EXHIBIT A
Proposal
kimley-horn.com 660 South Figueroa Street, Suite 2050, Los Angeles, CA 90017 213 261 4040 July 15, 2024
DJ Torado, T.E.
Assistant Engineer
City of Hawthorne
4455 West 126th Street, Hawthorne, CA 90250
RE: Letter Proposal for the Development of a Comprehensive Safety Action Plan for the City of Hawthorne, CA
Dear Mr. Torado:
Kimley-Horn and Associates, Inc. ("Kimley-Horn” or “Consultant") is pleased to submit this letter agreement (“Agreement") to the City of Hawthorne ("City") to provide transportation planning services for the development of the City’s Comprehensive Safety Action Plan (“Project”). The City of Hawthorne was awarded a Safe Streets and Roads for All (SS4A) FY23 Planning Grant to develop an Action Plan. This letter agreement is based upon the background information and grant requirements provided by the City. Our understanding of the project, scope of services, fee, and schedule are provided in the sections following.
Statement of Understanding
The City is taking a major step towards enhanced roadway safety through the development of a Comprehensive Traffic Safety Action Plan. This plan will help the City identify the factors that contribute most to local traffic collisions and will better position the City for safety funding from state and federal grant programs. Kimley-Horn will develop the City’s Action Plan in accordance with the requirements listed in the SS4A Self-Certification Eligibility Worksheet allowing the City to apply for future Implementation or Planning and Demonstration grants.
Kimley-Horn will summarize required Federal and USDOT guidance, including the following: the National Roadway Safety Strategy (NRSS), the Safe System Approach, Executive Order 14008, Tackling the Climate Crisis at Home and Abroad (86 FR 7619), Executive Order 13985, Advancing Racial Equity and Support for Underserved Communities Through the Federal Government (86 FR 7009), the President’s greenhouse gas reduction, climate resilience, the federal workforce investment programs, Rural Opportunities to Use Transportation for Economic Success (ROUTES) initiative, the Justice40 Initiative, the Highway Safety Improvement Program (HSIP), and related Federal programs.
Kimley-Horn will incorporate the understanding of this guidance into the development of the Comprehensive Traffic Safety Action Plan. During the project initiation process, Kimley-Horn and the project team will discuss the review of guidance. During the development of the draft Comprehensive Traffic Safety Action Plan, Kimley-Horn will review the Plan for adherence to the applicable guidance and incorporate the understanding of the guidance into the development of the Plan.
kimley-horn.com 660 South Figueroa Street, Suite 2050, Los Angeles, CA 90017 213 261 4040 The goal of the Comprehensive Traffic Safety Action Plan is to develop countermeasures that can be systemically implemented to reduce the risk of collisions on City streets. Kimley-Horn’s approach builds that toolbox using three separate processes:
1) Identify citywide emphasis areas (such as impaired driving or active transportation) that represent a large proportion of traffic injuries
2) Identify site-specific case studies that are representative of other locations in the City for a more detailed audit and focused countermeasures
3) Review citywide policies, programs, resources, and practices that may impact traffic safety, and then identify opportunities to align with safety best practices The Office of Traffic Safety (OTS) most recently ranked Hawthorne 61 of 105 peer cities in 2021 for traffic injuries after normalizing for population and VMT, which suggests that the City is in the less-impacted half of its group for traffic injuries. The OTS ranking for several categories is listed in Table 1.
