CITY COUNCIL MEETING
JANUARY 25, 2022
DOCUMENTS RECEIVED
AFTER PUBLISHED
AGENDA
QUESTION
AND
ANSWERS
AGENDA QUESTIONS & ANSWERS
MEETING DATE: January 25, 2022
Item #5 CONS 22‐055
Adopt a Resolution Authorizing the City Manager to Negotiate and Execute an Agreement with Mintier Harnish in an Amount Not to Exceed $235,000 for the Development and Adoption of Objective Standards for Residential Development and Zoning Consistency Updates for the City of Hayward and Related Environmental Analysis
Is it possible we can consider a partnership with a minority owned company for future work or see how we can do outreach to undergrad and grad programs at CSUEB or Chabot?
During the first phase of the project, the Community Engagement Strategy will be finalized based on direction from City staff and from the City Council and Planning Commission at the February 1 joint session. Partnership with community organizations who will assist in leading outreach will be a critical component of the final Engagement Strategy. (See page 23 of Attachment III, Mintier Harnish Proposal.) This may include partnership with CSUEB or Chabot students and/or other community groups, as appropriate. Mintier Harnish has experience supporting this type of community‐led outreach in other jurisdictions by providing training and high‐ quality outreach materials for community leaders to use.
Item #9 LB 22‐003
Unmanned Aerial Systems Program: Adopt a Resolution and Policy Statement Regarding the Use of Surveillance Technologies and an Operational Policy for the Hayward Police Department's Unmanned Aerial Systems Program
While I appreciate that the recommended values statement is intended to apply to all City Departments, I'm not seeing that same city‐wide lens reflected in HPD's policy.
1. How will HPD collaborate with other departments/personnel who utilize or interact with UAS technology (such as Airport, IT, GIS, Development, Planning, and/or Utility Services)?
1. The HPD is open to collaborating with other City departments who interact with UAS technology on a case‐by‐case basis, however there are specific limits to usage of our UAS outlined in HPD policy (e.g., situations where reasonable suspicion, probable cause, exigent circumstances exist, pursuant to a warrant, situations where public safety needs outweigh privacy concerns, etc.). Other departments can elect to procure their own UAS and implement their own UAS program based on their individual operational needs (other departments already have and have used UAS technology without presenting operational documents for Council approval). The HPD will work closely with the Airport, as we share FAA oversight and there are flight restrictions around Airport properties, and with IT regarding data storage/security needs.
2. Did I miss the language in the proposed operations manual that requires operating in a manner consistent with the values statement?
3. Have the protocols been developed that are listed on pages 7‐8 of the proposed operations manual (5.3.C.)?
Such as:
"Developing uniform protocol for submission and evaluation of requests to deploy UAS"
"Developing protocol for conducting criminal investigations involving UAS" "Implementing a system for public notification of UAS deployment." "Developing a protocol for fully documenting all missions."
4. We do collect aerial footage for non‐law enforcement uses such as evaluating property, traffic flow and planning, etc. Has that approved usage list and related policy already been reviewed and approved?
2. The HPD’s operations manual has been reviewed by the City Manager, City Attorney, and HPD staff to ensure alignment with the proposed values statement. In fact, as recommended by the CIC, language taken directly from the proposed values statement was incorporated into the operations manual’s “Philosophy and Mission Statement” section. Specifically, the operations manual states, “...the HPD acknowledges the historical use of surveillance efforts to intimidate and oppress certain communities and groups more than others, including those that are defined by a common race, ethnicity, religion, national origin, income level, sexual orientation, or political perspective. As such, HPD policy 610 and this operations manual expressly prohibits the use of UAS to conduct surveillance on individuals or groups solely based on actual or perceived characteristics, such as race, ethnicity, national origin, religion, sex, sexual orientation, gender identity or expression, economic status, age, cultural group, or disability.” We have made these statements repeatedly in writing, during public outreach, and in public meetings. Employee compliance with any HPD policy, including those associated with the UAS Program, is non‐negotiable. Deviations from or violations of the UAS Program policy will undergo the administrative investigation process and can result in discipline.
3. Operational protocols referenced under subsection 5.3 of the operations manual have not been developed as, at this time, it would be akin to putting the cart before the horse. If the UAS Program is approved, protocols will be developed and can be shared with Council as part of their program oversight during regular reporting.
4. HPD policy and the operations manual only govern the use of UAS technology for legitimate law enforcement purposes. Property evaluation, traffic flow, planning, etc. are functions of other City departments who will need to develop their own UAS program and associated
policies/procedures. This work is underway and any use by other City departments will be consistent with the values statement in the resolution.
Item #10 LB 22‐002
Homekey 2.0 Application: Adopt a Resolution Approving the City of Hayward's Homekey Projects and Authorizing the City Manager and Assigned Staff to Submit Applications to the State of California Department of Housing Community Development for Homekey Funds for Housing for Persons Experiencing Homelessness
Can these funds also look at converting other uses to housing?
Converting nonresidential structures and commercially zoned structures to residential dwelling units is an eligible project under Homekey. However, no non‐ residential properties were submitted in response to the City’s RFI for Homekey‐ eligible projects and properties.
PUBLIC COMMENT
ITEM #9
LB #22-003
UNMANNED AERIAL
SYSTEMS PROGRAM
PUBLIC COMMENT
ITEM #10
LB #22-002
HOMEKEY 2.0
APPLICATION
Hayward City Council
January 25, 2022
Item 10
I applaud the city for successfully engaging in the Homekey funding process. I agree with LHH strategy that it’s smart to diversify models of homeless/housing projects and I maintain that the hotel/motel model is the best cost-effective long-term housing strategy.
Of the staff’s original 4 projects, I am most disappointed that the hotel conversion project with re-entry services was withdrawn “due to a lack of capital funding required for building improvements.” The Homekey hotel model is the best for both transitional, and in some cases permanent, homeless housing. This hotel option was dropped for lack of capital funds, usually more readily available than operating funds. BACS has committed to providing services, 6 motel owners have agreed to sell, and, unlike the recommended 2 applications being submitted, hotels could house a diversity of people, even families!
Looking forward to future proposals, if Hayward decides to apply for capital grants to build more Tiny Homes, the City must require that the sponsoring non-profit assume the responsibility for the program‘s operating costs. The City should analyze the sustainability of financially supporting this type of limited program’s operating cost, considering the total number of homeless in Hayward.
We are also learning that large dormitory style shelters may no longer be a safe model for housing homeless (only as a last resort), especially if our pandemic becomes endemic. The motel/hotel strategy provides many benefits, including flexibility, safety, and cost-effectiveness . I urge the City
to continue to complete the hotel proposal through funds from other sources and/or HomeKey Round 3.
Ro Aguilar
Hayward resident