Hawthorne City Council
September 26, 2023

Alex Vargas, Mayor
Angie Reyes English, Mayor Pro Tem
Katrina Manning, Councilmember
Alex Monteiro, Councilmember
L. David Patterson, Councilmember
Dayna S. Williams-Hunter, City
Clerk
Marie Poindexter-Hornback, City
Treasurer

CITY OF HAWTHORNE

CITY COUNCIL REGULAR MEETING
AGENDA FOR SEPTEMBER 26, 2023 6:00 PM

COUNCIL CHAMBER AT CITY HALL
4455 W. 126th STREET, HAWTHORNE, CALIFORNIA

MEETING INFORMATION

IF YOU ARE AN INDIVIDUAL WITH A DISABILITY AND NEED REASONABLE

ACCOMMODATION OR MODIFICATION PURSUANT TO THE AMERICANS WITH

DISABILITIES ACT (ADA) PLEASE CONTACT THE CITY CLERK DEPARTMENT AT [email protected] OR CALL (310) 349-2915 PRIOR TO THE MEETING FOR ASSISTANCE.

THE MEETING IS SHOWN LIVE ON CABLE CHANNEL 22, AND WILL BE REBROADCAST

AS PART OF THE REGULAR CITY COUNCIL, SUCCESSOR AGENCY, AND RELATED MEETINGS ACCORDING TO THE PUBLISHED CABLE SCHEDULE OF PROGRAMS. IT SHALL

ALSO BE BROADCAST LIVE AND BE MADE AVAILABLE THEREAFTER ON THE CITY OF HAWTHORNE'S WEBSITE:
https://www.cityofhawthorne.org/departments/community-services/hawthornecommunity-television/meeting-videos Or online on YouTube by searching for Hawthorne Community Television ______________________

THE AGENDA, STAFF REPORTS AND ATTACHMENTS ARE AVAILABLE ONLINE AT https://www.cityofhawthorne.org/departments/community-services/hawthornecommunity-television/meeting-videos AND THEN SELECTING THE DESIRED MEETING. MEMBERS OF THE PUBLIC MAY INSPECT (AT NO COST) AND/OR OBTAIN COPIES (UPON PAYMENT OF THE CITY’S

CURRENT COPYING FEE) OF ANY REGULAR SESSION ITEM BY CONTACTING THE CITY CLERK DEPARTMENT AT CITY HALL VIA TELEPHONE (310) 349-2915 OR EMAIL [email protected].

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PROCLAMATIONS/CERTIFICATES/PRESENTATIONS

1. Presentation: Southern California Edison- Customer Outages Notification

2. Update on City’s Medical Director Program.

3. Hawthorne Police Officer’s Association presentation of the “Hawthorne Fallen Hero’s Scholarship.”

4. Presentation by the Veterans Affairs Commission.

ORAL COMMUNICATIONS

ORAL COMMUNICATION INSTRUCTIONS

ANY PERSON DESIRING TO ADDRESS THE CITY COUNCIL AND PARKING AUTHORITY SHOULD COMPLETE A

SPEAKER REQUEST CARD AND SUBMIT THE CARD TO THE CITY CLERK/SECRETARY PRIOR TO THE COMMENCEMENT OF THE CITY COUNCIL , PARKING AUTHORITY AND HOUSING AUTHORITY MEETING. AFTER

OBTAINING PERMISSION TO PROCEED BY THE PRESIDING OFFICER SPEAKERS SHOULD FIRST STATE THEIR FULL NAME AND ADDRESS FOR THE RECORD. THEY THEN SHALL STATE THEIR BUSINESS FOR ALL GOVERNING BODIES

BRIEFLY AND COMPLETELY AND UNLESS GRANTED FURTHER TIME BY A GOVERNING BODY SHALL LIMIT THEIR ADDRESS TO THREE MINUTES. THE THREE-MINUTE LIMIT SHALL INCLUDE GOVERNING BODY OR STAFF RESPONSES, IF ANY, TO QUERIES POSED BY SPEAKERS. HOWEVER, THE STATE OPEN MEETINGS LAW (GOVERNMENT CODE SECTION 54950 ET SEQ.) PROHIBITS THE CITY COUNCIL FROM PROVIDING A DETAILED RESPONSE OR ACTING UPON ANY ITEM NOT CONTAINED ON THE AGENDA POSTED 72 HOURS BEFORE A REGULAR MEETING AND 24 HOURS BEFORE A SPECIAL MEETING. ALL REMARKS SHALL BE ADDRESSED TO THE GOVERNING BODIES AS A BODY AND NOT TO ANY PARTICULAR MEMBER THEREOF. THE GOVERNING BODY MAY EITHER

DISPOSE OF THE COMMUNICATION AT THE CLOSE THEREOF OR MAY REFER IT TO AN APPROPRIATE ADMINISTRATIVE OFFICER FOR STUDY, INVESTIGATION, REPORT, AND/OR RECOMMENDATION. DISCUSSION, IF ANY, SHALL BE BY MEMBERS OF A GOVERNING BODY ONLY. (H.M.C. 2.06.180, RESO. NO. 6443) PERS

CITY CLERK'S CONSENT CALENDAR

5. Approval of waiver of full readings of resolutions and ordinances on Tuesday, September 26, 2023’s agenda. Motion to waive full readings.

6. City Treasurer requests approval of the warrants. Motion to approve the warrants.

7. Approval of City Council meeting minutes for the special meetings of May 15, 2023, July 31, 2023, September 5, 2023, and September 11, 2023. Motion to approve minutes.

ORDINANCES

8. ORDINANCE NO. 2244 (2nd Reading) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HAWTHORNE, CALIFORNIA, ADDING SECTION 8.48.045 TO THE

HAWTHORNE MUNICIPAL CODE TO ALLOW FOR AUTHORIZED INDOOR SMOKING

FACILITIES AND MAKING A FINDING OF EXEMPTION IN COMPLIANCE WITH CEQA IN CONNECTION THEREWITH. Motion to Adopt

GENERAL MATTERS

9. Annual 3% Rent Increase for City-Owned Multi-Family Affordable Housing Units RECOMMENDED MOTION: Staff recommends that the City Council approve an annual rent increase for City-owned multi-family affordable housing units. The increase will be either 3% or the year's Consumer Price Index (CPI) rate, whichever is higher.

10. American Rescue Plan Act (ARPA) Economic Development Programs Update RECOMMENDED MOTION: Staff recommends that the City Council ask questions as necessary and receive and file the ARPA Economic Development Plan Programs update.

CITY MANAGER'S CONSENT CALENDAR

11. Award of Contract for Sewer Main and Miscellaneous Storm Drain Improvement Project 2023 (Project # 23-04)
RECOMMENDED MOTION: Staff recommends that the City Council award contract to lowest responsive and responsible bidder, GRBCON, Inc. of Baldwin Park, CA.

12. Award of Contract for Hawthorne Memorial Center HVAC System Upgrade (Project #23-08).

RECOMMENDED MOTION: Staff recommends that the City Council award contract to lowest responsive and responsible bidder, Pardess Air, Inc. of Los Angeles, CA.

13. Progress Payment #1 in the amount of $ $998,742.65 due to Best Contracting Services, Inc of Gardena, CA for City of Hawthorne Owned Building Roof Rehabilitation (Project #23-06)
RECOMMENDED MOTION: Staff Recommends that the City Council approve this Progress Payment #1 to Best Contracting Services of Gardena, CA

14. Approval of Side Letter agreement and new Agreement Between the City of Hawthorne and Joe Nakagawa, M.D. to provide Medical Director Services for the Hawthorne Police Department effective January 1, 2024.

RECOMMENDED MOTION: Staff recommends that the City Council approve a Side Letter Agreement amending the accrued vacation and sick days retroactively to be in line with the HPOA (Hawthorne Police Officer’s Association) MOU.; and Approve an Agreement between the City of Hawthorne and Dr. Joe Nakagawa for the position of Medical Director for the Hawthorne Police Department effective January 1, 2024; and
Approval of Fiscal year 2023/24 appropriations increase by $10,527 at mid-year budget.

15. Broker Agreement with Newmark of Southern California.

RECOMMENDED MOTION: Staff recommends that the City Council approve the Broker Agreement with Newmark of Southern California Regarding the Negotiations over the Terms of a Land Swap with 13007 Yukon Avenue, Hawthorne LLC.

CITY ATTORNEY'S CONSENT CALENDAR

16. Blanket Purchase Orders (“BPO”) for the City Attorney Department for Fiscal Year 2023/2024.

RECOMMENDED MOTION: Staff recommends that the City Council approve fiscal year 2023/2024 BPO for City Attorney Department in the total amount of $555,000.

DISCUSSION/ACTION ITEMS

17. Add “Feed The Street Cali Foundation” and “American Heart Association” to the list of City Sponsored Event. (A. Monteiro)

18. Funding the Veterans’ Affairs’ Program Displaying Banners Recognizing the City’s Veterans and Current Members in the Service. (Vargas)

19. 2022-2023 Budget for City Special Events (Patterson/Reyes-English)

20. Nominations of Commissioners for Planning, Civil Service, Youth and Senior Citizens Commissions. (Vargas)
Planning: Jennifer Houston
Greg Guich
Laurelia Walker
Robert Prieto
Ruby Cohn

Civil Service: Carmen Luz Rodriguez
Shahzad Barket
Senior Citizens: Margaret Allen
Youth: Gabriela Zubia

ELECTED OFFICIALS REPORTS/RECOMMENDATIONS

CLOSED SESSION

21. Conference with Real Property Negotiator, pursuant to California Government Code Sections 54956.8, 54954(b):

Properties:
• Approximately .91 acres of land with 2,046 square feet building(s) located at 13007 Yukon Ave., APN 4050-014-002
• Approximately 2.16 acres of land located at 12500 Eucalyptus Ave., APN 4041-009-900
Agency Negotiator: Vontray Norris, City Manager.

Other Party: 13007 Yukon Avenue Hawthorne, LLC. Under negotiation: Price and Terms of Payment

ADJOURNMENT

CERTIFICATION

STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES ) SS

CITY OF HAWTHORNE )
I, DIANA CUCALON, Deputy City Clerk for the City of Hawthorne, certify that a true and correct copy of the foregoing City Council Meeting Agenda was posted not less than 72 hours before the City Council Meeting to be held on Tuesday, September 26, 2023 . __________________________________

DIANA CUCALON, HAWTHORNE DEPUTY CITY CLERK
Presentation to City of Hawthorne
September 26, 2023
Presentation Agenda
• Overview: Safe and reliable service to the City of
Hawthorne
• What/why: Work we are doing to meet electricity
demands of the community and improve
customer reliability
• How: Communication to customers regarding
maintenance outages to perform the work safely
• Q & A
Introduction to SCE
4 • Southern California Edison (SCE)
is an Edison International
company
• One of the nation’s largest
electric utilities
• More than 130 years of history
• Headquartered in Rosemead,
California
• Regulated by the California
Public Utilities Commission
(CPUC) and the Federal Energy
Regulatory Commission (FERC)
• 50,000 square miles of SCE
service area across Central,
Coastal, and Southern California
• 15 million residents through 5
million customer accounts
• 15 counties, 185 cities and 13
Native American tribes
Who We Are
Our Grid
To deliver safe, reliable, and affordable power,
we monitor and maintain a vast electricity system
753,000 Transformers
126,000 Miles of Transmission
and Distribution Lines
5,900 Circuits

1.7 Million Poles
50,000 Square Miles
5 Strengthening and Modernizing the Grid
• Infrastructure reliability – updating
underground cables, poles, switches, and
transformers
• Wildfire mitigation – hardening infrastructure,
bolstering situational awareness capabilities,
and enhancing operational practices
• Transmission – connecting renewables,
installing new substations, and updating lines
• Grid readiness – updating the grid for impacts
from new technologies
• Long-term energy policy – supporting energy
storage, electric vehicles, and renewables
SCE plans to spend more than $5B each
year to maintain, improve, and harden
its infrastructure
SCE’s investments support safe, reliable, affordable, and clean energy for our customers 2022 Capital Investments
36 miles of
underground cable replaced
119 miles of overhead conductor
replaced for public safety

24.5k distribution poles replaced

4.3k transmission poles replaced
24 underground structure
replacements
6 Outage Communication:

Keeping Our Communities Informed
7 Primary Outage Types
• A maintenance outage is a controlled event where equipment or a portion of the circuit needs to be temporarily taken out of service to allow crews to safely make repairs and upgrade the system for improved reliability • A repair outage is an unplanned event where a section of the power network losses power unexpectedly due to a fault
Customer Notifications for Planned Maintenance Outages
9 11 Days Out 8-10 Days Out Less than 10
days
3 Days Out 1 Day Out Day of Outage
Automated
messages sent to
enrolled customers
Notifications sent
via mail
Our goal is for,
customers
to receive letter
with at least 5
days-notice.

Automated
notifications sent.

If necessary, staff
will provide
notification via
Door Hangers
Critical care
customers are
called to remind
them of outage
Automated
reminders
Automated
updates if
changes occur
*For Planned Maintenance Outages, SCE makes reasonable attempts to follow this timeline, however there may be instances when adjustments must be made.

Maintenance Outage Notification –via mail
MANAGING YOUR NOTIFICATION PREFERENCES AT SCE.COM

1. Sign in or set up your account on SCE.com

2. Once signed in, click on the Preference Center

3. This will open some new options and allow
you to manage your Outage Alert Preferences

4. Finally, input your desired contact information
for either email, texts or phone call
notifications
11 12
Here are some Resident and Business outage preparation resources:

Useful tips for outages can be found on our Outage & Restoration Guide for Business document, and on our Be Prepared for a Power Outage webpage. sce.com/outage
Additional information on Backup Generation can be found on our Understanding Backup Generation document, and on the Prepare for Powerdown webpage.

Rebates: https://marketplace.sce.com/portable-generators/ and SCE Marketplace for a generator or portable battery backup or for your laptops, cellphone, tablets and router.
https://energized.edison.com/stories/ways-to-stay-connected-online-duringa-power-outage Purchase LED Smart Emergency Light Bulbs with Rechargeable Battery: Backup - Intelligent Lighting, Lasts 3-4 Hours During Power Outage GO TO SCE.COM/OUTAGE
13 Map is updated approx. 30 minutes after reported outage Insert address:
https://www.sce.com/outage-center/check-outage-status
1-800-611-1911 outage
Hawthorne Overview
Work we are doing to meet electricity demands of
the community and improve customer reliability
Overview of Hawthorne CircuitList1
There are 44 circuits that serve Hawthorne 1
Circuit Type Customers Circuit Type Customers Circuit Type Customers Circuit Type Customers ADAK(16KV) 665 PACOMA(4.16KV) 1,183 - -
ALASKA(16KV) 2,960 PENGUIN(16KV) 447 - -
ALBACORE(16KV) 2,026 SALMON(16KV) 4,153 - -
ANCHORAGE(16KV) 1 SANDRA(16KV) 4,348 - -
ANZA(4.16KV) 774 SEABASS(16KV) 36 - -
BARRACUDA(16KV) 230 SHOUP(4.16KV) 935 - -
BLUEGILL(16KV) 3,177 SITKA(16KV) 107 - -
BURLEIGH(4.16KV) 632 STACY(4.16KV) 803 - -
CRANBROOK(4.16KV) 748 SUNDALE(4.16KV) 1,019 - -
DALESIDE(16KV) 3,756 WESTERN(16KV) 159 - -
DEBORAH(16KV) 2,882 WHALE(16KV) 696 - -
EZRA(4.16KV) 1,036 YORK(4.16KV) 418 - -
FACTOR(16KV) 308 ZEBRA(16KV) 2,061 - -
FAIRBANKS(4.16KV) 840 JACKNORTHROP(4.16KV) 3 - -
GEARLINE(16KV) 373 - - -
GRANDVIEW(4.16KV) 901 - - -
GRIZZLEY(16KV) 3,755 - - -
HALLDALE(16KV) 2,725 - - -
HAWTHORNE(16KV) 1,443 - - -
HINDRY(4.16KV) 466 - - -
JUDAH(4.16KV) 982 - - -
JUNEAU(4.16KV) 634 - - -
KATHLEEN(16KV) 703 - - -
KORNBLUM(4.16KV) 978 - - -
MARGARET(16KV) 5,249 - - -
MCDONNELL(16KV) 2,024 - - -
MENLO(4.16KV) 642 - - -
MINNOW(16KV) 99 - - -
OCTANE(16KV) 3,724 - - -
OXFORD(4.16KV) 1,027 - - -
Grand Total 62,128
Note: The number of customers listed
represents the total number of customers on
each circuit (not the local jurisdiction).
15 CircuitMap
16 Equipment Failure In-service failure of transformer, switch, or conductors Vegetation/Animal A tree branch, rodent, or bird causing a short circuit between conductors
Other The circuit was patrolled but no cause found
Operations SCE performed urgent maintenance without the standard 3-day notice
3 rd Party Outage caused by a balloon, car hit pole or dig-in PSPS Public Safety Power Shutoff
sce.com/psps
Repair Outage Cause Definitions
17 SAIDIChart
18 2022 Repair Outage Causes For Hawthorne
19 Capital Improvement Map
The capital improvement map has transitioned to a virtual format via SCE Capital Improvements and can be accessed using the link provided or sce.com/CapitalImprovements.
20 Projects
Hawthorne
2022 2023 Planned 2024
OCP 1 3
WCR
Grid Mod 2 1 1
DSP
4 kV Cutovers
Pole Upgrade-Distribution 90 165
*79
remain
*
OCP refers to projects addressing overhead reconductor/fusing, WCR refers to projects underground re-cable, UG and OH switch replacement, and fusing, Grid Mod refers to installation of new automated switching/sectionalizing devices. * As of now, 79 pole upgrades remain between now and 2024 Distribution Pole and Equipment Upgrades:

Safety and Reliability
22 Santa Monica
• Why pole and equipment upgrades.

Inspecting and maintaining every pole in our service
territory is part of the work we do routinely. It’s part of our ongoing investment in maintenance and
safety to ensure that we continue to deliver reliable
electric service. Poles are replaced in the time frame
that inspections dictate and with compliance due
dates with the CPUC. Distribution Work is increasing
to meet the electric demand and improve customer
reliability. Increased load on poles often require
larger poles to meet CPUC Safety Requirements.

Maintenance outages are necessary so that crews
may safely perform the work. As of now, 79 poles
remain to be replaced through ‘24.
• Outage times.

Hours of the outages are dictated by safety, traffic
impact, location, customer impacts
(Commercial/Residential) and by the SCE grid due to
loading issues on the circuits. Duration, is dependent
on the complexity of the job, the pole and
equipment upgrade work.

Transmission Pole and Equipment Upgrades:

Safety and Reliability
23 24
Santa Monica
Transmission Poles to be Replaced. To improve
safety and reliability, there are 5 transmission pole
replacements and 1-reframe that are planned to be
replaced for the rest of the year. Poles are located
on Prairie, Inglewood Ave. & Jack Northrop Ave.

Currently awaiting FAA & railroad permits.

Outage times.Hours of the transmission outage
are dictated by safety, use of a crane,
location/traffic, customer impacts
(Commercial/Residential) and by the SCE grid due
to loading issues on the circuits. Night work is
required for transmission pole replacement due to
the commercial outage required and for the safe
pole replacement; in addition to SCE outage
notifications, immediate affected customers are
notified with a Dear Neighbor leaflet for the
nighttime transmission job. Duration, is dependent
on the complexity of the job, location, the pole and
equipment upgrade work.

