Hawthorne City Council
August 13, 2024

AGENDA ITEM NO. 9

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of August 13, 2024
Originating Department: City Attorney
City Manager: __________
Vontray Norris
City Attorney: ___________
Robert M. Kim
SUBJECT:

RESOLUTION NO. 8480, A Resolution of the City Council of the City of Hawthorne, California, Formally Appointing Assistant City Attorney David Caceres as the Voting Delegate on Behalf of the City of Hawthorne to the Independent Cities Risk Management Authority, and Appointing Legal Risk Specialist Samuel English as the Alternate Delegate as Required by the ICRMA Bylaws.

RECOMMENDED MOTION:

Staff Recommends that the City Council formally approve the appointment of Assistant City Attorney David Caceres as the Voting Delegate on behalf of the City of Hawthorne to the Independent Cities Risk Management Authority Board of Directors and to Appoint Legal Risk Specialist Samuel English as the Alternate Delegate.

DISCUSSION:

Article VII-B of the Bylaws of ICRMA as approved by the Governing Board on August 12, 2021, specifies that all appointments ot the ICRMA Board of Directors shall be made via Council resolution. Assistant City Attorney David Caceres’ duties include the handling of all liability claims and lawsuits on the City of Hawthorne’s behalf; as a result, he has all the requisite knowledge and experience to participate in the Board’s meetings and to vote in all its related mattes. Legal Risk Specialist Samuel English also has the capacity to serve as the Alternate Delegate.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

FISCAL IMPACT:

None.

NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act

ATTACHMENT(S):

1. Resolution No. 8480
Reso. No. 8480 1
RESOLUTION NO. 8480

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HAWTHORNE, CALIFORNIA, APPOINTING ASSISTANT
CITY ATTORNEY DAVID CACERES AS THE CITY’S

DELEGATE TO THE INDEPENDENT CITIES RISK

MANAGEMENT AUTHORITY GOVERNING BOARD, AND

APPOINTING LEGAL RISK SPECIALIST SAMUEL ENGLISH

AS THE ALTTERNATE DELEGATE
WHEREAS, the City of Hawthorne (“City”) is a member of the Independent Cities Risk Management Authority (“ICRMA”); and
WHEREAS, Article VII-B of the bylaws of ICRMA, as approved by the Governing Board on August 12, 2021, specifies that all appointments to the ICRMA Board of Directors shall be made via Council resolution; and
WHEREAS, Assistant City Attorney David Caceres’ duties include the handling of all liability claims and lawsuits on the City’s behalf; as a result, he has all the requisite knowledge and experience to participate in the Board’s meetings and to vote in all its related matters, and to appoint Legal Risk Specialist Samuel English as the Alternate Delegate; and WHEREAS, the City of Hawthorne, as a member of ICRMA, decided to select its Delegate and Alternate as specified herein.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HAWTHORNE, CALIFORNIA, hereby resolves as follows:

Section 1. Assistant City Attorney David Caceres is appointed to be the Voting Delegate on the ICRMA Board.

Section 2. Legal Risk Specialist Samuel English is appointed as the City of Hawthorne’s Alternate Delegate to the ICRMA’s governing board.

Section 3. Each representative, when voting on ICRMA’s business, shall have the authority to bind his or her member to the action taken by the Governing Board.

Section 4. The City Clerk shall certify to the adoption of this Resolution and shall cause this Resolution and her certification to be entered in the Book of Resolutions of the Council of the City.

Section 5. This resolution shall be in full force and effect immediately upon its passage and adoption thereof.

Reso. No. 8480 2
PASSED, APPROVED and ADOPTED this 13th day of August 2024. _______________________________
ALEX VARGAS, Mayor
City of Hawthorne, California
ATTEST:
_____________________________
DAYNA WILLIAMS-HUNTER, City Clerk
City of Hawthorne, California
APPROVED AS TO FORM:

ROBERT KIM, City Attorney
City of Hawthorne, California

AGENDA ITEM NO. 10

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of August 13, 2024
Originating Department: Planning
City Manager: __________
Vontray Norris
Dir. of Planning: ___________
Gregg McClain
SUBJECT:

Ordinance No. 2253(1st Reading) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HAWTHORNE, CALIFORNIA, AMENDING CHAPTERS 17.04, 17.32, AND 17.34 TO UPDATE THE DEFINITIONS OF AUTOMOBILE REPAIR AND THE ZONES WITHIN WHICH THEY ARE PERMITTED. Motion to introduce RECOMMENDED MOTION:

Staff Recommends that the City Council conduct a public hearing and introduce Ord. No. 2253.

DISCUSSION:

Applicant, Jairon Munoz, opened an auto upholstery business at 4611 West Imperial Highway, which previously hosted an automobile repair business. This address is currently zoned Regional Commercial (CR) but is also within the Downtown Hawthorne Specific Plan (DHSP), which identifies this location as part of the Commercial Zone. This designation is implemented by the Local Commercial (C-2) and General Commercial (C-3) zones. As such, the Zoning, General Plan, and Specific Plan designations are not in agreement, so the designation found in the DHSP of Commercial prevails over the zoning and this designation is implemented by the C-2 or C-3 zone.

Currently, automotive upholstery falls under the definition of major automobile repair, which is only permitted in the Heavy Industrial Zone (M-2). For this reason, automobile upholstery is not permitted at this location and it cannot be considered as a continuing nonconforming use.

The Applicant, his representative, and the property owner filed an application to add auto upholstery to the permitted use list of the CR Zone, which would legalize their use. A straight forward change to permit major automobile repair would permit major automobile repair business in any area that is zoned Regional Commercial, which includes the area along Imperial Highway, the area near I-405 and Rosecrans, and portions of the City along 120th Street near the Airport. While these areas have some nonconforming automobile repair businesses, it is not something that Staff recommends encouraging in these areas. Staff proposes, instead, to update and clarify the definitions of major and minor automobile repair and the zones in which these uses are permitted. This will achieve the same outcome for the applicant and prevent the proliferation of automobile repair throughout the City, Auto upholstery is currently identified as an aspect of major automobile repair. The first part of the City’s proposal is to recognize that auto upholstery is actually more akin to minor automobile repair because auto upholstery no

longer presents impacts similar to other major automobile repairs. It does not require large portions of an automobile to be disassembled, nor does it require equipment which poses a risk to public health or safety. Changing auto upholstery to a minor automobile repair use maintains consistency with the current definitions and ensures the presence of uses which are conducive to the zones in which they are located.

Another update proposed by this project is to correct a long-standing error in the permitted uses of the M-2 zone.

Currently, major automobile repair is permitted by right but minor automobile repair is permitted only with a Conditional Use Permit by virtue of it being permitted that way in the C-3 and M-1 Zones. This creates the illogical situation there major automobile repair is permitted by right but but minor automobile repair requires a CUP.

Additionally, automobile body and fender businesses are permitted by right in both M-1 and M-2 Zones, and that is generally accepted as a use with potentially more significant impacts. To fix this mess, Staff proposes to permit minor automobile repair, by right, in both the M-1 and M-2 Zones.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

Goal 3: Improve development processing and customer service operations Goal 4: Update zoning code for the 21st century
FISCAL IMPACT:

None.

NOTICING PROCEDURES:

A Notice of Public Hearing was published in the Hawthorne Press tribune on July 31, 2024 for the Hearing scheduled on August 13, 2024 at the regular City Council meeting.

ATTACHMENT(S):

1. Draft Ord. No. 2253

2. Planning Commission Reso. No. 2024-10

3. Proof of Publication for public hearing
ORDINANCE NO. 2253

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF

HAWTHORNE, CALIFORNIA, AMENDING CHAPTERS

17.04, 17.32, AND 17.34 TO UPDATE THE DEFINITIONS

OF AUTOMOBILE REPAIR AND THE ZONES WITHIN

WHICH THEY ARE PERMITTED
WHEREAS, on February 29, 2024, the Planning Department received an application from Bruce Kafil, Jason Kafil, and Jairon Munoz to permit auto upholstery in the Regional Commercial Zone by updating Hawthorne Municipal Code (HMC) Section

17.25.020;
WHEREAS, the Application pertains to the property located at 4611 W. Imperial Highway, Hawthorne, California, which is in the Regional Commercial (CR) zone and the Downtown Hawthorne Specific Plan (DHSP);
WHEREAS, HMC Section 17.04.010 provides a list of definitions applicable to the entirety of Title 17 of the HMC, unless otherwise stated; WHEREAS, HMC Section 17.04.010 defines “minor automobile repair” as “a use which services and makes repairs to automobiles and other motorized vehicles limited in intensity to diagnostics, oil changes, filter changes, tuning, tire changes, alignments, battery changes, brake service, exhaust system service, window tinting, and other similar repairs not specifically named as major repairs;”
WHEREAS, HMC Section 17.04.010 defines “major automobile repair” as “a use which services and makes repairs to automobiles and other motorized vehicles, including, but not limited to, engine rebuilding, replacement of major components such as radiators, fuel injectors, pistons and other internal components of internal combustion engines, rebuilding or refurbishing engines, upholstery replacement, and other similar uses that require significant deconstruction and/or immobility of the vehicle;” WHEREAS, the City of Hawthorne proposes to update definitions within HMC Title 17 to accurately reflect the current understanding of how various uses are classified by associated industry standards;
WHEREAS, the City of Hawthorne recognizes that updates and innovations in materials and methods have rendered auto upholstery to be a use with similar impacts and risks as uses identified in “minor automobile repair” rather than “major automobile repair;”
WHEREAS, the Application pertains to a location within the DHSP designated as Commercial, which is implemented by several zones, including the General Commercial (C-3) zone;
WHEREAS, HMC Section 17.28.020 provides a list of permitted uses within the C3 General Commercial Zone; 2 WHEREAS, HMC Section 17.28.020 provides as a permitted use in the C-3 Zone, “Automobile repair—minor, subject to the issuance of a conditional use permit;” WHEREAS, the proposed amendments to the HMC do not permit auto upholstery throughout the Regional Commercial Zone, they still achieve the applicant’s goals as the DHSP requires implementation through several zones, including the C-3 zone. As such the existing use would be classified as legal nonconforming instead of the current determination as an unpermitted use;
WHEREAS, HMC Section 17.32.020 provides a list of permitted uses within the M-1 Limited Industrial Zone;
WHEREAS, HMC Section 17.32.020 provides as a permitted use in the M-1 Zone, “Any use permitted in the C-3 zone; provided that, unless specified below, a conditional use permit shall be required if such a permit is required for the same use in the C-3 zone;” WHEREAS, HMC Section 17.32.020 provides as a permitted use in the M-1 Zone, “Automobile repair—minor, subject to a CUP;”
WHEREAS, HMC Section 17.34.020 provides a list of permitted uses within the M-2 Heavy Industrial Zone;
WHEREAS, HMC Section 17.34.020 provides as a permitted use in the M-2 Zone, “Any use permitted in the C-3 zone or the M-1 zone, subject to the same limitations in those zones, unless otherwise stated;”
WHEREAS, HMC Section 17.34.020 provides as a permitted use in the M-2 Zone, “Automobile repair—major;”
WHEREAS, under the currently permitted uses in the M-2 Zone, major automobile repair is permitted by right, but minor automobile repair requires approval of a CUP; WHEREAS, removing a requirement for a Conditional Use Permit does not change whether a use is considered to be permitted or prohibited; WHEREAS, the update and clarification that “minor automobile repair” is a permitted use in both the M-1 and M-2 Zones without requiring a Conditional Use Permit would best reflect the purpose and intent of both zones as established in HMC Chapters

17.32 and 17.34;
WHEREAS, on April 17, 2024, the Planning Commission of the City of Hawthorne considered the zone text amendment and, after a duly noticed public hearing where all persons in support and in opposition were heard, adopted Resolution No. PC 2024-10 recommending approval of the ordinance to the City Council; and WHEREAS, the City Council of the City of Hawthorne wishes to now adopt Ordinance No. 2253 in furtherance of the City’s objective pursuant to the Economic Development Strategic Plan adopted by the City Council on April 25, 2023 to update and clarify Title 17 of the HMC.
3 NOW, THEREORE, THE CITY COUNCIL OF THE CITY OF HAWTHORNE DOES ORDAIN AS FOLLOWS:

SECTION 1. The foregoing recitals are true and correct.

SECTION 2. Section 17.04.010 (Definitions), of Chapter 17.04 (Definitions), of the HMC shall be amended as follows:

Automobile repair—major. “Major automobile repair” means a use which services and makes repairs to automobiles and other motorized vehicles, including, but not limited to, engine rebuilding, replacement of major components such as radiators, fuel injectors, pistons and other internal components of internal combustion engines, rebuilding or refurbishing engines, upholstery replacement, and other similar uses that require significant deconstruction and/or immobility of the vehicle.

Automobile repair—minor. “Minor automobile repair” means a use which services and makes repairs to automobiles and other motorized vehicles limited in intensity to diagnostics, oil changes, filter changes, tuning, tire changes, alignments, battery changes, brake service, exhaust systems service, window tinting, upholstery, and other similar repairs not specifically named as major repairs.

SECTION 3. Section 17.32.020 (Permitted uses), of Chapter 17.32 (M-1 Limited Industrial Classification), of the HMC shall be amended only as far as to remove the requirement for a CUP for minor automobile repair, as follows:
• Automobile repair—minor, subject to a CUP;
SECTION 4. Section 17.34.020 (Permitted uses), of Chapter 17.34 (M-2 Heavy Industrial Classification), of the HMC shall be amended only as far as to add minor to the description of types of automobile repair, as follows:
• Automobile repair— minor or major;
SECTION 5. CEQA. This project is exempt from the California Environmental Quality Act (CEQA) under CEQA State Guidelines Section 15305, Class 5. A Class 5 exemption is for minor alterations in land use limitations in areas with an average slope less than 20% which do not result in any changes in land use or density. The project, as proposed, would occur throughout the City which has an average slope less than 20%.

The project would not change land use or density. Instead, it would clarify the definitions of uses and when discretionary approvals are appropriate. Further, no exceptions, as identified in CEQA State Guidelines Section 15300.2 are applicable and there are no unusual circumstances.

SECTION 6. SEVERABILITY. If any section, subsection, sentence, clause, or phrase of this Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of any competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed this Ordinance, and each and every section, subsection, sentence, 4 clause, or phrase not declared invalid or unconstitutional without regard to whether any portion of the Ordinance would be subsequently declared invalid or unconstitutional.

SECTION 7. AUTHORIZATION TO PUBLISH SUMMARY OF ORDINANCE.

Pursuant to Government Code Section 36933(c)(1), the City Attorney is authorized to prepare a summary of this ordinance. The City Clerk is also authorized to publish a summary of the text of this ordinance in the Hawthorne Press Tribune at least five days prior to the adoption of this ordinance. Within 15 days after adoption of the ordinance, the City Clerk is directed to publish a summary of this ordinance in the Hawthorne Press Tribune.

SECTION 8. EFFECTIVE DATE. This ordinance shall take effect 30 days after passage thereof.

PASSED, APPROVED AND ADOPTED this 13th day of August, 2024.

ALEX VARGAS, Mayor
City of Hawthorne, California
ATTEST:

DAYNA WILLIAMS-HUNTER, City Clerk
City of Hawthorne, California

APPROVED AS TO FORM

ROBERT KIM,
City Attorney
City of Hawthorne, California

AGENDA ITEM NO. 11

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of August 13, 2024
Originating Department: Public Works
City Manager: __________
Vontray Norris
Dir. of Public Works: ___________
Akbar Farokhi
SUBJECT:

Second Amendment to the Consultant Agreement for 2024 Sidewalk Visual Condition Assessment and Reporting Services (“Second Amendment”) between the City of Hawthorne (“City”) and Stantec Consulting Services Inc. (“Consultant”) RECOMMENDED MOTION:

Staff recommends that the City Council approve this Second Amendment and authorize the Director of Public Works to execute the Second Amendment to the Consultant Agreement.

DISCUSSION:

At the meeting of July 23, 2019, City Council authorized Public Works, Engineering staff to execute the agreement between the City and Stantec Consulting Services Inc. to provide Pavement Management Services to update the City’s existing Pavement Management Program.

As part of the project, 91 miles of pavement data was collected, 700 falling weight deflectometer testing was performed, and sidewalk and ramp data was collected and implemented into the pavement management software.

At the meeting of February 25, 2020, City Council authorized Public Works, Engineering staff to execute the First Amendment to the Consultant Agreement to allow Stantec Consulting Services Inc. to continue their implementation of the program and provide additional data on 31.8 miles of pavement and collect additional assets on sidewalks and ramps.

This second amendment will allow the Consultant to conduct the city-wide sidewalk visual condition assessment and reporting for the pavement management program in order to identify any existing issues that need to be handled. The City is responsible for maintaining 96 miles of road network, which includes concrete sidewalks and pedestrian ramps.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

This project is a result of the City working closely with funding and regulatory agencies to support and improve the City’s infrastructure. This is the City’s commitment to implementing a proactive approach to maintaining the sidewalk network in order to provide safety needed for the public and enhancing the quality of life in the City.

FISCAL IMPACT:

None. Funds for the cost of $77,910 are available in the current fiscal year’s adopted budget and will be paid for with Measure R, SB1 and Measure M Funds.

NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):

1. Second Amendment

2. Exhibit “A” – Scope of Additional Services

SECOND AMENDMENT TO THE
CONSULTANT AGREEMENT FOR 2024 SIDEWALK VISUAL CONDITION ASSESSMENT AND REPORTING SERVICES BETWEEN THE CITY OF HAWTHORNE (“CITY”) AND STANTEC CONSULTING SERVICES INC. (“CONSULTANT”)
This Second Amendment to the Consultant Agreement for 2024 Sidewalk Visual Condition Assessment and Reporting Services (“Second Amendment”) is made this 13th day of August 2024 by and between the City of Hawthorne, a California municipal corporation ("City") and Stantec Consulting Services Inc. (“Consultant”).

RECITALS
WHEREAS the City and Stantec Consulting Services Inc. are parties to a Consulting Agreement for Pavement Management Services (“Agreement”) dated July 23, 2019.

WHEREAS in July 2024, the City received a 2024 Sidewalk Visual Condition Assessment and Reporting Services proposal of $77,910 from Stantec Consulting Services Inc. to provide a city-wide sidewalk visual condition assessment and reporting.

WHEREAS now, the City wishes to extend the scope of work and increase the budget by $77,910 with Stantec Consulting Services Inc. to conduct the city-wide sidewalk visual condition assessment and reporting and prepare deliverables.

NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:

Effective August 13, 2024, the City will amend the existing agreement to extend the scope of work to conduct the city-wide sidewalk visual condition assessment and reporting for the pavement management program, which will increase the service amount by $77,910 and modify Paragraph 2 of the Consulting Agreement to remain in effect until February 11, 2025. Stantec Consulting Services Inc. will provide a city-wide sidewalk visual condition assessment and reporting, attached hereto as “Exhibit A – Scope of Additional Services” and incorporated herein as though set forth in full.

IN WITNESS THEREOF, the City and Stantec Consulting Services, Inc. have executed this Second Amendment as of the day and year written above. Except as specifically amended by this Second Amendment to the Consulting Agreement for Services dated July 23, 2019 (Consulting Agreement) and the First Amendment dated February 25, 2020 (First Amendment), all other provisions of the Consulting Agreement shall remain in full force and effect.

CITY OF HAWTHORNE, CONSULTANT
CALIFORNIA, a municipal corporation Stantec
_________________________ By: ______________________
VONTRAY NORRIS Name: ____________________
City Manager Title: _____________________
City of Hawthorne

APPROVED AS TO FORM: ATTEST:
_________________________ _________________________

ROBERT KIM DAYNA WILLIAMS-HUNTER
City Attorney City Clerk
City of Hawthorne City of Hawthorne

EXHIBIT “A”

SCOPE OF ADDITIONAL SERVICES
Stantec Consulting Services Inc.
3133 West Frye Road Suite 300, Chandler AZ 85226-5110

ll \\ca0004-ppfss04\01620\promotion\proposals\82400\hawthorne_ca\2024_sidewalk\pro_hawthorne_sidewalks_20240719_fin.docx July 19, 2024
File: 174581063.012.240
Attention: Jesus Velazquez, Associate Engineer
Email: [email protected]
City of Hawthorne
Engineering Division
4455 W 126th St,
Hawthorne, CA 90250
Dear Jesus,
Reference: 2024 Sidewalk Visual Condition Assessment and Reporting As per your request, please find herein our proposal for providing a city-wide sidewalk visual condition assessment and reporting for the City of Hawthorne.

PROJECT UNDERSTANDING
The City of Hawthorne, CA (City) is responsible for maintaining approximately 96 centerline miles of roads.

The majority of the network has concrete sidewalks.

The City is committed to implementing a proactive approach to maintaining their current road network as well as their sidewalk network in order to provide the safety needed for the public.

Stantec collected the condition of the City’s roads and sidewalks/pedestrian ramps in 2019 for the first time. The City has now requested that Stantec perform another round of visual condition assessment on the City’s sidewalks/ramps in order to identify any existing issues that need to be handled.

The sidewalk condition data and rehabilitation recommendations can be viewed in the City’s RoadMatrix™ pavement management system (PMS). High severity distress types and locations will also be mapped in GIS for a quick visual identification of the location of such distresses.

A final report will be delivered to the City detailing the condition of the sidewalk network as well as recommendations.

SCOPE OF WORK
The following list of activities summarizes our work plan and the various tasks involved in executing the project to achieve the City’s desired assignment results and objectives within the allowable project timing.

July 19, 2024
Jesus Velazquez, Associate Engineer

Reference: 2024 Sidewalk Visual Condition Assessment and Reporting ll \\ca0004-ppfss04\01620\promotion\proposals\82400\hawthorne_ca\2024_sidewalk\pro_hawthorne_sidewalks_20240719_fin.docx Task 1: Project Initiation and Management
This task includes the work needed to initiate and manage the project as well as the project kickoff meeting.

Upon receiving the notice-to-proceed (NTP), Stantec will contact the City project manager to agree on a date to kick off the project. The following agenda items will be discussed during the kickoff meeting:

1. Review and finalize the scope of work and survey approach;

2. Review proposed schedule, budget and invoicing procedure; and

3. Review information to be provided by the City and the City’s project team involvement.

Task 2: Sidewalk/Ramps Visual Condition Assessment Approach The sidewalk and ramps condition assessment will be completed visually in the form of a walking survey, to document the extent and severity of the surface distresses and to check ADA compliance of ramps. The evaluation shall be completed by trained technicians. While some providers may claim that sidewalk and ramp surveys can be completed using the collected ROW images, it is our experience that walking survey is the only approach that allows for a complete survey of sidewalk and ADA compliance of ramps for the following 2 reasons:

1. Sidewalk and ramp images cannot be captured should vehicles be parked along the sidewalk at the time of the survey. This is an oftenoccurring issue in urban settings. Hence, the condition of these sidewalks and ramps cannot be obtained/determined from reliance on ROW images.

2. ADA Compliance requires relatively accurate measurements of slopes and dimensions of the various ramp elements. In addition to potential view obstruction by nearby vehicles, measurement and condition may not be captured/determined accurately for an ADA compliance purpose.

Stantec has developed a proprietary mobile data collection application utilizing the ESRI™ Collector for ArcGIS application, which allows for distress rating inputs in a fast, efficient, and reliable manner. All data captured in the field is immediately synchronized using a Wi-Fi or cellular network to the ESRI™ Geospatial Cloud and is fully integrated with ESRI™ ArcGIS. Stantec office personnel can instantaneously perform QA/QC reviews and export the data for processing via an internet-based dashboard.

As well, utilizing the mobile devices built-in high-definition camera, geo-referenced digital images of highseverity sidewalk and ramp distresses and sub-standard ramps are captured. The images will be GPS-tagged and will be linked to the City’s GIS database for local and online display. All collected data is fully compatible with Stantec’s RoadMatrix™ Pavement Management System (PMS) software that the City already uses.

Stantec will review the proposed data collection approach of the sidewalks and ramps with the City before field data collection begins, if needed. Once the data collection approach is finalized, Stantec will visually collect the July 19, 2024
Jesus Velazquez, Associate Engineer

Reference: 2024 Sidewalk Visual Condition Assessment and Reporting ll \\ca0004-ppfss04\01620\promotion\proposals\82400\hawthorne_ca\2024_sidewalk\pro_hawthorne_sidewalks_20240719_fin.docx surface distresses and attributes on concrete and asphalt sidewalks, if any, and ramps as presented in Table 1 below.

Table 1: Summary of Data Collection Scope on Sidewalks
Concrete Sidewalks Asphalt Sidewalks
Concrete Sidewalk Distresses:
x Faulting
x Linear Cracking
x Shattering
x Durability Cracking
x Scaling
x Corner Breaks
x Joint Spalling
x Corner Spalling
x Patching – Large
x Patching – Small
Asphalt Sidewalk Distresses:
x Raveling
x Alligator Cracking
x Transverse Cracking
x Longitudinal Cracking
x Edge Cracking
x Rutting
x Potholes
x Deformation/Shoving
Sidewalks Additional Information to Collect (included in proposed costs) Attributes:
x Mean Width
Hazard Identification
x Tree/shrub encroachment
x Trip Hazards
x Tree Roots
Accessibility concerns
x Missing para-ramps
x Missing slabs
x Sub-standard para-ramps
x Ponding/Drainage
Stantec believes in the importance of collecting some additional attributes as listed in Table 1.

