AGENDA ITEM NO. 18
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of July 9, 2024
Originating Department: Public Works
City Manager: __________
Vontray Norris
Dir. of Public Works: ___________
Akbar Farokhi
SUBJECT:
Purchase Order between the City of Hawthorne and Montroy Sign & Graphic Products for a Truevis VG3 64” Printer/Cutter and all necessary equipment for installation/use.
RECOMMENDED MOTION:
Staff recommends that the City Council approve the Purchase Order and authorize the Director of Public Works to proceed with the purchase of the Truevis VG3 64” Printer/Cutter.
DISCUSSION:
On May 14th, 2024, City Council approved Resolution 8461, adopting a new City seal/logo. To implement this update, the City plans to update all marked city vehicle stickers, airport and city hall signage, bus stops, City Council chambers signage, internally illuminated street name signs (IISNS), and regular street name signs. To achieve this, the City has determined that it would be more cost-effective to purchase its own printer/cutter, specifically the Truevis VG3 64” Printer/Cutter, rather than relying on multiple third-party printing companies.
The City proposes making Montroy Sign & Graphic Products the sole source provider for the purchase of the Truevis VG3 64” Printer Cutter and all necessary equipment. This machine is crucial for the new logo upgrade, allowing us to update marked vehicle stickers, airport and city hall signage, bus stops, City Council chambers signage, and all traffic name signs throughout the city. By avoiding the high costs of external vendors, we are taking steps to manage city revenue more effectively.
We have received valuable feedback and recommendations from the City of Redondo, which has offered to share their MUTCD logo files with us. This collaboration will save us considerable time since we won't need to create these files from scratch. Additionally, many South Bay cities use the same machine and frequently share information on its usage and maintenance. This collaborative approach saves time and resources compared to relying on the company for service
and resets. By choosing this vendor, we are making a cost-effective decision that will save both time and money.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
1.5 Develop a branding program for the City. This will create a recognizable and relevant brand to the City to be used on media, wayfinding signs, and business cards, etc. Implementation to commence upon completion of program.
FISCAL IMPACT:
None. Funds for this payment in the amount of $54,695.39 are available in the adopted Fiscal Year 2023-24 budget and will be paid for with approved and allocated funds.
NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):
1. Montroy Sign & Graphic Products Quote
2. Sole Source Memo
CITY OF
HAWTHORNE
Proposed by:
JAMES EARHART
QUOTE
CITY OF HAWTHORNE
RAY PEDROZA
For:
310-345-2651
4455 WEST 126TH ST.
HAWTHORNE, CA 90250
[email protected]
Quote Date 6/26/2024
Quote Expires 6/30/2024
QTY Part No. DESCRIPTION MSRP DISCOUNT
$1,000.00
AMOUNT
$21,995.00
$1,093.91
$1,000.00
-$4,000.00
$3,450.00
$1,299.00
$7,295.00
TRUEVIS VG3 64"
PRINTER/CUTTER 1 VG3-640
Inkset
$22,995.00
$1,093.91
$1,500.00
1 1
1 1
1 1
CMYKOGcm
Install Installation and Training
Jun '24 MONTROY REBATE
$500.00
$4,000.00
$150.00
Jun23INREB
GERBER OMEGA CP SOFTWARE
8.0 1 Year Extended Trouble-free
Warranty
P85139A $3,600.00
$1,599.00
$7,295.00
XTNDWRTY $300.00
FC9000-160 64" Graphtec FC9000-160
2 Year Trouble-free Warranty // 64" Media Take Up unit // Versaworks 6 RIP Software // 1- 45°/.25 Offset Premium Blade Included
Notes Inksets include 8 inks and 1 Cleaning TR2 500ml / TR2White 250ml This is a quotation on the equipment named, subject to the conditions noted below: Pricing is valid until the expiration date shown above, unless otherwise noted. This includes any promotional prices including demo equipment, tradeshow specials, or other specialty discounts.To accept this quotation, sign here and return:
Subtotal
Sales Tax
Freight
$32,132.91
TBD
Approval
Signature _____________________________Date __________ $250.00 $32,382.91
Thank you for your business! JAMES EARHART
[email protected] // 562-528-0542 // 1307 E. WARNER AVE. SANTA ANA CA 92705 TOTAL
ECO-SOLVENT PRINTERS
/
COLOR AND PRODUCTIVITY
IN PERFECT HARMONY
I N T E G R A T E D
P R I N T / C U T
U P T O 8 - C O L O R
C O N F I G U R A T I O N E C O - S O L V E N T
TR The most advanced U
Enhanced features—
with you in mind Expanded color output generation of TrueVIS ⊲ FlexFire print heads, TR2 inks,
and True Rich Color combine with
user-friendly features to make the
VG3 the ultimate in professional
print graphics production.
⊲
⊲
⊲
Easy-to-operate, and intuitive 7"
LCD touchscreen control panel.
⊲ Available ink configurations to meet
your customers needs—from brand
accurate colors and high-end graphics
to high-productivity jobs . Automated media calibration saves time and material.
⊲
⊲
Combine Orange and Green inks
to push the color boundaries of
digital printing.
Newly designed, adjustable media
take-up unit accomodates rolls of
different sizes.
⊲ A re-designed chassis, high-quality
components, and a variety of media
handling improvements make the VG3
perfect for unattended printing of
short runs, long runs, print/cut, and so
much more.
New CMYK plus light cyan, light
magenta, orange, and green inks—
combined with True Rich Color 3
deliver vivid, smooth, and color
rich graphics.
⊲ One-touch media clasp makes loading
media rolls easy for a
single operator.
Request a free sample at www.rolanddga.com/VG3
Additional Features
+ VersaWorks 6 RIP Software is included with +
+
A variety of available ink configurations expand
your gamut to output rich color, smooth
gradations, and beautiful skin tones.
every VG3—featuring new True Rich Color 3
preset, new Nearest Color Finder, and new
Variation job function.
Perforated sheet cut option reduces post-processing
+ Roland DG Connect App ready—giving you with “easy tear” perforations between print jobs. instant access to important data about print jobs
as well as your business.
Technical Specs
VG3-540 VG3-640
Size 54 inch 64 inch
Dimension 104 x 29 x52 in. (2,632 x 748 x1,320 mm)
11.7 to 54 in. (297.2 to 1,371 mm)
114 x 29 x 52 in. (2,886 x 748 x 1,320 mm)
Width 13.2 to 64 in. (335.3 to 1,625 mm)
Max. 39 mil (1.0 mm) with liner, for printing
Max. 15.7 mil (0.4 mm) with liner and 8.6 mil (0.22 mm) without liner, for cutting Thickness Media Roll outer
diameter
Max. 9.8 in. (250 mm)
Roll weight
Core diameter
Colors
Max. 77 lb. (35 kg) Max. 99 lb. (45 kg)
3 in. (76.2 mm) or 2 in. (50.8 mm)
Ten colors (Cyan, Magenta, Yellow, Black, Light Cyan, Light Magenta, Light Black, Orange, Green, White) Capacity 500 ml pouch (TR2), 250 ml pouch (TR2 White)
CMYK (TR2)
Ink CMYKLcLmLkOr (TR2)
CMYKLcLmLkWh (TR2)
CMYKLkOrGrWh (TR2)
CMYKLkOrGr (TR2)
CMYKLcLmOrGr (TR2)
Configurations
Control panel
Resolution
7 in. touchscreen display
Max. 1,200 dpi
RIP (included) VersaWorks
Cut pressure
Cut speed
4 Colors
500 gf
Cutting
0.39 to 11.8 in/s (10 to 300 mm/s)
12.8 m
7.6 m
2 /h 12.2 m
7.3 m
2 /h Output
(in standard mode) 8 Colors 2
/h 2/h
Take-up Unit Included
Built to build your business and engineered to a higher standard, the TrueVIS VG3 is supplied with a Two-Year Trouble-Free Warranty* for added peace-of-mind.
*Registration within 60 days of purchase and continuous exclusive use of Roland DG ink during the first two years of ownership are required to qualify for the free second year of limited warranty coverage.
For more information or to find a dealer near you, call 800.542.2307 or visit www.rolanddga.com/VG3 Roland DGA Corporation | 15363 Barranca Parkway | Irvine, California 92618-2216 | 800.542.2307 | 949.727.2100 RDGA-VG3-01 MARCH 2022 Item FC9000-75 FC9000-100 FC9000-140 FC9000-160
Grit rolling type
Digital servo drive
30” × 164’
Drive method
Max. cutting area (W x L) (*1) 42” × 164’ 54” × 164’ 64” × 164’ Cutting area of guaranteed accuracy (*1) 29.21” × 50’ 41.22” × 32’ / 30” × 50’ 53.22” × 32‘ / 30”× 50’ 63.26” × 32‘ / 30” × 50’ Mountable
media width
Min. (*2)
Max.