Insert photo of
Transmission Pole
SCE Customer Resources Resources
Issue Type Contact Info
Outages - Report/Status
Outage Tips
General Customer Information www.sce.com/outage
Downed power lines: 911
1-800-611-1911
1-800-655-4555
File or Get Claim Status www.sce.com/claims 1-800-251-3311 [email protected] Vegetation & Power Lines Clearance 1-800-655-4555
Report a Streetlight Out www.sce.com/outage-center/report-street-light-outage OR My SCE app or call (800) 611-1911 #3 Medical Baseline www.sce.com/residential/assistance/medical-baseline 1-800-684-8123 or 800-655-4555 Wildfire sce.com/wildfire [email protected]
Public Safety Power Shutoffs www.sce.com/psps
(which includes signing up for outage alerts)
Vegetation Management sce.com/safety/power-lines 1-800-655-4555 or [email protected] Rebates: Portable Power Stations,
generators, etc.
https://marketplace.sce.com
25 Thank you. Questions?
26 Safe and reliable service to the City of Hawthorne

AGENDA ITEM NO. 4

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of September 26, 2023
Originating Department: Human Resources
City Manager: __________
Vontray Norris
Dir. of Human Resources: ___________
Erika Lampkin
SUBJECT:

Presentation by the Veterans Affairs Commission.

RECOMMENDED MOTION:

Staff Recommends that the City Council provide staff with direction DISCUSSION:

Veterans Affairs Commission – Chairperson Faye Johnson is presenting an opportunity to the City Council to acknowledge those in service with a citywide banner project.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

Advocating for active military and veterans.

FISCAL IMPACT:

Cost to the City is undetermined as there is no direction from City Council.

NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):

1. Military and Veteran Street Pole Project - PowerPoint Active Military
and Veteran
Street Pole
Banner Project
Veterans Affairs Commission
In keeping with the Veterans Affairs
Commission mission to be an advocate
for veterans and active military
members and their families within the
city of Hawthorne, the Veterans Affairs
Commission is proposing the
implementation of a recognition
program consisting of street pole
banners to be positioned on Hawthorne
Blvd during memorial and veterans day
to honor our active military and veteran
men and women.

REQUEST CITY COUNCIL:
• Review and approve this project
• Provide some funding
• Approve Public Works to install
military banners
Most surrounding cities post street
pole banners every year to honor
their active military and veteran
community.

Torrance
Lomita
El Monte
Veterans Affairs Commission proposes the following
members would be eligible for display:
- Category A: Honorably serving active members of the
US Army/US Army Reserve, US Marine Corps/US
Marine Corps Reserve, US Navy/ US Navy Reserve, US
Air Force/US Air Force Reserve, Space Force, and US
Coast Guard.
- Category B: Missing in Action (MIA), Prisoner of War
(POW) and Killed in Action (KIA)
- Category C: Honorably discharged/retired veteran
members of the US Army/US Army Reserve, US
Marine Corps/US Marine Corps Reserve, US Navy/ US
Navy Reserve, US Air Force/US Air Force Reserve,
Space Force, and US Coast Guard.

Recognition Banners Specifications and Costs:
§ Full Color, Double sided vinyl, 30” x 94”
§ Costs range from $110 - $150 per sign
§ One time setup fee $250 average and design
fees may be charged if we are unable to find
someone from City staff to design the banner.

Some Companies are waiving the fees because
it is for military - veterans.
§ Hardware: $110 - $150 per set.

Veterans Affairs Commission researching the
following companies:

Stella Grafx Design & Printing ($110)
12123 Hawthorne Blvd
Hawthorne, CA 90250 US
+1 3102191447
[email protected]
www.stellagrafx.com
Bill Salfity G&S Printing (Estimate Pending)
Veteran Owned
Hawthorne, CA 90250
310-678-6058
Fast Signs Veteran Owned ($150)
Torrance
310-542-3636
Waive design/setup fees
Funding:
- Veterans Affair Commission Fundraise
- City contribute $1,000 to kickstart the project
- City Council contributions
- Military members and families
- City of Hawthorne Public Work Install Banners
REQUEST CITY COUNCIL:
• Approve the
“Military Street Pole Banner Recognition Project”
• Provide kickstart funding $1,000
• Allow Public Works to install banners
City of Hawthorne
SAMPLE:

KIA Name
KIA Picture
KIA Service
City of Hawthorne Logo
Sponsored by
Veterans Affairs Commission:

Faye Johnson, Chair
Stephen Nellman, Vice Chair
Kyle Orlemann, Commissioner
Carol Steinhauer, Commissioner
Daniel Lucero, Commissioner

AGENDA ITEM NO. 6

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of September 26, 2023
Originating Department: Licensing
City Manager: __________
Vontray Norris
Acting Revenue & A/P Mgr: ___________
Shuntell Dixon
SUBJECT:

City Treasurer requests approval of the warrants. Motion to approve the warrants.

RECOMMENDED MOTION:

Staff Recommends that the City Council approve the warrants issued for the period of 09/13/2023 to 09/26/2023 in the total of $2,939,831.28.

DISCUSSION:

Staff plans to issue checks to the vendors that provide goods and services to the City of Hawthorne.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

Develop and implement clear, business friendly methods of communicating useful and helpful information to vendors.

FISCAL IMPACT:

None. Funds for these payments in the amount of $2,939,831.28 are available in the adopted Fiscal Year 2024-2025 budget.

Description of Warrants Amount
Payroll City Warrants $ 929,257.35
General City Warrants $ 1,971,357.09
Housing Warrants $ 1,224.89
Asset Forfeiture Warrants $ 37,991.95
Grand Total $ 2,939,831.28

NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):

1. Council Warrants 092623
K:\Finance\COUNCIL APPROVAL OF WARRANTS\2024\Council approval of Warrants 09262023.xlsx ORIGINATING DEPARTMENT: FINANCE
The City Treasurer submits the following Payroll City Warrants for your approval:

Date Start Ending Warrant type Total $
9/14/23 20972 21266 Payroll 918,009.34
9/14/23 195776 195794 Payroll 11,248.01
* Emergency Issue - for ratification only 929,257.35
State of California, County of Los Angeles SS:

The foregoing claims/demands/warrants have been filed with me; each one bearing an endorsement of the officer or employee of the department, requiring same, that the price is correct.

City Treasurer
City Clerk

CITY OF HAWTHORNE
FOR THE MEETING OF SEPTEMBER 26, 2023
Warrant #s
ORIGINATING DEPARTMENT: FINANCE
The City Treasurer submits the following General City Warrants for your approval:

Date Start Ending Warrant type Total $
9/14/23 483301 483316 DEBT LEVY 19,753.34
9/14/23 483317 483319 CITY - SPECIAL 1,287,158.80
9/26/23 483320 483326 CITY 167,058.12
9/26/23 483327 483447 CITY 435,175.56
9/18/23 483448 483449 CITY - SPECIAL 62,211.27
1,971,357.09
* Emergency Issue - for ratification only
State of California, County of Los Angeles SS:

The foregoing claims/demands/warrants have been filed with me; each one bearing an endorsement of the officer or employee of the department, requiring same, that the price is correct. City Treasurer
City Clerk

CITY OF HAWTHORNE
FOR THE MEETING OF SEPTEMBER 26, 2023
Warrant #s

PAID INVOICE REPORT - INVOICE DETAIL
Vendor # Vendor Invoice Invoice Net
123239 CA DISBURSEMENT UNIT 2023-20 $704.30
119637 CA SDU, STATE DISBURSEMENT UNIT 2023-20 $258.46
119685 CA SDU, STATE DISBURSEMENT UNIT 2023-20 $177.69
123708 CALIFORNIA STATE DISBURSEMENT UNIT 2023-20 $157.50 122739 FRANCHISE TAX BOARD 2023-20 $303.92
122863 FRANCHISE TAX BOARD 2023-20 $100.00
121291 FRANCHISE TAX BOARD 2023-20 $50.00
4 H.M.E.A. 2023-20 $2,100.00
99379 HAWTHORNE EXECUTIVE GROUP 2023-20 $400.00
3 HAWTHORNE POLICE OFFICERS ASSN 2023-20A $4,755.51
3 HAWTHORNE POLICE OFFICERS ASSN 2023-20B $632.00
3 HAWTHORNE POLICE OFFICERS ASSN 2023-20C $2,765.12
123440 LOS ANGELES COUNTY SHERIFF DEPARTMENT 2023-20 $250.00 123628 LOS ANGELES COUNTY SHERIFF-INGLEWOOD 2023-20 $724.70 115178 PRE PAID LEGAL SERVICES, INC. 2023-20 $154.50
113121 TOTAL ADMINISTRATION SVCS CORP 2023-20A $541.34
113121 TOTAL ADMINISTRATION SVCS CORP 2023-20B $3,223.06 103511 U.S. BANK PARS 6746022400, L.A. LOCKBOX 511649 2023-20A $1,871.89 103511 U.S. BANK PARS 6746022400, L.A. LOCKBOX 511649 2023-20B $467.97 123240 VILLEGAS, ALBA 2023-20 $115.38
$19,753.34

PAID INVOICE REPORT - INVOICE DETAIL
Vendor # Vendor Invoice Description Invoice Net
123721 BELTRAN RENTS AND SALES INC. 01-141200-20 state of the city event 2023 $4,441.75 123721 BELTRAN RENTS AND SALES INC. 01-142040-07 World Fest 2023 20x60 Canopy $2,664.00 121778 GSE SOLUTIONS 0623B HVAC Project at the Memorial/Senior Center $12,787.50 102360 L A COUNTY FIRE DEPARTMENT C0011371 COUNTY FIRE SERVICES- 09/23 $1,267,265.55 TOTAL $1,287,158.80

PAID INVOICE REPORT - INVOICE DETAIL
Vendor # Vendor Invoice Description Invoice Net
115390 A T & T MOBILITY AG287311965804 PHONE BILL $228.00 115783 AT&T AG9391036095 PHONE BILL $450.18
115783 AT&T AG9391036076 PHONE BILL $589.99
115783 AT&T AG9391026341 PHONE BILL $27.47
115783 AT&T AG9391057056 PHONE BILL $385.62
115783 AT&T AG9391026325 PHONE BILL $26.12
115783 AT&T AG9391050328 PHONE BILL $464.63
115783 AT&T AG9391026316 PHONE BILL $97.76
115783 AT&T AG9391031544 PHONE BILL $65.40
115783 AT&T AG9391031543 PHONE BILL $139.26
115783 AT&T AG9391031546 PHONE BILL $65.40
115783 AT&T AG9391026307 PHONE BILL $1.38
115783 AT&T SP9391031545 PHONE BILL $130.80
115783 AT&T SP9391055735 PHONE BILL $26.20
115783 AT&T SP9391026284 PHONE BILL $26.20
115783 AT&T SP9391026345 PHONE BILL $52.28
115783 AT&T SP9391026293 PHONE BILL $68.64
115783 AT&T SP9391026278 PHONE BILL $26.14
115783 AT&T SP9391026297 PHONE BILL $68.64
115783 AT&T SP9391026296 PHONE BILL $68.64
115783 AT&T SP9391026291 PHONE BILL $202.83
115783 AT&T SP9391026320 PHONE BILL $26.20
103177 CALIFORNIA WATER SERVICE AG9309482003 WATER BILL $71.78 103177 CALIFORNIA WATER SERVICE AG3406289008 WATER BILL $346.88 103177 CALIFORNIA WATER SERVICE AG3124149340 WATER BILL $55.25 103177 CALIFORNIA WATER SERVICE AG5297758587 WATER BILL $533.06 103177 CALIFORNIA WATER SERVICE AG0866316861 WATER BILL $67.20 103177 CALIFORNIA WATER SERVICE AG8816940090 WATER BILL $104.87 103177 CALIFORNIA WATER SERVICE AG9004264798 WATER BILL $25.42 103177 CALIFORNIA WATER SERVICE AG3357207262 WATER BILL $25.42 103177 CALIFORNIA WATER SERVICE AG5612411111 WATER BILL $24,353.21 103177 CALIFORNIA WATER SERVICE AG8639925174 WATER BILL $240.41 18100 GOLDEN STATE WATER CO. SP83957100007 WATER BILL $737.32 18100 GOLDEN STATE WATER CO. SP31438000007 WATER BILL $428.65 18100 GOLDEN STATE WATER CO. SP14219000008 WATER BILL $1,415.03 18100 GOLDEN STATE WATER CO. SP22215100003 WATER BILL $236.56 18100 GOLDEN STATE WATER CO. SP58378300006 WATER BILL $77.53 18100 GOLDEN STATE WATER CO. SP34609100002 WATER BILL $732.56 18100 GOLDEN STATE WATER CO. SP88617300004 WATER BILL $243.49 18100 GOLDEN STATE WATER CO. SP25440300009 WATER BILL $4,471.18 18100 GOLDEN STATE WATER CO. SP2950300003 WATER BILL $30.74 17953 SO CALIF EDISON CO SP700413545497 ELECTRIC BILL $110.61 17953 SO CALIF EDISON CO SP700028707802 ELECTRIC BILL $305.35 17953 SO CALIF EDISON CO SP700024150620 ELECTRIC BILL $109.42 17953 SO CALIF EDISON CO SP700599510261 ELECTRIC BILL $366.49 17953 SO CALIF EDISON CO SP700203184631 ELECTRIC BILL $179.66 17953 SO CALIF EDISON CO SP700413856406 ELECTRIC BILL $194.12 17953 SO CALIF EDISON CO SP700415364047 ELECTRIC BILL $604.72 17953 SO CALIF EDISON CO SP700415444374 ELECTRIC BILL $90.30 17953 SO CALIF EDISON CO SP700017571996 ELECTRIC BILL $389.22 17953 SO CALIF EDISON CO SP700272148294 ELECTRIC BILL $38.94 17953 SO CALIF EDISON CO SP700413563584 ELECTRIC BILL $165.07 17953 SO CALIF EDISON CO SP700413581065 ELECTRIC BILL $384.01 17953 SO CALIF EDISON CO SP700412486177 ELECTRIC BILL $1,179.69 17953 SO CALIF EDISON CO SP700415101844 ELECTRIC BILL $98.05 17953 SO CALIF EDISON CO SP700415407897 ELECTRIC BILL $21.66 17953 SO CALIF EDISON CO SP700415468525 ELECTRIC BILL $1,093.36 17953 SO CALIF EDISON CO SP700415497120 ELECTRIC BILL $339.39 17953 SO CALIF EDISON CO SP700610655258 ELECTRIC BILL $924.80 17953 SO CALIF EDISON CO SP700382576734 ELECTRIC BILL $314.34 17953 SO CALIF EDISON CO SP700703880342 ELECTRIC BILL $89.01 17953 SO CALIF EDISON CO SP700573101912 ELECTRIC BILL $39,091.84 17953 SO CALIF EDISON CO AG700413595112 ELECTRIC BILL $57.22 17953 SO CALIF EDISON CO AG700455547107 ELECTRIC BILL $72.55 17953 SO CALIF EDISON CO AG700534679101 ELECTRIC BILL $125.71 17953 SO CALIF EDISON CO AG700781445279 ELECTRIC BILL $943.87 17953 SO CALIF EDISON CO AG700413801034 ELECTRIC BILL $102.57 17953 SO CALIF EDISON CO AG700238897708 ELECTRIC BILL $89.69 17953 SO CALIF EDISON CO AG700370247933 ELECTRIC BILL $25.83 17953 SO CALIF EDISON CO AG700413899448 ELECTRIC BILL $193.14 17953 SO CALIF EDISON CO AG700414005138 ELECTRIC BILL $108.23 17953 SO CALIF EDISON CO AG700413964116 ELECTRIC BILL $98.15 17953 SO CALIF EDISON CO AG700412535081 ELECTRIC BILL $75.20 17953 SO CALIF EDISON CO AG700415041523 ELECTRIC BILL $99.55 17953 SO CALIF EDISON CO AG700123368078 ELECTRIC BILL $433.01 17953 SO CALIF EDISON CO AG700414028780 ELECTRIC BILL $54.40 17953 SO CALIF EDISON CO AG700415434270 ELECTRIC BILL $79.07 17953 SO CALIF EDISON CO AG700023530426 ELECTRIC BILL $68.92 17953 SO CALIF EDISON CO AG700169896049 ELECTRIC BILL $18.95 17953 SO CALIF EDISON CO SP700364926774 ELECTRIC BILL $8,443.76 17953 SO CALIF EDISON CO SP700364879789 ELECTRIC BILL $53,059.81 17953 SO CALIF EDISON CO SP700591200088 ELECTRIC BILL $30.86 17953 SO CALIF EDISON CO AG700415157418 ELECTRIC BILL $79.77 17953 SO CALIF EDISON CO AG700415394157 ELECTRIC BILL $89.87 17953 SO CALIF EDISON CO AG700415119022 ELECTRIC BILL $68.05 17953 SO CALIF EDISON CO AG700415168330 ELECTRIC BILL $112.43 17953 SO CALIF EDISON CO AG700415109322 ELECTRIC BILL $171.82 17953 SO CALIF EDISON CO AG700412405547 ELECTRIC BILL $270.81 17953 SO CALIF EDISON CO AG700413801034 ELECTRIC BILL $104.59 17953 SO CALIF EDISON CO AG700413657352 ELECTRIC BILL $109.16 17953 SO CALIF EDISON CO AG700413671395 ELECTRIC BILL $85.48 17953 SO CALIF EDISON CO AG700413775974 ELECTRIC BILL $59.17 17953 SO CALIF EDISON CO AG700616837087 ELECTRIC BILL $140.92 17953 SO CALIF EDISON CO AG700413762234 ELECTRIC BILL $89.27 17953 SO CALIF EDISON CO AG700413787088 ELECTRIC BILL $83.76 17953 SO CALIF EDISON CO AG700385074482 ELECTRIC BILL $82.43 17953 SO CALIF EDISON CO AG700415322318 ELECTRIC BILL $55.43 17953 SO CALIF EDISON CO AG700415310392 ELECTRIC BILL $57.08 17953 SO CALIF EDISON CO AG700413948857 ELECTRIC BILL $22.74 17953 SO CALIF EDISON CO AG700412466979 ELECTRIC BILL $97.77 17953 SO CALIF EDISON CO AG700541838004 ELECTRIC BILL $890.65 17953 SO CALIF EDISON CO AG700413750211 ELECTRIC BILL $189.55 17953 SO CALIF EDISON CO AG700413829831 ELECTRIC BILL $333.25 17953 SO CALIF EDISON CO AG700413816693 ELECTRIC BILL $16.16 17953 SO CALIF EDISON CO AG700413639568 ELECTRIC BILL $72.86 17953 SO CALIF EDISON CO AG700250316527 ELECTRIC BILL $9,069.59 17953 SO CALIF EDISON CO AG700212888873 ELECTRIC BILL $125.80 17953 SO CALIF EDISON CO AG700196589136 ELECTRIC BILL $16.39 17953 SO CALIF EDISON CO AG700201790760 ELECTRIC BILL $16.85 17953 SO CALIF EDISON CO AG700196576305 ELECTRIC BILL $101.84 18000 SO CALIF GAS CO 16330470002 GAS BILL $19.69
18000 SO CALIF GAS CO 02130419001 GAS BILL $141.79
18000 SO CALIF GAS CO 13890410007 GAS BILL $19.69
18000 SO CALIF GAS CO 18936983107 GAS BILL $1,233.32
18000 SO CALIF GAS CO 14720396127 GAS BILL $107.17
18000 SO CALIF GAS CO 12990557006 GAS BILL $100.50
18000 SO CALIF GAS CO 07510463859 GAS BILL $15.03
18000 SO CALIF GAS CO 08140463004 GAS BILL $34.05
18000 SO CALIF GAS CO 09680396372 GAS BILL $516.68
18000 SO CALIF GAS CO 09730449007 GAS BILL $65.24
112237 T-MOBILE AG982816099 PHONE BILL $4,486.59
TOTAL $167,058.12