Table 1 – Office of Traffic Safety Rankings (2021)
Agency Year County Group Population
(Avg)
DVMT
Hawthorne 2021 Los Angeles C 86,535 620,230
TYPE OF CRASH VICTIMS KILLED & INJURED OTS RANKING
Total Fatal and Injury 238 61/105
Alcohol Involved 45 33/105
Had Been Drinking Driver < 21 4 35/105
Had Been Drinking Driver 21 – 34 27 18/105
Motorcycles 11 61/105
Pedestrians 18 57/105
Pedestrians < 15 1 71/105
Pedestrians 65+ 4 29/105
Bicycle 9 81/105
Bicyclists < 15 1 73/105
Composite 152 45/105
TYPE OF CRASH FATAL & INJURY CRASHES OTS RANKING
Speed Related 26 81/105
Nighttime (9:00pm – 2:59am) 34 46/105
Hit and Run 16 60/105
TYPE OF ARRESTS ARRESTS OTS RANKING
DUI Arrests 207 86/105
kimley-horn.com 660 South Figueroa Street, Suite 2050, Los Angeles, CA 90017 213 261 4040 We understand the City uses the Statewide Integrated Traffic Records System (SWITRS) and UC Berkley’s Transportation Injury Mapping System (TIMS) along with police reports from the Hawthorne Police Department for crash records. Using these sources, we will analyze the crash records and provide a ranked order of intersections and roadway segments by crash activity consistent with the Local Roadway Safety Manual. In addition, our software can provide a statistical evaluation of crash rates for each location relative to citywide norms and highlight locations with unusually high crash severities or crash patterns that can help diagnose safety challenges.
Kimley-Horn’s approach to Comprehensive Traffic Safety
Action Plan development centers on the creation of a
countermeasure toolbox that includes items that address both infrastructure and driver behavior. A combination of crash history, roadway characteristics, and stakeholder feedback is used to determine which countermeasures will be most likely to have the most safety benefit relative to cost for the City.
The toolbox is then used to produce three products as part of the Comprehensive Traffic Safety Action Plan:
Citywide Systemic Infrastructure Projects, Local Infrastructure Projects, and Non-Infrastructure Projects.
Scope of Work
1. PROJECT ADMINISTATION AND MEETINGS
Kimley-Horn will establish a monthly check-in call with the City and project staff to update on project progress for a duration of 12 months. The monthly check-in call will discuss current tasks, decisions that are needed and to get feedback on recent deliverables. The standing meeting would be scheduled for a one-hour time block but may be shorter if there is less to discuss on a given month. The proposed budget includes attendance at one City Council meeting. Kimley-Horn will maintain a project deliverable tracking list and will prepare agendas and meeting notes as needed.
Deliverables:
Deliverable Tracking List (spreadsheet)
Meeting Agendas
Meeting Notes
City Council Presentation Slide Deck
kimley-horn.com 660 South Figueroa Street, Suite 2050, Los Angeles, CA 90017 213 261 4040
2. PROJECT INITIATION
Kimley-Horn will prepare a technical memorandum containing a literature review and proposed study outline that considers relevant regional and local plans that contain existing safety initiatives and plans that could impact findings and support development of a safety toolbox including but not limited to the following:
City of Hawthorne General Plan
City of Hawthorne Municipal Code
City of Hawthorne Downtown Hawthorne
Specific Plan
City of Hawthorne Green Line Mixed-Use
Specific Plan
South Bay Cities Council of
Governments Local Travel Network
Los Angeles County Bicycle Master
Plan
Los Angeles County Metropolitan
Transportation (LA Metro) Street
Safety, Data Sharing and
Collaboration Policy
Southern California Association of
Governments (SCAG) 2040 Regional
Transportation Plan
The team will structure the plan based on the Safe System Approach and will incorporate an analysis of equity based on the Justice40 Initiative, but also considering Senate Bill 535 and other disadvantaged characteristics. The project team will include the required elements to satisfy the need for a Safety Action Plan as pertains to state and federal funding programs, such as HSIP and SS4A programs.
Deliverables:
Technical Memorandum #1: Literature Review
Comprehensive Safety Action Plan Outline
3. ANALYSIS OF CRASH DATA
Kimley-Horn will perform a comprehensive data analysis review. Our approach to safety analysis includes statistical network screening using Highway Safety Manual Methods. These methods are selected to identify locations with higher than expected collision activity that can be reviewed to identify roadway and intersection characteristics associated with higher risk. These methods also review a variety of collision characteristics to identify locations where specific types of collisions are over-represented. This helps to diagnose safety factors that are leading to elevated numbers of collisions.