1.96”
36.2” 48.18” 60.19” 72.83”
High-Performance 2.99” to 7.87” ( 6.29” when the optional fange (OPH-A21 is installed) Mountable roll media mass
Take-up possible roll media width
Take-up possible roll media mass
Maximum cross cut width
Max. cutting speed
Axial acceleration
Cutting force
Minimum character size
Mechanical resolution
Programmable resolution
Repeatability (*1)
Number of push rollers
Mountable number of tools
Blade types
26 lbs 35 lbs 44 lbs
7.87” to 54”
44 lbs
52 lbs
- 7.87” to 64”
1 tool (mountable 2 tools (option))
Supersteel FC9000
-
30” 42” 54” 64”
58.46 inches per second at a 45° direction
Max. 1543 in/s 2 at 45° direction
Max. 5.88N (600gf) 75/100/140/160
Series
Approx. 5 mm alphanumeric (varies depending on character font and media)
0.005mm
： ｍｍ ： ｍｍ
HP-GLTM (*3) 0.025
GP-GL 0.1/0.05/0.025/0.01
Max. 0.1 mm in plot up to 2 m (Excluding media expansion and contraction) 2 rollers 3 rollers 4 rollers (Max. 5 (option))
Pen types
Media types
Display
Interface
3.7” Graphic type LCD with back-light (240dots x 128dots), supports 10 languages USB 2.0(Full Speed) Ethernet 10BASE-T/100BASE-TX
2MB
,
Command sets GP-GL / HP-GL™ (Set by command or auto-detect) (*3) Compatible OS (*5) Windows 10/8.1/7
～ ～
10.14 (Graphtec Studio: 10.6 - 10.14, Cutting Master 4: 10.7 - 10.14) Mac OS X 10.6 10.11 / macOS 10.12
Supported software (*6)
Power source
Power consumption
Operating environment
Graphtec Pro Studio(Windows)(*7), Graphtec Studio(Mac), Cutting Master 4(*7), Windows Driver 100 V to 240 V AC, 50 / 60 Hz
Max. 140 VA
50 to 95 ºF, 35 to 75 % R.H. (non-condensing)
Guaranteed accuracy environment 60 to 89 ºF, 35 to 70 % R.H. (non-condensing) External dimensions (W x D x H) (*8) Approx. 53” x 45“ x 48” Approx. 65” x 45” x 48” 123 lbs
Approx. 77” x 45” x 48”
141 lbs
178 lbs with automatic take-up roller 195 lbs with automatic take-up roller Approx. 87” x 45” x 48”
Weight (approx.) (*8) 108 lbs 154 lbs
Safety
EMC
PSE, UL/cUL, CE mark
VCCI Class A, FCC Class A, CE mark
Option Standard accessories
Item Part No. Description
For FC9000-140
For FC9000-160
Item
Power cord
USB Cable
Cutting blade holder
Cutting Blade
Loupe
Fiber-tip pen holder
Water-based Fiber-tip pen
Stand
Q'ty Description
Automatic Take-up Roller OPH-A43 1
OPH-A44
OPH-A47
1 1
1 1
1 1
1 1
1 1
1 9.5 feet long
PHP33-CB09N-HS
CB09UB
PM-CT-001
PHP31-FIBER
KF700-BK (black)
Additional push roller kit
2nd pen holder
Media Flange
Graphtec Pro Studio Plus
Graphtec Pro Studio Plus for Rhinestone OPS682-RSF
GraphtecProStudioPlusforAutoNesting OPS682-ANF
For FC9000-140 or FC9000-160
OPH-A21
OPS682-PLS
Flange for media holding
Design software including all advanced functions (1 license) Limited edition of rhinestone function only (1 license) Limited edition of auto nesting function only (1 license) Media Stocker
Basket
Flange set
Supplies
Item Part No. Description Package
1 set/pack
1 set/pack
1 set/pack
OPH-A21
Cutting blade holder PHP33-CB09N-HS For CB09U series blade PHP33-CB15N-HS For CB15U series blade
DVD-ROM User manual, Windows driver,
Graphtec Pro Studio (Windows, 1 license),
PHP35-CB09-HS For CB09U series blade Graphtec Studio (Mac), Cutting Master4 PHP35-CB15-HS For CB15U series blade 1 set/pack Printed document 1 Cutting blade CB09-P 0.9mm dia. 45º angle, Supersteel
0.9mm dia. 45º angle, Supersteel
5 blades/pack
5 blades/pack
5 blades/pack
5 blades/pack
5 blades/pack
and Safety Manual
CB09UB-5
CB09UB-K60-5
CB15U-5
For long-length cutting, the basket is used.
1.5mm dia. 45º angle, for paper/cardboard
CB15U-K30-5 1.5mm dia. 30º angle, for paper/cardboard
*2 There are conditions for operability when setting media. *3 HP-GLTM is a registered trademark of Hewlett-Packard Company.
CB15UA/CB15UA-K30 blades and reinforced backing sheets are recommended for certain grades of high-intensity refective flm. *5 Graphtec does not support software/driver used with operating systems that have become obsolete and are no longer supported by the OS developer. *6 The software is available for download from Graphtec’s website. *7 It requires an Internet connection in order for activation or registration CB15UA-K30-5
Cross-cutter blade PM-CC-002
Loupe PM-CT-001
Fiber-tip pen holder PHP31-FIBER Pen holder for KF700 series pen Standard type
Checking blade length, for PHP33 and PHP35 series
1 blade/pack
1 set/pack
1 set/pack
10 pens/pack
10 pens/pack
1 set/pack
10 pens/pack
1 set/pack
2 set/pack
2 set/pack
2 set/pack
2 set/pack
Water-based KF700-BK Pen (black)
*8 Includes stand and basket.
Ballpoint pen holder PHP34-BALL
Oil-based ballpoint pen KB700-BK
Pouncing tool
Cutting mat
Pen holder for KB700 pen
Pen (black)
Steel pin 1.2 mm dia.
For FC9000-75 replacing cutting mat
For FC9000-100 replacing cutting mat
For FC9000-140 replacing cutting mat
For FC9000-160 replacing cutting mat
External dimensions
PPA33-TP12
PM-CR-005
PM-CR-006
PM-CR-007
PM-CR-008
H Re-engineered for greatness Print & Cut, perfected All-in-one System A re-engineered feeding system,
tool head, and new ARMS sensor further
contribute to the FC Series’ class
leading performance.
New ARMS 8.0 features the introduction
of the Datalink Barcode System in
addition to other accuracy and
efficiency boosting functions.
Easily create and cut high quality
designs with Cutting Master 4 and
Graphtec Pro Studio software. Included
Media Flanges and Blade Loupe ensure
accurate tracking and blade setup.
W D
• Brand names and product names listed in this brochure are the trademarks or registered trademarks of their respective owners. • Items mentioned are subject to change without notice. For more information about product, please check the web site or contact your local representative.
For using equipment correctly and safely • Please read the user’s manual before use and operate accordingly. • To avoid an occurrence of malfunction or an electric shock, please ensure ground connection and use a specified power source. 17462 Armstrong Ave. Irvine, CA 92614
Tel: 800-854-8385 Fax: 949-855-0895 Precision Cutting Solutions Website http://www.graphtecamerica.com FC9000_JE10548_1P www.graphtecamerica.com High-Performance ARMS 8.0 New and improved functions
Best in class ability Reliable long-length tracking with Auto Take-up Reel (*2) The Advanced Registration Mark Sensing system delivers precise Print & Cut results by using sensors to detect registration marks and performance axis alignment.
Efciency boosting functions improve productivity for Print & Cut applications such as labels and decals.
58.46 inches per second maximum The optional take-up reel supports cuts up to 50ft (*1) and makes cutting large signs/POPs with stable paper carriages possible. Media may be automatically wound in either direction to improve efciency. cutting speed, 1543in/s maximum 2
Datalink Barcode System - Cutting via USB Datalink Barcode System - Continuous cutting acceleration, and 600gf maximum force.
The FC9000 Series ofers best-in-class
productivity and abilities with a wider
range of compatible medias from thick
to thin.
By reading the Graphtec barcode, the FC9000 automatically detects its linked Barcode data management allows cutting diferent jobs with diferent data sequentially by detecting the Start Mark of each new job. which printer or RIP software is used.
Second pen holder kit (option) The control panel is equipped Barcode with a dedicated barcode key.
Wide cutting area for full media utilization Barcode G1100A TW0-F
The Minimum cutting width is 1.96”.