PAID INVOICE REPORT - INVOICE DETAIL
Vendor # Vendor Invoice Description Invoice Net
122920 4283929 DELAWARE LLC. WC11536-I-0030 Animal Disposal Service $105.00 118356 ABBOT INDUSTRIAL SUPPLIES INC. 54447 64 CASES LARGE TRASH LINERS $2,529.58 123058 ACCESS INFORMATION INTERMEDIATE HOLDINGS I, LLC 10463420 Monthly Shredding Service - P.D. $867.00 123058 ACCESS INFORMATION INTERMEDIATE HOLDINGS I, LLC 10463418 SHREDDING SVCS. - 08/23 $509.46 122642 ACTIVE911,INC. 513679 Alerting subscription Renewal $3,419.00 112179 ADI LC8GWW01 2N IP FORCE-1 BTN $1,270.09
118095 ALL STAR WHOLESALE ELECTRIC 37461 Memorial Center Lightbulb $49.61 116419 ALTA LANGUAGE SERVICES, INC. IS671489 Spanish language testing fee $68.00 114567 ANGEL'S AUTO ELECTRIC 7841 A/C SERVICE & REPAIRS FOR UNIT#653 $2,104.29 114567 ANGEL'S AUTO ELECTRIC 7848 A/C SERVICE & REPAIRS FOR UNIT#505 $1,099.74 114567 ANGEL'S AUTO ELECTRIC 7834 A/C SERVICE FOR UNIT#505 $186.15 114567 ANGEL'S AUTO ELECTRIC 7811 A/C SERVICE FOR UNIT#10 $219.23 114567 ANGEL'S AUTO ELECTRIC 7826 A/C SERVICE & REPAIRS FOR UNIT#10 $690.66 122831 BANDERA, DARIO A. 083123 P.D. Facility - Window Tint/Employee Lounge $975.00 122831 BANDERA, DARIO A. 09623 MEDIUM TINT FOR UNIT#688 $425.00 123340 BARTELS MOTORCYCLE ENTERPRISES INC. 594288 Key Fob for 2022 Harley RA1250S $102.91 123340 BARTELS MOTORCYCLE ENTERPRISES INC. 594589 Install Saddlebags, Skid-Guard, Kickstand $478.22 118874 BELL, LAMEKA REIMB. 9/4/2023 K-9 Reimbursement - Grooming, Food $227.72 123401 BRIDGEPAY NETWORK SOLUTIONS 91123131 August 2023 transactions $28.00 122789 CHERILYN YEE 090609082023 Training Reimbursement - Mileage, Per Diem $181.59 114528 CINTAS FIRST AID & SAFETY 5173506253 Park Yard First Aid Kit Service $7.88 114528 CINTAS FIRST AID & SAFETY 5173506246 Sports Center- First Aid Restock and CPR Uni-Padz $486.39 114528 CINTAS FIRST AID & SAFETY 5173506234 Memorial Center- First Aid Service Restock $164.04 100845 CITY OF GARDENA 007297 City of Gardena- June 2023 Tokens & Billing $21,283.85 123567 CIVICA LAW GROUP, APC 10977 In reference to 4457 120th unit A Labor $713.10 123567 CIVICA LAW GROUP, APC 10978 In reference to 4457 120th unit B-E (Labor) $542.80 123567 CIVICA LAW GROUP, APC 10979 In reference to 4501 W Imperial LAX Stadium Inn $3,380.71 123567 CIVICA LAW GROUP, APC 10980 In reference to De Novo Appeals (Labor) $486.20 123567 CIVICA LAW GROUP, APC 10981 In reference to Gabaee-BL Appeals (Labor) $413.70 123567 CIVICA LAW GROUP, APC 10982 In reference to Gabaee-Civil Enforcement (Labor) $1,977.50 123567 CIVICA LAW GROUP, APC 10983 In reference to General Code Enforcement (Labor) $29.00 123268 CLAUDIA ZAMORA 509 National Night Out 2023 Balloon Decorations $303.96 108324 COASTLINE EQUIPMENT 1046929 AUTO PARTS: FUEL PUMP, TANK, CAP, PULLEY $522.08 106811 COLONIAL LIFE & ACCIDENT INS. 75010180901950 Insurance premium for the month of Sep 2023 $1,897.86 122762 COMPLETE OFFICE OF CALIFORNIA, INC. 4078155-0 1 PALLET COPY PAPER & 65 CS MULTIFOLD TOWELS $4,825.64 121267 CREATIVE WIRELESS, INC. C1707890 Haw Parks camera and Mem Park AP and Switch $1,880.63 121267 CREATIVE WIRELESS, INC. C1707891 Haw Mem Park and Eucalyptus Park work $1,513.13 121267 CREATIVE WIRELESS, INC. C1707829 Haw Memorial and Holly Park work $1,383.19 119488 CUNNINGHAM, JOHN REIMB. 08/30/23 Reimbursement - Fuel $101.00 123597 DELTA DENTAL INSURANCE COMPANY BE005658981 Insurance premium HMO for the month of Sep2023 $1,137.04 91894 DELTA DENTAL OF CALIFORNIA BE005660385 Insurance premium PPO for the month of Sep 2023 $14,771.64 111808 DRI-STICK DECAL CORPORATION PS-INV111892 Bus.Lic office supplies: 2024 sticker decals $1,496.24 6680 ENTENMANN-ROVIN COMPANY 0173366-IN Badge in Lucite - City Prosecutor $469.22 116226 EVER BUILDERS 2037 HRP - Byron Harris (Case #2203) Progress Pmt #1 $9,000.00 116226 EVER BUILDERS 2040 HRP - Yvette Wells (Case #2201) Retention Pmt $7,000.00 94292 FEDERAL EXPRESS 8-249-50033 Shipping Charges $21.90 115709 FINE LINE AUTO BODY & PAINT 15070 BODY SHOP RELATED REPAIRS TO CITY OWNED VEHICLES $2,128.62 115709 FINE LINE AUTO BODY & PAINT 15055 DAILY STORAGE FOR UNIT#800 $2,100.00 118382 FITCH, ROBERT A. 09072023 Summer 2023 Karate Instruction August 2023 $1,719.20 120493 FLEETCOR TECHNOLOGIES, INC. NP65034520 Fuel - P.D. Fleet Cars $4,486.87 98543 G & S PRINTING 8615 FY24 BUDGET BOOKS $3,092.51
98543 G & S PRINTING 8599 DAILY REPORT FORMS $1,294.34
118311 GALAN, JESSE 2900-111711 Transportation incentive for the month of Aug2023 $50.00 108155 GOLDEN PACIFIC HEALTH CARE 150005 9 CASES LATEX GLOVES $684.65 120011 GONZALEZ, STEVEN 2900-111712 Transportation incentive for the month of Aug 2023 $50.00 123698 GOVCONNECTION, INC. 74336884 6 4TB MX500 Sata SSD Drives $1,381.74 97578 GRAINGER INDUSTRIAL SUPPLY 9803330837 Park Maintenance- Gloves, saw and batteries $269.20 120536 HARRIS & ASSOCIATES 59272 Professional Services 7/30/2023 - 8/26/2023 HA Rpt $665.00 120536 HARRIS & ASSOCIATES 59274 Housing Grant App's & Other As-Needed $35.00 120536 HARRIS & ASSOCIATES 59271 Afford & Perm Supp Housing Implement $1,030.50 111035 HAWTHORNE ELECTRIC SUPPLY 358257 Pool Maintenance- Faceless GFI socket $224.80 111035 HAWTHORNE ELECTRIC SUPPLY 358186 Pool Maintenance- Faceless GFI Sockets $89.92 106838 HENRY, MILDRED 082408252023 Training Reimbursement - Mileage, Per Diem $105.87 105919 HERALD PUBLICATIONS 60393 NOPH 2022DR-01 $75.00
108208 HOME PIPE & SUPPLY F45599 Pool Maintenance- Valves, adapter, gas tank $1,086.84 122548 HONEST, JAMESE 081508172023 Training Reimbursement - Mileage, Per Diem $80.59 106121 HULTGREN, MARK EDUC: BCJ 501 Educational Reimbursement: BCJ 501, 510, GRM 597 $2,025.00 116524 HUNTINGTON BEACH HONDA 114418 BATTERY FOR UNIT#519 $270.19 116524 HUNTINGTON BEACH HONDA 114270 REPAIRS ON UNIT#519 $1,183.42 104656 INTERSTATE BATTERY SYSTEM 140077008 BATTERIES $1,150.33 104656 INTERSTATE BATTERY SYSTEM 140076831 BATTERIES $158.39 123762 IRIARTE, GERARDO REIMB Money Order for World Fest ABC Liquor License $77.00 97648 JACK STONE DRAINAGE OIL SVC 222707 USED LUBRICATING OIL $90.00 108049 JIMENEZ, SANTOS 081408182023 Training Reimbursement - Per Diem $333.00 104260 JOHN L HUNTER & ASSOCIATES HAW1MS412307 NPDES Program Services $8,302.50 104260 JOHN L HUNTER & ASSOCIATES HAW1FOG12307 FOG Program Services $2,077.50 122781 JOHNSON 225 INVESTIGATIONS 1074 Background Investigation Services $1,200.00 119236 JWA URBAN CONSULTANTS, INC. Hawthorne #20 SB2 & LEAP Grant administrative services consultin $5,818.75 123456 KIMLEY-HORN AND ASSOCIATES, INC. 25735243-104 Van Ness & El Segundo Blvd Review TS & SS $2,133.84 123456 KIMLEY-HORN AND ASSOCIATES, INC. 25735243-001 Engineering and graphic design bike lanes on 120th $20,470.22 123456 KIMLEY-HORN AND ASSOCIATES, INC. 25735243-100 Review Imperial Hwy/ Inglewood Ave TS Plans $266.73 121776 LA UNIFORMS & TAILORING 17407 PD Uniform Items - Campos $374.63 121776 LA UNIFORMS & TAILORING 17408 PD Uniform Items - Jimenez $215.98 121776 LA UNIFORMS & TAILORING 17415 PD Uniform Items - R. Espinoza $316.31 121776 LA UNIFORMS & TAILORING 17431 PD Uniform Items - Aguayo $1,866.53 121776 LA UNIFORMS & TAILORING 17432 PD Uniform Items - Ortiz $1,926.53 121776 LA UNIFORMS & TAILORING 17433 PD Uniform Items - Lewis $1,817.57 121776 LA UNIFORMS & TAILORING 17434 PD Uniform Items - Vallin $1,816.92 121776 LA UNIFORMS & TAILORING 17454 PD Uniform Items - Wang $192.83 121776 LA UNIFORMS & TAILORING 17473 PD Uniform Items - Naghaway $159.81 121776 LA UNIFORMS & TAILORING 17511 PD Uniform Items - Michalczak $143.27 121776 LA UNIFORMS & TAILORING 17512 PD Uniform Items - Nakagawa $115.71 121776 LA UNIFORMS & TAILORING 17627 PD Uniform Items - Nichols $430.86 121776 LA UNIFORMS & TAILORING 17662 PD Uniform Items - J. Martinez $99.17 121776 LA UNIFORMS & TAILORING 17763 PD Uniform Items - Arias $425.34 121776 LA UNIFORMS & TAILORING 17764 PD Uniform Items - Moiseve $425.34 121776 LA UNIFORMS & TAILORING 17765 PD Uniform Items - Paulosala $154.29 121776 LA UNIFORMS & TAILORING 17766 PD Uniform Items - A. Yoshida $612.66 121776 LA UNIFORMS & TAILORING 17682 PD Uniform Items - Moulton $148.62 121776 LA UNIFORMS & TAILORING 17701 PD Uniform Items - Melena $176.29 121776 LA UNIFORMS & TAILORING 17753 PD Uniform Items - Kemp $477.16 121776 LA UNIFORMS & TAILORING 17808 PD Uniform Items - Vu $361.45 116247 LAMB, THEODORE 08/31/2023 Reviewing reports for filing in Inglewood Court $2,520.00 122756 LARA, JOSE G. 61 New Blinds 11537 Gale Ave, C $423.11 122756 LARA, JOSE G. 60 Light Bulb & Faucet Repair 11605 Gale Ave #9 $341.17 122756 LARA, JOSE G. 56 Drywall Patch 11529 Gale Ave #5 $247.14 122756 LARA, JOSE G. 59 Stove Burner Repair 11537 Gale Ave, C $335.71 122756 LARA, JOSE G. 58 Light Bulb Replacement 11605 Gale Ave #5 $313.86 122756 LARA, JOSE G. 55 Window & Bathroom Repairs 11529 Gale Ave #10 $846.74 107288 LAWSON PRODUCTS, INC. 9310796980 EQUIPMENT SUPPLIES:HOSE CLAMPS, FUSE, SCREWS $393.37 107288 LAWSON PRODUCTS, INC. 9310866053 Tru-Seal Ring, Hex wash self drill screw $186.09 123756 LAZATIN, MARIA 2900-111710 Transportation incentive for Aug2023-Walking $30.00 123757 LEGENDS HOSPITALITY LLC 10-23-2023 SoFi Stadium Group Tour - 45 Tickets $1,980.00 94489 LIEBERT CASSIDY WHITMORE 231135 Client Matter No.: HA 120-00074 $2,102.50 94489 LIEBERT CASSIDY WHITMORE 227277 Client Matter No.: HA 120-00074 $425.00 94489 LIEBERT CASSIDY WHITMORE 233159 Client Matter No.: HA 120-00074 $42.50 94489 LIEBERT CASSIDY WHITMORE 234057 Client Matter No.: HA 120-00001 $340.00 101286 LINCOLN AQUATICS 37835636 Hawthorne Pool- Chlorine $1,791.67 121652 LOBBY TRAFFIC SYSTEMS, INC. 75583 Installed new safety loops for Fire Station gate $4,969.90 123192 MALLEN, KELLY 09/01/2023 Prosecution of City Misdemeanor Cases at court $2,000.00 110684 MC MASTER-CARR 12378330 WHITE AND FLUORESCENT CHALK $167.78 123225 MCGEE, EBONY J. 0000197 Cannabis planning $18,787.50 122208 MCKESSON MEDICAL-SURGICAL 21071854 Medical Supplies $2,961.40 100108 MERRIMAC ENERGY GROUP 2226802 BULK FUEL PURCHASE FOR UNLEADED GASOLINE & DIESEL $15,789.34 100108 MERRIMAC ENERGY GROUP 2226553 BULK FUEL PURCHASE FOR UNLEADED GASOLINE & DIESEL $15,890.34 109626 MILLS, DANIEL 081508172023 Training Reimbursement - Mileage, Per Diem $100.24 112845 MITCHELL, ROBERT 071607222023 Training Reimbursement - Per Diem $483.00 112845 MITCHELL, ROBERT 082208232023 Training Reimbursement - Per Diem $148.00 119600 MOISEVE, KIRK 032703312023 Training Reimbursement - Per Diem $40.00 119600 MOISEVE, KIRK 04042023 Training Reimbursement - Mileage, Per Diem $11.80 119600 MOISEVE, KIRK 05162023 Training Reimbursement - Mileage, Per Diem $53.59 119600 MOISEVE, KIRK 091209152022 Training Reimbursement - Mileage, Per Diem $442.72 119600 MOISEVE, KIRK 110811122022 Training Reimbursement - Per Diem $370.00 119600 MOISEVE, KIRK 072407262023 Training Reimbursement - Mileage, Per Diem $168.36 119600 MOISEVE, KIRK 08072023 Training Reimbursement - Mileage, Per Diem $14.81 121133 NAMBO, PETER 081408182023 Training Reimbursement - Per Diem $333.00 111030 NATIONAL PEN CORP 113257288 Community Relations Items - Keychains $69.29 120965 NEW LOOK AUTO DETAIL 2978 CAR WASH, DAILY DISINFECTING OF PD VEHICLES $440.00 120965 NEW LOOK AUTO DETAIL 2979 CAR WASH, DAILY DISINFECTING OF PD VEHICLES $450.00 120965 NEW LOOK AUTO DETAIL 2980 CAR WASH, DAILY DISINFECTING OF PD VEHICLES $320.00 120965 NEW LOOK AUTO DETAIL 2984 CAR WASH, DAILY DISINFECTING OF PD VEHICLES $435.00 120965 NEW LOOK AUTO DETAIL 2974 CAR WASH, DAILY DISINFECTING OF PD VEHICLES $330.00 120965 NEW LOOK AUTO DETAIL 2975 CAR WASH, DAILY DISINFECTING OF PD VEHICLES $425.00 120965 NEW LOOK AUTO DETAIL 2976 CAR WASH, DAILY DISINFECTING OF PD VEHICLES $435.00 120965 NEW LOOK AUTO DETAIL 2977 CAR WASH, DAILY DISINFECTING OF PD VEHICLES $295.00 120965 NEW LOOK AUTO DETAIL 2983 CAR WASH, DAILY DISINFECTING OF PD VEHICLES $355.00 120965 NEW LOOK AUTO DETAIL 2982 CAR WASH, DAILY DISINFECTING OF PD VEHICLES $435.00 120965 NEW LOOK AUTO DETAIL 2981 CAR WASH, DAILY DISINFECTING OF PD VEHICLES $440.00 120200 NOARUS INVESTMENTS INC. 649902 SERVICE & PARTS FOR UNIT#803 $408.20 116422 OCCU-MED, LTD. 0923111.1 Pre-employment and annual physical exams $2,742.50 123279 ODP BUSINESS SOLUTIONS, LLC 327440423001 Office supplies - parchment $19.69 123279 ODP BUSINESS SOLUTIONS, LLC 327436676001 Office supplies - sharpener,highlighter,pen,binder $272.48 123279 ODP BUSINESS SOLUTIONS, LLC 329356499001 Bus.Lic.office supplies $90.89 123279 ODP BUSINESS SOLUTIONS, LLC 314437134001 OFFICE SUPPLIES: PENS, EYEGLASS LENS CLOTHS $107.34 123279 ODP BUSINESS SOLUTIONS, LLC 314438338001 OFFICE SUPPLIES: BINDER CLIPS, MANILA FOLDERS $19.53 123279 ODP BUSINESS SOLUTIONS, LLC 315691067001 OFFICE SUPPLIES: BINDERS, OFFICE CHAIR $455.30 123279 ODP BUSINESS SOLUTIONS, LLC 320166717001 Office equipment - chairmat $286.64 123279 ODP BUSINESS SOLUTIONS, LLC 3210522330001 Office equipment - desk mat, manila folders $30.30 123279 ODP BUSINESS SOLUTIONS, LLC 317634856001 Office supplies 06/07/2023 $125.02 123548 OLADIRAN, OLAWUYI REFUND 05/01/23 Summer Bball- Child will be out of town $51.00 93771 P S I 40658 LABOR ON UNIT#716 $300.00
93771 P S I 40975 REPAIRS ON PRESSURE WASHER UNIT#717 $9,993.23 110944 P V P COMMUNICATIONS, INC 133476 Traffic - Helmets $1,099.98 110944 P V P COMMUNICATIONS, INC 133461 Traffic - Helmet Communications Kit / Install $411.40 114387 PAULOSALA, KOSEPESIO EDUC: CRN30168 Educational Reimbursement: CRN 30168, Book $224.64 123055 PEACE OFFICERS RESEARCH ASSOCIATION OF CALIFORNIA 412929 Dues $36.00 104719 PORAC LEGAL DEFENSE FUND 735826 Dues $120.00
112546 PRICON ENTERPRISE TECHNOLOGIES 112105 Lex Toners - Jail Printer $3,285.32 16650 PRUDENTIAL OVERALL SUPPLY 42860102 JANITORIAL SUPPLIES: MATS $75.00 16650 PRUDENTIAL OVERALL SUPPLY 42860101 JANITORIAL SUPPLIES: MATS, TOWELS, SHOP COATS $78.46 16650 PRUDENTIAL OVERALL SUPPLY 42861778 JANITORIAL SUPPLIES: MATS, TOWELS, SHOP COATS $78.46 118908 PSYCHOLOGICAL CONSULTING ASSOC, INC. 526628 Critical Incident Debriefing $385.00 118908 PSYCHOLOGICAL CONSULTING ASSOC, INC. 526608 Critical Incident Debriefing $385.00 118988 QUADIENT FINANCE USA, INC. 83023 postage $8,114.14 122873 QUADIENT LEASING USA, INC. N10095141 quadient lease payment $2,475.72 123536 R & A TANK TECHNOLOGIES LLC 080823-72 DESIGNATED OP INSPECTION AT CITY HALL $150.00 123536 R & A TANK TECHNOLOGIES LLC 080823-73 DESIGNATED OP INSPECTION AT CITY YARD $150.00 123013 RACE TELECOMMUNICATIONS, INC. RC980171 10GB SBCOG Internet Access 9/1/23-10/1/23 $2,805.00 123751 RAY, BRITTNY REIMB. 8/21/23 Reimbursement - Uniform Pants $99.17 112503 REDFLEX TRAFFIC SYSTEMS, INC. INV0060506 Redflex Traffic Solutions - 07/23 $21,211.48 121903 RELIANCE STANDARD LIFE INS. CO 9/1/2023_MISC Insurance premium MISC for the month of Sep2023 $7,451.57 121903 RELIANCE STANDARD LIFE INS. CO 9/1/2023_Safety Insurance premium SAFETY for the month of Sep2023 $2,842.20 115776 REPUBLIC SERVICES NO.902 0902-011978839 Trash Services at 11529 Gale Ave $663.01 115776 REPUBLIC SERVICES NO.902 0902-011906998 Trash Services at 12529 Truro Ave $282.40 115776 REPUBLIC SERVICES NO.902 0902-011978838 Trash Services at 11605 Gale Ave $517.97 115776 REPUBLIC SERVICES NO.902 0902-011980456 Trash Services at 11537 Gale Ave $394.71 115776 REPUBLIC SERVICES NO.902 0902-011989806 Trash Services at 12726 Grevillea Ave $36.30 115776 REPUBLIC SERVICES NO.902 0902-011989805 Trash Services at 12720 Grevillea Ave $252.54 122785 REVENUE & COST SPECIALISTS, LLC 9161 Update cost allocation and user fees $6,000.00 98822 RICHARDS, WATSON & GERSHON 243848 Professional services rendered through July 31, 23 $15,028.99 98822 RICHARDS, WATSON & GERSHON 243849 Legal Services, Mogul Capital Hotel Project $181.00 98822 RICHARDS, WATSON & GERSHON 243850 Professional services rendered through July 31, 23 $72.40 98822 RICHARDS, WATSON & GERSHON 243851 Professional services rendered through July 31, 23 $36.80 98822 RICHARDS, WATSON & GERSHON 243852 Professional services rendered through July 31, 23 $2,907.20 98822 RICHARDS, WATSON & GERSHON 243853 Legal Services for Hawthorne Airport $5,717.03 123732 RON SMITH AND ASSOCIATES, INC. 23-139 Quality Management Services - Aug. 17-Sept.30 $2,400.00 116672 SAM'S ALIGNMENT TIRE CENTER, INC. 27450 TIRES FOR UNIT#686 $650.21 116672 SAM'S ALIGNMENT TIRE CENTER, INC. 27318 2 WHEEL ALIGNMENT FOR UNIT#765 $75.00 116672 SAM'S ALIGNMENT TIRE CENTER, INC. 27168 TIRES FOR UNIT#14 $492.10 116672 SAM'S ALIGNMENT TIRE CENTER, INC. 27309 TIRES FOR UNIT#739 $558.25 106126 SANDAN PLUMBING CO INC S-109474 SERVICE CALL INSPECTION AT CITY HALL $120.00 108274 SANTA MONICA-UCLA 24176095 Rape Kit - Y. Chencey $1,029.00 17550 SEERS LUMBER CO INC 107854 Park Maintenance- Door glass insert $670.00 17550 SEERS LUMBER CO INC 107631 Park Maintenance- Plywood $31.85 113893 SHELDON MECHANICAL CORPORATION 23-0385 P.D. Service Call - AC# 1 $303.00 113893 SHELDON MECHANICAL CORPORATION 23-0386 P.D. Service Call - AC # 2 $2,306.58 113893 SHELDON MECHANICAL CORPORATION 23-0387 P.D. Service Call - Air Handler # 2 $759.00 116914 SIRCHIE ACQUISITION CO., LLC. 0608120-IN CSI Supplies - Kit Bags $190.95 98746 STATE OF CALIFORNIA, DEPT OF JUSTICE 671654 Fingerprinting services $703.00 107314 STEPHAN T HONDA MD, INC 00159118-00 Medical Activities for City Employee $434.35 123130 TELEHEALTH VAN LLC 1048 services for the low income and unhoused Residents $28,160.00 122858 THE LOVEJOY FOUNDATION COHPDICC Animal Services - Intakes/Cruelty Cases $12,564.00 122858 THE LOVEJOY FOUNDATION COH 10012023 Animal Sheltering Services - October 2023 $16,000.00 105802 THE SAFEMART OF SO. CALIF. 139 Park Maintenance- Padlocks and deadbolt $364.26 105802 THE SAFEMART OF SO. CALIF. 98 PADLOCK $1,607.44
115132 THE STANDARD INSURANCE CO. 9/1/2023_DIV2 Insurance premium DIV2 for the month of Sep2023 $2,410.50 112363 THE STANDARD INSURANCE CO. 9/1/2023_DIV1 Insurance premium DIV1 for the month of Sep2023 $2,005.05 123477 THE TEC NETWORK 2297-Tax Taxes due on PO1013 check 482990 $1,428.60 113121 TOTAL ADMINISTRATION SVCS CORP IN2852693 Administrative fees for the month of Aug 2023 $268.30 121873 TRANS UNION LLC. 08311245 PD Applicants Credit Check $113.15 95851 VISION SERVICE PLAN - (CA) 818629891 Insurance premium VSP for the month of Sep 2023 $150.22 95851 VISION SERVICE PLAN - (CA) 818624840 Insurance premium MISC for the month of Sep 2023 $2,452.13 95851 VISION SERVICE PLAN - (CA) 818624837 Insurance premium SAFETY for the month of Sep2023 $2,103.08 106043 VISTA PAINT CORPORATION 2023-113078-00 GLOSS BASE $660.97 118487 VU, THE PAUL 082208232023 Training Reimbursement - Per Diem $148.00 110730 WALKER, JOYCELYN 090609082023 Training Reimbursement - Per Diem, Parking Fees $312.00 110730 WALKER, JOYCELYN EDUC: BAM 501 Educational Reimbursement: BAM 501, Book $739.98 123653 WANG, EMILY 090609082023 Training Reimbursement - Mileage, Per Diem $131.29 122280 WOOD OIL COMPANY OF CALIFORNIA, LLC 176788 MOTOR OIL 5W20 $1,862.91 122961 YOSHIDA, SHELLY EDUC: BCJ450 Educational Reimbursement: BCJ450, GED215, BCJ400 $1,377.00 21660 ZUMAR INDUSTRIES INC 8133 SPECIAL SIGNS-SLOW STREET $1,832.71 TOTAL $435,175.56