Based on the collected distress types, severity and extent, a Sidewalk Condition Index (SCI) will be calculated for each sidewalk segment and for the network.

The survey methodology uses the following protocol; each sidewalk concrete slab will have one distress (the most critical) as an attribute. The hierarchy of distresses will be setup to distinguish which distresses will govern. For instance, a slab that has an occurrence of a medium linear crack, as well as low faulting, would be rated as a low faulting, as it poses a greater risk to the City, from a liability standpoint.

Task 3: Data Loading, QA/QC and Analysis
This task covers the sidewalk data loading to RoadMatrix™ and the before and after QA/QC procedures to ensure data completion and accuracy. Once loaded, the sidewalk analysis parameters will be reviewed, and treatment unit costs will be updated to reflect the City’s current unit costs for the various treatment types.

Analysis will be completed to calculate the Sidewalk Condition Index (SCI) as well as the recommended treatments and associated cost estimates.

Task 4: Reporting
A report will be completed and submitted to the City, upon completion of the data collection activities and data analysis. The report will describe the data collection details, and network-level recommendations for July 19, 2024
Jesus Velazquez, Associate Engineer

Reference: 2024 Sidewalk Visual Condition Assessment and Reporting ll \\ca0004-ppfss04\01620\promotion\proposals\82400\hawthorne_ca\2024_sidewalk\pro_hawthorne_sidewalks_20240719_fin.docx rehabilitation of sidewalks based only on the most recent collected condition data. Prior to submittal, the report will undergo a review from the Project Manager, and a senior member of our engineering team, to ensure quality.

The final report will cover the following topics as a minimum:
x Executive summary highlighting the project scope, approach, analysis results and conclusions and recommendations;
x Project background and introduction;
x Sidewalks and ramps data collection approach;
x List of sidewalks and associated SCI performance data; x Analysis results and high-level sidewalk work recommendations and cost presented using charts and tables;
x Colored maps depicting high severity distress locations for sidewalks and ramps; x Colored maps depicting locations of non-walkable ramps; and x A list of sidewalks and ramps that were not surveyed, If any, and the reason.

PROJECT SCHEDULE
Our proposed schedule is provided in the table below. The proposed schedule assumes a notice to proceed (NTP) is received by Friday August 2, 2024. The schedule assumes favorable weather conditions for at least 80 % of the duration of the field work, i.e., no rain. Should any delays become foreseen, the City’s project manager will be notified, and an action plan will be agreed upon with the City. The schedule is flexible and could be adjusted to reflect the City’s needs.

Milestone Event Completion date
Notice-to-Proceed Friday August 2, 2024
Project Initialization Meeting Week of August 12, 2024
Prepare Sidewalk Survey Field Maps and Electronic Forms Week of August 26, 2024 Sidewalk and Ramps Walking Survey Data Collection Week of October 28, 2024 Sidewalk Data Editing and Upload to RoadMatrix™ Week of November 18, 2024 Sidewalk Data QA/QC and Calculation of SCI and Rehab Recommendations & Cost Week of December 2, 2024 Draft PMS Report Delivery (PDF) Week of December 9, 2024 City Reviews Draft Report Week of December 23, 2024
Final PMS Report (PDF) End of 2024

July 19, 2024
Jesus Velazquez, Associate Engineer

Reference: 2024 Sidewalk Visual Condition Assessment and Reporting ll \\ca0004-ppfss04\01620\promotion\proposals\82400\hawthorne_ca\2024_sidewalk\pro_hawthorne_sidewalks_20240719_fin.docx

PROPOSED FEES
Task No. Task Description Unit Cost Subtotal
Task 1 Project Initiation and Management Lump Sum $5,500 Task 2 Sidewalks/Ramps Visual Condition Assessment on Approximately 192 Miles $320/mile $61,440 Task 3 Data Loading, QA/QC and Analysis Lump Sum $6,020 Task 4 Reporting (Draft + Final) in PDF formats Lump Sum $4,950 Total (Lump Sum) 1 $77,910.00
1 Proposed fee above are valid for 90 days from this proposal date.

CONTRACT
By signing this proposal, the City Hawthorne authorizes Stantec to proceed with the services herein described and the Client acknowledges that it has read and agrees to be bound by the attached Professional Services Terms and Conditions.

This proposal is accepted and agreed on the day of August, 2024.

Per: City of Hawthorne

Print Authorized Name & Title Signature
__________________________ _____________________________ We trust this is sufficient for your current needs, however, should you have any questions please contact us at your earliest convenience. We look forward to working with you in the near future.

Regards,
Stantec Consulting Services Inc.

Fadi Jadoun Ph.D., P.E.

Senior Associate – Pavement Specialist
Infrastructure Management
& Pavement Engineering
Phone: 480 687 6128
[email protected]
Attachment: Professional Services Terms and Conditions
Jadoun, Fadi
Digitally signed by
Jadoun, Fadi
Date: 2024.07.19 08:51:20
-07'00'

PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into effective July 19, 2024 (the “Agreement Date”) by and between:
“Client”
Name: City of Hawthorne
Address: 4455 W 126th St, Hawthorne, CA 90250
Phone: 310-349-2954
Representative: Jesus Velazquez, Associate Engineer Email: [email protected] “Stantec”
Name: Stantec Consulting Services Inc.

Address: 3133 West Frye Road, Suite 300, Chandler AZ 85226-5110 Phone: 480-687-6128
Representative: Fadi Jadoun, Senior Associate-Pavement
Specialist
Email: [email protected]
Project Name (the “Project”):

City of Hawthorne - 2024 Sidewalk Visual Condition Assessment and Reporting DESCRIPTION OF WORK: Stantec shall render the services described in Attachment “A” (hereinafter called the “Services”) in accordance with this Agreement. Stantec may, at its discretion and at any stage, engage subconsultants to perform all or any part of the Services. The Client and Stantec by written amendment to this Agreement may from time to time make changes to the Services. All changed work shall be carried out under this Agreement. The time for completion of the Services shall be adjusted accordingly.

COMPENSATION: Charges for the Services rendered will be made in accordance with the Contract Price indicated in Attachment “A”, or, if no Contract Price is indicated, in accordance with Stantec’s Schedule of Fees and Disbursements in effect from time to time as the Services are rendered.

Invoices shall be paid by the Client in the currency of the jurisdiction in which the Services are provided without deduction or setoff upon receipt. Failure to make any payment when due is a material breach of this Agreement and will entitle Stantec, at its option, to suspend or terminate this Agreement and the provision of the Services. Interest will accrue on accounts overdue by 30 days at the lesser of 1.5 percent per month (18 percent per annum) or the maximum legal rate of interest. The Client will make payment by Electronic Funds Transfer when requested by Stantec.

REPRESENTATIVES: Each party shall designate in the space provided above a representative who is authorized to act on behalf of that party and receive notices under this Agreement. Such representatives have complete authority to act on behalf of their principals in respect to all matters arising under this Agreement.

NOTICES: All notices, consents, and approvals required to be given hereunder shall be in writing and shall be given to the representatives of each party. All notices required by this Agreement to be given by either party shall be deemed to be properly given and received within two (2) business days if made in writing to the other party by certified mail or email, addressed to the regular business address of such party as identified above.

CLIENT’S RESPONSIBILITIES: The Client shall provide to Stantec in writing, the Client's total requirements in connection with the Project, including the Project budget and time constraints. The Client shall make available to Stantec all relevant information or data pertinent to the Project which is required by Stantec to perform the Services. Stantec shall be entitled to rely upon the accuracy and completeness of all information and data furnished by the Client, including information and data originating with other consultants employed by the Client whether such consultants are engaged at the request of Stantec or otherwise. Where such information or data originates either with the Client or its consultants then Stantec shall not be responsible to the Client for the consequences of any error or omission contained therein.

When required by Stantec, the Client shall engage specialist consultants directly to perform items of work necessary to enable Stantec to carry out the Services. Whether arranged by the Client or Stantec, these services shall be deemed to be provided under direct contracts to the Client unless expressly provided otherwise.

The Client shall give prompt consideration to all documentation related to the Project prepared by Stantec and whenever prompt action is necessary shall inform Stantec of Client’s decisions in such reasonable time so as not to delay the schedule for providing the Services.

When applicable, the Client shall arrange and make provision for Stantec’s entry to the Project site as well as other public and private property as necessary for Stantec to perform the Services. The Client shall obtain any required approvals, Revised 2022-09-27
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licenses and permits from governmental or other authorities having jurisdiction over the Project so as not to delay Stantec in the performance of the Services.

STANTEC’S RESPONSIBILITIES: Stantec shall furnish the necessary qualified personnel to provide the Services. Stantec represents that it has access to the experience and capability necessary to and agrees to perform the Services with the reasonable skill and diligence required by customarily accepted professional practices and procedures normally provided in the performance of the Services at the time when and the location in which the Services were performed.

This undertaking does not imply or guarantee a perfect Project and in the event of failure or partial failure of the product or the Services, Stantec will be liable only for its failure to exercise diligence, reasonable care, and professional skill. This standard of care is the sole and exclusive standard of care that will be applied to measure Stantec’s performance. There are no other representations or warranties expressed or implied made by Stantec. In particular, but not by way of limitation, no implied warranty of merchantability or fitness for a particular purpose shall apply to the Services provided by Stantec nor shall Stantec warrant or guarantee economic, market or financial conditions, proforma projections, schedules for public agency approvals, or other factors beyond Stantec’s reasonable control. Stantec does not warrant the Services to any third party and the Client shall indemnify and hold harmless Stantec from any demands, claims, suits, or actions of third parties arising out of Stantec’s performance of the Services.

In performing the Services under this Agreement, Stantec shall operate as and have the status of an independent contractor and shall not act as or be an employee of the Client.

TERMINATION: Stantec may terminate this Agreement without cause upon thirty (30) days’ notice in writing. If either party breaches this Agreement, the non-defaulting party may terminate this Agreement after giving seven (7) days’ notice to remedy the breach. On termination of this Agreement, the Client shall forthwith pay Stantec for the Services performed to the date of termination. Non-payment by the Client of Stantec’s invoices within 30 days of Stantec rendering same is agreed to constitute a material breach of this Agreement and, upon written notice as prescribed above, the duties, obligations, and responsibilities of Stantec are terminated.

SUSPENSION OF SERVICES: If the project is suspended for more than thirty (30) calendar days in the aggregate, Stantec shall be compensated for services performed and charges incurred prior to receipt of notice to suspend and, upon resumption, an equitable adjustment in fees to accommodate the resulting demobilization and remobilization costs. In addition, there shall be an equitable adjustment in the project schedule based on the delay caused by the suspension.

If the Project is suspended for more than ninety (90) days, Stantec may, at its option, terminate this agreement upon giving notice in writing to the Client.

ENVIRONMENTAL: Except as specifically described in this Agreement, Stantec’s field investigation, laboratory testing and engineering recommendations will not address or evaluate pollution of soil or pollution of groundwater.

BUILDING CODES, BYLAWS AND OTHER PUBLIC REGULATIONS: Stantec shall, to the best of its ability, interpret building codes, by-laws, and other public regulations as they apply to the Project and as they are published at the time Services commence. Furthermore, Stantec shall observe and comply with all applicable laws, ordinances, codes, and regulations of government agencies, including federal, state, provincial, municipal, and local governing bodies having jurisdiction over the conduct of the Services (“LAWS”). However, it is expressly acknowledged and agreed by the Client that as the Project progresses such building codes, by-laws, other public regulations, and LAWS may change or the interpretation of any public authority may differ from the interpretation of Stantec, through no fault of Stantec, and any extra costs necessary to conform to such changes or interpretations during or after execution of the Services will be paid by the Client.

Stantec shall continue to provide equal employment opportunity to all qualified persons and to recruit, hire, train, promote and compensate persons in all jobs without regard to race, color, religion, sex, age, disability or national origin or any other basis prohibited by applicable laws.

COST AND SCHEDULE OF CONSTRUCTION WORK: In providing opinions of probable cost and project schedule, it is recognized that neither the Client nor Stantec has control over the costs of labor, equipment, or materials, or over the Contractor’s methods of determining prices or time. The opinions of probable cost or project duration are based on Stantec’s reasonable professional judgment and experience and do not constitute a warranty, express or implied, that the Contractors’ bids, project schedules, or the negotiated price of the Work or schedule will not vary from the Client’s budget or schedule or from any opinion of probable cost or project schedule prepared by Stantec.

Exact costs and times will be determined only when bids have been received for the Project and when the construction work has been performed and payments finalized.

Revised 2022-09-27
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INDEMNITY: The Client releases Stantec from any liability and agrees to defend, indemnify, and hold Stantec harmless from any and all claims, damages, losses, and/or expenses, direct and indirect, or consequential damages, including but not limited to attorney’s fees and charges and court and arbitration costs, arising out of, or claimed to arise out of, the performance of the Services, excepting liability arising from the negligence or willful misconduct of Stantec.

LIMITATION OF LIABILITY: It is agreed that, to the fullest extent possible under the applicable law, the total amount of all claims (including any and all costs associated with such claims such as attorney and expert fees and interest) the Client may have against Stantec under this Agreement or arising from the performance or non-performance of the Services under any theory of law, including but not limited to claims for negligence, negligent misrepresentation and breach of contract, shall be strictly limited to the lesser of the fees paid to Stantec for the Services or $500,000. No claim may be brought against Stantec in contract or tort more than two (2) years after the cause of action arose. As the Client’s sole and exclusive remedy under this Agreement any claim, demand or suit shall be directed and/or asserted only against Stantec and not against any of Stantec’s employees, officers, or directors.

Stantec’s liability with respect to any claims arising out of this Agreement shall be absolutely limited to direct damages arising out of the Services and Stantec shall bear no liability whatsoever for any consequential loss, injury or damage incurred by the Client, including but not limited to claims for loss of use, loss of profits and loss of markets.

In no event shall Stantec’s obligation to pay damages of any kind exceed its proportionate share of liability for causing such damages.

DOCUMENTS: All documents prepared by Stantec or on behalf of Stantec in connection with the Project are instruments of service for the execution of the Project. Stantec retains the property and copyright in these documents, whether the Project is executed or not. Payment to Stantec of the compensation prescribed in this Agreement shall be a condition precedent to the Client's right to use documentation prepared by Stantec. These documents may not be used for any other purpose without the prior written agreement of Stantec. The Client shall have a permanent nonexclusive, royalty-free license to use any concept, product or process which is patentable or capable of trademark, produced by or resulting from the Services rendered by Stantec in connection with the Project, for the life of the Project. The Client shall not use, infringe upon, or appropriate such concepts, products or processes without the express written agreement of Stantec. In the event Stantec’s documents are subsequently reused or modified in any material respect without the prior consent of Stantec, the Client agrees to indemnify Stantec from any claims advanced on account of said reuse or modification.

Any document produced by Stantec in relation to the Services is intended for the sole use of Client. The documents may not be relied upon by any other party without the express written consent of Stantec, which may be withheld at Stantec’s discretion. Any such consent will provide no greater rights to the third party than those held by the Client under the contract and will only be authorized pursuant to the conditions of Stantec’s standard form reliance letter.

Stantec cannot guarantee the authenticity, integrity or completeness of data files supplied in electronic format (“Electronic Files”). Client shall release, indemnify, and hold Stantec, its officers, employees, consultants, and agents harmless from any claims or damages arising from the use of Electronic Files. Electronic files will not contain stamps or seals, remain the property of Stantec, are not to be used for any purpose other than that for which they were transmitted, and are not to be retransmitted to a third party without Stantec’s written consent.

PROJECT PROMOTION: Where the Client has control or influence over construction signage, press releases and/or other promotional information identifying the project (“Project Promotion”), the Client agrees to include Stantec in such Project Promotion.

FORCE MAJEURE: Any default in the performance of this Agreement caused by any of the following events and without fault or negligence on the part of the defaulting party shall not constitute a breach of contract: labor strikes, riots, war, acts of governmental authorities, unusually severe weather conditions or other natural catastrophe, disease, epidemic or pandemic, or any other cause beyond the reasonable control or contemplation of either party. Nothing herein relieves the Client of its obligation to pay Stantec for services rendered.

GOVERNING LAW: This Agreement shall be governed, construed, and enforced in accordance with the laws of the jurisdiction in which the majority of the Services are performed.

DISPUTE RESOLUTION: If requested in writing by either the Client or Stantec, the Client and Stantec shall attempt to resolve any dispute between them arising out of or in connection with this Agreement by entering into structured non-binding negotiations with the assistance of a mediator on a without prejudice basis. The mediator shall be appointed by agreement of the parties. The Parties agree that any actions under this Agreement will be brought in the appropriate court in the jurisdiction of Governing Law, or elsewhere by mutual agreement. Nothing herein however prevents Stantec from any exercising statutory lien rights or remedies in accordance with legislation where the project site is located.

Revised 2013-09-12
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Revised 2022-09-27
W:\promotion\proposals\82400\hawthorne_ca\2024_sidewalk\agr_hawthorne_sidewalk_20240719.docx ATTORNEYS FEES: In the event of a dispute hereunder, the prevailing party is entitled to recover from the other party all costs incurred by the prevailing party in enforcing this Agreement and prosecuting the dispute, including reasonable attorney’s and expert’s fees, whether incurred through formal legal proceedings or otherwise.

ASSIGNMENT AND SUCCESSORS: The Client shall not, without the prior written consent of Stantec, assign the benefit or in any way transfer the obligations of this Agreement or any part hereof. This Agreement shall inure to the benefit of and be binding upon the parties hereto, and except as otherwise provided herein, upon their executors, administrators, successors, and assigns.

PROTECTION OF PRIVACY LAWS: The parties acknowledge that information relating to an identified or identifiable person (“Personal Information”) may be exchanged in the course of this Project pursuant to this Agreement.

The party disclosing Personal Information (the “Disclosing Party”) warrants that is has all necessary authorizations and approvals required to process and disclose the Personal Information and to enable the party receiving the Personal Information (the “Receiving Party”) to process it in performing the Services. The Disclosing Party will provide the Receiving Party with written notice containing the details of what Personal Information will be provided.

The Receiving Party will comply with any reasonable instruction from the Disclosing Party in respect of such Personal Information and implement appropriate technical and organization measures to protect the Personal Information against unauthorized or unlawful processing and accidental loss, theft, use, disclosure, destruction and/or damage.

The Receiving Party shall be permitted, upon prior written consent of the Disclosing Party, to transfer Personal Information outside the jurisdiction if required for performance of the Services provided that such transfers are in accordance with relevant and applicable requirements under applicable legislation. The Receiving Party shall provide the Disclosing Party with full cooperation and assistance in meeting its obligations under applicable privacy legislation, including in relation to the security of processing, the notification of Personal Information breaches, the notification of requests from individuals and Personal Information protection impact assessments.

On termination of this Agreement, the Receiving Party shall cease processing Personal Information and shall delete and destruct or return to the Disclosing Party (as the Disclosing Party may require) all Personal Information held or processed by the Receiving Party on the Disclosing Party’s behalf. It is understood however, that the Receiving Party may need to keep a copy of all Personal Information for legal purposes and therefore it will continue to take reasonable steps to protect the Personal Information as outlined herein and will proceed with the destruction of the Personal Information within a reasonable period of time if there is no longer any legal justification to keep the Personal Information.

Nothing herein relieves either party from their responsibilities for compliance with applicable privacy legislation.

ENTIRE AGREEMENT: This Agreement constitutes the sole and entire agreement between the Client and Stantec relating to the Project and supersedes all prior agreements between them, whether written or oral respecting the subject matter hereof and no other terms, conditions, or warranties, whether express or implied, shall form a part hereof. This Agreement may be amended only by written instrument signed by both the Client and Stantec. All attachments referred to in this Agreement are incorporated herein by this reference; however, in the event of any conflict between attachments and the terms and conditions of this Agreement, the terms and conditions of this Agreement shall take precedence.

SEVERABILITY: If any term, condition, or covenant of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions of this Agreement shall be binding on the Client and Stantec.

CONTRA PROFERENTEM: The parties agree that in the event this Agreement is subject to interpretation or construction by a third party, such third party shall not construe this Agreement or any part of it against either party as the drafter of this Agreement.

BUSINESS PRACTICES: Each Party shall comply with all applicable laws, contractual requirements and mandatory or best practice guidance regarding improper or illegal payments, gifts or gratuities, and will not pay, promise to pay or authorize the payment of any money or anything of value, directly or indirectly, to any person (whether a government official or private individual) or entity for the purpose or illegally or improperly inducing a decision or obtaining or retaining business in connection with this Agreement or the Services.

THE PARTIES EXPRESSLY ACKNOWLEDGE THAT THIS AGREEMENT CONTAINS LIMITATION OF LIABILITY PROVISIONS RESTRICTING RIGHTS FOR THE RECOVERY OF DAMAGES.

The Parties, intending to be legally bound, have made, accepted, and executed this Agreement as of the Agreement Date noted above.

City of Hawthorne Stantec Consulting Services Inc.

Fadi Jadoun, Senior Associate - Pavement
Specialist
Print Name and Title Print Name and Title
Signature Signature
PROFESSIONAL SERVICES AGREEMENT Page 5
Revised 2022-09-27
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Signature Signature

PROFESSIONAL SERVICES AGREEMENT
ATTACHMENT “A”
Revised 2022-09-27
W:\promotion\proposals\82400\hawthorne_ca\2024_sidewalk\agr_hawthorne_sidewalk_20240719.docx Attached to and forming part of the Agreement BETWEEN:

City of Hawthorne
(Hereinafter called the “Client”)
- and -
Stantec Consulting Services Inc.
(Hereinafter called “Stantec”)
EFFECTIVE: July 19, 2024
This Attachment details the Services, Contract Time, Contract Price, Additional Conditions and Additional Attachments forming part of the above-described Agreement.

SERVICES: Stantec shall perform the following Services:

Perform a visual condition assessment on the City’s sidewalks/ramps in order to identify any existing issues that need to be handled.

The sidewalk condition data and rehabilitation recommendations can be viewed in the City’s RoadMatrix™ pavement management system (PMS). High severity distress types and locations will be mapped in GIS for a quick visual identification of the location of such distresses.

A final report will be delivered to the City detailing the condition of the sidewalk network as well as recommendations. (Hereinafter called the “Services”)
CONTRACT TIME: Commencement Date: August 2, 2024
Estimated Completion Date: December 31, 2024
CONTRACT PRICE: Subject to the terms below, Client will compensate Stantec as follows:

Fixed Fee (invoiced monthly by percentage complete)
Unless otherwise noted, the fees in this agreement do not include any value added, sales, or other taxes that may be applied by Government on fees for services. Such taxes will be added to all invoices as required.

Where the Services or services conditions change, Stantec shall submit to the Client in a timely manner, documentation of the revisions to Attachment “A” adjusting the Contract Services Time and Price as required.

Unless otherwise specified, charges for Services are based on Stantec’s hourly billing rate table (“Rate Table”), attached hereto. The Rate Table is subject to escalation from time to time. At a minimum, effective each January 1 during the term of this Agreement, Stantec’s charges for Services shall escalate by either (a) the most current Consumer Price Index year over year

PROFESSIONAL SERVICES AGREEMENT
ATTACHMENT “A” Page 2
Revised 2022-09-27
W:\promotion\proposals\82400\hawthorne_ca\2024_sidewalk\agr_hawthorne_sidewalk_20240719.docx percentage increase, not seasonally adjusted, for the preceding July, all items, as published by Statistics Canada (for Projects in Canada) plus 1.0%, or (b) the most current Consumer Price Index for All Urban Consumers (CPI-U) year over year percentage increase, not seasonally adjusted, for the preceding July, as published by the U.S. Bureau of Labor Statistics plus 1.0% (for all other projects).

ADDITIONAL
CONDITIONS:

The following additional conditions shall be read in conjunction with and constitute part of this Agreement:

COVID-19: The parties acknowledge the ongoing COVID-19 pandemic and agree that the CONTRACT PRICE and CONTRACT TIME are based on what is currently understood. Where conditions change, the parties may have further discussions to manage and mitigate the impact of this evolving situation on the Project.

ADDITIONAL
ATTACHMENTS:

The following additional attachments shall be read in conjunction with and constitute part of this Agreement:

Stantec proposal dated July 19, 2024.

INSURANCE
REQUIREMENTS:

Before any services are provided under this agreement, Stantec shall procure, and maintain insurance coverage during the term of this agreement.

