Agenda packet — Hawthorne City Council, September 12, 2023 (part 2 of 3)

CHECK: H090123A TO FISCAL 2024/03 07/01/2023 TO 06/30/2024

VENDOR NAME

DOCUMENT INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION VENDOR TOTALS 9,780.00 YTD INVOICED 9,780.00 YTD PAID 1,809.00 120381 NGUYEN, STEVE
61676 09/01/23 70762 T 09/01/23 81544100 45904 HOUSING VOUCHER 1,156.00 INVOICE: 9047
VENDOR TOTALS 3,468.00 YTD INVOICED 3,468.00 YTD PAID 1,156.00 109058 NOUH, JOSEPHINE
61498 09/01/23 70763 T 09/01/23 81544100 45904 HOUSING VOUCHER 279.00 INVOICE: 8484
VENDOR TOTALS 935.00 YTD INVOICED 935.00 YTD PAID 279.00 106411 NWOKO, JOHN
61486 09/01/23 70764 T 09/01/23 81544100 45904 HOUSING VOUCHER 663.00 INVOICE: 8869
VENDOR TOTALS 1,989.00 YTD INVOICED 1,989.00 YTD PAID 663.00 121322 OKOOBOH, SYLVANUS
61593 09/01/23 70765 T 09/01/23 81544100 45904 HOUSING VOUCHER 1,317.00 INVOICE: 9625
61594 09/01/23 70765 T 09/01/23 81544100 45904 HOUSING VOUCHER 1,065.00 INVOICE: 9666
VENDOR TOTALS 11,000.00 YTD INVOICED 11,000.00 YTD PAID 2,382.00 122967 OLIVARES, SAL
61528 09/01/23 70767 T 09/01/23 81544100 45904 HOUSING VOUCHER 1,564.00 INVOICE: 4777
VENDOR TOTALS 4,692.00 YTD INVOICED 4,692.00 YTD PAID 1,564.00 120257 OLIVARES, SAL
61595 09/01/23 70766 T 09/01/23 81544100 45904 HOUSING VOUCHER 888.00 INVOICE: 3636
VENDOR TOTALS 2,664.00 YTD INVOICED 2,664.00 YTD PAID 888.00 100096 ORANGE COUNTY HOUSING
61175 09/01/23 70768 T 09/01/23 81044010 45944 ADMIN FEES PAID - VOUCHER 95.40 INVOICE: 4656
61598 09/01/23 70768 T 09/01/23 81544100 45904 HOUSING VOUCHER 1,729.00 INVOICE: 4656
VENDOR TOTALS 31,247.40 YTD INVOICED 43,287.60 YTD PAID 1,824.40 120180 PARSLEY, LLC.
61910 09/01/23 70769 T 09/01/23 81544100 45904 HOUSING VOUCHER 1,237.00 City of Hawthorne, CA

PAID INVOICES REPORT
Report generated: 08/21/2023 09:09
User: sdixon
Program ID: appdwarr

Page 24 ends

CHECK: H090123A TO FISCAL 2024/03 07/01/2023 TO 06/30/2024

VENDOR NAME

DOCUMENT INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION INVOICE: 9496
61911 09/01/23 70769 T 09/01/23 81544100 45904 HOUSING VOUCHER 1,273.00 INVOICE: 9987
VENDOR TOTALS 13,893.00 YTD INVOICED 14,093.00 YTD PAID 2,510.00 123502 PAZZIA, JENNIFER
61758 09/01/23 70770 T 09/01/23 81544100 45904 HOUSING VOUCHER 1,512.00 INVOICE: 8976
61759 09/01/23 70770 T 09/01/23 82044100 45904 HOUSING VOUCHER 2,012.00 INVOICE: 9258
VENDOR TOTALS 10,572.00 YTD INVOICED 10,572.00 YTD PAID 3,524.00 102871 PETTWAY, VERRIE O.
61713 09/01/23 70771 T 09/01/23 81544100 45904 HOUSING VOUCHER 2,776.00 INVOICE: 9583
VENDOR TOTALS 8,328.00 YTD INVOICED 11,104.00 YTD PAID 2,776.00 114815 PINNACLE ACACIA LLC
61605 09/01/23 70772 T 09/01/23 81544100 45904 HOUSING VOUCHER 1,274.00 INVOICE: 5023
61606 09/01/23 70772 T 09/01/23 81544100 45904 HOUSING VOUCHER 1,411.00 INVOICE: 9180
61607 09/01/23 70772 T 09/01/23 82044100 45904 HOUSING VOUCHER 1,301.00 INVOICE: 9915
VENDOR TOTALS 16,221.00 YTD INVOICED 16,221.00 YTD PAID 3,986.00 120583 PINNACLE DOTY LLC.
61610 09/01/23 70773 T 09/01/23 81544100 45904 HOUSING VOUCHER 1,302.00 INVOICE: 9926
VENDOR TOTALS 10,857.00 YTD INVOICED 10,857.00 YTD PAID 1,302.00 113548 POWELLS, TAURENCE KEVIN
61877 09/01/23 70774 T 09/01/23 81544100 45904 HOUSING VOUCHER 1,296.00 INVOICE: 3304
VENDOR TOTALS 3,888.00 YTD INVOICED 3,888.00 YTD PAID 1,296.00 120470 POZZOULI FAMILY LLC.
61621 09/01/23 70775 T 09/01/23 81544100 45904 HOUSING VOUCHER 953.00 INVOICE: 4952
61622 09/01/23 70775 T 09/01/23 81544100 45904 HOUSING VOUCHER 1,206.00 INVOICE: 6084
61623 09/01/23 70775 T 09/01/23 81544100 45904 HOUSING VOUCHER 784.00 INVOICE: 8878
61624 09/01/23 70775 T 09/01/23 81544100 45904 HOUSING VOUCHER 759.00 INVOICE: 9831
City of Hawthorne, CA

PAID INVOICES REPORT
Report generated: 08/21/2023 09:09
User: sdixon
Program ID: appdwarr

Page 25 ends

CHECK: H090123A TO FISCAL 2024/03 07/01/2023 TO 06/30/2024

VENDOR NAME

DOCUMENT INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 61625 09/01/23 70775 T 09/01/23 81544100 45904 HOUSING VOUCHER 1,053.00 INVOICE: 9996
VENDOR TOTALS 25,566.00 YTD INVOICED 25,974.00 YTD PAID 4,755.00 122042 PROFESSIONAL PROPERTY MANAGERS, INC.
61636 09/01/23 70776 T 09/01/23 84440010 45904 HOUSING VOUCHER 1,417.00 INVOICE: 10759
61637 09/01/23 70776 T 09/01/23 81544100 45904 HOUSING VOUCHER 769.00 INVOICE: 4562
61638 09/01/23 70776 T 09/01/23 81544100 45904 HOUSING VOUCHER 812.00 INVOICE: 6018
VENDOR TOTALS 43,699.00 YTD INVOICED 43,699.00 YTD PAID 2,998.00 123313 QUALITY DEVELOPMENT CORP.
44812 09/01/22 70777 T 09/01/23 82044100 45904 HOUSING VOUCHER -1,508.00 INVOICE: 9338-D
44819 10/01/22 70777 T 09/01/23 82044100 45904 HOUSING VOUCHER -1,810.00 INVOICE: 9338-D
44824 11/01/22 70777 T 09/01/23 82044100 45904 HOUSING VOUCHER -1,452.00 INVOICE: 9338-D
44833 12/01/22 70777 T 09/01/23 82044100 45904 HOUSING VOUCHER -1,452.00 INVOICE: 9338-D
48103 02/01/23 70777 T 09/01/23 81544100 45904 HOUSING VOUCHER 352.00 INVOICE: 8864
49896 03/01/23 70777 T 09/01/23 81544100 45904 HOUSING VOUCHER 352.00 INVOICE: 8864
58338 07/01/23 70777 T 09/01/23 81544100 45904 HOUSING VOUCHER 855.00 INVOICE: 2719
58339 07/01/23 70777 T 09/01/23 81544100 45904 HOUSING VOUCHER 971.00 INVOICE: 8955
58357 07/01/23 70777 T 09/01/23 81544100 45904 HOUSING VOUCHER 963.00 INVOICE: 9774
59819 08/01/23 70777 T 09/01/23 81544100 45904 HOUSING VOUCHER 855.00 INVOICE: 2719
59820 08/01/23 70777 T 09/01/23 81544100 45904 HOUSING VOUCHER 971.00 INVOICE: 8955
61824 09/01/23 70777 T 09/01/23 81544100 45904 HOUSING VOUCHER 855.00 INVOICE: 2719
61825 09/01/23 70777 T 09/01/23 81544100 45904 HOUSING VOUCHER 941.00 INVOICE: 8955
61826 09/01/23 70777 T 09/01/23 81544100 45904 HOUSING VOUCHER 963.00 INVOICE: 9774
VENDOR TOTALS 8,337.00 YTD INVOICED 2,819.00 YTD PAID 1,856.00 109045 QUERUBIN, JAMES & MYLENE
61639 09/01/23 70778 T 09/01/23 81544100 45904 HOUSING VOUCHER 856.00 INVOICE: 5037
City of Hawthorne, CA

PAID INVOICES REPORT
Report generated: 08/21/2023 09:09
User: sdixon
Program ID: appdwarr

Page 26 ends

CHECK: H090123A TO FISCAL 2024/03 07/01/2023 TO 06/30/2024

VENDOR NAME

DOCUMENT INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION VENDOR TOTALS 2,568.00 YTD INVOICED 2,568.00 YTD PAID 856.00 121412 RABNUB, LLC.
61640 09/01/23 70779 T 09/01/23 81544100 45904 HOUSING VOUCHER 699.00 INVOICE: 9251
VENDOR TOTALS 2,947.00 YTD INVOICED 2,947.00 YTD PAID 699.00 120613 RAEDEKE, MICHAEL JOHN
61887 09/01/23 70780 T 09/01/23 81544100 45904 HOUSING VOUCHER 692.00 INVOICE: 8855
61898 09/01/23 70780 T 09/01/23 81544100 45904 HOUSING VOUCHER 893.00 INVOICE: 9764
61899 09/01/23 70780 T 09/01/23 81544100 45904 HOUSING VOUCHER 1,640.00 INVOICE: 9786
VENDOR TOTALS 14,737.00 YTD INVOICED 14,737.00 YTD PAID 3,225.00 98951 RAMSUNDAR, KHAIMWATTEE-13604 CHADRON
61530 09/01/23 70781 T 09/01/23 81544100 45904 HOUSING VOUCHER 804.00 INVOICE: 9225
VENDOR TOTALS 4,569.00 YTD INVOICED 4,569.00 YTD PAID 804.00 122281 REASON, EVELYN W.
61642 09/01/23 70782 T 09/01/23 81544100 45904 HOUSING VOUCHER 893.00 INVOICE: 8749
VENDOR TOTALS 2,679.00 YTD INVOICED 2,679.00 YTD PAID 893.00 120283 RICKS, PATRICIA
61600 09/01/23 70783 T 09/01/23 81544100 45904 HOUSING VOUCHER 1,095.00 INVOICE: 5036
61601 09/01/23 70783 T 09/01/23 81544100 45904 HOUSING VOUCHER 791.00 INVOICE: 9451
VENDOR TOTALS 8,157.00 YTD INVOICED 8,157.00 YTD PAID 1,886.00 120616 RIDGWAY, JR., WILLIAM
61883 09/01/23 70784 T 09/01/23 81544100 45904 HOUSING VOUCHER 1,230.00 INVOICE: 8700
61900 09/01/23 70784 T 09/01/23 81544100 45904 HOUSING VOUCHER 1,411.00 INVOICE: 9823
VENDOR TOTALS 12,177.00 YTD INVOICED 13,946.00 YTD PAID 2,641.00 120585 RIVERA, STEFANY
61671 09/01/23 70785 T 09/01/23 81544100 45904 HOUSING VOUCHER 1,007.00 INVOICE: 4834
City of Hawthorne, CA

PAID INVOICES REPORT
Report generated: 08/21/2023 09:09
User: sdixon
Program ID: appdwarr

Page 27 ends

CHECK: H090123A TO FISCAL 2024/03 07/01/2023 TO 06/30/2024

VENDOR NAME

DOCUMENT INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION VENDOR TOTALS 3,021.00 YTD INVOICED 3,021.00 YTD PAID 1,007.00 120842 ROBINSON, SYREETA
61681 09/01/23 70786 T 09/01/23 81544100 45904 HOUSING VOUCHER 1,031.00 INVOICE: 9233
VENDOR TOTALS 3,093.00 YTD INVOICED 3,093.00 YTD PAID 1,031.00 121526 ROSALES PROPERTY INVESTMENTS INC.
61650 09/01/23 70787 T 09/01/23 81544100 45904 HOUSING VOUCHER 580.00 INVOICE: 8695
VENDOR TOTALS 1,740.00 YTD INVOICED 1,740.00 YTD PAID 580.00 112907 ROSLOR ASSOCIATES, LLC.
61651 09/01/23 70788 T 09/01/23 81544100 45904 HOUSING VOUCHER 1,470.00 INVOICE: 4953
VENDOR TOTALS 4,410.00 YTD INVOICED 4,410.00 YTD PAID 1,470.00 123211 ROULETTE, GAIL R.
61806 09/01/23 70789 T 09/01/23 81544100 45904 HOUSING VOUCHER 1,112.00 INVOICE: 4265
VENDOR TOTALS 3,124.00 YTD INVOICED 3,124.00 YTD PAID 1,112.00 121988 ROUSSEVE, DARVI
61652 09/01/23 70790 T 09/01/23 81544100 45904 HOUSING VOUCHER 815.00 INVOICE: 8691
VENDOR TOTALS 1,876.00 YTD INVOICED 1,876.00 YTD PAID 815.00 119012 SAINT MARK PROPERTY LLC.
61655 09/01/23 70791 T 09/01/23 81544100 45904 HOUSING VOUCHER 907.00 INVOICE: 8265
VENDOR TOTALS 2,721.00 YTD INVOICED 2,721.00 YTD PAID 907.00 102029 SAMIA, IMELDA
61527 09/01/23 70792 T 09/01/23 81544100 45904 HOUSING VOUCHER 1,107.00 INVOICE: 4133
VENDOR TOTALS 3,210.00 YTD INVOICED 3,210.00 YTD PAID 1,107.00 115679 SAMMUT, TOM
61694 09/01/23 70793 T 09/01/23 81544100 45904 HOUSING VOUCHER 931.00 INVOICE: 9436
VENDOR TOTALS 2,793.00 YTD INVOICED 2,793.00 YTD PAID 931.00 City of Hawthorne, CA

PAID INVOICES REPORT
Report generated: 08/21/2023 09:09
User: sdixon
Program ID: appdwarr

Page 28 ends

CHECK: H090123A TO FISCAL 2024/03 07/01/2023 TO 06/30/2024

VENDOR NAME

DOCUMENT INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 111243 SANFORD, TERESA
61895 09/01/23 70794 T 09/01/23 82044100 45904 HOUSING VOUCHER 1,802.00 INVOICE: 9551
VENDOR TOTALS 17,000.00 YTD INVOICED 17,000.00 YTD PAID 1,802.00 121206 SCOTT, FRED
61657 09/01/23 70795 T 09/01/23 81544100 45904 HOUSING VOUCHER 1,258.00 INVOICE: 9998
VENDOR TOTALS 8,007.00 YTD INVOICED 8,007.00 YTD PAID 1,258.00 106104 SCOTT, FRED A. & EMMA L.
61658 09/01/23 70796 T 09/01/23 81544100 45904 HOUSING VOUCHER 1,204.00 INVOICE: 8030
VENDOR TOTALS 3,612.00 YTD INVOICED 3,612.00 YTD PAID 1,204.00 120252 SF KINGS TOWER PROPERTIES LLC.
61660 09/01/23 70797 T 09/01/23 81544100 45904 HOUSING VOUCHER 1,131.00 INVOICE: 7088
61661 09/01/23 70797 T 09/01/23 81544100 45904 HOUSING VOUCHER 1,296.00 INVOICE: 9453
VENDOR TOTALS 7,101.00 YTD INVOICED 7,101.00 YTD PAID 2,427.00 121972 SHORE WEST PROPERTIES, LLC.
61663 09/01/23 70798 T 09/01/23 81544100 45904 HOUSING VOUCHER 631.00 INVOICE: 8721
61664 09/01/23 70798 T 09/01/23 82044100 45904 HOUSING VOUCHER 1,738.00 INVOICE: 9080
VENDOR TOTALS 10,122.00 YTD INVOICED 10,122.00 YTD PAID 2,369.00 119834 SHORTER, JEFFREY A.
61665 09/01/23 70799 T 09/01/23 81544100 45904 HOUSING VOUCHER 1,417.00 INVOICE: 4596
VENDOR TOTALS 4,251.00 YTD INVOICED 4,251.00 YTD PAID 1,417.00 117711 SIMERAL, STEVE
61667 09/01/23 70800 T 09/01/23 81544100 45904 HOUSING VOUCHER 1,604.00 INVOICE: 9533
VENDOR TOTALS 8,913.00 YTD INVOICED 8,913.00 YTD PAID 1,604.00 104618 SOTO, RUTH
61654 09/01/23 70801 T 09/01/23 81544100 45904 HOUSING VOUCHER 1,274.00 INVOICE: 8978
City of Hawthorne, CA

PAID INVOICES REPORT
Report generated: 08/21/2023 09:09
User: sdixon
Program ID: appdwarr

Page 29 ends

CHECK: H090123A TO FISCAL 2024/03 07/01/2023 TO 06/30/2024

VENDOR NAME

DOCUMENT INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION VENDOR TOTALS 4,102.00 YTD INVOICED 4,102.00 YTD PAID 1,274.00 123272 SOTOLOV, DAVID
61831 09/01/23 70802 T 09/01/23 81544100 45904 HOUSING VOUCHER 962.00 INVOICE: 4200
VENDOR TOTALS 2,810.00 YTD INVOICED 2,810.00 YTD PAID 962.00 103194 STEPHENSON, RUDDIE L.
61673 09/01/23 70803 T 09/01/23 81544100 45904 HOUSING VOUCHER 796.00 INVOICE: 3480
61674 09/01/23 70803 T 09/01/23 81544100 45904 HOUSING VOUCHER 1,522.00 INVOICE: 9282
VENDOR TOTALS 9,405.00 YTD INVOICED 9,405.00 YTD PAID 2,318.00 116817 SUKARTO, NANY
61677 09/01/23 70804 T 09/01/23 81544100 45904 HOUSING VOUCHER 1,736.00 INVOICE: 4792
61678 09/01/23 70804 T 09/01/23 82044100 45904 HOUSING VOUCHER 1,427.00 INVOICE: 8867
61679 09/01/23 70804 T 09/01/23 82044100 45904 HOUSING VOUCHER 1,869.00 INVOICE: 8939
61680 09/01/23 70804 T 09/01/23 81544100 45904 HOUSING VOUCHER 1,442.00 INVOICE: 9691
VENDOR TOTALS 19,422.00 YTD INVOICED 19,422.00 YTD PAID 6,474.00 121848 TAMHANE, SHRIKANT
61682 09/01/23 70805 T 09/01/23 81544100 45904 HOUSING VOUCHER 866.00 INVOICE: 9430
VENDOR TOTALS 2,598.00 YTD INVOICED 2,598.00 YTD PAID 866.00 119666 THE MONTECITO APTS. INVESTMENT, LP
61685 09/01/23 70806 T 09/01/23 81544100 45904 HOUSING VOUCHER 1,295.00 INVOICE: 4754
61686 09/01/23 70806 T 09/01/23 81544100 45904 HOUSING VOUCHER 1,412.00 INVOICE: 5024
61687 09/01/23 70806 T 09/01/23 81544100 45904 HOUSING VOUCHER 1,113.00 INVOICE: 5048
VENDOR TOTALS 11,460.00 YTD INVOICED 11,460.00 YTD PAID 3,820.00 122416 THREE RAINBOWS LLC.
61690 09/01/23 70807 T 09/01/23 81544100 45904 HOUSING VOUCHER 1,302.00 INVOICE: 9038
VENDOR TOTALS 9,114.00 YTD INVOICED 9,114.00 YTD PAID 1,302.00 City of Hawthorne, CA

PAID INVOICES REPORT
Report generated: 08/21/2023 09:09
User: sdixon
Program ID: appdwarr

Page 30 ends

CHECK: H090123A TO FISCAL 2024/03 07/01/2023 TO 06/30/2024

VENDOR NAME

DOCUMENT INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 115015 TOWNSEND, LATANYA
61698 09/01/23 70808 T 09/01/23 81544100 45904 HOUSING VOUCHER 1,554.00 INVOICE: 9332
VENDOR TOTALS 8,079.00 YTD INVOICED 8,079.00 YTD PAID 1,554.00 119386 TRAN, TRINH
61700 09/01/23 70809 T 09/01/23 81544100 45904 HOUSING VOUCHER 1,070.00 INVOICE: 8934
VENDOR TOTALS 6,207.00 YTD INVOICED 6,207.00 YTD PAID 1,070.00 109127 TRUJILLO, DANIEL
61409 09/01/23 70810 T 09/01/23 81544100 45904 HOUSING VOUCHER 353.00 INVOICE: 8460
VENDOR TOTALS 1,510.00 YTD INVOICED 1,510.00 YTD PAID 353.00 123667 TRUONG, NICOLE
61892 09/01/23 70811 T 09/01/23 82044100 45904 HOUSING VOUCHER 1,160.00 INVOICE: 9338
VENDOR TOTALS 3,480.00 YTD INVOICED 4,137.00 YTD PAID 1,160.00 103619 TUCKER, LENVILLE H.
61702 09/01/23 70812 T 09/01/23 81544100 45904 HOUSING VOUCHER 1,302.00 INVOICE: 7040
VENDOR TOTALS 9,414.00 YTD INVOICED 9,414.00 YTD PAID 1,302.00 107689 UMUKORO, JAMES
61709 09/01/23 70813 T 09/01/23 81544100 45904 HOUSING VOUCHER 1,665.00 INVOICE: 8462
61710 09/01/23 70813 T 09/01/23 82044100 45904 HOUSING VOUCHER 448.00 INVOICE: 9289
VENDOR TOTALS 34,886.00 YTD INVOICED 34,886.00 YTD PAID 2,113.00 122386 VALENCIA, CARMEN
61711 09/01/23 70814 T 09/01/23 81544100 45904 HOUSING VOUCHER 1,386.00 INVOICE: 9672
VENDOR TOTALS 4,046.00 YTD INVOICED 4,046.00 YTD PAID 1,386.00 113192 VAN VLECK, MICHAEL
61563 09/01/23 70815 T 09/01/23 81544100 45904 HOUSING VOUCHER 790.00 INVOICE: 6056
VENDOR TOTALS 2,522.00 YTD INVOICED 2,522.00 YTD PAID 790.00 123449 VELASQUEZ, ROBERTO
City of Hawthorne, CA

PAID INVOICES REPORT
Report generated: 08/21/2023 09:09
User: sdixon
Program ID: appdwarr

Page 31 ends

CHECK: H090123A TO FISCAL 2024/03 07/01/2023 TO 06/30/2024

VENDOR NAME

DOCUMENT INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 61876 09/01/23 70816 T 09/01/23 81544100 45904 HOUSING VOUCHER 1,419.00 INVOICE: 3157
VENDOR TOTALS 4,257.00 YTD INVOICED 4,257.00 YTD PAID 1,419.00 123143 VIDJAK, FRANK V.
61885 09/01/23 70817 T 09/01/23 81544100 45904 HOUSING VOUCHER 1,039.00 INVOICE: 8812
VENDOR TOTALS 3,117.00 YTD INVOICED 3,117.00 YTD PAID 1,039.00 116891 VISCOT VENTURES, LLC
61715 09/01/23 70818 T 09/01/23 81544100 45904 HOUSING VOUCHER 984.00 INVOICE: 9681
VENDOR TOTALS 5,547.00 YTD INVOICED 5,547.00 YTD PAID 984.00 100596 WATSON, HUBERT
61725 09/01/23 70819 T 09/01/23 84440010 45904 HOUSING VOUCHER 1,618.00 INVOICE: 10757
61726 09/01/23 70819 T 09/01/23 82044100 45904 HOUSING VOUCHER 1,572.00 INVOICE: 10761
61727 09/01/23 70819 T 09/01/23 82044100 45904 HOUSING VOUCHER 960.00 INVOICE: 9106
VENDOR TOTALS 35,871.00 YTD INVOICED 37,827.00 YTD PAID 4,150.00 104447 WHISTLER, YUOVENE
61921 09/01/23 70820 T 09/01/23 81544100 45904 HOUSING VOUCHER 1,311.00 INVOICE: 4728
VENDOR TOTALS 3,933.00 YTD INVOICED 3,933.00 YTD PAID 1,311.00 121311 WHITE, FREDDIE
61729 09/01/23 70821 T 09/01/23 81544100 45904 HOUSING VOUCHER 907.00 INVOICE: 5094
VENDOR TOTALS 2,721.00 YTD INVOICED 2,721.00 YTD PAID 907.00 107451 WIJESIRIWARDENA, LASANTHA
61518 09/01/23 70822 T 09/01/23 81544100 45904 HOUSING VOUCHER 1,125.00 INVOICE: 8899
VENDOR TOTALS 3,375.00 YTD INVOICED 3,375.00 YTD PAID 1,125.00 121801 WILLIAMS, MARSHALL
61557 09/01/23 70823 T 09/01/23 81544100 45904 HOUSING VOUCHER 1,360.00 INVOICE: 9067
VENDOR TOTALS 4,080.00 YTD INVOICED 4,080.00 YTD PAID 1,360.00 City of Hawthorne, CA

PAID INVOICES REPORT
Report generated: 08/21/2023 09:09
User: sdixon
Program ID: appdwarr

Page 32 ends

CHECK: H090123A TO FISCAL 2024/03 07/01/2023 TO 06/30/2024

VENDOR NAME

DOCUMENT INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 108377 WRIGHT, PAMELA D.
61731 09/01/23 70824 T 09/01/23 81544100 45904 HOUSING VOUCHER 823.00 INVOICE: 8234
VENDOR TOTALS 6,303.00 YTD INVOICED 6,303.00 YTD PAID 823.00 110909 WYNNE, MARJORIE
61553 09/01/23 70825 T 09/01/23 82044100 45904 HOUSING VOUCHER 1,720.00 INVOICE: 8332
VENDOR TOTALS 5,160.00 YTD INVOICED 5,160.00 YTD PAID 1,720.00 123707 YORK ROSE LLC
61882 09/01/23 70826 T 09/01/23 81544100 45904 HOUSING VOUCHER 756.00 INVOICE: 8422
VENDOR TOTALS 2,268.00 YTD INVOICED 2,268.00 YTD PAID 756.00 91877 ZAPF (12318 BIRCH AVE), RODNEY
61647 09/01/23 70827 T 09/01/23 81544100 45904 HOUSING VOUCHER 764.00 INVOICE: 9826
VENDOR TOTALS 6,162.00 YTD INVOICED 6,162.00 YTD PAID 764.00 115662 ZAPF (12726 TRURO), ROD
61649 09/01/23 70828 T 09/01/23 81544100 45904 HOUSING VOUCHER 816.00 INVOICE: 9963
VENDOR TOTALS 4,900.00 YTD INVOICED 4,900.00 YTD PAID 816.00 REPORT TOTALS 413,953.20

COUNT AMOUNT
TOTAL EFT TRANSFERS 210 413,953.20
** END OF REPORT - Generated by Shuntell Dixon **

PAID INVOICE REPORT - INVOICE DETAIL
Vendor # Vendor Invoice Description Invoice Net
122051 MRI SOFTWARE LLC MRIUS1390105 HQS Mobile Inspection Project (Mar 2023) $760.00 123279 ODP BUSINESS SOLUTIONS, LLC 323953603001 Supplies Ordered 7/25/23 - Miscellaneous $230.38 113605 VERIZON WIRELESS JN470985090-4 WIRELESS CHARGES $88.43 TOTAL $1,078.81

PAID INVOICE REPORT - INVOICE DETAIL
Vendor # Vendor Invoice Description Invoice Net
123279 ODP BUSINESS SOLUTIONS, LLC 327939520001 Supplies Ordered 8/17/2023 - Miscellaneous $40.76 110383 SHOETERIA 0053864-IN Housing - Work Boots for N Taueetia $130.00 TOTAL $170.76
ORIGINATING DEPARTMENT: FINANCE
The City Treasurer submits the following Asset Forfeiture Warrants for your approval:

Date Start Ending Warrant type Total $
8/22/23 10908 10912 Asset Forfeiture 152,421.69
9/12/23 10913 10914 Asset Forfeiture 1,839.38
* Emergency Issue - for ratification only 154,261.07
State of California, County of Los Angeles SS:

The foregoing claims/demands/warrants have been filed with me; each one bearing an endorsement of the officer or employee of the department, requiring same, that the price is correct.

City Treasurer
City Clerk

CITY OF HAWTHORNE
FOR THE MEETING OF SEPTEMBER 12, 2023
Warrant #s

PAID INVOICE REPORT - INVOICE DETAIL
Vendor # Vendor Invoice Description Invoice Net
117149 ADVANCED AIR AIRCRAFT SVCS LLC July 2023 Air - 55 Fuel /July $445.98 123461 COBWEBS AMERICA INC. 4181 Cobwebs - Shield Subscription $13,500.00 119913 ENFORCEMENT AVIATION SERVICES, INC. 2161662 Garmin - Cessna $42,582.55 119913 ENFORCEMENT AVIATION SERVICES, INC. 2161663 Multi Sensor Camera & Install - Cessna $38,617.46 123277 FUSUS, INC. INV973 Fusus Subscription (7/1/23-6/30/24) $56,750.00 110043 US BANK VOYAGER FLEET SYSTEMS 33174280 Air-55 - Fuel $525.70 TOTAL $152,421.69

PAID INVOICE REPORT - INVOICE DETAIL
Vendor # Vendor Invoice Description Invoice Net
123386 THE VITALITY GROUP, LLC. 90035912 Monthly Admin Fees $1,463.24 110043 US BANK VOYAGER FLEET SYSTEMS 33274280 Air-55 Fuel $376.14 TOTAL $1,839.38

Page 1 of 2 ends

AGENDA ITEM NO. 8

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of September 12, 2023
Originating Department: Police
City Manager: __________
Vontray Norris
Chief of Police: ___________
Gary Tomatani
SUBJECT:

Resolution No 8427, a Resolution of the City Council of the City of Hawthorne, California Authorizing, Approving & Ratifying the Acceptance of the Grant Year 2022 ‘Urban Area Security Initiative (UASI)’ Totaling $87,999.70 for the purchase of Vigilant ALPR (Automatic License Plate Recognition) Camera System. Motion to adopt.

RECOMMENDED MOTION:

Adopt Resolution No. 8427.

DISCUSSION:

UASI program funds address the unique planning, organization, equipment, training, and exercise needs of high-threat, high-density urban areas, and assists them in building an enhanced and sustainable capacity to prevent, protect against, mitigate, respond to, and recover from acts of terrorism. The UASI grants are administered by the L.A. Mayor’s office and they recently called for project proposals for grant year 2022.

This 2022 UASI grant will provide $87,999.70 in funding for Vigilant Solutions ALPR (Automatic License Plate Recognition) Camera System. Vigilant is the sole provider of equipment for our existing automatic license plate recognition (ALPR) network within the City, utilized by the Police Department, to increase the level of safety for the community and City staff. The system allows information to be provided to officers in the field, in real time, that they might otherwise be unaware of, and provides investigators with an additional potential solution to identify a potential suspect of a crime.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

Page 2 of 2 ends

UASI Grant Program funds help local law enforcement to address the needs of their committees in high-threat, high-density urban areas, and assists them enhanced their capacity to prevent, protect against, mitigate, respond to, crime and acts of terrorism.

FISCAL IMPACT:

The Police Department (sub-recipient) will receive grant funding, via the City of Los Angeles (grant host), in the amount of $87,999.70. Funding will be ‘passthrough’ and therefore will have no impact on the general fund.

NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):

1. Quote number LQW-0533-02 from Vigilant Solutions $87,999.70

2. Resolution No. 8427

3. Hawthorne Police Department Sole Source Vigilant 8-15-23

4. Vigilant Trailers Specs Sheet
Vigilant Solutions, LLC
P.O Box 841001
Dallas, Texas 75202
(P) 925-398-2079 (F) 925-398-2113
Issued To: Hawthorne Police Department - Attention: Erick Mendoza Date: 08-14-23 Project Name: L6Q (Subscription x 8) - Hawthorne Quote ID: LQW-0533-02

PROJECT QUOTATION
We at Vigilant Solutions, LLC are pleased to quote the following systems for the above referenced project:

Subscription Hardware
5 Year Subscription Cost
Qty Item # Description
(8) VSFS-L6Q-SOL-S
More Info
Fixed LPR Subscription Package - L6Q (Solar)
● Hardware Subscription Included:
o One (1) L6Q small form-factor camera w/ two (2) internal batteries o Solar Kit w/ 40W solar panel, charge controller & 12 Ah battery o Mounting bracket, USB-C cable, USB-C to USB-A adapter & Micro SD card ● Subscription Includes (Software / Services):
o LEARN or Client Portal hosted LPR account (Data, alerting & analytics) o All CarDetector LPR Software Updates
o Mobile Hit Hunter (for CarDetector Mobile LPR Software) o Unlimited Mobile Companion (for Android or iPhone) Single Plate Scan ● Annual limited hardware warranty
● SIM card with cellular service (pre-configured)
● Requires 5-year Enterprise Service Agreement Commitment ● Note: Professional installation services sold separately Subtotal Price $15,880.00
(32) Prepaid-L6Q-S
$1,985.00 Each
Annual Prepaid Subscription - 1 L6Q camera via 1 Year
● Continued cellular service
● 12-month hardware warranty coverage
● 12 months of data hosting of customer generated LPR records per the agency-defined retention policy
● Continued use of LEARN or Client Portal analytic and management tools Subtotal Price $63,520.00
(40) L6Q-REPPLAN
$100.00 Each
L6Q Annual Replacement Plan
● Annual L6Q replacement plan covers loss due to theft, vandalism, and or natural disasters only. 1 L6Q annual replacement included $499 for any additional camera replacements. The replacement plan is per camera.