PAID INVOICE REPORT - INVOICE DETAIL
Vendor # Vendor Invoice Description Invoice Net
114126 CITY OF HAWTHORNE 0001 Reimbursement For Public Works For Program Costs $29,919.00 104175 LDM ASSOCIATES, INC. 7716 HOME- Rental Rehab Proj 12/1/22 to 12/31/22 $622.50 104175 LDM ASSOCIATES, INC. 7860 HOME- Labor Compliance Services 5/1/23 to 5/31/23 $346.88 104175 LDM ASSOCIATES, INC. 7859 HOME- Rental Rehab Proj 5/1/23 to 5/31/23 $1,073.75 104175 LDM ASSOCIATES, INC. 7800 HOME- Labor Compliance Services 3/1/23 to 3/31/23 $69.38 104175 LDM ASSOCIATES, INC. 7771 HOME- Labor Compliance Services 2/1/23 to 2/28/23 $786.25 104175 LDM ASSOCIATES, INC. 7770 HOME- Rental Rehab Proj 2/1/23 to 2/28/23 $854.63 104175 LDM ASSOCIATES, INC. 7744 HOME- Labor Compliance Services 1/1/23 to 1/31/23 $69.38 104175 LDM ASSOCIATES, INC. 7743 HOME- Rental Rehab Proj 1/1/23 to /31/23 $3,044.25 104175 LDM ASSOCIATES, INC. 7660 HOME- Rental Rehab Proj 10/1/22 to 10/31/22 $10,539.75 104175 LDM ASSOCIATES, INC. 7631 HOME- Labor Compliance Services 9/1/22 to 9/30/22 $925.00 104175 LDM ASSOCIATES, INC. 7630 HOME- Rental Rehab Proj 9/1/22 to 9/30/22 $4,960.00 104175 LDM ASSOCIATES, INC. 7604 HOME- Rental Rehab Proj 8/1/22 to 8/31/22 $5,229.00 104175 LDM ASSOCIATES, INC. 7688 HOME- Rental Rehab Proj 11/1/22 to 11/30/22 $3,647.00 104175 LDM ASSOCIATES, INC. 7892 HOME- Rental Rehab Proj 6/1/23 to 6/30/23 $124.50 TOTAL $62,211.27
ORIGINATING DEPARTMENT: FINANCE
The City Treasurer submits the following Housing Authority Warrants for your approval:

Date Start Ending Warrant type Total $
9/26/23 70834 70837 Housing 1,224.89
* Emergency Issue - for ratification only 1,224.89
State of California, County of Los Angeles SS:

The foregoing claims/demands/warrants have been filed with me; each one bearing an endorsement of the officer or employee of the department, requiring same, that the price is correct.

City Treasurer
City Clerk

CITY OF HAWTHORNE
FOR THE MEETING OF SEPTEMBER 26, 2023
Warrant #s

PAID INVOICE REPORT - INVOICE DETAIL
Vendor # Vendor Invoice Description Invoice Net
123058 ACCESS INFORMATION INTERMEDIATE HOLDINGS I, LLC 10463418 SHREDDING SVCS. - 08/23 $84.91 122558 CARAHSOFT TECHNOLOGY CORP. IN1453430 Work Number Program Jun 2023 $14.99 122558 CARAHSOFT TECHNOLOGY CORP. IN1468797 Work Number Program Jul 2023 $14.99 122077 MARKET VISION PARTNERS, INC. 3285 4th Qtr 2023 Rentellect System Access $750.00 123466 U.S. INSPECTION GROUP, INC. 240929 HQS Inspections 6/29/2023 $360.00 TOTAL $1,224.89
ORIGINATING DEPARTMENT: FINANCE
The City Treasurer submits the following Asset Forfeiture Warrants for your approval:

Date Start Ending Warrant type Total $
9/26/23 10915 10918 Asset Forfeiture 37,991.95
* Emergency Issue - for ratification only 37,991.95
State of California, County of Los Angeles SS:

The foregoing claims/demands/warrants have been filed with me; each one bearing an endorsement of the officer or employee of the department, requiring same, that the price is correct.

City Treasurer
City Clerk

CITY OF HAWTHORNE
FOR THE MEETING OF SEPTEMBER 26, 2023
Warrant #s

PAID INVOICE REPORT - INVOICE DETAIL
Vendor # Vendor Invoice Description Invoice Net
123409 ADORAMA INC. 33500852 DJI Matrice 30T Dock Bundle $34,920.53 117149 ADVANCED AIR AIRCRAFT SVCS LLC August 2023 Air-55 Fuel / August 2023 $621.43 123031 ADVEXURE LLC SP-315332 LP12 Spotlight & Speaker $2,199.49 110043 US BANK VOYAGER FLEET SYSTEMS 33574280 Air-55 Fuel $250.50 TOTAL $37,991.95

AGENDA ITEM NO. 7

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of September 26, 2023
Originating Department: City Clerk
City Manager: __________
Vontray Norris
City Clerk: ___________
Dayna Williams-Hunter
SUBJECT:

Approval of City Council meeting minutes for the special meetings of May 15, 2023, July 31, 2023, September 5, 2023, and September 11, 2023. Motion to approve minutes.

RECOMMENDED MOTION:

Approve City Council meeting minutes for the special meetings of May 15, 2023, July 31, 2023, September 5, 2023, and September 11, 2023.

DISCUSSION:

The purpose of the minutes are to historically preserve the event of the City Council meetings.

The minutes typically describe the event of the meeting and may include a list of attendees, a statement of the issues considered by the participants and related responses or decisions for the issues. They are action minutes in nature. It is not a requirement that the minutes be a transcript but instead a historical preservation/record of the actions, guidance, and directives provided in conducting the wishes and the business of the City of Hawthorne by the said policy making body.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

Providing customer service by promoting transparency with the completion of City Council meeting minutes.

FISCAL IMPACT:

None.

NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act

ATTACHMENT(S):

1. 05-15-2023 Minutes Special

2. 07-31-2023 Minutes Special

3. 09-05-2023 Minutes Special

4. 09-11-2023 Minutes Special
5/15/2023 Special 1

MINUTES OF A SPECIAL MEETING OF THE

CITY COUNCIL OF THE CITY OF HAWTHORNE,
CALIFORNIA HELD MAY 15, 2023

CALL TO ORDER
Mayor Vargas called the City Council special meeting to order at 5:04 p.m. in the City Council Chambers of City Hall, 4455 W. 126th Street, Hawthorne, California.

PLEDGE OF ALLEGIANCE
Chief Tomatani led the pledge of allegiance.

ROLL CALL
ROLL CALL-Present: Councilmember Alex Monteiro, Mayor Pro Tem Angie Reyes English, Mayor Alex Vargas.

Absent: Councilmembers Katrina Manning, L. David Patterson.

Also Present: City Manager Vontray Norris, City Attorney Robert Kim, Deputy City Clerk Diana Cucalon.

ORAL COMMUNICATIONS
No members of the public provided comments.

RESOLUTIONS

1. RESOLUTION NO. 8411

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWTHORNE, CALIFORNIA AUTHORIZING AND APPROVING THE PURCHASE OF 2010 CESSNA TURBO 206H STATIONAIR IN THE AMOUNT NOT TO EXCEED $649,000 (NOT INCLUDING CALIFORNIA SALES TAX) AND PURCHASE OF A TRAKKA TC375 SURVEILLANCE CAMERA SYSTEM IN THE AMOUNT NOT TO EXCEED $722,052.00 TOTALING $1,494,431.00 TO BE APPROPRIATED FROM MACHINERY AND EQUIPMENT ACCOUNT NO. 230-2102-000-0-0-47404 OF THE ASSET FORFEITURE FUND.

Councilmember Monteiro moved, seconded by Mayor Vargas to approve and adopt Resolution No. 8411.

ROLL CALL AYES: Councilmembers Monteiro, Reyes English, Mayor Vargas.

NOES: None.

ABSENT: Councilmembers Manning, Patterson.

ADJOURNMENT
Mayor Vargas adjourned the special City Council special meeting at 5:09 p.m.

CERTIFICATION
Passed and approved this 26th day of September 2023.
5/15/2023 Special 2
_________________________
Dayna Williams-Hunter
City Clerk
7/31/2023 Special 1

MINUTES OF A SPECIAL MEETING OF THE

CITY COUNCIL OF THE CITY OF HAWTHORNE,
CALIFORNIA HELD JULY 31, 2023

CALL TO ORDER
Mayor Vargas called the City Council special meeting to order at 6:35 p.m. in the City Council Chambers of City Hall, 4455 W. 126th Street, Hawthorne, California.

PLEDGE OF ALLEGIANCE
Officer Santos Jimenez led the pledge of allegiance.

ROLL CALL
ROLL CALL- Present: Councilmember Katrina Manning, Alex Monteiro, L. David Patterson, Mayor Pro Tem Angie Reyes English (arrived late), Mayor Alex Vargas.

Absent: None
Also Present: City Manager Vontray Norris, City Attorney Robert Kim, City Clerk Dayna Williams-Hunter.

ORAL COMMUNICATIONS
No members of the public provided comments.

RESOLUTIONS

1. Approval of waiver of full readings of resolutions on Monday, July 31, 2023's agenda.

2. RESOLUTION NO. 8424

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWTHORNE, CALIFORNIA, APPROVING A PURCHASE AND SALE AGREEMENT WITH WU GAW TZU AND SU MIN TRS; WU FAMILY TRUST AS SELLERS FOR THE REAL PROPERTIES AT 11605 HAWTHORNE BOULEVARD & 4416 WEST 116TH STREET AND MAKING A FINDING OF EXEMPTION IN COMPLIANCE WITH CEQA IN CONNECTION THEREWITH.

Councilmember Monteiro moved, seconded by Councilmember Patterson to approve and adopt Resolution No. 8424.

ROLL CALL AYES: Councilmembers Manning, Monteiro, Patterson, Mayor Vargas.

NOES: None.

ABSENT: Councilmember Reyes English.

CLOSED SESSION
Mayor Vargas called for public comments for Closed Session.

No public comments were received.
7/31/2023 Special 2
The City Council recessed into Closed Session with all councilmembers present at 6:38 p.m.

3. Closed Session: Conference with Real Property Negotiator, pursuant to California Government Code Section 54956.8, 54954.5(b): Properties:
• Approximately .91 acres of land with 2,046 square feet building(s) located at 13007 Yukon Ave., APN 4050-014-002
• Approximately 2.16 acres of land located at 12500 Eucalyptus Ave., APN 4041-009-900 Agency Negotiator: Vontray Norris, City Manager. Other Party: 13007 Yukon Avenue Hawthorne, LLC. Under Negotiation: Price and Terms of Payment
Mayor Vargas called the City Council meeting back to order at 7:29 p.m. following recess with all councilmembers present.

City Attorney Kim announced that a report was provided and discussed, no action was taken and directions were given to the land negotiator.

ADJOURNMENT
Mayor Vargas adjourned the City Council special meeting at 7:29 p.m.

CERTIFICATION
Passed and approved this 26th day of September 2023.
__________________________
Dayna Williams-Hunter
City Clerk
9/5/2023 Special 1

MINUTES OF A SPECIAL MEETING OF THE

CITY COUNCIL OF THE CITY OF HAWTHORNE,
CALIFORNIA HELD SEPTEMBER 5, 2023

CALL TO ORDER
Mayor Vargas called the City Council special meeting to order at 6:17 p.m. in the City Council Chambers of City Hall, 4455 W. 126th Street, Hawthorne, California.

PLEDGE OF ALLEGIANCE
Resident Ronnie Manson led the pledge of allegiance.

ROLL CALL
ROLL CALL- Present: Councilmember Katrina Manning, Alex Monteiro, Mayor Pro Tem Angie Reyes English, Mayor Alex Vargas.

Absent: Councilmember L. David Patterson.

Also Present: City Manager Vontray Norris, City Attorney Robert Kim, City Treasuer Marie Poindexter- Hornback, City Clerk Dayna Williams-Hunter.

ORAL COMMUNICATIONS
No members of the public provided comments.

CLOSED SESSION
The City Council recessed into Closed Session with Councilmember Patterson absent at 6:20 p.m.

1. Conference with Real Property Negotiator, pursuant to California Government Code Sections 54956.8, 54954(b):

Properties:
• Approximately .91 acres of land with 2,046 square feet building(s) located at 13007 Yukon Ave., APN 4050-014-002
• Approximately 2.16 acres of land located at 12500 Eucalyptus Ave., APN 4041-009-900 Agency Negotiator: Vontray Norris, City Manager. Other Party: 13007 Yukon Avenue Hawthorne, LLC. Under negotiation: Price and Terms of Payment
Mayor Vargas called the City Council meeting back to order at 6:57 p.m. following recess with all Councilmembers present.

