procedures of the Secretary of Transportation (“Secretary”), and any superseding legislation.
Final determination of the United States’ share will be based upon the final audit of the total amount of allowable project costs and settlement will be made for any upward or downward adjustments to the Federal share of costs.
6. Completing the Project Without Delay and in Conformance with Requirements. The Sponsor must carry out and complete the project without undue delays and in accordance with this Agreement, 49 U.S.C. Chapters 471 and 475, the regulations, and the Secretary’s policies and procedures. Per 2 CFR § 200.308, the Sponsor agrees to report and request prior FAA approval for any disengagement from performing the project that exceeds three months or a 25 percent reduction in time devoted to the project. The report must include a reason for the project stoppage. The Sponsor also agrees to comply with the grant assurances, which are part of this Agreement.
7. Amendments or Withdrawals before Grant Acceptance. The FAA reserves the right to amend or withdraw this offer at any time prior to its acceptance by the Sponsor.
8. Offer Expiration Date. This offer will expire and the United States will not be obligated to pay any part of the costs of the project unless this offer has been accepted by the Sponsor on or before July 21, 2023, or such subsequent date as may be prescribed in writing by the FAA.
9. Improper Use of Federal Funds. The Sponsor must take all steps, including litigation if necessary, to recover Federal funds spent fraudulently, wastefully, or in violation of Federal antitrust statutes, or misused in any other manner for any project upon which Federal funds have been expended. For the purposes of this Grant Agreement, the term “Federal funds” means funds however used or dispersed by the Sponsor, that were originally paid pursuant to this or any other Federal grant agreement. The Sponsor must obtain the approval of the Secretary as to any determination of the amount of the Federal share of such funds. The Sponsor must return the recovered Federal share, including funds recovered by settlement, order, or judgment, to the Secretary. The Sponsor must furnish to the Secretary, upon request, 3-06-0101-023-2023
6 all documents and records pertaining to the determination of the amount of the Federal share or to any settlement, litigation, negotiation, or other efforts taken to recover such funds. All settlements or other final positions of the Sponsor, in court or otherwise, involving the recovery of such Federal share require advance approval by the Secretary.
10. United States Not Liable for Damage or Injury. The United States is not responsible or liable for damage to property or injury to persons which may arise from, or be incident to, compliance with this Grant Agreement.
11. System for Award Management (SAM) Registration and Unique Entity Identifier (UEI). a. Requirement for System for Award Management (SAM): Unless the Sponsor is exempted from this requirement under 2 CFR § 25.110, the Sponsor must maintain the currency of its information in the SAM until the Sponsor submits the final financial report required under this Grant, or receives the final payment, whichever is later. This requires that the Sponsor review and update the information at least annually after the initial registration and more frequently if required by changes in information or another award term. Additional information about registration procedures may be found at the SAM website (currently at http://www.sam.gov).
b. Unique entity identifier (UEI) means a 12-character alpha-numeric value used to identify a specific commercial, nonprofit or governmental entity. A UEI may be obtained from SAM.gov at https://sam.gov/content/entity-registration.
12. Electronic Grant Payment(s). Unless otherwise directed by the FAA, the Sponsor must make each payment request under this Agreement electronically via the Delphi eInvoicing System for Department of Transportation (DOT) Financial Assistance Awardees.
13. Informal Letter Amendment of AIP Projects. If, during the life of the project, the FAA determines that the maximum grant obligation of the United States exceeds the expected needs of the Sponsor by $25,000 or five percent (5%), whichever is greater, the FAA can issue a letter amendment to the Sponsor unilaterally reducing the maximum obligation.
The FAA can also issue a letter to the Sponsor increasing the maximum obligation if there is an overrun in the total actual eligible and allowable project costs to cover the amount of the overrun provided it will not exceed the statutory limitations for grant amendments. The FAA’s authority to increase the maximum obligation does not apply to the “planning” component of Condition No. 1, Maximum Obligation.
The FAA can also issue an informal letter amendment that modifies the grant description to correct administrative errors or to delete work items if the FAA finds it advantageous and in the best interests of the United States.
An informal letter amendment has the same force and effect as a formal grant amendment.
14. Air and Water Quality. The Sponsor is required to comply with all applicable air and water quality standards for all projects in this grant. If the Sponsor fails to comply with this requirement, the FAA may suspend, cancel, or terminate this Grant Agreement.
15. Financial Reporting and Payment Requirements. The Sponsor will comply with all Federal financial reporting requirements and payment requirements, including submittal of timely and accurate reports.
3-06-0101-023-2023
7 16. Buy American. Unless otherwise approved in advance by the FAA, in accordance with 49 U.S.C. § 50101, the Sponsor will not acquire or permit any contractor or subcontractor to acquire any steel or manufactured products produced outside the United States to be used for any project for which funds are provided under this Grant. The Sponsor will include a provision implementing Buy American in every contract and subcontract awarded under this Grant.
17. Build America, Buy America. The Sponsor must comply with the requirements under the Build America, Buy America Act (Public Law 117-58).
18. Maximum Obligation Increase. In accordance with 49 U.S.C. § 47108(b)(3), as amended, the maximum obligation of the United States, as stated in Condition No. 1, Maximum Obligation, of this Grant Offer:
a. May not be increased for a planning project;
b. May be increased by not more than 15 percent for development projects if funds are available;
c. May be increased by not more than the greater of the following for a land project, if funds are available:
1. 15 percent; or
2. 25 percent of the total increase in allowable project costs attributable to acquiring an interest in the land.
If the Sponsor requests an increase, any eligible increase in funding will be subject to the United States Government share as provided in 49 U.S.C. § 47110, or other superseding legislation if applicable, for the fiscal year appropriation with which the increase is funded. The FAA is not responsible for the same Federal share provided herein for any amount increased over the initial grant amount. The FAA may adjust the Federal share as applicable through an informal letter of amendment.
19. Audits for Sponsors.
PUBLIC SPONSORS. The Sponsor must provide for a Single Audit or program-specific audit in accordance with 2 CFR Part 200. The Sponsor must submit the audit reporting package to the Federal Audit Clearinghouse on the Federal Audit Clearinghouse’s Internet Data Entry System at http://harvester.census.gov/facweb/. Upon request of the FAA, the Sponsor shall provide one copy of the completed audit to the FAA. Sponsors that expend less than $750,000 in Federal awards and are exempt from Federal audit requirements must make records available for review or audit by the appropriate Federal agency officials, State, and Government Accountability Office. The FAA and other appropriate Federal agencies may request additional information to meet all Federal audit requirements.
20. Suspension or Debarment. When entering into a “covered transaction” as defined by 2 CFR § 180.200, the Sponsor must:
a. Verify the non-Federal entity is eligible to participate in this Federal program by:
1. Checking the excluded parties list system (EPLS) as maintained within the System for Award Management (SAM) to determine if the non-Federal entity is excluded or disqualified; or
2. Collecting a certification statement from the non-Federal entity attesting they are not excluded or disqualified from participating; or 3-06-0101-023-2023
8 3. Adding a clause or condition to covered transactions attesting the individual or firm are not excluded or disqualified from participating. b. Require prime contractors to comply with 2 CFR § 180.330 when entering into lower-tier transactions with their contractors and sub-contractors. c. Immediately disclose in writing to the FAA whenever (1) the Sponsor learns they have entered into a covered transaction with an ineligible entity or (2) the Public Sponsor suspends or debars a contractor, person, or entity.
21. Ban on Texting While Driving.
a. In accordance with Executive Order 13513, Federal Leadership on Reducing Text Messaging While Driving, October 1, 2009, and DOT Order 3902.10, Text Messaging While Driving, December 30, 2009, the Sponsor is encouraged to:
1. Adopt and enforce workplace safety policies to decrease crashes caused by distracted drivers including policies to ban text messaging while driving when performing any work for, or on behalf of, the Federal government, including work relating to a grant or subgrant.
2. Conduct workplace safety initiatives in a manner commensurate with the size of the business, such as:
i. Establishment of new rules and programs or re-evaluation of existing programs to prohibit text messaging while driving; and
ii. Education, awareness, and other outreach to employees about the safety risks associated with texting while driving.
b. The Sponsor must insert the substance of this clause on banning texting while driving in all subgrants, contracts, and subcontracts funded with this Grant.
22. Trafficking in Persons.
a. Posting of contact information.
1. The Sponsor must post the contact information of the national human trafficking hotline (including options to reach out to the hotline such as through phone, text, or TTY) in all public airport restrooms.
b. Provisions applicable to a recipient that is a private entity.
1. You as the recipient, your employees, subrecipients under this Grant, and subrecipients’ employees may not:
i. Engage in severe forms of trafficking in persons during the period of time that the Grant and applicable conditions are in effect; ii. Procure a commercial sex act during the period of time that the Grant and applicable conditions are in effect; or
iii. Use forced labor in the performance of the Grant or any subgrants under this Grant.
2. We as the Federal awarding agency, may unilaterally terminate this Grant, without penalty, if you or a subrecipient that is a private entity – 3-06-0101-023-2023
9 i. Is determined to have violated a prohibition in paragraph (a) of this Grant Condition; or
ii. Has an employee who is determined by the agency official authorized to terminate the Grant to have violated a prohibition in paragraph (a) of this Grant Condition through conduct that is either –
a) Associated with performance under this Grant; or
b) Imputed to you or the subrecipient using the standards and due process for imputing the conduct of an individual to an organization that are provided in 2 CFR Part 180, “OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement),” as implemented by our agency at 2 CFR Part 1200.
c. Provision applicable to a recipient other than a private entity. We as the Federal awarding agency may unilaterally terminate this Grant, without penalty, if a subrecipient that is a private entity –
1. Is determined to have violated an applicable prohibition in paragraph (a) of this Grant Condition; or
2. Has an employee who is determined by the agency official authorized to terminate the Grant to have violated an applicable prohibition in paragraph (a) of this Grant Condition through conduct that is either – i. Associated with performance under this Grant; or
ii. Imputed to the subrecipient using the standards and due process for imputing the conduct of an individual to an organization that are provided in 2 CFR Part 180, “OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement),” as implemented by our agency at 2 CFR Part 1200.
d. Provisions applicable to any recipient.
1. You must inform us immediately of any information you receive from any source alleging a violation of a prohibition in paragraph (a) of this Grant Condition.
2. Our right to terminate unilaterally that is described in paragraph (a) or (b) of this Grant Condition:
i. Implements section 106(g) of the Trafficking Victims Protection Act of 2000 (TVPA), as amended [22 U.S.C. § 7104(g)], and
ii. Is in addition to all other remedies for noncompliance that are available to us under this Grant.
3. You must include the requirements of paragraph (a) of this Grant Condition in any subgrant you make to a private entity.
e. Definitions. For purposes of this Grant Condition:
1. “Employee” means either:
3-06-0101-023-2023
10 i. An individual employed by you or a subrecipient who is engaged in the performance of the project or program under this Grant; or ii. Another person engaged in the performance of the project or program under this Grant and not compensated by you including, but not limited to, a volunteer or individual whose services are contributed by a third party as an in-kind contribution toward cost sharing or matching requirements.
2. “Force labor” means labor obtained by any of the following methods: the recruitment, harboring, transportation, provision, or obtaining of a person for labor or services, through the use of force, fraud, or coercion for the purpose of subjection to involuntary servitude, peonage, debt bondage, or slavery.
3. “Private entity”:
i. Means any entity other than a State, local government, Indian tribe, or foreign public entity, as those terms are defined in 2 CFR § 175.25. ii. Includes:
a) A nonprofit organization, including any nonprofit institute of higher education, hospital, or tribal organization other than one included in the definition of Indian tribe at 2 CFR § 175.25(b).
b) A for-profit organization.
4. “Severe forms of trafficking in persons,” “commercial sex act,” and “coercion” have the meanings given at section 103 of the TVPA, as amended (22 U.S.C. § 7102).
23. AIP Funded Work Included in a PFC Application. Within 90 days of acceptance of this Grant Agreement, the Sponsor must submit to the FAA an amendment to any approved Passenger Facility Charge (PFC) application that contains an approved PFC project also covered under this Grant Agreement as described in the project application. The airport sponsor may not make any expenditure under this Grant Agreement until project work addressed under this Grant Agreement is removed from an approved PFC application by amendment.
24. Exhibit “A” Property Map. The Exhibit “A” Property Map dated October 23, 2019, is incorporated herein by reference or is submitted with the project application and made part of this Grant Agreement.
25. Employee Protection from Reprisal.
a. Prohibition of Reprisals
1. In accordance with 41 U.S.C. § 4712, an employee of a Sponsor, grantee, subgrantee, contractor, or subcontractor may not be discharged, demoted, or otherwise discriminated against as a reprisal for disclosing to a person or body described in sub-paragraph (a)(2) below, information that the employee reasonably believes is evidence of:
i. Gross mismanagement of a Federal grant;
ii. Gross waste of Federal funds;
iii. An abuse of authority relating to implementation or use of Federal funds; iv. A substantial and specific danger to public health or safety; or 3-06-0101-023-2023
11 v. A violation of law, rule, or regulation related to a Federal grant.
2. Persons and bodies covered. The persons and bodies to which a disclosure by an employee is covered are as follows:
i. A member of Congress or a representative of a committee of Congress; ii. An Inspector General;
iii. The Government Accountability Office;
iv. A Federal employee responsible for contract or grant oversight or management at the relevant agency;
v. A court or grand jury;
vi. A management official or other employee of the Sponsor, contractor, or subcontractor who has the responsibility to investigate, discover, or address misconduct; or
vii. An authorized official of the Department of Justice or other law enforcement agency.
b. Investigation of Complaints.
1. Submission of Complaint. A person who believes that they have been subjected to a reprisal prohibited by paragraph (a) of this Condition may submit a complaint regarding the reprisal to the Office of Inspector General (OIG) for the U.S.
Department of Transportation.
2. Time Limitation for Submittal of a Complaint. A complaint may not be brought under this subsection more than three years after the date on which the alleged reprisal took place.
3. Required Actions of the Inspector General. Actions, limitations, and exceptions of the Inspector General’s office are established under 41 U.S.C. § 4712(b). c. Remedy and Enforcement Authority.
1. Assumption of Rights to Civil Remedy. Upon receipt of an explanation of a decision not to conduct or continue an investigation by the OIG, the person submitting a complaint assumes the right to a civil remedy under 41 U.S.C. § 4712(c)(2).
26. Prohibited Telecommunications and Video Surveillance Services and Equipment. The Sponsor agrees to comply with mandatory standards and policies relating to use and procurement of certain telecommunications and video surveillance services or equipment in compliance with the National Defense Authorization Act [Public Law 115-232 § 889(f)(1)] and 2 CFR § 200.216.
27. Critical Infrastructure Security and Resilience. The Sponsor acknowledges that it has considered and addressed physical and cybersecurity and resilience in their project planning, design, and oversight, as determined by the DOT and the Department of Homeland Security (DHS). For airports that do not have specific DOT or DHS cybersecurity requirements, the FAA encourages the voluntary adoption of the cybersecurity requirements from the Transportation Security Administration and Federal Security Director identified for security risk Category X airports.
SPECIAL CONDITIONS
28. Lighting. The Sponsor must operate and maintain the lighting system during the useful life of the system in accordance with applicable FAA standards. 3-06-0101-023-2023
12 29. Airport - Owned Visual or Electronic Navigation Aids in Project. The Sponsor agrees that it will:
a. Provide for the continuous operation and maintenance of any navigational aid funded under this Grant Agreement during the useful life of the equipment unless the equipment is transferred by agreement to the FAA in accordance with 49 U.S.C. § 44502(e);
b. Prior to commissioning, assure the equipment meets the FAA’s standards; and c. Remove, relocate, lower, mark, or light each obstruction to obtain a clear approach as indicated in the 14 CFR Part 77 aeronautical survey.
30. Plans and Specifications Prior to Bidding. The Sponsor agrees that it will submit plans and specifications for FAA review prior to advertising for bids.
31. Plans and Specifications Approval Based Upon Certification. The FAA and the Sponsor agree that the FAA’s approval of the Sponsor’s Plans and Specification is based primarily upon the Sponsor’s certification to carry out the project in accordance with policies, standards, and specifications approved by the FAA. The Sponsor understands that:
a. The Sponsor’s certification does not relieve the Sponsor of the requirement to obtain prior FAA approval for modifications to published FAA airport development grant standards or to notify the FAA of any limitations to competition within the project; b. The FAA’s acceptance of a Sponsor’s certification does not limit the FAA from reviewing appropriate project documentation for the purpose of validating the certification statements; and
c. If the FAA determines that the Sponsor has not complied with their certification statements, the FAA will review the associated project costs to determine whether such costs are allowable under this Grant.
32. Consultant Contract and Cost Analysis. The Sponsor understands and agrees that no reimbursement will be made on the consultant contract portion of this Grant until the FAA has received the consultant contract, the Sponsor’s analysis of costs, and the independent fee estimate.
33. Design Grant. This Grant Agreement is being issued in order to complete the design of the project. The Sponsor understands and agrees that within 2 years after the design is completed that the Sponsor will accept, subject to the availability of the amount of Federal funding identified in the Airport Capital Improvement Plan (ACIP), a grant to complete the construction of the project in order to provide a useful and useable unit of work. The Sponsor also understands that if the FAA has provided Federal funding to complete the design for the project, and the Sponsor has not completed the design within four (4) years from the execution of this Grant Agreement, the FAA may suspend or terminate grants related to the design.
34. Buy American Executive Orders. The Sponsor agrees to abide by applicable Executive Orders in effect at the time this Grant Agreement is executed, including Executive Order 14005, Ensuring the Future Is Made in All of America by All of America’s Workers. 3-06-0101-023-2023
13 The Sponsor’s acceptance of this Offer and ratification and adoption of the Project Application incorporated herein shall be evidenced by execution of this instrument by the Sponsor, as hereinafter provided, and this Offer and Acceptance shall comprise a Grant Agreement, constituting the contractual obligations and rights of the United States and the Sponsor with respect to the accomplishment of the Project and compliance with the Grant Assurances, terms, and conditions as provided herein. Such Grant Agreement shall become effective upon the Sponsor’s acceptance of this Offer.
Please read the following information: By signing this document, you are agreeing that you have reviewed the following consumer disclosure information and consent to transact business using electronic communications, to receive notices and disclosures electronically, and to utilize electronic signatures in lieu of using paper documents. You are not required to receive notices and disclosures or sign documents electronically. If you prefer not to do so, you may request to receive paper copies and withdraw your consent at any time.
I declare under penalty of perjury that the foregoing is true and correct.1
UNITED STATES OF AMERICA
FEDERAL AVIATION ADMINISTRATION
{{Sig_es_:signer1:signature:dimension(height=12mm, width=70mm}} (Signature)
{{N_es_:signer1:fullname }}
(Typed Name)
{{*Ttl_es_:signer1:title }}
(Title of FAA Official)
1 Knowingly and willfully providing false information to the Federal government is a violation of 18 U.S.C. § 1001 (False Statements) and could subject you to fines, imprisonment, or both.
Nardos Wills LA Airports District Office - Acting Manager 3-06-0101-023-2023
14 Part II - Acceptance
The Sponsor does hereby ratify and adopt all assurances, statements, representations, warranties, covenants, and agreements contained in the Project Application and incorporated materials referred to in the foregoing Offer, and does hereby accept this Offer and by such acceptance agrees to comply with all of the Grant Assurances, terms, and conditions in this Offer and in the Project Application.
Please read the following information: By signing this document, you are agreeing that you have reviewed the following consumer disclosure information and consent to transact business using electronic communications, to receive notices and disclosures electronically, and to utilize electronic signatures in lieu of using paper documents. You are not required to receive notices and disclosures or sign documents electronically. If you prefer not to do so, you may request to receive paper copies and withdraw your consent at any time.
I declare under penalty of perjury that the foregoing is true and correct.2 Dated {{DateTime_es_:signer2:calc(now()):format(date," mmmm d, yyyy")}} City of Hawthorne
(Name of Sponsor)
{{Sig_es_:signer2:signature:dimension(height=12mm, width=70mm}} (Signature of Sponsor’s Authorized Official)
By: {{N_es_:signer2:fullname }}
(Typed Name of Sponsor’s Authorized Official)
Title:{{*Ttl_es_:signer2:title }}
(Title of Sponsor’s Authorized Official)
2 Knowingly and willfully providing false information to the Federal government is a violation of 18 U.S.C. § 1001 (False Statements) and could subject you to fines, imprisonment, or both. 3-06-0101-023-2023
15 CERTIFICATE OF SPONSOR’S ATTORNEY
I, {{N_es_:signer3: fullname}}, acting as Attorney for the Sponsor do hereby certify:
That in my opinion the Sponsor is empowered to enter into the foregoing Grant Agreement under the laws of the State of __California__. Further, I have examined the foregoing Grant Agreement and the actions taken by said Sponsor and Sponsor’s official representative, who has been duly authorized to execute this Grant Agreement, which is in all respects due and proper and in accordance with the laws of the said State; and Title 49, United States Code (U.S.C.), Chapters 471 and 475; 49 U.S.C. §§ 40101 et seq., and 48103; FAA Reauthorization Act of 2018 (Public Law Number 115-254); the Department of Transportation Appropriations Act, 2021 (Public Law 116-260, Division L); the Consolidated Appropriations Act, 2022 (Public Law 117-103); Consolidated Appropriations Act, 2023 (Public Law 117- 328); and the representations contained in the Project Application. In addition, for grants involving projects to be carried out on property not owned by the Sponsor, there are no legal impediments that will prevent full performance by the Sponsor. Further, it is my opinion that the said Grant Agreement constitutes a legal and binding obligation of the Sponsor in accordance with the terms thereof.
Please read the following information: By signing this document, you are agreeing that you have reviewed the following consumer disclosure information and consent to transact business using electronic communications, to receive notices and disclosures electronically, and to utilize electronic signatures in lieu of using paper documents. You are not required to receive notices and disclosures or sign documents electronically. If you prefer not to do so, you may request to receive paper copies and withdraw your consent at any time.
I declare under penalty of perjury that the foregoing is true and correct.3 Dated at {{DateTime_es_:signer3:calc(now()):format(date," mmmm d, yyyy")}} By: {{Sig_es_:signer3:signature:dimension(height=12mm, width=70mm}} (Signature of Sponsor’s Attorney)
3 Knowingly and willfully providing false information to the Federal government is a violation of 18 U.S.C. § 1001 (False Statements) and could subject you to fines, imprisonment, or both. 3-06-0101-023-2023
Airport Sponsor Assurances 5/2022 Page 1 of 21
ASSURANCES
AIRPORT SPONSORS
A. General.
1. These assurances shall be complied with in the performance of grant agreements for airport development, airport planning, and noise compatibility program grants for airport sponsors.
2. These assurances are required to be submitted as part of the project application by sponsors requesting funds under the provisions of Title 49, U.S.C., subtitle VII, as amended. As used herein, the term "public agency sponsor" means a public agency with control of a public-use airport; the term "private sponsor" means a private owner of a public-use airport; and the term "sponsor" includes both public agency sponsors and private sponsors.
3. Upon acceptance of this grant offer by the sponsor, these assurances are incorporated in and become part of this Grant Agreement.
B. Duration and Applicability.
1. Airport development or Noise Compatibility Program Projects Undertaken by a Public Agency Sponsor.
The terms, conditions and assurances of this Grant Agreement shall remain in full force and effect throughout the useful life of the facilities developed or equipment acquired for an airport development or noise compatibility program project, or throughout the useful life of the project items installed within a facility under a noise compatibility program project, but in any event not to exceed twenty (20) years from the date of acceptance of a grant offer of Federal funds for the project. However, there shall be no limit on the duration of the assurances regarding Exclusive Rights and Airport Revenue so long as the airport is used as an airport. There shall be no limit on the duration of the terms, conditions, and assurances with respect to real property acquired with federal funds. Furthermore, the duration of the Civil Rights assurance shall be specified in the assurances.
2. Airport Development or Noise Compatibility Projects Undertaken by a Private Sponsor.
The preceding paragraph (1) also applies to a private sponsor except that the useful life of project items installed within a facility or the useful life of the facilities developed or equipment acquired under an airport development or noise compatibility program project shall be no less than ten (10) years from the date of acceptance of Federal aid for the project.
3. Airport Planning Undertaken by a Sponsor.
Unless otherwise specified in this Grant Agreement, only Assurances 1, 2, 3, 5, 6, 13, 18, 23, 25, 30, 32, 33, 34, and 37 in Section C apply to planning projects.
The terms, conditions, and assurances of this Grant Agreement shall remain in full force and effect during the life of the project; there shall be no limit on the 3-06-0101-023-2023
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duration of the assurances regarding Exclusive Rights and Airport Revenue so long as the airport is used as an airport.
C. Sponsor Certification.
The sponsor hereby assures and certifies, with respect to this grant that:
1. General Federal Requirements
It will comply with all applicable Federal laws, regulations, executive orders, policies, guidelines, and requirements as they relate to the application, acceptance, and use of Federal funds for this Grant including but not limited to the following:
FEDERAL LEGISLATION
a. 49, U.S.C., subtitle VII, as amended.
b. Davis-Bacon Act, as amended — 40 U.S.C. §§ 3141-3144, 3146, and 3147, et seq.1 c. Federal Fair Labor Standards Act - 29 U.S.C. § 201, et seq. d. Hatch Act – 5 U.S.C. § 1501, et seq.2
e. Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, 42 U.S.C. § 4601, et seq.1
, 2
f. National Historic Preservation Act of 1966 – Section 106 - 54 U.S.C. § 306108.1.1 g. Archeological and Historic Preservation Act of 1974 - 54 U.S.C. § 312501, et seq.1 h. Native Americans Grave Repatriation Act - 25 U.S.C. Section § 3001, et seq. i. Clean Air Act, P.L. 90-148, as amended - 42 U.S.C. § 7401, et seq. j. Coastal Zone Management Act, P.L. 92-583, as amended - 16 U.S.C. § 1451, et seq. k. Flood Disaster Protection Act of 1973 – Section 102(a) - 42 U.S.C. § 4012a.1 l. 49 U.S.C. § 303, (formerly known as Section 4(f)).
m. Rehabilitation Act of 1973 - 29 U.S.C. § 794.
n. Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252) (prohibits discrimination on the basis of race, color, national origin). o. Americans with Disabilities Act of 1990, as amended, (42 U.S.C. § 12101 et seq.) (prohibits discrimination on the basis of disability).
p. Age Discrimination Act of 1975 - 42 U.S.C. § 6101, et seq. q. American Indian Religious Freedom Act, P.L. 95-341, as amended. r. Architectural Barriers Act of 1968, as amended - 42 U.S.C. § 4151, et seq.1 s. Powerplant and Industrial Fuel Use Act of 1978 – Section 403 - 42 U.S.C. § 8373.1 t. Contract Work Hours and Safety Standards Act - 40 U.S.C. § 3701, et seq.1 u. Copeland Anti-kickback Act - 18 U.S.C. § 874.1
v. National Environmental Policy Act of 1969 - 42 U.S.C. § 4321, et seq.1 3-06-0101-023-2023
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w. Wild and Scenic Rivers Act, P.L. 90-542, as amended – 16 U.S.C. § 1271, et seq. x. Single Audit Act of 1984 - 31 U.S.C. § 7501, et seq.2 y. Drug-Free Workplace Act of 1988 - 41 U.S.C. §§ 8101 through 8105. z. The Federal Funding Accountability and Transparency Act of 2006, as amended (P.L. 109-282, as amended by section 6202 of P.L. 110-252).
aa. Civil Rights Restoration Act of 1987, P.L. 100-259. bb. Build America, Buy America Act, P.L. 117-58, Title IX.
EXECUTIVE ORDERS
a. Executive Order 11246 – Equal Employment Opportunity1 b. Executive Order 11990 – Protection of Wetlands
c. Executive Order 11998 – Flood Plain Management
d. Executive Order 12372 – Intergovernmental Review of Federal Programs e. Executive Order 12699 – Seismic Safety of Federal and Federally Assisted New Building Construction1
f. Executive Order 12898 – Environmental Justice
g. Executive Order 13166 – Improving Access to Services for Persons with Limited English Proficiency
h. Executive Order 13985 – Executive Order on Advancing Racial Equity and Support for Underserved Communities Through the Federal Government
i. Executive Order 13988 – Preventing and Combating Discrimination on the Basis of Gender Identity or Sexual Orientation
j. Executive Order 14005 – Ensuring the Future is Made in all of America by All of America’s Workers
k. Executive Order 14008 – Tackling the Climate Crisis at Home and Abroad
FEDERAL REGULATIONS
a. 2 CFR Part 180 – OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement).
b. 2 CFR Part 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.4, 5
c. 2 CFR Part 1200 – Nonprocurement Suspension and Debarment. d. 14 CFR Part 13 – Investigative and Enforcement Procedures. e. 14 CFR Part 16 – Rules of Practice For Federally-Assisted Airport Enforcement Proceedings. f. 14 CFR Part 150 – Airport Noise Compatibility Planning. g. 28 CFR Part 35 – Nondiscrimination on the Basis of Disability in State and Local Government Services.
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h. 28 CFR § 50.3 – U.S. Department of Justice Guidelines for the Enforcement of Title VI of the Civil Rights Act of 1964.
i. 29 CFR Part 1 – Procedures for Predetermination of Wage Rates.1 j. 29 CFR Part 3 – Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States.1 k. 29 CFR Part 5 – Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction (Also Labor Standards Provisions Applicable to Nonconstruction Contracts Subject to the Contract Work Hours and Safety Standards Act).1 l. 41 CFR Part 60 – Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor (Federal and Federally-assisted contracting requirements).1 m. 49 CFR Part 20 – New Restrictions on Lobbying.
n. 49 CFR Part 21 – Nondiscrimination in Federally-Assisted Programs of the Department of Transportation - Effectuation of Title VI of the Civil Rights Act of 1964. o. 49 CFR Part 23 – Participation by Disadvantage Business Enterprise in Airport Concessions. p. 49 CFR Part 24 – Uniform Relocation Assistance and Real Property Acquisition for Federal and Federally-Assisted Programs.1 2
q. 49 CFR Part 26 – Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs.
r. 49 CFR Part 27 – Nondiscrimination on the Basis of Disability in Programs or Activities Receiving Federal Financial Assistance.1
s. 49 CFR Part 28 – Enforcement of Nondiscrimination on the Basis of Handicap in Programs or Activities Conducted by the Department of Transportation. t. 49 CFR Part 30 – Denial of Public Works Contracts to Suppliers of Goods and Services of Countries That Deny Procurement Market Access to U.S. Contractors. u. 49 CFR Part 32 – Governmentwide Requirements for Drug-Free Workplace (Financial Assistance).
v. 49 CFR Part 37 – Transportation Services for Individuals with Disabilities (ADA). w. 49 CFR Part 38 – Americans with Disabilities Act (ADA) Accessibility Specifications for Transportation Vehicles.
x. 49 CFR Part 41 – Seismic Safety.
FOOTNOTES TO ASSURANCE (C)(1)
1 These laws do not apply to airport planning sponsors. 2 These laws do not apply to private sponsors. 3 2 CFR Part 200 contains requirements for State and Local Governments receiving Federal assistance. Any requirement levied upon State and Local Governments by this regulation shall apply where applicable to private sponsors receiving Federal assistance under Title 49, United States Code. 4 Cost principles established in 2 CFR part 200 subpart E must be used as guidelines for determining the eligibility of specific types of expenses. 3-06-0101-023-2023
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5 Audit requirements established in 2 CFR part 200 subpart F are the guidelines for audits.
SPECIFIC ASSURANCES
Specific assurances required to be included in grant agreements by any of the above laws, regulations or circulars are incorporated by reference in this grant agreement.
2. Responsibility and Authority of the Sponsor.
a. Public Agency Sponsor:
It has legal authority to apply for this Grant, and to finance and carry out the proposed project; that a resolution, motion or similar action has been duly adopted or passed as an official act of the applicant's governing body authorizing the filing of the application, including all understandings and assurances contained therein, and directing and authorizing the person identified as the official representative of the applicant to act in connection with the application and to provide such additional information as may be required.
b. Private Sponsor:
It has legal authority to apply for this Grant and to finance and carry out the proposed project and comply with all terms, conditions, and assurances of this Grant Agreement. It shall designate an official representative and shall in writing direct and authorize that person to file this application, including all understandings and assurances contained therein; to act in connection with this application; and to provide such additional information as may be required.
3. Sponsor Fund Availability.
It has sufficient funds available for that portion of the project costs which are not to be paid by the United States. It has sufficient funds available to assure operation and maintenance of items funded under this Grant Agreement which it will own or control.
