(c) Duration: Said AGREEMENT shall be effective from January 1, 2025 to December 31, 2025.
(d) Completion of Project: CONSULTANT shall complete all tasks as noted in Exhibit "A" for a period as noted in the agreement with a period not to exceed 12 months.
All work shall be conducted in a manner consistent with the standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting obligations under this Agreement.
(e) Consultant: Tripepi Smith & Associates, Inc., PO Box 52152 Irvine, CA 92619, (626) 536-2173.
(f) City: 4455 West 126th Street, Hawthorne, California, 90250.
2. Scope of Services: CONSULTANT agrees as follows:
(a) Compliance with Laws and Regulations: CONSULTANT shall forthwith undertake and complete the project in accordance with Exhibit "A" hereto and all in accordance with Federal, State and CITY statues, regulations, ordinances and guidelines, all to the reasonable satisfaction of CITY.
(b) Personnel: CONSULTANT shall, at CONSULTANT'S sole cost and expense, secure and hire such other persons as may, in the opinion of CONSULTANT, be necessary to comply with the terms of this Agreement. In the event any such other persons are retained by CONSULTANT; CONSULTANT hereby warrants that such persons shall be fully qualified to perform services required hereunder. CONSULTANT further agrees that no subcontractor shall be retained by CONSULTANT except upon the prior written approval of CITY.
(c) Limitation on Payments: In no event, shall CITY be required to pay to CONSULTANT any sum in excess of 100% of the maximum payable hereunder prior to receipt by CITY of services described in Exhibit "A" acceptable in form and content to CITY. Final payment shall be made not later than 15 days after completion of project.
3. Compensation, Method of Payment, and Additional Services. (a) CITY shall pay CONSULTANT in accordance with the payment rates and terms and the schedule of payment as set forth in the Agreement Terms and Cost Proposal set forth in the Proposal: General Communications for City Of Hawthorne submitted by CONSULTANT, Exhibit “A” hereto, and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks.
Professional Service Agreement
Comprehensive Communications Services
City of Hawthorne/Tripepi Smith 2025
(b) Payments to CONSULTANT shall be made by CITY in accordance with the invoices submitted by CONSULTANT, on a monthly basis, and such invoices shall be paid within thirty (30) days after said invoices are received by CITY. Each invoice shall detail work performed and charges. All charges shall be in accordance with CONSULTANT's proposal with respect to hourly rates (Exhibit "A"). (c) CITY Requested Additional services: Payments for additional services requested in writing by CITY, and not included in CONSULTANT's proposal as set forth in Exhibit "A" hereof, shall be paid on a reimbursement basis in accordance with the fee schedule set forth in said Exhibit "A" or in an amount and manner agreed to in writing by CITY. Charges for additional services shall be invoiced on a monthly basis and shall be paid by CITY within thirty (30) days after said invoices are received by CITY. (d) Payment to CONSULTANT for work performed pursuant to this AGREEMENT shall not be deemed to waive any defects in work performed by CONSULTANT.
4. CONSULTANT's Books and Records:
(a) Maintenance of Records: CONSULTANT shall maintain any and all documents and records demonstrating or relating to CONSULTANT's performance of services pursuant to this AGREEMENT. CONSULTANT shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, or other documents or records evidencing or relating to work, services, expenditures and disbursements charged to CITY pursuant to this AGREEMENT. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by CONSULTANT pursuant to this AGREEMENT. Any and all such documents or records shall be maintained for five (5) years from the date of execution of this AGREEMENT and to the extent required by laws relating to audits of public agencies and their expenditures.
(b) Inspection of Records: Any and all records or documents required to be maintained pursuant to this section shall be made available for inspection, audit and copying at any time during regular business hours, upon written request by the CITY OR CITY's designated representative. Copies of such documents or records shall be provided directly to the requesting party for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon. Such documents and records shall be made available at CONSULTANT's address indicated for receipt of notices in this AGREEMENT.
(c) Copies of Records: Where CITY or CONSULTANT has reason to believe that any of the documents or records required to be maintained pursuant to this section Professional Service Agreement
Comprehensive Communications Services
City of Hawthorne/Tripepi Smith 2025
may be lost or discarded due to dissolution or termination of CONSULTANT's business, the CITY may, by written request, require that custody of such documents or records be given to the CITY and that such documents and records be maintained by CITY. Access to such documents and records shall be granted to all parties to this AGREEMENT, as well as to their successors-in-interest and authorized representatives.
6. Default of CONSULTANT
(a) Failure to Comply with Terms of Agreement: The Consultant's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant's control, and without fault or negligence of the Consultant, it shall not be considered a default. (b) Cure of Default: If the City Manager or his delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, he shall cause to be served upon the Consultant a written notice of the default. The Consultant shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.
7. Termination of Agreement:
(a) Termination of Agreement: The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the consultant at least ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement.
The Consultant may at any time, for any reason, with or without cause, suspend or terminate this Agreement by serving upon the City at least ten (10) days prior written notice.
Professional Service Agreement
Comprehensive Communications Services
City of Hawthorne/Tripepi Smith 2025
(b) Payment After Termination: In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City.
8. Notices and Designated Representatives: Any and all notices, demands, invoices and written communications between the parties hereto shall be addressed as set forth in this paragraph. The below named individuals, furthermore, shall be those persons primarily responsible for the performance by the parties under this Agreement:
TO: CITY OF HAWTHORNE
Attn: Vontray Norris
4455 West 126th Street
Hawthorne, CA 90250
[email protected]
(310) 349-2910
TO: TRIPEPI SMITH
Attn: Ryder Todd Smith, President
PO Box 52152
Irvine, CA 92619
(626) 536-2173
Any such notices, demands, invoices and written communications, by mail, shall be deemed to have been received by the addressee forty-eight (48) hours after deposit thereof in the United States mail, postage prepaid and properly addressed as set forth above.
