Agenda Packet — Hayward City Council, February 22, 2022

Tuesday, February 22, 2022
7:00 PM

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
Virtual: Zoom Platform
City Council
Agenda

February 22, 2022City Council Agenda

CITY COUNCIL MEETING
COVID-19 Notice: Consistent with Assembly Bill 361/Government Code section 54953(e), the City Council meeting includes teleconference participation by all members.

How to observe the Meeting:

1. Comcast TV Channel 15

2. Live stream https://hayward.legistar.com/Calendar.aspx

3. YouTube Live stream: https://www.youtube.com/user/cityofhayward How to submit written Public Comment:

1. Use eComment on the City's Meeting & Agenda Center webpage at:
https://hayward.legistar.com/Calendar.aspx. eComments are directly sent to the iLegislate application used by City Council and City staff. Comments received before 3:00 p.m. the day of the meeting will be exported into a report, distributed to the City Council and staff, and published on the City's Meeting & Agenda Center under Documents Received After Published Agenda.

2. Send an email to [email protected] by 3:00 p.m. the day of the meeting. Please identify the Agenda Item Number in the subject line of your email. Emails will be compiled into one file, distributed to the City Council and staff, and published on the City's Meeting & Agenda Center under Documents Received After Published Agenda. Documents received after 3:00 p.m. through the adjournment of the meeting will be included as part of the meeting record and published the following day.

How to provide live Public Comment during the City Council Meeting:

Click link below to join the meeting:
https://hayward.zoom.us/j/84882724188?pwd=ZkhObFQzc1U4amlOK3FkeDgyWUFuUT09 Meeting ID: 848 8272 4188
Passcode: CC2/22@7pm
or
Dial: +1 669 900 6833 or +1 253 215 8782 or 833 548 0276 (Toll Free) Meeting ID: 848 8272 4188
Password: 7228286738
A Guide to attend virtual meetings is provided at this link: https://bit.ly/3jmaUxa CALL TO ORDER: Mayor Halliday
Pledge of Allegiance: Council Member Andrews

ROLL CALL

CLOSED SESSION ANNOUNCEMENT

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February 22, 2022City Council Agenda

PUBLIC COMMENTS
The Public Comment section provides an opportunity to address the City Council on items not listed on the agenda or Information Items. The Council welcomes comments and requests that speakers present their remarks in a respectful manner, within established time limits, and focus on issues which directly affect the City or are within the jurisdiction of the City. As the Council is prohibited by State law from discussing items not listed on the agenda, items will be taken under consideration and may be referred to staff.

CITY MANAGER’S COMMENTS
An oral report from the City Manager on upcoming activities, events, or other items of general interest to Council and the Public.

ACTION ITEMS
The Council will permit comment as each item is called for the Consent Calendar, Public Hearings, and Legislative Business. In the case of the Consent Calendar, a specific item will need to be pulled by a Council Member in order for the Council to discuss the item or to permit public comment on the item. Please notify the City Clerk any time before the Consent Calendar is voted on by Council if you wish to speak on a Consent Item.

CONSENT
Approve the City Council Minutes of the Special City Council Meeting on January 29, 2022
MIN 22-0231.

Attachments: Attachment I Draft Minutes of 1/29/2022
Approve the City Council Minutes of the Special Joint City Council and Planning Commission Meeting on February 1,
2022
MIN 22-0222.

Attachments: Attachment I Draft Minutes of 2/1/2022
Adopt a Resolution Accepting the Resignation of Ms. Tatiana Backlund from the Community Services Commission, Effective Immediately
CONS 22-1103.

Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III Resignation Letter

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February 22, 2022City Council Agenda
Adopt a Resolution Approving Plans and Specifications and Calling for Bids for the FY22 Pavement Improvement Project, Project No. 05239
CONS 22-1004.

Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III Location Map
Attachment IV List of Streets
Adopt a Resolution Authorizing the City Manager to Negotiate and Execute an Agreement with Newton Construction &
Management for the Tenant Improvements and Workspace
Reconfiguration for Fire Administration in an Amount
Not-to-Exceed $311,762 and Making Associated Findings
Authorizing Procurement of the Work through a Cooperatively Purchased Contract
CONS 22-1025.

Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III Project Contract
Adopt a Resolution Authorizing the City Manager to Accept and Appropriate Funds for the California Water and Wastewater Arrearage Payment Program for Drinking Water Arrearages in an Amount Not-to-Exceed $1,853,487
CONS 22-1046.

Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Authorizing the City Manager to Negotiate and Execute a Professional Services Agreement with Dewberry Architects, Inc., for Design of the Hayward Police Department Locker Room Project, Project No. 07420, in an Amount
Not-to-Exceed $416,000
CONS 22-1177.

Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III Schematic Plan

PUBLIC HEARING

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February 22, 2022City Council Agenda
FY 2022 Mid-Year Budget: Adopt a Resolution Approving the FY 2022 Mid-Year Budget Update and Receiving the General Fund Long Range Financial Model Update (Report from
Director of Finance Claussen)
LB 22-0078.

Attachments: Attachment I Staff Report
Attachment II Resolution FY 2022 Operating Budget
Attachment IIA Exhibits A & B
Attachment III Resolution FY 2022 CIP Budget
Attachment IIIA Exhibits A & B
Attachment IV FY 2022 Mid-Year Budget Adjustments
Attachment V General Fund Financial Model Update
Attachment VI Measure C 20-Year Financial Forecast Update

COUNCIL REPORTS AND ANNOUNCEMENTS
Council Members can provide oral reports on attendance at intergovernmental agency meetings, conferences, seminars, or other Council events to comply with AB 1234 requirements (reimbursable expenses for official activities).

COUNCIL REFERRALS
Council Members may bring forward a Council Referral Memorandum (Memo) on any topic to be considered by the entire Council. The intent of this Council Referrals section of the agenda is to provide an orderly means through which an individual Council Member can raise an issue for discussion and possible direction by the Council to the appropriate Council Appointed Officers for action by the applicable City staff.

ADJOURNMENT
NEXT MEETING, March 1, 2022, 7:00 PM

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February 22, 2022City Council Agenda

PUBLIC COMMENT RULES
Any members of the public desiring to address the Council shall limit their remarks to three (3) minutes unless less or further time has been granted by the Presiding Officer or in accordance with the section under Public Hearings. The Presiding Officer has the discretion to shorten or lengthen the maximum time members may speak. Speakers will be asked for their name before speaking and are expected to honor the allotted time. Speaker Cards are available from the City Clerk at the meeting.

PLEASE TAKE NOTICE
That if you file a lawsuit challenging any final decision on any public hearing or legislative business item listed in this agenda, the issues in the lawsuit may be limited to the issues that were raised at the City's public hearing or presented in writing to the City Clerk at or before the public hearing.

PLEASE TAKE FURTHER NOTICE
That the City Council adopted Resolution No. 87-181 C.S., which imposes the 90-day deadline set forth in Code of Civil Procedure section 1094.6 for filing of any lawsuit challenging final action on an agenda item which is subject to Code of Civil Procedure section 1094.5. ***Materials related to an item on the agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk ’s Office, City Hall, 777 B Street, 4th Floor, Hayward, during normal business hours. An online version of this agenda and staff reports are available on the City ’s website. Written comments submitted to the Council in connection with agenda items will be posted on the City ’s website. All Council Meetings are broadcast simultaneously on the City website, Cable Channel 15 - KHRT, and YouTube. ***
Assistance will be provided to those requiring accommodations for disabilities in compliance with the Americans with Disabilities Act of 1990. Interested persons must request the accommodation at least 48 hours in advance of the meeting by contacting the City Clerk at (510) 583-4400 or [email protected].

Assistance will be provided to those requiring language assistance. To ensure that interpreters are available at the meeting, interested persons must request the accommodation at least 48 hours in advance of the meeting by contacting the City Clerk at (510) 583-4400.

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CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: MIN 22-023
DATE: February 22, 2022
TO: Mayor and City Council
FROM: City Clerk

SUBJECT
Approve the City Council Minutes of the Special City Council Meeting on January 29, 2022

RECOMMENDATION
That the Council approves the City Council meeting minutes of January 29, 2022.

SUMMARY
The City Council held a meeting on January 29, 2022.

ATTACHMENTS
Attachment I Draft Minutes of January 29, 2022
CITY OF HAYWARD Printed on 2/17/2022Page 1 of 1
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SPECIAL CITY COUNCIL MEETING/2022 PRIORITY SETTING/STRATEGIC

ROADMAP RETREAT
Virtual Platform – Zoom
https://hayward.zoom.us/j/81817271822?pwd=SkVmc2pERHNnMWVwQVBacU9JSjdvdz09 Saturday, January 29, 2022, 8:30 a.m.

The Special City Council Meeting/2022 Priority Setting/Strategic Roadmap Retreat was called to order by Mayor Halliday around 8:30 a.m. The City Council held the virtual meeting with teleconference participation by members of the City Council, staff and public.

Pledge of Allegiance: Council Member Márquez

ROLL CALL

Present: COUNCIL MEMBERS Andrews, Lamnin, Márquez, Salinas, Wahab, Zermeño MAYOR Halliday

Absent: None

PUBLIC COMMENTS

Ms. Marian Johnson , former resident and descendant of Russell City, urged the Council to fund Project Q25 (Work with the survivors and descendants of Russell City to determine appropriate restitution) to start investigating the forced displacement of Russell City residents and any restitution; and wished to be a part of the process.

Ms. Velda Goe, descendant of Russell City, urged the Council to fund Project Q25 and asked to be added to the list of interested res idents who receive Council agendas on a regul ar basis and related to the City budget.

Mr. Arti Garg , Haywar d resident and Vice Chair of the Community Services Commission, spoke in support of projects the Community Services C ommission voted to re commend which were p rovided in Attachment IV to the c over memo and particularly highlighted Project Q25.

Mr. Michael Johnson, former resident and de scendant of Russell City, appreciated the apology the City put forward and expressed interest in learning more about next steps and participating in the process.

SPECIAL WORK SESSION

1. Strategic Roadmap Update (Report from City Manager McAdoo)

City Manager McAdoo be gan the meeting by indicating the pur pose of the retreat was to discuss how the proposed Racial Equity framework is being applied to select projects, review changes to the Strategic Roadmap 2020 – 2023 and Priorities, and prioritize new projects based on input from members of the City Council and Year 3 of the Strategic Roadmap.

2 | J a n u a r y 2 9 , 2 0 2 2
City Manager McAdoo introduc ed CivicMakers consultants Ms. C ristelle Blackford and Mr.

Lawrence Grodeska, who facilitated the retreat.

Management Analyst Thomas and Community Services Manager Davis provided an overview of the Incorporating a Racial Equity Lens section of the presentation which included results of the 2020 Census Data and 2019 American Community Survey Data (Income, Household Size, Language) which aimed at highlighting demographic trends and neighborhood needs.

Maintenance Services Dir ector Rullman provided an overview of a Diversity, Equity, and Inclusion (DEI) Case Study: Illegal Dumping Pilot, he has been working on in partnership with the Government Alliance for Racial Equity (GARE) staff, with a goa l to test a different model for helping residents dispose of unwanted items.

Deputy Development Services Director Buizer provided an overview of a Diversity, Equity, and Inclusion (DEI) Case S tudy: Housing Element Pilot, she has been working on in partnership with GARE staff, with a goal of engaging underrepresented communities in conversations about housing, land use, and race.

Library Director Addleman provided an overview of a DEI Case Study: Bookmobile Pilot, she has been working on in part nership with GARE staff team, with the goal to serve residents who may not be able to visit the library or to afford internet access.

Community Services Manager Davis provided an overview of the recommended approach for Racial Equity Focus p rojects and incorporating Community S ervices Commission recommended work plan as provided in Attachment IV of the staff cover memo.

Mr. Lawrence Grodeska shared Council survey res ponses around Racial Equity indicating there was overall support for the Racial Equity framework and projects as proposed by City staff.

Discussion ensued among members of the City Council, City staff, and consultant team about Racial Equity focus projects and members of the Council offered the following suggestions:
regarding the Illegal Dumping Pilot, consider inc orporating public art in areas that are frequently dumped; regarding the Housing Element Pilot, Hayward Promise Neighborhood can help with galleries to inform the community; regarding the Russell City project, reach out to Chabot College, C SUEB, and HUSD to include them in conversations about reparations, examples of reparations might be in the form of scholarships, waiving school fees, and home ownership assistance, and ensure how the City lets people know how they can participate from an interest list and outreach practice; ensure that City staff and the community are emotionally equipped to take on the project on top of COVID and other work demands; ensure the Bookmobile is in every neighborhood, school and every church to reach community members; consider adding a DEI section i n staff repor ts; and seek State grants aimed at repairing racial inequalities.

The City Council took a brief recess at 10:00 a.m. and reconvened the retreat at 10:10 a.m.

SPECIAL CITY COUNCIL MEETING/2022 PRIORITY SETTING/STRATEGIC

ROADMAP RETREAT
Virtual Platform – Zoom
https://hayward.zoom.us/j/81817271822?pwd=SkVmc2pERHNnMWVwQVBacU9JSjdvdz09 Saturday, January 29, 2022, 8:30 a.m.

Mr. La wrence Grodeska provided an overview of Council sur vey results related to the Strategic Roadmap Priorities - Year 2 reflections and Year 3 hopes, indicating the City Council agreed with the progress made during last year. It w as noted that the Council generally agreed with the proposed revised Roadmap Priority names as follows: from Quality of Life to Enhance Community Safety and Quality of Life; from Climate to Confront Climate Crisis; from Organizational Health to Strengthen Organizational Health; and from Infrastructure to Invest in Infrastructure.

During the retreat, most members of the Cit y Council generally agreed with the proposed priority name change and there was discussion around the Climate Priority and Infrastructure Priority names. Regarding the Climate Priority name, members offered the following options:
“climate justice”, “champion environmental justice”, “climate crisis”, and “confronting climate crisis”. Regarding the Infrastructur e Prior ity name, members offered the following suggestions: “Infrastructure”, add climate piece, consider adding “equitable” to the title, and adding “Hayward” in the name.

Ms. Cristelle Blackford provided an overview of the Council survey results related to Enhance Community Safety and Quality of Life projects and indicated there was agreement with the draft revised project list and members of Council added projects related to reducing crime by design and the gun buyback program. City staff and the consultant team provided a review of Year 3 Proposed Work Plan and Council survey responses for each priority areas: Quality of Life, Preserve Protect and Produce Housing for All, Climate, Infrastructure, Grow the Economy and Organizational Health. Members of the City Council had an opportunity to discuss work plans for each priority area.