Subtotal Price $4,000.00

Page 1 of 5 ends

Optional Technical Services
One Time Cost
Qty Item # Description
(8) SSU-SYS-L6Q-COM
$450.00 Each
System Start Up & Commissioning
● Includes configuration of L6Q Solar LPR system(s) and Solar Panel ● Includes install and alignment of L6Q on existing infrastructure ● Excludes Pole Installation
● Excludes Travel Costs
Subtotal Price $3,600.00
(1) Customer Install Credit
-$1,068.00 Each
Customer credit for installation.

Subtotal Price -$1,068.00
Delivery
One Time Cost
Qty Item # Description
(8) VS-SHP-02
$55.00 Each
Vigilant Shipping Charges - Fixed or Comms
● Applies to each fixed camera LPR System
● Or Communication Box Purchased without LPR System
● Shipping Method is FOB Shipping
Subtotal Price $440.00
(1) Sales Tax
$1,627.70 Each
Sales Tax @ 10.25% of $15,880.00 = $1,627.7
Subtotal Price $1,627.70
Quote Notes:

1. All prices are quoted in USD and will expire 90 days from the date of the Quote.

2. This Quote will expire in 90 Days from the date of the Quote.

3. Returns or exchanges will incur a 15% restocking fee.

4. Orders requiring immediate shipment may be subject to a 15% QuickShip fee.

5. This Quote does not include anything outside the above stated bill of materials.

6. MSI's Master Customer Agreement: https://www.motorolasolutions.com/en_us/about/legal.html (and all applicable addenda) shall govern the products & services and is incorporated herein by this reference. Any free services provided under this offer are provided AS IS with no express or implied warranty

7. LA County Master Agreement Pricing.

8. Optional installation and setup on existing City owned infrastructure only. New poles are not included.

Page 2 of 5 ends

Quoted by: Louis Wershaw - 209-283-0990 - [email protected] Subtotal Price $89,067.70
Total Discount $1,068.00
Total Price $87,999.70

Page 3 of 5 ends

Contract Terms Acknowledgement
This Contract Terms Acknowledgement (this “Acknowledgement”) is entered into between Vigilant Solutions, LLC, a Delaware corporation (“Vigilant”) and the entity set forth in the signature block below (“Customer”). Vigilant and Customer will each be referred to herein as a “Party” and collectively as the “Parties”.

1. Contract Terms Acknowledgement. Customer acknowledges that they have received Statements of Work that describe the services provided on this Agreement. Parties acknowledge and agree that the terms of the Master Customer Agreement (“MCA”), including all applicable Addenda, shall apply to the Services set forth in the accompanying Ordering Document. Vigilant's Terms and Conditions, available at https://www.motorolasolutions.com/en_us/about/legal.html, including the Master Customer Agreement, is incorporated herein by this reference. By signing the signature block below, Customer certifies that it has read and agrees to the provisions set forth in this Acknowledgement and the signatory to this Acknowledgement represents and warrants that he or she has the requisite authority to bind Customer to this Acknowledgement.

2. Entire Agreement. This Acknowledgement, including the accompanying Ordering Document, supplements the terms of the MCA, applicable Addenda, and Ordering Documents entered between the Parties and forms a part of the Parties’ Agreement.

3. Disputes; Governing Law. Sections 12 – Disputes of the MCA is hereby incorporated into this Acknowledgement mutatis mutandis.

4. Execution and Amendments. This Acknowledgement may be executed in multiple counterparts and will have the same legal force and effect as if the Parties had executed it as a single document. The Parties may sign in writing or by electronic signature. An electronic signature, facsimile copy, or computer image of a signature will be treated, and will have the same effect as an original signature, and will have the same effect, as an original signed copy of this document.

This Acknowledgement may be amended or modified only by a written instrument signed by authorized representatives of both Parties.

The Parties hereby enter into this Acknowledgement as of the last signature date below.

Customer: ______________________________
Signature: ______________________________
Name: ______________________________
Title: ______________________________
Email: ______________________________
Date: ______________________________

Page 4 of 5 ends

Offer Addenda – L6Q Fixed LPR Camera Subscription
L6Q Subscription, Fees and Payment Provision
I License Key: The L6Q Camera License Key (L6Q CLK) means an electronic license key that will permit the use of MSI’s LPR software to be used with MSI issued L6Q LPR cameras (one L6Q CLK per L6Q camera) and select MSI Software Products.

II Offer Services: This Offer includes the following Hardware / Software Services / Software Products:
• Hardware:
o L6Q Quick Deploy LPR Camera System
o Pole mount bracket
o Cellular Data SIM
• LPR Software Services / Software Products:
o Standard Annual Hardware Warranty
o MSI Managed/Hosted LPR Account
o Mobile Hit Hunter (for CarDetector Mobile LPR Software) o Unlimited Mobile Companion (for Android or iPhone) Single Plate Scan o Target Alert Service
o Cellular Data Service
III Annual Subscription Fees: The Subscription Fees for each Annual Service Period shall be as follows:

Annual Subscription Fee Schedule
Per Fixed LPR Camera $1,985.00
Company Name: _________________________________________ Signer’s Name: _________________________________________ Signer’s Email: _________________________________________ Signature Date: _________________________________________ Signature: _________________________________________
RESOLUTION NO. 8427

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF HAWTHORNE, CALIFORNIA, APPROVING,

AUTHORIZING, APPROVING AND RATIFYING THE
ACCEPTANCE OF GRANT YEAR 2022 URBAN ‘URBAN
AREA SECURITY INITIATIVE (UASI)’, GRANT NUMBER
C.F. #22-0988, TOTALING $87,999.70
WHEREAS, the Urban Area Security Initiative (UASI) program provides funds to address the unique planning, organization, equipment, training, and exercise needs of highdensity urban areas, and assists them in building an enhanced and sustainable capacity to prevent, protect against, mitigate, respond to and recover from acts of terrorism; WHEREAS, the LA/LBUA consists of the City of Los Angeles, City of Long Beach, the unincorporated area of Los Angeles County and participating jurisdictions, including the subrecipients; WHEREAS, by Resolution Number 8427, the City of Hawthorne accepts $87,999.70 under the 2022 UASI grant, with submitted and approved expenditure proposal of Vigilant Solutions license plate reader (ALPR) camera purchase intended to be executed during the course of the grant period.

WHEREAS, the City Council of the City of Hawthorne may approve, authorize and ratify the acceptance of the 2022 UASI grant and acceptance of the related funds.

The City Council of Hawthorne, California, hereby resolves as follows:

Section 1. The City Council of the City of Hawthorne authorizes, approves and ratifies the receipt of the grant award in the amount of $87,999.70 and authorizes the said amount to be applied in the purchase of license plate reader (ALPR) camera purchase.

Section 2. The City Manager or the Chief of Police is further authorized to execute and all documents necessary to apply for and receive grant funding through the UASI, including all amendments thereto, subject to minor clerical changes by the City Attorney Section 3. The City clerk shall certify the adoption of this Resolution and shall cause this Resolution and the certification to be entered in the book of resolutions of the Council of the City of Hawthorne.

Section 4. This Resolution shall be in full force and effect immediately upon its passage and adoption thereof.

PASSED, APPROVED, and ADOPTED this 12th day of September, 2023. ______________________________
ALEX VARGAS, Mayor
City of Hawthorne, California
ATTEST:
______________________________
DAYNA WILLIAMS-HUNTER, City Clerk
City of Hawthorne, California
APPROVED AS TO FORM:
______________________________
ROBERT M. KIM, City Attorney
City of Hawthorne, California
EXHIBIT “A”
URBAN AREA SECURITY INITIATIVE (UASI) 2022 GRANT
2 1152 Stealth Street
Livermore, California, USA 94551
© Vigilant Solutions. Proprietary & Confidential. Page | PAGE \* MERGEFORMAT 1 August 15, 2023
Hawthorne Police Department
4455 W. 125th Street
Hawthorne, CA 90250
To Whom It May Concern:

I am providing this letter as written confirmation of the ownership and market status of our automatic license plate recognition (ALPR) systems. Vigilant Solutions (a Motorola product line) is the sole manufacturer of our complete line of Automatic License Plate Recognition products; Vigilant CarDetector Mobile LPR Edition, Car-Detector Fixed LPR Edition, Face-Search, the Intelligence-Led Policing bundle, LEARN Enterprise Intelligence Data Platform, Mobile Companion, the Neighborhood Protection Bundle, the Reaper and Rapier camera kits, L5M and L5F, L5Q & L6Q cameras systems, and Target Alert Service.

Vigilant Solutions is only ALPR vendor able to supply commercial ALPR data.

Our Vigilant Solutions ALPR systems are currently being used by many public safety law enforcement agencies throughout the United States.

As of August 15, 2023, Vigilant Solutions (“Vigilant”) is the sole source provider of Vigilant Solutions products and services for the Hawthorne Department.

I hope this further assists you in the purchase of our technology. If you have any questions, please feel free to contact me at 209-283-0990.

If you have any questions or need additional information, please feel free to contact me.

Sincerely,
Louis Wershaw
Regional Sales Manager
Vigilant Solutions
Tel: 209-283-0990

QUICK-DEPLOY

LPR CAMERA
SYSTEM
DATA SHEET L6Q QUICK-DEPLOY LPR CAMERA SYSTEM
Safety should be simple. By combining sophisticated
license plate recognition (LPR) with consumer-grade
ease of installation the L6Q camera system enables
law enforcement agencies and businesses alike to
better ensure the safety and security of the people
they serve.

This next generation of quick-deploy LPR
camera includes a new, high-capacity,
swappable internal battery along with solar
and AC/DC direct line power options.

Additionally, configuration and activation takes
place from your Android or iOS smartphone using
our Mobile Companion application.

On-board the L6Q, radar-based triggering can be
configured for only vehicles moving at specific
speed thresholds and directions of travel to focus on
only the data you’re interested in. The long-range,
integrated infrared (IR) illumination and a new
starlight sensor enable you to scan vehicles even in
complete darkness. And lastly, a tamper-proof design
and paintable, removable shroud makes the L6Q
physically secure while blending in with
its surroundings.

Like all of our license plate recognition camera
systems, the L6Q seamlessly connects with our
suite of software solutions. This includes Vigilant
PlateSearch where your data is retained and
shared based on your preferences, as well as
operationalized by our patented analytics and
search capabilities.

RAPID
INSTALL.

RAPID
INSIGHT.

PAGE 2

EASILY INSTALL

OUT-OF-BOX
Start scanning plates in a matter of minutes
with only one person required to install,
configure and activate the L6Q.

GET THE DATA

THAT MATTERS
Configure the L6Q to collect the plate, make,
model, color and speed data you need - in light
and dark conditions.

READY FOR

ANY ENVIRONMENT
Deploy the L6Q where and when it’s needed
without worrying about weather, security, power
source, or connectivity.

AMPLIFY INSIGHT
& AWARENESS
Go beyond alerting and searching with patented
analytics, complete control over data retention
and broad sharing options.

DATA SHEET L6Q QUICK-DEPLOY LPR CAMERA SYSTEM

KEY SPECIFICATIONS
DETECT
L6Q LICENSE PLATE READER
PAGE 3

CAMERA PERFORMANCE
Optimal Capture Distance 30 ft (9.1 m)
Capture Range 12 - 75 ft (3.7 - 22.9 m)
Capture Speed Maximum 75 mph (120.7 km/h)
Field of View 24 ft (7.3 m) (multi-lane coverage)
OPTICS
Sensor Type 2.1MP Starlight Sensor
Image Resolution 1920 x 1080px
Pulsed LED Illumination 850 nm

HOUSING
Size (including mounting ball) 5.0 x 2.4 x 7.1 in (127 x 62 x 180 mm) Color Black, with Paintable Shroud

ENVIRONMENTAL
Environmental Protection IP67
Operational Temperature -22 to +131°F (-30 to +55°C)

SOLAR PANEL POWER UNIT
Power 40W
Battery Capacity 18 Ah
Cable Length 15 ft (4.6 m)
Connector M12
Included Accessories Mounting Bracket, Band Straps

WIRELESS INTERFACE
Bluetooth Bluetooth 5 LE
WiFi 802.11ac
Cellular Internal LTE modem
DATA SHEET L6Q QUICK-DEPLOY LPR CAMERA SYSTEM
Specifications are subject to change

DIRECT & BATTERY POWER
Direct Line Input Voltage 12V DC
Dual-Cell Battery 9.7 Ah (up to 20,000 scans on a single charge) Power Consumption 9W maximum, 4W nominal

CAMERA ACCESSORIES
Description
Optional External Cellular Antenna, 120V AC
Power Adapter, Extra Solar Panel Kit, Solar Power
Extension Cord
SAFETY
MADE
SIMPLE
motorolasolutions.com/L6Q
For more information, please visit
Motorola Solutions, Inc. 500 West Monroe Street, Chicago, Il 60661 U.S.A. motorolasolutions.com MOTOROLA, MOTO, MOTOROLA SOLUTIONS and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license. All other trademarks are the property of their respective owners. ©2022 Motorola Solutions, Inc. All rights reserved.

Specifications are subject to change without notice 01-2022

2.4 in, 62 mm 7.1 in, 180.4 mm 5 in, 126.74 mm

MOUNTING BRACKET

BATTERY TRAY
SHROUD
CAMERA

INPUTS COVER

Page 1 of 2 ends

AGENDA ITEM NO. 9

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of September 12, 2023
Originating Department: City Attorney
City Manager: __________
Vontray Norris
City Attorney: ___________
Robert Kim
SUBJECT:

RESOLUTION NO. 8428
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWTHORNE, CALIFORNIA, Authorizing Certain Designated City of Hawthorne Officers to Order the Deposit or Withdrawal of Monies from the Bank of the West/BMO Account.

RECOMMENDED MOTION:

Adopt Resolution No.8428.

DISCUSSION:

The City Council approved Bank of the West to provide banking services to the City of Hawthorne. Resolution No. 8428 provides that the following officials are authorized to conduct transactions on the Bank of the West account: City Manager, City Treasurer, and Finance Director to: 1) order the deposit or withdrawal of monies in the Bank of the West/BMO account, 2) execute a request of agency address change, 3) transfer funds, 4) add bank account numbers and 5) execute any other Bank of the West/BMO document.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

FISCAL IMPACT:

None.

NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act

Page 2 of 2 ends

ATTACHMENT(S):

1. Resolution No. 8428
Resolution No. 8428 – Designate City Official to Deposit/Withdraw Funds from Bank of the West RESOLUTION NO. 8428

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HAWTHORNE, CALIFORNIA, AUTHORIZING CERTAIN

DESIGNATED CITY OF HAWTHORNE OFFICERS TO MAKE

BANKING TRANSACTIONS ON BEHALF OF THE CITY,

INCLUDING, ORDERING THE DEPOSIT OR WITHDRAWAL OF
MONIES FROM THE BANK OF THE WEST/BMO ACCOUNT.

WHEREAS, the City Council of the City of Hawthorne has previously selected Bank of the West/BMO to provide banking services to the City of Hawthorne; and WHEREAS, City Council must designate authority to certain city officials to make banking transactions, including ordering the deposit or withdrawal of monies in the Bank of West/BMO account.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hawthorne as follows:

Section 1: The following City officers or their successors in office shall be authorized to make banking transactions, including ordering the deposit or withdrawal of monies in the Bank of the West/BMO account:

NAME TITLE SIGNATURE
Vontray Norris City Manager __________________________
Felice Lopez Finance Director __________________________ Marie Hornback City Treasurer __________________________ Resolution No. 8428 – Designate City Official to Deposit/Withdraw Funds from Bank of the West Section 2. The specified City officers delineated in Section 1 of Resolution No. 8428 are authorized to also execute Bank of the West/BMO documents such as “Request for Agency Address Change,” “Authorization for Transfer of Funds,” “Authorization for Additions of Bank and/or Account Numbers” and any other Bank of the West/BMO documents.

Section 3. The City Clerk shall certify to the passage and adoption of this Resolution, which shall be in full force and take effect immediately upon its adoption.

PASSED, APPROVED and ADOPTED this day of , 2023.
________________________________
ALEX VARGAS, Mayor
City of Hawthorne, California
ATTEST:

DAYNA WILLIAMS-HUNTER, City Clerk
City of Hawthorne, California
APPROVED AS TO FORM:
________________________________
Robert Kim, City Attorney
City of Hawthorne, California

Page 1 of 2 ends

AGENDA ITEM NO. 10

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of September 12, 2023
Originating Department: City Attorney
City Manager: __________
Vontray Norris
City Attorney: ___________
Robert Kim
SUBJECT:

RESOLUTION NO. 8429

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWTHORNE, CALIFORNIA,

AUTHORIZING CERTAIN DESIGNATED CITY OF HAWTHORNE OFFICERS TO ORDER THE DEPOSIT OR WITHDRAWAL OF MONIES FROM THE LOCAL AGENCY INVESTMENT FUND (“LAIF”).

RECOMMENDED MOTION:

Adopt Resolution No. 8429.

DISCUSSION:

California Government Code created a Local Agency Investment Fund (“LAIF”) in the State Treasury for the deposit of money of a local agency for purposes of investment by the State Treasurer. The City Council adopted a resolution authorizing the deposit and withdrawal of money in the Local Agency Investment Fund for the purposes of investment. This resolution shall replace the authorized persons to execute LAIF documents. This resolution will now authorize the City Manager, City Treasurer, and Finance Director to 1) order the deposit or withdrawal of monies in the LAIF, 2) execute a request of agency address change, 3) transfer funds, 4) add bank account numbers and 5) execute any other LAIF document.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

FISCAL IMPACT:

None.

NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act.

Page 2 of 2 ends

ATTACHMENT(S):

1. Resolution No. 8429
- 1 -
RESOLUTION NO. 8429

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HAWTHORNE, CALIFORNIA, AUTHORIZING CERTAIN

DESIGNATED CITY OF HAWTHORNE OFFICERS TO ORDER

THE DEPOSIT OR WITHDRAWAL OF MONEY FROM THE
LOCAL AGENCY INVESTMENT FUND.

WHEREAS, pursuant to Chapter 730 of the Statutes of 1976, Section 16429.1 was added to the California Government Code to create a Local Agency Investment Fund in the State Treasury of the deposit of money of a local agency for purposes of investment by the State Treasurer; and
WHEREAS, the City Council adopted Resolution No. 6825 in June 2003 authorizing the deposit and withdrawal of money in the Local Agency Investment Fund in accordance with the provisions of Section 16429.1 of the Government Code for the purposes of investment; and WHEREAS, in June 2018, the City Council adopted Resolution No. 8009 authorizing certain city officers to deposit or withdrawal of money in the Local Agency Investment Fund; and
WHEREAS, since the adoption of Resolution No. 8009, there has been changes in the personnel and city officer employment positions and titles; and WHEREAS, City Council desires to update the list of city officials authorized to deposit or withdrawal of money in the Local Agency Investment Fund.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hawthorne as follows:

Section 1. The following City Officers or their successors in office shall be authorized to order the deposit or withdrawal of money in the Local Agency Investment Fund:
- 2 -

NAME TITLE SIGNATURE
Vontray Norris City Manager _______________________
Marie Hornback City Treasurer _______________________
Felice Lopez Finance Director _______________________
Section 2. The specified City Officers delineated in Section 1 of Resolution No. 8429 are authorized to also execute Local Agency Investment Fund (“LAIF”) documents such as “Request for Agency Address Change,” “Authorization for Transfer of Funds,” “Authorization for Additions of Bank and/or Account Numbers” and any other LAIF documents.

Section 3. The City Clerk shall certify to the adoption of this Resolution and shall cause this Resolution and his certification to be entered in the Book of Resolutions of the Council of the City.

Section 4. This resolution shall be in full force and effect immediately upon its passage and adoption thereof.

PASSED, APPROVED, and ADOPTED this day of , 2023.
______________________________
ALEX VARGAS, Mayor
City of Hawthorne, California
ATTEST:
______________________________
DAYNA WILLIAMS-HUNTER, City Clerk
City of Hawthorne, California
APPROVED AS TO FORM:
___________________________________
ROBERT M. KIM, City Attorney
City of Hawthorne, California

Page 1 of 1 ends

AGENDA ITEM NO. 11

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of September 12, 2023
Originating Department: Housing
City Manager: __________
Vontray Norris
Dir. of Housing: ___________
Kimberly Mack
SUBJECT:

Resolution No. 8430 authorizing the destruction of records from the Hawthorne Housing Authority pursuant to the federal record retention schedule provided in 24 CFR §908.101.

RECOMMENDED MOTION:

Adopt Resolution No. 8430
DISCUSSION:

The Director of the Hawthorne Housing Authority seeks authorization to destroy certain Section 8 Housing records for the years 2012 through 2019 per the records list attached to Resolution No. 8430. 24 CFR §908.101 authorizes the destruction of the records three years from the end of the housing beneficiary's participation in the program.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

None.

FISCAL IMPACT:

None.

NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):

1. HCV 2012-2019 Files Purge Staff Report

2. Purge Resolution No. 8430.

STAFF REPORT

CITY OF HAWTHORNE

To: Honorable Mayor and City Councilmembers
Through: Von Norris, CityManager
From: KimberlyMack, Housing Director
Date: September 12, 2023
Subject: Resolution No. 8430, Authorizing the Destruction of Housing Choice Voucher Records Over Three Years Old, for February 2012 through December 31, 2019, Pursuant to Resolution No. 8287.

Recommendation
ApproveResolution No. 8430.

Summary Report
The Housing Authority is requesting the destruction of the items listed on Exhibit A of Resolution No. 8430 for the dates and time periods specified in those exhibits.

Resolution No. 8430 and its attached exhibits include the findings that all of the records have been retained for the minimum retention period as specified in Resolution No. 8287. The Resolution also includes a determination that the records no longer have any administrative, legal, evidential, fiscal or research and historical value. The Resolution also contains a detailed list of all of the records with a description sufficient for identification, including the year of the record and specific description ofthe record.

RESOLUTION NO. 8430

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HAWTHORNE, CALIFORNIA AUTHORIZING THE DESTRUCTION
OF SECTION 8 HOUSING RECORDS OVER THREE YEARS OLD,
FOR FEBRUARY 01, 2012 THROUGH DECEMBER 31, 2019,
PURSUANT TO RESOLUTION NO. 8430 (CI TY O F H A W T H O R

N E H O U S I N G A U T H O R I T Y R E CO R D S R E T E N T I ON S

CH E D U L E ) AND PURSUANT TO GOVERNMENT CODE SECTION
34090 A N D 2 4 CFR § 9 0 8 . 10 1
WHEREAS, the retention of numerous records is unnecessary after a certain period of time for the effective and efficient operation of the government of the City of Hawthorne.

WHEREAS, Government Code Section 34090 provides for the destruction of certain City records and documents with the approval of the legislative body by Resolution and the written consent of the City Attorney; and
WHEREAS, 25 CFR §908.101 governs the retention of Section 8 Housing Choice Voucher Program records, which records are sought to be destroyed pursuant to Resolution No. 8287, and
WHEREAS, the City Council of the City of Hawthorne adopted Resolution No. 8287 (Retention Schedule for the Maintenance and Disposition of Records) on or about June 22, 2021;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hawthorne as follows:

Section 1. The records identified in Exhibit "A" are hereby ordered destroyed pursuant to Resolution No. 8287.

Section 2. The Hawthorne Housing Authority Director is hereby authorized and directed to destroy those items listed in Exhibit "A" attached. Access Secure Paper Shredding Services, the bonded and insured document destruction services is hereby authorized to shred the items listed in Exhibit "A".

Section 3. The City Clerk shall certify to the adoption of this Resolution and shall cause this Resolution and his certification to be entered in the Book of Resolutions of the Council of the City.

Resolution No. 8430
Section 4. This resolution shall be in full force and effect immediately upon its passage and adoption thereof.

PASSED, APPROVED, and ADOPTED this day of , 2023.

Alex Vargas, Mayor
City of Hawthorne, California
ATTEST:

Dayna Williams Hunter, City Clerk
City of Hawthorne, California
APPROVED AS TO FORM:

Robert Kim, City Attorney
City of Hawthorne, California
8 2
Resolution No. 8430

EXHIBIT A

DECONSTRUCTION LIST
Type of Item or Name of File Inclusive Dates
Housing Choice Voucher files February 01, 2012-
that have reached the End of Participation December 31, 2019 including Port Out files for 3 years or
longer.

APPROVED:
_____________________________
Department Head
_________________________
Date
_____________________________
City Clerk
_________________________
Date
_____________________________
City Attorney
_________________________
Date
Resolution No. 8430 3
City of Hawthorne
Housing Department
Client File Purge List
as of 8/4/2023
EOPs
HOH Last Name HOH First Name EOP Date EOP Reason Hearing? Hearing Date N/A
Box # ID #
9306
9297
9497
9821
10463
9890
10338
8544
9109
1954
8326
4934
10094
9667
4763
9600
10357
9401
9635
9949
10414
Adjei Jessica
Norma
Abnika
Barbara
Rene
12/31/2018 Reliquished Aid No 7
15 11
2 Agramonte
Akubuo
Allen
7/31/2019 Violation of Family Obligation
8/1/2018 Violation of Family Obligation
6/30/2018 Violation of Family Obligations
12/31/2019 Deceased
No N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
No
NO
N/A
N/A
No
Anderson
Anderson
Anthony
Arnold
23 31
17 10
26 23
9 Briana
Carlos
Delores
Wilma
9/30/2017 Voluntarily gave up Assistance
12/31/2017 Violation of Family Obligation
12/31/2016 Reliquished Aid No
Aterbury
Ayala
2/7/2012 Voluntarily gave up Assistance
6/30/2019 Voluntarily gave up Assistance
6/30/2018 Reliquished Aid
NO
N/A
No
Mercedes
Vanessa
Julie Ann
Ronnesha
Eva
Bailey
Baldwin
Barnes
10/31/2012 Unreprted Income
2/28/2019 Zero HAP
YES
No
10/25/2012 26
16 30
6 N/A
N/A
N/A
N/A
N/A
Barnum
Beulah
5/31/2015 Failed to complete repayment
11/30/2018 Deceased
NO
NO
No
Henry
Blalock
Booker
Boyd
Yolanda
Lanette
Clarinda
Kimberly
David
2/29/2020 Reliquished Aid 3
8/31/2018 Voucher expiration
4/30/2019 Fraud/Criminal Activity
11/30/2017 Deceased
N/A
Yes
N/A
NO
N/A
25 3/27/2019 4
Browning
Charette
Chiara
N/A
N/A
N/A
29 27
23 12/31/2017 Voucher Expired
Milagros 3/1/2019 Voluntarily gave up Assistance
EOP Date older than 3/1/2020 ‐ Purge
Hearing Date before 3/1/2018 ‐ Purge Page 1
City of Hawthorne
Housing Department
Client File Purge List
as of 8/4/2023
EOPs
HOH Last Name HOH First Name EOP Date EOP Reason Hearing? Hearing Date N/A
Box # ID #
10082
10435
8085
Corothers
Crawford
Korai 3/31/2014 Fraud: Non‐payment of rent
7/31/2018 Voluntarily gave up Assistance
5/31/2008 Fraud
NO
N/A
NO
No
26 21
30 18
27 13
17 31
32 18
27 121
20 24
24 23
25 31
5 Sharcarra
Sirfia
N/A
N/A
N/A
N/A
N/A
N/A
N/A
Darthard
8550 Davis Shonte
Amia
2/28/2019 Zero HAP
10009
9489
Dilworth
Ellis
3/31/2014 Fraud: Unreported Income
10/31/2018 Deceased
NO
Esther No
8834 Ervin Ruby 12/31/2017 Voucher Expired No
9134 Fite Antoinette
Mechell
Tamantha
Katrina
Denise
Britney
Nadja
10/31/2014 Fraud: Violation of Family Obligations
8/31/2014 Violation of Family Obligations
3/31/2019 Voucher Expired
NO
YES
No
4816 Frazier
Fuller
8/12/2014
10346
10292
10415
10205
8652
N/A
N/A
N/A
N/A
Germany
Hackett
Hall
1/31/2016 Fraud: Unreported Income
11/30/2018 Zero HAP
NO
NO
11/30/2017 Reliquished Aid No
Hill 3/31/2013 Violation of Family Obligations
11/30/2017 Eviction
Yes
NO
NO
NO
YES
NO
NO
N/A
3/6/2013
9768 Hughes
Johnson
Johnson
Johnson
Johnson
Johnson
Jones
Tria N/A
N/A
N/A
10293
9609
Alondo
Stephanie
Reginald
Paris
1/31/2020 Missed 3 Re‐Cert appts.
10/31/2018 Zero HAP
9215 6/30/2014 Unreported Income
10/31/2018 Voucher Expiration
11/30/2018 Violation of Family Obligations
12/31/2017 Voucher expiration
6/11/2014
8851 N/A
N/A
N/A
10389
9024
Corey 1
Jimmie 24
EOP Date older than 3/1/2020 ‐ Purge
Hearing Date before 3/1/2018 ‐ Purge Page 2
City of Hawthorne
Housing Department
Client File Purge List
as of 8/4/2023
EOPs
HOH Last Name HOH First Name EOP Date EOP Reason Hearing? Hearing Date N/A
Box # ID #
10353
8862
9514
9546
Jones
Jones
Kwan
Saul 10/31/2018 Zero HAP No
No
No
NO
N/A
NO
NO
NO
No
No
N/A
NO
NO
No
No
NO
No
No
N/A
NO
No
15 17
8 Lewanda
Kevin
9/30/2017 Violation of Family Obligation
8/31/2019 Deceased
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
Lambert Niddie
Darlene
Aura
11/30/2014 Violation of Family Obligations
11/1/2011 Moved: Left in good standing
7/31/2018 Voluntarily gave up Assistance
10/31/2018 Deceased
26 31
5 TBRA734 Latimer
10481
9952
9410
5044
10453
4373
9749
9627
8589
6031
10344
9731
4599
9356
9499
10041
Lemus
Lepe Teresa
Shomara
Lelia
2 Lopez 10/31/2018 Voucher Expired 2
Macias
Maestro
Marks
3/31/2019 Deceased 14
11 29
30 5
Maria 8/31/2019 Deceased
Rose Ann
David
9/30/2017 Deceased
Martinez
Mathias
Mcintyre
Mena
4/30/2015 Violation of Family Obligations
4/30/2018 Voluntarily gave up Assistance
4/30/2019 Violation of Family Obligation
9/30/2018 Deceased
Ebonie
Latoya
Zermaida
Jose
15 19
Menchaca 5
Miller
7/31/2018 Voluntarily gave up Assistance
4/30/2019 Violation of Family Obligation
9/22/2019 Deceased
Duane
Geraldine
Tonya
16 16
21 31
12 Mitchell
Moore
Morgan
Morrow
12/31/2018 Voluntarily gave up Assistance
2/23/2013 Violation of Family Obligations
1/31/2019 Reliquished Aid
Crystal
Erika
EOP Date older than 3/1/2020 ‐ Purge
Hearing Date before 3/1/2018 ‐ Purge Page 3
City of Hawthorne
Housing Department
Client File Purge List
as of 8/4/2023
EOPs
HOH Last Name
Newberry
HOH First Name EOP Date EOP Reason Hearing? Hearing Date N/A
Box # ID #
4501
9941
8457
9383
9860
10153
9387
8799
9213
8640
10447
9321
3410
9762
4094
9515
10076
9361
3693
10042
8480
Mildred
Abe
12/31/2018 Vacated unit w/ out Notice
9/30/2017 Zero HAP
NO
N/A
NO
N/A
NO
No
25 29
30 29
6 Olafemi
Oloja
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
Titi 4/30/2007 Unreported Income
Owens 10/31/2017 Deceased
Palma
Barbara
Sylvia
Mildred
Le
6/30/2018 Deceased
Pettaway
Phan
1/31/2019 Reliquished Aid
12/31/2018 Zero HAP
8 No 19
11 20
32 5
Phillips
Piggee
Celeste 1/31/2019 Zero HAP No
Monique
Quinesha
Ward
4/30/2019 Reliquished Aid
2/29/2016 Violation of Family Obligations
11/30/2018 Deceased
No
Pimpton
Pledger
Powell
YES
NO
YES
NO
No
2/18/2006
N/A
Rosalind
Deborah
Linda
11/30/2012 Violation of Family Obligations
7/31/2018 Deceased
11/21/2012 32
Roberts 1
Rodriguez
Rounaque
Sanford
Simon
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
7/31/2019 Deceased 14
15 27
9 Hafifa 5/31/2019 Deceased No
Ahliya 12/31/2017 Voucher Expired
11/30/2017 Reliquished Aid
5/31/2019 Fraud/Criminal Activity
4/30/2019 Deceased
N/A/
Edward No
Tanesha
Mary (Maylois)
Hakim
Smith No 1
Smith No 4
Stenson
Tatum
10/31/2017 Zero HAP NO
N/A
32 Latise 9/6/2017 Voucher expiration 22
EOP Date older than 3/1/2020 ‐ Purge
Hearing Date before 3/1/2018 ‐ Purge Page 4
City of Hawthorne
Housing Department
Client File Purge List
as of 8/4/2023
EOPs
HOH Last Name HOH First Name EOP Date EOP Reason Hearing? Hearing Date Box # ID # 9940
8303
4587
4695
9495
7038
9756
9243
10349
9788
3513
9461
10406
9769
4799
8677
Taylor Shunda 10/31/2013 Fraud YES
NO
No
10/16/2013 30
25 7
Tolbert
Tolliver
Ramonda
Sheila
1/31/2018 Voluntarily gave up Assistance
6/30/2018 Reliquished Aid
N/A
N/A
N/A
N/A
N/A
Tribble‐Nelson
Vanhhok
Vasquez
Walker
Alicia 2/29/2008 Fraud: Unreported Income
12/31/2018 Zero HAP
NO
NO
No
27 Shilethia 5
Carmen
Karyn
2/28/2019 Deceased 10
32 29
1 5/31/2012 Violation of Family Obligations
11/20/2017 Violation of Family Obligations
6/1/2018 Voucher Expired
YES
YES
N/A
No
5/24/2012
Walker Carette
Latoya
Ramitra
Lee
11/23/2011
Washington
Webb
N/A
N/A
N/A
N/A
N/A
N/A
10/31/2018 Voucher Expired
6/1/2018 Deceased
7 Wheaton
Whitford
William
N/A
N/A
No
21 23
8 Laquinta
Taisha
Yolanda
Terry
8/3/2019 Voluntarily gave up Assistance
9/30/2019 Deceased
Williams
Williams
Willis
8/1/2019 Voucher expiration
2/29/2012 Violation of Family Obligations
9/30/2019 Left unit w/o Notice
N/A
YES
No
23 29
15 3/7/2012
Gary N/A
EOP Date older than 3/1/2020 ‐ Purge
Hearing Date before 3/1/2018 ‐ Purge Page 5
City of Hawthorne
Housing Department
Client File Purge List
as of 8/4/2023
Port‐Outs
ID #
10218 Abdirahman
HOH Last Name HOH First Name Port‐Out Date Box #
Ahlam
Kin
10/31/2018
7/31/2018
4/30/2019
10/31/2017
12/1/2017
8/3/2019
2/21/2019
2/28/2018
6/1/2018
4/28/2018
11/30/2018
2/28/2018
8/1/2018
1/4/2018
11/1/2018
8/1/2019
6/1/2019
8/1/2018
8/1/2019
6 10182 Abdullahi
10483 Anderson
9683 Blanton
10296 Carter
8643 Coleman
9170 Crudup
9967 Curry
15 15
28 22
8 Ingrid
Valisa
Shanera
Meshawn
Kenneth
Donika
Robert
Lolita
14 19
13 2
8091 Daly
9907 Daniel
9847 Davis Annette
Mary
11 19
10 25
13 12
16 13
3 10150 Dixon
9696 Findley
8469 Flowers
9603 Frederick
9156 Gibson
9093 Hawkins
10256 Henderson
10151 Hirey
Nakia
Glenda
Linda
Trina
Kendra
Raquel
Asha
Port‐Out Date before 3/1/2020 ‐ Purge Page 1
City of Hawthorne
Housing Department
Client File Purge List
as of 8/4/2023
Port‐Outs
ID #
10382 Howard
HOH Last Name HOH First Name Port‐Out Date Box #
Jesse 2/28/2019
9/30/2017
10/31/2017
12/31/2017
1/1/2019
12 28
28 17
12 20
22 25
7 9933 Hubbard
10383 Jackson
9662 King
Felecia
Randolph
Brittany
Stephanie
Loretta
Joseph
Bonita
Tam
10337 Latkins
10069 Lawrence
10305 Lee
4/30/2019
8/31/2017
11/30/2018
5/31/2018
2/28/2018
9/17/2018
9/4/2018
10284 Lowe
10396 Ly
1869 McMahon
9643 Mills
Marcia
Helen
9 9
9748 Moore
10308 Nevens
8637 Newsom
9477 Patterson
10528 Pilcher
10050 Prince
10355 Reed
10433 Sims
Tracy 14
10 28
13 11
22 21
6 Debra 2/1/2019
Rhoda
Summeka
Dora
9/30/2017
2/1/2019
10/2/2019
12/31/2017
5/1/2018
Ronald
Tacara
Nita 10/1/2018
Port‐Out Date before 3/1/2020 ‐ Purge Page 2
City of Hawthorne
Housing Department
Client File Purge List
as of 8/4/2023
Port‐Outs
ID #
8841 Snowden
HOH Last Name HOH First Name Port‐Out Date Box #
Marjorie
Jacqueline
Wyesha
Karen
3/1/2019
9/1/2019
3 10418 Stenhouse
9906 Taylor
4106 Thomas
9504 Tidwell
10436 Turnipseed
8692 Vaughn
9737 Ward
15 10
19 1
1/1/2019
3/1/2018
Tosha 8/31/2018
3/31/2019
3/31/2018
9/30/2018
12/31/2018
11/30/2017
11/30/2018
5/31/2018
8/31/2019
9/30/2018
Lashan
Cynthia
Gwendolyn
Vickie
18 20
6 9914 Warren
9579 Waters
10369 West
West
4 Kimbell
Latoya
28 10
None Larry 9
4889 White
9587 Yim
Margaret
Muay
11 7
Port‐Out Date before 3/1/2020 ‐ Purge Page 3