The first screening step is to develop critical crash rates for segments and intersections in the City. Average crash rates are developed for intersections based on control type, and roadway segments based on functional classification. A statistical threshold is then established based on daily traffic volumes for each segment and intersection. Daily traffic volumes will be based on readily available data such as using the City’s latest Engineering and Traffic survey and supplementing unknown street segment volumes with volumes from a Big Data source such as Replica. It is assumed no data collection is required. It is assumed that the City does not have a GIS file of the City’s roadway network and Kimley-Horn will create a GIS map as part of this effort.
The difference between the actual crash rate and the critical crash rate for each location can then be used to estimate the relative risk faced by users of the given intersection or segment. This method builds on the High Collision or High Injury Networks that essentially mirror High Traffic networks to provide deeper insight into kimley-horn.com 660 South Figueroa Street, Suite 2050, Los Angeles, CA 90017 213 261 4040 potential low-cost safety measures. Roadways and intersections with lower classifications will also be identified, allowing the LRSP to broach risk factors associated with those roadways.
The second screening step focuses on crash type over-representation. City-wide data is used to determine the typical collision type mix for each of the functional classifications and intersection control types. Then the mixture is reviewed for each segment and intersection to highlight those with high concentrations of a specific collision factor. Factors analyzed would include:
Fatal Collisions
Fatal + Serious Injury Collisions
Broadside Collisions
Rear-End Collisions
Sideswipe Collisions
Head-On Collisions
Single Vehicle Collisions (run off road,
fixed object, parked vehicle, other)
Bicycle Collisions
Pedestrian Collisions
Wet/Slippery Road Collisions
Nighttime Collisions
Collisions Involving Alcohol/Drugs
Collisions Involving Driver Inattention
Collisions Involving
Speeding/Aggressive Driving
The resulting list would include both the number of collisions for each factor, and the probability that any excess is not random.
Kimley-Horn will provide an inventory of sites including roadway segments and intersections with three or more collisions (needed for statistical evaluation) ranked by overall number of collisions per Local Roadway Safety Manual Guidance. Kimley-Horn will then recommend up to ten locations for further evaluation and potential project development based on amount of collision activity, collision severity, unusual collision patterns, and site variability to maximize the potential number of systemic factors, and mitigations identified. We will identify potential conflicts between vehicles, pedestrians, and bicycles.
This task addresses the third Action Plan Component, Safety Analysis, of the SS4A Self-Certification Worksheet.
Deliverables:
Technical Memorandum #2: Historic Safety Conditions
Map of High Crash Locations
4. TARGETED SAFETY INVESTIGATION
The findings from Task 3 will be used to identify higher crash locations, and locations where crash patterns could help identify a systemic issue, and locations with a variety of characteristics that can be used to develop a representative safety countermeasure toolbox for the City of Hawthorne. Kimley-Horn, with City staff if available, will conduct a field tour of the higher crash locations to collect additional information to better match roadway characteristics with collision activity, allowing the team to diagnose issues and develop systemic recommendations.
kimley-horn.com 660 South Figueroa Street, Suite 2050, Los Angeles, CA 90017 213 261 4040 A profile sheet will be developed for each location with a description of the observed challenges, crash patterns, and proposed countermeasures. The countermeasures will include a planning level cost estimate and benefit analysis that can be used for future HSIP and SS4A implementation grant applications.
Deliverables:
Field Notes
Up to 10 Location Profiles
5. WORKING GROUP
Kimley-Horn will host two focus group meetings with the Working Group comprising of staff from the following departments: Public Works, Planning, Hawthorne Police Department, City Manager, and Community Services.