9. Continuity of Personnel: CONSULTANT shall make every reasonable effort to maintain the stability and continuity of CONSULTANT's staff assigned to perform the services required under this AGREEMENT, CONSULTANT shall notify CITY of any changes in CONSULTANT's staff assigned to perform the services required under this AGREEMENT, prior to any such performance. CITY shall not be responsible for time and costs associated with CONSULTANT's turnover or reassignment of staff.
10. Status of Consultant: The parties hereto agree that CONSULTANT and its employers, officers and agents are independent contractors under this Agreement and shall not be construed for any purpose to be employees of CITY.
Professional Service Agreement
Comprehensive Communications Services
City of Hawthorne/Tripepi Smith 2025
(a) Limits of Authority: CONSULTANT shall have no authority to bind CITY in any manner, nor to incur any obligation, debt or liability of any kind on behalf of or against CITY, whether by contract or otherwise, unless such authority is expressly conferred under this AGREEMENT or is otherwise expressly conferred in writing by CITY.
(b) Control of CONSULTANT’S Personnel: The personnel performing the services under this AGREEMENT on behalf of CONSULTANT shall at all times be under CONSULTANT's exclusive direction and control. Neither CITY or any elected or appointed boards, officers, officials, employees or agents of CITY shall have control over the conduct of CONSULTANT or any of CONSULTANT's officers, employees or agents, except as set forth in this AGREEMENT. CONSULTANT shall not at any time or in any manner represent that CONSULTANT or any of CONSULTANT's officers, employees or agents are in any manner officials, officers, employees or agents of CITY. (c) No Entitlement to Benefits: The CONSULTANT or any CONSULTANT’s officers, employees or agents, shall not obtain any rights to retirement, health care or any other benefits which may otherwise accrue to CITY employees. CONSULTANT expressly waives any claim CONSULTANT may have to any such rights.
11. Compliance with Applicable Laws; Permits and Licenses: The Consultant shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement.
The Consultant shall at all times observe and comply with all such laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this Section.
12. Non-discrimination: CONSULTANT shall not discriminate, in any way, against any person on the basis of race, color, religious creed, national origin, ancestry, sex, age, physical handicap, medical condition or marital status in connection with or related to the performance of this AGREEMENT.
13. Conflict of Interest:
(a) CONSULTANT represents that neither it nor any of its officers or principles of its firm has been retained, employed or compensated by any other interested party, or done any act, in such a manner so as to constitute a conflict of interest with respect to the consultant's duties under the agreement with the CITY. CONSULTANT covenants that neither it, nor any officer or principal of its fi1m has or shall acquire any interest, directly Professional Service Agreement
Comprehensive Communications Services
City of Hawthorne/Tripepi Smith 2025
or indirectly, which would conflict in any manner with the interests of CITY or which would in any way hinder CONSULTANT's performance of services under this AGREEMENT. CONSULTANT further covenants that in the performance of this AGREEMENT, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor, expect as provided for by this Section. At all times, CONSULTANT agrees to avoid conflicts of interest, or the appearance of any conflicts of interest, with the interests of CITY in the performance of this AGREEMENT. (b) The CITY may waive at its discretion any conflict or potential conflict of interest in writing, provided the CONSULTANT has made a full written disclosure of all facts.
Provided further that the conflict affects a third party, the CONSULTANT must provide to the CITY a written waiver of the conflict from the affected party.
14. Confidential Information/Release of Information:
(a) Confidentiality of Information: All information gained or work product produced by CONSULTANT in performance of this AGREEMENT shall be considered confidential, unless information is in the public domain or already known to CONSULTANT. CONSULTANT shall not release or disclose any such information or work product to persons or entities other than CITY without prior written authorization from the CITY, except as may be required by law.
(b) Release of Confidential Information: All information gained by CONSULTANT in performance of this Agreement shall be considered confidential and shall not be released by CONSULTANT without City's prior written authorization. Consultant, its officers, employees, agents, or subconsultants, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided CONSULTANT gives City notice of such court order or subpoena.
(c) Notification of Legal Action: CONSULTANT shall promptly notify City should CONSULTANT, its officers, employees, agents, or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions, or other discovery request, court order, or subpoena from any person or party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent CONSULTANT and/or be present at any deposition, hearing, or similar proceeding. CONSULTANT agrees to cooperate fully Professional Service Agreement
Comprehensive Communications Services
City of Hawthorne/Tripepi Smith 2025
with City and to provide the opportunity to review any response to discovery requests provided by CONSULTANT. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.
15. Indemnification: CONSULTANT will indemnify, defend, and hold harmless City of Hawthorne, the City Council, each member thereof, present and future, members of boards and commissions, their officers, agents, and employees (collectively “CITY”) from and against any and all liability, expenses, including defense costs and legal fees, and claims for damages whatsoever, arising out of, pertaining to, or relating to the negligence, recklessness, or willful misconduct of CONSULTANT. The obligation to indemnify, defend and hold harmless includes, but is not limited to, any liability or expense, including defense costs and legal fees, arising from the negligent acts or omissions, or willful misconduct of CONSULTANT, its officers, employees, agents, subconsultants or vendors. CONSULTANT’s obligations to indemnify, defend and hold harmless will apply even in the event of concurrent negligence on the part of CITY, except for liability resulting solely from the negligence or willful misconduct of CITY.