The City Cou ncil was asked to participate in a prioritization exercise via a SurveyMonkey survey during the break. The survey ’s purpose was to review the proposed project list for each priority area which included staff proposed projects and Council proposed new projects; and individually select their top priorities.

The City Council took a working lunch break at 12:20 p.m. and reconvened the retreat at 1:20 p.m.

Mr. La wrence Grodeska provided the results of the project prioritization survey for each priority area that members of the City Council completed over the lunch break. Members of the Council had an opportunity to re flect on the out come of the project pr ioritization and offered comments to City staff.

In response to a request for clarification on whether projects that received less than fifty percent points would be dropped from the work plan , City Manager McAdoo noted that all 4 | J a n u a r y 2 9 , 2 0 2 2
projects already included will stay on the work plan and Council added projects could be presented to Council via work sessions. City Manager McAdoo further noted that City staff would take feedback from the retreat, revise the project lists, and return to Council with an updated draft Year 3 Strategic Roadmap for Council review at a future Council meeting and City staff would base FY 2022/23 budget requests on achieving the revised project lists.

Mayor Halliday and Council Members expressed appreciation for the good work done by City staff and CivicMakers team.

ADJOURNMENT

Mayor Halliday adjourned the special meeting/retreat at 2:05 p.m.

APPROVED
__________________________________________________________ Barbara Halliday
Mayor, City of Hayward

ATTEST:
__________________________________________________________ Miriam Lens
City Clerk, City of Hayward

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: MIN 22-022
DATE: February 22, 2022
TO: Mayor and City Council
FROM: City Clerk

SUBJECT
Approve the City Council Minutes of the Special Joint City Council and Planning Commission Meeting on February 1, 2022

RECOMMENDATION
That the Council approves the Special Joint City Council and Planning Commission meeting minutes of February 1, 2022.

SUMMARY
The City Council held a meeting on February 1, 2022.

ATTACHMENTS
Attachment I Draft Minutes of 2/1/2022
CITY OF HAYWARD Printed on 2/17/2022Page 1 of 1
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SPECIAL JOINT CITY COUNCIL AND PLANNING COMMISSION MEETING 777 B Street, Hayward, CA 94541
Virtual Platform – Zoom
https://hayward.zoom.us/j/87906807709?pwd=QVdoQ0pneVlGMzRxZHFvdVlZb1hKUT09 Tuesday, February 1, 2022, 7:00 p.m.

The Special Joint City Council and Planning Commission meeting was called to order by Mayor Halliday at 7:00 p.m. The City Council held a virtual meeting with teleconference participation by members of the City Council, staff and public.

Pledge of Allegiance: Council Member Salinas

ROLL CALL

Present: COUNCIL MEMBERS Andrews, Lamnin, Márquez, Salinas, Wahab, Zermeño MAYOR Halliday

Absent: None

CLOSED SESSION ANNOUNCEMENT

The City Council convened in closed session on February 1, 2022, at 5:30 p.m., with all members present, regarding two items: 1) public employment pursuant to Government Code section 54957 regarding the City Clerk’s annual performance evaluation; and 2) conference with legal counsel pursuant to Government Code section 54956.9(d)(4) regarding one anticipated litigation. Mayor Halliday noted there was no reportable action related to Item 1, and City Attorney Lawson announced there was no reportable action related to Item 2. The closed session adjourned at 6:50 p.m.

Mayor Halliday announced, Public Hearing No. 8 (Andina Affordable Housing Project TEFRA Hearing) would be continued. Mayor Halliday noted the published agenda listed the public hearing continued to February 15; however, she announced the hearing would be held the following week at a special City Council meeting on February 8, 2022, at 7:00 p.m.

PUBLIC COMMENTS

TJ, Hayward Concerned Citizens member, indicated she did not see mitigation of fireworks nor upkeep of the Hayward Police Station at the proposed 2022 Strategic R oadmap discussion, and asked that the two topics be added to the roadmap.

CITY MANAGER’S COMMENTS

City Manager McAdoo highlighted activities at the Hayward P ublic Library in celebration of Black History Month including a display of art by local artists a nd Haywa rd Arts Council members and a second entitled, “Stitching Russell City Stories: Quilts by the Late Marion Coleman.”

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CONSENT

Consent Item No. 4 was removed from the Consent Calendar for a separate vote.

1. Approve City Council Minutes of the City Council Meeting on January 18, 2022 MIN 22- 013
It was moved by Council Member Wahab, seconded by Council Member Márquez, and carried unanimously, to approve the minutes of the City Council meeting on January 18, 2022.

2. Adopt a Res olution Approving Plans a nd Specifications, and Calling for Bids for the Municipal Parking Lot No. 1 Improvement Project No. 05286 CONS 22-047

Staff report submitted by Director of Public Works Ameri, dated February 1, 2022, was filed.

It was moved by Council Member Wahab, seconded by Council Member Márquez, and carried by the following roll call vote, to approve the resolution.

AYES: COUNCIL MEMBERS Andrews, Lamnin, Márquez, Salinas, Wahab, Zermeño
MAYOR Halliday
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 22-032, “Resolution Approving Plans and
Specifications, and Calling for Bids for the Municipal Parking Lot No. 1 Improvement Project No. 05286”

3. Adopt a Resolution Authorizing the City Manager to Execute Amendment No. 7 to the Professional Services Agreement with CSG Cons ultants, Inc., for Private Development Review Services in the Amount of $130,000 f or a Total Not -To-Exceed Amount of $1,700,000 CONS 22-063

Staff report submitted by Director of Public Works Ameri, dated February 1, 2022, was filed.

It was moved by Council Member Wahab, seconded by Council Member Márquez, and carried by the following roll call vote, to approve the resolution.

AYES: COUNCIL MEMBERS Andrews, Lamnin, Márquez, Salinas, Wahab, Zermeño
MAYOR Halliday
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 22-033, “Resolution Authorizing the City Manager to Execute Amendment No. 7 to the Professional Services
Agreement with CSG Consultants, Inc., for Private Development Review Services in the Amount of $130,000 for a Not-to-Exceed Amount of $1.7 Million”

4. Adopt a R esolution Authorizing the City Manager to Negotia te and Execute an Agreement with Avidex Industries LLC, to Replace End-of-Life Hardware in the Council Chambers and City Hall Conference Room 2A in an Amount Not -to-Exceed of $107,558.83 CONS 22-080

Staff report submitted by Chief Information Officer/ Director of Information Technology Kostrzak dated February 1, 2022, was filed.

Council Member Wahab recommended that end-of-life hardware be destr oyed onsite to mitigate privacy and security concerns.

It was moved by Council Member Wahab, seconded by Council Member Lamnin, and carried by the following roll call vote, to approve the resolution.

AYES: COUNCIL MEMBERS Andrews, Lamnin, Márquez, Salinas, Wahab, Zermeño
MAYOR Halliday
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 22-036, “Resolution Authorizing the City Manager to Negotiate and Execute an Agreement with Avidex Industries, LLC, to Replace End-of-Life Equipment in the Council Chambers and City Hall Conference Room 2A in an Amount Not -to-Exceed $107,558.83”

5. Adopt a Resolution Accepting and Filing the Annual Comprehensive Financial Report for the Year Ended June 30, 2021 CONS 22-070

Staff report submitted by Director of Finance Claussen dated February 1, 2022, was filed.

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It was moved by Council Member Wahab, seconded by Council Member Márquez, and carried by the following roll call vote, to approve the resolution.

AYES: COUNCIL MEMBERS Andrews, Lamnin, Márquez, Salinas, Wahab, Zermeño
MAYOR Halliday
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 22-034, “Resolution Accepting and Filing the Annual Comprehensive Financial Report for the Year Ended June 30, 2021”

6. Adopt a Resolution Approving Garbage and Recycling Rates for FY2022-2023 CONS 22- 081

Staff report submitted by Director of Public Works Ameri, dated February 1, 2022, was filed.

It was moved by Council Member Wahab, seconded by Council Member Márquez, and carried by the following roll call vote, to approve the resolution.

AYES: COUNCIL MEMBERS Andrews, Lamnin, Márquez, Salinas, Wahab, Zermeño
MAYOR Halliday
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 22-035, “Resolution Approvi ng the Garbage & Recycling Rate Adjustment for 2022-2023”

SPECIAL JOINT CITY COUNCIL AND PLANNING COMMISSION WORK SESSION

7. Joint Work Session: Density Bonus Ordinance Update and Residential Objective Standards Project WS 22-004

Staff report submitted by Assistant City Manager/Development Services Director Ott, dated February 1, 2022, was filed.

Mayor Halliday welcomed Planning Commission Chair Oquenda and all Planning Commissioners.

City Clerk Lens called the roll of the Planning Commission. All seven Commissioners were present: Aidan Ali -Sullivan, Ray Bonilla Jr., Daniel Golds tein, Briggitte Lowe, Zachariah Oquenda (Chair), Julie Roche, and Robert Stevens.

Assistant City Manager Ott announced the item noting recent significant State legislation (SB35, SB 330 and SB9) which affected housing policy and construction , staff’s efforts working on implementation of new laws and successfully obtained grant funding; and introduced Senior Planner Blanton who provided an overview of a planning project related to Zoning/General Planning consistency updates and objective resi dential standards which included an overview of State legislation.

Mayor Halliday opened public comments at 7:39 p.m.

Mr. Niko Nagel, speaking on behalf of Housing Action Coalition, favored not getting too far into the details (color, style, etc.) so as not to inhibit solutions to design; and recommended looking at City of El Cerrito’s Form-Based Code for its objective guidelines.

Ms. Ro Aguilar noted that new housing should be a mix of duplexes and tri plexes alongside single ho mes in a complementary way and consistent with the neighborhood ’s aesthetic, more of the “missing middle” should have compatible housing and common cars should be considered for big developments to address parking.

Mr. Robert Carlson recommended not to hold all neighborhoods into the same standards and have some individuality in existing communities.

Mr. Daniel Fernandez favored seeking consistency in housing/objective standards which would create an attractive and inviting en vironment and noted that projects have suffered when evaluated on its own terms.

Mayor Halliday closed public comments at 7:50 p.m.

Members of the Planning Commission offered the following comments r egarding parking issues: traffic congestion in Hayward is a problem, such as along M ission Boulevard; the amount of car s contributes to the problem; parking structures in the downtown, shuttles for heavily congested hou sing areas , and other inno vative ideas should be considered in solving parking needs; lack of minimum parking requirements is an issue that should be addressed; adequate parking standards should be cons idered moving forward; the reality of car and public tr ansportation usage, particularly during current health situation, should be taken into account when considering parking s tandards; and as the City allows more diverse ways to use property and build more density, leverage relationships t o talk with community members who are most impa cted b y infill developments to understand their perspective.

Members of the Planning Commission offe red the following comments regarding qualities of residential development objective standards : bring more housing to Hayward overall ; assist the “missing middle” earners with options for buil ding and express those clearly to the community and existing residents; height requirements should exist; consider changing development sta ndards and landscape d esign standards ; p hysical form and high-quality 6 | F e b r u a r y 1 , 2 0 2 2
design are most critical in terms of development ; consider Palo Alto and Berkeley for good design and st yle; agreed with qualities of resi dential development standards reviewed by the City but not being overly prescriptive ; consider composit ion of n eighborhoods and ensure that what is built or where that “missing middle” is inserted fits as best as possible ; consider the correct “massing” and placing of like types of projects and look for innovative ways to fill in the gap ; a ddress parking standards; s et minimum parkin g standards low having in mind desire for fewer cars on the streets ; m ight want to include minimum standards for environmentally friendly landscaping; and include standards that maximize the ability for developers to be creative in adding more housing.

Members of the Planning Commission offered the followin g comments regarding the stakeholders that should be engaged as part of the process a nd/or outreach strategies: the need for robust community outreac h process is critical in finding what the community wants for its development to achieve compatibility ; educate residents on the new laws in the most general way p ossible with transparency ; conduct outreach, such as done with regional community meetings and neighborhood meetings on other issues ; reach out to stakeholders such as homeowner ’s associations (HOAs) , tenant s associations, faith organizations, Hayward Concerned Citizens, National Association for the Advancement of Colored People (NAACP), La Familia, parent-teacher orga nizations, emergency personnel (Police and Fire) , and South Hayward stakeholders ; invite residents who spea k different languages and residents most impacted by the issues; engage design professionals to help guide the process; invite developers and consultants; and invite stakeholders, educate them and then ask for their input.

Members of the City Council offered the following comments r egarding parking issues: the parking issue is s imilar to homes adding Accessory Dwelling Units ( ADUs) to existing houses which could double the number of cars on one site; consider parking structure near housing to addre ss parking issues ; w ork with d evelopers to incentiviz e use of bicycles ; continue proposing car lifts, BART /AC Transit passes; c ontinue to think about bicycle infrastructure in a way that it does not disturb the community; parking has long b een an issue that requires better planning standards to mitigate concerns; consider tradeoffs such as h aving a shuttle , car shar ing program or technological solutions to offset parking; use garages for parking as stipulated in Covenants, Conditions and Res trictions (CC&Rs); consider transportation management and partnerships; consider dedicated space for extra, non-commute cars, to help neighborhoods and o ffer space for owners to work on cars; parking should be prioritized in new development s, and perhaps u se of front lawns for parking; make parking mandatory for townhomes/condos; working class people may drive farther to their jobs and need their cars, parking space; should prioritize parking and needs with new development ; community preservation is needed to enforce parking on lawns ; there should be sta ndards f or parking ; and reduce dependency on single vehicles to encourage people to change habits.

Members of the City Council offered the following comments regarding qualities of residential development objective standards : idea of duplexes, triplexes, etc. was a good one but, could have difficulties, e.g. space for six or more cars at one property; exercise care about the “missing middle” regarding aesthetics, and parking; re-think certain locations for building housing, such as on the hillsides ; consider adjustments to frontages if folks do not garden and/or have native landscaping whenever viable; encourage developers to maintain sense of identity in communities; environmental concerns should be included in standards; stepped density seems to be more acceptable; maintain view corridors ; maintain as much privacy as feasib le; h ave conversations with neighborhood groups t hat ha ve community standards; think differently, but do not micr o-manage developments , and keep certain standards such as not using bars on windo ws; fences made of metal bring down aesthetics of the neighborhoods; u se of trees and natural barriers could help privacy concerns and provide a lternative to fences ; ther e was overall support for higher de nsity and in fill development; i n developing standards, ensure the communit y is clean and in clusive; a nd respect the uniqueness of neighborhoods and ensure new developments ar e consi stent with surrounding neighborhoods ; and prevent speculative investments by increasing real property transfer tax for units sold that are a certain percentage above the purchase price.

