Alex Vargas, Mayor
Angie Reyes English, Mayor Pro Tem
Katrina Manning, Councilmember
Alex Monteiro, Councilmember
L. David Patterson, Councilmember
Dayna S. Williams-Hunter, City
Clerk
Marie Poindexter-Hornback, City
Treasurer
CITY OF HAWTHORNE
CITY COUNCIL REGULAR MEETING
AGENDA FOR SEPTEMBER 12, 2023 6:00 PM
COUNCIL CHAMBER AT CITY HALL
4455 W. 126th STREET, HAWTHORNE, CALIFORNIA
MEETING INFORMATION
IF YOU ARE AN INDIVIDUAL WITH A DISABILITY AND NEED REASONABLE
ACCOMMODATION OR MODIFICATION PURSUANT TO THE AMERICANS WITH
DISABILITIES ACT (ADA) PLEASE CONTACT THE CITY CLERK DEPARTMENT AT [email protected] OR CALL (310) 349-2915 PRIOR TO THE MEETING FOR ASSISTANCE.
THE MEETING IS SHOWN LIVE ON CABLE CHANNEL 22, AND WILL BE REBROADCAST
AS PART OF THE REGULAR CITY COUNCIL, SUCCESSOR AGENCY, AND RELATED MEETINGS ACCORDING TO THE PUBLISHED CABLE SCHEDULE OF PROGRAMS. IT SHALL
ALSO BE BROADCAST LIVE AND BE MADE AVAILABLE THEREAFTER ON THE CITY OF HAWTHORNE'S WEBSITE:
https://www.cityofhawthorne.org/departments/community-services/hawthornecommunity-television/meeting-videos Or online on YouTube by searching for Hawthorne Community Television ______________________
THE AGENDA, STAFF REPORTS AND ATTACHMENTS ARE AVAILABLE ONLINE AT https://www.cityofhawthorne.org/departments/community-services/hawthornecommunity-television/meeting-videos AND THEN SELECTING THE DESIRED MEETING. MEMBERS OF THE PUBLIC MAY INSPECT (AT NO COST) AND/OR OBTAIN COPIES (UPON PAYMENT OF THE CITY’S
CURRENT COPYING FEE) OF ANY REGULAR SESSION ITEM BY CONTACTING THE CITY CLERK DEPARTMENT AT CITY HALL VIA TELEPHONE (310) 349-2915 OR EMAIL [email protected].
CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
PROCLAMATIONS/CERTIFICATES/PRESENTATIONS
1. Hurricane Hilary Staff Recognition – Erika Lampkin
2. Presentation from 3507 JNA LLC, New Hangar Operations at the Hawthorne Airport.
3. Multi-Jurisdictional Greening Opportunity - CalTrans Clean CA Program @ 105 Fwy. – David McNeil (Manning)
4. City Hall and Public Hall Presentation – LFA NAKADA+ OotDL
ORAL COMMUNICATIONS
ORAL COMMUNICATION INSTRUCTIONS
ANY PERSON DESIRING TO ADDRESS THE CITY COUNCIL AND PARKING AUTHORITY SHOULD COMPLETE A
SPEAKER REQUEST CARD AND SUBMIT THE CARD TO THE CITY CLERK/SECRETARY PRIOR TO THE COMMENCEMENT OF THE CITY COUNCIL , PARKING AUTHORITY AND HOUSING AUTHORITY MEETING. AFTER
OBTAINING PERMISSION TO PROCEED BY THE PRESIDING OFFICER SPEAKERS SHOULD FIRST STATE THEIR FULL NAME AND ADDRESS FOR THE RECORD. THEY THEN SHALL STATE THEIR BUSINESS FOR ALL GOVERNING BODIES