Payment by CITY is not a condition precedent to enforcement of this indemnity. CITY does not, and shall not, waive any rights that they may possess against CONSULTANT because of the acceptance by CITY, or the deposit with CITY, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense. CONSULTANT agrees that CONSULTANT’s covenant under this section shall survive the termination of this Agreement.
16. Undue Influence: CONSULTANT declares and warrants that no undue influence or pressure is used against or in concert with any officer or employee of the City of Hawthorne in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of the City of Hawthorne will receive compensation, directly or indirectly, from Consultant, or from any officer, employee or agent of CONSULTANT, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. Violation of this Section shall be a material breach of this Agreement entitling the City to any and all remedies at law or in equity.
17. No Benefit to Arise to Local Employees: No member, officer, or employee of City, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the Project during his/her tenure or for one year thereafter, shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for work to be performed in connection with the Strategic Communications Plan performed under this Agreement.
Professional Service Agreement
Comprehensive Communications Services
City of Hawthorne/Tripepi Smith 2025
18. Authority to Execute: The person or persons executing this AGREEMENT on behalf of CONSULTANT represents and warrants that he/she/they has/have the authority to so execute this AGREEMENT and to bind CONSULTANT to the performance of its obligations hereunder.
19. Binding Effect: This AGREEMENT shall be binding upon the heirs, executors, administrators, successors and assigns of the parties.
20. Modification of Agreement: No amendment to or modification of this AGREEMENT shall be valid unless made in writing and approved by the CONSULTANT and by the CITY.
The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.
21. Waiver: Waiver by any party to this AGREEMENT of any term, condition, or covenant of this AGREEMENT shall not constitute a waiver of any other term, condition, or covenant.
Waiver by any party of any breach of the provisions of this AGREEMENT shall not constitute a waiver of any other provision, nor a waiver of any subsequent breach or violation of any provision of this AGREEMENT. Acceptance by CITY of any work or services by CONSULTANT shall not constitute a waiver of any of the provisions of this AGREEMENT.
22. Law to Govern/Venue: This AGREEMENT shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the parties, venue in state trial courts shall lie exclusively in the County of Los Angeles.
23. Attorney’s Fees, Costs and Expenses: In the event litigation or other proceeding is required to enforce or interpret any provision of this AGREEMENT, the prevailing party in such litigation or other proceeding shall be entitled to an award of reasonable attorney's fees, costs and expenses, in addition to any other relief to which it may be entitled.
24. Insurance:
(a) Liability Insurance: CONSULTANT shall maintain in-force: Public Liability and Professional Liability Insurance. During the term of this Agreement, CONSULTANT shall maintain in full force and affect a policy of public liability insurance with minimum coverage of $1,000,000 in accordance with the requirements provided by CITY to Professional Service Agreement
Comprehensive Communications Services
City of Hawthorne/Tripepi Smith 2025
CONSULTANT. CONSULTANT Shall also maintain in-force; Professional Liability Insurance (and/or Errors & Omissions Insurance) with minimum limits of liability of $1,000,000 combined single limit coverage against an injury, death, loss or damages because of wrongful or negligent acts or omissions by the named insured. (b) Workers’ Compensation/Employer Liability: CONSULTANT shall maintain inforce Workers’ Compensation and Employer’s Liability Insurance as required by the California Labor Code. Evidence of coverage shall take the form of a Certificate of Insurance or a California Certificate to Self-Insure. Acceptable minimum limits for this coverage are: Workers’ Compensation; Statutory in California; Employer’s Liability:
$1,000,000.
(c) Certificates of Insurance: CONSULTANT shall furnish to CITY evidence of any insurance required by this Agreement. A Certificate of Insurance from an insurer admitted to do business in the State of California will be provided, indicating that the respective policy(s) meets the following requirements: (1) The CITY, its officers, employees, and agents shall be named as additional insured on the General Liability Insurance; (2) Insurance shall not be canceled or terminated without 30 days written notice to City; (3) General Liability shall be primary and any insurance held by City for its own protection shall be excess and shall be effective only upon exhaustion of CONSULTANT’S insurance; (4) Insurance shall be maintained for the duration of the Agreement, including any period extended beyond the expiration date of this Agreement required to complete performance as stipulated in this Agreement and all amendments thereto.
(d) Vehicle Coverage: CONSULTANT represents to CITY that CONSULTANT owns, operates or utilizes one or more personal vehicles and that the nature of the consulting services to be accomplished under this AGREEMENT does not require use of any such vehicle for other than CONSULTANT’S personal transportation only (with no passengers, hazardous materials or valuables greater than $5,000).
25. Entire Agreement: This AGREEMENT, including the attached EXHIBIT "A", is the entire, complete, final and exclusive expression of the parties with respect to the matters addressed therein and supersedes all other agreements or understandings, whether oral or written, or entered into between CONSULTANT and CITY prior to the execution of this AGREEMENT.
No statements, representations or other agreements, whether oral or written, made by any party which are not embodied herein shall be valid and binding. No amendment to this AGREEMENT shall be valid and binding unless in writing duly executed by the parties or their authorized representatives.
Professional Service Agreement
Comprehensive Communications Services
City of Hawthorne/Tripepi Smith 2025
26. Severability: If a term, condition or covenant of this AGREEMENT is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this AGREEMENT shall not be affected thereby and the AGREEMENT shall be read and construed without the invalid, void or unenforceable provision(s).