Members of the City Council offered the following comments regarding the stake holders that should be engaged as part of the process a nd/or outreach strategies: while conducting outreach, t he Cit y needs to connect why the “missing middle ” is an important concept to current homeowners and share the services it provides in tr ying to create more housing in a responsible manner ; engage local stakeholders and see k input from experts outside the City; c onsider holding meetings/charrettes to educate re sidents in a wa y that is easy to understand such as building Legos; m eet people where they are such as at the farmers market, library, doughnut/coffee shops; follow outreach plans for Housing Element an d Environmental Justice engagements; educate community members about the need for th e new standards, possibly with a video and footage with local community me mbers; follow the “City Hall to You” approach for outreach on development standards ; include language interpretation in Spanish and other languages as needed; outreach must include listening to existing and potential new neighbors and their views on standards ; engage experts on design and planning to get diversity of thought; include state legislators in outreach efforts; and consider a work session with d evelopers to address obsta cles to building affordable housing.

Acting Planning Manager Lochirco indicated the goal of the work session was to provide an overview of the Density Bonus Ordi nance and needed update to align with current state legislation, provide case studies from other jurisdi ctions, and collect feedback from City Council and Plannin g Commission; and introduced CSC consultant Laurel Matthew s to provide an overview of the Density Bonus Ordinance project, a timeline, and next steps.

Mayor Halliday opened public comment 9:32 p.m.
8 | F e b r u a r y 1 , 2 0 2 2
Ms. Ro Aguilar recommended the City follow the State’s Density Bonus formula with a focus on ho me ownership for low-income people; and revise the Housing Element to require greater percentage of affordable housin g in new re sidential projects.

Mayor Halliday closed public comment at 9:35 p.m.

Members of the City Council and Planning Commissio n generally favored following the State’s Density Bonus formula with additional incentives for types of housing such as high- rise, mini homes, container homes, mobile homes, multiple bedrooms, duplexes included in single family home development, mixed-income housing, stacked flats studios, working space units, community rooms or rooms have fiber built in , diversity of housing ranges in terms of size and loca tion; consider setbacks, density, parking and offering something in exchange for more affordable housing.

Members of the City Council and Planning Commission also offered the following: be creative about the list of incentive s to ensure reaching Regional Housing Needs Allocation (RHNA) numbers and meeting the target of affordable housing units; allow more incentives and flexibility with a focus on the type of housing needed; evaluate if parking is the right incentive to offer ; p rioritize what Hayward is doing to preserve residents w ho live in Hayward including single parents and aging a dults on fixed in come and avoid displacement; explore ways to incentivize inclusionary housing on site; consi der not changing parking require ments but iden tifying other incentives such as streamlining permit processes or defer property tax; in lieu fees should only be an option if units cannot be built; create predefined incentives to help streamline development process and clarify rules for developers; need to stay competitive so as not to lose housing units to areas more competitive dev elopmentally; expressed concern with terms such as high density, low income, as they may have repercussions with regard to decision makers for chain store groceries and bank financing ; expressed concern about affordable housing near transit with no parking as families might need cars for work-related activities; create guidelines on how to define incentives; craft an ordinance to reach broad and deep afford ability on housing units built, leave the process open and ch ange ordinance over time ; on possib le incentives, need to have levels of affordability locally to allow density bonus to come into effect and evaluate impact of minimum 30% density bonus threshold and then offer range on the bonus benefit ; ensure incentivizing rental as well as home ownership opportunities for low-income and all income levels ; consider increasing in lieu fees to incenti vize more onsite inclusive affordable housing; consider fees based on sq. ft. rather than on a per unit basis; concerned with a llowing developers to charge maximum rents ; consider i ncentives requiring universal design , such as bedrooms on the first floor, and providing amenities such as dog park, public art, recreation/open space and onsite childcare; decisions must be data driven, e.g., providing incentives for student housing in comparison to t he growth of colleges v. need for senior housing; diversifying the in centives will strengthen the ordinance; unbundled parking (pay for parking) might reduce car d ependence; a nd incentives could include g round floor retail in multi-family or neighborhood serving retail and childcare.

Members of the City Council and Planning Commission generally agreed with a ligning the density bonus approval process with the stand ard entit lement process to streamline housing permitting.

Following gratifying comments from all members of the City Council and Planning Commission, City staff t hanked the Mayor, Council Members and Planning Commissioners for their valuable input.

PUBLIC HEARING

8. Andina Affordable Hou sing Project TEFRA Hearing: Public Tax and Equity Fiscal Responsibility Act (TEFRA) Hearing as Required by the Internal Revenue Code of 1986, and Adoption of a Resolution Approving the Issuance of Revenue Bo nds by the California Municipal Finance Authority in an Amount Not -to-Exceed $45,000,000 to Finance or Refinance the Acqu isition, Rehabilitation, Improvement and Equipping of a Multifamily Rental Housing Project Located at 1180 -1182 E Street, Hayward, Cali fornia (Item Continued) PH 22-003

Mayor Halliday announced this public hearing was continued to February 8, 2022.

COUNCIL REPORTS AND ANNOUNCEMENTS

There were none.

COUNCIL REFERRALS

There were none.

ADJOURNMENT

Mayor Halliday adjourned the joint City Council/Planning Commission meeting at 10:45 p.m.

APPROVED
__________________________________________________________ Barbara Halliday
Mayor, City of Hayward

ATTEST:
__________________________________________________________ Miriam Lens
City Clerk, City of Hayward

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 22-110
DATE: February 22, 2022
TO: Mayor and City Council
FROM: City Clerk

SUBJECT
Adopt a Resolution Accepting the Resignation of Ms. Tatiana Backlund from the Community Services Commission, Effective Immediately

RECOMMENDATION
That the Council adopts a resolution (Attachment II) accepting the resignation of Ms. Tatiana Backlund from the Community Services Commission, effective immediately.

SUMMARY
Ms. Tatiana Backlund was appointed to the Community Services Commission on September 21, 2021.

Ms. Backlund’s resignation becomes effective immediately, per her resignation letter (Attachment III).

Ms. Backlund’s vacated position will be filled as part of the annual appointment process for the City’s appointed officials to Commissions and Keep Hayward Clean and Green Task Force because there are no Community Services Commission alternates left to fill the vacancy.

ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
Attachment III Resignation Letter
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DATE: February 22, 2022

TO: Mayor and City Council

FROM: City Clerk

SUBJECT

Adopt a Resolution Accepting the Resignation of Ms. Tatiana Backlund from the Community Services Commission, Effective Immediately

RECOMMENDATION

That the Council adopts a resolution (Attachment II) accepting the resignation of Ms. Tatiana Backlund from the Community Services Commission, effective immediately.

SUMMARY AND DISCUSSION

Ms. Tatiana Backlund was appointed to the Community Services Commission on September 21, 2021. Ms. Backlund’s resignation becomes effective immediately, per her resignation letter (Attachment III). Ms. Backlund’s vacated position will be filled as part of the annual appointment process for the City’s appointed officials to Commissions and Keep Hayward Clean and Green Task Force because there are no Community Services Commission alternates left to fill the vacancy.

FISCAL IMPACT

There is no fiscal impact associated with this report.

STRATEGIC ROADMAP

This agenda item is a routine operational item and does not relate to any of the projects outlined in the Council’s Strategic Roadmap.

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Prepared and Recommended by: Miriam Lens, City Clerk

Approved by:

________________________________________
Kelly McAdoo, City Manager

ATTACHMENT II

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HAYWARD CITY COUNCIL

RESOLUTION No. 22-

Introduced by Council Member __________

RESOLUTION ACCEPTING THE RESIGNATION OF M S. TATIANA BACKLUND

FROM THE COMMUNITY SERVICES COMMISSION

WHEREAS, Ms. Tatiana Backlund was appointed to the Community Services Commission on September 21, 2021;

WHEREAS, Ms. Tatiana Backlund submitted a resignation letter on February 10 , 2022.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward that the Council hereby accepts the resignation of Ms. Tatiana Backlund; and commends her for her civic service to the City.

IN COUNCIL, HAYWARD, CALIFORNIA, __________________________________.

ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST: ______________________________________
City Clerk of the City of Hayward

APPROVED AS TO FORM:

__________________________________________
City Attorney of the City of Hayward

ATTACHMENT III
From: Tatiana Backlund
Sent: Thursday, February 10, 2022 1:30 PM
To: CityClerk <[email protected]>
Cc: Miriam Lens <[email protected]>; Monica Davis <[email protected]>; Denise Chan <[email protected]>
Subject: Re: T. Backlund-Attendance Warning Letters CSC 121721 Hi Miriam,
Unfortunately, I have to resign from the CSC. After a family medical emergency, I'm now the sole provider for my household and work during the scheduled meeting times.

Thank you for the opportunity and I wish the CSC all the best in their future endeavors.

Sincerely,
Tatiana

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 22-100
DATE: February 22, 2022
TO: Mayor and City Council
FROM: Director of Public Works

SUBJECT
Adopt a Resolution Approving Plans and Specifications and Calling for Bids for the FY22 Pavement Improvement Project, Project No. 05239

RECOMMENDATION
That the Council adopts a resolution (Attachment II) approving the plans and specifications and calling for bids for the FY22 Pavement Improvement Project (PIP), Project No. 05239.

SUMMARY
The FY22 PIP calls for the pavement rehabilitation of sixty-four street sections and preventive maintenance of thirty-one street sections for a total of ninety-five street sections (Attachments III and IV). The proposed improvements will repair failed pavement sections and improve street surfaces.

The project budget of $11,900,000 is funded via the Gas Tax, Measure B, Measure BB, Vehicle Registration Fees, Street System Improvements, and anticipated Road Repair and Accountability Act (RRAA) (SB1) funds. This project is categorically exempt from environmental review under Section 15301(c) of the California Environmental Quality Act Guidelines for the operation, repair, maintenance, or minor alteration of existing facilities.

Council Infrastructure Committee
At the October 27, 2021 Council Infrastructure Committee (CIC) meeting, staff presented the FY22 PIP including street selection criteria, treatment types, and budget allocations and the CIC recommended the tentative list of streets be presented to Council for approval.

ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
Attachment III Location Map
Attachment IV List of Streets
CITY OF HAYWARD Printed on 2/17/2022Page 1 of 2
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DATE: February 22, 2022

TO: Mayor and City Council

FROM: Director of Public Works

SUBJECT Adopt a Resolution Approving Plans and Specifications and Calling for Bids for the FY22 Pavement Improvement Project, Project No. 05239

RECOMMENDATION

That the Council adopts a resolution (Attachment II) approving the plans and specifications and calling for bids for the FY22 Pavement Improvement Project (PIP), Project No. 05239.

SUMMARY

The FY22 PIP calls for the pavement rehabilitation of sixty-four street sections and preventive maintenance of thirty-one street sections for a total of ninety-five street sections (Attachments III and IV). The proposed improvements will repair failed pavement sections and improve street surfaces.

Council Infrastructure Committee
At the October 27, 20211 Council Infrastructure Committee (CIC) meeting, staff presented the FY22 PIP including street selection criteria, treatment types, and budget allocations and the CIC recommended the tentative list of streets be presented to Council for approval .

BACKGROUND

On May 4, 20212, staff recommended Council approve a project list for the SB1 FY22 PIP Funding. A resolution was required to submit an application to the California Transportation Commission (CTC) to receive $2,900,000 in funding for pavement improvement.

1 https://hayward.legistar.com/LegislationDetail.aspx?ID=4677681&GUID=269B1B10-A818-456B-A7FC- 26BD649B71EA&Options=&Search=
2 https://hayward.legistar.com/LegislationDetail.aspx?ID=4544075&GUID=F617FA6F-C198-474E-B133-26C761043039&Options=&Search=

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On June 1, 20213, staff recommended Council adopt a resolution authorizing the City Manager to execute Amendment No. 3 to the Professional Services Agreement (PSA) with Pavement Engineering, Inc., (PEI) for engineering services associated with the FY22 PIP.

The scope of work for PEI was limited to engineering review, pavement evaluation, measurement of field quantities, curb ramp design, and construction support.

At the October 27, 20214 CIC meeting, staff presented the FY22 PIP including street selection criteria, treatment types, and budget allocations and the CIC approved the tentative list of streets.

The PIP involves one of four types of treatments:

Pavement Rehabilitation:
1) Standard overlay of the existing street pavement with new Hot Mix Asphalt (HMA) surfacing.

2) Cold-In-Place Recycling (CIR), which involves removing the top layer of asphalt, mixing the removed aggregates with a recycling agent and other additives on-site, replacing this pavement material onto the same roadway, then applying a HMA overlay.

3) Full Depth Reclamation (FDR), which consists of pulverizing and mixing distressed asphalt and underlying pavement materials with or without the addition of stabilizing agents; using the resulting material as a base for the renewed pavement structure and adding a new HMA cap.

Preventive Maintenance:
4) Varying combinations of: crack sealing, 6” spot repair and micro-surfacing.

Street selection for the PIP is based on staff’s analysis using several criteria described below:

 Technology – The Pavement Management Program (PMP)5 evaluates current and predicts future roadway conditions. It provides logical and efficient methods of identifying street rehabilitation needs. It also determines the most cost-effective allocation of funds to the street segments needing preventive maintenance, rehabilitation or reconstruction. Staff utilized the PMP to compile an initial list of allocation parameters.

 Social Equity – Whether a particular area of the City has received its fair share of improvements in the past.

3 https://hayward.legistar.com/LegislationDetail.aspx?ID=4548864&GUID=6506EE24-A2C3-455B-9 2E1-8A42B60887B1&Options=&Search=
4 https://hayward.legistar.com/LegislationDetail.aspx?ID=4677681&GUID=269B1B10-A818-456B-A7FC- 26BD649B71EA&Options=&Search=
5 The PMP is a Metropolitan Transportation Commission (MTC) recommended software program.

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 Geographic Location – Selecting streets in close vicinity to help lower construction bids was considered.

 Internal Reports - Reports from the City’s Maintenance Services staff on streets needing repair were considered.

 Council Members Input – Council member requests for selecting streets were considered.

 Public Input - Public requests for selecting streets were considered.

 Funding Availability – Available funding and potential for obtaining outside grant funding was evaluated.

The Pavement Condition Index (PCI) is an overall rating of road conditions. The PCI of each arterial and collector street segment is evaluated by an independent third-party every other year, and each residential street segment is evaluated every five years.