EXHIBIT B

DESTRUCTION LIST APPROVAL
Attached is a Request for Destruction of Records submitted by the Hawthorne Housing Authority dated August 4, 2023, requesting authorization to destroy the records described in the detailed list which is included with the (attached) request.

Pursuant to Hawthorne City Council Resolution No.8287, the types of records listed in the City of Hawthorne Housing Authority's current records retention schedule are authorized for disposition as outlined in that schedule upon the written consent of the City Clerk and the City Attorney and approval by the City Council. The review by the City Clerk and the City Attorney must include the determination that the records requested for destruction no longer have any administrative value, legal value, evidential value, fiscal value, or research and historical value. The resolution also provides that the destruction of any record shall be by disposal, recycling, shredding or other effective method of destruction, as approved by the City Clerk. All records of a sensitive or confidential nature must be shredded, under the direct supervision of the City Clerk.

I have reviewed the list of records described in the attached request for destruction and have found the listed records to be in compliance with the established retention requirements in specified in Resolution No. 8287. I have also determined that the subject records no longer have any administrative, legal, evidential, fiscal, or research and historical value. I hereby consent to their destruction and to the department-proposed method of destruction unless otherwise noted below.

City Clerk Date
I have reviewed the list of records described in the attached request for destruction and have found the listed records to be in compliance with the established retention requirements. I have also determined that the subject records no longer have any administrative, legal, evidential, fiscal, or research and historical value. I hereby consent to their destruction.

City Attorney Date

EXHIBIT C

CERTIFICATE OF DESTRUCTION
I hereby certify that the destruction of the records described in the attached list was approved by the Hawthorne City Clerk on (date) and by the City Attorney on (date) pursuant to the authority provided by Hawthorne City Council Resolution No. 8430. These records were destroyed in my presence by placing providing these documents to Access Secure Paper Shredding Services for shredding at their place of business.

Dated:_____________________________
__________________________________
City Clerk
I hereby certify that, pursuant to the foregoing authority, the records described in the attached list as requested by Hawthorne Housing Authority were picked-up by Access Secure Paper Shredding Services on (date) . I further certify that the method of destruction used was shredding by Access Secure Paper Shredding Services and that I or the Deputy City Clerk or the designated representative of the Chief of Police supervised the destruction of said records by personally providing said records to the bonded Access Secure Paper Shredding Services employee to be shredded at their facility.

Signature Title Date
This certification must be completed and signed by the person supervising the destruction of records and the original form must be filed with the City Clerk to be maintained as a permanent record attached to the original Request for Destruction of Records and Destruction List Approval forms.

Page 1 of 2 ends

AGENDA ITEM NO. 12

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of September 12, 2023
Originating Department: Public Works
City Manager: __________
Vontray Norris
Dir. of Public Works: ___________
Akbar Farokhi
SUBJECT:

Resolution No. 8431- A Resolution of the City Council of the City of Hawthorne, California approving and authorizing submittal of application for grant funds for the California Strategic Growth Community Resilience Center program and execution of all necessary agreements and amendments. Motion to adopt.

RECOMMENDED MOTION:

Adopt Resolution No 8431.

DISCUSSION:

The California Strategic Growth Council (SGC) administers the Community Resilience Center (CRC) Round 1 grant, allocating a total of $84 million for CRC Implementation Grants ranging from $1,000,000 to $10,000,000 each. These grants support constructing new facilities and upgrading existing ones to establish Community Resilience Centers that enhance community-wide resilience through services and programs.

The Community Resilience Centers Program (CRC) funds local facility planning, development, construction, and improvement to create Community Resilience Centers, providing shelter during emergencies and continuous year-round community services for overall resilience.

The grant aims to fund planning, construction, and enhancement of Community Resilience Centers in neighborhoods. These centers serve as venues for community activities and also as refuges during environmental crises. The funding can sustain year-round services enhancing community resilience.

If awarded, the grant funds will transform the Senior Center at 3901 W El Segundo Blvd into a functional Community Resilience Center and Emergency Operations Center, offering refuge during emergencies alongside regular community programs. The center's upgrades include

Page 2 of 2 ends

additional 2nd floor, lighting, air conditioning, heating, backup power, low-flow restrooms, ADA compliance, benefiting Hawthorne's senior population and residents.

The Senior Center aids seniors and those seeking respite from summer heat with air-conditioned shelter, contributing to energy conservation. It also offers temporary shelter during disasters, providing resources like food distribution and outdoor activities.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

FISCAL IMPACT:

None.

NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):

1. Resolution No. 8431
RESOLUTION NO- 8431

A RESOLUTION OF THE CITY COUNCIL OF CITY OF HAWTHORNE,

CALIFORNIA AUTHORIZING THE APPLICATION FOR GRANT FUNDS FOR

THE COMMUNITY RESILIENCE CENTER PROGRAM AND EXECUTION OF

ALL NECESSARY AGREEMENTS AND AMENDMENTS
WHEREAS, cities across California and the U.S. are developing efforts addressing climate change that prioritize policies, resources, and tailor regulatory tools to specific areas experiencing high levels of cumulative pollution and negative health impacts to advance environmental justice and community revitalization, and that are each unique and crafted based on community-identified concerns and solutions; and WHEREAS, in cities across California and the U.S., low-income, disadvantaged communities experience significant economic and health disparities as well as face disproportionate impacts of pollution, urban blight, and the adverse effects of climate change; and
WHEREAS, the City of Hawthorne recognizes that the built environment is an important determinant in community health, and is committed to improving the safety, resiliency, and health for all Hawthorne residents.

WHEREAS, on May 26, 2023, Community Resilience Center (CRC) Program, administered by the California Strategic Growth Council (SGC), issued a Notice of Funding Availability (NOFA) for Round 1 of the CRC Program with approximately $5 million in Planning Grant funding, approximately $9.6 million in Project Development Grant funding, and approximately $84 million in Implementation Grant funding available to fund planning, development, construction, and upgrades of local facilities to serve as Community Resilience Centers, providing shelter and resources during climate and other emergencies, including extreme heat events and poor air quality days. The program will also fund ongoing year-round community services and programs, such as information and resource distribution and workforce development trainings that build overall community resilience. Community-serving locations may include schools, libraries, community and youth centers, health clinics, places of worship, independent living centers, and more; and
WHEREAS, the City of Hawthorne, submitting a CRC Implementation grant application for the City’s Senior Center; and
WHEREAS, as required by the Grant Guidelines, the Hawthorne application will focus on the needs of those community members who are over-burdened and live in low-wealth areas, as well as people of color, youth, and people with disabilities, lowincome residents, and seniors; and WHEREAS, efforts will include community engagement and investment in community initiatives that are innovative.

WHEREAS, if selected, agreements with the State of California Strategic Growth Council will be needed and the Lead Applicant will be responsible for compiling and submitting all invoices and reporting requirements for the Hawthorne project, whose goals, progress metrics, and environmentally conscious strategies promote health and economic development.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HAWTHORNE HEREBY RESOLVE AS FOLLOWS:

Section 1. The City Council of the City of Hawthorne, California hereby incorporates by reference all the recitals herein and finds that they are true and correct.

Section 2. The City Manager or their designee is authorized and has authority to apply and accept a Community Resilience Center Grant and execute all related documents, if awarded.

Section 3. The City Manager or their designee is authorized to execute a Memorandum of Understanding, as approved to form by the City Attorney toward project implementation.

Section 4. The City clerk shall certify the adoption of this Resolution and shall cause this Resolution and the certification to be entered in the book of resolutions of the Council of the City of Hawthorne.

Section 5. This Resolution shall be in full force and effect immediately upon its passage and adoption thereof.
-------------------
PASSED, APPROVED and ADOPTED this 12TH day of September , 2023. _____________________________

ALEX VARGAS
Mayor
City of Hawthorne, California
ATTEST:
____________________________

DAYNA WILLIAMS-HUNTER
City Clerk
City of Hawthorne, California
_____________________________

ROBERT KIM
City Attorney
City of Hawthorne, California

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AGENDA ITEM NO. 13

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of September 12, 2023
Originating Department: City Attorney
City Manager: __________
Vontray Norris
City Attorney: ___________
Robert Kim
SUBJECT:

RESOLUTION NO. 8432

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWTHORNE, CALIFORNIA, PROCLAIMING SEPTEMBER 15, 2023 THROUGH OCTOBER 15, 2023 AS HISPANIC HERITAGE

MONTH IN THE CITY OF HAWTHORNE, CALIFORNIA
RECOMMENDED MOTION:

Staff Recommends that the City Council adopt Resolution No. 8432 DISCUSSION:

National Hispanic Heritage Month (September 15 to October 15) recognizes the contributions made and the important presence of Hispanic and Latino Americans to the United States and celebrates their heritage and culture. September 15 is the starting point for the celebration because it is the anniversary of independence of five Latin American countries: Costa Rica, El Salvador, Guatemala, Honduras and Nicaragua. In addition, Mexico and Chile celebrate their independence days on September 16 and September 18, respectively. In September 1968, Congress authorized President Lyndon B. Johnson to proclaim National Hispanic Heritage Week, observed during the week that included September 15 and September 16. Congress expanded the observance in 1989 to a month long celebration (September 15 through October 15) of the culture and traditions of those who trace their roots to Spain, Mexico and the Spanish-speaking nations of Central America, South America and the Caribbean.

Hispanics have had a profound and positive influence on our country through their strong commitment to family, faith, hard work and service. Hispanics have enhanced and shaped our national character with centuries-old traditions that reflect the multiethnic and multicultural customs of their community. The Hispanic population of the United States currently constitutes a one fifth of the nation's total population making people of Hispanic origin the nation's largest

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ethnic or racial minority.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

FISCAL IMPACT:

None.

NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):

1. Resolution No. 8432
- 1 -
RESOLUTION NO. 8432

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HAWTHORNE, CALIFORNIA, PROCLAIMING SEPTEMBER 15,
2023 THROUGH OCTOBER 15, 2023 AS HISPANIC HERITAGE

MONTH IN THE CITY OF HAWTHORNE, CALIFORNIA
WHEREAS, National Hispanic Heritage Month (September 15 to October 15) recognizes the contributions made and the important presence of Hispanic and Latino Americans who came from Mexico, Spain, the Caribbean, and South and Central America to the United States and celebrates their heritage and culture; and
WHEREAS, September 15 is the starting point for the celebration because it is the anniversary of independence of five Latin American countries: Costa Rica, El Salvador, Guatemala, Honduras and Nicaragua. In addition, Mexico and Chile celebrate their independence days on September 16 and September 18, respectively; and WHEREAS, in June 1968, Congressman George E. Brown who represented two heavily Latino and Hispanic populated areas, San Gabriel Valley and East Los Angeles, introduced Hispanic Heritage Week that led to the observation of Hispanic Heritage Week under President Lyndon B. Johnson and later extended to a 30 day celebration by President Ronald Reagan; and WHEREAS, Hispanics have enhanced and shaped our national character with centuries old traditions that reflect the multi ethnic and multicultural customs of their community; and WHEREAS, the Hispanic population has grown to where around one-fifth of the United States population is Hispanic with the State of California alone is home to over 15 million. Los Angeles County has the largest Hispanic population of any county at 4.9 million according to the Pew Research Center.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hawthorne does hereby find, determine and order as follows:

Section 1. The City Council of the City of Hawthorne, California, hereby incorporates by reference all the recitals herein and finds that they are true and correct.

Section 2. The Council of the City of Hawthorne, California hereby proclaims September 15 through October 15 as Hispanic Heritage month and urges all its citizens to celebrate the history, culture and contributions of American citizens whose ancestors came from Mexico, Spain, the Caribbean, and South and Central America. - 2 -
Section 3. The City Clerk shall certify to the adoption of this Resolution and thereafter the same shall be in full force and effect.

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AGENDA ITEM NO. 14

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of September 12, 2023
Originating Department: City Manager
City Manager: __________
Vontray Norris
City Attorney: ___________
Robert M. Kim
SUBJECT:

Resolution No. 8433, A Resolution of the City Council of the City of Hawthorne, California, Consenting to the Assignment of the Through-The-Fence Agreement and Concession Agreement for Aviation Fueling Operations From the Chapter 7 Trustee in the Bankruptcy Case of Hawthorne Hangar Operations LP to 3507 JNA LLC.

RECOMMENDED MOTION:

Staff recommends that the City Council Adopt Resolution No. 8433, Consenting to the Assignment of the Through-The-Fence Agreement and Concession Agreement for Aviation Fueling Operations From the Chapter 7 Trustee in the Bankruptcy Case of Hawthorne Hangar Operations LP to 3507 JNA LLC., including the related Estoppel Certificates and authorize the City Manager to execute all related documents.

DISCUSSION:

Hawthorne Hangar Operations, L.P. (“HHO”) filed for bankruptcy protection in March 2023 (case no. 2:23-bk-11789-BR). HHO owns a hangar facility at the airport. Recently, the bankruptcy court approved the sale of the bankruptcy estate’s (“Estate”) rights, title, and interest in and to the HHO hangar facility, including the fuel farm and its rights to the Through-the-Fence (“TTF”) and the Concession Agreement for Aviation Fueling Operations (“Fueling Agreement”) (collectively, the “Property”) to 3507 JNA LLC for the total sum of $13,350,000.

The largest creditor of HHO, Grand Pacific Financial Corporation, agreed to a settlement with the Trustee to a discount of $1.2 Million of its total claim if the sale of the hangar along with TTF and Fueling Agreements closes by September 15, 2023.

The City entered into the TTF Agreement with HHO in 2009. The hangar is located at 3507 Jack

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Northrop Ave. and sits outside the airport fence. The TTF Agreement allows the airplanes in the hangar a direct access to the airport grounds with the lease of a tarmac area immediately in front of the hangar. The agreement required HHO to pay the City $18,000 annually for the lease of the tarmac.

The Fueling Agreement was executed in 2017. The agreement allowed HHO to sell fuel at the airport until February 2032. Under the Fueling Agreement, HHO was to pay the City the greater of fourteen cents per gallon or the fee per gallon for fuel sold by other authorized tenants at the airport. The only other authorized tenant to sell fuel at the airport is HA LLC, the holder of the airport’s Master Ground Lease.

Both the TTF and the Fuel Agreement require the assignment of HHO’s rights under the agreements to be approved by the City. However, the City cannot unreasonably withhold its consent since the new owners are well qualified to run a hangar operations business.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

A new business in the City.

1.3 Develop a business support and development collaborative that interfaces directly with existing small and large businesses (support and retention), identifies key sectors (tech, hotels, restaurants) and energetically recruits new businesses in those sectors (attraction), and coordinates resources to assist growing businesses (expansion). Establish partnerships with entities that can work toward City goals and objectives. Create a database of businesses in the City to track interactions.

FISCAL IMPACT:

None.

NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):

1. Resolution No. 8433

2. Assignment of Through The Fence Agreement

3. Assignment of Fueling Agreement

4. Estoppel Certificate (Fueling)

5. Estoppel Certificate (TTF)
- 1 -
RESOLUTION NO. 8433

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HAWTHORNE, CALIFORNIA, CONSENTING TO THE

ASSIGNMENT OF THE THROUGH-THE-FENCE AGREEMENT

AND CONCESSION AGREEMENT FOR AVIATION FUELING
OPERATIONS FROM THE CHAPTER 7 TRUSTEE IN THE

BANKRUPTCY CASE OF HAWTHORNE HANGAR
OPERATIONS LP TO 3507 JNA LLC.

WHEREAS, in 2009, the City of Hawthorne entered into a Through-The-Fence (“TTF”) Agreement with Hawthorne Hangar Operations LP (“HHO”) which included a lease of a tarmac in front of the HHO’s hangar for lease payment of $18,000 annually to the City; and WHEREAS, in 2017, the City of Hawthorne entered into a Concession Agreement for Aviation Fueling Operations (the “Fueling Agreement”) at the Hawthorne Municipal Airport with HHO authorizing airplane fuel to be sold by HHO for a share of the greater of fourteen cents per gallon or the fee per gallon for fuel sold by other authorized tenant at the airport; and WHEREAS, in March, 2023, HHO declared bankruptcy in United States Bankruptcy Court Case No. 2:23-bk-11789-BR resulting in the appointment of Peter J. Mastan, as the chapter 7 trustee (“Trustee”) of HHO’s bankruptcy estate (“Estate”), whose duties under the Bankruptcy Code include, among other things, monetizing the assets of the bankruptcy estate for the benefit of the its creditors; and
WHEREAS, the Trustee embarked upon the sale of the properties of the Estate including the HHO hangar facility located at 3507 Jack Northrop Ave, the fuel farm, and the TTF and the Fueling Agreements (collectively, the “Property”); and
WHEREAS, the bankruptcy court has now approved the sale of the Property to 3507 JNA LLC (“3507”) for the purchase price of $13,350,000; and WHEREAS, Grand Pacific Financial Corporation, the largest secured creditor of HHO has agreed to reduce its claim by approximately $1.2 Million if the escrow in the sale of the aforementioned Property closes by September 15, 2023; and WHEREAS, in order to close the escrow, the City must consent to the Trustee’s assignment of the TTF and the Fueling Agreements to 3507; and WHEREAS, under the terms of the original TTF and Fueling Agreements, the City cannot unreasonably withhold the approval of the assignment if the assignee has the financial ability and the level of experience in airport operation which 3507 has shown; and WHEREAS, 3507 also needs the City to approve the Estoppel Certificates for the approval of the assignment of TTF and Fueling Agreements for their financing arrangements in - 2 -
which the Certificates essentially acknowledges and certifies the assignment of the TTF and Fueling Agreements.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hawthorne, California as follows:

SECTION 1. The City Council of the City of Hawthorne, California hereby incorporates by reference all the recitals herein and finds that they are true and correct.

SECTION 2. The City Council hereby approves and consents to the Assignment of the Through-The-Fence Agreement and the Assignment of the Fueling Agreement and the related Estoppel Certificates for each Assignment Agreement.

SECTION 3. The City Council delegates the authority to the City Manager, or his designee to execute all necessary documents related to the aforementioned Assignments and Estoppel Certificates.

SECTION 4. The City Clerk shall certify to the adoption of this Resolution and enter it into the book of original resolutions and thereafter this Resolution shall be in full force and effect.

PASSED, APPROVED, and ADOPTED this 12th day of September 2023. ______________________________
ALEX VARGAS, Mayor
City of Hawthorne, California
ATTEST:
______________________________
DAYNA WILLIAMS-HUNTER, City Clerk
City of Hawthorne, California
APPROVED AS TO FORM:
___________________________________
ROBERT M. KIM, City Attorney
City of Hawthorne, California

ASSIGNMENT OF THROUGH-THE-FENCE AGREEMENT
THIS ASSIGNMENT OF THROUGH-THE-FENCE AGREEMENT (the “Assignment”) is made effective as of ___________, 2023 (the “Effective Date”) by and between PETER

MASTAN, SOLELY IN HIS CAPACITY AS THE DULY APPOINTED AND ACTING TRUSTEE (“Trustee”), as provided in the Bankruptcy Case (as defined below), of HAWTHORNE HANGAR OPERATIONS, L.P., a California limited partnership (the "Assignor"), on the one hand, and 3507 JNA LLC, a Delaware limited liability company (the "Assignee"), on the other hand. This Assignment is also agreed upon and consented to by the CITY OF HAWTHORNE, a municipal corporation (the “City”). As used herein, the Trustee (on behalf of Assignor), Assignee, and the City are referred to individually as a “Party,” and collectively as the “Parties.” The Parties enter into this Agreement with reference to the following facts and circumstances:

RECITALS
A. Assignor and the City are parties to that certain Though-the Fence Agreement, dated as of November 16, 2009 (the “TTF Agreement”). The TTF Agreement provides terms by which Assignor is authorized to have certain access to and perform certain activities relating to the Hawthorne Municipal Airport (the “Airport”) in connection with Assignor’s Property (as defined below).

B. On or about March 26, 2023, Assignor (as the "Debtor") filed a voluntary petition for relief under Chapter 11 of Title 11 of the United States Code (Case No. 2:23-bk-11789 BR) (the "Bankruptcy Case") in the United States Bankruptcy Court of the Central District of California (the "BK Court"). On May 2, 2023, the BK Court entered an Order Converting Case from Chapter 11 to Chapter 7 [ECF 75] (“Conversion Order”) and further authorized the chapter 7 trustee to continue the Debtor’s operation for one year from the date of the entry of the Conversion Order. On May 4, 2023, the Trustee accepted his appointment as the chapter 7 trustee in the Bankruptcy Case.

C. The bankruptcy estate of Assignor includes the airplane hangar facility at the Airport, which is located at 3507 Jack Northrop Avenue, Hawthorne, CA 90250, and which is subject to the TTF Agreement (as further defined in the Purchase Agreement (see below), the “Property”).

D. Trustee (on behalf of Assignor) and Purchaser entered into an Agreement of Purchase and Sale dated as of July 13, 2023 (“Purchase Agreement”), pursuant to which Assignor will sell all of its right, title and interest in and to the Property to Purchaser, including the assignment and transfer of the TTF Agreement to or for the benefit of Purchaser. The Effective Date of this Assignment shall be as of the date of the closing of the sale of the Property to Purchaser under the Purchase Agreement.

E. In connection with the closing of the Purchase Agreement, Assignor wishes to assign to Assignee, and Assignee wishes to assume from Assignor, all of Assignor’s interest, title, rights, and post-closing obligations in connection with the TTF Agreement, all on the terms and conditions set forth in the Purchase Agreement and herein.

AGREEMENT
NOW, THEREFORE, in consideration of the foregoing recitals, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, and intending to be legally bound hereby, the Parties hereby agree as follows:

1. Recitals; Definitions. The Trustee, Assignor and Assignee acknowledge and agree that the Recitals set forth above are true and correct in all regards, and are incorporated herein in their entirety as though set forth in full. Capitalized terms used but not otherwise defined herein shall have the same meaning as given to them in the TTF Agreement.

2. Assignment. As of the Effective Date of this Assignment, and concurrently with the closing of the sale of the Property to Purchaser pursuant to the terms of the Purchase Agreement, Trustee (on behalf of Assignor) hereby assigns and transfers to Assignee all of Assignor’s right, title, and interest in and to the TTF Agreement. Assignee accepts the aforesaid assignment and agrees to assume and be bound by and timely perform, observe, discharge, and otherwise comply with each agreement, duty, obligation, covenant and undertaking to be kept and performed under the TTF Agreement by Assignor, and which occur on and after the date of this Assignment. All notices under the TTF Agreement to be provided to Assignee shall be sent as follows:
3507 JNA LLC
1223 Wilshire Boulevard, #241
Santa Monica, CA 90403
Attn: Brian Novak and Jackson Brissette
Email: [email protected]
[email protected]

3. Consent by the City; Ratification of TTF Agreement. By its execution of Assignment below, the City hereby consents to and approves the assignment, as provided in Section 2 hereof, and the assignment and transfer of all of Assignor’s right, title and interest in and to the TTF Agreement. From and after the Effective Date hereof, all references to Hawthorne Hangar Operations, L.P. or HHO in the TTF Agreement shall instead refer to Assignee. Except as otherwise expressly set forth in this Assignment, all terms and conditions contained in the TTF Agreement shall remain unchanged, binding and enforceable.

4. Miscellaneous.
a. This Assignment shall bind and inure to the benefit of the Parties and their respective successors, legal representatives and assigns. b. Neither this Assignment nor any term, provision, or condition of this Assignment may be changed, amended or modified, and no obligation, duty or liability or any Party hereby may be released, discharged or waived, except in a writing signed by all Parties hereto.
c. This Assignment shall be governed and construed by the laws of the State of California.
d. This Assignment may be signed by facsimile or “pdf’ signatures and in multiple counterparts.
[signature contained on the next page]
IN WITNESS WHEREOF, the Parties have executed this Assignment as of the Effective Date first written above.

ASSIGNOR: ASSIGNEE:

PETER MASTAN, SOLELY IN HIS

CAPACITY AS TRUSTEE IN THE

BANKRUPTCY CASE OF HAWTHORNE
HANGAR OPERATIONS L.P
By:

Name: PETER MASTAN
Title: Trustee
Date: ____________________
3507 JNA LLC,
a Delaware limited liability company
By:

Name:

Title:

Date: ___________________
CITY CONSENT:

CITY OF HAWTHORNE,
A Municipal corporation
By: _________________________
Name: _______________________
Title: ________________________
APPROVED AS TO FORM:

By: __________________________
Name: ________________________
Title: City Attorney
Date: ___________________
1 ESTOPPEL CERTIFICATE
TO: PETER MASTAN, solely in his capacity as the duly appointed and acting Trustee, as provided in the Bankruptcy Case No. 2:23-bk-11789 BR (“Seller”);
3507 JNA LLC (“Buyer”); and
If applicable, Lender(s) providing financing to Buyer in connection with its acquisition of the Property (“Lender”)
RE: Concession Agreement for Aviation Fueling Operations at the Hawthorne Municipal Airport/Fueling Agreement dated April 11, 2017, together with the following amendments, modifications, assignments, and assumptions after agreement execution: __None___.

It is acknowledged that the City of Hawthorne ("City") and Hawthorne Hangar Operations, LP ("HHO") are parties to a Concession Agreement for Aviation Fueling Operations at the Hawthorne Municipal Airport/Fueling Agreement dated April 11, 2017 (the "Agreement"). City hereby certifies the matters written below to Seller, Buyer and Lender (collectively, the "Certified Parties"). City acknowledges that the Certified Parties requested this letter in connection with a proposed sale (and potential financing) of the Property to Buyer, and that the Certified Parties may rely (and are relying) upon the truthfulness, accuracy, and completeness of the certifications written below.

1. Background. The Agreement pertains to the property located at 3507 Jack Northrop Ave., Hawthorne, CA 90250 (the "Property"). A true, correct and complete copy of the Agreement, with all amendments, is attached hereto as Exhibit A.

2. Holder of Rights. HHO holds all rights and benefits under—including all rights, title, and interests of the party to the Agreement named "HHO" in and to—the Agreement.

3. Status. The Agreement remains in full force and effect. Without limiting the foregoing, HHO has all rights provided under the Agreement, which speaks for itself. To City's knowledge neither HHO nor the Property is currently in default under the Agreement and no notices of default which have not been cured have been given or received by either party to the Agreement.

4. Amendments. The Agreement has not been modified, amended, or supplemented. The Agreement contains all understandings and agreements between City and HHO regarding the subject matter contained therein.

5. Term. The term of the Agreement commenced on April 11, 2017 and expires on February 14, 2032.

6. Payments. All charges, fees, and other payments that have become due under the Agreement have been paid.

7. Transfers. City is the only party that must consent to a transfer of HHO's rights under the Agreement. In connection with a lawful and approved transfer of all of HHO's rights under the Through-the-Fence Agreement dated November 16, 2009 between City and HHO, HHO can transfer all of its rights under the Agreement.
2 8. Authority. The person executing this Estoppel Certificate on behalf of City has the requisite authority and power to execute this Estoppel Certificate and bind City hereto.

Headings and titles in this Estoppel Certificate shall be for convenience only—not interpretation. Electronic signatures and other non-original signatures on this Estoppel Certificate shall be permitted, shall be deemed to be original signatures, and shall be as effective as so-called "wet ink" signatures for all purposes.

CITY:

THE CITY OF HAWTHORNE,
a municipal corporation
By:

Name:

Title:

Dated:
3 Exhibit A
Copy of Agreement and any Amendments
[attached hereto]

ASSIGNMENT OF FUELING AGREEMENT
THIS ASSIGNMENT OF FUELING AGREEMENT (the “Assignment”) is made effective as of ___________, 2023 (the “Effective Date”) by and between PETER MASTAN,

SOLELY IN HIS CAPACITY AS THE DULY APPOINTED AND ACTING TRUSTEE (“Trustee”), as provided in the Bankruptcy Case (as defined below), of HAWTHORNE HANGAR OPERATIONS, L.P., a California limited partnership (the "Assignor"), on the one hand, and 3507 JNA LLC, a Delaware limited liability company (the "Assignee"), on the other hand. This Assignment is also agreed upon and consented to by the CITY OF HAWTHORNE, a municipal corporation (the “City”). As used herein, the Trustee (on behalf of Assignor), Assignee, and the City are referred to individually as a “Party,” and collectively as the “Parties.” The Parties enter into this Agreement with reference to the following facts and circumstances:

RECITALS
A. Assignor and the City are parties to that certain Concession Agreement for Aviation Fueling Operations at the Hawthorne Municipal Airport, dated as of April 11, 2017 (the “Fueling Agreement”). The Fueling Agreement provides the terms by which Assignor is authorized to sell aviation fuel at the Hawthorne Municipal Airport (the “Airport”) from the Fueling Facility located on the Assignor’s Property (as defined below) to all users of the Airport B. On or about March 26, 2023, Assignor (as the "Debtor") filed a voluntary petition for relief under Chapter 11 of Title 11 of the United States Code (Case No. 2:23-bk-11789 BR) (the "Bankruptcy Case") in the United States Bankruptcy Court of the Central District of California (the "BK Court"). On May 2, 2023, the BK Court entered an Order Converting Case from Chapter 11 to Chapter 7 [ECF 75] (“Conversion Order”) and further authorized the chapter 7 trustee to continue the Debtor’s operation for one year from the date of the entry of the Conversion Order. On May 4, 2023, the Trustee accepted his appointment as the chapter 7 trustee in the Bankruptcy Case.

