Hawthorne City Council
July 23, 2024

Alex Vargas, Mayor
Katrina Manning, Mayor Pro Tem
Angie Reyes English, Councilmember
Alex Monteiro, Councilmember
L. David Patterson, Councilmember
Dayna S. Williams-Hunter, City
Clerk
Marie Poindexter-Hornback, City
Treasurer

CITY OF HAWTHORNE

CITY COUNCIL REGULAR MEETING AND PUBLIC

FINANCING AUTHORITY
AGENDA FOR JULY 23, 2024 6:00 PM

COUNCIL CHAMBER AT CITY HALL
4455 W. 126th STREET, HAWTHORNE, CALIFORNIA

MEETING INFORMATION

IF YOU ARE AN INDIVIDUAL WITH A DISABILITY AND NEED REASONABLE

ACCOMMODATION OR MODIFICATION PURSUANT TO THE AMERICANS WITH

DISABILITIES ACT (ADA) PLEASE CONTACT THE CITY CLERK DEPARTMENT AT [email protected] OR CALL (310) 349-2915 PRIOR TO THE MEETING FOR ASSISTANCE.

THE MEETING IS SHOWN LIVE ON CABLE CHANNEL 22, AND WILL BE REBROADCAST

AS PART OF THE REGULAR CITY COUNCIL, SUCCESSOR AGENCY, AND RELATED MEETINGS ACCORDING TO THE PUBLISHED CABLE SCHEDULE OF PROGRAMS. IT SHALL

ALSO BE BROADCAST LIVE AND BE MADE AVAILABLE THEREAFTER ON THE CITY OF HAWTHORNE'S WEBSITE:
https://www.cityofhawthorne.org/departments/community-services/hawthornecommunity-television/meeting-videos Or online on YouTube by searching for Hawthorne Community Television ______________________

THE AGENDA, STAFF REPORTS AND ATTACHMENTS ARE AVAILABLE ONLINE AT https://www.cityofhawthorne.org/departments/community-services/hawthornecommunity-television/meeting-videos AND THEN SELECTING THE DESIRED MEETING. MEMBERS OF THE PUBLIC MAY INSPECT (AT NO COST) AND/OR OBTAIN COPIES (UPON PAYMENT OF THE CITY’S

CURRENT COPYING FEE) OF ANY REGULAR SESSION ITEM BY CONTACTING THE CITY CLERK DEPARTMENT AT CITY HALL VIA TELEPHONE (310) 349-2915 OR EMAIL [email protected].

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PROCLAMATIONS/CERTIFICATES/PRESENTATIONS

1. Homeless Services Update – Dulce Medina

2. Regional Special Events - Special Events Committee Update

3. Sharp Performance Wellness Program – HPD

ORAL COMMUNICATIONS

ORAL COMMUNICATION INSTRUCTIONS

ANY PERSON DESIRING TO ADDRESS THE CITY COUNCIL AND PARKING AUTHORITY SHOULD COMPLETE A

SPEAKER REQUEST CARD AND SUBMIT THE CARD TO THE CITY CLERK/SECRETARY PRIOR TO THE COMMENCEMENT OF THE CITY COUNCIL, PARKING AUTHORITY AND HOUSING AUTHORITY MEETING. AFTER

OBTAINING PERMISSION TO PROCEED BY THE PRESIDING OFFICER SPEAKERS SHOULD FIRST STATE THEIR FULL NAME AND ADDRESS FOR THE RECORD. THEY THEN SHALL STATE THEIR BUSINESS FOR ALL GOVERNING BODIES

BRIEFLY AND COMPLETELY AND UNLESS GRANTED FURTHER TIME BY A GOVERNING BODY SHALL LIMIT THEIR ADDRESS TO THREE MINUTES. THE THREE-MINUTE LIMIT SHALL INCLUDE GOVERNING BODY OR STAFF RESPONSES, IF ANY, TO QUERIES POSED BY SPEAKERS. HOWEVER, THE STATE OPEN MEETINGS LAW (GOVERNMENT CODE SECTION 54950 ET SEQ.) PROHIBITS THE CITY COUNCIL FROM PROVIDING A DETAILED RESPONSE OR ACTING UPON ANY ITEM NOT CONTAINED ON THE AGENDA POSTED 72 HOURS BEFORE A REGULAR MEETING AND 24 HOURS BEFORE A SPECIAL MEETING. ALL REMARKS SHALL BE ADDRESSED TO THE GOVERNING BODIES AS A BODY AND NOT TO ANY PARTICULAR MEMBER THEREOF. THE GOVERNING BODY MAY EITHER

DISPOSE OF THE COMMUNICATION AT THE CLOSE THEREOF OR MAY REFER IT TO AN APPROPRIATE ADMINISTRATIVE OFFICER FOR STUDY, INVESTIGATION, REPORT, AND/OR RECOMMENDATION. DISCUSSION, IF ANY, SHALL BE BY MEMBERS OF A GOVERNING BODY ONLY. (H.M.C. 2.06.180, RESO. NO. 6443)

CITY CLERK'S CONSENT CALENDAR

4. Approval of waiver of full readings of resolutions and ordinances on Tuesday, July 23, 2024’s agenda. Motion to waive full readings.

5. City Treasurer requests approval of the warrants. Motion to approve the warrants.

RESOLUTIONS

6. RESOLUTION NO. 8477

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWTHORNE, CALIFORNIA, providing for the terms and conditions of employment of those employees represented by the Hawthorne Police Management Supervisors Group (“HPMSG”) according to the provisions of the Hawthorne Municipal Code (“HMC”) and authorizing the City Manager to execute the HPMSG Memorandum of Understanding (“MOU”).

7. RESOLUTION NO. 8476

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWTHORNE, CALIFORNIA, providing for the terms and conditions of employment of those employees represented by the Hawthorne Police Officers Association (“HPOA”) according to the provisions of the Hawthorne Municipal Code (“HMC”) and authorizing the City Manager to execute the HPOA Memorandum of Understanding (“MOU”).

CITY MANAGER'S CONSENT CALENDAR

8. First Amendment to the Consultant Agreement for Design Services (“First Amendment”) between the City of Hawthorne (“City”) and Office Untitled (“Consultant”).

RECOMMENDED MOTION: Staff recommends that the City Council approve this First Amendment and authorize the City Manager to execute the first amendment to the consultant agreement.

9. First Amendment to the Consultant Agreement for Traffic Engineering Services (“First Amendment”) between the City of Hawthorne (“City”) and Kimley-Horn and Associates (“Consultant”)
RECOMMENDED MOTION: Staff recommends that the City Council approve this first amendment and authorize the Director of Public Works to execute the first amendment to the consultant agreement.

10. Progress Payment #5 in the amount of $1,933,607.43 due to Sequel Contractors of Santa Fe Springs, CA for Northeast Hawthorne Mobility Improvement Project (Project # 21-05)
RECOMMENDED MOTION: Staff recommends that the City Council approve this Progress Payment #5 and approve Change Order #3 to Sequel Contractors of Santa Fe Springs, CA

11. Memorandum of Agreement for Bioterrorism Response Enhancement Program (Measure B Funding) between City of Hawthorne Police Department and Emergency Medical Services Agency in the amount of $44,950.00.

RECOMMENDED MOTION: Staff recommends that the City Council Approve the following:
• Memorandum of Agreement for Bioterrorism Response Enhancement Program (MOA)
• The appropriation of $44,950.00 from the General Fund to the Hawthorne Police Department Training Budget, 100-2101-224-0-0-43124, for the purchase of “Stop the Bleed” First Aid kits funded by the Measure B. and • A blanket purchase order Not to Exceed $44,494.14 to TACMED Solutions, LLC. for “Stop the Bleed” First Aid medical kits.
• Authorize Captain Eric Lane to execute the MOA

12. Agreement between the City of Hawthorne and Department of Transportation for Freeway Maintenance Agreement on State Right of Way within Local Jurisdictional Limits
RECOMMENDED MOTION: Staff recommends that the City Council approve this Freeway Maintenance Agreement between the City of Hawthorne and Department of Transportation

13. Agreement between the City of Hawthorne and CPA (Clean Power Alliance) for the Energized Communities Program for Building Electrification Assistance Program
RECOMMENDED MOTION: Staff recommends that the City Council approve the agreement with CPA (Clean Power Alliance) for the Energized Communities Program for Building Electrification Assistance Program and authorize the City Manager or his designee to enter into and execute the agreement.

14. First Amendment to the Consultant Agreement for Design Services (“First Amendment”) between the City of Hawthorne (“City”) and C&S Engineering (“Consultant”)
RECOMMENDED MOTION: Staff recommends that the City Council approve this First Amendment and authorize the City Manager to execute the first amendment to the consultant agreement.

15. Purchase order between the City of Hawthorne and Snap On for the purchase of Tool Boxes for Equipment Mechanics.

RECOMMENDED MOTION: Staff recommends that the City Council approve the Purchase Order and authorize the Director of Public Works to proceed with the purchase of the Snap On Tool Boxes.

CITY ATTORNEY'S CONSENT CALENDAR

16. Claim for Damages from Alex A. Windham Arising out of an Alleged Fall on a Sidewalk.

RECOMMENDED MOTION: Staff recommends that the City Council deny the claim of Alex A. Windham.

17. Funding Request for Administration Contract Services Account in the Amount of $150,000 for the Fiscal Year 24-25 and Request for Approval of Blanket Purchase Orders.

RECOMMENDED MOTION: Staff recommends that the City Council approve increasing the budget in the amount of $150,000 to Administration Contract Services account, encumber for the same and approve the blanket purchase orders for Civica Law Group, Richard Watson & Gershon and The Feldhake Law Firm.

PUBLIC FINANCING AUTHORITY
Resolution No. 11, A Resolution of the Board of Directors of the Hawthorne Public Financing Authority Regarding Date and Time of Regular Meetings.

DISCUSSION/ACTION ITEMS

18. Approval of Applicants for Various Commissions (A. Vargas)

ELECTED OFFICIALS REPORTS/RECOMMENDATIONS

ADJOURNMENT

CERTIFICATION

STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES ) SS

CITY OF HAWTHORNE )
I, DIANA CUCALON, Deputy City Clerk for the City of Hawthorne, certify that a true and correct copy of the foregoing City Council Meeting Agenda was posted not less than 72 hours before the City Council Meeting to be held on Tuesday, July 23, 2024 . __________________________________

DIANA CUCALON, HAWTHORNE DEPUTY CITY CLERK

AGENDA ITEM NO. 5

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of July 23, 2024
Originating Department: Licensing
City Manager: __________
Vontray Norris
Revenue & A/P Mgr: ___________
Shuntell Dixon
SUBJECT:

City Treasurer requests approval of the warrants. Motion to approve the warrants.

RECOMMENDED MOTION:

Staff Recommends that the City Council approve the warrants issued for the period of 07/10/2024 to 07/23/2024 in the total of $5,494,735.68.

DISCUSSION:

Staff plans to issue checks to the vendors that provide goods and services to the City of Hawthorne.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

Develop and implement clear, business friendly methods of communicating useful and helpful information to vendors.

FISCAL IMPACT:

None. Funds for these payments with the amount of $5,494,735.68 are available in the adopted Fiscal Year 2024-2025 budget.

Description of Warrants Amount
Payroll City Warrants $ 934,568.15
General City Warrants $ 4,551,578.70
Housing Warrants $ 467.74
Asset Forfeiture Warrants $ 8,121.09
Grand Total $ 5,494,735.68

NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act.

ATTACHMENT(S):

1. COUNCIL WARRANTS 07/23/2024
K:\Finance\COUNCIL APPROVAL OF WARRANTS\2025\Council approval of Warrants 072324.xlsx ORIGINATING DEPARTMENT: FINANCE
The City Treasurer submits the following Payroll City Warrants for your approval:

Date Start Ending Warrant type Total $
7/4/24 27576 27888 PAYROLL 919,820.07
7/4/24 196117 196147 PAYROLL 14,135.30
7/5/24 196148 196148 PAYROLL 612.78
* Emergency Issue - for ratification only 934,568.15
State of California, County of Los Angeles SS:

The foregoing claims/demands/warrants have been filed with me; each one bearing an endorsement of the officer or employee of the department, requiring same, that the price is correct.

City Treasurer
City Clerk

CITY OF HAWTHORNE
FOR THE MEETING OF JULY 23, 2024
Warrant #s
ORIGINATING DEPARTMENT: FINANCE
The City Treasurer submits the following General City Warrants for your approval:

Date Start Ending Warrant type Total $
7//4/24 486767 486783 DEBT LEVIES 19,710.34
7/23/24 486784 486853 CITY 1,160,695.86
7/23/24 486854 486885 CITY 240,494.14
7/23/24 486886 486893 CITY 91,863.15
7/23/24 486931 486963 CITY 3,031,777.75
7/12/24 486964 486967 CITY-SPECIAL 7,037.46
4,551,578.70
* Emergency Issue - for ratification only
State of California, County of Los Angeles SS:

The foregoing claims/demands/warrants have been filed with me; each one bearing an endorsement of the officer or employee of the department, requiring same, that the price is correct. City Treasurer
City Clerk

CITY OF HAWTHORNE
FOR THE MEETING OF JULY 23, 2024
Warrant #s

PAID INVOICE REPORT - INVOICE DETAIL
Vendor # Vendor Invoice Invoice Net
123239 CA DISBURSEMENT UNIT 2024-15 $704.30
119637 CA SDU, STATE DISBURSEMENT UNIT 2024-15 $258.46
119685 CA SDU, STATE DISBURSEMENT UNIT 2024-15 $177.69
123708 CALIFORNIA STATE DISBURSEMENT UNIT 2024-15 $126.00 121291 FRANCHISE TAX BOARD 2024-15 $50.00
122863 FRANCHISE TAX BOARD 2024-15 $100.00
123629 FRANCHISE TAX BOARD 2024-15 $150.00
4 H.M.E.A. 2024-15 $2,300.00
99379 HAWTHORNE EXECUTIVE GROUP 2024-15 $360.00
3 HAWTHORNE POLICE OFFICERS ASSN 2024-15A $4,872.93
3 HAWTHORNE POLICE OFFICERS ASSN 2024-15B $648.00
3 HAWTHORNE POLICE OFFICERS ASSN 2024-15C $2,749.55
123935 LOS ANGELES COUNTY SHERIFF'S DEPARTMENT 2024-15 $139.75 115178 PRE PAID LEGAL SERVICES, INC. 2024-15 $151.30
124072 STATE OF CALIFORNIA FRANCHISE TAX BOARD 2024-15 $455.98 113121 TOTAL ADMINISTRATION SVCS CORP 2024-15A $341.53
113121 TOTAL ADMINISTRATION SVCS CORP 2024-15B $2,899.44 123898 TRANSWORLD SYSTEMS INC. 2024-15 $363.45
103511 U.S. BANK PARS 6746022400, L.A. LOCKBOX 511649 2024-15A $2,197.25 103511 U.S. BANK PARS 6746022400, L.A. LOCKBOX 511649 2024-15B $549.33 123240 VILLEGAS, ALBA 2024-15 $115.38
TOTAL $19,710.34

PAID INVOICE REPORT - INVOICE DETAIL
Vendor # Vendor Invoice Description Invoice Net
123058 ACCESS INFORMATION INTERMEDIATE HOLDINGS I, LLC 11006299 SHREDDING SERVICES JUN'24 $333.60 123058 ACCESS INFORMATION INTERMEDIATE HOLDINGS I, LLC 11006299 SHREDDING SERVICES JUN'24 - FUND 810 $55.60 123058 ACCESS INFORMATION INTERMEDIATE HOLDINGS I, LLC 11006301 Monthly Shredding Service -06/24 $780.30 121290 ALL STAR ELITE SPORTS 4314 Dodger Dreamteam Coach Polos $108.35 108922 AMERICAN TIME & SIGNAL CO 876915 120V ROUND FLUSH CLOCKS $588.81 111399 ASSI SECURITY 75505 Quarterly Security System Monitoring 6-8/2024 $150.00 112702 ASSOCIATED SOILS ENGINEERING, INC. 48003 Material testing North East Project # 21-05 $6,615.00 123680 AUTO SECURITY SOUND & TINT, INC. 05070124 BACK UP CAMERA REPLACEMENT $143.35 123680 AUTO SECURITY SOUND & TINT, INC. 05020124 ALARM VIPER FOR UNIT#739 $450.00 105615 BAVCO BACKFLOW APPARATUS 280804 Holly Park Back Flow Apparatus $1,378.13 119890 BRYANT, CHARLES 06292024 Youth League Basketball Games $130.00 123717 CALIFORNIA CONSULTING, INC. 6982 Grant Writing Services $450.00 123927 CATCHING, LAURYN 06292024 Youth League Basketball Ref $78.00 122446 CONTRERAS, FRANKIE 2900-111721 Transportation Incentive-June 2024-Bicycling $30.00 92043 COUNTRY HILLS ANIMAL CLINIC 287143 K-9 Medical Expense - Thyme $296.48 92043 COUNTRY HILLS ANIMAL CLINIC 287391 K-9 Medical Expense - Hannibal $211.74 121267 CREATIVE WIRELESS, INC. C1708523 Holly Park parking lot entrance camera install $5,111.18 124015 DATAPILOT, INC. 9856732 DataPilot $7,293.46
121407 DIAL INSTANT PRINTERS, INC. 11835 Vinyl Adhesive - Update for July 4th Banner $319.73 119648 DIESEL AIR INC. 31960 EMISSIONS INSPECTION $340.00 124031 DISTRIBUTOR OPERATIONS INC. 130110506 BATTERIES $935.10 122242 ELECNOR BELCO ELECTRIC, INC. 8 Progress payment #8 Prj # 23-01 Elecnor $289,858.95 122242 ELECNOR BELCO ELECTRIC, INC. 12 Progress payment #12 for Elecnor Belco Prj. #21-06 $174,080.30 115709 FINE LINE AUTO BODY & PAINT 17006 BODY SHOP RELATED REPAIRS TO UNIT#616 $363.00 115709 FINE LINE AUTO BODY & PAINT 17004 BODY SHOP RELATED REPAIRS TO CITY OWNED VEHICLES $177.90 124055 FOCUSED TECHNOLOGY LLC. 70270 Replacement Projector Screen for Memorial Center $8,644.70 108048 GALVAN, EDDIE 051205162024 Training Reimbursement - INIA Conference $295.00 113236 GASKINS, GREG 06292024 Youth League Basketball Games $52.00 97578 GRAINGER INDUSTRIAL SUPPLY 9089026679 U-Bend Fluorescent Bulbs for Gym $271.43 97578 GRAINGER INDUSTRIAL SUPPLY 9094374106 Double Sided VHB Tape for Gym $101.31 97578 GRAINGER INDUSTRIAL SUPPLY 9132649782 Relay Socket Square for Park Maintenance $20.45 123559 HARRIS, ALLEN 06292024 Youth League Basketball Games $52.00 105919 HERALD PUBLICATIONS 61608 Legal Advertising Hawthorne Press Tribune 05/02/24 $60.00 120827 HI TECH GYM EQUIPMENT SERVICE 3537 P.D. Quarterly Maintenance, Rogue Echo Bike $1,187.00 97648 JACK STONE DRAINAGE OIL SVC 224775 USED OIL FILTERS-METAL $75.00 124076 JOSE ALFREDO JUAREZ 06-17-2024 Wrongfully towed vehicle - pd 6/17/24 $298.50 113091 K & P JANITORIAL SERVICES INC 72893 Janitorial Services - May $5,888.00 113091 K & P JANITORIAL SERVICES INC 72658 Janitorial Services - June $14,213.00 108152 KUSTOM IMPRINTS 46344 Community Services Polos/Jackets $972.57 105446 L A COUNTY SHERIFF'S DEPT 243235BL Inmate Meal Service $2,669.60 121776 LA UNIFORMS & TAILORING, INC. 22077 PD Uniform Items - Mitchell $425.34 121776 LA UNIFORMS & TAILORING, INC. 22083 P.D. Uniform Items - Carmona $436.37 121776 LA UNIFORMS & TAILORING, INC. 22117 P.D. Uniform Items - Bukhin $295.51 121776 LA UNIFORMS & TAILORING, INC. 22183 P.D. Uniform Items - Peraza $39.69 121776 LA UNIFORMS & TAILORING, INC. 22184 P.D. Uniform Items - Coronado $39.69 121776 LA UNIFORMS & TAILORING, INC. 22274 P.D. Uniform Items - Manley $110.14 121776 LA UNIFORMS & TAILORING, INC. 22338 P.D. Uniform Items - Sandoval $242.44 121776 LA UNIFORMS & TAILORING, INC. 22339 P.D. Uniform Items - Sandoval $159.81 121776 LA UNIFORMS & TAILORING, INC. 22390 P.D. Uniform Items - Matson $176.34 121776 LA UNIFORMS & TAILORING, INC. 22400 P.D. Uniform Items - Mills $160.85 121776 LA UNIFORMS & TAILORING, INC. 22408 P.D. Uniform Items - Ramirez $159.81 121776 LA UNIFORMS & TAILORING, INC. 22421 P.D. Uniform Items - Garcia $55.07 121776 LA UNIFORMS & TAILORING, INC. 22441 P.D. Uniform Items - Axume $176.34 121776 LA UNIFORMS & TAILORING, INC. 22446 P.D. Uniform Items - Francis $242.44 122309 LANDSCAPE STRUCTURES INC. INV-144740 Bicentennial Playground Replacement equipment $154.67 109780 LANE, ERIC 042204252024 Training Reimbursement - Role of Police Chief $32.00 107288 LAWSON PRODUCTS, INC. 9311580060 MINI FUSES, MINI BULBS, TIRE VALVES $127.16 123756 LAZATIN, MARIA 2900-111721 Transportation incentive for June 2024 - Walking $30.00 104175 LDM ASSOCIATES, INC. 8267 Labor Compliance $79.13 101286 LINCOLN AQUATICS 37028582 Pool Maintenance- Chlorine $2,065.65 101286 LINCOLN AQUATICS 37027472 Bulk Liquid Chlorine/Bulk Muriatic Acid- Haw. Pool $1,749.19 124060 LOPEZ, TRACEY EDUC. BCJ 245 Educational Reimbursement - BCJ 245 $459.00 123226 LOS ANGELES NEIGHBORHOOD LAND TRUST 7 Park Planning and Design for Zela Davis Park $20,778.00 123577 MARTINEZ, NANCY 052705312024 Training Reimbursement: So. CA Gang Conference $536.16 100108 MERRIMAC ENERGY GROUP 2232233 BULK FUEL PURCHASE FOR UNLEADED GASOLINE & DIESEL $14,178.43 100108 MERRIMAC ENERGY GROUP 2232232 BULK FUEL PURCHASE FOR UNLEADED GASOLINE & DIESEL $978.70 100108 MERRIMAC ENERGY GROUP 2232246 BULK FUEL PURCHASE FOR UNLEADED GASOLINE & DIESEL $789.62 115206 NATIONAL FAIL SAFE NFS20241394 P.D. Fire Alarm System Monitoring $195.00 124051 NETWORK TECHNOLOGIES INC. 256082 Extenders for monitor at ATCT at airport $1,040.00 120965 NEW LOOK AUTO DETAIL 3174 CAR WASH, DAILY DISINFECTING OF PD VEHICLES $405.00 120965 NEW LOOK AUTO DETAIL 3175 CAR WASH, DAILY DISINFECTING OF PD VEHICLES $455.00 120965 NEW LOOK AUTO DETAIL 3176 CAR WASH, DAILY DISINFECTING OF PD VEHICLES $310.00 120965 NEW LOOK AUTO DETAIL 3180 CAR WASH, DAILY DISINFECTING OF PD VEHICLES $450.00 120965 NEW LOOK AUTO DETAIL 3183 CAR WASH, DAILY DISINFECTING OF PD VEHICLES $455.00 120965 NEW LOOK AUTO DETAIL 3170 CAR WASH, DAILY DISINFECTING OF PD VEHICLES $310.00 120965 NEW LOOK AUTO DETAIL 3170 CAR WASH, DAILY DISINFECTING OF PD VEHICLES $310.00 120965 NEW LOOK AUTO DETAIL 3166 CAR WASH, DAILY DISINFECTING OF PD VEHICLES $425.00 120965 NEW LOOK AUTO DETAIL 3167 CAR WASH, DAILY DISINFECTING OF PD VEHICLES $280.00 120965 NEW LOOK AUTO DETAIL 3168 CAR WASH, DAILY DISINFECTING OF PD VEHICLES $410.00 120965 NEW LOOK AUTO DETAIL 3169 CAR WASH, DAILY DISINFECTING OF PD VEHICLES $455.00 120965 NEW LOOK AUTO DETAIL 3171 CAR WASH, DAILY DISINFECTING OF PD VEHICLES $415.00 120965 NEW LOOK AUTO DETAIL 3172 CAR WASH, DAILY DISINFECTING OF PD VEHICLES $445.00 120965 NEW LOOK AUTO DETAIL 3173 CAR WASH, DAILY DISINFECTING OF PD VEHICLES $380.00 123891 NEXUS HOLDING, LLC. 06-2007643 P.D. Facility - Repair to Broadway Exit Door $585.30 113242 NORMAN, KEITH 06292024 Youth League Basketball Games $104.00 123279 ODP BUSINESS SOLUTIONS, LLC 372272870001 Highlighters, label tape $29.56 123279 ODP BUSINESS SOLUTIONS, LLC 373346331001 Office supplies $287.30 123279 ODP BUSINESS SOLUTIONS, LLC 371476185001 Clip binder, Steno pad, Folder for Finance06/17/24 $35.54 123279 ODP BUSINESS SOLUTIONS, LLC 371473553001 Boxes and Labels for Finance 06/18/24 $156.78 123279 ODP BUSINESS SOLUTIONS, LLC 359543206001 CORRECTION TAPE, PENS, MOUSE PADS, CLIP, ECT $315.95 123925 OFFICEUNTITLED, INC. 4089 Design services for Prj #24-01, City Hall Expansio $148,768.63 123925 OFFICEUNTITLED, INC. 4092 Design services for Prj #24-01, City Hall Expansio $19,610.00 123925 OFFICEUNTITLED, INC. 4091 Design services for Prj #24-01, City Hall Expansio $126,025.11 119402 ORI, JR., STEVEN 2024081 Summer 2024 Pool Programs Fyler (2,000) $529.20 119402 ORI, JR., STEVEN 2024088 Community Services Brochure Summer 2024 (800) $865.46 119402 ORI, JR., STEVEN 2024080 Community Services Summer 2024 Brochure- 1k $2,623.95 119402 ORI, JR., STEVEN 2024078 Community Services Brochure Fall 2023- 1k $2,623.95 119402 ORI, JR., STEVEN 2024079 Community Services Brochure Winter Spring 2024 $2,623.95 123098 ORKIN SERVICES OF CALIFORNIA, INC 262114728 Community Services Pesticide Spraying $251.99 123098 ORKIN SERVICES OF CALIFORNIA, INC 260755788 Monthly Pest Control $139.99 123098 ORKIN SERVICES OF CALIFORNIA, INC 262114720 Monthly Pest Control $139.99 116355 PRIME HEALTHCARE CENTINELA, LLC. VAM76221 Prisoner Medical Expense - K. Ruiz $750.00 116355 PRIME HEALTHCARE CENTINELA, LLC. VAN49921 Prisoner Medical Expense - J. Bell $750.00 116355 PRIME HEALTHCARE CENTINELA, LLC. VAN46095 Prisoner Medical Expense - C. Bennett $750.00 116355 PRIME HEALTHCARE CENTINELA, LLC. VAN49922 Prisoner Medical Expense - L. Cano Herrete $750.00 16650 PRUDENTIAL OVERALL SUPPLY 42940312 JANITORIAL SUPPLIES: MATS $75.00 16650 PRUDENTIAL OVERALL SUPPLY 42940311 JANITORIAL SUPPLIES: SHOP TOWELS, SHOP COATS $74.25 16650 PRUDENTIAL OVERALL SUPPLY 42942183 JANITORIAL SUPPLIES: SHOP TOWELS, SHOP COATS $74.25 16650 PRUDENTIAL OVERALL SUPPLY 42938556 JANITORIAL SUPPLIES: SHOP TOWELS, SHOP COATS $74.25 123536 R & A TANK TECHNOLOGIES LLC 040124-33 MAY 2ND INSPECTION-CITY HALL $175.00 123968 RANIA ALOMAR ARCHITECT INC. HCY03 Design Services for New City Yard Prj. # 24-02 $65,114.40 123968 RANIA ALOMAR ARCHITECT INC. HSC05 Design services for Prj #24-03, Senor Center $66,210.00 115776 REPUBLIC SERVICES NO.902 0902-012517429 Trash Svcs at 12726 Grevillea $36.30 115776 REPUBLIC SERVICES NO.902 0902-012571428 Trash Svcs at 12720 Grevillea Ave $252.54 112919 RICOH USA, INC. 5069684309 Copier Count - Airport $13.52 112919 RICOH USA, INC. 5069698222 Copier Print Charges $2,777.97 123511 RRM DESIGN GROUP, A CALIFORNIA CORPORATION 2694-01-0324 Planning consulting services $8,671.25 108274 SANTA MONICA-UCLA 25318165 Rape Kit - R. Vasquez $1,029.00 123856 SECTRAN SECURITY INC. 24060584 Contract Services for June 2024 $306.26 17550 SEERS LUMBER CO INC 111888 EXT Deck Screw for Holly Park $35.90 101153 SOUTH BAY FORD 487435 AUTO PARTS: HEADLAMP $203.29 101153 SOUTH BAY FORD 487138 AUTO PARTS: LAMP $115.67
101153 SOUTH BAY FORD 522014 SERVICE & PARTS FOR UNIT#907 $577.66 101153 SOUTH BAY FORD 487464 AUTO PARTS: TRAY $128.18
101153 SOUTH BAY FORD 522038 SERVICE & PARTS FOR UNIT#904 $633.53 101153 SOUTH BAY FORD 487851 AUTO PARTS: SPINDLE $418.95 101153 SOUTH BAY FORD 488088 AUTO PARTS: BLADES $210.47 105802 THE SAFEMART OF SO. CALIF. 925 Deadbolt for Bicentennial Park Restroom $115.76 105489 TYLER TECHNOLOGIES 025-470384 EPL (EnerGov) Onsite staff training $9,000.00 105489 TYLER TECHNOLOGIES 045-463743 Munis (ERP) Contract Renewal June 2024-2025 $114,575.08 112885 ULINE SHIPPING SUPPLY 179902191 CSI Supplies - Butcher Paper $210.03 106043 VISTA PAINT CORPORATION 2024-466568-00 PAINT $3,989.37 118487 VU, THE PAUL Reimb. 09/05/2023 Reimbursement: RTCC Supplies, Hotel/Conference $268.18 123653 WANG, EMILY 050605082024 Training Reimb. - Practical Answers in Courtroom $116.06 TOTAL $1,160,695.86

