FIRST AMENDMENT TO
CITY OF HAWTHORNE
AGREEMENT FOR CONSULTANT SERVICES
This First Amendment to City of Hawthorne Agreement for Consultant Services (“First Amendment”) is made and entered into as of April 15, 2024 (“Effective Date”), by and between the City of Hawthorne, a municipal corporation (“City”), and Los Angeles Centers for Alcohol and Drug Abuse, a California nonprofit public-benefit corporation (“Consultant”) (collectively, the “Parties”) with reference to the following:
WHEREAS, City and Consultant entered into an Agreement for Consultant Services dated April 17, 2023 to develop and operate the Bridge of Hope housing project (“Original Agreement”), which Original Agreement is attached hereto as Exhibit “A” and incorporated herein by this reference; WHEREAS, City and Consultant now desire to extend the term for one (1) year, through April 17, 2025 (the “Extended Period”); and
WHEREAS, City desires to set forth Consultant’s maximum compensation and scope of services for the Extended Period accordingly.
NOW, THEREFORE, for valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the Parties agree as follows:
1. Defined Terms. Except as otherwise defined herein, all capitalized terms used herein shall have the meanings set forth for such terms in the Original Agreement.
2. Revised Scope of Services. The Scope of Services, Exhibit "A" to the Original Agreement, is hereby deleted in its entirety and replaced with Exhibit "B" attached hereto and incorporated herein by this reference.
3. Term. The Term of the Original Agreement as set forth in Section 1 therein began on April 17, 2023, and continues on an as-needed basis unless earlier terminated. This First Amendment hereby amends Section 1 of the Original Agreement to provide for a one (1) year term from April 17, 2024 to April 17, 2025. All other language in Section 1 of the Original Agreement shall remain unchanged.
4. Insurance. The insurance requirements set forth in Exhibit “B” to the Original Agreement are not being amended by this First Amendment and, therefore, all terms thereof shall remain in full force and effect during the Extended Period. Exhibit “B” to the Original Agreement is attached hereto as Exhibit “C” for ease of reference.
5. Compensation. The total not-to-exceed compensation set forth in Section 4 and Exhibit “C” of the Original Agreement was the sum of Eight Hundred Ninety Thousand Two Hundred Six and 29/100 Dollars ($890,206.29). Exhibit “C” of the Original Agreement, entitled “Budget & Schedule of Compensation”, is hereby deleted in its entirety and replaced with Exhibit “D” attached hereto and incorporated herein by this reference. Accordingly, the Original Agreement is hereby amended by this First Amendment so that the total not-to-exceed compensation for the Extended Period shall not exceed Seven Hundred Ninety-Eight Thousand, Four Hundred Twenty-Eight and 88/100 Dollars ($798,428.88).
In addition, Section 4(a) of the Original Agreement is hereby deleted in its entirety and amended as follows:
(a) The City Agrees to pay Consultant in accordance with the payment rates and terms and the schedule of compensation as set forth in Exhibit “D” to the First Amendment and incorporated herein by this reference as thought set forth in full, according to the Annual Contract Sum and Monthly Fee reflected in the Budget and Schedule of Compensation indicated in Exhibit “D” to this First Amendment, unless additional payment is approved as provided in the Original Agreement.
6. Integration. This First Amendment and all attachments hereto (if any) integrate all of the terms and conditions mentioned herein, and supersede all negotiations with respect hereto. This First Amendment amends, as set forth herein, the Original Agreement and except as specifically amended hereby, the Original Agreement shall remain in full force and effect. To the extent that there is any conflict or inconsistency between the terms and provisions of this First Amendment and the terms and provisions of the Original Agreement, the terms and provisions of this First Amendment shall control.
IN WITNESS hereof, the Parties enter into this First Amendment on the year and day first written above.
CONSULTANT
LOS ANGELES CENTERS FOR
ALCOHOL AND DRUG ABUSE
By:___________________________
Printed Name: Juan Navarro
Title: Chief Executive Officer
ATTEST:
By:___________________________
Printed Name: Dayna Williams-Hunter
Title: City Clerk
City of Hawthorne
CITY OF HAWTHORNE
By:___________________________
Vontray Norris
Title: City Manager
APPROVED AS TO FORM:
______________________________
Robert Kim
City Attorney
City of Hawthorne
Approved 3-28-2023 Meeting
CITY OF HAWTHORNE
AGREEMENT FOR CONSULTANT SERVICES
THIS CONSULTANT AGREEMENT ("Agreement") is made and effective as of April 17, 2023 between the City of Hawthorne, a municipal corporation ("City") and Los Angeles Centers for Alcohol and Drug Abuse, a California nonprofit public-benefit corporation ("L.A. CADA" or "Consultant") (collectively, the "Parties"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:
I.
2. TERM
This Agreement shall commence on April 17, 2023, and shall remain and continue in effect on an as-needed basis unless sooner terminated pursuant to the provisions of this Agreement.
SERVICES
Consultant shall perform the tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full, as patt of its services.
Consultant may be asked to provide additional services if necessary during the term of this Agreement, in which case, the Parties will mutually agree upon such additional services, specifically as to the scope of work and compensation therefor, in a signed Amendment to this Agreement.
3. PERFORMANCE
Consultant shall at all times faithfully, competently and to the best of his/her ability, experience, and talent, perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement.
4. PAYMENT
(a) The City agrees to pay Consultant in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit C, attached hereto and incorporated herein by this reference as though set fotth in full, according to the Annual Contract Sum and Monthly Fee reflected in the Budget and Schedule of Compensation indicated in Exhibit C of this Agreement, unless additional payment is approved as provided in this Agreement.
(b) Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by
EXHIBIT A
Original Agreement
the Director of Public Works. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by the Director of Public Works and at the time the City's written authorization is given to Consultant for the performance of said services. Any such additional services will also be memorialized in an Amendment to this Agreement signed by all Parties. (c) Consultant will submit invoices to support City's payment of the Monthly Fee per the Schedule of Compensation in Exhibit C hereto. Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. If the City disputes any of Consultant's fees it shall give written notice to Consultant within thi1ty (30) days ofreceipt of an invoice of any disputed fees set forth on the invoice.
5. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE (a) The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any pmtion hereof, by serving upon the consultant at least thi1ty (30) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement.
(b) In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the pro-rated pmtions of any outstanding amounts of the Monthly Fee owed for services rendered up to the time of termination .. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City.
6. DEFAULT OF CONSULTANT
(a) The Consultant's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant's control, and without fault or negligence of the Consultant, it shall not be considered a default. (b) If the Director of Public Works or his delegate dete1mines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, he/she shall cause to be served upon the Consultant a written notice of the default.
The Consultant shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this 2 7.
Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.
OWNERSHIP OF DOCUMENTS
(a) Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts, and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible.
Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records; shall give City the right to examine and audit said books and records; shall permit City to make transcripts therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment.
(b) Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused, or otherwise disposed of by the City without the permission of the Consultant.
8. INDEMNIFICATION
(a) When the law establishes a professional standard of care for Consultant's Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents ("City Indemnified Pmties") from and against any and all losses, liabilities, damages, costs and expenses, including attorney's fees and costs to the extent same are caused in whole or in part by any negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or subconsultants ( or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this Agreement.
(b) City hereby agrees to, and shall hold Consultant, its officers, agents and employees, harmless from any liability for damage or claims for damage for personal injury, including death, as well as from claims for breach of confidentiality or pro petty damage which may arise from City's negligent acts, errors or omissions in the petformance of this Agreement. City agrees to and shall defend Consultant and its officers, agents and employees from any suits or actions at law or in equity for damage caused, or alleged to have been caused, by reason of any of the aforesaid negligent acts, errors or omissions by City.
3 9. INSURANCE (see also Exhibit B, attached hereto)
A) Consultant shall maintain in-force: Professional Liability Insurance.
Consultant shall maintain in-force; Professional Liability Insurance (and/or Errors & Omissions Insurance) with minimum limits of liability of $1,000,000 combined single limit coverage against an injury, death, loss or damages because of wrongful or negligent acts or omissions by the named insured.
B) Contractor shall maintain in-force Workers' Compensation and Employer's Liability Insurance as required by the California Labor Code. Evidence of coverage shall take the form of a Certificate of Insurance or a California Ce1iificate to Self-Insure. Acceptable minimum limits for this coverage are: Workers' Compensation; Statutory in California; Employer's Liability: $1,000,000.
C) Ce1iificates of Insurance. Contractor shall furnish to Customer evidence of any insurance required by this Agreement. A Ce1iificate of Insurance from an insurer admitted to do business in the State of California will be provided, indicating that the respective policy( s) meets the following requirements: (I) The City, its officers, and employees shall be named as additional insured on the General Liability Insurance; (2) Insurance shall not be canceled or terminated without 30 days written notice; (3) General Liability shall be primary and any insurance held by City for its own protection shall be excess and shall be effective only upon exhaustion of Contractor's insurance; (4) Insurance shall be maintained for the duration of the Agreement, including any period extended beyond the expiration date of this Agreement required to complete performance as stipulated in this Agreement and all amendments thereto.
10. INDEPENDENT CONSULTANT
(a) Consultant is and shall at all times remain as to the City a wholly independent Consultant. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control.
Neither City nor any of its officers, employees, or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation, or liability whatever against City, or bind City in any manner.
4 11.
(b) No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder.
LEGAL RESPONSIBILITIES
The Consultant shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this Section.
12. UNDUE INFLUENCE
Consultant declares and warrants that no undue influence or pressure is used against or in concert with any officer or employee of the City of Hawthorne in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of the City of Hawthorne will receive compensation, directly or indirectly, from Consultant, or from any officer, employee or agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. Violation of this Section shall be a material breach of this Agreement entitling the City to any and all remedies at law or in equity.
13. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES
No member, officer, or employee of City, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the Project during his/her tenure or for one year thereafter, shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for work to be performed in connection with the Project performed under this Agreement.
14. RELEASE OF INFORMATION/CONFLICTS OF INTEREST
(a) All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization. Consultant, its officers, employees, agents, or subconsultants, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the work performed under this Agreement or relating to any project or property located within 5 15.
the City. Response to a subpoena or couit order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. (b) Consultant shall promptly notify City should Consultant, its officers, employees, agents, or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions, or other discovery request, court order, or subpoena from any person or patty regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing, or similar proceeding. Consultant agrees to cooperate fully with City and to provide the opportunity to review any response to discovery requests provided by Consultant.
However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.
CONFIDENTIALITY AGREEMENT
During the course of this Agreement, Consultant may provide the City with ce1tain information or material, including oral disclosure of information which will be deemed "Confidential". Except as required by law, the City shall receive and hold such information in confidence and agrees to use reasonable effort to prevent its disclosure to third parties. This obligation will continue in effect for two (2) years after expiration or termination of the Agreement. The City will not consider information disclosed to it by Consultant as confidential if such information: (I) is now public knowledge or subsequently becomes such through no breach of this Agreement; (2) is rightfully in City's possession prior to Consultant's disclosure as shown by written records; (3) is rightfully disclosed to City by a third party; ( 4) is independently developed by or for City without reliance upon confidential information received from Consultant; or (5) was created, maintained, and/or transmitted to City by Consultant at City's express request in furtherance, and during the course of, Consultant's performance of services under this Agreement.
Notwithstanding the foregoing, all client and/or patient data received by City from Consultant will be maintained in accordance with the requirements of the Health Insurance Po1tability and Accountability Act of 1996, Public Law 104-191, and regulations promulgated thereunder, including the Privacy, Security, Breach Notification, and Enforcement Rules at 45 Code of Federal Regulations (C.F.R.) Parts 160 and 164 ( collectively, "HIP AA"), as well as 42 C.F.R. Patt 2 el seq.
16. ASSIGNMENT
The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City because of the personal nature of the services to be rendered pursuant to this Agreement.
17. LICENSES
6 At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement.
18. GOVERNINGLAW
19. The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district comi with jurisdiction over the City of Hawthorne.
ENTIRE AGREEMENT
This Agreement, and any attachments and/or exhibits hereto, contains the entire understanding between the pa1iies relating to the obligations of the patiies described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such patiy deems material.
20. AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this Agreement on behalf of Consultant warrants and represents that he/she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder.
7 [SIGNATURES ON FOLLOWING PAGE]
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.
Vontray N
CityMana r
City f Hawthorne
APPROVED AS TO FORM:
ROBERT KIM
City Attorney
City of Hawthorne
f
CONSULTANT:
By ~ ~ •
Nam~n Navarro
Title: Chief Executive Officer
Los Angeles Centers for Alcohol and Drug
Abuse
ATTEST:
ayna Williams-Hunter
City Clerk
City of Hawthorne
8 EXHIBIT A
PROPOSAL
L.A. CADA will work with the City staff to develop an approved Operations and Service Plan for the site that outlines how the site will be operated, including but not limited to site intake, on-site services, procurement of meals and security, and ensuring that all residents receive the services that they need. The Plan will also operationalize how the site can maximize participant and program success by balancing and coordinating on-site services with existing services available through the County of Los Angeles, and the City's existing services contracts and resources. L.A. CADA will work individually with the Cohmis and city staff to learn the specific needs of the program participants and the areas of focus the city would like to prioritize. We understand that each city in Los Angeles County that is trying to make an impact in this housing crisis, has differing resources; as such L.A. CADA will tailor the delivery of proposed supplemental homeless outreach and services for the needs of the City of Hawthorne, working closely with city staff and to ensure that local needs are fully met and services are not duplicative. Additionally, L.A. CADA has developed an extensive and comprehensive list of resources available in SPA 8 with over 115 service providers and resources that will be useful to the program pmiicipants and ensure the success of the program in SPA 8.
We anticipate the need for urgent linkages to services (specialized case manager, mental health clinician, and SUD counselor) L.A. CADA staff will work with the selected pmtners on this program and deliver: Housing Navigation; Case Management; Homeless Prevention/Problem-Solving. L.A. CADA will also provide Supportive Services (referral to legal services, workforce development, etc.); Mental Health Support; Health Support; and direct funding resources. L.A. CADA will identify participant's existing services providers.
If one does not exist, the participant will be enrolled into either L.A. CAD A's continuum of care whenever possible, or the most appropriate provider. The Hawthorne Homeless Service Center will be leveraged where possible to ensure continuity of services with housing navigation. For pa1ticipant's linked to another provider, L.A. CADA will ensure a warm hand off is completed. Additionally, these participants will have regular/consistent followups with the outside provider to ensure client/participants are making progress towards established housing plans and case management goals. L.A. CADA will provide support as needed to assist in patticipant's achieving these plans and goals. For those with an external provider, monthly care coordination with said provider will be conducted. For pmticipant's enrolled into services, housing plans and case management goals will be established within no more than two weeks of admission. Subsequently, all housing plans will be reviewed and re-assessed every 90 days. Participants will have weekly case management sessions, which will include any and all required housing navigation services. Priority will be given to medical and mental health needs.
L.A. CADA will accomplish the following project tasks:
Service 1: Develop Operations and Services Plan
9 Original Agreement
for Reference
Task 1: Project Management. LA CADA will conduct Kick Off meetings with the City of Hawthorne to introduce our agency, listen to stakeholder needs, and to review the project scope of phase 1 and 2, schedule, goals, and key issues.
Task 1.1: Kick Off Meetings. L.A. CADA will provide key Task 1 deliverables of a meeting agenda, and meeting notes.
Task 1.2: Services Coordination. L.A. CADA will Identify and meet with existing service provider paitners to determine opp01tunities and approaches to provide services for residents at the site. Approaches could include but are not limited to transport to off-site services or regularly-scheduled visits to the site. Staff from the City should be included in these meetings.
Task 1.3: Plan Development.
L.A. CADA will work with the City staff to develop an Operations and Services Plan (Plan) for the site. The Plan should outline how the site will be operated to ensure that all site residents receive the resources that they need to move into permanent housing as quickly as practicable. The Plan should operationalize how the Consultant will work with stakeholders to maximize pmticipant and program success by balancing on-site services with existing services available through the County of Los Angeles, and the City's existing services contracts and resources, which are described in more detail in the Project Description. The Plan should outline roles and responsibilities for onsite staff, as well as how these staff will work with other offsite staff and services. The Plan should also outline the approach to ensure that all needed services are available for the site's patticipants, and for services not available at the site, where the services can be found and how they would be accessed. For example, the Plan should maximize pmticipant connection to these existing services and strengthen coordination with pmticipants existing case managers and housing navigators.
Considerations that should be included in the Plan include but are not limited to the following:
1) Site policies and procedures;
a) Eligibility & referrals, program intake, and program exit; 2) Site management and oversight,
a) Coordination with other on-site services ( e.g. security; meal delivery); 3) Case management, housing navigation, and connection to existing services; On-site service availability;
a) Approaches to maximizing coordination with existing and off-site services; 4) Staffing levels, qualifications, and schedule
5) Support securing additional funding and resources
a) Approaches to maximizing operational funding, including but not limited to coordination with government programs for which participants are eligible ( e.g.
Medicaid/Medi-Cal, Social Security Disability Insurance [SSDI]) b) Facilitating support and donations from community members and groups; and 6) Other site considerations.
10 Service 2: Operate Site and Provide Services
TASK 2.1: Site Operation
The Provider will operate the site for a minimum of three years in accordance with the Final approved Operations and Services Plan. L.A. CADA will staff at minimum the follow three positions for this project:
• 1 FTE on-duty during weekday business hours to oversee site (facilitate meals, showers, etc.), conduct program intake and exit, provide case management as needed, coordinate with participants' existing case managers and housing navigators, and connect participants to existing services as needed.
• 2 FTE resident aides on-duty weekday evenings and weekends to oversee site (facilitate meals, showers, etc.).
• 1 FTE maintenance staff persons on duty weekday evenings and weekends to keep the site clean and operational.
• 1 FTE Housing Navigator with substantial experience in connecting program participants with permanent housing to ensure the success of the program. • 1 FTE Case Managers to ensure close collaboration between services and efficient and fruitful linkages to care, and who will work closely with the Housing Navigator to find appropriate housing for all program participants.