PCI Rating Description

100 This rating is given to newly constructed or rehabilitated roadways.

86 - 99 Highly functional roadway. No action required.

71 - 85 Roadway can be maintained ("preventive maintenance") with crack sealing, slurry seals, micro-surfacing, and some minor, localized pothole repairs. As the roadway pavement ages, preventive maintenance may not be effective after a few maintenance cycles.

41 - 70 Extensive "dig-outs," grinding, fabric, or asphalt overlays may be required to maintain (or "rehabilitate") roadway.

0 - 40 Roadway requires complete reconstruction using full depth reconstruction, cold in place recycling, or hot in-place recycling methods. If a street deteriorates beyond certain points, it becomes progressively more expensive to bring that street back to the desired standard.

As part of the 2018 Capital Improvement Program (CIP) agenda item at the November 26, 20176 CIP meeting, Council reviewed and agreed to the following budget allocations for annual pavement improvement projects:

6 https://hayward.legistar.com/LegislationDetail.aspx?ID=3162145&GUID=271A23E5-9011-4B2B-9B73-99C315A0FDD1&Options=&Search=

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 Minimum 20% for preventive maintenance (streets with PCI of 70-85).  Minimum 15% for streets located in Industrial Hayward as recommended by the Economic Development Strategic Plan in 2014.
 Minimum 10% for deteriorated streets (streets with PCI of 0-30).

DISCUSSION

Based on staff’s analysis using the criteria described above, the project parameters are as follows:

Project Budget Allocation Goal Current
Performance Difference
Preventive Maintenance Treatment 20% minimum 20% 0%
Streets Located in Industrial Hayward 15% minimum 25% 10% Streets with PCI Less than 30 10% minimum 35% 25%

The project budget allocation is skewed towards streets in very poor condition (PCI less than 30) due to various reasons:

 Including streets in very poor condition with high number of resident requests in order to improve and increase equity in distribution of City services (Carroll Ave, Amador St, Elmhurst St, Southgate St, Flagg St, Laurel Ave, and West Winton Ave).  The establishment of the Old Highlands (OHHA) Assessment District requires the inclusion of streets from the area (Grandview Ave, Campus View Way, and New Dobbel Ave).

This selection requires both judgement and experience. PEI has confirmed the selection of streets sections, the approximate level of treatment for each, and provided engineering support services.

Addition of Bicycle Lanes

7.0 miles of bike lane striping will be installed at the following locations, including Campus Drive to improve bike safety and implement traffic calming:

 Amador St, Elmhurst St to Jackson St (0.6 miles)
 Calaroga Ave, Tennyson Rd to Peterman Ave (1.5 miles)  Cathy Wy, Hesperian Blvd to Calaroga Ave (0.3 miles)
 West Winton Ave, from Clawiter Rd to End (3.1 miles)
 Campus Drive, Hayward Blvd to 2nd St (1.5 miles)

ECONOMIC IMPACT

This project adds to the City’s economic vitality by increasing property values and providing safer roads for vehicles, bicyclists, and pedestrians through safer roads, more bike lanes, and better road markings.

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FISCAL IMPACT

This project is funded through the Adopted FY22 CIP Program with the following estimated funding sources:
 210 - Gas Tax $2,082,000  211 – RRAA (SB1) $2,900,000  212 - Measure BB – Local Transportation $1,900,000  215 - Measure B – Local Transportation $3,793,000  218 – Vehicle Registration Fee $825,000  450 – Street System Improvements $400,000 Total: $11,900,000

The project will be subject to the requirements of the citywide Community Workforce Agreement.

STRATEGIC ROADMAP

This agenda item supports the Strategic Priority of Improve Infrastructure. Specifically, this item relates to the implementation of the following project(s):

Project 5, Part 5a: Maintain Pavement Condition Index (PCI) at 70.

Project 5, Part 5c: Construct various OHHA Pavement Improvements

SUSTAINABILITY FEATURES

The project requires the contractor to recycle all construction and demolition debris generated from the project.

This project is consistent with City’s Complete Streets Policy and improves travel for all users including:

 Improved pavement for motorists
 Additional bike lanes and sharrows for bicyclists
 More visible pavement markings for pedestrians, including near school zones  New or upgraded curb ramps to meet the recently revised Caltrans standards for pedestrians

The project satisfies the following General Plan policies:

 PFS-7.10 Recycled Products or Processes for Capital Projects  HQL-2.5 Safe Routes to School
 HQL-2.6 Education on Sharing the Road
 M-1.7 Eliminate Gaps (in pedestrian networks)
 M-3.1 Serving All Users

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 M-5.1 Pedestrian Needs
 M-5.6 Safe Pedestrian Crossings
 M-6.2 Encourage Bicycle Use

PUBLIC CONTACT

Immediately after the construction contract is awarded, a preliminary notice explaining the project will be posted and distributed to all residents and businesses along the affected streets. After the construction work has been scheduled, signs on barricades will be posted seventy-two hours prior to commencement of work indicating the date and time of work for each street. Residents will be advised to park their vehicles on side streets outside of the work area during the period when the streets are being treated.

NEXT STEPS

March 2022 Bid Opening
April 2022 Award of Contract
May 2022 Start of Construction
October 2022 End of Construction

Prepared by: Yama Farouqi, Associate Civil Engineer
Kathy Garcia, Deputy Director of Public Works

Recommended by: Alex Ameri, Director of Public Works

Approved by:

Kelly McAdoo, City Manager

ATTACHMENT II

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HAYWARD CITY COUNCIL

RESOLUTION NO. 22-____

Introduced by Council Member __________

RESOLUTION APPROVING PLANS AND SPECIFICATIONS FOR THE FY22 PAVEMENT IMPROVEMENT PROJECT, PROJECT NO. 05239 AND CALL ING

FOR BIDS

WHEREAS, those certain plans and sp ecifications for the FY 22 Pavement Improvement Project, Project No . 05239, on file in the office of the City Clerk, are her eby adopted as the plans and specifications for the project; and

WHEREAS, the City Clerk is hereby directed to cause a notice calli ng for bids for the required work and material to be made in the form and manner provided by law; and

WHEREAS, sealed bids therefor will be received by the City Clerk’s office at City Hall, 777 B Street, City Hall Rotunda, Hayward, California 94541, up t o the hour of 2:00 p.m. on Tuesday, March 22, 2022, and immediately thereafter publicly opened and declared by the City Clerk in the Hayward City Hall Rotunda, located on the 1st Floor of City Hall, Hayward, California.

NOW, THEREFORE, BE IT RESOLVED, t hat the City Council of the City of Ha yward will consider a report on t he bids at a regular meeting following the aforesaid opening and declaration of same.

BE IT FURTHER RESOLVED, that th e pro ject is categorically exempt from environmental review under section 15301(c) of the California Environmental Quality Act Guidelines for the operation, repair, maintenance, or minor alteration of existing facilities.

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IN COUNCIL, HAYWARD, CALIFORNIA _______________________, 2022

ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST: ______________________________________
City Clerk of the City of Hayward

APPROVED AS TO FORM:

_________________________________________
City Attorney of the City of Hayward

# STREET NAME BEGIN LOCATION END LOCATION
1 AMADOR ST WEST WINTON AVE END
2 AMADOR ST JACKSON ST ELMHURST
3 ASHBURY LN CALAROGA AVE PETERMAN AVE
4 AUGUSTA CT FARM HILL DR END
5 BANBURY ST SANTA CLARA ST END
6 BEECHMONT LN WILLIMET WY BROADMORE AVE
7 BELHAVEN ST FRY LN END
8 CALAROGA AVE SOUTHGATE ST CHIPLAY AVE
9 CAMPUS VIEW WY GRANDVIEW AVE NEW DOBBEL AVE
10 CARROLL AVE GRESEL ST TROY PL
11 CARROLL AVE GRESEL ST HOYLAKE ST
12 CATHY WY HESPERIAN BLVD CALAROGA AVE
13 CHENEY LN CALAROGA AVE PETERMAN AVE
14 CLOUD WY WEST WINTON AVE END
15 CORPORATE AVE ARDEN RD EDEN LANDING RD
16 CORPORATE PL CORPORATE AVE END
17 DAISY CT FARM HILL DR END
18 DENSLOWE LN WILLIMET WY BROADMORE AVE
19 EDEN LANDING Rd SR-92 PRODUCTION AVE
20 EDGECLIFF WY ROUNDHILL DR END
21 ELMHURST ST AMADOR ST SANTA CLARA ST
22 ELMHURST ST SANTA CLARA ST BROADMORE AVE
23 ELMHURST ST BROADMORE AVE WILLIMET WY
24 FLAGG ST A ST LAUREL ST
25 FOLSOLM AV HUNTWOOD AV LASSEN ST
26 FRY LN CALAROGA AVE END
27 GRANDVIEW AVE CAMPUS VIEW WY WAY END
28 HOMESTEAD LN CALAROGA AVE PETERMAN AVE
29 INVESTMENT BLVD EDEN LANDING RD CORPORATE AVE
30 KAY AVE POINCIANA ST MALCOLM LN
31 KAY AVE MALCOLM LN STANHOPE LN
32 KAY AVE STANHOPE LN CALAROGA AVE
33 KAY AVE CALAROGA AVE END
34 KIM PL TOWNSEND AVE END
35 LAGUNITAS LN WILLIMET WY BROADMORE AVE
36 LARCHMONT ST SANTA CLARA ST DEAD END
37 LAUREL AVE WESTERN COUNTY LINE
38 LAWTON PL SANTA CLARA ST END
39 LINDHURST LN WILLIMET WY BROADMORE AVE
40 MALLARD CT FARM HILL DR END
41 MEREDITH CT FRY LN END
42 NEW DOBBEL AVE CAMPUS VIEW WY WAY CIVIC AVE
43 NOB HILL CT ROUNDHILL DR END
44 OLYMPIC AV STATE CT TAYLOR AV
45 PEAR ST CITRON WY CURRRANT WY
46 PEBBLE CT LA MESA END
FY22 PAVEMENT IMPROVEMENT PROJECT STREET LIST

REHABILITATION

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# STREET NAME BEGIN LOCATION END LOCATION
47 PETERMAN AVE SOUTHGATE ST ASHBURY LN
48 ROSSMORE LN WILLIMET WY BROADMORE AVE
49 SAL CT OLYMPIC AV END
50 SHEPHERD AVE TYRRELL AVE CHANGE OF PAVEMENT
51 SLEEPY HOLLOW AVE CHIPLAY AVE HESPERIAN BLVD
52 SOUTHGATE ST CALAROGA AVE SLEEPY HOLLOW AVE
53 SOUTHGATE ST CALAROGA AVE PETERMAN AVE
54 ST ANNES PL CARROLL AVE END
55 STANHOPE LN KAY AVE LINDENWOOD WY
56 STATES ST OLYMPIC AV END
57 THUNDERBIRD PL WEST WINTON AVE p
58 TRIMBLE CT DOBBEL AVE END
59 TURNER CT KAY AVE ACPW YARD GATE
60 WATERVIEW CT ROUNDHILL DR END
61 WEST WINTON AVE CLAWITER RD RR
62 WEST WINTON AVE RR CABOT BLVD
63 WEST WINTON AVE CABOT BLVD END
64 WEST WINTON AVE END GATE
# STREET NAME BEGIN LOCATION END LOCATION
65 AVONDALE LN KAY AVE LINDENWOOD WY
66 BOCA RATON ST SLEEPY HOLLOW AVE SCHOOL ENTRANCE
67 CALAROGA AVE TENNYSON RD SOUTHGATE ST
68 CAMPUS DR HAYWARD BLVD HIGHLAND BLVD
69 CAMPUS DR HIGHLAND BLVD 2ND ST
70 CHIPLAY AVE SLEEPY HOLLOW AVE CALAROGA AVE
71 CHIPLAY CT CHIPLAY AVE END
72 CITRON WY PEAR ST MULBERRY ST
73 CITRON WY MULBERRY ST PAPAYA ST WY
74 CONTESSA ST BOCA RATON ST CHIPLAY AVE
75 EDGEMERE LN KAY AVE LINDENWOOD WY
76 HURON LN KAY AVE LINDENWOOD WY
77 LINDENWOOD WY STANHOPE LN MALCOLM LN
78 LINFIELD LN CALAROGA AVE PETERMAN AVE
79 MAGNOLIA ST POINCIANA ST END
80 MALCOLM LN KAY AVE LINDENWOOD WY
81 MANGO ST CITRON WY CURRRANT WY
82 MULBERRY ST TURNER CT CURRRANT WY
83 PAPAYA ST TURNER CT CURRRANT WY
84 PETERMAN AVE CALAROGA AVE SOUTHGATE ST
85 POINCIANA ST CALAROGA AVE MAGNOLIA ST
86 PRODUCTION AVE EDEN LANDING RD INVESTMENT BLVD
87 RESOTA ST KAY AVE MAGNOLIA ST
88 SCRIPPS ST SEAVER ST BELHAVEN ST
89 SKOKIE LN CALAROGA AVE PETERMAN AVE
90 SLEEPY HOLLOW AVE TENNYSON RD BOCA RATON ST
91 SLEEPY HOLLOW AVE BOCA RATON ST CHIPLAY AVE
92 SUNNY PL CALAROGA AVE END
93 SURREY WY LARCHMONT ST ELMHURST ST
94 THORNWALL LN CALAROGA AVE PETERMAN AVE
95 WAUCHULA WY SLEEPY HOLLOW AVE CHIPLAY AVE
FY22 PAVEMENT IMPROVEMENT PROJECT STREET LIST

PREVENTIVE MAINTENANCE
FY22 PAVEMENT IMPROVEMENT PROJECT STREET LIST

REHABILITATION

Page 2 of 2 ends

CHENEY LN
1 of 3

ATTACHMENT IV
FY22 PAVEMENT IMPROVEMENT PROJECTPROJECT NO. 05239PAVEMENT REHABILITATIONPREVENTIVE MAINTENANCE

MISSION BLVD
2 of 3

ATTACHMENT IV
FY22 PAVEMENT IMPROVEMENT PROJECTPROJECT NO. 05239PAVEMENT REHABILITATIONPREVENTIVE MAINTENANCE 3 of 3

ATTACHMENT IV
FY22 PAVEMENT IMPROVEMENT PROJECT
PROJECT NO. 05239

PAVEMENT REHABILITATION

PREVENTIVE MAINTENANCE

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 22-102
DATE: February 22, 2022
TO: Mayor and City Council
FROM: Director of Maintenance Services

SUBJECT
Adopt a Resolution Authorizing the City Manager to Negotiate and Execute an Agreement with Newton Construction & Management for the Tenant Improvements and Workspace Reconfiguration for Fire Administration in an Amount Not-to-Exceed $311,762 and Making Associated Findings Authorizing Procurement of the Work through a Cooperatively Purchased Contract

RECOMMENDATION
That Council adopts a resolution (Attachment II) authorizing the City Manager to negotiate and execute an agreement with Newton Construction, in an amount not-to-exceed $311,762, and making associated findings authorizing procurement of the work through a cooperatively purchased contract.

