BASED ON: OU ASA V24.1
A. SCHEDULE
We anticipate being able to issue a bid package approximately (6-8) weeks after executing this proposal if the Client’s decision makers can provide feedback in a reasonable time frame. Note also that the schedule of issuance will be coordinated with the phasing of the plan check submittals for the parking garage and City Hall expansion.
B. FEE
Consultant Discipline Fixed Fees
Architecture Coordination and Schedule Extension $ 27,000 Food Service $15,000
MEP $ 7,500
TOTAL $49,500
*Time will be billed hourly, on an as-needed basis, not to exceed the amount above without prior authorization. Fee Compensation to OFFICEUNTITLED for this work shall be based on the attached, annually adjustable Standard Hourly Billing Rates.
Fee Compensation to OFFICEUNTITLED shall be based on the attached, annually adjustable Standard Hourly Billing Rates.
Reimbursable expenses will be billed at cost plus 10%. The original Agreement terms are made a part hereof.
C. AUTHORIZATION
Client agrees to compensate OFFICEUNTITLED for the above services for the amount noted. The original Agreement terms are made a part hereof. The above-specified Additional Services and related Fee are satisfactory and hereby accepted and authorized.
It is understood the individual signing this agreement is a representative of the Client and has contractual authority to sign on their behalf.
Agreed to by: Agreed to by:
Christian Robert Printed Name:
Co-Founder / Principal Title:
OFFICEUNTITLED (OU) Company: City of Hawthorne
On behalf of Christian Robert
California Registration Number C-34175
Date:
CC: FILE
Required Statement:
Architects are licensed and regulated by the California Architects Board located at 2420 Del Paso Road, Suite 105, Sacramento, CA 95834.
02.19.2025
BASED ON: OU ASA V24.1
OFFICEUNTITLED PROFESSIONAL SERVICE RATES
Effective through December 31, 2025
HOURLY PROFESSIONAL SERVICE RATES
Hourly rates are evaluated on an annual basis and are subject to change.
STAFF CATEGORY BILLING RATE
Principal $250 - $375
Director $200 - $300
Sr. Design Strategist/Design Strategist $140 - $300
Senior Project Architect/ Designer/ Manager $175 - $260 Job Captain / Senior Job Captain $120 - $175
Project Architect/ Designer/ Manager $110 - $195
Designer $90 - $150
Administrative $75 - $90
REIMBURSABLE EXPENSE RATES
Mileage $0.67 per mile**
Parking At Cost plus 10%
Car Rental At Cost plus 10%
Air Travel At Cost plus 10%
Hotel At Cost plus 10%
Meals At Cost plus 10%
Telephone At Cost plus 10%
Delivery / Postage At Cost plus 10%
Reprographics / Model Supplies/ Renderings from
outside services
At Cost plus 10%
Internal Prints/Copies At Cost
** Current allowable reimbursement rate established by the Internal Revenue Service.
OFFICEUNTITLED
4200 Sepulveda Boulevard, Suite 104
Culver City, California 90230
www.officeuntitled.com
04.14.2025
Vontray Norris ASA 11 Description: BofA - Added Elevator/Stair City Manager OU #: 23.026
City of Hawthorne Hawthorne City Hall and Civic Park
4455 W. 126th Street 4455 W. 126th Street
Hawthorne, CA 90250 Hawthorne, CA 90250
ADDITIONAL SERVICE AGREEMENT
#ASA: 11-R1 – Park: BofA – elevator addition and stair revision A. PROJECT DESCRIPTION
This ASA proposal is in addition to the original contract for the project above and covers OFFICEUNTITLED’s labor fee. This work will include and is limited to, the following:
Per the direction of City staff, the Design team shall incorporate the following program changes and revise the previously approved and documented design. The new design includes:
• Change parking from staff only to public retail parking o The project shall allow for public parking in the proposed underground parking garage areas.