BRIEFLY AND COMPLETELY AND UNLESS GRANTED FURTHER TIME BY A GOVERNING BODY SHALL LIMIT THEIR ADDRESS TO THREE MINUTES. THE THREE-MINUTE LIMIT SHALL INCLUDE GOVERNING BODY OR STAFF RESPONSES, IF ANY, TO QUERIES POSED BY SPEAKERS. HOWEVER, THE STATE OPEN MEETINGS LAW (GOVERNMENT CODE SECTION 54950 ET SEQ.) PROHIBITS THE CITY COUNCIL FROM PROVIDING A DETAILED RESPONSE OR ACTING UPON ANY ITEM NOT CONTAINED ON THE AGENDA POSTED 72 HOURS BEFORE A REGULAR MEETING AND 24 HOURS BEFORE A SPECIAL MEETING. ALL REMARKS SHALL BE ADDRESSED TO THE GOVERNING BODIES AS A BODY AND NOT TO ANY PARTICULAR MEMBER THEREOF. THE GOVERNING BODY MAY EITHER
DISPOSE OF THE COMMUNICATION AT THE CLOSE THEREOF OR MAY REFER IT TO AN APPROPRIATE ADMINISTRATIVE OFFICER FOR STUDY, INVESTIGATION, REPORT, AND/OR RECOMMENDATION. DISCUSSION, IF ANY, SHALL BE BY MEMBERS OF A GOVERNING BODY ONLY. (H.M.C. 2.06.180, RESO. NO. 6443) PERS
CITY CLERK'S CONSENT CALENDAR
5. Approval of waiver of full readings of resolutions and ordinances on Tuesday, September 12, 2023’s agenda. Motion to waive full readings.
6. Approval of City Council meeting minutes for the regular Meetings of July 25, 2023 and August 8, 2023. Motion to approve minutes.
7. City Treasurer requests approval of the warrants. Motion to approve the warrants.
RESOLUTIONS
8. RESOLUTION NO. 8427 – A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HAWTHORNE, CALIFORNIA AUTHORIZING, APPROVING & RATIFYING THE ACCEPTANCE OF THE GRANT YEAR 2022 ‘URBAN AREA SECURITY INITIATIVE (UASI)’ TOTALING $87,999.70 FOR THE PURCHASE OF VIGILANT ALPR (AUTOMATIC LICENSE PLATE RECOGNITION) CAMERA SYSTEM. Motion to adopt.
9. RESOLUTION NO. 8428 – A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HAWTHORNE, CALIFORNIA, AUTHORIZING CERTAIN DESIGNATED CITY OF
HAWTHORNE OFFICERS TO ORDER THE DEPOSIT OR WITHDRAWAL OF MONIES FROM THE BANK OF THE WEST/BMO ACCOUNT. Motion to adopt.
10. RESOLUTION NO. 8429 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HAWTHORNE, CALIFORNIA, AUTHORIZING CERTAIN DESIGNATED CITY OF
HAWTHORNE OFFICERS TO ORDER THE DEPOSIT OR WITHDRAWAL OF MONIES FROM THE LOCAL AGENCY INVESTMENT FUND (“LAIF”). Motion to adopt.
11. RESOLUTION NO. 8430 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWTHORNE, CALIFORNIA AUTHORIZING THE DESTRUCTION OF SECTION 8 HOUSING RECORDS OVER THREE YEARS OLD, FOR FEBRUARY 01, 2012 THROUGH DECEMBER 31, 2019, PURSUANT TO RESOLUTION NO. 8430 (CITY OF
HAWTHORNE HOUSING AUTHORITY RECORDS RETENTION SCHEDULE) AND PURSUANT TO GOVERNMENT CODE SECTION 34090 AND 24 CFR §908.101.
Motion to adopt.
12. RESOLUTION NO. 8431 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HAWTHORNE, CALIFORNIA APPROVING AND AUTHORIZING SUBMITTAL OF
APPLICATION FOR GRANT FUNDS FOR THE CALIFORNIA STRATEGIC GROWTH
COMMUNITY RESILIENCE CENTER PROGRAM AND EXECUTION OF ALL NECESSARY AGREEMENTS AND AMENDMENTS. Motion to adopt.