C. The bankruptcy estate of Assignor includes the airplane hangar facility at the Airport, which is located at 3507 Jack Northrop Avenue, Hawthorne, CA 90250, and which is subject to the Fueling Agreement (as further defined in the Purchase Agreement (see below), the “Property”).

D. Trustee (on behalf of Assignor) and Purchaser entered into an Agreement of Purchase and Sale dated as of July 13, 2023 (“Purchase Agreement”), pursuant to which Trustee (on behalf of Assignor) will sell all of its right, title and interest in and to the Property to Purchaser, including the assignment and transfer of the Fueling Agreement to or for the benefit of Purchaser.

The Effective Date of this Assignment shall be as of the date of the closing of the sale of the Property to Purchaser under the Purchase Agreement.

E. In connection with the closing of the Purchase Agreement, Assignor wishes to assign to Assignee, and Assignee wishes to assume from Assignor, all of Assignor’s interest, title, rights, and post-closing obligations in connection with the Fueling Agreement, all on the terms and conditions set forth in the Purchase Agreement and herein.

2. Assignment. As of the Effective Date of this Assignment, and concurrently with the closing of the sale of the Property to Purchaser pursuant to the terms of the Purchase Agreement, Trustee (on behalf of Assignor) hereby assigns and transfers to Assignee all of Assignor’s right, title, and interest in and to the Fueling Agreement. Assignee accepts the aforesaid assignment and agrees to assume and be bound by and timely perform, observe, discharge, and otherwise comply with each agreement, duty, obligation, covenant and undertaking to be kept and performed under the Fueling Agreement by Assignor, and which occur on and after the date of this Assignment. All notices under the Fueling Agreement to be provided to Assignee shall be sent as follows:
3507 JNA LLC
1223 Wilshire Boulevard, #241
Santa Monica, CA 90403
Attn: Brian Novak and Jackson Brissette
Email: [email protected]
[email protected]

3. Consent by the City; Ratification of Fueling Agreement. By its execution of this Assignment below, the City hereby consents to and approves the assignment, as provided in Section 2 hereof, and the assignment and transfer of all of Assignor’s right, title and interest in and to the Fueling Agreement. From and after the Effective Date hereof, all references to Hawthorne Hangar Operations, L.P. or HHO in the Fueling Agreement shall instead refer to Assignee. Except as otherwise expressly set forth in this Assignment, all terms and conditions contained in the Fueling Agreement shall remain unchanged, binding and enforceable.

ASSIGNOR: ASSIGNEE:

PETER MASTAN, SOLELY IN HIS

CAPACITY AS TRUSTEE IN THE

BANKRUPTCY CASE OF HAWTHORNE
HANGAR OPERATIONS L.P
By:

Name: PETER MASTAN
Title: Trustee
Date: ____________________
3507 JNA LLC,
a Delaware limited liability company

By:

Name:

Title:

Date: ___________________
CITY CONSENT:

CITY OF HAWTHORNE,
A Municipal corporation
By: _________________________
Name: _______________________
Title: ________________________
APPROVED AS TO FORM:

By: __________________________
Name: ________________________
Title: City Attorney
Date: ___________________
1 ESTOPPEL CERTIFICATE
TO: PETER MASTAN, solely in his capacity as the duly appointed and acting Trustee, as provided in the Bankruptcy Case No. 2:23-bk-11789 BR (“Seller”);
3507 JNA LLC (“Buyer”); and
If applicable, Lender(s) providing financing to Buyer in connection with its acquisition of the Property (“Lender”)
RE: Though The Fence Agreement dated as of November 16, 2009, together with the following amendments, modifications, assignments, and assumptions after agreement execution:
__None___.

It is acknowledged that the City of Hawthorne ("City") and Hawthorne Hangar Operations, LP ("HHO") are parties to a Through-the-Fence Agreement dated November 16, 2009 (the "Agreement"). City hereby certifies the matters written below to Seller, Buyer and Lender (collectively, the "Certified Parties"). City acknowledges that the Certified Parties requested this letter in connection with a proposed sale (and potential financing) of the Property to Buyer, and that the Certified Parties may rely (and are relying) upon the truthfulness, accuracy, and completeness of the certifications written below.

2. Holder of Rights. The Agreement alternatively refers to Hawthorne Hangar Operations, LP, Hawthorne Hangar Operations, LLC, and Hawthorne Operations, LLC. However, Hawthorne Hangar Operations, LP holds all rights and benefits under—including all rights, title, and interests of the party to the Agreement named "HHO" in and to—the Agreement.

3. Status. The Agreement remains in full force and effect, which speaks for itself . To City's knowledge, neither the City, HHO nor the Property is currently in default under the Agreement and no notices of default which have not been cured have been received by either party to the Agreement. No party to the Agreement has assigned its interest in the Agreement.

5. Term. The term of the Agreement commenced on November 16, 2009 and expires on January 3, 2050.

6. Payments. All charges, fees, and other payments that have become due under the Agreement have been paid.

7. Tarmac. City owns the Tarmac.

8. Transfers. City and the Federal Aviation Administration are the only parties that must consent to a transfer of HHO's rights under the Agreement. 2 9. Authority. The person executing this Estoppel Certificate on behalf of City has the requisite authority and power to execute this Estoppel Certificate and bind City hereto.

CITY:

THE CITY OF HAWTHORNE,
a municipal corporation
By:

Name:

Title:

Dated:
3 Exhibit A
Copy of Agreement and any Amendments
[attached hereto]

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AGENDA ITEM NO. 17

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of September 12, 2023
Originating Department: Housing
City Manager: __________
Vontray Norris
Dir. of Housing: ___________
Kimberly Mack
SUBJECT:

Public Hearing on the Draft 2022-2023 Consolidated Annual Performance and Evaluation Report (CAPER) for the Community Development Block Grant (CDBG) and Home Investment Partnerships (HOME) Programs.

RECOMMENDED MOTION:

The staff recommend that the City Council:

1. Conduct the public hearing and receive comments on the draft 2022-2023 Consolidated Annual Performance and Evaluation Report (CAPER).

2. Approve the 2022-2023 CAPER for the Community Development Block Grant (CDBG) and Home Investment Partnerships (HOME) Programs.

3. Authorize the City Manager, or their designee, to submit the 2022-2023 CAPER to the Department of Housing and Urban Development (HUD).

DISCUSSION:

The U.S. Department of Housing and Urban Development (HUD) requires the City of Hawthorne to prepare and submit a Consolidated Annual Performance and Evaluation Report (CAPER) in connection with the City’s Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) programs.

The City receives CDBG and HOME funds annually from HUD on a formula basis, and in turn, implements projects and awards grants to non-profit organizations for projects in furtherance of the adopted Consolidated Plan. The CDBG and HOME programs generally provide for a wide range of eligible activities for the benefit of low- and moderate-income Hawthorne residents.

Page 2 of 3 ends

This report includes an assessment of activities implemented by the City and its community partners with CDBG and HOME funds from July 1, 2022 to June 30, 2023 to address the needs of low- and moderate-income residents. Submission of this report marks the completion of the third year in the current five-year planning cycle that covers July 1, 2020 through June 30, 2025.

For the 2022-2023 program year, the City received $1,222,487 of CDBG and $684,231 of HOME funds. When combined with program income and available prior year resources, the 2022-2023 Action Plan allocated $1,437,472 of CDBG funds and $4,624,958.47 of HOME funds. The investment of CDBG and HOME funds was a catalyst for positive change in the community. The following highlights the activities implemented by the City and its community partners during the recently completed fiscal year.
• Affordable Housing Preservation: The City of Hawthorne Housing Rehabilitation Program completed four (4) housing rehabilitation projects to address deficient housing conditions and preserve the existing housing stock that is affordable to low- and moderate-income homeowners.
• Affordable Housing Development: HOME funds were allocated towards a Rental Rehabilitation project to address deficient housing conditions and preserve the existing housing stock that is available for extremely low- and low-income tenants. This project is anticipated to be completed during the 2023-2024 program year and will result in the rehabilitation of three (3) city-owned properties comprised of 18-units that are occupied by extremely low- and low-income tenants.
• Fair Housing Services: The Fair Housing Foundation provided 232 Hawthorne residents with fair housing and landlord-tenant mediation services. • Public Services: Three (3) non-profit organizations provided a range of services to Hawthorne residents including but not limited to providing after-school enrichment activities for 137 school children from low- and moderate-income families, case management and emergency assistance to 164 extremely low- and low-income residents, and domestic violence services for 35 Hawthorne residents. • Public Facilities and Infrastructure Improvements: The City of Hawthorne completed the third of the five remaining repayments of its Section 108 Loan. The second to last repayment of $369,517.50 will be issued during the 2023-2024 program year. • COVID-19 Response: CDBG-CV funds were used to address housing and economic development needs of Hawthorne residents. The housing component of these activities included short-term rental and utility assistance to 123 income-eligible households. The economic development components included financial assistance in the forms of grants to two (2) small businesses and six (6) microenterprises. Lastly, the City included a

Page 3 of 3 ends

homelessness component to provide transitional housing for residents displaced due to the socio-economic impacts related to coronavirus which resulted in 12 pallet shelters.

Ultimately, the CDBG, HOME, and CDBG-CV funded activities contributed significantly to the City’s progress toward meeting the high priority needs identified in the Consolidated Plan. This is especially true as the City’s residents faced new challenges during the COVID-19 pandemic including job loss, food insecurity, housing insecurity, and disruption to normal in-person public services. City staff also adapted to a remote work environment and continued delivering high quality services to residents throughout the duration of the stay-at-home orders. Non-profit subrecipients and City Department altered their program delivery models to promote social distancing while continuing to provide essential services to low- and moderate-income residents.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

None
FISCAL IMPACT:

None.

NOTICING PROCEDURES:

In accordance with the City’s adopted Citizen Participation Plan, a public notice was published in the Hawthorne Press Tribune on August 24, 2023 inviting the public to comment on the CAPER.

The draft CAPER was available for public review at City Hall, the Public Library, and online via the City’s website.

ATTACHMENT(S):

1.Draft 2022-2023 Consolidated Annual Performance and Evaluation Report (CAPER) Draft
Consolidated Annual
Performance &
Evaluation Report
FY 2022-2023
Public Review & Comment
September 12, 2023
City of Hawthorne i 2022-2023 CAPER
This page intentionally left blank
City of Hawthorne ii 2022-2023 CAPER
Table of Contents
Table of Contents........................................................................................................................................ii Version History...........................................................................................................................................iii Progress Report.....................................................................................................................................- 1 - CR-05 - Goals and Outcomes.............................................................................................................- 1 - CR-10 - Racial and Ethnic composition of families assisted .................................................................- 9 - CR-15 - Resources and Investments 91.520(a) ................................................................................- 10 - CR-20 - Affordable Housing 91.520(b) .............................................................................................- 16 - CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c)..........................- 19 - CR-30 - Public Housing 91.220(h); 91.320(j)....................................................................................- 22 - CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j) .............................................................................- 23 - CR-40 - Monitoring 91.220 and 91.230 ............................................................................................- 27 - CR-45 - CDBG 91.520(c).................................................................................................................- 29 - CR-50 - HOME 91.520(d).................................................................................................................- 30 - Action Plan Tables
Table 1 - Accomplishments – Program Year & Strategic Plan to Date.....................................................- 2 - Table 2 - Assistance to Racial and Ethnic Population by Source of Funds ...............................................- 9 - Table 3 - Resources Made Available.....................................................................................................- 10 - Table 4 – Identify the geographic distribution and location of investments.............................................- 10 - Table 5 – Fiscal Year Summary - HOME Match Report.........................................................................- 13 - Table 6 – Match Contribution for the Federal Fiscal Year ......................................................................- 13 - Table 7 – HOME Program Income........................................................................................................- 13 - Table 8 – Minority Business and Women Business Enterprises .............................................................- 14 - Table 9 – Minority Owners of Rental Property .......................................................................................- 14 - Table 10 – Relocation and Real Property Acquisition ............................................................................- 15 - Table 11 - Number of Households ........................................................................................................- 16 - Table 12 - Number of Households Supported.......................................................................................- 16 - Table 13 - Number of Households Served ............................................................................................- 18 - Action Plan Figures
Figure 1 - Use of CDBG Funds...............................................................................................................- 6 - Figure 2 - Program Year Accomplishments by Strategic Plan Goal .........................................................- 7 - City of Hawthorne iii 2022-2023 CAPER
Version History
No. Summary of Changes
Published Draft for Public Comment: 8/24/23 Sent to HUD for Approval: 9/28/23 Conducted Public Hearing: 9/12/23 Approved by HUD: TBD 1 Original 2022-2023 Consolidated Annual Performance and Evaluation Report (CAPER) City of Hawthorne - 1 - 2022-2023 CAPER
Progress Report
CR-05 - Goals and Outcomes
Progress the jurisdiction has made in carrying out its strategic plan and its action plan. 91.520(a) This 2022-2023 Consolidated Annual Performance and Evaluation Report (CAPER) is the City of Hawthorne’s report to the U.S. Department of Housing and Urban Development (HUD) describing the use of federal Community Development Block Grant (CDBG) and Home Investment Partnership (HOME) funds.

The CDBG program provides a wide range of eligible activities that provide decent housing, suitable living environments and expanded economic opportunities for low- and moderate-income persons. The HOME program expands the supply of affordable housing for low- and moderate-income households through a variety of affordable housing activities, including building, buying, and/or rehabilitating rental and ownership housing or providing direct rental assistance to low- and moderate-income households.

The five-year Consolidated Plan establishes priorities and goals used to guide decisions about the specific projects and activities that receive CDBG and HOME funding every year in the Annual Action Plan. The City of Hawthorne implements some projects and activities directly and awards funds to non-profit or public organizations that implement programs in furtherance of the Consolidated Plan goals.

This CAPER provides the City’s progress report for the third Program Year of the 2020-2024 Consolidated Plan, covering the period from July 1, 2022, to June 30, 2023. For the 2022-2023 Program Year, the City received $1,222,487 of CDBG funds and $684,231 of HOME funds from HUD. When combined with program income and available prior year resources, the 2022-2023 Action Plan allocated $1,437,472 of CDBG funds and $4,624,958.47 of HOME funds to local projects. Together with other federal, state and local investments, HUD resources allowed the City and its partners to address the high priority needs identified in the 2020- 2024 Consolidated Plan.

Table 1 provides a summary of the five-year goals, one-year goals, and one-year accomplishments for the period ending June 30, 2023, arranged by each of the Strategic Plan Goals included in the 2020-2024 Strategic Plan of the Consolidated Plan.

City of Hawthorne - 2 - 2022-2023 CAPER
Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(g) Table 1 - Accomplishments – Program Year & Strategic Plan to Date 5-Year Strategic Plan 2022-2023 Program Year 3
Goal Category 22-23 Amount Indicator Unit of
Measure Expected Actual Percent
Complete Expected Actual Percent Complete
CDBG:
$630,766.00
Homeowner
housing
rehabilitation
Household
housing
unit
30 9 30% 8 4 50%
Affordable
Housing
Preservation
Affordable
housing
HOME:
$2,500,000.00
Rental housing
rehabilitation
Household
housing
unit
18 0 0% 18 0 0%
Affordable
Housing
Development
Affordable
housing
HOME:
$1,774,872.47
Affordable
housing
development
Household
housing
unit
4 0 0% 2 0 0%
Fair Housing
Services
Affordable
housing
CDBG:
$30,000.00
Public service
activities other
than low/modincome housing
benefit
Other 1,750 596 34.1% 250 232 92.8%
Public
Services
Non-housing
community
development
CDBG:
$183,373.00
Public service
activities other
than low/modincome housing
benefit
Persons
assisted 1,500 913 60.9% 295 336 113.9%
City of Hawthorne - 3 - 2022-2023 CAPER
Public
Facilities and
Infrastructure
Improvements
Non-housing
community
development
CDBG:
$378,836.00
Public facility or
infrastructure
activities other
than low/modincome housing
benefit
Other:

Section 108
Loan
Repayment
4 3 75% 1 1 100%
CDBG:
$870,000.00
Façade treatment
/ business
building
rehabilitation
Businesses
assisted 5 0 0% 5 0 0%
Economic
Development
Opportunities
Non-housing
community
development
CDBG:
$421,093.00
Jobs created /
retained
Persons
assisted 11 0 0% 11 0 0%
Persons
assisted 30 12 40% 10 12 120%
Temporary
noncongregate
shelter units
15 12 80% 15 12 80% COVID-19
Response
Non-housing
community
development
CDBG-CV:
$1,712,974.00
COVID-19
Impact
Households
assisted 105 123 87.62% 105 123 4.76%
City of Hawthorne - 4 - 2022-2023 CAPER
Businesses
assisted 11 6 54.5% 11 6 54.5%
Jobs
created/ret
ained
6 2 33.3% 6 2 33.3%
Program
Planning and
Administration
N/A
CDBG:
$214,497.00
HOME:
$68,423.00
N/A Other 5 3 60% 1 1 100%
City of Hawthorne - 5 - 2022-2023 CAPER
Assess how the jurisdiction’s use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan, giving special attention to the highest priority activities identified.

Each of the housing, public service, and capital improvement activities receiving CDBG and HOME funds in the City’s Action Plan address specific high priority needs identified in the 2020-2024 Consolidated Plan.

Table 1 on the previous page provides a summary of the City’s accomplishments and the one- and five-year goals of the 2022-2023 Action Plan and the 2020-2024 Consolidated Plan, respectively, as of June 30, 2023.

Based on the information in Table 1, the City and its housing and community development partners made progress towards five of seven goals included in the 2020-2024 Consolidated Plan. . The program accomplishments for each category are discussed below:
• Affordable Housing Preservation: The City of Hawthorne Housing Rehabilitation Program completed four (4) housing rehabilitation projects to address deficient housing conditions and preserve the existing housing stock that is affordable to low- and moderate-income homeowners. • Fair Housing Services: The Fair Housing Foundation provided 232 Hawthorne residents with fair housing and landlord-tenant mediation services.
• Public Services: Three (3) non-profit organizations provided a range of services to Hawthorne residents including but not limited to providing after-school enrichment activities for 137 low- and moderate-income school children, case management and emergency assistance to 164 extremely low- and low-income residents, and domestic violence services for 35 Hawthorne residents. • Public Facilities and Infrastructure Improvements: The City of Hawthorne completed the second to last repayment of its Section 108 Loan. The final repayment of $369,517.50 will be issued during the 2023-2024 program year.
• COVID-19 Response: CDBG-CV funds were used to address housing and economic development needs of Hawthorne residents. The housing component of these activities included short-term rental and utility assistance to 123 income eligible households. The economic development components included financial assistance in the form of grants to 2 small business and 6 microenterprises. Lastly, the City included a homelessness component to provide transitional housing for 12 homeless residents.

Each of the activities that were underway during the 2022-2023 Program Year are listed in Figure 1 on the following page, including the amount of funds allocated to the activity and the amount spent as of June 30, 2023. Figure 2 provides the numeric accomplishment goal for each activity and the level of accomplishment as of June 30, 2023.

City of Hawthorne - 6 - 2022-2023 CAPER
Figure 1 - Use of CDBG& HOME Funds
Strategic Plan Goal / Activity Source Allocation Spent through 6/30/23
Percent
Spent

1. Affordable Housing Preservation
^Housing Rehabilitation Program CDBG $630,766.00 $212,089.01 33.6% ^Rental Rehabilitation Program HOME $2,500,000.00 $0.00 0.0% Subtotal $3,130,766.00 $212,089.01 6.8%%

2. Affordable Housing Development
^Acquisition, Rehabilitation, Resale HOME $1,774,872.47 $0.00 0% ^CHDO: Set-Aside HOME $281,663.00 $0.00 0%
Subtotal $2,056,535.47 $0.00 0%

3. Fair Housing Services
FHF: Fair Housing Services CDBG $30,000.00 $30,000.00 100.0% Subtotal $30,000.00 $30,000.00 100.0%

4. Public Services
SBWIB: Teen Center CDBG $96,741.00 $89,027.05 92.0%
NSFC: Domestic Violence Services CDBG $29,022.00 $28,087.42 96.8% CCLA: Emergency Assistance CDBG $22,440.00 $22,400.01 99.8% Subtotal $148,203.00 $1139,514.48 94.1%

5. Public Facilities and Infrastructure
Improvements
Section 108 Loan Repayment CDBG $378,836.25 $378,836.25 100.0% ^Commercial Façade Improvements CDBG $1,291,093.00 $35,007.25 2.7% Subtotal $1,669,929.25 $413,843.50 24.8%

6. Planning and Administration
HOME Program Administration HOME $68,423.00 $26,948.29 39.4% CDBG Program Administration CDBG $214,497.00 $175,197.73 81.7% Subtotal $282,920.00 $202,146.02 71.4%
Total $6,027,260.72 $997,593.01 16.6%
NOTES:
^ Projects will continue in 2023-2024 and will be reported in the next CAPER.

Expenditures are subject to increase as the City accrues expenses for 2022-2023. This table will be updated prior to submission to HUD.

City of Hawthorne - 7 - 2022-2023 CAPER
Figure 2 - Program Year Accomplishments by Strategic Plan Goal Strategic Plan Goal / Activity Unit of
Measure Expected Actual

1. Affordable Housing Preservation
^Housing Rehabilitation Program Housing Unit 8 4
^Rental Rehabilitation Program Housing Unit 18 0

2. Affordable Housing Development
^Acquisition, Rehabilitation, Resale Housing Unit 2 0

3. Fair Housing Services
FHF: Fair Housing Services Other 250 232

4. Public Services
SBWIB: Teen Center People 90 137
NSFC: Domestic Violence Program People 35 35
CCLA: Emergency Assistance People 145 164

5. Public Facilities and Infrastructure Improvements
Section 108 Loan Repayment Other 1 1

6. Economic Development Opportunities
^Commercial Façade Improvements Businesses 12 0

7. Planning and Administration
HOME Program Administration Other 1 1
CDBG Program Administration Other 1 1
NOTES:
^ Projects will continue in 2023-2024 and will be reported in the next CAPER.

Accomplishments are subject to change as the City reconciles subrecipient performance reports for 2022-2023. This table will be updated prior to submission to HUD.

City of Hawthorne - 8 - 2022-2023 CAPER
COVID-19 Allocation
In response to the COVID-19 pandemic, Congress passed the Coronavirus Aid, Relief, and Economic Securities (CARES) Act and it was signed into law on March 27, 2020 authorizing $2.2 trillion for a variety of measures to prevent, prepare for, and respond to the COVID-19 pandemic. Under the CARES Act, HUD provided special allocations of CDBG funds to the City of Hawthorne. In total, the City received $1,712,974 of CDBG-CV funds to prevent, prepare for, and respond to the COVID-19 pandemic.

CDBG-CV funds must be fully spent by December 7, 2026. The City has made significant progress towards its expenditure and accomplishment goals. Each of the CDBG-CV activities approved by the City Council are summarized in Figure 3 below, including the amount of funds allocated to the activity and the amount spent as of June 30, 2023. Figure 4 provides the numeric accomplishment goal for each activity and the level of accomplishment as of June 30, 2023.

Figure 3 - Use of CDBG-CV Funds
Strategic Plan Goal / Activity Source Allocation Spent through 6/30/23
Percent
Spent

1. COVID-19 Response
FPOSB: Homelessness Prevention CDBG-CV $30,000.00 $8,593.03 28.6% Emergency Housing Assistance CDBG-CV $535,955.00 $535,955.00 100.0% Homeless Center CDBG-CV $617,262.00 $599,262.00 97.1%
Small Business Assistance CDBG-CV $117,163.00 $49,326.00 42.1% Microenterprise Assistance CDBG-CV $70,000.00 $60,000.00 85.7% Subtotal $1,370,380.00 $1,253,136.03 91.4%

2. Planning and Administration
CDBG-CV Administration CDBG-CV $342,594.00 $181,235.94 52.9% Subtotal $342,594.00 $181,235.94 52.9%
Total $1,712,974.00 $1,434,371.97 83.7%
NOTES:

Expenditures are subject to increase as the City accrues expenses for 2022-2023. This table will be updated prior to submission to HUD.

Figure 4 - Program Year Accomplishments by Strategic Plan Goal Strategic Plan Goal / Activity Unit of
Measure Expected Actual

1. COVID-19 Response
FPOSB: Homelessness Prevention People 10 24
Emergency Housing Assistance Households 105 123
Homeless Center Housing Units 15 12
Small Business Assistance Jobs 6 2
Microenterprise Assistance Businesses 11 6
City of Hawthorne - 9 - 2022-2023 CAPER
NOTES:

Accomplishments are subject to change as the City reconciles performance reports for 2022-2023. This table will be updated prior to submission to HUD.

HOME-ARP Allocations
The City of Hawthorne received $2,166,698.00 of HOME American Rescue Plan (HOME-ARP) funds from HUD under the 2021 Action Plan. The City’s substantial amendment to the 2021 Action Plan to incorporate the HOME-ARP allocation was approved on May 24, 2022. At this time, the City is developing procedures and identifying next steps for HOME-ARP implementation.

CR-10 - Racial and Ethnic composition of families assisted Describe the families assisted (including the racial and ethnic status of families assisted). 91.520(a) Table 2 - Assistance to Racial and Ethnic Population by Source of Funds Narrative
CDBG
White 63
Black or African American 151
Asian 9
American Indian/Alaskan Native 78
American Indian or Alaskan Native & White 0
Asian & White 1
Amer. Indian/Alaskan Native & Black/African Amer. 0
Other multi-racial 38
Total 340
Hispanic 165
Non-Hispanic 175
NOTES: The data in this table is supplied by HUD’s database. The figures in this table represent the sum of the reported number of people, families, households, or housing units reported during the Program Year, without regard to the number of people in each family, household or housing unit. Additionally, the data in this table is only inclusive of activities that have been completed.

City of Hawthorne - 10 - 2022-2023 CAPER
Table 2 provides an aggregate of race and ethnicity data for the combined number of people, families, households, or housing units served during the Program Year based on accomplishment data from all CDBG activities reported in HUD’s Integrated Disbursement and Information System (IDIS).

CR-15 - Resources and Investments 91.520(a)
Identify the resources made available
Table 3 - Resources Made Available
Source of Funds Resources Made Available Amount Expended During Program Year
CDBG $1,437,472.00 $942,611.22
HOME $4,624,958.47 $26,948.29
CDBG-CV $1,712,974.00 $767,532.12
NOTES: This table generated by HUD’s database provides the resources made available in the 2022-2023 Action Plan and the total CDBG, HOME, and CDBG-CV expenditures during the 2022-2023 Program Year. The amount expended includes prior year activities that were completed during the 2022-2023 Program Year.

Narrative
The 2022-2023 HUD formula grant resources allocated in the Action Plan for the implementation of projects are identified in Table 3. The total resources allocated in the 2022-2023 Action Plan includes $1,437,472.00 of CDBG funds and $4,626,958.47 of HOME funds. A grand total of $6,064,430.47 of CDBG and HOME funds were allocated to projects in the 2022-2023 Action Plan. Together with other federal, state, and local investments, these resources allowed the City and its partners to address the high priority needs identified in the 2020-2024 Consolidated Plan.

Identify the geographic distribution and location of investments Table 4 – Identify the geographic distribution and location of investments Target Area Planned Percentage
of Allocation
Actual Percentage of
Allocation Narrative Description
Citywide 100% 100% All projects were Citywide
NOTES: The data in this table is generated by HUD’s database. The City did not designate specific CDBG or HOME target areas in the 2020-2024 Consolidated Plan; therefore, 100 percent of all CDBG and HOME funds are represented under the “Citywide Area” designation.

Narrative
City of Hawthorne - 11 - 2022-2023 CAPER
During the 2022-2023 Program Year, the City allocated 100 percent of its non-administrative CDBG and HOME funds to projects and activities that benefit low- and moderate-income persons throughout the City of Hawthorne.

Explain how federal funds leveraged additional resources (private, state and local funds), including a description of how matching requirements were satisfied, as well as how any publicly owned land or property located within the jurisdiction that were used to address the needs identified in the plan.

To address housing and community development needs in Hawthorne, CDBG and HOME entitlement grants are used to leverage a variety of funding resources to maximize the effectiveness of available funds. The CDBG public service activities leveraged private, state, and other federal funds to deliver services for lowand moderate-income people.

During the program year, the City identified five (5) city-owned apartment complexes containing 38 units at various locations in the City of Hawthorne to address the need to preserve the supply of affordable housing.

More specifically, the 2022-2023 Action Plan invested HOME funds to rehabilitate three (3) of these properties comprised of 18 units that are occupied by very low- and low-income tenants. To ensure the feasibility of the project, the City leveraged additional resources from the State’s Permanent Local Housing Allocation (PLHA)_program as well as HUD’s Economic Development Initiative (EDI) Community Project Fund (CPF) program. Additional leveraging opportunities include, but are not limited to, those listed below.

Federal Resources
• Continuum of Care (CoC) Program
• HUD Veterans Affairs Supportive Housing (HUD-VASH)
• Housing Opportunities for Persons with AIDS (HOPWA)
• Youthbuild
• HUD Economic Development Initiative (HUD-EDI)
• Supportive Housing for the Elderly (Section 202)
• Supportive Housing for Persons with Disabilities (Section 811) • Federal Low-Income Housing Tax Credit Program
• Department of Transportation Grants
• Department of Energy Grants
• Federal Highway Administration
• Project Roomkey
State Resources
City of Hawthorne - 12 - 2022-2023 CAPER
• Building Equity and Growth in Neighborhoods Program (BEGIN) • Multifamily Housing Program (MHP)
• CalHFA Single and Multi-Family Program
• California HCD Permanent Local Housing Allocation (PLHA) • State Low-Income Housing Tax Credit Program
• CalHOME Program
• Housing Related Parks Grant
• Mental Health Service Act (MHSA) Funding
• Prop 47 – Board of State & Community Corrections
• Justice Assistance Grant (JAG) Program
• Homeless Emergency Aid Program (HEAP)
• Project Roomkey
Local Resources
• Los Angeles Homeless Services Authority (LAHSA)
• Los Angeles Community Development Agency (LACDA)
• Southern California Home Financing Authority (SCHFA)
• General Fund
Private Resources
• Federal Home Loan Bank Affordable Housing Program (AHP) • United Way
• Private Contributions
Matching Requirements
HUD requires HOME Participating Jurisdictions (PJ’s) to match 25 percent of their HOME annual allocation on a Federal Fiscal Year (FFY) basis. The City of Hawthorne requested a match reduction under the COVID-19 waiver which was approved by HUD. As a result, the City received a 100 percent reduction of its match liabilities for fiscal years 2020, 2021, and 2022.

City of Hawthorne - 13 - 2022-2023 CAPER
Table 5 – Fiscal Year Summary - HOME Match Report
Fiscal Year Summary – HOME Match

1. Excess match from prior Federal Fiscal Year $0.00

2. Match contributed during current Federal Fiscal Year $0.00

3. Total match available for current Federal Fiscal Year (Line 1 plus Line 2) $0.00

4. Match liability for current Federal Fiscal Year $0.00

5. Excess match carried over to next Federal Fiscal Year (Line 3 minus Line 4) $0.00 Table 6 – Match Contribution for the Federal Fiscal Year Match Contribution for the Federal Fiscal Year
Project No.
or Other ID
Date of
Contrib.

Cash
(nonFederal
sources)
Foregone
Taxes,
Fees,
Charges
Appraised
Land/Real
Property
Required
Infrastructur
e
Site Prep.,
Const.

Materials,
Donated
labor
Bond
Financing Total Match
- - $0 $0 $0 $0 $0 $0 $0
Table 7 – HOME Program Income
HOME Program Income – Enter the program amounts for the reporting period Balance on hand at
beginning of reporting
period
Amount received
during reporting period
Total amount
expended during
reporting period
Amount expended for
TBRA
Balance on hand at
end of reporting period
$490,493.12 $0.00 $0 $0 $490,493.12
City of Hawthorne - 14 - 2022-2023 CAPER
HOME MBE/WBE report
Minority Business Enterprises and Women Business Enterprises – Indicate the number and dollar value of contracts for HOME projects completed during the reporting period Table 8 – Minority Business and Women Business Enterprises Minority Business Enterprises
Total
Alaskan
Native or
American
Indian
Asian or
Pacific
Islander
Black NonHispanic Hispanic
White NonHispanic
Contracts
Number 0 0 0 0 0 0
Dollar Amount $0 $0 $0 $0 $0 $0
Sub-Contracts
Number 0 0 0 0 0 0
Dollar Amount $0 $0 $0 $0 $0 $0
Total Women Business
Enterprises Male
Contracts
Number 0 0 0
Dollar Amount $0 $0 $0
Sub-Contracts
Number 0 0 0
Dollar Amount $0 $0 $0
Minority Owners of Rental Property – Indicate the number of HOME assisted rental property owners and the total amount of HOME funds in these rental properties assisted Table 9 – Minority Owners of Rental Property
Minority Owners
Total Alaskan
Native or
American
Indian
Asian or
Pacific
Islander
Black NonHispanic Hispanic
White NonHispanic
Number 0 0 0 0 0 0
Dollar Amount $0 $0 $0 $0 $0 $0
City of Hawthorne - 15 - 2022-2023 CAPER
Relocation and Real Property Acquisition – Indicate the number of persons displaced, the cost of relocation payments, the number of parcels acquired and the cost of acquisition Table 10 – Relocation and Real Property Acquisition
Parcels Acquired 0 $0
Businesses Displaced 0 $0
Nonprofit Organizations Displaced 0 $0
Households Temporarily Relocated, not Displaced 0 $0
Minority Property Enterprises
Households
Displaced Total Alaskan Native
or American
Indian
Asian or
Pacific
Islander
Black NonHispanic Hispanic
White NonHispanic
Number 0 0 0 0 0 0
Cost $0 $0 $0 $0 $0 $0
City of Hawthorne - 16 - 2022-2023 CAPER
CR-20 - Affordable Housing 91.520(b)
Evaluation of the jurisdiction's progress in providing affordable housing, including the number and types of families served, the number of extremely low-income, low-income, moderate-income, and middle-income persons served.