This change includes:
o Initial studies and presentation to City Staff
o Relocating the proposed garage exit stairs from the currently NW site area to the SE site area. o Reconfigure the proposed remaining ventilation shaft at the NW corner o Add an additional 3rd elevator to the new SE stair location o Revision of current parking and ground level design, drawings, and supporting design calculations for all consultants (Architectural, Landscape SMEP, Lighting, civil, signage, utilities) o Coordinate and respond to an additional round of plan check comments OFFICEUNTITLED will coordinate with the landscape architect, civil engineer, lighting designer, electrical engineer, plumbing engineer, structural engineer, and signage designerto develop and document the revised design.
Upon your written authorization (below), OFFICEUNTITLED will provide the services noted above. All the terms of the existing Agreement remain in force.
B. SCHEDULE
We anticipate being able to issue a bid package approximately (6-8) weeks after executing this proposal if the Client’s decision makers can provide feedback in a reasonable time frame. (1) week each for a total of (2) two review meetings. Note also that the schedule of issuance will be coordinated with the phasing of the plan check submittals for the parking garage and City Hall expansion.
C. FEE
Consultant Discipline Fixed Fees
Architecture Coordination and Schedule Extension $ 34,750 Structural $ 15,000
TOTAL $ 49,750
04.18.2025
BASED ON: OU ASA V24.1
*Time will be billed hourly, on an as-needed basis, not to exceed the amount above without prior authorization. Fee Compensation to OFFICEUNTITLED for this work shall be based on the attached, annually adjustable Standard Hourly Billing Rates.
Fee Compensation to OFFICEUNTITLED shall be based on the attached, annually adjustable Standard Hourly Billing Rates.
Reimbursable expenses will be billed at cost plus 10%. The original Agreement terms are made a part hereof.
D. AUTHORIZATION
Client agrees to compensate OFFICEUNTITLED for the above services for the amount noted. The original Agreement terms are made a part hereof. The above-specified Additional Services and related Fee are satisfactory and hereby accepted and authorized.
It is understood the individual signing this agreement is a representative of the Client and has contractual authority to sign on their behalf.
Agreed to by: Agreed to by:
Christian Robert Printed Name:
Co-Founder / Principal Title:
OFFICEUNTITLED (OU) Company: City of Hawthorne
On behalf of Christian Robert
California Registration Number C-34175
Date:
CC: FILE
Required Statement:
Architects are licensed and regulated by the California Architects Board located at 2420 Del Paso Road, Suite 105, Sacramento, CA 95834.
04.18.2025
BASED ON: OU ASA V24.1
OFFICEUNTITLED (OU) Professional Service Rates
Effective through December 31, 2025
HOURLY PROFESSIONAL SERVICE RATES
Hourly rates are evaluated on an annual basis and are subject to change.
STAFF CATEGORY BILLING RATE
Principal $250 - $375
Director $200 - $300
Sr. Design Strategist/Design Strategist $140 - $300
Senior Project Architect/ Designer/ Manager $175 - $260 Job Captain / Senior Job Captain $120 - $220
Project Architect/ Designer/ Manager $95 - $195
Designer $75 - $150
Administrative $75 - $90
REIMBURSABLE EXPENSE RATES
Mileage $0.70 per mile**
Parking At Cost plus 10%
Car Rental At Cost plus 10%
Air Travel At Cost plus 10%
Hotel At Cost plus 10%
Meals At Cost plus 10%
Telephone At Cost plus 10%
Delivery / Postage At Cost plus 10%
Reprographics / Model Supplies/ Renderings from
outside services
At Cost plus 10%
Internal Prints/Copies At Cost
** Current allowable reimbursement rate established by the Internal Revenue Service.
AGENDA ITEM NO. 20.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 05/13/2025
Originating Department: Public Works
City Manager: Department Head:
SUBJECT:
Progress Payment in the amount of $433,694.32 due to DOJA, Inc. of Ontario, CA for Zela Davis Park Renovation (Park 24-04).
RECOMMENDED MOTION:
Staff recommends that the City Council approve this Progress Payment #10 and change order #8 to DOJA, Inc of Ontario, CA.