SUMMARY
As part of the Facilities Capital Improvement Program (CIP), a workspace reconfiguration project within a City department’s workspace is completed each fiscal year aimed at updating aging infrastructure to better support collaborative work spaces that meet the individual operational needs of each department.

Over the past twenty years, staff has worked diligently within the Fire Administration office, as well as Fire Station 1 to create appropriate workspaces that allow for and support both collaboration and confidentiality when necessary. Unfortunately, when built in 1997, the Fire Administration offices in City Hall were not designed in a manner to support the operational needs of the Hayward Fire Department.

Using a combination of both architectural and aesthetic improvements, the reconfiguration of space within the Fire Administration office will improve the overall functionality and efficiency within the workplace. The proposed office space, partitioned by glass walls, can ensure conversations are kept private, which is a necessity when dealing with confidential personnel concerns and/or private health- related items. The new design will include areas that encourage a collaborative work environment coupled with dedicated office space for confidentiality and privacy when needed.

ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
CITY OF HAYWARD Printed on 2/17/2022Page 1 of 2
powered by Legistar™
File #:CONS 22-102
Attachment II Project Contract
CITY OF HAYWARD Printed on 2/17/2022Page 2 of 2
powered by Legistar™

Page 1 of 3 ends

DATE: February 22, 2022

TO: Mayor and City Council

FROM: Director of Maintenance Services

SUBJECT Adoption of a Resolution Authorizing the City Manager to Negotiate and Execute an Agreement with Newton Construction & Management for the Tenant Improvements and Workspace Reconfiguration for Fire Administration in an Amount Not-to-Exceed $311,762, and Making Associated Findings Authorizing Procurement of the Work through a Cooperatively Purchased Contract

RECOMMENDATION

That Council adopts a resolution (Attachment II) authorizing the City Manager to negotiate and execute an agreement with Newton Construction, in an amount not-to-exceed $311,762, and making associated findings authorizing procurement of the work through a cooperatively purchased contract.

SUMMARY AND BACKGROUND

As part of the Facilities Capital Improvement Program (CIP), a workspace reconfiguration project within a City department’s workspace is completed each fiscal year aimed at updating aging infrastructure to better support collaborative work spaces that meet the individual operational needs of each department. Over the past twenty years, staff has worked diligently within the Fire Administration office, as well as Fire Station 1 to create appropriate workspaces that allow for and support both collaboration and confidentiality when necessary.

Unfortunately, when built in 1997, the Fire Administration offices in City Hall were not designed in a manner to support the operational needs of the Hayward Fire Department.

Using a combination of both architectural and aesthetic improvements, the reconfiguration of space within the Fire Administration office will improve the overall functionality and efficiency within the workplace. The proposed office space, partitioned by glass walls, can ensure conversations are kept private, which is a necessity when dealing with confidential personnel concerns and/or private health-related items. The new design will include areas that encourage a collaborative work environment coupled with dedicated office space for confidentiality and privacy when needed.

Page 2 of 3 ends

DISCUSSION

When built in 1997, Hayward City Hall, at 777 B Street, was not originally designed to include office space for Fire Administration. However, when Fire Administration transitioned their operations to the 4th floor, the existing office space was re-arranged in a manner to make best use of the existing space and furnishings. The Facilities Workspace reconfiguration CIP project began in 2019 with a focus on improving the functionality of the Development Services Permit Center. In the years following, other City departments within City Hall have received tenant upgrades as a part of this Facilities CIP project. In FY22, Fire Administration was identified as an area of need and staff from Facilities and Fire Administration have worked collaboratively to create an appropriate design and scope of work to create a more functional workspace.

Hayward Municipal Code Section 2-8.01 requires new construction in excess of $35,000 that results in adding space or capacity to an existing facility or that results in extending the useful life of an existing facility to be competitively bid, or alternatively for the work to be procured in the open market if the Council deems it more beneficial or economical to do so.

For this project, staff is proposing to use a contract that was cooperatively purchased by Sourcewell, a Minnesota public agency, formerly known as the National Joint Powers Authority (NJPA). Cooperative purchasing, sometimes referred to as “piggyback purchasing/procurement” is a process where the procurement is conducted by, or on behalf of one or more public procurement units. The Joint Exercise of Powers Act (Gov. Code 6500 et seq.) authorizes public agencies to enter into an agreement to jointly exercise any power in common, , including with agencies outside the state of California. The City of Hayward is a long-time member of the Sourcewell JPA and has utilized Sourcewell’s cooperatively purchased contracts in the past.

Newton Construction & Management, Inc. was awarded a multi-year contract by Sourcewell to provide general building and construction services to Sourcewell/NJPA members throughout California. The bid was advertised throughout California and resulted in 32 bid proposals, which competitively bid construction tasks with pre-set unit prices and specifications for general construction services including materials, equipment, and labor costs. This procurement method complies with the City of Hayward’s purchasing policies as well as the requirements of Municipal Code Section 2-8.01 relating to procuring work for new construction in the open market as an alternative to competitive bidding. Based on the discussion above, the Council can find that it is more beneficial and economical to utilize Sourcewell’s cooperatively purchased contract with Newton Construction & Management for the Workspace Reconfiguration for the Fire Administration, as opposed to conducting a local bid process.

A job walk was held and Newton Construction & Management submitted a proposal in the amount of $296,616. Additionally, City staff are requesting a 5% project contingency in the amount of $14,846. Staff has reviewed this proposal and recommends award not-to-exceed $311,762.

Page 3 of 3 ends

This project is categorically exempt from environmental review pursuant to Section 15301 of the CEQA Guidelines relating to minor alterations to existing public structures or facilities.

FISCAL IMPACT

The total project cost ($346,762) will be funded through a combination of existing budget in the FY22 Facilities Capital Improvement Project ($100,000) and a FY22 mid-year adjustment of $246,762. The itemized project costs are summarized below:

ITEMIZED PROJECT COSTS

Newton Construction & Management $296,916
Contractor Contingency $14,846
Facilities Staff T/M $35,000

TOTAL PROJECT COST $346,762

STRATEGIC ROADMAP

This agenda item is a routine operational item and does not relate to any of the six priorities outlined in the Council’s Strategic Roadmap.

NEXT STEPS

Approve the attached resolution not-to-exceed $311,762 with Newton Construction & Management for the Workspace Reconfiguration for Fire Administration.

Prepared by: Tara Reyes, Fire Services Supervisor
Liz Sanchez, Management Analyst II

Recommended by: Todd Rullman, Director of Maintenance Services

Approved by:

____________________________________
Kelly McAdoo, City Manager

ATTACHMENT II

Page 1 of 3 ends

HAYWARD CITY COUNCIL

RESOLUTION NO. 22-____

Introduced by Council Member __________

RESOLUTION AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND

EXCUTE AN AGREEMENT WITH NEWTON CONSTRUCTION & MANAGEMENT

FOR THE WORKSPACE RECONFIGURATION FOR FIRE ADMINISTRATION IN AN AMOUNT NOT TO EXCEED $311,762 AND MAKING ASSOCIATED

FINDINGS AUTHORIZING PROCUREMENT OF THE WORK THR OUGH A COOPERATIVELY PURCHASED CONTRACT.

WHEREAS, the Facilities Workspace reconfiguration CIP project began in 2019 with a focus on improving the functionality of the Development Services Permit Center; and

WHEREAS, when built in 1997, the Fire Administration offices in City Hall were not designed in a manner to support the operational needs of the Hayward Fire Department; and

WHEREAS, using a combination of both architectural and aesthetic improvements, the reconfiguration of space within the F ire Administration office will improve the overall functionality and efficiency within the workplace; and

WHEREAS, Hayward Municipal Code section 2 -8.01 requires new construction in excess of $35,000 that results in adding space or capacity to an existing facility or that results in extending the useful life of an existing facility to be competitively bid, or alternatively for the work to be procured in the open market if the City Council deems it more beneficial or economical to do so; and

WHEREAS, the City proposes to use a contract that was cooperatively purchased by Sourcewell, a Minnesota public agency, formerly known as the National Joint Powers Authority (NJPA); and

WHEREAS, the City of Hayward is a long -time member of the Sourcewell JPA and is authorized by the Joint Exercise of Powers Act (Gov. Code 6500 et seq.) to enter into agreements with other public agencies, including out of state agencies, to exercise common powers; and

WHEREAS, cooperative purchasing, sometimes referred to as “piggyback purchasing” is a process where the procurement is conducted by, or on behalf of one or more public procurement units; and

ATTACHMENT II

Page 2 of 3 ends

WHEREAS, Sourcewell advertised a statewide competitive solicitation for bids to provide general building and construction services t o Sourcewell/NJPA members throughout California, which yielded 32 bids from which Newton Construction & Management, Inc. was awarded a multi-year contract by Sourcewell; and

WHEREAS, this procurement method complies with the City of Hayward’s purchasing policies as well as the requirements of Municipal Code section 2 -8.01 relating to procuring work for new construction in the open market as an alternative to competitive bidding; and

WHEREAS, this project is categorically exempt from environmental review p ursuant to section 15301 of the CEQA guidelines relating to minor alterations of existing public structures or facilities.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward that pursuant to Hayward Municipal Code section 2 -8.01 it is more economical and beneficial to procure the work for the Workspace Reconfiguration for Fire Administration project by using Sourcewell’s cooperatively purchased contract with Newton Construction & Management, Inc. rather than advertising for bids.

BE IT FURT HER RESOLVED, that the City Manager is authorized to negotiate and execute an agreement with Newton Construction Management , Inc. in an amount not to exceed $ 311,762 for the Workspace Reconfiguration for Fire Administration project, in a form approved by the City Attorney.

ATTACHMENT II

Page 3 of 3 ends

IN COUNCIL, HAYWARD, CALIFORNIA _______________________, 2022

ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST: ______________________________________
City Clerk of the City of Hayward

APPROVED AS TO FORM:

_________________________________________
City Attorney of the City of Hayward

Work Order Signature Document
EZIQC Contract No.: CA-07-CC-B-A-030618-NCM
Fire
Admin TI
New Work Order
098201.00
Modify an Existing Work Order
Work Order Title:

Work Order Number.: Work Order Date:

X
01/03/2022
Contractor Name:

Contact:

Phone:

Contact:

Phone:

Darin Terrazas
805-544-5583
Owner Name: City of Hayward
Allen Koscinski
510-376-0577
Newton Construction & Management, Inc.

Work to be Performed
Work to be performed as per the Final Detailed Scope of Work Attached and as per the terms and conditions of Sourcewell EZIQC Contract No CA-07-CC-B-A-030618-NCM.

Brief
Work Order Description:

Fire Admin TI
Will not apply:Liquidated Damages Will apply:

Estimated Completion Date:

Estimated Start Date: T
ime of Performance
X
Work Order Firm Fixed Price: $296,916.80
Owner Purchase Order Number:

Approvals
Date DateContractorCity of Hayward

2.00

Page 1 of 1 ends

1/3/2022
Work Order Signature Document

ATTACHMENT III

3.00 Detailed Scope of Work
Allen KoscinskiDarin TerrazasTo: From:

Newton Construction & Management City of Hayward
2436 Broad St 777 B St.

San Luis Obispo, CA 93401 Hayward, CA 94541
805-544-5583 510-376-0577
Work Order Number:

January 03, 2022Date Printed:
098201.00
Fire Admin TIWork Order Title:

Brief Scope: Fire Admin TI
Revised FinalPreliminary X
The following items detail the scope of work as discussed at the site. All requirements necessary to accomplish the items set forth below shall be considered part of this scope of work.

DETAILED SCOPE OF WORK:
• Demo existing walls, doors, door frames cabinets, light fixtures(Salvage and re-use), and ceiling grid to accommodate new construction.
• Install new metal stud framing and drywall(Approx. 114 LF, and 14 LF of half-height wall). • Install new counter top and new half-height door(half height door provided by City), at new half-height wall. • Install 6 new 8’ door frames and doors(4 with full lite and side lites) with hardware(matching existing throughout Bldg.)
• Install new glass walls and door at new conference room(Approx. 27 LF). • Install new blinds at new glass walls.
• Install new window at conference room(Approx. 8’ x 1’ 8”). • Install new electrical outlets(Approx. 9), and data outlets approx. 7), at new walls. • Install 2 new Poke Thru Units for electrical outlets, and 2 new Poke Thru Units for Data outlets at center of conference room floor for conference room table.
• Install new Passive Infrared and Ultrasonic, Wall Switch Mounted Occupancy Sensors(7). Install 2 new Single Pole, Line V oltage, Dual Technology, Wall Mount, Wide View Occupancy Sensor (Sensor Switch WVR PDT 16). • Install new HV AC ducting(Approx. 110 LF, varied sizes), Supplies and Returns, with new Registers(7) and Diffusers(8). Balance all. Install 10 new HV AC Dampers. • Remove existing carpet tiles and floor tiles as needed. Install new carpet tiles and floor tiles as needed(carpet tiles provided by City).
• Provide and install new furniture per owner’s provided quote. • Install salvaged light fixtures per new floor plan(4 EA. 2' x 2', Prismatic Lensed, Lay-In/Troffer Fluorescent Fixture, and 12 EA. 2' x 4', Prismatic Lensed, Lay-In/Troffer Fluorescent Fixture). • Repair ceiling grid and replace ceiling tiles as needed. • Install new wall base, throughout area of new construction. • Replace disturbed fireproofing materials on ceiling/beams as needed. • Install 1 Ceiling Mounted Television Support.

Page 1 of 2 ends

1/3/2022
Scope of Work
Detailed Scope of Work Continues..

Work Order Title:

Work Order Number: 098201.00
Fire Admin TI
Exclusions:

1. All work pertaining to the kitchen area including plumbing, electrical, cabinets is to be removed from contractor scope.

2. All painting is to be removed from contractor scope.

3. Swing half- door at entrance vestibule is to be provided and installed by owner.

4. Subcontractor to purchase and supply new furniture only and will not be disassembling or re assembling existing modular furniture.