PAID INVOICE REPORT - INVOICE DETAIL
Vendor # Vendor Invoice Description Invoice Net
118095 ALL STAR WHOLESALE ELECTRIC 41805 LIGHT BULBS $66.15 124083 AMALGAN FILMS LLC. REFUND 05/01/24 FILMING REFUND 4585 W 118TH ST $2,262.00 123570 ANIMAL PEST MANAGMENT SERVICES, INC. 716597 Gopher/Squirrel Control at Holly Prk $375.00 123570 ANIMAL PEST MANAGMENT SERVICES, INC. 716597 Gopher/Squirrel Control at Holly Park $375.00 116977 AUTO ZONE 5387252034 AUTO PARTS RETURN ($204.85) 116977 AUTO ZONE 5387622924 AUTO PARTS:HOSE, SPARKS $94.68 116977 AUTO ZONE 5387552227 AUTO PARTS: TRUCK COVER $171.75 116977 AUTO ZONE 5387554267 AUTO PARTS: FUEL & EXHAUST SYSTEM CLEANER $28.27 124078 BELL, DAVID REFUND 05/06/24 Bball Camp- Scheduling conflict for class $102.00 124073 BLESSED-AFOLABI BRANCO REFUND 06/13/24 REFUND OF IMPOUND FEES PAID ON 06/13/24 $15.00 2333 BLUE DIAMOND MATERIALS 3551688 ASPHALT, EMULSION BUCKETS $369.92 2333 BLUE DIAMOND MATERIALS 3551689 ASPHALT, EMULSION BUCKETS $987.92 2333 BLUE DIAMOND MATERIALS 3555486 ASPHALT, EMULSION BUCKETS $550.14 2333 BLUE DIAMOND MATERIALS 3559205 ASPHALT, EMULSION BUCKETS $1,209.44 2333 BLUE DIAMOND MATERIALS 3566508 ASPHALT, EMULSION BUCKETS $742.37 2333 BLUE DIAMOND MATERIALS 3571743 ASPHALT $111.23
2333 BLUE DIAMOND MATERIALS 3571811 ASPHALT, EMULSION BUCKETS $471.05 2333 BLUE DIAMOND MATERIALS 3576363 ASPHALT $210.64
2333 BLUE DIAMOND MATERIALS 3587503 ASPHALT $102.92
2333 BLUE DIAMOND MATERIALS 3593722 ASPHALT, EMULSION BUCKETS $800.88 2333 BLUE DIAMOND MATERIALS 3621100 ASPHALT, EMULSION BUCKETS $487.69 2333 BLUE DIAMOND MATERIALS 3611126 ASPHALT $678.38
2333 BLUE DIAMOND MATERIALS 3521266 ASPHALT, EMULSION BUCKETS $728.53 2333 BLUE DIAMOND MATERIALS 3521267 EMULSION BUCKETS $149.60 2333 BLUE DIAMOND MATERIALS 3673993 ASPHALT, EMULSION BUCKETS $949.18 2333 BLUE DIAMOND MATERIALS 3631546 ASPHALT $424.96
122934 CACTUS THREADS EMBROIDERY, INC 0625 printing for new logo on shirts hood sweatshirt $1,548.53 103177 CALIFORNIA WATER SERVICE MY3406289008 WATER BILL $122.70 103177 CALIFORNIA WATER SERVICE MY9309482003 WATER BILL $73.12 114126 CITY OF HAWTHORNE 00007531 Planning Department DR- 2024-0006 $4,404.00 121954 CITY OF HAWTHORNE 2102-119448 Petty Cash Reimbursements $42.32 123965 COHENS, RUBY APR-JUN 2024 Planning Commission Meetings 4/17/24, 5/15/24 $100.00 122381 CORPORATE WAREHOUSE SUPPLY 66672 RICOH MP-C6004ex TONER 05/16/24 $1,556.65 104971 DELL COMPUTER CORP. 10754969444 3 Dell Latitude 5430 Rugged Laptops $6,706.56 123738 DIGA LLC REFUND 06/06/24 FILMING REFUND 11713 TARRON AVE JUNE 2024 $928.00 124068 GARIBO, BRENDA REFUND 05/21/24 Refund for Basketball League from Injury $60.00 117890 GEOSPATIAL TECHNOLOGIES, INC. 18893 GST Incident Detail Processor software license $9,768.75 124086 GREENWAY PICTURES INC REFUND 06/18/24 FILMING REFUND 11908 HAWTHORNE BLVD JUNE 2024 $884.00 114714 INFANTE, RAFAEL 032332 Maintenance- Chainsaw repair $18.73 124077 JACKSON, TANECHIA REFUND 05/24/24 Summer Basketball 2024- wants to take child out $52.00 12317 KNORR SYSTEMS INT'L. 236883 Round Body Flowcell and cover for Park $213.26 13750 L A COUNTY IN240000768 Traffic signal repair $304.58 13750 L A COUNTY IN240001028 Traffic Signal Repairs $12,950.84 13750 L A COUNTY IN240001018 Traffic Signal Repairs $2,764.10 94489 LIEBERT CASSIDY WHITMORE 270523 Client/Matter No.: HA120-00001 $127.50 111966 MARTINEZ LANDSCAPING CO. 3 and Final Progress payment #3 for Martinez Project #24-06 $140,970.50 122321 MISSION CRITICAL PARTNERS, LLC 22004 NetPulse Advanced Renewal 7/1/24-6/30/25 $15,446.00 124084 NBC UNIVERSAL SKYCASTLE REFUND 05/22/24 FILMING REFUND 12600 YUKON AVE MAY 2024 $950.00 120519 PATTERSON, LESLEY DAVID Reimb062624patterson NBC-Leo Summer Conference $315.81 123339 PONCIANO, PENELOPE REFUND 05/21/24 Jr. lifegaurd program- child cant attend anymore $165.00 112503 REDFLEX TRAFFIC SYSTEMS, INC. INV0079849 COMMUNICATION CHARGES FOR 6/2024 $21,837.56 122162 RICHARD, RYAN APR-JUN 2024 Planning Commission Meetings 4/17/24, 5/15/24 $100.00 100409 S W R C B ACCOUNTING OFFICE SC-143527 State Water Resource Control Board's Program $1,848.78 124082 ZARABI ENTERPRISES, INC. 6251 Asbestos Survey and Lead Testing/ Memorial Center $3,975.00 TOTAL $240,494.14

PAID INVOICE REPORT - INVOICE DETAIL
Vendor # Vendor Invoice Description Invoice Net
115390 A T & T MOBILITY JN287311965804 PHONE BILL $264.99 115783 AT&T JN9391031541 PHONE BILL $83.37
115783 AT&T JN9391026282 PHONE BILL $29.12
115783 AT&T JN9391051258 PHONE BILL $845.17
115783 AT&T JN9391031545 PHONE BILL $131.37
115783 AT&T JN9391026284 PHONE BILL $29.12
115783 AT&T JN9391026320 PHONE BILL $29.12
115783 AT&T JN9391026345 PHONE BILL $58.24
115783 AT&T JN9391026281 PHONE BILL $84.25
115783 AT&T JN9391053668 PHONE BILL $155.55
115783 AT&T JN9391053669 PHONE BILL $155.55
115783 AT&T JN9391026293 PHONE BILL $89.96
115783 AT&T JN9391026291 PHONE BILL $266.75
115783 AT&T JN9391026296 PHONE BILL $89.96
115783 AT&T JN9391026278 PHONE BILL $29.12
115783 AT&T JN9391026316 PHONE BILL $97.45
115783 AT&T JN9391026287 PHONE BILL $56.69
115783 AT&T JN9391026344 PHONE BILL $4,045.87
115783 AT&T JN9391031544 PHONE BILL $65.68
115783 AT&T JN9391031543 PHONE BILL $139.87
115783 AT&T JN9391031546 PHONE BILL $65.68
15960 AT&T JN3348410058 PHONE BILL $31.81
15960 AT&T JN3348410059 PHONE BILL $62.22
15960 AT&T JN3348410068 PHONE BILL $32.05
103177 CALIFORNIA WATER SERVICE MY8639925174 WATER BILL $257.56 103177 CALIFORNIA WATER SERVICE JN1072582226 WATER BILL $44.26 103177 CALIFORNIA WATER SERVICE JN9379311111 WATER BILL $297.99 103177 CALIFORNIA WATER SERVICE JN8717030744 WATER BILL $128.84 103177 CALIFORNIA WATER SERVICE JN4031446452 WATER BILL $46.89 103177 CALIFORNIA WATER SERVICE JN6395574084 WATER BILL $98.98 103177 CALIFORNIA WATER SERVICE JN2207311111 WATER BILL $274.78 103177 CALIFORNIA WATER SERVICE JN3089311111 WATER BILL $1,955.87 18100 GOLDEN STATE WATER CO. JN83957100007 WATER BILL $695.61 18100 GOLDEN STATE WATER CO. JN89950300007 WATER BILL $32.57 18100 GOLDEN STATE WATER CO. JN88950300009 WATER BILL $32.57 18100 GOLDEN STATE WATER CO. JN62719000002 WATER BILL $319.02 18100 GOLDEN STATE WATER CO. JN31438000007 WATER BILLL $327.52 18100 GOLDEN STATE WATER CO. JN80946300003 WATER BILL $258.81 18100 GOLDEN STATE WATER CO. JN70946300004 WATER BILL $725.58 18100 GOLDEN STATE WATER CO. JN53542320113 WATER BILL $178.88 17953 SO CALIF EDISON CO MY700781445279 ELECTRIC BILL $920.89 17953 SO CALIF EDISON CO MY700541268936 ELECTRIC BILL $188.92 17953 SO CALIF EDISON CO JN700591200088 ELECTRIC BILL $31.96 17953 SO CALIF EDISON CO JN700413856406 ELECTRIC BILL $193.72 17953 SO CALIF EDISON CO JN700663728305 ELECTRIC BILL $188.95 17953 SO CALIF EDISON CO JN700475567297 ELECTRIC BILL $82.63 17953 SO CALIF EDISON CO JN700414014232 ELECTRIC BILL $146.54 17953 SO CALIF EDISON CO JN700415444374 ELECTRIC BILL $99.20 17953 SO CALIF EDISON CO JN700474337421 ELECTRIC BILL $114.24 17953 SO CALIF EDISON CO JN700474481507 ELECTRIC BILL $50.24 17953 SO CALIF EDISON CO JN700415337573 ELECTRIC BILL $74.23 17953 SO CALIF EDISON CO JN700028571901 ELECTRIC BILL $71.18 17953 SO CALIF EDISON CO JN700415350812 ELECTRIC BILL $253.03 17953 SO CALIF EDISON CO JN700390586409 ELECTRIC BILL $181.16 17953 SO CALIF EDISON CO JN700364879789 ELECTRIC BILL $54,199.74 17953 SO CALIF EDISON CO JN700364926774 ELECTRIC BILL $8,149.24 17953 SO CALIF EDISON CO JN700017571996 ELECTRIC BILL $329.36 17953 SO CALIF EDISON CO JN700413545497 ELECTRIC BILL $119.18 17953 SO CALIF EDISON CO JN700415101844 ELECTRIC BILL $197.57 17953 SO CALIF EDISON CO JN700387810589 ELECTRIC BILL $15.25 17953 SO CALIF EDISON CO JN700203184631 ELECTRIC BILL $190.46 17953 SO CALIF EDISON CO JN700029139046 ELECTRIC BILL $122.98 17953 SO CALIF EDISON CO JN700610655258 ELECTRIC BILL $833.12 17953 SO CALIF EDISON CO JN700415247344 ELECTRIC BILL $144.30 17953 SO CALIF EDISON CO JN700412390995 ELECTRIC BILL $80.16 17953 SO CALIF EDISON CO JN700413936329 ELECTRIC BILL $206.26 17953 SO CALIF EDISON CO JN700499510261 ELECTRIC BILL $382.85 17953 SO CALIF EDISON CO JN700413964116 ELECTRIC BILL $215.38 17953 SO CALIF EDISON CO JN700415420833 ELECTRIC BILL $90.89 17953 SO CALIF EDISON CO JN700415270885 ELECTRIC BILL $30.37 17953 SO CALIF EDISON CO JN700415497120 ELECTRIC BILL $339.70 17953 SO CALIF EDISON CO JN700415229055 ELECTRIC BILL $69.64 17953 SO CALIF EDISON CO JN700541268936 ELECTRIC BILL $195.51 17953 SO CALIF EDISON CO JN700242400216 ELECTRIC BILL $103.99 17953 SO CALIF EDISON CO JN700129840305 ELECTRIC BILL $210.03 17953 SO CALIF EDISON CO JN700302504850 ELECTRIC BILL $117.70 17953 SO CALIF EDISON CO JN700415056980 ELECTRIC BILL $125.74 17953 SO CALIF EDISON CO JN700415434270 ELECTRIC BILL $73.19 17953 SO CALIF EDISON CO JN700415468525 ELECTRIC BILL $1,093.18 17953 SO CALIF EDISON CO JN700362433975 ELECTRIC BILL $1,630.95 17953 SO CALIF EDISON CO JN700415481861 ELECTRIC BILL $149.53 17953 SO CALIF EDISON CO JN700170837555 ELECTRIC BILL $109.55 17953 SO CALIF EDISON CO JN700415456195 ELECTRIC BILL $152.09 17953 SO CALIF EDISON CO MY/JN700878401833 ELECTRIC BILL $146.00 17953 SO CALIF EDISON CO JN700525278787 ELECTRIC BILL $1,425.15 17953 SO CALIF EDISON CO JN700654091757 ELECTRIC BILL $218.55 17953 SO CALIF EDISON CO JN700602968212 ELECTRIC BILL $100.31 17953 SO CALIF EDISON CO JN700133933301 ELECTRIC BILL $82.69 17953 SO CALIF EDISON CO JN700024150620 ELECTRIC BILL $170.51 18000 SO CALIF GAS CO 18936983107 GAS BILL $2,691.81
114756 SOUTHERN CA EDISON CO. 7701234557 Operating Rent $2,138.64 TOTAL $91,863.15

PAID INVOICE REPORT - INVOICE DETAIL
Vendor # Vendor Invoice Description Invoice Net
115783 AT&T JN9391026297 PHONE BILL $89.96
15960 AT&T JN3348410060 PHONE BILL $31.80
117329 AZUOMA, GODSPOWER SOLO JULY 2024 Fine Arts Commissioner Check- July 2024 $50.00 114628 BALBOA, HERMINIA I JULY 2024 Fine Arts Commission Check- July 2024 $50.00 110001 C A C E O 200029908 Webinar OSINT Fundamentals $36.00 110001 C A C E O 200029909 Webinar Effective Social Media Investigators $36.00 110001 C A C E O 200029912 Webinar Undercover Social Media Accounts $36.00 110001 C A C E O 200029913 Webinar The Little Things Are Always The Big Thing $54.00 110001 C A C E O 200029914 Webinar IPMC Overview 12.3.2024 $54.00 121875 CITY OF TORRANCE 2024-00152379 INSB JPA (FY 2024-2025) $172,033.00 123567 CIVICA LAW GROUP, APC 13470 In reference to 4457 120th Unit A, Labor $854.19 123567 CIVICA LAW GROUP, APC 13471 In reference to 4457 120th Unit B-E, Labor - 06/24 $729.00 123567 CIVICA LAW GROUP, APC 13472 In reference to Gabaee-BL Appeals Labor - 06/24 $267.30 123567 CIVICA LAW GROUP, APC 13473 In reference to General Code Enfc. Labor 06/24 $291.60 123567 CIVICA LAW GROUP, APC 13474 Haw-PRA-Muckrock Off Misconducts 06/24 $1,706.50 123567 CIVICA LAW GROUP, APC 13475 PRA Brewster re peregrine.io labor 06/24 $48.60 123567 CIVICA LAW GROUP, APC 13476 PRA CalMatters re E-data Tow Info - 06/24 $97.20 123567 CIVICA LAW GROUP, APC 13477 In reference to PRA - Muckrock News Labor 06/24 $72.90 123567 CIVICA LAW GROUP, APC 13469 In reference to Gabaee-Civil enforcement Labor $17,836.87 111431 COUNTY OF LOS ANGELES, DEPT. OF AUDITOR-CONTROLLER 06/27/2024 LOCAL AGENCY FORMATION COMM CHARGES - FY 24/25 $3,906.97 118382 FITCH, ROBERT A. 07062024 Summer 2024 Karate Instructor 06/24 $1,142.40 123698 GOVCONNECTION, INC. 75457703 10.2 iPad 256gb Silver $505.74 105919 HERALD PUBLICATIONS 61810 Notice of Election 2024 publication in Herald $75.00 105468 I C R M A, C/O EIDE BAILLY LLP 4369 ICRMA Liability/APD Program & Other insurance 24/2 $2,528,576.00 121558 J & J LOCKSMITH MOBILE SERVICE 1339 Sports Center Exterior Door Repair- Job Completed $14,350.00 106077 JOHNSON CONTROLS SECURITY SOLUTIONS 40062536 RECURRING SERVICE 05/01/24-07/31/24 $2,089.99 12317 KNORR SYSTEMS INT'L. 241117 Diaphragm Valve, Lip seal, Grooved Seal for Pool $1,506.40 121387 KWON, HEECHEOL 2024-2 Measure w & NPDES Support/ Plan Check - 06/24 $980.00 101286 LINCOLN AQUATICS 29399231 Paraflyte Guard Chair Only for Hawthorne Pool $1,079.16 101286 LINCOLN AQUATICS D8859691 6' Red and White Umbrella for Pool Supplies $479.66 101286 LINCOLN AQUATICS 37030165 Bulk Liquid Chlorine and Muriatic Acid for Pool $2,032.69 123192 MALLEN, KELLY 11/17/2023 Prosecution of City Misdemeanor Cases at Court $2,000.00 123828 MEGNE, CHRISTELLE REFUND 10/18/23 REFUND for Little MVPs - Christelle Megne $34.00 123575 MISSION LINEN & UNIFORM 521893987 Towel, Dust Mop, Black Mat for Senior Center $75.05 115113 MITSUBISHI ELECTRIC & 494412 Monthly Elevator Service - July 2024 $670.70 113242 NORMAN, KEITH 07062024 Youth League Basketball Games $130.00 123983 PRESTIGE CHEMICALS LLC 02-0937 Drain Line Opener and Mark Remover for Park Maint. $1,401.49 123013 RACE TELECOMMUNICATIONS, INC. RC1240147 10GB Internet - SBCOG July 2024 $2,805.00 124062 S & S POWER ENGINEER 11400 Partial Billing # 1 (PO # 2005) $111,786.89 108274 SANTA MONICA-UCLA 25263657 Rape Kit - K. Vath $1,029.00 17953 SO CALIF EDISON CO JN700413563584 ELECTRIC BILL $164.76 17953 SO CALIF EDISON CO MY700878401833 ELECTRIC BILL $58.52 17953 SO CALIF EDISON CO JN700441426331 ELECTRIC BILL $205.60 17953 SO CALIF EDISON CO JN700412486177 ELECTRIC BILL $1,178.79 17953 SO CALIF EDISON CO JN700415178636 ELECTRIC BILL $94.45 17953 SO CALIF EDISON CO JN700573101912 ELECTRIC BILL $28,614.99 17953 SO CALIF EDISON CO JN700175276721 ELECTRIC BILL $164.33 17953 SO CALIF EDISON CO JN700250749286 ELECTRIC BILL $89.45 17953 SO CALIF EDISON CO JN700382595225 ELECTRIC BILL $48.14 17953 SO CALIF EDISON CO JN700415081232 ELECTRIC BILL $11,417.66 17953 SO CALIF EDISON CO JN700415091942 ELECTRIC BILL $124.76 17953 SO CALIF EDISON CO JN700195687541 ELECTRIC BILL $142.85 17953 SO CALIF EDISON CO JN700819800190 ELECTRIC BILL $168.63 18000 SO CALIF GAS CO 02130419001 GAS BILL $404.94
108777 SOUTHERN CALIFORNIA, ASSOCIATION OF GOV'T SCAGFY250073 Membership Dues assessment for Fiscal Year 2022-23 $11,744.00 123130 TELEHEALTH VAN LLC 1074 General health screening mental Health 08/24 $33,792.00 123815 TRANSUNION RISK AND ALTERNATIVE DATA SOLUTIONS,INC 777625-202406-1 Crime Analysis Software - June 2024 $280.00 119519 TRUE COURSE AVIATION INS. SERV INV8106 Liability Insurance Coverage for HPD Helicopter/St $51,219.00 119519 TRUE COURSE AVIATION INS. SERV INV8108 Liability Insurance Coverage for Airport Premises $20,014.00 106043 VISTA PAINT CORPORATION 2024-467297-00 BRICK RED FLAT ACCENT BASE $149.06 106043 VISTA PAINT CORPORATION 2024-441214-00 WHITE FLAT BASE $670.76 TOTAL $3,031,777.75

PAID INVOICE REPORT - INVOICE DETAIL
Vendor # Vendor Invoice Description Invoice Net
123623 FUNFLICKS OF SOUTHERN CALIFORNIA 24104995 Movie Screen for Movies in the Park Summer 2024 $698.46 123300 PARTY PRONTO, INC. O43846 Castle Jumper, Generator for Concerts Park 07/19 $339.00 123206 PEDROZA-ACOSTA, ERICA 07192024 Stage, PA System, Show Lights for Mem. Prk $2,550.00 123206 PEDROZA-ACOSTA, ERICA 07262024 Stage, PA System, and Show Lights 7/26/24 $2,550.00 123962 SIMMS, GILBERT 100 Band for Concerts in the Park July 19 $900.00 TOTAL $7,037.46
ORIGINATING DEPARTMENT: FINANCE
The City Treasurer submits the following Housing Authority Warrants for your approval:

Date Start Ending Warrant type Total $
7/23/24 74117 74120 HOUSING 378.02
7/23/24 74121 74121 HOUSING 89.72
* Emergency Issue - for ratification only 467.74
State of California, County of Los Angeles SS:

The foregoing claims/demands/warrants have been filed with me; each one bearing an endorsement of the officer or employee of the department, requiring same, that the price is correct.

City Treasurer
City Clerk

CITY OF HAWTHORNE
FOR THE MEETING OF JULY 23, 2024
Warrant #s

PAID INVOICE REPORT - INVOICE DETAIL
Vendor # Vendor Invoice Description Invoice Net
122558 CARAHSOFT TECHNOLOGY CORP. IN1626194 Work Number Program $14.99 98395 NAN MCKAY & ASSOCIATES, INC. INV290935 HCV Program Model Admin Plan $239.00 123279 ODP BUSINESS SOLUTIONS, LLC 372152999001 Housing Office Supplies $10.12 123279 ODP BUSINESS SOLUTIONS, LLC 372154020001 Housing Office Supplies $25.49 113605 VERIZON WIRELESS MY470985090-4 WIRELESS CHARGES $88.42 TOTAL $378.02

PAID INVOICE REPORT - INVOICE DETAIL
Vendor # Vendor Invoice Description Invoice Net
113605 VERIZON WIRELESS JN470985090-4 WIRELESS CHARGES $89.72 TOTAL $89.72
ORIGINATING DEPARTMENT: FINANCE
The City Treasurer submits the following Asset Forfeiture Warrants for your approval:

Date Start Ending Warrant type Total $
7/23/24 10969 10969 ASSET FORFEITURE 4,165.00
7/23/24 10970 10970 ASSET FORFEITURE 3,956.09
* Emergency Issue - for ratification only 8,121.09
State of California, County of Los Angeles SS:

The foregoing claims/demands/warrants have been filed with me; each one bearing an endorsement of the officer or employee of the department, requiring same, that the price is correct.

City Treasurer
City Clerk

CITY OF HAWTHORNE
FOR THE MEETING OF JULY 23, 2024
Warrant #s

PAID INVOICE REPORT - INVOICE DETAIL
Vendor # Vendor Invoice Description Invoice Net
124016 EGM FLYING SERVICES 001 Pilot Services - May 2024 $1,505.00 124016 EGM FLYING SERVICES 002 Pilot Services - June 2024 $2,660.00 TOTAL $4,165.00

PAID INVOICE REPORT - INVOICE DETAIL
Vendor # Vendor Invoice Description Invoice Net
117149 ADVANCED AIR, LLC. June 2024 Air 55 Fuel / June 2024 $3,956.09 TOTAL $3,956.09

AGENDA ITEM NO. 6

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of July 23, 2024
Originating Department: Human Resources
City Manager: __________
Vontray Norris
Dir. of Human Resources: ___________
Erika Lampkin
SUBJECT:

RESOLUTION NO. 8477
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWTHORNE, CALIFORNIA, providing for the terms and conditions of employment of those employees represented by the Hawthorne Police Management Supervisors Group (“HPMSG”) according to the provisions of the Hawthorne Municipal Code (“HMC”) and authorizing the City Manager to execute the HPMSG Memorandum of Understanding (“MOU”).

RECOMMENDED MOTION:

Staff Recommends that the City Council adopt Resolution No. 8477 providing for the terms and conditions of employment for all employees represented by the Hawthorne Police Management Supervisors Group pursuant to the provisions of the Hawthorne Municipal Code and authorizing the City Manager to execute the Memorandum of Understanding.

DISCUSSION:

The Hawthorne Police Management Supervisors Group MOU expired on June 30, 2024.

Negotiations have been underway for the past several months for the successor Memorandum of Understanding. The terms of the proposed Memorandum of Understanding were voted on and approved by each group member. The Memorandum of Understanding will become effective July 1, 2024, and will remain in effect until June 30, 2027.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

This MOU will assist the City in its efforts to continuously grow in professional development and strategic planning.

FISCAL IMPACT:

Funds will be allocated to the general fund for the next three years.

NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):

1. Resolution No. 8477

2. Hawthorne Police Management Supervisor Group Memorandum of Understanding Resolution No. 8477
RESOLUTION NO. 8477

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF HAWTHORNE, CALIFORNIA, PROVIDING FOR THE

TERMS AND CONDITIONS OF EMPLOYMENT OF THOSE

EMPLOYEES REPRESENTED BY THE HAWTHORNE

POLICE MANAGEMENT SUPERVISORS GROUP
("HPMSG"), ACCORDING 'TO THE PROVISIONS OF THE
HAWTHORNE MUNICIPAL CODE ("HMC") AND

AUTHORIZING THE CITY MANAGER TO EXECUTE
HPMSG MEMORANDUM OF UNDERSTANDING ("MOU")
WHEREAS, the City of Hawthorne and Hawthorne Police Management Supervisors G roup ("HPMSG") after meeting and conferring on the terms and conditions of employment for the members of the HPMSG have reached an agreement on said terms and conditions of employment; and
WHEREAS, HPMSG has ratified the changes in terms and conditions of the 2024 - 2027 MOU between the City of Hawthorne and HPMSG.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HAWTHORNE, CALIFORNIA hereby resolves as follows:

SECTION 1. The foregoing recitals in this Resolution are true and correct.

SECTION 2. The changes in terms and conditions to be included in the July 27, 2024 - June 30, 2027 MOU between HPMSG and the City of Hawthorne are attached hereto, are incorporated herein by reference and are hereby approved by the City of Hawthorne.

SECTION 3. The City Manager is authorized to execute the July 27, 2024 - June 30, 2027, HPMSG MOU and make any minor changes thereof.

Resolution No. 8477
SECTION 4. That the City Clerk shall certify to the adoption of this Resolution and shall cause this Resolution and this certification to be entered in the Book of Resolutions of the Council of the City.

PASSED, APPROVED, and ADOPTED this 23rd day of July 2024.

Resolution No. 8477

______________________________
Alex Vargas, Mayor
City of Hawthorne, California
ATTEST:
____________________________
Dayna Williams-Hunter, City Clerk
City of Hawthorne, California
Approved As To Form:
______________________________
Robert Kim, City Attorney
City of Hawthorne, California

MEMORANDUM OF UNDERSTANDING

BETWEEN

THE CITY OF HAWTHORNE

AND THE

HAWTHORNE POLICE MANAGEMENT SUPERVISORY GROUP
(HPMSG)

EFFECTIVE
JULY 27, 2024 through JUNE 30, 2027
Table of Contents
ARTICLE 1 - INTRODUCTION................................................................................................................1 ARTICLE 2 - RECOGNITION ..................................................................................................................1 Section 2.1 - Recognition..........................................................................................................1 Section 2.2 - Representation....................................................................................................1 ARTICLE 3 - EMPLOYEE ORGANIZATIONAL RIGHTS AND RESPONSIBILITIES...................1 Section 3.1 - Dues Deduction ..................................................................................................1 Section 3.2 - Time Off for Association Representatives ..................................................1 ARTICLE 4 - NO DISCRIMINATION, NO HARASSMENT.................................................................2 ARTICLE 5 - COMPENSATION..............................................................................................................2 Section 5.1 - Salary Schedule ...............................................................................................2 Section 5.2 - Initial Salary.........................................................................................................3 Section 5.3 - Step Advancement and Salary Increases....................................................4 ARTICLE 6 - CONSTRUCTION OF "WORK WEEK” AND "HOURLY RATE" .............................4 Section 6.1 - Work Schedule....................................................................................................4 ARTICLE 7 - OVERTIME COMPENSATION........................................................................................5 Section 7.1 - Section 201 (K) Partial Exemption.................................................................5 Section 7.2 - Definition of Hours Worked.............................................................................5 Section 7.3 - Overtime Definition............................................................................................5 Section 7.4 - Compensation.....................................................................................................5 ARTICLE 8 - COMPENSATORY TIME OFF ........................................................................................5 Section 8.1 - Definition ..............................................................................................................5 Section 8.2 - Accrual Limitations............................................................................................6 Section 8.3 - Time Earned.........................................................................................................6 Section 8.4 - Computation of Time.........................................................................................6 Section 8.5 - Hours at Separation...........................................................................................6 ARTICLE 9 - SPECIAL PAY PROVISIONS..........................................................................................6 Section 9.1 - Callback Pay........................................................................................................6 Section 9.2 - Court Standby Time...........................................................................................6 Section 9.3 - Court Time............................................................................................................7 Section 9.4 - Uniform Inspection/Maintenance Allowance ..............................................7 Section 9.5 - Education Achievement and Peace Officer Standards and Training (POST) Certification.................................................................................................................................7 Section 9.6 - Management Development Pay......................................................................8 Section 9.7- Automobile Expense Allowance .....................................................................9 Section 9.8 - Physical Fitness Incentive...............................................................................9 Section 9.9 - Acting Pay..........................................................................................................10 Section 9.10 - Bilingual Interpretation.................................................................................10 Section 9.11 - Retention Pay..................................................................................................10 Section 9.12 - Premium Pay Maximum................................................................................11 ARTICLE 10 - EDUCATIONAL REIMBURSEMENT.........................................................................11 ARTICLE 11 - EFFECTIVE DATE OF PERSONNEL ACTIONS.....................................................11 ARTICLE 12 - HOLIDAYS .....................................................................................................................12 Section 12.1 - Fixed Holidays ................................................................................................12 Section 12.2 - Floating Holidays ...........................................................................................13 ARTICLE 13 - VACATION .....................................................................................................................13 ARTICLE 14 - SICK LEAVE ..................................................................................................................14 Section 14.1 - Sick Leave Accrual........................................................................................14 Section 14.2 - Sick Leave Usage...........................................................................................14 Section 14.3 - Unused Accumulated Sick Leave..............................................................15 ARTICLE 15 - MATERNITY LEAVE ....................................................................................................15 ARTICLE 16 - BEREAVEMENT LEAVE .............................................................................................16 ARTICLE 17 - EMPLOYEE/DEPENDENT HEALTH, DENTAL, LONG TERM DISABILITY LIFE INSURANCE AND VISION ....................................................................................................................16 Section 17.1 - Health Insurance ............................................................................................16 Section 17.2 - Dental Insurance ............................................................................................16 Section 17.3 - Life Insurance and Long Term Disability Insurance.............................17 Section 17.4 - Employee Assistance Program..................................................................17 Section 17.5 - Medical Examination.....................................................................................17 Section 17.6 - Optical Insurance...........................................................................................17 ARTICLE 18 - JURY DUTY ...................................................................................................................17 ARTICLE 19 - MILITARY LEAVE OF ABSENCE..............................................................................18 ARTICLE 20 - DEFERRED COMPENSATION ..................................................................................18 ARTICLE 21 - SAFETY EQUIPMENT..................................................................................................18 ARTICLE 22 - RETIREMENT BENEFITS ...........................................................................................18 Section 22.1 - Classic Members............................................................................................18 Section 22.2 - New Members..................................................................................................18 Section 22.3 - Optional Contract Provisions .....................................................................19 Section 22.4 - Retiree Health Insurance..............................................................................19 ARTICLE 23 - CONTINUATION OF BENEFITS................................................................................20 ARTICLE 24 - GRIEVANCE PROCEDURE........................................................................................20 ARTICLE 25 - COLLECTIVE BARGAINING......................................................................................22 Section 25.1 - Job Action........................................................................................................23 ARTICLE 26 - SEPARABILITY.............................................................................................................23 ARTICLE 27 - OTHER TERMS.............................................................................................................23 Section 27.1 ...............................................................................................................................23 Section 27.2................................................................................................................................23 Section 27.3 - Reopeners........................................................................................................23 ARTICLE 28 - EXEMPT EMPLOYEES................................................................................................24 ARTICLE 29 - NEGOTIATIONS WITH OUTSIDE AGENCY ...........................................................24 ARTICLE 30 - TERM OF AGREEMENT..............................................................................................24 1 ARTICLE 1 - INTRODUCTION
It is the understanding of the undersigned representatives of the Hawthorne Police Management Supervisory Group (HPMSG) (hereinafter referred to as the "Association") and representatives of the City of Hawthorne (hereinafter referred to as "The City") that:

This Memorandum of Understanding (MOU) incorporates any previous Memoranda of Understanding and Side Letters amending any previous Memoranda of Understanding governing the wages, hours, terms, and conditions of employment for the employees described in this bargaining unit. The wages, hours, terms, and conditions of employment as contained in this agreement shall be recommended to the Hawthorne City Council and, subject to City Council approval, shall be implemented by the appropriate ordinance, resolution, or other official action. Unless otherwise indicated, all provisions of the Memorandum of Understanding are to be in effect from July 27, 2024 through June 30, 2027.

ARTICLE 2 - RECOGNITION
Section 2.1 - Recognition
The City of Hawthorne recognizes the Hawthorne Police Management Supervisory Group as the sole and exclusive bargaining agent for the purposes of establishing salaries, wages, hours, and other conditions of employment for those employees assigned to classifications included in this MOU.