DISCUSSION:
The Zela Davis Park Improvement Project is approximately 95% complete. This project focuses on revitalizing a 0.5-acre underutilized park in the City of Hawthorne into a vibrant, climate-resilient community space. Improvements include the installation of a new playground, shaded picnic area, exercise equipment, half-basketball court, walking paths with mosaic art, perimeter fencing, a restroom building, native California landscaping, a bioswale, and other sustainable design elements. All work is being performed in accordance with the approved Plans and Specifications.
Key components such as the curb and gutter, restroom building, and decorative boulder placements have been completed. In addition, the installation of play and fitness equipment, shade sails, fencing and gates, construction of a pedestrian walkway, and the addition of site furnishings have also been completed. This invoice also includes the installation of site security cameras and automatic door locks for the park, which will enhance public safety and help secure the facility during non-operational hours.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
This project is a result of the City working closely with funding and regulatory agencies to support and improve our infrastructure. This project will enhance the quality of life in the City, creating publicly accessible and usable open space
FISCAL IMPACT:
None. Funds for this progress payment in the amount of $433,694.32 are available in the adopted Fiscal Year 2024-2025 budget and will be paid for with approved and allocated funds through grants from the State of California Department of Transportation, Clean California Local Program, County of Los Angeles Measure A, and Baldwin Hills Urban Watersheds Conservancy (funded under Proposition 40) NOTICING PROCEDURE:
72 hours posted notice pursuant to the Ralph M. Brown Act.
ATTACHMENTS
Zela Davis Progress Payment #10
AGENDA ITEM NO. 21.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 05/13/2025
Originating Department: Community Services
City Manager: Department Head:
SUBJECT:
Approval of a blanket purchase order in the amount of $34,000.00 to Roy's Flooring for the refurbishment of the Betty Ainsworth Gym Floor.
RECOMMENDED MOTION:
Staff recommends that the City Council authorize the request of a blanket purchase order in the amount of $34,000.00 to Roy's Flooring for the refurbishment of the gym floors at the Betty Ainsworth Sports Center.
DISCUSSION:
The gymnasium floors at the Betty Ainsworth Sports Center are due for refurbishment. To maintain the safety, performance, and integrity of the facility, this process is recommended every 3 to 4 years. Regular maintenance ensures a professional appearance and prevents deterioration that could lead to costly repairs or safety hazards.
Staff obtained three competitive quotes for the gym floor refurbishment and recommended proceeding with the lowest responsive bidder, Roy's Flooring, whose total proposal is $34,000.00. Refurbishing the floors is essential to:
Ensure the safety of participants by maintaining proper traction and surface conditions, reducing the risk of slips and injuries.
Support optimal athletic performance through a well-maintained, consistent playing surface.
Maintain a professional appearance for public events and rentals held at the Sports Center Approving the blanket purchase order will allow staff to move forward with necessary improvements to a heavily used City facility, promoting both community safety and satisfaction.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
N/A
FISCAL IMPACT:
The funds required for this project are available in the current fiscal year's adopted budget.
NOTICING PROCEDURE:
72 hours posted notice pursuant to The Ralph M. Brown Act.
ATTACHMENTS
Roy's Floor Invoice
Assured Quality Woodcraft
Assured Quality Woodcraft
Brians Hardwood Flooring
Estimate
DATE
3/12/2025
ESTIMATE #
15634
NAME / ADDRESS
CITY OF HAWTHORNE
RE: 3851 W. El Segundo Blvd.
Hawthorne, CA 90250
ASSURED QUALITY WOODCRAFT
602 N. Pacific Coast Highway
Redondo Beach, CA 90277
310)376-5809/ FAX 310)379-3616
LICENSE # 667841
TERMS
CASH / CHECK
50% AT START , 50% UPON COMPLETION
SIGNATURE_____________________________________
TOTAL
QTY DESCRIPTION COST TOTAL
9,901 APPROX. SQ. FEET OF EXISTING FLOORING
REFINISHED IN THE GYM
3.50 34,653.50
CUSTOMER LOYALTY DISCOUNT PER PETE -253.50 -253.50
ABOVE PRICING TO INCLUDE LABOR, FINISH AND
PLASTIC PREP TO CONTAIN DUST - AQW IS NOT
RESPONSIBLE FOR PAINT BEING REMOVED OR
DAMAGED BY TAPE AND OR STAIN / POLY
FINISH TO INCLUDE SANDING TO THE BARE WOOD AND
SEALING WITH ( 3 ) COATS OF WATER BASED
SEALER/POLYURETHANE OR ( 1 ) STAIN/SEALER AND ( 2
) POLY. THIS PROCESS WILL TAKE APPROX. 3-4 DAYS
**ADDITIONAL CHARGES WILL APPLY IF BLEACH IS
REQUIRED TO ACHIEVE DESIRED COLOR**
ADDITIONAL REPAIRS WILL BE $15.00 EACH BOARD.