AGENDA ITEM NO. 12

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of August 13, 2024
Originating Department: Public Works
City Manager: __________
Vontray Norris
Dir. of Public Works: ___________
Akbar Farokhi
SUBJECT:

Progress Payment #9 in the amount of $144,469.68 due to Elecnor Belco Electric of Chino, CA for Hawthorne Mobility Improvement Project – Phase II (Project # 23-01) RECOMMENDED MOTION:

Staff recommends that the City Council approve this Progress Payment #9 to Elecnor Belco Electric of Chino, CA
DISCUSSION:

This project includes upgrading the existing traffic signals at three different locations on Hawthorne Blvd between Imperial Hwy and 119th St, at the intersections of Imperial Hwy, 118th St and 119th St. The project also includes installing new traffic signals at the intersection of 116th St.

The work consists of traffic signal upgrades, trenching and installing conduits, construction of curb and gutter, sidewalks and ADA ramps, striping and adjustment of utilities and all other work necessary to complete the improvements in accordance with the Plans and Specifications.

The conversion of Hawthorne Blvd & 116th St to a signalized intersection was completed, which included traffic signal installation, traffic signing, striping, markings and pavement markers.

Traffic signal loop detectors were upgraded and installed at all intersections.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

This project is a result of the City working closely with funding and regulatory agencies to support and improve our infrastructure.

FISCAL IMPACT:

None. Funds for this progress payment in the amount of $144,469.68 are available in the adopted Fiscal Year 2024-2025 budget and will be paid for with approved and allocated funds through Proposition C.

NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):

1. Progress Payment #9

AGENDA ITEM NO. 13

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of August 13, 2024
Originating Department: Planning
City Manager: __________
Vontray Norris
Dir. of Planning: ___________
Gregg McClain
SUBJECT:

Agreement between the City of Hawthorne and Michael Baker International to provide environmental analysis of a pending hotel development.

RECOMMENDED MOTION:

Staff Recommends that the City Council approve the agreement with Michael Baker International.

DISCUSSION:

This agreement is for environmental consulting (CEQA) services related to a pending hotel development, The funding for this work is being paid by the hotel applicant through a reimbursement agreement that was approved by the City Council on July 9, 2024.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

Goal 3: Improve development processing and customer service operations FISCAL IMPACT:

None.

NOTICING PROCEDURES:

A notice was not required to be posted or published.

ATTACHMENT(S):

1. Professional Services Agreement between the City of Hawthorne and Michael Baker International

1 PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF

HAWTHORNE AND MICHAEL BAKER INTERNATIONAL
This PROFESSIONAL SERVICES AGREEMENT (“AGREEMENT”) is made and entered into this ____ day of _____________, 2024, by and between the City of Hawthorne, a California municipal corporation and general law city (“CITY”) and Michael Baker International, Inc. a Pennsylvania Corporation (“CONSULTANT”). This agreement is made with reference to the following:

RECITALS
A. CITY requested a proposal for professional services with respect to providing consulting services related to California Environmental Quality Act (CEQA) documentation and supporting studies.

B. CONSULTANT submitted a proposal for the performance of such services, a true and correct copy of which is attached hereto as Exhibit "A" and by this reference made a part hereof.

C. CITY desires for CONSULTANT to provide professional services as described in Exhibit “A”.

D. CONSULTANT represents that it has the qualifications, experience and facilities necessary to properly perform the services required under this AGREEMENT in a thorough, competent and professional manner. CONSULTANT shall at all times faithfully, competently, and to the best of its ability, experience and talent, perform all services described herein. In meeting its obligations under this AGREEMENT, CONSULTANT shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to those required of CONSULTANT under this AGREEMENT.

NOW, THEREFORE, in consideration of the foregoing Recitals, the agreement of the parties as set forth herein and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows:

1. DEFINITIONS
The following definitions shall apply to the following terms, except where the context of this AGREEMENT otherwise requires:
(a) Project: Provide consultation and CEQA documents and studies related to the 11410 Menlo Avenue Hotel Project.
2 (b) Services: CONSULTANT shall provide professional services for the project as described in Exhibit "A" attached herein
(c) Duration: Said AGREEMENT shall be effective from the date of execution of this AGREEMENT until acceptance and approval of all final documents and studies. (d) Completion of Project: CONSULTANT shall complete all tasks as noted in Exhibit "A" for a period as noted in the agreement with a period not to exceed 12 months. (e) Consultant: Michael Baker International – 500 Grant St., Ste 5400; Pittsburgh, PA 15219
(f) City: 4455 w 126th st., Hawthorne, CA 90250
(g) Applicant: ZS Development Corp.; P.O. Box 2062 Hawthorne, CA 90250

2. SCOPE OF SERVICES
(a) CONSULTANT shall forthwith undertake and complete the project in accordance with Exhibit "A" hereto and all in accordance with Federal, State and City statues, regulations, ordinances and guidelines, and in accordance with this Agreement’s Standard of Care above. (b) CONSULTANT shall, at CONSULTANT'S sole cost and expense, secure and hire such other persons as may, in the opinion of CONSULTANT, be necessary to comply with the terms of this Agreement. In the event any such other persons are retained by CONSULTANT, CONSULTANT hereby represents that such persons shall be fully qualified to perform services required hereunder. CONSULTANT further agrees that no subcontractor shall be retained by CONSULTANT except upon the prior written approval of CITY.

3. COMPENSATION, METHOD OF PAYMENT, AND ADDITIONAL SERVICES (a) CITY shall pay CONSULTANT no more than the total project cost of $29,520.00 as set forth in the proposal, Exhibit "A."
(b) Payments to CONSULTANT shall be made by CITY in accordance with the invoices submitted by CONSULTANT, and such invoices shall be paid within thirty (30) days after said invoices are received by CITY. Each invoice shall detail work performed and charges.

All charges shall be in accordance with CONSULTANT's proposal with respect to hourly rates and project costs as set forth in Exhibit "A".
(c) Payment to CONSULTANT for work performed pursuant to this AGREEMENT shall not be deemed to waive any defects in work performed by CONSULTANT. (d) CONSULTANT shall not commence work on this Project until CITY confirms it has received sufficient funds from the Applicant to cover the total project cost listed in 3(a). 3 4. CITY ASSISTANCE AND AVAILABILITY OF CITY RECORDS
(a) The CITY shall provide the following assistance to CONSULTANT as needed so CONSULTANT can perform the services described above:
(i.) Information and assistance as set forth in Exhibit "A". (ii.) Photographically reproducible copies of forms, documents, codes and other information, if available, which CONSULTANT considers necessary in order to complete the project.
(iii.) Such information as is generally available from CITY files applicable to the project.
(iv.) Assistance, if necessary, in obtaining information from other governmental agencies and/or private parties. However, it shall be CONSULTANT's responsibility to make all initial contact with respect to the gathering of such information.

5. CONSULTANT’S BOOK OF RECORDS
(a) CONSULTANT shall maintain any and all documents and records demonstrating or relating to CONSULTANT's performance of services pursuant to this AGREEMENT.

CONSULTANT shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, or other documents or records evidencing or relating to work, services, expenditures and disbursements charged to CITY pursuant to this AGREEMENT. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by CONSULTANT pursuant to this AGREEMENT. Any and all such documents or records shall be maintained for five (5) years from the date of execution of this AGREEMENT and to the extent required by laws relating to audits of public agencies and their expenditures. (b) Any and all records or documents required to be maintained pursuant to this section shall be made available for inspection, audit and copying at any time during regular business hours, upon written request by the CITY or CITY's designated representative. Copies of such documents or records shall be provided directly to the requesting party for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon. Such documents and records shall be made available at CONSULTANT's address indicated for receipt of notices in this AGREEMENT.
(c) Where CITY or CONSULTANT has reason to believe that any of the documents or records required to be maintained pursuant to this section may be lost or discarded due to dissolution or termination of CONSULTANT's business, the CITY may, by written request, require that custody of such documents or records be given to the requesting party and that such documents and records be maintained by the requesting party. Access to such documents and records shall be granted to all parties to this AGREEMENT, as well as to their successors-ininterest and authorized representatives. 4 6. TERMINATION OF AGREEMENT
This AGREEMENT may be terminated without cause by CITY upon the giving of a written "Notice of Termination" to CONSULTANT upon thirty (30) days prior written notice or the CONSULTANT may terminate this contract upon thirty (30) days prior written notice. In the event this Agreement is so terminated, CONSULTANT shall be compensated at CONSULTANT's applicable hourly rates as set forth in Exhibit "A", on a pro-rata basis with respect to the percentage of the project completed as of the date of termination. In no event, however, shall CONSULTANT receive more than the maximum specified in paragraph 3(a), above. CONSULTANT shall provide to CITY any and all documents, data, studies, surveys, drawings, maps, models, photographs and reports, whether in draft or final form, prepared by CONSULTANT as of the date of termination.

CONSULTANT may not terminate this Agreement except for cause.

7. NOTICES AND DESIGNATED REPRESENTATIVES
(a) Any and all notices, demands, invoices and written communications between the parties hereto shall be addressed as set forth in this paragraph. The below named individuals, furthermore, shall be those persons primarily responsible for the performance by the parties under this AGREEMENT:

To CITY
4455 West 126th Street,
Hawthorne, CA 90250
Attn: Director of Planning
To CONSULTANT
500 Grant Street
Suite 5400
Pittsburgh, PA 15219
(b) Any such notices, demands, invoices and written communications, by mail, shall be deemed to have been received by the addressee forty-eight (48) hours after deposit thereof in the United States mail, postage prepaid and properly addressed as set forth above.

8. CONTINUITY OF PERSONNEL
CONSULTANT shall make every reasonable effort to maintain the stability and continuity of CONSULTANT's staff assigned to perform the services required under this AGREEMENT, CONSULTANT shall notify CITY of any changes in CONSULTANT's staff assigned to perform the services required under this AGREEMENT, prior to any such performance. CITY shall not be responsible for time and costs associated with CONSULTANT's turnover or reassignment of staff. 5 9. STATUS OF CONSULTANT
(a) The parties hereto agree that CONSULTANT and its employers, officers and agents are independent contractors under this Agreement and shall not be construed for any purpose to be employees of CITY.

CONSULTANT shall have no authority to bind CITY in any manner, nor to incur any obligation, debt or liability of any kind on behalf of or against CITY, whether by contract or otherwise. Unless such authority is expressly conferred under this AGREEMENT or is otherwise expressly conferred in writing by CITY.
(b) The personnel performing the services under this AGREEMENT on behalf of CONSULTANT shall at all times be under CONSULTANT's exclusive direction and control.

Neither CITY, nor any elected or appointed boards, officers, officials, employees or agents of CITY shall have control over the conduct of CONSULTANT or any of CONSULTANT's officers, employees or agents, except as set forth in this AGREEMENT. CONSULTANT shall not at any time or in any manner represent that CONSULTANT or any of CONSULTANT's officers, employees or agents are in any manner officials, officers, employees or agents of CITY. (c) The CONSULTANT or any of CONSULTANT's officers, employees or agents, shall not obtain any rights to retirement, health care or any other benefits that may otherwise accrue to CITY employees. CONSULTANT expressly waives any claim CONSULTANT may have to any such rights.

10. LEGAL RESPONSIBILITIES
The CONSULTANT shall keep itself informed of applicable State and Federal laws and regulations, which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this AGREEMENT. The CONSULTANT shall at all times observe and comply with all such laws and regulations pursuant to sound professional practices including, but not limited to, possessing and maintaining all necessary licensing. CITY, and its officers and employees, shall not be liable at law or in equity occasioned by negligent failure of the CONSULTANT to comply with this Section.

11. NON-DISCRIMINATION
CONSULTANT shall not discriminate, harass, or allow harassment against any employee or applicant for employment because of sex, race, color, ancestry, religious creed, national origin, physical disability (including HIV and AIDS), mental disability, medical condition (cancer), sexual orientation, marital status, and denial of family care leave. CONSULTANT shall ensure that the evaluation and treatment of their employees and applicants for employment are free from discrimination and harassment. CONSULTANT shall comply with the provisions of the California Fair Employment and Housing Act (Government Code, Section 12900 et seq.), and the regulations promulgated thereunder (California Administrative Code, Title 2, Section 7285 et seq.). If applicable, CONSULTANT shall give written notice of their obligation under this 6 clause to labor organizations with which they have a collective bargaining AGREEMENT or other AGREEMENT.

12. INDEMNIFICATION
To the fullest extent provided by law, CONSULTANT shall indemnify, CITY, its officers, employees, elected and appointed officials, and volunteers from and against any and all claims and losses to the extent recoverable under applicable law, costs or expenses for any damage resulting in death or injury to any person and/or injury or damage to any property directly caused by any negligent act or omission of CONSULTANT or any of its officers, employees, agents, or subcontractors in the performance of this AGREEMENT. Such cost and expense shall include reasonable attorney fees.

13. CONFLICT OF INTEREST
(a) No CITY employee whose position with CITY enables such employee to influence the award of this AGREEMENT or any competing AGREEMENT, and no spouse or economic dependent of such employee, shall be employed in any capacity by the CONSULTANT or have any other direct or indirect financial interest in this AGREEMENT. No officer or employee of this CONSULTANT who may financially benefit from the performance of work hereunder shall in any way participate in the CITY’s approval, or ongoing evaluation of such work, or in any way attempt to unlawfully influence CITY’s approval or ongoing evaluation of such work. (b) The CONSULTANT shall comply with all conflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this AGREEMENT. The CONSULTANT represents that it is not now aware of any facts that create a conflict of interest.

If the CONSULTANT hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest, it shall immediately make full written disclosure of such facts to the CITY. Full written disclosure shall include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this section shall be a material breach of this contract.

14. FORCE MAJEURE
Neither party shall be liable for any failure to performe or any impairment to its performance to the extent such failure or impairment is caused by:
(a) any act of God, fire, flood, natural catastrophe, labor dispute or strike or shortage, national or state emergency, epidemic or pandemic, insurrection, riot, act of terrorism, war or act of government
(b) any other event, occurrence, or circumstance beyond the reasonable control of either party (a “Force Majeure Event”)
7 15. CONFIDENTIAL INFORMATION
All information gained or work product produced by CONSULTANT in performance of this AGREEMENT shall be considered confidential, unless information is in the public domain or already known to CONSULTANT. CONSULTANT shall not release or disclose any such information or work product to persons or entities other than CITY without prior written authorization from the CITY, except as may be required by law.

16. INSURANCE
(a) During the course of the term of this AGREEMENT, CONSULTANT shall maintain Professional Liability Insurance in a combined single limit of not less than $2 million per claim and aggregate. CONSULTANT shall also maintain General Liability Insurance in a combined single limit of not less than $2 million per claim and aggregate. (b) CONSULTANT shall provide a certificate naming CITY as additional insured.

CONSULTANT shall procure and maintain, for the duration of the AGREEMENT, insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance or the work hereunder, and the results of that work by the CONSULTANT, his agents, representatives, employees or subcontractors.

17. AUTHORITY TO EXECUTE
The person or persons executing this AGREEMENT on behalf of CONSULTANT represents and warrants that he/she/they has/have the authority to so execute this AGREEMENT and to bind CONSULTANT to the performance of its obligations hereunder.

18. MODIFICATION OF AGREEMENT
No amendment to or modification of this AGREEMENT shall be valid unless made in writing and approved by the CONSULTANT and by the CITY. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.

19. WAIVER
Waiver by any party to this AGREEMENT of any term, condition, or covenant of this AGREEMENT shall not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any breach of the provisions of this AGREEMENT shall not constitute a waiver of any other provision, nor a waiver of any subsequent breach or violation of any provision of this AGREEMENT. Acceptance by CITY of any work or services by CONSULTANT shall not constitute a waiver of any of the provisions of this AGREEMENT. 8 20. LAW TO GOVERN; VENUE
This AGREEMENT shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the parties, venue in state trial courts shall lie exclusively in the County of Los Angeles.

21. ATTORNEY’S FEES, COSTS, AND EXPENSES
In the event litigation or other proceeding is required to enforce or interpret any provision of this AGREEMENT, each party in such litigation or other proceeding shall be responsible for its own fees, costs and expenses.

22. ENTIRE AGREEMENT
This AGREEMENT, including the attached Exhibit "A", is the entire, complete, final and exclusive expression of the parties with respect to the matters addressed therein and supersedes all other agreements or understandings, whether oral or written, or entered into between CONSULTANT and CITY prior to the execution of this AGREEMENT. No statements, representations or other agreements, whether oral or written, made by any party that are not embodied herein shall be valid and binding. No amendment to this AGREEMENT shall be valid and binding unless in writing duly executed by the parties or their authorized representatives. ///
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9 23. SEVERABILITY
If a term, condition or covenant of this AGREEMENT is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this AGREEMENT shall not be affected thereby and the AGREEMENT shall be read and construed without the invalid, void or unenforceable provision(s).

IN WITNESS WHEREOF, this Professional Services Agreement has been executed by their duly authorized representatives.

CITY OF HAWTHORNE MICHAEL BAKER INTERNATIONAL, INC.

By:________________________ By:________________________ Vontray Norris [Name]_____________________
City Manager [Title]______________________
APPROVED AS TO FORM: ATTEST:

By:________________________ By:______________________________ Robert M. Kim Dayna Williams-Hunter
City Attorney City Clerk
William M. Hoose Vice President
10 EXHIBIT A
Menlo Hotel Project CEQA Proposal
April 22, 2024
City of Hawthorne, Planning & Community Development
Attn: Maria G. Majcherek, Senior Planner
4455 West 126th Street
Hawthorne, CA 90250
RE: CITY OF HAWTHORNE – MENLO HOTEL PROJECT CEQA EXEMPTION Dear Ms. Majcherek:

Michael Baker International is pleased to submit this proposal to prepare documentation to support a Class 32 In-fill Development Projects Categorical Exemption (CE) pursuant to the California Environmental Quality Act (CEQA) for the proposed Menlo Hotel. The proposed 57-room, six-story hotel would be located at 11410 Menlo Avenue (Assessor Parcel Numbers 4047-006-001 and 4047- 006-002). The 17,424-square-foot site is located in the Downtown Hawthorne Specific Plan area and zoned Regional Commercial/Mixed-Use (CR-MU). The project would require a conditional use permit and design review approval from the City.

The following sections of this letter proposal briefly describe Michael Baker’s qualifications and relevant experience and identify our proposed project team, scope of work, schedule, and fee to prepare the necessary documentation to support the CE for the proposed hotel. Additional related experience and qualifications materials are available upon request.

QUALIFICATIONS AND RELEVANT EXPERIENCE
Michael Baker is a corporation and one of the largest professional service firms in the U.S., with corporate headquarters located in Pittsburgh, Pennsylvania. Founded in 1940, Michael Baker provides professional engineering and consulting services for public and private sector clients worldwide. We believe that the success of our firm is built on the quality of our people and their dedication to providing our clients with top-notch efficient and responsive service. Michael Baker has 12 offices spread throughout California, and we have the ability to cover any service through our combined network of experts. Our offices in Southern California cover the Los Angeles region and beyond with offices in Los Angeles, Long Beach, Santa Ana, Ontario, Thousand Oaks, Temecula, Carlsbad, San Diego, and Palm Desert.

Having provided environmental consulting services across the state, we regularly observe and evaluate the best environmental planning practices being used in California and implement these effective practices. Our breadth of experience, depth of knowledge, and local perspective make Michael Baker ideally suited to provide environmental consulting services to the City of Hawthorne.

As detailed below, the work for the proposed project would be led by our staff in the Long Beach office.

Michael Baker and our key staff members have prepared numerous CEs in various Southern California cities. Profiled below are examples of our relevant experience. Additional qualification materials and related project experience are available upon request.

City of Hawthorne
Menlo Hotel Project

Manhattan Beach Hotel Mixed-Use Project Class 32 CE, City of Manhattan Beach Michael Baker prepared a Class 32 In-Fill Development CE memorandum, along with air quality and noise analyses, for a mixed-use commercial development consisting of two buildings. The proposed 16,109-square-foot commercial building would contain approximately 6,845 square feet of retail uses on the ground floor and approximately 9,264 square feet of office uses above. The proposed 81,941- square-foot select-service hotel building would contain 162 hotel rooms and associated hotel amenities.

Avid Hotel, Initial Study/Mitigated Negative Declaration, City of Covina Michael Baker prepared an Initial Study/Mitigated Negative Declaration (IS/MND) for the Avid Hotel Project in the City of Covina. The proposed project consists of a 68-room, three-story hotel and surface parking on a 36,732-square-foot site. The ground floor of the hotel would also consist of a hotel lobby, a fitness room, and a grab-and-go market area for hotel guests. To accommodate the project, two existing one-story buildings on the site would be demolished, and an existing alley would be relocated along the easternmost portion of the site.

Smoky Hollow South Building Class 32 CE, City of El Segundo Michael Baker is preparing documentation to support a Class 32 In-fill Development Projects CE for the proposed Smoky Hollow South Building Project at 233 Kansas Street in the City of El Segundo.

The project consists of developing a 102,389-square-foot, three-story office building and a 384- space, six-level parking structure on an 85,111-square-foot lot at the southwest corner of Kansas Street and Grand Avenue in the City of El Segundo. The project site was the former headquarters of the International Rectifier Corporation/Infineon and two buildings from the former complex would be demolished as part of the project.

Hyatt Place Hotel/Paseo Colorado Revitalization Project IS/MND, City of Pasadena Michael Baker prepared an IS/MND for a revitalization project for the Paseo Colorado retail/mixeduse center (the Paseo), which proposed a new Hyatt Place Hotel, up to 100 multi-family residential units, new restaurant and retail spaces, reconfigured patron amenities, and improved pedestrian connectivity. The project’s most significant improvements were proposed at the eastern end of the Paseo, where the former 158,900-square-foot Macy’s building volume would be demolished. Two buildings would be developed in its place—a new 179-room hotel and a new 6-story mixed-use building, which would flank a proposed extension of the Paseo’s central pedestrian mall.

Valencia Suites Hotel Project IS/MND, City of Santa Clarita Michael Baker prepared an IS/MND for a proposed extended stay hotel and a 4,000-square-foot stand-alone restaurant in the northwest corner of the Valencia Boulevard/McBean Parkway intersection in the City of Santa Clarita. The proposed hotel is 5 stories and approximately 60 feet in height and includes 88 studio rooms, 32 one-bedroom rooms, and 14 two-bedroom rooms, for a total of 134 suites. Proposed hotel amenities include an outdoor pool and patio area, a fitness center, a breakfast bar, a lobby, a great room, and business center area.

DoubleTree Hotel Project IS/MND, City of Monterey Park
Michael Baker prepared an IS/MND for a proposed DoubleTree Hotel along Atlantic Boulevard in Monterey Park. The proposed hotel included 180 guest rooms, 4,544 square feet of restaurant use, 1,075 square feet of retail space, 14,727 square feet of common areas, and 13,457 square feet for service areas and support facilities that include a reception area, back-of-house facilities (e.g., support offices), meeting rooms, a business center, a swimming pool, and a fitness center. The City of Hawthorne
Menlo Hotel Project

proposed hotel would be 6 stories tall and would total 97,566 square feet of aboveground floor space.

The project also includes three levels of underground parking to accommodate 263 parking spaces.

South Pasadena Pocket Parks Class 32 CEs, City of South Pasadena Michael Baker prepared Class 32 In-Fill Development CE memorandums for two pocket parks.

Berkshire Park is proposed at 2006 Berkshire Avenue and would be 7,482 square feet. Grevelia Park is proposed at 1107 Grevelia Street and would be 9,130 square feet. Both parks propose passive and active recreation spaces within their respective sites in a suburbanized area.

PROJECT TEAM
Michael Baker’s project team consists of highly experienced professionals with extensive experience in the preparation of CEQA documents throughout California. We have a strong track record of working directly with municipal agencies to assist in their CEQA lead agency obligations. Our key team members, their project roles, and highlights of related professional experience related to hotels and CEs are identified in this section.

John Bellas, LEED AP – CEQA Technical Director, Project Director (562) 200-7170; [email protected]
John Bellas, CEQA Technical Director for Michael Baker, will serve as the project director for the proposed project’s CEQA documentation. John has 25 years of professional experience and is a recognized expert in CEQA compliance. John has managed and/or directed the preparation of numerous CEQA and National Environmental Policy Act (NEPA) documents, ranging from program environmental impact reports (EIR) for long-range plans to project-level EIRs and IS/MNDs for land development and public works projects to environmental assessments/findings of no significant impacts (EA/FONSIs) and CEs. In addition to directing preparation of such documents, he is regularly retained by municipal agencies to conduct peer reviews of CEQA documents and provide guidance on proper CEQA compliance methods, evaluation of risks, and development of strategies to achieve the client’s planning goals. Select examples of his relevant experience include:
 Manhattan Beach Hotel Project Class 32 Categorical Exemption. City of Manhattan Beach. Project Director.
 Avid Hotel IS/MND. City of Covina. Project Director.
 Smoky Hollow South Building Class 32 CE. City of El Segundo. Project Director.  Valencia Suites Hotel Project IS/MND. City of Santa Clarita. Project Manager.  DoubleTree Hotel IS/MND. City of Monterey Park. Project Director.  Bouquet Canyon Project EIR. City of Santa Clarita. Project Director.  MetroWalk Specific Plan Sustainable Communities Environmental Assessment. City of Santa Clarita. Project Director.