These staffing levels may be modified in accordance with the final approved Operations and Services Plan. L.A. CADA will also be providing a monthly rep01t in a format approved by the City, demonstrating aggregate enrollment and exit data and provision of/connection to services.
The proposed staffing plan could be modified based on the Operations and Service Plan developed in Task 1. Deliverables: Monthly Repmts (12)
TASK 2.2: Project Management
The Consultant will host a kick-off meeting and monthly check-in calls with the City.
Deliverables: Kick-off meeting agenda and meeting notes (1 ); monthly meeting agendas and meeting notes (12).
L.A. CADA will establish MOUs with our community partners to detail procedures and responsibilities for the coordination of services and refetTals. These paitners will include:
SPA 8 CES; MultidisciplinmJI Teams (MDT); Housing Navigation Teams; PubUc Spaces Teams; the LAHSA Homeless Engagement Teams (HET); as well as local providers for Supplemental Homeless Services and Services for Hard-to-Reach Populations.
Additionally, L.A. CADA is skilled and experienced at working with city staff, local law enforcement, and community service providers to coordinate service referrals and program services.
Existing L.A. CADA partnerships will be useful to the proposed program. This includes our partnership with the Los Angeles Mission (where we house up to 50 chronically homeless 11 men with SUD or cooccurring SUD and mental health disorders (COD). L.A. CADA also has a strong partnership with Homeboy Industries (where we provide SUD and COD treatment, as well as transitional supportive housing services for Homeboy trainees (new hires). We also pmtner with Transformational Living Homes (where we screen and provide suitable housing for low-to-medium risk Registered Sex Offenders with SUD or cooccurring SUD and COD).
L.A. CADA is the designated SUD service provider for this housing program. This will allow for timely and efficient linkages to SUD, mental health, MAT, and various other services we offer or deemed necessary through the length of the project. We are currently offering Homeless outreach services to the city of Hawthorne and have developed an effective and positive working relationship with the City staff and an in depth understanding of the area. Through our Hawthorne homeless outreach work MOU, we are already collaborating with St. Margaret's Center (Catholic Charities) who is one of the city specific providers for this program and have developed a positive working relationship with them.
L.A. CADA is a long- time participant in the L.A. County Coordinated Entry System - 95% of our residential treatment clients are homeless at service intake. We participate in the CES in SP As 4, 7, 8, and 3. In addition, our agency is a CES Access Point in SPA 7. L.A. CADA is familiar with CES procedures/resources, including use of the CES Triage Tool, the Vulnerability Index Service Prioritization Decision Assistance Tool (VI-SPDA T), and CES reporting requirements. For the proposed project, L.A. CADA will designate staff to attend SPA 8 CES meetings. Our project staff will work closely with local Access Centers and Access Points in both SP As to accept referrals of homeless individuals in need of L.A.
CADA services. This will include service coordination with Union Station Homeless Services (serving adults) and Sycamores (serving TAY). L.A. CADA staff will facilitate warm hand-offs to needed services for homeless residents in Hawthorne via L.A. CADA van/driver. Referrals to resources will be facilitated by formal Memorandum of Understanding (MOU) that L.A. CADA will put in place with project pa1tners in the community.
L.A. CADA will leverage our own considerable resources for this project. Homeless residents of Hawthorne served will have priority access to:
248 state-licensed residential treatment beds (including a 16-bed 24/7 mental health crisis treatment program in Santa Fe Springs);
244 Recovery Bridge Housing beds (including 71 beds in the San Gabriel Valley); Over 500 state-ce1tified outpatient treatment slots; and A new 20-bed emergency shelter to be opened before Summer 2022.
The City of Hawthorne will work directly with L.A. CADA team members to access the proposed services in the manner that best suits that city. L.A. CADA project staff will schedule regular meetings with city staff, and communicate frequently via phone, email, and official reporting documents to ensure that the project is filling the needs of the city.
L.A. CADA will also provide a 24/7 response number so that city staff can communicate with L.A. CADA project staff at all times.
12 L.A. CADA can also ensure the success of the site by referencing our expertise with this service population, our ability to leverage our own services, and our adherence to quality assurance. Our primary service groups are vulnerable, disadvantaged populations. These groups include: the homeless; low-income residents; persons of color; pregnant/parenting women and their children; persons living with and at-risk of HIV; high-risk youth and their families; people involved in the criminal justice system; and LGBTQ+ persons. L.A. CADA is one of the only behavioral healthcare providers in Los Angeles County able to deliver LGBTQ+ Affirming (exclusive) care - rated the highest quality of treatment for this population by the federal Substance Abuse and Mental Health Services Administration (SAMHSA). 3
In 2022, the L.A. CADA continuum of care includes over 500 slots for outpatient and intensive outpatient treatment, 248 residential treatment beds, 244 Recovery Bridge Housing beds, and a broad spectrum of jailbased, court-based, school-based, and community-based services. As noted, L.A. CADA facilities include a 16-bed Crisis Residential Treatment Program (CRTP) called Safe Haven, funded by the L.A. County Department of Mental Health to stabilize adults in mental health crisis. Client paiticipation in this short-term program can be followed by residential or outpatient treatment at L.A.
CADA or in our Residential Bridge Housing (RBH) with off-site outpatient care. RBH provides a safe place for people in behavioral health crisis to stabilize and establish early sobriety. In 2021 L.A. CADA opened a Certified Community Behavioral Health Clinic (CCBHC) in Santa Fe Springs to deliver comprehensive, coordinated care for low-income people. Our treatment facilities are ce1tified and licensed by the State of California Department of Health Care Services, and monitored by the Los Angeles County Department of Public Health.
Los Angeles Centers for Alcohol and Drug Abuse maintains a full-time Quality Improvement (QI) Division to evaluate our services and their utilization by our patients. For each funded project, an evaluation plan is developed, including a Logic Model detailing specific goals, objectives, inputs and expected outcomes. Our QI Coordinator works with program staff to continuously collect, monitor, review, and report diverse client level data:
demographics; histories (substance use, mental health, treatment, housing, family issues, social services), as well as client treatment paiticipation and outcomes.