(APPROX. 2-3 FEET)
SUBFLOOR PREPARATION (BEYOND BASIC) MAY INCUR
ADDITIONAL CHARGES OF PLYWOOD AND/OR SELF
LEVEL @ $70.00 PER BAG
PLEASE MOVE ALL PERSONAL BELONGINGS AND
FURNITURE FROM ROOMS WE WILL BE WORKING IN. IF
YOU REQUIRE ASSISTANCE, CONTACT DAVID
VELASQUEZ 310-908-4068 OR CALL BILL STONE AT
MOVING VAN GO 310-533-5040 AQW IS NOT
RESPONSIBLE FOR DAMAGES TO APPLIANCES LEFT IN
AREAS WE ARE WORKING IN
Estimate
DATE
3/12/2025
ESTIMATE #
15634
NAME / ADDRESS
CITY OF HAWTHORNE
RE: 3851 W. El Segundo Blvd.
Hawthorne, CA 90250
ASSURED QUALITY WOODCRAFT
602 N. Pacific Coast Highway
Redondo Beach, CA 90277
310)376-5809/ FAX 310)379-3616
LICENSE # 667841
TERMS
CASH / CHECK
50% AT START , 50% UPON COMPLETION
SIGNATURE_____________________________________
TOTAL
QTY DESCRIPTION COST TOTAL
CASH / CHECK DISCOUNT HAS BEEN APPLIED, IF
OTHER PAYMENT METHOD IS MADE ADDITIONAL
CHARGES WILL APPLY
*** DUE TO MARKET FLUCTUATION PRICING IS TIME
SENSITIVE AND SUBJECT TO CHANGE BASED ON
MANUFACTURERS DISCRETION ***
$34,400.00
Estimate
DATE
3/12/2025
ESTIMATE #
15635
NAME / ADDRESS
CITY OF HAWTHORNE
RE: 3851 W. El Segundo Blvd.
Hawthorne, CA 90250
ASSURED QUALITY WOODCRAFT
602 N. Pacific Coast Highway
Redondo Beach, CA 90277
310)376-5809/ FAX 310)379-3616
LICENSE # 667841
TERMS
CASH / CHECK
50% AT START , 50% UPON COMPLETION
SIGNATURE_____________________________________
TOTAL
QTY DESCRIPTION COST TOTAL
1,680 APPROX. SQ. FEET OF EXISTING FLOORING
REFINISHED IN THE 2 RACQUETBALL COURTS.
3.50 5,880.00
CUSTOMER LOYALTY DISCOUNT PER PETE -180.00 -180.00
ABOVE PRICING TO INCLUDE LABOR, FINISH AND
PLASTIC PREP TO CONTAIN DUST - AQW IS NOT
RESPONSIBLE FOR PAINT BEING REMOVED OR
DAMAGED BY TAPE AND OR STAIN / POLY
FINISH TO INCLUDE SANDING TO THE BARE WOOD AND
SEALING WITH ( 3 ) COATS OF WATER BASED
SEALER/POLYURETHANE OR ( 1 ) STAIN/SEALER AND ( 2
) POLY. THIS PROCESS WILL TAKE APPROX. 3-4 DAYS
**ADDITIONAL CHARGES WILL APPLY IF BLEACH IS
REQUIRED TO ACHIEVE DESIRED COLOR**
ADDITIONAL REPAIRS WILL BE $15.00 EACH BOARD.
