HAYWARD CITY COUNCIL
RESOLUTION NO. -____
Introduced by Council Member __________
RESOLUTION OF THE COUNCIL OF THE CITY OF HAYWARD TO EXECUTE A COOPERERATIVE PROCUREMENT CONTRACT WITH DELL TECHNOLOGIES FOR MICROSOFT SOFTWARE, SUBSCRIPTIONS, AND SERVICES WHEREAS, the City through its current Microsoft Enterprise Agreement receives access to Microsoft software that is the primary software used daily by City staff in the operation and delivery of information technology services, including Microsoft Office 365, and Windows software; and WHEREAS, on November 19, 2021, a Request for Purchase (RFP) 2210-111821 for Microsoft Enterprise Licenses and Services which called for the evaluation and award of contracts to resellers that would act on behalf of Microsoft for the fulfillment and management of purchases of licenses for Microsoft enterprise software and related services; and WHEREAS, based on the results of the competitive process, the City staff is now seeking approval to enter into a cooperative procurement contract with Dell Technologies for a term of three years beginning February 28, 2022 with a total not to exceed value of $984,343.21.
WHEREAS, to account for licensing terms, it is necessary to appropriate an additional $29,829 per year of the three-year contract from the General Fund. A total of $89,487 for the life of the contract.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Hayward that the City Manager is hereby authorized to execute, on behalf of the City of Hayward, the Cooperative Procurement Contract between the City and Dell Technologies for the acquisition of Microsoft Software, Subscriptions and Services for an amount not to exceed $984,343.21 for a term of 3 years, effective February 28, 2022, in a form approved by the City Attorney.
BE IT FURTHER RESOLVED that the City Council of the City of Hayward hereby approved and appropriates additional funds in the amount of $29,829 in the 730-30-0001-17300-62120 fund per year for the duration of the contract for a total of $89,487.
IN COUNCIL, HAYWARD, CALIFORNIA _______________________, 2021 ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
ATTACHMENT II
ATTACHMENT II