City Attorney Kim announced that a report was provided, direction was given to City Attorney and no action was taken.

ADJOURNMENT
9/5/2023 Special 2
Mayor Vargas adjourned the City Council special meeting at 6:57 p.m.

CERTIFICATION
Passed and approved this 26th day of September 2023.
________________________
Dayna Williams-Hunter
City Clerk
9/11/2023 Special 1

MINUTES OF A SPECIAL MEETING OF THE

CITY COUNCIL OF THE CITY OF HAWTHORNE,
CALIFORNIA HELD SEPTEMBER 11, 2023

CALL TO ORDER
Mayor Vargas called the City Council special meeting to order at 6:00 p.m. in the City Council Chambers of City Hall, 4455 W. 126th Street, Hawthorne, California.

ROLL CALL
ROLL CALL- Present: Councilmember Katrina Manning, Alex Monteiro, Mayor Alex Vargas.

Absent: Councilmembers L. David Patterson, Mayor Pro Tem Angie Reyes English.

Also Present: City Manager Vontray Norris, City Attorney Robert Kim

ORAL COMMUNICATIONS
No members of the public provided comments.

CLOSED SESSION
The City Council recessed into Closed Session with Councilmembers Patterson and Reyes English absent at 6:05 p.m.

1. Conference with Real Property Negotiator, pursuant to California Government Code Sections 54956.8, 54954(b):

Properties:
• Approximately .91 acres of land with 2,046 square feet building(s) located at 13007 Yukon Ave., APN 4050-014-002
• Approximately 2.16 acres of land located at 12500 Eucalyptus Ave., APN 4041-009-900 Agency Negotiator: Vontray Norris, City Manager. Other Party: 13007 Yukon Avenue Hawthorne, LLC. Under negotiation: Price and Terms of Payment
Councilmember Reyes English called the City Council meeting back to order at 7:27 p.m. following recess with all Councilmembers present except Mayor Vargas.

City Attorney Kim announced that a report was provided and to action was taken.

ADJOURNMENT
Councilmember Reyes English adjourned the City Council special meeting at 7:27 p.m. 9/11/2023 Special 2

CERTIFICATION
Passed and approved this 26th day of September 2023.
________________________
Dayna Williams-Hunter
City Clerk

AGENDA ITEM NO. 8

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of September 26, 2023
Originating Department: City Attorney
City Manager: __________
Vontray Norris
City Attorney: ___________
Robert Kim
SUBJECT:

Ordinance No. 2244 (2nd Reading) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HAWTHORNE, CALIFORNIA, ADDING SECTION 8.48.045 TO THE HAWTHORNE MUNICIPAL CODE

TO ALLOW FOR AUTHORIZED INDOOR SMOKING FACILITIES AND MAKING A FINDING OF EXEMPTION IN COMPLIANCE WITH CEQA IN CONNECTION THEREWITH. Motion to Adopt RECOMMENDED MOTION:

Staff Recommends that the City Council introduce Ordinance No. 2244 on September 12, 2023 and adopt Ordinance No. 2244 on September 26, 2023.

DISCUSSION:

In November of 2020, citizens of Hawthorne approved Measure CC to authorize a 5% cannabis tax on any cannabis sold within the city. December 2021, the Council passed Ordinance No. 2227 which repealed chapter 8.48 of the Hawthorne Municipal Code (HMC) in its entirety and replaced it with the current version to protect citizens from secondhand smoke in public buildings and shared common areas in residential complexes. Within the newly enacted chapter, is a blanket prohibition on all smoking in enclosed areas open to the public. This includes bars, store, clubs, etc. that are open to the public regardless of age restrictions or paid admission.

Two years after the approval of Measure CC, the Council passed Ordinance No. 2235 and created HMC chapter 5.100. This chapter, along with chapter 17.90, allows for and regulates onsite consumption of cannabis. Consumption can take the form of edible products or those designed to be inhaled which create secondhand smoke. The blanket prohibition found in section 8.48.030 could be construed to prohibit uses specifically authorized by chapters 5.100 and 17.90. To avoid any confusion and conflict in the HMC, this ordinance will add section 8.48.045 which will clarify

that onsite consumption of cannabis authorized by chapters 5.100 and 17.90 is not prohibited by section 8.48.030.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

FISCAL IMPACT:

None.

NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):

1. Ordinance No. 2244
1 ORDINANCE NO. 2244

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY

OF HAWTHORNE, CALIFORNIA ADDING SECTION

8.48.045 TO THE HAWTHORNE MUNICIPAL CODE TO

ALLOW FOR AUTHORIZED INDOOR SMOKING

FACILITIES AND MAKING A FINDING OF EXEMPTION

IN COMPLIANCE WITH CEQA IN CONNECTION

THEREWITH
WHEREAS, in November 2020, the citizens of Hawthorne approved Measure CC authorizing a 5% cannabis tax.

WHEREAS, in December 2021, the City Council passed Ordinance No. 2227 which repealed chapter 8.48 in its entirety and replaced it with the current version entitled Secondhand Smoke and Smoking Prohibition.

WHEREAS, Hawthorne Municipal Code (HMC) 8.48.030(2)(a) prohibits smoking inside an enclosed public place.

WHEREAS, in November 2022, the City Council passed Ordinance No. 2235 and created HMC chapter 5.100 which authorizes and regulates commercial cannabis businesses.

WHEREAS, HMC Chapters 5.100 and 17.90 allow for and regulate onsite consumption of cannabis which can include activities that create secondhand smoke.

WHEREAS, definition of public place found in 8.48.020 could include and therefore prohibit the use specifically authorized by chapters 5.100 and 17.90 WHEREAS, clarification is needed to avoid any conflicting sections of the municipal code.

NOW, THEREFORE THE CITY COUNCIL OF THE CITY OF HAWTHORNE DOES HEREBY ORDAIN AS FOLLOWS:

Section 1. The City Council finds that the above recitals are true and correct and hereby adopts them as findings in support of this Ordinance.

Section 2. Staff has determined that this Ordinance is exempt from the requirements of the California Environmental Quality Act (CEQA) per CEQA guidelines under the General Rule (Section 15061(b)(3)), because it can be seen with certainty that the Ordinance will not have a 2 significant effect on or cause a physical change to the environment. The City Council concurs with this determination.

Section 3. Section 8.48.045 of the Hawthorne Municipal Code is hereby added as follows:

8.48.045 Authorized Indoor Smoking Lounges.

A. Section 8.48.030 does not prohibit uses authorized under chapters 5.100 and

17.90 related to onsite consumption of cannabis that is ancillary to retail.

Section 4. If any provision, clause, sentence or paragraph of this Ordinance or the application thereof to any person or circumstance shall be held invalid, such invalidity shall not affect the other provisions of this Ordinance which can be given effect without the invalid provisions or application, and to this end the provision of this Ordinance are declared to be severable.

Section 5. The City Attorney is authorized to make any minor corrections to this ordinance as long as the correction does not change the substance of this ordinance.

Section 6. The City Clerk shall certify to the passage and adoption of this Ordinance and shall cause the same to be published once in a newspaper of general circulation, published and circulated in the City of Hawthorne.

Section 7. This ordinance shall take effect (30) days after passage thereof.

PASSED, APPROVED AND ADOPTED THIS ___ DAY OF ,
2023.
____________________________
ALEX VARGAS, Mayor
City of Hawthorne, California
ATTEST:
_____________________________
DAYNA WILLIAMS-HUNTER, City Clerk
City of Hawthorne, California
APPROVED AS TO FORM:
___________________________________
ROBERT KIM, City Attorney
City of Hawthorne, California

AGENDA ITEM NO. 9

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of September 26, 2023
Originating Department: Housing
City Manager: __________
Vontray Norris
Dir. of Housing: ___________
Kimberly Mack
SUBJECT:

Annual 3% Rent Increase for City-Owned Multi-Family Affordable Housing Units RECOMMENDED MOTION:

Staff recommends that the City Council approve an annual rent increase for City-owned multifamily affordable housing units. The increase will be either 3% or the year's Consumer Price Index (CPI) rate, whichever is higher.

DISCUSSION:

BACKGROUND
The City of Hawthorne possesses six (6) Affordable Housing buildings, encompassing a total of 38 units affordable to moderate- and very low-income households. The existing affordability restrictions mandate that the properties remain affordable and be occupied by individuals and families with moderate and very-low household incomes for the longest feasible duration, but no less than 55 years from the initial restriction date. The earliest building's affordability terms are set to expire in 2046, with the latest ending in 2064.

Following the enactment of various legislative changes and the dissolution of Redevelopment Agencies statewide in 2012, the City lost funding sources for the necessary maintenance and operation of its Affordable Housing properties. In the absence of support from the City's General Fund, the sole income stream for covering essential maintenance and operational costs is derived from the monthly rents paid by tenants residing in these Affordable Housing properties.

In 2020, City staff conducted a comprehensive review of the City's affordable housing rents. This review revealed that the City’s affordable rents are considerably below those permissible by the properties’ affordability covenants. These lower-than-optimal rents are placing a financial burden on the City, impacting our ability to maintain the properties without subsidies from

alternative funds and grants. It is crucial to underscore that General Fund and grant support will remain necessary until rents are adjusted to a sustainable level.

To address the financial sustainability of the City's Affordable Housing Program, it is imperative to acknowledge that rents for the City's Affordable Housing units have remained stagnant for more than a decade, while utility, maintenance, and improvement costs have continued to rise.

Considering these escalating operational expenses, an adjustment in rental rates becomes a vital consideration to ensure that the properties are adequately maintain absent a dedicated funding source and alleviate the fiscal strain on the City.

A moderate increase of the greater of 3% or the current year CPI rate in rental rates provides a balance between the need to maintain financial stability for the City and the goal of avoiding undue financial hardship for our residents.

Rents
Table 1 below presents the following for all affordable housing properties owned by the City:
• The existing gross rents for all the properties (Existing Gross Rents); • The increased rents calculated using the maximum allowable rents based on the 2023 income limits for very low, low and moderate income households published by the Department of Housing and Community Development (HCD) or 2023 HCD Rent Limit; and • The rents with the proposed increase of 3% (Existing Gross Rent +3%).

Table 1. Existing Gross Rents, Allowable Increase, and Proposed Increase As shown in Table 1, the 2023 HCD Rent Limit allows for a substantial increase in rental rates. The average rent per unit for all properties is $625 and the HCD limit would push this figure to $1,590, Property Existing Gross Rent
1 2023 HCD Rent Limit % $ Existing Gross Rent + 3%
% $
11529 Gale $581 $2,341 303% $1,760 $598 3% $17
11537 Gale 624 1,130 81% 505 643 3% 19
11605 Gale 428 1,007 135% 578 441 3% 13
12529 Truro 1,059 1,244 17% 185 1,091 3% 32
12720 & 12726 Grevillea 431 2,228 417% 1,797 444 3% 13
Avg. Rent Per Unit (All Properties): $625 $1,590 154% $965 $643 3% $19 Current Total Rent (Per Month): $19,213 $65,356 240% $46,143 $19,789 3% $576 Current Total Rent (Per Year): $230,556 $784,268 240% $5 3,712 $237,473 3% $6,917 1Existinggross rent represents theaverageof all theunits ineachproperty. Inaddition, gross rents utilizedforthepurposes of this analysis donot includeSection8subsidies.

Max. Allowable Increase Proposed Increase
Source: City of Hawthorne, CaliforniaDepartment of HousingandCommunityDevelopment (HCD)

a 154% increase. In contrast, the proposed increase of 3% represents a significantly smaller adjustment that aims to balance the City's financial needs with the affordability of housing for our residents.

Furthermore, the total annual rent for all properties within the program amounts to $230,556. If rents were increased to the HCD limits, this total would increase to $784,268, reflecting a 240% increase. In contrast, the proposed 3% increase would result in a more modest total rent of $237,473 in one year, yielding $6,917 in additional revenue that could be utilized for maintenance, operation, and improvement costs. This method represents a responsible and sustainable approach to maintaining the program's financial stability.

Three Percent Increase
As shown in Table 2 below, the proposed 3% annual increase in rental rates for the City's Affordable Housing Program aligns closely with the median CPI increase of 3.2% over a five-year period. This choice reflects a responsible and measured approach, considering the local economic landscape and cost-of-living trends. Such an increase balances the program's financial stability with the affordability imperative for our residents.

Table 2. Consumer Price Index Increase, Five Years
Utility Costs
The City pays utilities for all City-owned apartment units to Southern California Edison, Cal Water, the Hawthorne Water System, and SoCal Gas. However, rate increases for electricity have been the most significant. Table 3 below offers a detailed perspective on the rate increases for electricity over the past five fiscal years, reflecting the general upward trend in utility rates. These figures, sourced from Southern California Edison, illustrate the rate increases experienced in baseline service, non-baseline service, and high usage charges.

Year CPI
2019 3.2%
2020 3.1%
2021 0.9%
2022 7.5%
2023 5.8%
Median Increase: 3.2%
Source: Bureauof LaborStatistics, LosAngeles 12- monthCPI, January

Table 3. Utility Cost Increase, Southern California Edison Improvement Costs
In addition to the notable increase in utility costs, it is essential to address the impact of other significant expenses that the City has incurred and is projected to incur. These expenses further contribute to the financial burden faced by the City, particularly in the context of managing affordable housing properties. The following expenses are noteworthy and have been paid-for using alternative monies, such as grants and other City funds:

1. 2020 Roof Repair: The City undertook essential roof repairs in 2020, incurring a total cost of $48,650. These repairs were distributed across different housing sites, with Gale accounting for $27,000, Truro for $33,809, and Grevillea for $15,200. These repairs were essential for maintaining the structural integrity of the properties and ensuring the safety and well-being of our residents.

2. 2023 Exterior Project: Currently underway, this extensive project entails the replacement of roofs, plywood, fascia board, rafter tails, rain gutters, painting, and hole repairs, among other crucial maintenance tasks. The project's estimated cost is $1,495,580 for all housing sites. The breakdown of costs by site is as follows: Gale $211,000, Grevillea $252,000, 11605 Gale $211,000, 12720 & 12726 Grevillea $252,000, 11529 & 11537 Gale $540,000, and Truro $192,000. These expenditures are crucial for ensuring the long-term viability of our affordable housing properties.

3. Maintenance Charged to Other Funds: An additional $100,000 has been allocated from other City funds to cover maintenance expenses for these properties. This reflects the City's commitment to maintaining the quality and safety of its housing units.

4. Future Projects: The City has identified further projects for the near future, including an exterior project not to exceed $200,000 for all sites. This project will involve tasks such as asphalt removal, concrete work, landscaping, irrigation, fencing, and lighting upgrades, contributing to the overall upkeep and appearance of the properties. The estimated Year Baseline Service % Inc. Nonbaseline Service % Inc. High Usage Charge % Inc. FY 18-19 $ 0.10008 $ 0.15302 $ 0.33253 FY 19-20 0.11940 19.3% 0.18082 18.2% 0.25005 -24.8%
FY 20-21 0.16135 35.1% 0.23451 29.7% 0.31698 26.8%
FY 21-22 0.17324 7.4% 0.25627 9.3% 0.34985 10.4%
FY 22-23 0.15697 -9.4% 0.24612 -4.0% 0.34648 -1.0%
5-Year Increase $ 0.05689 56.8% $ 0.09310 60.8% $ 0.01395 4.2% Source: SouthernCaliforniaEdison

breakdown by site includes Gale $33,500, Truro $9,500, Gale $28,000, 11605 Gale $36,285, and Grevillea $69,021.25.

5. 2023-2024 Interior Work: An ambitious interior work project is anticipated for 2023- 2024, with an estimated cost not to exceed $2,777,123 for all housing sites. This comprehensive project will encompass drywall replacement, painting, electrical upgrades (GFI), appliance and fixture upgrades, cabinet replacements, floor replacements, window upgrades, security gate installation, garage door improvements, and more. This project is expected to go out to bid in the current month and is pivotal for maintaining the overall quality and functionality of the affordable housing units.

Conclusion
Given the static rental rates and the rising costs of utilities and property improvements, the proposed 3% annual increase in rental rates emerges as a necessary measure to ensure the wellbeing and quality of life for our tenants. This balanced approach addresses the financial challenges faced by the City, enabling essential property improvements while maintaining affordability for our valued residents. It is a step toward the long-term financial sustainability of the Affordable Housing Program, benefiting both the City and our community members.

STAFF RECOMMENDATION
Stagnant rents and rising costs affecting the Affordable Housing Program are financially impacting the City’s ability to maintain the properties without subsidies from other funds. To help mitigate the financial impacts to the City, staff recommends:
approval of an annual rent increase of 3% or the percentage corresponding to the CPI (per Bureau of Labor Statistics), whichever is larger, for the Affordable Housing properties. If this is approved, the rental rates of the Affordable Housing units shall not exceed the mandated rent limit, as published by the California Department of Housing and Community Development.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

None
FISCAL IMPACT:

None.

NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):

1. Hawthorne Council Meeting Presentation 2023.9.15
Proposed Annual Rent
Increase for City-Owned
Affordable Housing
Hawthorne City Council
September 26, 2023
Introductions
Von Norris, City Manager
Kimberly Mack, Housing Director
Hitta Mosesman, CDH Vice President
Irlanda Martinez, CDH Project Manager
Overview
I. Background
II. Proposed Rent
Increase
III. Increased Costs
IV. Staff
Recommendations
V. Questions
Background
12720 & 12726
Grevillea 11605 Gale 11529 Gale 11537 Gale 12529 Truro
Units 8 10 12 5 3
Affordability Moderate
Income
Very Low
Income
Moderate
Income
Very Low
Income
Very Low
Income
Existing Gross
Rent 1
$431 $428 $581 $624 $1,059
Acquisition
Year 1991 2008 2008 2009 2009
Covenant
Expiration 2046 2064 2064 2064 2064
• Six (6) City-owned affordable housing properties
• 38 total units
• 55-year affordability covenants
• Maintenance and operation costs paid using rent revenues and alternative City funds (e.g. General Fund, grants)
• City pays for water, trash, and vacant unit/common space electric and gas
1 Existing gross rent represents the average rent for all units in each property Proposed Rent
Increase
• Rents must be calculated per HCD Income Limits (published annually) • Monthly Rent Limit = Annual Income Limit (based on household size) * 30% (per HCD guidelines) divided by 12 (months).
• Existing gross rents < allowable gross rents (per State guidelines) • Proposal:
• Increase existing gross rents by either 3% or corresponding year’s CPI, whichever is greater.
• Allow increase in perpetuity, until allowable rents are reached.

Proposed Rent
Increase
(Cont.)
• 3% annual increase based on median CPI increase in last five years.

Increased
Costs
• Notable electricity cost increase over the last five years (57%):
• Major Improvements including:
• 2020 Roof Repair - $48,650 for all sites (Complete)
• 2023 Exterior Project - $1,495,580 for all sites (In process) • 2023 Exterior Project – not to exceed $200,000 for all sites (October)
• 2023-2024 Interior Work – not to exceed $2,777,123 for all sites (Pending)
• Portion of Costs covered by grants
Staff
Recommendation
Approve an annual rent increase of the
greater of 3% or corresponding year’s CPI
increase. Rental rates shall not exceed the
mandated rent limit, as published by HCD.

Questions

AGENDA ITEM NO. 10

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of September 26, 2023
Originating Department: Finance
City Manager: __________
Vontray Norris
Dir. of Finance: ___________
Felice Lopez
SUBJECT:

American Rescue Plan Act (ARPA) Economic Development Programs Update RECOMMENDED MOTION:

Staff recommends that the City Council ask questions as necessary and receive and file the ARPA Economic Development Plan Programs update.