(APPROX. 2-3 FEET)
SUBFLOOR PREPARATION (BEYOND BASIC) MAY INCUR
ADDITIONAL CHARGES OF PLYWOOD AND/OR SELF
LEVEL @ $70.00 PER BAG
PLEASE MOVE ALL PERSONAL BELONGINGS AND
FURNITURE FROM ROOMS WE WILL BE WORKING IN. IF
YOU REQUIRE ASSISTANCE, CONTACT DAVID
VELASQUEZ 310-908-4068 OR CALL BILL STONE AT
MOVING VAN GO 310-533-5040 AQW IS NOT
RESPONSIBLE FOR DAMAGES TO APPLIANCES LEFT IN
AREAS WE ARE WORKING IN
Estimate
DATE
3/12/2025
ESTIMATE #
15635
NAME / ADDRESS
CITY OF HAWTHORNE
RE: 3851 W. El Segundo Blvd.
Hawthorne, CA 90250
ASSURED QUALITY WOODCRAFT
602 N. Pacific Coast Highway
Redondo Beach, CA 90277
310)376-5809/ FAX 310)379-3616
LICENSE # 667841
TERMS
CASH / CHECK
50% AT START , 50% UPON COMPLETION
SIGNATURE_____________________________________
TOTAL
QTY DESCRIPTION COST TOTAL
CASH / CHECK DISCOUNT HAS BEEN APPLIED, IF
OTHER PAYMENT METHOD IS MADE ADDITIONAL
CHARGES WILL APPLY
*** DUE TO MARKET FLUCTUATION PRICING IS TIME
SENSITIVE AND SUBJECT TO CHANGE BASED ON
MANUFACTURERS DISCRETION ***
$5,700.00
Estimate
Date
3/19/2025
City of Hawhorne
3851 W. El Segundo
Hawthorne, CA
Ph. 310 349 1662 office
Ph. 310 707 8684 Cell
Rep
*Please initial next
to ALL options*
Description Amount
To sand existing Gym flooring and re stripe same court lines. Repaint keys and circle center. Repaint two new Hawthorne signs and apply final coats, 4 coat system. 39,896.00
Option 2
To sand, finish and re stripe two raquetball courts. 6,129.00 Option 3
To sand, screen, buff, and Trio hardplate existing wood flooring in large hall/room and finish with same system.
6,729.00
Please Note: Existing Hall/room flooring is badly buckled and cupped.
Caution: DO NOT USE BLUE TAPE OR ANY TAPE ON FLOOR FINISH - Please see :
https://www.mrfloor.com/dont-use-blue-tape-on-wood-floors/ Note: When providing dust protection we use a low impact blue tape to hang plastic. At time of plastic removal some paint may pull off due to improper painting preparation of paint application. Also our machines are precision tools but at times cannot avoid minimal vertical surface damage.
When sanding an existing floors some stains and damage are obvious: pet stains, water stains, nail marks, termite damge, etc. However, most of the damage will not be visible until after the initial sanding has taken place. Thats when the majority of the damage will become highly noticeable, therefore, we can never accurately estimate the cost of repairs.
If we include some obvious repairs in the estimate and find more boards need to be replaced you will be notified and an additioonal charge will be added.
Estimate
Date
3/19/2025
City of Hawhorne
3851 W. El Segundo
Hawthorne, CA
Ph. 310 349 1662 office
Ph. 310 707 8684 Cell
Rep
*Please initial next
to ALL options*
Description Amount
Please Note: FURNITURE TO BE MOVED BY CUSTOMER. No supplying or installation of baseboards, baseshoe or moldings are included, unless otherwise stated above.
No Painting or caulking of preprimed baseboards will be done, unless stated above.. If appliances or toilet needs to be removed we will take out ony. Re-connect or install must be done by plumber or service man. This installation process requires a smooth, flat subfloor of which we will assess once existing carpet, tile and/or wood are removed. *There may be an additional cost of $189 per hour plus material for subfloor prep.*PLEASE NOTE: Leveling compounds may be used but the floor will not be 100% level, we are only trying to achieve flatness. Any cabinets that may be installed later may have to be shimmied to the true levels of the installed floor. To replace any damaged planks will be $25.00 per plank from 0 to 4' lineal feet. BHF is not responsible for damage to electrical, phone, alarm or cable wiring. There will be an ADDITIONAL CHARGE for alcohol, Black, White or Pastel Stains. PLEASE ALLOW EXTRA DRYING TIME IF WE APPLY A DARK STAIN TO YOUR FLOORS. Prices quoted honored for 60 days from date of proposal.