4. Good Title.
a. It, a public agency or the Federal government, holds good title, satisfactory to the Secretary, to the landing area of the airport or site thereof, or will give assurance satisfactory to the Secretary that good title will be acquired. b. For noise compatibility program projects to be carried out on the property of the sponsor, it holds good title satisfactory to the Secretary to that portion of the property upon which Federal funds will be expended or will give assurance to the Secretary that good title will be obtained.
5. Preserving Rights and Powers.
a. It will not take or permit any action which would operate to deprive it of any of the rights and powers necessary to perform any or all of the terms, conditions, and assurances in this Grant Agreement without the written approval of the Secretary, and will act promptly to acquire, extinguish or modify any outstanding rights or claims of right of others which would interfere with such 3-06-0101-023-2023
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performance by the sponsor. This shall be done in a manner acceptable to the Secretary.
b. Subject to the FAA Act of 2018, Public Law 115-254, Section 163, it will not sell, lease, encumber, or otherwise transfer or dispose of any part of its title or other interests in the property shown on Exhibit A to this application or, for a noise compatibility program project, that portion of the property upon which Federal funds have been expended, for the duration of the terms, conditions, and assurances in this Grant Agreement without approval by the Secretary. If the transferee is found by the Secretary to be eligible under Title 49, United States Code, to assume the obligations of this Grant Agreement and to have the power, authority, and financial resources to carry out all such obligations, the sponsor shall insert in the contract or document transferring or disposing of the sponsor's interest, and make binding upon the transferee all of the terms, conditions, and assurances contained in this Grant Agreement. c. For all noise compatibility program projects which are to be carried out by another unit of local government or are on property owned by a unit of local government other than the sponsor, it will enter into an agreement with that government. Except as otherwise specified by the Secretary, that agreement shall obligate that government to the same terms, conditions, and assurances that would be applicable to it if it applied directly to the FAA for a grant to undertake the noise compatibility program project. That agreement and changes thereto must be satisfactory to the Secretary. It will take steps to enforce this agreement against the local government if there is substantial non-compliance with the terms of the agreement.
d. For noise compatibility program projects to be carried out on privately owned property, it will enter into an agreement with the owner of that property which includes provisions specified by the Secretary. It will take steps to enforce this agreement against the property owner whenever there is substantial noncompliance with the terms of the agreement. e. If the sponsor is a private sponsor, it will take steps satisfactory to the Secretary to ensure that the airport will continue to function as a public-use airport in accordance with these assurances for the duration of these assurances.
f. If an arrangement is made for management and operation of the airport by any agency or person other than the sponsor or an employee of the sponsor, the sponsor will reserve sufficient rights and authority to ensure that the airport will be operated and maintained in accordance with Title 49, United States Code, the regulations and the terms, conditions and assurances in this Grant Agreement and shall ensure that such arrangement also requires compliance therewith.
g. Sponsors of commercial service airports will not permit or enter into any arrangement that results in permission for the owner or tenant of a property used as a residence, or zoned for residential use, to taxi an aircraft between that property and any location on airport. Sponsors of general aviation airports entering into any arrangement that results in permission for the owner of 3-06-0101-023-2023
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residential real property adjacent to or near the airport must comply with the requirements of Sec. 136 of Public Law 112-95 and the sponsor assurances.
6. Consistency with Local Plans.
The project is reasonably consistent with plans (existing at the time of submission of this application) of public agencies that are authorized by the State in which the project is located to plan for the development of the area surrounding the airport.
7. Consideration of Local Interest.
It has given fair consideration to the interest of communities in or near where the project may be located.
8. Consultation with Users.
In making a decision to undertake any airport development project under Title 49, United States Code, it has undertaken reasonable consultations with affected parties using the airport at which project is proposed.
9. Public Hearings.
In projects involving the location of an airport, an airport runway, or a major runway extension, it has afforded the opportunity for public hearings for the purpose of considering the economic, social, and environmental effects of the airport or runway location and its consistency with goals and objectives of such planning as has been carried out by the community and it shall, when requested by the Secretary, submit a copy of the transcript of such hearings to the Secretary. Further, for such projects, it has on its management board either voting representation from the communities where the project is located or has advised the communities that they have the right to petition the Secretary concerning a proposed project.
10. Metropolitan Planning Organization.
In projects involving the location of an airport, an airport runway, or a major runway extension at a medium or large hub airport, the sponsor has made available to and has provided upon request to the metropolitan planning organization in the area in which the airport is located, if any, a copy of the proposed amendment to the airport layout plan to depict the project and a copy of any airport master plan in which the project is described or depicted.
11. Pavement Preventive Maintenance-Management.
With respect to a project approved after January 1, 1995, for the replacement or reconstruction of pavement at the airport, it assures or certifies that it has implemented an effective airport pavement maintenance-management program and it assures that it will use such program for the useful life of any pavement constructed, reconstructed or repaired with Federal financial assistance at the airport. It will provide such reports on pavement condition and pavement management programs as the Secretary determines may be useful.
12. Terminal Development Prerequisites.
For projects which include terminal development at a public use airport, as defined in Title 49, it has, on the date of submittal of the project grant application, all the safety equipment required for certification of such airport under 49 U.S.C. § 44706, and all the security 3-06-0101-023-2023
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equipment required by rule or regulation, and has provided for access to the passenger enplaning and deplaning area of such airport to passengers enplaning and deplaning from aircraft other than air carrier aircraft.
13. Accounting System, Audit, and Record Keeping Requirements. a. It shall keep all project accounts and records which fully disclose the amount and disposition by the recipient of the proceeds of this Grant, the total cost of the project in connection with which this Grant is given or used, and the amount or nature of that portion of the cost of the project supplied by other sources, and such other financial records pertinent to the project. The accounts and records shall be kept in accordance with an accounting system that will facilitate an effective audit in accordance with the Single Audit Act of 1984. b. It shall make available to the Secretary and the Comptroller General of the United States, or any of their duly authorized representatives, for the purpose of audit and examination, any books, documents, papers, and records of the recipient that are pertinent to this Grant. The Secretary may require that an appropriate audit be conducted by a recipient. In any case in which an independent audit is made of the accounts of a sponsor relating to the disposition of the proceeds of a Grant or relating to the project in connection with which this Grant was given or used, it shall file a certified copy of such audit with the Comptroller General of the United States not later than six (6) months following the close of the fiscal year for which the audit was made.
14. Minimum Wage Rates.
It shall include, in all contracts in excess of $2,000 for work on any projects funded under this Grant Agreement which involve labor, provisions establishing minimum rates of wages, to be predetermined by the Secretary of Labor under 40 U.S.C. §§ 3141-3144, 3146, and 3147, Public Building, Property, and Works), which contractors shall pay to skilled and unskilled labor, and such minimum rates shall be stated in the invitation for bids and shall be included in proposals or bids for the work.
15. Veteran's Preference.
It shall include in all contracts for work on any project funded under this Grant Agreement which involve labor, such provisions as are necessary to insure that, in the employment of labor (except in executive, administrative, and supervisory positions), preference shall be given to Vietnam era veterans, Persian Gulf veterans, Afghanistan-Iraq war veterans, disabled veterans, and small business concerns owned and controlled by disabled veterans as defined in 49 U.S.C. § 47112. However, this preference shall apply only where the individuals are available and qualified to perform the work to which the employment relates.
16. Conformity to Plans and Specifications.
It will execute the project subject to plans, specifications, and schedules approved by the Secretary. Such plans, specifications, and schedules shall be submitted to the Secretary prior to commencement of site preparation, construction, or other performance under this Grant Agreement, and, upon approval of the Secretary, shall be incorporated into this Grant Agreement. Any modification to the approved plans, specifications, and schedules shall also be subject to approval of the Secretary, and incorporated into this Grant Agreement. 3-06-0101-023-2023
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17. Construction Inspection and Approval.
It will provide and maintain competent technical supervision at the construction site throughout the project to assure that the work conforms to the plans, specifications, and schedules approved by the Secretary for the project. It shall subject the construction work on any project contained in an approved project application to inspection and approval by the Secretary and such work shall be in accordance with regulations and procedures prescribed by the Secretary. Such regulations and procedures shall require such cost and progress reporting by the sponsor or sponsors of such project as the Secretary shall deem necessary.
18. Planning Projects.
In carrying out planning projects:
a. It will execute the project in accordance with the approved program narrative contained in the project application or with the modifications similarly approved.
b. It will furnish the Secretary with such periodic reports as required pertaining to the planning project and planning work activities.
c. It will include in all published material prepared in connection with the planning project a notice that the material was prepared under a grant provided by the United States.
d. It will make such material available for examination by the public, and agrees that no material prepared with funds under this project shall be subject to copyright in the United States or any other country.
e. It will give the Secretary unrestricted authority to publish, disclose, distribute, and otherwise use any of the material prepared in connection with this grant. f. It will grant the Secretary the right to disapprove the sponsor's employment of specific consultants and their subcontractors to do all or any part of this project as well as the right to disapprove the proposed scope and cost of professional services.
g. It will grant the Secretary the right to disapprove the use of the sponsor's employees to do all or any part of the project.
h. It understands and agrees that the Secretary's approval of this project grant or the Secretary's approval of any planning material developed as part of this grant does not constitute or imply any assurance or commitment on the part of the Secretary to approve any pending or future application for a Federal airport grant.
19. Operation and Maintenance.
a. The airport and all facilities which are necessary to serve the aeronautical users of the airport, other than facilities owned or controlled by the United States, shall be operated at all times in a safe and serviceable condition and in accordance with the minimum standards as may be required or prescribed by applicable Federal, State and local agencies for maintenance and operation. It will not cause or permit any activity or action thereon which would interfere 3-06-0101-023-2023
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with its use for airport purposes. It will suitably operate and maintain the airport and all facilities thereon or connected therewith, with due regard to climatic and flood conditions. Any proposal to temporarily close the airport for non-aeronautical purposes must first be approved by the Secretary. In furtherance of this assurance, the sponsor will have in effect arrangements for:
1. Operating the airport's aeronautical facilities whenever required;
2. Promptly marking and lighting hazards resulting from airport conditions, including temporary conditions; and
3. Promptly notifying pilots of any condition affecting aeronautical use of the airport. Nothing contained herein shall be construed to require that the airport be operated for aeronautical use during temporary periods when snow, flood, or other climatic conditions interfere with such operation and maintenance. Further, nothing herein shall be construed as requiring the maintenance, repair, restoration, or replacement of any structure or facility which is substantially damaged or destroyed due to an act of God or other condition or circumstance beyond the control of the sponsor. b. It will suitably operate and maintain noise compatibility program items that it owns or controls upon which Federal funds have been expended.
20. Hazard Removal and Mitigation.
It will take appropriate action to assure that such terminal airspace as is required to protect instrument and visual operations to the airport (including established minimum flight altitudes) will be adequately cleared and protected by removing, lowering, relocating, marking, or lighting or otherwise mitigating existing airport hazards and by preventing the establishment or creation of future airport hazards.
21. Compatible Land Use.
It will take appropriate action, to the extent reasonable, including the adoption of zoning laws, to restrict the use of land adjacent to or in the immediate vicinity of the airport to activities and purposes compatible with normal airport operations, including landing and takeoff of aircraft. In addition, if the project is for noise compatibility program implementation, it will not cause or permit any change in land use, within its jurisdiction, that will reduce its compatibility, with respect to the airport, of the noise compatibility program measures upon which Federal funds have been expended.
22. Economic Nondiscrimination.
a. It will make the airport available as an airport for public use on reasonable terms and without unjust discrimination to all types, kinds and classes of aeronautical activities, including commercial aeronautical activities offering services to the public at the airport.
b. In any agreement, contract, lease, or other arrangement under which a right or privilege at the airport is granted to any person, firm, or corporation to conduct or to engage in any aeronautical activity for furnishing services to the public at the airport, the sponsor will insert and enforce provisions requiring the contractor to:
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1. Furnish said services on a reasonable, and not unjustly discriminatory, basis to all users thereof, and
2. Charge reasonable, and not unjustly discriminatory, prices for each unit or service, provided that the contractor may be allowed to make reasonable and nondiscriminatory discounts, rebates, or other similar types of price reductions to volume purchasers.
c. Each fixed-based operator at the airport shall be subject to the same rates, fees, rentals, and other charges as are uniformly applicable to all other fixedbased operators making the same or similar uses of such airport and utilizing the same or similar facilities.
d. Each air carrier using such airport shall have the right to service itself or to use any fixed-based operator that is authorized or permitted by the airport to serve any air carrier at such airport.
e. Each air carrier using such airport (whether as a tenant, non-tenant, or subtenant of another air carrier tenant) shall be subject to such nondiscriminatory and substantially comparable rules, regulations, conditions, rates, fees, rentals, and other charges with respect to facilities directly and substantially related to providing air transportation as are applicable to all such air carriers which make similar use of such airport and utilize similar facilities, subject to reasonable classifications such as tenants or non-tenants and signatory carriers and non-signatory carriers. Classification or status as tenant or signatory shall not be unreasonably withheld by any airport provided an air carrier assumes obligations substantially similar to those already imposed on air carriers in such classification or status.
f. It will not exercise or grant any right or privilege which operates to prevent any person, firm, or corporation operating aircraft on the airport from performing any services on its own aircraft with its own employees (including, but not limited to maintenance, repair, and fueling) that it may choose to perform. g. In the event the sponsor itself exercises any of the rights and privileges referred to in this assurance, the services involved will be provided on the same conditions as would apply to the furnishing of such services by commercial aeronautical service providers authorized by the sponsor under these provisions.
h. The sponsor may establish such reasonable, and not unjustly discriminatory, conditions to be met by all users of the airport as may be necessary for the safe and efficient operation of the airport.
i. The sponsor may prohibit or limit any given type, kind or class of aeronautical use of the airport if such action is necessary for the safe operation of the airport or necessary to serve the civil aviation needs of the public.
23. Exclusive Rights.
It will permit no exclusive right for the use of the airport by any person providing, or intending to provide, aeronautical services to the public. For purposes of this paragraph, the 3-06-0101-023-2023
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providing of the services at an airport by a single fixed-based operator shall not be construed as an exclusive right if both of the following apply:
a. It would be unreasonably costly, burdensome, or impractical for more than one fixed-based operator to provide such services, and
b. If allowing more than one fixed-based operator to provide such services would require the reduction of space leased pursuant to an existing agreement between such single fixed-based operator and such airport. It further agrees that it will not, either directly or indirectly, grant or permit any person, firm, or corporation, the exclusive right at the airport to conduct any aeronautical activities, including, but not limited to charter flights, pilot training, aircraft rental and sightseeing, aerial photography, crop dusting, aerial advertising and surveying, air carrier operations, aircraft sales and services, sale of aviation petroleum products whether or not conducted in conjunction with other aeronautical activity, repair and maintenance of aircraft, sale of aircraft parts, and any other activities which because of their direct relationship to the operation of aircraft can be regarded as an aeronautical activity, and that it will terminate any exclusive right to conduct an aeronautical activity now existing at such an airport before the grant of any assistance under Title 49, United States Code.
24. Fee and Rental Structure.
It will maintain a fee and rental structure for the facilities and services at the airport which will make the airport as self-sustaining as possible under the circumstances existing at the particular airport, taking into account such factors as the volume of traffic and economy of collection. No part of the Federal share of an airport development, airport planning or noise compatibility project for which a Grant is made under Title 49, United States Code, the Airport and Airway Improvement Act of 1982, the Federal Airport Act or the Airport and Airway Development Act of 1970 shall be included in the rate basis in establishing fees, rates, and charges for users of that airport.
25. Airport Revenues.
a. All revenues generated by the airport and any local taxes on aviation fuel established after December 30, 1987, will be expended by it for the capital or operating costs of the airport; the local airport system; or other local facilities which are owned or operated by the owner or operator of the airport and which are directly and substantially related to the actual air transportation of passengers or property; or for noise mitigation purposes on or off the airport.
The following exceptions apply to this paragraph:
1. If covenants or assurances in debt obligations issued before September 3, 1982, by the owner or operator of the airport, or provisions enacted before September 3, 1982, in governing statutes controlling the owner or operator's financing, provide for the use of the revenues from any of the airport owner or operator's facilities, including the airport, to support not only the airport but also the airport owner or operator's general debt obligations or other facilities, then this limitation on the use of all 3-06-0101-023-2023
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revenues generated by the airport (and, in the case of a public airport, local taxes on aviation fuel) shall not apply.
2. If the Secretary approves the sale of a privately owned airport to a public sponsor and provides funding for any portion of the public sponsor’s acquisition of land, this limitation on the use of all revenues generated by the sale shall not apply to certain proceeds from the sale. This is conditioned on repayment to the Secretary by the private owner of an amount equal to the remaining unamortized portion (amortized over a 20-year period) of any airport improvement grant made to the private owner for any purpose other than land acquisition on or after October 1, 1996, plus an amount equal to the federal share of the current fair market value of any land acquired with an airport improvement grant made to that airport on or after October 1, 1996.
3. Certain revenue derived from or generated by mineral extraction, production, lease, or other means at a general aviation airport (as defined at 49 U.S.C. § 47102), if the FAA determines the airport sponsor meets the requirements set forth in Section 813 of Public Law 112-95
b. As part of the annual audit required under the Single Audit Act of 1984, the sponsor will direct that the audit will review, and the resulting audit report will provide an opinion concerning, the use of airport revenue and taxes in paragraph (a), and indicating whether funds paid or transferred to the owner or operator are paid or transferred in a manner consistent with Title 49, United States Code and any other applicable provision of law, including any regulation promulgated by the Secretary or Administrator.
c. Any civil penalties or other sanctions will be imposed for violation of this assurance in accordance with the provisions of 49 U.S.C. § 47107.
26. Reports and Inspections.
It will:
a. submit to the Secretary such annual or special financial and operations reports as the Secretary may reasonably request and make such reports available to the public; make available to the public at reasonable times and places a report of the airport budget in a format prescribed by the Secretary; b. for airport development projects, make the airport and all airport records and documents affecting the airport, including deeds, leases, operation and use agreements, regulations and other instruments, available for inspection by any duly authorized agent of the Secretary upon reasonable request; c. for noise compatibility program projects, make records and documents relating to the project and continued compliance with the terms, conditions, and assurances of this Grant Agreement including deeds, leases, agreements, regulations, and other instruments, available for inspection by any duly authorized agent of the Secretary upon reasonable request; and 3-06-0101-023-2023
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d. in a format and time prescribed by the Secretary, provide to the Secretary and make available to the public following each of its fiscal years, an annual report listing in detail:
1. all amounts paid by the airport to any other unit of government and the purposes for which each such payment was made; and
2. all services and property provided by the airport to other units of government and the amount of compensation received for
provision of each such service and property.
27. Use by Government Aircraft.
It will make available all of the facilities of the airport developed with Federal financial assistance and all those usable for landing and takeoff of aircraft to the United States for use by Government aircraft in common with other aircraft at all times without charge, except, if the use by Government aircraft is substantial, charge may be made for a reasonable share, proportional to such use, for the cost of operating and maintaining the facilities used. Unless otherwise determined by the Secretary, or otherwise agreed to by the sponsor and the using agency, substantial use of an airport by Government aircraft will be considered to exist when operations of such aircraft are in excess of those which, in the opinion of the Secretary, would unduly interfere with use of the landing areas by other authorized aircraft, or during any calendar month that:
a. Five (5) or more Government aircraft are regularly based at the airport or on land adjacent thereto; or
b. The total number of movements (counting each landing as a movement) of Government aircraft is 300 or more, or the gross accumulative weight of Government aircraft using the airport (the total movement of Government aircraft multiplied by gross weights of such aircraft) is in excess of five million pounds.
28. Land for Federal Facilities.
It will furnish without cost to the Federal Government for use in connection with any air traffic control or air navigation activities, or weather-reporting and communication activities related to air traffic control, any areas of land or water, or estate therein as the Secretary considers necessary or desirable for construction, operation, and maintenance at Federal expense of space or facilities for such purposes. Such areas or any portion thereof will be made available as provided herein within four months after receipt of a written request from the Secretary.
29. Airport Layout Plan.
a. Subject to the FAA Reauthorization Act of 2018, Public Law 115-254, Section 163, it will keep up to date at all times an airport layout plan of the airport showing:
1. boundaries of the airport and all proposed additions thereto, together with the boundaries of all offsite areas owned or controlled by the sponsor for airport purposes and proposed additions thereto;
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2. the location and nature of all existing and proposed airport facilities and structures (such as runways, taxiways, aprons, terminal buildings, hangars and roads), including all proposed extensions and reductions of existing airport facilities;
3. the location of all existing and proposed non-aviation areas and of all existing improvements thereon; and
4. all proposed and existing access points used to taxi aircraft across the airport’s property boundary.
Such airport layout plans and each amendment, revision, or modification thereof, shall be subject to the approval of the Secretary which approval shall be evidenced by the signature of a duly authorized representative of the Secretary on the face of the airport layout plan. The sponsor will not make or permit any changes or alterations in the airport or any of its facilities which are not in conformity with the airport layout plan as approved by the Secretary and which might, in the opinion of the Secretary, adversely affect the safety, utility or efficiency of the airport.
b. Subject to the FAA Reauthorization Act of 2018, Public Law 115-254, Section 163, if a change or alteration in the airport or the facilities is made which the Secretary determines adversely affects the safety, utility, or efficiency of any federally owned, leased, or funded property on or off the airport and which is not in conformity with the airport layout plan as approved by the Secretary, the owner or operator will, if requested, by the Secretary:
1. eliminate such adverse effect in a manner approved by the Secretary; or
2. bear all costs of relocating such property (or replacement thereof) to a site acceptable to the Secretary and all costs of restoring such property (or replacement thereof) to the level of safety, utility, efficiency, and cost of operation existing before the unapproved change in the airport or its facilities except in the case of a relocation or replacement of an existing airport facility due to a change in the Secretary’s design standards beyond the control of the airport sponsor.
30. Civil Rights.
It will promptly take any measures necessary to ensure that no person in the United States shall, on the grounds of race, color, and national origin (including limited English proficiency) in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4); creed and sex (including sexual orientation and gender identity) per 49 U.S.C. § 47123 and related requirements; age per the Age Discrimination Act of 1975 and related requirements; or disability per the Americans with Disabilities Act of 1990 and related requirements, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination in any program and activity conducted with, or benefiting from, funds received from this Grant. 3-06-0101-023-2023
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a. Using the definitions of activity, facility, and program as found and defined in 49 CFR §§ 21.23(b) and 21.23(e), the sponsor will facilitate all programs, operate all facilities, or conduct all programs in compliance with all nondiscrimination requirements imposed by or pursuant to these assurances. b. Applicability
1. Programs and Activities. If the sponsor has received a grant (or other federal assistance) for any of the sponsor’s program or activities, these requirements extend to all of the sponsor’s programs and activities.
2. Facilities. Where it receives a grant or other federal financial assistance to construct, expand, renovate, remodel, alter, or acquire a facility, or part of a facility, the assurance extends to the entire facility and facilities operated in connection therewith.
3. Real Property. Where the sponsor receives a grant or other Federal financial assistance in the form of, or for the acquisition of real property or an interest in real property, the assurance will extend to rights to space on, over, or under such property. c. Duration.
The sponsor agrees that it is obligated to this assurance for the period during which Federal financial assistance is extended to the program, except where the Federal financial assistance is to provide, or is in the form of, personal property, or real property, or interest therein, or structures or improvements thereon, in which case the assurance obligates the sponsor, or any transferee for the longer of the following periods:
1. So long as the airport is used as an airport, or for another purpose involving the provision of similar services or benefits; or
2. So long as the sponsor retains ownership or possession of the property.
d. Required Solicitation Language. It will include the following notification in all solicitations for bids, Requests For Proposals for work, or material under this Grant Agreement and in all proposals for agreements, including airport concessions, regardless of funding source:
“The (City of Hawthorne), in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders or offerors that it will affirmatively ensure that for any contract entered into pursuant to this advertisement, [select businesses, or disadvantaged business enterprises or airport concession disadvantaged business enterprises] will be afforded full and fair opportunity to submit bids in response to this invitation and no businesses will be discriminated against on the grounds of race, color, national origin (including limited English proficiency), creed, sex (including sexual orientation and gender identity), age, or disability in consideration for an award.” e. Required Contract Provisions.
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1. It will insert the non-discrimination contract clauses requiring compliance with the acts and regulations relative to nondiscrimination in Federally-assisted programs of the Department of Transportation (DOT), and incorporating the acts and regulations into the contracts by reference in every contract or agreement subject to the non-discrimination in Federally-assisted programs of the DOT acts and regulations.
2. It will include a list of the pertinent non-discrimination authorities in every contract that is subject to the non-discrimination acts and regulations.
3. It will insert non-discrimination contract clauses as a covenant running with the land, in any deed from the United States effecting or recording a transfer of real property, structures, use, or improvements thereon or interest therein to a sponsor.
4. It will insert non-discrimination contract clauses prohibiting discrimination on the basis of race, color, national origin (including limited English proficiency), creed, sex (including sexual orientation and gender identity), age, or disability as a covenant running with the land, in any future deeds, leases, license, permits, or similar instruments entered into by the sponsor with other parties:
a. For the subsequent transfer of real property acquired or improved under the applicable activity, project, or
program; and
b. For the construction or use of, or access to, space on, over, or under real property acquired or improved
under the applicable activity, project, or program.
f. It will provide for such methods of administration for the program as are found by the Secretary to give reasonable guarantee that it, other recipients, subrecipients, sub-grantees, contractors, subcontractors, consultants, transferees, successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the acts, the regulations, and this assurance.
g. It agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the acts, the regulations, and this assurance.
31. Disposal of Land.
a. For land purchased under a grant for airport noise compatibility purposes, including land serving as a noise buffer, it will dispose of the land, when the land is no longer needed for such purposes, at fair market value, at the earliest practicable time. That portion of the proceeds of such disposition which is proportionate to the United States' share of acquisition of such land will be, at the discretion of the Secretary, (1) reinvested in another project at the airport, or (2) transferred to another eligible airport as prescribed by the Secretary. The Secretary shall give preference to the following, in descending order:
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1. Reinvestment in an approved noise compatibility project;
2. Reinvestment in an approved project that is eligible for grant funding under 49 U.S.C. § 47117(e);
3. Reinvestment in an approved airport development project that is eligible for grant funding under 49 U.S.C. §§ 47114, 47115, or 47117
4. Transfer to an eligible sponsor of another public airport to be reinvested in an approved noise compatibility project at that airport; or
5. Payment to the Secretary for deposit in the Airport and Airway Trust Fund.
If land acquired under a grant for noise compatibility purposes is leased at fair market value and consistent with noise buffering purposes, the lease will not be considered a disposal of the land. Revenues derived from such a lease may be used for an approved airport development project that would otherwise be eligible for grant funding or any permitted use of airport revenue. b. For land purchased under a grant for airport development purposes (other than noise compatibility), it will, when the land is no longer needed for airport purposes, dispose of such land at fair market value or make available to the Secretary an amount equal to the United States' proportionate share of the fair market value of the land. That portion of the proceeds of such disposition which is proportionate to the United States' share of the cost of acquisition of such land will, upon application to the Secretary, be reinvested or transferred to another eligible airport as prescribed by the Secretary. The Secretary shall give preference to the following, in descending order:
1. Reinvestment in an approved noise compatibility project;
2. Reinvestment in an approved project that is eligible for grant funding under 49 U.S.C. § 47117(e);
3. Reinvestment in an approved airport development project that is eligible for grant funding under 49 U.S.C. §§ 47114, 47115, or 47117
4. Transfer to an eligible sponsor of another public airport to be reinvested in an approved noise compatibility project at that airport; or
5. Payment to the Secretary for deposit in the Airport and Airway Trust Fund.
c. Land shall be considered to be needed for airport purposes under this assurance if (1) it may be needed for aeronautical purposes (including runway protection zones) or serve as noise buffer land, and (2) the revenue from interim uses of such land contributes to the financial self-sufficiency of the airport. Further, land purchased with a grant received by an airport operator or owner before December 31, 1987, will be considered to be needed for airport 3-06-0101-023-2023
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purposes if the Secretary or Federal agency making such grant before December 31, 1987, was notified by the operator or owner of the uses of such land, did not object to such use, and the land continues to be used for that purpose, such use having commenced no later than December 15, 1989. d. Disposition of such land under (a), (b), or (c) will be subject to the retention or reservation of any interest or right therein necessary to ensure that such land will only be used for purposes which are compatible with noise levels associated with operation of the airport.
32. Engineering and Design Services.
If any phase of such project has received Federal funds under Chapter 471 subchapter 1 of Title 49 U.S.C., it will award each contract, or sub-contract for program management, construction management, planning studies, feasibility studies, architectural services, preliminary engineering, design, engineering, surveying, mapping or related services in the same manner as a contract for architectural and engineering services is negotiated under Chapter 11 of Title 40 U.S.C., or an equivalent qualifications-based requirement prescribed for or by the sponsor of the airport.
33. Foreign Market Restrictions.
It will not allow funds provided under this Grant to be used to fund any project which uses any product or service of a foreign country during the period in which such foreign country is listed by the United States Trade Representative as denying fair and equitable market opportunities for products and suppliers of the United States in procurement and construction.
34. Policies, Standards, and Specifications.
It will carry out any project funded under an Airport Improvement Program Grant in accordance with policies, standards, and specifications approved by the Secretary including, but not limited to, current FAA Advisory Circulars
(https://www.faa.gov/airports/aip/media/aip-pfc-checklist.pdf) for AIP projects as of May 4, 2023.
35. Relocation and Real Property Acquisition.
a. It will be guided in acquiring real property, to the greatest extent practicable under State law, by the land acquisition policies in Subpart B of 49 CFR Part 24 and will pay or reimburse property owners for necessary expenses as specified in Subpart B.
b. It will provide a relocation assistance program offering the services described in Subpart C of 49 CFR Part 24 and fair and reasonable relocation payments and assistance to displaced persons as required in Subpart D and E of 49 CFR Part
24. c. It will make available within a reasonable period of time prior to displacement, comparable replacement dwellings to displaced persons in accordance with Subpart E of 49 CFR Part 24.
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36. Access By Intercity Buses.
The airport owner or operator will permit, to the maximum extent practicable, intercity buses or other modes of transportation to have access to the airport; however, it has no obligation to fund special facilities for intercity buses or for other modes of transportation.
37. Disadvantaged Business Enterprises.
The sponsor shall not discriminate on the basis of race, color, national origin, or sex, in the award and performance of any DOT-assisted contract covered by 49 CFR Part 26, or in the award and performance of any concession activity contract covered by 49 CFR Part 23. In addition, the sponsor shall not discriminate on the basis of race, color, national origin or sex in the administration of its Disadvantaged Business Enterprise (DBE) and Airport Concessions Disadvantaged Business Enterprise (ACDBE) programs or the requirements of 49 CFR Parts 23 and 26. The sponsor shall take all necessary and reasonable steps under 49 CFR Parts 23 and 26 to ensure nondiscrimination in the award and administration of DOTassisted contracts, and/or concession contracts. The sponsor’s DBE and ACDBE programs, as required by 49 CFR Parts 26 and 23, and as approved by DOT, are incorporated by reference in this agreement. Implementation of these programs is a legal obligation and failure to carry out its terms shall be treated as a violation of this agreement. Upon notification to the sponsor of its failure to carry out its approved program, the Department may impose sanctions as provided for under Parts 26 and 23 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. § 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. §§ 3801-3809, 3812).
38. Hangar Construction.
If the airport owner or operator and a person who owns an aircraft agree that a hangar is to be constructed at the airport for the aircraft at the aircraft owner’s expense, the airport owner or operator will grant to the aircraft owner for the hangar a long term lease that is subject to such terms and conditions on the hangar as the airport owner or operator may impose.
39. Competitive Access.
a. If the airport owner or operator of a medium or large hub airport (as defined in 49 U.S.C. § 47102) has been unable to accommodate one or more requests by an air carrier for access to gates or other facilities at that airport in order to allow the air carrier to provide service to the airport or to expand service at the airport, the airport owner or operator shall transmit a report to the Secretary that:
1. Describes the requests;
2. Provides an explanation as to why the requests could not be accommodated; and
3. Provides a time frame within which, if any, the airport will be able to accommodate the requests.
b. Such report shall be due on either February 1 or August 1 of each year if the airport has been unable to accommodate the request(s) in the six month period prior to the applicable due date.
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AGENDA ITEM NO. 6
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of June 13, 2023
Originating Department: Finance
City Manager: __________
Vontray Norris
Dir. of Finance: ___________
Felice Lopez
SUBJECT:
RESOLUTION NO. 8418 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWTHORNE, CALIFORNIA, APPROVING AND ADOPTING THE ANNUAL BUDGET FOR THE FISCAL YEAR 2023- 2024. Motion to adopt.
RECOMMENDED MOTION:
Staff recommends that the City Council adopt Resolution No. 8418.