Section 2.2 - Representation
As used in this Memorandum, the terms “employee” and “employees” refer, individually and collectively, to those persons at the City's facilities for whom the HPMSG has been recognized as the representative. For identification only, such persons are described as those persons, if any, assigned to the following classifications:
• POLICE CAPTAIN
• POLICE LIEUTENANT
• POLICE SERGEANT
ARTICLE 3 - EMPLOYEE ORGANIZATIONAL RIGHTS AND RESPONSIBILITIES Section 3.1 - Dues Deduction
Upon receipt of an executed voluntary written authorization, the City shall deduct dues and benefit program premiums from the pay of employees represented by the Association.

Section 3.2 - Time Off for Association Representatives
Authorized Association representatives shall be allowed reasonable time off without loss of pay to prepare for and attend negotiation sessions and membership meetings, 2 participate in grievance and disciplinary action appeal hearings, etc. In addition to the above, authorized representatives shall receive reasonable time off without loss of pay to prepare for grievance and Disciplinary proceedings and to attend conferences seminars, workshops, etc.

ARTICLE 4 - NO DISCRIMINATION, NO HARASSMENT
Both parties to this MOU agree not to discriminate against any employee or applicant in any protected classification because of, but not limited to, age, sex, race, national origin, religion, color, ancestry, marital status, sexual orientation, physical or mental disability, medical condition, and/or union membership and activity. Additionally, the city expects and requires all employees to treat one another with dignity and respect. Harassment of fellow employees is a violation of law. No employment decision may be made based upon an employee's submission to or rejection of such conduct. Any employee who believes that they are the victim of such harassment, whether sexual, racial, ethnic, or religious affiliation, is required to immediately report the conduct to the City Manager or designee.

Any employee who engages in such conduct is subject to disciplinary action, including immediate discharge.

Whenever the masculine gender is used in this Agreement, it shall be understood to include the feminine gender.

The City and the Association agree to comply with applicable federal and state laws and regulations regarding the employment of the disabled.

ARTICLE 5 - COMPENSATION
Section 5.1 - Salary Schedule
A. Effective July 27, 2024, the following salary schedule reflects a ten percent (10%) increase over the previous one effective July 1, 2021.

SERGEANT LIEUTENANT CAPTAIN

A B C A B C A B C
Monthly

10,315

10,624

10,942

12,005

12,366

12,738

14,387

14,820

15,266
Annual

123,776

127,486

131,300

144,065

148,394

152,856

172,643

177,844

183,190
Hourly

59.508

61.291

63.125

69.262

71.343

73.488

83.001

85.502

88.072
B. Effective July 1, 2025, the following reflects a five percent (5%) increase to the previous salary schedule effective July 27, 2024.
3 SERGEANT LIEUTENANT CAPTAIN

A B C A B C A B C
Monthly

10,830

11,155

11,489

12,606

12,985

13,375

15,106

15,561

16,029
Annual

129,965

133,860

137,865

151,268

155,814

160,499

181,275

186,736

192,349
Hourly

62.483

64.356

66.281

72.725

74.911

77.163

87.151

89.777

92.476
C. Effective July 1, 2026, the following reflects a five percent (5%) increase to the previous salary schedule effective July 1, 2025.

SERGEANT LIEUTENANT CAPTAIN

A B C A B C A B C
Monthly

11,372

11,713

12,063

13,236

13,634

14,044

15,862

16,339

16,831
Annual

136,463

140,553

144,759

158,831

163,605

168,524

190,339

196,073

201,967
Hourly

65.607

67.573

69.596

76.361

78.656

81.021

91.509

94.266

97.099
D. Hourly Equivalent Calculation
For payroll purposes, the base hourly equivalent of a monthly base rate is calculated by dividing twelve (12) times the monthly rate by two thousand eighty (2,080) hours (which is forty (40) hours times fifty-two (52) weeks per year).

Section 5.2 - Initial Salary
A. An employee in the bargaining unit promoted to the position of Police Sergeant, Police Lieutenant, or Police Captain after July 1, 2021, will be placed at Step "A" on the effective date of promotion.

B. Effective July 31, 2021, an employee who has been promoted to the position of Police Sergeant, Police Lieutenant, or Police Captain and has held the classification for less than one year as of July 27, 2024, will be placed at Step "A." 4 C. Effective July 31, 2021, an employee in the bargaining unit who has held the classification of Police Sergeant, Police Lieutenant, or Police Captain for over one year but less than two years as of July 27, 2024, shall be placed at Step "B." D. An employee in the bargaining unit who has held the classification of Police Sergeant, Police Lieutenant, or Police Captain for over two years as of July 27, 2024, shall be placed at Step "C."
E. An employee in the bargaining unit promoted to the position of Police Sergeant, Police Lieutenant, or Police Captain will be placed at Step “A” on the effective date of the promotion, except that the City Manager may appoint personnel at a higher step with just cause.

Section 5.3 - Step Advancement and Salary Increases
A. Base Salary Steps - "A" through "C"

1. Effective July 31, 2021, each employee in the bargaining unit shall advance from the Step the employee is placed on pursuant to Section 5.2 above, on the employee's next regular promotion anniversary date in the current rank. The employee will advance to subsequent Steps on the employee's promotion anniversary date after serving twelve (12) months in the current rank until reaching the maximum Step "C."

2. Employees promoted into the bargaining unit or to a different rank within the bargaining unit after July 1, 2021, shall serve twelve (12) months in the employee's rank on each Step and advance to the next Step on the employee's promotion anniversary date in that rank until reaching the maximum Step "C."

3. Each employee shall advance to the next higher Step as provided above unless the Chief of Police or the City Manager disapproves of the increase or the employee’s performance is substandard.

ARTICLE 6 - CONSTRUCTION OF "WORK WEEK” AND "HOURLY RATE" Section 6.1 - Work Schedule
All employees covered under this MOU shall have a regular recurring work schedule of one hundred and sixty (160) hours per twenty-eight (28) day work period.

The Patrol Division shall continue to function on a 3/12.5 schedule for the term of this MOU unless the Chief of Police determines the need to allocate resources to a 4/10 work schedule to provide for the public safety and efficiency of operation.

In the event the Chief of Police determines with the approval of the City Manager, the necessity to establish a schedule which departs from the regular work schedule, the Chief of Police shall give the Association written notice of such change as far in advance as is 5 reasonably practicable. The City shall meet and confer with the Association regarding the impact of the decision prior to implementing a general change.

ARTICLE 7 - OVERTIME COMPENSATION
Section 7.1 - Section 201 (K) Partial Exemption
The City has adopted and implemented the 207(k) partial exemption under the Fair Labor Standards Act for all law enforcement personnel, as defined by the Fair Labor Standards Act.

Section 7.2 - Definition of Hours Worked
Hours worked include, but are not limited to, actual hours worked, sick leave hours, vacation hours, and industrial disability leave hours as provided per California Labor Code Section 4850.

Section 7.3 - Overtime Definition
A. For employees on a 4/10 work schedule, the City shall pay overtime for all hours worked in excess of the employee's regular assigned shift, and for all hours worked in excess of eighty (80) in a designated fourteen (14) day period. For employees on a 3/12.5 work schedule, the City shall pay overtime for all hours worked in excess of the employee's regular assigned shift, and for all hours worked in excess of one hundred and sixty (160) in a designated twenty-eight (28) day period. Employees shall be compensated at the rate of one and one-half (1-1/2) times the "regular base pay compensation” of such employee in pay or compensatory time off, at the option of the employee.

B. Effective January 1, 2007, the position of Captain shall be treated as exempt and, therefore, salaried and not entitled to overtime compensation under either this Memorandum of Understanding or the Fair Labor Standards Act (FLSA). In exchange, the position of Captain shall accrue forty h(40) hours of administrative leave time per year.

This leave time must be used in the calendar year in which it is accrued and shall not be carried over into a new year. Any such time not used in the calendar year in which it is accrued shall be lost.

Section 7.4 - Compensation
Authorized overtime shall be compensated at the rate of one and one-half (1-1/2) times the employee's regular rate of pay as determined under the Fair Labor Standards Act.

ARTICLE 8 - COMPENSATORY TIME OFF
Section 8.1 - Definition
All employees shall have the option of receiving compensation for overtime hours worked in the form of compensatory time off.
6 Section 8.2 - Accrual Limitations
Effective July 1, 2015, employees may accrue up to a maximum of 650 hours of compensatory time.

Section 8.3 - Time Earned
Compensatory time off may be earned on a daily basis for all hours worked in excess of an employee’s regular assigned shift.

Section 8.4 - Computation of Time
Compensatory time off shall not count towards the computation of the regular rate of pay.

Section 8.5 - Hours at Separation
All accumulated compensatory time not utilized prior to an employee's separation from the City shall be paid off on a straight-time basis at the employee’s current regular hourly rate of pay.

ARTICLE 9 - SPECIAL PAY PROVISIONS
Section 9.1 - Callback Pay
Should a supervisor determine that it is necessary to call back an employee after his or her normal working hours to perform work, the employee shall be paid one and one-half (1- 1/2) times their regular hourly rate of pay for all hours actually worked but in no event shall the employee receive less than the equivalent of two hours overtime pay. Travel time to work shall be counted as work time. Travel time returning home shall not be considered work time.

Section 9.2 - Court Standby Time
A. Whenever an employee has been placed in an on call or standby status while off duty in response to a subpoena or directive in relation to a matter that arose during the course and scope of employment, the employee shall receive compensation of two hours at the rate of one and one-half (1-1/2) times his regular rate of pay for each morning and two hours at a rate of one and one-half (1-1/2) times his regular rate of pay for each afternoon the employee is required to be on court standby status.

B. Effective November 16, 2002, employees assigned to the Detective Bureau who are scheduled to be on standby shall be guaranteed minimum compensation on the following basis: 5-hours straight time compensation for each twenty-four (24) hour period or fraction thereof an employee is placed on stand-by. For example, an employee who is placed on standby for sixty -three (63) hours would receive fifteen (15) hours of standby pay at straight time. 7 C. No additional compensation shall be paid to an employee placed on Court Standby status awaiting court appearance since the employee is not unreasonably restricted, and, therefore, such time does not constitute hours worked under the Fair Labor Standards Act.

Section 9.3 - Court Time
A. An employee appearing for a subpoenaed court appearance which arises out of the course of his/her employment shall be compensated for a minimum of two (2) hours at a rate of one and one-half (1- 1/2) times the employee's regular hourly rate of pay.

B. Should an officer who is subpoenaed to court in the course of his/her employment be required to be in court in excess of the minimum two (2) hours, he/she shall receive pay at time and one-half (1-1/2) his/her regular rate of pay for the actual hours the employee is in court.

C. If the employee is subpoenaed to be in court on his/her regularly scheduled shift, the employee shall receive compensation for accrual court time at his/her straight time rate.

Section 9.4 - Uniform Inspection/Maintenance Allowance
A. Officers shall be subject to a daily uniform inspection and those failing to pass shall obtain an acceptable uniform on his/her own time prior to being permitted on duty.

B. Employees covered by the MOU receive a uniform maintenance allowance payable by the City at a rate of $6.71 per pay period and reported as special compensation to the extent as allowed by CalPERS regulations.

1. In accordance with the Public Employees’ Pension Reform Act (PEPRA), an employee hired on or after January 1, 2013, and classified as a "new member" within PEPRA, is not eligible to have the cost of the purchase and/or rental of a uniform article and/or the uniform maintenance allowance that is paid by the City reported to CalPERS as special compensation.

Section 9.5 - Education Achievement and Peace Officer Standards and Training (POST) Certification
The City of Hawthorne shall provide a premium for higher education and POST certification in accordance with the provisions outlined below:

A. Education achievement and POST certificates are based upon personal and professional growth and shall be obtained on the employee's own time and without work schedule adjustment or overtime compensation. This does not include situations where the City sends or requires an employee to attend any POST-mandated training, which may or may not be a component of achieving certain POST certifications or other training objectives.
8 B. The Chief of Police will have the sole authority to approve acceptable educational courses.

C. Upon presentation of the following degrees and/or certificates to the Chief of Police, the employee shall be eligible to receive four percent (4%) incentive pay of base pay per month for their educational achievement of an Associate’s Degree and five percent (5%) for their achievement of each remaining educational achievements or certificates as listed below.

Degree/Certificate Incentive Pay
Intermediate POST Certificate 5%
Advanced POST Certificate 5%
Supervisory POST Certificate 5%
Management POST Certificate 5%
Associate’s Degree 4%
Bachelor Degree 5%
Master’s Degree 5%
D. Any employee who achieves a Bachelor's Degree will be deemed to have achieved an Associate's Degree. Any employee who achieves a Master's Degree will be deemed to have achieved a Bachelor's Degree and an Associate's Degree.

E. An employee of this bargaining unit may only receive incentive pay for one Associate's Degree, one Bachelor's Degree, and one Master's Degree.

For Example: If an employee holds more than one degree, such as a Bachelor's Degree in Public Administration and a second Bachelor's Degree in Public Communication, the employee will receive four percent (4%) incentive pay for their Associates Degree and five percent (5%) incentive pay for one of their Bachelor's Degree.

F. The maximum incentive pay under Section 9.5 is thirty-four (34%) of an employee's base pay.

G. Education achievement and POST certification pay shall be reported as special compensation to the extent allowed by CalPERS regulations.

H. An employee shall be eligible to receive education achievement and POST certificate.

Premium pay beginning the next payroll period following the presentation of any of the above degrees and/or certifications to the Chief of Police.

Section 9.6 - Management Development Pay
Effective July 1, 2021, the Management Development Pay provision has been discontinued. This Section is included to document this termination. 9 Section 9.7- Automobile Expense Allowance
With prior approval from the Chief of Police, an employee shall receive mileage reimbursement for the use of his personal vehicle to attend training or other authorized law enforcement business activity. The City shall reimburse employee by the current standard mileage rate determined by the Internal Revenue Service (IRS).

Section 9.8 - Physical Fitness Incentive
The physical fitness incentive program entitles all employees under this agreement who meet the physical fitness standards, as hereafter defined, for their age group to receive the associated pay incentive in Table 1 below.

The City will provide a program that contains the following components:

A. A health evaluation for affected employees is conducted annually to determine relevant measures for analysis and incentive payment. The measurements will include:

1. Resting blood pressure

2. Exercise blood pressure

3. Pulmonary function test

4. Fitness level

5. Cholesterol

6. HDL cholesterol

7. Cholesterol/HDL ratio

8. Body composition

9. Stress ECG
B. The performance standards for the Physical Fitness Incentive are depicted in Article 9, Table 1. The scoring is as follows:

Table 1
Rating Number of Points Premium
Excellent 13 or more points 4%
Very Good 9 to 12 points 3%
Good 5 to 8 points 2%
C. The results of the physical examination will be used solely for the administration of the program. Participating in this program will be voluntary, and thus, overtime or training time pay will not be granted for time spent in physical examinations.

D. No incentive compensation will be granted unless the participating employee has completed the entire physical examination.

E. Physical Fitness Incentive Pay shall be reported to CalPERS as special compensation to the extent allowed by CalPERS regulations. 10 Section 9.9 - Acting Pay
A. Employees covered by this MOU who are temporarily assigned to a higher classification shall be entitled to acting pay for the period actually worked at the higher classification in excess of forty (40) consecutive hours. The difference in hourly compensation shall be calculated in the following manner:

Higher Step rate minus employee's current step rate, representing at least a four and onehalf percent (4-1/2%) increase.

B. To the extent as provided by CalPERS regulations, employee out-of-class appointments to an upgraded position or acting in a higher classification to a vacant position shall be limited to nine hundred sixty (960) hours per fiscal year (July 1 to June 30). A vacant position per this provision excludes a position that is temporarily unavailable due to another employee's leave of absence.

Section 9.10 - Bilingual Interpretation
An employee who is responsible for bilingual interpretation, and whose use of this language is of significant benefit to the operations of the Department as determined by the Chief of Police, shall receive bonus pay according to the following rules:

A. To be eligible for this assignment bonus, an employee must have successfully passed a language proficiency test, which is job related to the duties and responsibilities of a Police Officer. The test need not be written, but may test verbal skills in communication with non-English speaking persons.

B. The City shall pay each designated employee a bonus of sixty dollars ($60.00) per pay period.

Section 9.11 - Retention Pay
A. Effective January 4, 1998, a full-time employee who has completed twenty-five (25) years of service with the City shall receive retention pay in an amount equal to eleven percent (11%) of base pay. For purposes of calculating retention pay eligibility, the City agrees to fact or the years of prior service of Police Officers who were hired by the City of Hawthorne as laterals.

B. For purposes of this Section, a lateral entry Police Officer shall be defined as an employee hired by the City as a sworn Police Officer who has successfully completed a probationary period with another law enforcement agency in the position of sworn law enforcement officer and possesses a valid California Peace Officer Standards and Training (POST) Basic Course Certificate or has completed the Basic Course waiver process.

C. Retention pay shall be reported as special compensation to the extent allowed by CalPERS regulations.
11 Section 9.12 - Premium Pay Maximum
Employees shall not be entitled to receive premium pay that exceeds forty-nine percent (49%) of their base salary. For purposes of this Section, Premium pay shall include all certificates, degrees, special assignments, physical fitness, investigator pay, and retention and/or all additional pays outside of the base pay.

ARTICLE 10 - EDUCATIONAL REIMBURSEMENT
It shall be the policy of the City to encourage all employees to improve their skills, ability, and knowledge through enrollment in courses in outside educational institutions.

Accordingly, all full-time employees shall be eligible for reimbursement of the cost of tuition, fees, and books incurred in outside vocational or academic courses of instruction, subject to the following conditions:

1. The reimbursement request shall be submitted and approved by the City Manager prior to enrollment.

2. The course(s) shall be job-related.

3. A semester/quarter grade of "C" or better shall be earned in the course.

4. Books for which reimbursement is made become the property of the City.

5. Receipts for reimbursed expenses shall be submitted to the City prior to reimbursement.

6. All coursework will be approved on a course-by-course basis.

7. Effective July 16, 2016, the tuition reimbursement benefit shall be increased to a maximum of two hundred and fifty dollars ($250.00) per unit for any course.

8. In addition, each employee shall also be eligible for reimbursement for books purchased as required for reimbursable coursework.

9. Effective July 1, 2020, employees represented by this Memorandum of Understanding will have a cap of seventeen thousand dollars ($17,000.00) for the duration of employment with the City. This will not be retroactive and does not include education reimbursements the City has actually paid prior to July 1, 2020.

ARTICLE 11 - EFFECTIVE DATE OF PERSONNEL ACTIONS
All employees shall be paid bi-weekly. All step advancements, promotions, changes of classifications, longevity, and educational allowances that result in a change of pay shall 12 be effective the start of a pay period or the start of the next pay period following the employee's anniversary date.

ARTICLE 12 - HOLIDAYS
Section 12.1 - Fixed Holidays
For the duration of this MOU, effective July 27, 2024 – June 30, 2027, the following are fixed holidays, with two additional days added: Juneteenth and Indigenous Peoples Day.

Holiday Acknowledged on
New Year’s Day January 1st
Martin Luther King Day Third Monday of January
President’s Day Third Monday of February
Cesar Chavez Day March 31st
Memorial Day Last Monday of May
Juneteenth June 19th
Independence Day July 4
th
Labor Day First Monday in September
Indigenous Day (formerly Columbus Day) Second Monday of October Veteran’s Day November 11th
Thanksgiving Day Fourth Thursday in November
Day After Thanksgiving Immediate Friday after Thanksgiving Christmas Eve December 24th
Christmas Day December 25th
A. Employees will be compensated forty (40) hours quarterly on the last pay period in March, June, September, and December, reflected on their paystubs and paid through the same paychecks issued for the above-mentioned pay periods and reported to CalPERS.

B. Employees shall be compensated in cash pay only and may not use the hours to accrue compensatory time.

C. The actual dates of the holidays specified above will be considered a regular work day for all affected employees.
13 D. The quarterly payment of 40 holiday hours will become effective July 1, 2020. The compensation will be calculated at the current rate of pay on the date of payment. There will be no retroactive compensation. Changes in the rate of pay will go in effect on the following quarterly payment.

Section 12.2 - Floating Holidays
In January, an employee shall be credited with two (2) "floating" holidays per year at ten (10) hours per holiday (a total of twenty (20) hours).

Such holidays will be posted on the first pay period of the calendar year and can be used to take time off of the employee’s regular work hours.

The city will pay out any floating holiday hours not used by the employee by the last day of the last pay period in the calendar year in December.

ARTICLE 13 - VACATION
All full-time employees covered under this agreement shall be entitled to vacation with pay as follows:

A. Affected employees who have completed the following years of service shall receive the following vacation benefits:

Years of Service Hours Earned per Year Hours Earned per Pay Period 1-5 96 3.69
6-10 136 5.23
11-15 176 6.77
16-20 184 7.08
21-25 192 7.38
26 192 *use it or lose 7.38 *use it or lose
B. Vacation time shall be available for use immediately after it has been earned.

C. Upon separation from the City for any reason, the accumulated vacation time will be converted to cash at the hourly rate existing at the time of dispersal and paid to the employee. Any hours earned or accrued at 26 years of service will be placed in a separate vacation bank and may be rolled over from year to year prior to separation from employment; however, these hours are not allowed to be cashed out at the point of separation.

D. Employees are entitled to carry over fifty (50) hours of their vacation time into the year following the year in which it is earned.

E. Vacation time balance shall appear on the employee's paycheck stub. 14 ARTICLE 14 - SICK LEAVE
Section 14.1 - Sick Leave Accrual
Full-time employees shall accrue paid sick leave at the rate of three point seven (3.70) hours; for each biweekly pay period in which the employee actually worked or was on paid leave for a minimum of forty (40) hours. In other words, an employee who is on unpaid Leave for more than forty (40) hours in a pay period shall not accrue sick leave during that pay period.

Effective July 1, 2015, the maximum amount of sick leave accrual shall be one thousand one hundred fifty-two (1,152) hours.

Effective the pay period that includes July 27, 2024, employees entitled to retention pay per Section 9.12 of this Memorandum of Understanding shall at 26 years of service accrue ninety-six (96) hours per year at the rate of 3.70 hours per pay period to be placed in a separate sick bank that may roll be rolled over from year to year prior to separation from employment; however these hours are not allowed to be cashed out at the point of separation.

Sick leave accrual shall follow the employee's regular work shift hours as follows:

Section 14.2 - Sick Leave Usage
A. Employees may not take paid sick leave before the completion of six (6) months of employment from the date of hire.

B. An employee eligible for paid sick leave shall be granted such leave for the following reasons:

1. Illness or injury that has resulted in the employee’s inability to perform his normal duties.

2. An employee who is unable to report to work due to illness or injury, shall notify his supervisor, as soon as reasonably possible, of that fact and give him the telephone number and/or address at which the employee can be reached.

3. In addition, an employee shall advise his supervisor of his status at least every other scheduled shift.

4. Health and dental appointments during scheduled working hours.

5. Disability caused by pregnancy or childbirth.

6. Employees may use accrued sick leave for reasons other than personal illness or injury. Such use of sick leave shall be limited to six (6) shifts (10-hour or 12.5- hour) during the twelve-month period beginning with the first pay period commencing in December through the last pay period commencing in November. 15 Use of sick leave under Provision #4 above shall not cause an employee to be penalized or to have abused sick leave for purposes of performance evaluations, special assignments, or promotions.

7. The use of sick leave under this agreement requires the prior approval of the employee’s supervisor.

8. Additional paid leave may be granted, under special circumstances, when the employee’s presence is necessary during convalescence of a spouse or dependent. Such leave must be approved by the Chief of Police or City Manager.

9. After having accumulated 360 hours of sick leave, an employee may select the option of receiving one-half (1/2) of additional accumulated sick leave in current compensation. After having accumulated 720 hours of sick leave, an officer or employee shall receive all additional accumulated sick leave in current compensation. Otherwise, sick leave shall accumulate as provided for in Section

2.26.020 of the Hawthorne Municipal Code.

10.Options or automatic conversion of accumulated sick leave, whichever is applicable, shall be made in December. Maximum benefits under this section shall be 48 hours of pay and 48 hours of accumulated sick leave for officers and employees who have accumulated no less than 360 hours and no more than 720 hours of sick leave; for employees who have accumulated 720 hours of sick leave, the maximum benefits under this section shall be 96 hours of pay.

Section 14.3 - Unused Accumulated Sick Leave
A. Retirement:

Upon retirement, those covered under this agreement shall receive one hundred percent (100%) payoff of unused sick leave earned prior to 26 years of service and prior to becoming eligible for Retention Pay.

B. Voluntary Quit:

Any employee who voluntarily resigns from the City after having ten (10) years of service, shall receive fifty percent (50%) of the value of said employee’s accumulated sick leave earned prior to 26 years of service and prior to becoming eligible for Retention Pay.

ARTICLE 15 - MATERNITY LEAVE
A. An employee with the condition of pregnancy may be authorized by the Chief of Police to work if they are safely able to perform the duties assigned to their position. For this determination, an employee will be required to submit a written statement from her treating physician that includes responses to the following inquiries:

1. An actual or estimated period of time that the employee may continue to perform assigned duties without risk of injury to herself or the unborn child. 16 2. An actual or estimated start date of disability leave and return to work at full duty status.

B. The City shall comply with all applicable State and Federal leave entitlement laws covering an employee's leave of absence related to pregnancy disability and baby bonding.

C. The employee may use sick leave to cover any period of absence related to this Article. Additionally, during an employee's period of absence, as related to this Article, the City shall continue its contributions towards medical, health, dental, vision, long-term disability, and life insurance premiums.

ARTICLE 16 - BEREAVEMENT LEAVE
A. In the event of death of a member of the immediate family, defined as spouse, child, stepchild, grandchildren, mother, mother-in-law, father, father-in-law, stepparent, grandparent, sister, or brother, a full-time employee may be absent for the purpose of arranging for and attending the funeral or other equivalent memorial or celebration of life observations for three (3) consecutive working days without loss of pay, and not charged to sick leave.

B. If the circumstances require the employee to travel in excess of 500 miles, one way, to arrange or and attend said funeral or other equivalent memorial or celebration of life observations, two (2) additional days without loss of pay or charged to sick leave, shall be granted.

ARTICLE 17 - EMPLOYEE/DEPENDENT HEALTH, DENTAL, LONG TERM

DISABILITY LIFE INSURANCE AND VISION
Section 17.1 - Health Insurance
Each employee shall be entitled to select a health insurance plan offered under the Public Employees' Retirement System Health Plans. Regardless of the plan chosen by the employee, the City shall pay all premium amounts as they from time to time exist, which are in excess of the following amounts which are to be paid by the individual employee:

Employee Only $0.00 per pay period
Employee + One Dependent $6.53 per pay period
Employee + Two Dependents $11.07 per pay period
Section 17.2 - Dental Insurance
Each employee shall be entitled to enroll in the dental insurance plan(s) made available by the City. Regardless of the plan chosen, the City shall pay all premium amounts as they from tune to time exist, which are in excess of the following amounts, which are to be paid by the individual employee:
17 Employee Only $0.00 per pay period
Employee + One Dependent $6.77 per pay period
Employee + Two Dependents $12.12 per pay period
Section 17.3 - Life Insurance and Long Term Disability Insurance

1. The City shall provide each affected employee with a term-life insurance policy of fifty thousand dollars ($50,000) at a cost to the City not to exceed sixteen dollars ($16.00) per month per employee*.

In conjunction with the term life insurance policy, the City shall also provide each employee with an accidental death & dismemberment insurance policy of fifty thousand dollars ($50,000) at a cost to the City not to exceed two dollars ($2.00) per month per employee.
*Additional life insurance may be purchased at the employee’s own expense.

2. The City shall provide each employee with a long-term disability Plan at a cost to the City not to exceed thirty-two dollars ($32.00) per month per employee.

Section 17.4 - Employee Assistance Program
The City shall make the outpatient element or an employee assistance program available to all employees and qualified dependents at City cost.

Section 17.5 - Medical Examination
All full-time employees shall be given a complete medical examination at City expense each thirty-six (36) month period:

All employees shall be entitled to an influenza vaccination annually.

Section 17.6 - Optical Insurance
The City shall provide each employee with an optical plan provided by the Vision Service Plan (VSP) for each employee and their dependents, at a cost not to exceed sixteen dollars ($16.00) per month per employee.

ARTICLE 18 - JURY DUTY
Any employee covered by this Agreement who is duly summoned to attend any court, during the time regularly required for his/her employment, for the purpose of jury service, shall be entitled while so engaged and actually serving, (maximum of ten days) of his/her regular compensation, provided that he/she deposits his jury services fees other than for mileage reimbursement with the City of Hawthorne.
18 ARTICLE 19 - MILITARY LEAVE OF ABSENCE
A leave of absence for military service shall be granted to any employee as required by the laws of the United States and the State of California.

ARTICLE 20 - DEFERRED COMPENSATION
All members of the representation unit represented by the Association may elect to participate in the deferred compensation plan currently covering other City employees.

For the member(s) of this unit who are CalPERS under PEPRA, the City will match an employee’s contribution to deferred compensation up to $100 per month.

ARTICLE 21 - SAFETY EQUIPMENT
Employees covered by this Memorandum of Understanding shall continue to receive safety equipment as has been provided prior to the effective date of this Memorandum of Understanding.

ARTICLE 22 - RETIREMENT BENEFITS
Section 22.1 - Classic Members
"Classic Members" are employees hired prior to January 1, 2013, and qualifying lateral employees as defined by the California Public Employers Pension Reform Act of 2013 (PEPRA). Classic Members are entitled to the following retirement benefits:
• 3% at age 50 retirement formula
• Final compensation based on the single highest year
The City shall pay the entire nine percent (9%) portion of the employee's contribution to CalPERS. Said contribution shall be designated as "Employee Contribution." The City has adopted and implemented a resolution pursuant to Government Code section 20636(c)(4) by which the City shall report to CalPERS as compensation the City's payment of the employee's share of required retirement contributions pursuant to Government Code section 20691.

Section 22.2 - New Members
"New Members" are employees hired on or after January 1, 201 3 who do not otherwise qualify as a classic member under the PEPRA.

A. Formula

2.7% at age 57retirement formula
Final compensation based on the average of the highest thirty- six (36) consecutive months pursuant to Government Code section 7522.32(a).
19 B. New Members hired on or after January 1, 2013, and before July 2, 201 5 received, the City paid nine percent (9%) employee contribution until June 30, 2015 pursuant to Government Code Section 7522.30(f).

C. Effective July 1, 2015, all new members pay fifty percent (50%) of the normal cost to CalPERS pursuant to PEPRA.

Section 22.3 - Optional Contract Provisions
The City shall provide the following optional contract provisions:

A. One- year highest compensation (Section 20042)
B. Military service credited as public service (Section 21024) C. 1959 Survivors Benefit (Section 21573)
D. Post retirement survivor allowance to continue after remarriage (Section 21635) E. Pre-retirement death benefit (Section 21548)
F. Continuation of death benefits after re-marriage (Section 21551) Section 22.4 - Retiree Health Insurance
A. An employee who retires and meets the minimum requirements listed below shall receive at the City's expense paid health insurance for the retired employee and his or her dependent spouse. To be eligible for this benefit, a retiree must actually be receiving retirement benefits from CalPERS.

Minimum Requirements:

1. 20 years of service in the Hawthorne Police Department.

2. Age 50 years.

A qualified retiree shall be covered by this provision as long as he/she is eligible for PERS health insurance coverage.

B. An employee who retires from this City with less than the minimum requirements specified in Section 22.4(A) shall be offered the opportunity to continue their participation in the Group Health Insurance (PERS) in effect at the time. The City agrees to contribute sixteen ($16.00) dollars toward this premium per month. The retiree shall be responsible for any remaining premium cost.

C. Sections 22.4 (A&C) notwithstanding, retirees and dependents shall continue ,to receive the same health insurance benefits and at the same cost as active employees, until such time as California law allows municipalities to use minimum vesting (service time) as a requirement to receive such benefits.
20 ARTICLE 23 - CONTINUATION OF BENEFITS
Benefits not necessarily specifically enumerated herein, which have previously been provided by the City, shall continue unless amended or deleted herein. This provision includes but is not limited to: Bereavement Leave, Sick Leave, Holidays, Group Insurance, Educational Reimbursement, Training and Professional Development, Longevity Pay, Retirement System, and Auto provided allowance.

ARTICLE 24 - GRIEVANCE PROCEDURE
It is hereby agreed and understood that the following procedures shall be utilized by the Association and any officers who are represented by the Association as the method by which applicable disputes are resolved.

A. Definition
A grievance is a complaint by one or more employees or the Association concerning the applications or interpretation of ordinances, rules, policies, practices, or procedures affecting employees ‘wages, hours, and working conditions.

B. Scope and Limitations

1. This procedure shall be used to resolve grievances for which no other methods of solutions are required by law, provided, however, that it shall not include a complaint arising from disciplinary action.