Estimate
Date
3/19/2025
City of Hawhorne
3851 W. El Segundo
Hawthorne, CA
Ph. 310 349 1662 office
Ph. 310 707 8684 Cell
Rep
*Please initial next
to ALL options*
Description Amount
Note: DOG NAILS WILL SCRATCH AND SOFTEN ANY FINISH OVER TIME. We are not responsible for finish "peeling" in spots where repetitive Dog nails, scratching and running take place. The work estimated for your wood floors will create a large amount of dust. Although we provide for dust protection in our price, please be aware that dust will make its way into areas beyond our control. If a dust containment system is provided in the job description, please understand only 80%-85% of all dust is contained. Our price does not include any major clean up. When providing dust protection we use a low impact blue tape to hang plastic. At time of plastic removal some paint may pull off due to improper painting preparation of paint application. Also our machines are precision tools but at times cannot avoid minimal vertical surface damage.
Billing will be as follows:
20% Due at signing
40% The day work begins or when flooring delivered
30% Once sealer/stain is applied
10% Final Payment for labor
All credit cards are subject to a 2% service fee per charge.
AGENDA ITEM NO. 22.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 05/13/2025
Originating Department: Community Services
City Manager: Department Head:
SUBJECT:
Fiscal Year 2024/25 Blanket Purchase Order
RECOMMENDED MOTION:
Staff recommends the City Council approve & appropriate the fiscal year 2024/25 Blanket Purchase Order (BPO) for 2 outreach case managers for intensive cases and administrative overhead services in a total amount not to exceed $110,000.00.
DISCUSSION:
Staff plans to issue a Blanket Purchase Order for LA CADA that provides 2 outreach case managers for intensive cases and administrative overhead services for our Homeless Services Division for FebruaryJune 2025.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
N/A
FISCAL IMPACT:
N/A This is grant funding and is fully reimbursable.
NOTICING PROCEDURE:
72 hours posted notice pursuant to the Ralph M. Brown Act.
AGENDA ITEM NO. 23.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 05/13/2025
Originating Department: City Attorney
City Manager: Department Head:
SUBJECT:
Claim for bodily injuries by Samantha Perez, Esmeralda Perez, and Erick Guzman.
RECOMMENDED MOTION:
Staff recommends that the City Council deny the claims by Samantha Perez, Esmeralda Perez, and Erick Guzman.
DISCUSSION:
Claimants allege that on March 8, 2025, they were in a vehicle when a City of Hawthorne police vehicle struck the vehicle they were occupying.
The traffic collision report indicates that it was a City of Gardena police vehicle that was involved in the collision and not a vehicle owned by the City.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
Not applicable.
FISCAL IMPACT:
None.
NOTICING PROCEDURE:
72 hours posted notice pursaunt to the Ralph M. Brown Act.
AGENDA ITEM NO. 24.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 05/13/2025
Originating Department: City Attorney
City Manager: Department Head:
SUBJECT:
Claim for bodily injury by Silvia Lima.
RECOMMENDED MOTION:
Staff recommends that the City Council deny the claim by Silvia Lima.
DISCUSSION:
Claimant Silvia Lima alleges that on November 6, 2024, she sustained bodily injuries as she alighted from a Los Angeles County Metropolitan Authority ("LACMTA") bus.
Currently, the City does not own, operate, or control such a transit bus system.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
Not applicable.
FISCAL IMPACT:
None.
NOTICING PROCEDURE:
72 hours posted notice pursuant to the Ralph M. Brown Act.
AGENDA ITEM NO.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 05/13/2025
Originating Department: City Clerk
SUBJECT:
Dream Center - F. Johnson