Frankie Tong – Senior Environmental Planner, Project Manager (562) 753-2848; [email protected]
Frankie Tong will serve as the day-to-day manager for the proposed project’s CEQA documentation.

She has seven years of experience and is a senior environmental planner that specializes in preparing CEQA documents for infill projects. Frankie is highly organized and has worked successfully with development teams and lead agencies to produce deliverables with multiple deadlines. She also assists municipal agencies in conducting peer reviews of CEQA documents prepared by third-party consultants for projects. In addition, as a project manager, Frankie maintains project schedules and budgets, reviews entitlement sets and technical reports, and performs internal City of Hawthorne
Menlo Hotel Project

quality control reviews to ensure the accuracy and consistency of deliverables. Examples of CEQA documents that she has managed and supported include:
 Avid Hotel IS/MND. City of Covina. Project Manager.
 1000 N. Azusa Ave Project Revised EIR. City of Covina. Project Manager.  South Pasadena Pocket Parks Project CEs. City of South Pasadena. Project Manager.  LA Valley Garden Project Article 12.5 Exemption. City of El Monte. Project Manager.  Town Center Specific Plan Draft EIR. City of Santa Clarita. Senior Environmental Planner.  8th, Grand and Hope Project Draft EIR. City of Los Angeles. Senior Environmental Planner.  City of Pasadena Emergency Shelter Ordinance Addendum. City of Pasadena. Senior Environmental Planner.
 1360 N. Vine Street Project Draft EIR. ONNI Capital, LLC. Senior Environmental Planner.  2159 Bay Street Project Draft EIR. Sacramento Street Property LP. Senior Environmental Planner.
 EIR Peer Review Services. City of Pasadena Department of Planning & Community Development. Peer Reviewer.
 EIR Peer Review Services. City of Los Angeles Department of City Planning. Peer Reviewer.

Michael Baker will be partnering with ECORP Consulting, Inc. for preparation of the air quality and noise impact analyses to support the CE. Michael Baker has successfully partnered with ECORP in the past to prepare these types of assessments for projects in Los Angeles County. The Air Quality, Greenhouse Gas, Noise and Energy Services group of ECORP possesses more than 35 years of combined experience, providing public agency staff services, including air pollutant dispersion modeling, energy consumption calculations, health risk assessments, air quality permitting, noise modeling and monitoring, and peer reviews. ECORP uses regulatory based noise prediction, emission dispersion, and health risk models, yet also has extensive experience with Excel-based calculations with clear formulas, assumptions, and factors for less common sources of air pollutants and noise. ECORP employs Python programming language, which is a programming language extensively used in the air quality/noise regulatory community, for automation and quality assurance of data. This allows for enhanced data aggregation and visualization that can assist in the understanding of regulatory and scientific data sets.

SCOPE OF WORK
Our approach to completing the CEQA documentation for the project is to first and foremost work collaboratively with City of Hawthorne staff to prepare a document that is legally defensible, aids the City in the decision-making process, and meets the City’s needs in terms of schedule and budget.

To accomplish these objectives, our approach is founded on the following principles:
1) Draw upon our experience preparing multiple CEQA documents for hotels and other development projects to identify and address the key issues early in the process to prevent delays and setbacks.
2) Conduct a technically adequate and complete environmental analysis. 3) Create a reader-friendly CEQA document to help the reader understand the environmental consequences of the project.
4) Establish and achieve a milestone/critical path project schedule. 5) Openly communicate with City of Hawthorne staff as we strive to meet the City’s expectations.

City of Hawthorne
Menlo Hotel Project

Based on our preliminary review of the project and for budgetary purposes, our proposal assumes that a Class 32 CE will be the appropriate CEQA document. However, Michael Baker makes no presumptions regarding the appropriate CEQA document. If, during the course of work, it becomes evident that the proposed project will not qualify for a CE, Michael Baker will immediately notify the City and would be available to prepare the appropriate documentation per the mutual agreement of a budget augmentation between the City and Michael Baker.

Our proposed scope of work to prepare and process a Class 32 CE consists of the following tasks, which are described in detail below.

Project Tasks
Task 1: Project Management and Coordination Meetings
Task 2: Categorical Exemption Documentation
Task 3: Air Quality Impact Analysis
Task 4: Noise Impact Analysis
Task 5: Notice of Exemption Preparation and Filing
Task 6: Public Hearings
Task 1: Project Management and Coordination Meetings
To initiate the project, Michael Baker’s project director and project manager will attend a kickoff meeting with City staff. The kickoff meeting will be used to review project plans, discuss the project’s key environmental considerations, solidify the project schedule, and discuss the action plan for achieving that schedule. Michael Baker’s project manager will be available to City staff throughout the assignment to discuss the project, coordinate the project schedule, exchange information, and ensure the City’s expectations are met. Michael Baker will participate in phone calls and email communication as needed and up to three in-person meetings or video calls. Additional management activities include monitoring the project schedule and budget, ensuring critical timeline milestones are met, and providing quality control review of all completed work products.

Task 2: Categorical Exemption Documentation
Michael Baker will prepare an evaluation report to describe why the project qualifies for a CE pursuant to CEQA Guidelines Section 15332 In-Fill Development Projects (Class 32). The report will evaluate the project to ensure it meets all of the following Class 32 CE requirements:
a) The project is consistent with the applicable general plan designation and all applicable general plan policies, as well as with applicable zoning designation and regulations. b) The proposed development occurs within city limits on a project site of no more than 5 acres substantially surrounded by urban uses.
c) The project site has no value as habitat for endangered, rare, or threatened species. d) Approval of the project would not result in any significant effects relating to traffic, noise, air quality, or water quality.
e) The site can be adequately served by all required utilities and public services.

The report will also evaluate the project to ensure that none of the following exceptions to the use of the CE (as set forth under CEQA Guidelines Section 15300.2, Exceptions) apply to the project:

City of Hawthorne
Menlo Hotel Project

a) Location. Classes 3, 4, 5, 6, and 11 are qualified by consideration of where the project is to be located—a project that is ordinarily insignificant in its impact on the environment may in a particularly sensitive environment be significant. Therefore, these classes are considered to apply in all instances, except where the project may impact on an environmental resource of hazardous or critical concern where designated, precisely mapped, and officially adopted pursuant to law by federal, state, or local agencies.
b) Cumulative Impact. All exemptions for these classes are inapplicable when the cumulative impact of successive projects of the same type in the same place, over time is significant. c) Significant Effect. A categorical exemption shall not be used for an activity where there is a reasonable possibility that the activity will have a significant effect on the environment due to unusual circumstances.
d) Scenic Highways. A categorical exemption shall not be used for a project which may result in damage to scenic resources, including, but not limited to, trees, historic buildings, rock outcroppings, or similar resources, within a highway officially designated as a state scenic highway. This does not apply to improvements which are required as mitigation by an adopted negative declaration or certified EIR.
e) Hazardous Waste Sites. A categorical exemption shall not be used for a project located on a site which is included on any list compiled pursuant to Section 65962.5 of the Government Code.
f) Historical Resources. A categorical exemption shall not be used for a project which may cause a substantial adverse change in the significance of a historical resource.

As discussed with the City, a traffic analysis will be prepared and provided to Michael Baker. In addition, Michael Baker assumes that the City will provide a Phase I Environmental Site Assessment (ESA) for the proposed project. Michael Baker will use the Phase I ESA to verify that the proposed hotel is not located on a hazardous waste site. If a Phase I ESA is not available, Michael Baker will review the Department of Toxic Substances Control’s and the State Water Resources Control Board’s databases to verify that the project site is not included on any list compiled pursuant to Section 65962.5 of the Government Code (i.e., the Cortese List). Michael Baker will also review the low impact development information provided by the City to assess water quality impacts.

As the site includes limited landscaping and no existing structures, we assume that historical and biological resources assessments will not be necessary to prepare the CE documentation.

The project team will conduct technical investigations to evaluate the proposed project’s potential impacts related to air quality and noise. The scopes of work for these technical investigations are described in Tasks 3 and 4 below.

Deliverables: Michael Baker will submit draft versions (electronic copy) and a final version (electronic copy) of the CE evaluation report to the City.

Task 3: Air Quality Impact Analysis
ECORP will conduct the air quality analysis. The assessment of air quality will quantify short-term (i.e., construction) and long-term (i.e., operational) emissions generated by the proposed project using the most recent version of the California Emissions Estimator Model (CalEEMod) software.

CalEEMod is a statewide land use emissions computer model designed to quantify pollutant emissions associated with operations from a variety of land use projects. Project criteria air pollutant will be compared to the thresholds of significance promulgated by the South Coast Air Quality Management District (SCAQMD), including SCAQMD’s recommended localized significance City of Hawthorne
Menlo Hotel Project

thresholds (LSTs). LSTs were developed in response to the SCAQMD Governing Boards' Environmental Justice Enhancement Initiative (I-4).

Please note that this scope assumes that the City will provide detailed site plans and proposed grading plans, detailed construction phasing and grading/excavation/paving quantities, and a detailed listing of all water/energy conservation measures that will be incorporated into the project design.

Deliverables: ECORP will complete an air quality analysis report. One electronic copy of the report will be provided to the City.

Task 4: Noise Impact Analysis
ECORP will conduct the noise analysis. The applicable noise criteria for the project area will be reviewed and discussed for land uses adjacent to, and nearby, the project site as they will be the basis for the project impact determination and whether mitigation is necessary. In order to establish the existing ambient noise levels currently experienced at and around the project site, ECORP will conduct up to four short-term (15 minutes) measurements in the vicinity. A predominant source of noise in the project area is Interstate 105; therefore, traffic noise generated on this facility will be calculated using the Federal Highway Administration Traffic Noise Prediction Model (FHWA-RD-77- 108) coupled with traffic data from the California Department of Transportation (Caltrans). The combination of the baseline noise survey and calculated traffic noise from Interstate 105 will provide a representative characterization of the existing ambient noise environment.

Noise levels from construction sources will be analyzed using the Federal Highway Administration Roadway Construction Noise Model and based on the anticipated equipment to be used. In order to evaluate the potential health-related effects (physical damage to the ear) from construction noise, construction noise will be evaluated in terms of hourly equivalent continuous noise levels (Leq) and the frequency of occurrence at the nearby receptors (residences to the south, southeast, and southwest). In addition, an analysis of vibration impacts will be prepared based on Caltrans’s vibration analysis guidance.

The evaluation of the project’s contribution to noise increases over existing conditions will be addressed. The predominant source of on-site noise would include parking lot activities within the predominantly enclosed parking areas and small crowd noise on the rooftop terrace. The analysis of on-site noise will rely on the SoundPLAN 3D noise model, which will be used to calculate the propagation/spread of on-site project noise levels from on-site operations.

The project also has the potential to increase off-site traffic noise. According to the 2020 Caltrans Technical Noise Supplement to the Traffic Noise Analysis Protocol, doubling of traffic on a roadway is required in order to increase noise to a perceptible level for humans. In the case that traffic is predicted to double the amount of existing traffic on vicinity roadways, off-site mobile source noise impacts from vehicular traffic will be assessed using the Federal Highway Traffic Noise Prediction Model. Otherwise, off-site traffic noise will be addressed qualitatively.

Please note that this scope assumes that the City will provide detailed site plans and proposed grading plans, as well as detailed construction phasing and grading/excavation/paving quantities.

Deliverables: ECORP will complete a noise analysis report. One electronic copy of the report will be provided to the City.

City of Hawthorne
Menlo Hotel Project

Task 5: Notice of Exemption Preparation and Filing
If the document described in Task 2 determines that the project qualifies for an exemption from CEQA, Michael Baker will prepare a Notice of Exemption (NOE) for the project pursuant to CEQA Guidelines Section 15062. Michael Baker will also file the signed notice with the Los Angeles County Clerk.

Deliverables: Michael Baker will submit an electronic version of the NOE for City review and approval. Upon City approval, Michael Baker will file the signed NOE with the Los Angeles County Clerk.

Task 6: Public Hearings
Michael Baker’s project manager will be available to attend up to two public hearings on the project.

Upon request, Michael Baker will also be available to assist City staff in preparing and presenting the environmental findings of the project and will be available to answer questions regarding CEQA and the proposed project’s CE documentation.

Deliverables: Attendance of Michael Baker’s project manager at up to two public hearings. The fee table below identifies the cost for hearings.

FEE
Our proposed fee to prepare the CEQA documentation for the proposed project and complete the described scope of work is presented in the table below.

Tasks Task Fees

1. Project Management and Coordination Meetings $ 3,302

2. Categorical Exemption Documentation $ 10,754

3. Air Quality Impact Analysis $ 4,900

4. Noise Impact Analysis $ 7,200

5. Notice of Exemption Preparation and Filing $ 1,398

6. Public Hearings $ 1,966
Grand Total $ 29,520
City of Hawthorne
Menlo Hotel Project

SCHEDULE
Michael Baker is committed to completing the project in a time frame that meets the City’s needs.

We anticipate executing the scope of work outlined above in the following timeline:

Tasks/Milestones Duration
(weeks) Timeline Action Items Upon Completion of Task
Kickoff Meeting 1 Week 1 Review project plans and supporting materials and begin air quality impact
analysis, noise impact analysis, and
CE Evaluation Report
Prepare Air Quality Impact Analysis
and Noise Impact Analysis
9 Weeks 1–9 Michael Baker to finalize draft CE
Evaluation Report
Prepare CE Evaluation Report 4 Weeks 7-10 City to review CE Evaluation Report and provide comments to Michael
Baker
City Review of Air Quality Impact
Analysis, Noise Impact Analysis,
and CE Evaluation Report
3 Weeks 11–13 Michael Baker to address City
comments and begin preparation of
proofcheck draft NOE
Finalize CE Evaluation Report and
Prepare Proofcheck NOE
1 Week 14 City to review proofcheck NOE and
provide comments to Michael Baker
City Review of NOE 1 Week 15 Michael Baker to complete and City to sign finalized NOE upon project
approval
Public Hearings <1 TBD Michael Baker to file approved NOE with Los Angeles County Clerk
File NOE <1 Upon Project
Approval
End of process

ASSUMPTIONS
For the purpose of developing a scope, schedule, and budget, we have assumed that a Class 32 Infill Development Projects CE is the appropriate level of CEQA compliance. Should the environmental analysis reveal that an IS/MND or EIR is the appropriate CEQA document for the project, Michael Baker would be available to prepare the document per the mutual agreement of a budget, scope, and schedule augmentation between the City and Michael Baker.

Michael Baker assumes that no technical studies other than those specifically included in our proposed scope of work will be required to complete the CEQA documentation for the project. If additional technical studies become necessary, Michael Baker would be available to conduct the studies per the mutual agreement of a budget augmentation between the City and Michael Baker.

Michael Baker has included one round of City review of administrative draft versions of all documents included in our scope of work, as well as one proofcheck draft version of the CE memorandum.

Should multiple reviews beyond those included in our scope of work be requested by the City, additional Michael Baker staff time may be necessary beyond the established budget. Should such a scenario arise, we would work with the City to seek mutually agreeable budget augmentation.

Michael Baker assumes that the project description will not substantively change during the assignment. Should the project description change during the course of the work, additional Michael Baker staff time may be necessary beyond the established budget to revise/update the document and the analysis. Should such a scenario arise, we would work with the City to seek mutually agreeable budget augmentation.

City of Hawthorne
Menlo Hotel Project

CLOSURE
Michael Baker appreciates the opportunity to submit this proposal. Our proposed scope of work and corresponding fee have been developed to meet the City’s needs and to satisfy CEQA requirements for the proposed project. However, should the services proposed herein exceed or fall short of your expectations, Michael Baker would appreciate the opportunity to meet with you to review your concerns, make the appropriate modifications to the scope of work, and revise the proposed fee accordingly.

Michael Baker stands ready to proceed with the proposed scope of work upon the City’s authorization. If you have any questions regarding this proposal, please do not hesitate to contact John Bellas, Project Director, at (562) 200-7170 or [email protected].

Sincerely,
John Bellas, LEED AP
CEQA Technical Director/Project Director
William Hoose, AICP
Vice President/Office Executive
Frankie Tong
Project Manager

AGENDA ITEM NO. 14

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of August 13, 2024
Originating Department: Public Works
City Manager: __________
Vontray Norris
Dir. of Public Works: ___________
Akbar Farokhi
SUBJECT:

New City Yard (City Project #24-02)- Out to Bid,
RECOMMENDED MOTION:

Staff recommends that the City Council approve the Plans and Specifications and authorize the Director of Public Works to advertise for construction bids with a return date of September 24, 2024.

DISCUSSION:

The current City Yard located at 12501 Truro Ave., was built in September 1955, and was evaluated to determine the current site conditions. The City determined that the current City Yard is noncompliant with current codes, the equipment is outdated, there is a limited amount of space remaining, and it would be more cost affective if a new facility were to be built rather than renovating and retrofitting the existing facility. This evaluation led to the City authorizing Public Works to create and advertise a Request for Proposals (RFP) for design services for a New City Yard. The City received five (5) RFP submittals and after careful review of all proposals, the City awarded the design services to Rania Alomar Architect, Inc (RA-DA). Over the past five (5) months, RA-DA has been working the City to design a New City Yard, which will be relocated to a more centralized location in the city at 3851 W. El Segundo Blvd. This New City Yard was designed to meet all current state codes, enough space to properly store all equipment and city maintenance vehicles, will have enough office space for multiple departments/divisions and will be better accessible to residents, enabling staff to be more efficient in providing proper and upto-standard work.

The New City Yard will be located at 3851 W. El Segundo Blvd. The work for the project includes adequate parking spaces for large and regular vehicles, a two-story building, a fuel-pumping station for gas and diesel vehicles, an above ground propane tank, a mechanic station, wash down bays,

hazardous material storage, welding area, general storage, employee restroom, and storage space for large city vehicles. Vehicle parking spaces will have a photovoltaic canopy above, as well as on all building rooftops. The two-story administration building will contain ground level storage, public facing entrance/vestibule, elevator, office, restrooms, and elevator equipment room. The second story will include City offices, training rooms, conference rooms, mail intake and sorting, and staff restrooms. The roof of the administration building will also hold a new radio tower and drone pad.

Additionally, new sidewalks will be installed that are ADA compliant, along with driveways that provide entrance and exit to the facility.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

Goal 3: Improve customer service operations
FISCAL IMPACT:

None. The project will be funded through issuance 2024 Lease Revenue Bonds (the “2024 Bonds”), SB1383, Equipment Funds, Sewer Funds, Proposition C, and allocated funds from the 2024-25 budget.

NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):

1. Notice of Inviting Bids

2. Site Plan

3. Notice of Inviting Bid-New City Yard Bid Quantities
projects/specs/24-02 New City Yard
i

NOTICE INVITING BIDS
(A Cash Contract)
Pursuant to statute and to the authorization by the City Council of the City of Hawthorne, California, and on file in the office of the City Clerk of said city, notice is hereby given that sealed proposals will be received by the City Clerk of the City of Hawthorne, California in the City Clerk’s office in City Hall, 4455 W. 126th Street, Hawthorne, CA 90250, until 4:00 P.M. on TUESDAY, September 24th, 2024.

Proposals will be publicly opened and recorded on a Bid List at 4:15 P.M. of the same day in the City Clerk's office. Bidders, as well as the general public, are invited to view this proceeding.

Proposals will be read at a meeting of the City Council at 6:00 P.M. on TUESDAY, September 24th, 2024 for the following:

NEW CITY YARD
(Project #24-02)

SCOPE OF WORK
City Yard Project Site. The site will need to accommodate parking spaces for large and regular vehicles, a two-story building, a fuel-pumping station for gas and diesel vehicles, an above ground propane tank, a mechanic station, wash down bays, hazardous material storage, welding area, general storage, employee restroom, and storage space for large city vehicles. Vehicle parking spaces will have a photovoltaic canopy above, as well as all building rooftops. The two-story administration building shall contain ground level storage, public facing entrance /vestibule, elevator, office, restrooms, and elevator equipment room. The second story shall contain City offices, training rooms, conference rooms, mail intake and sorting, and staff restrooms. The roof of the administration building shall also contain a new radio tower and drone pad. Also, to be implemented are new sidewalks that are ADA compliant, along with driveways that provide entrance and exit to the facility.

ESTIMATED QUANTITIES
See attached “New City Yard Bid Quantities”.

CLASSIFICATION / EXPERIENCE OF CONTRACTORS
Contractors bidding this project must possess a valid State of California A, B or a combination of C27, C-8, and C-36 Contractors' License. The Contractor must be able to document five (5) years of satisfactory experience on projects of similar complexity and dollar value. projects/specs/24-02 New City Yard
ii

PRE-BID JOB WALK

A MANDATORY PRE-BID MEETING/JOB WALK WILL BE CONDUCTED AT THE MEMORIAL CENTER, 3901 W. EL SEGUNDO BLVD. HAWTHORNE CA 90250, ON WEDNESDAY, SEPTEMBER 4
TH, 2024, AT 10:00 A.M. All Bidders shall sign a Sign-In sheet at the job walk. All Bidders’ questions will be answered at this time or by addenda. In addition, Bidders will have the opportunity to tour the proposed improvement and have an opportunity to talk to the City’s Consultant and City’s staff concerning any aspect of the job or the site. BIDS WILL

BE NULL AND VOID IF CONTRACTOR DOES NOT ATTEND THIS PRE-BID JOB WALK.

CERTIFICATION OF OFFEROR/BIDDER REGARDING DEBARMENT
By submitting a bid/proposal under this solicitation, the bidder or offeror certifies that neither it nor its principals are presently debarred or suspended by any Federal department or agency from participation in this transaction.

Certification of Lower Tier Contractors Regarding Debarment The successful bidder, by administrating each lower tier subcontract that exceeds $25,000 as a “covered transaction”, must verify each lower tier participant of a “covered transaction “under the project is not presently debarred or otherwise disqualified from participation in this assisted project, The bidder is to provide a Data Universal Numbering System (DUNS) number. The bidder will accomplish this by:

1. Checking the system for Award Management at website: http://www.sam.gov

2. Collecting a certification statement similar to the Certification of Offeror/Bidder Regarding Debarment, above.

3. Inserting a clause or condition in the covered transaction with the lower tier contract The Contractor is required to obtain an “Active Status”. If the City of Hawthorne later determines that a lower tier participation failed to disclose a higher tier participant that it was excluded or disqualified at the time it entered the covered transaction, the City of Hawthorne may pursue any available remedies, including suspension and debarments of the noncompliant participant.

SUBMISSION OF PROPOSALS
Original proposals must be submitted on the blank forms prepared and furnished for that purpose, which may be obtained at the Department of Public Works, Engineering Division (2nd Floor), Hawthorne City Hall, 4455 West 126th Street, Hawthorne, CA 90250. Bidders may also obtain copies of the Plans and Specifications for the contemplated work at this same location.

No bid will be considered unless it conforms to the Proposal Requirements and Conditions. The City Council of the City of Hawthorne, also referred to as the City, reserves the right to reject any and all proposals. Bids must be returned in the special envelopes provided, marked "SEALED BIDS", and addressed to the City Clerk. Each proposal shall be accompanied by one of the following projects/specs/24-02 New City Yard
iii
forms of bidder's security: cash, cashier's check, certified check, or bidder's bond - equal to ten percent (10%) of the bid price.

A list of subcontractors shall be submitted with the bid on the form provided by the City.

WAGES AND EQUAL EMPLOYMENT OPPORTUNITY
This proposed Contract is under and subject to Executive Order 11246, as amended, of September 24, 1965, and to the Equal Employment Opportunity (EEO) and Federal Labor Provisions. The EEO requirements, labor provisions, and wage rates are included in the Specifications and Bid documents and are available for inspection at the City Clerk's Office, City Hall, City of Hawthorne.

NOTICE IS FURTHER GIVEN that the City Council has obtained the general federal prevailing rate of per diem wages in accordance with the law to be paid for the construction of the above entitled Works and Improvements. The schedule has been obtained from the U.S. Department of Housing and Urban Development for Community Block Grant Programs of the type and nature proposed by the City, and reference is hereby made to copies thereof on file in the Office of the City Engineer, which said copies are available to any interested party upon request. Further, a copy shall be posted at the job site during the course of construction. All Contractors submitting bids must conform to current federal minimum prevailing wages.

In addition to the Contractor's obligations as to minimum wage rates, the Contractor shall abide by all other provisions and requirements stipulated in Sections 1770-1780, inclusive, of the Labor Code of the State of California, including, but not limited to, those dealing with the employment of registered apprentices. The responsibility of compliance with Section 1777.5 of the Labor Code shall be with the prime contractor.

NONDISCRIMINATION
In performance of the terms of this contract, the Contractor shall not engage in, nor permit such subcontractors as he may employ from engaging in, discrimination in employment of persons because of the race, color, place of national origin or ancestry, sex, age or religion of such persons.

PERFORMANCE RETENTIONS
The successful bidder will be required to provide for performance security as provided by law.

Requirements for performance retentions may be satisfied by deposit or securities specified in Section 16430 of the Government Code, and in accordance with Section 22300 of the Public Contract Code.