2. Disputes over matters subject to review by the Civil Service Commission are not grievable.

3. Disputes over matters which are subject to state or Federal Law and which are reviewable by State of Federal Administration Agencies are not grievable. For example, Equal Employment Opportunity matters.

4. The grievant may be represented by an attorney, the Association or both, at the final stages of the grievance procedure.

5. Failure by the City to meet any time limit shall result in the grievance being automatically brought into the next level at the end of the time period. The grievant will then be required to file all appropriate grievance or appeal documents within the applicable time period.

6. Failure of the grievant to meet any time periods may, at the option of the person who is deciding the grievance, result in the grievance being denied or not considered.

7. Any level or time period may be waived by mutual written consent of both the grievant and the City.

C. Procedure

1. First Step: Informal Procedure
a. Within fourteen (14) days of the grievable event, the grievant shall discuss 21 the grievance with the grievant's lowest level supervisor, who shall attempt to resolve the grievance.
b. The supervisor shall respond either orally or in writing within seven (7) days of discussion.
c. A grievance that affects a significant number of employees represented by the Association shall be commenced by informal or formal communication of said grievance to any Police Lieutenant. An authorized representative of the Police Department shall· respond within seven (7) days following receipt of such communication.
d. A grievance not resolved at this level may proceed directly to the Third Step within the time limits set forth in paragraph A thereof.

2. Second Step: Formal Procedure
a. Except as provided in paragraph C Step One, a grievance unresolved by Step One may be continued if submitted by the grievant, in writing, to the supervisor who responded in Step One within seven (7) days of the receipt of the response. If no response was communicated within the time period set forth in Section C.lb, the grievance may be continued as provided above, within seven (7) days after the expiration of the time period set forth in Section C Ib. Written grievance shall be submitted on a completed form provided by the City.
b. The formal grievance shall be processed through the Department and a written decision from the Department Head/designate thereof forwarded to the grievant within twenty-one (21) days of submitting the written grievance.

3. Third Step: Administrative Appeal
a. A grievance unresolved at 2nd Step may be continued if appealed to the Human Resources Director or designee within fourteen (14) days of receipt of final decision of the Department Head/designate thereof. If no decision was forwarded within the time period set forth in Section C.2b, the grievance may be so appealed within fourteen (14) days after the expiration of the time period set forth in Section C.2b. The appeal shall be submitted to the Department Head in writing, state the reasons in support and have attached all forms, decision, and notices submitted and received in the Second Step. b. The Administrative Services Director or designee, or delegate thereof, shall process the appeal. The person processing the appeal may conduct a· hearing at his option. A copy of the decision shall be forwarded to the grievant, Department Head, and City Manager within twenty-one (21) days from the time the grievance was appealed to the Personnel Officer, as 22 provided in paragraph of the third step.

4. Fourth Step: Hearing Officer
a. A grievance unresolved by the third step may be continued to the fourth step if appealed to the City Manager within fourteen (14) days of delivery of the final decision. If no decision was forwarded within the time period set forth in Section C.3b, the decision may be so appealed within fourteen (14) days after the expiration of the time period set forth in Section C.3b. b. Upon receipt of such appeal, the City Manager shall set a time and place for a hearing officer to hear the grievance.
c. If the City Manager and grievant cannot agree upon a hearing officer or cannot agree to submit the matter to the California Office of Administrative Hearings, the parties shall procure a list of seven (7) qualified individuals from the State Conciliation Service. Each party shall alternately strike one name from that list until only one person remains which person shall be the hearing officer.· The party who strikes the first name shall be determined by a flip of the coin or other similar device.
d. The hearing shall be conducted according to the rules and provisions of the Administrative Procedure Act (California Government Code Section 11513) and any other rules and procedures mutually agreed upon. e. All costs, fees, and transcription expenses shall be shared equally by the grievant and the City.
f. The hearing officer's decision shall be advisory. The City Manager shall notify the grievant within fourteen (14) days following receipt of the decision whether the decision will be adopted, modified, or rejected. If the decision is rejected or substantially modified adversely to the grievant, the City Manager must have reviewed the hearing record and render a written decision.

ARTICLE 25 - COLLECTIVE BARGAINING
The parties acknowledge that during the meet and confer process which resulted in this Agreement, each had the unlimited right and opportunity to make demands and proposals with respect to any subject or matter not removed by law from the area of collective bargaining, and that the understandings and agreements arrived at by the parties after the exercise of that right and opportunity are set forth in this Agreement. 23 Section 25.1 - Job Action

1. The HPMSG and its members agree that during the term of this Agreement, there shall be no strike, slowdown, blue flu, or other concerted job actions.

2. In the event of unauthorized job action, the City agrees that there will be no liability on the. part of HPMSG provided the employee organization promptly and publicly disavows such unauthorized action; requests the employees to return to work and attempts to bring about a prompt resumption of normal operations; and provided further that the employee organization notifies the City in writing within 48 hours after the commencement of such job action, what measures it has taken to comply with the provisions of this section.

3. In the event such actions by the employee organization have affected resumption of normal work practices, the City shall have the right to take appropriate disciplinary action.

ARTICLE 26 - SEPARABILITY
Should any provision of this Memorandum of Understanding be found to be inoperative, void, or invalid by a court of competent jurisdiction, all other provisions of this MOU shall remain in full force and effect for the duration of the agreement.

ARTICLE 27 - OTHER TERMS
All other terms and conditions of employment as contained in ordinances, resolutions or other official actions shall remain in full force and effect during the entire term of the agreement.

Section 27.1 - Contracting out: The City agrees that during the term of this Memorandum of Understanding, it shall not expand the scope of any contracting out of police services to any other public agency.

Section 27.2 - The City agrees to include mediation of meet and confer disputes by mutual agreement in the employee relations ordinance after ratification of the Memorandum of Understanding.

Section 27.3 - Reopeners
A. As soon as practicable after the adoption of this· Memorandum of Understanding by the Hawthorne City Council the City and the Association agree to reopen negotiations over changing the procedure for cashing out or selling back to the City leave balances, including but not limited to, the optional cash-out provisions set forth in Article 15, Section

15.2 - Sick Leave Usage of the Memorandum of Understanding. The City is proposing that the irrevocable election option replace the current procedures, which will require an employee to make an irrevocable election in December of one calendar year of the number of hours the employee will cash out the next calendar year from those hours he 24 will accrue, but does not use, in that next calendar year. The parties' intent is to have the new procedure in place before December. 2021.

B. As soon as practicable after the adoption of this Memorandum of Understanding by the Hawthorne City Council, the City and the Association agree to open negotiations over the method of payment and/or crediting of Floating Holiday hours, Article 13 - Holidays, Section 13.2, owed to some employees who were not credited with the appropriate number of floating holiday hours in Fiscal Year 2020-2021. The parties' intent is to have the procedure in place as soon as possible but by no later than December 2021.

C. As soon as practicable after the adoption of this Memorandum of Understanding by the Hawthorne City Council, the City, and the Association agree to open negotiations on whether to increase the cap as included in Article 14 - Vacation (C), on vacation hours carry over from fifty (50) to seventy-five (75) hours.

ARTICLE 28 - EXEMPT EMPLOYEES
All exempt employees shall be subject to the terms and conditions of employment contained in the predecessor Memorandum of Understanding, which regard overtime, court time, court standby time, and the definition of hours worked.

ARTICLE 29 - NEGOTIATIONS WITH OUTSIDE AGENCY
The Association’s duly authorized representative may attend and participate in any negotiations with an outside agency to contract out law enforcement services. However, the City may enter into such a contract regardless of the Association's agreement.

ARTICLE 30 - TERM OF AGREEMENT
The term of this Agreement shall commence on July 27, 2024, and shall continue in full force and effect until June 30, 2027.
25 Representing:

Hawthorne Police Management Supervisory Group
_________________________
Lieutenant Kenny Craig
_________________________
Lieutenant Shawn Shimono
_________________________
Sergeant Ian Elliot
Representing:

City of Hawthorne
_________________________
Erika Lampkin
Director of Human Resources
_________________________
Vontray Norris
City Manager

AGENDA ITEM NO. 7

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of July 23, 2024
Originating Department: Human Resources
City Manager: __________
Vontray Norris
Dir. of Human Resources: ___________
Erika Lampkin
SUBJECT:

RESOLUTION NO. 8476
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWTHORNE, CALIFORNIA, providing for the terms and conditions of employment of those employees represented by the Hawthorne Police Officers Association (“HPOA”) according to the provisions of the Hawthorne Municipal Code (“HMC”) and authorizing the City Manager to execute the HPOA Memorandum of Understanding (“MOU”).

RECOMMENDED MOTION:

Staff Recommends that the City Council adopt Resolution No. 8476 providing for the terms and conditions of employment for all employees represented by the Hawthorne Police Officers Association pursuant to the provisions of the Hawthorne Municipal Code and authorizing the City Manager to execute the Memorandum of Understanding.

DISCUSSION:

The Hawthorne Police Officers Association MOU expired June 30, 2024. Negotiations have been underway for the past several months for successor Memorandum of Understanding. The terms of the proposed Memorandum of Understanding were voted on and approved by each group member. The Memorandum of Understanding will become effective July 27, 2024 and will remain in effect until June 30, 2027.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

This MOU will assist the City in its efforts for continuous growth in areas of professional development and strategic planning.

FISCAL IMPACT:

Funds will be allocated to the general fund for the next three years.

NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):

1. Resolution No. 8476

2. Hawthorne Police Officers Association Memorandum of Understanding Resolution No. 8476
RESOLUTION NO. 8476

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF HAWTHORNE, CALIFORNIA, PROVIDING FOR THE

TERMS AND CONDITIONS OF EMPLOYMENT OF THOSE

EMPLOYEES REPRESENTED BY THE HAWTHORNE
POLICE OFFICERS' ASSOCIATION ("HPOA"),

ACCORDING 'TO THE PROVISIONS OF THE
HAWTHORNE MUNICIPAL CODE ("HMC") AND

AUTHORIZING THE CITY MANAGER TO EXECUTE
HPOA MEMORANDUM OF UNDERSTANDING ("MOU")
WHEREAS, the City of Hawthorne and Hawthorne Police Officers' Association ("HPOA") after meeting and conferring on the terms and conditions of employment for the members of the HPOA have reached an agreement on said terms and conditions of employment; and
WHEREAS, HPOA has ratified the changes in terms and conditions of the 2024 - 2027 MOU between the City of Hawthorne and HPOA.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HAWTHORNE, CALIFORNIA hereby resolves as follows:

SECTION 1. The foregoing recitals in this Resolution are true and correct.

SECTION 2. The changes in terms and conditions to be included in the July 27, 2024 - June 30, 2027, MOU between HPOA and the City of Hawthorne are attached hereto, are incorporated herein by reference, and are hereby approved by the City of Hawthorne.

SECTION 3. The City Manager is authorized to execute the July 27, 2024 - June 30, 2027, HPOA MOU and make any minor changes thereof.

Resolution No. 8476
SECTION 4. That the City Clerk shall certify to the adoption of this Resolution and shall cause this Resolution and this certification to be entered in the Book of Resolutions of the Council of the City.

PASSED, APPROVED, and ADOPTED this 23rd day of July 2024.

Resolution No. 8476

______________________________
Alex Vargas, Mayor
City of Hawthorne, California
ATTEST:
____________________________
Dayna Williams-Hunter, City Clerk
City of Hawthorne, California
Approved As To Form:
______________________________
Robert Kim, City Attorney
City of Hawthorne, California

MEMORANDUM OF UNDERSTANDING

BETWEEN

THE CITY OF HAWTHORNE

AND THE
HAWTHORNE POLICE OFFICERS’ ASSOCIATION
(HPOA)

EFFECTIVE
JULY 27, 2024 through JUNE 30, 2027
Table of Contents
ARTICLE 1 - INTRODUCTION................................................................................................................1 ARTICLE 2 - RECOGNITION ..................................................................................................................1 Section 2.1 - Recognition............................................................................................................1 Section 2.2 - Representation......................................................................................................1 ARTICLE 3 - EMPLOYEE ORGANIZATIONAL RIGHTS AND RESPONSIBILITIES...................1 Section 3.1 - Newly Hired Employees ......................................................................................1 Section 3.2 - Dues Deduction.....................................................................................................2 Section 3.3 - Time Off For Association Representatives....................................................2 ARTICLE 4 - NO DISCRIMINATION, NO HARASSMENT.................................................................2 ARTICLE 5 - COMPENSATION..............................................................................................................2 Section 5.1 - Salary Schedule ....................................................................................................2 Section 5.2 - Initial Salary............................................................................................................3 Section 5.3 - Lateral Entry...........................................................................................................3 Section 5.4 - Placement and Advancement in Salary..........................................................3 ARTICLE 6 - WORK SCHEDULE...........................................................................................................4 Section 6.1 - Regular Work Schedule ......................................................................................4 Section 6.2.......................................................................................................................................5 ARTICLE 7 - OVERTIME COMPENSATION........................................................................................5 Section 7.1 - Section 207(K) Partial Exemption.....................................................................5 Section 7.2 - Definition of Hours Worked ...............................................................................5 Section 7.3 - Overtime Definition ..............................................................................................5 Section 7.4 - Compensation .......................................................................................................6 ARTICLE 8 - COMPENSATORY TIME OFF ........................................................................................6 Section 8.1.......................................................................................................................................6 Section 8.2.......................................................................................................................................6 Section 8.3.......................................................................................................................................6 Section 8.4.......................................................................................................................................6 Section 8.5.......................................................................................................................................6 Section 8.6.......................................................................................................................................6 ARTICLE 9 - SPECIAL COMPENSATION PROVISIONS .................................................................6 Section 9.1 - Callback Pay ..........................................................................................................6 Section 9.2 - Court Standby Time .............................................................................................6 Section 9.3 - Court Time..............................................................................................................7 Section 9.4 - Uniform Maintenance Allowance......................................................................7 Section 9.5 - Specialist Program...............................................................................................7 Section 9.6 - Investigator Incentive Premium Pay................................................................8 Section 9.7 - Patrol Premium Pay .............................................................................................9 Section 9.8 - Field Training Officer Program .........................................................................9 Section 9.9 - Retention Pay ........................................................................................................9 Section 9.10 - Educational Achievement – Incentive Pay ................................................10 Section 9.11 - Automobile Expense Allowance...................................................................11 Section 9.12 - Physical Fitness Incentive .............................................................................11 Section 9.13 - Detective Standby Compensation ...............................................................12 Section 9.14 - Detective Bureau & Administrative Personal Holiday Scheduling .....12 Section 9.15 - Acting Pay ..........................................................................................................12 Section 9.16 - Bilingual Interpretation ...................................................................................13 Section 9.17 - Premium Pay Maximum..................................................................................13 ARTICLE 10 - EDUCATION REIMBURSEMENT..............................................................................13 ARTICLE 11 - DATE OF EMPLOYMENT ...........................................................................................14 Section 11.1 - Effective Dates of Personnel Actions .........................................................14 Section 11.2 - Probationary Period.........................................................................................14 ARTICLE 12 - HOLIDAYS .....................................................................................................................14 Section 12.1 - Fixed Holidays...................................................................................................14 Section 12.2 - Floating Holidays..............................................................................................15 Section 12.3 - Holiday Time Off...............................................................................................15 ARTICLE 13 - VACATION .....................................................................................................................16 ARTICLE 14 - SICK LEAVE ..................................................................................................................17 Section 14.1 - Sick Leave Accrual ..........................................................................................17 Section 14.2 - Sick Leave Usage .............................................................................................17 Section 14.3 - Provisions and Payment of Sick Leave as Follows ................................18 ARTICLE 15 - MATERNITY LEAVE ....................................................................................................19 ARTICLE 16 - BEREAVEMENT LEAVE .............................................................................................20 ARTICLE 17 - EMPLOYEE/DEPENDENT HEALTH, DENTAL AND LIFE INSURANCE ..........20 Section 17.1 - Health Insurance...............................................................................................20 Section 17.2 - Dental Insurance...............................................................................................20 Section 17.3 - Life Insurance, Optical Insurance and Long Term Disability Insurance ....................................................................................................................................................................21 Section 17.4 - Managed Health Network (Mental Health Counseling)...........................21 Section 17.5 - Medical Examination .......................................................................................21 ARTICLE 18 - JURY DUTY ...................................................................................................................21 ARTICLE 19 - MILITARY LEAVE OF ABSENCE..............................................................................22 ARTICLE 20 - DEFERRED COMPENSATION ..................................................................................22 ARTICLE 21 - REPLACEMENT OE PROPERTY..............................................................................22 ARTICLE 22 - SAFETY EQUIPMENT..................................................................................................22 ARTICLE 23 - RETIREMENT BENEFITS ...........................................................................................23 Section 23.1 - Classic Members ..............................................................................................23 Section 23.2 - New Members....................................................................................................23 Section 23.3 - Optional Contract Provisions........................................................................23 Section 23.4 - Retiree Health Insurance................................................................................24 ARTICLE 24 - CONTINUATION OF BENEFITS................................................................................24 ARTICLE 25 - MOU DISBURSEMENT................................................................................................24 ARTICLE 26 - GRIEVANCE PROCEDURE........................................................................................25 ARTICLE 27 - SEPARABILITY.............................................................................................................27 Section 27.1 ..................................................................................................................................27 Section 27.2 ..................................................................................................................................27 ARTICLE 28 - ASSOCIATION BUSINESS LEAVE...........................................................................27 ARTICLE 29 - OTHER TERMS.............................................................................................................28 Section 29.1 ..................................................................................................................................28 Section 29.2 ..................................................................................................................................28 Section 29.3 - Reopeners ..........................................................................................................28 ARTICLE 30 - EXEMPT EMPLOYEES................................................................................................29 ARTICLE 31 - NO STRIKE - NO LOCKOUT......................................................................................29 Section 31.1 ..................................................................................................................................29 Section 31.2 ..................................................................................................................................29 Section 31.3 ..................................................................................................................................29 Section 31.4. .................................................................................................................................29 ARTICLE 32 - EMERGENCY WAIVER ...............................................................................................29 ARTICLE 33 - WAIVER ..........................................................................................................................30 Section 33.1 ..................................................................................................................................30 Section 33.2 ..................................................................................................................................30 Section 33.3 ..................................................................................................................................30 ARTICLE 34 - NEGOTIATIONS WITH OUTSIDE AGENCY ...........................................................30 ARTICLE 35 - TERM OF THE AGREEMENT ....................................................................................30 1 ARTICLE 1 - INTRODUCTION
It is the understanding of the undersigned representatives of the Hawthorne Police Officers’ Association (hereinafter referred to as the "Association") and representatives of the City of Hawthorne (herein referred to as "The City") that:

This Memorandum of Understanding (MOU) incorporates and supersedes any previous Memorandum of Understanding and any Side Letters amending any previous Memorandum of Understanding governing the wages, hours, terms, and conditions of employment for the employees described in this bargaining unit. The wages, hours, and terms and conditions of employment as contained in this agreement shall be recommended to the Hawthorne City Council and, subject to City Council approval, shall be implemented by the appropriate ordinance, resolution, or other official action. Unless otherwise indicated, all provisions of the Memorandum of Understanding are to be effective July 27, 2024 through June 30, 2027.

ARTICLE 2 - RECOGNITION
Section 2.1 - Recognition
The City of Hawthorne recognizes the Hawthorne Police Officers’ Association as the sole and exclusive bargaining agent for establishing salaries, wages, hours, and other conditions of employment for employees assigned to classifications included in this MOU.

Section 2.2 - Representation
As used in this Memorandum of Understanding, the terms, "employee" and "employees" refer, individually and collectively, to those persons at the City's facilities for whom the Association has been recognized as the representative. For the purpose of identification only, such persons are described as those persons, if any, assigned to the following classification:
 POLICE OFFICER
ARTICLE 3 - EMPLOYEE ORGANIZATIONAL RIGHTS AND RESPONSIBILITIES Section 3.1 - Newly Hired Employees
The City agrees to provide the Association with a list, on a monthly basis, of names and addresses of all newly hired full-time employees holding the Police Officer classification. 2 Section 3.2 - Dues Deduction
Upon receipt of an executed voluntary written authorization, the City shall deduct Association dues and benefit program premiums from the pay of employees represented by the Association.

Section 3.3 - Time Off For Association Representatives
Authorized Association representatives shall be allowed reasonable time off without loss of pay to prepare for and attend negotiation sessions, attend Association membership meetings, and participate in grievance and disciplinary action appeal hearings, etc. In addition to the above, authorized Association representatives shall receive reasonable time off without loss of pay in order to prepare for grievance and disciplinary proceedings, and to attend conferences, seminars, workshops, etc.,
ARTICLE 4 - NO DISCRIMINATION, NO HARASSMENT
Both parties to this Memorandum of Understanding agree not to discriminate against any employee or applicant in any protected classification because of, but not limited to, age, sex, race, national origin, religion, color, ancestry, marital status, sexual orientation, physical or mental disability, medical condition, and/or union membership and activity.

Additionally, the City expects and requires all employees to treat one another with dignity and respect. Harassment of fellow employees is a violation of law. No employment decision may be made based upon an employee's submission to or rejection of such conduct. Any employee who believes that they are the victim of such harassment, whether sexual, racial, ethnic, or religious, is required to Immediately report the conduct to the City Manager, or designee. Any employee who engages in such conduct is subject to disciplinary action, including immediate discharge.

The City and the Association agree to comply with applicable federal and state laws and regulations regarding the employment of the disabled.

ARTICLE 5 - COMPENSATION
Section 5.1 - Salary Schedule
A. Effective July 27, 2024, the following reflects a four-and-one-half (4.5%) increase to the previous salary schedule effective July 1, 2021, with a base starting as a new Step A that is 5% higher than the previous Step A effective July 27, 2024. Steps A through J are each two-and-one-half (2.5%)

A B C D E F G H I J
Monthly $6,984 $7,159 $7,337 $7,521 $7,709 $7,902 $8,115 $8,328 $8,536 $8,749 Annually $83,803 $85,907 $88,049 $90,254 $92,509 $94,828 $97,385 $99,931 $102,429 $104,990 3 Hourly $40.290 $41.301 $42.331 $43.391 $44.476 $45.590 $46.820 $48.044 $49.245 $50.476 B. Effective July 1, 2025, the following reflects a four-and-a-half percent (4.5%) increase to the previous salary schedule effective July 1, 2024.

A B C D E F G H I J
Monthly $7,298 $7,481 $7,668 $7,860 $8,056 $8,258 $8,481 $8,702 $8,920 $9,143 Annually $87,993 $90,202 $92,451 $94,766 $97,135 $99,569 $102,255 $104,927 $107,550 $110,239 Hourly $42.103 $43.160 $44.236 $45.344 $46.477 $47.642 $48.927 $50.206 $51.461 $52.747 C. Effective July 1, 2026, the following reflects a four and one-half percent (4.5%) increase to the previous salary schedule effective July 1, 2025.

A B C D E F G H I J
Monthly $7,626 $7,818 $8,013 $8,213 $8,419 $8,630 $8,862 $9,094 $9,321 $9,554 Annually $92,393 $94,712 $97,074 $99,505 $101,991 $104,547 $107,367 $110,173 $112,928 $115,751 Hourly $43.997 $45.102 $46.227 $47.384 $48.568 $49.786 $51.129 $52.465 $53.776 $55.121 D. Hourly Equivalent Calculation
For payroll purposes, the base hourly equivalent of a monthly base rate is calculated by dividing twelve (12) times the monthly rate by two thousand eighty (2,080) hours (which is forty (40) hours times fifty-two (52) weeks per year).

Section 5.2 - Initial Salary
The initial compensation to be paid for any position in Section 2.2 shall be Step "A." The Chief of Police, with the approval of the City Manager, may appoint personnel at a step higher than Step "A.”
Section 5.3 - Lateral Entry
A lateral entry Police Officer shall be defined as an employee hired by the City as a sworn Police Officer who has successfully completed a probationary period with another law enforcement agency in the position of sworn law enforcement officer and possesses a valid California Peace Officer Standards and Training (POST) Basic Course Certificate or has completed the Basic Course waiver process.

Section 5.4 - Placement and Advancement in Salary
A. A lateral entry sworn Police Officer may be hired above Step "A" based on their qualifications and as recommended by the Chief of Police and approved by the City Manager.
4 B. Step "A" shall be the entry-level salary step for a sworn Police Officer appointed or hired by the City with no previous sworn law enforcement experience.

C. Employee compensation shall advance on the salary schedule as follows:
a. Step "B" shall be the salary step for a sworn Police Officer who has successfully completed twelve (12) months of service with the City of Hawthorne. b. Step "C" shall be the salary step for a sworn Police Officer who has successfully completed twenty-four (24) months (2 years) of service with the City of Hawthorne. c. Step "D" shall be the salary step for a sworn Police Officer who has successfully completed thirty-six (36) months (3 years) of service with the City of Hawthorne. d. Steps "E through J" shall be for sworn Police Officers who have completed fortyeight (48) months (4 years) or additional years in increments of twelve (12) months of full-time service with the City of Hawthorne.

D. Effective July 27, 2024, current employees will be placed at the salary step commensurate with their current years of service as a sworn Police Officer with the City.

This placement is regardless of the employee's current salary step placement unless it will result in an employee being subject to placement at a lower salary step. In that case, the employee's salary step shall not change, and they shall remain at their current salary step until they have completed the requisite full-time years of service to advance to the next eligible salary step.

E. Effective July 27, 2024, an employee who was hired as a lateral entry Police Officer with the City of Hawthorne who is currently at Step "G," but has only four years of service as a sworn Police Officer with the City of Hawthorne would be placed at Step "G" on the Salary Schedule effective July 27, 2024, to avoid a loss of pay. The employee would remain at Step "G" until he has reached seven years of service, at which time the employee would advance to Step "H" on the employee's anniversary date of appointment or hire as a sworn Police Officer.

F. Each employee shall advance to the next salary step as provided above, but such advancement may be delayed by the Chief of Police at his discretion in the event an employee's job performance is below standards, and the employee has been given a reasonable period of performance improvement. Advancement on the Salary Schedule may not be retroactive in this case. Thereafter, advancement on the Salary Schedule shall be in accordance with above.

ARTICLE 6 - WORK SCHEDULE
Section 6.1 - Regular Work Schedule
A. All employees covered by this Memorandum of Understanding shall have a regular reoccurring work schedule of one hundred and sixty (160) hours per twenty-eight (28) workday period.
5 B. The Patrol Division shall continue to function on a 3/12.5 work schedule for the term of this Memorandum of Understanding unless the Chief of Police determines the need to allocate resources to a 4/10 work schedule to provide for the public safety and efficiency of operation.

C. In the event the Chief of Police determines with the approval of the City Manager, the necessity to establish a schedule which departs from the regular work schedule, the Chief of Police shall give the Association written notice of such change as far in advance as is reasonably practical. The City shall meet and confer with the Association regarding the impact of the decision prior to implementing a general change.

Section 6.2 - The Patrol Division shall continue to function on a 3/12.5 schedule for the term of this agreement and may switch to a 4/10 schedule at the discretion of the Chief of Police Services. However, no division within the HPOA bargaining unit shall switch to any other schedule without an HPOA agreement.

ARTICLE 7 - OVERTIME COMPENSATION
Section 7.1 - Section 207(K) Partial Exemption
The City has adopted and implemented the 207(k) partial exemption under the Fair Labor Standards Act for all law enforcement personnel, as defined by the Fair Labor Standards Act.

Section 7.2 - Definition of Hours Worked
Hours worked include but are not limited to, actual hours worked, sick leave hours, vacation hours, and industrial disability leave hours as provided per California Labor Code 4850.

Section 7.3 - Overtime Definition
For employees on a 4/10 work schedule, the City shall pay overtime for all hours worked in excess of the employee's regular assigned shift and for all hours worked in excess of eighty ( 80) in a designated 14-day period. For employees on a 3/12.5 work schedule, the City shall pay overtime for all hours worked in excess of the employee's regular assigned shift, and for all hours worked in excess of one hundred and sixty (160) in a designated twenty - eight ( 28) day work period. Employees shall be compensated at the rate of one and one-half (1-1/2) times the "regular base pay compensation" of such employee in pay or compensatory time off, at the option of the employee. 6 Section 7.4 - Compensation
Authorized overtime shall be compensated at the rate of one and one-half (1-1/2) times the employee's regular rate of pay as determined under the Fair Labor Standards Act.

ARTICLE 8 - COMPENSATORY TIME OFF
Section 8.1 - Employees shall have the option of receiving compensation for overtime hours worked in the form of compensatory time off.

Section 8.2 - Employees may accrue up to a maximum of six hundred and fifty (650) hours of compensatory time.

Section 8.3 - Compensatory time off may be earned on a daily basis for all hours worked in excess of an employee's regular assigned shift.

Section 8.4 - Compensatory time off shall not count towards the computation of the regular rate of pay.

Section 8.5 - Compensatory time balance shall appear on the employee's paycheck stub.

Section 8.6 - All accumulated compensatory time that has not been utilized prior to an employee's separation from the City shall be paid off on a straight-time basis at the employee's current regular hourly rate of pay.

ARTICLE 9 - SPECIAL COMPENSATION PROVISIONS
Section 9.1 - Callback Pay
Should a supervisor determine that it is necessary to call back an employee after their normal working hours to perform work, the employee shall be paid one and one half (1- 1/2) times their regular hourly rate of pay for all hours actually worked but in no event shall the employee receive less than the equivalent of two hours overtime pay. Travel time to work shall be counted as work time. Travel time returning home shall not be considered work time.

Section 9.2 - Court Standby Time
A. Whenever an employee has been placed in an on-call or standby status while off duty in response to a subpoena or directive in relation to a matter that arose during the course and scope of employment, the employee shall receive compensation of two hours at the rate of one and one-half his/her regular rate of pay for each morning and two hours at a rate of one and one-half times his/her regular rate of pay for each afternoon the employee is required to be on court standby status.
7 No additional compensation shall be paid to an employee placed on Court Standby status awaiting a court appearance since the employee is not unreasonably restricted; therefore, such time does not constitute hours worked under the Fair Labor Standards Act.

Section 9.3 - Court Time
An employee appearing for a subpoenaed court appearance that arises out of the course of their employment shall be compensated for a minimum of two (2) hours at a rate of one and one-half (1-1/2) times the employee's regular hourly rate of pay. Should an officer who is subpoenaed to court in the course of their employment be required to be in court in excess of the minimum two (2) hours, they shall receive pay at time and one-half (1- 1/2) their regular rate of pay for the actual hours the employee is in court. If the employee is subpoenaed to be in court on their regularly scheduled shift, the employee shall receive compensation for actual court time at their straight-time rate.

Section 9.4 - Uniform Maintenance Allowance
A. Employees covered by this Memorandum of Understanding receive a uniform maintenance allowance payable at a rate of $6.71 per pay period and reported as special compensation to the extent allowed by CalPERS regulations. The uniform allowance of $6.71 is included in the employee's regular bi-weekly payroll, paid via direct deposit.

B. In accordance with the Public Employees' Pension Reform Act (PEPRA), an employee hired on or after January 1, 2013, and classified as a "new member" within PEPRA is not eligible to have the cost of the purchase and/or rental of a uniform article and/or the uniform maintenance allowance that is paid by the City reported to CalPERS as special compensation.

Section 9.5 - Specialist Program
A. The following assignments are identified as specialist assignments:

The premium pay for employees working in the following assignments shall be six (6) percent of base salary: Community Relations Officer, Canine Handler, full-time aircraft Observer, Motor Officer (two-wheel motorcycle duty), Traffic Officer (car), Detective Bureau, METRO Special Enforcement Unit, Gang Intelligence Unit, Narcotics Unit, G.H.M.E.T. (Gardena Hawthorne Mental Evaluation Team), School Resource Officer (SRO), and any employee assigned to a Task Force by the Chief of Police.

The premium pay for employees who are routinely and consistently assigned as Full Time Aircraft/Helicopter Pilots shall be eight and one half percent (8.5%) of the base salary.

The premium pay for the Aircraft/Helicopter Pilots and the Full Time Aircraft/Helicopter Observer in Section 9.5(A) shall be reported to CalPERS as special assignment pay pursuant to 2 CCR 571(a)(4) and 571.1(b)(3).
8 Premium pay shall also be paid to employees assigned to other special assignments. The duration of service in such assignments shall be at the discretion of the Chief of Police.

All Special assignment pay set forth in Section 9.5 shall be reported to CalPERS as special assignment pay pursuant to 2 CCR 571 and 571.1.

B. The selection, the assignment, and the reassignment of employees to and from all Specialist assignments shall be made in accordance with the Hawthorne Police Department Policy and Procedure Manual. Any changes to such policies and procedures may be made by the Chief of Police after meeting and conferring with the Association regarding the impact of such change(s) prior to implementation.