13. RESOLUTION NO. 8432 – A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWTHORNE, CALIFORNIA, PROCLAIMING SEPTEMBER 15, 2023 THROUGH OCTOBER 15, 2023 AS HISPANIC HERITAGE MONTH IN THE CITY OF HAWTHORNE, CALIFORNIA. Motion to adopt.
14. RESOLUTION NO. 8433 – A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HAWTHORNE, CALIFORNIA, CONSENTING TO THE ASSIGNMENT OF THE
THROUGH-THE-FENCE AGREEMENT AND CONCESSION AGREEMENT FOR AVIATION FUELING OPERATIONS FROM THE CHAPTER 7 TRUSTEE IN THE BANKRUPTCY CASE OF HAWTHORNE HANGAR OPERATIONS LP TO 3507 JNA LLC.
Motion to adopt.
BIDS: OPENINGS & RESULTS
15. Publicly receive, open and declare sealed bids for Sewer Main and Miscellaneous Storm Drain Improvement Project 2023 (Project # 23-04)
16. Publicly receive, open and declare sealed bids for Hawthorne Memorial Center HVAC System Upgrade (Project #23-08)
PUBLIC HEARINGS (FIRST READING AND ADOPTIONS)
17. Public Hearing on the Draft 2022-2023 Consolidated Annual Performance and Evaluation Report (CAPER) for the Community Development Block Grant (CDBG) and Home Investment Partnerships (HOME) Programs.
RECOMMENDED MOTION:
The staff recommend that the City Council:
1. Conduct the public hearing and receive comments on the draft 2022-2023 Consolidated Annual Performance and Evaluation Report (CAPER).
2. Approve the 2022-2023 CAPER for the Community Development Block Grant (CDBG) and Home Investment Partnerships (HOME) Programs.
3. Authorize the City Manager, or their designee, to submit the 2022-2023 CAPER to the Department of Housing and Urban Development (HUD).
ORDINANCES
18. ORDINANCE NO. 2244 (1st Reading) – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HAWTHORNE, CALIFORNIA, ADDING SECTION 8.48.045 TO THE
HAWTHORNE MUNICIPAL CODE TO ALLOW FOR AUTHORIZED INDOOR SMOKING
FACILITIES AND MAKING A FINDING OF EXEMPTION IN COMPLIANCE WITH CEQA IN CONNECTION THEREWITH. Motion to introduce.
GENERAL MATTERS
19. Employee Satisfaction Survey Update
RECOMMENDED MOTION: Staff Recommends that the City Council receive and file
CITY MANAGER'S CONSENT CALENDAR
20. Northeast Hawthorne Mobility Improvement Project (Project # 21-05) – Out to Bid.
RECOMMENDED MOTION: Staff recommends that the City Council approve the Plans and Specifications and authorize the Director of Public Works to advertise for construction bids with a return date of October 24, 2023.
21. Agreement for Homelessness Coordination Services with St. Margaret’s Center/Catholic Charities of Los Angeles, Inc.
RECOMMENDED MOTION: Staff recommends that the City Council approve the Agreement for Homelessness Coordination Services between the City of Hawthorne and St. Margaret’s Center/Catholic Charities Los Angeles, Inc. and authorize the City Manager to execute the agreement and any amendments thereto.
22. Retiree Healthcare Plan June 30, 2023 GASBS 75 Actuarial Report RECOMMENDED MOTION: Staff recommends that the City Council accept and file the OPEB Valuation Report for Fiscal Year ending June 30, 2023.
23. Second Amended Agreement with City of Inglewood for the Supplemental Law Enforcement Support for Special Events in the City of Inglewood.
RECOMMENDED MOTION: Approve the Second Amendment to the Agreement with City of Inglewood for the supplemental law enforcement support for special events in the City of Inglewood and authorize the City Manager or the Chief of the Police Department to execute all documents related thereto.
24. Agreement and Purchase Order between the City of Hawthorne and Valsoft Corporation Inc. dba Cascade Software Systems, Inc for the Cost Accounting Management System.