The Maximum cutting width
depends on the model.
Media
foi ! G1100ATW0-F
FC9000-160
FC9000-140
FC9000-100
FC9000-75
64”
54”
42”
30”
G1
10 0A
TW
0-
F G1100A
TW0-F
Press the BARCODE
key to start
Start Mark
Wind media in either direction! G1
10 0A
TW
0-
F
G1100A
TW0-F
Print out design with
Graphtec barcode attached Quickly scans and starts
cutting your design! (*2) Corresponding Models: FC9000-140/160 ・Guaranteed accuracy length: 65 feet (Under 4 feet per job) Auto panelling ・Maximum diameter of winding roll: φ7 inches * Winding conditions: -End face of roll media and end face of paper tube should be aligned. -Width of roll media should be the same as the width of the paper tube on the winding side. * It cannot be wound if media is folded or overlapped inside the basket.
G1100A
TW0-F
This function automatically splits longlength jobs into smaller pages that are cut sequentially to prevent skewing.
Page
Page
Page
3 2
1 Supports colored marks / specialty media Multiple-mark compensation A wide variety of media types including holographic paper and refective sheets The action of reading the mark and contour cutting is repeated for each copy, Load & cut via USB flash memory without a PC are now compatible thanks to improvements of the ARMS sensor algorithm. signifcantly improving productivity for Print & Cut applications.
When cutting data designed with Cutting Master 4 or Graphtec Pro Studio / 4 2
3 1
Ex. without a computer.
User-friendly control panel Simple!
The 3.7” LCD display and easy-to-use
control panel supports 10 languages.
frt
Data transfer
via USB memory
G1100A
TW0-F
G1
10 0A
TW
0-
F
* Sensor may not be able to read certain combinations of specialty media and colored marks.
Designer Operator
Improved Application Software Multi-FunctionOptional Software Segment area compensation (XY) Expanded cutting area In addition to the current X-axis Direction, new Y-Axis compensation has been added. The sensor refers not only to the X but also Y-axis to correct the distortion of media, greatly enhancing accuracy.
This function expands the cutting area to
include printed objects outside of the
enclosed registration marks - increasing
production efciency and reducing
media waste.
Adobe Illustrator / CorelDRAW plug-in software Graphic design software Option | Advanced Graphic Design Software Limited Edition Software New middle marks on Y-axis direction are confgurable. ・
・
Cutting Master
CorelDRAW Graphic Suite. It sends cutting data to the plotter and includes variety of functions such as: preview, registration mark creation, tool conditions, cut job settings and more. Cutting Master 4 is easy to use and enables you to get the best performance from your plotter. Trim marks for Adobe Illustrator are now available.
4 is Graphtec plug-in software for Adobe Illustrator and Easy-to-use application software for creating original designs. It has many enhanced functions such as auto-shapes, shading, and editing in addition to confguring cutting conditions and managing settings on the plotter. EPS, Graphtec Pro Studio Plus is the enhanced edition of Graphtec Pro Studio. It is optional software with functions for improving productivity and advanced design. Additional functions include: transformation o f characters and graphics, automatic sequence number insertion, bar-code creation, templates for rhinestone creation, nesting, directional change of cutting lines, changing cutting order, and more.
a
with other popular design software are also importable.
Supported OS (*3) Windows 10/8.1/7, Mac OS X 10.7～macOS 10.14 Graphtec Pro Studio Windows10/8.1/ 7 Supported OS (*3) Windows 10/8.1/7 Supported
software (*3)
AdobeIllustrator
Corel DRAW
:
:
CC2019/CC2018/CC2017/CC2015.3/CC2015/CC2014/CC/CS6/CS5/CS4 (*4) Graphics Suite 2018/2017/X8/X7/X6/X5/X4
Supported OS (*3)
Graphtec Studio Mac OS X 10.6 macOS 10.14 ～ <Main Features of Graphtec Pro Studio Plus> ● Text and Shape deformation, shadow / stripe efects ● Spellcheck <Main Features> <Main Features> ● Vector ● Filter for bitmap image ● Power Nest (Nesting) ● Move, expand, and shrink objects directly from the preview window ● Create object outline, detect the line width and overlap ● Output by layer or color ● Insert weeding line
● Split an object into small pieces with the tilling function ● Connectable and switchable to multiple plotters
● Create designs using auto-shape, various line types, etc. ● Serialized numberings, Barcode, QR code, etc. ● Cutting simulation ● ● Output by layer or color ● Insert weeding line ● (Changing cutting order)
● Connectable and switchable to multiple plotters <Main Features of Graphtec Pro Studio Plus for Rhinestone> ● ● Rhinestone template design support
● Layer (*5) ● Output by colour ● Insert weeding line (*5) <Main Features of Graphtec Pro Studio Plus for Auto Nesting> ● Nesting (Auto, Power Nest, intelligent)
(*3) For more information about compatibility of the latest OS or application software, please check the Graphtec website or contact your local representative of Graphtec. (*4) CS4 is supported with Windows only. (*5) Supported on Graphtec Pro Studio only We Pioneer. You lead.
Faster
Easier
More Powerful
FOR MORE THAN 20 YEARS, New Features Found in OMEGA 8.0 Design and Output Software THE WORLD’S LEADING SIGN
AND SPECIALTY GRAPHIC Windows 11 Compatible Export Options Templates
MAKERS HAVE TRUSTED GERBER
OMEGA™ SOFTWARE TO MEET
THEIR DEMANDING PRODUCTION
NEEDS. OMEGA OFFERS THE
INDUSTRY’S MOST COMPLETE
SUITE OF LAYOUT, DESIGN,
OUTPUT, AND CONVERSION
TOOLS. IT ACCOMMODATES THE
CUTTING AND PRINTING OF VINYL
AND SPECIALTY MATERIALS,
AND SUPPORTS ROUTING
OMEGA 8.0 is compatible with Windows 11
OS.
Export to PDF(GSP65) and EPS now has the
ability to save option sets as templates. This
makes exporting for various applications easier
and streamlines the process and ensures export
consistency.
Clip Art Toolbar
Commonly used design elements and clip art
are made quickly available with this new feature.
Bitmap Fill Justification
When using Bitmap fill you can now select the
justification of the image during the filling process.
Navigator Screen
Navigation is made easier with the new
Navigator window. This window can be floated
over your Composer window or parked on
another monitor.
Clipping Path Enhancements
When making a Clipping Path we now hold onto
the groups of objects being used in the Clipping
Path. Improved Dimension Toolbar
We added the option to show dimension in
Feet-Inches e.g., 4’ - 8”.
APPLICATIONS FOR DIMENSIONAL
SIGN MAKING, WOODWORKING,
AND PARTS FABRICATION.
Export/Import Customize Keyboard SETS
You now can Save and Load your Customize
Keyboard as sets and you can also import and
export those to be used on other computers that
also have the Load Customize Keyboard option.
New Effects Toolbar
OMEGA DESIGN AND OUTPUT
SOLUTIONS ARE FINE TUNED FOR
SIGN INDUSTRY PRODUCTION
DEVICES AND PROVIDE SEAMLESS
INTEGRATION WITH GERBER VINYL
CUTTERS, THE GERBER EDGE®
FAMILY OF THERMAL TRANSFER
PRINTERS, AND GERBER ROUTERS.
A very popular request is fulfilled with the
addition of this new toolbar for Effects.
Keystroke/time savings here that allows you to
get your work done faster. Export/Import Layouts
You now can Save and Load your toolbar Layouts.
This allows you to import and export those to be
used on other computers running OMEGA 8.0.
File-Open Enhancements
The preview image saved resolution is
increased and is now displayed larger in the
open screen. You can see and sort by the data
you have saved in the Description, Customer,
and Keywords area.
Cut/Print Time Estimates
Omega Plot 8.0 includes an estimate of time for the
Gerber Edge and Gerber plotters to complete the
job. Zoom 1:1
Showing your artwork at a 1:1 ratio on your
screen is easy now with the new 1:1 zoom tool.
OMEGA SUPPORTS
THESE OUTPUT DEVICES:
OMEGA 8.0 Takes Your Graphics to the Next Level
OMEGA 8.0 design and output software
delivers a new level of excellence and
OMEGA 6.0: Font matching, more raster-tovector improvements, bitmap fills in vectors, larger image export up to 32,000 pixels, plot
overcut, and Apply button for contextual design.
performance for sign and specialty graphic
professionals. OMEGA 8.0 builds on its solid
set of tools and functions, while offering exciting
new features, improvements, and efficiencies.