Data collection is conducted using both pencil/paper documents and the agency's electronic records system (SAGE). Staff enter all required project and program data on a daily basis.
Files are reviewed weekly by each Program Director/Manager to ensure completeness and accuracy. During monthly meetings with the Coordinator of Quality Improvement, project staff discuss and review progress toward program goals and objectives. Any needed course corrections to improve the program are implemented by the Program Director/Manager at this time.
As noted throughout the application L.A. CADA will leverage our own resources which includes SAPC, DMH, SAMHSA, and other government contracts to secure additional support and funding for services available to the site and the needs of the program 13 participants. L.A. CADA programs work closely with the L.A. County Coordinated Entry System (CES) for the homeless in the Service Planning Areas (SPAs) that L.A. CADA serves (SPAs 3; 4; 6; 7; and 8). As such, we have experience coordinating additional services, if and when necessary, through the SPA 8 CES
As noted, L.A. CADA staff will use the innovative evidence-based practices required to provide the highest quality and most effective response for homeless residents with behavioral health issues. The EBPs or elements of the EBPs to be used in this program are:
• Motivational Interviewing 19
• Eight Principles of Harm Reduction 20
• Principles of Trauma-Informed Care 21
• Intensive Case Management 22
• Housing First/ Low Barrier Access 23
• LGBTQ+-Affirming and LGBTQ+ Sensitive Care 24
• Cognitive Behavioral Therapy 25
• Assertive Community Treatment 26
• Risk-Need-Responsivity model for offender assessment and rehabilitation 27 • Relapse Prevention Therapy 28
• 12 Step Facilitation Therapy 29
• CLAS National Standards for Culturally and Linguistically Appropriate Services in Health and Healthcare 30
• Medication Assisted Treatment for Opioid Use Disorder 31 • Peer Recovery Support 32
In addition, appropriate staff (some to be hired) will be in place to ensure that all services can be delivered in English, Spanish, Mandarin, or ASL as per client preference. L.A.
CADA is also encouraging the hiring of additional staff as outlined in this proposal and budget to ensure 24/7 comprehensive care to each program participant.
After the completion of Service 1 L.A. CADA will begin the implementation of Service 2 on an appropriate timeline that would be determined in coordination with the City of Hawthorne during phase 1. L.A. CADA understands that the Task Order for Service 2 may be exercised at the City's sole discretion following the sufficient completion of Service 1.
L.A. CADA will operate the site in accordance with the approved Operations and Service Plan for the site. Operations and services activities will include but are not limited to the following: identify and screen paiiicipants, accept referrals, conduct program intake and exit, coordinate with existing case managers and housing navigators, provide case management and housing navigation, and connect participants to other supportive services as needed. L.A. CADA has extensive experience and expe1iise in all areas required of Service 2 and of conducting sites with similar populations and needs. As such, L.A.
CADA will come prepared to all Service 1 kick-off meetings with examples and fully developed options of operation and service plans for the city to consider and review. 14 EXHIBITB
INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, Consultant will maintain insurance in conformance with the requirements set forth below. Consultant will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set f01th here, Consultant agrees to amend, supplement or endorse the existing coverage to do so. Consultant acknowledges that the insurance coverage and policy limits set f01th in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this Agreement and which is applicable to a given loss, will be available to City.
Consultant shall provide the following types and amounts of insurance:
Commercial General Liability Insurance using Insurance Services Office "Commercial General Liability" policy form CG 00 01 or the equivalent. Limits are subject to review but in no event less than $1,000,000 per occurrence.
Professional Liability Coverage. Consultant shall maintain in-force Professional Liability Insurance (and/or errors & Omissions Insurance) for protection against claims alleging negligent acts, errors or omissions which may arise from Consultant's operations under this Agreement, whether such operations be by the Consultant or by its employees, or subconsultants. The amount of this insurance shall not be less than one million dollars ($ 1,000,000) on a claims-made annual aggregate basis, or a combined single-limit per occurrence basis.
15 Original Agreement
for Reference
EXHIBITC
BUDGET & SCHEDULE OF COMPENSATION
Budget
Houri Service 1 Service 2
y (Development of an (Operation of the Site)
Rate Operation and
Services Plan)
--- .
er, Joshua Heinzman $S0.64 1040 $52,669.76 $0.00 1,040 $52,669.76 $50.64 1040 $52,665.60 $0.00 1,040 $52,665.60
Qua lit Control S ecialist, Vincent Contreras $39.60 1040 $41,184.00 $0.00 1,040 $41,184.00 Service 2
Program Manager $32.00 $0.00 2080 $66,560.00 2,080 $66,560.00 Case Mana ement $32.00 $0.00 1040 $33,280.00 1,040 $33,280.00 Case Management $32.00 $0.00 1040 $33,280.00 1,040 $33,280.00 Housin Navigator $29.00 $0.00 1040 $30,160.00 1,040 $30,160.00 Resident Aide (weekda $29.00 $0.00 2080 $60,320.00 2,080 $60,320.00 Resident Aide weekda $29.00 $0.00 2080 $60,320.00 2,080 $60,320.00 Resident Aide weekend $29.00 $0.00 2080 $60,320.00 768 $60,320.00 Maintenance Staff weekda ) $30.00 $0.00 2080 $62,400.00 2,080 $62,400.00 Maintenance Staff (weekend $30.00 $0.00 768 $23,040.00 768 $23,040.00 Benefits 2S% $36,629.84 $107,420.00 $144,049.84
Lease Vans $36,000.00
P25-compliant radio equipment $12,000.00
Gasoline for vans $6,000.00
Facilit Costs (not covered b contract) $0.00
Office Ex enses $5,400.00
Maintenance su lies for clients $14,400.00
Insurance $9,727.18
Indirect Costs 12% $86,429.90
$890,206.29
16 Original Agreement
for Reference
Schedule of Compensation
1. Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in this Section. The total annual compensation will be Eight Hundred Ninety-Thousand, Two Hundred Six Dollars and 29/100 Dollars ($890,206.29) per year (the "Annual Contract Sum") unless additional compensation is approved pursuant to Section 2. The Annual Contract Sum is all inclusive and covers all labor, materials, direct and indirect costs, and expenses necessary for Consultant to provide services under this Agreement.