DISCUSSION:

At the February 28, 2023, City Council meeting staff presented to the City Council a list of projects utilizing the second tranche of American Rescue Plan Act (ARPA) funds. Among those projects were several economic development and business assistance programs. This staff report will provide an update on those various projects.

The following is a general description of each of the projects.

COMMUNITY E-GIFT-CARD PROGRAM -$25,000
Community Wide Business Marketing Campaign
• Residents can purchase $25.00 gift cards and the city will match the amount with an additional $25.00 using ARPA funds.
• Cards can only be redeemed at participating Hawthorne businesses

BUSINESS ASSISTANCE RES GRANTS - $50,000 and MARKETING ASSISTANCE GRANTS - $75,000 Grants of up to $5,000 to provide individualized assistance to businesses in the areas of employee training or rehiring, grant application assistance, financial training or marketing assistance. • Eligible businesses must be located within incorporated Hawthorne. • The business attests to a loss of business from March 16, 2020, to December 32, 2020, and that they received little or no financial assistance in response to the pandemic. • Some business types, including corporate chains, are not eligible for the program. • Funding availability is limited, and the award of funds is on a first-come, first-serve basis.

BUSINESS RENTAL ASSISTANCE GRANTS - $150,000
Grants of up to $5,000 to qualified businesses who are in arrears in their rent. • Eligible businesses must be located within incorporated Hawthorne. • The business must lease/rent their commercial property directly from a landlord. • The business must demonstrate a delinquency in rent payments in rent from March 16, 2020, to December 31, 2021.
• Payments will be made directly to the landlord.
• The landlord and tenant must enter into a rental repayment agreement.

UPDATES
The following is a status update of each of the above-described projects.

COMMUNITY E-GIFT CARD PROGRAM
The first Business Assistance program that was initiated was the City-Wide Shop Local Program. The City, along with its consultant, HdL Companies, partnered with an e-gift card vendor, Yiftee, to initiate the program. The program is based upon Hawthorne residents purchasing gift cards and receiving a matching valued gift card paid for utilizing ARPA funds, to be used exclusively at participating Hawthorne businesses.

One of the initial tasks in implementing the program was to sign up Hawthorne businesses to be participants in the program as recipients of the gift cards. That process took some time.

The program was opened to public card sales on March 1, 2023. The program has had continued growth with 21 businesses currently enrolled in the program.

To encourage more merchants to enroll and more residents to purchase and use the cards, the City and HdL prepared additional outreach materials in May, including:

• A digital billboard ad
• An updated flyer to be distributed by currently enrolled merchants and by City staff. • A press release to be released by the City’s public information office. • In addition to the materials, City staff will distribute program information at the August 7 business fair.

Current
Number of Enrolled Merchants 24
Number of Cards Purchased, (including BOGO) 209
Number of BOGO Cards Issued 104
Value of Purchased & BOGO Cards $5,300
Value of Redeemed Cards $4,550
City of Funds Expended
Beginning Balance $25,000
Expended Y-T-D (BOGO card match) $3,000
Remaining Balance $22,000

BUSINESS ASSISTANCE AND MARKETING ASSISTANCE GRANTS
Applicants applied for up to a $5,000 grant to be used for individualized services in one of four categories – employee training or rehiring, grant application assistance, financial management training or business marketing. Services will be provided by one of two third party vendors, South Bay Workforce Investment Board or Tripepi Smith marketing consultants. The city began marketing the program in June. The initial application period began July 17 and closed August

17. The City received 51 applications, of which 29 were qualified. Initial notices to qualified applicants were emailed on September 15; official noticed with more details will be sent the week of September 18-22.

BUSINESS RENTAL ASSISTANCE GRANTS
Similar to the Business Assistance grants, the city began marketing the program in June. Grants will be made to landlords for up to $5,000 in back rent. The official application period began July 17 and closed August 17. Ten businesses applied for grants and eight were eligible. Applicants have util September 29 to submit landlord contact information; five have already responded.

PHASE II BUSINESS ASSISTANCE
Because the business and rental assistance programs were budgeted for a total of $250,000 and only $205,000 had been requested by the August 18 deadline, the City reopened both programs to additional applicants through September 29. To date, four more businesses have applied for business assistance grants. None have yet applied for rental assistance.

The City and HdL continue to market all of the Economic Development Programs to the business community and residents.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

Establish partnerships with entities that can work toward City goals and objectives.

FISCAL IMPACT:

None for Business Recovery Assistance.

NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):

1. ARPA Presentation
Business Assistance Programs
Update
Community E-Gift Card Programs
• 25 participating merchants
• 209 cards valued at $5,300 purchased
• $4,550 in cards redeemed at local businesses
• Ongoing marketing efforts include:
• Advertising on City’s digital billboard
• Updated flyers distributed to participating merchants • New press release from City’s public information office Business Assistance Grant Programs
• $50,000 budgeted for Business Resource Grants
• $75,000 budgeted for Marketing Assistance Grants
• Grants of $5,000 per business
• Merchants receive customized services from specialist provides • 29 businesses have been approved for:
• Four employee retention grants
• Ten grant application assistance grants
• Thirteen marketing assistance grants
• Two Financial Planning grants
Business Rental Assistance Program
• $150,000 budgeted for Business Resource Grants
• Grants of $5,000 per business
• Payments made directly to landlords
• Landlord and tenant enter into a rent repayment agreement • Merchants receive customized services from specialist provides • To date, eight businesses have been approved for rental assistance
Ongoing Assistance Program Efforts
• Rent assistance applicants have until September 29 to submit proof of back rent owed. To date, six of eight
applicants have submitted the required documents.
• Because there is still $65,000 remaining in assistance funds, the application deadline was extended to
September 29, 2023
• To date, four businesses have applied for business
assistance grants as part of the second phase. No
application for rent assistance have been received.

AGENDA ITEM NO. 11

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of September 26, 2023
Originating Department: Public Works
City Manager: __________
Vontray Norris
Dir. of Public Works: ___________
Akbar Farokhi
SUBJECT:

Award of Contract for Sewer Main and Miscellaneous Storm Drain Improvement Project 2023 (Project # 23-04)
RECOMMENDED MOTION:

Staff recommends that the City Council award contract to lowest responsive and responsible bidder, GRBCON, Inc. of Baldwin Park, CA.

DISCUSSION:

At the meeting of July 25, 2023, City Council authorized Engineering Staff to publicly advertise for this project with a due date of September 12, 2023. The City received six bids with each accompanied by bid bonds. After a thorough review of the proposal, reference checks, and verification of the contractor’s license, staff determined that GRBCON, Inc. of Baldwin Park, CA was the lowest responsive and responsible bidder.

This project includes sewer pipe replacement and point repair, storm drain pipe installation removal and restoration of existing surface, trench excavation, shoring, and backfill, removal and replacement of existing sewer facilities including, but not limited to sewer mains, service connections and other appurtenances. It also includes reconstruction of existing manholes, traffic striping, and all other work necessary to complete the improvements in accordance with the Plans and Specifications.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

This project will support the improvements to the City’s infrastructure.

FISCAL IMPACT:

None. The approximate cost of $2,181,303 will be funded through the American Rescue Plan Act.

NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):

1. Bid List

AGENDA ITEM NO. 12

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of September 26, 2023
Originating Department: Public Works
City Manager: __________
Vontray Norris
Dir. of Public Works: ___________
Akbar Farokhi
SUBJECT:

Award of Contract for Hawthorne Memorial Center HVAC System Upgrade (Project #23-08).

RECOMMENDED MOTION:

Staff recommends that the City Council award contract to lowest responsive and responsible bidder, Pardess Air, Inc. of Los Angeles, CA.

DISCUSSION:

The City's Public Works staff sought proposals for designing and construction services to provide all services, labor, materials, permits, insurance, tools and equipment necessary to successfully and safely complete the HVAC System Upgrade at Memorial Community Center. Staff received five (5) bid submittals on September 12th, 2023. After receiving the proposals, the team carefully evaluated each proposal to identify the most qualified candidate.

Pardess Air, Inc. emerged as the most qualified proposer for this project, possessing the necessary experience, track record, and expertise for working with different municipalities in the past. This company stood out due to its prior experience with multiple public works projects and working with several municipalities within the last five (5) years.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

This HVAC system upgrade project at our community center can contribute to our economic strategic plan in several ways. For example, a functional and well-maintained HVAC system ensures the uninterrupted use of the community center for various activities such as dance classes, youth school safety awareness classes, karate, non-profit meetings and events, and annual City Events like the Hawthorne Business Expo.

This contributes to the continuity of these services, which are essential for the community's well-being and engagement. By maintaining a reliable facility, the community center can continue to attract participants and generate revenue from program fees or facility rentals.

FISCAL IMPACT:

None. The approximate cost of $2,426,000.00 will be funded through a Specified Grant from the Budget Act of 2022 from the State of California Department of Parks and Recreation and through the American Rescue Plan Act Fund.

NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):

1. Bid List

AGENDA ITEM NO. 13

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of September 26, 2023
Originating Department: Public Works
City Manager: __________
Vontray Norris
Dir. of Public Works: ___________
Akbar Farokhi
SUBJECT:

Progress Payment #1 in the amount of $ $998,742.65 due to Best Contracting Services, Inc of Gardena, CA for City of Hawthorne Owned Building Roof Rehabilitation (Project #23-06) RECOMMENDED MOTION:

Staff Recommends that the City Council approve this Progress Payment #1 to Best Contracting Services of Gardena, CA
DISCUSSION:

This project includes providing all services, labor, materials, permits, insurances, tools, and equipment needed, in accordance with the specifications to successfully and safely complete the resurfacing of the roof at six (6) City of Hawthorne owned buildings: 11529 Gale Ave, 11537 Gale Ave,11605 Gale Ave, 12720-12726 Grevillea and 12529 Truro Ave Hawthorne, CA 90250.

The work consists of removing and installing new roof system to each of the six (6) properties, removing and replacing any damaged plywood (50 sheets), remove and replace existing rain gutters and downspouts, replace 400 linear feet of fascia board, replace 400 linear feet of rafter tails, all exterior plaster surfaces at all properties will be prepared to receive a new coat of paint and all other work necessary to complete the improvements in accordance with the Specifications.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

Implementing this rehabilitation project on city-owned properties contributes to our economic strategic plan in several ways. For example by stimulating local economy. Housing rehabilitation projects require hiring contractors, suppliers, and laborers, which injects money into the local economy and creating job opportunities. This project will also increasing property value. By having well-maintained properties with functional and aesthetically pleasing roofs tend to have higher market value. By investing in roof

rehabilitation, the city can improve the condition of its properties and attract potential tenants. Cityowned properties with well-maintained roofs contribute to the overall livability and attractiveness of the community. This can help attract businesses, residents, and investors, boosting economic growth and revitalizing neighborhoods. A visually appealing and structurally sound roof can create a positive impression of the city's commitment to infrastructure maintenance and development.

In addition, by addressing roof issues promptly, the City can avoid more extensive repairs or even complete roof replacements, which can be significantly costlier. This proactive approach to maintenance helps save public funds and ensures efficient use of resources. By investing in roof rehabilitation on cityowned properties, we contribute to our economic strategic plan by fostering economic activity, increasing property values, saving costs, and attracting investment.

FISCAL IMPACT:

None. Funds for this progress payment in the amount of $998,742.65 will be funded through the allocated and approved Home Funds, CPF, and ARPA
NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):

1. Progress Payment #1

AGENDA ITEM NO. 14

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of September 26, 2023
Originating Department: Police - Operations
City Manager: __________
Vontray Norris
Chief of Police: ___________
Gary Tomatani
SUBJECT:

Approval of Side Letter agreement and new Agreement Between the City of Hawthorne and Joe Nakagawa, M.D. to provide Medical Director Services for the Hawthorne Police Department effective January 1, 2024.

RECOMMENDED MOTION:

Staff recommends that the City Council approve a Side Letter Agreement amending the accrued vacation and sick days retroactively to be in line with the HPOA (Hawthorne Police Officer’s Association) MOU.; and
Approve an Agreement between the City of Hawthorne and Dr. Joe Nakagawa for the position of Medical Director for the Hawthorne Police Department effective January 1, 2024; and Approval of Fiscal year 2023/24 appropriations increase by $10,527 at mid-year budget.

DISCUSSION:

The Hawthorne Police Department has been at the forefront of innovation in law enforcement for many years. One of the areas of innovation in public safety has been in the medical capabilities of our officers. Police officers are tasked with more and more medical responsibilities which, until recently, have been the sole purview of fire department medics. Officers often arrive before the fire department and provide early lifesaving care in the setting of cardiac arrest, traffic collisions, trauma, and drug overdoses, to name a few. The public now expects police officers to administer these life-skills proficiently and without hesitation. Acquiring and maintaining the skills, education, the necessary equipment, and reviewing the quality of care requires a tremendous amount of time, resources, and experience.

A rapid and professional response to new public health issues is also vital to the safety of the public and the employees of the city. The Hawthorne Police Department’s internal response to COVID 19, overseen by Dr. Joe Nakagawa, was effective in keeping the infection rate low since the onset of the pandemic. He has played an integral part in crafting the city’s internal policies with regards to infection prevention, sick leave, and workers compensation issues which continue even now.

Surrounding cities have taken notice of the positive impact of our medical program on the community, as manifested in lives saved, outreach programs, and various classes. The cities of Inglewood, Gardena, Manhattan Beach and El Segundo, have already contracted with the City of Hawthorne for medical oversight and training so that they may provide these same benefits to their communities. Other cities, such as Beverly Hills and Palos Verdes Estates, have expressed interest in these services.

Dr. Joe Nakagawa’s current agreement expires on December 31st, 2023. To continue the success of the medical services program, staff recommends approving a new agreement between the City of Hawthorne and Joe Nakagawa, M.D., commencing on January 1, 2024 for a five-year term. The new agreement provides for an annual 3% increase ($21,054). This increase will require a mid-year budget adjustment of $10,527 for the current fiscal year. Additionally, the side letter to the current agreement will adjust the vacation and sick days credits retroactively to be in line with the current HPOA MOU.

Medical Director would be responsible for acquiring and maintaining the skills, education, the necessary equipment, and reviewing the quality of care delivered by Hawthorne Police Department officers. This requires a tremendous amount of time and resources and is best administered by a dedicated medical professional double board certified in Emergency Medicine and Emergency Medical Services. Traditionally, medicine has been an unfamiliar field for law enforcement personnel and navigating these systems has been very difficult. The interface between medicine and law enforcement carries the potential for great benefits to citizens and personnel but also increased liability. The Medical Director will help maximize the benefit and minimize risk, potentially saving the City money and time by ensuring that the training of all personnel is up to date and in compliance with all applicable rules and regulations.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

Continue providing medical oversight to the Hawthorne Police Department and neighboring contracting cities.

FISCAL IMPACT:

Approval of Dr. Joe Nakagawa’s agreement will be an increase of $10,527 to be reflected at the Mid-Year Budget Adjustment.

NOTICING PROCEDURES:

72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):

1. Side Letter of Agreement

2. Agreement Between the City of Hawthorne and Joe Nakagawa, M.D. to provide Medical Director Services for the Hawthorne Police Department.

Side Letter of Agreement
City of Hawthorne
And
Joe Nakagawa
This side letter is executed pursuant to the January 1, 2021- December 31, 2023 Memorandum of Understanding (MOU) between the City of Hawthorne and Joe Nakagawa (Nakagawa). They City and Nakagawa have met and conferred in good faith and have reached agreement to modify articles within the MOU. All other Terms and conditions of the MOU for January 1, 2021- December 31, 2023 shall remain in full force and effect except as to the specific changes stated below to mirror the current MOU with the HPOA, which he is a dues paying member of.

The January 1, 2021- December 31, 2023 Memorandum of Understanding (MOU) between the City of Hawthorne and Joe Nakagawa did not take into account Nakagawa’s true years of service with the City of Hawthorne upon which all HPOA members’ benefits are based.

Nakagawa’s hire date per his original Personnel Action Form (PAF) is December 18, 2010 (Exhibit A). Based upon his date of hire, he is due 280 hours of paid vacation time through December 31, 2023 (Exhibit B).

Article 8: Paid Leave
Remove the following language:
• “Nakagawa shall also receive the following leave benefits per year, which shall accrue biweekly.”
• “Vacation Leave – 96 hours”
• “Sick Leave – 96 hours”
Insert the following to mirror the current HPOA MOU Article 13:
• All full-time employees covered under this agreement shall be entitled to the vacation with pay as follows:
• Effective September 1, 2010, affected employees who have completed the following years of service shall receive the following vacation benefits:

Years of Service Hours Earned Per Year Hours Earned per Pay Period 1-5 96 3.69
6-10 136 5.23
11-15 176 6.77
16-20 184 7.08
21-25 192 7.38
26 22 0.85
• Vacation time shall be available for use immediately after it has been earned • Upon separation from the city for any reason the accumulated vacation days will be converted to cash at the hourly existing at the time of dispersal and paid to the employee
• Vacation time balance shall appear on the employee’s paycheck stub Exhibit A
Exhibit B
Year Year of Service
Tier
Hours Earned Hours
Awarded
Due
2010 1-5 0 0 0
2011 1-5 0 0 0
2012 1-5 0 0 0
2013 1-5 0 0 0
2014 1-5 0 0 0
2015 1-5 0 0 0
2016 6-10 0 0 0
2017 6-10 0 0 0
2018 6-10 0 0 0
2019 6-10 0 0 0
2020 6-10 136 96 40
2021 11-15 176 96 80
2022 11-15 176 96 80
2023 11-15 176 96 80
Total 664 384 280
Date of initial hire: 12/18/2010
Date of full-time status: 1/4/2020

EMPLOYMENT AGREEMENT FOR POLICE MEDICAL SERVICES DIRECTOR This Employment Agreement (Agreement) is made and entered into by and between the City of Hawthorne, State of California (City), a municipal corporation, and Joe Nakagawa (Nakagawa) in order to secure the services of Nakagawa as ‘Police Medical Services Director.’ The City wishes to employ Nakagawa as Police Medical Services Director in accordance with the applicable provisions of the Hawthorne Municipal Code and as otherwise provided by law. Nakagawa wishes to accept employment as the Police Medical Services Director and is willing to do so under the terms and conditions set forth below.

NOW THEREFORE, in consideration of the above recitals and of the mutual promises and covenants contained herein, City and Nakagawa agree asfollows:

ARTICLE 1 DUTIES
City agrees to employ Nakagawa as Police Medical Services Director of Police Services for the City.

Nakagawa will perform such functions and duties of Police Medical Services Director as currently specified by the City and incorporated herein by this reference and will perform other legally permissible and proper duties and functions asrequired by law and as the Chief of Police shall from time to time assign. Nakagawa agrees to perform all such functions and duties to the best of his abilities. The Police Medical Services Director shall provide medical oversight and guidance for Hawthorne leadership through serving as a liaison between the Los Angeles County Emergency Medical Services (EMS) and the local medical community, collaborating with local quality councils to define quality standards, identify metrics, review performance data, identify opportunities for improvement, test new processes, and ultimately to adopt best practices.

In addition, the Police Medical Services Director is a Sworn Police Officer for the City of Hawthorne, with police powers, authorities of arrest and liability protections provided by Public Safety Officers Procedural Bill of Rights Act, Government Code Sections 3300-3313. The Police Medical Services Director may also be tasked with carrying out law enforcement duties as a sworn police officer, including, but not limited to: apprehension and arrest of suspected or known violators of the law, emergency vehicle operations, crime investigation, and court testimony; perform as a sworn and armed Police Officer as needed including but not limited to Patrol, SWAT, and Tactical Medicine teams.

ARTICLE 2 TERM
This Agreement shall be in full force and effect for a period beginning upon its formal City adoption date, January 1, 2024, and terminating as of December 31, 2028, unless terminated prior thereto as otherwise provided forherein.