The first meeting will focus on the planning process and will help refine project goals and objectives. Typically, the first meeting occurs after the initial safety review (Task 3). The second meeting will discuss the strategies and emphasis areas identified in the plan to get focused feedback on how well they address stakeholder concerns.
Focus group feedback on equity and access needs will be incorporated into Task 8.
This task addresses the second Action Plan Component, Planning Structure, of the SS4A Self-Certification Worksheet.
Deliverables:
Focus Group Presentation
Meeting Notes
6. VISION AND GOAL DEVELOPMENT
Kimley-Horn will outline a set of goals and objectives early in the project that align with the U.S. DOT National Road Safety Strategy, Safe Systems Approach, Vision Zero, Complete Streets, and other relevant documents, to guide proposed safety actions. The goals will include a commitment to zero traffic deaths by a target deadline, likely 2050 to align with Caltrans other local agency targets. The goals will be set such that adoption of this plan by City Council will satisfy funding requirements included in the Safe Streets for All and other Bi-Partisan Infrastructure Bill programs. The draft goals and objectives will be refined through the stakeholder and public engagement process.
This task addresses the first Action Plan Component, Leadership Commitment and Goal Setting, of the SS4A Self-Certification Worksheet.
Deliverables:
List of Goals and Objectives
List of Associated Measures of Effectiveness
7. FOCUS AREAS AND STRATEGIES
Kimley-Horn will work with City staff to identify programs and policies within the City that are most supportive of safety, which ones could be updated to better align with current best practices, and where there are opportunities for new initiatives that would likely support safer roads and better driving behaviors. Kimley-Horn staff will collect kimley-horn.com 660 South Figueroa Street, Suite 2050, Los Angeles, CA 90017 213 261 4040 the needed information by providing the City with a list of questions in advance and will conduct an interview with City staff to finalize the responses.
The findings in Tasks 3 and 4 combined with the stakeholder and public feedback will be used to identify emphasis areas for the City that represent dominant factors involved in crash trends, particularly those that seem to be increasing. As much as possible, these emphasis areas will align with those of the Strategic Highway Safety Plan and state funding priorities, elevating the City’s competitiveness for safety funding. Kimley-Horn will work with City staff and the working group to discuss potential emphasis areas that will be focus of strategy development in Task
9. Selected emphasis areas should be measurable and associated with a variety of safety improvement strategies from the 4 E’s of safety. Once selected, the emphasis areas can be monitored over time to evaluate the effectiveness of strategies as they are implemented. The strategies will also consider emerging technologies and changes vehicle and travel patterns such as electric and connected vehicles, e-bikes, and other modes with increasing use.
This task addresses the sixth Action Plan Component, Policy and Process Changes, of the SS4A SelfCertification Worksheet.
Deliverables:
Best Practices Checklist
List of Focus Areas and Potential Strategies
8. RACIAL EQUITY AND ENVIRONMENTAL JUSTICE
Kimley-Horn will explore the impact of traffic safety on disadvantaged populations, as identified by the Climate and Economic Justice Screening Tool, as this plan is developed. Particular attention will be placed on vulnerable road users as they face greater risk of injury and death from traffic collisions and are much more likely to be exposed to traffic hazards if they belong to a minority or low- income group.
A majority of Hawthorne is identified as being
disadvantaged under the Climate and
Economic Justice Screening Tool shown to
the right. The safety plan will consider ways
to improve safe multimodal transportation
accessibility for underserved communities
consistent with the goals established by the
Bipartisan Infrastructure Bill.
This task addresses the fifth Action Plan
Component, Equity Considerations, of
the SS4A Self-Certification Worksheet.
Deliverables:
Technical Memorandum #3: Racial Equity and Environmental Justice Analysis kimley-horn.com 660 South Figueroa Street, Suite 2050, Los Angeles, CA 90017 213 261 4040
9. STRATEGY AND PROJECT SELECTION
Through the items identified in Task 7, input from City staff, stakeholders and the public, and the findings of Task 8, Kimley-Horn will develop a strategy toolbox for the City of Hawthorne.