DISCUSSION:
The City Council held a budget workshop on May 11, 2023 at 6 p.m. A public hearing was also heard before the City Council on the proposed FY 2023-2024 Budget.
The City Council has reviewed the proposed Annual Budget for Fiscal Year 2023-2024 in the form on file with the City Clerk's Office, and attached to Resolution No. 8418 as Exhibit A, which approves the Annual Budget for Fiscal Year 2023-2024. The city-wide annual budget for fiscal year 23-24 is $212,625,708.
FISCAL IMPACT:
None. Balanced Budget for 2023-2024 is being presented for consideration.
NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):
1. Resolution 8418
2. FY 2023-2024 - Summary of all estimated Revenues and Expenditures
3. FY 23-24 Budget Presentation
- 1 -
RESOLUTION NO. 8418
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HAWTHORNE, CALIFORNIA, APPROVING AND ADOPTING
THE ANNUAL BUDGET FOR THE FISCAL YEAR 2023-2024
WHEREAS, on April 27, 2023 a notice of public hearing for the budget workshop was published in the Hawthorne Press Tribune and thereafter the budget workshop for the fiscal year 2023-2024 was held during a special city council meeting of May 11, 2023; and WHEREAS, on June 1, 2023, a notice of public hearing for the adoption of the City of Hawthorne’s Fiscal Year 2023-2024 Budget was published in the Hawthorne Press Tribune for the adoption of the Proposed Annual Budget to be held during the regular city council meeting of June 13, 2023; and
WHEREAS, the City Council of the City of Hawthorne has caused a public hearing to be held on said budget on June 13, 2023 and has considered the proposed budget; and WHEREAS, Section 3.04.010 of the Hawthorne Municipal Code requires that the annual budget of the city of Hawthorne be adopted on or before July 1st of each year; and WHEREAS, the City Council of the City of Hawthorne wishes to adopt the Annual Budget for Fiscal Year 2023-2024.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HAWTHORNE, CALIFORNIA, hereby resolves as follows:
Section 1. The City Council of the City of Hawthorne, California, hereby incorporates by reference all the recitals herein and finds that they are true and correct.
Section 2. The City Council of the City of Hawthorne, California, hereby approves and adopts the Annual Budget for Fiscal Year 2023-2024, which, by this reference, is incorporated herein as if fully set forth.
Section 3. That the copies of said Annual Budget are available for inspection and/or copying in the Office of the City Clerk.
Section 4. That, effective July 1, 2023, the City Manager is hereby authorized to proceed with the implementation of the work program as incorporated in the approved and adopted budget; that he has the authority to transfer any sum of appropriated funds within a department or function, and that he may carry over as needed to future years’ funds approved in this budget for projects, capital improvements, and capital outlay. It shall be the responsibility of the City Manager to determine the priority in which increases in personnel and capital acquisition shall be programmed for accomplishment during this year consistent with the - 2 -
availability of revenue and subject to the requirements of the Hawthorne Municipal Code regarding the expenditure of funds and the employment of personnel.
Section 5. This resolution shall be in full force and effect immediately upon its passage and adoption thereof.
PASSED, APPROVED, and ADOPTED this 13th day of June, 2023. ______________________________
ALEX VARGAS, Mayor
City of Hawthorne, California
ATTEST:
______________________________
DAYNA WILLIAMS-HUNTER, City Clerk
City of Hawthorne, California
APPROVED AS TO FORM:
___________________________________
ROBERT M. KIM, City Attorney
City of Hawthorne, California
Budget Summary
ESTIMATED TRANSFER EST REVENUE ESTIMATED TRANSFER EST EXPENDITURES
REVENUE IN TOTAL EXPENDITURES OUT TOTAL
FUND DESCRIPTION
100 GENERAL FUND $97,616,200 $0 $97,616,200 $92,920,502 $3,300,142 $96,220,644 125 FEMA $214,471 $0 $214,471 $107,263 $0 $107,263
180 AMERICAN RELIEF PLAN ACT (ARPA) $15,260,827 $0 $15,260,827 $18,696,961 $0 $18,696,961 200 STREET LIGHTING $756,100 $0 $756,100 $905,438 $0 $905,438 220 STATE GAS TAX $4,659,187 $0 $4,659,187 $3,176,729 $900,000 $4,076,729 225 STREET FUND $630,603 $900,000 $1,530,603 $2,628,919 $0 $2,628,919 230 ASSET FORFEITURE $1,040,000 $0 $1,040,000 $3,031,657 $0 $3,031,657 238 ABC GRANT ASSISTANCE PROGRAM $54,264 $0 $54,264 $54,264 $0 $54,264 239 COPS / SLESF $232,000 $0 $232,000 $300,000 $0 $300,000 244 CA OFF TRAFF SFTY GRANT FUND $388,674 $0 $388,674 $388,674 $0 $388,674 250 INSURANCE RESERVE $4,936,306 $0 $4,936,306 $13,034,511 $0 $13,034,511 265 LOCAL LAW ENFORCE BLOCK GRANT $180,930 $0 $180,930 $39,876 $0 $39,876 272 URBAN AREA SEC. INTIATIVE GRANT $123,372 $0 $123,372 $123,372 $0 $123,372 280 LOCAL TRANSIT ASST - PROP A $2,512,598 $0 $2,512,598 $4,766,506 $0 $4,766,506 283 MTA MEASURE R $1,563,359 $0 $1,563,359 $1,596,538 $0 $1,596,538 284 MTA MEASURE M $1,771,540 $0 $1,771,540 $1,626,647 $0 $1,626,647 285 PROPOSITION C COUNTY SALES TAX $2,083,812 $0 $2,083,812 $1,588,212 $0 $1,588,212 289 MEASR W-SAFE, CLEAN WATER PRG $747,300 $0 $747,300 $1,124,955 $0 $1,124,955 290 AB2766 AIR QUALITY FUNDS $100,500 $0 $100,500 $113,840 $0 $113,840 291 STREET IMPROVEMENTS $8,446,000 $0 $8,446,000 $9,379,000 $0 $9,379,000 294 HAWTH BLVD MOB IMPROV PROJECT $0 $0 $0 $0 $0 $0
322 SB2 PLANNING GRANT $249,289 $0 $249,289 $0 $0 $0
323 LEAP GRANT $300,000 $0 $300,000 $233,536 $0 $233,536 324 PERMANENT LOCAL HOUSING ALLOC $1,048,208 $0 $1,048,208 $3,659,126 $0 $3,659,126 325 ANNUAL ALLOCATION PARKS JT $231,756 $0 $231,756 $231,756 $0 $231,756
CITY OF HAWTHORNE
SUMMARY OF ESTIMATED REVENUES AND EXPENDITURES
FY 2023-2024
Budget Summary
ESTIMATED TRANSFER EST REVENUE ESTIMATED TRANSFER EST EXPENDITURES
REVENUE IN TOTAL EXPENDITURES OUT TOTAL
CITY OF HAWTHORNE
SUMMARY OF ESTIMATED REVENUES AND EXPENDITURES
FY 2023-2024
326 MEASURE A COMP. GRANT ZELA DAVIS $670,000 $0 $670,000 $670,000 $0 $670,000 327 RPOSD - JIM THORPE HOLLY GLENN $1,186,294 $0 $1,186,294 $100,895 $0 $100,895 328 CLEAN CALIFORNIA (ZELLA DAVIS) $3,486,940 $0 $3,486,940 $3,486,940 $0 $3,486,940 329 CLEAN CALIFORNIA (ZELLA DAVIS) $289,985 $0 $289,985 $154,615 $0 $154,615 330 CA PARKS GRANT - COMMUNITY CENTER $5,000,000 $0 $5,000,000 $4,974,651 $0 $4,974,651 331 CA PARKS GRANT - SENIOR CENTER $500,000 $0 $500,000 $500,000 $0 $500,000 375 CATV PEG FUND (DIVCA) $100,000 $0 $100,000 $200,000 $0 $200,000 410 DEV IMPACT FUND AB 1600 $505,000 $0 $505,000 $2,570,804 $0 $2,570,804 441 2016 REF-04 POL FAC & 05 POB $2,510,466 $0 $2,510,466 $2,891,046 $0 $2,891,046 442 2019 PENSION OBLIGATION BONDS $6,526,432 $0 $6,526,432 $6,681,186 $0 $6,681,186 444 DEBT SERV - 1997 COP $0 $0 $0 $0 $0 $0
448 DBT SRV-SBRPCA 07 SER B BONDS $400 $239,081 $239,481 $244,785 $0 $244,785 461 RECOG OBLIG RET FUND-AREA II $7,136,087 $0 $7,136,087 $1,945,921 $2,700,000 $4,645,921 462 RECOG OBLIG RET FUND-20% SET A $50,000 $0 $50,000 $900,000 $0 $900,000 464 GREVILLEA PROPERTY FUND $78,950 $0 $78,950 $43,778 $0 $43,778 465 GALE AVE PROPERTY FUND - 11605 $64,714 $0 $64,714 $78,779 $0 $78,779 466 GALE AVE PROPERTY FUND - 11529 $133,929 $0 $133,929 $61,418 $0 $61,418 467 GALE AVE PROPERTY FUND - 11537 $40,815 $0 $40,815 $43,256 $0 $43,256 468 TRURO AVE PROPERTY FUND $51,924 $0 $51,924 $22,769 $0 $22,769 469 DBT SVC-16 TAB RFNDNG-98-04-06 $300 $2,700,000 $2,700,300 $2,654,279 $0 $2,654,279 474 DEBT SERV - CFD 99-1 (GATEWAY) $100 $2,863,295 $2,863,395 $2,075,420 $0 $2,075,420 475 DEBT SERV - CFD 1 (HAWTH MALL) $0 $6,256 $6,256 $0 $0 $0 476 DEBT SERV - CFD 90-1 (OCEANGATE) $0 $191,510 $191,510 $0 $0 $0 477 DBT SERVCE - CFD 04-1 (FUSION) $273,885 $0 $273,885 $295,342 $0 $295,342 478 DBT SRV - CFD 06-1 (360 DEGR) $979,149 $0 $979,149 $755,279 $0 $755,279 480 DBT SVC - MOGUL HOSP ESCROW $0 $0 $0 $0 $0 $0
Budget Summary
ESTIMATED TRANSFER EST REVENUE ESTIMATED TRANSFER EST EXPENDITURES
REVENUE IN TOTAL EXPENDITURES OUT TOTAL
CITY OF HAWTHORNE
SUMMARY OF ESTIMATED REVENUES AND EXPENDITURES
FY 2023-2024
490 COMMUNITY REVITALIZATION $500,000 $0 $500,000 $499,491 $0 $499,491 520 AIRPORT $1,642,200 $0 $1,642,200 $1,612,443 $0 $1,612,443 560 SEWER FUND $1,612,000 $0 $1,612,000 $1,898,226 $0 $1,898,226 561 STORM WATER FUND $20,000 $0 $20,000 $0 $0 $0
600 EQUIPMENT $3,065,200 $0 $3,065,200 $3,442,336 $0 $3,442,336 727 COMMY DEV BLOCK GRANT FUND $3,659,382 $0 $3,659,382 $3,636,374 $0 $3,636,374 789 HOME FUNDS $7,453,516 $0 $7,453,516 $7,400,037 $0 $7,400,037 810 SECTION 8 ADMINISTRATIVE $1,110,188 $0 $1,110,188 $912,396 $0 $912,396 815 SECTION 8 - IN HOUSE $7,604,291 $0 $7,604,291 $7,597,582 $0 $7,597,582 820 SECTION 8 - PORTABLES $2,201,247 $0 $2,201,247 $2,201,247 $0 $2,201,247 830 EHV - ADMINIATRATIVE $217,384 $0 $217,384 $129,295 $0 $129,295 835 EHV - ASSISTANCE PAYMENTS $842,532 $0 $842,532 $842,532 $0 $842,532 840 EHV - PORTABILITY $259,633 $0 $259,633 $259,633 $0 $259,633 850 BRIC GRANT $430,000 $0 $430,000 $430,000 $0 $430,000 851 ENERGY EFFICIANT CONSERV. GRANT $140,000 $0 $140,000 $140,000 $0 $140,000 855 CALIF USED OIL RECYCLING GRANT $20,100 $0 $20,100 $24,463 $0 $24,463 856 CAL REC-BEV CONTAINER RECYCLI $60,100 $0 $60,100 $30,299 $0 $30,299 857 HAZARDOUS HOUSEHOLD WASTE $40,000 $0 $40,000 $5,000 $0 $5,000 858 SB1383 LOCAL ASSISTANCE GRANT $115,127 $0 $115,127 $114,000 $0 $114,000 TOTAL $205,725,566 $6,900,142 $212,625,708 $222,254,799 $6,900,142 $229,154,941 Budget Summary
ESTIMATED TRANSFER EST REVENUE
REVENUE IN TOTAL
FUND DESCRIPTION
100 GENERAL FUND $97,616,200 $0 $97,616,200
125 FEMA $214,471 $0 $214,471
180 AMERICAN RELIEF PLAN ACT (ARPA) $15,260,827 $0 $15,260,827 200 STREET LIGHTING $756,100 $0 $756,100
220 STATE GAS TAX $4,659,187 $0 $4,659,187
225 STREET FUND $630,603 $900,000 $1,530,603
230 ASSET FORFEITURE $1,040,000 $0 $1,040,000
238 ABC GRANT ASSISTANCE PROGRAM $54,264 $0 $54,264
239 COPS / SLESF $232,000 $0 $232,000
244 CA OFF TRAFF SFTY GRANT FUND $388,674 $0 $388,674
250 INSURANCE RESERVE $4,936,306 $0 $4,936,306
265 LOCAL LAW ENFORCE BLOCK GRANT $180,930 $0 $180,930
272 URBAN AREA SEC. INTIATIVE GRANT $123,372 $0 $123,372
CITY OF HAWTHORNE
FY 2023-2024
SUMMARY OF ESTIMATED REVENUES
Budget Summary
ESTIMATED TRANSFER EST REVENUE
REVENUE IN TOTAL
FUND DESCRIPTION
CITY OF HAWTHORNE
FY 2023-2024
SUMMARY OF ESTIMATED REVENUES
280 LOCAL TRANSIT ASST - PROP A $2,512,598 $0 $2,512,598 283 MTA MEASURE R $1,563,359 $0 $1,563,359
284 MTA MEASURE M $1,771,540 $0 $1,771,540
285 PROPOSITION C COUNTY SALES TAX $2,083,812 $0 $2,083,812 289 MEASR W-SAFE, CLEAN WATER PRG $747,300 $0 $747,300
290 AB2766 AIR QUALITY FUNDS $100,500 $0 $100,500
291 STREET IMPROVEMENTS $8,446,000 $0 $8,446,000
294 HAWTH BLVD MOB IMPROV PROJECT $0 $0 $0
322 SB2 PLANNING GRANT $249,289 $0 $249,289
323 LEAP GRANT $300,000 $0 $300,000
324 PERMANENT LOCAL HOUSING ALLOC $1,048,208 $0 $1,048,208 325 ANNUAL ALLOCATION PARKS JT $231,756 $0 $231,756
326 MEASURE A COMP. GRANT ZELA DAVIS $670,000 $0 $670,000 Budget Summary
ESTIMATED TRANSFER EST REVENUE
REVENUE IN TOTAL
FUND DESCRIPTION
CITY OF HAWTHORNE
FY 2023-2024
SUMMARY OF ESTIMATED REVENUES
327 RPOSD - JIM THORPE HOLLY GLENN $1,186,294 $0 $1,186,294 328 CLEAN CALIFORNIA (ZELLA DAVIS) $3,486,940 $0 $3,486,940 329 CLEAN CALIFORNIA (ZELLA DAVIS) $289,985 $0 $289,985 330 CA PARKS GRANT - COMMUNITY CENTER $5,000,000 $0 $5,000,000 331 CA PARKS GRANT - SENIOR CENTER $500,000 $0 $500,000 375 CATV PEG FUND (DIVCA) $100,000 $0 $100,000
410 DEV IMPACT FUND AB 1600 $505,000 $0 $505,000
441 2016 REF-04 POL FAC & 05 POB $2,510,466 $0 $2,510,466 442 2019 PENSION OBLIGATION BONDS $6,526,432 $0 $6,526,432 444 DEBT SERV - 1997 COP $0 $0 $0
448 DBT SRV-SBRPCA 07 SER B BONDS $400 $239,081 $239,481 461 RECOG OBLIG RET FUND-AREA II $7,136,087 $0 $7,136,087 462 RECOG OBLIG RET FUND-20% SET A $50,000 $0 $50,000
Budget Summary
ESTIMATED TRANSFER EST REVENUE
REVENUE IN TOTAL
FUND DESCRIPTION
CITY OF HAWTHORNE
FY 2023-2024
SUMMARY OF ESTIMATED REVENUES
464 GREVILLEA PROPERTY FUND $78,950 $0 $78,950
465 GALE AVE PROPERTY FUND - 11605 $64,714 $0 $64,714
466 GALE AVE PROPERTY FUND - 11529 $133,929 $0 $133,929 467 GALE AVE PROPERTY FUND - 11537 $40,815 $0 $40,815
468 TRURO AVE PROPERTY FUND $51,924 $0 $51,924
469 DBT SVC-16 TAB RFNDNG-98-04-06 $300 $2,700,000 $2,700,300 474 DEBT SERV - CFD 99-1 (GATEWAY) $100 $2,863,295 $2,863,395 475 DEBT SERV - CFD 1 (HAWTH MALL) $0 $6,256 $6,256
476 DEBT SERV - CFD 90-1 (OCEANGATE) $0 $191,510 $191,510 477 DBT SERVCE - CFD 04-1 (FUSION) $273,885 $0 $273,885 478 DBT SRV - CFD 06-1 (360 DEGR) $979,149 $0 $979,149
480 DBT SVC - MOGUL HOSP ESCROW $0 $0 $0
490 COMMUNITY REVITALIZATION $500,000 $0 $500,000
Budget Summary
ESTIMATED TRANSFER EST REVENUE
REVENUE IN TOTAL
FUND DESCRIPTION
CITY OF HAWTHORNE
FY 2023-2024
SUMMARY OF ESTIMATED REVENUES
520 AIRPORT $1,642,200 $0 $1,642,200
560 SEWER FUND $1,612,000 $0 $1,612,000
561 STORM WATER FUND $20,000 $0 $20,000
600 EQUIPMENT $3,065,200 $0 $3,065,200
727 COMMY DEV BLOCK GRANT FUND $3,659,382 $0 $3,659,382 789 HOME FUNDS $7,453,516 $0 $7,453,516
810 SECTION 8 ADMINISTRATIVE $1,110,188 $0 $1,110,188
815 SECTION 8 - IN HOUSE $7,604,291 $0 $7,604,291
820 SECTION 8 - PORTABLES $2,201,247 $0 $2,201,247
830 EHV - ADMINIATRATIVE $217,384 $0 $217,384
835 EHV - ASSISTANCE PAYMENTS $842,532 $0 $842,532
840 EHV - PORTABILITY $259,633 $0 $259,633
850 BRIC GRANT $430,000 $0 $430,000
Budget Summary
ESTIMATED TRANSFER EST REVENUE
REVENUE IN TOTAL
FUND DESCRIPTION
CITY OF HAWTHORNE
FY 2023-2024
SUMMARY OF ESTIMATED REVENUES
851 ENERGY EFFICIANT CONSERV. GRANT $140,000 $0 $140,000 855 CALIF USED OIL RECYCLING GRANT $20,100 $0 $20,100
856 CAL REC-BEV CONTAINER RECYCLI $60,100 $0 $60,100
857 HAZARDOUS HOUSEHOLD WASTE $40,000 $0 $40,000
858 SB1383 LOCAL ASSISTANCE GRANT $115,127 $0 $115,127
TOTAL $205,725,566 $6,900,142 $212,625,708
Budget Summary
FY23 OPERATING FY24 OPERATING
Account Description ORIG BUDG TRANS. IN PROP BUDGET TRANS. IN
GENERAL FUND
General Property Taxes
100-101-51101 CURRENT YEAR SECURED $6,676,000 $0 $6,878,000 $0 100-101-51102 CURRENT YEAR UNSECURED $300,000 $0 $300,000 $0 100-101-51105 PROP TAXES RES DISTR ABx1 26 $1,200,000 $0 $1,200,000 $0 Sub-Total $8,176,000 $0 $8,378,000 $0
Other Local Taxes
100-101-51110 SALES TAX - ADD ON $13,840,000 $0 $14,875,000 $0 100-101-51111 SALES & USE TAX $21,600,000 $0 $22,745,000 $0 100-101-51112 TRANSIENT LODGING TAXES $3,500,000 $0 $5,000,000 $0 100-101-51113 FRANCHISES $1,900,000 $0 $2,200,000 $0
100-101-51114 BUSINESS LICENSE TAXES $5,000,000 $0 $6,000,000 $0 100-101-51115 REAL PROPERTY TRANSFER TAXES $250,000 $0 $300,000 $0 100-101-51116 UTILITY USERS TAXES $6,600,000 $0 $6,600,000 $0 100-101-51118 REDEMPTION APPORTIONMENT $90,000 $0 $150,000 $0 100-101-51119 COUNTY ASSESS ADMIN FEE CHRGS ($85,000) $0 ($88,000) $0 100-101-51121 PUBLIC SAFETY AUG FUND TAXES $470,000 $0 $500,000 $0 100-101-51135 REFUSE FRANCH FEES CLRNG ACCT $3,200,000 $0 $3,400,000 $0 Sub-Total $56,365,000 $0 $61,682,000 $0
CITY OF HAWTHORNE
FY 2023-2024
REVENUE DETAIL
Budget Summary
FY23 OPERATING FY24 OPERATING
Account Description ORIG BUDG TRANS. IN PROP BUDGET TRANS. IN
CITY OF HAWTHORNE
FY 2023-2024
REVENUE DETAIL
Licenses & Permits
100-103-51323 CONSTRUCTION PERMITS $1,200,000 $0 $1,150,000 $0 100-103-51324 CODE COMPLIANCE INSP FEE $100,000 $0 $50,000 $0 100-103-51325 OTHER PERMITS $8,000 $0 $1,000 $0
100-103-51327 FILM PERMITS $20,000 $0 $30,000 $0
100-103-51328 STREET & CURB PERMITS $300,000 $0 $200,000 $0 100-103-51329 ALARM PERMITS $225,000 $0 $225,000 $0
100-103-51330 RECYCLING PERMITS $1,000 $0 $1,000 $0
100-103-51332 ANIMAL LICENSES $31,000 $0 $31,000 $0
100-103-51333 ANIMAL FEES $2,900 $0 $5,000 $0
100-103-51334 CANNABIS PERMIT REVENUE $200,000 $0 $0 $0 100-103-51336 TOBACCO LICENSING RETAIL FEE $23,000 $0 $23,000 $0 100-103-51338 CANNABIS - CULTIVATION $0 $0 $100,000 $0
100-103-51339 CANNABIS - MANUFACTURING $0 $0 $50,000 $0 100-103-51340 CANNABIS - DISTRIBUTION $0 $0 $250,000 $0 100-103-51341 CANNABIS - DELIVERY $0 $0 $200,000 $0
100-103-51343 CANNABIS - RETAIL $0 $0 $400,000 $0
100-103-51344 CANNABIS - OUTSIDE DELIVERY $0 $0 $100,000 $0 Sub-Total $2,110,900 $0 $2,816,000 $0
Budget Summary
FY23 OPERATING FY24 OPERATING
Account Description ORIG BUDG TRANS. IN PROP BUDGET TRANS. IN
CITY OF HAWTHORNE
FY 2023-2024
REVENUE DETAIL
Fines & Forefeitures
100-104-51431 VEHICLE CODE FINES $500,000 $0 $600,000 $0 100-104-51432 PARKING CITATIONS $2,100,000 $0 $2,600,000 $0 Sub-Total $2,600,000 $0 $3,200,000 $0
Revenue from Use of Money & Property
100-105-51536 INVESTMENT EARNINGS $300,000 $0 $500,000 $0 Sub-Total $300,000 $0 $500,000 $0
Intergovernmental - State
100-106-51631 SB 1186 $4 STATE SURCHARGE $10,000 $0 $10,000 $0 100-106-51639 STATE MANDATED COSTS $38,000 $0 $38,000 $0 100-106-51642 STATE MOTOR VEH IN-LIEU TAX $60,000 $0 $60,000 $0 100-106-51643 IN LIEU PROPERTY TAX (VLF) $12,681,000 $0 $13,502,000 $0 100-106-51644 STATE HOMEOWNERS PROP TAX RLF $30,000 $0 $30,000 $0 100-106-51650 STATE GRANT P.O.S.T. $20,000 $0 $20,000 $0 100-106-51697 STATE GRANT - STC $8,000 $0 $8,000 $0
Sub-Total $12,847,000 $0 $13,668,000 $0
Budget Summary
FY23 OPERATING FY24 OPERATING
Account Description ORIG BUDG TRANS. IN PROP BUDGET TRANS. IN
CITY OF HAWTHORNE
FY 2023-2024
REVENUE DETAIL
Intergovernmental - County
100-107-51740 PROP A 92/96 MAINT & OP REV $60,000 $0 $60,000 $0 100-107-51742 LA CTY MSE H-HOMELESS GRANT $100,000 $0 $0 $0 Sub-Total $160,000 $0 $60,000 $0
Current Service Charges
100-109-51840 BULLET PROOF VEST GRANT FUNDS $10,000 $0 $10,000 $0 100-109-51908 TRUCKING FEES $82,000 $0 $90,000 $0
100-109-51921 AQUATICS PROGRAM $220,000 $0 $242,000 $0
100-109-51923 FACILITY RENTAL $250,000 $0 $255,000 $0
100-109-51924 FIELD TRIPS $300 $0 $300 $0
100-109-51925 LITTLE LEAGUE $525 $0 $600 $0
100-109-51926 SPECIAL EVENTS $5,000 $0 $5,000 $0
100-109-51928 YOUTH SPORTS $20,000 $0 $21,000 $0
100-109-51929 RECREATION CLASSES $50,000 $0 $52,500 $0
100-109-51931 SPORTS CENTER RENTAL $55,000 $0 $55,000 $0 100-109-51932 MEMORIAL CENTER RENTAL $40,000 $0 $50,000 $0 100-109-51935 RECREATION MISCELLEANOUS $2,000 $0 $2,000 $0 100-109-51940 CODE ENFORCEMENT FEE $150,000 $0 $150,000 $0 100-109-51944 BILLBOARD ADVERTISING FEES $320,000 $0 $450,000 $0 100-109-51949 DOMESTIC VIOLENCE REIMBURSEMEN $1,000 $0 $1,000 $0 Budget Summary
FY23 OPERATING FY24 OPERATING
Account Description ORIG BUDG TRANS. IN PROP BUDGET TRANS. IN
CITY OF HAWTHORNE
FY 2023-2024
REVENUE DETAIL
100-109-51950 OT REIMBURSEMENT-POL DEPT $200,000 $0 $200,000 $0 100-109-51951 POLICE BOOKING FEES $210,000 $0 $210,000 $0 100-109-51953 TRUSTEE FEES $2,500 $0 $2,500 $0
100-109-51956 OT REIMB-SPEC EVENTS-INGLEWOOD $600,000 $0 $1,200,000 $0 100-109-51957 FIX-IT TICKETS $5,000 $0 $5,000 $0
100-109-51958 POLICE REPORTS $5,000 $0 $5,000 $0
100-109-51960 DNA IDENTIFICATION REIMBUR $500 $0 $500 $0 100-109-51964 SUBPOENA FEES $5,000 $0 $5,000 $0
100-109-51966 HOME OCC FILING FEE $25,000 $0 $25,000 $0 100-109-51968 BUSINESS LICENSE APP FEE $50,000 $0 $50,000 $0 100-109-51971 ZONING FEES $51,000 $0 $64,000 $0
100-109-51973 SALE OF MAPS & PUBLICATIONS $2,000 $0 $600 $0 100-109-51974 PLAN CHECK & SITE INSPEC FEE $80,000 $0 $200,000 $0 100-109-51975 SPECIAL POLICE SERVICES $150,000 $0 $348,000 $0 100-109-51976 SPECIAL INSPECTION-OVERTIME $10,000 $0 $4,000 $0 100-109-51978 FIELD INSPECTION FEES $10,000 $0 $1,000 $0 100-109-51979 RE-INSPECTION FEES $3,000 $0 $500 $0
100-109-51980 DUI COST RECOVERY FEE $11,000 $0 $11,000 $0 100-109-51983 MICROFILMING CHG-BLDG & SAFETY $11,000 $0 $0 $0 100-109-51990 DUPLICATION/SCANNING FEES $200 $0 $200 $0 100-109-51991 CONVENIENCE FEES $25,000 $0 $28,000 $0
Budget Summary
FY23 OPERATING FY24 OPERATING
Account Description ORIG BUDG TRANS. IN PROP BUDGET TRANS. IN
CITY OF HAWTHORNE
FY 2023-2024
REVENUE DETAIL
100-109-51997 NOTARY SERVICES $0 $0 $500 $0
100-109-51998 PUBLIC SAFETY INFO SRVC FEES $250,000 $0 $250,000 $0 Sub-Total $2,912,025 $0 $3,995,200 $0
Other Revenue
100-110-52001 SALE OF REAL AND PERSONAL PROP $6,000 $0 $6,000 $0 100-110-52002 CONTRIBUTION FROM REFUSE $300,000 $0 $300,000 $0 100-110-52003 CONTRIBUTION FROM WATER $1,400,000 $0 $1,400,000 $0 100-110-52009 CONTRIBUTIONS RCC IT SERVICES $200,000 $0 $200,000 $0 100-110-52011 DAMAGE CLAIMS $1,000 $0 $1,000 $0
100-110-52013 MISCELLANEOUS REVENUE $20,000 $0 $20,000 $0 100-110-52017 REIMBURSEMENT RECEIVERSHIPS $75,000 $0 $75,000 $0 100-110-52037 SPECIAL EVENTS REIMBURSEMENT $25,000 $0 $15,000 $0 Sub-Total $2,027,000 $0 $2,017,000 $0
Program Contributions
100-115-52055 PROP A FOR TRANSIT POLICE $1,000,000 $0 $1,000,000 $0 100-115-52059 COPS FOR AIRSHIP $300,000 $0 $300,000 $0
Sub-Total $1,300,000 $0 $1,300,000 $0
TOTAL GENERAL FUND $88,797,925 $0 $97,616,200 $0
Budget Summary
FY23 OPERATING FY24 OPERATING
Account Description ORIG BUDG TRANS. IN PROP BUDGET TRANS. IN
CITY OF HAWTHORNE
FY 2023-2024
REVENUE DETAIL
FEMA
125-108-51851 FEMA FUNDS-COVID-19 EMRGY MSRS $214,471 $0 $214,471 $0 TOTAL FEMA $214,471 $0 $214,471 $0
CARES ACT
AMERICAN RESCUE PLAN
180-000-51849 ARPA - RELIEF FUNDS $15,260,827 $0 $15,260,827 $0 TOTAL ARPA $15,260,827 $0 $15,260,827 $0
STREET LIGHTING FUND
200-102-51222 STREET LIGHTING ASSESMENT $570,000 $0 $578,000 $0 200-105-51536 INVESTMENT EARNINGS $100 $0 $100 $0
200-115-51128 MEASURE R FOR STREET LIGHTING $60,000 $0 $98,000 $0 200-115-51129 PROP C FOR STREET LIGHTING $72,000 $0 $80,000 $0 TOTAL STREET LIGHTING FUND $702,100 $0 $756,100 $0
STATE GAS TAX FUND
220-105-51536 INVESTMENT EARNINGS $100 $0 $100 $0
220-106-51626 STATE GAS TAX MAINT 2105 $561,304 $0 $577,566 $0 220-106-51627 STATE GAS TAX MAINT 2107 $774,332 $0 $701,234 $0 Budget Summary
FY23 OPERATING FY24 OPERATING
Account Description ORIG BUDG TRANS. IN PROP BUDGET TRANS. IN
CITY OF HAWTHORNE
FY 2023-2024
REVENUE DETAIL
220-106-51628 STATE GAS TAX MAINT 2106 $317,186 $0 $332,296 $0 220-106-51630 STATE GAS TAX MAINT 2103 $856,853 $0 $872,190 $0 220-106-51634 RMRA FUNDS $1,983,113 $0 $2,175,801 $0
TOTAL STATE GAS TAX FUND $4,492,888 $0 $4,659,187 $0
STREET FUND
225-105-51536 INVESTMENT EARNINGS $5,000 $0 $5,000 $0