TRIPEPI SMITH
By: ________________________________ DATE: _________________________ Ryder Todd Smith, President
PO Box 52152
Irvine, CA 9269
[email protected]
CITY OF HAWTHORNE
By: ________________________________ DATE: _________________________ Vontray Norris, City Manager
4455 W. 126th Street
Hawthorne, CA 90250
APPROVED AS TO FORM:
By: DATE: ________________________
Robert M. Kim
City Attorney
Professional Service Agreement
Comprehensive Communications Services
City of Hawthorne/Tripepi Smith 2025
EXHIBIT A
AGENDA ITEM NO. 10.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 02/11/2025
Originating Department: City Manager
City Manager: Department Head:
SUBJECT:
Distribution of a Community Survey
RECOMMENDED MOTION:
Staff recommends that the City Council provide recommendations and approval DISCUSSION:
A group interested in establishing a farmers' market near Holly Glen Park has contacted the Community Services Department. While we recognize the potential benefits, we also have concerns regarding traffic impact and parking availability.
To ensure we gather community input, we are requesting to conduct a survey to assess the need and potential impact of this proposal. The survey will be distributed throughout the community, and we will encourage all residents to participate and share their thoughts.
The Community Services Department believes that conducting this survey will allow staff to facilitate the best possible outcome. We are requesting that the City Council review the attached survey and provide any input or recommendations before distribution.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
Establish partnerships with entities that can work toward City goals and objectives.
FISCAL IMPACT:
None.
NOTICING PROCEDURE:
72 hours posted notice pursuant to the Ralph M. Brown Act
ATTACHMENTS
attached
attached
City of Hawthorne | (310) 349-2900 | 4455 W. 126th Street, Hawthorne, CA 90250 City of Hawthorne Farmers Market Community Survey
The City of Hawthorne is considering a proposal to establish a Farmer’s Market near Holly Glen Park. While we recognize the potential benefits, we also want to assess community interest and address concerns regarding traffic and parking. Your input is essential in helping us determine the best course of action. Please take a few moments to complete this survey. ________________________________________
1. Do you support the establishment of a farmer’s market in the Holly Glen Park area? ¿Apoya la creación de un mercado de agricultores en el área de Holly Glen Park? ( ) Yes / Sí
( ) No / No
( ) Unsure / No estoy seguro
2. If a farmer’s market were held on a weekly, biweekly, or monthly basis, how often would you attend?
Si un mercado de agricultores se celebrara semanalmente, quincenalmente o mensualmente, ¿con qué frecuencia asistiría?
( ) Weekly / Semanalmente
( ) Biweekly / Quincenalmente
( ) Monthly / Mensualmente
( ) Rarely / Rara vez
( ) Never / Nunca
3. What type of setting do you prefer for a farmer’s market? ¿Qué tipo de ubicación prefiere para un mercado de agricultores? ( ) Park setting / Parque
( ) Closed street / Calle cerrada
( ) Designated parking lot / Estacionamiento designado
City of Hawthorne | (310) 349-2900 | 4455 W. 126th Street, Hawthorne, CA 90250 ( ) Other (please specify) / Otro (por favor especifique): ___________
4. What days and times would be most convenient for you to attend a farmer’s market? (Select all that apply)
¿Qué días y horarios serían más convenientes para asistir a un mercado de agricultores? (Seleccione todas las opciones que correspondan)
[ ] Weekday mornings / Mañanas entre semana
[ ] Weekday evenings / Tardes entre semana
[ ] Saturday mornings / Mañanas de sábado
[ ] Saturday afternoons / Tardes de sábado
[ ] Sunday mornings / Mañanas de domingo
[ ] Sunday afternoons / Tardes de domingo
5. What types of products would you be most interested in purchasing at a local farmers market? (Select all that apply)
¿Qué tipos de productos le interesaría comprar en un mercado de agricultores local? (Seleccione todas las opciones que correspondan)
[ ] Fresh fruits and vegetables / Frutas y verduras frescas [ ] Meat, poultry, and seafood / Carne, aves y mariscos [ ] Dairy products (cheese, milk, eggs) / Productos lácteos (queso, leche, huevos) [ ] Baked goods and prepared foods / Productos horneados y alimentos preparados [ ] Handmade crafts and artisanal products / Artesanías y productos artesanales [ ] Plants and flowers / Plantas y flores
[ ] Other (please specify) / Otro (por favor especifique): ___________
6. Do you believe a farmer’s market in the Holly Glen Park area would significantly impact traffic?
¿Cree que un mercado de agricultores en el área de Holly Glen Park tendría un impacto significativo en el tráfico?
( ) Yes / Sí
( ) No / No
City of Hawthorne | (310) 349-2900 | 4455 W. 126th Street, Hawthorne, CA 90250 ( ) Unsure / No estoy seguro
7. If a farmer’s market were to increase traffic in the area, would you support implementing mitigation measures such as designated parking or traffic control? Si un mercado de agricultores aumentara el tráfico en el área, ¿apoyaría la implementación de medidas para mitigarlo, como estacionamiento designado o control del tráfico? ( ) Yes / Sí
( ) No / No
( ) Maybe / A lo mejor
8. How important do you believe a farmer’s market is in promoting access to fresh, local food and supporting small businesses?
¿Qué tan importante considera que es un mercado de agricultores para promover el acceso a alimentos frescos y locales, así como para apoyar a los pequeños negocios? ( ) Very important / Muy importante
( ) Somewhat important / Algo importante
( ) Not important / No es importante
9. Would you be interested in volunteering or participating in the farmer’s market in any capacity (e.g., vendor, organizer, community outreach)?
¿Estaría interesado/a en ser voluntario o participar en el mercado de agricultores en alguna capacidad (por ejemplo, como vendedor, organizador o en actividades de divulgación comunitaria)?
( ) Yes / Sí
( ) No / No
( ) Maybe / A lo mejor
10. Are there other locations in the City of Hawthorne where you would prefer a farmer’s market? If so, please specify.
¿Hay otros lugares en la Ciudad de Hawthorne donde preferiría un mercado de agricultores? Si es así, por favor especifique.