C. Hazard Pay
a. Effective March 13, 2010, a Police Officer who is assigned and is actively performing the requirements of the specialist position of Motor Officer, as defined in Section 9.5 (A), shall receive an additional compensation of three percent (3%) of their current base salary.
b. Effective July 1, 2024, a Police Officer who is assigned and is actively performing the requirements of the specialist positions of Full Time Aircraft/Helicopter Pilot or Full Time Aircraft Helicopter Observer as defined in Section 9.5(A) shall receive an additional compensation of three percent (3%) of their current base salary.

D. Stipend for Care and Maintenance of Canine
In addition to the 6% premium pay stated above, K-9 Officers will receive an additional five hundred dollars ($500.00) stipend per month as compensation reasonably necessary for the routine care and maintenance of the assigned canine while that canine is in the officer's possession. The parties further agree that this stipend is intended to compensate unit members assigned to canine duty for all off-duty hours spent caring for and maintaining their assigned canine in compliance with the FLSA and interpretive cases and rulings.

The parties acknowledge that the FLSA, which governs the entitlement to compensation for canine care and maintenance, entitles the parties to agree to a reasonable number of hours per month for the performance of off-duty care and maintenance duties. The hours represented by the above stipend in this agreement were determined after an actual inquiry of the officers assigned to the canine duty in the HPD, as well as similar agencies, and as addressed by Leever v. City of Carson City (9th Cir. 2004) 360 F.3d 1014. It is the intent of the parties to this MOU, through the provisions of this section, to fully comply with the requirements of FLSA. In addition, all parties believe that this section of the MOU does comply with the requirements of the FLSA.

Section 9.6 - Investigator Incentive Premium Pay
Effective July 1, 2019, employees working in the following investigator assignments:

Detective Bureau; Narcotics Unit; Metro-Special Enforcement Unit; Task Force Officers; 9 Traffic Accident Investigator; and, Gang Unit shall receive Investigator Incentive Premium Pay (rather than Specialist Program Premium Pay) as set forth below:

Less than six (6) years Six percent (6%) of base salary Over six (6) years Eight percent (8%) of base salary
Over eight (8) years Ten percent (10%) of base salary
Previous time spent in an investigator assignment with the City shall count for eligibility for receiving Investigator Incentive Premium Pay. This premium pay will be reported as special compensation to the extent allowed by CalPERS regulations.

Section 9.7 - Patrol Premium Pay
Effective July 1, 2019, employees with at least four (4) years' experience as an Investigator qualifying for Investigator Incentive Pay as set forth in Section 9.6, above, shall retain fifty percent (50%) of Investigator Incentive Pay when assigned to a noninvestigator special patrol assignment. Effective July 27, 2024, he special patrol assignment is for employees who after returning to patrol detail for twenty-one (21) consecutive days following four years of experience as an Investigator qualifying for Investigator Incentive Pay. The patrol premium pay shall equal 50% of the Investigator Incentive Pay and shall be reported to CalPERS pursuant to 2 CCR 571(a (4) and 5771.1(b) (3). Investigator Incentive Pay cannot be combined with Specialist Pay. For example, a five-year Investigator receiving six percent (6%) Investigator Incentive Pay would continue to receive three percent (3%) as patrol premium pay.

Section 9.8 - Field Training Officer Program
A. The premium pay for employees assigned to field training officer duties shall be seven (7%) percent of the base salary.

B. The selection, assignment, and reassignment of employees to and ·from the Field Training Officer assignments shall be made in accordance with the Hawthorne Police Department Policy and Procedure Manual. The Chief of Police may make any changes to such policies and procedures after meeting and conferring with the Association regarding the impact of such change(s) prior to implementation.

Section 9.9 - Retention Pay
A. Effective September 1, 2010, an employee shall receive a pay increase of eleven percent (11%) beginning on the commencement of the twenty-sixth (26th) year of continuous employment with the City as a sworn peace officer, including reserve time.

Retention pay shall be subject to all deductions and shall be included for retirement gross pay benefits and shall be reported to CalPERS. For purposes of calculating retention pay eligibility, the City agrees to factor the years of prior service of Police Officers who were hired by the City of Hawthorne as laterals.
10 B. Effective July 27, 2024, beginning in the pay period in which the employee is entitled to this special pay, all accrued leave time earned in accordance with the provisions of Article 3. Vacation and Section 14.1 - Sick Leave Accrual at the rate of 26 years of employment shall be placed in a separate bank to be used during the time period between being entitled to Retention Pay under this section and separation from employment with the City of Hawthorne with each year being rolled over for purposes of use only. Cashing out of any accruals in this 26th year to separation bank will be prohibited.

Section 9.10 - Educational Achievement – Incentive Pay
The City of Hawthorne shall provide for educational incentives in accordance with the provisions outlined below:

A. Educational Achievement pay shall be reported as special compensation to the extent allowed by CalPERS regulations.

B. Educational Achievement is based upon the Officer's own personal and professional growth and shall be obtained upon his/her own time, without overtime compensation. This, however, does not include situations where the City sends or requires an employee to attend any special or technical classes during working hours and at City expense.

C. An employee hired on an "entry-level" basis shall become eligible for Educational Achievement pay upon being appointed to permanent status. An employee hired on a "lateral entry" basis shall be entitled to Educational Achievement pay upon the first day of the first pay period following 30 days of employment.

D. Upon presentation to the Department of the following Certificates, and/or degrees, the employee shall be eligible to receive the following percentages of base pay for each Education Achievement increment, effective at the beginning of the next payroll period:
i. Intermediate POST Certificate 8%
ii. Advanced POST Certificate 12%
iii. Associate of Arts Degree 3%
iv. Bachelor's Degree 3%
v. Master's Degree 3%
Employees who have Advanced POST Certificates are deemed to possess an Intermediate Certificate.

Employees who have a Master's degree are deemed to possess a Bachelor's and Associate of Arts Degree.

Employees who possess a Bachelor’s degree are deemed to possess an Associate of Arts Degree.
11 E. In total, employees receiving educational incentive pay shall be entitled to a maximum of twenty-nine percent (29%).

Section 9.11 - Automobile Expense Allowance
With prior approval from the Chief of Police, an employee shall receive mileage reimbursement for the use of his personal vehicle to attend training or other authorized law enforcement business activity. The City shall reimburse employee by the current standard mileage rate determined by the Internal Revenue Service (IRS).

Section 9.12 - Physical Fitness Incentive
The City will provide a program that contains the following components:

A. A seminar providing education and motivation for a productive and healthy lifestyle.

B. An on-site health evaluation for affected employees conducted semi-annually to determine relevant measures for analysis and incentive payment. The measurements will include:

1. Resting blood pressure

2. Exercise blood pressure

3. Pulmonary function test

4. Fitness level

5. Cholesterol

6. HDL cholesterol

7. Cholesterol VHDL ratio

8. Body composition

9. Stress ECG

10.Strength and Flexibility
C. A personalized program of exercise and nutrition for participating members.

D. Follow up workshops to provide participating Association employees a means to re-evaluate progress and change.

E. Effective March 18, 2018, the Physical Fitness Incentive for all employees covered under this Memorandum of Understanding is amended as follows: The physical fitness test may be taken once a year during the month of June. Instead of earning paid leave benefits, the following compensation adjustments shall apply to employees meeting the performance standards of this program. The performance standards for the Physical Fitness Incentive are depicted in Article 9, Table 1. The scoring is as follows:
12 Table 1
Rating Number of Points Premium
Excellent 13 or more points 4%
Very good 9 to 12 points 3%
Good 5 to 8 points 2%
F. The results of the physical examination will be used solely for the administration of the program. Participation in this program will be voluntary and, thus, overtime or training time pay will not be granted for time spent in seminars and physical examinations. Finally, no incentive compensation will be granted unless the participating employee has completed the entire program process, including attendance at seminars and completion of the physical examination.

G. The Physical Fitness Incentive shall be reported as special compensation to the extent allowed by CalPERS regulations.

Section 9.13 - Detective Standby Compensation
Employees assigned to the Detective Bureau who are scheduled to be on stand-by shall be guaranteed minimum compensation on the following basis: 5 hours straight time compensation for each 24-hour period or fraction thereof an employee is placed on standby. For example, an employee who is placed on stand-by for sixty-three (63) hours would receive fifteen (15) hours of stand-by pay at straight time.

Section 9.14 - Detective Bureau & Administrative Personal Holiday Scheduling An employee assigned as a Detective or assigned to administrative duties (non-uniform) may work on a fixed holiday and, at his election, be compensated with holiday pay or comp time.

Section 9.15 - Acting Pay
A. Employees covered by this Memorandum of Understanding who are temporarily assigned to a higher classification shall be entitled to Acting Pay for the period appointed to the higher classification. Acting pay shall be at least a four-and-one-half percent (4 ½%) increase calculated by obtaining the percentage difference between the higher pay step and the employee's current pay step.

B. To the extent as provided by CalPERS regulations, employee out-of-class appointments to an upgraded position or acting in a higher classification to a vacant position shall be limited to nine hundred sixty (960) hours per fiscal year (July 1 to June 30). A vacant position per this provision excludes a position that is temporarily unavailable due to another employee's leave of absence.
13 Section 9.16 - Bilingual Interpretation
An employee who is responsible for bilingual interpretation, and whose use of this language is of significant benefit to the operations of the Department as determined by the Police Chief, shall receive bonus pay according to the following rules:

A. To be eligible for this assignment bonus, an employee must have passed a language proficiency test, which is job related to the duties and responsibilities of a police officer. The test need not be written but may test verbal skills in communication with non-English speaking persons.

B. Effective July 1, 2017, the City shall pay each designated employee a bonus of sixty dollars ($60.00) per pay period.

Section 9.17 - Premium Pay Maximum
Employees shall not be entitled to receive premium pay that exceeds a total of fifty-four percent (54%) of their base salary. For purposes of this Section, Premium pay shall include all certificates, degrees, special assignments, physical fitness, investigator pay, and retention and/or all additional pays outside of the base pay.

ARTICLE 10 - EDUCATION REIMBURSEMENT
It shall be the policy of the City to encourage all employees to improve their skills, ability, and knowledge through enrollment in courses in outside educational institutions.

Accordingly, all full-time employees shall be eligible for reimbursement of the cost of tuition and books incurred in outside vocational or academic courses of instruction, subject to the following conditions:

1. The reimbursement request shall be submitted and approved by the City Manager prior to enrollment.

2. The course(s) shall be job-related.

3. A semester/quarter grade of "C" or better shall be earned in the course.

4. An employee must attend an educational institution that is accredited by an agency recognized by the U.S. Department of Education.

5. Receipts for reimbursed expenses shall be submitted to the City prior to reimbursement.

6. Other than as indicated below, all coursework will be approved on a course-bycourse basis; however, all courses must be in pursuit of a degree that is related to the mission of the organization.
14 7. Effective July 1, 2020, employees represented by this Memorandum of Understanding will have a cap of seventeen thousand dollars ($17,000.00) for the duration of employment with the City. This will not be retroactive and does not include education reimbursements the City has actually paid prior to July 1, 2020.

8. Employees shall also be eligible for reimbursement for books purchased as required reading for reimbursable coursework.

ARTICLE 11 - DATE OF EMPLOYMENT
Section 11.1 - Effective Dates of Personnel Actions
All employees shall be paid biweekly. All step advancements, promotions, changes of classifications, retention, and educational allowances that result in a change of pay shall be effective at the start of a payroll period or the start of the pay period following the employee's anniversary date.

Section 11.2 - Probationary Period
A. The probationary period for a Police Officer appointed or hired with no prior law enforcement experience shall be eighteen (18) months. The Chief of Police may extend such probationary period for an additional six months.

B. The probationary period after promotion shall be twelve (12) months.

C. Probation for a lateral entry Police Officer shall be twelve (12) months.

D. At the discretion of the Chief of Police and with the concurrence of the probationary employee, the Chief of Police may extend the employee's probationary period in ninety (90) day increments, up to one hundred and eighty (180) days.

ARTICLE 12 - HOLIDAYS
Section 12.1 - Fixed Holidays
For the duration of this MOU, effective July 27, 2024 – June 30, 2027, the following are fixed holidays, with two additional days added: Juneteenth and Indigenous Peoples Day.

Holiday Acknowledged on
New Year’s Day January 1st
Martin Luther King Day Third Monday of January
President’s Day Third Monday of February
15 Cesar Chavez Day March 31st
Memorial Day Last Monday of May
Juneteenth June 19th
Independence Day July 4th
Labor Day First Monday in September
Indigenous Day (formerly Columbus Day) Second Monday of October Veteran’s Day November 11th
Thanksgiving Day Fourth Thursday in November
Day After Thanksgiving Immediate Friday after Thanksgiving Christmas Eve December 24th
Christmas Day December 25th
Section 12.2 - Floating Holidays
A. In addition to the "fixed" holidays listed above, each employee shall be entitled to one "floating" holiday per year. Such holidays will be posted on January 1st. If the employee does not take this holiday prior to the last day of the last pay period in December, they shall be compensated for ten (10) hours of current straight-time compensation. The employee may elect, however, at their request to carry over a maximum of two (2) floating holidays to be used in the following year.

B. Any employee hired after September 1st in any year shall receive their first floating holiday on the following January 1st.

C. Employees entitled to the retention benefit specified in Section 9.9 shall not receive any floating holidays. Employees entitled to the retention benefit specified in Section 9.9 shall become eligible for this benefit beginning January I, 2003.

Section 12.3 - Holiday Time Off
A. Holidays, both "fixed" and "floating", shall be taken as ten (10) or twelve and onehalf (12.5) hours depending upon the schedule the employee is assigned at the time the leave is taken.

For example, an employee working a ten (10) hour shift is entitled to ten (10) hours of paid leave, and an employee working an eight (8) hour shift is entitled to eight (8) hours of paid holiday leave.
16 B. Employees shall receive holiday pay over and above regular base salary for the prescribed holidays irrespective of whether the employees are scheduled to work on that date. An employee not scheduled to work on the designated holiday who was required to work overtime shall receive overtime compensation in addition to the prescribed holiday pay.

C. Effective July 1, 2017, holiday pay may be received as compensatory time off or cash.

D. Holiday pay is calculated as base pay plus all eligible premiums *Hourly Rate plus Hourly Rate of each Premium (special compensation)*
ARTICLE 13 - VACATION
All full-time employees covered under this agreement shall be entitled to vacation with pay as follows:

A. Effective September 1, 2010, affected employees who have completed the following years of service shall receive the following vacation benefits:

Years of Service Hours Earned Per Year Hours Earned Per Pay Period
1-5 96 3.69
6-10 136 5.23
11-15 176 6.77

16.20 184 7.08
21-25 192 7.38
26 192 *use it or lose it 7.38 *use it or lose it
B. Vacation time shall be available for use immediately after it has been earned.

C. Upon separation from the City for any reason, the accumulated vacation days earned prior to 26 years of service will be converted to cash at the hourly rate existing at the time of dispersal and paid to the employee. Any hours earned or accrued at 26 years of service will be placed in a separate vacation bank and may be rolled over from year to year prior to separation from employment; however, these hours are not allowed to be cashed out at the point of separation.

D. Vacation time balance shall appear on the employee's paycheck stub. 17 ARTICLE 14 - SICK LEAVE
Section 14.1 - Sick Leave Accrual
A. Full-time employees shall accrue paid sick leave at the rate of three point seven (3.70) hours for each bi-weekly pay period in which the employee actually worked or was on paid leave for a minimum of forty (40) hours. In other words, an employee who is on unpaid leave for more than forty (40) hours in a pay period shall not accrue sick leave during that pay period.

B. Effective the pay period that includes July 27, 2024, employees entitled to retention pay per Section 9.9 of this Memorandum of Understanding shall at 26 years of service accrue ninety-six (96) hours per year at the rate of 3.70 hours per pay period to be placed in a separate sick bank that may roll be rolled over from year to year prior to separation from employment; however these hours are not allowed to be cashed out at the point of separation.

Section 14.2 - Sick Leave Usage
A. Employees may not take paid sick leave before the completion of six (6) months of employment from the date of hire.

B. An employee eligible for paid sick leave shall be granted such leave for the following reasons:

1. Illness or injury that has resulted in the employee's inability to perform their normal duties. An employee who is unable to report to work due to illness or injury, shall notify their supervisor, as soon as reasonably possible, of that fact and give them the telephone number and/or address at which the employee can be reached. In addition, an employee shall advise their supervisor of their status at least every other scheduled shift.

2. Health and dental appointments during scheduled working hours.

3. Disability caused by pregnancy or childbirth.

4. Employees may use accrued sick leave for reasons other than personal illness or injury. Such use of sick leave shall be limited to six (6) shifts (8 or 10 hour) during the 12-month period beginning with the first pay period commencing in December through the last pay period commencing in November. Use of sick leave under this provision (#4) shall not cause an employee to be penalized or to have abused sick leave for purposes of performance evaluations, special assignments, or promotions.
18 5. Additional paid leave may be granted, under special circumstances, when the employee's presence is necessary during the convalescence of a spouse or dependent. The employee’s Department Head or designee and the Director of Human Resources or designee must approve such leave.

Section 14.3 - Provisions and Payment of Sick Leave as Follows:

A. If an employee has accumulated at least three hundred and sixty (360) hours but no more than seven hundred and twenty (720) hours of sick leave, that employee has the option of receiving up to fifty percent (50%) of any additional accumulated sick leave in current compensation, or of continuing to accrue annual sick leave up to a maximum of one thousand fifty-six (1,056) hours. The maximum cash payment shall be equivalent to forty-eight (48) hours of the employee's current compensation.

B. If any employee has accumulated at least seven hundred and twenty (720) hours of sick leave but no more than nine hundred sixty (960) hours, that employee has the option of receiving up to one hundred percent (100%) of additional accumulated sick leave in current compensation or of continuing to accrue annual sick leave up to a maximum of one thousand fifty-six (1,056) hours. The maximum cash payment is ninetysix (96) hours of current compensation.

C. If an employee has accumulated 1,056 hours of sick leave, all additional accumulated sick leave will be paid in current compensation. The maximum cash payment is ninety-six (96) hours of current compensation.

D. Payment dates under Section 14.3 A, B, and C shall be during the month of December. Options or automatic conversion of accumulated sick leave, whichever is applicable, shall be made on the first payroll date in December. Maximum benefits under this Section shall be forty-eight (48) hours pay and forty-eight (48) hours accumulated sick leave for officers and employees who have accumulated not less than three hundred sixty (360) hours nor more than one thousand fifty-six (1,056) hours of sick leave; for officers and employees who have accumulated seven hundred twenty (720) hours of sick leave, the maximum benefits under this Section shall be ninety-six (96) hours pay.

E. Notwithstanding the language of Sections A through D above, effective July 1, 2015, through June 30, 2017, employees (not retiring or separating) may not convert sick leave to cash. Effective July 1, 2016, the sick leave accrual maximum is increased from one thousand fifty-six (1,056) hours to one thousand one hundred sixty-two (1,162) hours.

F. Effective July 1, 2017, if an employee has accumulated at least four hundred (400) hours but no more than eight hundred (800) hours of sick leave, that employee has the option of receiving up to fifty percent (50%) of any additional accumulated sick leave in current compensation or may continue to accrue sick leave up to a maximum of one thousand two hundred forty-eight (1,248) hours. The maximum cash payment shall be equivalent to forty-eight (48) hours of the employee's current compensation. 19 If an employee has accumulated at least eight hundred (800) hours but no more than one thousand one hundred fifty-two (1,152) hours of sick leave, that employee has the option of receiving up to one hundred percent (100%) of any additional accumulated sick leave in current compensation or may continue to accrue sick leave up to a maximum of one thousand one hundred fifty-two (1,152) hours. The maximum cash payment shall be equivalent to ninety-six (96) hours of the employee's current compensation.

If an employee has accumulated one thousand one hundred fifty-two (1,152) hours of sick leave, all additional accumulated sick leave will be paid in current compensation. The maximum cash payment is ninety-six (96) hours of current compensation.

G. Unused Accumulated Sick Leave:
a. Retirement:

Upon retirement, those covered under this Agreement shall receive 100% payoff of unused sick leave earned prior to 26 years of service and prior to becoming eligible for Retention Pay pursuant to Section 9.9 of the MOU.
b. Voluntary Quit:

Any employee who voluntarily resigns from the City after having ten (10) years of such service shall receive fifty percent (50%) of the value of said employee's accumulated sick leave earned prior to 26 years of service and prior to becoming eligible for Retention Pay pursuant to Section 9.9 of the MOU.

ARTICLE 15 - MATERNITY LEAVE
A. An employee with the condition of pregnancy may be authorized by the Chief of Police to work if they are safely able to perform the duties assigned to their position. For this determination, an employee will be required to submit a written statement from her treating physician that includes responses to the following inquiries:

1. An actual or estimated period of time that the employee may continue to perform assigned duties without risk of injury to the employee or the unborn child.

2. An actual or estimated start date of disability leave and return to work at full duty status.

B. The City shall comply with all applicable State and Federal leave entitlement laws covering an employee's leave of absence related to pregnancy disability and baby bonding.

C. The employee may use sick leave to cover any period of absence related to this Article. Additionally, during an employee's period of absence, as related to this Article, the City shall continue its contributions towards medical, health, dental, vision, long-term disability, and life insurance premiums.
20 ARTICLE 16 - BEREAVEMENT LEAVE
In the event of the death of a member of the immediate family, defined as spouse, child, mother, mother-in-law, father, father-in-law, sister, brother, child, stepfather, stepmother, stepchildren, grandparents, grandchildren, a full-time employee may be absent for the purpose of arranging for and attending the funeral memorial service or other equivalent celebration of life observation for three (3) working days without loss of pay, and not charged to sick leave. If the circumstances require the employee to travel in excess of 500 miles, one way, to arrange for and attend said funeral, memorial service, or other equivalent celebration of life observation, two (2) additional days without loss of pay or charged to sick leave shall be granted.

In accordance with state law, employees are eligible for unpaid leave of up to five (5) working days in the event of the death of an employee’s family member. The City will provide unpaid leave in accordance with state law, which will run concurrently with any leave entitlement under City policy. For any leave permitted under state law that is beyond City paid leave, employees may use sick leave, compensatory time off, or vacation time for bereavement leave. This leave must be used within three months of the death of a family member.

ARTICLE 17 - EMPLOYEE/DEPENDENT HEALTH, DENTAL AND LIFE INSURANCE Section 17.1 - Health Insurance
Each employee shall be entitled to select a health insurance plan offered under the Public Employees' Retirement System Health Plans. Regardless of the plan chosen by the employee, the City shall pay all premium amounts as they from time to time exist, which are in excess of the following amounts which are to be paid by the individual employee:

Employee Only $0.00 per pay period
Employee + One Dependent $6.53 per pay period
Employee + Two Dependents $11.07 per pay period
Section 17.2 - Dental Insurance
Each employee shall be entitled to enroll in the dental insurance plan(s) made available by the City. Regardless of the plan chosen, the City shall pay all premium amounts as they from time to time exist, which are in excess of the following amounts, which are to be paid by the individual employee:

Employee Only $0.00 per pay period
Employee and One Dependent $6.77 per pay period
Employee and Two(+) Dependents $12.12 per pay period
21 Section 17.3 - Life Insurance, Optical Insurance and Long Term Disability Insurance

1. The City shall provide each affected employee with a term life insurance policy of $50,000 at a cost to the City not to exceed sixteen dollars ($16.00) per month per employee. *
In conjunction with the term life insurance policy, the City shall also provide each employee with an accidental death & dismemberment insurance policy of fifty thousand ($50,000) at a cost to the City not to exceed two dollars ($2.00) per month per employee. *Additional life insurance may be purchased at the employee's own expense.

2. The City shall provide each employee and their dependents with an optical plan provided by Vision Service Plan (VSP) at a cost not to exceed sixteen dollars ($16.00) per month per employee.

3. The City shall provide each affected employee with a Long-Term Disability (LTD) Plan as provided by P.O.R.A.C. For each employee, at a cost not to exceed thirty-two dollars ($32.00) per month per employee.

4. The City's combined cost for these three insurance plans shall not exceed sixty - six dollars ($66.00) per month per employee.

Section 17.4 - Managed Health Network (Mental Health Counseling) The City shall make the outpatient element or an employee assistance program available to all employees and qualified dependents at City cost.

Section 17.5 - Medical Examination
A. All full-time employees shall be given a choice of a complete medical examination.

Effective July 1, 2003, all full-time employees will have the choice of a medical examination or a "CT Scan" at City expense once every thirty-six months.

B. All employees shall be entitled to an influenza vaccination annually.

ARTICLE 18 - JURY DUTY
Any employee covered by this Agreement who is duly summoned to attend any court, during the time regularly required for his/her employment, for the purpose of jury service, shall be entitled, while so engaged and actually serving, (maximum of ten (10) days) to his regular compensation, provided that he/she deposits his jury services fees other than for mileage reimbursement with the City of Hawthorne.
22 ARTICLE 19 - MILITARY LEAVE OF ABSENCE
A leave of absence for military service shall be granted to any employee as required by the laws of the United States or the State of California.

ARTICLE 20 - DEFERRED COMPENSATION
The City will continue to offer a deferred compensation plan to employees covered under this agreement.

ARTICLE 21 - REPLACEMENT OE PROPERTY
The City will provide the replacement value of any personal property damaged beyond repair in the course and scope of employment, or otherwise pay for the repair of such property.

ARTICLE 22 - SAFETY EQUIPMENT
A. At the time of assignment to Police Officer duties, each employee shall be provided with the following:
(1) Glock 17
(2) Holster
(3) Sam Browne Belt
(4) Cartridge Case
(5) Handcuffs
(6) Handcuff Key
(7) Handcuff Case
(8) Keepers (4)
(9) Key Holder
(10) Impact Weapons (PR-24, OPN or straight stick)
(11) Baton Ring
(12) Flashlight
(13) Bullet Resistant Vest
(14) Raincoat
B. Employees assigned to two-wheel motorcycle patrol duty will be provided with a helmet, safety boots, gloves, safety glasses, and a leather jacket.

C. All safety equipment issued by the City shall be returned to the City at the time of separation.

D. The City shall provide for the replacement of batteries, bulbs, and switches for "Streamlight" flashlights owned by an employee and used on duty. 23 ARTICLE 23 - RETIREMENT BENEFITS
Section 23.1 - Classic Members
"Classic Members" are employees hired prior to January 1, 2013 and qualifying lateral employees as defined by the California Public Employers Pension Reform Act of 2013 (PEPRA). Classic members are entitled to the following retirement benefits:
• 3% at age 50 formula.
• Final compensation based on the single highest year.

The City shall pay the entire nine percent (9%) portion of the employee's contribution to Cal PERS. Said contribution shall be designated as, "Employee Contribution".

The City has adopted and implemented a resolution pursuant to Government Code section 20636(c)(4) by which the City shall report to PERS as compensation for the City's payment of the employee's share of required retirement contributions pursuant to Government Code Section 20691.

Section 23.2 - New Members
"New members" are employees hired on or after January 1, 2013 who do not otherwise qualify as a classic member under the PEPRA.

A. Formula

2.7% at age 57 formula
Final compensation based on the average of the highest thirty-six (36) consecutive months pursuant to Government Code section 7522.32(a).

B. New Members hired on or after January 1, 2013 and before July 1, 2015 received the City paid nine percent (9%) employee contribution until June 30, 2015 pursuant to Government Code Section 7522.30(f).

C. Effective July 1, 2015, all new members pay fifty percent (50%) of the normal cost to CalPERS pursuant to PEPRA.

Section 23.3 - Optional Contract Provisions
The City shall provide the following optional contract provisions:

A. One-year highest compensation (Section 20024.2) for classic members B. Military service credited as public service (Section 20930.3) C. 1959 Survivors Benefit (Section 21382.4)
D. Post-retirement survivor allowance to continue after remarriage (Section 21266) 24 E. Pre-retirement death benefit (Section 21365.6)
F. Continuation of death benefits after re-marriage (Section 21373) Section 23.4 - Retiree Health Insurance
A. An employee who retires and meets the minimum requirements listed below shall receive at the City's expense paid health insurance for the retired employee and his or her dependent spouse. To be eligible for this benefit, a retiree must actually be receiving retirement benefits from PERS.

Minimum Requirements:

1. 20 years of service in the Hawthorne Police Department.

2. Age 50 years.

B. A qualified retiree shall be covered by this provision as long as he is eligible for CalPERS health insurance coverage.

C. The dependent spouse of a qualified retiree shall be covered by this provision.

D. An employee who retires from this City with less than the minimum requirements specified in Section 23.4(A) shall be offered the opportunity to continue their participation in the Group Health Insurance (PERS) in effect at the time. The City agrees to contribute sixteen ($16.00) dollars toward this premium per month. The retiree shall be responsible for any remaining premium cost.

E. Sections 23.4 (A&C) notwithstanding, retirees and dependents shall continue to receive the same health insurance benefits, and at the same cost as active employees, until such time as California law allows municipalities to use minimum vesting (service time) as a requirement to receive such benefits.

ARTICLE 24 - CONTINUATION OF BENEFITS
Benefits not necessarily specifically enumerated herein which have previously been provided by the City shall continue unless amended or deleted herein. This provision includes but is not limited to: Bereavement Leave, Sick Leave, Holidays, Group Insurance, Educational Reimbursement, Training and Professional Development, Longevity Pay, Retirement System, and Auto provided allowance.

ARTICLE 25 - MOU DISBURSEMENT
The City agrees to provide each member of the Association with a copy of the MOU. 25 ARTICLE 26 - GRIEVANCE PROCEDURE
It is hereby agreed and understood that the following procedures shall be utilized by the HPOA, the City, and any officers who are represented by the HPOA as the method by which applicable disputes are resolved.

A. Definition
A grievance is a complaint by one or more employees or the HPOA concerning the applications or interpretation of ordinances, rules, policies, practices, or procedures affecting employees' wages, hours and working conditions.

B. Scope and Limitations:

1. This procedure shall be used to resolve grievances for which no other methods of solutions are required by law; provided, however, that it shall not include a complaint arising from disciplinary action.

2. Disputes over matters subject to review by the Civil Service Commission are not grievable.

3. Disputes over matters which are subject to state or federal law and which are reviewable by state or federal administration agencies are not grievable.

For example, Equal Employment Opportunity matters.

4. The grievant may be represented by an attorney, the Association, or both at the final stages of the grievance procedure.

5. Failure by the City to meet any time limit shall result in the grievance being automatically brought into the next level at the end of the time period. The grievant will then be required to file all appropriate grievance or appeal documents within the applicable time period.

6. Failure of the grievant to meet any time periods may, at the option of the person who is deciding the grievance, result in the grievance being denied or not considered.

7. Any level or time period may be waived by mutual written consent of both the grievant and the City.

C. Procedure:

1. First Step: Informal Procedure
a. Within fourteen (14) days of the grievable event, the grievant shall discuss the grievance with the grievant’s lowest-level supervisor, who shall attempt to resolve the grievance.
b. This supervisor shall respond either orally or in writing within seven (7) days of discussion.
c. A grievance that affects a significant number of employees represented by the Association shall be commenced by informal or formal communication of said grievance to any Police Lieutenant. An authorized representative of 26 the Police Department shall respond within seven (7) days following receipt of such communication. A grievance not resolved at this level may proceed directly to the third step within the time limits set forth in paragraph (a) thereof.

2. Second Step: Formal Procedure
a. Except as provided in paragraph (c) of Step One, a grievance unresolved by Step One may be continued if submitted by the grievant, in writing, to the supervisor who responded in Step One within seven (7) days of the receipt of the response. If no response was communicated within the time period set forth in Section C, 1, b, the grievance may be continued as provided above, within seven (7) days after the expiration of the time period set forth in Section C, 1, b. The written grievance shall be submitted on a completed form provided by the City.
b. The formal grievance shall be processed through the Department and a written decision from the Department Head o r d e s i g n a t e thereof forwarded to the grievant within twenty-one (21) days of submitting the written grievance.

3. Third Step: Administrative Appeal
a. A grievance unresolved by the Second Step may be continued if appealed to the Director of Human Resources or designee within fourteen (14) days of receipt of the final decision of the Department Head or designate thereof.

If no decision was forwarded within the time period set forth in Section C, 2, b, the grievance may be so appealed within fourteen (14) days after the expiration of the time period set forth in Section C, 2, b. The appeal shall be submitted to the Department Head in writing, state the reasons in support, and have attached all forms decision and notices submitted and received in the Second Step.
b. The Director of Administrative Services or designee, or delegate thereof, shall process the appeal. The person processing the appeal may conduct a hearing at his option. A copy of the decision shall be forwarded to the grievant, Department Head, and City Manager within twenty-one (21) days from the time the grievance was appealed to the Personnel Officer as provided in paragraph (a) of the third step.