These enhancements enable beginners to hit
the ground running, while providing seasoned
experts the ability to create even more
OMEGA 6.5: Groups of groups, new outline
and shadow features, improved file import and
export, and create cost estimates of Gerber
GERBER EDGE Series
Thermal Transfer Printers
vinyls and GerberColor foils. ™
OMEGA 7.0: Custom user palette, Select
materials, fills, and strokes directly from
job palette, Programmable shortcuts, Save
commonly used functions as templates,
Backcut improvements, Interactive constraint
indicators, Export to hot folder improvements,
Updated Gerber spot colors available in Adobe
sophisticated, technical, and advanced layouts
with greater ease – and in less time.
Cumulative features
Are you upgrading from an older OMEGA
version, such as 1.5, 2.0, or 2.5? In addition to
all the impressive OMEGA 8.0 features, you will
also get the following enhancements that were
introduced in other OMEGA releases.
®
Illustrator , Easier to use foil adjust, OMEGA CS ®
users gain access to functions.
Gerber enVision™ Series
Plotters
OMEGA 2.5: Layer manager, clipping paths,
embedded images, dimensioning, and improved
AI/EPS importing.
Visit us at
www.gerbertechnology.com/
sign-graphics/design/omega/
OMEGA 3.0: ReAction editing, and image • “What’s New” Documentation • Videos & Demonstrations
• Features & Benefits
enhancements, including soft shadows.
OMEGA 4.0: GERBER EDGE® FX HiRez ™
mode, improved barcode generation, backcut
decals, faster EDGE rendering, automatic • Gerber Fonts & Clipart • Upgrade Information EDGE halftones, and ARTPath nesting. ™ Gerber GS Series Plotters OMEGA 5.0: Improved raster-to-vector, enVision auto-alignment for EDGE jobs,
Composer nesting, distorted gradient fills, plot
weedlines, and ARTPath and DXF map colors
to layers.
Contact your local distributor for more
information.
System Requirements
Minimum processor and RAM hardware requirements are dictated by your operating system. These are minimums only. More RAM, storage, I/O, and a faster CPU are recommended. Multicore CPU and 4+ GB RAM recommended.
Gerber Sabre® Routers
OMEGA ALSO SUPPORTS: • Windows® 8,10,11 (32 or 64bit)
• AutoCarve 3D requires 32 bit OS (not 64). ™
• A variety of third party plotters.
• 100+ GB available disk space. • Importing and exporting to and from popular graphic formats. • 1024 x 768+ monitor resolution with 16 million colors. • Two or more available USB ports recommended.
• Ethernet port for use with GERBER EDGE FX and other network connections. • EDGE or EDGE 2 require a Gerber USB to Parallel Adapter Cable (P83301A) for use with © 2022 Gerber Technology LLC, a Lectra company Windows 8,10,11 (32 or 64bit). These operating systems no longer support parallel ports. ® Gerber Technology
24 Industrial Park Road West
Tolland, CT 06084 USA
• Serial ports (9-pin) for use with Gerber plotters and/or routers. (Optional GSP USB to serial adapter (P83305A) is also available.)
T O L L F R E E (USA)
800.222.7446
Adobe and Illustrator are registered trademarks of Adobe Systems, Inc. Windows is a registered trademark of Microsoft Corp. enVision is a trademark of 3M Company that is licensed to Gerber. GERBER EDGE, GERBER EDGE FX, Sabre, OMEGA, GerberColor and ARTPath are trademarks or registered trademarks of Gerber Technology LLC.
T E L E P H O N E (International)
+1.860.871.8082
www.gerbertechnology.com/signs-graphics
P85146A ©2022 Gerber Technology LLC, a Lectra company
Quote
Order Number
Customer P.O.
Customer Number
Order Date
100028397-00
RAY/310-345-2651
1090000
Order Contact:
JE01
[email protected]
()-
Jun 27, 2024
Page Number Page 1 of 2
Bill To: Ship To:
CASH SALES - LOS ANGELES CITY OF HAWTHORNE
MONTEBELLO, CA 90640
(323)888-2129
MONTEBELLO, CA 90640
(323)888-2129
Instructions:
Reference: Ship Via:
Our Truck
Shipping Warehouse:
Montebello, CA
Estimated Ship Date:
Jun 27, 2024
Terms:
COD Cash
Part Number
& Description
4500GC54
UoM Qty
Ord
8 Unit Price Tax Total
RL 462.92 Y $3,703.36
DPF 4500G CLEAR 54"X50YD
ARLON 3MIL CALENDARED
4500GW54
DPF 4500G WHITE 54"X50YD
ARLON 3MIL CALENDARED
TR2GR
TRUEVIS2 500ML GREEN
ROLAND INK TR2-GR
TR2OR
TRUEVIS2 500ML ORANGE
ROLAND INK TR2-OR
TR2CY
TRUEVIS2 500ML CYAN
ROLAND INK TR2-CY
TR2YE
TRUEVIS2 500ML YELLOW
ROLAND INK TR2-YE
TR2MG
TRUEVIS2 500ML MAGENTA
ROLAND INK TR2-MG
TR2BK
TRUEVIS2 500ML BLACK
ROLAND INK TR2-BK
TR2LC
TRUEVIS2 500ML LT CYAN
ROLAND INK TR2-LC
TR2LM
TRUEVIS2 500ML LT MAGENT
ROLAND INK TR2-LM
TR2CL
TRUEVIS2 500ML CLEAN
ROLAND INK TR2-CL
ROL EX WRRTY W SYSTEM
VG3-640 EXTENDED WRRTY
PURCHASED W/ SYSTEM
RL
EA
EA
EA
EA
EA
EA
EA
EA
EA
each
8 6
6 6
6 6
6 6
6 6
3 424.70
247.45
247.45
159.46
159.46
159.46
159.46
159.46
159.46
88.36 Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
$3,397.60
$1,484.70
$1,484.70
$956.76
$956.76
$956.76
$956.76
$956.76
$956.76
$530.16
1,299.00 $3,897.00
Notes:
MONTROY TERMS AND CONDITIONS
ITEMS ORDERED BUT NOT SHIPPED HAVE BEEN BACK ORDERED AND WILL FOLLOW AS SOON AS POSSIBLE ON A SEPERATE INVOICE IMPORTANT NOTICE: Listed products are subject to careful quality control throughout the manufacturing process and are warranted to be of merchantable quality and free from defects. Published material and information concerning listed products are based upon research which the company believes to be reliable, but such material and information does not constitute a warranty. Purchaser should carefully consider the fitness and performance of the product for each intended use and the purchaser assumes all risks in connection with such use. Seller shall not be liable for damages in excess of the purchase price of the products or for incidental or consequential damages. This document shall govern this transaction and shall supersede any contrary terms in any offer to buy. Title and possession of this merchandise pass to the buyer upon delivery to carrier at point of shipment. It is the buyer’s responsibility to file claims with the common carriers when merchandise is lost or damaged in transit. A service charge of 1.5% per month will be assessed on the unpaid balance due after 45 days. In the event that legal proceedings are required to collect the balance due, the customer agrees to pay all costs of collection including attorney’s fees paid or accrued.
Subtotal:
Tax:
Freight:
$20,238.08
$2,074.40
$0.00
Order Discount:
Order Total:
$0.00
$22,312.48
MONTROY TERMS AND CONDITIONS
ITEMS ORDERED BUT NOT SHIPPED HAVE BEEN BACK ORDERED AND WILL FOLLOW AS SOON AS POSSIBLE ON A SEPERATE INVOICE IMPORTANT NOTICE: Listed products are subject to careful quality control throughout the manufacturing process and are warranted to be of merchantable quality and free from defects. Published material and information concerning listed products are based upon research which the company believes to be reliable, but such material and information does not constitute a warranty. Purchaser should carefully consider the fitness and performance of the product for each intended use and the purchaser assumes all risks in connection with such use. Seller shall not be liable for damages in excess of the purchase price of the products or for incidental or consequential damages. This document shall govern this transaction and shall supersede any contrary terms in any offer to buy. Title and possession of this merchandise pass to the buyer upon delivery to carrier at point of shipment. It is the buyer’s responsibility to file claims with the common carriers when merchandise is lost or damaged in transit. A service charge of 1.5% per month will be assessed on the unpaid balance due after 45 days. In the event that legal proceedings are required to collect the balance due, the customer agrees to pay all costs of collection including attorney’s fees paid or accrued.
AGENDA ITEM NO. 19
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of July 9, 2024
Originating Department: Housing
City Manager: __________
Vontray Norris
Dir. of Housing: ___________
Kimberly Mack
SUBJECT:
Renewal of Professional Services Agreements with LDM Associates, Inc. for the administration of the CDBG & HOME and other federally funded grant programs.
