CITY OF HAWTHORNE
Presented By:
Prepared For:
V i a T R O N V T X C o n t e n t
M a n a g e m e n t S y s t e m s
4455 W. 126th Street
Prepared By:
ERNST GANGNES
The Paperless Office Specialists
[email protected]
T/310-756-0604
Hawthorne, CA 90250
Los Angeles, CA 90248
18233 Hoover Street
ViaTRON SYSTEMS, INC
Fax: 310.756.0609
Client Contact Person:
Hawthorne CA 90250
Department: Planning and Community Development Department NOTES
Estimated Number of Pages: 219,600 Processing Center: ViaTRON Average Pages in a Folder: 20 Condition of Documents: AVERAGE Paper Size - Smallest: 8.5" X 11" Scan in B&W, Color or Gray Scale: BLACK & WHITE Paper Size - Largest: 11'' X 17'' Scan Resolution: 300 DPI Banker Boxes provided by: CLIENT Automatic Blank Page Removed Accuracy: 95% Packing & Manifesting of Banker Boxes by: CLIENT Automatic Page Rotation Accuracy: 95% Terms: NET 30 Billing Frequency: UPON DATA DELIVERY
PER PAGE PRICE: $0.0790 Down Payment: 0%
TOTAL PROJECT PRICE: $17,348 Down Pament Amount: $0
Documents shall be prepared for scanning by: ViaTRON Re-staple documents after scanning: NO Batch Separatore shall be provided by: VIATRON Place files back inside original folder: NO Batch separator page shall be inserted by: VIATRON Scan Books/Binding: NO Scan Post-it Notes: DISCARD Scan File Folders: NO
Number of Doc Search Requests: UNLIMITED Folders/Binding cut before scanning: N/A Freight System: ViaTRON Client shall Provide Index Database: NO Number of Locations: 1 Data shall be delivered (Media): SECURE FTP Number of Estimated Boxes: 61 Image File Format: PDF
Box Type: STANDARD 15" Content Management System: FLAT-FILE Est. Pages per Box: 3,600 Estimated Hard Drive Space (GB): 17.57 Number of Box Pickups: 1 Average size of image (KB): 80 Number of Box Deliveries: 1 Process Full Text OCR: YES
Box Storage Services - Months Box will be Stored: 3 Shred or Return to Client? RETURN TO CLIENT Key Field Indexing Data Type Index Location Format Field Size CHAR FOLDER 10
CHAR FOLDER 8
NUM FOLDER 8
4 Approval of SOW Date
FOLDER TITLE/ BINDER TITLE MANUAL
CU NUMBER MANUAL
Any services not included in this Scope of Work will be presented to Client in a Change Order.
YEAR MANUAL
DOCUMENT PREPARATION
FREIGHT SERVICES DATA DELIVERY
Method
BOX TITLE MANUAL
DOCUMENT ANALYSIS
PJ9395 - REG PAPER
Client:
City of Hawthorne Nathan Levey
4455 W. 126th Street Planning Assistant
[email protected]
4/2/2024
INDEX BY DOC TYPE, CU NUMBER AND YEAR. PDF CONVERSION.
CMAS CONTRACT # 3-22-03-1075
SCOPE OF WORK
PROJECT DETAILS
CITY OF HAWTHORNE
PROJECT NO : 9395 DATE :
4/2/2024
PROFESSIONAL SERVICES
SCANNING SERVICES 1 $17,348.00
DOCUMENT CONVERSION SERVICES
ESTIMATED 219,600 PAGES OF APPLICATIONS - INDEX BY DOC TYPE, CU NUMBER, AND YEAR.
PRICE PER PAGE IS $0.079 CENTS A PAGE.
INCLUDES DOC PREP, SCANNING, IMAGE ENHANCMENT, INDEXING, 7 LEVEL QC, PDF CONVERSION, DATA DELIVERY AND FREE OPTIONAL SHREDDING.
CMAS CONTRACT NUMBER - 3-22-03-1075
SCANNING SERVICES 1 $5,950.00
MICROFICHE CONVERSION SERVICES
ESTIMATED 3,400 SHEETS.
INDEX BY SHEET TITLE - FULL TEXT OCR PROCESSING INCLUDED PRICE PER SHEET IS $1.75
TOTAL FOR PROFESSIONAL SERVICES $23,298.00
TERMS
Payments
Product & Professional Services - Payments of NET 30
Payments
Scanning Services - Payment is billed monthly based on data delivered.
Late Payments
Client will be charged 6% for late payment of invoice.
Shredding Services
ViaTRON provides free certified box shredding services. These arrangement must be make prior to beginning the project.
Proposal Expiration Date
Due to constant changes in the technology industry the prices listed in this proposal are guaranteed for 90 days from the date of this proposal.
[Confidential Document] ERNST GANGNES 4/2/2024
PROJECT DETAILS
CITY OF HAWTHORNE
PROJECT NO : 9395 DATE :
4/2/2024
FINAL PRICE $23,298
Project Approval:
Date
PROJECT PRICING
Signature
[Confidential Document] ERNST GANGNES 4/2/2024