CONTRACTOR REGISTRATION
A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, unless currently registered and qualified to perform public work pursuant to Labor Code Section 1725.5. An unregistered contractor may only submit a bid if authorized by projects/specs/24-02 New City Yard
iv
Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded.

PROJECT INFORMATION
Plans and Specifications are available at Hawthorne City Hall, Department of Public Works, Engineering Division (second floor), 4455 West 126th Street, Hawthorne, CA 90250. **NOTE TO PROSPECTIVE BIDDERS: THE COST OF PLANS AND SPECIFICATIONS IS $150.00 (non-refundable). AN ADDITIONAL $25.00 WILL BE CHARGED IF MAILING IS NECESSARY, OR $50.00 IF FEDERAL EXPRESS MAILING OPTION IS PREFERRED.

If you have any questions regarding this project, please contact the Project Engineer, Selena Acuna, at [email protected]. Any questions should be in writing and must be received by Tuesday, September 10, 2024 at 4:00PM.

The City of Hawthorne reserves the right to reject any bid or all bids and to waive any informality or irregularity in any bid. Any contract awarded will be to the lowest, qualified, responsive and responsible bidder.

ITEM

APPROXIMATE

QUANTITY
UNIT
1 a. SAWCUT/REMOVE (E) HARDSCAPE, MISC. SITE 69,782 SF
b. STRUCTURES, MISC. U/G UTILITIES, COMPLETE
c. REMOVE (E) LIGHT POLE & FOOTING 3 EA
d. PROTECT (E) 6" U/G SEWER PIPE 120 LF
e. PROTECT (E) 42" RCP SEWER PIPE 485 LF
f. PROTECT (E) 6" FIRE WATER PIPE 150 LF
2 a. SITE CLEARING 69,782 SF
b. ROUGH GRADING 69,782 SF
c. RAW CUT - PER C.E. QTY. 815 CY
d. FINE GRADING 47,370 SF
e. OVEREXCAVATION, ASSUME 3'D + 3' BEYOND PERIMETER - BUILDING "B2" 6,330 SF f. OVEREXCAVATION, ASSUME 3'D + 3' BEYOND PERIMETER - BUILDING "A2" 9,559 SF g. OVEREXCAVATION, ASSUME 5'D + 5' BEYOND PERIMETER - BUILDING "A1" 10,430 SF h. SCARIFY & COMPACT SUBGRADE 65,747 SF
i. DIRT EXPORT + 12% SWELL VOLUME (INCLUDING SPOILS FROM FOUNDATIONS) 2,509 CY j. EROSION CONTROL/SWPPP 69,782 SF
3 a. OFF SITE IMPROVEMENTS
i. CONCRETE DRIVEWAY + BASE 204 SF
ii. CONCRETE SIDEWALK + BASE 478 SF
iii. CONCRETE CURB & GUTTER 150 LF
iv. EXTRA FOR TRAFFIC CONTROL HARDSCAPE 10 DAY
v. CONCRETE WALKWAY + BASE 492 SF
vi. CONCRETE PAVING + BASE - GENSET AREA 254 SF
vii. CONCRETE PAVING + BASE - TRASH AREA 260 SF
viii. CONCRETE PAVING + BASE - GAS STATION 402 SF
ix. RAISED CONCRETE PAVING W/ PERIMETER CURB + BASE - 58 SF b. FUEL ISLAND
i. 24"W CONCRETE V-GUTTER + BASE, 6"/ 4" 874 LF
ii. AC PAVING + BASE - ASSUME 4"/ 8" 61,551 SF
c. SITE WALLS, FENCES & GATES
i. 12" CMU WALL, 17.33'H + STEM - NORTH WALL 458 LF
ii. 12" CMU WALL, 14.5'H + STEM - SOUTH WALL 185 LF
iii. 8" CMU WALL, 12'H + STEM - PORTION OF WEST, SOUTH, 242 LF iv. PORTION OF NORTH, & EAST WALLS
v. WALL FOOTING 427 CY
vi. PERFORATED METAL FENCE 38 LF
vii. 20'L x 12'H ROLLING METAL GATE 2 EA
viii. (2) - 10'W x 12'H METAL SWING GATE 1 PR
ix. PERFORATED METAL PANEL GATE/FRAME, 3'W x 7'H 5 EA
x. EXTRA FOR KNOX BOX 5 EA
d. TRASH ENCLOSURE
i. TRASH WALL, 8" CMU x 12'H + STEM 49 LF
ii. WALL FOOTING
iii. METAL ROOF DECK/FRAMES , COMPLETE 265 SF
e. TRUCK PARKING CANOPY "C1"
i. SPREAD FOOTING 103 CY
ii. CONCRETE ENCASEMENT, 18" dia x 48"H + 12"D STEM 7 EA iii. HSS COLUMN 4,541 LBS
iv. HSS BEAM 5,891 LBS
v. HSS JOIST 52,632 LBS
vi. DETAIL STEEL 6,306 LBS
vii. STEEL BEAM/CMU WALL CONNECTION 15 EA
viii. PAINT TO STEEL 69,370 LBS
ix. PV PANEL ROOFING 5,402 SF
f. TRUCK PARKING CANOPY "C2"
i. SPREAD FOOTING 88 CY
ii. CONCRETE ENCASEMENT, 18" dia x 48"H + 12"D STEM (INCL. ABOVE) 6 EA iii. HSS COLUMN 3,892 LBS
iv. HSS BEAM 5,049 LBS
v. HSS JOIST 45,533 LBS
vi. DETAIL STEEL 5,447 LBS
vii. STEEL BEAM/CMU WALL CONNECTION 14 EA
viii. PAINT TO STEEL 59,922 LBS
ix. PV PANEL ROOFING 4,673 SF
g. COVERED STORAGE CANOPY "A3"
i. WALL FOOTING
ii. HSS COLUMN 8,537 LBS
iii. HSS CANTILEVER BEAM (INCL. PER DIV. 33) 2,511 LBS
iv. HSS JOIST 4,770 LBS
v. C-SECTION JOIST 1,230 LBS
vi. DETAIL STEEL 1,705 LBS
vii. STEEL BEAM/CMU WALL CONNECTION 3 EA
viii. METAL DECK, 1 1/2" x 22 GA. PLB 1,325 SF
ix. CLOSURE METALS 400 LF

DESCRIPTION
EARTHWORK: SITE PREPARATIOM
EXISTING CONDITIONS: SITE DEMOLITION (INCLUDING HAULING

EXTERIOR IMPROVEMENTS
x. PROFILED METAL ROOF PANEL, PAINTED 1,325 SF
xi. PAINT TO STEEL 18,754 LBS
xii. PAINT TO U/S METAL DECK 1,325 SF
h. GAS STATION CANOPY "B1"
i. DESIGN-BUILD METAL CANOPY W/ (2) 460 SF
ii. COLUMN/FOUNDATION, COMPLETE
I. LANDSCAPE
i. PLANTING & IRRIGATION 1,130 SF
ii. SOIL AMENDMENT 1,130 SF
iii. MAINTENANCE (90-DAY) 1 LS
j. SITE MISCELLANEOUS
i. RESTORATION OF AREAS W/IN LIMITS OF GRADING 2,067 SF ii. TRUCK PARKING STALL STRIPING 40 EA
iii. PAVEMENT MARKINGS 21 EA
iv. SITE SIGNAGE 47,370 SF
v. MISC. SITE IMPROVEMENTS ALLOWANCE 1 LS
4 PLUMBING UTILITIES
a. STORM DRAINS
i. STORM DRAINS - ALLOWANCE 45,303 SF
b. DOMESTIC WATER (PER SITE PLUMBING DWG.)
i. 3/4" CPVC SCH 80 PIPE 150 LF
ii. 2" CPVC SCH 80 PIPE 48 LF
iii. 3" CPVC SCH 80 PIPE 260 LF
iv. BUILDING CONNECTION, 3/4"/ 3/4" 3 EA
v. BUILDING CONNECTION, 2"-2 1/2" 2 EA
vi. 3" RPBFP ASSEMBLY 1 EA
vii. 3" WATER METER 1 EA
viii. POC 3" DW PIPE TO EXISTING, HOT TAP - STREET 1 EA ix. VALVES & SPECIALTIES 1 LS
x. THRUST BLOCK 8 EA
xi. CUT & PATCH (E) STREET AC PAVING 38 LF
xii. TRAFFIC CONTROL 2 DAY
c. FIRE WATER (PER CIVIL UTILITY DWG.)
i. 6" C900 PVC PIPE 205 LF
ii. FIRE HYDRANT 1 EA
iii. 6" GATE VALVE + VALVE BOX 1 EA
iv. 6" RPBFP ASSEMBLY 1 EA
v. 6" WATER METER 1 EA
vi. POC 6" DW PIPE TO EXISTING - STREET 1 EA
vii. THRUST BLOCK 4 EA
viii. CUT & PATCH (E) STREET AC PAVING 38 LF
ix. TRAFFIC CONTROL 2 DAY
d. SANITARY SEWER (PER CIVIL UTILITY/SITE PLUMBING DWGS.) i. GREASE INTERCEPTOR, 1000 GAL 1 EA
ii. 2" ABS VENT PIPE - ABOVE GROUND 18 LF
iii. 2" ABS VENT PIPE 8 LF
iv. 3" ABS SEWER PIPE 28 LF
v. 4" ABS SEWER PIPE 602 LF
vi. 2" VTR 1 EA
vii. CLEANOUT-TO-GRADE 4 EA
viii. BUILDING CONNECTION 9 EA
ix. POC SEWER PIPE, 4"/ (E) 6" MISC. 1 EA
x. PLUMBING UTILITY
e. MISC. PLUMBING UTILITY SYSTEM/TESTING 1 LS

ELECTRICAL UTILITIES
f. PRIMARY POWER SERVICE
i.

ALLOWANCE FOR PRIMARY SERVICE CONDUIT - ASSUME (1) - 5" CONDUIT & POC/STUB @ DOTY AVENUE + DUCTBANK
510 LF
g. SECONDARY POWER SERVICE
i. (2) - 4" PVC CONDUIT W/ PULL STRING 30 LF
ii. TRANSFORMER PAD, 6' x 8' 1 EA
iii. TRANSFORMER GROUNDING SYSTEM 1 EA
iv. PIPE BOLLARD + FOOTING 12 EA
v. DUCTBANK 30 LF
h. MAIN SWITCHBOARD
i. MSB, 800A-208/120V-3PH-4W, NEMA-1 W/ (1) METER 1 EA
ii. SECTION, (1) MCB SECTION, & (1) LUG LANDING SECTION iii. MSB GROUNDING SYSTEM 1 EA
iv. MSB-ATS FEEDER, (2) - 4" EMT CONDUIT W/ 4 #600 KCMIL + 1 #1/0 GND 30 LF I. EMERGENCY POWER
i. DIESEL GENERATOR, 250 KW-208V-3PH-4W 1 EA
ii. ATS, 800A-3 POLE-4W, NEMA-1, WALL MOUNT 1 EA
iii. GENSET-ATS FEEDER, (2) - 4" PVC CONDUIT W/ 4 #600 KCMIL + 1 #1/0 GND 15 LF iv. GENSET CONTROLS 15 LF
v. GENSET GROUNDING SYSTEM 1 EA
vi. DUCTBANK 15 LF
vii. GENSET CONCRETE PAD 65 SF
j. FUEL MONITORING
INCL. PER DIV. 33
INCL. PER WALL ABOVE

UTILITIES
i. FUEL CONTROL & MONITORING UNIT @ BLDG. B2 1 EA
ii. REMOTE FUEL MONITORING UNIT @ BLDG. A1 1 EA
iii. 1 1/2" PVC CONDUIT W/ PULLSTRING 410 LF
iv. REMOTE MONITORING CABLES
v. DUCTBANK 410 LF
k. ELECTRIC VEHICLE CHARGING STATIONS
i. NOT INCLUDED
L. MISC. SITE POWER
i. SITE MISC. POWER ALLOWANCE 45,303 SF
m. SITE LIGHTING
i. L6 - WALL SCONCE - CANOPY "C1" 6 EA
ii. L6 - WALL SCONCE - CANOPY "C2" 7 EA
iii. L6 - WALL SCONCE - GAS STATION CANOPY 2 EA
iv. L6 - WALL SCONCE - PERIMETER WALL 5 EA
v. L1 - 8'L LINEAR SUSPENDED - CANOPY "A3" 16 EA
vi. L1 - 8'L LINEAR SUSPENDED - TRASH ENCLOSURE 3 EA
vii. LIGHTING CKT., 3/4" GRC CONDUIT W/ 2 #10 + 1 #10 900 LF viii. LIGHTING CKT., 3/4" PVC CONDUIT W/ 2 #10 + 1 #10 220 LF n. PHOTO-VOLTAIC PANEL (AS ROOF PANELS)
i. PV PANELS + CIRCUITRY, COMPLETE - CANOPY "C1" 177 EA ii. PV PANELS + CIRCUITRY, COMPLETE - CANOPY "C2" 153 EA o. INCOMING COMMUNICATIONS
i.

INCOMING COMMUNICATIONS (DUCTBANK INCLUDED) - ASSUME POC @ DOTY AVENUE & STUB TO BUILDING "A1" IDF ROOM 210 LF
ii.

COMMUNICATION LINE (DUCTBANK INCLUDED) - FROM BUILDING "A1" IDF ROOM TO BUILDING "B2"