For the focus area locations, the sheets developed in Task 7 will provide the City with a scalable overview of the most cost-effective safety options at each location based on the level of resources available. The solutions identified there will be included in the toolbox as appropriate. Additional systemic safety mitigations will also be included based on the observed crash trends and patterns along with stakeholder and community input.
Kimley-Horn will use the findings from the best practices review in Task 7 to develop a set of strategies involving City policy, ordinances, enforcement, education, and planning resources. These strategies will be focused on improving driver behavior and reducing the harm associated with traffic injuries and fatalities.
This task addresses the seventh Action Plan Component, Strategy and Project Selection, of the SS4A SelfCertification Worksheet.
Deliverables:
Technical Memorandum #4: Proposed Safety Toolbox and Strategies
10. POLICY AND PROCESS RECOMMENDATIONS
The majority of needs for this Task will be completed in Task 7 and Task 9. Kimley-Horn will provide an overview of the Safe System Approach and how the strategy toolbox in Task 9 aligns with Safe System principles.
This task addresses the sixth Action Plan Component, Policy and Process Changes, of the SS4A SelfCertification Worksheet.
Deliverables:
Summary of Policy Countermeasure Opportunities
11. DRAFT SAFETY ACTION PLAN
Kimley-Horn will prepare a Draft Comprehensive Traffic Safety Action Plan to document the findings of the previous tasks. The Draft Plan will include an Executive Summary and will be in a format and language that will be accessible fora non-technical audience.
The draft report will be submitted to the City for review and comment, and we will assist in circulating the Draft Plan to identified stakeholders for review. Kimley-Horn will also hold a meeting for City staff and stakeholders to review the draft Safety Plan prior to public comment. Stakeholders will have two weeks to review the Draft Safety Plan. Kimley-Horn will track and collect a consolidated set of comments from City staff and stakeholders and refine the report before public comment.
Deliverables:
Draft Comprehensive Traffic Safety Plan (for City and stakeholder review) Comment Tracking Matrix For The Draft Comprehensive Traffic Safety Plan Draft Comprehensive Traffic Safety Plan (for Public Review) kimley-horn.com 660 South Figueroa Street, Suite 2050, Los Angeles, CA 90017 213 261 4040
12. PUBLIC OUTREACH AND EDUCATION
The Kimley-Horn team will develop a robust public outreach program to inform, educate, and gather feedback from the Hawthorne community. The program will include several channels for the public to provide input including surveys (online and paper) and walk-up booths at City events. Social media posts will be developed to advertise the surveys and provide project updates. Kimley-Horn will outline the public engagement efforts in an Outreach Plan that will be provided to the City for review and comment.
Kimley-Horn will work with the City to post the Draft Action Plan on the City’s website for a two-week comment period. Following the public comment period, the Kimley-Horn team will develop a public engagement debrief that will include a summary and documentation of feedback as well as photos and graphics from the events. This summary will be included in the Final Safety Plan.
This task addresses the fourth Action Plan Component, Engagement and Collaboration, of the SS4A SelfCertification Worksheet.
Deliverables:
Public Outreach Plan
Public Engagement Debrief (to be included in the Final Safety Plan) Content for ten (10) social media posts such as Instagram and Facebook, Content for one (1) Hawthorne TV interview and collaboration with Cable Department, Development of two (2) surveys (online and paper format) through City website and social media (collaboration with IT and Cable Departments)
Attendance of two (2) Kimley-Horn staff at two (2) City events hosted by Community Services including the development of three (3) materials (poster, map, hand-out, survey, etc.)