________________________________________
11. Do you have any other concerns or statements about a farmer’s market in the Holly Glen Park area?
City of Hawthorne | (310) 349-2900 | 4455 W. 126th Street, Hawthorne, CA 90250 ¿Tiene alguna inquietud o comentario sobre la instalación de un mercado de agricultores en el área de Holly Glen Park?
________________________________________
Thank you for your participation! Your feedback will help guide the City of Hawthorne in making an informed decision regarding the proposed farmers market.
City of Hawthorne | (310) 349-2900 | 4455 W. 126th Street, Hawthorne, CA 90250 City of Hawthorne Farmers Market Community Survey
The City of Hawthorne is considering a proposal to establish a Farmer’s Market near Holly Glen Park. While we recognize the potential benefits, we also want to assess community interest and address concerns regarding traffic and parking. Your input is essential in helping us determine the best course of action. Please take a few moments to complete this survey. ________________________________________
1. Do you support the establishment of a farmer’s market in the Holly Glen Park area? ¿Apoya la creación de un mercado de agricultores en el área de Holly Glen Park? ( ) Yes / Sí
( ) No / No
( ) Unsure / No estoy seguro
2. If a farmer’s market were held on a weekly, biweekly, or monthly basis, how often would you attend?
Si un mercado de agricultores se celebrara semanalmente, quincenalmente o mensualmente, ¿con qué frecuencia asistiría?
( ) Weekly / Semanalmente
( ) Biweekly / Quincenalmente
( ) Monthly / Mensualmente
( ) Rarely / Rara vez
( ) Never / Nunca
3. What type of setting do you prefer for a farmer’s market? ¿Qué tipo de ubicación prefiere para un mercado de agricultores? ( ) Park setting / Parque
( ) Closed street / Calle cerrada
( ) Designated parking lot / Estacionamiento designado
City of Hawthorne | (310) 349-2900 | 4455 W. 126th Street, Hawthorne, CA 90250 ( ) Other (please specify) / Otro (por favor especifique): ___________
4. What days and times would be most convenient for you to attend a farmer’s market? (Select all that apply)
¿Qué días y horarios serían más convenientes para asistir a un mercado de agricultores? (Seleccione todas las opciones que correspondan)
[ ] Weekday mornings / Mañanas entre semana
[ ] Weekday evenings / Tardes entre semana
[ ] Saturday mornings / Mañanas de sábado
[ ] Saturday afternoons / Tardes de sábado
[ ] Sunday mornings / Mañanas de domingo
[ ] Sunday afternoons / Tardes de domingo
5. What types of products would you be most interested in purchasing at a local farmers market? (Select all that apply)
¿Qué tipos de productos le interesaría comprar en un mercado de agricultores local? (Seleccione todas las opciones que correspondan)
[ ] Fresh fruits and vegetables / Frutas y verduras frescas [ ] Meat, poultry, and seafood / Carne, aves y mariscos [ ] Dairy products (cheese, milk, eggs) / Productos lácteos (queso, leche, huevos) [ ] Baked goods and prepared foods / Productos horneados y alimentos preparados [ ] Handmade crafts and artisanal products / Artesanías y productos artesanales [ ] Plants and flowers / Plantas y flores
[ ] Other (please specify) / Otro (por favor especifique): ___________
6. Do you believe a farmer’s market in the Holly Glen Park area would significantly impact traffic?
¿Cree que un mercado de agricultores en el área de Holly Glen Park tendría un impacto significativo en el tráfico?
( ) Yes / Sí
( ) No / No
City of Hawthorne | (310) 349-2900 | 4455 W. 126th Street, Hawthorne, CA 90250 ( ) Unsure / No estoy seguro
7. If a farmer’s market were to increase traffic in the area, would you support implementing mitigation measures such as designated parking or traffic control? Si un mercado de agricultores aumentara el tráfico en el área, ¿apoyaría la implementación de medidas para mitigarlo, como estacionamiento designado o control del tráfico? ( ) Yes / Sí
( ) No / No
( ) Maybe / A lo mejor
8. How important do you believe a farmer’s market is in promoting access to fresh, local food and supporting small businesses?
¿Qué tan importante considera que es un mercado de agricultores para promover el acceso a alimentos frescos y locales, así como para apoyar a los pequeños negocios? ( ) Very important / Muy importante
( ) Somewhat important / Algo importante
( ) Not important / No es importante
9. Would you be interested in volunteering or participating in the farmer’s market in any capacity (e.g., vendor, organizer, community outreach)?
¿Estaría interesado/a en ser voluntario o participar en el mercado de agricultores en alguna capacidad (por ejemplo, como vendedor, organizador o en actividades de divulgación comunitaria)?
( ) Yes / Sí
( ) No / No
( ) Maybe / A lo mejor
10. Are there other locations in the City of Hawthorne where you would prefer a farmer’s market? If so, please specify.
¿Hay otros lugares en la Ciudad de Hawthorne donde preferiría un mercado de agricultores? Si es así, por favor especifique.
________________________________________
11. Do you have any other concerns or statements about a farmer’s market in the Holly Glen Park area?
City of Hawthorne | (310) 349-2900 | 4455 W. 126th Street, Hawthorne, CA 90250 ¿Tiene alguna inquietud o comentario sobre la instalación de un mercado de agricultores en el área de Holly Glen Park?
________________________________________
Thank you for your participation! Your feedback will help guide the City of Hawthorne in making an informed decision regarding the proposed farmers market.
AGENDA ITEM NO. 11.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 02/11/2025
Originating Department: Public Works
City Manager: Department Head:
SUBJECT:
Hawthorne Police Department Roof Replacment Project (Project #25-09) - Out to Bid.