Nothing in this Agreement shall prevent, limit, or otherwise interfere with the right of the City to terminate the services of Nakagawa at any time, subject only to the provisions set forth in Article 3 of this Agreement.

Employment Agreement - Police Medical Services Director

Nothing in this Agreement shall prevent, limit, or otherwise interfere with the right of Nakagawa to retire or resign at any time from his position as Police Medical Services Director with the City, subject only to the provisions set forth in Article 3 of this Agreement.

Nothing in this section shall preclude the termination of this Agreement by mutual consent of both the City and Nakagawa.

Nothing in this section shall preclude the City and Nakagawa from extending the term of this Agreement beyond its termination date under mutually agreed upon terms and conditions which must be reduced to writing and approved by both the City and Nakagawa.

ARTICLE 3 TERMINATION OF AGREEMENT
In the event that the City terminates this Agreement without cause, or is not extended beyond its termination, then Nakagawa shall be re-appointed as a Police Officer with the City and subject to all compensation and benefits provided under the City’s MOU with the Hawthorne Police Officers Association (HPOA). For seniority purposes applicable to the HPOA MOU, Nakagawa’s seniority date will be December 18, 2010, which was his original date of hire with the City of Hawthorne Police Department.

If City terminates the Agreement for cause, the City shall not be obligated to make any severance payment. For cause, for the purposes of this section, shall mean conviction of a felony or conviction of a crime involving moral turpitude or for causes specified in section 2.52.010 of the Hawthorne Municipal Code. Allegations involving good cause entitle Nakagawa to the protections provided by California Government Code section 3300, et. seq. Nakagawa shall be entitled to appeal any such discharge by requesting an evidentiary hearing before an independent hearing body selected by mutual agreement of the parties or, if the parties are unable to agree, a professional hearing officer selected by mutual agreement from a list provided by the State Mediation and Conciliation Service. The City shall bear the burden of establishing by a preponderance of the evidence that Nakagawa has been terminated for cause within the meaning of this Agreement. Costs of the hearing shall be split between the City and Nakagawa.

If the hearing officer determines that the City did not have cause for termination within the meaning of this Agreement, Nakagawa will be entitled to severance pursuant to the provisions specified in this agreement.

Nakagawa may, at any time during the term of the Agreement, resign from his position of Police Medical Services Director upon written notice. Should he do so, City will not be under any obligation to pay severance benefits. However, Nakagawa will be entitled to cash out any of his accrued and unused vacation, compensatory, or sick leave due to him as provided in Articles 6 and 9 below.

ARTICLE 4 SALARY
Nakagawa’s salary will be $16,000 per month. Salary will be payable bi-weekly according the City’s established payroll calendar
The City will report PEPRA earnings limits per Government Code 7522.10, when applicable.

Employment Agreement - Police Medical Services Director

ARTICLE 5 OVERTIME COMPENSATION
207(K) Partial Exemption
The City has adopted and implemented the 207(k) partial exemption under the Fair Labor Standards Act for all law enforcement personnel, as defined by the Fair Labor Standards Act.

Definition of Hours Worked
Hours worked will be calculated as provided for by the Fair Labor Standards Act. Hours worked include time for which persons are compensated, but do not actually work, specifically, sick leave, vacation pay, "physical fitness incentive time" and industrial leave such as California Labor Code Section 4850 pay.

Overtime Definition
Nakagawa will work on a 4/10 work schedule, the City shall pay overtime for all hours worked in excess of Nakagawa's regular assigned shift, and for all hours worked in excess of 80 in a designated 14-day period. Nakagawa shall be compensated at the rate of one and one-half (1-1/2) times the "regular base pay compensation" for all overtime hours worked.

Compensation
Authorized Overtime shall be compensated at the rate of one and one-half (1-1/2) times Nakagawa's regular rate of pay as determined under the Fair Labor Standards Act.

ARTICLE 6 COMPENSATORY TIME OFF
Nakagawa shall have the option of receiving compensation for overtime hours worked in the form of compensatory time off. Nakagawa may accrue up to a maximum of six hundred and fifty hours of compensatory time. Compensatory time may be earned on a daily basis for all hors worked in excess of Nakagawa’s regular assigned shift. Compensatory time off shall not count towards the computation of the regular rate of pay. Compensatory time balance shall appear on Nakagawa’s paycheck stub. All accumulated compensatory time which has not been utilized prior to Nakagawa’s separation from the City of Hawthorne shall be paid off on a straight time basis at the employee’s current regular hourly rate of pay.

ARTICLE 7 SPECIAL COMPENSATION PROVISIONS
Court Appearance
If Nakagawa appears for a subpoenaed court appearance which arises out of the course of his employment shall be compensated for a minimum of two (2) hours at a rate of one and one-half (1-1/2) times Nakagawa's regular hourly rate of pay. Should Nakagawa be subpoenaed to court in the course of his employment and be required to be in court in excess of the minimum two (2) hours, he/she shall receive pay at time and one-half (1-1/2) his/her regular rate of pay for the actual hours Nakagawa is in call. If Nakagawa is subpoenaed to be in court on his/her regularly scheduled shift, Nakagawa shall receive compensation for actual court time at his/her straight time rate.

Employment Agreement - Police Medical Services Director

Incentive Eligibility
As a member of the HPOA, Nakagawa shall be subject to the same requirements of, and eligible for, the same incentives available to other members of the HPOA, e.g. the specialist program and retention pay.

Cost of Living Adjustment
For each year, if Nakagawa’s contract is not terminated, he shall be entitled to an increase in pay by the lesser of three percent (3%) of his base salary or the cost-of-living adjustment for the respective year, based on the latest Social Security Cost of Living Adjustment index.

ARTICLE 8 AGREEMENTS WITH POLICE/FIRE AGENCIES OUTSIDE OF HAWTHORNE Other Public Safety Departments/Organizations may enter into a contract for Nakagawa’s Police Medical Services Director services through the City. The contract will be between the City and the outside Public Safety Agency.

Employment Agreement - Police Medical Services Director

ARTICLE 9 PAID LEAVE
For the period of January 1, 2024 through December 31, 2028, Nakagawa shall be entitled to the following paid holidays:

1. New Year’s Day

2. Martin Luther King Jr. Day

3. Lincoln’s Birthday

4. Presidents’ Day

5. Cesar Chavez Day

6. Memorial Day

7. Juneteenth Holiday

8. Independence Day

9. Labor Day

10. Veterans’ Day

11. Thanksgiving Day

12. Day after Thanksgiving

13. Christmas Eve

14. Christmas Day
As a member of the HPOA, Nakagawa shall receive the same vacation with pay as stipulated in the HPOA MOU, which shall accrue bi-weekly per the schedule below:

Years of Service Hours Earned per Year Hours Earned per Pay Period 11-15 176 6.77
16-20 184 7.08
21-25 192 7.38
26 22 0.85
For the purposes of calculating his earned vacation with pay, Nakagawa’s years of service shall be based on his initial date of hire with the Hawthorne Police Department, which was 12/18/2010.

Nakagawa shall receive 96 hours of Sick Leave per year.

Nakagawa shall receive 10 hours of Floating Holiday time each calendar year.

In the event of death of a member of Nakagawa’s immediate family, defined as spouse, child, mother, mother-in-law, father, father-in-law, sister, brother, child, stepfather, stepmother, stepchildren, grandparents, grandchildren, he may be absent for the purpose of arranging for and attending the funeral memorial service or other equivalent celebration of life observation for three (3) working days without loss of pay, and not charged to sick leave. If the circumstances require the Nakagawa to travel in excess of 500 miles, one way, to arrange for and attend said funeral memorial service or other equivalent celebration of life observation, two (2) additional days without loss of pay or charged to sick leave, shall be granted.

ARTICLE 10 NAKAGAWA/DEPENDENT HEALTH DENTAL AND LIFE INSURANCE Health Insurance
Employment Agreement - Police Medical Services Director

Nakagawa shall be entitled to select a health insurance plan offered under the Public Employee’s Retirement System Health Plans. Regardless of the plan chosen by Nakagawa, the City shall pay all premium amounts as they from time to time exist, which are in excess of the following amounts which are to be paid by Nakagawa:

Employee Only $0.00 per pay period
Employee + One Dependent $6.53 per pay period
Employee + Two Dependents $11.07 per pay period
Dental Insurance
Nakagawa shall be entitled to enroll in the dental insurance plan(s) made available by the City, Regardless of the plan chosen, the City shall pay all premium amounts as they from time to time exist, which are in excess of the following amounts which are to be paid by the individual Nakagawa:

Employee Only $0.00 per pay period
Employee + One Dependent $6.77 per pay period
Employee + Two Dependents $12.12 per pay period
Life Insurance, and Long-Term Disability Insurance
The City shall provide Nakagawa with a term life insurance policy of $50,000 at a cost to the City not to exceed $16.00 per month Nakagawa
In conjunction with the term life insurance policy, the City shall also provide Nakagawa with an accidental death & dismemberment insurance policy of $50,000 at a cost to the City not to exceed $2.00 per month.

Additional life insurance may be purchased at Nakagawa's own expense.

The City shall provide Nakagawa with a Long-Term Disability (LTD) Plan as provided by P.O.R.A.C. For Nakagawa, at a cost not to exceed $32.00.

The City's combined cost for these three insurance plans shall not exceed $66 per month.

Managed Health Network
The City shall make the outpatient element of the Managed Health Network available to Nakagawa and qualified dependents at City cost.

Optical Insurance
The City shall provide Nakagawa with an optical plan provided by Vision Service Plan (VSP) for Nakagawa and their dependent/s, at a cost not to exceed $16.00 per month.

ARTICLE 11 RETIREMENT BENEFITS

2.7% at 57 Plan
Employment Agreement - Police Medical Services Director

As a 'PEPRA Member', the City shall continue to provide Nakagawa with the California Public Employee Retirement System (CalPERS) 2.7% at 57 plan and specified optional public agency contract provisions.

Optional Contract Provisions
The City shall provide the following optional contract provisions:

1. Average of highest thirty-six (36) consecutive months (Section 7522.32 (a))

2. Military service credited as public service (Section 21024)

3. 1959 Survivors Benefit (Section 21573)

4. Post-retirement survivor allowance to continue after remarriage (Section 21266)

5. Pre-retirement death benefit (Section 21365.6)

6. Continuance of death benefits after re-marriage (Section 21373) Retiree Health Insurance
If Nakagawa retires and meets the minimum requirements listed below, he shall receive at the City's expense paid health insurance for himself and his dependent spouse. To be eligible for this benefit, Nakagawa must actually be receiving retirement benefits from CalPERS.

Minimum Requirements:

1. 20 years of service in the Hawthorne Police Department

2. Age 50 years at the time receipt of benefits commences.

For the purposes of calculating retiree health insurance, Nakagawa’s years of service shall be based on his initial date of hire with the Hawthorne Police Department, which was 12/18/2010.

Nakagawa shall be covered by this provision as long as he is eligible for CalPERS health insurance coverage.

If Nakagawa retires from this City with less than the minimum requirements specified above, but otherwise qualifies as an annuitant as defined in Government Code section 22760, he shall be offered the opportunity to continue his participation in the Group Health Insurance (CalPERS) in effect at the time.

The City agrees to contribute the statutory minimum contribution under Government Code section 22892, as it may change from time to time, toward this premium per month. Nakagawa shall be responsible for any remaining premium cost.

ARTICLE 12 DEFERRED COMPENSATION
Nakagawa may elect to participate in the deferred compensation plan currently covering other City employees.

ARTICLE 13 INDEMNIFICATION AND DEFENSE
City agrees that it will defend, hold harmless, and indemnify Nakagawa from any and all demands, claims, suits, actions and legal proceedings brought against him in his official capacity as Police Medical Services Director and Police Officer or agent of the City, or for any acts, errors or omissions in his personal capacity arising out of the scope and duration of his employment with the City subject to the requirements of the Employment Agreement - Police Medical Services Director

California Government Code and as otherwise permitted by law. This provision shall survive any termination or resignation of Nakagawa or the expiration of this Agreement. The Police Medical Services Director is a Sworn Police Officer for the City of Hawthorne, with police powers, authorities of arrest and liability protections provided by Public Safety Officers Procedural Bill of Rights Act.

ARTICLE 14 GENERAL PROVISIONS
This Agreement shall constitute the entire agreement between the parties as to the subject matter herein and all other prior agreements, arrangements or understandings, oral or written, are merged into and superseded by the terms of this Agreement. No subsequent alteration, amendment, change or addition to this Agreement shall be binding upon the parties unless reduced to writing and signed by the parties.

If any provision or other portion of this Agreement is held unconstitutional, invalid, or unenforceable, the remainder of this Agreement shall not be affected and shall remain in full force and effect.

The Agreement may be signed in counterparts.

The Agreement will become effective as soon as signed and executed by the City Manager and Nakagawa, adopted by the City Council and signed and executed by the Mayor of the City.

The City does not guarantee or warrant that any item of remuneration described in this Agreement will be accepted by CalPERS as compensation earnable.

CITY OF HAWTHORNE
By ______________________________ Dated: ____________________ ALEX VARGAS, Mayor
By_______________________________ Dated: ____________________ VONTRAY NORRIS, City Manager
By_______________________________ Dated: ____________________ JOE NAKAGAWA, M.D., Police Medical Services Director
Approved as to form:

CITY OF HAWTHORNE
By_______________________________ Dated: ____________________ ROBERT KIM, City Attorney

AGENDA ITEM NO. 15

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of September 26, 2023
Originating Department: City Manager
City Manager: __________
Vontray Norris
City Attorney: ___________
Robert M. Kim
SUBJECT:

Broker Agreement with Newmark of Southern California.

RECOMMENDED MOTION:

Staff recommends that the City Council approve the Broker Agreement with Newmark of Southern California Regarding the Negotiations over the Terms of a Land Swap with 13007 Yukon Avenue, Hawthorne LLC.

DISCUSSION:

The City is negotiating a potential land swap deal with 13007 Yukon Avenue, Hawthorne LLC (“Yukon”). The negotiation is complex and requires the assistance of an experienced real estate broker. Newmark of Southern California (“Newmark”) is a well-established brokerage company that the City had previously hired as a real estate consultant. Christopher Beck, the Senior Managing Director for Newmark, has the knowledge and the expertise of the current real estate condition of the City.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

3.2 Hire impartial consultant to review development processes and recommend best practices to improve throughput
FISCAL IMPACT:

None. The broker’s commission from the potential land swap will be paid by Yukon and therefore will have no impact on the City’s General Fund.

NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):

1. Broker Agreement
10325-0001\2865388v2.doc

BROKER AGREEMENT
THIS BROKER AGREEMENT (the “Agreement”) is dated ______, 2023 and is entered into by and between NEWMARK OF SOUTHERN CALIFORNIA, INC., a California corporation d/b/a Newmark (the “Broker”) and the CITY OF HAWTHORNE, a California municipal corporation (the “City”).

RECITAL
The City desires to engage the Broker for the purposes of negotiating the terms of (i) the City’s potential purchase of the property located at 13007 Yukon Avenue, Hawthorne, California 90250 and currently owned by 13007 Yukon Avenue, Hawthorne, LLC (the “Vella Yukon Property”) pursuant to a purchase and sale agreement or similar agreement; (ii) the City’s potential sale of the City-owned property located at 12500 Eucalyptus Avenue Hawthorne, California 90250 (the “Eucalyptus Avenue Property”) to Vella Group, LLC pursuant to a disposition and development agreement or similar agreement; and the City’s potential lease-back of the Eucalyptus Avenue Property from the Vella Group, LLC pursuant to a lease agreement or similar agreement. The Broker’s services pursuant to this Agreement are collectively referred to herein as the “Negotiation Services”, the acquisitions and dispositions contemplated by this Agreement are referred to herein individually as a “Transaction” and collectively as the “Transactions”, and the agreements contemplated by this Agreement are referred to herein individually as an “Agreement” and collectively as the “Agreements”.

AGREEMENT

1. Newmark of Southern California, Inc., a California corporation d/b/a/ Newmark; Broker’s and Real Estate Licenses. The Broker represents and warrants to the City that it holds a valid real estate broker’s license from the State of California and the license number is 01355491. Christopher Beck shall act on the Broker’s behalf, and Broker represents and warrants to the City that Christopher Beck holds a valid real estate salesperson license from the State of California and the license number is 01407175.

2. Term. Unless this Agreement is earlier terminated, the Broker shall diligently perform the Negotiation Services from the date hereof until the earlier of: (i) the approval, execution, and successful closing by the City and the other party of the Agreement or Agreements that document the Transaction or Transactions approved by the City Council in the City’s sole and absolute discretion; or (ii) the date that is six (6) months from the date of this Agreement, provided that the City may extend the term by up to two (2) additional three (3) month periods by written notice to the Broker.

3. No Authority of Broker to Bind the City. The Broker shall have no authority to bind the City and the City shall only be bound if and when the Hawthorne City Council approves an Agreement or Agreements in the City Council’s sole and absolute discretion. The City is under no obligation, express or implied, to accept any negotiated terms or any proposed Agreement.

Broker shall expressly disclose the foregoing facts in writing to 13700 Yukon Avenue, Hawthorne, LLC and Vella Group, LLC, with a copy to the City Manager or City Manager’s designee.
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10325-0001\2865388v2.doc

4. Negotiation Services. The Broker shall attempt to negotiate the business terms for the Agreements, at the sole and absolute discretion of the City Manager. The Broker shall at all times comply with the directions from the City as to the terms to be negotiated. Nothing in this Agreement shall preclude the City Manager or City Manager’s designee from negotiating the terms of an Agreement or Agreements for the City.

Without limiting the foregoing, as a part of the Negotiation Services the Broker shall perform the following services if, and to the extent, expressly requested by the City in writing:
a. Assist the City in analyzing the Transactions;
b. Advise the City with respect to alternative transactions; c. Provide the City with real estate market information, comparables and evaluations with respect to the Transactions;
d. Advise the City with respect to optimal short and long-term real estate strategies and plans with respect to the Transactions;
e. Develop alternatives and strategies for negotiating the terms and conditions of the Transactions; and
f. Meet with and make presentations to constituent groups of the City or representatives thereof.

The City acknowledges that the Broker is not qualified or authorized to give any legal or tax advice to the City.

5. Payment of Commission/Compensation.

If an Agreement or Agreements are approved and executed by the City to carry out the applicable Transaction, and the applicable Transaction closes , then the Vella Group, LLC shall pay, or cause to be paid upon the closing of each applicable Transaction, a commission of two percent (2.0%) of the total purchase price or total lease consideration. In no event shall The City be obligated to pay any commission or other compensation to Newmark in the event Newmark is unable to obtain such an agreement to obtain such payment. In addition, Client shall not be responsible for any out-of-pocket expenses incurred by Newmark during the contemplated transactions.

6. Insurance.
(a) The Broker shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows (with limits that may be met by a combination of primary and excess policies):
-3-
10325-0001\2865388v2.doc
(1) A policy or policies of Comprehensive General Liability Insurance, with limits of One Million Dollars ($1,000,000) for each occurrence, combined single limit, against any personal injury, death, loss or damage resulting from the wrongful or negligent acts by Broker.
(2) Workers’ compensation insurance as required by the State of California. (3) Professional Liability Insurance – a policy or policies of Professional Liability Insurance (errors and omissions) with limits of One Million Dollars ($1,000,000) per claim and in the aggregate.

Any deductibles or self-insured retentions attached to such policy or policies must be declared to the City. Further, the Broker agrees to maintain in full force and effect such insurance for one year after performance of work under this Agreement is completed.
(b) The policy or polices required by this Agreement shall be issued by an insurer admitted in the State of California and with a rating of at least a A;VII (or equivalent rating) in the latest edition of Best’s Insurance Guide. (c) The Broker agrees that if it does not keep the aforesaid insurance in full force and effect, the City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, the City may take out the necessary insurance and pay, at the Broker’s expense, the premium therefor. (d) At all times during the term of this Agreement, the Broker shall maintain on file with the City a certificate or certificates of insurance in a form acceptable to the City, showing that the aforesaid policies are in effect in the required amounts.