5. Carpet tiles to be supplied by owner.

6. Price does not include any abatement or disposal of hazardous materials.

7. Fire alarm and sprinklers are not included.

Subject to the terms and conditions of JOC Contract CA-07-CC-B-A-030618-NCM.

Contractor Date
DateCity of Hayward

Page 2 of 2 ends

1/3/2022
Scope of Work

4.00 Contractor's Price Proposal - Summary
Owner PO #:

Fire Admin TI
098201.00
CA-07-CC-B-A-030618-NCMIQC Master Contract #:

Work Order #:

Title:

Re:

January 03, 2022Date:

Proposal Value:

Contractor: Newton Construction & Management, Inc.
$296,916.80
$516.42Accessories
$4,317.48Blinds
$6,391.56Bond
$3,023.49Carpet
$14,094.53Ceiling
$1,287.40Communications
$1,332.45Countertop
$14,664.63Delivery
$34,355.40Demo
$36,902.44Doors
$9,466.20Drywall
$28,257.95Electrical
$1,073.82Finishes
$6,424.24Fireproofing
$5,712.79Floor Protection
$8,538.49Framing
$62,484.36Furniture
$21,885.47Glazing
$20,870.52HVAC
$13,135.48Supports
$2,181.68Window
Proposal Total
Thisl total represents the correct total for the proposal. Any discrepancy between line totals, sub-totals and the proposal total is due to rounding.
$296,916.80

Page 1 of 1 ends

1/3/2022
Contractor's Price Proposal - Summary

5.00 Contractor's Price Proposal - Detail
Fire Admin TI
098201.00
CA-07-CC-B-A-030618-NCMIQC Master Contract #:

Work Order #:

Owner PO #:

Title:

Re:

January 03, 2022Date:

Proposal Value:

Contractor: Newton Construction & Management, Inc.
$296,916.80
(Excludes)Equip. MaterialLabor
Line TotalDescriptionUOMMod.ItemSect.

Accessories
27 41 16 00 0006 Ceiling Mounted Television Support, 25" To 27" With Rack1 $516.42EA Installation =x x 516.42
FactorUnit PriceQuantity Total
405.99 1.2720 1.00
Detail P8, Sheet A100-P9
$516.42Subtotal for Accessories
Blinds
01 22 20 00 0002 Carpenter Minimum ChargeThis task should not be used in conjunction with any other tasks utilizing this labor trade, unless approved by owner. Task quantity is 1, unless approved by owner.
2 $1,087.43EA
Installation =x x 1,087.43
FactorUnit PriceQuantity Total
854.90 1.2720 1.00
Field measuring for blinds prior to ordering
12 21 16 13 0002 3-1/2" x 0.008" Slats, Aluminum Vertical Louver Blinds3 $3,230.05SF Installation =x x 3,230.05
FactorUnit PriceQuantity Total

10.45 1.2720 243.00
Conference room blinds.
$4,317.48Subtotal for Blinds
Bond
01 22 16 00 0002 Reimbursable FeesReimbursable Fees will be paid to the contractor for eligible costs. The base cost of the Reimbursable Fee is $1.00. Insert the appropriate quantity to adjust the base cost to the actual Reimbursable Fee (e.g. quantity of 125 = $125.00 Reimbursable Fee). If there are multiple Reimbursable Fees, list each one separately and add a comment in the "note" block to identify the Reimbursable Fee (e.g. sidewalk closure, road cut, various permits, extended warrantee, expedited shipping costs, etc.). A copy of each receipt shall be submitted with the Price Proposal.
4 $6,391.56EA
Installation =x x 6,391.56
FactorUnit PriceQuantity Total

1.00 1.1000 5,810.51
Bond Fee.
$6,391.56Subtotal for Bond
Carpet
01 22 20 00 0027 Carpet, LinoleumFor tasks not included in the Construction Task Catalog® and as directed by owner only.
5 $3,023.49HR
Installation =x x 3,023.49
FactorUnit PriceQuantity Total

99.04 1.2720 24.00
$3,023.49Subtotal for Carpet
Ceiling

Page 1 of 13 ends

1/3/2022
Contractor's Price Proposal - Detail
Contractor's Price Proposal - Detail Continues..

Work Order Title:

Work Order Number: 098201.00
Fire Admin TI
Ceiling
09 51 13 00 0040 2' x 4' x 3/4" Wood Fiber Acoustical Ceiling Panels6 $8,588.54SF Installation =x x 5,983.49
FactorUnit PriceQuantity Total
X 1.47 1.2720 3,200.00
Demolition x x = 2,605.06X 0.64 1.2720 3,200.00
Removal and reinstallation of ceiling panels, throughout area of improvement, and through areas to electrical/communications rooms daily during performance of installations. 09 51 13 00 0040 0103 For Individual Room Quantities <495, AddFor use with projects >500 SF7 $3,215.62 Installation =x x 3,215.62
FactorUnit PriceQuantity Total

0.79 1.2720 3,200.00
09 53 23 00 0009 2' x 4' Grid, Narrow 9/16" T Bar Ceiling Suspension System8 $1,106.64SF Installation =x x 931.10
FactorUnit PriceQuantity Total

2.44 1.2720 300.00
Demolition x x = 175.54 0.46 1.2720 300.00
09 53 23 00 0009 0136 For >200 To 500, Add9 $80.14 Installation =x x 80.14
FactorUnit PriceQuantity Total

0.21 1.2720 300.00
13 48 63 00 0039 1/4" Cable Diameter Seismic Cable Brace Vise Anchor; Mason SCBV-3Can be used with either SCB or SCBH on the other end. To be used with 7x19 stranded cable.
10 $1,103.59EA
Installation =x x 1,103.59
FactorUnit PriceQuantity Total

72.30 1.2720 12.00
Ceiling supports where wall demo occurs.
$14,094.53Subtotal for Ceiling
Communications
27 05 29 00 0003 3/4" Hook Size, Pre-Galvanized Finish, Screw On, Communications And Low Voltage Cable Hook (J-Hook) (Cooper B-line BCH12)
11 $321.56EA
Installation =x x 321.56
FactorUnit PriceQuantity Total

6.32 1.2720 40.00
27 05 29 00 0003 0183 For Work In Restricted Working Space, Add12 $69.20 Installation =x x 69.20
FactorUnit PriceQuantity Total

1.36 1.2720 40.00
27 14 43 00 0025 One Port, Single Gang, Stainless Steel Communications Faceplate13 $106.67EA Installation =x x 106.67
FactorUnit PriceQuantity Total

11.98 1.2720 7.00
27 14 43 00 0047 One Port, Surface Mount Plastic Communication Box With Station ID14 $225.63EA Installation =x x 225.63
FactorUnit PriceQuantity Total

25.34 1.2720 7.00
27 14 43 00 0057 Cat 6 Shielded, Snap-In Modular Jack15 $279.76EA Installation =x x 279.76
FactorUnit PriceQuantity Total

31.42 1.2720 7.00
27 14 43 00 0076 Label Both Ends Of One 4 Pair Cable16 $158.14EA Installation =x x 158.14
FactorUnit PriceQuantity Total

17.76 1.2720 7.00
27 14 43 00 0077 Label single gang face plate (2 labels required)17 $126.44EA Installation =x x 126.44
FactorUnit PriceQuantity Total

14.20 1.2720 7.00
$1,287.40Subtotal for Communications

Page 2 of 13 ends

1/3/2022
Contractor's Price Proposal - Detail
Contractor's Price Proposal - Detail Continues..

Work Order Title:

Work Order Number: 098201.00
Fire Admin TI
Countertop
12 36 61 16 0004 1/2" Solid Polyester (Corian) Countertop, Group B ColorsQuantity based on area of counter, backsplash and apron. Includes drilling holes for fixtures and 1-1/2" drop edge with 1/8" radius edges (when apron not used). 18 $1,010.48SF
Installation =x x 1,010.48
FactorUnit PriceQuantity Total

49.65 1.2720 16.00
Reception counter
12 36 61 16 0004 0021 For Up To 50, Add19 $321.97
Installation =x x 321.97
FactorUnit PriceQuantity Total

15.82 1.2720 16.00
$1,332.45Subtotal for Countertop
Delivery
01 66 19 00 0002 Transfer Delivered Material Between Floors Via Stairs, Per FloorQuantity equals volume of materials multiplied by number of floors traveled. 20 $2,005.69CY
Installation =x x 2,005.69
FactorUnit PriceQuantity Total

13.14 1.2720 120.00
01 66 19 00 0049 Transfer Delivered Materials Distances Greater Than 125', Per CY Of Material Per 125'For delivery, demolition or miscellaneous moving required by owner. 21 $12,658.94CY
Installation =x x 12,658.94
FactorUnit PriceQuantity Total

12.44 1.2720 800.00
Moving materials from street to office area.
$14,664.63Subtotal for Delivery
Demo
01 22 20 00 0020 Tile Layer (Floor) Minimum ChargeThis task should not be used in conjunction with any other tasks utilizing this labor trade, unless approved by owner.

Task quantity is 1, unless approved by owner.
22 $924.07EA
Installation =x x 924.07
FactorUnit PriceQuantity Total
726.47 1.2720 1.00
01 66 19 00 0049 Transfer Delivered Materials Distances Greater Than 125', Per CY Of Material Per 125'For delivery, demolition or miscellaneous moving required by owner. 23 $9,494.21CY
Installation =x x 9,494.21
FactorUnit PriceQuantity Total

12.44 1.2720 600.00
Moving materials from office area to street.
01 66 19 00 0072 Rubbish Handling Via Stairs, Per CY Of Material Per FloorQuantity equals material volume times bulk factor times number of floors traveled. 24 $1,824.05CY
Installation =x x 1,824.05
FactorUnit PriceQuantity Total

11.95 1.2720 120.00
01 74 19 00 0014 20 CY Dumpster (3 Ton) "Construction Debris"Includes delivery of dumpster, rental cost, pick-up cost, hauling, and disposal fee. Non-hazardous material. 25 $2,523.22EA
Installation =x x 2,523.22
FactorUnit PriceQuantity Total
661.22 1.2720 3.00
02 41 16 13 0003 Up To 2,000 SF Commercial Building Interior Demolition, Gutting And Placing Into Dumpster Or Truck
26 $18,084.72GSF
Installation =x x 18,084.72
FactorUnit PriceQuantity Total

9.05 1.2720 1,571.00

Page 3 of 13 ends

1/3/2022
Contractor's Price Proposal - Detail
Contractor's Price Proposal - Detail Continues..

Work Order Title:

Work Order Number: 098201.00
Fire Admin TI
Demo
06 41 13 00 0013 >21" To 24" Width, 30" High x 24" Deep Base CabinetPrefinished with solid hardwood face frames, hardwood door frames and drawer fronts.

Hardwood veneer on raised door panels. Excludes top.
27 $1,505.13EA
Installation =x x 0.00
FactorUnit PriceQuantity Total
357.39 1.2720 0.00
Demolition x x = 1,505.13 84.52 1.2720 14.00
Demo wall cabinets.
$34,355.40Subtotal for Demo
Doors
08 17 23 00 0140 3' x 7' x 1-3/4" Prehung Solid Core, Walnut Faced Door28 $1,545.28EA Installation =x x 1,545.28
FactorUnit PriceQuantity Total
607.42 1.2720 2.00
08 17 23 00 0140 0142 For 8' Door Height, Add29 $295.15 Installation =x x 295.15
FactorUnit PriceQuantity Total
116.02 1.2720 2.00
08 34 73 13 0003 3' x 7', 14 Gauge, STC 50, Steel Acoustical Door (Unrated)30 $7,794.75EA Installation =x x 7,794.75
FactorUnit PriceQuantity Total
2,042.65 1.2720 3.00
08 34 73 13 0008 3' x 7', 4-1/2" To 6-1/2" Wall Thickness, 14 Gauge, Split-Frame, Steel Acoustical Door Frame
31 $6,480.06EA
Installation =x x 6,480.06
FactorUnit PriceQuantity Total
1,698.13 1.2720 3.00
08 42 13 00 0006 3' x 7' x 1-3/4" Wide Stile, Aluminum Framed Entrance Doors Including Glazing, Trim And Hardware (Special-Lite SL-15)
32 $13,965.49EA
Installation =x x 13,965.49
FactorUnit PriceQuantity Total
2,744.79 1.2720 4.00
08 71 23 00 2299 Entrance/Office F41 Pre-Assembled LocksetLocked with key outside and push button inside.
33 $5,224.87EA
Installation =x x 5,224.87
FactorUnit PriceQuantity Total
684.60 1.2720 6.00
08 71 23 00 2299 0287 For Satin Stainless Steel US32D (BHMA 630) Finish, Add34 $1,596.84 Installation =x x 1,596.84
FactorUnit PriceQuantity Total
209.23 1.2720 6.00
$36,902.44Subtotal for Doors
Drywall
09 01 20 91 0004 >4 To 8 SF, Cut And Patch Hole In Drywall To Match ExistingPer location.35 $722.90SF Installation =x x 722.90
FactorUnit PriceQuantity Total

11.84 1.2720 48.00
09 29 00 00 0013 5/8" Type X Fire Rated Gypsum Board36 $4,533.41SF Installation =x x 4,533.41
FactorUnit PriceQuantity Total

1.62 1.2720 2,200.00
09 29 00 00 0056 Up To 10' High, Walls, Tape, Spackle And Finish Gypsum Board37 $1,707.02SF Installation =x x 1,707.02
FactorUnit PriceQuantity Total

0.61 1.2720 2,200.00

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1/3/2022
Contractor's Price Proposal - Detail
Contractor's Price Proposal - Detail Continues..