RECOMMENDED MOTION:
Staff recommends that the City Council approve the Plans and Specifications and authorize the Director of Public Works to advertise for construction bids with a return date of March 11th, 2025.
DISCUSSION:
Provide all services, labor, materials, permits, insurance, tools and equipment needed, in accordance with the Plan(s), Technical Provisons, and Specifications to successfully and safely complete the replacement of the roof over the Hawthorne Police Department located at 12501 Hawthorne Blvd., Hawthorne, CA 90250.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
Goal 3: Improve customer service operations
FISCAL IMPACT:
None. The project will be funded through issuance 2024 Lease Revenue Bonds (the "2024 Bonds") and allocated funds from the 2024-25 budget.
NOTICING PROCEDURE:
72 hours posted notice pursuant to the Ralph M. Brown Act.
ATTACHMENTS
Project #25-09 NIB
projects/specs/25-09 Hawthorne Police Department Roof Replacement Project i
NOTICE INVITING BIDS
(A Cash Contract)
Pursuant to statute and to the authorization by the City Council of the City of Hawthorne, California, and on file in the office of the City Clerk of said city, notice is hereby given that sealed proposals will be received by the City Clerk of the City of Hawthorne, California in the City Clerk’s office in City Hall, 4455 W. 126th Street, Hawthorne, CA 90250, until 4:00 P.M. on TUESDAY, March 11th, 2025.
Proposals will be publicly opened and recorded on a Bid List at 4:15 P.M. of the same day in the City Clerk's office. Bidders, as well as the general public, are invited to view this proceeding.
Proposals will be read at a meeting of the City Council at 6:00 P.M. on TUESDAY, March 11th, 2025 for the following:
HAWTHORNE POLICE DEPARTMENT ROOF REPLACEMENT
PROJECT
(Project #25-09)
SCOPE OF WORK
Provide all services, labor, materials, permits, insurance, tools and equipment needed, in accordance with the Plan, Technical Provisions, and Specifications to successfully and safely complete the replacement of the roof over the Hawthorne Police Department located at 12501 Hawthorne Blvd., Hawthorne, CA 90250.
BID PROPOSAL, SPECIFICATIONS, AND PLANS
All proposal forms, specifications and plans can be purchased through the City of Hawthorne’s Citizen self-service: https://hawthorneca-energovweb.tylerhost.net/apps/selfservice#/home.
All contractors will need to create a free account. Once they have created an account then they will need to apply for the Public Works Bid Plans and Specifications. Fill in all necessary information and once the application is submitted the Contractor will receive an invoice (see project information section below for price). Once all fees have been paid the Contractor will then receive three (3) ITEM
APPROXIMATE
QUANTITY DESCRIPTION
1. Hawthorne
Police
Department
Lump Sum
Installation of specified roof replacement
system, plus all aspects of the Project as outlined
in specifications and drawings, including
warranty and service agreement, for the
Hawthorne Police Department with an estimated
square footage of 27,940 S.F.
projects/specs/25-09 Hawthorne Police Department Roof Replacement Project ii
PDFs: 1) general information/provisions PDF, 2) bid proposal forms PDF (see SUBMISSION OF PROPOSALS section below for instructions on how to submit all proposals) and 3) specifications/plans PDF.
If there is any questions or issues with the PDFs please contact Public Works Department at 310.349.2980 for assistance.
CLASSIFICATION CONTRACTORS
Contractors bidding this project must possess a valid State of California "C39” Contractors' License on file with the California Department of Consumer Affairs. The successful bidder shall be licensed as required by law, and consistent with the contract documents, at the time the contract is awarded.
PRE-BID JOB WALK
A mandatory pre-bid meeting/job walk will be conducted at the Hawthorne Police Department on Tuesday, February 25th, 2025, at 10:00 a.m. All Bidders shall sign a Sign-In sheet at the job walk. All Bidders’ questions will be answered at this time or by addenda. In addition, Bidders will have the opportunity to tour the proposed improvement and have an opportunity to talk to the City’s Consultant and City’s staff concerning any aspect of the job or the site. BIDS WILL BE
NULL AND VOID IF CONTRACTOR DOES NOT ATTEND THIS PRE-BID JOB WALK.
CERTIFICATION OF OFFEROR/BIDDER REGARDING DEBARMENT
By submitting a bid/proposal under this solicitation, the bidder or offeror certifies that neither it nor its principals are presently debarred or suspended by any Federal department or agency from participation in this transaction.
Certification of Lower Tier Contractors Regarding Debarment The successful bidder, by administrating each lower tier subcontract that exceeds $25,000 as a “covered transaction”, must verify each lower tier participant of a “covered transaction “under the project is not presently debarred or otherwise disqualified from participation in this assisted project, The bidder is to provide a Data Universal Numbering System (DUNS) number. The bidder will accomplish this by:
1. Checking the system for Award Management at website: http://www.sam.gov
2. Collecting a certification statement similar to the Certification of Offeror/Bidder Regarding Debarment, above.
3. Inserting a clause or condition in the covered transaction with the lower tier contract The Contractor is required to obtain an “Active Status”. If the City of Hawthorne later determines that a lower tier participation failed to disclose a higher tier participant that it was excluded or disqualified at the time it entered the covered transaction, the City of Hawthorne projects/specs/25-09 Hawthorne Police Department Roof Replacement Project iii
may pursue any available remedies, including suspension and debarments of the noncompliant participant.