225-106-51655 STATE BIKE & PEDESTRIAN SB 821 $81,905 $0 $101,603 $0 225-109-51969 STREET SWEEPING CHARGES $194,000 $0 $194,000 $0 225-109-51982 WEED, LOT & SIDEWALK CLEANING $25,000 $0 $30,000 $0 225-110-52007 CONTRIBUTION FROM THIRD PARTY $200,000 $0 $300,000 $0 225-110-52099 OPERATING TRANSFERS IN ($200,000) $900,000 $0 $900,000 TOTAL STREET FUND $305,905 $900,000 $630,603 $900,000
ASSET FORFEITURE - LOCAL SHARE FUND
230-110-51660 FORFEITURE REVENUE - JUSTICE $1,000,000 $0 $1,000,000 $0 230-110-51661 FORFEITURE REVENUE - TREASURY $20,000 $0 $20,000 $0 230-110-51662 FORFEITURE REVENUE - STATE $20,000 $0 $20,000 $0 TOTAL ASSET FORFEITURE $1,040,000 $0 $1,040,000 $0
ABC GRANT ASSISTANCE
238-106-51654 STATE GRANT - PUBLIC SAFETY $0 $0 $54,264 $0 Budget Summary
FY23 OPERATING FY24 OPERATING
Account Description ORIG BUDG TRANS. IN PROP BUDGET TRANS. IN
CITY OF HAWTHORNE
FY 2023-2024
REVENUE DETAIL
TOTAL ABC $0 $0 $54,264 $0
COPS / SLESF FUND
239-101-51126 COPS ALLOCATION $230,000 $0 $230,000 $0
239-105-51536 INVESTMENT EARNINGS $2,000 $0 $2,000 $0
TOTAL COPS / SLESF FUND $232,000 $0 $232,000 $0
CA OFFICE OF TRAFFIC SAFETY GRANTS
244-106-51684 SELECTIVE TRAFFIC ENFORC PROGR $264,654 $0 $264,654 $0 244-106-51693 RIDE TO LIVE - OTC GRANT $124,020 $0 $124,020 $0 TOTAL CA OTS GRANTS FUND $388,674 $0 $388,674 $0
INSURANCE RESERVE FUND
250-110-52095 DEPARTMENTAL CHARGES $4,668,831 $0 $4,936,306 $0 TOTAL INSURANCE RESERVE FUND $4,668,831 $0 $4,936,306 $0
LOCAL LAW ENFORCEMENT BLOCK GRANT FUND
265-108-51836 2020 EDWARD BYRNE JAG $39,876 $0 $39,876 $0 265-108-51835 COVID EMERG RESPONSE JAG GRANT $141,054 $0 $141,054 $0 TOTAL LOCAL LAW ENF GRANT FUND $180,930 $0 $180,930 $0
UASI GRANT
Budget Summary
FY23 OPERATING FY24 OPERATING
Account Description ORIG BUDG TRANS. IN PROP BUDGET TRANS. IN
CITY OF HAWTHORNE
FY 2023-2024
REVENUE DETAIL
272-106-51654 STATE GRANT - PUBLIC SAFETY $0 $0 $123,372 $0 TOTAL UASI $0 $0 $123,372 $0
LOCAL TRANSIT ASSISTANCE - PROP A FUND
280-105-51536 INVESTMENT EARNINGS $2,000 $0 $2,000 $0
280-106-51683 STATE LOCAL TRANSIT $2,122,496 $0 $2,509,798 $0 280-109-51972 DIAL A RIDE FARE $300 $0 $300 $0
280-109-51992 BUS PASS SALES $500 $0 $500 $0
TOTAL LOCAL TRANSIT PROP A $2,125,296 $0 $2,512,598 $0
MTA MEASURE R FUND
283-105-51536 INVESTMENT EARNINGS $2,000 $0 $2,000 $0
283-107-51720 SO. BAY MEASURE R FUNDS $1,320,416 $0 $1,561,359 $0 TOTAL MTA MEASURE R FUND $1,322,416 $0 $1,563,359 $0
MTA MEASURE M FUND
284-105-51536 INVESTMENT EARNINGS $2,000 $0 $2,000 $0
284-107-51727 MEASURE M FUNDS $1,496,471 $0 $1,769,540 $0 TOTAL MTA MEASURE M FUND $1,498,471 $0 $1,771,540 $0
PROPOSITION C COUNTY SALES TAX FUND
285-105-51536 INVESTMENT EARNINGS $2,000 $0 $2,000 $0
285-107-51760 COUNTY PROP C ALLOCATION $1,760,555 $0 $2,081,812 $0 Budget Summary
FY23 OPERATING FY24 OPERATING
Account Description ORIG BUDG TRANS. IN PROP BUDGET TRANS. IN
CITY OF HAWTHORNE
FY 2023-2024
REVENUE DETAIL
TOTAL PROP C COUNTY $1,762,555 $0 $2,083,812 $0
COMMUNITY CENTER
MEASURE W - SAFE, CLEAN WATER PROGRAM
289-105-51536 INVESTMENT EARNINGS $300 $0 $300 $0
289-107-51729 MEASRE W-SAFE,CLEAN WATER PROG $747,000 $0 $747,000 $0 TOTAL MEASURE W $747,300 $0 $747,300 $0
AB2766 AIR QUALITY FUNDS
290-105-51536 INVESTMENT EARNINGS $500 $0 $500 $0
290-106-51993 AB 2766 AIR QUALITY $100,000 $0 $100,000 $0 TOTAL AB2766 $100,500 $0 $100,500 $0
STREET IMPROVEMENT PROJECT FUND
291-105-51536 INVESTMENT EARNINGS $2,000 $0 $2,000 $0
291-107-51720 SO. BAY MEASURE R FUNDS $2,494,000 $0 $2,494,000 $0 291-107-51731 IMPERIAL AVE. SIGNAL IMPROV $100,000 $0 $400,000 $0 291-107-51732 ROSECRANS AVE SIGNAL IMPROV $100,000 $0 $150,000 $0 291-107-51733 ELSEGUNDO BLVD IMPROV(PHASE 1) $150,000 $0 $200,000 $0 291-107-51734 ELSEGUNDO BLVD IMPROV(PHASE 2) $500,000 $0 $900,000 $0 291-107-51736 120TH STREET IMPROVEMENTS $2,300,000 $0 $4,000,000 $0 Budget Summary
FY23 OPERATING FY24 OPERATING
Account Description ORIG BUDG TRANS. IN PROP BUDGET TRANS. IN
CITY OF HAWTHORNE
FY 2023-2024
REVENUE DETAIL
291-107-51738 NE HAWTHORNE MOBILITY IMPROV $0 $0 $300,000 $0 291-108-51832 PRAIRIE AVE SIGNAL UPGRADES $110,000 $0 $0 $0 TOTAL STREET IMPROVEMENT FUND $5,756,000 $0 $8,446,000 $0
HAWTHORNE MOB PROJ
HOLLY PARK IMPROVEMENT PROJECT
SB2 PLANNING GRANT
322-106-51778 SB 2 - PLANNING GRANT $249,289 $0 $249,289 $0 TOTAL SB2 $249,289 $0 $249,289 $0
LEAP GRANT
323-106-51779 LEAP GRANT FUNDS $256,321 $0 $300,000 $0
TOTAL LEAP $256,321 $0 $300,000 $0
PHLA ALLOCATION
324-106-52601 PLHA ALLOCATION $1,560,283 $0 $1,048,208 $0 TOTAL PHLA $1,560,283 $0 $1,048,208 $0
ANNUAL ALLOCATION PARKS JIM THORPE
325-106-52602 ANN ALLOC PARKS JIM THORPE $231,756 $0 $231,756 $0 Budget Summary
FY23 OPERATING FY24 OPERATING
Account Description ORIG BUDG TRANS. IN PROP BUDGET TRANS. IN
CITY OF HAWTHORNE
FY 2023-2024
REVENUE DETAIL
TOTAL ANN ALLOC $231,756 $0 $231,756 $0
MEASURE A - ZELA DAVIS
326-106-52604 COMP. GRANT ZELA DAVIS $670,000 $0 $670,000 $0 TOTAL MEASURE A - ZELA DAVIS $670,000 $0 $670,000 $0
RPOSD - JIM THORPE & HOLLY GLENN
327-106-52603 ANN ALLOC PARKS HOLLY GLENN $830,406 $0 $830,406 $0 327-106-52602 ANN ALLOC PARKS JIM THORPE $355,888 $0 $355,888 $0 TOTAL RPOSD $1,186,294 $0 $1,186,294 $0
CLEAN CALIFORNIA - ZELA DAVIS
328-106-52606 CLEAN CALIF ZELA DAVIS $3,486,940 $0 $3,486,940 $0 TOTAL CLEAN CALIF. $3,486,940 $0 $3,486,940 $0
LOS ANGELES - CADA
329-107-52607 LOS ANGELES CADA $0 $0 $289,985 $0
TOTAL CADA $0 $0 $289,985 $0
CA PARKS GRANT - COMMUNITY CENTER
330-106-52609 CA PRK REC COMM CENTER $0 $0 $5,000,000 $0 TOTAL COMM. CENTER $0 $0 $5,000,000 $0
Budget Summary
FY23 OPERATING FY24 OPERATING
Account Description ORIG BUDG TRANS. IN PROP BUDGET TRANS. IN
CITY OF HAWTHORNE
FY 2023-2024
REVENUE DETAIL
CA PARKS GRANT - SENIOR CENTER
331-106-52610 CA PRK REC SR CENTER $0 $0 $500,000 $0
TOTAL SENIOR CENTER $0 $0 $500,000 $0
HAWTHORNE CABLE USAGE CORPORATION
375-102-52600 CABLE TV PEG FEES $100,000 $0 $100,000 $0 TOTAL CABLE USAGE $100,000 $0 $100,000 $0
DEVELOPMENT IMPACT FUND SB 1600 FUND
410-105-51536 INVESTMENT EARNINGS $5,000 $0 $5,000 $0
410-109-51600 DEVELOPMENT IMPACT FEES $500,000 $0 $500,000 $0 TOTAL DEV IMPACT FUND $505,000 $0 $505,000 $0
DEBT SERV - 2016 REFUNDING (2004/2005 BONDS)
441-105-51536 INVESTMENT EARNINGS $300 $0 $300 $0
441-110-52095 DEPARTMENTAL CHARGES $2,820,676 $0 $2,510,166 $0 TOTAL DEBT SERV 2016 $2,820,976 $0 $2,510,466 $0
DEBT SERV - 2019 PENSION OBLIGATION BOND
442-110-52095 DEPARTMENTAL CHARGES $7,333,815 $0 $6,526,432 $0 TOTAL DEBT SERV 2019 POB $7,333,815 $0 $6,526,432 $0
Budget Summary
FY23 OPERATING FY24 OPERATING
Account Description ORIG BUDG TRANS. IN PROP BUDGET TRANS. IN
CITY OF HAWTHORNE
FY 2023-2024
REVENUE DETAIL
HAWTHORNE PUBLIC FINANCING AUTHORITY FUND
444-105-51536 INVESTMENT EARNINGS $1,000 $0 $0 $0
444-110-52099 OPERATING TRANSFERS IN $0 $762,760 $0 $0
TOTAL PUBLIC FINANCING AUTHORITY FUND $1,000 $762,760 $0 $0 DEBT SERV - 2007 SBRPCA BONDS FUND
448-105-51536 INVESTMENT EARNINGS $400 $0 $400 $0
448-110-52099 OPERATING TRANSFERS IN $0 $237,382 $0 $239,081 TOTAL DEBT SERV - 2007 SBRPCA BOND FUND $400 $237,382 $400 $239,081
SUCCESSOR AGENCY TO RDA- PROJ AREA II FUND
461-101-51107 PROPERTY TAX INCREMENTAL $2,228,840 $0 $7,136,087 $0 TOTAL SUCCESSOR AGENCY - PROJ AREA II FUND $2,228,840 $0 $7,136,087 $0 20% HOUSING SET ASIDE FUND
462-105-51536 INVESTMENT EARNINGS $50,000 $0 $50,000 $0 TOTAL 20% HOUSING SET-ASIDE FUND $50,000 $0 $50,000 $0
HAWTHORNE BLVD PROP FUND
GREVILLEA PROPERTY FUND
Budget Summary
FY23 OPERATING FY24 OPERATING
Account Description ORIG BUDG TRANS. IN PROP BUDGET TRANS. IN
CITY OF HAWTHORNE
FY 2023-2024
REVENUE DETAIL
464-105-51536 INVESTMENT EARNINGS $100 $0 $100 $0
464-105-51596 RENT $88,508 $0 $76,296 $0
464-105-51595 SECURITY DEPOSITS $1,710 $0 $1,910 $0
464-105-51597 MACHINE INCOME $376 $0 $644 $0
TOTAL GREVILLEA PROPERTY FUND $90,694 $0 $78,950 $0
GALE AVENUE PROPERTY -11605
465-105-51536 INVESTMENT EARNINGS $100 $0 $100 $0
465-105-51595 SECURITY DEPOSITS $1,500 $0 $1,600 $0
465-105-51596 RENT $86,061 $0 $62,340 $0
465-105-51597 MACHINE INCOME $890 $0 $674 $0
TOTAL GALE AVENUE PROPERTY FUND $88,551 $0 $64,714 $0
GALE AVENUE PROPERTY -11529
466-105-51536 INVESTMENT EARNINGS $100 $0 $100 $0
466-105-51595 SECURITY DEPOSITS $7,720 $0 $3,774 $0
466-105-51596 RENT $136,516 $0 $129,252 $0
466-105-51597 MACHINE INCOME $1,647 $0 $803 $0
TOTAL GALE AVENUE PROPERTY FUND $145,983 $0 $133,929 $0 GALE AVENUE PROPERTY -11537
467-105-51536 INVESTMENT EARNINGS $100 $0 $100 $0
Budget Summary
FY23 OPERATING FY24 OPERATING
Account Description ORIG BUDG TRANS. IN PROP BUDGET TRANS. IN
CITY OF HAWTHORNE
FY 2023-2024
REVENUE DETAIL
467-105-51596 RENT $31,180 $0 $40,140 $0
467-105-51597 MACHINE INCOME $1,175 $0 $575 $0
TOTAL GALE AVENUE PROPERTY FUND $32,455 $0 $40,815 $0
TRURO AVENUE PROPERTY FUND
468-105-51596 RENT $40,000 $0 $51,924 $0
TOTAL TRURO AVENUE PROPERTY FUND $40,000 $0 $51,924 $0
DEBT SERVICE-PROJ AREA II-2016 REFUNDING (1998-2004-2006) 469-110-52099 OPERATING TRANSFERS IN $0 $2,700,000 $0 $2,700,000 469-105-51536 INVESTMENT EARNINGS $300 $0 $300 $0
TOTAL DEBT SERVICE - PROJ AREA II - 2004 TAB FUND $300 $2,700,000 $300 $2,700,000 DEBT SERVICE TAB REFUNDING (98-04-06)
DEBT SERV - CFD 1 (HAWTH MALL)
475-110-52099 OPERATING TRANSFERS IN $0 $0 $0 $6,256
TOTAL CFD 1 (HAWTH MALL) $0 $0 $0 $6,256
DEBT SERV - CFD 90-1 (OCEANGATE)
476-110-52099 OPERATING TRANSFERS IN $0 $0 $0 $191,510
TOTAL CFD 90-1 (OCEANGATE) $0 $0 $0 $191,510
Budget Summary
FY23 OPERATING FY24 OPERATING
Account Description ORIG BUDG TRANS. IN PROP BUDGET TRANS. IN
CITY OF HAWTHORNE
FY 2023-2024
REVENUE DETAIL
CRA CFD NO. 1999-1 DEBT SERVICE FUND
474-105-51536 INVESTMENT EARNINGS $100 $0 $100 $0
474-110-52099 OPERATING TRANSFERS IN $0 $2,000,000 $0 $2,863,295 TOTAL CRA CFD NO 1999-1 DEBT SERV FUND $100 $2,000,000 $100 $2,863,295 DEBT SERV - CFD 2004-1 (FUSION) FUND
477-101-51109 CFD SPECIAL TAX REVENUE $273,685 $0 $273,685 $0 477-105-51536 INVESTMENT EARNINGS $200 $0 $200 $0
TOTAL DEBT SERV - CFD 2004-1 (FUSION) FUND $273,885 $0 $273,885 $0 DEBT SERV - 360 DEGREES CFD FUND
478-101-51109 CFD SPECIAL TAX REVENUE $978,949 $0 $978,949 $0 478-105-51536 INVESTMENT EARNINGS $200 $0 $200 $0
TOTAL TRURO AVENUE PROPERTY FUND $979,149 $0 $979,149 $0
DEBT SERV - MOGUL HOSPITALITY ESCROW
COMMUNITY REVITALIZATION
490-106-52608 COMMUNITY PROJ REVITALIZATION $0 $0 $500,000 $0 TOTAL COMM. REVIT. $0 $0 $500,000 $0
Budget Summary
FY23 OPERATING FY24 OPERATING
Account Description ORIG BUDG TRANS. IN PROP BUDGET TRANS. IN
CITY OF HAWTHORNE
FY 2023-2024
REVENUE DETAIL
AIRPORT FUND
520-105-51598 GROUND LEASE RENT $628,000 $0 $628,000 $0 520-106-52032 MATCHING $10,000 $0 $10,000 $0
520-108-51888 AIRPORT COVID RESPONSE GRANT $15,000 $0 $15,000 $0 520-108-51889 AIRPORT RESCUE GRANT $15,000 $0 $15,000 $0 520-108-51893 NOISE STUDY (PART 150) 2018 $20,000 $0 $0 $0 520-108-51895 AIPORT LIGHTING AND SIGNAGE $0 $0 $408,000 $0 520-108-51897 TAXIWAY IMPROVEMENT $400,000 $0 $0 $0
520-109-52182 FILMING FEES $30,000 $0 $30,000 $0
520-110-52007 CONTRIBUTION FROM THIRD PARTY $134,000 $0 $200,000 $0 520-110-52013 MISCELLANEOUS REVENUE $3,000 $0 $5,200 $0 520-120-52162 AIRPORT LEASE REVENUES $133,000 $0 $124,000 $0 520-120-52163 KEY CARD FEES $5,000 $0 $5,000 $0
520-120-52164 FUEL FLOW FEES $130,000 $0 $187,000 $0
520-120-52165 FUEL FLOW FEES - AVFUEL $27,000 $0 $15,000 $0 TOTAL AIRPORT FUND $1,550,000 $0 $1,642,200 $0
SEWER & STORM DRAIN FUND
560-109-51902 SEWER CONNECTION FEES $90,000 $0 $90,000 $0 560-109-51905 SEWER SERVICE CHARGE $1,500,000 $0 $1,500,000 $0 560-109-51906 NPDES PLAN CHECK FEES $2,000 $0 $2,000 $0 Budget Summary
FY23 OPERATING FY24 OPERATING
Account Description ORIG BUDG TRANS. IN PROP BUDGET TRANS. IN
CITY OF HAWTHORNE
FY 2023-2024
REVENUE DETAIL
560-109-51909 FOG PROGRAM FEES $20,000 $0 $20,000 $0
TOTAL SEWER & STORM DRAIN FUND $1,612,000 $0 $1,612,000 $0
STORM WATER FUND
561-109-51912 NPDES RELATED INSPECTION FEE $20,000 $0 $20,000 $0 TOTAL STORM WATER FUND $20,000 $0 $20,000 $0
EQUIPMENT FUND
600-110-52011 DAMAGE CLAIMS $12,000 $0 $12,000 $0
600-110-52095 DEPARTMENTAL CHARGES $2,179,224 $0 $3,053,200 $0 TOTAL EQUIPMENT FUND $2,191,224 $0 $3,065,200 $0
COMMUNITY DEVELOPMENT BLOCK GRANT FUND
727-108-51894 FEDERAL REVENUE CDBG $3,754,401 $0 $3,659,382 $0 727-110-52099 OPERATING TRANSFERS IN $0 $300,000 $0 $0
TOTAL COMMUNITY DEV BLOCK GRANT FUND $3,754,401 $300,000 $3,659,382 $0
HOME FUNDS
789-105-51545 PROGRAM INCOME $45,000 $0 $45,000 $0
789-108-51852 FEDERAL HOME FUNDS $4,064,739 $0 $5,240,766 $0 789-108-51853 HOME ARP FUNDS $0 $0 $2,167,750 $0
TOTAL HOME FUND $4,109,739 $0 $7,453,516 $0
Budget Summary
FY23 OPERATING FY24 OPERATING
Account Description ORIG BUDG TRANS. IN PROP BUDGET TRANS. IN
CITY OF HAWTHORNE
FY 2023-2024
REVENUE DETAIL
CALHOME & DOWN PAYMENT FUNDS
SECTION 8 - ADMINISTRATIVE FUND
810-108-51875 FEDERAL SECTION 8 VOUCHER $733,395 $0 $932,538 $0 810-110-52008 FRAUD RECOVERY $5,669 $0 $6,709 $0
810-111-51560 PORT VOUCH ADMINISTRATIVE FEES $240,428 $0 $170,941 $0 TOTAL SECTION 8 ADMINISTRATIVE FUND $979,492 $0 $1,110,188 $0 SECTION 8 IN-HOUSE FUND
815-108-51875 FEDERAL SECTION 8 VOUCHER $7,252,628 $0 $7,597,582 $0 815-110-52008 FRAUD RECOVERY $5,669 $0 $6,709 $0
TOTAL SECTION 8 IN-HOUSE FUND $7,258,297 $0 $7,604,291 $0 SECTION 8 - PORTABLES FUND
820-111-51542 OTHER HAP AGENCIES-VOUCHER $3,498,030 $0 $2,201,247 $0 TOTAL SECTION 8 - PORTABLES FUND $3,498,030 $0 $2,201,247 $0
EMERGENCY VOUCHER ASSISTANCE
830-108-51565 EHV - PLACEMENT/ISSUANCE FEES $3,100 $0 $1,900 $0 830-108-51561 EHV - ADMINISTRATIVE FEES $110,162 $0 $98,234 $0 830-108-51563 EHV - SERVICE FEES $0 $0 $117,250 $0
Budget Summary
FY23 OPERATING FY24 OPERATING
Account Description ORIG BUDG TRANS. IN PROP BUDGET TRANS. IN
CITY OF HAWTHORNE
FY 2023-2024
REVENUE DETAIL
835-108-51564 EHV - HOUSING PAYMENTS $550,776 $0 $842,532 $0 TOTAL EMER. VOUCH. ASST $664,038 $0 $1,059,916 $0
EHV PORTABILITY
840-111-51542 OTHER HAP AGENCIES-VOUCHER $0 $0 $259,633 $0 TOTAL EHV PORTABILITY $0 $0 $259,633 $0
BRIC GRANT
850-106-51687 BRIC GRANT $0 $0 $430,000 $0
TOTAL BRIC $0 $0 $430,000 $0
EFFICIENT ENERGY CONSERVATION BLOCK GRANT
851-106-51688 EECB GRANT $0 $0 $140,000 $0
TOTAL EECB $0 $0 $140,000 $0
CALIFORNIA USED OIL RECYCLING GRANT FUND
855-105-51536 INVESTMENT EARNINGS $100 $0 $100 $0
855-106-51686 USED OIL RECYCLING GRANT $20,000 $0 $20,000 $0 TOTAL CA USED OIL RECYCLING GRANT FUND $20,100 $0 $20,100 $0
CALIFORNIA USED OIL RECYCLING GRANT FUND
856-105-51536 INVESTMENT EARNINGS $100 $0 $100 $0
Budget Summary
FY23 OPERATING FY24 OPERATING
Account Description ORIG BUDG TRANS. IN PROP BUDGET TRANS. IN
CITY OF HAWTHORNE
FY 2023-2024
REVENUE DETAIL
856-106-51694 HOUSEHOLD HAZARDOUS WST GRANT $40,000 $0 $40,000 $0 856-106-51692 CAL RECYC-BEV CONT RECYC CITY $20,000 $0 $20,000 $0 TOTAL CA USED OIL RECYCLING GRANT FUND $60,100 $0 $60,100 $0
HOUSEHOLD HAZARDOUS WASTE
857-106-51696 HOUSEHOLD HAZARD WASTE $40,000 $0 $40,000 $0 TOTAL HAZ. WASTE $40,000 $0 $40,000 $0
SB1383 LOCAL ASSISTANCE GRANT
858-106-51695 SB1383 LOCAL ASST GRANT $115,127 $0 $115,127 $0 TOTAL SB1383 $115,127 $0 $115,127 $0
GRAND TOTAL - ALL FUNDS $177,801,668 $6,900,142 $205,725,566 $6,900,142 Budget Summary
DEPARTMENT OPERATING APPRORIATIONS COST DEPARTMENT
APPRORIATIONS TRANSFERS OUT SUB TOTAL ALLOCATION TOTAL
FUND DESCRIPTION
100 GENERAL FUND:
MAYOR & CITY COUNCIL $297,591 $0 $297,591 ($10,008) $287,583 NON-DEPARTMENTAL $10,887,383 $3,300,142 $14,187,525 $284,196 $14,471,721 MEASURE HH $14,537,738 $0 $14,537,738 $0 $14,537,738
ARPA $1,491,940 $0 $1,491,940 $0 $1,491,940
CITY CLERK $377,408 $0 $377,408 ($128,964) $248,444
CITY MANAGER $1,179,413 $0 $1,179,413 ($215,796) $963,617 CITY TREASURER $69,549 $0 $69,549 ($564) $68,985
CITY ATTORNEY $1,944,002 $0 $1,944,002 ($589,000) $1,355,002 ADMIN. SERVICES - FINANCE $1,889,102 $0 $1,889,306 ($758,810) $1,130,496 ADMIN. SERVICES - LICENSING, A/R, AP $1,177,830 $0 $1,177,830 ($232,704) $945,126 HUMAN RESOURCES $995,023 $0 $995,023 ($102,360) $892,663 POLICE $44,885,260 $0 $44,885,260 $1,097,374 $45,982,634 PUBLIC WORKS $3,579,442 $0 $3,579,442 ($86,724) $3,492,718 PLANNING $2,806,514 $0 $2,806,514 $82,608 $2,889,122
BUILDING & SAFETY $1,510,867 $0 $1,510,867 $56,220 $1,567,087 COMMUNITY SERVICES $5,825,868 $0 $5,825,868 $69,900 $5,895,768 TOTAL - GENERAL FUND $93,454,930 $3,300,142 $96,755,276 ($534,632) $96,220,644
RECOMMENDED EXPENDITURE SUMMARY
FY 2023-2024
CITY OF HAWTHORNE
Budget Summary
DEPARTMENT OPERATING APPRORIATIONS COST DEPARTMENT
APPRORIATIONS TRANSFERS OUT SUB TOTAL ALLOCATION TOTAL
FUND DESCRIPTION
RECOMMENDED EXPENDITURE SUMMARY
FY 2023-2024
CITY OF HAWTHORNE
NON GENERAL FUNDS:
125 FEMA $107,263 $0 $107,263 $0 $107,263
180 AMERICAN RESCUE PLAN ACT $18,696,961 $0 $18,696,961 $0 $18,696,961 200 STREET LIGHTING $894,818 $0 $894,818 $10,620 $905,438 220 STATE GAS TAX $3,161,141 $900,000 $4,061,141 $15,588 $4,076,729 225 STREET FUND $2,593,567 $0 $2,593,567 $35,352 $2,628,919 230 ASSET FORFEITURE $3,007,069 $0 $3,007,069 $24,588 $3,031,657 238 ABC GRANT ASSISTANCE PROGRAM $54,264 $0 $54,264 $0 $54,264 239 COPS / SLESF $300,000 $0 $300,000 $0 $300,000
244 CA OFF TRAFF SFTY GRANT FUND $388,674 $0 $388,674 $0 $388,674 250 INSURANCE RESERVE $12,994,911 $0 $12,994,911 $39,600 $13,034,511 265 LOCAL LAW ENFORCE BLOCK GRANT $39,876 $0 $39,876 $0 $39,876 272 URBAN AREA SEC. INTIATIVE GRANT $123,372 $0 $123,372 $0 $123,372 280 LOCAL TRANSIT ASST - PROP A $4,760,446 $0 $4,760,446 $6,060 $4,766,506 283 MTA MEASURE R $1,589,530 $0 $1,589,530 $7,008 $1,596,538 284 MTA MEASURE M $1,619,639 $0 $1,619,639 $7,008 $1,626,647 285 PROPOSITION C COUNTY SALES TAX $1,580,052 $0 $1,580,052 $8,160 $1,588,212 289 MEASR W-SAFE, CLEAN WATER PRG $1,124,955 $0 $1,124,955 $0 $1,124,955 290 AB2766 AIR QUALITY FUNDS $113,000 $0 $113,000 $840 $113,840 291 STREET IMPROVEMENTS $9,379,000 $0 $9,379,000 $0 $9,379,000 323 LEAP GRANT $233,536 $0 $233,536 $0 $233,536
Budget Summary
DEPARTMENT OPERATING APPRORIATIONS COST DEPARTMENT
APPRORIATIONS TRANSFERS OUT SUB TOTAL ALLOCATION TOTAL
FUND DESCRIPTION
RECOMMENDED EXPENDITURE SUMMARY
FY 2023-2024
CITY OF HAWTHORNE
324 PERMANENT LOCAL HOUSING ALLOC $3,659,126 $0 $3,659,126 $0 $3,659,126 325 ANNUAL ALLOCATION PARKS JT $231,756 $0 $231,756 $0 $231,756 326 MEASURE A COMP. GRANT ZELA DAVIS $670,000 $0 $670,000 $0 $670,000 327 RPOSD - JIM THORPE HOLLY GLENN $100,895 $0 $100,895 $0 $100,895 328 CLEAN CALIFORNIA (ZELLA DAVIS) $3,486,940 $0 $3,486,940 $0 $3,486,940 329 CLEAN CALIFORNIA (ZELLA DAVIS) $154,615 $0 $154,615 $0 $154,615 330 CA PARKS GRANT - COMMUNITY CENTER $4,974,651 $0 $4,974,651 $0 $4,974,651 331 CA PARKS GRANT - SENIOR CENTER $500,000 $0 $500,000 $0 $500,000 375 CATV PEG FUND (DIVCA) $200,000 $0 $200,000 $0 $200,000 410 DEV IMPACT FUND AB 1600 $2,570,000 $0 $2,570,000 $804 $2,570,804 441 2016 REF-04 POL FAC & 05 POB $2,890,098 $0 $2,890,098 $948 $2,891,046 442 2019 PENSION OBLIGATION BONDS $6,681,186 $0 $6,681,186 $0 $6,681,186 448 DBT SRV-SBRPCA 07 SER B BONDS $244,581 $0 $244,581 $204 $244,785 461 RECOG OBLIG RET FUND-AREA II $1,926,301 $2,700,000 $4,626,301 $19,620 $4,645,921 462 RECOG OBLIG RET FUND-20% SET A $900,000 $0 $900,000 $0 $900,000 464 GREVILLEA PROPERTY FUND $37,298 $0 $37,298 $6,480 $43,778 465 GALE AVE PROPERTY FUND - 11605 $75,539 $0 $75,539 $3,240 $78,779 466 GALE AVE PROPERTY FUND - 11529 $54,938 $0 $54,938 $6,480 $61,418 467 GALE AVE PROPERTY FUND - 11537 $40,016 $0 $40,016 $3,240 $43,256 468 TRURO AVE PROPERTY FUND $16,289 $0 $16,289 $6,480 $22,769 469 DBT SVC-16 TAB RFNDNG-98-04-06 $2,653,475 $0 $2,653,475 $804 $2,654,279 474 DEBT SERV - CFD 99-1 (GATEWAY) $2,075,000 $0 $2,075,000 $420 $2,075,420 477 DBT SERVCE - CFD 04-1 (FUSION) $295,090 $0 $295,090 $252 $295,342 Budget Summary
DEPARTMENT OPERATING APPRORIATIONS COST DEPARTMENT
APPRORIATIONS TRANSFERS OUT SUB TOTAL ALLOCATION TOTAL
FUND DESCRIPTION
RECOMMENDED EXPENDITURE SUMMARY
FY 2023-2024
CITY OF HAWTHORNE
478 DBT SRV - CFD 06-1 (360 DEGR) $755,075 $0 $755,075 $204 $755,279 490 COMMUNITY REVITALIZATION $499,491 $0 $499,491 $0 $499,491 520 AIRPORT $1,581,139 $0 $1,581,139 $31,304 $1,612,443 560 SEWER FUND $1,840,626 $0 $1,840,626 $57,600 $1,898,226 600 EQUIPMENT $3,395,212 $0 $3,395,212 $47,124 $3,442,336 727 COMMY DEV BLOCK GRANT FUND $3,607,854 $0 $3,607,854 $28,520 $3,636,374 789 HOME FUNDS $7,400,037 $0 $7,400,037 $0 $7,400,037
810 SECTION 8 ADMINISTRATIVE $747,848 $0 $747,848 $164,548 $912,396 815 SECTION 8 - IN HOUSE $7,597,582 $0 $7,597,582 $0 $7,597,582 820 SECTION 8 - PORTABLES $2,201,247 $0 $2,201,247 $0 $2,201,247 830 EHV - ADMINIATRATIVE $129,295 $0 $129,295 $0 $129,295 835 EHV - ASSISTANCE PAYMENTS $842,532 $0 $842,532 $0 $842,532 840 EHV - PORTABILITY $259,633 $0 $259,633 $0 $259,633
850 BRIC GRANT $430,000 $0 $430,000 $0 $430,000
851 ENERGY EFFICIANT CONSERV. GRANT $140,000 $0 $140,000 $0 $140,000 855 CALIF USED OIL RECYCLING GRANT $23,695 $0 $23,695 $768 $24,463 856 CAL REC-BEV CONTAINER RECYCLI $29,531 $0 $29,531 $768 $30,299 857 HAZARDOUS HOUSEHOLD WASTE $5,000 $0 $5,000 $0 $5,000 858 SB1383 LOCAL ASSISTANCE GRANT $114,000 $0 $114,000 $0 $114,000 TOTAL - NON GENERAL FUND $128,799,665 $3,600,000 $132,399,665 $534,632 $132,934,297 TOTAL - ALL FUNDS $222,254,595 $6,900,142 $229,154,941 $0 $229,154,941 “ESTABLISHING A SOLID FINANCIAL
FOUNDATION WHILE PRUDENTLY
PLANNING FOR THE FUTURE”
Average 3 Months of Operating Expenditures
• Required Balance is $24,404,050
Fiscal Year End 2021-2022
• Cash Balance was $71,932,991
Mid Year Fiscal Year End 2022-20223
• Cash Balance was $61,930,816
General Fund Cash Restricted
Bank of the West General Account
as of March 31, 2023 9,984,880.66 2,077,949.34
LAIF as of March 31, 2023 39,193,516.93 31,817,604.27
Multi Bank Securities Inc. as of
March 31, 2023 9,125,769.82
Bank of the West Commercial
Money Market Account as of
March 31, 2023 26,517,805.35 21,527,362.24
Bank of the West Sweep Account
as of March 31, 2023 1,146,043.50 930,367.09
Current General Fund Cash
Balance as of March 31, 2023 85,968,016.26 56,353,282.94 Anticipated (Gen. Fund) Revenue
by June 30, 2023 $13,980,775.67 -
Anticipated (Gen. Fund)
Expenditures by June 30, 2023 $17,508,647.25 -
Total anticipated Gen. Fund.