Table 11 - Number of Households
One-Year Goal Actual
Number of Homeless households to be
provided affordable housing units 15 12
Number of Non-Homeless households to be
provided affordable housing units 173 168
Number of Special-Needs households to be
provided affordable housing units 0 0
Total 188 180
Table 12 - Number of Households Supported
One-Year Goal Actual
Number of households supported through
Rental Assistance 145 164
Number of households supported through
The Production of New Units 15 12
Number of households supported through
Rehab of Existing Units 26 4
Number of households supported through
Acquisition of Existing Units 2 0
Total 188 180
Discuss the difference between goals and outcomes and problems encountered in meeting these goals.

Two high priority affordable housing goals were identified in the 2020-2024 Consolidated Plan to provide the framework necessary to invest CDBG and HOME funds to address affordable housing needs. These include Affordable Housing Preservation and Affordable Housing Development. Tables 11 and 12 indicate the number of households supported with affordable housing assistance through the CDBG and HOME programs during the 2022-2023 Program Year.

As the City’s housing stock ages, a growing percentage of housing units may need rehabilitation to allow them to remain safe and habitable. The situation is of particular concern for low- and moderate-income homeowners who are generally not in a financial position to properly maintain their homes. During the program year, the City completed four (4) homeowner housing rehabilitation projects. Affordable housing renovations are typically multi-year projects and are subject to the ability to secure funding from various sources. Often, the ability to meet the anticipated goals is dictated by various factors that can create City of Hawthorne - 17 - 2022-2023 CAPER
disparities between goals and actual outcomes such as: funding availability, costs of raw materials, timing, and project schedules. Unexpected challenges are commonly encountered during the repair phase of the project which causes delays that impact project delivery.

To increase the supply of affordable housing, the 2022-2023 Action Plan allocated $1,774,872.47of HOME funds towards an acquisition, rehabilitation, resale activity. Of the federal resources available, HOME funding provides the most viable resource due to the amount of funding available, however is burdened with considerable regulatory compliance requirements. This is further exacerbated by the current real estate market that provides a limited inventory of properties that meet the pricing requirements of the HOME program. As a result, the City was unable to reach its intended goal of acquiring, rehabilitating, and reselling two (2) units to income-qualified residents.

In addition, the 2022-2023 Action Plan identified a project that would invest $2,500,000 in HOME funds to rehabilitate three (3) city-owned properties comprised of 18-units occupied by very low- and low-income residents. Since the start of the program year, the City attempted to solicit bids from qualified contractors on three (3) separate occasions. In response to the first Notice Inviting Bids (NIB), the City did not receive any bids. In response to the second NIB, the City received two (2) bids that were nearly twice as much as the City’s independent cost estimate. As such, the City decided to split the project into two phases. The first half will focus on the exterior façade improvements, whereas the second half will focus on the interior rehabilitation work. Thereafter, the City published and advertised the third NIB. While there were 12 interested contractors present at the pre-bid job walk, only one (1) contractor submitted a bid. After reviewing the submitted bid, the City deemed the proposed price to be reasonable and the contractor to be qualified. Through its procurement process, the City showed that after solicitation of a number of sources, competition was determined inadequate. In this instance, HUD approved the City’s request for a noncompetitive procurement for this specific instance to facilitate the project moving forward.

Discuss how these outcomes will impact future annual action plans.

The 2020-2024 Consolidated Plan identified a high priority need to preserve the supply to affordable housing.

During the 2022-2023 Program Year, the City of Hawthorne invested CDBG funds in the rehabilitation of owner-occupied housing units. Four (4) projects are being counted in FY 2022-2023. In future Action Plans, the City anticipates continuing to invest in affordable housing preservation and in projects that will create new affordable housing opportunities for low-and moderate-income residents.

In addition, during the 2022-2023 program year, the City awarded CDBG funds to Catholic Charities of Los Angeles who was able to provide emergency assistance services to 164 unduplicated residents by providing financial assistance in the form of rental, rental arrear, and utility payments.

As community needs change the City may need to undertake additional activities to best achieve the City's ability to meet its affordable housing goals. All future Annual Action Plans will provide additional information on any on-going affordable housing activities and the City will continue to assess and determine affordable housing needs that best utilize available funding sources.

City of Hawthorne - 18 - 2022-2023 CAPER
Include the number of extremely low-income, low-income, and moderate-income persons served by each activity where information on income by family size is required to determine the eligibility of the activity.

Table 13 - Number of Households Served
Number of Households Served CDBG Actual
Extremely Low-income 155
Low-income 24
Moderate-income 1
Total 180
Narrative Information
The 2020-2024 Consolidated Plan identified high priority affordable housing needs including developing new affordable housing units and preserving the supply of affordable owner-occupied housing. To preserve housing that is already affordable to low- and moderate-income homeowners, the City’s Housing Rehabilitation Program provided 4 grants and 1 loan to 3 households during the Program Year. The 3 households served were low-income households.

To address what HUD defines as “worst case housing need” the City provided funds in the 2022-2023 Action Plan for the preservation of the physical and functional integrity of existing housing units occupied by lowand extremely low-income residents who would otherwise continue to live in substandard housing because they were not in the financial position to properly maintain their home. This includes attempts to meet the needs of persons with disabilities by making necessary improvements which aid the mobility of the elderly and physically disabled such as shower units with seats, handrails, ramping and reconstructing doorways.

Addressing substandard housing conditions through housing preservation activities is a cost-effective way to invest limited resources to retain housing units that are already affordable to low- and moderate-income residents and ensure all economic segments of the community have the opportunity to live in decent housing.

In future Action Plans, the City anticipates continuing to invest CDBG and HOME funds to address both the preservation and development of affordable housing. As community needs change, the City may need to undertake additional activities to facilitate the City’s ability to meet its affordable housing goals. All future Annual Action Plan will provide additional information on any ongoing affordable housing activities and the City will continue to assess and determine affordable housing needs that best utilize available funding sources.

City of Hawthorne - 19 - 2022-2023 CAPER
CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e);

91.520(c)
Evaluate the jurisdiction’s progress in meeting its specific objectives for reducing and ending homelessness through:

Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs
The Los Angeles County Point-In-Time Homeless Count (PIT Count) conducted in 2023 revealed that on any given night in Los Angeles County, approximately 75,518 people are homeless, up from 69,144 counted in a prior effort undertaken in 2022. This includes 20,363 people in shelters and 55,155 people without shelter.

In Service Provision Area 8 (SPA 8), of which Hawthorne is a part of, 6,476 homeless residents were counted, comprising approximately 8.6 percent of Los Angeles County’s homeless population.

To reach out to unsheltered homeless persons and assess their individual needs for the purpose of connecting them with available emergency shelter and transitional housing resources, the City of Hawthorne, through its Housing Department provided information and referrals – primarily to the Los Angeles County Continuum of Care (CoC) led by the Los Angeles Homeless Services Authority (LAHSA), United Way 2-1-1, and the organizations receiving CDBG funds for homelessness prevention activities.

The Los Angeles CoC has continued to implement a public-facing online system called the Los Angeles Homeless Outreach Portal (LA-HOP) for community stakeholders to inform the outreach system of persons experiencing unsheltered homelessness in need of services. Requests go to a centralized platform and are then routed to the regional Coordinated Entry System (CES). CoC coordinators then triage the requests and ensure that outreach teams are deployed to contact the individual experiencing homelessness within 72 hours of the request.

During the 2022-2023 Program Year, the City awarded two (2) contracts to non-profit organization using CDBG funds totaling $51,462.00 to meet its respective objectives to provide public services that prevent and eliminate homelessness.
• New Star Family Center: Domestic Violence Services (35 residents served) • Catholic Charities of Los Angeles: St. Margaret’s Emergency Assistance (164 residents served) Additionally, the City’s Recreation and Community Services Department continues to partner with public service providers that offer a variety of programs to those who are homeless or at-risk of becoming homeless.

City of Hawthorne - 20 - 2022-2023 CAPER
Addressing the emergency shelter and transitional housing needs of homeless persons To address the emergency shelter and transitional housing needs of homeless persons, the City continues to support the New Star Family Center which provides emergency shelter and transitional housing assistance, counseling, and case management for survivors of domestic violence and their children who have are homeless or at-risk of homelessness after fleeing violent homes. During the Program Year, New Star Family Justice Center served 35 unduplicated persons via its Domestic Violence Services and Prevention program.

Additionally, the City supports the Family Promise of South Bay with CDBG-CV funds which provides emergency shelter and supportive services for Hawthorne residents who have become homeless or are atrisk homelessness. During the Program Year, Family Promise of the South Bay assisted 12 unduplicated families.

Lastly, as part of its CDBG-CV program, the City invested $617,262 to develop the Bridge of Hope community comprised of 12 pallet shelters to be utilized as transitional housing for homeless Hawthorne residents.

Helping low-income individuals and families avoid becoming homeless, especially extremely lowincome individuals and families and those who are: likely to become homeless after being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); and, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs
The COVID-19 pandemic resulted in significant business closures and other disruptions that put the City’s residents at risk of losing their housing. To help low-income individuals and families avoid becoming homeless, the e City partnered with Catholic Charities of Los Angeles to connect residents at risk of becoming homeless to existing short-term housing and utility assistance programs based on their eligibility and need.

As a result of these efforts, Catholic Charities of Los Angeles was able to assist 164 people, of which 143 were extremely low-income individuals and families who represent the highest risk of becoming homeless.

SB 1152 requires hospitals to develop written homeless patient discharging planning policy that coordinates services and referrals with regional social service agencies, medical care, and county behavioral health services.

Inadequate discharge planning and coordination contributes to homelessness in situations where people are released from public institutions or public systems of care without having an appropriate mainstream or supportive housing option available upon discharge from an institutional setting. Public institutions such as jails, hospitals, treatment facilities, mental health facilities, youth facilities, and foster care homes are central to limiting the creation of newly homeless persons upon discharge.

City of Hawthorne - 21 - 2022-2023 CAPER
In California, discharge coordination and planning is largely unregulated unless county or municipal ordinances provide rules preventing public institutions from discharging people into homelessness. One of the goals included in the Los Angeles Ten Year Strategy to End Homelessness is to formalize protocols and improve the coordination of discharge planning among key institutional systems of care and supervision. The goal calls for the CoC to close the “revolving door” to homelessness so that new persons do not find themselves living in the community without the social and economic support necessary to access and maintain themselves in a safe environment.

The City coordinated with the CoC and other subrecipients receiving CDBG funds to ensure that its HUDfunded programs are targeted, to the greatest extent feasible, to address the discharge of persons from publicly funded institutions or systems of care so that these individuals and families have access to public services and affordable housing opportunities necessary to prevent homelessness. The City will continue to explore additional ways to prevent and address homelessness caused by discharge from public institutions.

Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again
To address the needs of homeless families, families with children, veterans and their families, the City provided $51,462.00 of CDBG funds for public service programs through two (2) contracts with non-profit organizations. These programs help individuals and families achieve stability by connecting them to the appropriate resources based on their needs.

Each of these programs provide tailored counseling and case management services to people experiencing homelessness or at-risk of homelessness. During the program year, New Star Family Center served 35 unduplicated persons through its domestic violence prevention services program. Additionally, Catholic Charities of Los Angeles assisted 164 unduplicated people through its emergency assistance program. When paired with financial counseling, career coaching, and other available case management services, Hawthorne’s non-profit partners make certain that individuals and families have the tools necessary to succeed.

Additionally, the City’s partnership with LAHSA provides intensive, field-based engagement services and support that meets clients and their families where they live. As a result, the City has been able to leverage its partnerships with the County agencies to bolster its homeless outreach.

City of Hawthorne - 22 - 2022-2023 CAPER
CR-30 - Public Housing 91.220(h); 91.320(j)
Actions taken to address the needs of public housing
There are no public housing developments in Hawthorne. The City of Hawthorne Housing Authority is responsible for administering the Section 8 Housing Choice Voucher program. Currently, the Housing Authority is assisting 1,160 families who are low-income and do not earn enough to keep pace with rising rental housing costs.

All other public housing programs consist of Housing Choice and Project-Based Housing Choice Vouchers administered by the Los Angeles Community Development Agency (LACDA). The City of Hawthorne Housing Authority has continued to support LACDA in effective administration of its limited affordable housing resources. More specifically, the City worked with LACDA to include residents with Section 8 Housing Choice Vouchers in the federally-funded programs administered by the City.

As of June 30, 2021, LACDA administered a total of 97,152 Housing Choice Vouchers throughout Los Angeles County. Of those, approximately 711 or 0.7 percent of all vouchers in Los Angeles County were utilized by low-income Hawthorne residents. LACDA monitors all units to ensure they are in adequate condition, meeting the Section 8 Housing Quality Standards.

Actions taken to encourage public housing residents to become more involved in management and participate in homeownership
The Hawthorne Housing Authority and LACDA support resident councils and actively seeks input from Public Housing Authority (PHA) residents concerning the management and implementation. Housing prices in Los Angeles County are so high that homeownership opportunities are limited for residents. LACDA continues to actively promote programs such as the First-Time Homebuyer Assistance programs and actively encourage public housing residents to explore homeownership opportunities.

Both the City and LACDA encourage residents to be actively involved in the community and in the management of public housing developments through resident councils and numerous opportunities for feedback such as community meetings and surveys. LACDA and the City also actively encourage and promote public housing residents to participate in homebuyer counseling programs and recommends residents use the family self-sufficiency escrow account to save money towards homeownership. Under the Family Self-Sufficiency (FSS) program, participants develop a five-year training and service plan that outlines the steps to become employed, increase their earnings, and become independent of government assistance.

Upon graduation of the FFS program, graduates are allowed to use the escrow account funds towards homeownership.

Actions taken to provide assistance to troubled PHAs
Not applicable. The Hawthorne Housing Authority is designated as a High Performing Public Housing Agency.

City of Hawthorne - 23 - 2022-2023 CAPER
CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j)
Actions taken to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment. 91.220 (j); 91.320 (i)
A barrier to affordable housing is a public policy or nongovernmental condition that constrains the development or rehabilitation of affordable housing, such as land use controls, property taxes, state prevailing wage requirements, environmental protection, cost of land and availability of monetary resources. Barriers to affordable housing are distinguished from impediments to fair housing choice in the sense that barriers are lawful and impediments to fair housing choice are usually unlawful.

Based on information gathered during community meetings, the Consolidated Plan Needs Assessment Survey, the 2021-2029 Housing Element, and market analysis, the primary barriers to affordable housing in Hawthorne continue to be housing affordability and the lack of monetary resources necessary to develop and sustain affordable housing. The two barriers are related in the sense that demand for affordable housing exceeds the supply and insufficient resources are available to increase the supply of affordable housing to meet demand.

To address these barriers, the City has adopted a policy to allow by-right approval of housing developments proposed on non-vacant sites included in the previous Housing Element inventory (5th Cycle) and on vacant sites included in the two previous Housing Element inventories (4th and 5th Cycles), provided that the proposed housing development includes at least 20 percent lower income affordable housing units.

The City is also exploring options to utilize their regulatory powers including density bonuses and financial incentives to promote and facilitate the development of affordable housing. In addition, the City anticipates conducting a review of residential development standards, regulations, ordinances, departmental processing procedures, and permit fees related to construction and rehabilitation to determine any constraints on housing development and modify accordingly.

Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j) The primary obstacles to meeting the underserved needs of low- and moderate-income people include lack of funding from federal, state and other local sources, the high cost of housing that is not affordable to lowincome people, and the lack of availability of home improvement financing in the private lending industry.

To overcome these obstacles, the City continued to invest CDBG and HOME funds through the 2022-2023 Action Plan in projects that provided assistance to low- and moderate-income homeowners for home improvements, projects that provide public and neighborhood services to low- and moderate-income people and projects that prevent homelessness.

City of Hawthorne - 24 - 2022-2023 CAPER
To address underserved needs, the City allocated 100 percent of its non-administrative CDBG and HOME investments for Program Year 2022-2023 to projects and activities that benefit low- and moderate-income people.

The City used its CDBG funds to leverage appropriate state, local, and private resources secured by each non-profit organization providing public services. In addition, the City will seek to leverage other sources of federal, state, and local resources to compliment CDBG and HOME funds to meet the underserved needs in the community.

Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j) The Residential Lead-Based Paint Hazard Reduction Act of 1992 (Title X) emphasizes prevention of childhood lead poisoning through housing-based approaches. To reduce lead-based paint hazards, the rehabilitation of housing units built prior to January 1, 1978 included a lead-based paint testing and risk assessment process. When lead-based paint was identified, the City ensured that developers and contractors incorporated safe work practices and depending on the level of assistance, abate the lead-based paint as part of the scope of work to effectively reduce lead-based paint hazards to children in accordance with federal regulations. There were no instances of lead-based paint identified during the rehabilitation of housing units under the Housing Rehabilitation program during the 2022-2023 program year.

Actions taken to reduce the number of poverty-level families. 91.220(k); 91.320(j) During the Program Year, the City supported the following strategies and actions to reduce the number of poverty-level families:
• Supported housing preservation programs that ensure low- and moderate-income households have a safe, decent, and appropriate place to live;
• Supported public services through various non-profits funded by CDBG that serve the community’s youth, families, and residents with special needs
• Supported a continuum of housing and public service program to prevent and eliminate homelessness
In addition to these local efforts, mainstream state and federal resources also contributed to reducing the number of individuals and families in poverty. Federal programs, such as the Earned Income Tax Credit and Head Start, provide pathways out of poverty for families who are ready to pursue employment and educational opportunities. Additionally, in California, the primary programs that assist families in poverty are CalWORKS, CalFresh (formerly food stamps) and Medi-Cal. Together, these programs provided individuals and families with employment assistance, subsidy for food, medical care, childcare and cash payments to meet basic needs such as housing, nutrition and transportation. Other services are available to assist persons suffering from substance abuse, domestic violence and mental illness.

Actions taken to develop institutional structure. 91.220(k); 91.320(j) City of Hawthorne - 25 - 2022-2023 CAPER
The institutional delivery system in Hawthorne is best represented through the collaboration between local government and an outstanding set of non-profit organizations that carry out a diverse array of public service programs to enrich the lives of residents. These relationships are collaborative-each organization partnering with the next to ensure that all Hawthorne residents have the support necessary to lead fulfilling lives.

Affordable housing preservation activities are carried out by the Housing Department in partnership with the housing contractors. Guided by the Strategic Plan, public service activities are carried out by non-profit organizations and City Departments to serve low- and moderate-income residents. The Housing Department works with the Public Works Department on city-owned public facilities and infrastructure improvements to ensure their projects are delivered on time, within budget, and in compliance with all federal, state, and local regulations.

Through technical assistance and the annual Notice of Funding Availability process last winter, the City continued to develop and expand local institutional structure by strengthening existing partnerships and leveraging the experience of organizations that previously have not participated in locally-administered federal programs to expand the number of program offerings available to residents.

Actions taken to enhance coordination between public and private housing and social service agencies. 91.220(k); 91.320(j)
To enhance coordination between public and private housing and social service agencies, the City consulted with and will continue inviting the participation of a wide variety of agencies and organizations involved in the delivery of housing and supportive services to low- and moderate-income residents in Hawthorne.

Representatives of the City participated in regularly scheduled regional Homeless Coalition meetings by the lead agency of the Continuum of Care, LAHSA. Additionally, City staff partook in neighborhood meetings during the program year to coordinate the efforts of local organizations that are working in neighborhoods to address poverty through direct community engagement.

Identify actions taken to overcome the effects of any impediments identified in the jurisdiction’s analysis of impediments to fair housing choice. 91.520(a) Activities implemented during the 2022-2023 Program Year followed the recommendations of the Analysis of Impediments to Fair Housing Choice that was adopted by the City Council on May 12, 2020. For the 2020-2024 planning period, there is one (1) impediment to fair housing choice summarized below.

Discrimination Against Persons with Disabilities: According to data provided by the local Fair Housing service provider, the number of fair housing discrimination complaints on the basis of disability accounted for 82 percent of all complaints by Hawthorne residents. Throughout the region, the state, and nationally, disabilityrelated complaints are the leading basis of discrimination cited by residents, accounting for approximately two-thirds of all complaints in some jurisdictions, demonstrating a lack of understanding and sensitivity of the fair housing rights of persons with disabilities who experience difficulties when requesting reasonable City of Hawthorne - 26 - 2022-2023 CAPER
accommodations or modifications. In particular, persons with cognitive disabilities experience significantly more problems with these accommodations.

The Analysis of Impediments to Fair Housing Choice included the following recommendation specific to the City of Hawthorne:
• Work with the City’s fair housing services provider, continue to invest in landlord and tenant counseling and mediation services, facilitate educational opportunities for landlords and tenants to provide information concerning the law as it pertains to reasonable accommodations and modifications.
o For the 2022-2023 Program Year, the City contracted with the Fair Housing Foundation (FHF) to provide fair housing education and general housing services to Hawthorne residents to prevent incidences of housing discrimination. Implementation of the 2020-2024 Fair Housing Plan recommendations during the Program Year was principally undertaken by FHF, with the participation of the City of Hawthorne Housing Department. o During the program year, FHF assisted 232 Hawthorne residents with general fair housing education services throughout Hawthorne. Outreach included two informational booths at community events; four fair housing presentations to community-based organizations, resident associations, and government agencies, and two walk-in clinics tailored to specific audiences.

Topics included federal and state fair housing laws, including protected classes, prohibited practices, and disability accommodations.

City of Hawthorne - 27 - 2022-2023 CAPER
CR-40 - Monitoring 91.220 and 91.230
Describe the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements To ensure that CDBG and HOME funds are used efficiently and in compliance with applicable regulations, the City provided technical assistance to all subrecipients at the beginning of the program year and monitored subrecipients throughout the program year.

Technical Assistance
To enhance compliance with federal program regulations, the City made technical assistance available to prospective applicants to review the Consolidated Plan goals, program requirements, and available resources with potential applicants. Subsequent to the approval of the Annual Action Plan, a mandatory subrecipient workshop was held in June 2022 to review program regulations in detail, to provide useful forms and resources for documenting compliance, and to review the City’s compliance procedures and requirements. Additionally, individualized technical assistance was provided on an as-needed basis during the Program Year.

Activity Monitoring
All activities were monitored, beginning with a detailed review upon receipt of an application to determine eligibility, conformance with a National Objective and conformance with an Action Plan goal. This review also examined the proposed use of funds, eligibility of the service area, eligibility of the intended beneficiaries and likelihood of compliance with other federal requirements such as the National Environmental Policy Act, the System for Award Management (SAM) debarment list, prevailing wage, Minority and Women Business Enterprise, Section 3, and federal acquisition and relocation regulations, as applicable.

Subrecipients were required to submit an audit and other documentation to establish their capacity, and any findings noted in the audit are reviewed with the applicant. Eligible applicants were then considered for funding. The City reviewed quarterly performance reports and invoices throughout the year as part of its desk monitoring.

For CDBG public service activities, remote monitoring was conducted during the program year to verify compliance. These reviews included both a fiscal and programmatic review of the subrecipient’s activities.

The reviews determined if each subrecipient complied with the program regulations and City contract. Areas of review included overall administration, financial systems, appropriateness of program expenditures, program delivery, client eligibility determination and documentation, reporting systems, and achievement toward achieving contractual goals. Following the remote monitoring visit, a written report was prepared, delineating the result of the review and any findings of non-compliance and the required corrective action.

Subrecipients were given 30 days to provide the City with corrective actions taken to address any noted City of Hawthorne - 28 - 2022-2023 CAPER
findings. For CDBG capital projects, monitoring also included compliance with labor standards and regulatory agreement requirements.

For HOME funded activities, the annual monitoring is scheduled to occur in October of 2023 and will be performed on renter occupied units to ensure that household income, rents, and utility allowances were in compliance with applicable limits pursuant to the affordability covenant.

Citizen Participation Plan 91.105(d); 91.115(d)
Describe the efforts to provide citizens with reasonable notice and an opportunity to comment on performance reports.

In accordance with the City’s adopted Citizen Participation Plan, a public notice was published in the Hawthorne Press Tribune on August 24, 2023, notifying the public of the availability of the Consolidated Annual Performance and Evaluation Report (CAPER) for a 15-day public review and comment period. A copy of the public notice is included in Appendix A.

The draft CAPER was available from August 25, 2023, to September 12, 2023 on the City’s website. Physical copies were also available at City Hall and the public library. Residents were encouraged to review the CAPER and provide any written comments by mail to Kimberly Mack, Housing Director, or via email to [email protected]. A summary of any written comments received during the public review and comment period are included in the CAPER submission to HUD as Appendix A.

A public hearing was conducted before the City Council on Tuesday, September 12, 2023 to solicit comments from residents and interested parties. A summary of any written or oral comments received during the public hearing are included in Appendix A of the final approved CAPER.

City of Hawthorne - 29 - 2022-2023 CAPER
CR-45 - CDBG 91.520(c)
Specify the nature of, and reasons for, any changes in the jurisdiction’s program objectives and indications of how the jurisdiction would change its programs as a result of its experiences.

The 2022-2023 Program Year was the third year of the 2020-2024 Consolidated Plan. The City made progress towards its five-year and one-year goals for this reporting period and did not change its program objectives or the projects and activities that utilized CDBG funds. The 2022-2023 projects were successful, and therefore, no changes are anticipated to be made for the City’s future objectives.

CDBG funded activities contributed significantly to the City’s progress toward meeting the high priority needs identified in the Consolidated Plan. As shown in Table 1 on page 2 of this document, CDBG funds are contributing to four Strategic Plan goals including Fair Housing Services, Public Services, Affordable Housing Preservation, as well as Public Facilities and Infrastructure Improvements.

City of Hawthorne - 30 - 2022-2023 CAPER
CR-50 - HOME 91.520(d)
Include the results of on-site inspections of affordable rental housing assisted under the program to determine compliance with housing codes and other applicable regulations Maintaining HOME-assisted affordable housing is a high priority. During the Program Year, and as a result of the COVID-19 pandemic, the Housing Department did not conduct physical inspections of any HOMEassisted properties currently in their affordability period as required to determine compliance with the housing codes and other applicable regulations. Inspections will resume on their regular schedule during the 2023- 2024Program Year. When any deficiencies exist, the property owner and property management will be notified to make repairs and Housing Department staff will follow up to ensure completion of the required repairs. The following HOME-assisted projects are subject to on-site inspection:
• 12501 Kornblum Avenue – 3 units
Provide an assessment of the jurisdiction's affirmative marketing actions for HOME units. 92.351(b) Each of the HOME-assisted properties with more than five units maintains an Affirmative Fair Housing Marketing Plan. During annual monitoring, the annual Affirmative Fair Housing Marketing Report and waitlist are reviewed to ensure compliance with HUD requirements to affirmatively further fair housing choice.

Refer to IDIS reports to describe the amount and use of program income for projects, including the number of projects and owner and tenant characteristics A total of $0.00 of HOME program income was receipted during the Program Year. A balance of $490,493.12 of program income was on hand at the end of the reporting period. This program income will be applied to upcoming HOME funded activities in the next FY.

Describe other actions taken to foster and maintain affordable housing. 91.220(k) In the implementation of the 2022-2023 Action Plan, the City utilized HOME funds to preserve and maintain affordable housing by rehabilitating the existing housing stock of the City through its Housing Rehabilitation program. In addition, the City continued the process of updating its Housing Element to ensure it is prepared to meet the future housing needs of Hawthorne for the 2021-2029 planning period. A revised final draft was made available for public review during the month of August 2022. This policy document will identify goals, policies, and programs that the City will use to direct and guide actions related to housing.

APPENDIX A
Citizen Participation

APPENDIX B
Grantee Unique Appendices

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AGENDA ITEM NO. 18

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of September 12, 2023
Originating Department: City Attorney
City Manager: __________
Vontray Norris
City Attorney: ___________
Robert Kim
SUBJECT:

Ordinance No. 2244 (1st Reading) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HAWTHORNE, CALIFORNIA, ADDING SECTION 8.48.045 TO THE HAWTHORNE MUNICIPAL CODE

TO ALLOW FOR AUTHORIZED INDOOR SMOKING FACILITIES AND MAKING A FINDING OF EXEMPTION IN COMPLIANCE WITH CEQA IN CONNECTION THEREWITH. Motion to introduce RECOMMENDED MOTION:

Staff Recommends that the City Council introduce Ordinance No. 2244 on September 12, 2023 and adopt Ordinance No. 2244 on September 26, 2023.

DISCUSSION:

In November of 2020, citizens of Hawthorne approved Measure CC to authorize a 5% cannabis tax on any cannabis sold within the city. December 2021, the Council passed Ordinance No. 2227 which repealed chapter 8.48 of the Hawthorne Municipal Code (HMC) in its entirety and replaced it with the current version to protect citizens from secondhand smoke in public buildings and shared common areas in residential complexes. Within the newly enacted chapter, is a blanket prohibition on all smoking in enclosed areas open to the public. This includes bars, store, clubs, etc. that are open to the public regardless of age restrictions or paid admission.

Two years after the approval of Measure CC, the Council passed Ordinance No. 2235 and created HMC chapter 5.100. This chapter, along with chapter 17.90, allows for and regulates onsite consumption of cannabis. Consumption can take the form of edible products or those designed to be inhaled which create secondhand smoke. The blanket prohibition found in section 8.48.030 could be construed to prohibit uses specifically authorized by chapters 5.100 and 17.90. To avoid any confusion and conflict in the HMC, this ordinance will add section 8.48.045 which will clarify that onsite consumption of cannabis authorized by chapters 5.100 and 17.90 is not prohibited by

Page 2 of 2 ends

section 8.48.030.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

FISCAL IMPACT:

None.

NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):

1. Ordinance No. 2244
1 ORDINANCE NO. 2244

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY

OF HAWTHORNE, CALIFORNIA ADDING SECTION

8.48.045 TO THE HAWTHORNE MUNICIPAL CODE TO

ALLOW FOR AUTHORIZED INDOOR SMOKING

FACILITIES AND MAKING A FINDING OF EXEMPTION

IN COMPLIANCE WITH CEQA IN CONNECTION

THEREWITH
WHEREAS, in November 2020, the citizens of Hawthorne approved Measure CC authorizing a 5% cannabis tax.

WHEREAS, in December 2021, the City Council passed Ordinance No. 2227 which repealed chapter 8.48 in its entirety and replaced it with the current version entitled Secondhand Smoke and Smoking Prohibition.

WHEREAS, Hawthorne Municipal Code (HMC) 8.48.030(2)(a) prohibits smoking inside an enclosed public place.

WHEREAS, in November 2022, the City Council passed Ordinance No. 2235 and created HMC chapter 5.100 which authorizes and regulates commercial cannabis businesses.

WHEREAS, HMC Chapters 5.100 and 17.90 allow for and regulate onsite consumption of cannabis which can include activities that create secondhand smoke.

WHEREAS, definition of public place found in 8.48.020 could include and therefore prohibit the use specifically authorized by chapters 5.100 and 17.90 WHEREAS, clarification is needed to avoid any conflicting sections of the municipal code.

NOW, THEREFORE THE CITY COUNCIL OF THE CITY OF HAWTHORNE DOES HEREBY ORDAIN AS FOLLOWS:

Section 1. The City Council finds that the above recitals are true and correct and hereby adopts them as findings in support of this Ordinance.

Section 2. Staff has determined that this Ordinance is exempt from the requirements of the California Environmental Quality Act (CEQA) per CEQA guidelines under the General Rule (Section 15061(b)(3)), because it can be seen with certainty that the Ordinance will not have a 2 significant effect on or cause a physical change to the environment. The City Council concurs with this determination.

Section 3. Section 8.48.045 of the Hawthorne Municipal Code is hereby added as follows:

8.48.045 Authorized Indoor Smoking Lounges.

A. Section 8.48.030 does not prohibit uses authorized under chapters 5.100 and

17.90 related to onsite consumption of cannabis that is ancillary to retail.

Section 4. If any provision, clause, sentence or paragraph of this Ordinance or the application thereof to any person or circumstance shall be held invalid, such invalidity shall not affect the other provisions of this Ordinance which can be given effect without the invalid provisions or application, and to this end the provision of this Ordinance are declared to be severable.

Section 5. The City Attorney is authorized to make any minor corrections to this ordinance as long as the correction does not change the substance of this ordinance.

Section 6. The City Clerk shall certify to the passage and adoption of this Ordinance and shall cause the same to be published once in a newspaper of general circulation, published and circulated in the City of Hawthorne.

Section 7. This ordinance shall take effect (30) days after passage thereof.