SUBMISSION OF PROPOSALS
Original proposals must be submitted on the blank forms prepared and furnished for that purpose, See BID PROPOSAL SPECIFICATIONS, AND PLANS section above for instructions on how to obtain all needed forms, specifications and plans. All proposals must be physically submitted to the City Clerk’s office located on the first floor of City of Hawthorne City Hall no later than 4:00 PM on Tuesday March 25th, 2025. Plans and specifications DO NOT need to be printed and submitted with the contractor’s official bid proposal.
No bid will be considered unless it conforms to the Proposal Requirements and conditions. The City Council of the City of Hawthorne, also referred to as the City, reserves the right to reject any and all proposals. Bids must be returned in an envelope, marked “SEALED BIDS” and addressed to the City Clerk.
Each bid shall be accompanied by bid security in the form of a bid bond, cashier’s check, certified check, or in the amount of 10% of the total bid amount. All cashier’s checks or certified checks must be drawn on a responsible bank doing business in the State of California and shall be made payable to the City of Hawthorne. Bid bonds must be issued by an admitted surety insurer licensed to do business in the State of California. Bids not accompanied by the required bid security will be rejected. Personal or company checks are not acceptable unless certified. The City shall return bid security of unsuccessful bidders when the successful bidder (“Contractor”) enters into the Contract with the City.
.
A list of subcontractors shall be submitted with the bid on the form provided by the city.
Each bidder mustsupply all information required by the bid documents and specifications.
WAGES AND EQUAL EMPLOYMENT OPPORTUNITY
Pursuant to the provision of Section 1770 through 1780, inclusive, of the Labor Code of the State of California, the City Council has ascertained the general prevailing rate of per diem wages for each craft or type of worker needed to execute the proposed contract, and it will be required that not less than said rates be paid to all such workers employed or engaged in the work.
In addition to the Contractor’s obligations as to minimum wages rates, the Contractor shall abide by all other provisions and requirements stipulated in Sections 1770-1780, inclusive, of the Labor Code of the State of California, including, but not limited to, those dealing with the employment ofregistered apprentices. The responsibility of compliance with Section 1777.5 of the Labor Code shall be with the prime contractor.
projects/specs/25-09 Hawthorne Police Department Roof Replacement Project iv
NONDISCRIMINATION
In performance of the terms of this contract, the Contractor shall not engage in, nor permit such subcontractors as he may employ from engaging in, discrimination in employment of persons because of the race, color, place of national origin or ancestry, sex, age or religion of such persons.
PERFORMANCE RETENTIONS
The successful bidder will be required to provide for performance security as provided by law.
Requirements for performance retentions may be satisfied by deposit or securities specified in Section 16430 of the Government Code, and in accordance with Section 22300 of the Public Contract Code.
CONTRACTOR REGISTRATION
A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, unless currently registered and qualified to perform public work pursuant to Labor Code Section 1725.5. An unregistered contractor may only submit a bid if authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded.
PROJECT INFORMATION
Plans and Specifications are available digitally through the City of Hawthorne’s Citizen Self Service portal:
http://hawthorneca-enerrgovweb.tylerhost.net/apps/selfservice#home.
If you have questions and/or need clarification regarding this project, please contact David Esfandi, in the Department of Public Works, Engineering Division, at telephone number (310) 349-2984 or at telephone number (310) 349-2980 or send email to [email protected] The City of Hawthorne reserves the right to reject any bid or all bids and to waive any informality or irregularity in any bid. Any contract awarded will be to the lowest, qualified, responsive and responsible bidder.
AGENDA ITEM NO. 12.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 02/11/2025
Originating Department: Housing
City Manager: Department Head:
SUBJECT:
Telehealth Committee Report
RECOMMENDED MOTION:
The staff recommends that the City Council:
1. Provide direction for future meetings regarding the Telehealth Van Project given the limited funding remaining for services.
2. Receive and file report
DISCUSSION:
On January 28, 2025, The Hawthorne City Council requested the City Manager to establish a special committee to review and assess the city's Telehealth Van Program (TVP) for mental health services. The request aims to evaluate the cost-effectiveness, accessibility, and outreach available to residents and the detailed reporting of services provided. The committee comprises City Manager Von Norris, Community Services Manager Kywanna Bowie, Homeless Services Supervisor Dulce Medina, Assistant Recreation Supervisor Michael Perez, Housing Director Kimberly Mack, and Revenue and A/P Manager Shuntell Dixon.
The committee met on January 29, 2025, with the TVP administrators dedicating the first half of the meeting to focus on the key aspects of the services rendered. The administrator provided an overview of program practices, detailing how virtual mental health services were delivered and maintained. They also explained the appointment scheduling process, ensuring accessibility and efficiency for residents seeking support. Additionally, they reviewed some demographics of the population served, emphasizing outreach efforts to underserved communities. A critical part of the meeting centered on data collection and reporting, where the administrators did not clearly outline their methods for gathering data and analyzing service utilization, patient outcomes, and program effectiveness.
The second half of the meeting was the newly formed committee engaged in a brainstorming session to develop recommendations for improving the TVP services and reporting format and frequency. One discussion point was establishing clear definitions for homelessness and residency within Hawthorne to determine eligibility and service priorities. The committee also debated the optimal location for the telehealth van, considering areas with high need, such as areas closed to commercial areas with heavy traffic, transit hubs, and other parks. Additionally, they addressed how long individuals should receive assistance from the van, ensuring a balance between immediate support and long-term care referrals.
The committee emphasized the importance of reports accurately measuring program success and recommended more frequent and detailed reporting going forward. Other considerations were reducing the fleet to just one van to allow for extended service within city limits, given funding restraints, or maintaining two vans requiring a calendar of van locations with dates and times for 4 days per week as per their approved agreement. This initial discussion set the foundation for the City Council's request for a committee to evaluate further and enhance the TVP.
