DATE: February 1, 2022
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT: Adopt a Resolution Approving Plans and Specifications, and Calling for Bids for the Municipal Parking Lot No. 1 Improvement Project No. 05286
RECOMMENDATION
That Council adopts a resolution (Attachment II) approving the plans and specifications, and calling for bids to be received on February 22, 2022, for the Municipal Parking Lot No. 1 Improvement Project No. 05286.
SUMMARY
This project is a continuation of the City’s municipal parking lot improvement project. This is the sixth of numerous parking lot improvement projects within the downtown area of the City. Muni Lot 1 is generally located between Mission and Main Streets and A and B Streets. It is the lot that services Buon Appetito restaurant, the Turf Club, the Dirty Bird, and numerous other businesses.
The project is categorically exempt for environmental review under Section 15301(c) of the California Environmental Quality Act (CEQA) Guidelines for the operation, repair, maintenance, or minor alteration of existing facilities.
BACKGROUND
This project is part of an annual pavement rehabilitation and preventive maintenance program for the City’s nine municipal parking lots. Improvements of Municipal Parking Lots No. 2, 3, 4, 5 and 6 have been completed, which improved not only the pavement and aesthetic condition of the parking lots, but also added additional parking stalls, including accessible parking spaces for Americans with Disabilities Act (ADA) compliance.
DISCUSSION
The project consists of improving the current condition of Municipal Parking Lot (Muni Lot) No. 1 by upgrading the parking configuration to City standards and ADA parking spaces requirements. Additional improvements include pavement rehabilitation, additional landscaping, upgrading LED lighting, parking stall striping, markings and signage, and the infrastructure necessary for future electric vehicle charging stalls.
Muni Lot No. 1 is located in the Downtown servicing public parking needs for offices and retail stores on Mission Boulevard, A Street, B Street and Main Street. The parking access points to Muni Lot No. 1 are on Mission Boulevard, B Street, Main Street, and A Street.
Improvements to be performed with this project include the reconfiguration of the parking stalls to be in compliance with City standards and ADA requirements. Also included is the infrastructure to accommodate two electric vehicle charging stalls consisting of the installation of conduits and electric pull boxes.
ECONOMIC IMPACT
The improvement of the parking amenities and provision of electric vehicle charging stalls will provide convenience for visitors to the Downtown area and may increase activity to nearby businesses.
FISCAL IMPACTS
The estimated project costs are as follows:
Construction Contract
$418,000
Construction Contingency
145,000
Landscaping – City Staff
20,000
Design and Administration
8,500
Construction Survey, Inspection and Testing
8,500
TOTAL
$600,000
The contingencies are also intended to cover any necessary funds for irrigation and electrical repair or replacement work.
The adopted FY22 Capital Improvement Program (CIP) includes $600,000 for the Muni Lot No. 1 Improvement Project No. 05286 in the Street System Improvements – Fund 450.
STRATEGIC ROADMAP
This agenda item supports the Strategic Priorities to Improve Infrastructure. Specifically, this item relates to the implementation of the following projects:
Project 1: Improve access and mobility in downtown Hayward.
Project 2: Expand EV charging infrastructure for city fleet and employees.
SUSTAINABILITY FEATURES
This project upgrades the needed conditions of the parking lot particularly the availability of accessible parking spaces, safe pathways, and provision of electric charging stations. The project requires the contractor to recycle all construction and demolition debris resulting from the construction of the project.
PUBLIC CONTACT
Immediately after the construction contract is awarded, a preliminary notice explaining the project implementation will be distributed to the businesses adjacent to the limit of work. After the construction work has been scheduled, businesses will be notified at least seventy-two hours prior to actual commencement of work.
SCHEDULE
The estimated schedule for this project is as follows:
Call for Bids
February 1, 2022
Open Bids
February 22, 2022
Award Construction Contract
March 15, 2022
Begin Construction
April 4, 2022
Complete Construction
June 7, 2022
NEXT STEPS
After staff evaluates the bid results, staff will return to Council with the recommendation for award of construction contract.
Prepared by: Hector Leuterio, Assistant Civil Engineer Kathy Garcia, Deputy Director of Public Works
Recommended by: Alex Ameri, Director of Public Works
Approved by:
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Kelly McAdoo, City Manager