IDF ROOM
350 LF
p. SITE SECURITY
i. SITE SECURITY MISC. 45,303 SF
q. SITE ELECTRICAL
i. MISC. SITE ELECTRICAL SYSTEM/TESTING 1 LS
5 a. FOUNDATION
i. SPREAD FOOTING 109 CY
ii. GRADE BEAM 132 CY
iii. EDGE SLAB 5 CY
b. ELEVATOR PIT
i. 8" CONCRETE PIT WALL 142 SF
ii. 12" CONCRETE PIT SLAB + V.B. 109 SF
iii. EXTRA FOR SUMP PIT W/ GRATE 1 EA
iv. WATERPROOFING 212 SF
c. SLAB-ON-GRADE
i. 5" SLAB-ON-GRADE W/ #4 @ 16" OCEW + V.B. + AB 8,330 SF ii. THICKENED SLAB 25 CY
d. CONCRETE TOPPING
i. 1 1/2" L.W. CONCRETE TOPPING - 2ND FLOOR 7,478 SF
ii. 1 1/2" L.W. CONCRETE TOPPING - PATIO FLOOR 450 SF
iii. WATERPROOFING - PATIO 450 SF
iv. WATERPROOFING - 2ND FLOOR RESTROOMS 650 SF
e. MISCELLANEOUS CONCRETE
i. CONCRETE ENCASEMENT, 12" SQ x 4'H + 1'D STEM 4 EA
ii. ALLOWANCE FOR MISC. CONCRETE/EQUIPMENT PADS 15,808 GSF 6 a. EXTERIOR CMU WALL
i. 8" CMU WALL, BURNISHED FACE 2,202 SF
ii. EXTRA FOR CURVED EDGE 20 LF
7 a. SMF STEEL
i. W-SECTION BEAM 42,170 LBS
ii. W-SECTION COLUMN 62,640 LBS
iii. DETAIL STEEL 10,481 LBS
iv. EXTRA FOR MOMENT CONNECTION 54 EA
b. NON SEISMIC STEEL
i. W-SECTION BEAM 93,510 LBS
ii. HSS COLUMN 2,752 LBS
iii. DETAIL STEEL 9,626 LBS
c. ELEVATOR STEEL
i. W-SECTION HOIST BEAM 210 LBS
ii. HSS GUIDE RAIL 2,742 LBS
iii. DETAIL STEEL 295 LBS
d. STAIR #1
i. METAL PAN, SWITCHBACK, 4'W x 27 TREADS W/ (2) 33 SF MIDLANDINGS W/ TOPPING & FINISH 1 FLT ii. METAL HANDRAIL + PAINT 68 LF
iii. GUARDRAIL W/ PERF. SCREEN PANEL INFILL+ PAINT 85 LF iv. PERFORATED METAL PANEL/SCREEN+ PAINT 167 SF
e. STAIR #2
i. METAL PAN, SWITCHBACK, 4'W x 27 TREADS W/ (2) 35 SF MIDLANDINGS W/ TOPPING & FINISH 1 FLT ii. METAL HANDRAIL + PAINT 124 LF
iii. METAL GUARDRAIL (HORIZ. PICKETS) + PAINT 126 LF
f. MISCELLANEOUS METALS
CONCRETE BUILDING "A1"
MASONRY BUILDING "A1"
METALS BAUILDING "A1"
i. ELEVATOR PIT LADDER 1 EA
ii. METAL FENCE ENCLOSURE AROUND CONDENSERS 24 LF
iii. ROOF ACCESS HATCH + LADDER 1 EA
iv. MISC. METALS ALLOWANCE 15,808 GSF
8 a. FINISH CARPENTRY
i. 24"W RECEPTION COUNTER 8 LF
ii. 24"W BASE CABINET/TOP & BACKSPLASH 44 LF
iii. 34"W KITCHEN/PANTRY ISLAND 9 LF
iv. 24"W LAVATORY COUNTER 11 LF
v. 24"W WALL-MOUNTED COUNTER 17 LF
vi. 2.5'H UPPER CABINET 24 LF
vii. MISC. FINISH CARPENTRY 15,808 GSF
b. ROUGH CARPENTRY
i. WOOD HEADER @ ROLL-UP DOORS 98 LF
ii. 3X NAILER OVER STEEL BEAMS 2,505 LF
iii. FLOOR JOIST FJ1 - 16" TJI 230 @ 12" O.C. 4,376 SF
iv. FLOOR JOIST FJ2 - (2) 16" TJI 230 @ 19.2" O.C. 3,552 SF v. ROOF JOIST RJ1 - 14 TJI 230 @ 16" O.C. 7,880 SF
vi. EXT. WALL PLYWOOD SHEATHING 6,289 SF
vii. EXT. WALL PLYWOOD SHEATHING - PARAPET 746 SF
viii. EXT. WALL PLYWOOD SHEATHING - WING WALLS/SILLS 437 SF ix. 2ND FLOOR PLYWOOD SHEATHING, 3/4" CD APA-RATED 7,928 SF x. ROOF PLYWOOD SHEATHING, 5/8" CD APA-RATED 7,880 SF
xi. ROOF CRICKET PLYWOOD SHEATHING, 5/8" CD APA-RATED + SHAPED 2X FRAMES 1,015 SF xii. 15/32" CD APA-RATED "DIAPHRAGM" PLYWOOD PANEL U/S 7,680 SF xiii. ROOF JOISTS
xiv. MISC. ROUGH CARPENTRY ALLOWANCE (headers, blockings, straps, bolts, anchors, etc.) 15,808 GSF 9 a. ROOFING
i. SINGLE-PLY ROOFING MEMBRANE + RIGID INSULATION 7,680 SF ii. 8"W PARAPET CAP 399 LF
iii. CANT STRIP/COVER FLASHING 399 LF
iv. WALL REGLET/FLASHING 459 LF
v. BATT INSULATION BELOW ROOF 7,680 SF
b. MISCELLANEOUS
i. MISC. CAULKING & SEALANTS ALLOWANCE 15,808 GSF
ii. MISC. SHEET METALS ALLOWANCE 15,808 GSF
iii. MISC. FIRESTOPPING ALLOWANCE 15,808 GSF
10 a. EXTERIOR DOORS + HARDWARES
i. ROLL-UP METAL DOOR/FRAME, 14'W x 12'H 7 EA
ii. ALUM-GLASS DOOR/ALUM FRAME, (2) - 3'W x 9'H 2 PR
iii. ALUM-GLASS DOOR/ALUM FRAME, (2) - 3'W x 8'H 1 PR
iv. HM DOOR/HM FRAME, 3'W x 8'H 4 EA
v. PANIC HARDWARE, PER LEAF 4 EA
vi. PAINT TO EXT. HM DOOR/FRAME - PER LEAF 4 EA
b. INTERIOR DOORS + HARDWARES
i. ALUM-GLASS DOOR/ALUM FRAME, (2) - 3'W x 8'H 1 PR
ii. ALUM-SLIDING GLASS DOOR/ALUM FRAME, 3'W x 9'H 4 EA
iii. ALUM-GLASS DOOR/ALUM FRAME, 3'W x 9'H 1 EA
iv. ALUM-GLASS DOOR/ALUM FRAME, 3'W x 6.83'H 3 EA
v. HM DOOR/HM FRAME, 3'W x 8'H 9 EA
vi. SC WD-GLASS DOOR/WOOD FRAME, 3'W x 8'H 3 EA
vii. SC WD DOOR/HM FRAME, (2) - 3'W x 8'H 1 PR
viii. SC WD DOOR/HM FRAME, 3'W x 8'H 6 EA
ix. EXTRA FOR 30" x 42" VISION PANEL 2 EA
x. PANIC HARDWARE, PER LEAF 5 EA
xi. PAINT TO INT. HM DOOR/FRAME - PER LEAF 9 EA
xii. PAINT TO INT. HM FRAME - PER LEAF 8 EA
c. EXTERIOR WINDOWS
i. CUSTOM STOREFRONT 140 SF
ii. STOREFRONT 234 SF
iii. LARGE PUNCHED WINDOWS, OPERABLE 183 SF
iv. LARGE PUNCHED WINDOWS, FIXED 747 SF
d. INTERIOR WINDOWS
i. 9'H STOREFRONT 216 SF
ii. 6.83'H STOREFRONT 246 SF
iii. INTERIOR WINDOW 12 SF
11 a. EXTERIOR WALLS
i. 6" x 20 GA. METAL STUD - ADJACENT TO BLDG. "A2" 981 SF ii. 6" x 20 GA. METAL STUD 6,173 SF
iii. CEMENT PLASTER + METAL LATH - EXTERIOR WALLS 6,173 SF iv. CEMENT PLASTER + METAL LATH - ROOFSIDE PARAPET 746 SF v. EXTRA FOR 8"W CURVED SOFFIT + STUD FRAME 25 LF
vi. WEATHER RESISTIVE BARRIER 6,936 SF
vii. RC-1 CHANNEL @ 24" O.C. 6,936 SF
viii. 5/8" GWB + V.B. + PAINT - INT. OF EXT. 6,307 SF
THERMAL AND MOISTURE PROTECTION BUILDING "A1"
OPENINGS BUILDING "A1"
FINISHES BUILDING "A1"
WOOD, PLASTICS & COMPOSITES BUILDING "A1"
ix. 1" GWB SHAFT LINER + V.B. - INT. OF EXT. 101 SF
x. BATT INSULATION 6,408 SF
xi. SEISMIC WALL CAP (IN-BETWEEN BLDG. "A2") 32 LF
b. WING WALL @ PATIO
i. 6" x 20 GA. METAL STUD 200 SF
ii. CEMENT PLASTER + METAL LATH 400 SF
iii. EXTRA FOR 8"W CURVED SILL + STUD FRAME 55 LF
iv. WEATHER RESISTIVE BARRIER 437 SF
v. RC-1 CHANNEL @ 24" O.C. 437 SF
vi. BATT INSULATION 200 SF
c. INTERIOR WALLS
i. 6" x 20 GA. METAL STUD 196 SF
ii. 6" x 20 GA. C-H METAL STUD 718 SF
iii. 12" x 25 GA. METAL STUD 1,025 SF
iv. 8" x 25 GA. METAL STUD 758 SF
v. 6" x 25 GA. METAL STUD 5,615 SF
vi. 3 5/8" x 25 GA. METAL STUD 1,857 SF
vii. 3 5/8" x 25 GA. METAL STUD FURRING 101 SF
viii. 2 1/2" x 25 GA. METAL STUD FURRING 753 SF
ix. 5/8" GWB + PAINT 20,474 SF
x. 1" GWB SHAFT LINER 718 SF
xi. BATT INSULATION 10,169 SF
xii. PAINT TO EXPOSED STEEL COLUMNS 31,109 LBS
xiii. PAINT TO CONCRETE ENCASEMENT 4 EA
d. FLOOR FINISHES
i. FLOOR TILE 612 SF
ii. LINOLEUM FLOORING 1,884 SF
iii. CARPET FLOOR TILE 1,780 SF
iv. SANDED & SEALED CONCRETE FLOOR, LEVEL 1 FLAT 8,104 SF v. SANDED & SEALED CONCRETE FLOOR, LEVEL 3 GRIND/SEMIPOLISHED 1,794 SF vi. SANDED CONCRETE FLOOR W/ POLYASPARTIC SEALER 1,060 SF vii. RUBBER BASE 1,450 LF
viii. WALL BASE @ RESTROOMS 285 LF
ix. TILE BASE 80 LF
e. PATIO FLOOR FINISH
i. SANDED & SEALED CONCRETE FLOOR, LEVEL 1 FLAT 424 SF
f. CEILING FINISHES
i. GWB CEILING + PAINT + STUD FRAMES 11,610 SF
ii. 2' x 2' ACT T-BAR CEILING SYSTEM 3,684 SF
iii. 1.67'H GWB FASCIA/FRAMES @ STAIR OPENINGS 38 LF
iv. BATT INSULATION BELOW 2ND FLOOR 7,224 SF
12 a. MOVABLE PARTITION
i. MOVABLE PARTITION, +/-10'H + CEILING TRACK & ACCESSORIES, COMPLETE 28 LF b. RESTROOM SPECIALTIES
i. TOILET PARTITION, ADA 2 EA
ii. TOILET PARTITION, REG. 4 EA
iii. URINAL SCREEN 1 EA
iv. PREFAB ROLL-IN ADA SHOWER 1 EA
v. TOILET ACCESSORIES, PER FIXTURE 17 EA
vi. SHOWER ACCESSORIES, ADA 1 EA
vii. ELECT. HAND DRYER 5 EA
c. MISC. SPECIALTIES
i. LOCKER, 15"W x 18"D + B/UP BASE 19 EA
ii. ALLOWANCE FOR VISUAL BOARDS 192 SF
iii. BREAK ROOM SINK ACCESSORIES, PER FIXTURE 1 EA
iv. COFFEE STATION SINK ACCESSORIES, PER FIXTURE 2 EA
v. CONF. ROOM SINK ACCESSORIES, PER FIXTURE 1 EA
vi. LACTATION ROOM SINK ACCESSORIES, PER FIXTURE 1 EA
vii. FIRE EXTINGUISHER + RECESSED CABINET - ALLOWANCE 4 EA viii. BUILDING SIGNAGE 15,808 GSF
ix. EXTRA FOR 24"H EXTERIOR WALL MOUNTED ILLUMINATED LETTERS TO READ "HAWTHORNE" 1 EA x. MISC. SPECIALTIES ALLOWANCE 15,808 GSF
13 14
15 a. PHOTO-VOLTAIC PANEL
i. PV PANELS (590Watts / each) + CIRCUITRY, COMPLETE 160 EA ii. PV SUPPORT FRAMES 4,802 SF
16 a. PASSENGER ELEVATOR
i. 2-STOP ELEVATOR CAB 1 EA
17 a. FIRE SPRINKLER WET SYSTEM
i. ALLOWANCE FOR FIRE SPRINKLER WET SYSTEM INCLUDING FIRE RISER, COMPLETE 15,808 GSF 18 SPECIALTIES BUILDING "A1"
EQUIPMENT BUILDING "A1"
FURNISHINGS BUILDING "A1"
SPECIAL CONSTRUCTION BUILDING "A1"
CONVEYING EQUIPMENT BUILDING "A1"
FIRE SUPPRESSION BUILDING "A1"
PLUMBING BUILDING "A1"
a. PLUMBING EQUIPMENT
i. INCLUDED PER BUILDING "A2"
b. PLUMBING FIXTURES
i. WATER CLOSET, WALL HUNG, DUAL-FLUSH 9 EA
ii. URINAL, BATTERY-OPERATED SENSOR 2 EA
iii. LAVATORY SINK, COUNTER 3 EA
iv. LAVATORY SINK, WALL 3 EA
v. SHOWER, ADA 1 EA
vi. COUNTER SINK, SINGLE LEVER FAUCET 5 EA
vii. ROUGH-INS AT THE FIXTURES 23 EA
c. COLD WATER
i. 1/2" CW PIPE 50 LF
ii. 3/4" CW PIPE 50 LF
iii. 1 1/2" CW PIPE 30 LF
iv. 2" CW PIPE 260 LF
v. 2 1/2" CW PIPE 35 LF
vi. 2 1/2" CW PIPE - BELOW GRADE 5
vii. ALLOWANCE FOR WHA 4
viii. VALVES & SPECIALTIES 1
d. HOT WATER
i. 1/2" HW PIPE 100
ii. 3/4" HW PIPE 260
iii. 1" HW PIPE 330
iv. PIPE INSULATION, 1/2" PIPE 100
v. PIPE INSULATION, 3/4" PIPE 260
vi. PIPE INSULATION, 1" PIPE 330
vii. POC 1" HWS/R PIPE TO BUILDING "A2" WATER HEATER & CIRCULATION PUMP 2 viii. VALVES & SPECIALTIES 1
e. SEWER & VENT
i. 1 1/2" VENT PIPE - WALL/CEILING 198
ii. 2" VENT PIPE - WALL/CEILING 244
iii. 3" VENT PIPE - WALL/CEILING 4
iv. 2" SEWER PIPE - WALL/CEILING 122
v. 4" SEWER PIPE - WALL/CEILING 100
vi. 2" SEWER PIPE 2
vii. 4" SEWER PIPE 50
viii. FCO/WCO 34
ix. VTR, SEALEDTIGHT 2
f. ROOF DRAINS
i. ROOF/OVERFLOW DRAIN 8
ii. SD/OD PIPINGS 480
g. CONDENSATE DRAINS
i. CONDENSATE PUMP 1
ii. 3/4" CD PIPE + INSULATION 515
iii. POC TO FC UNIT W/ TRAP & VENT 20
iv. POC TO SINK TAILPIECE 4
h. MISCELLANEOUS
i. MISC. PLUMBING SYSTEM 15,808
ii. TESTING 1
19 a. MULTI-SPLIT SYSTEM
i. CONDENSING UNIT, GROUND MOUNT, VERTICAL FLOW, 312 1 EA ii. KBTUH COOLING, 351 KBTUH HEATING, (4) CONDENSER FANS, (3) COMPRESSORS iii. 4-WAY CEILING CASSETTE, 2.0 TON 3 EA
iv. 4-WAY CEILING CASSETTE, 1.5 TON 2 EA
v. 4-WAY CEILING CASSETTE, 1.25 TON 4 EA
vi. 4-WAY CEILING CASSETTE, 1.0 TON 7 EA
vii. 4-WAY CEILING CASSETTE, 0.75 TON 2 EA
viii. CEILING FANCOIL, 2.0 TON 1 EA
ix. DISTRIBUTION UNIT 5 EA
x. REFRIGERANT PIPES (3-PIPE) + INSULATION 380 LF
xi. REFRIGERANT PIPES (2-PIPE) + INSULATION 630 LF
xii. OSA/FANCOIL DUCTWORK 670 LBS
xiii. INSULATION 620 SF
xiv. 8" FLEXIBLE DUCT CONNECTOR 4 EA
xv. CEILING DIFFUSER 4 EA
xvi. MVD 4 EA
xvii. 6" OSA WALL JACK + BIRDSCREEN 2 EA
xviii. OSA ROOF JACK W/ RAIN CAP, 6" 1 EA
xix. OSA ROOF JACK W/ RAIN CAP, 10" 1 EA
xx. OSA ROOF JACK W/ RAIN CAP, 12" 4 EA
b. SPLIT SYSTEM
i. CONDENSING UNIT, GROUND MOUNT, HORIZONTAL FLOW, 1 EA ii. 13.78 KBTUH COOLING, 13.78 KBTUH HEATING, (1)
iii. CONDENSER FAN, (1) COMPRESSOR
iv. FANCOIL UNIT, 1.00 TON, WALL MOUNT 1 EA
v. REFRIGERANT PIPES (2-PIPE) + INSULATION 200 LF
c. EXHAUST SYSTEM
i. CEILING EXHAUST FAN, 190 CFM + BDD 2 EA
ii. ROOF EXHAUST FAN, 1000 CFM + BDD + CURB 1 EA
HEATING, VENTILATING & AIR CONDITIONING BUILDING "A1"
iii. EXHAUST DUCTWORK 300 LBS
iv. INSULATION 280 SF
v. CEILING EXHAUST GRILLE 8 EA
vi. 6" EF WALL JACK + BIRDSCREEN 2 EA
d. CONTROLS
i. MULTI-SPLIT SYSTEM 25 EA
ii. SPLIT SYSTEM 1 PR
iii. EXHAUST FAN 3 EA
iv. EXTRA FOR THERMOSTAT 20 EA
v. BMS/EMS - ALLOWANCE 15,808 GSF
e. MISCELLANEOUS
i. MISC. HVAC SYSTEM 15,808 GSF
ii. TESTING 1 LS
20 a. ELECTRICAL EQUIPMENT & FEEDER
i. DIST. BOARD "DB2", 400A-120/208V-3PH-4W W/ (1) MAIN & (7) CB SECTIONS 1 EA ii. DB2 FEEDER, (2) - 2" PVC CONDUIT W/ 4 #3/0 + 1 #3 GND 340 LF iii. DUCTBANK 340 LF
iv. EQUIPMENT GROUNDING 1 EA
b. PANEL BOARD & FEEDER
i. PANEL "B", 225A-120/208V-3PH-4W W/ (42) CB SECTIONS 1 EA ii. 2" EMT CONDUIT W/ 4 #3/0 + 1 #6 GND 65 LF
c. ELEVATOR POWER
i. ELEVATOR DISCONNECT, 200A-250V-3 POLE, LOCKABLE 1 EA ii. 2" EMT CONDUIT W/ 3 #1/0 + 1 #6 GND 160 LF
d. BRANCH POWER
i. DUPLEX RECEPTACLE 68 EA
ii. DUPLEX RECEPTACLE, GFI 12 EA
iii. DUPLEX RECEPTACLE, GFI, WP 1 EA
iv. BRANCH POWER CKT., EMT CONDUIT/CU WIRES 1,620 LF
v. ELECT. HAND DRYER POWER, COMPLETE 5 EA
vi. ALLOWANCE FOR WP-GFI RECEPTACLE TO ELEVATOR PIT 1 EA vii. INCLUDING CIRCUIT, COMPLETE
e. HVAC EQUIPMENT POWER
i. CU-1 POWER 1 EA
ii. FANCOIL POWER 19 EA
iii. SPLIT SYSTEM POWER - CU2/FC8 1 EA
iv. EXHAUST FAN POWER 3 EA
f. LIGHTING
i. NOTE: ALL LIGHTING FIXTURES ARE INCLUSIVE W/ JUNCTION ii. BOXES; JUNCTION BOXES LISTED BELOW ARE SEPARATE
iii. BOXES FOR PULLING/TERMINATING WIRES
iv. L1 - 8'L LINEAR SUSPENDED 35 EA
v. L1 - 12'L LINEAR SUSPENDED 1 EA
vi. L6 - EXT. WALL SCONCE 9 EA
vii. L7 - RECESSED CAN 10 EA
viii. L8 - RECESSED CAN, WP 19 EA
ix. L9 - ROUND, SURFACE 4 EA
x. L10 - 2' x 2' ACT SQUARE BOX 20 EA
xi. L12 - 16'L LINEAR SUSPENDED 3 EA
xii. L12 - 22'L LINEAR SUSPENDED 5 EA
xiii. L13 - 6'L LINEAR SURFACE INDIRECT WALL WASHER 1 EA xiv. L13 - 10'L LINEAR SURFACE INDIRECT WALL WASHER 5 EA xv. L13 - 12'L LINEAR SURFACE INDIRECT WALL WASHER 2 EA xvi. L13 - 16'L LINEAR SURFACE INDIRECT WALL WASHER 4 EA xvii. L14 - 8'L LINEAR SURFACE INDIRECT WALL WASHER, WP 2 EA xviii. L14 - 15'L LINEAR SURFACE INDIRECT WALL WASHER, WP 1 EA xix. L15 - 8'L LINEAR SURFACE DOWNLIGHT 1 EA
xx. L15 - 12'L LINEAR SURFACE DOWNLIGHT 1 EA
xxi. L15 - 16'L LINEAR SURFACE DOWNLIGHT 1 EA
xxii. L16 - 4'L UNDERCABINET 3 EA
xxiii. L16 - 8'L UNDERCABINET 1 EA
xxiv. L17 - 36" dia LARGE ROUND RECESSED 6 EA
xxv. L18 - BATHROOM WALL SCONCE 7 EA
xxvi. L19 - EXT. STEP LIGHT 3 EA
xxvii. L20 - 59'L COVE LIGHT 1 EA
xxviii. L21 - FAR THROW RECESSED DOWNLIGHT 2 EA
xxix. LED EXIT FIXTURE - ALLOWANCE 7 EA
xxx. JUNCTION BOX 20 EA
xxxi. SWITCH, SINGLE 1 EA
xxxii. SWITCH, 2-GANG, 3-WAY 4 EA
xxxiii. SWITCH, DIMMER, SINGLE, 3-WAY 2 EA
xxxiv. VACANCY SENSOR, MANUAL ON/AUTO OFF, 1-GANG 6 EA
xxxv. VACANCY SENSOR, MANUAL ON/AUTO OFF, 2-GANG 8 EA
xxxvi. VACANCY SENSOR, MANUAL ON/AUTO OFF, 3-WAY, 1-GANG 6 EA xxxvii. VACANCY SENSOR, MANUAL ON/AUTO OFF, 3-WAY, 2-GANG 4 EA xxxviii. CEILING VACANCY SENSOR, DUAL-TECH 2 EA
xxxix. CEILING SWITCH PACK 2 EA
xl. PHOTOCELL - CEILING 1 EA
xli. BRANCH LIGHTING CKT., EMT CONDUIT/CU WIRES 3,150 LF ELECTRICAL BUILDING "A1"
xlii. ALLOWANCE FOR WP LIGHT FIXTURE TO ELEVATOR PIT 1 EA xliii. INCLUDING CIRCUIT, COMPLETE
g. MISCELLANEOUS
i. MISC. ELECTRICAL SYSTEM 15,808 GSF
ii. TESTING 1 LS
21 a. TELEPHONE/DATA
i. IDF, COMPLETE 1 EA
ii. 2-DATA OUTLET 22 EA
iii. WAP - ALLOWANCE 10 EA
iv. 3/4" EMT CONDUIT + PULLSTRING - STUB TO CEILING 22 EA v. CAT CABLES 2,210 LF
vi. TELEPHONE BACKBOARD, 4' x 8' x 3/4" PLYWOOD 1 EA
vii. MISC./TESTING 15,808 GSF
22 a. FIRE ALARM
i. FIRE ALARM SYSTEM, COMPLETE 15,808 GSF
b. SECURITY SYSTEM
i. SECURITY SYSTEM, COMPLETE 15,808 GSF
BUILDING "A2" 8,772 GSF
23 a. FOUNDATION
i. SPREAD FOOTING 2 CY
ii. WALL FOOTING 376 CY
iii. EDGE SLAB 12 CY
b. SLAB-ON-GRADE
i. 5" SLAB-ON-GRADE W/ #4 @ 16" OCEW + V.B. + AB 8,772 SF ii. THICKENED SLAB 47 CY
c. REPAIR BAY/WASH BAY PIT - ALLOWANCE
i. REPAIR BAY PIT - LIGHT/MED DUTY BAY 3 EA
ii. REPAIR BAY PIT - HEAVY DUTY BAY 1 EA
iii. WASH BAY PIT 1 EA
d. MISCELLANEOUS CONCRETE
i. ALLOWANCE FOR MISC. CONCRETE/EQUIPMENT PADS 8,772 GSF 24 a. EXTERIOR CMU WALL
i. 8" CMU WALL + 12"D STEM 1,050 SF
b. EXTERIOR CMU WALL
i. 8" CMU WALL + 12"D STEM 5,145 SF
25 a. STRUCTURAL STEEL
i. W-SECTION BEAM 26,600 LBS
ii. HSS COLUMN 439 LBS
iii. DETAIL STEEL 2,704 LBS
iv. STEEL BEAM/CMU WALL CONNECTION 68 EA
b. METAL DECK
i. METAL DECK, 1 1/2" x 22 GA. PLB 8,772 SF
ii. CLOSURE METALS 425 LF
c. MISCELLANEOUS METALS
i. MISC. METALS ALLOWANCE 8,772 GSF
26 a. FINISH CARPENTRY
i. 24"W LAVATORY COUNTER 4 LF
ii. MISC. FINISH CARPENTRY ALLOWANCE 8,772 GSF
27 a. ROOFING
i. SINGLE-PLY ROOFING MEMBRANE + RIGID INSULATION 8,800 SF ii. ROOFING BOARD 8,800 SF
iii. 12"H FASCIA 425 LF
iv. ROOF EDGE FLASHING 425 LF
v. SEISMIC JOINT/CAP BET. BLDG. A1 60 LF
vi. ALLOWANCE FOR GUTTER 305 LF
vii. ALLOWANCE FOR DOWNSPOUT 120 LF
b. MISCELLANEOUS
i. MISC. CAULKING & SEALANTS ALLOWANCE 8,772 GSF
ii. MISC. SHEET METALS ALLOWANCE 8,772 GSF
iii. MISC. FIRESTOPPING ALLOWANCE 8,772 GSF
28 a. EXTERIOR DOORS + HARDWARES
i. ROLL-UP METAL DOOR/FRAME, 24'W x 14'H 1 EA
ii. ROLL-UP METAL DOOR/FRAME, 20'W x 14'H 1 EA
iii. ROLL-UP METAL DOOR/FRAME, 14'W x 14'H 3 EA
iv. HM DOOR/HM FRAME, (2) - 3'W x 8'H 1 PR
COMMUNICATIONS BUILDING "A1"
ELECTRONIC SAFETY & SECURITY BUILDING "A1"
CONCRETE Building "A2"
MASONRY BUILDING "A2"
METALS BUILDING "A2"
WOOD, PLASTICS & COMPOSITES BUILDING "A2"
THERMAL AND MOISTURE PROTECTION BUILDING "A2"
OPENINGS BUILDING "A2"
v. HM DOOR/HM FRAME, 3'W x 8'H 3 EA
vi. PANIC HARDWARE, PER LEAF 2 EA
vii. PAINT TO EXT. HM DOOR/FRAME - PER LEAF 5 EA
b. INTERIOR DOORS + HARDWARES
i. HM DOOR/HM FRAME, 3'W x 8'H 3 EA
ii. PAINT TO INT. DOOR/FRAME - PER LEAF 3 EA
29 a. EXTERIOR WALLS
i. 6" x 20 GA. METAL STUD - ADJACENT TO BLDG. "A2" 940 SF ii. 6" x 20 GA. METAL STUD 1,310 SF
iii. CEMENT PLASTER + METAL LATH 1,310 SF
iv. WEATHER RESISTIVE BARRIER 1,310 SF
v. RC-1 CHANNEL @ 24" O.C. 1,310 SF
vi. 5/8" GWB + V.B. + PAINT - INT. OF EXT. 2,250 SF
vii. BATT INSULATION 2,250 SF
viii. SEISMIC WALL CAP (IN-BETWEEN BLDG. "A1")
ix. ALLOWANCE FOR WATER REPELLANT @ EXT. CMU WALLS 990 SF b. INTERIOR WALLS
i. 6" x 25 GA. METAL STUD 156 SF
ii. 3 5/8" x 25 GA. METAL STUD 47 SF
iii. 3 5/8" x 25 GA. METAL STUD FURRING 142 SF
iv. 5/8" GWB + PAINT 548 SF
v. BATT INSULATION 345 SF
c. FLOOR FINISHES
i. SANDED & SEALED CONCRETE FLOOR, LEVEL 1 FLAT 8,672 SF ii. SANDED CONCRETE FLOOR W/ POLYASPARTIC SEALER 100 SF iii. ALLOWANCE FOR WALL BASE @ RESTROOM 40 LF
iv. ALLOWANCE FOR RUBBER BASE @ STUD WALLS 145 LF
d. CEILING FINISHES
i. GWB CEILING + PAINT + STUD FRAMES 652 SF
ii. PAINT TO EXPOSED CEILING/ STRUCTURE 8,120 SF
30 a. RESTROOM SPECIALTIES
i. PREFAB ROLL-IN ADA SHOWER 1 EA
ii. TOILET ACCESSORIES, PER FIXTURE 2 EA
iii. SHOWER ACCESSORIES, ADA 1 EA
iv. ELECT. HAND DRYER 1 EA
b. MISC. SPECIALTIES
i. WALL-MOUNTED SINK ACCESSORIES 1 EA
ii. FIRE EXTINGUISHER + RECESSED CABINET - ALLOWANCE 6 EA iii. BUILDING SIGNAGE 8,772 GSF
iv. MISC. SPECIALTIES ALLOWANCE 8,772 GSF
31 a. MAINTENANCE EQUIPMENT
i. AIR COMPRESSOR 1 EA
ii. BRAKE LATHE 1 EA
iii. TIRE MACHINE 1 EA
iv. WHEEL BALANCER 1 EA
v. 2-POST AUTOMOTIVE LIFT 2 EA
vi. 4-POST AUTOMOTIVE LIFT 1 EA
vii. WASH BAY EQUIPMENT ALLOWANCE 1 LS
viii. ALLOWANCE FOR INSTALLATION OF THE ABOVE EQUIPMENT 1 LS 32 33
a. PHOTO-VOLTAIC PANEL
i. PV PANELS (590Watts / each) + CIRCUITRY, COMPLETE 142 EA ii. PV SUPPORT FRAMES 4,262 SF
34 35
a. FIRE SPRINKLER WET SYSTEM
i. ALLOWANCE FOR FIRE SPRINKLER WET SYSTEM INCLUDING FIRE RISER, COMPLETE 8,772 GSF 36 a. PLUMBING EQUIPMENT + ROUGH-INS
i. HYBRID ELECT. HEAT PUMP WATER HEATER, 80 GAL, 30A 1 EA ii. CIRCULATING PUMP, 12 GPM, 19 TDH 1 EA
iii. EXPANSION TANK 1 EA
iv. ROUGH-INS AT 3 EA
b. PLUMBING FIXTURES
i. WATER CLOSET, WALL HUNG, DUAL-FLUSH 1 EA
ii. LAVATORY SINK, COUNTER 1 EA
iii. SHOWER, ADA 1 EA
iv. WALL SINK, SINGLE LEVER FAUCET 1 EA
SPECIAL CONSTRUCTION BUILDING "A2"
CONVEYING EQUIPMENT BUILDING "A2"
FIRE SUPPRESSION BUILDING "A2"
PLUMBING BUILDING "A2"
FINISHES BUILDING "A2"
SPECIALTIES BUILDING "A2"
EQUIPMENT BUILDING "A2"
FURNISHINGS BUILDING "A2"
v. EMERG. SHOWER/EYEWASH 1 EA
vi. ROUGH-INS AT THE FIXTURES 5 EA
c. COLD WATER
i. 1/2" CW PIPE 8 LF
ii. 3/4" CW PIPE 74 LF
iii. 1" CW PIPE 12 LF
iv. 2" CW PIPE 30 LF
v. 2" CW PIPE - BELOW GRADE 10 LF
vi. ALLOWANCE FOR WHA 1 EA
vii. VALVES & SPECIALTIES 1 LS
d. HOT WATER
i. 1/2" HW PIPE 8 LF
ii. 3/4" HW PIPE 52 LF
iii. PIPE INSULATION, 1/2" PIPE 8 LF
iv. PIPE INSULATION, 3/4" PIPE 52 LF
v. VALVES & SPECIALTIES 1 LS
e. SEWER & VENT
i. 1 1/2" VENT PIPE - WALL/CEILING 36 LF
ii. 2" VENT PIPE - WALL/CEILING 20 LF
iii. 3" VENT PIPE - WALL/CEILING 4 LF
iv. 2" SEWER PIPE - WALL 4 LF
v. 4" SEWER PIPE - WALL 8 LF
vi. 2" SEWER PIPE 16 LF
vii. 4" SEWER PIPE 22 LF
viii. FCO/WCO 4 EA
ix. VTR, SEALEDTIGHT 1 EA
x. MAINTENANCE BAY PLUMBING COLD WATER
xi. 3/4" CW PIPE 40 LF
xii. 3/4" CW PIPE - BELOW GRADE 60 LF
xiii. TRAP PRIMER + 1/2" PIPINGS 6 EA
xiv. 3/4" HOSE BIBB 4 EA
xv. VALVES & SPECIALTIES WASTE & VENT 1 LS
xvi. 1 1/2" VENT PIPE - WALL/CEILING 250 LF
xvii. 3" VENT PIPE - WALL/CEILING 5 LF
xviii. 1 1/2" VENT PIPE - BELOW GRADE 90 LF
xix. 3" WASTE PIPE 230 LF
f. WASH BAY PLUMBING
i. WASH BAY PLUMBING SYSTEM INCLUDING PRESSURE 1,160 SF ii. WASHER & WATER SOFTENER
g. ROOF DRAINS
i. INCLUDED PER DIVISION 7
h. CONDENSATE DRAINS
i. CONDENSATE DRAIN - PER EVAP. COOLING SYSTEM 1 EA

I COMPRESSED AIR
i. COMPRESSED AIR SYSTEM (NO EQUIPMENT) @ LIGHT/MED 4,268 SF ii. BAY & H-DUTY BAY
j. MISCELLANEOUS
i. MISC. PLUMBING SYSTEM 8,772 GSF
ii. TESTING 1 LS
37 a. HVAC EQUIPMENT
i. ROOF EVAPORATIVE COOLER, 6500 CFM + CURB 1 EA
ii. ROOF EXHAUST FAN, 5000 CFM + BDD + CURB + DUCT DOWN + CEILING GRILLE 1 EA iii. CEILING EXHAUST FAN, 190 CFM + CEILING GRILLE + DUCT THRU ROOF 1 EA iv. WALL HEATER, ELECTRIC 2 EA
b. DUCTWORK & ACCESSORIES
i. COOLING SYSTEM DUCTWORK & ACCESSORIES TO ENCLOSED AREAS 4,524 SF ii. EF ROOF JACK W/ RAIN CAP 1 EA
c. VEHICLE FUME VENT EXTRACTOR ASSEMBLY
i.