RECOMMENDED MOTION:
Staff recommends that the City Council:
1. Approve and renew the fourth year of the Professional Services Agreement with LDM Associates, Inc. (LDM) for the period of one year from 7/1/2024 to 6/30/2025 to provide professional services necessary to administer and implement the CDBG & HOME Investment Partnership and other federally funded grant programs and other approved additional programs.
2. Authorize the City Manager, or designee, to execute, amend, and keep record of documents necessary to administer the renewed Fiscal Year 2024-2025 Professional Services Agreement with LDM.
3. Authorize the Finance Department to establish a blanket purchase order and all necessary account numbers for LDM Associates, Inc.
DISCUSSION:
The retention of contractual services is necessary for the City to carry out the functions of the CDBG and HOME programs and to assist with ongoing projects, audits and reporting. The City has partnered with LDM for Community Project Funding, Davis Bacon Labor Compliance Monitoring, Commercial Façade Rehab, Owner – Occupied Housing Rehabilitation and Rental Rehabilitation Programs. These programs are at various stages and LDM is needed to continue forward progress. Also, these contract services are necessary to ensure that all reporting deadlines and
policy requirements are met.
In accordance with the 5-year schedule previously approved by City Council on November 9, 2021, the City and LDM and Associates, Inc. mutually agree to establish a Professional Services Agreement for the fourth year not to exceed twelve (12) months from July 1, 2024 through June 30, 2025. The City continues to reserve the option to renew in one (1) year increments for a total of five (5) years as previously approved, unless sooner terminated.
Due to the specialized scope of work, number of staff required to administer the programs, unresolved past years audit findings, and new programs staff recommends that the City’s agreement with LDM be established and the scope of work, fees and insurance requirements for these services be accepted.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
None
FISCAL IMPACT:
None. Funds are available in the adopted Fiscal Year 2024-2025 budget for this purpose. The Professional Services Agreements with LDM will cost an estimated $202,000 of CDBG and HOME funds with an option for an additional $253,500 in services made allowable through administrative fees as written in the United States Department of Housing and Urban Development (HUD) guidelines. These services do not affect the general fund in any way.
NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):
1. 24-25 LDM CDBG & HOME Administration/ Construction Management Agreement
PROFESSIONAL SERVICES AGREEMENT
This PROFESSIONAL SERVICES AGREEMENT ("Agreement") is made and entered into this 1st day of July 2024 ("Effective Date"), by and between THE CITY OF HAWTHORNE, a California municipal corporation ("City"), and LDM ASSOCIATES, INC., a California Corporation ("CONSULTANT"). This agreement is made with reference to the following:
I. Recitals
(i) CITY requested a proposal for professional services with respect to providing CDBG & HOME Investment Partnership Program Consulting Services. (ii) CONSULTANT submitted a proposal for the performance of such services, a full, true and correct copy of which proposal is attached hereto as Exhibit "A" and by this reference made a part hereof.
(iii) CITY desires for CONSULTANT to provide professional services necessary to administer and implement the CDBG &HOME Investment Partnership Programs. (iv) CONSULTANT represents and warrants that it has the qualifications, experience and facilities necessary to properly perform the services required under this AGREEMENT in a thorough, competent and professional manner. CONSULTANT shall at all times faithfully, competently, and to the best of its ability, experience and talent, perform all services described herein. In meeting its obligations under this AGREEMENT, CONSULTANT shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to those required of CONSULTANT under this AGREEMENT.
NOW, THEREFORE, it is agreed by and between CITY and CONSULTANT as follows:
II. Agreement
1. Definitions: The following definitions shall apply to the following terms, except where the context of this AGREEMENT otherwise requires:
(a) Project: Provide CDBG and HOME Investment Partnership Program Consulting Services.
(b) Services: CONSULTANT shall provide professional services for the project as described in Exhibit "A" attached herein.
(c) Duration: The fourth term of this AGREEMENT shall be effective from July 1, 2024 to June 30, 2025. Parties to this AGREEMENT shall have the option to renew in one (1) year increments for a total of five (5) years, unless sooner terminated as provided in Section 6 herein. Options to renew are contingent upon the City Manager’s approval, subject to pricing review, and in accordance with all Terms and Conditions stated herein unless otherwise provided in writing by the CITY.
(d) Completion of Project: CONSULTANT shall complete all tasks as noted in Exhibit "A" for a period as noted in the agreement with a period not to exceed 12 months.
Professional Service Agreement
CDBG & HOME Programs Consulting Services
City of Hawthorne I LDM Assoc. Inc.
All work shall be conducted in a manner consistent with the U.S. Department of Housing and Urban Development (HUD) requirements.
(e) Consultant: LDM Associates, 10722 Arrow Route, Suite 822, Rancho Cucamonga, California, 91730.
(f) City: 4455 West 126th Street, Hawthorne, California, 90250.
2. Scope of Services: CONSULTANT agrees as follows:
(a) CONSULTANT shall forthwith undertake and complete the project in accordance with Exhibit "A" hereto and all in accordance with Federal, State and CITY statues, regulations, ordinances and guidelines, all to the reasonable satisfaction of CITY. (b) CONSULTANT shall, at CONSULTANT'S sole cost and expense, secure and hire such other persons as may, in the opinion of CONSULTANT, be necessary to comply with the terms of this Agreement. In the event any such other persons are retained by CONSULTANT; CONSULTANT hereby warrants that such persons shall be fully qualified to perform services required hereunder. CONSULTANT further agrees that no subcontractor shall be retained by CONSULTANT except upon the prior written approval of CITY. (c) The amount of compensation paid by CITY to CONSULTANT for the work identified in Exhibit “A” shall not exceed Four Hundred Fifty-Five Thousand, Five Hundred Dollars ($455,500). No additional compensation shall be paid for any other expenses incurred for tasks identified in Exhibit “A”, unless first approved in writing by the Director of Housing.
3. Compensation, Method of Payment, and Additional Services. (a) CITY shall pay CONSULTANT on an hourly basis for the administration of the CDBG and HOME Investment Partnership Programs. Payment to CONSULTANT, by CITY, shall be made in accordance with the schedule set forth in Exhibit "A" attached hereto. (b) Payments to CONSULTANT shall be made by CITY in accordance with the invoices submitted by CONSULTANT, on a monthly basis, and such invoices shall be paid within thirty (30) days after said invoices are received by CITY. Each invoice shall detail work performed and charges. All charges shall be in accordance with CONSULTANT's proposal either with respect to hourly rates (Exhibit "A").
(c) CITY Requested Additional services: Payments for additional services requested, in writing, by CITY, and not included in CONSULTANT's proposal as set forth in Exhibit "A" hereof, shall be paid on a reimbursement basis in accordance with the fee schedule set forth in said Exhibit "A" or in amounts and manner agreed to by CITY. Charges for additional services shall be invoiced on a monthly basis and shall be paid by CITY within thirty (30) days after said invoices are received by CITY.
Professional Service Agreement
CDBG & HOME Programs Consulting Services
City of Hawthorne I LDM Assoc. Inc.
(d) Payment to CONSULTANT for work performed pursuant to this AGREEMENT shall not be deemed to waive any defects in work performed by CONSULTANT.
4. CITY Assistance and Availability of CITY Records:
(a) Information and assistance as set forth in Exhibit "A" hereto. (b) Photographically reproducible copies of maps and other information, if available, which CONSULTANT considers necessary in order to complete the project. project.
(c) Such information as is generally available from CITY files applicable to the (d) Assistance, if necessary, in obtaining information from other governmental agencies and/or private parties. However, it shall be CONSULTANT's responsibility to make all initial contact with respect to the gathering of such information.
5. CONSULTANT's Books and Records:
(a) CONSULTANT shall maintain any and all documents and records demonstrating or relating to CONSULTANT's performance of services pursuant to this AGREEMENT. CONSULTANT shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, or other documents or records evidencing or relating to work, services, expenditures and disbursements charged to CITY pursuant to this AGREEMENT. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by CONSULTANT pursuant to this AGREEMENT. Any and all such documents or records shall be maintained for five (5) years from the date of execution of this AGREEMENT and to the extent required by laws relating to audits of public agencies and their expenditures. (b) Any and all records or documents required to be maintained pursuant to this section shall be made available for inspection, audit and copying at any time during regular business hours, upon written request by the CITY OR CITY's designated representative.
Copies of such documents or records shall be provided directly to the requesting party for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon. Such documents and records shall be made available at CONSULTANT's address indicated for receipt of notices in this AGREEMENT.
Professional Service Agreement
CDBG & HOME Programs Consulting Services
City of Hawthorne I LDM Assoc. Inc.
