DATE: February 15, 2022
TO: Mayor and City Council
FROM: Director of Human Resources
SUBJECT: Adopt a Resolution Approving an Amendment to the City of Hayward Salary Plan for Fiscal Year 2022
RECOMMENDATION
That Council adopts a resolution (Attachment II) approving an amendment to the City of Hayward Salary Plan for Fiscal Year 2022 (FY 2022), which designates all classifications and the corresponding salary range for employment in the City of Hayward as of February 14, 2022, superseding Resolution No. 21-215 and all amendments thereto.
SUMMARY
As required by the Municipal Code, the FY 2022 salary plan has been updated to reflect salary adjustments to the classifications in the City’s classified service as a result of the negotiated and ratified Memorandum of Understanding (MOU) between the City of Hayward and the Hayward Association of Management Employees (HAME). The salary plan has also been updated to reflect the addition of the Streets and Landscape Maintenance Supervisor positions and salary adjustments to three additional classifications. On January 27, 2022, the Personnel Commission held a public hearing in which they reviewed and recommended to Council the revised Salary Plan for each position in the City’s classified service for Fiscal Year 2022, effective February 14, 2022.
BACKGROUND/DISCUSSION
Cost-of-Living-Adjustments (COLAs):
Pursuant to the negotiated terms of the successor MOU between the City of Hayward and HAME, classifications in the classified service shall receive a one percent (1%) COLA effective the pay period that includes December 2, 2021.
New Classifications:
In May 2021, the Maintenance Services Department (MSD) requested to update job descriptions for the supervisory positions in its four (4) divisions: Landscape, Streets, Fleet and Facilities, which had been removed from the City’s classification plan approximately ten (10) years ago due to staffing reductions. MSD is currently requesting the addition of two (2) frontline supervisors in the Landscape and Streets divisions to help address span of control issues and support the manager with daily operations.
LANDSCAPE MAINTENACE SUPERVISOR: The salary for the Landscape Maintenance Supervisor will be set internally to ten percent (10%) above the Groundskeeper III. The salary range for Landscape Maintenance Supervisor is $47.76 per hour at Step A and $55.58 per hour at Step E.
STREETS MAINTENACE SUPERVISOR: The salary for the Streets Maintenance Supervisor will be set internally to ten percent (10%) above the Senior Maintenance Leader. The salary range for Streets Maintenance Supervisor is $50.07 per hour at Step A and $58.21 per hour at Step E.
Salary Adjustments:
COMMUNICATIONS AND MARKETING OFFICER/ PUBLIC INFORMATION OFFICER (PIO): In March 2020, Human Resources staff completed a total compensation market study for the Communications and Marketing Officer. Based on the findings of the market study, the Communications and Marketing Officer shall receive a salary adjustment of eight percent (8%) effective the pay period that includes January 1, 2022. The salary range for the Communications and Marketing Officer is $69.07 at Step A and $83.97 at Step B.
HAZMAT PROGRAM COORDINATOR: Pursuant to section 7.16 of the HAME MOU, a minimum pay differential of ten percent (10%) shall be maintained between this classification and its highest paid subordinate position, which is the Environmental Specialist (T505). As a result, the Hazmat Program Coordinator shall receive a salary adjustment of 3.21% effective August 16, 2021. The salary range for Hazmat Program Coordinator Inspector is $60.70 per hour at Step A and $73.77 per hour at Step E.
SENIOR CIVIL ENGINEER: The salary for the Senior Civil Engineer is internally set to ten percent (10%) above the Associate Civil Engineer. To maintain the internal relationship between this position and the Associate Civil Engineer, the Senior Civil Engineer shall receive a salary adjustment of 0.99% effective February 14, 2022. The salary range for Senior Civil Engineer is $63.22 per hour at Step A and $76.82 per hour at Step E.
FISCAL IMPACT
HAME COLA: The additional annual fiscal impact for HAME Employees is as follows: $63,880 from the General Fund and $42,410 from all other funds for a total fiscal impact of $106,290. Budget adjustments will be included in the FY 2022 mid-year budget process.
LANDSCAPE MAINTENANCE SUPERVISOR: The annual fiscal impact for the Landscape Maintenance Supervisor would be approximately $176,061 with $149,652 coming from the General Fund and $26,409 from the Enterprise Water Fund. Budget adjustments will be included in the FY 2022 mid-year budget process.
STREETS MAINTENANCE SUPERVISOR: The annual fiscal impact for the Streets Maintenance Supervisor would be $186,313 to the General Fund. Budget adjustments will be included in the FY 2022 mid-year budget process.
COMMUNICATIONS AND MARKETING OFFICER/ PUBLIC INFORMATION OFFICER (PIO):
There is no additional fiscal impact for the Communications and Marketing Officer as the salary adjustment was previously budgeted in anticipation of this increase resulting from the salary survey.
HAZMAT PROGRAM COORDINATOR: The additional annual fiscal impact for the Hazmat Program Coordinator is an increase of approximately $6,362 to the General Fund. Budget adjustments will be included in the FY 2022 mid-year budget process.
SENIOR CIVIL ENGINEER: The additional annual fiscal impact for the Senior Civil Engineer is an increase of approximately $6,323 to the General Fund. Budget adjustments will be included in the FY 2022 mid-year budget process.
STRATEGIC ROADMAP
This agenda item is a routine operational item and does not relate to one of the City Council’s Strategic Roadmap initiatives.
NEXT STEPS
If approved, salary adjustments will be implemented by the Human Resources and Finance departments and will be reflected in the employees’ paychecks dated March 4, 2022.
Prepared by: Valeria Cazares, Acting Human Resources Analyst Recommended by: Kakshi Master, Acting Deputy Director of Human Resources Jana Sangy, Director of Human Resources
Approved by:
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Kelly McAdoo, City Manager