SPRING-OPERATED HOSE REEL (MODEL HRS-3-0630) W/ DIRECT-MOUNTED HOSE REEL FAN (MODEL HRF-1-1) INCLUDING HRC DAMPER & HRS BUMPER + 6" EXHAUST DUCT THRU ROOF + ROOF JACK, COMPLETE 3 EA
d. CONTROLS
i. EVAPORATIVE COOLER 1 EA
ii. VEHICLE FUME 3 EA
iii. EXHAUST FAN 2 EA
iv. ELECTRIC HEATER 2 EA
v. BMS/EMS - ALLOWANCE 8,772 GSF
e. MISCELLANEOUS
i. MISC. HVAC SYSTEM 8,772 GSF
ii. TESTING 1 LS
38 a. PANEL BOARD & FEEDER
i. PANEL "C", 225A-120/208V-3PH-4W W/ (42) CB SECTIONS 1 EA ii. EXTRA FOR ASTRONOMICAL TIMECLOCK 2 EA
iii. 2" EMT CONDUIT W/ 4 #3/0 + 1 #6 GND 140 LF
b. BRANCH POWER
i. ELECT. HAND DRYER POWER, COMPLETE 1 EA
HEATING, VENTILATING & AIR CONDITIONING BUILDING "A2"
ELECTRICAL BUILDING "A2"
c. HVAC/PLUMBING EQUIPMENT POWER
i. EVAP COOLER POWER, COMPLETE 1 EA
ii. EXHAUST FAN POWER, COMPLETE 2 EA
iii. WALL HEATER POWER, COMPLETE 2 EA
iv. VEHICLE FUME EXTRACTOR ASSEMBLY POWER 3 EA
v. WATER HEATER/CIRCULATING PUMP POWER 1 PR
d. MAINTENANCE EQUIPMENT POWER
i. DISCONNECT SWITCH, 60A/250V/3P, NEMA-1 1 EA
ii. DISCONNECT SWITCH, 60A/250V/2P, NEMA-1 1 EA
iii. DISCONNECT SWITCH, 30A/250V/2P, NEMA-1 4 EA
iv. NEMA 5-20R RECEPTACLE, 20A/120V 1 EA
v. MOTOR SWITCH + JUNCTION BOX FOR 120V TIRE MACHINE 1 EA vi. 3/4" EMT CONDUIT W/ 3 #8 + 1 #10 70 LF
vii. 3/4" EMT CONDUIT W/ 2 #8 + 1 #10 70 LF
viii. 3/4" EMT CONDUIT W/ 2 #10 + 1 #10 70 LF
ix. 3/4" EMT CONDUIT W/ 2 #12 + 1 #12 300 LF
x. ALLOWANCE FOR WASH BAY EQUIPMENT POWER, COMPLETE 1 LS e. LIGHTING
i. NOTE: ALL LIGHTING FIXTURES ARE INCLUSIVE W/ JUNCTION BOXES ii. L1 - 4'L LINEAR SUSPENDED 1 EA
iii. L1 - 8'L LINEAR SUSPENDED 56 EA
iv. L6 - EXT. WALL SCONCE 3 EA
v. L8 - RECESSED CAN, WP 3 EA
vi. VACANCY SENSOR, MANUAL ON/AUTO OFF, 1-GANG 4 EA
vii. VACANCY SENSOR, MANUAL ON/AUTO OFF, 3-WAY, 1-GANG 8 EA viii. BRANCH LIGHTING CKT., EMT CONDUIT/CU WIRES 1,125 LF f. MISCELLANEOUS
i. MISC. ELECTRICAL SYSTEM 8,772 LF
ii. TESTING 1 LS
39 40
a. FIRE ALARM
i. FIRE ALARM SYSTEM, COMPLETE 8,772 GSF
b. SECURITY SYSTEM
i. SECURITY SYSTEM, COMPLETE 8,772 GSF
5,310 GSF
41 a. FOUNDATION
I. SPREAD FOOTING 12 CY
ii. WALL FOOTING 161 CY
iii. EDGE SLAB 2 CY
b. SLAB-ON-GRADE
i. 5" SLAB-ON-GRADE W/ #4 @ 16" OCEW + V.B. + AB 8,772 SF ii. THICKENED SLAB 29 CY
c. MISCELLANEOUS CONCRETE
i. ALLOWANCE FOR MISC. CONCRETE/EQUIPMENT PADS 5,310 GSF 42 a. EXTERIOR CMU WALL
i. 8" CMU WALL + 12"D STEM 4,930 SF
b. INTERIOR CMU WALL
i. 8" CMU WALL + 12"D STEM 1,040 SF
43 a. STRUCTURAL STEEL
i. W-SECTION BEAM 13,810 LBS
ii. HSS COLUMN 1,999 LBS
iii. DETAIL STEEL 1,581 LBS
iv. STEEL BEAM/CMU WALL CONNECTION 19 EA
b. METAL DECK
i. METAL DECK, 1 1/2" x 22 GA. PLB 5,310 SF
ii. CLOSURE METALS MISCELLANEOUS METALS 326 LF
iii. MISC. METALS ALLOWANCE 5,310 GSF
44 45
a. ROOFING
i. SINGLE-PLY ROOFING MEMBRANE + RIGID INSULATION 5,327 SF ii. ROOFING BOARD 5,327 SF
iii. 8"W PARAPET CAP 198 LF
iv. 12"H FASCIA 128 LF
v. ROOF EDGE FLASHING 128 LF
vi. CANT STRIP/COVER FLASHING 198 LF
vii. WALL REGLET/FLASHING 198 LF
viii. ALLOWANCE FOR GUTTER, CONCEALED 150 LF
MASONRY BUILDING "B2"
METALS BUILDING "B2"
WOOD, PLASTICS & COMPOSITES BUILDING "B2"
THERMAL AND MOISTURE PROTECTION BUILDING "B2"
CONCRETE BUILDING "B2"
BUILDING "B2"
COMMUNICATIONS BUILDING "A2"
ELECTRONIC SAFETY & SECURITY BUILDING "A2"
ix. ALLOWANCE FOR GUTTER, EXPOSED 74 LF
x. ALLOWANCE FOR DOWNSPOUT 90 LF
b. MISCELLANEOUS
i. MISC. CAULKING & SEALANTS ALLOWANCE 5,310 GSF
ii. MISC. SHEET METALS ALLOWANCE 5,310 GSF
iii. MISC. FIRESTOPPING ALLOWANCE 5,310 GSF
46 a. EXTERIOR DOORS + HARDWARES
i. HM DOOR/HM FRAME, (2) - 3'W x 8'H 1 PR
ii. HM DOOR/HM FRAME, 3'W x 8'H 2 EA
iii. PAINT TO EXT. HM DOOR/FRAME - PER LEAF 4 EA
b. INTERIOR DOORS + HARDWARES
i. ROLL-UP METAL DOOR/FRAME, 10'W x 8'H 1 EA
47 a. EXTERIOR WALLS
i. ALLOWANCE FOR WATER REPELLANT @ EXT. CMU WALLS 4,665 SF b. INTERIOR WALLS
i. 6" x 20 GA. METAL STUD 1,127 SF
ii. 5/8" GWB + PAINT 2,253 SF
iii. BATT INSULATION 1,127 SF
c. FLOOR FINISHES
i. ALLOWANCE FOR SEALED CONCRETE FLOOR 5,310 SF
ii. ALLOWANCE FOR RUBBER BASE @ STUD WALLS 145 LF
d. CEILING FINISHES
i. PAINT TO EXPOSED CEILING/ STRUCTURE 5,310 SF
48 a. MISC. SPECIALTIES
i. FIRE EXTINGUISHER + RECESSED CABINET - ALLOWANCE 3 EA ii. BUILDING SIGNAGE 5,310 GSF
iii. MISC. SPECIALTIES ALLOWANCE 5,310 GSF
49 50
51 a. PHOTO-VOLTAIC PANEL
i. PV PANELS (590Watts / each) + CIRCUITRY, COMPLETE 112 EA ii. PV SUPPORT FRAMES 3,362 SF
52 53
a. FIRE SPRINKLER WET SYSTEM
i. ALLOWANCE FOR FIRE SPRINKLER WET SYSTEM INCLUDING 5,310 GSF ii. FIRE RISER, COMPLETE
54 a. COLD WATER
i. 3/4" HOSE BIBB 1 EA
ii. 3/4" TYPE L CU PIPE 5 LF
b. ROOF DRAINS
i. INCLUDED PER DIVISION 7
c. AREA DRAINS - ALLOWANCE
i. SEWER TRUCK AREA DRAINAGE SYSTEM, COMPLETE 3,055 SF
55 a. HVAC SYSTEM
i. ALLOWANCE FOR IDF ROOM HVAC SYSTEM - ASSUME CU/FC 1 PR ii. SPLIT SYSTEM, COMPLETE
iii. ALLOWANCE FOR ENCLOSED AREAS (SEWER STORAGE & HAZMAT STORAGE), COMPLETE 1,650 SF 56 a. ELECTRICAL EQUIPMENT & FEEDER
i. DIST. BOARD "DB1", 800A-120/208V-3PH-4W W/ (1) MAIN & (6) CB SECTIONS 1 EA ii. SECONDARY FEEDER, (2) - 4" EMT CONDUIT W/ 4 #600 KCMIL + 1 #1/0 GND 35 LF b. PANEL BOARD & FEEDER
i. PANEL "A", 225A-120/208V-3PH-4W W/ (42) CB SECTIONS 1 EA ii. PANEL "F" (PER FUEL SYSTEM) 1 EA
iii. EXTRA FOR ASTRONOMICAL TIMECLOCK 1 EA
iv. 1 1/2" EMT CONDUIT W/ 4 #2 + 1 #8 GND 15 LF
v. 2" EMT CONDUIT W/ 4 #3/0 + 1 #6 GND 10 LF
c. BRANCH POWER
i. DUPLEX RECEPTACLE, 20A-250V-2 POLE-3 WIRE 4 EA
ii. DOUBLE DUPLEX RECEPTACLE, GFI 1 EA
iii. BRANCH POWER CKT., EMT CONDUIT/CU WIRES 330 LF
CONVEYING EQUIPMENT BUILDING "B2"
FIRE SUPPRESSION BUILDING "B2"
OPENINGS BUILDING "B2"
FINISHES BUILDING "B2"
SPECIALTIES BUILDING "B2"
EQUIPMENT BUILDING "B2"
FURNISHINGS BUILDING "B2"
SPECIAL CONSTRUCTION BUILDING "B2"
PLUMBING BUILDING "B2"
HEATING, VENTILATING & AIR CONDITIONING BUILDING "B2"
ELECTRICAL BUILDING "B2"
d. HVAC EQUIPMENT POWER - ALLOWANCE
i. POWER FOR IDF ROOM HVAC EQUIPMENT 1 PR
ii. POWER FOR ENCLOSED AREAS HVAC EQUIPMENT 1,650 SF
e. LIGHTING
i. NOTE: ALL LIGHTING FIXTURES ARE INCLUSIVE W/ JUNCTION BOXES ii. L1 - 8'L LINEAR SUSPENDED 11 EA
iii. L1 - 12'L LINEAR SUSPENDED 10 EA
iv. L6 - EXT. WALL SCONCE 3 EA
v. SWITCH, SINGLE 2 EA
vi. VACANCY SENSOR, MANUAL ON/AUTO OFF, 1-GANG 2 EA
vii. BRANCH LIGHTING CKT., EMT CONDUIT/CU WIRES 560 LF
f. MISCELLANEOUS
i. MISC. ELECTRICAL SYSTEM 5,310 GSF
ii. TESTING 1 LS
57 a. TELEPHONE/DATA
i. IDF, COMPLETE 1 EA
ii. DATA OUTLET, COMPLETE - ALLOWANCE @ ELECT. ROOM 1 EA iii. TELEPHONE BACKBOARD, 4' x 8' x 3/4" PLYWOOD 1 EA
iv. MISC./TESTING 5,310 GSF
58 a. FIRE ALARM
i. FIRE ALARM SYSTEM, COMPLETE SECURITY SYSTEM 5,310 GSF ii. SECURITY SYSTEM, COMPLETE 5,310 GSF
>>>>>QUANTITIES LISTED ARE APPROXIMATE<<<<<
COMMUNICATIONS BUILDING "B2"
ELECTRONIC SAFETY & SECURITY BUILDING 'B2"

AGENDA ITEM NO. 15

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of August 13, 2024
Originating Department: Public Works
City Manager: __________
Vontray Norris
Dir. of Public Works: ___________
Akbar Farokhi
SUBJECT:

Progress Payment #1 in the amount of $67,925. 00 due to DOJA, Inc. of Ontario, CA for Zela Davis Park Renovation (Project # 24-04)
RECOMMENDED MOTION:

Staff recommends that the City Council approve this Progress Payment #1 to DOJA, Inc. of Ontario, CA.

DISCUSSION:

This project involves enhancing Zela Davis Park, a 0.5-acre underutilized park in the City of Hawthorne. The initiative aims to transform the existing space into a versatile, climate-resilient community area. This will be achieved through the installation of a new playground, a picnic area featuring shade structures, exercise equipment, a half court, walking paths adorned with mosaic art elements, perimeter fencing, restroom building, California native plants, bioswale, and various sustainable elements. All activities will be conducted in accordance with the specified Plans and Specifications to ensure the successful completion of the improvements.

Current progress consists of demolition of the existing park features, removal of trees, and commencement of rough soil grading.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

This project is a result of the City working closely with funding and regulatory agencies to support and improve our infrastructure. This project will enhance the quality of life in the City, creating publicly accessible and usable open space.

FISCAL IMPACT:

None. Funds for this progress payment in the amount of $67,925.00 are available in the adopted Fiscal Year 2024-2025 budget and will be paid for with approved and allocated funds through grants from the State of California Department of Transportation, Clean California Local Program, County of Los Angeles Measure A, and Baldwin Hills Urban Watersheds Conservancy (funded under Proposition 40).

NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):

1. Progress Payment #1

AGENDA ITEM NO. 16

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of August 13, 2024
Originating Department: Police - Operations
City Manager: __________
Vontray Norris
Chief of Police: ___________
Gary Tomatani
SUBJECT:

Agreement between the Hawthorne Police Department and Fusus for video and data collaboration for the Hawthorne Police Department.

RECOMMENDED MOTION:

Staff recommends that the City Council approve the agreement with Fusus for video and data collaboration in the amount of $326,750, and authorize Captain Eric Lane to execute the agreement.

DISCUSSION:

Since June of 2021, the Hawthorne Police Department has collaborated with Fusus on the integration of business and community owned security camera systems with the Hawthorne Police Department. This technology allows participating businesses to share live video surveillance with Hawthorne Police Department for improved safety and police response. The integration allows the Department to monitor business cameras, community cameras, park cameras, and intersection cameras in real time, aiding in reduction of response times, and improved criminal investigations. Fusus has improved officer situational awareness, and serves as a mutual aid platform for improved information sharing across the South Bay region.

Fusus allows the Department to view many different video systems through one ecosystem making it easier and more efficient for staff monitoring cameras. Fusus provides a video and data collaboration platform expediting intelligence gathering and efficiency of response to situations as they unfold throughout the community. Further, the platform is tied to a community-facing website portal for video camera registry, providing a tool for identifying the location of cameras in proximity to incidents, as well as a means for efficient outreach to collect recorded video and image files from camera owners, both public and private.

Fusus integration is also a vital part of the future camera integration with the City of Hawthorne’s legal cannabis retail businesses. Hawthorne Municipal Code section 5.100.110 requires the licensed to share their interior and exterior video camera surveillance systems with the Hawthorne Police Department.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

FISCAL IMPACT:
$326,750 over three (3) years to be paid from Asset Forfeiture or the General Fund, depending on the evolving regulations on Asset Forfeiture Spending. Blanket purchase Orders have already been approved by City Council for year one (1) and year two (2) of the agreement.

NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):

1. Agreement between Hawthorne Police Department and Fusus in the amount of $326,750.

AGENDA ITEM NO. 17

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of August 13, 2024
Originating Department: Community Services
City Manager:

Vontray Norris
Community Services Manager:

Kywanna Bowie
SUBJECT:

Agreement between the City of Hawthorne and the Los Angeles Dodgers Foundation for the installation of baseball field improvements at Jim Thorpe Park RECOMMENDED MOTION:

Staff Recommends that the City Council approve an agreement DISCUSSION:

The agreement between the City of Hawthorne and Los Angeles Dodgers Foundation (LADF) outlines the scope of work, responsibilities, and contributions of each party for the installation of the baseball field improvements at Jim Thorpe Park. The proposed improvements include, but are not limited to, the installation of new field turf, dugouts, fencing, and scoreboard, as well as enhancements to the seating area and overall field layout.

These improvements will not only enhance the aesthetic and functional aspects of the baseball field but will also provide a safer and more enjoyable environment for our community’s youth and recreational leagues. Additionally, the partnership with LADF is expected to foster greater community engagement and pride in the park’s facilities.

The financial implications of this agreement are favorable to the City. The LADF has agreed to cover the majority of the costs associated with the improvements, with the City providing thirty percent of the project cost. There is no significant financial burden anticipated for the City.

The partnership between the City of Hawthorne and the Los Angeles Dodgers Foundation represents a valuable opportunity to improve the quality of our recreational facilities at Jim Thorpe Park. The proposed agreement will benefit the community by providing enhanced amenities and fostering a positive relationship with a respected community partner. Staff

recommends that the City Council approve the agreement and authorize the City Manager to execute it.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

1.5 Develop a branding program for the City. This will create a recognizable and relevant brand to the City to be used on media, wayfinding signs, and business cards, etc. Implementation to commence upon completion of program.

FISCAL IMPACT:

The funds required for this project are available in the current fiscal year's adopted budget. $328,798
NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):

1. AGREEMENT BETWEEN THE CITY OF HAWTHORNE,AND THE LOS ANGELES DODGERS

FOUNDATION,FOR THE INSTALLATION OF BASEBALL FIELD IMPROVEMENTSAT JIM THORPE PARK

AGREEMENT

BETWEEN THE CITY OF HAWTHORNE,

AND THE LOS ANGELES DODGERS FOUNDATION,

FOR THE INSTALLATION OF BASEBALL FIELD IMPROVEMENTS

AT JIM THORPE PARK
THIS AGREEMENT (“AGREEMENT”) is entered into this 31st day of July, 2024 (the “EFFECTIVE DATE”), by and between the City of Hawthorne, a municipal corporation (“CITY”) acting by and through its Community Services Department (“CSD”), and The Los Angeles Dodgers Foundation, a California nonprofit public benefit corporation (“DONOR”), for the installation of baseball field improvements at Jim Thorpe Park in the City of Hawthorne. CITY and DONOR may each be referred to individually as a “PARTY” and collectively as the “PARTIES.”
WHEREAS, CITY, through its CSD, owns, operates and maintains real property commonly known as Jim Thorpe Park (“PROJECT LOCATION”), located at 14100 Prairie Ave, Hawthorne, CA 90250;
WHEREAS, DONOR supports key cornerstone programs in sports and recreation, education and literacy, and health and wellness that benefit children and families throughout the greater Los Angeles area and is exempt from federal income taxation under Internal Revenue Code (“IRC”) Section 501(c)(3) and not a private foundation under Section 509(a) of the Code;
WHEREAS, DONOR, with support from other contributors, and in collaboration with other cities and counties in the Los Angeles area, has previously completed over sixty (60+) Dodgers Dreamfields at various park sites in the Los Angeles area; WHEREAS, CSD seeks to improve its park facilities and promote active sports play among youth in Hawthorne;
WHEREAS, the PARTIES have agreed to collaboratively provide necessary funding for the development and improvement of one (1) baseball field and one (1) youth field (collectively, the “FIELDS”), as Dodgers Dreamfields, with a total monetary value of up $821,973, at the PROJECT LOCATION; and
WHEREAS, such funding will provide for improvements such as new playing surfaces, enlarging the basepaths and raising the outfield fence on one field, field enclosures, fencing, an irrigation system, dugouts, an electronic scoreboard, signage, bullpens and mound, as well as project management services (collectively, “FIELD IMPROVEMENTS”), as fully described in the Project Description and Cost Estimate sheet attached hereto and incorporated herein by reference as Exhibit A, pursuant to project plans and specifications (“PLANS”) mutually approved by the PARTIES; WHEREAS, CITY has agreed to contribute funding in the amount of $328,789 as further described below, for the FIELD IMPROVEMENTS;
2 WHEREAS, DONOR wishes to donate up to $218,184 and has secured funding amounting up to approximately $275,000 through DONOR resources and contributions from additional DONOR partners (“DONOR PARTNERS”) to provide the remaining funding for the FIELD IMPROVEMENTS, in the amount up to $493,184, as further described below;
WHEREAS, DONOR wishes to provide, and CITY wishes to accept, these gifts for the FIELD IMPROVEMENTS (the “GIFT”) to be constructed and/or installed at the PROJECT LOCATION; and
NOW, THEREFORE, in consideration of the foregoing and the terms and conditions contained herein, and the performance thereof, the PARTIES to this AGREEMENT mutually agree as follows:

Pursuant to this AGREEMENT, the PARTIES agree to work cooperatively to have FIELD IMPROVEMENTS installed at the PROJECT LOCATION, as described herein, and DONOR agrees to donate the GIFT to CITY, and CITY agrees to accept such GIFT, on the terms and conditions set forth below.

1. Agreement Contacts.

CITY: City of Hawthorne
3901 W. El Segundo Blvd
Hawthorne, CA 90250
Attn: Von Norris, City Manager
Community Services Department
3901 W. El Segundo Blvd
Hawthorne, CA 90250
Attn: Kywanna Bowie, Community Services Manager
DONOR: Los Angeles Dodgers Foundation
Dodger Stadium
1000 Vin Scully Avenue
Los Angeles, CA 90012
Attn: Nichol Whiteman, Chief Executive Officer

2. The Projects. DONOR shall contract with Landmark Construction Solutions, Inc. (“LANDMARK”) to manage the installation of the FIELD IMPROVEMENTS at the PROJECT LOCATION, including, without limitation, the coordination of work with 3 any contractors and/or subcontractors (collectively, the “CONTRACTORS”) hired by LANDMARK and/or DONOR. The FIELD IMPROVEMENTS will be installed in accordance with the Design and Project Location Renderings attached hereto as Exhibit B and Project Timeline attached hereto as Exhibit C, both of which are incorporated herein by this reference.

Each of DONOR’s and DONOR PARTNERS’ names, logos, trademarks and other identifying marks (“DONOR SIGNAGE”) may, upon the prior written consent of each of DONOR and DONOR PARTNERS, be incorporated into the design of the completed FIELDS, on or around the particular FIELDS, its dugouts, scoreboards, or other FIELDS amenities, subject to CITY’s approval. Examples of appropriate DONOR SIGNAGE are attached as Exhibit D, Sample Scoreboard and Recognition Renderings, which is incorporated herein by this reference.

DONOR and LANDMARK shall be provided access to the PROJECT LOCATION, including, without limitation, the ingress-egress and usage of certain areas for staging and storage, under the authority of a Right of Entry Permit (“ROE”) issued by CSD.

3. The GIFT. DONOR and DONOR PARTNERS have agreed to provide the GIFT, in a total amount of up to $493,184.

4. Financial Contributions. The PARTIES agree that financial contributions be provided by DONOR, DONOR PARTNERS AND CITY as indicated below.

Contributor Amount
DONOR $218,184
CITY $328,789
Kershaw’s Challenge
Security Benefit
$150,000
$100,000
LA84 Foundation $25,000
CITY’s contribution will be made on or before November 15, 2024 (payment of at least one half of CITY’s total due to be paid by September 15, 2024; and the balance due by November 15, 2024). DONOR may secure additional funding from other DONOR PARTNERS to defray its contribution prior to the completion of the FIELD IMPROVEMENTS. The PARTIES acknowledge and agree that, in the event of project cost overruns and/or savings required by or due to a change in the scope of FIELD IMPROVEMENTS, the implementation of any changes in the scope of FIELD IMPROVEMENTS or reallocation of funding (“PROJECT CHANGES”) shall be subject to the mutual agreement of the PARTIES. Said mutual agreement may require the prior approval of the City Council of the City of Hawthorne. Upon approval of the PROJECT CHANGES by the PARTIES, DONOR shall coordinate with 4 LANDMARK to have LANDMARK implement such PROJECT CHANGES, pursuant to the intent mutually agreed to by the PARTIES.