Cash Balance by June 30, 2023 $82,440,144.68 -
Adopted
FY 2022/23
Proposed
FY 2023/24
General Fund 175,655 287,583
Total Budgeted 175,655 287,583
Personnel Costs 154,814 245,276
Operating Expense 20,841 42,307
175,655 287,583
Personnel
Part Time 5 5
Total Personnel 5 5
Adopted
FY 2022/23
Proposed
FY 2023/24
General Fund 14,595,135 15,963,661
Total Budgeted 14,595,135 15,963,661
Personnel Costs 700,000 810,000
L.A. County Fire 3,900,000 5,000,000
Debt Svc & Sales Tax Rebates 3,300,142 3,300,142
Retiree Health 3,300,000 3,300,000
Operating Expense 2,394,993 2,553,519
Liability Allocation 1,000,000 1,000,000
14,595,135 15,963,661
Adopted
FY 2022/23
Proposed
FY 2023/24
General Fund 13,948,327 14,537,738
Total Budgeted 13,948,327 14,537,738
L.A. County Fire 10,000,000 10,000,000
SB Regional Public
Communication
3,000,000 3,300,000
Radio Equipment/Intrprblty - -
Police – Gang Unit 609,076 730,787
Police – School Resource
Officer
339,251 506,951
13,948,327 14,537,738
Adopted
FY 2022/23
Proposed
FY 2023/24
General Fund 511,954 248,444
Total Budgeted 511,954 248,444
Personnel Costs 389,430 321,139
Operating Expense 122,524 -72,695
511,954 248,444
Personnel
Full Time 3 3
Part Time 2 1
Total Personnel 5 4
Adopted
FY 2022/23
Proposed
FY 2023/24
General Fund 819,627 963,617
Total Budgeted 819,627 963,617
Personnel Costs 839,461 877,708
Operating Expense -19,834 85,909
819,627 963,617
Personnel
Full Time 4 4
Part Time 1 2
Total Personnel 5 6
Adopted
FY 2022/23
Proposed
FY 2023/24
General Fund 64,318 68,985
Total Budgeted 64,318 68,985
Personnel Costs 34,684 39,414
Operating Expense 29,634 29,571
64,318 68,985
Personnel
Part Time 1 1
Total Personnel 1 1
Adopted
FY 2022/23
Proposed
FY 2023/24
Personnel Costs 1,147,782 1,337,971
Operating Expense 151,463 17,031
Sub-Total 1,299,245 1,355,002
Insurance Reserve 9,341,504 13,034,511
Total General Fund 10,640,749 14,389,513
Personnel
Full Time 8 9
Part Time 4 5
Total Personnel 12 14
Adopted
FY 2022/23
Proposed
FY 2023/24
General Fund 1,096,100 1,130,496
Total Budgeted 1,096,100 1,130,496
Personnel Costs 1,311,757 1,344,269
Operating Expense -215,607 -213,773
1,096,100 1,130,496
Personnel
Full Time 8 8
Part Time 1 1
Total Personnel 9 9
Adopted
FY 2022/23
Proposed
FY 2023/24
General Fund 939,678 945,126
Total Budgeted 939,678 945,126
Personnel Costs 1,099,656 1,093,427
Operating Expense -159,978 -148,301
939,678 945,126
Personnel
Full Time 7 7
Part Time 3 3
Total Personnel 10 10
Adopted
FY 2022/23
Proposed
FY 2023/24
General Fund 1,017,578 892,663
Total Budgeted 1,017,578 892,663
Personnel Costs 810,419 655,775
Operating Expense 207,129 236,888
1,017,578 892,663
Personnel
Full Time 5 4
Part Time 1 2
Total Personnel 6 6
Adopted
FY 2022/23
Proposed
FY 2023/24
General Fund - Police 37,964,049 42,368,768
General Fund – Information Svcs. 3,050,893 3,613,866
Proposition A 1,000,000 1 ,000,000
Asset Forfeiture 1,026,657 3,031,657
Local Law Enforcement (JAG) 39,876 39,876
COPS Allocation 300,000 300,000
OTS Grant 388,674 388,674
ABC Grant Assistance 0 54,264
UASI Grant 0 123,372
Total Budgeted 42,970,149 49,920,477
Personnel Costs 33,840,199 37,838,355
Operating Expense 9,129,950 12,082,122
42,970,149 49,920,477
Personnel
Full Time – Sworn 95 95
Full Time – Misc 56 56
Part Time 21 21
Total Personnel 172 172
Adopted
FY 2022/23
Proposed
FY 2023/24
General Fund 3,374,392 3,492,718
Street Lighting 726,821 905,438
State Gas Tax 3,378,935 4,076,729
Street Fund 2,528,127 2,628,919
MTA Measure R 1,406,945 1,596,538
MTA Measure M 1,150,457 1,626,647
Proposition A 1,747,807 4,766,506
Proposition C 1,634,693 1,588,212
AB 2766 106,840 113,840
Street Improvement-El Seg, Rosecrans, Imprl & Prairie Impvt 5,756,000 9,379,000 Hawthorne Blvd Mobility Improvement Project 20,000 0
Measure W-Safe, Clean Water Program 1,413,901 1,124,955 Airport 1,549,258 1,612,443
Sewer Fund 2,373,461 1,898,226
Equipment Fund 3,016,421 3,442,336
Calif. Used Oil Recycling 30,160 24,463
Cal Recycle Beverage Container 34,031 30,299
Household Hazardous Waste 5,000 5,000
BRIC Grant 0 430,000
Energy Efficient Conversation Block Grant 0 140,000
SB1383 Local Assistance Grant 114,000 114,000
Total Budgeted 30,367,249 38,996,269
Personnel Costs 8,644,876 8,899,375
Operating Expense 21,722,373 30,096,894
30,367,249 30,096,894
Personnel
Full Time 55 55
Adopted
FY 2022/23
Proposed
FY 2023/24
General Fund 2,428,756 2,889,122
Planning Grants (LEAP, PLHA) 1,816,604 3,892,662
Total Budgeted 4,245,360 6,781,784
Personnel Costs 1,413,057 1,730,142
Planning Grants (LEAP, PLHA) 1,816,604 3,892,662
Operating Expense 1,015,699 1,158,980
4,245,360 6,781,784
Personnel
Full Time 8 10
Part Time 3 0
Total Personnel 11 10
Adopted
FY 2022/23
Proposed
FY 2023/24
General Fund 1,673,032 1,567,087
Total Budgeted 1,673,032 1,567,087
Personnel Costs 1,348,131 1,232,429
Operating Expense 324,901 334,658
1,673,032 1,567,087
Personnel
Full Time 8 8
Part Time 1 1
Total Personnel 9 9
Adopted
FY 2022/23
Proposed
FY 2023/24
General Fund 5,580,371 5,895,768
Park Grants 5,574,990 10,618,348
Total Budgeted 11,155,361 16,514,116
Personnel Costs 3,237,719 3,174,074
Operating Expense 2,342,652 2,721,694
Park Grants 5,574,990 10,618,348
11,155,361 16,514,116
Personnel
Full Time 17 17
Part Time 17 17
Seasonal 15-50 15-50
Total Personnel 34 34
Adopted
FY 2022/23
Proposed
FY 2023/24
CDBG 3,842,403 3,636,374
Home Funds 4,066,687 7,400,037
Total Budgeted 7,909,090 11,036,411
Personnel Costs 51,922 340,639
Personnel Costs – Cares Act 390,923 152,257
Operating Expense 7,466,245 10,543,515
7,909,090 11,036,411
Personnel
Full Time 2.7 2.7
Total Personnel 2.7 2.7
Adopted
FY 2022/23
Proposed
FY 2023/24
Federal Funds 12,924,492 11,942,685
Grevillea Property 81,891 43,778
Gale Property – 11605 102,768 78,779
Gale Property – 11529 54,308 61,418
Gale Property - 11537 48,256 43,256
Truro Avenue Property 19,525 22,769
Total Budgeted 13,231,240 12,192,685
Personnel Costs 891,690 846,180
Operating Expense 12,339,550 11,346,505
13,231,240 12,192,685
Personnel
Full Time 8.1 8.1
Part Time 1 1
Total Personnel 9.1 9.1
Department Adopted
FY 2022/23
Proposed
FY 2023/24
City Council & City Treasurer $239,973 $356,568
Non-Departmental $10,695,135 $10,963,661
Measure HH $3,948,327 $4,537,738
Fire Services $13,900,000 $15,000,000
City Clerk $511,954 $248,444
City Manager $819,627 $963,617
City Attorney $1,299,245 $1,355,002
Finance $1,096,100 $1,130,496
Business License $939,678 $945,126
Human Resources $1,017,548 $892,663
Police Department $37,964,049 $42,368,768
Information Services $3,050,893 $3,613,866
Public Works $3,374,392 $3,492,718
Planning $2,428,756 $2,889,122
Building & Safety $1,673,032 $1,567,087
Community Services & Cable TV $5,580,371 $5,895,768
TOTAL $88,537,834 $96,220,644
Grants and Restricted Funds $107,314,187 $132,934,297
TOTAL $195,852,021 $229,154,941
FUND CATEGORY Proposed
FY 2023/24 Increases
Asset Forfeiture $2 Million
Insurance Reserve $3.7 Million
MTA Funds $3.3 Million
Street Projects $3.6 Million
Planning Grants $2 Million
Community Services Grants $4.5 Million
Development Impact Projects $1.9 Million
Community Revitalization $500K
CDBG & Home $2.8 Million
BYCATEGORY
BY DEPARTMENT
*Legislative & Admin Services Consists of Mayor & City Council, City Treasurer, City Clerk, Finance, Licensing, Human Resources & City Attorney Fire Services $15,000,000
16%
Police $42,368,768 44%
Info. Technology Services
$3,613,866 4%
Public Works, Building &
Safety, Community
Services, Planning
$13,844,695 14%
Legislative &
Administrative Services
$5,891,916 6%
Non-Departmental
$15,501,399 16%
Personnel $48,010,054 50%
Retiree Health/Emp.
Relations $4,100,000 4%
Contract Services $21,032,106
22%
Maintenance & Operations
$13,926,006 14%
Interdepartmental Charges
$5,392,721 6%
Operating Transfers Out
$3,300,142 3% Capital Outlay $459,615 1%
Revenue Sources Adopted
FY 2022-23
Proposed
FY 2023-24
Taxes $64,541,000 $70,060,000
Licenses & Permits $2,110,900 $2,816,000
Fines & Forfeitures $2,600,000 $3,200,000
Revenue from Use of Money $300,000 $500,000
Intergovernmental – State (VLF, State Mandated) $12,847,000 $13,668,000 Intergovernmental - County $160,000 $60,000
Services Charges $2,912,025 $3,995,200
Other (Contrib. Water, Refuse & RCC IT svcs) $2,027,000 $2,017,000 Program Contributions (P.W. – Prop A) $1,000,000 $1,000,000 Program Contributions (COPS – Airship) $300,000 $300,000 SUB-TOTAL $88,797,925 $97,616,200
Grants and Restricted Funds $96,103,885 $115,111,742
TOTAL $184,901,810 $212,727,942
Taxes $70,060,000 72%
Licenses & Permits $2,816,000
3%
Fines & Forfeitures
$3,200,000 3%
Revenues from Use of
Money $500,000 1%
Intergovernmental - State
$13,668,000 14%
Intergovernmental - County
$60,000 0%
Service Charges $3,995,200 4%
Miscellaneous $2,017,000 2% Program Contributions
$1,300,000 1%
AGENDA ITEM NO. 8
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of June 13, 2023
Originating Department: Public Works
City Manager: __________
Vontray Norris
Dir. of Public Works: ___________
Akbar Farokhi
SUBJECT:
Public Hearing and Resolution No. 8420 - A Resolution of the City Council of the City of Hawthorne, California, Approving the Annual Engineer’s Report, Confirming the Assessment Diagram and Assessment Amounts, and Authorizing the Levy and Collection of Assessments for Improvements of the Street Lighting System (Landscaping and Street Lighting Act of 1972) For the Fiscal Year 2023-24.
RECOMMENDED MOTION:
Staff recommends that the City Council open and close public hearing and approve Resolution 8420.
DISCUSSION:
The laws governing Street Lighting Assessment Districts require an annual report recommending, and a resolution adopting, the Street Lighting Assessment rates for the new fiscal year. An Engineer’s Report was filed with the City Clerk’s Office on May 2, 2023. The City’s Street Lighting system is a utility-owned system for which we pay a flat tariff based on the number and types of lights provided.
This tariff includes all poles, traffic signal lighting, wiring and maintenance necessary to operate this system. The rates assessed by the City’s Street Lighting Assessment District have not increased over the last forty-eight years.
FISCAL IMPACT:
The Street Lighting Assessment is estimated to generate $581,801.60 in Fiscal Year 2023-24.
These revenues will pay a portion of the costs of proving energy for street lighting, traffic signal lighting, and administrations of the street lighting district.
NOTICING PROCEDURES:
Notice of Public hearing was published in the Hawthorne Press Tribune on May 11 and May 25,2023.
ATTACHMENT(S):
1. Resolution 8420
2. Engineer's Report
RESOLUTION NO. 8420
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HAWTHORNE, CALIFORNIA, APPROVING THE ANNUAL
ENGINEER'S REPORT, CONFIRMING THE ASSESSMENT DIAGRAM
AND ASSESSMENT AMOUNTS, AND AUTHORIZING THE LEVY AND
COLLECTION OF ASSESSMENTS FOR IMPROVEMENT OF THE
STREET LIGHTING SYSTEM (LANDSCAPING AND STREET
LIGHTING ACT OF 1972) FOR THE FISCAL YEAR 2023-2024
WHEREAS, the City of Hawthorne intends to levy and collect assessments within the City Landscaping and Lighting Assessment District during Fiscal Year 2023-2024; and WHEREAS, the City Council of the City of Hawthorne, California has heretofore adopted its Resolution No. 8420 on the 13th day of June 2023, which (1) approved preparation of an engineering report setting forth estimated street lighting assessments for fiscal year 2023-2024 (duly filed with the City Clerk's office) and (2) set a public hearing regarding the levy of the proposed assessment for improvement of the street lighting system (Landscaping and Street Lighting Act of 1972) for said fiscal year ending June 30, 2024; and
WHEREAS, the City provided published notice of the City Council's public hearing on the street lighting assessment for fiscal year 2023-2024 and the City Council held a duly noticed public hearing on June 13, 2023 pursuant to Streets and Highways Code Section 22625; and WHEREAS, said public hearing has afforded the public ample opportunity to be heard regarding the proposed assessment; and
WHEREAS, the City Council has considered all evidence, written and oral, submitted to it and has reviewed the annual engineer's report, confirming the assessment diagram and assessments amount.
NOW THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Hawthorne, California as follows:
SECTION 1. The City Council finds that all of the facts set forth in the recitals of this Resolution are true and correct.
SECTION 2. The proposed diagram and assessment contained in the Engineer's Report, attached as Exhibit "A" to this Resolution, are hereby confirmed and approved and the County Tax Collector is hereby authorized to collect the assessment set forth in the Engineer’sReport.
SECTION 3. Pursuant to the provisions of the Landscaping and Street Lighting Act of 1972 and the Report of the Engineer, that the estimated amount necessary to maintain and operate the street lighting system and traffic signal lighting within the street lighting maintenance district for the fiscal year 2023-2024 is five hundred eighty-one thousand eight hundred and one and sixty cents ($581,801.60), an assessment for said amount is hereby levied in said district at the rate of $0.58 per front foot for properties located in Zone 1, $1.33 per front foot in Zone 2, and $2.97 per front foot in Zone 3.
SECTION 4. The City Council adopts Resolution No. 8420 pursuant to Section 22631 of the California Streets & Highway Code.
SECTION 5. The Director of Public Works shall have the authority to modify or update the City Landscaping and Lighting Assessment District as necessary.
PASSED, APPROVED, AND ADOPTED THIS 13th DAY OF June 2023.
ALEX VARGAS,
Mayor
City of Hawthorne, California
ATTEST:
_______________________________
Dayna S. Williams-Hunter
City Clerk
City of Hawthorne, California
APPROVED AS TO FORM:
ROBERT KIM
City Attorney
City of Hawthorne, California
EXHIBIT “A”
ENGINEER’S REPORT
AGENDA ITEM NO. 9
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of June 13, 2023
Originating Department: Public Works
City Manager: __________
Vontray Norris
Dir. of Public Works: ___________
Akbar Farokhi
SUBJECT:
Public Hearing and Resolution 8419 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWTHORNE, CALIFORNIA, CONFIRMING ASSESSMENTS FOR FISCAL YEAR 2023-24 WEED ABATEMENT AND AUTHORIZING THE COLLECTION THEREOF.
RECOMMENDED MOTION:
Staff Recommends that the City Council open and close public hearing and approve Resolution 8419.
DISCUSSION:
This is the second step in the annual Weed Abatement Assessment process. In this program, the City hires a contractor to do weed and rubbish abatement work on private property. The work is performed following a five (5) day notification period during which the property owner has the option to clean the property. Following the end of the five day period, a work order is issued and the property is cleaned. Charges for the cleaning are then placed on the County Assessment Rolls. Notice of Public Hearing was posted around City Hall and at the Hawthorne Library.
Following the public hearing, it is recommended that the City Council authorize the collection of the assessment.
FISCAL IMPACT:
The Weed Abatement Assessment is estimated to generate $54,000 for the General Fund necessary to offset weed abatement costs.
NOTICING PROCEDURES:
Notice of Public Hearing and Resolution 8419 will be mailed to affected property owners and posted in three public locations.
ATTACHMENT(S):
1. Resolution 8419
2. Exhibit A
RESOLUTION NO. 8419
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HAWTHORNE, CALIFORNIA CONFIRMING ASSESSMENTS FOR
FISCAL YEAR 2023-24 WEED AND WASTE ABATEMENT AND
AUTHORIZING THE COLLECTION THEREOF
WHEREAS, the City Council of the City of Hawthorne adopted Ordinance No. 8419, "Nuisance Abatement Procedure", establishing procedures for the abatement of weeds and other noxious and public nuisances; and
WHEREAS, the work related to the aforementioned abatement is itemized in a report submitted to the City Council and attached to Resolution No. 8419 as Exhibit "A;"and
WHEREAS, said report reflected in Exhibit "A" of this Resolution sets forth the cost of abatement of each affected parcel of land and has been duly noticed in accordance with Chapter 8.14 of Hawthorne Municipal Code; and WHEREAS, the City provided mailed notice of the City Council's public hearing on the weed and waste abatement assessment for fiscal year 2023-2024 and the City Council held a duly noticed public hearing on June 13, 2023.
IT IS HEREBY RESOLVED by the City Council of the City Hawthorne, California asfollows:
SECTION 1. The City Council finds that all of the facts set forth in the recitals of this Resolution are true and correct.
SECTION 2. The City Council does hereby find and determine that the charges for said abatement are acceptable.
SECTION 3. The attached 2023 Weed Abatement Report, marked Exhibit "A," is hereby confirmed and approved, and that the County Tax Collector is hereby authorized to collect the amount of assessments asthe same appear on the attached roll.
SECTION 4. The City Clerk shall certify to the passage and adoption of this Resolution, which shall be in full force and take effect immediately upon its adoption.
SECTION 5. The Director of Public Works shall have the authority to modify or update the weed abatement program or assessment as necessary.
PASSED, APPROVED AND ADOPTED this 13th day of June 2023. _____________________________
ALEX VARGAS
Mayor
City of Hawthorne, California
ATTEST:
________________________
Dayna S. Williams-Hunter
City Clerk
City of Hawthorne, California
APPROVED AS TO FORM:
_____________________________
ROBERT KIM
City Attorney
City of Hawthorne, California
City Of Hawthorne
4455 W. 126th Street Hawthorne,CA. 90250
EXHIBIT “A”
AGENCY NAME: CITY OF HAWTHORNE
WEED ABATEMENT ASSESSMENT
ACCOUNT NUMBER: 164.96
FISCAL YEAR: 2023-24
NUMBER PARCEL AMOUNT
NUMBER $
4057013026
4056015023
4056015022
4057013026
4056022012
4072006021
SITUS ADDRESS (IF ANY)
1 2
3 4
5 6
lot south of 11731 Tarron Ave
lot south of 11836 Purche Ave
lot south of 11841 Daphne Ave
lot south of 11730 Tarron Ave
11603 Ardath Ave
$
$
$
$
$
$
$
911.25
1,012.50
668.25
516.38
1,248.75
14649 Fonthill Ave 742.50
5,099.63
K:\Engineering\WPDOCS\PROJECTS\ONGOING\WEEDS\23-24\assessments\weeds 2023 Page 1
AGENDA ITEM NO. 10
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of June 13, 2023
Originating Department: Housing
City Manager: __________
Vontray Norris
Dir. of Housing: ___________
Kimberly Mack
SUBJECT:
Housing Authority Housing Choice Voucher Program 2023-2024 Annual Plan.
RECOMMENDED MOTION:
Staff recommends that the City Council:
1. Close the Public Hearing.
2. Approve the 2023-2024 Annual Plan.
3. Direct staff to file the required Annual Plan with the U.S. Department of Housing and Urban Development on or before the due date of June 14, 2023.
DISCUSSION:
The U. S. Department of Housing and Urban Development (HUD) requires Non-Qualified Public Housing Agencies (PHA) to submit an Annual Plan each year, 75 days before the beginning of the fiscal year. The Annual Plan encompasses the Agency's mission, goals, and objectives, including violence against women provisions in line with the Five Year Plan.
The City of Hawthorne Housing Agency's mission is to provide safe, decent, and sanitary housing conditions for very low-income families and manage resources efficiently. The PHA promotes personal, economic, and social upward mobility to provide families the opportunity to transition from subsidized to non-subsidized housing.
The Agency has approved Twenty (20) new owners for the Section 8 Program during this reporting period, maintained the High Performer status by being consistent with program regulations and procedures, and worked to increase customer satisfaction and maintain a high quality of service. The Agency ensured equal housing opportunities by complying with limited English proficiency (LEP) requirements. Lastly, the Agency continues to pull from the Housing
Choice Voucher program's Waiting List, continuously assisting Hawthorne residents.
The PHA’s Administrative Plan has been revised to provide a strategic planning framework for PHA management of operations according to 24 CFR Part 903. It has been established to benefit all Section 8 Program participants directly and indirectly.
The Annual Plan was approved by Council on April 11, 2023 but has been brought back to allow for a proper noticing period as listed below.
FISCAL IMPACT:
None.
NOTICING PROCEDURES:
In compliance with the 45-day public review period and federal regulations, a Legal Notice of Public Hearing was published on April 27, 2023, through June 8, 2023, in the Hawthorne PressTribune, informing the public of the draft 2023-2024 Annual Plan availability. A copy of the draft documents was made available at the Hawthorne Clerk’s Office, Housing Department, and on the City’s website for public review and comment from April 20, 2023, concluding June 13, 2023, at a public hearing at 6PM in the Hawthorne City Council Chambers.
ATTACHMENT(S):
1. Draft 2023-2024 Annual Plan (50075-HCV (1) 2023)
2. Draft 50077-SL 2023
3. Draft 50077-ST-HCV-HP 2023
4. Draft Administrative Plan effective 6/1/2023
Streamlined Annual
PHA Plan
(HCV Only PHAs)
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
OMB No. 2577-0226
Expires 03/31/2024
Purpose. The 5-Year and Annual PHA Plans provide a ready source for interested parties to locate basic PHA policies, rules, and requirements concerning the PHA’s operations, programs, and services, including changes to these policies, and informs HUD, families served by the PHA, and members of the public of the PHA’s mission, goals and objectives for serving the needs of low- income, very low- income, and extremely low- income families Applicability. The Form HUD-50075-HCV is to be completed annually by HCV-Only PHAs. PHAs that meet the definition of a Standard PHA, Troubled PHA, High Performer PHA, Small PHA, or Qualified PHA do not need to submit this form. Where applicable, separate Annual PHA Plan forms are available for each of these types of PHAs.
Definitions.
(1) High-Performer PHA – A PHA that owns or manages more than 550 combined public housing units and housing choice vouchers, and was designated as a high performer on both the most recent Public Housing Assessment System (PHAS) and Section Eight Management Assessment Program (SEMAP) assessments if administering both programs, or PHAS if only administering public housing. (2) Small PHA - A PHA that is not designated as PHAS or SEMAP troubled, that owns or manages less than 250 public housing units and any number of vouchers where the total combined units exceed 550.
(3) Housing Choice Voucher (HCV) Only PHA - A PHA that administers more than 550 HCVs, was not designated as troubled in its most recent SEMAP assessment and does not own or manage public housing.
(4) Standard PHA - A PHA that owns or manages 250 or more public housing units and any number of vouchers where the total combined units exceed 550, and that was designated as a standard performer in the most recent PHAS and SEMAP assessments. (5) Troubled PHA - A PHA that achieves an overall PHAS or SEMAP score of less than 60 percent. (6) Qualified PHA - A PHA with 550 or fewer public housing dwelling units and/or housing choice vouchers combined and is not PHAS or SEMAP troubled.
A. PHA Information.
PHA Name: ____City of Hawthorne Housing Authority_______________________________________________ PHA Code: CA126 PHA Plan for Fiscal Year Beginning: (07/2023): ______________ PHA Inventory (Based on Annual Contributions Contract (ACC) units at time of FY beginning, above) Number of Housing Choice Vouchers (HCVs) _726__
PHA Plan Submission Type: Annual Submission Revised Annual Submission Availability of Information. In addition to the items listed in this form, PHAs must have the elements listed below readily available to the public.
A PHA must identify the specific location(s) where the proposed PHA Plan, PHA Plan Elements, and all information relevant to the public hearing and proposed PHA Plan are available for inspection by the public. Additionally, the PHA must provide information on how the public may reasonably obtain additional information of the PHA policies contained in the standard Annual Plan but excluded from their streamlined submissions. At a minimum, PHAs must post PHA Plans, including updates, at the main office or central office of the PHA. PHAs are strongly encouraged to post complete PHA Plans on their official website.
PHA Consortia: (Check box if submitting a joint Plan and complete table below) Participating PHAs PHA Code Program(s) in the Consortia Program(s) not in the Consortia No. of Units in Each Program
Lead HA:
A.1
B. Plan Elements.
B.1 Revision of Existing PHA Plan Elements.
a) Have the following PHA Plan elements been revised by the PHA since its last Annual Plan submission? Y N
Statement of Housing Needs and Strategy for Addressing Housing Needs.
Deconcentration and Other Policies that Govern Eligibility, Selection, and Admissions.
Financial Resources.
Rent Determination.
Operation and Management.
Informal Review and Hearing Procedures.
Homeownership Programs.
Self Sufficiency Programs and Treatment of Income Changes Resulting from Welfare Program Requirements.
Substantial Deviation.
Significant Amendment/Modification.
(b) If the PHA answered yes for any element, describe the revisions for each element(s):
B.2 New Activities. – Not Applicable
B.3 Progress Report.
Provide a description of the PHA’s progress in meeting its Mission and Goals described in its 5-Year PHA Plan.
Section B.3 and Section D are one and the same this year.
B.4 Capital Improvements. – Not Applicable
B.5 Most Recent Fiscal Year Audit.
(a) Were there any findings in the most recent FY Audit?
Y N N/A
(b) If yes, please describe:
C. Other Document and/or Certification Requirements.
C.1 Resident Advisory Board (RAB) Comments.
(a) Did the RAB(s) have comments to the PHA Plan?
Y N
(b) If yes, comments must be submitted by the PHA as an attachment to the PHA Plan. PHAs must also include a narrative describing their analysis of the RAB recommendations and the decisions made on these recommendations.
C.2 Certification by State or Local Officials.
Form HUD 50077-SL, Certification by State or Local Officials of PHA Plans Consistency with the Consolidated Plan, must be submitted by the PHA as an electronic attachment to the PHA Plan.
C.3 Civil Rights Certification/ Certification Listing Policies and Programs that the PHA has Revised since Submission of its Last Annual Plan.
Form HUD-50077-ST-HCV-HP, PHA Certifications of Compliance with PHA Plan, Civil Rights, and Related Laws and Regulations Including PHA Plan Elements that Have Changed, must be submitted by the PHA as an electronic attachment to the PHA Plan.
C.4
Challenged Elements. If any element of the PHA Plan is challenged, a PHA must include such information as an attachment with a description of any challenges to Plan elements, the source of the challenge, and the PHA’s response to the public. (a) Did the public challenge any elements of the Plan?
Y N
If yes, include Challenged Elements.
D. Affirmatively Furthering Fair Housing (AFFH).
D.1 Affirmatively Furthering Fair Housing (AFFH).
Provide a statement of the PHA’s strategies and actions to achieve fair housing goals outlined in an accepted Assessment of Fair Housing (AFH) consistent with 24 CFR § 5.154(d)(5). Use the chart provided below. (PHAs should add as many goals as necessary to overcome fair housing issues and contributing factors.) Until such time as the PHA is required to submit an AFH, the PHA is not obligated to complete this chart. The PHA will fulfill, nevertheless, the requirements at 24 CFR § 903.7(o) enacted prior to August 17, 2015. See instructions for further detail on completing this item.
Fair Housing Goal:
Describe fair housing strategies and actions to achieve the goal GOAL: To promote adequate and affordable housing and a suitable living environment free from discrimination for low-income and very low-income and elderly families, households with individuals with disabilities, and households of various races and ethnic groups residing in Hawthorne’s jurisdiction and on the waiting list.
OBJECTIVE: The PHA would like HCV participants to be able to reside in all areas of Hawthorne. We are encouraging new owners to become interested in the program and partner with the PHA to provide safe affordable housing to all eligible voucher holders and to rent their vacant units to more than just one HCV participant while limiting or removing the barriers associated with the lease-up process. All who believe they are eligible for assistance have access to HCV applications when the PHA’s waiting list is open and accepting applications.
PROGRESS REPORT: In 2022, the PHA acquired 21 new owners, that is an increase 8 new owners from the previous year. The PHA continues to call local landlords on a monthly basis to gather a more comprehensive property listings for tenants to use when searching for housing and to introduce them to the HCV program. We also make available resources from third parties.