The Broker shall, prior to commencement of work under this Agreement, file with the City such certificate or certificates. The general liability insurance shall contain an endorsement covering the City as additional insured. The Broker agrees that the policies required under this Agreement shall not be canceled or reduced except on thirty (30) days prior written notice to the City by the Broker, and specifically stating that the coverage contained in the policies affords insurance pursuant to the terms and conditions as set forth in this Agreement. (e) The general liability and automobile insurance provided by the Broker shall be primary to any coverage available to the City with respect to claims to the extent arising from the Broker’s negligent, fraudulent, or willful misconduct. The general liability and workers compensation policies of insurance required by this Agreement shall include provisions for waiver of subrogation.

Any deductibles or self-insured retentions must be declared to the City.

7. Assignment. The Broker may not assign its rights or obligations hereunder, in whole or in part, without the prior written consent of the City, which consent may be given or withheld in the City's sole and absolute discretion.
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10325-0001\2865388v2.doc

8. Attorneys' Fees. If either party institutes legal action to enforce its rights under this Agreement, the prevailing party (as determined by the trier of fact) will be entitled to recover its reasonable attorneys' fees and costs from the other party.

9. Counterparts. This Agreement may be executed in counterparts, all of which shall be considered one and the same agreement.

10. Entire Agreement. This Agreement constitutes the entire agreement between the City and the Broker with respect to the subject matter hereof and may not be altered except by a written amendment executed by both the City and Broker.

11. Applicable Law. This Agreement shall be governed by the laws of the State of California.

12. Addresses for Notices. Notices hereunder shall be in writing, shall be addressed as follows, and shall be delivered by certified mail, return receipt requested (and deemed delivered on the date of delivery or refusal of acceptance shown on the return receipt):

City: City of Hawthorne
4455 West 126th Street
Hawthorne, CA 90250
Attn: Vontray Norris, City Manager
Broker: Newmark of Southern California, Inc.
555 South Flower Street
Suite 3550
Los Angeles CA 90071
Attn: Christopher Beck

13. Termination. Either party may terminate this Agreement with not less than thirty (30) days prior written notice to the other party. The City may terminate this Agreement on account of the Broker’s material breach of this Agreement if the City provides the Broker a written notice which specifically identifies the breach or violation, and the Broker fails to remedy the breach within fourteen (14) days after receipt of the written notice, or, if the breach cannot be cured within such fourteen (14) day period, the Broker fails to commence such cure within such fourteen (14) day period or thereafter fails to diligently and continuously proceed with such cure to completion. Notwithstanding the foregoing, there shall be no cure period if a breach is not curable. In addition, the City may terminate this Agreement immediately if the Broker violates any law with respect to the Transactions.

14. DocuSign. This Agreement may be executed by using DocuSign.

15. Time of Essence. Time is of the essence of every provision hereof in which time is a factor.

16. Authority. The person executing this Agreement on behalf of the Broker represents and warrants to the City that this Agreement has been duly authorized and approved by Broker and that such person has the authority to execute this Agreement on behalf of Broker. -5-
10325-0001\2865388v2.doc

17. Approval by the City. Any approvals, directions or notices required or permitted to be made under this Agreement by the City shall be made by the City Manager or the City Manager’s designee.

CITY:

CITY OF HAWTHORNE
By: ___________________________
Alex Vargas, Mayor
ATTEST:

Danya Williams-Hunter, City Clerk

APPROVED AS TO FORM
Robert Kim,
City Attorney

APPROVED AS TO CONTENT
Vontray Norris,
City Manager
BROKER:

NEWMARK OF SOUTHERN CALIFORNIA,
INC.

By: ___________________________
_________________Executive Vice
President, Market Leader

AGENDA ITEM NO. 16

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of September 26, 2023
Originating Department: City Attorney
City Attorney: ___________
Robert Kim
SUBJECT:

Blanket Purchase Orders (“BPO”) for the City Attorney Department for Fiscal Year 2023/2024.

RECOMMENDED MOTION:

Staff recommends that the City Council approve fiscal year 2023/2024 BPO for City Attorney Department in the total amount of $555,000.

DISCUSSION:

During the September 12, 2023 regularly scheduled meeting, City Council approved various BPOs for vendors used by all departments. The City Attorneys department vendors for administration and prosecution vendors were not included in the list of BPO’s approved by the city council. The City Attorney department had the following vendors approved in the fiscal year 2023/2024 budget and therefore request the approval of the BPO’s:
 Richard, Watson & Gershon (Administration) $260,000
 Civica Law Group (Administration – Receivership) $200,000  Kelly Mallen (Prosecution – Contract Prosecutor) $95,000 Total $555,000
ECONOMIC DEVELOPMENT STRATEGIC PLAN:

3.2 Hire impartial consultant to review development processes and recommend best practices to improve throughput

FISCAL IMPACT:

The $555,000 for the above vendors were included in the approved Fiscal year 2023/2024 Budget.

NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):

1. None

AGENDA ITEM NO. 19

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of September 26, 2023
Originating Department: City Manager
City Manager: __________
Vontray Norris
SUBJECT:
2022-2023 Budget for City Special Events (Patterson/Reyes-English) RECOMMENDED MOTION:

Staff Recommends that the City Council provide staff with direction DISCUSSION:

On September 12, 2023 the City Council directed staff to prepare a budget summary for all city special events 2022-2023. The City of Hawthorne Finance Department surveyed all departments to create a budget spreadsheet that encumbers all associated costs. City special events budgets can vary significantly based on factors such as the size of the city, the scope and scale of the events, the number of events held annually, the type of events, and the available funding sources.

Some cities allocate funds from their general budgets or special event funds, while others municipally seek sponsorship or grants to support their events. The attached comprehensive report accurately reflects the financial aspects of all Special Events held during the requested period. The City of Hawthorne ensures proper budget reporting and analysis are essential for evaluating the event's success and informing future event planning processes.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

N/A
FISCAL IMPACT:

None.

NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act

ATTACHMENT(S):

1. 2022-2023 Special Event Budget Summary

2. City Sponsored Events - Exhibit A
2022-2023 Special Events
CITY SPECIAL EVENTS 2022
TOTAL
Event COMM. SERVICES PUBLIC WORKS POLICE FINANCE CITY MANAGER CABLE HOUSING EVENT EXP

DONATIONS/R
EVENUE
State of the City 2022 - July 11, 2022
Number of Employees - - - - - 4 -
Personnel Cost - - - - - 441 -
Event Expenses: 1,191 - - - - 803 -
Marketing and Promotion: 248 - - - - - -
Entertainment and Performers: - - - - - -
Catering and Food: - - - - - -
Miscellaneous Expenses 1,200 - - - - - -
Total 2,639 - - - - 1,244 - 3,883 5,000
Movies in the Park: Dana Middle School – July 29, 2022
Number of Employees 1 2 5 - - - -
Personnel Cost 197 203 1,787 - - - -
Event Expenses: - - - - - - -
Marketing and Promotion: - - - - - - -
Entertainment and Performers: - - 405 - - - -
Catering and Food: - - 121 - - - -
Miscellaneous Expenses - - 176 - - - -
Total 197 203 2,490 - - - - 2,889
Hawthorne PD Basketball Academy – August 1-6, 2022
Number of Employees - - 4 - - 2 -
Personnel Cost - - 3,207 - - 215 -
Event Expenses: - - - - - - -
Marketing and Promotion: - - - - - 46 -
Entertainment and Performers: - - - - - - -
Catering and Food: - - - - - - -
Miscellaneous Expenses - - - - - - -
Total - - 3,207 - - 261 - 3,468
National Night Out 2022 - August 2, 2022
Number of Employees 4 6 14 - - 3 -
Personnel Cost 952 993 4,161 - - 46 -
Event Expenses: 275 200 - - - 338 -
Marketing and Promotion: - - - - - 46 -
Entertainment and Performers: - - 483 - - - -
Catering and Food: 400 - 1,085 - - - -
Miscellaneous Expenses - - - - - - -
Total 1,627 1,193 5,728 - - 430 - 8,978

2022-2023 Special Events
Movies in the Park: Memorial Park – September 2, 2022
Number of Employees 2 2 7 - - 2 -
Personnel Cost 485 95 2,771 - - 193 -
Event Expenses: 607 - - - - - -
Marketing and Promotion: - - - - - - -
Entertainment and Performers: - - 405 - - - -
Catering and Food: - - - - - - -
Miscellaneous Expenses 650 - - - - - -
Total 1,742 95 3,176 - - 193 - 5,205
Touch A Truck and Children's Book Fair - September 10, 2022 Number of Employees 15 8 4 - - 3 -
Personnel Cost 2,543 1,619 2,016 - - 428 -
Event Expenses: 100 - - - - - -
Marketing and Promotion: - - - - 46 -
Entertainment and Performers: - - - - - -
Catering and Food: - - - - - -
Miscellaneous Expenses 517 - - - - -
Total 3,160 1,619 2,016 - - 474 - 7,269
World Fest 2022 Celebration - September 17, 2022
Number of Employees 18 22 13 - - 4 2
Personnel Cost 5,941 8,385 6,814 - - 1,564 544
Event Expenses: 6,978 - - - - - -
Marketing and Promotion: 441 - - - - 1,371 -
Entertainment and Performers: 4,500 - - - - - -
Catering and Food: - 42 - - - -
Miscellaneous Expenses 5,600 - 80 - - - -
Total 23,460 8,385 6,936 - - 2,935 544 42,260 28,004
Community Cleanup Day - October 8, 2022
Number of Employees 20 22 - - - 3 -
Personnel Cost 4,451 6,126 - - - 602 -
Event Expenses: 469 150 - - - - -
Marketing and Promotion: 449 1,770 - - - - -
Entertainment and Performers: - - - - - - -
Catering and Food: - 1,558 - - - - -
Miscellaneous Expenses 517 - - - - - -
Total 5,885 9,605 - - - 602 - 16,092
Event COMM. SERVICES PUBLIC WORKS POLICE FINANCE CITY MANAGER CABLE HOUSING EVENT EXP

DONATIONS/R
EVENUE

2022-2023 Special Events
Halloween Home Decorating Contest – October 25, 2022
Number of Employees 2 - - - - 2 -
Personnel Cost 294 - - - - 196 -
Event Expenses: 232 - - - - - -
Marketing and Promotion: - - - - - - -
Entertainment and Performers: - - - - - - -
Catering and Food: - - - - - - -
Miscellaneous Expenses - - - - - - -
Total 525 - - - - 196 - 722
Halloween Spooktacular Carnival - October 29, 2022
Number of Employees 19 - 3 - - 3 -
Personnel Cost 3,610 - 1,008 - - 498 -
Event Expenses: 1,300 - - - - - -
Marketing and Promotion: - - - - 46 -
Entertainment and Performers: - - - - - -
Catering and Food: - - 99 - - - -
Miscellaneous Expenses 2,500 - - - - -
Total 7,411 - 1,107 - - 544 - 9,061
Operation Gobble - November 17, 2022
Number of Employees - 8 - - - 3 -
Personnel Cost - 1,618 - - - 452 -
Event Expenses: - - - - - - -
Marketing and Promotion: - - - - - - -
Entertainment and Performers: - - - - - - -
Catering and Food: - - - - - - -
Miscellaneous Expenses - - - - - - -
Total - 1,618 - - - 452 - 2,070 3,436
Winter Wonderland Santa Claus is Coming to Town - December 17, 2022 Number of Employees 22 5 4 - - 4 -
Personnel Cost 4,657 - 2,375 - - 881 -
Event Expenses: 11,234 282 - - - - -
Marketing and Promotion: - - - - 184 -
Entertainment and Performers: - - - - - -
Catering and Food: - - 50 - - - -
Miscellaneous Expenses 2,500 - - - - -
Total 18,391 282 2,425 - - 1,066 - 22,164 7,397
Event COMM. SERVICES PUBLIC WORKS POLICE FINANCE CITY MANAGER CABLE HOUSING EVENT EXP

DONATIONS/R
EVENUE

2022-2023 Special Events
Good Neighbors Toy Giveaway - December 22, 2022
Number of Employees 5 10 - - - 4 -
Personnel Cost 1,359 1,275 - - - 804 -
Event Expenses: 1,728 1,700 - - - - -
Marketing and Promotion: - - - - - - -
Entertainment and Performers: - - - - - - -
Catering and Food: - - - - - - -
Miscellaneous Expenses - - - - - - -
Total 3,087 2,975 - - - 804 - 6,866 1,750
TOTAL 2022 68,124 25,973 27,085 - - 9,202 544 130,928 45,587 CITY SPECIAL EVENTS 2023
Event COMM. SERVICES PUBLIC WORKS POLICE FINANCE CITY MANAGER CABLE HOUSING Community Clean-Up Day - March 18, 2023
Number of Employees 17 22 3 - - 3 -
Personnel Cost 2,602 6,126 1,454 - - 846 -
Event Expenses: 1,704 150 - - - - -
Marketing and Promotion: - 1,770 - - - 46 -
Entertainment and Performers: - - - - - - -
Catering and Food: 1,558 1,558 - - - - -
Miscellaneous Expenses 517 - - - - - -
Total 6,381 9,605 1,454 - - 892 - 18,332
Celebrating Women's History Month - March 25, 2023
Number of Employees - - - - - 3 -
Personnel Cost - - - - - 716 -
Event Expenses: - - - - 276 - -
Marketing and Promotion: - - - - - 46 -
Entertainment and Performers: - - - - - - -
Catering and Food: - - - - 1,500 - -
Miscellaneous Expenses 2,500 - - - - - -
Total 2,500 - - - 1,776 762 - 5,038 3,238
Bunny Celebration - April 1, 2023
Number of Employees 12 - 3 - - 2 1
Personnel Cost 1,699 - 1,990 - - 298 168
Event Expenses: 3,525 - - - - - -
Marketing and Promotion: 2,246 - - - - 92 -
Entertainment and Performers: - - - - - - -
Catering and Food: - - 83 - - - -
Miscellaneous Expenses 250 - - - - - -
Total 7,720 - 2,073 - - 390 168 10,350
Event COMM. SERVICES PUBLIC WORKS POLICE FINANCE CITY MANAGER CABLE HOUSING EVENT EXP

DONATIONS/R
EVENUE

2022-2023 Special Events
Earth Day Celebration - April 1, 2023
Number of Employees 12 22 3 - - 2 1
Personnel Cost 1,699 6,758 1,990 - - 298 168
Event Expenses: 839 1,330 - - - - -
Marketing and Promotion: 4,145 209 - - - 92 -
Entertainment and Performers: - - - - - - -
Catering and Food: - - 83 - - - -
Miscellaneous Expenses 250 - - - - - -
Total 6,933 8,297 2,073 - - 390 168 17,860 25,516
Hawthorne Business Expo 2023 - April 26, 2023
Number of Employees 6 2 8 2 - 3 -
Personnel Cost 1,593 - 3,606 921 - 1,105 -
Event Expenses: 3,673 - - - - 618 -
Marketing and Promotion: 209 - - - - 92 -
Entertainment and Performers: - - - - - - -
Catering and Food: - - 320 - - - -
Miscellaneous Expenses - - 1,224 - - - -
Total 5,475 - 5,150 921 - 1,816 - 13,362 17,125
Skates In The Park - April 28, 2023
Number of Employees 11 - 3 - - 3 -
Personnel Cost 2,005 - 1,515 - - 1,092 -
Event Expenses: 2,154 - - - - - -
Marketing and Promotion: - - - - - 46 -
Entertainment and Performers: - - - - - - -
Catering and Food: - - - - - - -
Miscellaneous Expenses - - - - - - -
Total 4,159 - 1,515 - - 1,138 - 6,812 30,000
Mother's Day Luncheon - May 6, 2023
Number of Employees 1 - 1 - - 4 -
Personnel Cost 307 - 802 - - 567 -
Event Expenses: - - - - - - -
Marketing and Promotion: - - - - - 46 -
Entertainment and Performers: - - - - - - -
Catering and Food: 4,988 - - - - - -
Miscellaneous Expenses 4,000 - - - - - -
Total 9,295 - 802 - - 613 - 10,709 3,238
Event COMM. SERVICES PUBLIC WORKS POLICE FINANCE CITY MANAGER CABLE HOUSING EVENT EXP

DONATIONS/R
EVENUE

2022-2023 Special Events
Movie’s In The Park: "The Rise Of Gru" - May 26, 2023
Number of Employees 2 2 5 - - 3 -
Personnel Cost 659 - 2,767 - - 551 -
Event Expenses: 2,447 - - - - - -
Marketing and Promotion: - - - - - - -
Entertainment and Performers: - - 405 - - - -
Catering and Food: - - 75 - - - -
Miscellaneous Expenses - - - - - - -
Total 3,106 - 3,247 - - 551 - 6,904
Jumperfest - June 3, 2023
Number of Employees 3 5 5 - - 4 -
Personnel Cost 450 - 3,224 - - 646 -
Event Expenses: - - - - - - -
Marketing and Promotion: - - - - - 46 -
Entertainment and Performers: - - - - - - -
Catering and Food: - - 1,123 - - - -
Miscellaneous Expenses - - - - - - -
Total 450 - 4,346 - - 692 - 5,488
Rabies Clinic and Microchipping - June 3, 2023
Number of Employees - 2 4 - - 4 -
Personnel Cost - - 859 - - 357 -
Event Expenses: - - - - - 92 -
Marketing and Promotion: - - - - - - -
Entertainment and Performers: - - - - - - -
Catering and Food: - - - - - - -
Miscellaneous Expenses - - - - - - -
Total - - 859 - - 449 - 1,308
Father's Day Bike Ride (June 17, 2023)
Number of Employees 3 16 10 - - 1 -
Personnel Cost 1,177 5,660 3,705 - - 85 -
Event Expenses: - 3,821 - - - - -
Marketing and Promotion: 1,293 - - - - 31 -
Entertainment and Performers: - - - - - - -
Catering and Food: - - - - - - -
Miscellaneous Expenses - - - - - - -
Total 2,470 9,480 3,705 - - 116 - 15,771
Event COMM. SERVICES PUBLIC WORKS POLICE FINANCE CITY MANAGER CABLE HOUSING EVENT EXP

DONATIONS/R
EVENUE

2022-2023 Special Events
Junetheenth Celebration (June 17, 2023)
Number of Employees 3 - 4 - - 3 -
Personnel Cost 1,177 - 1,588 - - 173 -
Event Expenses: 2,654 - - - - - -
Marketing and Promotion: 2,026 - - - - 31 -
Entertainment and Performers: - - - - - - -
Catering and Food: - - 50 - - - -
Miscellaneous Expenses - - - - - - -
Total 5,857 - 1,638 - - 204 - 7,699 4,000
Movies In The Park: “DC League of Super Pets” – June 23, 2023 Number of Employees 1 2 5 - - - -
Personnel Cost 200 - 2,696 - - - -
Event Expenses: 464 - - - - - -
Marketing and Promotion: - - - - - 46 -
Entertainment and Performers: - - 405 - - - -
Catering and Food: - - 73 - - - -
Miscellaneous Expenses - - - - - - -
Total 664 - 3,173 - - 46 - 3,883
TOTAL 2023 55,010 27,382 30,036 921 1,776 8,059 335 123,519 83,117 GRAND TOTAL 123,134 53,355 57,121 921 1,776 17,261 879 254,447 128,704 Event COMM. SERVICES PUBLIC WORKS POLICE FINANCE CITY MANAGER CABLE HOUSING EVENT EXP

DONATIONS/R
EVENUE