PASSED, APPROVED AND ADOPTED THIS ___ DAY OF ,
2023.
____________________________
ALEX VARGAS, Mayor
City of Hawthorne, California
ATTEST:
_____________________________
DAYNA WILLIAMS-HUNTER, City Clerk
City of Hawthorne, California
APPROVED AS TO FORM:
___________________________________
ROBERT KIM, City Attorney
City of Hawthorne, California

Page 1 of 2 ends

AGENDA ITEM NO. 19

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of September 12, 2023
Originating Department: Human Resources
City Manager: __________
Vontray Norris
Dir. of Human Resources: ___________
Erika Lampkin
SUBJECT:

Employee Satisfaction Survey Update
RECOMMENDED MOTION:

Staff Recommends that the City Council receive and file DISCUSSION:

As part of the City of Hawthorne's commitment to continuous improvement, we launched an Employee Satisfaction Survey that staff received electronically. The Employee Satisfaction Survey is designed to gather valuable insights directly from the City of Hawthorne employees. Feedback from the workforce will help us better understand employee's experiences, needs, and areas where we can make positive changes to create a more fulfilling and supportive work environment.

All surveys were analyzed, and management identified trends and areas for improvement. A comprehensive action plan will be developed based on feedback to address specific concerns and enhance the overall employee experience.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

Improvement of Organizations Workforce
FISCAL IMPACT:

None.

NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act

Page 2 of 2 ends

ATTACHMENT(S):

1. PowerPoint Presentation

CITY OF HAWTHORNE
2023 Employee Satisfaction Results
Human Resources Department
Do you enjoy or like your City’s work culture?
o As shown in the
graphed results,
about 85
employees are
satisfied with the
city’s current
work culture.
o 3% percent of
City employees
have shown to
be dissatisfied
with the City’s
work culture.

Do you feel valued as a City of Hawthorne
employee?
o As shown in the
graph results 63 of
our City employees
agree with being
valued by the City of
Hawthorne
o The other 14 City of
Hawthorne
employees have
disagreed with being
valued by the City of
Hawthorne.

Strongly Agree Agree Neither Agree nor disagree Disagree Strongly Disagree If Not, Why? Do you feel the City of Hawthorne is open for
change?
o Out of 100 City of Hawthorne
Employees 58% have agreed
that the City of Hawthorne is
open for change.
o 27% have shown that they
neither agree or disagree
o 15% of employees have
disagreed that the City of
Hawthorne is open for change
Do you see yourself working here in five years?
Strongly Agree Agree Neither agree nor Disagree Disagree Strongly Disagree If not, Why? o Majority of City of
Hawthorne
employees see
themselves working
here in five years.
o About 14% are
unsure if they see
themselves working
in the City of
Hawthorne.

Do you feel the City could do more to invest in
employees?
o More than half of City
of Hawthorne
employees agree the
City could do more to
invest in employees.

Do you feel your Supervisor/Manager/Department
Head is an effective leader?
o 89 of our City
employees agree that
their
Supervisors/Managers
/Department Heads
are effective leaders
o About 27 of City Of
Hawthorne employees
disagree with this
statement
Do you feel your supervisor/Manager/Department Head
is invested in making sure you perform at your best
level?
o 77 of our City
employees agree that
the
Supervisors/Managers
/Department Heads
are invested in
making sure they
perform at their best
level
My favorite thing about working for the City of
Hawthorne is?
“Culture & family
atmosphere”
“The overall work
environment and
actual teamwork
amongst all
Departments
within the City”
“The ability to
move away from
my comfort level
and partake in
projects do
improve the city
infrastructure”
“Most city
employees are
kind and always
willing to assist
with questions
or concerns.”
“The upgrade to more pro-active HR
Director and City Manager. I feel they
are both working to move the city in
the right direction. Past individuals in
these positions have not appeared to be
as invested in the city, but rather just
here until the next better thing comes
along.”
“I work hard
every day and go
home feeling I did
my best to keep
the City's fleet
moving.”
“My colleagues on my team really
make the role more enjoyable, they are
my favorite. We support one another
and we all want to see each other
succeed. I also really appreciate the
opportunity to help the Hawthorne
citizens and I believe my department
really has an opportunity to make a
positive impact on the community.”
How happy are you at work?
Very Satisfied Satisfied Niether Satisfied nor Dissatisfied Dissatisfied Very Dissatisfied If not, Why? o Over half of our employees
are enjoying their work
environment.
o A little over 17% are
unsure
Would you recommend working for the City to
friends/family?
Yes No If not, Why?
o Over 70% of City of
Hawthorne employees
would recommend
working for the City
to their friends and
family
Does your job cause you stress?
Over 40% of Hawthorne
employees agree that their
daily job causes them stress.

About 24% neither agree or
disagree with this statement.

Do you feel a sense of accomplishment from
what you do?
Over 50% of City of
Hawthorne employees
feel accomplished from
what they do
Do you have to work after business hours and/or on
the weekend to get your job done?
o Over 50% of our
employees have to
work overtime to
complete their
workload
Do you feel burned out? Are you completely
drained?
o Majority of our City of
Hawthorne staff do not
feel burned out from
their work week.

Do you believe your current work environment
allows for a good work-life balance?
Over 40% of City of
Hawthorne employees do
believe that their current
work environment does
allow for a good work
life balance.

Do you feel employees are properly informed
of the City's future goals?
Most of our City
of Hawthorne
employees agree
that they do get
properly
informed of the
City’s future
goals
Thank You!

Page 1 of 2 ends

AGENDA ITEM NO. 20

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of September 12, 2023
Originating Department: Public Works
City Manager: __________
Vontray Norris
Dir. of Public Works: ___________
Akbar Farokhi
SUBJECT:

Northeast Hawthorne Mobility Improvement Project (Project # 21-05) – Out to Bid.

RECOMMENDED MOTION:

Staff recommends that the City Council approve the Plans and Specifications and authorize the Director of Public Works to advertise for construction bids with a return date of October 24, 2023.

DISCUSSION:

Public Works Engineering Division filed a grant application for the competitive MTA Measure M and was successful among other competing agencies, being awarded $2,000,000 in April 2021.

The work consists of construction of ADA ramps, regrading of street surface, traffic striping, including parking Ts, illuminated flashing stop signs, stormwater BMPs system, and all other work necessary to complete the improvements in accordance with the Plans and Specifications.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

This project is a result of the City working closely with funding and regulatory agencies to support and improve our infrastructure.

FISCAL IMPACT:

None. Funds for the project will be paid for through the allocated and approved Measure M Grant and Local Measure R.

NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):

Page 2 of 2 ends

1. Notice Inviting Bids
I

NOTICE INVITING BIDS
Sealed proposals will be received by the City Clerk of the City of Hawthorne, California at the office of the City Clerk, located on the first floor in City Hall, 4455 West 126th Street, Hawthorne, California until 4:00 P.M. Tuesday, October 24, 2023.

Proposals will be publicly opened and recorded on a Bid List at 4:15 P.M. of the same day in the City Clerk's Office. Bidders, as well as the general public, are invited to view the proceedings.

Proposals will be read at a meeting of the City Council at 6:00 P.M. on Tuesday, October 24, 2023 for the following:

NORTH EAST HAWTHORNE MOBILITY IMPROVEMENT PROJECT
(Project# 21-05)

SCOPE OF WORK
The work consists of construction of ADA ramps, traffic striping including parking Ts, regrading of street surface, illuminated flashing stop signs, street storm water BMPs system and all other work necessary to complete the improvements in accordance with the Plans and Specifications.

ESTIMATED QUANTITIES

ITEM DESCRIPTION UNIT APPROXIMAT

E QUANTITY
1 Surveying LS 1
2 Excavation (unclassified) for soft subgrade only
when occurs CY 1,000
3 Cold Milling Asphalt Pavement (0” to 2”) SF 510,000
4 Asphalt Concrete (C or D mix, PG 64-10) TON 3,200
5 Excavate, Remove and Reconstruct pavement
structural section per detail 2, sheet 18 at various
locations shown on plans or City engineer’s
directed locations including B-mix AC (2” thick.

ARHM is not included)
SF 11,000
6 Asphalt Rubber Hot Mix(ARHM) TON 6,500
7 Remove and Reconstruct 4” PCC sidewalk with
4” CMB SF 1,200
8 Construct New or Retrofit or Remove and
Reconstruct 4” thick. PCC ADA curb ramp over
4" CMB per Caltrans Std. Plan A88A
SF 22,000
II
9 Remove existing driveway and construct new
PCC driveway over 6" CMB per Caltrans Std.

Plan A87A
SF 2,400
10 Crushed Miscellaneous Base (CMB) for Excess
Backfill only when occurs CY 1,000
11 Adjust Utility cover to grade EA 50
12 Adjust Manhole Frame and Cover to grade. EA 64
13 Traffic Control LS 1
14 Project Construction Signs EA 6
15 Traffic Signal Detectors Loop (Type “D”) EA 3
16 Traffic Signal Detectors Bicycle Loop (Type “E”) EA 3 17 Speed Hump per City Detail EA 3
18 Remove and reconstruct PCC curb and gutter per
SPPWC Std. 120-2 type A2-8(200) over 8" CMB LF 4,900
19 Remove and Excavate Hardscape or Landscape
parkway and install 3' TO 5 ' Width Parkway
Retention Bioswale per detail 1, sheet 18
LF 1,200
20 Construct PCC Inlet basin per detail 1, sheet 18 EA 42 21 Striping, signs and markers per sheet 19 to 34 LS 1
22 Plant 15 gallon Liquidambar Styraciflua
(American sweetgum) including root barrier per
detail 4, sheet 18
EA 87

TIME OF COMPLETION
Time of completion for this project will be 60 working days.

ENGINEERING ESTIMATE
The engineering estimate for this project is $3,200,000

PREVAILING WAGE STATEMENT
This contract will be funded in whole or in part with federal fund. The Federal Labor Standards Provisions, including prevailing wage requirements of the Davis-Bacon and Related Acts will be enforced. A copy of the Federal Wage Decision applicable to this project is included in the Bid Document.

This is project is a public work in the State of California, funded in whole or in part with public funds. Therefore, the higher of the two applicable prevailing wage rates, federal or state, will be enforced. The Contractor’s duty to pay State prevailing wages can be found under Labor Code Section 1770 et seq. Labor Code Sections 1775 and 1777.7 outline the penalties for failure to pay prevailing wages and to employ apprentices, including forfeitures and debarment. The State Wage III
Decision is available online at http://www.dir.ca.gov/dlsr/ or by contacting the Awarding Body for this contract.

CLASSIFICATION OF CONTRACTORS
Contractors bidding this project must possess a valid State of California A Contractors' License and must meet minimum requirements set forth in the Specifications. The Contractor must be able to document five (5) years of satisfactory experience on project of similar complexity and dollar value.

SUBMISSION OF PROPOSALS
Proposals must be submitted on the blank forms prepared and furnished for that purpose, which may be obtained at the office of the Hawthorne City Engineer. Bidders may also obtain copies of the Plans and Specifications for the contemplated work. (See “NOTE” under Project Information section.)
No bid will be considered unless it conforms to the Proposal Requirements and Conditions. The City Council of the City of Hawthorne, also referred to as the City, reserves the right to reject any and all proposals, waive any irregularity, to accept any bid or portion thereof, and to take all bids under advisement for a period of ninety (90) calendar days after the bid opening date. Bids must be returned in the special envelopes provided, marked "SEALED BIDS", and addressed to the City Clerk.

Each proposal shall be accompanied by one of the following forms of bidder's security: cash, cashier's check, certified check, or bidder's bond, equal to ten percent (10%) of the bid price.

A list of subcontractors shall be submitted with the bid on the form provided by the City.

NONDISCRIMINATION
Any contract entered into pursuant to this notice will incorporate the provisions of the State Labor Code. Labor Code Section 1735 requires that no discrimination be made in the employment of persons upon public works because of the race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, or sex of such persons, except as provided in Government Code Section 12940. Affirmative action to ensure against discrimination in employment practices on the basis of race, color, national origin, ancestry, sex, or religion will also be required.

PERFORMANCE RETENTIONS
The successful bidder will be required to provide for performance security as provided by law.

Requirements for performance retentions may be satisfied by deposit or securities specified in Section 16430 of the Government Code and in accordance with Section 22300 of the Public Contract Code.

CONTRACTOR REGISTRATION
A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, unless currently registered and qualified to perform public work pursuant IV
to Labor Code Section 1725.5. An unregistered contractor may only submit a bid if authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work at the time the contract is awarded.

WAGES AND EQUAL EMPLOYMENT OPPORTUNITIES
This proposed Contract is under and subject to Executive Order 11246, as amended, of September 24, 1965, and to the Equal Employment Opportunity (EEO) and Federal Labor Provisions. The EEO requirements, labor provisions, and wage rates are included in the Specifications and Bid documents and are available for inspection at the City Clerk’s Office, City Hall, City of Hawthorne.

NOTICE IS FURTHER GIVEN that pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the City Council has obtained the general federal prevailing rate of per diem wages in accordance with the law to be paid for the construction of the above entitled Works and Improvements and General Prevailing rate for holiday and overtime work in this locality for each craft. The schedule has been obtained from the U.S. Department for Housing and Urban Development for Community Block Grant Programs of the type and nature proposed by the City, and reference is hereby made to copies thereof on file in the Office of the City Engineer, which said copies are available to any interested party upon request. Further, a copy shall be posted at the job site during the course of construction. All Contractors submitting bids must conform to current federal minimum prevailing wages.

In addition to the Contractor’s obligations as to minimum wages rates, the Contractor shall abide by all other provisions and requirements stipulated in Sections 1770-1780, inclusive, of the Labor Code of the State of California, including, but not limited to, those dealing with the employment of registered apprentices. The responsibility of compliance with Section 1777.5 of the Labor Code shall be with the prime contractor.

PROJECT INFORMATION
Plans and Specifications are available for purchase at Hawthorne City Hall, Department of Public Works, Engineering Division (second floor), located at: 4455 West 126th Street, Hawthorne, CA 90250, (310) 349-2980.

NOTE TO PROSPECTIVE BIDDERS: THE COST OF PLANS AND SPECIFICATIONS IS $100.00 (non-refundable). AN ADDITIONAL $25.00 WILL BE CHARGED IF MAILING IS NECESSARY, OR $50.00 IF FEDERAL EXPRESS MAILING OPTION IS REQUIRED. (There will be no fee required for mailing if prospective bidder prefers to have plans and specifications sent and billed via Bidder’s FED’EX account number.) If you have any questions regarding this project, please contact Heecheol Kwon, Senior Engineer, Department of Public Works, Engineering Division, at [email protected].

Page 1 of 2 ends

AGENDA ITEM NO. 21

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of September 12, 2023
Originating Department: City Manager
City Manager: __________
Vontray Norris
SUBJECT:

Agreement for Homelessness Coordination Services with St. Margaret’s Center/Catholic Charities of Los Angeles, Inc.

RECOMMENDED MOTION:

Staff recommends that the City Council approve the Agreement for Homelessness Coordination Services between the City of Hawthorne and St. Margaret’s Center/Catholic Charities Los Angeles, Inc. and authorize the City Manager to execute the agreement and any amendments thereto.

DISCUSSION:

The City of Hawthorne is aggressively providing services for the unhoused neighbors. Among many programs implemented to provide assistance, the City hired a Homeless Services Coordinator. The agreement with St. Margaret’s Center/Catholic Charities Los Angeles, Inc. (St.

Margaret) would coordinate with the city’s Homeless Services Coordinator and assist with outreach, access to intervention and emergency resources. The City Council had approved the budget for this contract. This consent item would formally approve the contract for work that was previously contemplated.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

FISCAL IMPACT:

The $80,000 to be paid for the contract was part of the approved budget for fiscal year 2023/2024 and will be drawn from the General Fund.

NOTICING PROCEDURES:

Page 2 of 2 ends

72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):

1. St. Margaret Agreement

Page 1 of 2 ends

AGENDA ITEM NO. 22

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of September 12, 2023
Originating Department: Finance
City Manager: __________
Vontray Norris
Dir. of Finance: ___________
Felice Lopez
SUBJECT:

Retiree Healthcare Plan June 30, 2023 GASBS 75 Actuarial Report RECOMMENDED MOTION:

Staff recommends that the City Council accept and file the OPEB Valuation Report for Fiscal Year ending June 30, 2023.

DISCUSSION:

The City of Hawthorne provides medical insurance for retired employees subject to certain limitations. This type of employee benefit is referred to as Other Post-Employment Benefits (OPEB), other than pensions, that employers provide to their retired employees. The City of Hawthorne is required to measure and disclose an amount for annual OPEB costs. Annual OPEB cost is determined by an actuarial valuation required every two years. Actuarial valuations involve estimates and assumptions about the probability of occurrence of events far into the future.

The City engaged Foster & Foster Actuaries to prepare an actuarial valuation of their postretirement benefits program as of June 30, 2021. In accordance with GASB, this valuation was used to provide the attached June 30, 2023 GASBS 75 disclosure report. This report was prepared using employee census data, enrollment data, premiums, participant contributions and plan provision information provided by personnel of the City Hawthorne. Bartel Associates did not audit this data, although it was reviewed for reasonability. The results of the valuation are dependent on the accuracy of the data. The purpose of the report is to provide the current funded position of the City’s post-retirement benefits program and related accounting information to be reported in the City’s June 30, 2023, financial statement.

Page 2 of 2 ends

Key results:
• Unfunded actuarial accrued liability of $100,714,992, which represents a decrease of $21.1 million from the previous year of $121,828,966.
• Annual Benefit Payments $3,263,442 for 2021/22 and $3,231,292 for 2022/2023. • Assumption change:
➢ Increase in the discount rate from 2.16% to 3.54% based on the municipal bond Rate ➢ All assumptions are based on a non-pre-funded status due to the measurement period being July 2021 through June 2022
• Events Subsequent to June 30, 2022 measurement date:
➢ The City began pre-funding in the PARS Balanced Strategy with a $3.5 million contribution in November 2022.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

Create financial stability by reducing long term liabilities, and improving the City’s net position.

FISCAL IMPACT:

None.

NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):

1. June 30, 2023, GASBS 75 Accounting Information Report City of Hawthorne
Retiree Healthcare Plan
June 30, 2023 GASBS 75 Accounting Information
As of Measurement Date June 30, 2022
Based on the June 30, 2021 Actuarial Valuation
Doug Pryor, ASA, EA, MAAA
Katherine Moore, ASA, MAAA
Mariella Sep
Foster & Foster, Inc.

July 25, 2023
Topic Page
Applicable Dates
Note Disclosures
Required Supplementary Information
Actuarial Certification
Supporting Calculations
Journal Entries
l:\hawthornecity\opeb\2021\gasb75\2023\f&f_hawthornecity_23-07-25_gasbs75_23-06-30_report.pdf 2 13
15 16
25 1
Contents
■ Measurement date
■ Measurement period
■ Actuarial valuation date
Update procedures were used to roll forward the Total OPEB Liability from the valuation date (June 30, 2021) to the measurement date (June 30, 2022).

Applicable Dates and Periods
Applicable Dates
June 30, 2022
July 1, 2021 to
June 30, 2022
June 30, 2021
Fiscal Year Ended
June 30, 2023
City of Hawthorne
1 July 25, 2023 GASBS 75
■ Plan type
■ OPEB trust
■ Special funding situation
■ Nonemployer contributing entities
■ Plan closed to new entrants Yes
Single Employer
No
No
No
Fiscal Year Ended
June 30, 2023
Plan Information
Note Disclosures
City of Hawthorne
2 July 25, 2023 GASBS 75
■ Inactives currently receiving benefits
■ Inactives entitled to but not yet receiving benefits
■ Active employees
■ Total
* As reported by the City.

Note Disclosures
260
595
62 Covered Participants*
Number of
Covered
Participants
273
At June 30, 2022, the measurement date, the following numbers of participants were covered by the benefit terms:

City of Hawthorne
3 July 25, 2023 GASBS 75
■ Total OPEB Liability (TOL)
Fiscal Year Ended
Note Disclosures
Total OPEB Liability
6/30/23
6/30/22
$ 100,714,992
6/30/22
6/30/21
$ 121,828,966
Measurement Date Measurement Date
City of Hawthorne
4 July 25, 2023 GASBS 75
■
■ Changes for the year
● Service Cost
● Interest
● Changes of benefit terms
● Actual vs. expected experience
● Assumption changes
● Benefit payments*
■ Net Changes
■
* See the measurement period column on page 16 for details. -
(6/30/21 measurement date)
(21,113,974)
(3,263,442)
(25,044,228)
(6/30/22 measurement date)
Balance at 6/30/23
Note Disclosures
Changes in Total OPEB Liability
Balance at 6/30/22
4,500,230
$ 121,828,966
Total OPEB
Liability
-
2,693,466
$ 100,714,992
City of Hawthorne
5 July 25, 2023 GASBS 75
■
■ Total OPEB Liability
■
■ Total OPEB Liability $ 85,015,283 $ 100,714,992 $ 120,903,383 Changes in the Discount Rate
Changes in the Healthcare Trend Rate
Healthcare Trend Rate
1% Decrease Current Trend 1% Increase
$ 117,995,552 $ 100,714,992 $ 87,046,138
Sensitivity of Total OPEB Liability
1% Decrease
(2.54%)
Current Rate
(3.54%)
1% Increase
(4.54%)
Discount Rate
Note Disclosures
City of Hawthorne
6 July 25, 2023 GASBS 75
■ OPEB Expense/(Income)*
* See page 21 for OPEB expense/(income) detail, which is not a required disclosure.

OPEB Expense/(Income) for Fiscal Year
2022/23
$ 1,624,929
Note Disclosures
2021/22
Measurement Period
City of Hawthorne
7 July 25, 2023 GASBS 75
■
■ Changes in assumptions
■
■ Total
* See page 16 for details.

Employer contributions made
subsequent to the measurement date*
20,977,510 38,072,596
14,237,018 26,718,685
6,740,492 -
June 30, 2023
Deferred
Outflows of
Resources
Deferred
Inflows of
Resources
$ - $ 11,353,911 Differences between expected and actual experience
Deferred Outflows/Inflows Balances at June 30, 2023
Note Disclosures
City of Hawthorne
8 July 25, 2023 GASBS 75
■ 2024
■ 2025
■ 2026
■ 2027
■ 2028
■ Thereafter
(6,795,540)
-
(3,454,378)
Recognition of Deferred Outflows and Inflows of Resources Note Disclosures
Deferred
Outflows/(Inflows)
FYE June 30 of Resources
(5,908,136)
in Future OPEB Expense
$ (4,122,939)
(3,554,585)
City of Hawthorne
9 July 25, 2023 GASBS 75
■ ■
■ ■
■ ■
■
■ ■
■ ■
■ ■
(Bond Buyer 20-Bond Index)
(Bond Buyer 20-Bond Index)
Actuarial Assumption June 30, 2022 Measurement Date
Note Disclosures
CalPERS 2000-2019 Experience Study
Significant Actuarial Assumptions Used for Total OPEB Liability Mortality Improvement Mortality projected fully generational with Scale MP-2021
Discount Rate 3.54% at June 30, 2022
Actuarial Valuation Date June 30, 2021
Contribution Policy No pre-funding
General Inflation
Mortality, Retirement,
Disability, Termination

2.16% at June 30, 2021

2.50% annually
City of Hawthorne
10 July 25, 2023 GASBS 75
■ ■
■
■ ■
■
■
■ ■
■
Actives - 95%
Merit - CalPERS 2000-2019 Experience Study
Non-Medicare - 6.50% for 2023, decreasing to an
ultimate rate of 3.75% in 2076
Medical Trend
Healthcare Participation
at Retirement Retirees - 100% if covered, 5% re-elect at 65 if waived
Non-Medicare Healthcare trend
Medicare (Kaiser) - 4.60% for 2023, decreasing to
an ultimate rate of 3.75% in 2076
Actuarial Assumption June 30, 2022 Measurement Date
Medicare (Non-Kaiser) - 5.65% for 2023,
decreasing to an ultimate rate of 3.75% in 2076
Salary Increases Aggregate - 2.75% annually
Significant Actuarial Assumptions Used for Total OPEB Liability Note Disclosures
City of Hawthorne
11 July 25, 2023 GASBS 75
■ ■
■ ■
■ ■
Changes of benefit terms None
Events subsequent to June
30, 2022 measurement
date and before June 30,
2023
The City began pre-funding in the PARS Balanced
Strategy with a $3.5 million contribution in
November 2022.

Note Disclosures
Changes Since June 30, 2021 Measurement Date
June 30, 2022 Measurement Date
Changes of assumptions Discount rate was updated based on municipal bond rate as of the measurement date
City of Hawthorne
12 July 25, 2023 GASBS 75
■ Changes in Total OPEB Liability
● Service Cost
● Interest
● Changes of benefit terms
● Actual vs. expected experience
● Assumption changes
● Benefit payments
■ Net Changes
■ Total OPEB Liability (beginning of year)
■ Total OPEB Liability (end of year)
Schedule of Changes in Total OPEB Liability and Related Ratios Required Supplementary Information
2022/23
2021/22
Measurement Period
2,693,466
-
$ 4,500,230
100,714,992
-
121,828,966
(25,044,228)
(3,263,442)
(21,113,974)
City of Hawthorne
13 July 25, 2023 GASBS 75
■
■
■
* For the 12-month period ended on June 30, 2022 (Measurement Date).

As reported by the City.
2022/23
Covered employee payroll*
Total OPEB Liability as a percentage of
covered employee payroll
Total OPEB Liability $ 100,714,992
31,883,839
315.9%
Measurement Date
6/30/22
Schedule of Changes in Total OPEB Liability and Related Ratios Required Supplementary Information
City of Hawthorne
14 July 25, 2023 GASBS 75
To the best of our knowledge, this report is complete and accurate and has been conducted using generally accepted actuarial principles and practices and complies with applicable Actuarial Standards of Practice. Additionally, in our opinion, actuarial methods and assumptions comply with GASBS 75. As the actuary, we have recommended the assumptions used in this report, and we believe they are reasonable. As members of the American Academy of Actuaries meeting the Academy Qualification Standards, we certify the actuarial results and opinions herein.

Respectfully submitted,
This report presents the City of Hawthorne Retiree Healthcare Plan 2022/23 disclosure under Governmental Accounting Standards Board Statement No. 75 (GASBS 75). This report may not be appropriate for other purposes, although it may be useful to the City for the Plan’s financial management.

This report is based on information provided by the City which we relied on and did not audit. Additional information on the actuarial valuation can be found in the June 30, 2021 actuarial valuation report.

Future actuarial measurements may differ significantly from the current measurements presented in this report due to such factors as: plan experience differing from that anticipated by the assumptions; changes in assumptions; changes expected as part of the natural progression of the plan; and changes in plan provisions or applicable law. Actuarial models necessarily rely on the use of estimates and are sensitive to changes. Small variations in estimates may lead to significant changes in actuarial measurements. Due to the limited scope of this assignment, we did not perform an analysis of the potential range of such measurements.

Actuarial Certification
Katherine Moore, ASA, MAAA
The Journal Entries in this report are provided for the City's convenience and are not an actuarial communication. Therefore, this actuarial certification does not apply to the Journal Entries.

Foster & Foster, Inc.

July 25, 2023
Doug Pryor, ASA, EA, MAAA
Foster & Foster, Inc.

July 25, 2023
City of Hawthorne
15 July 25, 2023 GASBS 75
■
■
■
■
■
■
Measurement period (7/1/21 to 6/30/22): $3,270,614
Fiscal year (7/1/22 to 6/30/23): $6,740,492
Employer Contributions
$ 2,588,292
Supporting Calculations
7/1/21 to
6/30/22
7/1/22 to
6/30/23
Same as
Measurement
Period
Prior
Measurement
Date to Prior
FYE
$ 2,643,442
Measurement
Period
Measurement
Date to FYE
Cash benefit payments $ 2,643,442
3,231,292
Implicit subsidy benefit payments
Administrative expenses
Total benefit payments
620,000
7,172
3,263,442
Total employer contributions 3,270,614
620,000
7,172
3,263,442
6,740,492
9,200
3,270,614
643,000
Trust contributions - 3,500,000 -
City of Hawthorne
16 July 25, 2023 GASBS 75
* Participants with no liability excluded for the purpose of calculating the average.

Average of the Expected Remaining Service Lives
Supporting Calculations

5.8 years
As of July 1, 2021 (beginning of the measurement period):

Valuation
Date
Total expected
remaining
service lives*
Covered
participants*
Average of the
expected
remaining
service lives as of
valuation date
Average of the
expected
remaining
service lives as of
7/1/21 (not less
than 1 yr)
6/30/19 2,846.1 years 522 5.5 years
6/30/21 3,155.2 years 544 5.8 years
City of Hawthorne
17 July 25, 2023 GASBS 75
- -
- (11,353,911)
Initial Amt
-
-
(8,450,705)
-
(14,253,534)
-
- -
- -
- (2,190,925)
- -
Deferred Balances
June 30, 2023
Outflows (Inflows)
Total (4,110,219) (4,110,219) (3,171,254) (2,545,274) (1,527,164) - - 22/23 - - - -
Fiscal
Year 25/26
-
18/19 - - - - -
20/21 -
Differences between Expected and Actual Experience
Recognition of Deferred Outflows/Inflows at June 30, 2023 Supporting Calculations
- -
Initial
Recog
Period
Amount Recognized in OPEB Expense for FY
22/23 23/24 24/25 26/27 27/28 28/29+
-
17/18 - - -
- - -
- - -
- - - - -
- (9,162,986)
19/20 5.4 (1,564,945) (1,564,945)
21/22 5.6 (2,545,274) (2,545,274) (2,545,274) (2,545,274) (1,527,164) - - - - - - - - -
(625,980) -
City of Hawthorne
18 July 25, 2023 GASBS 75
- (5,702,427)
- (20,726,258)
14,237,018 (26,718,685)
Initial Amt
(14,185,000)
(5,105,000)
5,945,521
27,930,290
(8,870,441)
(25,044,228)
- -
- (290,000)
1,541,433 -
12,695,585 -
Deferred Balances
June 30, 2023
Outflows (Inflows)
Total (1,465,720) (12,720) (383,331) (3,362,862) (5,268,376) (3,454,378) - (4,317,970) (4,317,970)
Amount Recognized in OPEB Expense for FY
22/23 28/29+
22/23 5.8 (4,317,970) (4,317,970)
Fiscal
Year
Recognition of Deferred Outflows/Inflows at June 30, 2023 Supporting Calculations
(3,454,378) -
Changes of Assumptions
(4,317,970)
23/24 24/25 25/26 26/27 27/28
Initial
Recog
Period
17/18 5.3 (780,000) - - - - - -
19/20 5.4 1,101,022 1,101,022 440,411 - - - -
18/19 5.3 (963,000) (290,000) - - - - -
21/22 5.6 (1,584,007) (1,584,007) (1,584,007) (1,584,007) (950,406) - - 20/21 5.5 5,078,235 5,078,235 5,078,235 2,539,115 - - - City of Hawthorne
19 July 25, 2023 GASBS 75
■
■
■
Thereafter
(3,362,862)
Recognition of Deferred Outflows/Inflows in Future OPEB Expense (4,110,219) (3,171,254) (2,545,274) (1,527,164)
Supporting Calculations
(5,268,376)
Differences between
Expected and
Actual Experience
Changes of
Assumptions
Total
28/29+
-
-
27/28
-
(3,454,378)
(4,122,939) (3,554,585) (5,908,136) (6,795,540) (3,454,378) - (12,720) (383,331)
23/24 24/25 25/26 26/27
City of Hawthorne
20 July 25, 2023 GASBS 75
■ Service Cost
■ Interest on Total OPEB Liability
■ Administrative expense
■ Changes of benefit terms
■ Recognition of deferred outflows/(inflows)
● Experience
● Assumptions
■ OPEB Expense/(Income) 1,624,929
2022/23
$ 4,500,230
2,693,466
(1,465,720)
7,172
-
Measurement Period
Supporting Calculations
Components of GASBS 75 OPEB Expense
(4,110,219)
2021/22
City of Hawthorne
21 July 25, 2023 GASBS 75
■
■
■
■
■
■
■
* Liability determined as of the end of the measurement period, so no interest charge is applicable.

Interest
$ 2,631,506
97,205
-
-
-
$ 121,828,966
4,500,230
-
(25,044,228)
-
2,693,466
0%
0%

2.16% 50%

2.16% 0%
Assumption changes*

2.16%
Experience
(35,245)

2.16%

2.16%
Service Cost
100%

2.16% 100%
Changes of benefit terms
2021/22 Measurement Period
Benefit payments (3,263,442)
Total interest
Components of GASBS 75 OPEB Expense
Portion of
Year
Supporting Calculations
Calculation of Interest on Total OPEB Liability
Discount
Rate
Dollar
Amount
Total OPEB Liability
City of Hawthorne
22 July 25, 2023 GASBS 75
■ Total OPEB Liability
■ Fiduciary Net Position
■ Net OPEB Liability
■ Deferred inflows of resources
■ Deferred (outflows) of resources
■ Balance Sheet
Check:
■ Balance Sheet 6/30/22
● OPEB Expense/(Income)
● Employer Contributions*
■ Balance Sheet 6/30/23
* See the measurement period column on page 16 for details. (20,416,275) (14,237,018)
- -
121,828,966 100,714,992
24,783,564 38,072,596
124,550,570
(3,270,614)
1,624,929
126,196,255 124,550,570
$ 126,196,255
6/30/21 6/30/22
$ 121,828,966 $ 100,714,992
Fiscal Year Ended
6/30/22 6/30/23
Measurement Date Measurement Date
GASBS 75 Balance Equation
Supporting Calculations
City of Hawthorne
23 July 25, 2023 GASBS 75
This page intentionally blank
Supporting Calculations
City of Hawthorne
24 July 25, 2023 GASBS 75
■
■
■
■
■
■
Check
Net OPEB Liability - (for Contributions paid 7/1/21 to 6/30/22) OPEB Expense - (for admin fees paid 7/1/21 to 6/30/22)
Deferred Outflow - 7/1/21 to 6/30/22 contributions
Deferred Outflow - 7/1/22 to 6/30/23 contributions
$ 3,263,442
-
10,011,106 (10,011,106)
Active employee health care costs - (implicit subsidy payments 7/1/22 to 6/30/23)
OPEB Expense - (for contributions paid 7/1/22 to 6/30/23) - (643,000)
(6,097,492)
Following records the impact of employer contributions as deferred outflows of resources and as a reduction to Net OPEB Liability.