Fair Housing Goal:
Describe fair housing strategies and actions to achieve the goal GOAL: To maintain our High Performer SEMAP score status with HUD.
OBJECTIVE: The PHA shall achieve maintain a utilization rate of 100%.
PROGRESS REPORT: The PHA has been actively pulling from the wait list and absorbing Port-in’s in a committed effort to reach 100% utilization. By continuing to use a preferences verification process before applicants who are pulled from our wait list are scheduled for interviews we are able to minimize administrative burdens. Through monthly meetings with our HUD representative, we strategize the best time, ways and the number of families we can leaseup without exceeding the funding allocated.
Maintaining the High Performer status is necessary for our PHA. Every effort is made to ensure the highest indicator levels are reached. The ultimate goal being to increase our current HVC voucher allocation as often as we can.
Fair Housing Goal:
Describe fair housing strategies and actions to achieve the goal GOAL: Improve the quality of assisted housing.
OBJECTIVE: Increase customer satisfaction and maintain high quality of service; improve management functions and inspections; Housing staff will attend annual Fair Housing trainings; the PHA will continue to provide staff with necessary trainings to meet job responsibilities and goals.
PROGRESS REPORT: The PHA makes it a priority to train staff regularly. Particularly in the areas of Teamwork, Customer Service, HQS, EIV, Harassment and Fair Housing. The Housing Director and Housing Coordinator provides guidance on current policies from HUD regularly.
Management recognizes the need to thoroughly inform the applicant and participants on how the HCV and EHV programs work in order to cultivate a realistic expectation of a successful outcome when applicable. Staff meets monthly to ensure that the information provided is correct, consistent, and that the customer understands the requirements before leaving the office, ending a call or sending email correspondence.
D. Affirmatively Furthering Fair Housing (AFFH). (Continued) D.1 Affirmatively Furthering Fair Housing (AFFH).
Provide a statement of the PHA’s strategies and actions to achieve fair housing goals outlined in an accepted Assessment of Fair Housing (AFH) consistent with 24 CFR § 5.154(d)(5). Use the chart provided below. (PHAs should add as many goals as necessary to overcome fair housing issues and contributing factors.) Until such time as the PHA is required to submit an AFH, the PHA is not obligated to complete this chart. The PHA will fulfill, nevertheless, the requirements at 24 CFR § 903.7(o) enacted prior to August 17, 2015. See instructions for further detail on completing this item.
Fair Housing Goal:
Describe fair housing strategies and actions to achieve the goal GOAL: Ensuring equal opportunity housing for all.
OBJECTIVE: The PHA is providing bi-lingual services to applicants and participants.
PROGRESS REPORT: The PHA continues to hire bi-lingual employees to ensure the LEP requirements are met. Staff monitors participants to verify if new obstacles to communications arise. The PHA is now completely open to the public and all barriers to assistance have been removed. The PHA now works with the Fair Housing Foundation (FHF) to let tenants and owners know about their rights and respective roles. The FHF partners with the PHA to provide monthly virtual or one on one walk-in clinics and workshops for Hawthorne residents. Staff teaches about discriminatory housing practices and offers the proper forms to those who feel discriminated against. Staff also takes pride in reviewing and responding to Reasonable Accommodation Request immediately. The PHA has created a resource page on the Housing
website to make it easier for those in need to find the proper resource for their unique situation(s).
Fair Housing Goal:
Describe fair housing strategies and actions to achieve the goal GOAL: Expand the total number of families served by the City of Hawthorne under the Housing Choice Voucher Program.
OBJECTIVE: The PHA will continue to select as many as possible from the current waiting list as funding permits.
PROGRESS REPORT: The PHA has increased utilization by 316 families including Port-in’s in this reporting year. The PHA attends monthly meetings with the assigned Portfolio Management Specialist in order to operate at optimal status. Staff also reviews the PIC Drilldown report as well as the 2 Year Tool to find inconsistences or any needed corrections that may affect our financial bottom line. It is the agencies goal to pull more from our Wait List rather than absorb incoming port whenever possible.
Instructions for Preparation of Form HUD-50075-HCV
Annual PHA Plan for HCV-Only PHAs
___________________________________________________________________________ A. PHA Information. All PHAs must complete this section. (24 CFR §903.4) A.1 Include the full PHA Name, PHA Code, PHA Type, PHA Fiscal Year Beginning (MM/YYYY), Number of Housing Choice Vouchers (HCVs), PHA Plan Submission Type, and the Availability of Information, specific location(s) of all information relevant to the public hearing and proposed PHA Plan.
PHA Consortia: Check box if submitting a Joint PHA Plan and complete the table. (24 CFR §943.128(a)) B. Plan Elements. All PHAs must complete this section. (24 CFR §903.11(c)(3)) B.1 Revision of Existing PHA Plan Elements. PHAs must:
Identify specifically which plan elements listed below that have been revised by the PHA. To specify which elements have been revised, mark the “yes” box.
If an element has not been revised, mark “no."
Statement of Housing Needs and Strategy for Addressing Housing Needs. Provide a statement addressing the housing needs of low-income, very low-income and extremely low-income families and a brief description of the PHA’s strategy for addressing the housing needs of families who reside in the jurisdiction served by the PHA and other families who are on the Section 8 tenant-based assistance waiting lists. The statement must identify the housing needs of (i) families with incomes below 30 percent of area median income (extremely low-income); (ii) elderly families (iii) households with individuals with disabilities, and households of various races and ethnic groups residing in the jurisdiction or on the public housing and Section 8 tenant-based assistance waiting lists. The statement of housing needs shall be based on information provided by the applicable Consolidated Plan, information provided by HUD, and generally available data. The identification of housing needs must address issues of affordability, supply, quality, accessibility, size of units, and location. Once the PHA has submitted an Assessment of Fair Housing (AFH), which includes an assessment of disproportionate housing needs in accordance with 24 CFR 5.154(d)(2)(iv), information on households with individuals with disabilities and households of various races and ethnic groups residing in the jurisdiction or on the waiting lists no longer needs to be included in the Statement of Housing Needs and Strategy for Addressing Housing Needs. (24 CFR § 903.7(a)).
The identification of housing needs must address issues of affordability, supply, quality, accessibility, size of units, and location. (24 CFR §903.7(a)(2)(i)) Provide a description of the ways in which the PHA intends, to the maximum extent practicable, to address those housing needs in the upcoming year and the PHA’s reasons for choosing its strategy. (24 CFR §903.7(a)(2)(ii)) Deconcentration and Other Policies that Govern Eligibility, Selection, and Admissions. A statement of the PHA’s policies that govern resident or tenant eligibility, selection and admission including admission preferences for HCV. (24 CFR §903.7(b)) Financial Resources. A statement of financial resources, including a listing by general categories, of the PHA’s anticipated resources, such as PHA HCV funding and other anticipated Federal resources available to the PHA, as well as tenant rents and other income available to support tenant-based assistance. The statement also should include the non-Federal sources of funds supporting each Federal program, and state the planned use for the resources. (24 CFR §903.7(c))
Rent Determination. A statement of the policies of the PHA governing rental contributions of families receiving tenant-based assistance, discretionary minimum tenant rents, and payment standard policies. (24 CFR §903.7(d)) Operation and Management. A statement that includes a description of PHA management organization, and a listing of the programs administered by the PHA. (24 CFR §903.7(e)).
Informal Review and Hearing Procedures. A description of the informal hearing and review procedures that the PHA makes available to its applicants. (24 CFR §903.7(f))
Homeownership Programs. A statement describing any homeownership programs (including project number and unit count) administered by the agency under section 8y of the 1937 Act, or for which the PHA has applied or will apply for approval. (24 CFR §903.7(k)) Self Sufficiency Programs and Treatment of Income Changes Resulting from Welfare Program Requirements. A description of any PHA programs relating to services and amenities coordinated, promoted, or provided by the PHA for assisted families, including those resulting from the PHA’s partnership with other entities, for the enhancement of the economic and social self-sufficiency of assisted families, including programs provided or offered as a result of the PHA’s partnerships with other entities, and activities subject to Section 3 of the Housing and Community Development Act of 1968 (24 CFR Part 135) and under requirements for the Family Self-Sufficiency Program and others. Include the program’s size (including required and actual size of the FSS program) and means of allocating assistance to households. (24 CFR §903.7(l)(i)) Describe how the PHA will comply with the requirements of section 12(c) and (d) of the 1937 Act that relate to treatment of income changes resulting from welfare program requirements. (24 CFR §903.7(l)(iii)).
Substantial Deviation. PHA must provide its criteria for determining a “substantial deviation” to its 5-Year Plan. (24 CFR §903.7(r)(2)(i)) Significant Amendment/Modification. PHA must provide its criteria for determining a “Significant Amendment or Modification” to its 5-Year and Annual Plan.
If any boxes are marked “yes”, describe the revision(s) to those element(s) in the space provided.
B.2 New Activities. This section refers to new capital activities which is not applicable for HCV-Only PHAs.
B.3 Progress Report. For all Annual Plans following submission of the first Annual Plan, a PHA must include a brief statement of the PHA’s progress in meeting the mission and goals described in the 5-Year PHA Plan. (24 CFR §903.11(c)(3), 24 CFR §903.7(r)(1)) B.4 Capital Improvements. This section refers to PHAs that receive funding from the Capital Fund Program (CFP) which is not applicable for HCV-Only PHAs
B.5 Most Recent Fiscal Year Audit. If the results of the most recent fiscal year audit for the PHA included any findings, mark “yes” and describe those findings in the space provided. (24 CFR §903.7(p))
C. Other Document and/or Certification Requirements.
C.1 Resident Advisory Board (RAB) comments. If the RAB had comments on the annual plan, mark “yes,” submit the comments as an attachment to the Plan and describe the analysis of the comments and the PHA’s decision made on these recommendations. (24 CFR §903.13(c), 24 CFR §903.19) C.2 Certification by State of Local Officials. Form HUD-50077-SL, Certification by State or Local Officials of PHA Plans Consistency with the Consolidated Plan, must be submitted by the PHA as an electronic attachment to the PHA Plan. (24 CFR §903.15). Note: A PHA may request to change its fiscal year to better coordinate its planning with planning done under the Consolidated Plan process by State or local officials as applicable.
C.3 Civil Rights Certification/ Certification Listing Policies and Programs that the PHA has Revised since Submission of its Last Annual Plan. Provide a certification that the following plan elements have been revised, provided to the RAB for comment before implementation, approved by the PHA board, and made available for review and inspection by the public. This requirement is satisfied by completing and submitting form HUD-50077 ST-HCV-HP, PHA Certifications of Compliance with PHA Plan, Civil Rights, and Related Laws and Regulations Including PHA Plan Elements that Have Changed. Form HUD-50077-ST-HCV-HP, PHA Certifications of Compliance with PHA Plan, Civil Rights, and Related Laws and Regulations Including PHA Plan Elements that Have Changed must be submitted by the PHA as an electronic attachment to the PHA Plan. This includes all certifications relating to Civil Rights and related regulations. A PHA will be considered in compliance with the certification requirement to affirmatively further fair housing if the PHA fulfills the requirements of §§ 903.7(o)(1) and 903.15(d) and: (i) examines its programs or proposed programs; (ii) identifies any fair housing issues and contributing factors within those programs, in accordance with 24 CFR 5.154; or 24 CFR 5.160(a)(3) as applicable (iii) specifies actions and strategies designed to address contributing factors, related fair housing issues, and goals in the applicable Assessment of Fair Housing consistent with 24 CFR 5.154 in a reasonable manner in view of the resources available; (iv) works with jurisdictions to implement any of the jurisdiction's initiatives to affirmatively further fair housing that require the PHA's involvement; (v) operates programs in a manner consistent with any applicable consolidated plan under 24 CFR part 91, and with any order or agreement, to comply with the authorities specified in paragraph (o)(1) of this section; (vi) complies with any contribution or consultation requirement with respect to any applicable AFH, in accordance with 24 CFR 5.150 through 5.180; (vii) maintains records reflecting these analyses, actions, and the results of these actions; and (viii) takes steps acceptable to HUD to remedy known fair housing or civil rights violations. impediments to fair housing choice within those programs; addresses those impediments in a reasonable fashion in view of the resources available; works with the local jurisdiction to implement any of the jurisdiction’s initiatives to affirmatively further fair housing; and assures that the annual plan is consistent with any applicable Consolidated Plan for its jurisdiction. (24 CFR §903.7(o)).
C.4 Challenged Elements. If any element of the Annual PHA Plan or 5-Year PHA Plan is challenged, a PHA must include such information as an attachment to the Annual PHA Plan or 5-Year PHA Plan with a description of any challenges to Plan elements, the source of the challenge, and the PHA’s response to the public.
D. Affirmatively Furthering Fair Housing (AFFH).
D.1 Affirmatively Furthering Fair Housing. The PHA will use the answer blocks in item D.1 to provide a statement of its strategies and actions to implement each fair housing goal outlined in its accepted Assessment of Fair Housing (AFH) consistent with 24 CFR § 5.154(d)(5) that states, in relevant part: “To implement goals and priorities in an AFH, strategies and actions shall be included in program participants' … PHA Plans (including any plans incorporated therein) ….
Strategies and actions must affirmatively further fair housing ….” Use the chart provided to specify each fair housing goal from the PHA’s AFH for which the PHA is the responsible program participant – whether the AFH was prepared solely by the PHA, jointly with one or more other PHAs, or in collaboration with a state or local jurisdiction – and specify the fair housing strategies and actions to be implemented by the PHA during the period covered by this PHA Plan. If there are more than three fair housing goals, add answer blocks as necessary.
Until such time as the PHA is required to submit an AFH, the PHA will not have to complete section D., nevertheless, the PHA will address its obligation to affirmatively further fair housing in part by fulfilling the requirements at 24 CFR 903.7(o)(3) enacted prior to August 17, 2015, which means that it examines its own programs or proposed programs; identifies any impediments to fair housing choice within those programs; addresses those impediments in a reasonable fashion in view of the resources available; works with local jurisdictions to implement any of the jurisdiction’s initiatives to affirmatively further fair housing that require the PHA’s involvement; and maintain records reflecting these analyses and actions. Furthermore, under Section 5A(d)(15) of the U.S. Housing Act of 1937, as amended, a PHA must submit a civil rights certification with its Annual PHA Plan, which is described at 24 CFR 903.7(o)(1) except for qualified PHAs who submit the Form HUD-50077-CR as a standalone document.
This information collection is authorized by Section 511 of the Quality Housing and Work Responsibility Act, which added a new section 5A to the U.S. Housing Act of 1937, as amended, which introduced the Annual PHA Plan. The Annual PHA Plan provides a ready source for interested parties to locate basic PHA policies, rules, and requirements concerning the PHA’s operations, programs, and services, and informs HUD, families served by the PHA, and members of the public for serving the needs of low- income, very low- income, and extremely low- income families.
Public reporting burden for this information collection is estimated to average 6.02 hour per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. HUD may not collect this information, and respondents are not required to complete this form, unless it displays a currently valid OMB Control Number.
Privacy Act Notice. The United States Department of Housing and Urban Development is authorized to solicit the information requested in this form by virtue of Title 12, U.S.
Code, Section 1701 et seq., and regulations promulgated thereunder at Title 12, Code of Federal Regulations. Responses to the collection of information are required to obtain a benefit or to retain a benefit. The information requested does not lend itself to confidentiality
Certification by State or Local U. S Department of Housing and Urban Development Official of PHA Plans Consistency Office of Public and Indian Housing with the Consolidated Plan or OMB No. 2577-0226
State Consolidated Plan Expires 3/31/2024
(All PHAs)
Certification by State or Local Official of PHA Plans
Consistency with the Consolidated Plan or State Consolidated Plan I, Alex Vargas , the Mayor
Official’s Name Official’s Title
certify that the 5-Year PHA Plan for fiscal years ______ and/or Annual PHA Plan for fiscal year 2023-2024 of the City of Hawthorne Housing Authority is consistent with the PHA Name
Consolidated Plan or State Consolidated Plan including the Analysis of Impediments (AI) to Fair Housing Choice or Assessment of Fair Housing (AFH) as applicable to the _____________________________City of Hawthorne_________________________________ Local Jurisdiction Name
pursuant to 24 CFR Part 91 and 24 CFR §§ 903.7(o)(3) and 903.15.
Provide a description of how the PHA Plan’s contents are consistent with the Consolidated Plan or State Consolidated Plan.
The PHA Plan is consistent with the City of Hawthorne’s Consolidated Plan in addressing the housing needs of low-income, elderly families, families with disabilities and households of various races and ethnic groups. Both plans identify and address issues of housing affordability and supply to meet the needs of families within the City of Hawthorne’s jurisdiction.
I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 3802) Name of Authorized Official: Title:
ALEJANDRO VARGAS MAYOR
Signature: Date June 13, 2023
The United States Department of Housing and Urban Development is authorized to solicit the information requested in this form by virtue of Title 12, U.S.
Code, Section 1701 et seq., and regulations promulgated thereunder at Title 12, Code of Federal Regulations. Responses to the collection of information are required to obtain a benefit or to retain a benefit. The information requested does not lend itself to confidentiality. This information is collected to ensure consistency with the consolidated plan or state consolidated plan.
Public reporting burden for this information collection is estimated to average 0.16 hours per year per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. HUD may not collect this information, and respondents are not required to complete this form, unless it displays a currently valid OMB Control Number. ________________________
Certifications of Compliance with
PHA Plan and Related Regulations
(Standard, Troubled, HCV-Only, and
High Performer PHAs)
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
OMB No. 2577-0226
Expires 3/31/2024
PHA Certifications of Compliance with PHA Plan, Civil Rights, and Related Laws and Regulations including PHA Plan Elements that Have Changed
Acting on behalf of the Board of Commissioners of the Public Housing Agency (PHA) listed below, as its Chairperson or other authorized PHA official if there is no Board of Commissioners, I approve the submission of the___ 5-Year and/or X Annual PHA Plan, hereinafter referred to as” the Plan”, of which this document is a part, and make the following certification and agreements with the Department of Housing and Urban Development (HUD) for the PHA fiscal year beginning 2021-2022, in connection with the submission of the Plan and implementation thereof:
1. The Plan is consistent with the applicable comprehensive housing affordability strategy (or any plan incorporating such strategy) for the jurisdiction in which the PHA is located (24 CFR § 91.2).
2. The Plan contains a certification by the appropriate State or local officials that the Plan is consistent with the applicable Consolidated Plan, which includes a certification that requires the preparation of an Analysis of Impediments (AI) to Fair Housing Choice, or Assessment of Fair Housing (AFH) when applicable, for the PHA's jurisdiction and a description of the manner in which the PHA Plan is consistent with the applicable Consolidated Plan (24 CFR §§ 91.2, 91.225, 91.325, and
91.425).
3. The PHA has established a Resident Advisory Board or Boards, the membership of which represents the residents assisted by the PHA, consulted with this Resident Advisory Board or Boards in developing the Plan, including any changes or revisions to the policies and programs identified in the Plan before they were implemented, and considered the recommendations of the RAB (24 CFR 903.13). The PHA has included in the Plan submission a copy of the recommendations made by the Resident Advisory Board or Boards and a description of the manner in which the Plan addresses these recommendations.
4. The PHA provides assurance as part of this certification that:
(i) The Resident Advisory Board had an opportunity to review and comment on the changes to the policies and programs before implementation by the PHA;
(ii) The changes were duly approved by the PHA Board of Directors (or similar governing body); and (iii) The revised policies and programs are available for review and inspection, at the principal office of the PHA during normal business hours.
5. The PHA made the proposed Plan and all information relevant to the public hearing available for public inspection at least 45 days before the hearing, published a notice that a hearing would be held and conducted a hearing to discuss the Plan and invited public comment.
6. The PHA certifies that it will carry out the public housing program of the agency in conformity with title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d-2000d—4), the Fair Housing Act (42 U.S.C. 3601-19), Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794), title II of the Americans with Disabilities Act (42 U.S.C. 12101 et seq.), and other applicable civil rights requirements and that it will affirmatively further fair housing in the administration of the program. In addition, if it administers a Housing Choice Voucher Program, the PHA certifies that it will administer the program in conformity with the Fair Housing Act, title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, title II of the Americans with Disabilities Act, and other applicable civil rights requirements, and that it will affirmatively further fair housing in the administration of the program.
7. The PHA will affirmatively further fair housing, which means that it will take meaningful actions to further the goals identified in the Assessment of Fair Housing (AFH) conducted in accordance with the requirements of 24 CFR § 5.150 through 5.180, that it will take no action that is materially inconsistent with its obligation to affirmatively further fair housing, and that it will address fair housing issues and contributing factors in its programs, in accordance with 24 CFR § 903.7(o)(3).
The PHA will fulfill the requirements at 24 CFR § 903.7(o) and 24 CFR § 903.15(d). Until such time as the PHA is required to submit an AFH, the PHA will fulfill the requirements at 24 CFR § 903.7(o) promulgated prior to August 17, 2015, which means that it examines its programs or proposed programs; identifies any impediments to fair housing choice within those programs; addresses those impediments in a reasonable fashion in view of the resources available; works with local jurisdictions to implement any of the jurisdiction’s initiatives to affirmatively further fair housing that require the PHA’s involvement; and maintains records reflecting these analyses and actions.
8. For PHA Plans that include a policy for site-based waiting lists:
• The PHA regularly submits required data to HUD's 50058 PIC/IMS Module in an accurate, complete and timely manner (as specified in PIH Notice 2011-65);
___________________________________________________________________________________________________________
• The system of site-based waiting lists provides for full disclosure to each applicant in the selection of the development in which to reside, including basic information about available sites; and an estimate of the period of time the applicant would likely have to wait to be admitted to units of different sizes and types at each site; • Adoption of a site-based waiting list would not violate any court order or settlement agreement or be inconsistent with a pending complaint brought by HUD;
• The PHA shall take reasonable measures to assure that such a waiting list is consistent with affirmatively furthering fair housing; and
• The PHA provides for review of its site-based waiting list policy to determine if it is consistent with civil rights laws and certifications, as specified in 24 CFR 903.7(o)(1).
9. The PHA will comply with the prohibitions against discrimination on the basis of age pursuant to the Age Discrimination Act of 1975.
10. In accordance with 24 CFR § 5.105(a)(2), HUD’s Equal Access Rule, the PHA will not make a determination of eligibility for housing based on sexual orientation, gender identify, or marital status and will make no inquiries concerning the gender identification or sexual orientation of an applicant for or occupant of HUD-assisted housing.
11. The PHA will comply with the Architectural Barriers Act of 1968 and 24 CFR Part 41, Policies and Procedures for the Enforcement of Standards and Requirements for Accessibility by the Physically Handicapped.
12. The PHA will comply with the requirements of Section 3 of the Housing and Urban Development Act of 1968, Employment Opportunities for Low-or Very-Low Income Persons, and with its implementing regulation at 24 CFR Part 135.
13. The PHA will comply with acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 and implementing regulations at 49 CFR Part 24 as applicable.
14. The PHA will take appropriate affirmative action to award contracts to minority and women's business enterprises under 24 CFR 5.105(a).
15. The PHA will provide the responsible entity or HUD any documentation that the responsible entity or HUD needs to carry out its review under the National Environmental Policy Act and other related authorities in accordance with 24 CFR Part 58 or Part 50, respectively.
16. With respect to public housing the PHA will comply with Davis-Bacon or HUD determined wage rate requirements under Section 12 of the United States Housing Act of 1937 and the Contract Work Hours and Safety Standards Act.
17. The PHA will keep records in accordance with 2 CFR 200.333 and facilitate an effective audit to determine compliance with program requirements.
18. The PHA will comply with the Lead-Based Paint Poisoning Prevention Act, the Residential Lead-Based Paint Hazard Reduction Act of 1992, and 24 CFR Part 35.
19. The PHA will comply with the policies, guidelines, and requirements of 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Financial Assistance, including but not limited to submitting the assurances required under 24 CFR §§ 1.5, 3.115, 8.50, and 107.25 by submitting an SF-424, including the required assurances in SF-424B or D, as applicable.
20. The PHA will undertake only activities and programs covered by the Plan in a manner consistent with its Plan and will utilize covered grant funds only for activities that are approvable under the regulations and included in its Plan.
21. All attachments to the Plan have been and will continue to be available at all times and all locations that the PHA Plan is available for public inspection. All required supporting documents have been made available for public inspection along with the Plan and additional requirements at the primary business office of the PHA and at all other times and locations identified by the PHA in its PHA Plan and will continue to be made available at least at the primary business office of the PHA.
22. The PHA certifies that it is in compliance with applicable Federal statutory and regulatory requirements, including the Declaration of Trust(s).
City of Hawthorne Housing Authority CA126
PHA Name PHA Number/HA Code
__X__ Annual PHA Plan for Fiscal Year 2023-24
_____ 5-Year PHA Plan for Fiscal Years 20____ - 20____
I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 3802).
Name of Executive Director Name Board Chairman
Kimberly Mack Vontray Norris, City Manager June 13, 2023 Signature Date Signature Date
___________________________________________________________________________________________________________
The United States Department of Housing and Urban Development is authorized to solicit the information requested in this form by virtue of Title 12, U.S. Code, Section 1701 et seq., and regulations promulgated thereunder at Title 12, Code of Federal Regulations. Responses to the collection of information are required to obtain a benefit or to retain a benefit. The information requested does not lend itself to confidentiality. This information is collected to ensure compliance with PHA Plan, Civil Rights, and related laws and regulations including PHA plan elements that have changed.
Public reporting burden for this information collection is estimated to average 0.16 hours per year per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. HUD may not collect this information, and respondents are not required to complete this form, unless it displays a currently valid OMB Control Number.
HCV ADMINISTRATIVE
PLAN
EFFECTIVE 6/1/2023 CITY OF HAWTHORNE
HOUSING AUTHORITY
HCV Administrative Plan
HCV Administrative Plan
CITY OF HAWTHORNE HO USING AUTHORITY
Approved by the HA Board of Commissioners:
Submitted to HUD:
1 6/1/2023 Revisions to the Administrative Plan
Remove Pages Insert Pages Changes Made in Admin Plan
Revision Page Revision Page Added new revision date
Title Page Title Page Updated copyright date for title page for approval by HA Board of Commissioners and submission to HUD
TOC-1 thru TOC-38
(Entire TOC)
TOC-1 thru TOC-40 Updated TOC
Intro-i thru Intro-iv
(Entire Intro Chapter)
Intro-i thru Intro-iv Added subsection and new links for the new version HUD HCV Guidebook on top of page and 3rd row in table on
p. Intro-ii, and last paragraph and link at end of p. Intro-iv Removed language “model” preceding “administrative plan” 1-2/3 1-2/3 Changed text under PHA Policy on p. 1-2
Grammatical changes
Added special program Emergency Housing Voucher (EHV)
3-11/12 3-11/12 Added CFR reference in 2nd bullet on p. 3-11 3-15 thru 3-38 3-15 thru 3-38 Changed gender text in the following:
2nd paragraph on p. 3-16,
1st and 3rd paragraphs under PHA policy on p. 3-17,
6th and 7th paragraphs under continuation of PHA Policy on p. 3-18,
1st paragraph on the page and the 3rd paragraph under
PHA Policy on p. 3-20,
5th paragraph under PHA Policy on p. 3-21,
last paragraph under PHA Policy on p. 3-36,
bullet paragraph on p. 3-38
Corrected formatting in 2nd to last paragraph under PHA Policy on p. 3-17
Changed text in 2nd subheading on p. 3-22
Corrected formatting under 1st PHA Policy, and deleted text under 3rd PHA Policy on p. 3-25
Corrected formatting and deleted what had been the 2nd to last paragraph under PHA Policy on p. 3-26
Changed text and reference in 2nd paragraph, and under
PHA Policy added two new paragraphs on p. 3-27
Repaginated pp. 3-27 to 3-36
Deleted text in continuation of PHA Policy’s 1st paragraph on page 3-32
4-17 4-17 Changed gender text in 3rd paragraph under PHA Policy on p. 4-17
4-14/15 4-14/15 Redefined local preference qualifications Defined local preference system hierarchy
Moved clause removing applications fraudulently
claiming preferences
Syntax correction
Removed redundant clauses regarding Final Verification
of Preferences, Preference Denial, and Time of
Selection
2 6/1/2023 Revisions to the Administrative Plan
Remove Pages Insert Pages Changes Made in Admin Plan
5-3 thru 5-8 5-3 thru 5-8 Changed gender text in the 3rd from last paragraph on p. 5-3
Added new last paragraph on p. 5-5
Added reference to Briefing Packet heading, and added text to 9th, 10th and 13th bullets on p. 5-6 ,
Repaginated pp. 5-6 to 5-7
Added new 2nd bullet text, and deleted what had been the 2nd paragraph under PHA Policy on p. 5-7
6-16 6-16 Changed gender text in 1st paragraph on p. 6-16 6-21 6-21 Changed gender text in 1st paragraph under PHA Policy on p. 6-19
6-27 6-27 Changed gender text in last paragraph on p. 6-27 6-45/46 6-45/46 Changed gender text in the following:
Paragraph under 1st PHA Policy, and in 1st paragraph
under “Earned income Limit...” on p. 6-45;
paragraph under Necessary and Reasonable Costs
on p. 6-46
7-1/2 7-1/2 Under PHA Policy, corrected formatting in 2nd paragraph, deleted text in third paragraph, and changed text in
4th paragraph on p. 7-2
7-9 thru 7-18 7-9 thru 7-18 Deleted text in last paragraph under PHA Policy on p. 7-9 Under PHA Policy, changed text in 2nd to last paragraph and changed gender text in last paragraph on p. 7-11
Changed gender text in 2nd paragraph on p. 7-12
Added text in first PHA policy paragraph on p. 7-
15, and corrected formatting in last paragraph under
7.II.C. on p. 7-16
Added text under PHA Policy paragraph under Absence of
Adult Member on p. 7-17
Changed gender text in the following:
3rd paragraph under 1st PHA Policy, and
last paragraph under 2nd PHA Policy, on p. 7-19; first
and 2nd paragraphs under PHA Policy on p. 7-20
7-21/22 7-21/22 Added new paragraph under Social Security/SSI Benefits, and corrected formatting in both paragraphs under
PHA Policy on p. 7-29
7-36/37 7-36/37 Changed gender text in the following:
1st paragraph under PHA Policy on p. 7-36,
1st paragraph on p. 7-37
7-44 7-44 Changed gender text in under PHA Policy, Furthering Education paragraph on p. 7-44
8-32 8-32 Corrected formatting from numbers to bullets for the paragraphs on p. 8-32
9-2 9-2 Changed gender text in 3rd paragraph on p. 9-2
9-13 9-13 Added text under PHA Policy on p. 9-13
9-14 9-14 Added text under PHA Policy on p. 9-14
3 6/1/2023 Revisions to the Administrative Plan
Remove Pages Insert Pages Changes Made in Admin Plan
10-1/2 10-1/2 Changed gender text in 2nd bullet on p. 10-2 10-7 thru 10-14 10-7 thru 10-14 Added text in 1st paragraph under Allowable Moves under Portability, in 2nd main paragraph under Applicant
Families, and in 1st paragraph under the last PHA Policy on p. 10-8
Changed gender text in 1st paragraph on p. 10-9
Changed text in 3rd paragraph under 1st PHA Policy
on p. 10-11
Added text in 1st paragraph under 1st PHA Policy
on p. 10-12
Changed text throughout PHA Policy on p. 10-14
11-1 thru 11-6 11-1 thru 11-6 Corrected formatting and added reference to II-I.B. heading on p. 11-2
Corrected formatting in 1st paragraph on p. 11-3
Changed gender text in 2nd paragraph and throughout
PHA Policy on p. 11-6
11-9/10 11-9/10 Changed text in 2nd paragraph on p. 11-10 12-3 thru 12-10 12-3 thru 12-10 Changed gender text in 1st paragraph on p. 12-4 Corrected formatting to indent 3rd paragraph under
PHA Policy on p. 12-5
Updated reference in heading and changed text in
2nd paragraph on p. 12-7
Added new 2nd to last indented paragraph and deleted
bracketed paragraph under PHA Policy on p. 12-9
12-13 thru 12-19 12-13 thru 12-19 Changed gender text in 2nd paragraph under VAWA Protections against Termination on p. 12-15
Changed gender text in last paragraph under PHA Policy
on p. 12-16
Changed gender text in 2nd paragraph under 1st PHA Policy on p. 12-19
13-7 thru 13-17 13-7 thru 13-17 Added reference to Conflict of Interest heading and added last two paragraphs on p. 13/8
Changed gender text in 7th bullet on p. 13-9
Reformatted numbered text in PHA Policy on p. 13-10
to 13-11
Repaginated pp. 13-10 and 13-11
Added text in 2nd paragraph on p. 13-13
Corrected formatting in 1st paragraph and changed text in last paragraph on p. 13-17
13-22 13-22 Added text under PHA Policy on p. 13-22
15-1 thru 15-28
(Entire Chapter 15)
15-1 thru 15-34 Added reference into chapter heading, and added text to 2nd main paragraph on p. 15-1
Added references to PART headings and updated text and
formatting throughout chapter.