2. City acknowledges and agrees that it shall pay compensation under this Agreement on a monthly, flat rate basis. This method of compensation is calculated by dividing the Annual Contract Sum by twelve (12) months. For example, Consultant will receive monthly compensation in the amount of $74,183.8575 USD (the "Monthly Fee") per month during the course of this Agreement. 17 Original Agreement
for Reference
EXHIBIT B
Scope of Services
L.A. CADA will work with the City staff to develop an approved Operations and Service Plan for the site that outlines how the site will be operated, including but not limited to site intake, on-site services, procurement of meals and security, and ensuring that all residents receive the services that they need. The Plan will also operationalize how the site can maximize participant and program success by balancing and coordinating on-site services with existing services available through the County of Los Angeles, and the City's existing services contracts and resources. L.A. CADA will work individually with the Cohmts and city staff to learn the specific needs of the program participants and the areas of focus the city would like to prioritize. We understand that each city in Los Angeles County that is trying to make an impact in this housing crisis, has differing resources; as such L.A. CADA will tailor the delivery of proposed supplemental homeless outreach and services for the needs of the City of Hawthorne, working closely with city staff and to ensure that local needs are fully met and services are not duplicative. Additionally, L.A. CADA has developed an extensive and comprehensive list of resources available in SPA 8 with over 115 service providers and resources that will be useful to the program pmticipants and ensure the success of the program in SPA 8.
We anticipate the need for urgent linkages to services (specialized case manager, mental health clinician, and SUD counselor) L.A. CADA staff will work with the selected partners on this program and deliver: Housing Navigation; Case �Management; Homeless Prevention/Problem-Solvh1g. L.A. CADA will alsoprovide Supportive Services (referral to legal services, workforce development, etc.); lvlental Health Support,· Health Support; and direct funding resources. L.A. CADA will identify participant's existing services providers.
If one does not exist, the participant will be enrolled into either L.A. CAD A's continuum of care whenever possible, or themost appropriate provider. The HawthorneHomeless Service Center will be leveraged where possible to ensure continuity of services with housing navigation. For pmticipant's linked to another provider, L.A. CADA will ensure a warm hand off is completed. Additionally, these participants will have regular/consistent followups with the outside provider to ensure client/participants are making progress towards established housing plans and case management goals. L.A. CADA will provide support as needed to assist in patticipant's achieving these plans and goals. For those with an external provider, monthly care coordination with said provider will be conducted. For pmticipant's enrolled into services, housing plans and case management goals will be established within no more than two weeks ofadmission. Subsequently, all housing plans will be reviewed and re-assessed every 90 days. Participants will have weekly case management sessions, which will include any and all required housing navigation services. Priority will be given to medical and mental health needs.
L.A. CADA will accomplish the following project tasks:
Service 1: Develop Operations and Services Plan
Task 1: Project Management. LA CADA will conduct Kick Off meetings with the City of Hawthorne to introduce our agency, listen to stakeholder needs, and to review the project scope of phase I and 2, schedule, goals, and key issues.
Task 1.1: Kick Off Meetings. L.A. CADA will provide key Task 1 deliverables of a meeting agenda, and meeting notes.
Task 1.2: Services Coordination. L.A. CADA will Identify and meet with existing service provider pminers to determine oppo1iunities and approaches to provide services for residents at the site. Approaches could include but are not limited to transport to off-site services or regularly-scheduled visits to the site. Staff from the City should be included in these meetings.
Task 1.3: Plan Development.
L.A. CADA will work with the City staff to develop an Operations and Services Plan (Plan) for the site. The Plan should outline how the site will be operated to ensure that all site residents receive the resources that they need to move into permanent housing as quickly as practicable. The Plan should operationalize how the Consultant will work with stakeholders to maximize participant and program success by balancing on-site services with existing services available through the County of Los Angeles, and the City's existing services contracts and resources, which are described in more detail in the Project Description. The Plan should outline roles and responsibilities for onsite staff, as well as how these staff will work with other offsite staff and services. The Plan should also outline the approach to ensure that all needed services are available for the site's participants, and for services not available at the site, where the services can be found and how they would be accessed. For example, the Plan should maximize pmticipant connection to these existing services and strengthen coordination with pmiicipants existing case managers and housing navigators.
Considerations that should be included in the Plan include but are not limited to the following:
1) Site policies and procedures;
a) Eligibility & referrals, program intake, and program exit; 2) Site management and oversight,
a) Coordination with other on-site services ( e.g. security; meal delivery); 3) Case management, housing navigation, and connection to existing services; On-site service availability;
a) Approaches to maximizing coordination with existing and off-site services; 4) Staffing levels, qualifications, and schedule
5) Support securing additional funding and resources
a) Approaches to maximizing operational funding, including but not limited to coordination with government programs for which participants are eligible (e.g.
Medicaid/Medi-Cal, Social Security Disability Insurance [SSDI]) b) Facilitating support and donations from community members and groups; and 6) Other site considerations.
Service 2: Operate Site and Provide Services
TASK 2.1: Site Operation
The Provider will operate the site for a minimum of three years in accordance with the Final approved Operations and Services Plan. L.A. CADA will staff at minimum the follow three positions for this project:
• 1 FTE on-duty during weekday business hours to oversee site (facilitate meals, showers, etc.), conduct program intake and exit, provide case management as needed, coordinate with participants' existing case managers and housing navigators, and connect participants to existing services as needed.
• 2 FTE resident aides on-duty weekday evenings and weekends to oversee site (facilitate meals, showers, etc.).
• 1 FTE maintenance staff persons on duty weekday evenings and weekends to keep the site clean and operational.
• 1 FTE Housing Navigator with substantial experience in connecting program participants with permanent housing to ensure the success of the program. • 1 FTE Case Manager to ensure close collaboration between services and efficient and fruitful linkages to care, and who will work closely with the Housing Navigator to find appropriate housing for all program participants.
These staffing levels may be modified in accordance with the final approved Operations and Services Plan. L.A. CADA will also be providing a monthly rep01t in a format approved by the City, demonstrating aggregate enrollment and exit data and provision of/connection to services.