The entries below assume cash benefit payments, Trust contributions, and administrative expenses have been charged to OPEB Expense when paid, and that no accounting entries have been made for the current year implicit subsidy payment, which is recorded as a reduction to active employee health care costs. See page 16 for details.

Debit (Credit)
Employer Contributions
Journal Entries
$ -
(3,270,614)
6,740,492 -
-
7,172 -
City of Hawthorne
25 July 25, 2023 GASBS 75
Following records the impact of current year OPEB expense ■ Deferred Outflows*
■ Deferred Inflows**
■ OPEB Expense/Credit ***
■ Net OPEB Liability
Check
*
**
*** Total OPEB expense, $1,624,929, equals $1,617,757 plus $7,172 admin fees from page 25.

See page 29 for details.

See page 28 ('Subtotal' row) for details.
4,110,219 (17,399,251)
1,617,757 -
17,850,532 -
23,578,508 (23,578,508)
Debit (Credit)
$ - $ (6,179,257)
Summary Journal Entries - OPEB Expense
Journal Entries
City of Hawthorne
26 July 25, 2023 GASBS 75
■
■ Deferral: Changes of assumptions
■ Total deferred outflow/inflow
■ Net OPEB Liability (NOL)
■ Contributions after the Measurement Date
■ Net Impact
Check:
■ Total OPEB expense/(income) for FYE 2023
6,740,492 -
117,810,078 -
138,787,588 (138,787,588)
1,624,929 -
14,237,018 (26,718,685)
- (100,714,992)
Ending Balances at June 30, 2023
Debit (Credit)
$ - $ (11,353,911)
Deferral: Differences between expected and actual
experience
14,237,018 (38,072,596)
Journal Entries
City of Hawthorne
27 July 25, 2023 GASBS 75
■
■
■
■
■
Contributions after the Measurement Date 3,270,614 6,740,492 (3,270,614) 6,740,492 Total Deferred Outflows 23,686,889 6,740,492 (9,449,871) 20,977,510 Subtotal - actuarial deferrals 20,416,275 - (6,179,257) 14,237,018 Differences between actual and expected
experience $ - $ - $ - $ -
Change in assumptions 20,416,275 - (6,179,257) 14,237,018 Reconciliation of Deferred Outflows
Deferred Outflows
Opening
Balance -
Debit
Journal
Entry -
Debit
Journal
Entry -
(Credit)
Ending
Balance -
Debit
Detail for page 26
Journal Entries
City of Hawthorne
28 July 25, 2023 GASBS 75
■
■
■ Total Deferred (Inflows) (24,783,564) (17,399,251) 4,110,219 (38,072,596) Differences between actual and expected
experience $ (15,464,130) $ - $ 4,110,219 $ (11,353,911) Change in assumptions (9,319,434) (17,399,251) - (26,718,685) Reconciliation of Deferred Inflows
Deferred Inflows
Opening
Balance -
(Credit)
Journal
Entry -
(Credit)
Journal
Entry -
Debit
Ending
Balance -
(Credit)
Detail for page 26
Journal Entries
City of Hawthorne
29 July 25, 2023 GASBS 75
■ Total OPEB (Liability)
■ Fiduciary Net Position
■ Net OPEB (Liability)
■ Deferred (inflows) of resources
■ Deferred outflows of resources
■ Balance Sheet Impact
Deferred Outflows include contributions after the measurement date. 23,686,889 20,977,510
(122,925,641) (117,810,078)
- -
(121,828,966) (100,714,992)
(24,783,564) (38,072,596)
Measurement Date Measurement Date
6/30/21 6/30/22
$ (121,828,966) $ (100,714,992)
Summary of Balances
Fiscal Year Ended
6/30/22 6/30/23
Reconciliation of Deferred Outflows/(Inflows)
Journal Entries
City of Hawthorne
30 July 25, 2023 GASBS 75

Page 1 of 2 ends

AGENDA ITEM NO. 23

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of September 12, 2023
Originating Department: Police - Administrative
City Manager: __________
Vontray Norris
Chief of Police: ___________
Gary Tomatani
SUBJECT:

Second Amended Agreement with City of Inglewood for the Supplemental Law Enforcement Support for Special Events in the City of Inglewood.

RECOMMENDED MOTION:

Approve the Second Amendment to the Agreement with City of Inglewood for the supplemental law enforcement support for special events in the City of Inglewood and authorize the City Manager or the Chief of the Police Department to execute all documents related thereto.

DISCUSSION:

In July of 2021, the City of Hawthorne entered into an agreement with the City of Inglewood providing a supplemental security law enforcement officers to some of the large events occurring at stadium venues in Inglewood. Pursuant to the agreement, Hawthorne police officers along with the Sheriffs deputies provided additional security at SoFi stadium. All cost associated with the service were reimbursed by Inglewood. In April 2022, both cities agreed to a First Amendment reflecting the increase in hourly pay for the Hawthorne police officers. The proposed Second Amendment to the agreement also reflects the latest hourly pay for Hawthorne police personnel.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

None
FISCAL IMPACT:

None.

NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act

Page 2 of 2 ends

ATTACHMENT(S):

1. Second Amendment

2. First Amendment

3. July 2021 Agreement with the City of Inglewood

Page 1 of 3 ends

AGENDA ITEM NO. 24

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of September 12, 2023
Originating Department: Public Works
City Manager: __________
Vontray Norris
Dir. of Public Works: ___________
Akbar Farokhi
SUBJECT:

Agreement and Purchase Order between the City of Hawthorne and Valsoft Corporation Inc. dba Cascade Software Systems, Inc for the Cost Accounting Management System.

RECOMMENDED MOTION:

Staff recommends that the City Council approves the Agreement and Purchase Order and authorize the City Manager to enter into and execute it on the City’s behalf.

DISCUSSION:

The purpose of this agenda bill is to present the case for the City of Hawthorne to rewrite the agreement with Valsoft Corporation Inc. dba Cascade Software Systems Inc. for the continues provisions of technical system analysis, program development, preparation, unity and system testing, data communications, project consultations, documentation, training, status reporting, maintenance and system services. This system allows Public Works Equipment division to create service orders, keep track of fuel inventory, pricing and dispensing. The current agreement has been in place since 2000 and has played a pivotal role in efficiently managing fleet equipment operations.

This comprehensive software solution has enabled us to effectively manage our equipment division through the use of innovative devices. It is proposed that the City of Hawthorne undertake the process of rewriting the agreement with Cascade Software Systems Inc. for the following reasons:

Over the past two decades, there have been significant technological advancements in the software and systems domain. By rewriting the agreement, we can ensure that the Cost Accounting Management System remains up-to-date and capable of harnessing the latest technologies for enhanced performance and efficiency.

Page 2 of 3 ends

The needs and requirements of our equipment divisions have evolved since the initial implementation of the system in 2000. Rewriting the agreement provides an opportunity to reevaluate and align the software functionalities with our current and future needs.

As a sole source provider, Cascade Software Systems Inc. has an in-depth understanding of our operations and unique requirements. Rewriting the agreement allows us to work closely with the vendor to enhance the system's performance, addressing any existing limitations and ensuring seamless integration with our processes. This ensures that our staff remains proficient in using the system and that any new features are effectively utilized.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

Implementing a robust fueling system tracker for the City fleet vehicles in Hawthorne can significantly contribute to achieving economic development goals in several ways. Efficient fuel consumption directly translates to cost savings. By closely monitoring fuel usage, identifying patterns of excessive consumption, and detecting fuel leaks or inefficiencies early, the City can optimize its fuel expenditures. This cost reduction can free up funds for other essential projects and services, contributing to overall economic growth.

The fueling system tracker can provide insights into vehicle performance and fuel efficiency.

Regular maintenance based on these insights can extend the lifespan of the fleet vehicles.

Increased longevity means reduced need for frequent replacements, leading to substantial longterm savings for the City.

In addition, with a comprehensive fueling system tracker, the City can gather valuable data on fuel consumption trends, vehicle efficiency, and maintenance requirements. Analyzing this data can inform strategic decisions related to fleet management, route planning, and even the potential transition to more fuel-efficient or alternative-fuel vehicles. Informed decision-making contributes to effective resource utilization and cost savings.

In conclusion, a good fueling system tracker for City fleet vehicles aligns with Hawthorne's economic development goals by promoting cost efficiency, resource allocation, and data-driven decision-making. By maximizing the potential of its fleet through data-driven insights, the City can attract investment, save costs, and create a more prosperous and sustainable future.

FISCAL IMPACT:

None. The estimated amount of $20,000 will be funded with Equipment Funds, which are available in the adopted Fiscal Year 2023-24 budget.

NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):

1. Agreement

2. Blanket Purchase Order

Page 3 of 3 ends

PUBLIC WORKS DEPARTMENT
Vendor Name Agreement 2023 Amounts Account Number Description Valsoft Corporation Inc. dba
Cascade Software Systems
Inc.

In process $20,000.00 600-3103-000-0-0-40514 Software services Total: $20,000.00

Page 1 of 2 ends

AGENDA ITEM NO. 25

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of September 12, 2023
Originating Department: Public Works
City Manager: __________
Vontray Norris
Dir. of Public Works: ___________
Akbar Farokhi
SUBJECT:

Progress Payment #2 in the amount of $845,304.11 due to Elecnor Belco Electric of Chino, CA for Hawthorne Blvd Mobility Improvement Project – Phase II (Project # 23-01) RECOMMENDED MOTION:

Staff recommends that the City Council approve this Progress Payment #2 to Elecnor Belco Electric of Chino, CA
DISCUSSION:

This project includes upgrading the existing traffic signals at three different locations on Hawthorne Blvd between Imperial Hwy and 119th St, at the intersections of: Imperial Hwy, 118th St and 119th St. The project also includes installing new traffic signals at the intersection of 116th St.

The work consists of traffic signal upgrades, trenching and installing conduits, construction of curb and gutter, sidewalks and ADA ramps, striping and adjustment of utilities and all other work necessary to complete the improvements in accordance with the Plans and Specifications.

Utility potholing, and utility pull box placement have been completed and underground conduit, traffic control and concrete removal and restoration are currently taking place.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

This project is a result of the City working closely with funding and regulatory agencies to support and improve our infrastructure.

FISCAL IMPACT:

Page 2 of 2 ends

None. Funds for this progress payment in the amount of $845,304.11 are available in the adopted Fiscal Year 2023-2024 budget and will be paid for with approved and allocated funds through the MTA Call for Projects grant.

NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):

1. Progress Payment #2

Page 1 of 2 ends

AGENDA ITEM NO. 26

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of September 12, 2023
Originating Department: Public Works
City Manager: __________
Vontray Norris
Dir. of Public Works: ___________
Akbar Farokhi
SUBJECT:

Progress Payment #5 in the amount of $360,857.50 due to Elecnor Belco Electric of Chino, CA for Highway Safety Improvement Project Traffic Signal Upgrade and Reconstruction 120th St Improvement Project – Prairie Ave to Felton Ave (Project # 21-06) RECOMMENDED MOTION:

Staff recommends that the City Council approve this Progress Payment #5 to Elecnor Belco Electric of Chino, CA
DISCUSSION:

This project includes upgrading the existing traffic signals at nine different locations on 120th St between Prairie Ave and Felton Ave, at the intersections of: Prairie Ave, York Ave, Freeman Ave, Birch Ave, Grevillea Ave, Ramona Ave, Eucalyptus Ave, Inglewood Ave and Felton Ave.

The work consists of traffic signal upgrades, trenching and installing conduits, construction of curb and gutter, sidewalks, and ADA ramps, striping and adjustment utilities and all other work necessary to complete the improvements in accordance with the Plans and Specifications.

Utility potholing, underground conduit placement, traffic control and utility pull box placement are currently taking place.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

This project is a result of the City working closely with funding and regulatory agencies to support and improve our infrastructure.

FISCAL IMPACT:

Page 2 of 2 ends

None. Funds for this progress payment in the amount of $360,857.50 are available in the adopted Fiscal Year 2023-2024 budget and will be paid for with approved and allocated Highway Safety Improvement Program (HSIP) Grant and Measure R.

NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):

1. Progress Payment #5

Page 1 of 3 ends

AGENDA ITEM NO. 27

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of September 12, 2023
Originating Department: Public Works
City Manager: __________
Vontray Norris
Dir. of Public Works: ___________
Akbar Farokhi
SUBJECT:

Agreement and Purchase Order between the City of Hawthorne and E.J. Ward Inc. for Intelligent Telematics and Fuel Control devices.

RECOMMENDED MOTION:

Staff recommends that the City Council approves the Agreement and Purchase Order and authorize the City Manager to enter into and execute it on the Citys behalf.

DISCUSSION:

The City of Hawthorne operates a diverse fleet of vehicles that serve various municipal functions.

Efficient fleet management is crucial for optimizing operations, controlling costs, and ensuring the timely maintenance of vehicles. In pursuit of these goals, the City has been utilizing the services of E.J Wards, a reputable provider of telematics and fuel control devices that integrates with our current software.

We propose to continue our partnership with E.J. Wards to provide telematics and fuel control solutions for our municipal fleet. E.J. Wards offers a comprehensive system that integrates with Cascade Software to efficiently manage our fuel inventory, pricing, and dispensing, while also facilitating vehicle service scheduling through the transfer of vehicle mileage information. This integration streamlines our fleet management processes and enhances accountability. Each vehicle in our fleet is equipped with a canciever device supplied by E.J. Wards. This device directly collects information from the vehicle's Powertrain Control Module (PCM) through the OBDII connection. This data includes vital performance metrics and diagnostics, enabling us to identify and address maintenance issues promptly.

The system provides real-time monitoring of fuel levels in our storage tanks. This data is integrated with Cascade Software, enabling accurate tracking of fuel consumption, preventing

Page 2 of 3 ends

shortages, and optimizing fuel procurement. The system also automates fuel dispensing, ensuring accurate measurement and reducing the potential for errors.

In addition, the transfer of vehicle mileage information from the telematics system to Cascade Software enables the automatic scheduling of vehicle maintenance and servicing. This proactive approach enhances the longevity of our fleet and minimizes downtime.

As a sole source provider, E.J. Wards has an in depth understanding of our operations and unique requirements. This agreement will enable us to work closely with the vendor to enhance the systems performance, addressing any existing limitations and ensuring seamless integration with our processes.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

The fueling system tracker can provide insights into vehicle performance and fuel efficiency.

Regular maintenance based on these insights can extend the lifespan of the fleet vehicles.

Increased longevity means reduced need for frequent replacements, leading to substantial longterm savings for the City.

FISCAL IMPACT:

None. The estimated amount of $25,000 will be funded with Equipment Funds, which are available in the adopted Fiscal Year 2023-24 budget.

NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):

Page 3 of 3 ends

1. Agreement

2. Blanket Purchase Order

PUBLIC WORKS DEPARTMENT
Vendor Name Agreement 2023 Amounts Account Number Description E.J. Wards In process $25,000.00 600-3103-000-0-0-40514 Fuel control Devices Total: $25,000.00

Page 1 of 8 ends

AGENDA ITEM NO. 28

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of September 12, 2023
Originating Department: Finance
City Manager: __________
Vontray Norris
Dir. of Finance: ___________
Felice Lopez
SUBJECT:

Fiscal Year 2023/24 Blanket Purchase Orders.

RECOMMENDED MOTION:

Staff recommends the Council approve fiscal year 2023/24 Blanket Purchase Orders (BPO’s) for supplies and services in a total amount not to exceed $8,780,247.

DISCUSSION:

Staff plans to issue Blanket Purchase Orders (BPO’s) to vendors that provide goods and services to the City of Hawthorne throughout the fiscal year on an as-needed basis. The costs associated with each proposed purchase exceed $25,000 and therefore require approval of the City Council. This report is a request for the City Council to review the requests and authorize corresponding Blanket Purchase Order’s as described.

A summary of these requested purchases is below.

Request #1 - Vendor: MuniServices, LLC
Purchase Order Amount not to Exceed: 60,000
The City of Hawthorne maintains an agreement with Muniservices to provide Utility User Tax and Transient Occupancy Tax Audit services to the City. A corresponding BPO is required to pay for the service associated with this agreement.

Request #2 - Vendor: Rogers, Anderson, Malody & Scott (RAMS) Purchase Order Amount not to Exceed: $82,000
The Finance Department maintains an agreement with RAMS to provide Audit services to the City. A corresponding BPO is required to pay for the service associated with this agreement.

Page 2 of 8 ends

Request #3 - Vendor: Harris & Associates
Purchase Order Amount not to Exceed:$200,000
Harris & Associates provide various services to the Successor Agency to the former Hawthorne Community Redevelopment Agency (“Successor Agency”). A corresponding BPO is required to pay for the service associated with this agreement.

Request #4- Vendor: HDL Coren & Cone
Purchase Order Amount not to Exceed: $20,000
The City of Hawthorne maintains an agreement with HDL Coren & Cone to provide Property Tax Audit services to the City. A corresponding BPO is required to pay for the service associated with this agreement.

Request #5 - Vendor: Hinderliter, De Llam
Purchase Order Amount not to Exceed: $55,000
The City of Hawthorne maintains an agreement with Hinderliter, De Llam to provide Sales Tax Audit services to the City. A corresponding BPO is required to pay for the service associated with this agreement.

Request #6 - Vendor: Foster & Foster, Inc (Bartel)
Purchase Order Amount not to Exceed: $24,000
The City of Hawthorne maintains an agreement with Foster & Foster, Inc (Bartel) to provide Actuarial services to the City. A corresponding BPO is required to pay for the service associated with this agreement.

Request #7 - City of Gardena
Purchase Order Amount Not to Exceed: $263,000
The City contract with the City of Gardena to provide paratransit services for Hawthorne residents traveling from Hawthorne to Torrance/Harbor City. A corresponding BPO is required to pay for the services associated with this agreement.

Request #8 - Vendor: City of Inglewood
Purchase Order Amount Not to Exceed: $146,000
The City contracts with the City of Inglewood to provide for paratransit and cab service to Hawthorne residents traveling from Hawthorne to Lennox and Inglewood. A corresponding BPO is required to pay for the services associated with this agreement.

Request #9 - Vendor: Honeywell International, Inc.

Purchase Order Amount not to Exceed: $69,000
The City contracts with Honeywell International Inc. to maintain the air conditioning units in the Memorial CenteRequest #3 - Vendor: Harris & Associates
Request #10 - Vendor: Martinez Landscaping
Purchase Order Amount not to Exceed: $359,592
The City contract with Martinez Landscaping Co. (3-year Contract #22-01) to maintain the

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grounds landscaping. A corresponding BPO is required to pay for the services associated with this agreement.

Request #11 - Vendor: Catholic Charities of Los Angeles Purchase Order Amount not to Exceed: $80,000
The City contracts with Catholic Charities of Los Angeles to coordinate homeless programs/services for the City of Hawthorne that include Homeless Coordinators planning and delivery of homeless services. As well as working with a wide variety of local and regional public agencies, businesses and profit organizations.

Request #12 - Vendor: Los Angeles Center for Alcohol and Drug Abuse Purchase Order Amount not to Exceed: $154,615
The City contract with Los Angeles Centers for Alcohol and Drug Abuse to fund outreach case managers for intensive management and clinical coordination. As well as funding for bed and facility costs and administrative overhead.

Request #13 - Vendor: North Star Land Care
Purchase Order Amount not to Exceed: $294,125
The City contract with North Star Landcare to routinely trim City owned trees on parkways and parks. As well as oversee tree service requests where trained staff members will carry out tree service duties.

Request #14 - Vendor – Burke, Williams & Sorensen, LLP
Purchase Order Amount not to Exceed - $15,000.00
Burke, Williams & Sorensen provides the mandated workplace harassment training for managers, supervisors, members of the city council and general employees as well as special services that include investigation, litigation and other employment relation services. A corresponding BPO is required to pay for the service associated with this agreement.

Request #15 - Vendor – CPS HR Consulting
Purchase Order Amount not to Exceed - $10,000.00
The City of Hawthorne maintains an agreement with CPS HR Consulting to provide full-service test rental support from initial order processing through test scoring and follow-up consultation.

A corresponding BPO is required to pay for the service associated with this agreement.

Request #16 - Vendor – GovInvest, Inc.

Purchase Order Amount not to Exceed - $22,500.00
The City of Hawthorne maintains an agreement with GovInvest to provide their expertise in labor costing module and compensation benchmarking. A corresponding BPO is required to pay for the service associated with this agreement.

Request #17 - Vendor – Hyas Group Consulting Services
Purchase Order Amount not to Exceed - $30,000.00
The City of Hawthorne maintains an agreement with Hyas Group Consulting Services to provide

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investment consulting services for the City’s 457(b) Plans. A corresponding BPO is required to pay for the service associated with this agreement.

Request #18 - Vendor - Liebert Cassidy Whitmore
Purchase Order Amount not to Exceed - $15,000.00
The City of Hawthorne maintains an agreement with Liebert Cassidy Whitmore to provide with expert training and consulting services in its workforce management and employee relations. A corresponding BPO is required to pay for the service associated with this agreement.

Request #19 - Vendor - National Safety Compliance, Inc.

Purchase Order Amount not to Exceed - $25,000.00
National Safety Compliance, Inc. provides their expertise in U.S. Department of Transportation (DOT) and California Highway Patrol (CHP) commercial enforcement compliance. A corresponding BPO is required to pay for the service associated with this agreement.

Request #20 - Vendor – Return to Work Partners
Purchase Order Amount not to Exceed - $10,000.00
Return to Work Partners provides executive-level experience to the interactive process and the return to work of employees in need of accommodations. A corresponding BPO is required to pay for the service associated with this agreement.

Request #21 - Vendor: Aardvark Tactical
Purchase Order Amount not to Exceed: $150,000
Vendor is the primary provider for tactical equipment and medical supplies related to the Police Department SWAT Team and Tactical Medical Program. This equipment must be replenished throughout the year as it is utilized by staff in both training and actual “in field” incidents. A corresponding BPO is required to pay for estimated equipment replenishment.

Request #22- Vendor: Adorama
Purchase Order Amount Not to Exceed: $75,000
Adorama is a provider for UAV (Unmanned Aerial Vehicle) related equipment and supplies. The Police Department Patrol Bureau, Real Time Crime Center and SWAT team utilize this equipment in both actual and training incidents. Use of UAVs provide Department staff with increased deescalation ability and safety. The equipment must be replenished throughout the budget cycle. A corresponding BPO is required for pay for estimated expenditures.

Request #23 - Vendor: Aerodome
Purchase Order Amount not to Exceed: $150,000
Aerodome captures our drone data and analyzes it to improve drone operations and ensures that our drones are properly maintained. The data can be collected across different platforms and offer actionable insights to improve workflows and reduce expenses. A corresponding BPO is required for pay for estimated expenditures.

Request #24 - Vendor: Axon Enterprise, Inc.

Page 5 of 8 ends

Purchase Order Amount Not to Exceed: $75,000
Axon Enterprise, Inc. is a provider for UAV (Unmanned Aerial Vehicle) related equipment and supplies. The Police Department Patrol Bureau and Real Time Crime Center utilize this equipment in both actual and training incidents. Use of UAVs provide Department staff with increased de-escalation ability and safety. A corresponding BPO is required for pay for estimated expenditures.

Request #25 - Vendor: The Lovejoy Foundation
Purchase Order Amount Not to Exceed: $100,000
The Lovejoy Foundation is the primary animal sheltering service utilized by the Police Department’s Animal Control program. It is local animal shelter, which increases convenience for Hawthorne residents to be reunited with pets that have gone missing, but were recovered by City Animal Control Officers. The vendor provides sheltering services in accordance with County regulations.

Request #26 – Vendor: Request – City of Torrance – Ride to Live Purchase Order Amount Not to Exceed: $35,000
The Police Department received a grant award from the California Office of Traffic Safety to conduct a motorcycle safety training program, Ride to Live, for members of the public. As part of the grant award, contract services were appropriated in the amount of $35,000, for trained motorcycle police officers from the Torrance Police Department to assist in presenting Ride to Live. The Office of Traffic Safety grant operates under the federal fiscal year, 2023-24. The City of Torrance invoices the City of Hawthorne for Torrance Police officers participation as instructors in the Ride to Live program. The City of Hawthorne pays Torrance for the invoice amount, and is then reimbursed by the California Office of Traffic Safety.

Request #27 - Vendor: Vital Medical Services
Purchase Order Amount Not to Exceed: $50,000
Vital Medical Services provides medical clearances for arrested persons in the custody of the Hawthorne Police Department. Personnel from Vital Medical Services respond to our jail to conduct examinations of the arrested persons, significantly reducing the number of police officer and jailer work hours spent waiting for similar clearances at hospitals or urgent care facilities. These clearances are obtained only when necessary, or justice system partners (LA County Jail, LA County Superior Court, Juvenile Hall) will not accept prisoners from our jail.

Request #28 - Vendor: California Consulting, Inc.

Purchase Order Amount not to Exceed: $35,000
The city utilizes California Consulting, Inc. for Grant application and assistance with obtaining grant approval. This service is provided on an as needed basis. A corresponding BPO is required to pay for estimated expenditures.

Request #29 - Vendor: GovConnection, Inc
Purchase Order Amount not to Exceed: $206,000
The city utilizes GovConnection, Inc as a primary supplier of computer supplies. Equipment and

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software licensing. Pricing for these purchases have been established under the Western States Contracting Alliance (WSCA) contract and affords the most competitive pricing because all items available for purchase. Under the contract items have already been bid out for the best pricing possible. This purchase order also includes the annual renewals for software\hardware support and maintenance for purchases already made by the City. A corresponding BPO is required to pay for services and equipment.

Request #30 – Vendor: ICRMA, C/O EIDE BAILLY, LLP (GL, APD, OTHER INSURANCE COVERAGE) Purchase Order Amount not to Exceed: $457,019
ICRMA Liability/APD and other City Insurance Coverage. The City has been notified of a new increase in excess insurance coverage premiums for all cities in the pool.

Request #31 - Vendor: LDM Associates, Inc
Purchase Order Amount Not to Exceed: $621,794
City Council approved Consultant Company hired to administer the CDBG and HOME programs and provide Construction Management. Cost include regular CDBG/HOME and CDBG-CV special program awards.

Request #32 - Vendor: Fair Housing Foundation (Fair Housing Services) Purchase Order Amount Not to Exceed: $30,000
CDBG Sub-recipient under contract to actively promote fair housing in the city of Hawthorne.

Request #33 - Vendor: South Bay Workforce Investment Board (SBWIB) Teen Center Purchase Order Amount not to Exceed: $96,150
CDBG Sub-recipient under contract to provide tutoring, fitness and career guidance for teens and young adults within the city of Hawthorne.

Request #34 - Vendor: Alley Reconstruction
Purchase Order Amount not to Exceed: $401,252
Approved contractors selected the Public Works Department to perform construction work on Alley project.

Request #35 - Vendor: Various contractors for the Housing Rehabilitation Program Purchase Order Amount not to Exceed: $432,615
Approved contractors selected by residents under the HRP to perform construction work on their homes.

Request #36 - Vendor: Various contractors for the Commercial Facade Program Purchase Order Amount not to Exceed: $1,287,946
Approved contractors selected by the building or business owners under the CRP to perform rehabilitation or design work on or for eligible business.

Request #37 - Vendor: HOME Rental Rehabilitation
Purchase Order Amount not to Exceed: $2,391,602

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Approved contractors selected the City to perform construction work on the City owned Affordable Housing Units.

Request #38 - Vendor: Various business owners - Emergency Small Business Asst Grant Purchase Order Amount not to Exceed: $77,837
Grants to eligible small business who suffered an economic hardship due to COVID-19 in an amount not to exceed 25,000 per small business.

Request #39 - Vendor: MRI Software Inc.

Purchase Order Amount not to Exceed: $38,200
Vendor provides services related to data storage, scanning, and online services for the Housing Choice Voucher Program.

Request #40 - Vendor: Quadient Finance USA, Inc.

Purchase Order Amount not to Exceed: $55,000
Vendor provides services related to postage machine, lease, supplies, maintenance and postage used for the mailings for City business. A corresponding BPO is required to pay for the service associated with this agreement.

Request #41 - Vendor: League of California Cities
Purchase Order Amount not to Exceed: $40,000
The League of California Cities is annual membership dues that provides continuous education for both staff and Councilmembers on a yearly basis. This payment has been paid since 2009/2010. A corresponding BPO is required to pay for the services associated with this existing agreement.

Request #42 - Vendor: South Bay Cities Council of Governments Purchase Order Amount not to Exceed: $40,000
The South Bay Cities Council of Governments is annual membership dues that also provides continuous education for both staff and Councilmembers on a yearly basis. This payment has been paid since 2010/2011. A corresponding BPO is required to pay for the services associated with this existing agreement.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

All such purchases or contracts exceeding twenty-five thousand dollars ($25,000.00) must be approved by the City Council.

FISCAL IMPACT:

Funds for each of the above requested BPOs, which total $8,780,247 are included in the approved Fiscal Year 2023/24 Budget.

NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act

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ATTACHMENT(S):

1. Blanket Purchase Order List 2023-2024
FY 22-23 Blanket Purchase Orders
Request
# Vendor Account # Account Name Not to Exceed
1 Avenu/Muni Services 100-101-51116 Utility User Taxes $ 40,000 100-101-51112 Transient Occupancy Taxes $ 20,000
2 Rodgers Anderson Malody & Scott 100-1601-000-40524 Auditing $ 68,310 461-4601-112-40524 Auditing $ 2,520
810-4401-000-40514 Auditing $ 2,730
290-5401-000-40514 AQMD Audit $ 8,440
3 Harris & Associates 461-4601-112-40514 Successor Agency Contract Svc $ 130,000 477-4601-000-40514 CFD 2004-1 Contract Services $ 35,000 478-4601-000-40514 CFD 2006-1 Contract Services $ 35,000 4 HDL Coren & Cone 100-1601-000-40514 Property Tax Audit Services $ 20,000 5 Hinderliter, De Llam 100-1601-000-40514 Sales Tax Audit Services $ 55,000 6 Foster & Foster, Inc (Bartel) 100-1601-000-40514 Actuarial Srvcs - GASB75 valuatn $ 24,000 Finance $ 441,000
7 City of Gardena 280-3400-000-45384 Paratransit Dial A Ride $ 263,000 8 City of Inglewood 280-3400-000-45384 Paratransit Dial A Ride, Recreational Transit $ 146,000 9 Honeywell International, Inc. 100-6112-000-40654 Air Conditioning Maintenance $ 69,000 10 Martinez Landscaping 100-6110-000-40514 Landscape Maintenance $ 359,592 11 Catholic Charities of Los Angeles 100-6106-000-40514 Homeless Prog Contract Services $ 80,000 12 Los Angeles Center for Alcohol and Drug Abu100-6106-000-40514 Homeless Prog Contract Services $ 154,615 13 North Star Land Care 100-6111-000-41514 Tree Trimming Contract Svc $ 294,125 Community Services $ 1,366,332
14 Burke, Williams & Sorensen, LLP 100-1701-000-40514 Contract Services $ 7,500 100-1701-000-45514 Employee Training $ 7,500
15 CPS HR Consulting 100-1701-000-45054 Testing $ 10,000 16 GovInvest 100-1701-000-40514 Contract Services $ 22,500 17 Hyas Group Consulting Services 100-1701-000-40514 Contract Services $ 30,000 18 Liebert Cassidy Whitmore 100-1701-000-40514 Contract Services $ 15,000 19 National Safety Compliance, Inc. 100-1701-000-40514 Contract Services $ 25,000 20 Return to Work Partners 100-1701-000-40514 Contract Services $ 10,000 HR $ 127,500
21 Aardvark Tactical 230-2102-000-0-0-47404 AF Machinery & Equipment $ 150,000 22 Adorama 230-2102-000-0-0-47404 AF Machinery & Equipment $ 75,000 23 Aerodome 230-2102-000-0-0-40514 AF Contract Services $ 150,000 24 Axon Enterprise, Inc. 230-2102-000-0-0-47404 AF Machinery & Equipment $ 75,000 25 The Lovejoy Foundation 100-2101-230-0-0-40514 Animal Control/Contract Services $ 100,000 26 City of Torrance – Ride To Live 244-2102-258-0-0-40514 Ride to Live – Contract Services $ 35,000 27 Vital Medical 100-2102-220-0-0-40724 Custody – Medical & Ambulance $ 50,000 28 California Consulting, Inc. 100-2101-000-0-0-40514 Contract Svc - Grant Assistance $ 15,000 100-4201-000-0-0-40514 Contract Svc - Grant Assistance $ 10,000 FY 22-23 Blanket Purchase Orders
Request
# Vendor Account # Account Name Not to Exceed
100-6101-000-0-0-40515 Contract Svc - Grant Assistance $ 10,000 Police Administration $ 670,000
29 GovConnection, Inc 100-2101-222-0-0-47404 Machinery & Equipment $ 206,000 Police Information Technology $ 206,000
30 ICRMA, C/O EIDE BAILLY, LLP 250-1902-736-0-0-46224 ICRMA GEN LIAB AUTO PROP DAMAGE $ 457,019 City Attorney $ 457,019
31 LDM and Associates, Inc 727-4801-000-40514
Contract Services - CDBG/HOME
Administrative Services $ 120,000
727-4842-000-40514
Contract Services - Housing Rehab Program
(HRP-CDBG) $ 87,000
727-4842-000-45394
Contract Services - Commercial
Rehabilitation Program (CRP -CDBG) $ 83,122
727-4801-735-40514
Contract Services - CDBG -CV
Administrattion $ 25,000
789-4801-000-40514 Contract Services - HOME Administration $ 32,000 789-4842-708-45304
Contract Services - HOME Rental Housing
Rehab $ 101,595
789-4802-710-40514 Contact Services - HOME CHDO $ 35,000 789-4842-708-45364
Contract Services - HOME Acqusition, Rehab
& Resale $ 66,000
789-4801-125-40514 Contract Services - ARP Administration $ 25,000 490-4720-000-40514 Contract Services - CPR Administration $ 47,077 32 CDBG Sub-recipients 727-4801-000-44704 Fair Housing Foundation $ 30,000 33 SBWIB 727-4850-711-44994 SBWIB - Teen Center $ 96,150 34 Alley Reconstruction 727-4830-717-47754 Contract Services $ 401,252 35 Various Contractors (HRP)-CDBG 727-4842-000-45354 Contract Services - Rehabilitation Loan - HRP $ 432,615 36 Commercial Façade Rehabilitation Grant/Loan 727-4842-000-45394 Contract Services $ 1,287,946 37 HOME Rental Housing Rehabilitation 789-4842-708-45304 Contract Services - Contractors $ 2,391,602 38 EBA Small Business Grant CDBG-CV 727-4801-735-47544 Grant $ 77,837 39 MRI Software Inc 810-4401-000-40514 Contract Services - Assistance Connect, Happy $ 38,200 Housing $ 5,377,396
40 Quadient Finance USA, Inc 100-1150-000-43044 Postage $ 55,000 41 League of California Cities 100-1150-000-45104 Dues & Subscriptions $ 40,000 42 South Bay Cities Council of Governments 100-1150-000-40514 Contract Services $ 40,000 City Manager $ 135,000
Total Blanket Purchase Order $ 8,780,247

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AGENDA ITEM NO. 29

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of September 12, 2023
Originating Department: Public Works
City Manager: __________
Vontray Norris
Dir. of Public Works: ___________
Akbar Farokhi
SUBJECT:

Agreement and Purchase Order between the City of Hawthorne and Wrap Bully’s for Police Vehicle Vinyl Wrapping Services.