4. Fourth Step: Hearing Officer
a. A grievance unresolved by the third step may be continued to the fourth step if appealed to the City Manager within fourteen (14) days of delivery of the final decision. If no decision was forwarded within the time period set forth in Section C, 3, b, the decision may be so appealed within 27 fourteen (14) days after the expiration of the time period set forth in Section C, 3, b.
b. Upon receipt of such appeal, the City Manager shall set a time and place for a hearing officer to hear the grievance.
c. If the City Manager and grievant cannot agree upon a hearing officer or cannot agree to submit the matter to the California Office of Administrative Hearings, the parties shall procure a list of seven (7) qualified individuals from the State Conciliation Service. Each party shall alternately strike one name from that list until only one person remains which person shall be the hearing officer. The party who strikes the first name shall be determined by the flip of a coin or other similar devise. d. The hearing shall be conducted according to the rules and provisions of the Administrative Procedure Act (California G o v e r n m e n t Code Sect ion 11513) and any other rules and procedures mutually agreed upon. e. All costs, fees, and transcription expenses shall be borne equally by the grievant and the City.
f. The hearing officer's decision shall be advisory. The City Manager shall notify the grievant within fourteen (14) days following receipt of the decision whether the decision will be adopted, modified, or rejected. If the decision is rejected or substantially modified adversely to the grievant, the City Manager must have reviewed the hearing record and render a written decision.

ARTICLE 27 - SEPARABILITY
Section 27.1 - Should any provision of this MOU be found to be inoperative, void, or invalid by a court of competent jurisdiction, all other provisions of this MOU shall remain in full force and effect for the duration of the agreement.

Section 27.2 - Should a court, administrative agency or the Department of Labor advise the City that any provision of this Agreement is unlawful or violates the FLSA, practices pursuant to the unlawful provision(s) shall cease upon notification and the parties shall reopen the said provision of the MOU to meet and confer in an attempt to reach a substitute provision as permitted by law.

ARTICLE 28 - ASSOCIATION BUSINESS LEAVE
Association Business Leave shall be maintained as a separate category of leave by the City's Finance Department. Each calendar year the City designates one hundred (100) hours of Association Business Leave to be utilized during that calendar year. Unused Association Business Leave shall not carry over to the next calendar year. The purpose 28 of this section is to compensate for authorized Association business conducted during an employee's off duty time.

Association Business is authorized if (1) the Association member/representative provides to his or her supervisor prior written notice of his or her intent to attend a specific Association activity while off duty, (2) provides authorization from the Association for the representative's attendance at that specific activity, (3) upon request, submits appropriate documentation to his or her supervisor demonstrating proof of the representative's attendance (i.e., certificates, receipts, etc.) at that specific session (if applicable). The representative shall be entitled to accrue time off equal to the number of hours, including reasonable travel time outside the City of Hawthorne not to exceed two hours each way actual travel time and for attending that specific activity.

Said Association Business Leave may only be utilized by the representative at a date and time that is mutually agreeable to the representative and his or her supervisor. All Association Business Leave accrued through December 31st of each year shall be used no later than December 31st (in the same calendar year). Any leave time not used by that date will be forfeited.

ARTICLE 29 - OTHER TERMS
All other terms and conditions of employment as contained in ordinances, resolutions or other official actions shall remain in full force and effect during the entire term of the agreement.

Section 29.1 - Contracting out: The City agrees that during the term of this Memorandum of Understanding, it shall not expand the scope of any contracting out of any police services to any other public agency.

Section 29.2 - The City agrees to include mediation of meet and confer disputes by mutual agreement in the employee relations ordinance after ratification of the Memorandum of Understanding.

Section 29.3 - Reopeners
A. As soon as practicable after the adoption of this Memorandum of Understanding by the Hawthorne City Council, the City and the Association agree to reopen this agreement for the purpose of determining the approximate number of off-duty hours per day that an officer assigned to canine duty spends on the care and feeding of the canine.

The parties will also negotiate over the hourly rate of pay that a canine officer will receive for these off-duty tasks. The parties have agreed that $500.00 per month is the appropriate compensation for these off-duty tasks. The parties' intent in these reopener negotiations is to determine an hourly rate for these duties, which when paid at time and one-half (1.5) for the number of off duty-hours determined to be the approximate off-duty time spent on these tasks, will equal a monthly compensation of approximately $500.00 per month, but in no case less than $500.00 per month.
29 B. As soon as practicable after the adoption of this Memorandum of Understanding by the Hawthorne City Council, the City and the Association agree to reopen negotiations over changing the procedure for cashing out or selling back to the City leave balances, including but not limited to the optional cash out provisions set forth in the following articles of the MOU: 12.2 - Floating Holiday, Section 12.3 Holiday Time Off, and Section

14.3 - Provisions and Payment of Sick Leave.

ARTICLE 30 - EXEMPT EMPLOYEES
All exempt employees shall be subject to the terms and conditions of employment which were contained in the predecessor MOU and which regard overtime, court time, court standby time and the definition of hours worked.

ARTICLE 31 - NO STRIKE - NO LOCKOUT
Section 31.1 - The Association, its officers, agents, representatives, and/or members agree that during the term of this Memorandum of Understanding, they will not cause or condone any strike, walkout, slowdown, sickout, or any other job action by withholding or refusing to perform services.

Section 31.2 - The City agrees that it shall not lock out its employees during the term of this Memorandum of Understanding. The term '1ockout" is hereby defined so as not to include the discharge, suspension, termination, and layoff, failure to recall or failure to return to work of employees of the City in the exercise of its rights as set forth in any of the provisions of this MOU or applicable ordinance or law.

Section 31.3 - Any employee who participates in any conduct prohibited in Section 31.1 above may be subject to Disciplinary action up to and including discharge.

Section 31.4 - In the event that any one or more officers, agents, representatives, or members of the Association engage in any of the conduct prohibited in Section 31.1 above, the Association shall immediately instruct any persons engaging in such conduct that their conduct is in violation of this MOU and is unlawful and they must immediately cease engaging in conduct prohibited in Section 31.1 above and return to work.

ARTICLE 32 - EMERGENCY WAIVER
In the event of circumstances beyond the control of the City, such as acts of God, fire, flood, insurrection, civil disorder, national emergency, or similar circumstances, if the City Manager or his designee so declares, any provisions of this MOU or the Personnel Rules or Resolutions of the City, which restrict the City's ability to respond to these emergencies, shall be suspended of the duration of such emergency. After the emergency is declared over, the Association shall have the right to meet and confer with the City regarding the impact on employees of the suspension of these provisions in the MOU and any personnel rules and policies.
30 ARTICLE 33 - WAIVER
Section 33.1 - The parties mutually agree that neither party shall seek to negotiate or bargain or compel the other party to negotiate or bargain with reference to wages, hours, or terms and conditions of employment, regardless of whether covered by this MOU or in the negotiations leading thereto and irrespective of whether or not such matters were discussed or were even within the contemplation of the parties hereto during the negotiations leading to this MOU. Regardless of the waiver contained in this Article, the parties may, by mutual agreement, in writing, agree to meet and confer about any matter during the term of this MOU.

Section 33.2 - The parties shall reopen any provision of this MOU for purpose of complying with any final order of a federal or state agency or court of competent jurisdiction requiring a modification or change in any provision or provisions of this MOU in order to comply with state of federal laws.

Section 33.3 - The parties acknowledge that this MOU shall not be in full force and effect until ratified by the Association and adopted by the City Council of the City of Hawthorne.

Subject to the foregoing, this MOU is hereby executed by the authorized representatives of the City and Association.

ARTICLE 34 - NEGOTIATIONS WITH OUTSIDE AGENCY
The Association's duly authorized representative may attend and participate in any negotiations with an outside agency to contract out law enforcement services. However, the City may enter into such a contract regardless of the Association agreement.

ARTICLE 35 - TERM OF THE AGREEMENT
This Memorandum of Understanding shall be in full force and effect from July 27, 2024, up to and including June 30, 2027. The Association may re-open negotiations at any time upon a 15-day written notice to the City. The parties reserve the right, upon mutual agreement, to meet and confer, in good faith, with respect to any subject or matters within the scope of representation, during the term of this Memorandum. The parties jointly agree to recommend the provisions of this Memorandum of Understanding to the City Council for its adoption, and, if adopted, to abide by its provisions for the term hereof. In the event this Memorandum of Understanding expires without a successor Memorandum of Understanding in place, the parties will adhere to the terms of this Memorandum of Understanding.
31 Representing:

Hawthorne Police Officers Association
_________________________
Thomas Heffner
_________________________
John Broc
_________________________
Jesse Lopez
Representing:

City of Hawthorne
_________________________
Erika Lampkin
Director of Human Resources
_________________________
Vontray Norris
City Manager

AGENDA ITEM NO. 7

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of July 23, 2024
Originating Department: Public Works
City Manager: __________
Vontray Norris
Dir. of Public Works: ___________
Akbar Farokhi
SUBJECT:

First Amendment to the Consultant Agreement for Design Services (“First Amendment”) between the City of Hawthorne (“City”) and Office Untitled (“Consultant”).

RECOMMENDED MOTION:

Staff recommends that the City Council approve this First Amendment and authorize the City Manager to execute the first amendment to the consultant agreement.

DISCUSSION:

At the meeting of December 12, 2023, City Council authorized Public Works, Engineering staff to execute the agreement between the City and Office Untitled for Design Services for the City Hall Expansion & Civic Center Park. These services include the design of the underground parking structure, a new Civic Center Park and an expansion building to the existing City Hall.

The following are the additional services will be included in the agreement:
• Interior Design Scope: additional scope of work incorporating departmental, Council Chamber, roof deck and Civic Park programming needs
• Phase Changes: revision of the current project phasing strategy to a combined Phase I Parking Garage and City Hall Expansion and a new Phase II that combines the eastern half of the parking garage construction and civic park
• Low voltage / Structured Cable and Security: related design documentation and expansion of mechanical, electrical and plumbing (MEP) scope of work ECONOMIC DEVELOPMENT STRATEGIC PLAN:

This project aligns with the City’s Economic Developement Element goal of enhancing the quality of life in the City, which is an important marketing asset for business attraction and making economic development a part of City decision. The City Hall Expansion and Civic Center Park is

part of the City’s plan to developing a publicly accessible and usable open space in a centralized area of the City.

The renovation of City Hall will improve development processing and customer service operations to businesses and residents. This project is also a result of the City working with funding and regulatory agencies to support and improve our infrastructure.

FISCAL IMPACT:

None. Funds for the cost of $512,080 are available in the current fiscal year’s adopted budget and will be paid for by several special funds from various City Departments, Los Angeles County Regional Park and Open Space District Measure A Techinical Assistance Program (TAP), Community Development Block Grant (CDBG) Programs, and the American Rescue Plan Act (ARPA).

NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):

1. Amendment

2. Exhibit A: Additional Service Agreements

EXHIBIT A
Additional Service Agreements

OFFICEUNTITLED
4200 Sepulveda Boulevard, Suite 104
Culver City, California 90230
www.officeuntitled.com

07.08.2024
Vontray Norris ASA Description: Interior Design Scope additions City Manager OU #: 23.026
City of Hawthorne Hawthorne City Hall and Civic park
4455 W. 126th Street 4455 W. 126th Street
Hawthorne, CA 90250 Hawthorne, CA 90250

ADDITIONAL SERVICE AGREEMENT
#ASA: 02 – Interior Design Scope Additions
A. PROJECT DESCRIPTION
This ASA proposal is in addition to the original contract for the project above and covers OFFICEUNTITLED’s labor fee.

This work will include and is limited to, the following:

The RFP indicated a scope of a 32,000 SF addition which was to include ground floor entrance, glass façade, and 2 nd and 3rd floor with new council chambers and offices. As such, any program that is not traditional office was not accounted for in OFFICEUNTITLED’s proposal. In addition, low voltage / structured cabling was not included in base scope per city direction. The below list identifies aspects considered to be additional scope requiring additional documentation and coordination:
• IT department Data Center:
o Design and coordination of Server Room
o Dedicated HVAC to support Server Room.
o Standby power in the form of a generator to support the Server equipment as well as the dedicated HVAC system.
• Cable department
o Design and coordination of Cable Department needs.
o Edit bays with acoustical design; acoustical consultant input required. o Cable department-specific server room.
o Dedicated HVAC to support Cable department server room o Standby power in the form of a generator to support the Server equipment as well as the dedicated HVAC system.
o Design & coordination for specific department needs
• Council Chamber AV:
o AV was excluded from original base scope at direction of City. o Subsequent meetings with IT & Cable department reveal that an AV designer is required for design, documentation and coordination of equipment to meet City goals. • Roof deck and Civic Park
o AV was excluded from the original base scope at direction of City. o Basic AV infrastructure design for future events vendors to plug into at Roof Deck and Civic Park. These are presented as “add alternates.”
• Acoustics:
o Increased scope of acoustical work is requested, per interviews with department representatives:
 Provide acoustical separation of all departments and offices, conference rooms.  Provide specific acoustical recommendations for cable department requirements at editing booths and green room
o Architectural coordination with Acoustical consultant.

OFFICEUNTITLED
4200 Sepulveda Boulevard, Suite 104
Culver City, California 90230
www.officeuntitled.com

07.08.2024

BASED ON: OU ASA V24.1
• Out of phase programming revisions:
o OFFICEUNTITLED conducted multiple rounds of departmental interviews to determine programming needs in early 2024. Based on the information gained in those interviews, plans were subsequently developed, shared and approved by the City. Subsequent meetings with IT department head revealed that there are numerous programming & space needs not communicated to OFFICEUNTITLED during initial departmental interviews.  OFFICEUNTITLED coordinated and conducted a 3rd round of departmental interviews with the participation of the IT department head.  OFFICEUNTITLED summarized the additional scope in notes and plan markups.  Summary:
• All departments: Required equipment, e.g. printers, etc., with space impacts not provided in initial programming
• IT Department: Removal of PC Lab and adding this function to training room. Increased space requirements; additional private and shared office requirements. Relocation of data center and rework/layout revision due to Computer Lab removal.
• Finance: add flex space
• HR: increase size of interview / live scan room
• City Clerk: added mailroom; potential changes to community office; additional elevator lobby studies for access & configuration; study location of Gender Neutral Restroom.
• City Manager: Addition of shower at Level 3; revise sizes of council member offices. Study location of meeting room.
• City Attorney: (4) additional offices for prosecutors  OFFICEUNTITLED will revise plans and coordinate as needed to incorporate the additional scope.

Upon your written authorization (below), OFFICEUNTITLED will provide the services noted above. All the terms of the existing Agreement remain in force.

B. FEE
Consultant Discipline Fixed Fees Hourly Fees
Architecture / Interior Design
• Design & Drawing revisions
• Coordination
MEP Engineering
Acoustical Engineering
Audio Visual Design
• Council Chamber
• Roof Deck AV infrastructure (add-alt)
• Civic Park AV infrastructure (add-alt)
$ 38,500
$ 11,580
$ 12,500
$ 11,400
$ 59,200
$ 14,200
$ 18,500
SUBTOTAL $ 165,880
TOTAL $ 165,880

07.08.2024

BASED ON: OU ASA V24.1
*Time will be billed hourly, on an as-needed basis, not to exceed the amount above without prior authorization. Fee Compensation to OFFICEUNTITLED for this work shall be based on the attached, annually adjustable Standard Hourly Billing Rates.

Fee Compensation to OFFICEUNTITLED shall be based on the attached, annually adjustable Standard Hourly Billing Rates.

Reimbursables will be billed at cost plus 10%. The original Agreement terms are made a part hereof.

C. AUTHORIZATION
Client agrees to compensate OFFICEUNTITLED for the above services for the amount noted. The original Agreement terms are made a part hereof. The above-specified Additional Services and related Fee are satisfactory and hereby accepted and authorized.

It is understood the individual signing this agreement is a representative of the Client and has contractual authority to sign on their behalf.

Agreed to by: Agreed to by:

Christian Robert Printed Name:

Co-Founder / Principal Title:

OFFICEUNTITLED (OU) Company: City of Hawthorne
On behalf of Christian Robert
California Registration Number C-34175
Date:

CC: FILE
Required Statement:

Architects are licensed and regulated by the California Architects Board located at 2420 Del Paso Road, Suite 105, Sacramento, CA 95834.

07.08.2024

BASED ON: OU ASA V24.1

OFFICEUNTITLED PROFESSIONAL SERVICE RATES
Effective through December 31, 2024

HOURLY PROFESSIONAL SERVICE RATES
Hourly rates are evaluated on an annual basis and are subject to change.

STAFF CATEGORY BILLING RATE
Principal $250 - $375
Director $200 - $300
Sr. Design Strategist/Design Strategist $140 - $300
Senior Project Architect/ Designer/ Manager $175 - $260 Job Captain / Senior Job Captain $120 - $175
Project Architect/ Designer/ Manager $110 - $195
Designer $90 - $150
Administrative $75 - $90

REIMBURSABLE EXPENSE RATES
Mileage $0.67 per mile**
Parking At Cost plus 10%
Car Rental At Cost plus 10%
Air Travel At Cost plus 10%
Hotel At Cost plus 10%
Meals At Cost plus 10%
Telephone At Cost plus 10%
Delivery / Postage At Cost plus 10%
Reprographics / Model Supplies/ Renderings from
outside services
At Cost plus 10%
Internal Prints/Copies At Cost
** Current allowable reimbursement rate established by the Internal Revenue Service.

OFFICEUNTITLED
4200 Sepulveda Boulevard, Suite 104
Culver City, California 90230
www.officeuntitled.com

07.05.2024
Vontray Norris ASA Description: Phase Changes
City Manager OU #: 23.026
City of Hawthorne Hawthorne City Hall and Civic park
4455 W. 126th Street 4455 W. 126th Street
Hawthorne, CA 90250 Hawthorne, CA 90250

ADDITIONAL SERVICE AGREEMENT
#ASA: 03 – Phase Changes
A. PROJECT DESCRIPTION
This ASA proposal is in addition to the original contract for the project above and covers OFFICEUNTITLED’s labor fee.

This work will include and is limited to, the following:

Per a meeting with Akbar Faruk and DJ Torado on June 17, 2024, OFFICEUNTITLED was informed that the portion of the project site that currently contains the Bank of America building and parking lot may not be available to begin construction prior to mid-June 2026.

As such, Akbar Faruk directed OFFICEUNTITLED to:
• Revise the current project phasing strategy, from a Parking Garage-only Phase I and City Hall Expansion Phase II, to a combined Phase I Parking Garage and City Hall Expansion. • Design and permit approximately half of the parking structure (approximately to the eastern property line of the City Hall property) for Phase I.
• Create a new Phase II that would combine the 2nd half (eastern half) of the parking garage construction, civic park, and Bank of America remodel.

Scope of the above effort includes, but is not limited to the following:

PHASE I:
• Parking Garage:
o Revise Construction Documents; project has already been submitted for plan check. o Create and maintain two garage projects & document sets: one for Phase I permitting and construction, and another for Phase II permitting and construction. o Design revisions:
 Revise the garage design to locate a temporary basement wall adjacent to and parallel to the property line, approximately cutting the garage in half.  Develop accessibility-compliant parking design.
 Revise EV parking for code compliance.
 Revise code required egress design and update documentation.  Coordinate & document a waterproofing solution for temporary basement wall.  Enlarge parking garage northward to accommodate approximately (10) tandem parking stalls at the NW corner of the parking garage.
 Relocate MPOE room.
 Relocate mechanical fan room.
 Revise slab plan.
 Revise reflected ceiling plan.
 Revise lighting.
 Revise roof drainage plan to accommodate for phasing.

OFFICEUNTITLED
4200 Sepulveda Boulevard, Suite 104
Culver City, California 90230
www.officeuntitled.com

07.05.2024

BASED ON: OU ASA V24.1
 Revise building section drawings
 Remove elevator and Stair 02 from Phase 1 drawing set.  Remove East ramp and related enlarged drawings from Phase 1 drawing set.  Design and coordinate “bridging” details / construction methods for building Phase II garage connection to Phase I garage (waterproofing structural, etc.).  Revise door schedule as needed.
 Revise parking layout and striping as needed.
 Revise all code analysis plans for combining the Parking Garage and City Hall Expansion into 1 phase. as well as all annotation and drawing organization throughout.
 Create a permit set that combines the partial parking garage with the City Hall Expansion. Revise annotation, drawing organization, drafting efforts to achieve the above.
o Coordination efforts:
 Withdraw the submitted current plan check submission for the below grade parking garage.
 Coordinate revised floor plan with all disciplines.
 Coordinate the design of the temporary basement wall with the structural engineer.  Coordinate revised mechanical design, including re-located fresh air intake location and associated mechanical room.
 Coordinate revised electrical design, including new EV equipment, EV electrical room location, and MPOE room.
 Coordinate revised lighting design with electrical engineer.  Coordinate revised landscape design at bleacher seating to accommodate re-located fresh air intake location.
 Coordinate revised plumbing design, including new sump pit locations, revised roof drainage plan and related pipe routing, etc.
 Coordinate consultants approach to multiple phases of the project.  Coordinate with estimator on proposed construction methods and sequences for cost effectiveness.
o Merge separate parking garage and City Hall Expansion digital model & drawing sets into one file.
• Site related:
o Create a temporary site plan illustrating:
 the egress path from Garage Stair 02 to public way
 partial landscape design of North Plaza (adjacent to City Hall expansion & feature stair) illustrating egress from Expansion building to public way  denote landscape area beyond North Plaza as Phase II scope. o Storm water & LID coordination: revise design; potentially connect to infiltration chamber and drywells in Hawthorne Blvd.
 Coordination with civil & city; confirm City’s existing LID infrastructure in Hawthorne Blvd. can accommodate the site’s storm water and that this will meet LID / county requirements.
o Firewater: develop strategy for two phase process; POC & backflow preventer locations. o Domestic water supply:
 coordinate water POC locations plumbing and civil engineers o Landscape, civil, & mechanical: show revised air intake location at bleacher seating area; design not coordinated for construction due to final location in Phase II. o Accommodate for alternate location for trash dumpsters, generator, and related enclosures. o Provide (2) landscape irrigation designs: Phase 1 ( area surrounding City Hall Expansion and adjacent plaza areas, excluding remaing park); Phase 2 (remaining park area with Phase 1 included).
o

OFFICEUNTITLED
4200 Sepulveda Boulevard, Suite 104
Culver City, California 90230
www.officeuntitled.com

07.05.2024

BASED ON: OU ASA V24.1
o NOTE: This additional service request assumes that there will be no re-design of the park for civil engineer’s finish grading, landscape design or architectural design; current design will be implemented in (2) phases.
o See also attached civil proposal for additional scope definition. o Coordinate below grade garage expansion at NW corner with structural and landscape design to account for structural loads.

PHASE II:
• Submit complete garage, including the eastern half of the site (B of A side) as a plan check revision to the original Phase I permit.
• Address plan check comments.
• Submit full garage to LA County Fire Department for review and approval. • Address LA County Fire Department plan check comments. • Update garage plan
• Coordinate all disciplines revisions to accurately reflect the Phase II build-out. • Bank Of America shall remain a separate phase and permit, not part of City Hall Expansion, Garage and Park.

However, this scope can be submitted for permit as similar time as Phase II garage revision.

See also attached consultant proposals for additional discipline-specific scopes.

Upon your written authorization (below), OFFICEUNTITLED will provide the services noted above. All the terms of the existing Agreement remain in force.

B. FEE
Consultant Discipline Fixed Fees Hourly Fees
Architecture
• Design & Drawing revisions
• Parking consulting
• Coordination
Landscape Architecture
Civil Engineering
Structural Engineering
MEP Engineering
Estimating
$84,500
$10,000
$15,350
$ 36,000
$15,000
$49,000
$38,000
$ 5,500
SUBTOTAL $ 253,350
TOTAL $ 253,350
*Time will be billed hourly, on an as-needed basis, not to exceed the amount above without prior authorization. Fee Compensation to OFFICEUNTITLED for this work shall be based on the attached, annually adjustable Standard Hourly Billing Rates.

07.05.2024

BASED ON: OU ASA V24.1
Fee Compensation to OFFICEUNTITLED shall be based on the attached, annually adjustable Standard Hourly Billing Rates.

Reimbursables will be billed at cost plus 10%. The original Agreement terms are made a part hereof.

C. AUTHORIZATION
Client agrees to compensate OFFICEUNTITLED for the above services for the amount noted. The original Agreement terms are made a part hereof. The above-specified Additional Services and related Fee are satisfactory and hereby accepted and authorized.

It is understood the individual signing this agreement is a representative of the Client and has contractual authority to sign on their behalf.

Agreed to by: Agreed to by:

Christian Robert Printed Name:

Co-Founder / Principal Title:

OFFICEUNTITLED (OU) Company: City of Hawthorne
On behalf of Christian Robert
California Registration Number C-34175
Date: 03.08.2024
CC: FILE
Required Statement:

Architects are licensed and regulated by the California Architects Board located at 2420 Del Paso Road, Suite 105, Sacramento, CA 95834.

07.05.2024

BASED ON: OU ASA V24.1

07.05.2024

BASED ON: OU ASA V24.1

OFFICEUNTITLED PROFESSIONAL SERVICE RATES
Effective through December 31, 2024

HOURLY PROFESSIONAL SERVICE RATES
Hourly rates are evaluated on an annual basis and are subject to change.

STAFF CATEGORY BILLING RATE
Principal $250 - $375
Director $200 - $300
Sr. Design Strategist/Design Strategist $140 - $300
Senior Project Architect/ Designer/ Manager $175 - $260 Job Captain / Senior Job Captain $120 - $175
Project Architect/ Designer/ Manager $110 - $195
Designer $90 - $150
Administrative $75 - $90

REIMBURSABLE EXPENSE RATES
Mileage $0.67 per mile**
Parking At Cost plus 10%
Car Rental At Cost plus 10%
Air Travel At Cost plus 10%
Hotel At Cost plus 10%
Meals At Cost plus 10%
Telephone At Cost plus 10%
Delivery / Postage At Cost plus 10%
Reprographics / Model Supplies/ Renderings from
outside services
At Cost plus 10%
Internal Prints/Copies At Cost
** Current allowable reimbursement rate established by the Internal Revenue Service.

OFFICEUNTITLED
4200 Sepulveda Boulevard, Suite 104
Culver City, California 90230
www.officeuntitled.com

07.15.2024
Vontray Norris ASA Description: Low volt / Structured cable and Security City Manager OU #: 23.026
City of Hawthorne Hawthorne City Hall and Civic park
4455 W. 126th Street 4455 W. 126th Street
Hawthorne, CA 90250 Hawthorne, CA 90250

ADDITIONAL SERVICE AGREEMENT
#ASA: 04 – Low voltage / Structured Cable and Security
A. PROJECT DESCRIPTION
This ASA proposal is in addition to the original contract for the project above and covers OFFICEUNTITLED’s labor fee.

This work will include and is limited to, the following:

Low voltage / structured cabling and security design was excluded from RFP for entire project at city request.

Subsequent conversations with IT department head revealed that this scope and related design documentation will be required.

Expand scope of MEP engineer to include the above.

Upon your written authorization (below), OFFICEUNTITLED will provide the services noted above. All the terms of the existing Agreement remain in force.

B. FEE
Consultant Discipline Fixed Fees Hourly Fees
Architecture Coordination
Low Voltage
Security
$22,350
$34,500
$36,000
SUBTOTAL $92,850
TOTAL $92,850
*Time will be billed hourly, on an as-needed basis, not to exceed the amount above without prior authorization. Fee Compensation to OFFICEUNTITLED for this work shall be based on the attached, annually adjustable Standard Hourly Billing Rates.

Fee Compensation to OFFICEUNTITLED shall be based on the attached, annually adjustable Standard Hourly Billing Rates.

Reimbursables will be billed at cost plus 10%. The original Agreement terms are made a part hereof.

07.15.2024

BASED ON: OU ASA V24.1
C. AUTHORIZATION
Client agrees to compensate OFFICEUNTITLED for the above services for the amount noted. The original Agreement terms are made a part hereof. The above-specified Additional Services and related Fee are satisfactory and hereby accepted and authorized.

It is understood the individual signing this agreement is a representative of the Client and has contractual authority to sign on their behalf.

Agreed to by: Agreed to by:

Christian Robert Printed Name:

Co-Founder / Principal Title:

OFFICEUNTITLED (OU) Company: City of Hawthorne
On behalf of Christian Robert
California Registration Number C-34175
Date:

CC: FILE
Required Statement:

Architects are licensed and regulated by the California Architects Board located at 2420 Del Paso Road, Suite 105, Sacramento, CA 95834.

07.15.2024

BASED ON: OU ASA V24.1

OFFICEUNTITLED PROFESSIONAL SERVICE RATES
Effective through December 31, 2024

HOURLY PROFESSIONAL SERVICE RATES
Hourly rates are evaluated on an annual basis and are subject to change.

STAFF CATEGORY BILLING RATE
Principal $250 - $375
Director $200 - $300
Sr. Design Strategist/Design Strategist $140 - $300
Senior Project Architect/ Designer/ Manager $175 - $260 Job Captain / Senior Job Captain $120 - $175
Project Architect/ Designer/ Manager $110 - $195
Designer $90 - $150
Administrative $75 - $90

REIMBURSABLE EXPENSE RATES
Mileage $0.67 per mile**
Parking At Cost plus 10%
Car Rental At Cost plus 10%
Air Travel At Cost plus 10%
Hotel At Cost plus 10%
Meals At Cost plus 10%
Telephone At Cost plus 10%
Delivery / Postage At Cost plus 10%
Reprographics / Model Supplies/ Renderings from
outside services
At Cost plus 10%
Internal Prints/Copies At Cost
** Current allowable reimbursement rate established by the Internal Revenue Service.

July 3, 2024 a-3-eng.com P a g e | 1
Engineering Additional Services Request
Date: July 3, 2024 A3 Project #: A3E23.2151
Client: OFFICEUNTITLED Project Name: HCH – Parking Garage + Expansion Building
Client Contact: Scott Walter A3E Contact: Drew Tucker
Phone: (424) 341.0615 Phone: (248) 231.7095
Origin of ASR
In response to the owner request for Low Voltage/Structured Cabling, and Security scope, A3 Engineering respectfully requests additional services in the amount listed below. The additional scope of work requires the following tasks be performed on the projects:

Scope of Work/Tasks
In providing Design/Bid/Build Consulting Services for IT (cable) and Security Systems for this project, A3 Engineering will undertake the following Phases/Tasks:

1. Design Development:
a. Tour the job site.
b. For cabling and security, develop Basis of Design Reports. c. Using the BoD as the baseline, create a first draft of the Design Development Drawings. d. Develop drafts of Specifications for both cable infrastructure and security systems. e. Coordinate conduit pathways and Telecom Room power, grounding and HVAC requirements with the architect and MEP engineers.
f. Develop draft ROM Budgets for the cable and security systems. g. Develop 100% Design Development drawings and issue to team along with DD level Specifications. h. Review the drawings with the client and design team for coordination and clarification of the designs. i. Formally issue the 100% Design Development Drawing Package. j. Attend one Video Conference Team Coordination Meeting two (2) times per month during the Phase.

2. Construction Documents
a. With comments from the 100% DD review, create 50% Construction Document Drawings for cable and security systems.
b. Develop draft cable and security specifications.
c. Update the ROM Budgets for both systems.
d. Review the drawings and specifications with the client and the design team. e. Conduct final coordination with the A/E team.
f. Finalize and issue 100% Construction Documents and Specifications. g. Attend one Video Conference Team Meeting two (2) times per month during the Phase.

3. Construction Administration
a. Review Product Submittals
b. Review and respond to ongoing RFIs during the Construction Administration Phase. c. Attend four (4) site visits at critical points during construction. Two (2) of the site visits will be to inspect the installed cable system. The other two (2) site visits will be to inspect the installation of the security system.

July 3, 2024 a-3-eng.com P a g e | 2
d. Attend ten (10) construction meetings via video conference calls. e. Coordinate and review the as built/close out documents from both the Cable vendor and the Security vendor.

Project Assumptions/Exclusions

1. As mentioned above, in the absence of a Construction Schedule, we assume an overall Project Schedule of approximately 35 months (5 months to complete Design and 30 months for Construction Administration).

2. AV Systems Design is excluded from our scope of work and will be designed by “Others.”

3. Security Systems for all areas include, as applicable, the following systems: Camera Surveillance, Access Control, Duress/Help Buttons, and Blue Phones.

4. Metal Detectors, Intrusion Detection, and Gun Shot Detection Systems are excluded from our Scope.

5. For the Parking Structure, our scope includes Surveillance Cameras, Blue Phones and WiFi. It can also include Pedestrian Access Control.