Work Order Title:

Work Order Number: 098201.00
Fire Admin TI
Drywall
09 29 00 00 0056 0048 For ASTM C840 Level 5 High Quality Finish, Add38 $1,259.28 Installation =x x 1,259.28
FactorUnit PriceQuantity Total

0.45 1.2720 2,200.00
09 29 00 00 0062 Up To 10' High, Vertical Corners, Tape, Spackle And Finish Gypsum Board39 $718.13LF Installation =x x 718.13
FactorUnit PriceQuantity Total

1.23 1.2720 459.00
51 x 9 = 459
09 29 00 00 0062 0048 For ASTM C840 Level 5 High Quality Finish, Add40 $525.46 Installation =x x 525.46
FactorUnit PriceQuantity Total

0.90 1.2720 459.00
$9,466.20Subtotal for Drywall
Electrical
01 22 20 00 0030 ElectricianFor tasks not included in the Construction Task Catalog® and as directed by owner only.
41 $1,829.64HR
Installation =x x 1,829.64
FactorUnit PriceQuantity Total

89.90 1.2720 16.00
Used to reconfigure lighting wiring to operate light fixtures per new room layout. 05 59 65 00 0002 3/16" Diameter Alloy Steel Chain, Cut Length, Self Colored42 $1,876.45LF Installation =x x 1,554.89
FactorUnit PriceQuantity Total

3.82 1.2720 320.00
Demolition x x = 321.56 0.79 1.2720 320.00
Light fixture supports at new locations.
26 01 20 91 0003 Lock Out/Tag Out Breaker Or Motor Starter43 $229.77EA Installation =x x 229.77
FactorUnit PriceQuantity Total

22.58 1.2720 8.00
26 01 20 91 0004 Lock Out/Tag Out Tags44 $32.97EA
Installation =x x 32.97
FactorUnit PriceQuantity Total

3.24 1.2720 8.00
26 05 19 16 0125 #12 AWG Cable - Type THHN-THWN, 600 Volt Single Stranded Copper, Underground Feeder And Branch Circuit
45 $5,330.27MLF
Installation =x x 5,330.27
FactorUnit PriceQuantity Total
586.90 1.2720 7.14
14 outlets @ 170' x 3 conductors.
26 05 19 16 0217 #12 AWG Cable - Type MC, 3 Conductors, Solid Or Stranded, Aluminum Armor46 $704.17MLF Installation =x x 704.17
FactorUnit PriceQuantity Total
3,459.94 1.2720 0.16
relocate 16 fixtures.
26 05 29 00 0219 3/4" Bolt And Nut Conduit Clip (Minerallac 1B)47 $220.31EA Installation =x x 220.31
FactorUnit PriceQuantity Total

4.33 1.2720 40.00
26 05 29 00 0436 3/8" Rod Size, Up To 6" Flange Width, Bottom Mount I-Beam Clamp48 $1,829.64EA Installation =x x 1,829.64
FactorUnit PriceQuantity Total

35.96 1.2720 40.00

Page 5 of 13 ends

1/3/2022
Contractor's Price Proposal - Detail
Contractor's Price Proposal - Detail Continues..

Work Order Title:

Work Order Number: 098201.00
Fire Admin TI
Electrical
26 05 33 13 0003 1/2" Electrical Metallic Tubing (EMT) With 3 #12 THHN/THWN AssemblyIncludes conduit, set screw connectors, set screw couplings, straps, wire as indicated. Not for use where detail is available.
49 $1,150.95CLF
Installation =x x 1,150.95
FactorUnit PriceQuantity Total
646.31 1.2720 1.40
Vertical drops to outlets.
26 05 33 13 0003 0011 For Work In Restricted Working Space, Add50 $307.63 Installation =x x 307.63
FactorUnit PriceQuantity Total
172.75 1.2720 1.40
26 05 33 13 0007 3/4" Electrical Metallic Tubing (EMT) With 3 #12 THHN/THWN AssemblyIncludes conduit, set screw connectors, set screw couplings, straps, wire as indicated. Not for use where detail is available.
51 $1,542.85CLF
Installation =x x 1,542.85
FactorUnit PriceQuantity Total
713.49 1.2720 1.70
Homerun to electrical room.
26 05 33 13 0007 0011 For Work In Restricted Working Space, Add52 $402.64 Installation =x x 402.64
FactorUnit PriceQuantity Total
186.20 1.2720 1.70
26 05 33 16 0271 Single 20 Amp Duplex Receptacle RC3 Power And Communications Poke Thru UnitTile or carpet with brushed aluminum flange with black nonmetallic cover .

Excludes communication jacks. Wiremold RC3ATCAL.
53 $1,002.77EA
Installation =x x 1,002.77
FactorUnit PriceQuantity Total
394.17 1.2720 2.00
26 05 33 16 0280 Four Jack RC9AMD Communications Poke Thru UnitTile or carpet with brushed aluminum flange with black nonmetallic cover. Includes bezels to accept four Ortronics TracJack inserts and two Ortronics Series II inserts. Excludes communication jacks. Wiremold RC9AMDTCAL.
54 $897.52EA
Installation =x x 897.52
FactorUnit PriceQuantity Total
352.80 1.2720 2.00
26 09 23 00 0255 Passive Infrared And Ultrasonic, Wall Switch Mounted Occupancy Sensor (Watt Stopper DW-100)
55 $1,265.79EA
Installation =x x 1,265.79
FactorUnit PriceQuantity Total
142.16 1.2720 7.00
26 09 23 00 0411 Single Pole, Line Voltage, Dual Technology, Wall Mount, Wide View Occupancy Sensor (Sensor Switch WVR PDT 16)
56 $435.71EA
Installation =x x 435.71
FactorUnit PriceQuantity Total
171.27 1.2720 2.00
26 27 26 00 0005 1 Gang, 20 Amp, NEMA 5-20, Duplex Receptacle Assembly57 $868.45EA Installation =x x 868.45
FactorUnit PriceQuantity Total

75.86 1.2720 9.00
26 41 23 00 0016 3 KV, Lightning Arrestors, IMX, Porcelain Top For Cubicle Mounting, 1 Phase58 $3,199.98EA Installation =x x 3,199.98
FactorUnit PriceQuantity Total
838.57 1.2720 3.00
26 51 13 00 0076 2 T8 Lamps, 2' x 2', Prismatic Lensed, Lay-In/Troffer Fluorescent Fixture59 $419.51EA Installation =x x 251.70
FactorUnit PriceQuantity Total
X 49.47 1.2720 4.00
Demolition x x = 167.80X 32.98 1.2720 4.00
Demo, salvage and re-install existing fixtures.

Page 6 of 13 ends

1/3/2022
Contractor's Price Proposal - Detail
Contractor's Price Proposal - Detail Continues..

Work Order Title:

Work Order Number: 098201.00
Fire Admin TI
Electrical
26 51 13 00 0083 4 T8 Lamps, 2' x 4', Prismatic Lensed, Lay-In/Troffer Fluorescent Fixture60 $1,467.48EA Installation =x x 881.04
FactorUnit PriceQuantity Total
X 57.72 1.2720 12.00
Demolition x x = 586.44X 38.42 1.2720 12.00
Demo, salvage and re-install existing fixtures.
27 14 13 16 0037 2 Pair #18 AWG, Solid, Shielded, Low Voltage, Placed In Conduit, Alarm And Communications Cable
61 $3,243.45MLF
Installation =x x 3,243.45
FactorUnit PriceQuantity Total
1,499.93 1.2720 1.70
10 cables @ 170' Ea. - 1 to each office, 5 to conference room. $28,257.95Subtotal for Electrical
Finishes
09 72 16 00 0010 6" Vinyl Wall Cover Border62 $1,073.82LF Installation =x x 1,073.82
FactorUnit PriceQuantity Total

2.10 1.2720 402.00
Wall base.
$1,073.82Subtotal for Finishes
Fireproofing
02 41 19 16 0014 Removal Of Fireproofing From Concrete Or Steel63 $185.08SF Installation =x x 185.08
FactorUnit PriceQuantity Total

0.97 1.2720 150.00
11 61 43 00 0262 Replace Disturbed Fireproofing Material On Ceiling, Beams Etc64 $6,239.16SF Installation =x x 6,239.16
FactorUnit PriceQuantity Total

32.70 1.2720 150.00
$6,424.24Subtotal for Fireproofing
Floor Protection
01 56 16 00 0077 Masonite For Temporary Floor Protection65 $1,180.42SF Installation =x x 1,180.42
FactorUnit PriceQuantity Total

1.45 1.2720 640.00
01 56 16 00 0082 3 Mil, Temporary Self-adhesive Carpet Protection Film66 $4,321.85CSF Installation =x x 4,321.85
FactorUnit PriceQuantity Total

15.73 1.2720 216.00
Daily floor protection, @ 180' x 3' for 40 days.
01 56 16 00 0088 36" x 36", 30 Layer Sticky Mat67 $210.52EA Installation =x x 210.52
FactorUnit PriceQuantity Total

33.10 1.2720 5.00
$5,712.79Subtotal for Floor Protection
Framing
05 36 00 00 0046 3" Deep x 18 Gauge Composite Metal Deck Galvanized, Non Cellular68 $538.82SF Installation =x x 538.82
FactorUnit PriceQuantity Total

3.53 1.2720 120.00
Backing plate for new wall attachments.

Page 7 of 13 ends

1/3/2022
Contractor's Price Proposal - Detail
Contractor's Price Proposal - Detail Continues..

Work Order Title:

Work Order Number: 098201.00
Fire Admin TI
Framing
05 41 00 00 0003 3-5/8" Width, 16" On Center, 18 Gauge, Load Bearing, Structural Metal Stud Framing With Tracks And Runners
69 $524.78SF
Installation =x x 524.78
FactorUnit PriceQuantity Total

3.82 1.2720 108.00
Interior Glazing Header Partition.
05 41 00 00 0003 0179 For Walls >10' High, Add70 $104.41 Installation =x x 104.41
FactorUnit PriceQuantity Total

0.76 1.2720 108.00
05 41 00 00 0003 0181 For Up To 200, Add71 $156.61 Installation =x x 156.61
FactorUnit PriceQuantity Total

1.14 1.2720 108.00
05 41 00 00 0008 2-1/2" Width, 16" On Center, 16 Gauge, Load Bearing, Structural Metal Stud Framing With Tracks And Runners
72 $1,161.69SF
Installation =x x 1,161.69
FactorUnit PriceQuantity Total

3.69 1.2720 247.50
Used for pony wall kickers.
09 22 13 00 0010 1-1/2", 25 Gauge, 16" On Center, Installed On Ceilings, Hat Furring Channel73 $343.44SF Installation =x x 343.44
FactorUnit PriceQuantity Total

4.50 1.2720 60.00
09 22 16 13 0021 3-5/8" Width, 16" On Center, 16 Gauge, Non Load Bearing, Non Structural Metal Stud Framing With Tracks And Runners
74 $5,708.74SF
Installation =x x 5,708.74
FactorUnit PriceQuantity Total

4.08 1.2720 1,100.00
$8,538.49Subtotal for Framing
Furniture
12 55 23 00 0014 65" Long x 87" Wide x 30" High Steel Pedestal Table75 $1,796.81EA Installation =x x 1,796.81
FactorUnit PriceQuantity Total
1,412.59 1.2720 1.00
12 56 53 00 0297 42" Wide x 30-5/8" High x 16" Deep, Open, Wood Laboratory Wall Cabinet76 $10,227.49EA Installation =x x 10,227.49
FactorUnit PriceQuantity Total
670.04 1.2720 12.00
12 59 13 00 0057 34H 24W Fabric Covered Panel - Component Systems Furniture77 $430.50EA Installation =x x 430.50
FactorUnit PriceQuantity Total
169.22 1.2720 2.00
12 59 16 00 0012 Modesty Panel, 48" Wide78 $634.14EA Installation =x x 634.14
FactorUnit PriceQuantity Total

83.09 1.2720 6.00
12 59 16 00 0023 Return Table, 24" x 48"79 $515.15EA Installation =x x 515.15
FactorUnit PriceQuantity Total
404.99 1.2720 1.00
12 59 16 00 0333 Touchdown Host Desk (Steelcase TD)80 $9,520.54EA Installation =x x 9,520.54
FactorUnit PriceQuantity Total
1,247.45 1.2720 6.00
12 59 16 00 0347 Think Chair, Arms and Casters - Task Chair (Steelcase 46543100)81 $3,692.59EA Installation =x x 3,692.59
FactorUnit PriceQuantity Total
483.83 1.2720 6.00

Page 8 of 13 ends

1/3/2022
Contractor's Price Proposal - Detail
Contractor's Price Proposal - Detail Continues..

Work Order Title:

Work Order Number: 098201.00
Fire Admin TI
Furniture
12 59 16 00 0348 Think Chair, No Arms, Casters - Conference Chair (Steelcase 46543000)82 $7,084.56EA Installation =x x 7,084.56
FactorUnit PriceQuantity Total
397.83 1.2720 14.00
12 59 16 00 0351 Move Chair, No Arms, Casters (Steelcase 490410C )83 $3,259.37EA Installation =x x 3,259.37
FactorUnit PriceQuantity Total
160.15 1.2720 16.00
12 59 16 00 0352 Training Table, 60" x 20" (Akira AK6020RTC)84 $4,167.07EA Installation =x x 4,167.07
FactorUnit PriceQuantity Total
546.00 1.2720 6.00
12 59 16 00 0355 Round Conference Table, 36" Diameter With Base (Steelcase BFR36)85 $575.38EA Installation =x x 575.38
FactorUnit PriceQuantity Total
226.17 1.2720 2.00
12 59 16 00 0362 Lateral File, 3 Drawer - 36" W (Steelcase RLF18363P)86 $7,861.27EA Installation =x x 7,861.27
FactorUnit PriceQuantity Total
515.02 1.2720 12.00
12 61 13 00 0003 36" Seat Height, Polypropylene, Fixed Back Upholstered Audience Seating (Irwin Saturn 22.12.00.4)Polypropylene surfaced back and seat with plywood backed upholstered panels. Comfort curved polymer armrests. Powdered coated steel chair platform.
87 $4,007.94EA
Installation =x x 4,007.94
FactorUnit PriceQuantity Total
525.15 1.2720 6.00
Used for sofa and lounger furniture provided by National business furniture 28 46 21 33 1328 Dual Monitors, Vertical Wall Mounted, Fixed Position, Bracket (Notifier MON-42VERT-DD)
88 $8,711.55EA
Installation =x x 8,711.55
FactorUnit PriceQuantity Total
1,141.45 1.2720 6.00
$62,484.36Subtotal for Furniture
Glazing
08 42 26 00 0002 3' x 7' x 1/2" Thick Glass Entrance Door, Full Glass, Tempered, Including Trim And Hardware
89 $3,926.38EA
Installation =x x 3,926.38
FactorUnit PriceQuantity Total
3,086.78 1.2720 1.00
Tempered Conference Room door.
08 84 00 00 0012 1/2" Thick, Mar-Resistant, Clear Polycarbonate Glazing (GE Lexan MR10)90 $17,200.77SF Installation =x x 17,200.77
FactorUnit PriceQuantity Total

54.97 1.2720 246.00
08 85 00 00 0002 1-1/4" x 1-1/2" Aluminum Framed Window Walls91 $758.32LF Installation =x x 758.32
FactorUnit PriceQuantity Total

11.04 1.2720 54.00
Glass wall installation channel.
$21,885.47Subtotal for Glazing
HVAC
23 05 29 00 0178 6" Steel Adjustable Roller Support (Cooper B-Line B3122)92 $2,052.33EA Installation =x x 2,052.33
FactorUnit PriceQuantity Total

94.91 1.2720 17.00

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1/3/2022
Contractor's Price Proposal - Detail
Contractor's Price Proposal - Detail Continues..