RECOMMENDED MOTION: Staff recommends that the City Council approves the Agreement and Purchase Order and authorize the City Manager to enter into and execute it on the City’s behalf.
25. Progress Payment #2 in the amount of $845,304.11 due to Elecnor Belco Electric of Chino, CA for Hawthorne Blvd Mobility Improvement Project – Phase II (Project # 23-01)
RECOMMENDED MOTION: Staff recommends that the City Council approve this Progress Payment #2 to Elecnor Belco Electric of Chino, CA
26. Progress Payment #5 in the amount of $360,857.50 due to Elecnor Belco Electric of Chino, CA for Highway Safety Improvement Project Traffic Signal Upgrade and Reconstruction 120th St Improvement Project – Prairie Ave to Felton Ave (Project # 21-06)
RECOMMENDED MOTION: Staff recommends that the City Council approve this Progress Payment #5 to Elecnor Belco Electric of Chino, CA
27. Agreement and Purchase Order between the City of Hawthorne and E.J. Ward Inc. for Intelligent Telematics and Fuel Control devices.
RECOMMENDED MOTION: Staff recommends that the City Council approves the Agreement and Purchase Order and authorize the City Manager to enter into and execute it on the Citys behalf.
28. Fiscal Year 2023/24 Blanket Purchase Orders.
RECOMMENDED MOTION: Staff recommends the Council approve fiscal year 2023/24 Blanket Purchase Orders (BPO’s) for supplies and services in a total amount not to exceed $8,780,247.
29. Agreement and Purchase Order between the City of Hawthorne and Wrap Bully’s for Police Vehicle Vinyl Wrapping Services.
RECOMMENDED MOTION: Staff recommends that the City Council approves the Agreement and Purchase Order and authorize the City Manager to enter into and execute it on the City’s behalf.
30. Agreement between the City of Hawthorne and Roadline Products Inc. and Pacific Products & Services LLC. for the Supply of Traffic Signs and Associated Sign Installation Hardware on an as needed basis.
RECOMMENDED MOTION: Staff recommends that the City Council approve agreement with Roadline Products Inc. as the primary service provider on an as needed basis and Pacific Products and Services LLC as an alternate and authorize the City Manager or his designee to enter into and execute the agreements.
31. Award of Contract for Betty Ainsworth Gymnasium Roof Replacement Project (Project #23-03).
RECOMMENDED MOTION: Staff recommends that the City Council authorize the City Manager or his designee to award the project to Best Contractors Services.
32. City of Hawthorne Housing Rehabilitation Project (Project #23-09) - Out to Bid.
RECOMMENDED MOTION: Staff recommends that the City Council approve the Plans and Specifications and authorize the Director of Public Works to advertise for construction bids with a return date of September 14th, 2023.
33. Agreement Between the City of Hawthorne and the City of Manhattan Beach For Supplemental Law Enforcement (Medical Director) Services.
RECOMMENDED MOTION: Staff recommends the City Council approve and ratify the City Manager's to execution of the Agreement Between the City of Hawthorne and the City of Manhattan Beach for supplemental law enforcement (Medical Director) services and authorize the City Manager to execute the agreement and amendments thereto.
34. Report on status of short-term rental monitoring and compliance program RECOMMENDED MOTION: Staff Recommends that the City Council receive and file
35. Approve agreement between the City of Hawthorne and The Lovejoy Foundation for Animal Sheltering Services.
RECOMMENDED MOTION: Staff recommends that the City Council approve an agreement with The Lovejoy Foundation, to provide animal sheltering services for the City of Hawthorne, appropriate $72,000.00 from the General Fund to the Animal Service Account (100-2101-230-00-40514) to cover the increase in costs of the agreement, and authorize the City Manager to execute the agreement any and all amendments thereto.
36. City Hall Renovation Project
RECOMMENDED MOTION: Staff Recommends that the City Council approve further feasibility and design study by the staff.