(c) Where CITY or CONSULTANT has reason to believe that any of the documents or records required to be maintained pursuant to this section may be lost or discarded due to dissolution or termination of CONSULTANT's business, the CITY may, by written request, require that custody of such documents or records be given to the requesting party and that such documents and records be maintained by the requesting party. Access to such documents and records shall be granted to all parties to this AGREEMENT, as well as to their successors-in-interest and authorized representatives.
6. Termination of Agreement: This AGREEMENT may be terminated without cause by CITY upon the giving of a written "Notice of Termination" to CONSULTANT upon thirty (30) days prior written notice or the CONSULTANT may terminate this contract upon thirty (30) days prior written notice. In the event this Agreement is so terminated, CONSULTANT shall be compensated at CONSULTANT's applicable hourly rates as set forth in Exhibit "A", on a pro-rata basis with respect to the percentage of the project completed as of the date of termination. In no event, however, shall CONSULTANT receive more than the maximum specified in paragraph 3(a), above. CONSULTANT shall provide to CITY any and all documents, data, studies, surveys, drawings, maps, models, photographs and reports, whether in draft or final form, prepared by CONSULTANT as of the date of termination.
CONSULTANT may not terminate this Agreement except for cause.
7. Notices and Designated Representatives: Any and all notices, demands, invoices and written communications between the parties hereto shall be addressed as set forth in this paragraph. The below named individuals, furthermore, shall be those persons primarily responsible for the performance by the parties under this Agreement:
TO CITY OF HAWTHORNE
Attn: Vontray Norris
4455 West 126th Street,
Hawthorne, CA 90250
TO LDM Associates, Inc.
Attn: Rudy Munoz
10722 Arrow Route, Suite 822
Rancho Cucamonga, CA 91730
Any such notices, demands, invoices and written communications, by mail, shall be deemed to have been received by the addressee forty-eight (48) hours after deposit thereof in the United States mail, postage prepaid and properly addressed as set forth above.
Professional Service Agreement
CDBG & HOME Programs Consulting Services
City of Hawthorne I LDM Assoc. Inc.
8. Continuity of Personnel: CONSULTANT shall make every reasonable effort to maintain the stability and continuity of CONSULTANT's staff assigned to perform the services required under this AGREEMENT, CONSULTANT shall notify CITY of any changes in CONSULTANT's staff assigned to perform the services required under this AGREEMENT, prior to any such performance. CITY shall not be responsible for time and costs associated with CONSULTANT's turnover or reassignment of staff.
9. Status of Consultant: The parties hereto agree that CONSULTANT and its employers, officers and agents are independent contractors under this Agreement and shall not be construed for any purpose to be employees of CITY.
(a) CONSULTANT shall have no authority to bind CITY in any manner, nor to incur any obligation, debt or liability of any kind on behalf of or against CITY, whether by contract or otherwise, unless such authority is expressly conferred under this AGREEMENT or is otherwise expressly conferred in writing by CITY. (b) The personnel performing the services under this AGREEMENT on behalf of CONSULTANT shall at all times be under CONSULTANT's exclusive direction and control. CITY, nor any elected or appointed boards, officers, officials, employees or agents of CITY shall have control over the conduct of CONSULTANT or any of CONSULTANT's officers, employees or agents, except as set forth in this AGREEMENT.
CONSULTANT shall not at any time or in any manner represent that CONSULTANT or any of CONSULTANT's officers, employees or agents are in any manner officials, officers, employees or agents of CITY.
(c) The CONSULTANT or any o f CONSULTANT's officers, employees or agents, shall not obtain any rights to retirement, health care or any other benefits which may otherwise accrue to CITY employees. CONSULTANT expressly waives any claim CONSULTANT may have to any such rights.
10. Compliance with Applicable Laws; Permits and Licenses:
(a) CONSULTANT shall keep itself informed of and comply with all applicable federal, state, and local statues, codes, ordinances, regulations and rules in effect during the term of this AGREEMENT including but not limited to:
i. Prohibition against discrimination on the basis of age [Age Discriminations Act of 1975] or with respect to an otherwise qualified handicapped individual [Rehabilitation Act of 1973, Section 504].
ii. Provisions that provide opportunities for training low- and moderate income persons residing within the community where the project is located and contracts awarded to local businesses therein, to the greatest extent feasible [Section 3 of the Housing and Urban Development Act of 1968].
(b) CONSULTANT shall obtain any and all licenses and authorizations necessary to perform the services set forth in this AGREEMENT. (c) CONSULTANT shall comply with all applicable standards and regulations related to debarment and suspension in accordance with the OMG guidelines at 2 CFR 180.
Professional Service Agreement
CDBG & HOME Programs Consulting Services
City of Hawthorne I LDM Assoc. Inc.
11. Non-discrimination: CONSULTANT shall not discriminate, in any way, against any person on the basis of race, color, religious creed, national origin, ancestry, sex, age, physical handicap, medical condition or marital status in connection with or related to the performance of this AGREEMENT.
12. Unauthorized Aliens: CONSULTANT hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act. 8 U.S.C.A. 1101. et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should CONSULTANT so employ such unauthorized aliens for the performance of work and/or services covered by this AGREEMENT, and should any liability or sanctions be imposed against CITY for ·such use of unauthorized aliens, CONSULTANT hereby agrees to and shall reimburse CITY for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorney's fees, incurred by CITY in connection therewith.
13. Conflict of Interest:
(a) CONSULTANT represents that neither it nor any of its officers or principles of its firm has been retained, employed or compensated by any other interested party, or done any act, in such a manner so as to constitute a conflict of interest with respect to the consultant's duties under the agreement with the CITY. CONSULTANT covenants that neither it, nor any officer or principal of its fi1m has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of CITY or which would in any way hinder CONSULTANT's performance of services under this AGREEMENT. CONSULTANT further covenants that in the performance of this AGREEMENT, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor, expect as provided for by this Section. At all times, CONSULTANT agrees to avoid conflicts of interest, or the appearance of any conflicts of interest, with the interests of CITY in the performance of this AGREEMENT.
(b) The CITY may waive at its discretion any conflict or potential conflict of interest in writing, provided the consultant has made a full written disclosure of all facts regarding or pertaining to the conflict. Provided further that the conflict affects a third party, the consultant must provide to the CITY a written waiver of the conflict from the affected party.
14. Confidential Information; Release of Information: All information gained or work product produced by CONSULTANT in performance of this AGREEMENT shall be considered confidential, unless information is in the public domain or already known to CONSULTANT. CONSULTANT shall not release or disclose any such information or work product to persons or entities other than CITY without prior written authorization from the CITY, except as may be required by law.
15. Authority to Execute: The person or persons executing this AGREEMENT on behalf of CONSULTANT represents and warrants that he/she/they has/have the authority to so execute this AGREEMENT and to bind CONSULTANT to the performance of its obligations hereunder.
16. Binding Effect: This AGREEMENT shall be binding upon the heirs, executors, administrators, successors and assigns of the parties.
Professional Service Agreement
CDBG & HOME Programs Consulting Services
City of Hawthorne I LDM Assoc. Inc.
17. Modification of Agreement: No amendment to or modification of this AGREEMENT shall be valid unless made in writing and approved by the CONSULTANT and by the CITY.
The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.
18. Waiver: Waiver by any party to this AGREEMENT of any term, condition, or covenant of this AGREEMENT shall not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any breach of the provisions of this AGREEMENT shall not constitute a waiver of any other provision, nor a waiver of any subsequent breach or violation of any provision of this AGREEMENT. Acceptance by CITY of any work or services by CONSULTANT shall not constitute a waiver of any of the provisions of this AGREEMENT.
19. Law to Govern; Venue: This AGREEMENT shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the parties, venue in state trial courts shall lie exclusively in the County of Los Angeles.
20. Attorneys Fees, Costs and Expenses: In the event litigation or other proceeding is required to enforce or interpret any provision of this AGREEMENT, the prevailing party in such litigation or other proceeding shall be entitled to an award of reasonable attorney's fees, costs and expenses, in addition to any other relief to which it may be entitled.
21. Entire Agreement: This AGREEMENT, including the attached EXHIBITS "A", is the entire, complete, final and exclusive expression of the parties with respect to the matters addressed therein and supersedes all other agreements or understandings, whether oral or written, or entered into between CONSULTANT and CITY prior to the execution of this AGREEMENT. No statements, representations or other agreements, whether oral or written, made by any party which are not embodied herein shall be valid and binding. No amendment to this AGREEMENT shall be valid and binding unless in writing duly executed by the parties or their authorized representatives.