The administrators of the telehealth van have proposed new services that are exclusively for City of Hawthorne residents, offering accessibility to all. The details of those services have been attached.
Given the current services being provided, we calculate that the available funding will only last until June 2025, far before the end of the year. If the goal is to have funding last until December 2025, additional funding will be needed well before then or an adjustment to services provided.
Given the limited funding for services, staff recommends that the City Council provide direction for future meetings regarding the Telehealth Van Project.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
None.
FISCAL IMPACT:
None.
NOTICING PROCEDURE:
The Brown Act
ATTACHMENTS
Hawthorne Community Wellness Program
City of Hawthorne’s “Community Wellness – Program Overview” City of Hawthorne Presents: Mental Health for Residents 📍 Website: cityofhawthorne.org/wellness
Overview
Hawthorne Community Wellness is a citywide initiative providing no-cost virtual mental health therapy and wellness services—delivered directly to you.
This program, powered by Telehealth Van, ensures that individuals and families can access licensed clinical social workers (LCSWs) and master’s-level therapists without ever having to leave their location. Once you book an appointment, the Telehealth Van comes to your physical location, where you can safely and privately connect with a therapist inside the van via a secure virtual session. "Appointments are available exclusively for City of Hawthorne residents." Our goal is to make mental health care accessible, convenient, and stigma-free—because Hawthorne is a City of Good Neighbors, and we believe wellness should be available to all.
How It Works – Easy Booking for Free Therapy
Residents can book an appointment in just a few clicks:
✅ Step 1: Visit cityofhawthorne.org/wellness
✅ Step 2: Click the “Community Wellness” button
✅ Step 3: Select an available appointment time
✅ Step 4: The Telehealth Van arrives at your location—no travel required! 📌 You never have to leave your home, workplace, or community center. The Telehealth Van meets you where you are, ensuring a private, secure space for your virtual mental health session.
What’s Included?
💡 No-Cost Virtual Therapy Sessions for City of Hawthorne residents (ID is required) ️ One-on-One Counseling from Certified Mental Health Therapists 🚐 Telehealth Van Comes to Your Location for Privacy & Comfort Support for Adults, Families, Youth & Seniors
📅 Scheduling Available Monday – Friday (9-3pm). Schedule based on availability. 📞 Need Assistance? Call 310-971-9221
📧 Email: [email protected]
Why This Matters
Mental health is a priority for Hawthorne’s residents, and we are committed to breaking barriers to access care. By offering virtual therapy inside the Telehealth Van, we ensure that every resident has an opportunity to receive guidance, resources, and professional help—at no cost and without the need to travel.
This initiative is made possible through the City of Hawthorne, in collaboration with Telehealth Van, to bring Mental Health for All.
City of Hawthorne Presents: “Mental Health for All”
📍 Website: cityofhawthorne.org/wellness
******
This is a draft program designed by the team at TeleHealth Van.
AGENDA ITEM NO. 13.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 02/11/2025
Originating Department: City Attorney
SUBJECT:
Town Hall Meeting with Local, State, and Federal Officials to Discuss Legislations Affecting Our Communities. (K. Manning)
AGENDA ITEM NO. 14.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 02/11/2025
Originating Department: City Attorney
City Manager: Department Head:
SUBJECT:
Appointment of Mayor Pro Tem and Council Representatives to Various Committee's and Organizations RECOMMENDED MOTION:
Staff recommends that City Council discuss appointments for the position of Mayor Pro Tem as well as delegate and alternate positions to represent the city in various organizations and committees.
DISCUSSION:
Each year, the city council must decide which of its members will represent the city's interests at various external and internal organizations and committees. The city council must also determine which of the members will serve as Mayor Pro Tem. Due to current pending litigation, staff strongly recommends Assistant City Attorney David Caceres be appointed as deligate to the ICRMA Board of Directors and Risk Specialist Sam English be appointed as alternate. Attached to this agenda bill as "Exhibit A" is a blank list of all the organizations and committees for the council to fill out with the chosen delegates and alternates.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
N/A
FISCAL IMPACT:
None
NOTICING PROCEDURE:
72 hours posted notice pursuant to the Ralph M. Brown Act
ATTACHMENTS
Exhibit A
EXHIBIT “A”
City of Hawthorne
Councilmember Representatives to Various Organizations for 2025 Delegate = “D”
Alternate = “A”
Organization / Ad Hoc Committee AV KM AM ARE FJ Comments City Finance Advisory Committee
Independent Cities Association (ICA) Delegate must be Mayor Independent Cities Risk Management Authority (ICRMA) – Board of Directors City Staff Alternates:
Asst. C.A. David Caceres
Risk Specialist Sam English
KHHR Communities Networks Committee
League of California Cities – City Selection Committee
League of California Cities – Los Angeles County Division League of California Cities – Revenue & Taxation Committee Los Angeles Community Choice Energy – Clean Power Alliance (LACCE – CPA) – Board of Directors
City Staff Advisor from Pub Works:
Los Angeles County Sanitation District No. 5 Delegate must be Mayor South Bay Cities Council of Governments – Board of Directors South Bay Regional Public Communications Authority (RCC) – Board of Directors Southern California Associations of Governments (SCAG) – Executive Committee Southern California Cities Consortium – JPA
West Basin Water Association – Board of Directors
West Vector Control
LEGEND:
AV – Mayor Alex Vargas
KM – Mayor Pro Tem Katrina Manning
AM – Councilmember Alex Monteiro
ARE – Councilmember Angie Reyes English
FJ – Councilmember Faye Johnson
AGENDA ITEM NO. 15.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 02/11/2025
Originating Department: City Attorney
SUBJECT:
Decorum - Code of Conduct During Council Meetings - K. Manning