6. Car Parking Systems and Gates are excluded from our scope for the Parking Structure.

7. The Fees assume the following site visits: IT Cable/Security: Two (2) site visits (one each) during design.

Fees also include four (4) site visits (2 each) during CA Administration.

8. All Drawings delivered by A3 Engineering will be developed in REVIT/BIM 360, LOD 200. A3 Engineering will provide Revit (or AutoCAD if the project requires it) modeling services for the project. We have made the following assumptions regarding Building Information Modeling (BIM) work on this project:
a. We assume that we will download project models (version 2018 or later). This transfer of model in addition to the transfer of our discipline-specific models will occur at regular intervals during the project’s design phases.
b. When working with BIM360 or similar cloud-based applications, we expect that the architectural team will provide a weekly change log or a bubbled architectural set which includes any of the revisions/areas of revision in the update to assist with coordination. In addition, we assume that the architect will indicate any areas which are under significant review or rework to avoid unnecessary design and rework.
c. Note that starting the project in AutoCAD and migrating to Revit will incur additional fees for the recreation of the model and drawing package.
d. We anticipate 3-D models will be “frozen” or published two weeks prior to all deliverables becoming due. Changes to the architectural background with less than two weeks before the deliverable may require additional effort and be subject to additional fees. e. If conduit infrastructure is to be modeled, we will only include conduits that are larger than 2”.

Any coordination or modeling needed at finer detail will be subject to additional fees. f. If 3D coordination with other consultants is within scope of the project, A3 Engineering assumes the architect will conduct any clash detections and provide specific direction to mitigate clashes an allow full access to the consultant’s models no later than two-weeks prior to deliverable due dates.
g. Model design shall be performed to Revit Level of Detail 200 (LOD 200), as defined by the AIA BIM Level of Detail (LOD) 2019. Our actual design may be above a LOD 200 but does not include manufacturer specific families. Design above LOD 200 will require additional fees. h. If clash detection is requested as part of A3 Engineering’s scope, A3 Engineering can provide it as an additional service.

9. A3 Engineering assumes a PE stamp is not required for permit of this project. If a PE stamp is required, please contact us as soon as possible to discuss alternatives which may impact the fee.

10. Owner acknowledges that A3 Engineering has built an extensive repertoire of intellectual property, including but not limited to, assessment tools and techniques, specification libraries, reporting templates and graphics, and Revit families and modeling tools. Our deliverables shall be the exclusive July 3, 2024 a-3-eng.com P a g e | 3
property of A3 and owner with allowances for right-to-use where deliverables contain A3 Engineering intellectual property. Owner is granted right-to-use specifically limited to the services provided under this agreement for any intellectual property utilized in the development of project deliverables.

Ownership and rights of A3 Engineering intellectual property remain with A3 Engineering and cannot be otherwise shared, distributed, or used for any other purposes.

11. We have made the following assumptions regarding the low-voltage/communication external infrastructure (conduit runs, duct banks, vaults, maintenance holes, pull boxes, etc.) for the project:
a. A3 Engineering’s scope of work shall be limited to the diagrammatic representation of the proposed low-voltage/communications routes from the edge of the building to the property line, including suggested placement and sizing of the infrastructure. This information shall be represented on A3 Engineering’s site plan. The coordination of underground infrastructure with existing and planned site conditions and with other underground utilities is assumed to be by the project’s Civil Engineer.
b. The routing of technology cabling beyond the site boundary is assumed to be provided by the owner and will only be shown on A3 Engineering’s drawings based on the information provided. c. The ordering of services and coordination of required infrastructure to bring services to the property line from the Local Exchange Carrier (LEC), cable television providers and other service providers is assumed to be by owner.

12. For any Add Service or out of scope work, A3 Engineering’s hourly rates will be calculated at our current 2024 Hourly Rate Schedule.

It is estimated that the additional scope of work pertaining to this ASR will be completed within the current design schedule set forth by the architect.

July 3, 2024 a-3-eng.com P a g e | 4
A3 Engineering Compensation
Parking Structure + Civic Park:

Design Fees IT/ Cable Security
Design Development $ 9,000 $ 8,750
Construction Documents $ 8,000 $ 7,750
Total A3 Engineering Design Fee $ 17,000 $ 16,500
Construction Administration Fees
Bidding $ 1,750 $ 1,750
Construction Administration $ 10,000 $ 10,750
Total Construction Administration Fees $ 11,750 $ 12,500 Expansion Building:

Design Fees IT/ Cable Security
Design Development $ 14,500 $ 10,000
Construction Documents $ 13,000 $ 9,500
Total A3 Engineering Design Fee $ 17,500 $ 19,500
Construction Administration Fees
Bidding $ 2,000 $ 1,750
Construction Administration $ 18,000 $ 12,000
Total Construction Administration Fees $ 20,000 $ 13,750 Total A3 Engineering Professional Services Fee $ 76,250 $ 62,250 Signatures
Client A3 Engineering
Accepted By: Accepted By: Drew Tucker
Date: Date: 7.3.2024
Signature: Signature:

When accepted by the Client this ASR and its attachments and intent shall become a binding Agreement between the parties. This agreement shall be subject to the Scope of Services and Terms and Conditions which have been accepted and incorporated in the original agreement. A3 Engineering LLP is not obligated to perform additional scope or services prior to receipt of a copy of this ASR Agreement signed by Client, fully executed by A3 Engineering LLP. If A3 Engineering LLP is directed to procced in writing (e-mail or otherwise), this document will be considered approved if ten (10) business days after receipt of notice if client does not otherwise state so in writing within that time frame.

FIRST AMENDMENT TO THE

CONSULTANT AGREEMENT FOR ADDITIONAL SERVICE AGREEMENTS BETWEEN THE CITY OF HAWTHORNE (“CITY”) AND OFFICE UNTITLED (“CONSULTANT”) This First Amendment to the Consultant Agreement for Design Services for the City Hall Expansion & Civic Center Park Project is made this 23rd day of July 2024 by and between the City of Hawthorne, a California municipal corporation ("City") and Office Untitled (“Consultant”).

RECITALS
WHEREAS the City and Office Untitled are parties to a Consulting Agreement for Services dated December 13, 2023.

WHEREAS in July 2024, the City received Additional Service Agreements #ASA: 02 to #ASA: 04 totaling $512,080 from Office Untitled to provide additional interior design additions, phase changes to the project, and low voltage / structured cabling and security design.

WHEREAS now, the City wishes to extend the scope of work and increase the budget by $512,080 with Office Untitled to conduct the services as proposed on Additional Service Agreements #ASA: 02 to #ASA: 04 and prepare deliverables.

NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:

Effective July 23, 2024, the City will amend the existing agreement to extend the scope of work to include Interior Design Scope Additions, Phase Changes, and Low Voltage / Structured Cable and Security, which will increase the service amount by $512,080. Office Untitled will provide these services as described in the Additional Service Agreements #ASA: 02 to #ASA: 04, attached hereto and incorporated herein as though set forth in full.

IN WITNESS THEREOF, the City and Office Untitled have executed this First Amendment as of the day and year written above. Except as specifically amended by this First Amendment to the Consulting Agreement for Services dated December 13, 2022 (Consulting Agreement), all other provisions of the Consulting Agreement shall remain in full force and effect.

CITY OF HAWTHORNE, CONSULTANT
CALIFORNIA, a municipal corporation Office Untitled
_________________________ By: ______________________
VONTRAY NORRIS Name: ____________________
City Manager Title: _____________________
City of Hawthorne

APPROVED AS TO FORM: ATTEST:
_________________________ _________________________

ROBERT KIM DAYNA WILLIAMS-HUNTER
City Attorney City Clerk
City of Hawthorne City of Hawthorne

AGENDA ITEM NO. 8

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of July 23, 2024
Originating Department: Public Works
City Manager: __________
Vontray Norris
Dir. of Public Works: ___________
Akbar Farokhi
SUBJECT:

First Amendment to the Consultant Agreement for Traffic Engineering Services (“First Amendment”) between the City of Hawthorne (“City”) and Kimley-Horn and Associates (“Consultant”)
RECOMMENDED MOTION:

Staff recommends that the City Council approve this first amendment and authorize the Director of Public Works to execute the first amendment to the consultant agreement.

DISCUSSION:

At the meeting of July 26, 2022, City Council authorized Public Works, Engineering staff to execute the agreement between the City and Kimley-Horn and Associates for Traffic Engienering Services on an as-needed basis. These services include conducting traffic studies, traffic signal timing, and design and plan check review services.

On December 2023, the City of Hawthorne was awarded the Safe Streets and Roads for All (SS4A) Grant for $250,000 to develop a comprehensive safety action plan for the entire City. The plan will include traffic safety improvements to eliminate roadway fatalities, such as planning a complete streets approach through vehicle speed reduction, adding ADA-acccesible infrastructure and increasing bicycle and pedestrian safety.

This amendment will allow the Consultant to provide transportation planning services for the development of the City’s Comprehensive Safety Action Plan. The scope of work includes project administration, analysis of crash data, targeted safety investigations, public outreach and a final safety action plan for City Council adoption. This is a major step that the City is taking towards enhanced roadway safety and will help the City identify the factors that contribute most to local

traffic collisions and better position the City for safety funding from state and federal grant programs.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

This project is a result of the City working closely with funding and regulatory agencies to support and improve the City’s infrastructure. Creating this Comprehensive Safety Action Plan not only will enhance the quality of life in the City, which is an important marketing asset for business attraction, but it will also allow the City to obtain funding from state and federal grant programs, further allowing the City to contribute to its economic development strategic plan.

The project also includes plans to further develop outreach and project a positive image of the community by focusing on roadway safety.

FISCAL IMPACT:

None. Funds for the cost of $213,900 are available in the adopted fiscal year’s budget and will be funded through the Safe Streets for All grant.

NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):

1. Amendment

2. Exhibit A: Proposal

FIRST AMENDMENT TO THE

CONSULTANT AGREEMENT FOR TRAFFIC ENGINEERING SERVICES BETWEEN THE CITY OF HAWTHORNE (“CITY”) AND KIMLEY-HORN AND ASSOCIATES (“CONSULTANT”) This First Amendment to the Consultant Agreement for Traffic Engineering Services is made this 23 rd day
of July 2024 by and between the City of Hawthorne, a California municipal corporation ("City") and KimleyHorn and Associates (“Consultant”).

RECITALS
WHEREAS the City and Kimley-Horn and Associates are parties to a Consulting Agreement for Traffic Engineering Services dated July 27, 2022.

WHEREAS in July of 2024, the City received a proposal of $213,900 from Kimley-Horn and Associates to provide transportation planning services for the development of the City’s Comprehensive Safety Action Plan.

WHEREASnow, the City wishesto extend the scope of work and increase the budget by $213,900 with KimleyHorn and Associates to conduct the transportation planning services and prepare deliverables.

NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:

Effective July 24, 2024, the City will amend the existing agreement to extend the scope of work to conduct the Project and prepare deliverables, which will increase the service amount by $213,900. Kimley-Horn and Associates will provide transportation planning servicesfor the development of the City’s Comprehensive Safety Action Plan, attached hereto and incorporated herein as though set forth in full.

IN WITNESS THEREOF, the City and Kimley-Horn and Associates have executed this First Amendment as of the day and year written above. Except as specifically amended by this First Amendment to the Consulting Agreement for Services dated July 27, 2022 (Consulting Agreement), all other provisions of the Consulting Agreement shall remain in full force and effect.

CITY OF HAWTHORNE, CONSULTANT
CALIFORNIA, a municipal corporation Kimley-Horn and Associates _________________________ By: ______________________
AKBAR FAROKHI Name: ____________________
Director of Public Works Title: _____________________
City of Hawthorne
APPROVED AS TO FORM: ATTEST:
_________________________ _________________________

ROBERT KIM DAYNA WILLIAMS-HUNTER
City Attorney City Clerk
City of Hawthorne City of Hawthorne

EXHIBIT A
Proposal
kimley-horn.com 660 South Figueroa Street, Suite 2050, Los Angeles, CA 90017 213 261 4040 July 15, 2024
DJ Torado, T.E.

Assistant Engineer
City of Hawthorne
4455 West 126th Street, Hawthorne, CA 90250
RE: Letter Proposal for the Development of a Comprehensive Safety Action Plan for the City of Hawthorne, CA
Dear Mr. Torado:

Kimley-Horn and Associates, Inc. ("Kimley-Horn” or “Consultant") is pleased to submit this letter agreement (“Agreement") to the City of Hawthorne ("City") to provide transportation planning services for the development of the City’s Comprehensive Safety Action Plan (“Project”). The City of Hawthorne was awarded a Safe Streets and Roads for All (SS4A) FY23 Planning Grant to develop an Action Plan. This letter agreement is based upon the background information and grant requirements provided by the City. Our understanding of the project, scope of services, fee, and schedule are provided in the sections following.

Statement of Understanding
The City is taking a major step towards enhanced roadway safety through the development of a Comprehensive Traffic Safety Action Plan. This plan will help the City identify the factors that contribute most to local traffic collisions and will better position the City for safety funding from state and federal grant programs. Kimley-Horn will develop the City’s Action Plan in accordance with the requirements listed in the SS4A Self-Certification Eligibility Worksheet allowing the City to apply for future Implementation or Planning and Demonstration grants.

Kimley-Horn will summarize required Federal and USDOT guidance, including the following: the National Roadway Safety Strategy (NRSS), the Safe System Approach, Executive Order 14008, Tackling the Climate Crisis at Home and Abroad (86 FR 7619), Executive Order 13985, Advancing Racial Equity and Support for Underserved Communities Through the Federal Government (86 FR 7009), the President’s greenhouse gas reduction, climate resilience, the federal workforce investment programs, Rural Opportunities to Use Transportation for Economic Success (ROUTES) initiative, the Justice40 Initiative, the Highway Safety Improvement Program (HSIP), and related Federal programs.

Kimley-Horn will incorporate the understanding of this guidance into the development of the Comprehensive Traffic Safety Action Plan. During the project initiation process, Kimley-Horn and the project team will discuss the review of guidance. During the development of the draft Comprehensive Traffic Safety Action Plan, Kimley-Horn will review the Plan for adherence to the applicable guidance and incorporate the understanding of the guidance into the development of the Plan.
kimley-horn.com 660 South Figueroa Street, Suite 2050, Los Angeles, CA 90017 213 261 4040 The goal of the Comprehensive Traffic Safety Action Plan is to develop countermeasures that can be systemically implemented to reduce the risk of collisions on City streets. Kimley-Horn’s approach builds that toolbox using three separate processes:
1) Identify citywide emphasis areas (such as impaired driving or active transportation) that represent a large proportion of traffic injuries
2) Identify site-specific case studies that are representative of other locations in the City for a more detailed audit and focused countermeasures
3) Review citywide policies, programs, resources, and practices that may impact traffic safety, and then identify opportunities to align with safety best practices The Office of Traffic Safety (OTS) most recently ranked Hawthorne 61 of 105 peer cities in 2021 for traffic injuries after normalizing for population and VMT, which suggests that the City is in the less-impacted half of its group for traffic injuries. The OTS ranking for several categories is listed in Table 1.

Table 1 – Office of Traffic Safety Rankings (2021)
Agency Year County Group Population
(Avg)
DVMT
Hawthorne 2021 Los Angeles C 86,535 620,230

TYPE OF CRASH VICTIMS KILLED & INJURED OTS RANKING
Total Fatal and Injury 238 61/105
Alcohol Involved 45 33/105
Had Been Drinking Driver < 21 4 35/105
Had Been Drinking Driver 21 – 34 27 18/105
Motorcycles 11 61/105
Pedestrians 18 57/105
Pedestrians < 15 1 71/105
Pedestrians 65+ 4 29/105
Bicycle 9 81/105
Bicyclists < 15 1 73/105
Composite 152 45/105

TYPE OF CRASH FATAL & INJURY CRASHES OTS RANKING
Speed Related 26 81/105
Nighttime (9:00pm – 2:59am) 34 46/105
Hit and Run 16 60/105

TYPE OF ARRESTS ARRESTS OTS RANKING
DUI Arrests 207 86/105
kimley-horn.com 660 South Figueroa Street, Suite 2050, Los Angeles, CA 90017 213 261 4040 We understand the City uses the Statewide Integrated Traffic Records System (SWITRS) and UC Berkley’s Transportation Injury Mapping System (TIMS) along with police reports from the Hawthorne Police Department for crash records. Using these sources, we will analyze the crash records and provide a ranked order of intersections and roadway segments by crash activity consistent with the Local Roadway Safety Manual. In addition, our software can provide a statistical evaluation of crash rates for each location relative to citywide norms and highlight locations with unusually high crash severities or crash patterns that can help diagnose safety challenges.

Kimley-Horn’s approach to Comprehensive Traffic Safety
Action Plan development centers on the creation of a
countermeasure toolbox that includes items that address both infrastructure and driver behavior. A combination of crash history, roadway characteristics, and stakeholder feedback is used to determine which countermeasures will be most likely to have the most safety benefit relative to cost for the City.

The toolbox is then used to produce three products as part of the Comprehensive Traffic Safety Action Plan:

Citywide Systemic Infrastructure Projects, Local Infrastructure Projects, and Non-Infrastructure Projects.

Scope of Work

1. PROJECT ADMINISTATION AND MEETINGS
Kimley-Horn will establish a monthly check-in call with the City and project staff to update on project progress for a duration of 12 months. The monthly check-in call will discuss current tasks, decisions that are needed and to get feedback on recent deliverables. The standing meeting would be scheduled for a one-hour time block but may be shorter if there is less to discuss on a given month. The proposed budget includes attendance at one City Council meeting. Kimley-Horn will maintain a project deliverable tracking list and will prepare agendas and meeting notes as needed.

Deliverables:
 Deliverable Tracking List (spreadsheet)
 Meeting Agendas
 Meeting Notes
 City Council Presentation Slide Deck
kimley-horn.com 660 South Figueroa Street, Suite 2050, Los Angeles, CA 90017 213 261 4040

2. PROJECT INITIATION
Kimley-Horn will prepare a technical memorandum containing a literature review and proposed study outline that considers relevant regional and local plans that contain existing safety initiatives and plans that could impact findings and support development of a safety toolbox including but not limited to the following:
 City of Hawthorne General Plan
 City of Hawthorne Municipal Code
 City of Hawthorne Downtown Hawthorne
Specific Plan
 City of Hawthorne Green Line Mixed-Use
Specific Plan
 South Bay Cities Council of
Governments Local Travel Network
 Los Angeles County Bicycle Master
Plan
 Los Angeles County Metropolitan
Transportation (LA Metro) Street
Safety, Data Sharing and
Collaboration Policy
 Southern California Association of
Governments (SCAG) 2040 Regional
Transportation Plan
The team will structure the plan based on the Safe System Approach and will incorporate an analysis of equity based on the Justice40 Initiative, but also considering Senate Bill 535 and other disadvantaged characteristics. The project team will include the required elements to satisfy the need for a Safety Action Plan as pertains to state and federal funding programs, such as HSIP and SS4A programs.

Deliverables:
 Technical Memorandum #1: Literature Review
 Comprehensive Safety Action Plan Outline

3. ANALYSIS OF CRASH DATA
Kimley-Horn will perform a comprehensive data analysis review. Our approach to safety analysis includes statistical network screening using Highway Safety Manual Methods. These methods are selected to identify locations with higher than expected collision activity that can be reviewed to identify roadway and intersection characteristics associated with higher risk. These methods also review a variety of collision characteristics to identify locations where specific types of collisions are over-represented. This helps to diagnose safety factors that are leading to elevated numbers of collisions.

The first screening step is to develop critical crash rates for segments and intersections in the City. Average crash rates are developed for intersections based on control type, and roadway segments based on functional classification. A statistical threshold is then established based on daily traffic volumes for each segment and intersection. Daily traffic volumes will be based on readily available data such as using the City’s latest Engineering and Traffic survey and supplementing unknown street segment volumes with volumes from a Big Data source such as Replica. It is assumed no data collection is required. It is assumed that the City does not have a GIS file of the City’s roadway network and Kimley-Horn will create a GIS map as part of this effort.

The difference between the actual crash rate and the critical crash rate for each location can then be used to estimate the relative risk faced by users of the given intersection or segment. This method builds on the High Collision or High Injury Networks that essentially mirror High Traffic networks to provide deeper insight into kimley-horn.com 660 South Figueroa Street, Suite 2050, Los Angeles, CA 90017 213 261 4040 potential low-cost safety measures. Roadways and intersections with lower classifications will also be identified, allowing the LRSP to broach risk factors associated with those roadways.

The second screening step focuses on crash type over-representation. City-wide data is used to determine the typical collision type mix for each of the functional classifications and intersection control types. Then the mixture is reviewed for each segment and intersection to highlight those with high concentrations of a specific collision factor. Factors analyzed would include:
 Fatal Collisions
 Fatal + Serious Injury Collisions
 Broadside Collisions
 Rear-End Collisions
 Sideswipe Collisions
 Head-On Collisions
 Single Vehicle Collisions (run off road,
fixed object, parked vehicle, other)
 Bicycle Collisions
 Pedestrian Collisions
 Wet/Slippery Road Collisions
 Nighttime Collisions
 Collisions Involving Alcohol/Drugs
 Collisions Involving Driver Inattention
 Collisions Involving
Speeding/Aggressive Driving
The resulting list would include both the number of collisions for each factor, and the probability that any excess is not random.

Kimley-Horn will provide an inventory of sites including roadway segments and intersections with three or more collisions (needed for statistical evaluation) ranked by overall number of collisions per Local Roadway Safety Manual Guidance. Kimley-Horn will then recommend up to ten locations for further evaluation and potential project development based on amount of collision activity, collision severity, unusual collision patterns, and site variability to maximize the potential number of systemic factors, and mitigations identified. We will identify potential conflicts between vehicles, pedestrians, and bicycles.

This task addresses the third Action Plan Component, Safety Analysis, of the SS4A Self-Certification Worksheet.

Deliverables:
 Technical Memorandum #2: Historic Safety Conditions
 Map of High Crash Locations

4. TARGETED SAFETY INVESTIGATION
The findings from Task 3 will be used to identify higher crash locations, and locations where crash patterns could help identify a systemic issue, and locations with a variety of characteristics that can be used to develop a representative safety countermeasure toolbox for the City of Hawthorne. Kimley-Horn, with City staff if available, will conduct a field tour of the higher crash locations to collect additional information to better match roadway characteristics with collision activity, allowing the team to diagnose issues and develop systemic recommendations.
kimley-horn.com 660 South Figueroa Street, Suite 2050, Los Angeles, CA 90017 213 261 4040 A profile sheet will be developed for each location with a description of the observed challenges, crash patterns, and proposed countermeasures. The countermeasures will include a planning level cost estimate and benefit analysis that can be used for future HSIP and SS4A implementation grant applications.

Deliverables:
 Field Notes
 Up to 10 Location Profiles

5. WORKING GROUP
Kimley-Horn will host two focus group meetings with the Working Group comprising of staff from the following departments: Public Works, Planning, Hawthorne Police Department, City Manager, and Community Services.

The first meeting will focus on the planning process and will help refine project goals and objectives. Typically, the first meeting occurs after the initial safety review (Task 3). The second meeting will discuss the strategies and emphasis areas identified in the plan to get focused feedback on how well they address stakeholder concerns.

Focus group feedback on equity and access needs will be incorporated into Task 8.

This task addresses the second Action Plan Component, Planning Structure, of the SS4A Self-Certification Worksheet.

Deliverables:
 Focus Group Presentation
 Meeting Notes

6. VISION AND GOAL DEVELOPMENT
Kimley-Horn will outline a set of goals and objectives early in the project that align with the U.S. DOT National Road Safety Strategy, Safe Systems Approach, Vision Zero, Complete Streets, and other relevant documents, to guide proposed safety actions. The goals will include a commitment to zero traffic deaths by a target deadline, likely 2050 to align with Caltrans other local agency targets. The goals will be set such that adoption of this plan by City Council will satisfy funding requirements included in the Safe Streets for All and other Bi-Partisan Infrastructure Bill programs. The draft goals and objectives will be refined through the stakeholder and public engagement process.

This task addresses the first Action Plan Component, Leadership Commitment and Goal Setting, of the SS4A Self-Certification Worksheet.

Deliverables:
 List of Goals and Objectives
 List of Associated Measures of Effectiveness

7. FOCUS AREAS AND STRATEGIES
Kimley-Horn will work with City staff to identify programs and policies within the City that are most supportive of safety, which ones could be updated to better align with current best practices, and where there are opportunities for new initiatives that would likely support safer roads and better driving behaviors. Kimley-Horn staff will collect kimley-horn.com 660 South Figueroa Street, Suite 2050, Los Angeles, CA 90017 213 261 4040 the needed information by providing the City with a list of questions in advance and will conduct an interview with City staff to finalize the responses.

The findings in Tasks 3 and 4 combined with the stakeholder and public feedback will be used to identify emphasis areas for the City that represent dominant factors involved in crash trends, particularly those that seem to be increasing. As much as possible, these emphasis areas will align with those of the Strategic Highway Safety Plan and state funding priorities, elevating the City’s competitiveness for safety funding. Kimley-Horn will work with City staff and the working group to discuss potential emphasis areas that will be focus of strategy development in Task

9. Selected emphasis areas should be measurable and associated with a variety of safety improvement strategies from the 4 E’s of safety. Once selected, the emphasis areas can be monitored over time to evaluate the effectiveness of strategies as they are implemented. The strategies will also consider emerging technologies and changes vehicle and travel patterns such as electric and connected vehicles, e-bikes, and other modes with increasing use.

This task addresses the sixth Action Plan Component, Policy and Process Changes, of the SS4A SelfCertification Worksheet.

Deliverables:
 Best Practices Checklist
 List of Focus Areas and Potential Strategies

8. RACIAL EQUITY AND ENVIRONMENTAL JUSTICE
Kimley-Horn will explore the impact of traffic safety on disadvantaged populations, as identified by the Climate and Economic Justice Screening Tool, as this plan is developed. Particular attention will be placed on vulnerable road users as they face greater risk of injury and death from traffic collisions and are much more likely to be exposed to traffic hazards if they belong to a minority or low- income group.

A majority of Hawthorne is identified as being
disadvantaged under the Climate and
Economic Justice Screening Tool shown to
the right. The safety plan will consider ways
to improve safe multimodal transportation
accessibility for underserved communities
consistent with the goals established by the
Bipartisan Infrastructure Bill.

This task addresses the fifth Action Plan
Component, Equity Considerations, of
the SS4A Self-Certification Worksheet.

Deliverables:
 Technical Memorandum #3: Racial Equity and Environmental Justice Analysis kimley-horn.com 660 South Figueroa Street, Suite 2050, Los Angeles, CA 90017 213 261 4040

9. STRATEGY AND PROJECT SELECTION
Through the items identified in Task 7, input from City staff, stakeholders and the public, and the findings of Task 8, Kimley-Horn will develop a strategy toolbox for the City of Hawthorne.

For the focus area locations, the sheets developed in Task 7 will provide the City with a scalable overview of the most cost-effective safety options at each location based on the level of resources available. The solutions identified there will be included in the toolbox as appropriate. Additional systemic safety mitigations will also be included based on the observed crash trends and patterns along with stakeholder and community input.

Kimley-Horn will use the findings from the best practices review in Task 7 to develop a set of strategies involving City policy, ordinances, enforcement, education, and planning resources. These strategies will be focused on improving driver behavior and reducing the harm associated with traffic injuries and fatalities.

This task addresses the seventh Action Plan Component, Strategy and Project Selection, of the SS4A SelfCertification Worksheet.

Deliverables:
 Technical Memorandum #4: Proposed Safety Toolbox and Strategies

10. POLICY AND PROCESS RECOMMENDATIONS
The majority of needs for this Task will be completed in Task 7 and Task 9. Kimley-Horn will provide an overview of the Safe System Approach and how the strategy toolbox in Task 9 aligns with Safe System principles.

This task addresses the sixth Action Plan Component, Policy and Process Changes, of the SS4A SelfCertification Worksheet.

Deliverables:
 Summary of Policy Countermeasure Opportunities

11. DRAFT SAFETY ACTION PLAN
Kimley-Horn will prepare a Draft Comprehensive Traffic Safety Action Plan to document the findings of the previous tasks. The Draft Plan will include an Executive Summary and will be in a format and language that will be accessible fora non-technical audience.

The draft report will be submitted to the City for review and comment, and we will assist in circulating the Draft Plan to identified stakeholders for review. Kimley-Horn will also hold a meeting for City staff and stakeholders to review the draft Safety Plan prior to public comment. Stakeholders will have two weeks to review the Draft Safety Plan. Kimley-Horn will track and collect a consolidated set of comments from City staff and stakeholders and refine the report before public comment.

Deliverables:
 Draft Comprehensive Traffic Safety Plan (for City and stakeholder review)  Comment Tracking Matrix For The Draft Comprehensive Traffic Safety Plan  Draft Comprehensive Traffic Safety Plan (for Public Review) kimley-horn.com 660 South Figueroa Street, Suite 2050, Los Angeles, CA 90017 213 261 4040

12. PUBLIC OUTREACH AND EDUCATION
The Kimley-Horn team will develop a robust public outreach program to inform, educate, and gather feedback from the Hawthorne community. The program will include several channels for the public to provide input including surveys (online and paper) and walk-up booths at City events. Social media posts will be developed to advertise the surveys and provide project updates. Kimley-Horn will outline the public engagement efforts in an Outreach Plan that will be provided to the City for review and comment.

Kimley-Horn will work with the City to post the Draft Action Plan on the City’s website for a two-week comment period. Following the public comment period, the Kimley-Horn team will develop a public engagement debrief that will include a summary and documentation of feedback as well as photos and graphics from the events. This summary will be included in the Final Safety Plan.

This task addresses the fourth Action Plan Component, Engagement and Collaboration, of the SS4A SelfCertification Worksheet.

Deliverables:
 Public Outreach Plan
 Public Engagement Debrief (to be included in the Final Safety Plan)  Content for ten (10) social media posts such as Instagram and Facebook,  Content for one (1) Hawthorne TV interview and collaboration with Cable Department,  Development of two (2) surveys (online and paper format) through City website and social media (collaboration with IT and Cable Departments)
 Attendance of two (2) Kimley-Horn staff at two (2) City events hosted by Community Services including the development of three (3) materials (poster, map, hand-out, survey, etc.)

13. FINAL SAFETY ACTION PLAN
Following the input from City staff, key stakeholders, and members of the public, Kimley-Horn team will develop a Final Comprehensive Traffic Safety Action Plan. The project team will review the final Safety Plan to verify that comments have been appropriately addresses. If any significant issues with the Safety Plan are identified, the project team will initiate another round of review and comment. Kimley-Horn will provide the Final Safety Plan for City staff to review before final print and publication on the City’s website. Kimley-Horn will prepare a presentation and present the Final Safety Plan to the City Council for adoption. Following adoption, the document will be made available to the public.

Deliverables:
 Final Comprehensive Traffic Safety Action Plan
 Preparation of the Plan For Printing and Digital Publication  Presentation of the Safety Plan to City Council for Adoption

14. PROGRESS AND TRANSPARENCY
Kimley-Horn will include in the Final Plan a methodology to measure the progress of the Safety Plan. This methodology will include the data needs (including updated collision and volume data), as well the process for updating the analysis performed during the initial plan development. It is assumed the City will host a copy of the kimley-horn.com 660 South Figueroa Street, Suite 2050, Los Angeles, CA 90017 213 261 4040 Safety Plan on the City website. The methodology developed by Kimley-Horn will also include a schedule for regular updates of the data analysis and project development. This process will allow the City to determine how the implemented projects are performing in their goal of crash reduction. The methodology will also include a recommended public outreach schedule and a detailed program of community engagement activities to keep the public informed. It is assumed that City staff will be responsible for updates to the website six months after the Safety Plan and contract is complete.

This task addresses the eight Action Plan Component, Progress and Transparency, of the SS4A SelfCertification Worksheet.

Deliverables:
 Progress Measurement Methodology
 Public Outreach Schedule

SCHEDULE
We will complete these tasks as expediently as practical based upon a mutually agreed upon schedule. This proposal has assumed a project timeline of 12 months.