22. Severability: If a term, condition or covenant of this AGREEMENT is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this AGREEMENT shall not be affected thereby and the AGREEMENT shall be read and construed without the invalid, void or unenforceable provision(s).
23. Insurance: During the term of this AGREEMENT, CONSULTANT shall, at its own expense, secure and maintain the following types of insurance issued by companies which are admitted and authorized to do business in California as insurance carriers, in amounts, form and content satisfactory to CITY. CONSULTANT shall cause CITY, its officials and employees to be named on all liability policies described below as additional insured.
CONSULTANT shall furnish certificates of Insurance evidencing the required coverage. If CONSULTANT fails to maintain insurance at any time as required under this AGREEMENT, CITY may obtain such insurance in the CONSULTANT’s name or as agent of CONSULTANT and shall be compensated by CONSULTANT for the cost of the insurance Professional Service Agreement
CDBG & HOME Programs Consulting Services
City of Hawthorne I LDM Assoc. Inc.
premiums at the maximum rate permitted by law computed from the date written notice is received that the premiums have been paid.
a) CONSULTANT shall maintain Comprehensive General Liability insurance, with minimum limits of liability of $1,000,000 for each occurrence and $2,000,000 in the aggregate, combined single limit coverage, against any personal injury, death, loss or damage resulting from the wrongful or negligent acts or omissions by the named insured. b) CONSULTANT shall also maintain in-force Professional Liability Insurance (and/or Errors & Omissions Insurance) with minimum limits of liability of $1,000,000 combined single limit coverage against an injury, death, loss or damages because of wrongful or negligent acts or omissions by the named insured.
c) CONSULTANT represents to CITY that CONSULTANT owns, operates or utilizes one or more personal vehicles and that the nature of the consulting services to be accomplished under this AGREEMENT does not require use of any such vehicle for other than CONSULTANT’S personal transportation only (with no passengers, hazardous materials or valuables greater than $5,000).
24. Indemnification. CONSULTANT shall indemnify, defend, save and hold harmless, to the maximum extent permitted by law, CITY and its elected officials, officers, agents, employees and representatives, from and against any liability, claims, suits, actions, proceedings, judgments, losses, liens, damages, injuries (whether in contract or in tort), costs or expenses, which in whole or in part arise out of, pertain to, or relate to negligence, recklessness, or willful misconduct of CONSULTANT or other parties acting for them in the execution of the services enumerated in the Agreement. Said hold harmless assumption by CONSULTANT shall include all reasonable costs necessary to defend a lawsuit including attorney fees, investigators, filing fees, transcripts, court reporters and other reasonable costs of investigation and defense.
CONSULTANT:
By: ___________________________________________
Title: Rudy Munoz, Senior Executive Vice President
Date:
CITY:
By: ___________________________________________
Title: Vontray Norris, City Manager
Date:
Professional Service Agreement
CDBG & HOME Programs Consulting Services
City of Hawthorne I LDM Assoc. Inc.
ATTEST:
By:_______________________________
Dayna Williams-Hunter, City Clerk
APPROVED AS TO FORM:
By:________________________________
Robert M. Kim, City Attorney
Professional Service Agreement
CDBG & HOME Programs Consulting Services
City of Hawthorne I LDM Assoc. Inc.
Exhibit "A"
SCOPE OF SERVICES (PY)
CDBG Program Planning and Administration Budget Proposal (Annual Cost) LDM shall perform the CDBG Program Planning and Administration Services for a not-to-exceed contract price of $120,000. The CDBG proposed budget listed is inclusive of the preparation of the HUD required annual reports which include the Action Plan and Consolidated Annual Performance Report (CAPER). Each of these documents will be billed on a Lump-sum basis of $7,000 each.
Davis-Bacon Labor Compliance Budget Proposal (Specified Task Costs - Activity Delivery Costs) LDM shall perform the Davis-Bacon labor compliance monitoring for one capital improvement project per program year not to exceed the contract price of $19,000. Budgeted funds not billed in the program may require that they be carried over where projects extend beyond one program year to cover the costs to finalize the labor compliance monitoring for the project.
Housing/Commercial Rehab Budget Proposal (Specified Task Costs-Activity Delivery Costs) LDM shall perform the Housing and Commercial Rehab Program administration for approximately 10 projects (approximately 4 major and 6 minor) for a not-to-exceed contract price of $69,000. The costs are broken down as follows:
• Development of Program Guidelines and Program Forms- $3,000 • Program Marketing - $2,000
• Application Intake Review – 11,500
• Construction Management - $52,500
HOME PROGRAMS
LDM shall perform the overall HOME grant funded scope of services comprised of the following tasks and costs:
HOME Program Planning and Administration Budget Proposal (Annual Cost) LDM shall perform the HOME Program Planning and Administration Services for a not-to-exceed contract price of $32,000.
CHDO Project Budget Proposal
Should the City fund a Community Housing Development Organization (CHDO) project during the program year, LDM shall perform the CHDO project administration services for not-to-exceed contract price of $35,000.
Acquisition, Rehabilitation, Rental/Resale Program Budget Proposal Should the City fund an Acquisition, Rehabilitation, Rental/Resale (ARR) Program during the program year, LDM shall perform the program administration services for not-to-exceed contract price of $66,000. The costs are broken down as follows:
Professional Service Agreement
CDBG & HOME Programs Consulting Services
City of Hawthorne I LDM Assoc. Inc.
• Development of Program Guidelines and Program Forms- $3,000 • Preparation of Policies and Procedures $5,000
• Program Marketing / Workshops - $4,000
• Application Intake Review – $11,500
• Project Management - $42,500
CARES, AMERICAN RESCUE PLAN, and Community Project Funding LDM shall provide the City with technical assistance for the administration and implementation of the CARES Act and American Rescue Plan (ARP) funds, comprised of the following:
CARES Act - Emergency Rental and Business Assistance Program Budget Proposal LDM shall perform the program technical assistance services for not-to-exceed contract price of $25,000. The costs include, but is not limited to, the preparation of program guidelines and related implementation forms; providing capacity building/training of staff on the requirements and implementation of the funding source to comply with funding regulations; and prepare any HUD/Treasury required reports and Action Plan Amendments.
American Rescue Plan Program Funds Budget Proposal
LDM shall perform the program technical assistance services for not-to-exceed contract price of $25,000. The costs include, but is not limited to, the preparation of program guidelines and related implementation forms; providing capacity building/training of staff on the requirements and implementation of the funding source to comply with funding regulations; and prepare any HUD required reports and Action Plan Amendments.
Community Project Funding (“CPF”)
LDM shall perform the CPF Program Planning and Administration Services for a not-to-exceed contract price of $50,000, including: Assist the City with assembling and submitting to HUD all information necessary to enter into a grant agreement, including a completed project narrative, line-item project budget, and required forms before the December 31, 2022 deadline established in the FY2022 Community Project Funding Grant Guide (“CPF Grant Guide"), Prepare required National Environmental Policy Act (NEPA) reviews, Incorporate language into project documents as required to comply with the requirements of the Build America, Buy America (BABA) Act, Assist the City to comply with the requirements of 2 CFR Part 200 applicable to the CPF award, including suspension and debarment, financial management, program income, record retention and access, cost principles, and audit requirements, Monitor contractor compliance with the Davis-Bacon and Related Acts, Minority and Women-owned Business, and Section 3 requirements, Prepare and facilitate submission of all required CPF reports.
FIVE-YEAR CONSOLIDATED PLAN DOCUMENTS (to be prepared in 2024-2025 PY) LDM shall prepare the following HUD mandated documents for a lump sum costs per document as noted below. The documents would be prepared during the 2024-2025 program year with a completion date of no later than May 15, 2025, in accordance with HUD requirements.
• Five-Year Consolidated Plan - $26,000
• Five-Year Analysis of Impediments to Fair Housing Choice – $18,500 • Update to Limited English Proficiency Plan (LEP) - $2,000 • Update to Citizen Participation Plan (CPP) - $3,000
Professional Service Agreement
CDBG & HOME Programs Consulting Services
City of Hawthorne I LDM Assoc. Inc.
COST ESTIMATE
(PY)
Program Title/Description Not to Exceed
Annual Program
CDBG Program Planning and Administration:
Perform the CDBG Program Planning and Administration Services, inclusive of the preparation of the Action Plan and Consolidated Annual Performance Report (CAPER), billed on a Lump-sum basis of $7,000 each.
