Wednesday, January 19, 2022
5:00 PM
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
Remote Participation
Council Budget and Finance Committee
Agenda
January 19, 2022Council Budget and Finance
Committee
Agenda
COVID-19 Notice: Consistent with Assembly Bill 361/Gov Code 54953(e), the Council Budget and Finance Committee meeting includes teleconference participation by all Council Budget and Finance Committee members and the public.
Please note that we are now using the Zoom Webinar platform to conduct meetings.
How to watch the meeting from home:
1. YouTube Live stream: https://www.youtube.com/user/cityofhayward How to submit written Public Comment:
Send an email to [email protected] by 2:00 p.m. the day of the meeting. Please identify the Agenda Item Number in the subject line of your email. Emails will be compiled into one file, distributed to the Council Budget and Finance Committee and City staff, and published on the City's Meeting & Agenda Center under Documents Received After Published Agenda. https://hayward.legistar.com/Calendar.aspx When submitting written comments, indicate in the email if you want your comment read into the record. Requests will be allowed provided the reading will not exceed three (3) minutes consistent with the time limit for speakers at Council Committee meetings. Email comments will become part of the record of Council Committee meetings. The Chair can limit the time for reading written comments.
Please click the link below to join the webinar:
https://hayward.zoom.us/j/86502744705?pwd=SDVuMVhvOUd0OTdXd1ljcFhBUDhpZz09 Passcode: Budget@119
Or Telephone:
Dial(for higher quality, dial a number based on your current location):
US: +1 669 900 6833 or +1 346 248 7799 or +1 253 215 8782 or +1 301 715 8592 or +1 312 626 6799 or +1 929 205 6099
Meeting ID: 865 0274 4705
Passcode: 8500527592
CALL TO ORDER
ROLL CALL
January 19, 2022Council Budget and Finance
Committee
Agenda
PUBLIC COMMENTS:
Limited Only to Items on the Agenda and Submitted in Writing Prior to the Meeting.
APPROVAL OF MINUTES
Review and Approval of the Council Budget and Finance
Committee November 17, 2021, Meeting Minutes
MIN 22-0091
Attachments: Attachment I Minutes
REPORTS/ACTION ITEMS
FUTURE AGENDA ITEMS
2 Annual Comprehensive Financial Report for the Year Ended June 30, 2021 (Oral Report)
Review and Approve the FY 2022 Agenda Planning CalendarACT 22-0083 Attachments: Attachment II Agenda Planning Calendar
COMMITTEE MEMBER
ADJOURNMENT
Next Meeting - 5:00 p.m. Wednesday, February 16, 2022
The City of Hayward's Open Data Portal was designed to allow the public to explore, visualize, and download publicly accessible data. The Open Data Portal allows a clear view of the City's financial performance. Access to the portal may be found at https://haywardca.opengov.com/
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: MIN 22-009
DATE: January 19, 2022
TO: Council Budget and Finance Committee
FROM: Director of Finance
SUBJECT
Review and Approval of the Council Budget and Finance Committee November 17, 2021, Meeting Minutes
RECOMMENDATION
That the Council Budget and Finance Committee reviews and approves the November 17, 2021, Council Budget Committee meeting minutes.
SUMMARY
The Council Budget Committee (CBFC) held a meeting on November 17, 2021, and the draft minutes are attached for the Committee’s review and approval.
ATTACHMENTS
Attachment I 11/17/21 CBFC Meeting Minutes
CITY OF HAYWARD Printed on 1/14/2022Page 1 of 1
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ATTACHMENT I
COUNCIL BUDGET & FINANCE COMMITTEE MEETING
Meeting Minutes of November 17, 2021
Call to Order: 5:00 p.m.
Members Present: Mayor Barbara Halliday, Councilmember Aisha Wahab, Councilmember Sara Lamnin
Members Absent: None
Staff: Kelly McAdoo, Dustin Claussen, Nicholas Mullins
Guests: Didacus Ramos, Public Bank East Bay
George Syrop, Public Bank East Bay
Jake Varghese, Public Bank East Bay
Margie Lewis, Public Bank East Bay
Susan Harman, Public Bank East Bay
Public Comments: None
1. Approval of Meeting Minutes from October 20, 2021
Action: Motions were made by Councilmember Wahab to approve the minutes of October 20, 2021. Motions were seconded by Councilmember Lamnin and passed with unanimous approval.
2. Public Banking Update and Credit Union Informational Report
Director Claussen introduced members of Public Bank East Bay to provide an update on public banking.
Public Bank East Bay provided the Committee with an informational report regarding public banking and the City’s potential role with Public Bank East Bay.
Action: The Committee received the presentation and provided feedback. The Committee asked Public Bank East Bay to return in early 2022 to provide more information.
3. Measure C Annual Report: Review Annual Report of Measure C Revenues and Expenditures, Approved by Voters on June 3, 2014
Director Claussen presented the Measure C Annual Report and provided updates on current and future Capital Improvement Projects.
Action: The Committee received the presentation and provided feedback.
4. FY 2023 Preliminary Budget Process and Calendar Review
Director Claussen informed the Committee of the FY 2023 Preliminary Budget Process and tentative Calendar.
Action: The Committee received the presentation and provided feedback. Mayor Halliday requested the FY 2023 Council Budget Adoption date be moved due to the Memorial Day holiday on Monday, May 30, 2022.
5. Future Agenda Items
The Committee reviewed the FY 2022 Meeting Schedule
Action: Councilmember Wahab requested further discussion and information on public banking from Public Bank East Bay in early 2022.
Committee Members/Staff Announcements:
None
Adjournment: The meeting was adjourned at 6:07 p.m.
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: ACT 22-008
DATE: January 19, 2022
TO: Council Budget and Finance Committee
FROM: Director of Finance
SUBJECT
Review and Approve the FY 2022 Agenda Planning Calendar
RECOMMENDATION
That the Council Budget and Finance Committee reviews and approves the 2022 Agenda Planning Calendar.
SUMMARY
The FY 2022 Agenda Planning Calendar suggests agenda topics for the year for the Committee’s consideration.
ATTACHMENTS
Attachment I FY 2022 Agenda Planning Calendar
CITY OF HAYWARD Printed on 1/14/2022Page 1 of 1
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ATTACHMENT I
COUNCIL BUDGET AND FINANCE COMMITTEE
FY 2022 Agenda Planning Calendar
January 19, 2022
Meeting Location: Remote Participation
Meeting Time: 5:00 p.m.
Meeting Dates: The Council Budget & Finance Committee generally meet monthly on the 3rd Wednesday of the month, except for August, due to City Council Break. Special meetings will be scheduled as determined necessary by the Committee or the City Manager.
DATE SUGGESTED TOPICS (subject to change)
January 19, 2022 Annual Comprehensive Financial Report for the Year Ended June 30, 2021 February 16, 2022
FY 2022 Mid-Year Budget Review and General Fund Long Range Financial Model Update
FY 2022 Revenue Review
Parcel Tax
March 16, 2022 Discussion on Mayor & City Council FY 2023 Budget FY 2023 Budget Process Update
April 20, 2022 FY 2023 Proposed Budget Discussion
May 18, 2022 Annual Review of City Issued Debt
Annual City Benefit Liabilities and Funding Plan Review June 15, 2022 FY 2023 Budget Process Debrief (Oral Presentation)
Non-scheduled future agenda topics:
- Feasibility Study
- Fleet Utilization Study
- Hayward Community Foundation Update