The proposed staffing plan could be modified based on the Operations and Service Plan developed in Task 1. Deliverables: Monthly Repmts (12)
TASK 2.2: Project Management
The Consultant will host a kick-off meeting and monthly check-in calls with the City.
Deliverables: Kick-off meeting agenda and meeting notes (1 ); monthly meeting agendas and meeting notes (12).
L.A. CADA will establish MOUs with our community partners to detail procedures and responsibilities for the coordination of services and refetTals. These paitners will include:
SPA 8 CES; MultidisciplinmJI Teams (MDT); Housing Navigation Teams; PubUc Spaces Teams; the LAHSA Homeless Engagement Teams (HET); as well as local providers for Supplemental Homeless Services and Services for Hard-to-Reach Populations.
Additionally, L.A. CADA is skilled and experienced at working with city staff, local law enforcement, and community service providers to coordinate service referrals and program services.
Existing L.A. CADA partnerships will be useful to the proposed program. This includes our partnership with the Los Angeles Mission (where we house up to 50 chronically homeless men with SUD or cooccurring SUD and mental health disorders (COD). L.A. CADA also has a strong partnership with Homeboy Industries (where we provide SUD and COD treatment, as well as transitional supportive housing services for Homeboy trainees (new hires). We also paitner with Transformational Living Homes (where we screen and provide suitable housing for low-to-medium risk Registered Sex Offenders with SUD or cooccurring SUD and COD).
L.A. CADA is the designated SUD service provider for this housing program. This will allow for timely and efficient linkages to SUD, mental health, MAT, and various other services we offer or deemed necessary through the length of the project. We are currently offering Homeless outreach services to the city of Hawthorne and have developed an effective and positive working relationship with the City staff and an in depth understanding of the area. Through our Hawthorne homeless outreach work MOU, we are already collaborating with St. Margaret's Center (Catholic Charities) who is one of the city specific providers for this program and have developed a positive working relationship with them.
L.A. CADA is a long- time paiticipant in the L.A. County Coordinated Entry System� 95% of our residential treatment clients are homeless at service intake. We participate in the CES in SPAs 4, 7, 8, and 3. In addition, our agency is a CES Access Point in SPA 7. L.A. CADA is familiar with CES procedures/resources, including use of the CES Triage Tool, the Vulnerability Index Service Prioritization Decision Assistance Tool (Vl-SPDAT), and CES reporting requirements. For the proposed project, L.A. CADA will designate staff to attend SPA 8 CES meetings. Our project staff will work closely with local Access Centers and Access Points in both SP As to accept referrals of homeless individuals in need of L.A.
CADA services. This will include service coordination with Union Station Homeless Services (serving adults) and Sycamores (serving TAY). L.A. CADA staff will facilitate warm hand-offs to needed services for homeless residents in Hawthorne via L.A. CADA van/driver. Referrals to resources will be facilitated by formal Memorandum of Understanding (MOU) that L.A. CADA will put in place with project paitners in the community.
L.A. CADA will leverage our own considerable resources for this project. Homeless residents of Hawthorne served will have priority access to:
248 state-licensed residential treatment beds (including a 16-bed 24/7 mental health crisis treatment program in Santa Fe Springs);
244 Recovery Bridge Housing beds (including 71 beds in the San Gabriel Valley); Over 500 state-certified outpatient treatment slots; and A new 20-bed emergency shelter to be opened before Summer 2022.
The City of Hawthorne will work directly with L.A. CADA team members to access the proposed services in the manner that best suits that city. L.A. CADA project staff will schedule regular meetings with city staff, and communicate frequently via phone, email, and official reporting documents to ensure that the project is filling the needs of the city.
L.A. CADA will also provide a 24/7 response number so that city staff can communicate with L.A. CADA project staff at all times.
L.A. CADA can also ensure the success of the site by referencing our expertise with this service population, our ability to leverage our own services, and our adherence to quality assurance. Our primary service groups are vulnerable, disadvantaged populations. These groups include: the homeless; low-income residents; persons of color; pregnant/parenting women and their children,· persons living with and at-risk of HIV; high-risk youth and their families; people involved h1 the crirninaljustice system; and LGBTQ+ persons. L.A. CADA is one of the only behavioral healthcare providers in Los Angeles County able to deliver LGBTQ+ Affirming (exclusive) care - rated the highest quality of treatment for this population by the federal Substance Abuse and Mental Health Services Administration (SAMHSA). 3
In 2022, the L.A. CADA continuum of care includes over 500 slots for outpatient and intensive outpatient treatment, 248 residential treatment beds, 244 Recovery Bridge Housing beds, and a broad spectrum of jailbased, court-based, school-based, and community-based services. As noted, L.A. CADA facilities include a 16-bed Crisis Residential Treatment Program (CRTP) called Safe Haven, funded by the L.A. County Department of Mental Health to stabilize adults in mental health crisis. Client pmticipation in this short-term program can be followed by residential or outpatient treatment at L.A.
CADA or in our Residential Bridge Housing (RBH) with off-site outpatient care. RBH provides a safe place for people in behavioral health crisis to stabilize and establish early sobriety. In 2021 L.A. CADA opened a Certified Community Behavioral Health Clinic (CCBHC) in Santa Fe Springs to deliver comprehensive, coordinated care for low-income people. Our treatment facilities are ce1tified and licensed by the State of California Department of Health Care Services, and monitored by the Los Angeles County Department of Public Health.
Los Angeles Centers for Alcohol and Drug Abuse maintains a full-time Quality Improvement (QI) Division to evaluate our services and their utilization by our patients. For each funded project, an evaluation plan is developed, including a Logic Model detailing specific goals, objectives, inputs and expected outcomes. Our QI Coordinator works with program staff to continuously collect, monitor, review, and report diverse client level data:
demographics; histories (substance use, mental health, treatment, housing, family issues, social services), as well as client treatment pmticipation and outcomes.
Data collection is conducted using both pencil/paper documents and the agency's electronic records system (SAGE). Staff enter all required project and program data on a daily basis.