37. Adoption of $560,453.72 in unclaimed currency to be deposited into the City’s general fund, and the appropriation of that same amount, $560,453.72, to the Police Department’s Contract Services Budget, 100-2101-000-0-0-40514; and Approval of the use of said adopted funds for the following:
1. Approval of Purchase Order, not to exceed of $117,500.00 to the Hawthorne School District to co-establish a Crossing Guard Program with the Hawthorne School District with All City Management Services (ACMS); and
2. Approve an Agreement between the Hawthorne Police
Department and Axon Enterprise, Inc. for a five (5) year contract for Police Body Cameras, in-car Police Vehicle Camera System, and Drone Camera Integration, in the amount of $1,350,429.91; and
3. Approval of Blanket Purchase Order, not to exceed $442,953.72 to Axon Enterprise, Inc for the first year of the Axon contract services.
RECOMMENDED MOTION: Staff recommends that the City Council approve the adoption of $560,453.72 in unclaimed currency, to be deposited into the City’s general fund, and approve an appropriation of this adopted currency to the Police Department’s contract services budget (100-2101-000-0-0-40514).
Staff recommends that the City Council approve the use of the appropriate funds for the following purposes:
1. A purchase order Not to Exceed $117,500.00 to the Hawthorne School District for the co-establishment of a pilot Crossing Guard Program with the Hawthorne School District and All City Management Services.
2. A contract with Axon Enterprise, Inc. for police body cameras, in-car police vehicle camera system, and drone camera integration in the amount of $1,350,429.91 for the five-year term of the agreement.
3. A blanket purchase order Not to Exceed $442,953.72 to Axon Enterprise, Inc for the first two years of the Axon contract services.
38. Overview of the South Bay Cities Council of Government FY 2023-2024 Membership Dues
RECOMMENDED MOTION: Staff Recommends that the City Council receive and file services provided by the South Bay Cities Council of Government.
39. Progress Payment #1 in the amount of $488,880.71 due to Martinez Landscape Company, Inc. of Sylmar, CA for General Maintenance. (Project #22-05) RECOMMENDED MOTION: Staff recommends that the City Council approve this Progress Payment #1 to Martinez Landscape Company, Inc. of Sylmar, CA.
DISCUSSION/ACTION ITEMS
40. Annual Special Event Budget for Council Members (Patterson)
41. Proposed Opposition to AB 825 that Removes a City’s ability to Regulate Bicycles on Sidewalks (Vargas)
42. Nominations of Commissioners for Planning, Civil Service, Youth and Senior Commissions. (Vargas)
Planning: Jennifer Houston
Greg Guich
Laurelia Walker
Robert Prieto
Autumn Edwards
Shahzad Barket (Also for Civil Service)
Civil Service: Carmen Luz Rodriguez
Shahzad Barket (Also for Planning)
Senior Citizen’s: Margaret Allen
Youth Commission: Gabriela Zubia
ELECTED OFFICIALS REPORTS/RECOMMENDATIONS
CLOSED SESSION
43. CONFERENCE WITH LEGAL COUNSEL – INITIATION OF LITIGATION AGAINST A
THIRD PARTY
(Pursuant to subdivision (c) of Section 54956.9 (d)(4) of the California Government Code.)
One potential case - Patricia Byrd
44. CONFERENCE WITH LABOR NEGOTIATORS
(Subdivision (a) of Section 54957.6 of the California Government Code.) Name of Labor Negotiator(s): City Manager Vontray Norris and Human Resource Director Erika Lampkin
Regarding: Hawthorne Municipal Employees’ Association – Part-Time Employees (HMEA-PT)
ADJOURNMENT
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF HAWTHORNE )
I, DIANA CUCALON, Deputy City Clerk for the City of Hawthorne, certify that a true and correct copy of the foregoing City Council Meeting Agenda was posted not less than 72 hours before the City Council Meeting to be held on Tuesday, September 12, 2023 . __________________________________
DIANA CUCALON, HAWTHORNE DEPUTY CITY CLERK