FEE AND BILLING
Kimley-Horn will perform the services described in Tasks 1 – 14 in the Scope of Services for a lump sum fee of $213,900. Shown below is a breakdown of our proposed fee billings by task:

TASK
NO. TASK DESCRIPTION FEE
1 Project Administration and Meetings $16,700
2 Project Initiation $14,400
3 Analysis of Crash Data $25,800
4 Targeted Safety Investigation $21,400
5 Working Group $9,500
6 Vision and Goal Development $7,600
7 Focus Areas and Strategies $18,300
8 Racial Equity and Environmental
Justice
$11,200
9 Strategy and Project Selection $14,700
10 Policy and Process
Recommendations
$8,600
11 Draft Safety Action Plan $28,500
12 Public Outreach and Education $13,300
13 Final Safety Action Plan $12,200
14 Progress and Transparency $11,700
TOTAL COST $213,900
All permitting, application, and similar project fees will be paid directly by the Client. In addition to the matters set forth herein, our Agreement shall include and be subject to, and only to, the terms and conditions of the Consultant Services contract dated July 17, 2022.
kimley-horn.com 660 South Figueroa Street, Suite 2050, Los Angeles, CA 90017 213 261 4040 Kimley-Horn, in an effort to expedite invoices and reduce paper waste, submits invoices via email in an Adobe PDF format. We can also provide a paper copy via regular mail if requested. Please provide the following information:

Please email all invoices to
Please copy
If you concur in all the foregoing and wish to direct us to proceed with the services, please have authorized persons execute both copies of this Agreement in the spaces provided below, retain one copy, and return the other to us.

We will commence services only after we have received a fully- executed agreement. Fees stated in this Agreement are valid for thirty (30) days after the date of this letter.

To ensure proper set up of your projects so that we can get started, please complete and return with the signed copy of this Agreement the attached Request for Information. Failure to supply this information could result in delay in starting work on your project.

We appreciate the opportunity to provide these services to you. Please contact me if you have any questions.

Sincerely,
Kimley-Horn and Associates, Inc.

Laura Forinash, P.E., T.E. Sri Chakravarthy, P.E., T.E.

Vice President
Accepted by: City of Hawthorne
By:
(Member or Manager, as authorized) (Date)

(Print or Type Name) (Title)

AGENDA ITEM NO. 9

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of July 23, 2024
Originating Department: Public Works
City Manager: __________
Vontray Norris
Dir. of Public Works: ___________
Akbar Farokhi
SUBJECT:

Progress Payment #5 in the amount of $1,933,607.43 due to Sequel Contractors of Santa Fe Springs, CA for Northeast Hawthorne Mobility Improvement Project (Project # 21-05) RECOMMENDED MOTION:

Staff recommends that the City Council approve this Progress Payment #5 and approve Change Order #3 to Sequel Contractors of Santa Fe Springs, CA
DISCUSSION:

The work consists of construction of ADA ramps, regrading of street surface, traffic striping, including parking Ts, illuminated flashing stop signs, stormwater BMPs system, and all other work necessary to complete the improvements in accordance with the Plans and Specifications.

The following work was done: cold milling, leveling course, traffic striping, parking T markings, and placement of asphalt rubber hot mix (ARHM) cap, along with new ADA ramps and curb and gutters and work based on approved Change Order #3.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

This project is a result of the City working closely with funding and regulatory agencies to support and improve our infrastructure.

FISCAL IMPACT:

None. Funds for this progress payment and change order in the amount of $1,933,607.43 are available in the adopted Fiscal Year 2023-2024 budget and will be paid for with approved and allocated Proposition C, Measure R and Measure M Grants.

NOTICING PROCEDURES:

72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):

1. Progress Payment #5

AGENDA ITEM NO. 10

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of July 23, 2024
Originating Department: Police - Administrative
City Manager: __________
Vontray Norris
Chief of Police: ___________
Gary Tomatani
SUBJECT:

Memorandum of Agreement for Bioterrorism Response Enhancement Program (Measure B Funding) between City of Hawthorne Police Department and Emergency Medical Services Agency in the amount of $44,950.00.

RECOMMENDED MOTION:

Staff recommends that the City Council Approve the following:
• Memorandum of Agreement for Bioterrorism Response Enhancement Program (MOA) • The appropriation of $44,950.00 from the General Fund to the Hawthorne Police Department Training Budget, 100-2101-224-0-0-43124, for the purchase of “Stop the Bleed” First Aid kits funded by the Measure B. and
• A blanket purchase order Not to Exceed $44,494.14 to TACMED Solutions, LLC. for “Stop the Bleed” First Aid medical kits.
• Authorize Captain Eric Lane to execute the MOA
DISCUSSION:

Measure B was approved by voters in November 2002 to provide revenue to support the countywide system of trauma centers, emergency medical services, trauma prevention and bioterrorism response activities. Measure B creates a fund, which varies by year, to support the emergency medical system. Each year, public safety agencies, municipalities, and health care systems can submit proposals for a grant to fund programs which support any of the above areas.

Entities who are awarded funding for their projects can then apply for reimbursement for costs incurred in the creation or administration of their projects up to a specified amount.

The Hawthorne Police Department has previously applied for, and received, a grant through Measure B for medical kits to issue at Stop the Bleed Campaign classes. We provide free teaching

in life saving measures to stop bleeding, the leading cause of preventable death due to injury.

These skills require specialized tools such as tourniquets which most students in the class do not have access to. The Measure B grant allowed us to purchase and issue these kits to the public at no cost to them.

This year, we again applied for Measure B funds to support these classes and received an award for $44,950.00 for 2024. The County of Los Angeles will retroactively reimburse the City of Hawthorne for purchases of Stop the Bleed medical kits up to $44,950.

The Hawthorne Police Department requests the approval of a purchase order in the amount of $44,494.14 to TACMED Solutions, LLC. for the purchase of 930 “Stop the Bleed” First Aid kits to distribute to the community at Police First Aid hosted classes.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

FISCAL IMPACT:

Appropriation of $44,950.00 from the General Fund to the Hawthorne Police Department Budget, 100-2101-224-0-0-43124, for the purchase of “Stop the Bleed” first Aid kits. The costs will be reimbursed by the Medical Services Agency (Measure B funding).

NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):

1. Memorandum of Agreement for Bio-terrorism Response Enhancement Program between City of Hawthorne Police Department and Emergency Medical Services Agency.

2. Quote from TACMED Solutions in the amount of $44,494.14 for the purchase and shipping of 930 “Stop the Bleed” First Aid medical kits.

3. Quote from Sam Medical in the amount of $44,817.75 for the purchase and shipping of 970 “Stop the Bleed” First Aid medical kits.

4. Quote from North American Rescue in the amount of $43,976.59 for the purchase and shipping of 950 “Stop the Bleed” First Aid medical kits.

April 18th

Georgina Glaviano (Jun 21, 2024 07:23 PDT)
Georgina Glaviano
H-711091 City of Hawthorne MOA
Final Audit Report 2024-06-21
Created: 2024-06-20
By: Rocio Maldonado ([email protected])
Status: Signed
Transaction ID: CBJCHBCAABAAAutHmcN2ekaLVklXghRByIHpec95PD-J "H-711091 City of Hawthorne MOA" History
Document created by Rocio Maldonado ([email protected]) 2024-06-20 - 11:41:45 PM GMT- IP address: 104.129.199.77 Document emailed to [email protected] for signature 2024-06-20 - 11:42:28 PM GMT
Email viewed by [email protected]
2024-06-21 - 2:21:55 PM GMT- IP address: 104.47.64.254
Signer [email protected] entered name at signing as Georgina Glaviano 2024-06-21 - 2:23:21 PM GMT- IP address: 136.226.66.252 Document e-signed by Georgina Glaviano ([email protected]) Signature Date: 2024-06-21 - 2:23:23 PM GMT - Time Source: server- IP address: 136.226.66.252 Document emailed to Julio Alvarado ([email protected]) for signature 2024-06-21 - 2:23:25 PM GMT
Document e-signed by Julio Alvarado ([email protected]) Signature Date: 2024-06-21 - 2:58:32 PM GMT - Time Source: server- IP address: 136.226.65.104 Agreement completed.
2024-06-21 - 2:58:32 PM GMT
Tacmed Solutions, LLC
1250 Harris Bridge Road
Anderson, SC 29621
864-224-0081
www.tacmedsolutions.com
Tax ID # 20-4468032
Estimate
Acct. No. 90846
Date 7/9/2024
Estimate # EST96165
Bill To
City of Hawthorne CA
12501 Hawthorne Blvd
Hawthorne CA 90250
United States
Ship To
City of Hawthorne CA
12501 Hawthorne Blvd
Hawthorne CA 90250
United States
Expires 9/7/2024
Terms PRIOR TO SHIP
User Mark Gayton
RFQ # GSA #
STB Kits
Comments
Item

STB-B-CP
MSG-DISC-5%
FedEx Ground®
Quantity
930
1 Units
Ea
Description
Stop the Bleed Kit - Basic - Clear Resealable Pouch
5% Discount
Rate

45.00 (5.00)
600.00
%
Amount
41,850.00
(2,092.50)
600.00
Subtotal

10.25%
Total
40,357.50
4,136.64
$44,494.14
Additional shipping charges may apply if the order is placed. Estimates are valid for 60 days QUOTE
Quote Nbr.: Q000042
Created Date: 7/11/2024
Expiration Date: 8/12/2024
Customer ID:

SAM Medical
PO Box 4330
TUALATIN, OR, 97062
Phone: (800) 818-4726
Prepared By Phone Email
Sandra Bobb
[email protected]
Bill To Name
Hawthorne Police Dept
12501 Hawthorne Blvd
Hawthorne CA 90250
United States of America
Product Product Description Sales Price Quantity Total Price KT901-V-EN BLEEDING CONTROL KIT BASIC-VAC USD 41.500000 970.0000 USD 40255.0000 /M Shipping Charges USD 738.520000 1.0000 USD 738.5200
/M Taxes @ 9.5% USD 3824.230000 1.0000 USD 3824.2300
Subtotal: USD 44817.7500
Discount: USD 0.0000
Total Price: USD 44817.7500
Organization Representative Signature / Date SAM Medical Representative Signature / Date QUOTE
Q94504
Quote Date: 07/09/2024
35 Tedwall Court Greer SC 29650
(864) 675-9800
(864) 675-9880
Phone:

Fax:

Hawthorne Police Department
BILL TO: PROSPECT
Hawthorne Police Department
SHIP TO: PO #: NAKAGAWA0709
Joe Nakagawa
12501
Hawthorne, CA 90250
Contact Name Contact Phone Contact Email
Joe Nakagawa [email protected]
Shipping Method FOB Type Payment Terms Master # Exp. Date 970-BESTWAY ORIGIN CREDIT CARD 850377 08/08/2024
Quantity UOM Item Number Item Description Item
Weight
Ext.

Weight Unit Price Extended Price
950 EA 80-0465 KIT, INDIVIDUAL BLEEDING CONTROL - BASIC (vac) 1.00 950.00 $42.68 $40,546.00 Payment Remittance:

North American Rescue, LLC
PO Box 360320
Pittsburgh, PA 15251-6320
North American Rescue, LLC
Routing #: 043000261
Account #: 9089953
SWIFT #: IRVTUS3N
NAR TAX ID: 27-1024029
NAR DUNS: 832426782
CAGE CODE: 06ST7
Please visit us at www.narescue.com
Subtotal $40,546.00
Discount $0.00
Freight $491.00
Tax $2,939.59
Total $43,976.59
Subject to NAR's Terms & Conditions. For details, please visit: https://www.narescue.com/legal/terms-and-conditions.

The ARMOR product is controlled by the Export Administration Regulations (EAR). It may not be exported, sold, transferred, transported, or shipped outside of the U.S., either in its original form or after being incorporated into other items, without first obtaining approval from the U.S. government or as authorized by U.S. law and regulations.

AGENDA ITEM NO. 11

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of July 23, 2024
Originating Department: Public Works
City Manager: __________
Vontray Norris
Dir. of Public Works: ___________
Akbar Farokhi
SUBJECT:

Agreement between the City of Hawthorne and Department of Transportation for Freeway Maintenance Agreement on State Right of Way within Local Jurisdictional Limits RECOMMENDED MOTION:

Staff recommends that the City Council approve this Freeway Maintenance Agreement between the City of Hawthorne and Department of Transportation
DISCUSSION:

The City previously made and entered into an agreement with the Department of Transportation on March 9, 1981 to document the understanding between agencies regarding the jurisdictional limits between the City’s streets and roadways and the state highway.

The Freeway Maintenance Agreement updates and specifies the maintenance responsibilities of the City within the State’s right of way at the City’s expense. The City shall perform all maintenance, inspections, repair, replace or complete other improvements necessary to maintain the safety of the following state highway system facilities within the City’s jurisdictional limits: overcrossings (vehicular and non-vehicular), undercrossings (vehicular and non-vehicular), walls (retaining walls, columns, soundwalls), bicycle, pedestrian paths, lanes and trails, landscaped areas, street lightings and weed abatement.

This updated agreement is required before Caltrans can issue a construction permit to LA Metro to construct the auxiliary lanes on the I-405 freeway from Artesia Blvd to the I-105 freeway.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

This project is a result of the City working closely with funding and regulatory agencies to support and improve the City’s infrastructure. Maintenance of the state highway system

facilities will positively impact and enhance the quality of life and project a positive image of the City.

FISCAL IMPACT:

None.

NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):

1. Freeway Maintenance Agreement
TR-07-24-RD15 District 07
Citywide

FREEWAY MAINTENANCE

AGREEMENT

CITYOF HAWTHORNE WITH
This Freeway Maintenance Agreement (“AGREEMENT”) is made by and between the State of California, acting by and through the Department of Transportation (“STATE”), and the City of Hawthorne (“LOCAL AGENCY”); each may be referred to individually as a “PARTY,” and jointly as “PARTIES.”

RECITALS

1. WHEREAS, a Freeway Agreement dated March 9, 1981 was executed between LOCAL AGENCY and STATE, to document the understanding between PARTIES regarding the planned traffic circulation features of the State Highway Route (SR) 405 and the adjustments of the local street and road system required for the development of that portion of SR 405 within the jurisdictional limits of the LOCAL AGENCY; and, a plan Map for such freeway was attached to the Freeway Agreement showing the delineation of STATE Highway and LOCAL AGENCY’s streets and roadways; and

2. WHEREAS, pursuant to the above Freeway Agreement and the attached Map, LOCAL AGENCY has resumed or will resume control and maintenance over each of the affected relocated or reconstructed LOCAL AGENCY streets, frontage roads, and other STATE constructed local streets, except for those portions adopted as a part of the freeway proper.

4. WHEREAS PARTIES hereto mutually desire to clarify and define the PARTIES respective division of maintenance, and responsibilities as to their respective right of way and towards STATE HIGHWAY SYSTEM (SHS) facilities that include but are not limited to.
•
•
•
•
•
•
•
•
•
Vehicular Undercrossing
Vehicular Overcrossings
Non-vehicular Overcrossings
Non-vehicular Undercrossing
Walls- Retaining Walls, Columns, Soundwalls
Landscaped Areas
Screening
Interchange Operation
Bicycle Paths

5. State Highway System (SHS) Facilities.

Categories of SHS facilities covered under this AGREEMENT may include but are not limited to the following which are specifically identified in Exhibit A:

TR-07-24-RD15 District 07
Citywide
• Vehicular overcrossings and bridges over STATE right of way: These overcrossings are roadways constructed over and situated within State ROW supported by the deck, superstructure, and substructure (“Vehicular Overcrossings and appurtenant structures”).

Non-vehicular pedestrian and bicycle overcrossings and bridges:

These overcrossings are pedestrian/bicycle path(s) and structures constructed over and within STATE ROW (“Non-Vehicular
Overcrossings”).
•
•
•
•
•
Vehicular and Non-vehicular undercrossing(s): These undercrossings are roadway(s) or non-vehicular pathways crossing under STATE ROW and appurtenant structures situated within STATE ROW.

Walls- Sound walls, Retaining walls: These improvements include structural components of embankments and noise- reduction structures constructed within STATE ROW.

Landscaped areas: These areas include hardscaping, planting, vegetation and related landscaping improvements situated within outside of STATE ROW.

Screening: This includes fencing installed on a bridge safety barrier to protect the safety of the traveling public.

6. Definitions of Facility Components.

A. Deck surface (wearing surface) – The surface of a bridge deck for vehicular, pedestrian, and bicycle traffic over the SHS (e.g.; roadway surface).

B. Deck – The structural component of a bridge that supports and is below the deck surface (wearing surfaces) and above the superstructure.

C. Superstructure – Structural portions of a bridge supported by bridge columns/piers which are located below the deck.

D. Substructure – Structural components of a bridge that support the superstructure and distribute the load to bridge footings and foundations.

E. Bridge rails and posts – Portions of a bridge attached to the bridge deck and deck surface on overcrossings.

F. Structural/Roadway Drainage Facilities – Any facility provides drainage to any location, including but not limited to, culverts, wing walls, drains, drain inlets, gutters, curbs, and inlet grates.

G. Lighting – Electrical lamps and light posts installed within State right of way that facilitate safe passage of traveling public.

H. Signage- Signs that provide any traffic related guidance.

OPERATIVE PROVISIONS
TR-07-24-RD15 District 07
Citywide

1. Maintenance Standards. PARTIES shall perform all maintenance in compliance with the standards set forth in Streets and Highways Code section 27, and in accordance with California laws, regulations and STATE standards, including STATE’S Maintenance Manual, Code of Safe Operating Practices, policies, procedures and specifications in effect and as amended. “Maintain” or “maintenance” under this AGREEMENT includes routine inspections of all structures and facilities, repairs, cleaning, replacements, and improvements, if necessary.

2. Control of Streets/Roads. STATE is not responsible for maintaining, repairing, improving or replacing any property or improvements that do not constitute part of the State Highway System (SHS). STATE agrees to continue control those portions adopted as a part of SR 405 Freeway proper as shown in Exhibit A which is attached to and made a part of this AGREEMENT. PARTIES agree to their respective maintenance responsibility towards SHS facilities as specified in this AGREEMENT.

3. REVISING EXHIBITS. When another planned future improvement has been constructed and/or a minor revision has been affected within the limits of the freeway herein described, PARTIES can revise this maintenance agreement by mutually amending, replacing, or providing additional pages of the Exhibits that has to be signed by authorized representatives of PARTIES. No formal amendment to the body of the Agreement will be necessary. The revised Exhibit will thereafter supersede the previous Exhibit and become part of this Agreement.

4. Amendment to Agreement. Except as provided in the preceding section concerning Exhibit amendments, the terms of this AGREEMENT can be changed only by a formal written amendment executed by all PARTIES.

5. Successors. This AGREEMENT shall be binding upon and inure to the benefit of each of the PARTIES and their respective successors-in-interest including, any subsequently incorporated city or other municipality established within the LOCAL AGENCY’s jurisdictional limits. If the successor city or municipality fails to accept the obligations of the LOCAL AGENY by entering into a new agreement with STATE, LOCAL AGENCY shall continue to be contractually bound by the terms of this AGREEMENT.

6. Encroachment Permits. Before LOCAL AGENCY may enter STATE ROW to install any encroachment or perform any maintenance or work in the areas covered by this AGREEMENT, LOCAL AGENCY must first apply for and obtain an encroachment permit(s) from the STATE’s District 07 Encroachment Permit Office as per STATE’s Encroachment Permit policy. LOCAL AGENCY must TR-07-24-RD15 District 07
Citywide
apply for and obtain additional encroachment permits, if necessary, to enter or perform any work within STATE ROW not covered by this AGREEMENT. An encroachment permit issued by the STATE will be at no cost to LOCAL AGENCY.

9. Overcrossings (Vehicular and Non-vehicular). STATE and LOCAL AGENCY shall maintain Overcrossings respectively as follows:

A.

B.

STATE shall inspect and maintain at STATE’s expense, the structural components of the Overcrossing(s) which include the deck, superstructure, and substructure.

LOCAL AGENCY shall perform all maintenance, inspections, repair, replace or complete other improvements necessary to maintain the safety of the following components of the Overcrossing:

1. 2.

3. Deck and road/street surface(s) installed on the deck; Structural Drainage facilities;
All portions of the overcrossing structure situated on and above the bridge deck, including but not limited to lighting, traffic controls, traffic lights, sidewalks, signs, bike paths, pavement overlays, bridge rails and posts, pavement markings, striping, and improvements for compliance with the Americans with Disabilities Act (ADA); and

4. Other improvements that may be constructed above or on the bridge deck with STATE’s prior written approval.

C.

D.

Graffiti Removal. LOCAL AGENCY, at LOCAL AGENCY’s expense, shall remove all graffiti and legally remove and dispose of all debris and trash from the facilities described in this Section. Any graffiti that resembles or on a mural, artwork, paintings, or other similar elements may not be removed without first consulting and obtaining approval from the STATE’s District 07 Transportation Art Coordinator.

Unsheltered Encampments. LOCAL AGENCY shall remove Persons Experiencing Homelessness (PEH) and any structures, personal property, debris, and/or other items related to the encampment from the overcrossing, subject to STATE’s Encampment Removal policy, MPD 1001 R1 and applicable State and Federal Law applicable State and Federal law.

Nothing in this Agreement grants or waives the right of California Highway Patrol (CHP) and other law enforcement agencies having jurisdiction over the Overcrossings.

E. Screening. LOCAL AGENCY is not responsible for maintaining screening that STATE installs on STATE freeway overcrossings pursuant to Streets and Highways Code section 92.6
TR-07-24-RD15 District 07
Citywide

10. .

Undercrossings (Vehicular and Non-Vehicular). STATE and LOCAL AGENCY shall maintain Undercrossing(s) respectively as follows:

A.

B.

STATE shall inspect and maintain, at STATE’s expense, the structural components of the Undercrossing(s) including deck, deck surfaces, superstructure, substructure, structural drainage facilities and undercrossing facilities and improvements.

LOCAL AGENCY, at LOCAL AGENCY’s expense, shall inspect, maintain, repair, replace, or complete other improvements necessary to maintain the safety of the facilities noted below:

1. LOCAL AGENCY’s improved and unimproved roadway
sections, including but not limited to road surfaces, shoulders, curbs, sidewalks, gutters and wall surfaces;

2. 3.

Roadway drainage facilities;
All portions above the LOCAL AGENCY’s improved and
unimproved roadway facilities, including but not limited to lighting, traffic controls, traffic lights, sidewalks, signs, bike paths, pavement markings, bridge rails and posts, striping, and improvements for compliance with the ADA; and
Other improvements that may be constructed on the
improved or unimproved roadway section(s) with STATE’s prior written approval.

4. C. Graffiti Removal. LOCAL AGENCY, at LOCAL AGENCY’s sole cost and expense, shall remove all graffiti described in this section. LOCAL AGENCY is solely responsible for ensuring that any graffiti that in any way resembles a mural, artwork, paintings, or other similar elements shall not be removed without the written authorization of STATE.

Graffiti removal must protect air and water quality as required by law.

LOCAL AGENCY shall conform to the terms stated in STATE’s Maintenance Manual, Volume 1, Family D Chapter, D1.06.

D. Unsheltered Encampments. LOCAL AGENCY shall remove Persons Experiencing Homelessness (PEH) and any structures, personal property, debris, and/or other items related to the encampment from the undercrossing, subject to STATE’s Encampment Removal policy, MPD 1001 R1 and applicable State and Federal law.

Nothing in this Agreement grants or waives the right of California Highway Patrol (CHP) and other law enforcement agencies having jurisdiction over the Undercrossings.

TR-07-24-RD15 District 07
Citywide

11. 12.

Walls, Columns. Retaining wall and Soundwalls. LOCAL AGENCY shall remove debris, trash, and graffiti and clean and paint any walls, soundwalls and similar structures on the sides facing LOCAL AGENCY’s streets/roadways. Any graffiti on a mural, artwork, paintings, or other similar elements may not be removed without prior consultation with and approval from the STATE’s District 07Transportation Art Coordinator.

Bicycle, Pedestrian Paths, Lanes and trails (TRAIL)
A. LOCAL AGENCY is solely responsible for, and will maintain, TRAIL and all its related facilities including, but not limited to: paving, supportive structural components, aggregate base shoulder, retaining walls, bridges (of any sort), all railings, bollards, storm water control measures, all fences, guard railing, drainage facilities, and slope and structural adequacy of bicycle/pedestrian TRAIL and any plantings or other types of roadside development installed as part of TRAIL located and constructed within LOCAL AGENCY jurisdiction in STATE's right of way.

B. In addition, LOCAL AGENCY will provide a safe facility for bicycle and pedestrian travel along the entire length of the TRAIL by providing sweeping and debris removal when necessary. LOCAL AGENCY will maintain all signing and striping, electrical facilities (solar or otherwise), and pavement markings required for the direction and operation of that non-motorized facility.

C.

D.

Failure by LOCAL AGENCY to maintain TRAIL as per the terms of this Agreement will amount to a breach of the terms of the
Encroachment Permit and this Agreement and subject to the remedies stated in the Encroachment Permit.

LOCAL AGENCY, at LOCAL AGENCY’s expense, shall remove all graffiti and remove and legally dispose of all debris and trash from TRAIL. Any graffiti that resembles or on a mural, artwork, paintings, or other similar elements may not be removed without prior consultation with and approval from the STATE’s District 07 Transportation Art Coordinator.

E. LOCAL AGENCY shall perform routine structural and maintenance inspections and repair, replace or complete other improvements necessary to ensure the TRAIL retain its integrity for the safety of the public using this/these structure(s) and travelers using State right of way.

TR-07-24-RD15 District 07
Citywide

13. 14.

LANDSCAPED AREAS – LOCAL AGENCY is responsible for the maintenance of any plantings or other types of roadside improvements installed and owned by LOCAL AGENCY as permitted encroachments lying inside and outside of freeway right-of-way in Exhibit A. LOCAL AGENCY shall restrict walk-on access to the freeway.

STREET LIGHTINGS – LOCAL AGENCY is responsible to maintain all streetlights installed and owned by LOCAL AGENCY as permitted encroachments within the State’s right of way including, but not limited to, ground mounted poles, conduits, and pull boxes. Responsibility of payment for electricity costs of the streetlights shown on Exhibit A shall lie with LOCAL AGENCY.

15. Weed Abatement. LOCAL AGENCY shall engage in weed abatement. operations. LOCAL AGENCY shall control weeds at a level acceptable to STATE. Any weed control performed by chemical weed sprays (herbicides)shall comply with all laws, rules, and regulations established by California Department of Food and Agriculture. All chemical spray operations shall be reported quarterly (form LA17) to STATE via the STATE’s Landscape Specialist, Maintenance Support, Caltrans District Office 100 South Main Street, Los Angeles, CA 90012.
16 Legal Relations and Responsibilities.

A. No Third-Party Beneficiaries.

This AGREEMENT is not intended to create duties, obligations, or rights of third parties beyond the PARTIES to this AGREEMENT. Nor does this AGREEMENT affect a PARTY’s legal liability by imposing any standard of care for the operation and maintenance of STATE highways and LOCAL AGENCY facilities different from the standard of care imposed by law.

B. Indemnification.

Neither LOCAL AGENCY nor any of its officers or employees is responsible for any injury, damage or liability occurring by reason of anything done or omitted to be done by STATE in connection with any work, authority or jurisdiction conferred upon STATE pursuant to this AGREEMENT. To the fullest extent permitted by law, STATE, shall fully defend, indemnify, and save harmless LOCAL AGENCY and its officers and employees from all claims, suits or actions of every kind occurring by reason of anything done or omitted to be done by STATE, its contractors, sub-contractors, and/or its agents pursuant to this AGREEMENT.

TR-07-24-RD15 District 07
Citywide
Neither STATE nor any of its officers or employees is responsible for any injury, damage or liability occurring by reason of anything done or omitted to be done by LOCAL AGENCY in connection with any work, authority or jurisdiction conferred upon LOCAL AGENCY pursuant to this AGREEMENT. To the fullest extent permitted by law, LOCAL AGENCY, shall fully defend, indemnify, and save harmless STATE and its officers and employees from all claims, suits or actions of every kind occurring by reason of anything done or omitted to be done by LOCAL AGENCY, its contractors, sub-contractors, and/or its agents pursuant to this AGREEMENT.

C.

D.

Prevailing Wages and Labor Code Compliance. LOCAL AGENCY shall comply with any and all applicable labor and prevailing wage requirements in Labor Code Sections 1720 through 1815 and implementing regulations for any public works or maintenance contracts and subcontracts executed for the LOCAL AGENCY’s work under this AGREEMENT.

Self-Insured. LOCAL AGENCY is self-insured. LOCAL AGENCY shall deliver evidence of self-insured coverage providing general liability insurance, coverage of bodily injury and property damage liability, in an amount of $1 million per occurrence and $2 million in aggregate and $5 million in excess, as may be amended as the minimum liability coverage limits codified in the State’s Standard Specifications, by delivering a Letter Certifying Self-Insurance. The Letter of Self-Insurance must be substantially in the form of Exhibit B, and identify the AGREEMENT number, and location as depicted in Exhibit A. LOCAL AGENCY shall provide the original Letter Certifying Self-Insurance as a condition to STATE’s execution of this AGREEMENT.

A copy of the original letter shall be attached to this AGREEMENT as Exhibit B.

Self-Insured using Contractor. If the work performed under this AGREEMENT is done by LOCAL AGENCY’s contractor(s), LOCAL AGENCY shall require its contractor(s) to maintain in force, during the term of this AGREEMENT, a policy of general liability insurance, including coverage of bodily injury and property damage liability, naming STATE, its officers, agents and employees as the additional insured in an amount of $1 million per occurrence and $2 million in aggregate and $5 million in excess, as may be amended as the minimum liability coverage limits codified in the State’s Standard Specifications. LOCAL AGENCY will provide a certificate of insurance evidencing this insurance in a form satisfactory to STATE as a condition to STATE’s execution of this AGREEMENT.

TR-07-24-RD15 District 07
Citywide

17. DEFAULT. If a PARTY fails to perform obligations assumed under this agreement, the non-defaulting PARTY may by written notice request that the default be remedied within thirty (30) calendar days. if the defaulting PARTY fails or refuses to do so, the non-defaulting PARTY may complete the obligations and seek reimbursement from the defaulting PARTY who shall pay the invoice within thirty (30) calendar days. If there is an immediate threat to maintain the structural integrity of, or prevent imminent danger of destruction to, the features shown on Exhibit A, either PARTY may perform necessary maintenance or remedial measures to maintain the structural integrity and/or prevent destruction of the features without notice or delay.

18. COST. Any PARTY who is assigned obligation under this AGREEMENT shall complete them at their own costs, unless expressly stated otherwise in this AGREEMENT.

19. Termination. This Agreement may be terminated by the mutual written consent of each PARTY.

20. Effective Date. This AGREEMENT shall become effective on the last of the dates each PARTY’s authorized representative has executed this AGREEMENT.

21. 22.

Authority. Each individual executing this AGREEMENT on behalf of each PARTY represents and warrants that he/she is duly authorized to execute this AGREEMENT. LOCAL AGENCY represents and certifies that it has, through its regular political process, authorized the execution of this AGREEMENT by appropriate resolution, delegation, or plenary authority, as required. A true and correct copy of the local resolution or ordinance has been provided to the STATE.

Electronic Signatures. Electronic signatures of the PARTIES, whether digital or encrypted, are intended to authenticate this written AGREEMENT and shall have the same force and effect as manual signatures for this AGREEMENT.

TR-07-24-RD15 District 07
Citywide

STATE OF CALIFORNIA

DEPARTMENT OF

TRANSPORTATION

THE CITY OF HAWTHORNE
Date: Date:

Mayor Deputy District
Director
Maintenance District
07 APPROVED:

Date:

City Manager
Date:

FMA with Hawthorne
Citywide

EXHIBIT A
(Plan map identifying the applicable STATE Routes (Freeway proper) and CITY road(s) and facilities. Also attach Exhibit A of Freeway Agreement)

FMA with Hawthorne
Citywide

EXHIBIT B
LETTER CERTIFYING CITY’S’S SELF-INSURED
STATUS
On Local Agency letterhead
California Department of Transportation
100 South Main Street, MS 03
Los Angeles, CA 90012 ________________, 20___
ATTN: Godson Okereke
Re: Statement of Self-Insurance for CITY of Hawthorne for Freeway Maintenance Agreement No. 07-24-RD15 with California Department of Transportation for the improvements along Highway 405.

Dear Mr. Okereke,
This letter certifies that the CITY of Hawthorne is self-insured and self-funded covering third-party claims arising out of its general operations (i.e.; commercial general liability and automobile liability insurance). Further, the CITY is selfinsured covering workers’ compensation claims and has received the consent of the State Department of Industrial Relations to do so.

Each fiscal year, as a part of its budgetary process, the CITY appropriates funds specifically to satisfy valid third-party claims and workers’ compensation claims, which may be brought against the CITY.

The CITY certifies its self-insured, general liability coverage for bodily injury and property damage liability, meets the required coverage amounts in section 16-D (Insurance) of the Freeway Maintenance Agreement, specifically general liability insurance, coverage of bodily injury and property damage liability in an amount of $1 million per occurrence and $2 million in aggregate and $5 million in excess.

If you need any additional information regarding this letter, please direct those inquiries through my office.

Sincerely,
Finance Manager/Risk Manager/Authorized Representative’s Title