Repaginated pp. 15-7 through end of chapter
4 6/1/2023 Revisions to the Administrative Plan
Remove Pages Insert Pages Changes Made in Admin Plan
16-3 thru 16-8 16-3 thru 16-8 Added new 2nd paragraph on p. 16-3 Changed text in Unit Availability and Lease-up Time and Success Rate paragraphs under PHA Policy on p. 16-6
Added reference in Exception Payment Standards heading, added 2nd paragraph under this heading, and corrected
formatting in Voluntary Use of Small Area FMRs
paragraph on p. 16-7
Repaginated pp. 16-7 and 16-8
16-14 thru 16-20 16-14 thru 16-20 Changed gender text in 3rd from last paragraph on p. 16-14 Changed gender text in 3rd from last paragraph under
PHA Policy on p. 16-16
3rd paragraph on p. 16-18
Corrected formatting in last line under PHA Policy
on p. 16-20
16-26 16-26 Changed gender text in Summary of the Evidence paragraph under PHA Policy on p. 16-26
16-31 thru 16-42 16-31 thru 16-42 Repaginated pp. 16-31 and 16-32 Added text to 16-IV.A. paragraph and moved 3rd paragraph and indented text under 16 IV.A. PHA Policy, to now be
under 16-IV.B. PHA Policy on p. 16-31
Added new paragraph under Family Debts to the PHA
heading, and what had been the 2nd paragraph under the
PHA Policy is now a separate paragraph that’s been updated under the new Refusal to Enter into an Agreement
heading, and has a new PHA Policy under this heading
on p. 16-32
Updated PIH notice numbers in first paragraph under
Payment Thresholds, and added new paragraph under
Execution of the Agreement on p. 16-33
Changed 3rd subheading to Repayment Agreement Terms
and changed the paragraph below this subhead on p. 16-34 Changed text in 1st 3 bullets of SEMAP Indicators chart on p. 16-37
Changed text in last bullet in chart on p. 16-38
Changed text in 4th bullet in chart on p. 16-39
Added reference in 16-VI.B. heading and added two new
paragraphs after the bullets on p. 16-41
Repaginated pp. 16-41 and 16-42
16-47 thru 16-50 16-47 thru 16-50 Added text in PHA Policy paragraph on p. 16-47 Changed gender text in last dashed paragraph on p. 16-50 16-59/60 16-59/60 Changed gender text in 2nd to last bullet on p. 16-59 4 6/1/2023 Revisions to the Administrative Plan
GL-1/2 GL-1/2 Added new IVT acronym on p. GL-1
GL-5 thru GL-16 GL-5 thru GL-18 Changed gender text in Child care expenses paragraph on p. GL-5
Repaginated pp. GL-6 through end of Glossary
Changed explanatory text in Family self-sufficiency
program on p. GL-8
Changed gender text in Landlord paragraph on p. GL-10
Added Small rural public housing agency (PHA)
on p. GL-15
Changed text in Welfare assistance on p. GL-17
Administrative Plan -Table of Contents
TOC Adminplan 6/1/2023 -1
Introduction
ABOUT THE REFERENCES CITED IN THE ADMINISTRATIVE PLAN
Chapter 1
OVERVIEW OF THE PROGRAM AND PLAN
PART I: THE PHA................................................................................................................ 1-1 1-I.A. Overview................................................................................................. 1-1 1-I.B. Organization and Structure of the PHA.................................................. 1-2 1-I.C. PHA Mission .......................................................................................... 1-2 1-I.D. The PHA’s Programs.............................................................................. 1-3 1-I.E. The PHA’s Commitment to Ethics and Service ..................................... 1-3 PART II: THE HOUSING CHOICE VOUCHER (HCV) PROGRAM................................. 1-4 1-II.A. Overview and History of the Program.................................................... 1-4 1-II.B. HCV Program Basics.............................................................................. 1-6 1-II.C. The HCV Partnerships............................................................................ 1-6 The HCV Relationships:................................................................... 1-7 What Does HUD Do? ....................................................................... 1-8 What Does the PHA Do?.................................................................. 1-8 What Does the Owner Do? ............................................................... 1-9 What Does the Family Do?............................................................. 1-10 1-II.D. Applicable Regulations......................................................................... 1-11 PART III: THE HCV ADMINISTRATIVE PLAN............................................................... 1-12 1-III.A. Overview and Purpose of the Plan........................................................ 1-12 1-III.B. Contents of the Plan (24CFR 982.54)................................................... 1-12 Mandatory vs. Discretionary Policy ............................................... 1-14 1-III.C. Organization of the Plan ....................................................................... 1-14 1-III.D. Updating and Revising the Plan ........................................................... 1-14 Administrative Plan -Table of Contents
TOC Adminplan 6/1/2023 -2
Chapter 2
FAIR HOUSING AND EQUAL OPPORTUNITY
PART I: NONDISCRIMINATION....................................................................................... 2-3 2-I.A. Overview................................................................................................. 2-3 2-I.B. Nondiscrimination .................................................................................. 2-4 Providing Information to Families and Owners ............................... 2-5 Discrimination Complaints............................................................... 2-5 PART II: POLICIES RELATED TO PERSONS WITH DISABILITIES............................. 2-7 2-II.A. Overview................................................................................................. 2-7 2-II.B. Definition of Reasonable Accommodation ............................................ 2-8 Types of Reasonable Accommodations............................................ 2-8 2-II.C. Request for an Accommodation ............................................................. 2-9 2-II.D. Verification of Disability...................................................................... 2-10 2-II.E. Approval/Denial of a Requested Accommodation
[Joint Statement of the Departments of HUD and Justice:
Reasonable Accommodations under the Fair Housing Act,
Notice PIH 2010-26]............................................................................. 2-11 2-II.F. Program Accessibility for Persons with Hearing
or Vision Impairments ......................................................................... 2-12 2-II.G. Physical Accessibility........................................................................... 2-13 2-II.H. Denial or Termination of Assistance .................................................... 2-14 PART III: IMPROVING ACCESS TO SERVICES FOR PERSONS WITH LIMITED ENGLISH PROFICIENCY (LEP)....................................................................... 2-15 2-III.A. Overview............................................................................................... 2-15 2-III.B. Oral Interpretation ................................................................................ 2-16 2-III.C. Written Translation............................................................................... 2-16 2-III.D. Implementation Plan............................................................................. 2-17 Exhibit 2-1: Definition of a Person with a Disability Under Federal Civil Rights Laws [24 CFR Parts 8.3, and 100.201]............................... 2-19 Administrative Plan -Table of Contents
TOC Adminplan 6/1/2023 -3
Chapter 3
ELIGIBILITY
PART I: DEFINITIONS OF FAMILY AND HOUSEHOLD MEMBERS.......................... 3-3 3-I.A. Overview................................................................................................. 3-3 3-I.B. Family and Household [24 CFR 982.201(c); FR Notice 02/03/12; Notice PIH 2014-20]............................................................................... 3-3 Family............................................................................................... 3-3 Household......................................................................................... 3-3 3-I.C. Family Breakup and Remaining Member of Tenant Family.................. 3-4 Family Breakup [24 CFR 982.315; Notice PIH 2017-08]................ 3-4 Remaining Member of a Tenant Family [24 CFR 5.403] ................ 3-5 3-I.D. Head of Household [24 CFR 5.504(b)] .................................................. 3-5 3-I.E. Spouse, Cohead, and Other Adult .......................................................... 3-5 3-I.F. Dependent [24 CFR 5.603]..................................................................... 3-6 Joint Custody of Dependents............................................................ 3-6 3-I.G. Full-Time Student [24 CFR 5.603, HVC GB, p. 5-29] .......................... 3-6 3-I.H. Elderly and Near-Elderly Persons, and Elderly Family [24 CFR 5.100 and 5.403, FR Notice 02/03/12]..................................... 3-6 Elderly Persons ................................................................................ 3-6 Near-Elderly Persons........................................................................ 3-6 Elderly Family .................................................................................. 3-6 3-I.I. Persons with Disabilities and Disabled Family [24 CFR 5.403, FR Notice 02/03/12] ............................................................................... 3-7 Persons with Disabilities................................................................... 3-7 Disabled Family................................................................................ 3-7 3-I.J. Guests [24 CFR 5.100] ........................................................................... 3-7
3.I.K. Foster Children and Foster Adults.......................................................... 3-8 3-I.L. Absent Family Members......................................................................... 3-8 Definitions of Temporarily and Permanently Absent....................... 3-8 Absent Students................................................................................ 3-8 Absences Due to Placement in Foster Care [24 CFR 5.403]............ 3-9 Absent Head, Spouse, or Cohead ..................................................... 3-9 Family Members Permanently Confined for Medical Reasons [HCV GB, p. 5-22] ........................................................................... 3-9 Return of Permanently Absent Family Members............................. 3-9 3-I.M. Live-In Aide.......................................................................................... 3-10 Administrative Plan -Table of Contents
TOC Adminplan 6/1/2023 -4
PART II: BASIC ELIGIBILITY CRITERIA....................................................................... 3-11 3-II.A. Income Eligibility and Targeting.......................................................... 3-11 Income Limits................................................................................. 3-11 Definitions of the Income Limits [24 CFR 5.603(b)]..................... 3-11 Using Income Limits for Eligibility [24 CFR 982.201] ................. 3-11 Using Income Limits for Targeting [24 CFR 982.201].................. 3-12 3-II.B. Citizenship or Eligible Immigration Status [24 CFR 5, Subpart E] ..... 3-13 Declaration [24 CFR 5.508] ........................................................... 3-13 Mixed Families............................................................................... 3-14 Ineligible Families [24 CFR 5.514(d), (e), and (f)]........................ 3-14 Timeframe for Determination of Citizenship Status
[24 CFR 5.508(g)] .......................................................................... 3-15 3-II.C. Social Security Numbers [24 CFR 5.216 and 5.218, Notice PIH 2018-24]............................................................................. 3-15 3-II.D. Family Consent to Release of Information [24 CFR 5.230; HCV GB, p. 5-13]................................................................................. 3-15 3-II.E. Students Enrolled In Institutions of Higher Education [24 CFR 5.612, FR Notice 4/10/06, FR Notice 9/21/16]...................... 3-16 Definitions ...................................................................................... 3-16 Determining Student Eligibility...................................................... 3-20 3-II.F. EIV System Searches [Notice PIH 2018-18; EIV FAQs; EIV System Training 9/30/20].............................................................. 3-21 Existing Tenant Search ................................................................... 3-21 Debts Owed to PHAs and Terminations......................................... 3-22 Income and IVT Reports ................................................................ 3-22 Administrative Plan -Table of Contents
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PART III: DENIAL OF ASSISTANCE ................................................................................ 3-23 3-III.A. Overview............................................................................................... 3-23 Forms of Denial [24 CFR 982.552(a)(2); HCV GB, p. 5-35] ........ 3-24 Prohibited Reasons for Denial of Program Assistance
[24 CFR 982.202(b), 24 CFR 5.2005(b)] ....................................... 3-24 3-III.B. Mandatory Denial of Assistance [24 CFR 982.553(a)]........................ 3-25 3-III.C. Other Permitted Reasons for Denial of Assistance............................... 3-26 Criminal Activity [24 CFR 982.553].............................................. 3-26 Previous Behavior in Assisted Housing [24 CFR 982.552(c)]....... 3-27 3-III.D. Screening .............................................................................................. 3-29 Screening for Eligibility ................................................................. 3-29 Screening for Suitability as a Tenant [24 CFR 982.307]................ 3-30 3-III.E. Criteria for Deciding to Deny Assistance............................................. 3-31 Evidence [24 CFR 982.553(c)]....................................................... 3-31 Consideration of Circumstances [24 CFR 982.552(c)(2)].............. 3-31 Removal of a Family Member's Name from the Application......... 3-33 Reasonable Accommodation [24 CFR 982.552(c)(2)(iv)]............. 3-33 3-III.F. Notice of Eligibility or Denial .............................................................. 3-34 3-III.G. Prohibition Against Denial of Assistance to Victims of Domestic Violence, Dating Violence, Sexual Assault, and Stalking.................... 3-35 Notification..................................................................................... 3-35 Documentation................................................................................ 3-36 Exhibit 3-1: Detailed Definitions Related to Disabilities ......................................................... 3-37 Person with Disabilities [24 CFR 5.403]........................................ 3-37 Individual with Handicaps [24 CFR 8.3]........................................ 3-39 Exhibit 3-2: Definition of Institution of Higher Education [20 U.S.C 1001 and 1002] ........... 3-41 Eligibility of Students for Assisted Housing Under Section 8 of the U.S. Housing Act of 1937; Supplementary Guidance; Notice [Federal Register, April 10, 2006] ...................................... 3-41 Administrative Plan -Table of Contents
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Chapter 4
APPLICATIONS, WAITING LIST AND TENANT SELECTION
PART I: THE APPLICATION PROCESS ........................................................................... 4-3 4-I.A. Overview................................................................................................. 4-3 4-I.B. Applying for Assistance
[HCV GB, pp. 4-11 – 4-16, Notice PIH 2009-36].................................. 4-3 4-I.C. Accessibility of the Application Process................................................ 4-4 Elderly and Disabled Populations [24 CFR 8 and HCV GB,
pp. 4-11 – 4-13] ................................................................................ 4-4 Limited English Proficiency............................................................. 4-4 4-I.D. Placement on the Waiting List................................................................ 4-5 Ineligible for Placement on the Waiting List.................................... 4-5 Eligible for Placement on the Waiting List ...................................... 4-5 PART II: MANAGING THE WAITING LIST...................................................................... 4-7 4-II.A. Overview................................................................................................. 4-7 4-II.B. Organization of the Waiting List [24 CFR 982.204 and 205]................ 4-7 4-II.C. Opening and Closing the Waiting List [24 CFR 982.206]..................... 4-8 Closing the Waiting List................................................................... 4-8 Reopening the Waiting List.............................................................. 4-8 4-II.D. Family Outreach [HCV GB, pp. 4-2 to 4-4]........................................... 4-9 4-II.E. Reporting Changes in Family Circumstances....................................... 4-10 4-II.F. Updating the Waiting List [24 CFR 982.204] ...................................... 4-10 Purging the Waiting List................................................................. 4-10 Removal from the Waiting List ...................................................... 4-11 PART III: SELECTION FOR HCV ASSISTANCE ............................................................. 4-13 4-III.A. Overview............................................................................................... 4-13 4-III.B. Selection and HCV Funding Sources................................................... 4-13 Special Admissions [24 CFR 982.203] .......................................... 4-13 Targeted Funding [24 CFR 982.204(e)]......................................... 4-13 Regular HCV Funding.................................................................... 4-13 4-III.C. Selection Method.................................................................................. 4-14 Local Preferences [24 CFR 982.207; HCV p. 4-16] ...................... 4-14 Income Targeting Requirement [24 CFR 982.201(b)(2)]............... 4-15 Order of Selection........................................................................... 4-16 4-III.D. Notification of Selection....................................................................... 4-17 4-III.E. The Application Interview.................................................................... 4-17 4-III.F. Completing the Application Process .................................................... 4-19 Administrative Plan -Table of Contents
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Chapter 5
BRIEFINGS AND VOUCHER ISSUANCE
PART I: BRIEFINGS AND FAMILY OBLIGATIONS...................................................... 5-1 5-I.A. Overview................................................................................................. 5-1 5-I.B. Briefing [24 CFR 982.301]..................................................................... 5-2 Notification of Briefing .................................................................... 5-2 In-Person Briefings........................................................................... 5-2 Remote Briefings [Notice PIH 2020-32].......................................... 5-3 Accessibility Requirements for Persons with
Disabilities and LEP Individuals...................................................... 5-3 Conducting Remote Briefings .......................................................... 5-4 Oral Briefing [24 CFR 982.301(a)] .................................................. 5-5 Briefing Packet [24 CFR 982.301(b)] .............................................. 5-6 Additional Items to be Included in the Briefing Packet ................... 5-7 5-I.C. Family Obligations ................................................................................ 5-8 Time Frames for Reporting Changes Required
by Family Obligations ...................................................................... 5-8 Family Obligations [24 CFR 982.551]............................................. 5-8 PART II: SUBSIDY STANDARDS AND VOUCHER ISSUANCE.................................. 5-13 5-II.A. Overview............................................................................................... 5-13 5-II.B. Determining Family Unit (Voucher) Size [24 CFR 982.402].............. 5-13 5-II.C. Exceptions to Subsidy Standards.......................................................... 5-15 5-II.D. Voucher Issuance [24 CFR 982.302].................................................... 5-16 5-II.E. Voucher Term and Extensions.............................................................. 5-17 Voucher Term [24 CFR 982.303]................................................... 5-17 Extensions of Voucher Term [24 CFR 982.303(b)]....................... 5-17 Suspensions of Voucher Term [24 CFR 982.303(c)]..................... 5-19 Expiration of Voucher Term........................................................... 5-19 Administrative Plan -Table of Contents
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Chapter 6
INCOME AND SUBSIDY DETERMINATIONS
[24 CFR Part 5, Subparts E and F; 24 CFR 982]
PART I: ANNUAL INCOME............................................................................................... 6-2 6-I.A. Overview................................................................................................. 6-2 6-I.B. Household Composition and Income...................................................... 6-3 Summary of Income Included and Excluded by Person................... 6-3 Temporarily Absent Family Members.............................................. 6-4 Family Members Permanently Confined for Medical Reasons........ 6-6 Joint Custody of Dependents............................................................ 6-6 Caretakers for a Child....................................................................... 6-7 6-I.C. Anticipating Annual Income .................................................................. 6-8 Basis of Annual Income Projection .................................................. 6-8 Projecting Income........................................................................... 6-10 6-I.D. Earned Income ...................................................................................... 6-11 Types of Earned Income Included in Annual Income .................... 6-11 Types of Earned Income Not Counted in Annual Income ............. 6-11 6-I.E. Earned Income Disallowance for Persons with Disabilities [24 CFR 5.617; Streamlining Final Rule (SFR)
Federal Register 3/8/16] ....................................................................... 6-15 Eligibility ........................................................................................ 6-15 Calculation of the Disallowance..................................................... 6-16 Calculation Method ........................................................................ 6-16 6-I.F. Business Income [24 CFR 5.609(b)(2)]................................................ 6-17 Business Expenses.......................................................................... 6-17 Business Expansion ........................................................................ 6-17 Capital Indebtedness....................................................................... 6-17 Negative Business Income.............................................................. 6-18 Withdrawal of Cash or Assets from a Business.............................. 6-18 Co-owned Businesses..................................................................... 6-18 6-I.G. Assets [24 CFR 5.609(b)(3); 24 CFR 5.603(b)]................................... 6-19 Overview......................................................................................... 6-19 General Policies.............................................................................. 6-19 Types of Assets............................................................................... 6-23 6-I.H. Periodic Payments ................................................................................ 6-27 Periodic Payments Included in Annual Income.............................. 6-27 Lump-Sum Payments for the Delayed Start of a
Periodic Payment............................................................................ 6-27 Treatment of Overpayment Deductions from
Social Security Benefits.................................................................. 6-27 Periodic Payments Excluded from Annual Income........................ 6-28 6-I.I. Payments In Lieu of Earnings............................................................... 6-29 Administrative Plan -Table of Contents
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6-I.J. Welfare Assistance ............................................................................... 6-30 Overview......................................................................................... 6-30 Sanctions Resulting in the Reduction of Welfare Benefits [24 CFR 5.615]............................................................................... 6-30 6-I.K. Periodic and Determinable Allowances [24 CFR 5.609(b)(7)]............ 6-31 Alimony and Child Support............................................................ 6-31 Regular Contributions or Gifts ....................................................... 6-31 6-I.L. Student Financial Assistance [24 CFR 5.609(b)(9); Notice PIH 2015-21]............................................................................. 6-32 Student Financial Assistance Included in Annual Income
[24 CFR 5.609(b)(9) ); FR 4/10/06; Notice PIH 2015-21]............. 6-32 Student Financial Assistance Excluded from Annual Income [24 CFR 5.609(c)(6)]...................................................................... 6-33 6-I.M. Additional Exclusions From Annual Income ....................................... 6-34 PART II: ADJUSTED INCOME.......................................................................................... 6-37 6-II.A. Introduction........................................................................................... 6-37 Overview......................................................................................... 6-37 Anticipating Expenses.................................................................... 6-37 6-II.B. Dependent Deduction ........................................................................... 6-38 6-II.C. Elderly or Disabled Family Deduction................................................. 6-38 6-II.D. Medical Expenses Deduction [24 CFR 5.611(a)(3)(i)] ........................ 6-39 Definition of Medical Expenses...................................................... 6-39 Summary of Allowable Medical Expenses from IRS
Publication 502 ............................................................................... 6-39 Families That Qualify for Both Medical and Disability
Assistance Expenses....................................................................... 6-40 6-II.E. Disability Assistance Expenses Deduction [24 CFR 5.603(b) and 24 CFR 5.611(a)(3)(ii)] ........................................................................ 6-41 Earned Income Limit on the Disability Assistance
Expense Deduction ......................................................................... 6-41 Eligible Disability Expenses........................................................... 6-42 Necessary and Reasonable Expenses.............................................. 6-43 Families That Qualify for Both Medical and Disability
Assistance Expenses....................................................................... 6-43 6-II.F. Child Care Expense Deduction............................................................. 6-44 Clarifying the Meaning of Child for This Deduction ..................... 6-44 Qualifying for the Deduction.......................................................... 6-44 Earned Income Limit on Child Care Expense Deduction .............. 6-45 Eligible Child Care Expenses......................................................... 6-46 Administrative Plan -Table of Contents
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PART III: CALCULATING FAMILY SHARE AND PHA SUBSIDY............................... 6-46 6-III.A. Overview of Rent and Subsidy Calculations........................................ 6-46 TTP Formula [24 CFR 5.628] ........................................................ 6-46 Family Share [24 CFR 982.305(a)(5)]............................................ 6-46 PHA Subsidy [24 CFR 982.505(b)]................................................ 6-48 Utility Reimbursement [24 CFR 982.514(b); 982.514(c)]............. 6-48 6-III.B. Financial Hardships Affecting Minimum Rent [24 CFR 5.630].......... 6-49 Overview......................................................................................... 6-49 HUD-Defined Financial Hardship.................................................. 6-49 Implementation of Hardship Exemption ........................................ 6-51 6-III.C. Applying Payment Standards [24 CFR 982.505; 982.503(b)] ............. 6-51 Overview......................................................................................... 6-53 Changes in Payment Standards....................................................... 6-53 Reasonable Accommodation .......................................................... 6-54 6-III.D. Applying Utility Allowances [24 CFR 982.517].................................. 6-55 Overview......................................................................................... 6-55 Reasonable Accommodation .......................................................... 6-55 Utility Allowance Revisions........................................................... 6-55 6-III.E. Prorated Assistance for Mixed Families [24 CFR 5.520]..................... 6-56 Exhibit 6-1: Annual Income Inclusions .................................................................................... 6-58 HHS Definition of "Assistance" ........................................................................... 6-59 Exhibit 6-2: Annual Income Exclusions................................................................................... 6-61 Exhibit 6-3: Treatment of Family Assets.................................................................................. 6-63 Exhibit 6-4: Earned Income Disallowance for Persons with Disabilities................................. 6-64 Exhibit 6-5: The Effect of Welfare Benefit Reduction ............................................................. 6-66 Administrative Plan -Table of Contents
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Chapter 7
VERIFICATION
[24 CFR 982.516, 24 CFR 982.551, 24 CFR 5.230, Notice PIH 2018-18] PART I: GENERAL VERIFICATION REQUIREMENTS................................................. 7-1 7-I.A. Family Consent to Release of Information [24 CFR 982.516 and 982.551, 24 CFR 5.230]................................................................... 7-1 Consent Forms.................................................................................. 7-1 Penalties for Failing to Consent [24 CFR 5.232] ............................. 7-1 7-I.B. Overview of Verification Requirements................................................. 7-2 HUD’s Verification Hierarchy [Notice PIH 2018-18] ..................... 7-2 Requirements for Acceptable Documents........................................ 7-2 File Documentation .......................................................................... 7-3 7-I.C. Up-Front Income Verification (UIV) ..................................................... 7-3 Upfront Income Verification Using HUD’s Enterprise Income Verification (EIV) System (Mandatory)........................................... 7-4 Upfront Income Verification Using Non-HUD
Systems (Optional) ........................................................................... 7-5 7-I.D. Third-Party Written and Oral Verification ............................................. 7-6 Written Third-Party Verification [Notice PIH 2018-18].................. 7-6 Written Third-Party Verification Form ............................................ 7-7 Oral Third-Party Verification [Notice PIH 2018-18]....................... 7-7 When Third-Party Verification is Not Required
[Notice PIH 2018-18] ....................................................................... 7-8 7-I.E. Self-Certification .................................................................................... 7-9 PART II: VERIFYING FAMILY INFORMATION............................................................ 7-11 7-II.A. Verification of Legal Identity ............................................................... 7-11 7-II.B. Social Security Numbers [24 CFR 5.216, Notice PIH 2018-24].......... 7-12 7-II.C. Documentation of Age.......................................................................... 7-15 7-II.D. Family Relationships............................................................................ 7-16 Marriage.......................................................................................... 7-16 Separation or Divorce ..................................................................... 7-17 Absence of Adult Member.............................................................. 7-17 Foster Children and Foster Adults.................................................. 7-18 7-II.E. Verification of Student Status............................................................... 7-19 General Requirements .................................................................... 7-19 Restrictions on Assistance to Students Enrolled in
Institutions of Higher Education..................................................... 7-19 7-II.F. Documentation of Disability................................................................. 7-20 Family Members Receiving SSA Disability Benefits.................... 7-21 Family Members Not Receiving SSA Disability Benefits............. 7-21 7-II.G. Citizenship or Eligible Immigration Status [24 CFR 5.508]................ 7-22 Overview......................................................................................... 7-22 U.S. Citizens and Nationals............................................................ 7-22 Eligible Immigrants........................................................................ 7-23 7-II.H. Verification of Preference Status.......................................................... 7-25 Administrative Plan -Table of Contents
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PART III: VERIFYING INCOME AND ASSETS ............................................................... 7-26 7-III.A. Earned Income ...................................................................................... 7-26 Tips................................................................................................. 7-26 7-III.B. Business and Self Employment Income ............................................... 7-27 7-III.C. Periodic Payments and Payments In Lieu of Earnings......................... 7-29 Social Security/SSI Benefits........................................................... 7-29 7-III.D. Alimony or Child Support .................................................................... 7-30 7-III.E. Assets and Income From Assets........................................................... 7-31 Assets Disposed of for Less than Fair Market Value ..................... 7-31 7-III.F. Net Income From Rental Property........................................................ 7-32 7-III.G. Retirement Accounts ............................................................................ 7-33 7-III.H. Income From Excluded Sources........................................................... 7-34 7-III.I. Zero Annual Income Status.................................................................. 7-34 7-III.J. Student Financial Assistance [Notice PIH 2015-21]............................ 7-36 7-III.K. Parental Income of Students Subject to Eligibility Restrictions........... 7-37 PART IV: VERIFYING MANDATORY DEDUCTIONS ................................................... 7-38 7-IV.A. Dependent and Elderly/Disabled Household Deductions..................... 7-38 Dependent Deduction ..................................................................... 7-38 Elderly/Disabled Family Deduction ............................................... 7-38 7-IV.B. Medical Expense Deduction................................................................. 7-39 Amount of Expense ........................................................................ 7-39 Eligible Household ......................................................................... 7-40 Qualified Expenses......................................................................... 7-40 Unreimbursed Expenses ................................................................. 7-40 Expenses Incurred in Past Years..................................................... 7-40 7-IV.C. Disability Assistance Expenses ............................................................ 7-41 Amount of Expense ........................................................................ 7-41 Family Member is a Person with Disabilities................................. 7-42 Family Member(s) Permitted to Work ........................................... 7-42 Unreimbursed Expenses ................................................................. 7-42 7-IV.D. Child Care Expenses............................................................................. 7-43 Eligible Child.................................................................................. 7-43 Unreimbursed Expense................................................................... 7-43 Pursuing an Eligible Activity ......................................................... 7-44 Allowable Type of Child Care........................................................ 7-45 Reasonableness of Expenses........................................................... 7-45 Exhibit 7-1: Summary of Documentation Requirements for Noncitizens [HCV GB, pp. 5-9 and 5-10]................................................................................ 7-46 Administrative Plan -Table of Contents
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Chapter 8
HOUSING QUALITY STANDARDS AND RENT REASONABLENESS
DETERMINATIONS
[24 CFR 982 Subpart I and 24 CFR 982.507]
PART I: PHYSICAL STANDARDS.................................................................................... 8-2 8-I.A. General HUD Requirements................................................................... 8-2 HUD Performance and Acceptability Standards.............................. 8-2 Tenant Preference Items................................................................... 8-2 Modifications to Provide Accessibility ............................................ 8-3 8-I.B. Additional Local Requirements.............................................................. 8-4 Thermal Environment [HCV GB p.10-7]......................................... 8-4 Clarifications of HUD Requirements ............................................... 8-5 8-I.C. Life-Threatening Conditions [24 CFR 982.404(a);
FR Notice 1/18/17] ................................................................................. 8-7 8-I.D. Owner and Family Responsibilities [24 CFR 982.404]........................ 8-10 Family Responsibilities .................................................................. 8-10 Owner Responsibilities................................................................... 8-10 8-I-E. Special Requirements for Children with Elevated Blood Lead Level [24 CFR 35.1225; FR Notice 1/13/17;
Notice PIH 2017-13]............................................................................. 8-11 8-I-F. Violation of HQS Space Standards
[24 CFR 982.401, 24 CFR 982.403]..................................................... 8-11 PART II: THE INSPECTION PROCESS............................................................................ 8-12 8-II.A. Overview [24 CFR 982.405] ................................................................ 8-12 Types of Inspections....................................................................... 8-12 Inspection of PHA-Owned Units [24 CFR 982.352(b)]................. 8-12 Inspection Costs [Notice PIH 2016-05].......................................... 8-13 Remote Video Inspections (RVIs) [Notice PIH 2020-31].............. 8-13 Notice and Scheduling.................................................................... 8-13 Owner and Family Inspection Attendance ..................................... 8-14 8-II.B. Initial HQS Inspection [24 CFR 982.401(a)] ....................................... 8-14 Initial Inspections [FR Notice 1/18/17].......................................... 8-14 Timing of Initial Inspections .......................................................... 8-14 Inspection Results and Reinspections............................................. 8-15 Utilities ........................................................................................... 8-15 Appliances [Form HUD-52580]..................................................... 8-15 8-II.C. Annual/Biennial HQS Inspections [24 CFR 982.405 and 982.406; Notice PIH 2016-05]............................................................................. 8-16 Scheduling the Inspection............................................................... 8-16 8-II.D. Special Inspections [24 CFR 982.405(g)] ............................................ 8-16 8-II.E. Quality Control Inspections [24 CFR 982.405(b); 24 CFR 985.3(e); HCV GB, p. 10-32]................................................. 8-17 Administrative Plan -Table of Contents