RECOMMENDED MOTION:

Staff recommends that the City Council approves the Agreement and Purchase Order and authorize the City Manager to enter into and execute it on the City’s behalf.

DISCUSSION:

The purpose of this agenda is to discuss and consider the continued engagement of Wrap Bully’s as the sole source provider for the vinyl material used on the black and white police cars of the Hawthorne Police Department. Wrap Bullys currently designs and applies custom wraps on all our Ford Explorers police vehicles, which not only enhances the visual identity of our department but also allows for faster vehicle maintenance and repair, reducing downtime.

Wrap Bullys has been our trusted partner for an extended period, providing us with high-quality vinyl wraps that have become an integral part of our police vehicle fleet. These wraps feature a custom design exclusive to the Hawthorne Police Department, contributing to our distinct branding and presence within the community.

The custom wrap design by Wrap Bullys offers several advantages such as efficient repairs. When police vehicles are damaged, the vinyl wrap can be quickly replaced or repaired, allowing the vehicles to be back in service within a short timeframe. This contrasts with conventional repairs that involve repainting, which can take several days. The expedited repair process enabled by the vinyl wrap design ensures that our police vehicles spend less time off the road, thereby maintaining our operational readiness and response capabilities.

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The exclusive design created by Wrap Bullys reinforces our department's unique identity and fosters a sense of community trust and recognition. We propose continuing our partnership with Wrap Bullys as the sole source provider for the vinyl material used on our police vehicles. This arrangement has proven to be highly effective, both in terms of vehicle maintenance efficiency and maintaining a strong, consistent brand image for the Hawthorne Police Department.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

The proposal to continue the partnership with Wrap Bullys aligns with the economic development plan of the City of Hawthorne by Enhancing the City's Image and providing cost effective solutions.

The custom vinyl wrap design exclusive to the Hawthorne Police Department contributes to a consistent and recognizable brand image. This can positively impact the perception of the City both within and outside its borders. A strong visual identity fosters a sense of pride among residents and can attract visitors and potential investors, thereby contributing to economic growth.

The proposal highlights the cost-effectiveness of working with Wrap Bullys for expedited vehicle repairs. This efficiency not only ensures that police vehicles are back in service quickly but also demonstrates prudent use of City resources. By saving time and reducing downtime, the City can allocate resources to other areas of economic development.

FISCAL IMPACT:

None. The estimated amount of $60,000 will be funded with Equipment Funds, which are available in the adopted Fiscal Year 2023-24 budget.

NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):

1. Agreement

2. Blanket Purchase Order

3. Sole Source Memo

PUBLIC WORKS DEPARTMENT
Vendor Name Agreement 2023 Amounts Account Number Description Wrap Bullys In process $60,000.00 600-3103-000-0-0-40514 Vinyl Wrapping Services Total: $60,000.00

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AGENDA ITEM NO. 30

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of September 12, 2023
Originating Department: Public Works
City Manager: __________
Vontray Norris
Dir. of Public Works: ___________
Akbar Farokhi
SUBJECT:

Agreement between the City of Hawthorne and Roadline Products Inc. and Pacific Products & Services LLC. for the Supply of Traffic Signs and Associated Sign Installation Hardware on an as needed basis.

RECOMMENDED MOTION:

Staff recommends that the City Council approve agreement with Roadline Products Inc. as the primary service provider on an as needed basis and Pacific Products and Services LLC as an alternate and authorize the City Manager or his designee to enter into and execute the agreements.

DISCUSSION:

The City’s Public Works Staff sought proposals to provide Traffic Signs and associated sign installation hardware on an as needed basis. These services include but are not limited to providing, delivering, and record keeping of signs provided. Staff solicited and received three proposals. After careful review and team discussion of all three service providers, Roadline Products Inc and Pacific Products & Services LLC were the top two qualified proposers due to their quality, price and professional experience.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

Awarding contracts to two traffic sign vendors can contribute to the economic development strategic plan in several ways. For example, the diversification of suppliers because by awarding contracts to both Roadline Products Inc and Pacific Products and Services, the City is diversifying its pool of suppliers. This not only reduces the risk of supply chain disruptions but also fosters healthy competition, leading to better pricing and improved quality of products. If one vendor faces unforeseen challenges such as production issues, capacity constraints, or financial

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instability, having a secondary vendor can mitigate the risk of project delays. This ensures that projects proceed smoothly, supporting the City’s plans for timely implementation of infrastructure improvements. This approach can contribute to a dynamic local economy while achieving the goals set out in the strategic plan.

FISCAL IMPACT:

None. The estimated amount of $50,000 is available in the adopted fiscal year 2023-24 budget and will be funded with Measure M, Measure R, and SB1 Funds.

NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):

1. Agreement of Services for Roadline Products Inc.

2. Agreement of Services for Pacific Products & Services LLC.

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AGENDA ITEM NO. 31

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of September 12, 2023
Originating Department: Public Works
City Manager: __________
Vontray Norris
Dir. of Public Works: ___________
Akbar Farokhi
SUBJECT:

Award of Contract for Betty Ainsworth Gymnasium Roof Replacement Project (Project #23-03).

RECOMMENDED MOTION:

Staff recommends that the City Council authorize the City Manager or his designee to award the project to Best Contractors Services.

DISCUSSION:

The City's Public Works staff sought proposals for Construction Services to provide all services, labor, materials, permits, insurance, tools and equipment necessary to successfully and safely complete the roof rehabilitation project at the Betty Ainsworth Sports Center. Staff received three bid submittal on August 8 th, 2023. After receiving the proposals, the team carefully evaluated both proposals and determined that Best Contractors Services meet all requirements from the City.

Best Contractors Services was determined to meet all qualifications for this project, possessing the necessary experience, track record, and expertise for roofing projects. This company stood out due to its prior experience with large roofing projects and municipalities within the last five (5) years.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

This roof rehabilitation project at our community center gym can contribute to our economic strategic plan in several ways. For example, a functional and well-maintained roof ensures the uninterrupted use of the community center gym for various activities such as dance classes, youth sports, karate, gymnastics, and non-profit meetings. This contributes to the continuity of these services, which are essential for the community's well-being and engagement. By maintaining a reliable facility, the community center can continue to attract participants and generate revenue from program fees or facility rentals.

A roof rehabilitation project demonstrates the commitment to maintaining a safe and inviting space for

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activities. This can enhance the overall appeal of the community center gym, potentially increasing its utilization. As more individuals and groups utilize the facility, it can lead to increased participation and revenue generation. The increased footfall can also have a positive impact on local businesses, such as nearby restaurants, cafes, or shops, as visitors may utilize these services before or after their activities at the community center.

By investing in a roof rehabilitation project at a community center gym, the city can contribute to its economic strategic plan by ensuring the continuity of services, increasing facility utilization, enhancing reputation, supporting non-profit organizations, and fostering partnerships. These efforts can have a positive impact on revenue generation, community engagement, and the overall economic well-being of our City.

FISCAL IMPACT:

None. The approximate cost of $786,824.00 will be funded through Specified Grant from the Budget Act of 2022 from the State of California Department of Parks and Recreation.

NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):

1. Bid Ls

AGENDA ITEM NO.

CITY OF HAWTHORNE

CITY COUNCIL

AGENDA BILL
For the meeting of September 12, 2023
Originating Department: Public Works
City Manager: ____________________ Dir. Of Public Works: ____________________ Vontray Norris Akbar Farokhi
SUBJECT:

City of Hawthorne Housing Rehabilitation Project (Project #23-09) - Out to Bid.

RECOMMENDED MOTION:

Staff recommends that the City Council approve the Plans and Specifications and authorize the Director of Public Works to advertise for construction bids with a return date of October 24th, 2023.

DISCUSSION:

Provide all services, labor, materials, permits, insurance, tools and equipment needed, in accordance with the Specifications to successfully and safely complete the interior renovations to all units at six (6) City of Hawthorne owned buildings located at 11605 Gale Ave, 12720 - 12726 Grevillea Ave, 11529 Gale Ave, 11537 Gale Ave and 12529 Truro Ave, Hawthorne, CA 90250. The work to be done includes but is not limited to: removal of all carpet and installing vinyl flooring, removal and replacement of all water heaters, wall heaters, heating vents, windows, window screens, interior and entry doors, garage doors upgrade, electrical, mechanical and plumbing upgrades, painting, patch work, etc.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

Implementing this rehabilitation project on city-owned properties contributes to our economic strategic plan in several ways. For example by stimulating local economy. Housing rehabilitation projects require hiring contractors, suppliers, and laborers, which injects money into the local economy and creating job opportunities. This project will also increasing property value. By having well-maintained properties with functional, aesthetically pleasing, and modern amenities, the properties tend to have higher market value. By investing in these housing rehabilitation, the city can improve the condition of its properties and attract more potential tenants. City owned properties with well-maintained units and structures contribute to the overall livability and attractiveness of the community. This can help attract businesses, residents, and investors, boosting economic growth and revitalizing neighborhoods. A visually appealing and structurally sound housing can create a positive impression of the city's commitment to infrastructure maintenance and development.

In addition, by addressing housing unit’s issues promptly, the City can avoid more extensive structure repairs, which can be significantly costlier. This proactive approach to maintenance helps save public funds and ensures efficient use of resources. By investing in housing rehabilitation on city owned properties, we contribute to our economic strategic plan by fostering economic activity, increasing property values, saving costs, and attracting investment.

FISCAL IMPACT:

None. The project cost will be funded through the allocated and approved Home Funds, PLHA Grant and Maxine Waters Grant.

NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act.

ATTACHMENT(S):

1. Notice of Inviting Bids.
i

CITY OF HAWTHORNE

NOTICE INVITING BIDS
(A Cash Contract)
Pursuant to statute and to the authorization by the City Council of the City of Hawthorne, California, and on file in the office of the City Clerk of said city, notice is hereby given that sealed proposals will be received by the City Clerk of the City of Hawthorne, California in the City Clerk’s office in City Hall, 4455 W. 126th Street, Hawthorne, CA 90250, until 4:00 P.M. on TUESDAY, OCTOBER 24, 2023.

Proposals will be publicly opened and recorded on a Bid List at 4:15 P.M. of the same day in the City Clerk's office.

Bidders, as well as the general public, are invited to view this proceeding.

Proposals will be read at a meeting of the City Council at 6:00 P.M. on TUESDAY, OCTOBER 24, 2023 for the following:

HAWTHORNE HOUSING
REHABILITATION OF CITY OWNED PROPERTIES 2023
(Project # 23-09)

VARIOUS LOCATIONS

SCOPE OF WORK
The work consists of remodeling, renovating and modifying the City’s apartment buildings, kitchens, and restrooms and to comply with the requirements of the Americans with Disability Act (ADA). The work also consists of new doors and frames, hardware, flooring, drywall, toilet compartments, toilet fixtures, windows, caulking and sealants, stripping, patching, painting, cleaning, plumbing, electrical and mechanical work and all other incidental work necessary to complete the improvement in accordance with the Specifications.

BASE BID FOR 12720 AND 12726 GREVILLEA AVE:

ESTIMATED QUANTITIES FOR 12720 & 12726 GREVILLEA AVE: BUILDING

IMPROVEMENTS

ITEM DESCRIPTION UNIT APPROXIMATE

QUANTITY
1 Exterior Staircase Railing Paint and Install new 2” wide safety walk step tape contrast to existing step color on all steps on outside staircases.

LS 1
2 Install New Windows EA 40
3 Replace All Entry Door Assembly EA 28
4 Replace All Water Heater Enclosure Doors EA 8
5 Replace All Individual Mailboxes EA 8
ESTIMATED QUANTITIES FOR 12720 GREVILLEA AVE: UNITS A, B, & D - PROPOSED

IMPROVEMENTS
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ITEM DESCRIPTION UNIT APPROXIMATE

QUANTITY
6 Pest Control LS 1
7 Clean Building Drain and Waste Piping LS 1
8 Smoke Detectors and Monoxide Detectors EA 13
9 Disconnect Existing Old Wall Gas/Floor Heater EA 7
10 Install Wall Heater – Dual Wall 50,000 BTU EA 4
11 General Drywall Repairs SF
12 Replace Doorbell EA 4
13 Repair Electrical Wiring, Install New Electrical Receptacles & Switches, and Ground Fault Circuit Interrupter
LS 1
14 Replace Light Fixture with New Ceiling Fan and Replace Ceiling Light Fixtures
EA 17
15 Install New Water Heater
EA 6
16 Kitchen – Drywall, Painting, Patch Work, Removal of Kitchen Cabinets, Countertops, Backsplash, Faucet, Sink, Garbage Disposal, Flooring, Under Sink Plumbing, Electrical System Wiring, Exhaust Range Hood, New Gas Range, Appliances and Accessories.

EA 4
17 Bathroom – Drywall, Exhaust Fan, Vanity/Mirror/Medicine Cabinet, Countertop, Faucet, Toilet, Tub/Shower, Shower Fixture, Flooring, Accessories, Light Fixture, Electrical System Wiring, Painting.

EA 4
18 Remove/Dispose all existing interior passage doors and Install New Passage Doors EA 10
19 Interior Paint – All Rooms SF 10,000
20 Install New Vinyl Plank Flooring and Carpet Replacement SF 10,000 21 Window Coverings Replacement EA 28
ESTIMATED QUANTITIES FOR 12720 GREVILLEA AVE: UNIT C - PROPOSED

IMPROVEMENTS

ITEM DESCRIPTION UNIT APPROXIMATE

QUANTITY
22 No Work Necessary for this Unit NA NA
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ESTIMATED QUANTITIES FOR 12726 GREVILLEA AVE: ALL UNITS (A, B, C & D) -

PROPOSED IMPROVEMENTS

ITEM DESCRIPTION UNIT APPROXIMATE

QUANTITY
23 Pest Control LS 1
24 Clean Building Drain and Waste Piping LS 1
25 Smoke Detectors and Monoxide Detectors EA 13
26 Disconnect Existing Old Wall Gas/Floor Heater EA 7
27 Install Wall Heater – Dual Wall 50,000 BTU, Update Water Heater Connections
EA 4
28 General Drywall Repairs SF 10,000
29 Replace Doorbell EA 4
30 Repair Electrical Wiring, Install New Electrical Receptacles & Switches, and Ground Fault Circuit Interrupter LS 1
31 Replace Light Fixture with New Ceiling Fan and Replace Ceiling Light Fixtures EA 17
32 Install New Water Heater EA 4
33 Kitchen – Drywall, Painting, Patch Work, Removal of Kitchen Cabinets, Countertops, Backsplash, Faucet, Sink, Garbage Disposal, Flooring, Flooring, Under Sink Plumbing, Electrical System Wiring, Exhaust Range Hood, New Gas Range, Appliances and Accessories EA 4
34 Bathroom – Drywall, Exhaust Fan, Vanity/Mirror/Medicine Cabinet, Countertop, Faucet, Toilet, Tub/Shower, Shower Fixture, Flooring, Accessories, Light Fixture, Electrical System Wiring, Painting.

EA 4
35 Remove/Dispose all existing interior passage doors and Install New Passage Doors EA 9
36 Interior Paint – All Rooms SF 10,000
37 Install New Vinyl Plank Flooring and Carpet Replacement SF 10,000 38 Window Coverings Replacement EA 12
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BASE BID FOR 12529 TRURO AVE:

ESTIMATED QUANTITIES FOR 12529 TRURO AVE: ALL UNITS (A, B & C) PROPOSED

IMPROVEMENTS

ITEM DESCRIPTION UNIT APPROXIMATE

QUANTITY
39 Repair Handrails EA 1
40 Replace Doorbell EA 3
41 Paint Exterior Plaster Surfaces for Detached Car Garage SF 150 42 Repair PCC Concrete Slab to Drain Away From Structure by Gas Meters
SF 100
43 Repair Rear and Side PCC Steps LS 1
44 Repair Wrought Iron Gate and Railing LS 1
45 Install New Entry Doors and Install New Security Screen Door & Door Lock EA 5
46 Install New Windows EA 25
47 Install New Exterior Security Light Fixtures, Replace Light Fixture with New Ceiling Fan, and Replace Ceiling Light Fixtures EA 22 48 Pest Control LS 1
49 Replace Garage Door with Steel Sectional Garage Door and Replace Garage Access Door and Hardware into Dwelling EA 4
50 Front Detached Garage – Replace Side Entry Door Assembly EA 1 51 Install New Electrical Receptacles & Switches LS 1
52 Clean Building Drain and Waste Piping LS 1
53 General Drywall Repairs SF 10,000
54 Installation of Heating and Air-Conditioning System EA 3 55 Basement Acoustic Suspended Ceiling Repairs LS 1
56 Apply New Interior Paint SF 10,000
57 Smoke Detectors and Monoxide Detectors EA 16
58 Repair Electrical Wiring, Install New Electrical Receptacles & Switches, and Ground Fault Circuit Interrupter LS 1
59 All Bathrooms -- New Exhaust Fan, Remove/Replace Drywall and Tile From Walls and Ceiling with New Moisture Resistant Drywall and Will Match Existing Walls. New Paint, New Shower/Tub, New Shower v
Fixtures, New Vanity/Mirror/Medicine Cabinet, New Countertops, New Sink, New Faucet, New Accessories/Towel Bar, New Water Saving Toilet Including New Pump/Seat/Wax Ring, New Energy Star Light Fixtures and Remove/Replace Flooring.

EA 6
60 Basement Bathroom – Remove and Dispose of existing ceramic tile, backing, shower pan, remove/replace any dry rotted studs, remove/dispose existing bath/shower valve and fixtures, and shower door/shower door enclosure.

EA 1
61 1
st Floor Bathroom – replace tub door, install new water closet, install new vanity, vanity top, faucet, and under sink plumbing EA 1 62 Kitchen – Drywall, Painting, Patch Work, Removal/Install of Kitchen:

Cabinets, Countertops, Backsplash, Faucet, Sink, Garbage Disposal, Floor Tile remain and properly protected, Dishwasher, Under Sink Plumbing, Electrical System Wiring, Exhaust Range Hood, New Gas Range, Install New Recessed Light Fixtures, Appliances and Accessories
EA 3
63 Basement Den – will remain and properly protected LS 1 64 Carpet – remove and dispose of all existing carpet, padding, and strips. LS 1
65 Install New Vinyl Plank Flooring SF 10,000
66 Replace Front Entry Door Assembly EA 6
67 Master Bathroom -- Install New Bath/Shower Valve & Fixtures, Remove Existing Caulking Sealant at All Joints Inside the Tub/Shower and Prepare for New Caulking. Paint to Match Existing Shower Tile Color. Remove All Damaged, Cracked or Crumbling Grout and Prepare/Apply New Grout.

EA 1
68 2
nd Bathroom – Remove/Replace Existing Tub/Shower Enclosure including All Fixtures and Hardware, Repair/Replace Any Deteriorated/Damaged Wood Components, Replace All
Deteriorated/Damaged Drain Lines and Furnish and Install a New “Moen – Chateau” (or approved equal)
EA 3
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BASE BID FOR 11605 GALE AVE:

ESTIMATED QUANTITIES FOR 11605 GALE AVE: SITE IMPROVEMENTS

ITEM DESCRIPTION UNIT APPROXIMATE

QUANTITY
69 North Side Metal Carport – Remove All Peeling Paint, Dirt, Dust, Etc., Prep and Paint All Metal Components on Existing Carport. SF 500 70 West Side Carport Re-Roofing – Membrane Roofing: Remove and Dispose of All Existing Roof Covering Layers on Residence and Carport. Remove and Replace Any Damaged Sheathing, and
Damaged Roof and Carport Wood Members, Trim, and Fascia SF 500
71 West Side Carport Exterior Wood Paint and Exterior Plaster Surface SF 500 ESTIMATED QUANTITIES FOR 11605 GALE AVE: ALL UNITS (#1-10)

ITEM DESCRIPTION UNIT APPROXIMATE

QUANTITY
72 Pest Control LS 1
73 Clean Building Drain and Waste Piping LS 1
74 Smoke Detectors and Monoxide Detectors EA 20
75 Replace Water Heater EA 10
76 General Drywall Repairs SF 10,000
77 Replace Doorbell EA 10
78 Repair Electrical Wiring, Install New Electrical Receptacles & Switches and Ground Fault Circuit Interrupter LS 1
79 Replace Light Fixture with New Ceiling Fan and Replace Ceiling Light Fixtures EA 40
80 Kitchen – Replace Fluorescent Light Bulbs and Fixtures, If Necessary. Replace Cabinets, Countertops and Backsplashes, Faucet, Sink, Garbage Disposal, Under Sink Plumbing and All Appliances, New Exhaust Range Hood, New Gas Range
EA 10
81 Bathroom – New Exhaust Fan, Remove and Replace Drywall and Tile From Walls and Ceiling, New Tub/Shower, New Shower Fixtures,, New Vanity/Mirror/Medicine Cabinet, New Countertops, New Faucet, New Toilet Including New Pump, Seat, and Wax Ring, New Light Fixtures, New Paint and New Flooring.

EA 12
82 Install New Passage Doors EA 24
vii
83 Interior Paint – All Rooms SF 10,000
84 Install New Vinyl Plank Flooring SF 10,000
85 Remove and dispose of all of the existing carpet, padding, and strips from areas of dwelling that currently have carpet LS 1
86 Window Coverings Replacement EA 24
87 Install New Windows EA 24
88 Replace All Entry Door Assembly EA 20
89 Security Window Screens Compliance EA 24
90 Laundry Room: Inspect Electrical System and Making All Needed Replacement/Repairs, Remove/Replace Existing Washers and Dryers
LS 1
viii
BASE BID FOR 11529 GALE AVE:

ESTIMATED QUANTITIES FOR 11529 GALE AVE: ALL UNITS (#1-12) - PROPOSED

IMPROVEMENTS

ITEM DESCRIPTION UNIT APPROXIMATE

QUANTITY
91 Pest Control LS 1
92 Clean Building Drain and Waste Piping LS 1
93 Smoke Detectors and Monoxide Detectors EA 44
94 Replace Wall Heater – Dual Wall 50,000 BTU EA 12
95 General Drywall Repairs SF 10,000
96 Repair Electrical Wiring, Install New Electrical Receptacles & Switches, and Ground Fault Circuit Interrupter LS 1
97 Replace/Install Light Fixture with New Ceiling Fan and Replace/Install Ceiling Light Fixtures EQ 32
98 Kitchen – Drywall, Painting, Patch Work, Removal of Kitchen Cabinets, Countertops, Backsplash, Faucet, Sink, Garbage Disposal, Under Sink Plumbing, Electrical System Wiring, Exhaust Range Hood, New Gas Range, Appliances and Accessories
EQ 12
99 Bathroom/Half Bath – Drywall, Exhaust Fan, Vanity/Mirror/Medicine Cabinet, Countertop, Faucet, Toilet, Tub/Shower, Shower Fixture, Flooring, Accessories, Light Fixture, Electrical System Wiring, Painting.

EQ 24
100 Interior Paint – All Rooms SF 10,000
101 Install New Vinyl Plank Flooring and Carpet Removal SF 10,000 102 Window Coverings Replacement EA 30
103 Install New Passage Doors EA 44
104 Repair Trash Enclosure Metal Doors LS 1
105 Water Heater Replacement EA 1
106 Install New Windows EA 30
107 Replace All Entry Door Assembly EA 48
ix
108 Repair/Replace Vinyl Fence LS 1
109 Laundry Room Electrical repairs and Laundry Room Washer and Dryer LS 1
BASE BID FOR 11537 GALE AVE
ESTIMATED QUANTITIES FOR 11537 GALE AVE: ALL UNITS (A, B, C & D) - PROPOSED

IMPROVEMENTS

ITEM DESCRIPTION UNIT APPROXIMATE

QUANTITY
110 Pest Control LS 1
111 Clean Building Drain and Waste Piping LS 1
112 Smoke Detectors and Monoxide Detectors EA 21
113 Replace Radiant Ceiling Heaters EQ 5
114 General Drywall Repairs SF 10,000
115 Replace Doorbell EA 5
116 Repair Electrical Wiring, Install New Electrical Receptacles & Switches, and Ground Fault Circuit Interrupter
LS 1
117 Electric Water Heater Replacement EA 2
118
Kitchen – Drywall, Painting, Patch Work, Flooring, Removal/Replace Cabinets, Countertops, Backsplash, Faucet, Sink, Garbage Disposal, Under Sink Plumbing, Electrical System Wiring, Exhaust Range Hood, New Gas Range, New Electrical Range, Appliances and Accessories
EA 5
119
Bathroom/Half Bath – Drywall, Tile, Exhaust Fan,
Vanity/Mirror/Medicine Cabinet, Countertop, Faucet, Toilet, Tub/Shower, Shower Fixture, Flooring, Accessories, Light Fixture, Electrical System Wiring, Painting.

EA 5
120 Install New Passage Doors EA 16
121 Interior Paint – All Rooms SF 10,000
122 Install New Vinyl Plank Flooring and Carpet Removal SF 10,000 123 Window and Window Coverings Replacement EA 30
124
Laundry Room – Electrical System Inspection, Electrical System repair/replace, Drywall, Patchwork, Electric Water Heater Replacement and Washer and Dryer Replacement.

LS 1
x

BASE BID FOR ALL PROPERTIES

ITEM DESCRIPTION UNIT APPROXIMATE

QUANTITY
125 Install exterior lighting with timer system at all properties LS 1

CLASSIFICATION CONTRACTORS
Contractors bidding this project must possess a valid State of California "B" Contractors' License on file with the California Department of Consumer Affairs. The successful bidder shall be licensed as required by law, and consistent with the contract documents, at the time the contract is awarded.

PRE-BID JOB WALK
A PRE-BID MEETING/JOB WALK WILL START AT 12720 GREVILLEA HAWTHORNE, CA 90250, ON THURSDAY, OCTOBER 5TH, 2023 AT 10AM. At this time, contractors will have an opportunity to talk to the City's Consultant and the Engineer and building and safety Inspector concerning any aspect of the job or job site.

CERTIFICATION OF OFFEROR/BIDDER REGARDING DEBARMENT
By submitting a bid/proposal under this solicitation, the bidder or offer or certifies that neither it nor its principals are presently debarred or suspended by any Federal department or agency from participation in this transaction.

Certification of Lower Tier Contractors Regarding Debarment The successful bidder, by administrating each lower tier subcontract that exceeds $25,000 as a “covered transaction”, must verify each lower tier participant of a “covered transaction “under the project is not presently debarred or otherwise disqualified from participation in this assisted project, The bidder is to provide a Data Universal Numbering System (DUNS) number. The bidder will accomplish this by:

1. Checking the system for Award Management at website: http://www.sam.gov xi

2. Collecting a certification statement similar to the Certification of Offeror/Bidder Regarding Debarment, above.

3. Inserting a clause or condition in the covered transaction with the lower tier contract The Contractor is required to obtain an “Active Status”. If the City of Hawthorne later determines that a lower tier participation failed to disclose a higher tier participant that it was excluded or disqualified at the time it entered the covered transaction, the City of Hawthorne may pursue any available remedies, including suspension and debarments of the non-compliant participant.

SUBMISSION OF PROPOSALS
Original proposals must be submitted on the blank forms prepared and furnished for that purpose, which may be obtained at the Department of Public Works, Engineering Division (2nd Floor), Hawthorne City Hall, 4455 West 126th Street, Hawthorne, CA 90250, phone (310) 349-2980.

Bidders may also obtain copies of the Specifications for the contemplated work at this same location.

NOTE TO PROSPECTIVE BIDDERS: THE COST OF PLANS AND SPECIFICATIONS IS $50.00 (non-refundable). AN ADDITIONAL $15.00 WILL BE CHARGED IF MAILING IS NECESSARY, OR $25.00 IF FEDERAL EXPRESS MAILING OPTION IS REQUIRED.

No bid will be considered unless it conforms to the Proposal Requirements and Conditions. The City Council of the City of Hawthorne, also referred to as the City, reserves the right to reject any and all proposals. Bids must be returned in the special envelopes provided, marked "SEALED BIDS," and addressed to the City Clerk.

Each bid shall be accompanied by bid security in the form of a bid bond, cashier’s check, certified check, or in the amount of 10% of the total bid amount. All cashier’s checks or certified checks must be drawn on a responsible bank doing business in the State of California and shall be made payable to the City of Hawthorne. Bid bonds must be issued by an admitted surety insurer licensed to do business in the State of California. Bids not accompanied by the required bid security will be rejected. Personal or company checks are not acceptable unless certified. The City shall return bid security of unsuccessful bidders when the successful bidder (“Contractor”) enters into the Contract with the City.

A list of subcontractors shall be submitted with the bid on the form provided by the City.

Each bidder must supply all information required by the bid documents and specifications.

NONDISCRIMINATION
xii
Any contract entered into pursuant to this notice will incorporate the provisions of the State Labor Code. Labor Code Section 1735 requires that no discrimination be made in the employment of persons upon public works because of the race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, or sex of such persons, except as provided in Government Code Section 12940. Affirmative action to ensure against discrimination in employment practices on the basis of race, color, national origin, ancestry, sex, or religion will also be required.

PERFORMANCE RETENTIONS
The successful bidder will be required to provide for performance security as provided by law.

Requirements for performance retentions may be satisfied by deposit or securities specified in Section 16430 of the Government Code and in accordance with Section 22300 of the Public Contract Code.

CONTRACTOR REGISTRATION
A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, unless currently registered and qualified to perform public work pursuant to Labor Code Section 1725.5. An unregistered contractor may only submit a bid if authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work at the time the contract is awarded.

In addition to the Contractor’s obligations as to minimum wages rates, the Contractor shall abide by all other provisions and requirements stipulated in Sections 1770-1780, inclusive, of the Labor Code of the State of California, including, but not limited to, those dealing with the employment of xiii
registered apprentices. The responsibility of compliance with Section 1777.5 of the Labor Code shall be with the prime contractor.

DBE REQUIREMENTS
The bidder shall make good faith efforts, as defined in Title 49 of the Code of Federal Regulations, Part 26, and the State of California, Department of Transportation Disadvantaged Business Enterprise (DBE) Program Plan.

The City of Hawthorne established an AADPL of 8%. The contractor or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract.

The contractor shall carry out applicable requirements of 49 CFR, Part 26 in the award and administration of DOT-assisted contracts. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy, as recipient deems appropriate.

NONDISCRIMINATION
In performance of the terms of this contract, the Contractor shall not engage in, nor permit such subcontractors as he may employ from engaging in, discrimination in employment of persons because of the race, color, place of national origin or ancestry, sex, age, sexual orientation, or religion of such persons.

PERFORMANCE RETENTIONS
The successful bidder will be required to provide for performance security as provided by law.

Requirements for performance retentions may be satisfied by deposit or securities specified in Section 16430 of the Government Code, and in accordance with Section 223001 of the Public Contract Code.

PROJECT INFORMATION
Specifications are available for purchase at Hawthorne City Hall, Department of Public Works, Engineering Division (second floor), 4455 West 126th Street, Hawthorne, CA 90250 (310) 349-2980.

If you have questions and/or need clarification regarding this project please contact German Franco, Engineer Technician, Department of Public Works, Engineering Division. Any questions should be in writing to [email protected].

THE CITY OF HAWTHORNE RESERVES THE RIGHT TO REJECT ANY BID OR ALL BIDS AND TO WAIVE ANY INFORMALITY OR IRREGULARITY IN ANY BID. ANY CONTRACT AWARDED WILL BE TO THE LOWEST, QUALIFIED, RESPONSIVE AND RESPONSIBLE BIDDER.

Page 1 of 2 ends

Hawthorne City CouncilSeptember 12, 2023

Hawthorne City Council
September 12, 2023