13. FINAL SAFETY ACTION PLAN
Following the input from City staff, key stakeholders, and members of the public, Kimley-Horn team will develop a Final Comprehensive Traffic Safety Action Plan. The project team will review the final Safety Plan to verify that comments have been appropriately addresses. If any significant issues with the Safety Plan are identified, the project team will initiate another round of review and comment. Kimley-Horn will provide the Final Safety Plan for City staff to review before final print and publication on the City’s website. Kimley-Horn will prepare a presentation and present the Final Safety Plan to the City Council for adoption. Following adoption, the document will be made available to the public.
Deliverables:
Final Comprehensive Traffic Safety Action Plan
Preparation of the Plan For Printing and Digital Publication Presentation of the Safety Plan to City Council for Adoption
14. PROGRESS AND TRANSPARENCY
Kimley-Horn will include in the Final Plan a methodology to measure the progress of the Safety Plan. This methodology will include the data needs (including updated collision and volume data), as well the process for updating the analysis performed during the initial plan development. It is assumed the City will host a copy of the kimley-horn.com 660 South Figueroa Street, Suite 2050, Los Angeles, CA 90017 213 261 4040 Safety Plan on the City website. The methodology developed by Kimley-Horn will also include a schedule for regular updates of the data analysis and project development. This process will allow the City to determine how the implemented projects are performing in their goal of crash reduction. The methodology will also include a recommended public outreach schedule and a detailed program of community engagement activities to keep the public informed. It is assumed that City staff will be responsible for updates to the website six months after the Safety Plan and contract is complete.
This task addresses the eight Action Plan Component, Progress and Transparency, of the SS4A SelfCertification Worksheet.
Deliverables:
Progress Measurement Methodology
Public Outreach Schedule
SCHEDULE
We will complete these tasks as expediently as practical based upon a mutually agreed upon schedule. This proposal has assumed a project timeline of 12 months.
FEE AND BILLING
Kimley-Horn will perform the services described in Tasks 1 – 14 in the Scope of Services for a lump sum fee of $213,900. Shown below is a breakdown of our proposed fee billings by task:
TASK
NO. TASK DESCRIPTION FEE
1 Project Administration and Meetings $16,700
2 Project Initiation $14,400
3 Analysis of Crash Data $25,800
4 Targeted Safety Investigation $21,400
5 Working Group $9,500
6 Vision and Goal Development $7,600
7 Focus Areas and Strategies $18,300
8 Racial Equity and Environmental
Justice
$11,200
9 Strategy and Project Selection $14,700
10 Policy and Process
Recommendations
$8,600
11 Draft Safety Action Plan $28,500
12 Public Outreach and Education $13,300
13 Final Safety Action Plan $12,200
14 Progress and Transparency $11,700
TOTAL COST $213,900
All permitting, application, and similar project fees will be paid directly by the Client. In addition to the matters set forth herein, our Agreement shall include and be subject to, and only to, the terms and conditions of the Consultant Services contract dated July 17, 2022.
kimley-horn.com 660 South Figueroa Street, Suite 2050, Los Angeles, CA 90017 213 261 4040 Kimley-Horn, in an effort to expedite invoices and reduce paper waste, submits invoices via email in an Adobe PDF format. We can also provide a paper copy via regular mail if requested. Please provide the following information:
Please email all invoices to
Please copy
If you concur in all the foregoing and wish to direct us to proceed with the services, please have authorized persons execute both copies of this Agreement in the spaces provided below, retain one copy, and return the other to us.
We will commence services only after we have received a fully- executed agreement. Fees stated in this Agreement are valid for thirty (30) days after the date of this letter.
To ensure proper set up of your projects so that we can get started, please complete and return with the signed copy of this Agreement the attached Request for Information. Failure to supply this information could result in delay in starting work on your project.
We appreciate the opportunity to provide these services to you. Please contact me if you have any questions.
Sincerely,
Kimley-Horn and Associates, Inc.
Laura Forinash, P.E., T.E. Sri Chakravarthy, P.E., T.E.
Vice President
Accepted by: City of Hawthorne
By:
(Member or Manager, as authorized) (Date)
(Print or Type Name) (Title)