$120,000.00
HOME Administration:
Implementation of the day-to-day HOME program functions. $32,000.00 Cares Act – CDBG-CV Technical Assistance:
Perform technical assistance services including: preparation of program guidelines and related implementation forms; providing capacity building/training of staff on the requirements and implementation of the funding source to comply with funding regulations; and prepare HUD required reports and Action Plan Amendments. $25,000.00
American Rescue Plan – HOME-ARP Technical Assistance:
Perform technical assistance services including: preparation of program guidelines and related implementation forms; providing capacity building/training of staff on the requirements and implementation of the funding source to comply with funding regulations; and prepare HUD required reports and Action Plan Amendments. $25,000.00
Sub Total: $202,000.00
Optional Tasks: Should City Implement Activity/Program
Community Project Funding – Technical Assistance:
Perform the CPF Program Planning and Administration Services for a not-toexceed contract price of $50,000. Funds not billed in program year to be carried over where projects extend beyond one program year.
$50,000.00
Davis Bacon Labor Compliance Monitoring:
Perform the Davis-Bacon labor compliance monitoring for one capital improvement project per program year. Funds not billed in program year to be carried over where projects extend beyond one program year. $19,000.00
Owner-Occupied Housing Rehabilitation:
Perform the Housing Rehab Program administration for approximately 10 projects (approximately 4 major and 6 minor). Funds not billed in previous program year to be carried over where projects extend beyond one program year. $69,000.00
Rental Rehabilitation Program:
Perform the Rental Rehabilitation Program administration services for approximately 18 housing units. Funds not billed in previous program year to be carried over where projects extend beyond one program year. $66,000.00
Five Year Consolidated Plan Documents:
Prepare the following HUD mandated documents for a lump sum costs per document as noted below.
• Five-Year Consolidated Plan - $26,000
• Five-Year Analysis of Impediments to Fair Housing Choice – $18,500 • Update to Limited English Proficiency Plan (LEP) - $2,000 • Update to Citizen Participation Plan (CPP) - $3,000
$49,500.00
Sub Total: $253,500.00
Total $455,500.00
RATE SCHEDULE
Schedule Of Hourly Billing Rates
Rates effective as of July 1, 2021
Title
PY
2021-2022
PY
2022-2023
PY
2023-2024
PY
2024-2025
PY
2025-2026
President/Senior Vice President $121.00 $124.50 $128.00 $131.00 $134.00 Vice President $116.00 $119.00 $122.00 $125.00 $128.00
Director $111.00 $114.00 $117.00 $120.00 $123.00
Manager $105.50 $108.50 $111.50 $114.50 $117.50
Senior Associate $100.00 $102.50 $105.50 $108.00 $111.00 Associate $90.00 $92.50 $95.00 $97.50 $100.00
Senior Analyst $74.00 $76.00 $78.00 $80.00 $82.00
Program Analyst $69.00 $71.00 $73.00 $75.00 $77.00
Secretary $48.00 $49.50 $51.00 $52.50 $54.00
REIMBURSABLE ITEMS
Project Supplies At Cost plus 10% surcharge (when applicable) Prints/Reproductions At Cost plus 10% surcharge (when applicable) Postage and Delivery At Cost plus 10% surcharge (when applicable) Property Profile Requests $25.00 each
Policy of Insurance Record Title (PIRT) At Cost plus 10% surcharge Recordation of Required Loan Documents
and Notice of Completion
At Cost plus 10% surcharge
Neighborly Subscription Fee At Cost
AGENDA ITEM NO. 20
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of July 9, 2024
Originating Department: Community Services
City Manager:
Vontray Norris
Community Services Manager:
SUBJECT:
Parks and Recreation Month “July”
RECOMMENDED MOTION:
Staff Recommends that the City Council receive and file DISCUSSION:
Recreation Month is an Annual Celebration that takes place in July. It aims to promote the importance of leisure and recreational activities in people's lives. The National Recreation and Park Association (NRPA) first introduced the concept of Recreation Month in the United States in 1985 and has since been observed globally. The City of Hawthorne will celebrate Recreation Month by organizing various events and activities to promote the benefits of recreation and encourage citizens to engage in leisure activities.
The staff report explains that Recreation Month's main purpose is to encourage people to take a break from their daily routines, engage in leisure activities, and rejuvenate physically and mentally. This initiative is meant to remind individuals of the significance of recreation in maintaining a healthy work-life balance, boosting mental well-being, and fostering social connections.
The City of Hawthorne will further highlight the benefits of recreation, including improved physical health, enhanced creativity, and increased stress relief. We will also emphasize the role of parks and recreation departments in providing accessible and affordable recreational opportunities for communities, such as sports facilities, playgrounds, senior activities, and cultural events.
Kywanna Bowie
Moreover, the staff report stresses the importance of community involvement in Recreation Month, encouraging local governments, businesses, and individuals to participate in and support recreational activities. This can be done through organizing events, volunteering, or simply taking part in leisure activities with friends and family.
In conclusion, the Community Services Department underscores the value of Recreation Month as a reminder of the importance of leisure and recreation in our lives. By promoting a healthy work-life balance, fostering social connections, and improving overall well-being, Recreation Month contributes to a happier, healthier, and more vibrant community.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
None
FISCAL IMPACT:
None.
NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):
None.
AGENDA ITEM NO. 21
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of July 9, 2024
Originating Department: City Attorney
City Manager: __________
Vontray Norris
City Attorney: ___________
Robert Kim
SUBJECT:
Claim by Laura Sanchez Aparicio for Injuries from a Slip and Fall.
RECOMMENDED MOTION:
Staff recommends that the City Council deny the claim of Laura Sanchez Aparicio.
DISCUSSION:
Claimant alleges that she fell over an uneven street on Oxford Avenue which caused her injuries.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
FISCAL IMPACT:
None.
NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):
1. None
AGENDA ITEM NO. 22
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of July 9, 2024
Originating Department: City Attorney
City Manager: __________
Vontray Norris
City Attorney: ___________
Robert Kim
SUBJECT:
Claim of Jesus Ruan
RECOMMENDED MOTION:
Staff Recommends that the City Council Deny the Claim of Jesus Ruan DISCUSSION:
Jesus Ruan brought a claim through his attorney for injuries he allegedly sustained as a result of a dangerous condition.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
FISCAL IMPACT:
None.
NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):
1. None
AGENDA ITEM NO. 23
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of July 9, 2024
Originating Department: City Council
SUBJECT:
Updating the List of Community Events Eligible to Receive Contribution from the City Council Through Budget Allocation (A. Monteiro)
RECOMMENDED MOTION:
City Council to Discuss and Vote
DISCUSSION:
During the June 11, 2024 City Council meeting, the City approved an annual budget allocation of $3,000 for each council member to donate to any of the community events listed as Exhibit A to Resolution No. 8474 for the fiscal year 2024/2025. Councilman Alex Monteiro brings this Discussion/Action item to update the list as he desire to add The Hawthorne Autism Awareness Walk as an added event.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
FISCAL IMPACT:
The funds required for this project are available in the current fiscal year's adopted budget.
NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):
1. List of Community Events
EXHIBIT A
1. Movies in the Park – Sponsored by Hawthorne Police Department (HPD)
2. Hawthorne President’s Council Holiday Assistance Dinner
3. Hawthorne Education Foundation (HEG) Golf Tournament
4. Service Provider Fair/Earth Day/Bunny Extravaganza
5. Hawthorne Parks & Recreation Foundation Gold Tournament
6. National Night Out (HPD)
7. Ramona Neighborhood Picnic (Ramona Homeowner’s Association)
8. American Cancer Society Relay for Life
9. Hawthorne President’s Council Volunteer Appreciation Day
10. Hawthorne President’s Council K-9 BBQ Dinner
11. Wounded Heroes of America Golf Tournament
12. Sociedad Jose Marti Cuban Festival
13. Hawthorne Historical Society Good Neighbor’s Day
14. Hawthorne Historical Society Holiday Celebration
15. St. Joseph’s Fiesta
16. North Hawthorne Community Association Picnic/Egg Hunt
17. Hawthorne Police Dept. (HPD) Youth League Program/Basketball Clinic
18. Chamber of Commerce/Hope is Helping Events
a. Thanksgiving Turkey Basket Donation
b. Christmas Gift/Toy Basket Donation
c. Golf Tournament
19. Holly Park HOA Pancake Breakfast
20. New Star Family Justice Center Domestic Violence Workshop
21. Senior Citizen Resource Fair
22. Hawthorne Business Expo
23. Hawthorne Imperial Lions Club Vision Screening Program
24. Hawthorne World Fest
25. Hawthorne Juneteenth Day Celebration
26. Hawthorne Mother’s Day Celebration
27. Hawthorne Women’s History Month Celebration
28. Women’s Health Resources Fair
29. Feed The Street Cali Foundation
30. American Heart Association
31. Summer Concert Series
32. Annual Toy Giveaway
33. Annual Operation Gobble