5. CITY’s Covenants: CITY hereby covenants that, in order to induce DONOR to enter into this AGREEMENT and to provide the GIFT:
(a) CITY will maintain the FIELDS in a safe and attractive manner consistent with DONOR’s image and reputation, and in accordance with the terms and conditions of applicable product warranty(ies);
(b) CITY, which owns the PROJECT LOCATION, will ensure that the PROJECT LOCATION is free of any liens, encumbrances, or third-party claims that would be inconsistent with the intent that the FIELDS be used for recreation and play activities;
(c) CITY shall obtain, or shall assist LANDMARK in obtaining, all necessary permits, authorizations and consents, as well as right of entry to access the park site to perform the necessary work;
(d) CITY shall recognize DONOR and DONOR PARTNERS for its contributions through the placement of DONOR SIGNAGE on the FIELDS, which DONOR SIGNAGE shall be kept in place for so long as the FIELDS are in operation.

The content, design, size, and placement of all DONOR SIGNAGE at the FIELDS shall be determined by mutual agreement of the PARTIES, shall be consistent with the CITY’s sign laws and CSD Sponsorship Recognition Policy, and shall require approval by CSD prior to being placed or installed at the FIELDS;
(e) CITY shall ensure that the FIELDS shall be used exclusively for recreation and play activities for so long as the FIELDS remains open to the public; and (f) CITY is authorized to enter into this AGREEMENT.
(g) Sections 5(a), 5(b), 5(d) and 5(e) shall survive the expiration or earlier termination of this AGREEMENT.

6. DONOR Covenants: DONOR hereby covenants that, in order to induce CITY to enter into this AGREEMENT and to accept the GIFT:
(a) In accordance with the GIFT and this AGREEMENT, DONOR shall contract with LANDMARK and/or CONTRACTORS and shall make payments directly to LANDMARK and/or CONTRACTORS, if applicable, for costs and expenses related to FIELD IMPROVEMENTS, in accordance with the project description and cost estimates attached hereto as Exhibit A and/or as mutually agreed upon by the PARTIES, at no cost or expense to CITY;
5 (b) In any contracts entered into hereunder by DONOR with LANDMARK and/or any CONTRACTORS, DONOR shall require LANDMARK and/or such CONTRACTORS, to agree in writing to be in compliance with all applicable local, state, and federal regulations and requirements as related to the FIELD IMPROVEMENTS;
(c) In any contracts entered into hereunder by DONOR with LANDMARK and/or any CONTRACTORS, DONOR shall require LANDMARK and/or such CONTRACTORS performing FIELD IMPROVEMENTS at the PROJECT LOCATION to possess appropriate insurance coverage(s), to sign both a waiver of liability and indemnity agreement in compliance with the terms and conditions of the Right of Entry Permit issued by CSD, authorizing the performance of the FIELD IMPROVEMENTS at the PROJECT LOCATION; (d) In any contracts entered into hereunder by DONOR with LANDMARK and/or any CONTRACTORS, DONOR shall require that LANDMARK and/or such CONTRACTORS adhere to the terms and conditions of this AGREEMENT; (e) In any contracts entered into hereunder by DONOR with LANDMARK and/or any CONTRACTORS, DONOR shall require that the FIELD IMPROVEMENTS be performed in accordance with plans and specifications mutually approved by the PARTIES and pursuant to the terms and conditions of this AGREEMENT; and
(f) DONOR is authorized to enter into this AGREEMENT.

7. Status: CITY affirms that it is a tax-exempt municipal corporation, and DONOR affirms that it is a California nonprofit public benefit corporation.

8. CITY’s Books and Records: Throughout the TERM, the PARTIES agree to maintain sufficient operating and financial books, records, and related documentation regarding the GIFT, the FIELD IMPROVEMENTS, and the FIELDS, and any related activities of the PARTIES, and further agree to allow DONOR reasonable access to such books, records, and other documentation as they relate to the GIFT and the implementation of this AGREEMENT.

9. Publicity, Recognition and Use:
(a) The PARTIES shall acknowledge one another as co-contributors in written material(s), news releases, and related marketing or publicity materials, including, but not limited to, an initial press conference, and/or dedication ceremonies for the FIELDS;
(b) The PARTIES agree to assist and cooperate in a mutually acceptable grandopening and/or dedication event at the FIELDS; 6 (c) The PARTIES also shall have the right to publicize, show photographs of, use the name of, and otherwise promote their respective contributions to the FIELDS;
(d) DONOR shall be given usage of the FIELDS for sports and/or special events upon reasonable notice to CSD, subject to CITY’s prior approval, which approval shall not be unreasonably denied, delayed, or withheld and the signing of both a waiver of liability and indemnity agreement. CITY shall not charge DONORS a fee for use of the FIELDS for these events but may charge DONOR for CITY’s personnel expenses for staff supervision, security, maintenance, and/or traffic control during the event(s); (e) DONOR shall have the right (but not the obligation) to place and remove DONOR SIGNAGE on or around the FIELDS, provided that DONOR SIGNAGE is consistent with CITY’s sign laws and CSD policies, procedures, and guidelines, and subject to the prior approval of CITY; (f) The naming of the FIELDS shall be subject to the prior approval of DONOR and CITY, pursuant to CSD’s naming policy;
(g) DONOR shall have the right, at DONOR events at the FIELDS (e.g., events as described in 9(a), 9(b), or 9(d) above), to operate a booth or similar area for promotional purposes upon the signing of both a waiver of liability and indemnity agreement. The size and location of the booth or similar area shall be subject to CITY’s prior approval, not to be unreasonably withheld; and (h) The PARTIES agree to cooperate and coordinate with respect to the nature, text, and timing of any press release or public announcement(s) concerning the existence of the GIFT, the FIELD IMPROVEMENTS, the FIELDS, and/or this AGREEMENT; the use or promotion of the PROJECT LOCATION; and/or the construction of any FIELD IMPROVEMENTS at the FIELDS, except as may be legally required by applicable laws, regulations, or judicial order. (i) The PARTIES agree to notify each other in writing of any press release, public announcement, marketing or promotion of the FIELDS. Further, any press release, public announcement, marketing materials, or brochures prepared by any of the PARTIES, shall appropriately acknowledge the contributions of all of the PARTIES;
(ii) To the extent stipulated in any grant agreement, partnership agreement, donation agreement, or other agreement with respect to the GIFT and the FIELD IMPROVEMENTS, the PARTIES shall duly notify any grantors, donors, partners or other party, and each other, prior to any public or media event publicizing the accomplishments funded by any grant agreement or other funding source, and shall provide the 7 opportunity for attendance and participation by grantor, donor, partner, or other respective representatives;
(iii) The PARTIES shall coordinate the scheduling and organization of any public or media event to provide the opportunity for attendance and participation by officials and/or representatives of CITY and DONOR; including elected officials and public officials. Similarly, any document, written report, or brochure prepared by either CITY or DONOR, in whole or in part, pursuant to the acquisition of property and/or installation of improvements, shall contain any acknowledgements required under any related grant agreement, partnership agreement, donation agreement or other agreement or funding source; and
(iv) DONOR agrees that any public release or distribution of information related to the FIELD IMPROVEMENTS, the FIELDS, this AGREEMENT, and/or any related project, programs or services, shall include the following statement at the beginning or introduction of such release:
“In collaboration with the City of Hawthorne,
Community Services Department,”
(v) Sections 9(a), (c)-(e), (g) and (h) shall survive the expiration or earlier termination of this AGREEMENT.

10. Absence of DONOR Warranties: DONOR makes no representations or warranties hereunder of any kind, expressed or implied, as to any matter, including implied warranties of fitness for a particular purpose, merchantability or otherwise relating to the FIELDS, the FIELD IMPROVEMENTS, or any component thereof, or the performance by LANDMARK and/or any CONTRACTORS of any services. In no event, except as provided in Paragraph 11 of this AGREEMENT, will DONOR be liable for any damages, including personal injury, lost profits, or other consequential, exemplary, incidental or punitive damages arising out of this AGREEMENT, the GIFT, the FIELD IMPROVEMENTS, and/or the FIELDS.

11. Indemnification/Hold Harmless:
(a) Except for the active negligence or willful misconduct of DONOR, or any of DONOR’s officers, directors, employees, accountants, attorneys, agents, affiliates, subsidiaries, successors, insurers and assigns, CITY agrees to indemnify, defend, and hold harmless DONOR, its officers, directors, employees, accountants, attorneys, agents, affiliates, subsidiaries, successors, insurers and assigns from and against any and all third party claims, demands, losses, damages, liabilities, costs and expenses (including reasonable legal/attorneys' fees and expenses arising out of or related to any legal proceeding and any legal appeal) related to the GIFT, the FIELDS, the FIELD IMPROVEMENTS, or this AGREEMENT, and liabilities of any kind or 8 nature whatsoever, whether in contract, tort, or otherwise, resulting from any claim (including, without limitation, personal injury, death, or property damage) actually or allegedly arising out of or in connection with the negligent acts, errors, omissions or willful misconduct, including the maintenance, location, or condition of the FIELDS, or any person's use of the FIELDS, whether authorized or unauthorized, proper or improper. Without limiting this obligation, CITY will maintain the insurance described in Section 12 below for so long as the FIELDS remain in operation or open to the public.
(b) Except for the active negligence or willful misconduct of CITY, or any of its boards, officers, agents, employees, assigns and successors-in-interest, DONOR, during DONOR special events (including the operation of booths or similar area for promotional purposes) undertake(s) and agree(s) to defend, indemnify, and hold harmless CITY and any of its boards, officers, agents, employees, assigns and successors in interest from and against all suits and causes of action, claims, losses, demands and expenses, including, but not limited to, legal/attorney's fees, expenses and cost of litigation, damage or liability of any nature whatsoever, for death or injury to any person, including DONOR’s employees and agents, or damage or destruction of any property of any of the PARTIES hereto or of third parties, arising in any manner by reason of the negligent acts, errors, omissions or willful misconduct incident during DONOR’S use of the FIELDS or use by DONOR’s CONTRACTORS of any tier. Without limiting this obligation, DONOR will maintain the insurance described in Section 12 below during the DONOR special events occurring at the FIELDS during the TERM of this AGREEMENT.
(c) This Section 11 shall survive the expiration or earlier termination of this AGREEMENT.

12. Insurance Requirements:
(a) CITY shall obtain and keep in effect for the period of time the FIELDS are in operation or open to the public, at CITY’s expense, the following insurance coverage:

Type of Insurance Limits of Liability
Commercial General Liability (including bodily injury, $2,000,000.00 property damage, products/completed operations,
personal injury, participants’ bodily injury liability
and contractual liability coverages)
(b) The coverage limits described above may be obtained through a selfinsurance program or a combination of self-insurance and excess coverage from a commercial insurer. In the event that commercial insurance is 9 purchased, coverage shall be written by insurance companies that are satisfactory to DONOR and that are licensed to do business in the state or country in which the FIELDS are located. The policies, including selfinsurance, shall be endorsed to name DONOR and its directors, officers, employees, agents, and affiliates as additional insureds, and shall be written on an occurrence basis.
(c) DONOR shall maintain the level of insurance described above in this Section 12 for any special events that DONOR may operate or perform, whether independently or together, at the FIELDS during the TERM of this AGREEMENT after opening the FIELDS to the public. Said insurance shall be endorsed to name the City of Hawthorne, its officers, officials, employees and volunteers as additional insureds. Additionally, said insurance shall be primary and not contribute to any insurance or self-insurance maintained by City.
(d) Section 12 shall survive the expiration or earlier termination of this AGREEMENT.

13. Use of Marks: Notwithstanding any provision herein, no PARTY shall use any other PARTY’s trademarks, tradenames, and/or logos (each, a “MARK”) without the prior written approval from such PARTY. Each MARK shall remain the sole and exclusive intellectual property of the pertinent PARTY.

14. Term: The “TERM” of this AGREEMENT shall commence upon execution of this AGREEMENT (“Effective Date”) and shall expire one (1) year from the Effective Date, unless terminated earlier under the terms of this AGREEMENT. (a) Notwithstanding the foregoing, if any DONOR PARTNER fails to make a material donation to DONOR, (i) the PARTIES may mutually agree to extend the term until DONOR is able to obtain a donation from one or more new or existing donor partners to make up for the donation shortfall; (ii) the PARTIES may mutually agree to adjust the Project Description and Cost Estimates attached hereto as Exhibit A to account for such shortfall; or (iii) DONOR or CITY may terminate this AGREEMENT.
(b) If a PARTY elects to terminate this AGREEMENT, it must send written notice to the other PARTY. This AGREEMENT will terminate twenty (20) days after the sending of such notice.
(c) Upon any termination of this AGREEMENT, DONOR and CITY shall be obligated only with respect to their proportionate share of the GIFT funds expended on or obligated for the FIELD IMPROVEMENTS through the date of termination.
(d) Upon any termination, CITY shall own and have the right to all FIELD IMPROVEMENTS completed or in progress as of the date of termination. 10 15. Disclaimer: It is expressly understood by CITY and DONOR that no director, member, officer, employee or other representative of CITY and/or DONOR shall incur any financial responsibility or liability of any kind or nature whatsoever, in connection with this AGREEMENT, or any amendment and/or subsequent agreement regarding the subject matter hereof. The parties agree that the liability of DONOR hereunder shall be limited to the payment(s) pursuant to the terms and conditions of this AGREEMENT. This Section 15 shall survive the expiration or earlier termination of this AGREEMENT.

16. Relationship of the PARTIES: The PARTIES agree that no PARTY shall have any right, power, or authority to assume, create, or incur any expense, liability, or obligation, expressed or implied, on behalf of any other PARTY, except as expressly provided herein. The PARTIES are independent contractors, and this AGREEMENT is not intended to be, nor shall it be, construed as a joint venture, association, partnership, or other form of a business organization or agency relationship.

17. Post-Construction:
(a) Upon completion of construction, CSD shall conduct a post-development inspection to ensure that the FIELD IMPROVEMENTS have been developed in compliance with the terms and conditions of this AGREEMENT. (b) Following CSD’s acceptance of the completed FIELD IMPROVEMENTS, and subsequent to opening the PROJECT LOCATION to the public, DONOR shall have no involvement, whether financial or otherwise, with the use (other than as provided in Paragraph 9 of this AGREEMENT), operation, maintenance, landscaping, repair, insurance, programming or modifications of the FIELD IMPROVEMENTS.

18. Entire Agreement: This AGREEMENT supersedes any prior or contemporaneous oral or written understandings or communications between the PARTIES and constitutes the entire agreement of the PARTIES with respect to its subject matter.

This Agreement may not be amended or modified, except in a writing signed by the PARTIES.

19. Governing Law: This AGREEMENT shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the parties, venue in state trial courts shall lie exclusively in the County of Los Angeles, Superior Court, Southwest District, located at 825 Maple Avenue, Torrance, California 90503-5058. In the event of litigation in the United States District Court, venue shall lie exclusively in the Central District of California, in Los Angeles. This Section 19 shall survive the expiration of earlier termination of this AGREEMENT.
11 20. Captions: All captions and headings in this AGREEMENT are for the purposes of reference and convenience only. They will not limit or expand the provisions of this AGREEMENT.

21. Counterparts: This AGREEMENT may be executed in counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. This AGREEMENT shall not be effective as to any PARTY unless and until it has been executed by or on behalf of every PARTY.

22. Force Majeure: Neither PARTY will be liable to the other or deemed to be in breach of this AGREEMENT if such PARTY is delayed or unable to perform, to the extent that such delay or failure is caused by any act of God, epidemic, pandemic (e.g., COVID-19), war, natural disaster, strike, lockout, labor dispute, work stoppage, flood, fire, third party criminal or terrorist act, quarantine or stay-at-home restriction, act of government, government declared emergency or disaster, or any other event beyond its reasonable control and without its fault or negligence (an “EXCUSABLE DELAY”). In the event of an EXCUSABLE DELAY, any performance times specified in this AGREEMENT shall be extended for an amount of time equivalent to the duration of the EXCUSABLE DELAY; provided, however, that if any EXCUSABLE DELAY continues for more than sixty (60) days, either PARTY may terminate this AGREEMENT without further obligation or liability after sending written notice to the other PARTY. This AGREEMENT will terminate five (5) days after the sending of such notice.
[SIGNATURE PAGE FOLLOWS]
IN WITNESS WHEREOF, the PARTIES have executed this AGREEMENT as of the date first written above.

CITY OF HAWTHORNE
____________________________________________
Alex Vargas
Mayor
ATTEST:
____________________________________________
Von Norris
City Manager
APPROVED AS TO FORM:
____________________________________________
Robert Kim
City Attorney

THE LOS ANGELES DODGERS FOUNDATION,
A California nonprofit public benefit corporation
____________________________________________
Nicholas Sandler
President
____________________________________________
Nichol Whiteman
Chief Executive Officer
Exhibit A
Project Description and Cost Estimates
14 Exhibit B
Design and Project Location Rendering
15 Exhibit C
Project Timeline
16 Exhibit D
Sample Scoreboard and Recognition Rendering
17

AGENDA ITEM NO. 18

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of August 13, 2024
Originating Department: Human Resources
City Manager:

Vontray Norris
Human Resources Director:

Erika Lampkin
SUBJECT:

Amendment to the Employment Contract of the Chief of Police.

RECOMMENDED MOTION:

Staff Recommends that the City Council approve an amendment to the Chief of Police, Gary Tomatani’s employment contract.

DISCUSSION:

The Hawthorne Police Management Supervisors Group (HPMSG) have completed negotiations and entered into a new Memorandum of Understanding (MOU). As a result of this new Memorandum of Understanding and the current terms of Chief Tomatani’s employment contract (Section 6) will result in subordinates within the HPMSG with higher compensation rates than Chief Tomatani. In an effort to remedy this, the City and Chief Tomatani agree the base salary will increase by the same annual percentages each year as dictated by the Hawthorne Police Management Supervisors Group Memorandum of Understanding effective July 27, 2024 – June 30, 2027.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

This Side Letter Agreement will assist the City in its efforts for continuous growth in professional development and strategic planning.

FISCAL IMPACT:

Funds will be allocated to the general fund for the duration of the contract.

NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act

ATTACHMENT(S):

1. Side Letter Agreement between the City of Hawthorne and Chief Gary Tomatani

SIDE LETTER AGREEMENT

TO THE EMPLOYMENT AGREEMENT FOR THE CHIEF OF POLICE
(AGREEMENT EFFECTIVE MARCH 28, 2023 – MARCH 28, 2026)

BETWEEN THE CITY OF HAWTHORNE

AND GARY TOMATANI
This side letter is executed pursuant to the March 28, 2023 – March 28, 2026 Employment Agreement between the City of Hawthorne (City) and the Chief of Police (Tomatani). This letter will amend Section 5; Paragraph Three and Section 6 (“Bargaining Unit Applicable to Tomatani”) of the Employment Agreement
Change 1:

Section 5: Paragraph Three of the Employment Agreement for the Chief of Police, in part currently reads:
“Except as otherwise provided herein, Tomatani shall be entitled to all compensation and benefits which are received by the employees represented by the HPMSG including, but not limited to, those included in the MOU between the City and HPMSG for as long as Tomatani is a sworn employee of the City.”
The following specifications (two paragraphs) will be added to the existing text of Section 5 of the Employment Agreement for the Chief of Police, following the existing Paragraph Three:
“In addition to other compensation currently determined by the Employment Agreement for the Chief of Police, Tomatani will also be compensated for an additional 160 hours per calendar year as a part of his salary. The total compensation will be calculated at the current rate of pay based on the terms of the Employment Agreement. Changes in the rate of pay will go into effect on the following pay period. The 160 hours of compensation will be pro-rated and distributed evenly as a part of his salary, each two-week pay period, effective July 27, 2024, in which he has not yet been compensated for “Fixed Holidays” per the HPMSG MOU. There will be no retroactive compensation associated with this Side Letter Agreement.

When the terms of this Side Letter go into effect, Tomatani will forfeit the benefit of his “Fixed Holidays” (160 hours) as determined by the July 1, 2021 Through June 30, 2024 Memorandum of Understanding Between the City of Hawthorne and the Hawthorne Police Management Supervisory Group, Article 13 – Holidays (Paragraphs A, B, C, D, and E) and any subsequent MOUs between the HPMSG and the City in this regard.”
As 80 hours of the aforementioned, “Fixed Holiday” pay has already been paid and received by Chief Gary Tomatani in quarters 1 and 2, the remaining 80 hours will be calculated in the Chief’s base salary effective July 27, 2024 – December 31, 2024. January 1, 2025, and for the remainder of the contract, the full 160 hours will be a part of his base salary and will continue for the duration of the contract. For this change in the agreement, the base salary will be reflected as follows:
 Effective July 27, 2024, the base salary will be $16,355.77 per month.  Effective January 1, 2025, the base salary will be $16,961.54 per month.

Note: These base rates are not inclusive of the changes in Section 6 of this side letter agreement.

Change 2:

Section 6 of the Employment Agreement for the Chief of Police, in part currently reads:
“Tomatani’s base salary will be $15,000. For each year, if Tomatani’s contract is not terminated, he shall be entitled to an increase in pay by the lesser of five percent (5%) of this then base salary or the cost of living adjustment for the respective year.” As a result of the MOU being entered into by the HPMSG and the City effective July 27, 2024, following the current terms (of Section 5, Paragraph Three, and Section 6) will result in subordinates within the HPMSG with higher compensation rates than Chief Tomatani. In order to remedy this, Tomatani and the City agree that for the remainder of the Employment Agreement (which expires March 28, 2026), that:

Tomatani’s base salary will increase by the same annual percentages as the salary rates for HPMSG members, as dictated by the MOU between HPMSG and the City, which expires on June 30, 2027.

In return, Tomatani agrees to forego the annual increases in his Employment Agreement as specified in Section 6 while his employment agreement remains in place.

CITY OF HAWTHORNE CHIEF OF POLICE
______________________________ ______________________________ Erika Lampkin Gary Tomatani
Director of Human Resources
______________________________
Vontray Norris
City Manager

AGENDA ITEM NO.

CITY OF HAWTHORNE

CITY COUNCIL

AGENDA BILL
For the meeting of August 13, 2024
Originating Department: City Attorney
City Attorney: _______________________
Robert M. Kim
SUBJECT:

Claim for personal injury and physical assault by Rodrick Sherington.

RECOMMENDED MOTION:

Staff recommends that the City Council deny the claim by Rodrick Sherington.

DISCUSSION:

Claimant Rodrick Sherington alleges that a member of the Hawthorne Police Department used physical force on him.

FISCAL IMPACT:

None
NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act.

ATTACHMENT(S):

None

AGENDA ITEM NO.

CITY OF HAWTHORNE

CITY COUNCIL

AGENDA BILL
For the meeting of August 13, 2024
Originating Department: City Attorney
City Attorney: _______________________
Robert M. Kim
SUBJECT:

Claim for assault and property damage by Ayotomide Akinbi.

RECOMMENDED MOTION:

Staff recommends that the City Council deny the claim by Ayotomide Akinbi.

DISCUSSION:

Claimant Ayotomide Akinbi alleges that a member of the Hawthorne Police Department committed an assault on him and caused property damage to his vehicle.

FISCAL IMPACT:

None
NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act.

ATTACHMENT(S):

None

AGENDA ITEM NO. 21

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of August 13, 2024
Originating Department: City Attorney
City Attorney: ___________
Robert M. Kim
SUBJECT:

Claim for personal injury and property damage arising out of a police pursuit by Luis Molina.

RECOMMENDED MOTION:

Staff recommends that he City Council deny the claim of Luis Molina.

DISCUSSION:

Claimant alleges during a police pursuit of a suspect, a vehicle to vehicle accident occurred resulting in damages.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

FISCAL IMPACT:

None.

NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):

1. None

AGENDA ITEM NO. 22

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of August 13, 2024
Originating Department: City Attorney
City Manager: __________
Vontray Norris
City Attorney: ___________
Robert M. Kim
SUBJECT:

Addressing Homelessness In Light of Supreme Court’s Holding in Grants Pass, the Governor Newsome’s Executive Order and Good Neighbor Pledge from SBCCOG. (D. Patterson, A. English) RECOMMENDED MOTION:

Staff recommends that the City Council Discuss and Provide Directions to the Staff.

DISCUSSION:

The U.S. Supreme Court in City of Grants Pass v. Johnson held that an anti-camping ordinance did not violate the 8th Amendment to the Constitution on Cruel and Unusual Punishment. After this decision, Governor Newsome issued Executive Order N-1-24 which ordered the State agencies to work with local agencies to clean up encampments immediately where the encampment poses imminent threat or by posting a 48 hours notice with request for outreach services where there is no exigent circumstance.

Locally, the South Bay Cities Council of Governments (SBCCOG) issued “Good Neighbor Pledge” for the South Bay cities to join. The Pledge seeks to discourage cities from aggressively criminalizing homelessness and continue to offer services and address the root causes of homelessness. The Pledge is not a legally enforceable agreement and is meant to preclude city’s policy that results in the unhoused to move from one city to its neighboring cities.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

FISCAL IMPACT:

None.

NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):

1. Governor's Executive Order N-1-24

2. SBCCOG's Good Neighbor Pledge