Files are reviewed weekly by each Program Director/Manager to ensure completeness and accuracy. During monthly meetings with the Coordinator of Quality Improvement, project staff discuss and review progress toward program goals and objectives. Any needed course corrections to improve the program are implemented by the Program Director/Manager at this time.
As noted throughout the application L.A. CADA will leverage our own resources which includes SAPC, DMH, SAMHSA, and other government contracts to secure additional support and funding for services available to the site and the needs of the program participants. L.A. CADA programs work closely with the L.A. County Coordinated Entry System (CES) for the homeless in the Service Planning Areas (SPAs) that L.A. CADA serves (SPAs 3; 4; 6; 7; and 8). As such, we have experience coordinating additional services, if and when necessary, through the SPA 8 CES
As noted, L.A. CADA staff will use the innovative evidence-based practices required to provide the highest quality and most effective response for homeless residents with behavioral health issues. The EBPs or elements of the EBPs to be used in this program are:
• Motivational Interviewing 19
• Eight Principles of Harm Reduction 20
• Principles of Trauma-Informed Care 21
• Intensive Case Management 22
• Housing First/ Low Barrier Access 23
• LGBTQ+-Affirming and LGBTQ+ Sensitive Care 24
• Cognitive Behavioral Therapy 25
• Assertive Community Treatment 26
• Risk-Need-Responsivity model for offender assessment and rehabilitation 27 • Relapse Prevention Therapy 28
• 12 Step Facilitation Therapy 29
• CLAS National Standards for Culturally and Linguistically Appropriate Services in Health and Healthcare 30
• Medication Assisted Treatment for Opioid Use Disorder 31 • Peer Recovery Support 32
In addition, appropriate staff (some to be hired) will be in place to ensure that all services can be delivered in English, Spanish, Mandarin, or ASL as per client preference. L.A.
CADA is also encouraging the hiring of additional staff as outlined in this proposal and budget to ensure 24/7 comprehensive care to each program participant.
After the completion of Service 1 L.A. CADA will begin the implementation of Service 2 on an appropriate timeline that would be determined in coordination with the City of Hawthorne during phase 1. L.A. CADA understands that the Task Order for Service 2 may be exercised at the City's sole discretion following the sufficient completion of Service 1.
L.A. CADA will operate the site in accordance with the approved Operations and Service Plan for the site. Operations and services activities will include but are not limited to the following: identify and screen participants, accept referrals, conduct program intake and exit, coordinate with existing case managers and housing navigators, provide case management and housing navigation, and connect participants to other supportive services as needed. L.A. CADA has extensive experience and expertise in all areas required of Service 2 and of conducting sites with similar populations and needs. As such, L.A.
CADA will come prepared to all Service 1 kick-off meetings with examples and fully developed options of operation and service plans for the city to consider and review.
EXHIBIT C
INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, Consultant will maintain insurance in conformance with the requirements set forth below. Consultant will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set fotth here, Consultant agrees to amend, supplement or endorse the existing coverage to do so. Consultant acknowledges that the insurance coverage and policy limits set fotth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this Agreement and which is applicable to a given loss, will be available to City.
Consultant shall provide the following types and amounts of insurance:
Commercial General Liability Insurance using Insurance Services Office "Commercial General Liability" policy form CG 00 01 or the equivalent. Limits are subject to review but in no event less than $1,000,000 per occurrence.
Professional Liability Coverage. Consultant shall maintain in-force Professional Liability Insurance (and/or errors & Omissions Insurance) for protection against claims alleging negligent acts, errors or omissions which may arise from Consultant's operations under this Agreement, whether such operations be by the Consultant or by its employees, or subconsultants. The amount of this insurance shall not be less than one million dollars ($ 1,000,000) on a claims-made annual aggregate basis, or a combined single-limit per occurrence basis.
Total
Hours
Cost Total
Hours
Cost Hours Cost
Service 1
Program Manager $50.64 2080 $105,339.52 $0.00 2,080 $105,339.52 City Liasion Director $50.64 208 $10,533.12 $0.00 208 $10,533.12 Service 2
Site Manager $33.00 $0.00 2080 $68,640.00 2,080 $68,640.00 Case Management $32.00 $0.00 2080 $66,560.00 2,080 $66,560.00 Housing Navigator $30.00 $0.00 832 $24,960.00 832 $24,960.00 Resident Aide (weekday evening) $29.00 $0.00 2080 $60,320.00 2,080 $60,320.00 Resident Aide (weekday morning) $29.00 $0.00 2080 $60,320.00 2,080 $60,320.00 Maintenance Staff (weekday) $30.00 $0.00 2080 $62,400.00 2,080 $62,400.00 Benefits 25% $28,968.16 $85,800.00 $114,768.16
STAFFING TOTAL $144,840.80 $429,000.00 13,520 $573,840.80
OTHER DIRECT COSTS
Van lease and maintenance $20,000.00
Food $90,000.00
Gasoline for van $6,000.00
Office Expenses $6,000.00
Site cleaning & participant bedding/hygiene supplies including Porta Potty should the city approve. $21,000.00 Insurance $9,727.18
Activities $3,000.00
Indirect Costs 12% $68,860.90
OTHER DIRECT COSTS TOTAL $224,588.08
PROJECT TOTAL $798,428.88
GRAND TOTAL
City of Hawthorne - Bridge of Hope
Budget
Service 1
(Operation of Site)
Service 2
(Operation of Site)
Hourly
Rate
EXHIBIT D
BUDGET & SCHEDULE OF COMPENSATION
Schedule of Compensation
1. Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in this Section. The total annual compensation will be Seven Hundred Ninety-Eight Thousand, Four Hundred Twenty-Eight and 88/100 Dollars ($798,428.88) per year (the "Annual Contract Sum") unless additional compensation is approved pursuant to Section 2. The Annual Contract Sum is all inclusive and covers all labor, materials, direct and indirect costs, and expenses necessary for Consultant to provide services under this Agreement.
2. City acknowledges and agrees that it shall pay compensation under this Agreement on a monthly, flat rate basis. This method of compensation is calculated by dividing the Annual Contract Sum by twelve (12) months. Specifically, Consultant will receive monthly compensation in the amount of $66,535.74 USD (the "Monthly Fee") per month during the course of this Agreement.