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8-II.F. Inspection Results and Reinspections for Units Under HAP Contract........................................................................................ 8-18 Notification of Corrective Actions ................................................. 8-18 Extensions....................................................................................... 8-19 Reinspections.................................................................................. 8-19 8-II.G. Enforcing Owner Compliance .............................................................. 8-20 HAP Abatement.............................................................................. 8-20 HAP Contract Termination............................................................. 8-20 8-II.H. Enforcing Family Compliance with HQS [24 CFR 982.404(b)].......... 8-21 PART III: RENT REASONABLENESS [24 CFR 982.507]................................................. 8-22 8-III.A. Overview............................................................................................... 8-22 PHA-Owned Units [24 CFR 982.352(b)]....................................... 8-22 8-III.B. When Rent Reasonableness Determinations Are Required.................. 8-23 Owner-Initiated Rent Determinations............................................. 8-23 PHA- and HUD-Initiated Rent Reasonableness Determinations ... 8-23 LIHTC- and HOME-Assisted Units [24 CFR 982.507(c) ............. 8-24 8-III.C. How Comparability Is Established ....................................................... 8-24 Factors to Consider......................................................................... 8-24 Units that Must Not be Used as Comparables................................ 8-24 Rents Charged for Other Units on the Premises............................. 8-25 8-III.D. PHA Rent Reasonableness Methodology............................................. 8-26 How Market Data Is Collected ....................................................... 8-26 How Rents Are Determined............................................................ 8-26 Exhibit 8-1: Overview of HUD Housing Quality Standards .................................................... 8-28 Exhibit 8-2: Summary of Tenant Preference Areas Related to Housing Quality ..................... 8-31 Administrative Plan -Table of Contents
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Chapter 9
GENERAL LEASING POLICIES
9-I.A. Tenant Screening .................................................................................... 9-2 9-I.B. Requesting Tenancy Approval [Form HUD-52517].............................. 9-3 9-I.C. Owner Participation................................................................................ 9-4 9-I.D. Eligible Units.......................................................................................... 9-5 Ineligible Units [24 CFR 982.352(a)]............................................... 9-5 PHA-Owned Units [24 CFR 982.352(b)]......................................... 9-5 Special Housing Types [24 CFR 982 Subpart M]............................ 9-5 Duplicative Assistance [24 CFR 982.352(c)]................................... 9-6 Housing Quality Standards (HQS) [24 CFR 982.305 and
24 CFR 982.401] .............................................................................. 9-6 Unit Size ........................................................................................... 9-7 Rent Reasonableness [24 CFR 982.305 and 24 CFR 982.507]........ 9-7 Rent Burden [24 CFR 982.508]........................................................ 9-7 9-I.E. Lease and Tenancy Addendum............................................................... 9-8 Lease Form and Tenancy Addendum [24 CFR 982.308]................. 9-8 Lease Information [24 CFR 982.308(d)].......................................... 9-8 Term of Assisted Tenancy................................................................ 9-9 Security Deposit [24 CFR 982.313 (a) and (b)] ............................... 9-9 Separate Non-Lease Agreements between Owner and Tenant....... 9-10 PHA Review of Lease .................................................................... 9-11 9-I.F. Tenancy Approval [24 CFR 982.305] .................................................. 9-12 9-I.G. HAP Contract Execution [24 CFR 982.305]........................................ 9-13 9-I.H. Changes in Lease or Rent [24 CFR 982.308]....................................... 9-14 Administrative Plan -Table of Contents
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Chapter 10
MOVING WITH CONTINUED ASSISTANCE AND PORTABILITY
PART I: MOVING WITH CONTINUED ASSISTANCE................................................. 10-1 10-I.A. Allowable Moves.................................................................................. 10-1 10-I.B. Restrictions On Moves ......................................................................... 10-3 Denial of Moves ............................................................................. 10-3 Restrictions on Elective Moves [24 CFR 982.354(c)].................... 10-4 10-I.C. Moving Process .................................................................................... 10-5 Notification..................................................................................... 10-5 Approval ......................................................................................... 10-5 Reexamination of Family Income and Composition...................... 10-6 Voucher Issuance and Briefing....................................................... 10-6 Housing Assistance Payments [24 CFR 982.311(d)] ..................... 10-6 Zero HAP Families Who Wish to Move [24 CFR 982.455].......... 10-6 PART II: PORTABILITY .................................................................................................... 10-7 10-II.A. Overview............................................................................................... 10-7 10-II.B. Initial PHA Role ................................................................................... 10-8 Allowable Moves under Portability................................................ 10-8 Determining Income Eligibility...................................................... 10-9 Reexamination of Family Income and Composition...................... 10-9 Briefing......................................................................................... 10-11 Voucher Issuance and Term ......................................................... 10-11 Voucher Extensions and Expiration ............................................. 10-12 Preapproval Contact with the Receiving PHA ............................. 10-12 Initial Notification to the Receiving PHA .................................... 10-12 Sending Documentation to the Receiving PHA ........................... 10-13 Initial Billing Deadline [Notice PIH 2016-09]............................. 10-14 Monthly Billing Payments [Notice PIH 2016-09]........................ 10-15 Annual Updates of Form HUD-50058 ......................................... 10-15 Denial or Termination of Assistance [24 CFR 982.355(c)(17)]... 10-15 10-II.C. Receiving PHA Role........................................................................... 10-16 Responding to Initial PHA’s Request [24 CFR 982.355(c)]........ 10-16 Initial Contact with Family........................................................... 10-16 Briefing......................................................................................... 10-17 Income Eligibility and Reexamination ......................................... 10-17 Voucher Issuance.......................................................................... 10-18 Notifying the Initial PHA ............................................................. 10-19 Administering a Portable Family’s Voucher................................ 10-19 Absorbing a Portable Family........................................................ 10-23 Administrative Plan -Table of Contents
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Chapter 11
REEXAMINATIONS
PART I: ANNUAL REEXAMINATIONS [24 CFR 982.516]........................................... 11-1 11-I.A. Overview............................................................................................... 11-1 11-I.B Streamlined Annual Reexaminations [24 CFR 982.516(b)]................. 11-2 11-I.C. Scheduling Annual Reexaminations..................................................... 11-3 Notification of and Participation in the Annual
Reexamination Process................................................................... 11-3 11-I.D. Conducting Annual Reexaminations.................................................... 11-4 11-I.E. Determining Ongoing Eligibility of Certain Students [24 CFR 982.552(b)(5)]........................................................................ 11-6 11-I.F. Effective Dates...................................................................................... 11-7 PART II: INTERIM REEXAMINATIONS [24 CFR 982.516]........................................... 11-9 11-II.A. Overview............................................................................................... 11-9 11-II.B. Changes In Family and Household Composition ................................. 11-9 New Family Members Not Requiring PHA Approval ................... 11-9 New Family and Household Members Requiring Approval ........ 11-10 Departure of a Family or Household Member.............................. 11-11 11-II.C. Changes Affecting Income or Expenses............................................. 11-12 PHA-Initiated Interim Reexaminations........................................ 11-12 Family-Initiated Interim Reexaminations..................................... 11-13 11-II.D. Processing the Interim Reexamination ............................................... 11-15 Method of Reporting..................................................................... 11-15 Effective Dates.............................................................................. 11-15 PART III: RECALCULATING FAMILY SHARE AND SUBSIDY AMOUNT .............. 11-16 11-III.A. Overview............................................................................................. 11-16 11-III.B. Changes In Payment Standards and Utility Allowances .................... 11-16 Payment Standards [24 CFR 982.505] ......................................... 11-16 Subsidy Standards [24 CFR 982.505(c)(4)] ................................. 11-17 Utility Allowances [24 CFR 982.517(d)]..................................... 11-17 11-III.C. Notification of New Family Share and HAP Amount........................ 11-17 11-III.D. Discrepancies...................................................................................... 11-19 Administrative Plan -Table of Contents
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Chapter 12
TERMINATION OF ASSISTANCE AND TENANCY
PART I: GROUNDS FOR TERMINATION OF ASSISTANCE ...................................... 12-1 12-I.A. Overview............................................................................................... 12-1 12-I.B. Family No Longer Requires Assistance [24 CFR 982.455]................. 12-1 12-I.C. Family Chooses to Terminate Assistance............................................. 12-2 12-I.D. Mandatory Termination of Assistance.................................................. 12-2 Eviction [24 CFR 982.552(b)(2), 24 CFR 5.2005(c)(1)]................ 12-2 Failure to Provide Consent [24 CFR 982.552(b)(3)]...................... 12-2 Failure to Document Citizenship [24 CFR 982.552(b)(4)
and 24 CFR 5.514(c)] ..................................................................... 12-3 Failure to Disclose and Document Social Security Numbers [24 CFR 5.218(c), Notice PIH 2018-24] ........................................ 12-3 Methamphetamine Manufacture or Production
[24 CFR 983.553(b)(1)(ii)]............................................................. 12-3 Failure of Students to Meet Ongoing Eligibility
Requirements [24 CFR 982.552(b)(5) and FR 4/10/06]................. 12-4 Death of the Sole Family Member [24 CFR 982.311(d) and
Notice PIH 2010-9]......................................................................... 12-4 12-I.E. Mandatory Policies and Other Authorized Terminations..................... 12-4 Mandatory Policies [24 CFR 982.553(b) and 982.551(l)].............. 12-4 Other Authorized Reasons for Termination of Assistance
[24 CFR 982.552(c), 24 CFR 5.2005(c)]........................................ 12-7 PART II: APPROACH TO TERMINATION OF ASSISTANCE..................................... 12-11 12-II.A. Overview............................................................................................. 12-11 12-II.B. Method of Termination [24 CFR 982.552(a)(3)] ............................... 12-11 12-II.C. Alternatives to Termination of Assistance ......................................... 12-11 Change in Household Composition.............................................. 12-11 Repayment of Family Debts......................................................... 12-11 12-II.D. Criteria for Deciding to Terminate Assistance ................................... 12-13 Evidence ....................................................................................... 12-13 Use of Criminal Conviction Records
after Admission [24 CFR 5.903] .................................................. 12-13 Consideration of Circumstances [24 CFR 982.552(c)(2)(i)]........ 12-13 Reasonable Accommodation [24 CFR 982.552(c)(2)(iv)]........... 12-14 12-II.E. Terminations Related to Domestic Violence, Dating Violence, Sexual Assault or Stalking.................................................................. 12-15 VAWA Protections against Terminations.................................... 12-15 Limitations on VAWA Protections
[24 CFR 5.2005(d) and (e)] .......................................................... 12-16 Documentation of Abuse [24 CFR 5.2007].................................. 12-17 Terminating the Assistance of a Domestic
Violence Perpetrator..................................................................... 12-17 12-II.F. Termination Notice............................................................................. 12-19 Administrative Plan -Table of Contents
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PART III: TERMINATION OF TENANCY BY THE OWNER........................................ 12-20 12-III.A. Overview............................................................................................. 12-20 12-III.B. Grounds for Owner Termination of Tenancy
[24 CFR 982.310, 24 CFR 5.2005(c), and
Form HUD-52641-A, Tenancy Addendum]....................................... 12-20 Serious or Repeated Lease Violations.......................................... 12-20 Violation of Federal, State, or Local Law .................................... 12-20 Criminal Activity or Alcohol Abuse............................................. 12-20 Other Good Cause......................................................................... 12-21 12-III.C. Eviction [24 CFR 982.310(e) and (f) and Form HUD-52641-A, Tenancy Addendum] .......................................................................... 12-22 12-III.D. Deciding Whether to Terminate Tenancy
[24 CFR 982.310(h), 24 CFR 982.310(h)(4)]..................................... 12-23 12-III.E. Effect of Tenancy Termination on the Family’s Assistance .............. 12-23 Exhibit 12-1:Statement of Family Obligations........................................................................ 12-24 Administrative Plan -Table of Contents
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Chapter 13
OWNERS
PART I: OWNERS IN THE HCV PROGRAM ................................................................. 13-3 13-I.A. Owner Recruitment and Retention [HCV GB, pp. 2-4 to 2-6; HCV Landlord Strategy Guidebook for PHAs].................................... 13-3 Recruitment..................................................................................... 13-3 Retention......................................................................................... 13-4 13-I.B. Basic HCV Program Requirements...................................................... 13-5 13-I.C. Owner Responsibilities [24 CFR 982.452]........................................... 13-7 13-I.D. Owner Qualifications............................................................................ 13-8 Owners Barred from Participation [24 CFR 982.306(a) and (b)]... 13-8 Leasing to Relatives [24 CFR 982.306(d), HCV GB p. 11-2] ....... 13-8 Conflict of Interest [24 CFR 982.161; HCV GB p. 8-19] .............. 13-8 Owner Actions That May Result in Disapproval of a
Tenancy Request [24 CFR 982.306(c)]........................................ 13-10 Legal Ownership of Unit .............................................................. 13-11 13-I.E. Non-Discrimination [HAP Contract – Form HUD-52641]................ 13-11 PART II: HAP CONTRACTS............................................................................................ 13-13 13-II.A. Overview............................................................................................. 13-13 13-II.B. HAP Contract Contents ...................................................................... 13-14 13-II.C. HAP Contract Payments..................................................................... 13-16 General.......................................................................................... 13-16 Owner Certification of Compliance.............................................. 13-17 Late HAP Payments [24 CFR 982.451(a)(5)] .............................. 13-18 Termination of HAP Payments [24 CFR 982.311(b)].................. 13-18 13-II.D. Breach of HAP Contract [24 CFR 982.453]....................................... 13-19 13-II.E. HAP Contract Term and Terminations............................................... 13-20 13-II.F. Change In Ownership / Assignment of the HAP Contract [HUD-52641]...................................................................................... 13-22 13-II.G. Foreclosure [Notice PIH 2010-49] ..................................................... 13-23 Administrative Plan -Table of Contents
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Chapter 14
PROGRAM INTEGRITY
PART I: PREVENTING, DETECTING, AND INVESTIGATING ERRORS AND PROGRAM ABUSE............................................................................................ 14-3 14-I.A. Preventing Errors and Program Abuse ................................................. 14-3 14-I.B. Detecting Errors and Program Abuse ................................................... 14-4 Quality Control and Analysis of Data ............................................ 14-4 Independent Audits and HUD Monitoring ..................................... 14-4 Individual Reporting of Possible Errors and Program Abuse ........ 14-4 14-I.C. Investigating Errors and Program Abuse.............................................. 14-5 When the PHA Will Investigate ..................................................... 14-5 Consent to Release of Information [24 CFR 982.516]................... 14-5 Analysis and Findings..................................................................... 14-5 Consideration of Remedies............................................................. 14-6 Notice and Appeals......................................................................... 14-6 PART II: CORRECTIVE MEASURES AND PENALTIES ............................................... 14-7 14-II.A. Subsidy Under- or Overpayments ........................................................ 14-7 Corrections...................................................................................... 14-7 Reimbursement............................................................................... 14-7 14-II.B. Family-Caused Errors and Program Abuse .......................................... 14-8 Family Reimbursement to PHA [HCV GB pp. 22-12 to 22-13].... 14-8 PHA Reimbursement to Family [HCV GB p. 22-12]..................... 14-8 Prohibited Actions.......................................................................... 14-9 Penalties for Program Abuse .......................................................... 14-9 14-II.C. Owner-Caused Error or Program Abuse............................................. 14-10 Owner Reimbursement to the PHA .............................................. 14-10 Prohibited Owner Actions ............................................................ 14-10 Remedies and Penalties ................................................................ 14-11 14-II.D. PHA-Caused Errors or Program Abuse.............................................. 14-12 Repayment to the PHA ................................................................. 14-12 PHA Reimbursement to Family or Owner ................................... 14-12 Prohibited Activities..................................................................... 14-12 14-II.E. Criminal Prosecution .......................................................................... 14-13 14-II.F. Fraud and Program Abuse Recoveries ............................................... 14-14 Administrative Plan -Table of Contents
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Chapter 15
SPECIAL HOUSING TYPES
[24 CFR 982 Subpart M; New HCV GB, Special Housing Types] PART I: SINGLE ROOM OCCUPANCY [24 CFR 982.602 through 982.605; Form HUD-52641; New HCV GB, Special Housing Types, p. 4]....................... 15-3 15-I.A. Overview............................................................................................... 15-3 15-I.B. Payment Standard, Utility Allowance, and HAP Calculation .............. 15-3 15-I.C. Housing Quality Standards (HQS) ....................................................... 15-3 PART II: CONGREGATE HOUSING [24 CFR 982.606 through 982.609; Form HUD-52641; New HCV GB, Special Housing Types, p. 6]....................... 15-5 15-II.A. Overview............................................................................................... 15-5 15-II.B. Payment Standard, Utility Allowance, and HAP Calculation .............. 15-6 15-II.C. Housing Quality Standards................................................................... 15-6 PART III: GROUP HOME [24 CFR 982.610 through 982.614; Form HUD-52641; and New HCV GB, Special Housing Types, p. 8]................................................ 15-7 15-III.A. Overview............................................................................................... 15-7 15-III.B. Payment Standard, Utility Allowance, and HAP Calculation .............. 15-7 15-III.C. Housing Quality Standards................................................................... 15-8 PART IV: SHARED HOUSING [24 CFR 982.615 through 982.618; Form HUD-52641; Notice PIH 2021-05; New HCV GB, Special Housing Types, p. 11]................ 15-11 15-IV.I. Overview............................................................................................. 15-11 15-IV.B. Payment Standard, Utility Allowance and HAP Calculation ............. 15-12 15-IV.C. Housing Quality Standards................................................................. 15-14 PART V: COOPERATIVE HOUSING [24 CFR 982.619; New HCV GB, Special Housing Types, p. 14]............................................................................ 15-15 15-V.A. Overview............................................................................................. 15-15 15-V.B. Payment Standard, Utility Allowance and HAP Calculation ............. 15-15 15-V.C. Housing Quality Standards................................................................. 15-15 PART VI: MANUFACTURED HOMES [24 CFR 982.620 through 982.624; FR Notice 1/18/17; New HCV GB, Special Housing Types, p. 15;] ................. 15-17 15-VI.A. Overview............................................................................................. 15-17 15-VI.B. Special Requirements for Manufactured Home Owners Who Lease A Space............................................................................ 15-17 Family Income .............................................................................. 15-17 Lease and HAP Contract .............................................................. 15-17 15-VI.C. Payment Standard, Utility Allowance and HAP Calculation [FR Notice 1/18/17]............................................................................ 15-18 Payment Standards........................................................................ 15-18 Utility Allowance.......................................................................... 15-18 Space Rent .................................................................................... 15-18 Amortization Costs....................................................................... 15-19 Housing Assistance Payment........................................................ 15-19 Rent Reasonableness .................................................................... 15-19 Administrative Plan -Table of Contents
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15-VI.D. Housing Quality Standards................................................................. 15-20 PART VII: HOMEOWNERSHIP [24 CFR 982.625 through 982.643]................................ 15-21 15-VII.A.Overview [24 CFR 982.625] .............................................................. 15-22 15-VII.B. Family Eligibility [24 CFR 982.627].................................................. 15-23 15-VII.C. Selection of Families [24 CFR 982.626]............................................ 15-23 15-VII.D.Eligible Units [24 CFR 982.628]........................................................ 15-24 15-VII.E. Additional PHA Requirements for Search and Purchase [24 CFR 982.629]............................................................................... 15-25 15-VII.F. Homeownership Counseling [24 CFR 982.630] ................................ 15-26 15-VII.G.Home Inspections, Contract of Sale, and PHA Disapproval of Seller [24 CFR 982.631]..................................................................... 15-26 Home Inspections ......................................................................... 15-26 Contract of Sale ............................................................................ 15-26 Disapproval of a Seller ................................................................. 15-27 15-VII.H.Financing [24 CFR 982.632].............................................................. 15-28 15-VII.I. Continued Assistance Requirements; Family Obligations [24 CFR 982.633]............................................................................... 15-28 15-VII.J. Maximum Term of Homeowner Assistance [24 CFR 982.634]......... 15-29 15-VII.K.Homeownership Assistance Payments and Homeownership Expenses [24 CFR 982.635]............................................................... 15-29 15-VII.L. Portability [24 CFR 982.636, 982.637, 982.353(b) and (c), 982.552, 982.553]............................................................................... 15-32 15-VII.M. Moving with Continued Assistance [24 CFR 982.637].................... 15-32 15-VII.N.Denial or Termination of Assistance [24 CFR 982.638].................... 15-33 Administrative Plan -Table of Contents
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Chapter 16
PROGRAM ADMINISTRATION
PART I: ADMINISTRATIVE FEE RESERVE [24 CFR 982.155] ................................... 16-3 PART II: SETTING PROGRAM STANDARDS AND SCHEDULES .............................. 16-5 16-II.A. Overview............................................................................................... 16-5 16-II.B. Payment Standards [24 CFR 982.503; HCV GB, Chapter 7]............... 16-5 Updating Payment Standards.......................................................... 16-6 Exception Payment Standards [24 CFR 982.503(c)(5),
Notice PIH 2018-01]....................................................................... 16-7 Voluntary Use of Small Area FMRs
[24 CFR 982.503, Notice PIH 2018-01]......................................... 16-7 Unit-by-Unit Exceptions [24 CFR 982.503(b),
24 CFR 982.505(d), Notice PIH 2010-26] ..................................... 16-7 "Success Rate" Payment Standard Amounts
[24 CFR 982.503(e)]....................................................................... 16-8 Decreases in the Payment Standard below
the Basic Range [24 CFR 982.503(d)] ........................................... 16-8 16-II.C. Utility Allowances [24 CFR 982.517].................................................. 16-9 Air Conditioning............................................................................. 16-9 Reasonable Accommodation .......................................................... 16-9 Utility Allowance Revisions........................................................... 16-9 PART III: INFORMAL REVIEWS AND HEARINGS...................................................... 16-11 16-III.A. Overview............................................................................................. 16-11 16-III.B. Informal Reviews................................................................................ 16-11 Decisions Subject to Informal Review
[24 CFR 982.554(a) and (c)] ........................................................ 16-11 Notice to the Applicant [24 CFR 982.554(a)] .............................. 16-12 Scheduling an Informal Review ................................................... 16-12 Informal Review Procedures [24 CFR 982.554(b)] ..................... 16-12 Remote Informal Reviews [Notice PIH 2020-32]........................ 16-13 Ensuring Accessibility for Persons with Disabilities
and LEP Individuals ..................................................................... 16-13 Conducting Remote Informal Reviews ........................................ 16-14 Informal Review Decision [24 CFR 982.554(b)]......................... 16-15 16-III.C. Informal Hearings for Participants [24 CFR 982.555]....................... 16-16 Decisions Subject to Informal Hearing......................................... 16-16 Remote Informal Hearings [Notice PIH 2020-32] ....................... 16-17 Ensuring Accessibility for Persons with Disabilities
and LEP Individuals ..................................................................... 16-18 Conducting Informal Hearings Remotely..................................... 16-19 Informal Hearing Procedures........................................................ 16-20 Administrative Plan -Table of Contents
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16-III.D. Hearing and Appeal Provisions for Noncitizens [24 CFR 5.514]................................................................................... 16-27 Notice of Denial or Termination of Assistance
[24 CFR 5.514(d)] ........................................................................ 16-27 USCIS Appeal Process [24 CFR 5.514(e)]................................... 16-28 Informal Hearing Procedures for Applicants
[24 CFR 5.514(f)]......................................................................... 16-28 Informal Hearing Procedures for Residents
[24 CFR 5.514(f)]......................................................................... 16-30 Retention of Documents [24 CFR 5.514(h)] ................................ 16-30 PART IV: OWNER OR FAMILY DEBTS TO THE PHA ................................................. 16-31 16-IV.A. Overview............................................................................................. 16-31 16-IV.B. Repayment Policy............................................................................... 16-31 Owner Debts to the PHA .............................................................. 16-31 Family Debts to the PHA.............................................................. 16-32 Repayment Agreement [24 CFR 792.103]................................... 16-32 General Repayment Agreement Guidelines for Families............. 16-32 Repayment Agreements Involving Improper Payments............... 16-35 PART V: SECTION 8 MANAGEMENT ASSESSMENT PROGRAM (SEMAP) .......... 16-36 16-V.A. Overview............................................................................................. 16-36 16-V.B. SEMAP Certification [24 CFR 985.101]............................................ 16-37 HUD Verification Method............................................................ 16-37 16-V.C. SEMAP Indicators [24 CFR 985.3 and form HUD-52648] ............... 16-38 SEMAP Indicators Chart .............................................................. 16-38 PART VI: RECORD KEEPING ......................................................................................... 16-42 16-VI.A. Overview............................................................................................. 16-42 16-VI.B. Record Retention [24 CFR 982.158].................................................. 16-42 16-VI.C. Records Management ......................................................................... 16-43 Privacy Act Requirements [24 CFR 5.212 and Form-9886]........ 16-43 Upfront Income Verification (UIV) Records ............................... 16-43 Criminal Records.......................................................................... 16-44 Medical/Disability Records.......................................................... 16-44 Documentation of Domestic Violence,
Dating Violence, Sexual Assault, or Stalking .............................. 16-44 PART VII: REPORTING AND RECORD KEEPING FOR CHILDREN
WITH ELEVATED BLOOD LEAD LEVEL ................................................... 16-45 16-VII.A.Overview............................................................................................. 16-45 16-VII.B.Reporting Requirement [24 CFR 35.1225(e) );
Notice PIH 2017-13]........................................................................... 16-45 16-VII.C.Data Collection and Record Keeping [24 CFR 35.1225(f)]............... 16-45 PART VIII: DETERMINATION OF INSUFFICIENT FUNDING ...................................... 16-47 16-VIII.A. Overview........................................................................................... 16-47 16-VIII.B. Methodology..................................................................................... 16-47 Administrative Plan -Table of Contents
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PART IX: VIOLENCE AGAINST WOMEN ACT (VAWA): NOTIFICATION, DOCUMENTATION, CONFIDENTIALITY................................................... 16-49 16-IX.A. Overview ............................................................................................. 16-49 16-IX.B. Definitions [24 CFR 5.2003]............................................................... 16-49 16-IX.C. Notification [24 CFR 5.2005(a), 42 USC 13925] ............................... 16-51 Notification to Public.................................................................... 16-51 Notification to Program Applicants and Participants
[24 CFR 5.2005(a)(1)].................................................................. 16-52 Notification to Owners and Managers.......................................... 16-53 16-IX.D. Documentation [24 CFR 5.2007]........................................................ 16-54 Conflicting Documentation [24 CFR 5.2007(e)].......................... 16-55 Discretion to Require No Formal Documentation
[24 CFR 5.2007(d)] ...................................................................... 16-55 Failure to Provide Documentation [24 CFR 5.2007(c)]............... 16-56 16-IX.E. CONFIDENTIALITY [24 CFR 5.2007(b)(4)].................................... 16-56 Exhibit 16-1:Sample Notice of Occupancy Rights Under the Violence Against Women Act, Form HUD-5380 ............................................................. 16-57 Exhibit 16-2:Certification of Domestic Violence, Dating Violence, Sexual Assault, or Stalking and Alternate Documentation, Form HUD-5382 ............................ 16-63 Exhibit 16-3: Emergency Transfer Plan for Victims of Domestic Violence, Dating Violence, Sexual Assault, or Stalking (HCV Version) .......................... 16-65 Exhibit 16-4: Emergency Transfer Request for Certain Victims of Domestic Violence, Dating Violence, Sexual Assault, or Stalking, Form HUD-5383 ...................... 16-69 Exhibit 16-5: Model Owner Notification of Rights and Obligations ...................................... 16-73
GLOSSARY
Adminplan 6/1/2023 Intro-i
Introduction
ABOUT THE REFERENCES CITED IN THE ADMINISTRATIVE PLAN
AUTHORITIES FOR POLICIES IN THE ADMINISTRATIVE PLAN
The authority for PHA policies is derived from many sources. Primary among these sources are federal statutes, federal regulations, and guidance issued by HUD. State law also directs PHA policy. State law must be followed where such law exists and does not conflict with federal regulations. Industry practice may also be used to develop policy as long as it does not conflict with federal requirements or prohibitions.
HUD
HUD provides the primary source of PHA policy through federal regulations, HUD notices, and handbooks. Compliance with federal regulations, current HUD notices, and current HUD handbooks is mandatory.
HUD also provides guidance to PHAs through other means such as HUD-published guidebooks, expired HUD notices, and expired handbooks. Basing PHA policy on HUD guidance is optional, as long as PHA policies comply with federal law, federal regulations and mandatory policy.
Because HUD has already determined that the guidance it provides is consistent with mandatory policies, PHA reliance on HUD guidance provides the PHA with a “safe harbor.” Material posted on the HUD website can provide further clarification of HUD policies. For example, FAQs on the HUD website can provide direction on the application of federal regulations in various aspects of the program.
State Law
Where there is no mandatory federal guidance, PHAs must comply with state law, if it exists.
Where state law is more restrictive than federal law, but does not conflict with it, the PHA should follow the state law.
Industry Practice
Where no law or HUD authority exists on a particular subject, industry practice may support PHA policy. Industry practice refers to a way of doing things or a policy that has been adopted by a majority of PHAs.
RESOURCES CITED IN THE ADMINISTRATIVE PLAN
The administrative plan cites several documents. Where a document or resource is cited frequently, it may be abbreviated. Where it is cited only once or twice, the administrative plan may contain the entire name of the document or resource. Following is a key to abbreviations used for various sources that are frequently cited in the administrative plan and a list of references and document locations that are referenced in the administrative plan or that may be helpful to you.
Adminplan 6/1/2023 Intro-ii
HUD HCV Guidebook
In November 2019 HUD began issuing a new version of the HCV Guidebook chapter-bychapter. Unlike the previous version of the HCV Guidebook in which chapters were numbered, the new version of the guidebook includes chapter names, but no numbers. As the new version of the guidebook has not yet been fully released, and since the previous version of the guidebook contains guidance not found in the new version, the policy cites both versions of the guidebook.
Therefore, where the HCV Guidebook is cited in the policy, the citation will make a distinction between the “old” and “new” versions of the guidebook. The “old” version of the guidebook will continue to be cited as HCV GB with a chapter/page reference (example: HCV GB, p. 5-4). If HUD has also released a new chapter on the same topic with information that either adds new information or updates existing information from the previous guidebook, the new guidebook will be cited as New HCV GB with a chapter title and page reference (example: New HCV GB, Payment Standards, p. 11).
Abbreviations
Throughout the administrative plan, abbreviations are used to designate certain documents in citations. The following is a table of abbreviations of documents cited in the administrative plan.
Abbreviation Document
CFR Code of Federal Regulations
HCV GB Housing Choice Voucher Program Guidebook (7420.10G), April 2001.
New HCV GB Housing Choice Voucher Program Guidebook (7420.10G), Various dates of release
HUD-50058 IB HUD-50058 Instruction Booklet
RHIIP FAQs Rental Housing Integrity Improvement Program (RHIIP) Frequently Asked Questions.
VG PIH Notice 2004-01 Verification Guidance, March 9, 2004.
HB 4350.3 Occupancy Requirements of Subsidized Multifamily Housing Programs
Resources and Where to Find Them
Following is a list of resources helpful to the PHA or referenced in the administrative plan, and the online location of each.
Document and Location
Code of Federal Regulations
https://www.ecfr.gov/
Earned Income Disregard FAQ
https://www.hud.gov/program_offices/public_indian_housing/phr/about/ao_faq_eid Adminplan 6/1/2023 Intro-iii
Eligibility of Students for Assisted Housing Under Section 8 of the U.S. Housing Act of 1937; Final Rule
http://edocket.access.gpo.gov/2008/pdf/E8-19435.pdf
Enterprise Income Verification (EIV) System, Security Procedures for Upfront Income Verification data
https://www.hud.gov/sites/documents/EIVSECGUIDEPHA.PDF
Executive Order 11063
https://www.archives.gov/federal-register/codification/executive-order/11063.html Federal Register
https://www.federalregister.gov/
Housing Choice Voucher Program Guidebook (7420.10G), Updated Chapters https://www.hud.gov/program_offices/public_indian_housing/programs/hcv/guidebook HUD-50058 Instruction Booklet
https://www.hud.gov/sites/documents/FORM50058INSTRUCTBOOKLET.PDF Joint Statement of the Department of Housing and Urban Development and the Department of Justice, issued May 17, 2004
https://www.justice.gov/sites/default/files/crt/legacy/2010/12/14/joint_statement_ra.pdf Final Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons, published January 22, 2007
https://www.lep.gov/guidance/HUD_guidance_Jan07.pdf
Notice PIH 2010-26 (HA), Nondiscrimination and Accessibility Notice https://www.hud.gov/sites/documents/DOC_8993.PDF
Notice PIH 2017-12, Administrative Guidance for Effective and Mandated Use of the Enterprise Income Verification (EIV) System
https://www.hud.gov/sites/documents/PIH2017-12EIVNOTICE.PDF Notice PIH 2018-24, Verification of Social Security Numbers (SSNs) and Social Security (SS) and Supplemental Security Income (SSI) Benefits; and Effective Use of the Enterprise Income Verification (EIV) System’s Identity Verification Report https://www.hud.gov/sites/dfiles/PIH/documents/PIH-2018-24_EIV_SSN_Notice_FINAL.pdf OMB Circular A-133
https://www.whitehouse.gov/sites/whitehouse.gov/files/omb/circulars/A133/a133.pdf Project-Based Voucher Program; Final Rule
http://www.gpo.gov/fdsys/pkg/FR-2005-10-13/pdf/05-20035.pdf VAWA Final Rule
http://www.gpo.gov/fdsys/pkg/FR-2010-10-27/pdf/2010-26914.pdf Adminplan 6/1/2023 Intro-iv
The HUD website is https://www.hud.gov/.
Guidebooks, handbooks and other HUD resources may be found at the HUDClips website:
https://www.hud.gov/program_offices/administration/hudclips.
The new HCV Guidebook may be found at:
https://www.hud.gov/program_offices/public_indian_housing/programs/hcv/guidebook.