Work Order Title:

Work Order Number: 098201.00
Fire Admin TI
HVAC
23 05 29 00 0178 0263 For Work In Restricted Working Space, Add93 $237.43 Installation =x x 237.43
FactorUnit PriceQuantity Total

10.98 1.2720 17.00
23 05 29 00 0179 8" Steel Adjustable Roller Support (Cooper B-Line B3122)94 $978.19EA Installation =x x 687.03
FactorUnit PriceQuantity Total
135.03 1.2720 4.00
Demolition x x = 291.16 22.89 1.2720 10.00
23 05 29 00 0179 0263 For Work In Restricted Working Space, Add95 $69.86 Installation =x x 69.86
FactorUnit PriceQuantity Total

13.73 1.2720 4.00
23 05 29 00 0180 10" Steel Adjustable Roller Support (Cooper B-Line B3122)96 $639.71EA Installation =x x 639.71
FactorUnit PriceQuantity Total
167.64 1.2720 3.00
23 05 29 00 0180 0263 For Work In Restricted Working Space, Add97 $69.87 Installation =x x 69.87
FactorUnit PriceQuantity Total

18.31 1.2720 3.00
23 05 29 00 0181 12" Steel Adjustable Roller Support (Cooper B-Line B3122)98 $494.22EA Installation =x x 494.22
FactorUnit PriceQuantity Total
194.27 1.2720 2.00
23 05 29 00 0181 0263 For Work In Restricted Working Space, Add99 $52.41 Installation =x x 52.41
FactorUnit PriceQuantity Total

20.60 1.2720 2.00
23 05 93 00 0015 Balancing HVAC Duct System, Ceiling Height To 12' Supply, Return, Exhaust, Register And Diffuser
100 $1,558.66EA
Installation =x x 1,558.66
FactorUnit PriceQuantity Total

72.08 1.2720 17.00
23 09 23 00 1275 8" x 8" Low Leakage Volume Control Damper (Ruskin CD50)101 $2,089.51EA Installation =x x 2,089.51
FactorUnit PriceQuantity Total
164.27 1.2720 10.00
23 31 13 16 0005 6", 26 Gauge, Factory Fabricated, Field Installed, Low Pressure, Galvanized Sheet Metal Round Duct
102 $734.71LF
Installation =x x 734.71
FactorUnit PriceQuantity Total

7.60 1.2720 76.00
23 31 13 16 0005 0164 For Work In Restricted Working Space, Add103 $156.61 Installation =x x 156.61
FactorUnit PriceQuantity Total

1.62 1.2720 76.00
23 31 13 16 0007 8", 26 Gauge, Factory Fabricated, Field Installed, Low Pressure, Galvanized Sheet Metal Round Duct
104 $478.88LF
Installation =x x 205.35
FactorUnit PriceQuantity Total

10.09 1.2720 16.00
Demolition x x = 273.53 3.84 1.2720 56.00
23 31 13 16 0007 0164 For Work In Restricted Working Space, Add105 $43.96 Installation =x x 43.96
FactorUnit PriceQuantity Total

2.16 1.2720 16.00
23 31 13 16 0008 10", 26 Gauge, Factory Fabricated, Field Installed, Low Pressure, Galvanized Sheet Metal Round Duct
106 $186.37LF
Installation =x x 186.37
FactorUnit PriceQuantity Total

12.21 1.2720 12.00

Page 10 of 13 ends

1/3/2022
Contractor's Price Proposal - Detail
Contractor's Price Proposal - Detail Continues..

Work Order Title:

Work Order Number: 098201.00
Fire Admin TI
HVAC
23 31 13 16 0008 0164 For Work In Restricted Working Space, Add107 $39.69 Installation =x x 39.69
FactorUnit PriceQuantity Total

2.60 1.2720 12.00
23 31 13 16 0009 12", 26 Gauge, Factory Fabricated, Field Installed, Low Pressure, Galvanized Sheet Metal Round Duct
108 $115.93LF
Installation =x x 115.93
FactorUnit PriceQuantity Total

15.19 1.2720 6.00
23 31 13 16 0009 0164 For Work In Restricted Working Space, Add109 $24.73 Installation =x x 24.73
FactorUnit PriceQuantity Total

3.24 1.2720 6.00
23 31 13 16 0017 6", 26 Gauge, Factory Fabricated, Field Installed, Low Pressure, Galvanized Sheet Metal Round Adjustable Elbow
110 $444.49EA
Installation =x x 444.49
FactorUnit PriceQuantity Total

43.68 1.2720 8.00
23 31 13 16 0017 0164 For Work In Restricted Working Space, Add111 $106.75 Installation =x x 106.75
FactorUnit PriceQuantity Total

10.49 1.2720 8.00
23 31 13 16 0029 6", 26 Gauge, Factory Fabricated, Field Installed, Low Pressure, Galvanized Sheet Metal Round 90 Degree Elbow
112 $372.24EA
Installation =x x 372.24
FactorUnit PriceQuantity Total

36.58 1.2720 8.00
23 31 13 16 0041 6", 26 Gauge, Factory Fabricated, Field Installed, Low Pressure, Galvanized Sheet Metal Round 45 Degree Elbow
113 $43.35EA
Installation =x x 43.35
FactorUnit PriceQuantity Total

34.08 1.2720 1.00
23 31 13 16 0043 8", 26 Gauge, Factory Fabricated, Field Installed, Low Pressure, Galvanized Sheet Metal Round 45 Degree Elbow
114 $63.83EA
Installation =x x 63.83
FactorUnit PriceQuantity Total

50.18 1.2720 1.00
23 31 13 16 0057 12", 26 Gauge, Factory Fabricated, Field Installed, Low Pressure, Galvanized Sheet Metal Round Tee
115 $201.36EA
Installation =x x 201.36
FactorUnit PriceQuantity Total
158.30 1.2720 1.00
23 31 13 16 0057 0164 For Work In Restricted Working Space, Add116 $49.49 Installation =x x 49.49
FactorUnit PriceQuantity Total

38.91 1.2720 1.00
23 31 13 16 0065 6", 26 Gauge, Factory Fabricated, Field Installed, Low Pressure, Galvanized Sheet Metal Round Connector
117 $1,463.11EA
Installation =x x 1,463.11
FactorUnit PriceQuantity Total

20.54 1.2720 56.00
23 31 13 16 0065 0164 For Work In Restricted Working Space, Add118 $369.69 Installation =x x 369.69
FactorUnit PriceQuantity Total

5.19 1.2720 56.00
23 31 13 16 0067 8", 26 Gauge, Factory Fabricated, Field Installed, Low Pressure, Galvanized Sheet Metal Round Connector
119 $182.33EA
Installation =x x 182.33
FactorUnit PriceQuantity Total

23.89 1.2720 6.00

Page 11 of 13 ends

1/3/2022
Contractor's Price Proposal - Detail
Contractor's Price Proposal - Detail Continues..

Work Order Title:

Work Order Number: 098201.00
Fire Admin TI
HVAC
23 31 13 16 0067 0164 For Work In Restricted Working Space, Add120 $45.11 Installation =x x 45.11
FactorUnit PriceQuantity Total

5.91 1.2720 6.00
23 31 13 16 0068 10", 26 Gauge, Factory Fabricated, Field Installed, Low Pressure, Galvanized Sheet Metal Round Connector
121 $72.76EA
Installation =x x 72.76
FactorUnit PriceQuantity Total

28.60 1.2720 2.00
23 31 13 16 0068 0164 For Work In Restricted Working Space, Add122 $16.79 Installation =x x 16.79
FactorUnit PriceQuantity Total

6.60 1.2720 2.00
23 31 13 16 0069 12", 26 Gauge, Factory Fabricated, Field Installed, Low Pressure, Galvanized Sheet Metal Round Connector
123 $98.48EA
Installation =x x 98.48
FactorUnit PriceQuantity Total

38.71 1.2720 2.00
23 31 13 16 0069 0164 For Work In Restricted Working Space, Add124 $23.46 Installation =x x 23.46
FactorUnit PriceQuantity Total

9.22 1.2720 2.00
23 37 13 00 0107 24" x 24" Double Deflection Return/Exhaust Register, Aluminum, Opposed Blade Damper, Wall/Ceiling
125 $2,971.37EA
Installation =x x 2,887.03
FactorUnit PriceQuantity Total
324.24 1.2720 7.00
Demolition x x = 84.33 22.10 1.2720 3.00
Return
23 37 13 00 0188 24" x 24" Adjustable Shutter Blade Register, Double Deflection, Flat Aluminum Frame
126 $4,322.84EA
Installation =x x 4,245.83
FactorUnit PriceQuantity Total
417.24 1.2720 8.00
Demolition x x = 77.01 20.18 1.2720 3.00
Register
$20,870.52Subtotal for HVAC
Supports
05 43 00 00 0003 1-5/8" Wide x 1-5/8" High, 12 Gauge, Steel Unistrut Channel127 $6,076.09LF Installation =x x 6,076.09
FactorUnit PriceQuantity Total

8.53 1.2720 560.00
05 43 00 00 0003 0165 For Galvanizing, Add128 $142.46 Installation =x x 142.46
FactorUnit PriceQuantity Total

0.80 1.2720 140.00
05 43 00 00 0046 Unistrut Beam Clamp, 1-5/8" Channel P2676129 $5,587.44EA Installation =x x 5,587.44
FactorUnit PriceQuantity Total

19.61 1.2720 224.00
05 43 00 00 0050 Up To 1/2" Rod, Beam Clamp Clevis Hanger (Unistrut P2677)130 $1,329.49EA Installation =x x 1,329.49
FactorUnit PriceQuantity Total

20.10 1.2720 52.00
$13,135.48Subtotal for Supports
Window

Page 12 of 13 ends

1/3/2022
Contractor's Price Proposal - Detail
Contractor's Price Proposal - Detail Continues..

Work Order Title:

Work Order Number: 098201.00
Fire Admin TI
Window
06 46 13 00 0004 2-1/2" Wide Pine Complete Door And Window Trim131 $112.37LF Installation =x x 112.37
FactorUnit PriceQuantity Total

4.57 1.2720 19.33
Window trim.
08 51 13 00 0177 >10 To 15 SF, 4-5/8" Frame Depth, HC 80, Flush, Fixed Over Vent, Projected Aluminum Window (Traco TR-740/750)
132 $1,271.76EA
Installation =x x 1,271.76
FactorUnit PriceQuantity Total
999.81 1.2720 1.00
Used for 8' x 1'8" window, 13.33 SF
08 51 13 00 0232 >10 To 15 SF Window, Aluminum Window Panning133 $355.51EA Installation =x x 355.51
FactorUnit PriceQuantity Total
279.49 1.2720 1.00
Used for 8' x 1'8" window, 13.33 SF
08 81 23 23 0017 3/8" Thick, Tempered, Clear Float Field Installed Glass134 $442.04SF Installation =x x 442.04
FactorUnit PriceQuantity Total

26.07 1.2720 13.33
Used for 8' x 1'8" window, 13.33 SF
$2,181.68Subtotal for Window
Proposal Total
This total represents the correct total for the proposal. Any discrepancy between line totals, sub-totals and the proposal total is due to rounding.
$296,916.80

Page 13 of 13 ends

1/3/2022
Contractor's Price Proposal - Detail
Subcontractor Listing
098201.00
Fire Admin TI
CA-07-CC-B-A-030618-NCMIQC Master Contract #:

Work Order #:

Owner PO #:

Title:

Re:

January 03, 2022Date:

Proposal Value:

Contractor: Newton Construction & Management, Inc.
$296,916.80
%DutiesName of Contractor Amount
No Subcontractors have been
selected for this Work Order

0.00$0.00

6.00

Page 1 of 1 ends

1/3/2022
Subcontractor Listing

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 22-104
DATE: February 22, 2022
TO: Mayor and City Council
FROM: Director of Public Works

SUBJECT
Adopt a Resolution Authorizing the City Manager to Accept and Appropriate Funds for the California Water and Wastewater Arrearage Payment Program for Drinking Water Arrearages in an Amount Not-to- Exceed $1,853,487

RECOMMENDATION
That Council adopts a resolution (Attachment II) authorizing the City Manager to accept and appropriate funds for the California Water and Wastewater Arrearage Payment Program (CWWAPP) for drinking water arrearages in an amount not-to-exceed $1,853,487.

SUMMARY
Last fall, staff applied for funding through the CWWAPP, a program administered by the State Water Resources Control Board (SWRCB), to reduce delinquent water and wastewater balances for customers experiencing financial hardships related to the pandemic. Staff requested funding to cover all of Hayward residential and commercial customers’eligible delinquent bill amounts and the City has been awarded 100% of the request. Staff is now seeking authorization to accept and appropriate the awarded funds in an amount not-to-exceed $1,853,487 in Water Operating Fund 605. Awarded funding must be used to credit commercial and residential accounts that still have outstanding bills from the pandemic period, defined as March 4, 2020 to June 15, 2021.

ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
CITY OF HAYWARD Printed on 2/17/2022Page 1 of 1
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DATE: February 22, 2022

TO: Mayor and City Council

FROM: Director of Public Works

SUBJECT Adopt a Resolution Authorizing the City Manager to Accept and Appropriate Funds for the California Water and Wastewater Arrearage Payment Program for Drinking Water Arrearages in an Amount Not-to-Exceed $1,853,487

RECOMMENDATION

That Council adopts a resolution (Attachment II) authorizing the City Manager to accept and appropriate funds for the California Water and Wastewater Arrearage Payment Program (CWWAPP) for drinking water arrearages in an amount not-to-exceed $1,853,487.

SUMMARY

Last fall, staff applied for funding through the CWWAPP, a program administered by the State Water Resources Control Board (SWRCB), to reduce delinquent water and wastewater balances for customers experiencing financial hardships related to the pandemic. Staff requested funding to cover all of Hayward residential and commercial customers’ eligible delinquent bill amounts and the City has been awarded 100% of the request. Staff is now seeking authorization to accept and appropriate the awarded funds in an amount not-to-exceed $1,853,487 in Water Operating Fund 605. Awarded funding must be used to credit commercial and residential accounts that still have outstanding bills from the pandemic period, defined as March 4, 2020 to June 15, 2021.

BACKGROUND

The economic impacts resulting from the COVID-19 pandemic have left many Californians unable to pay their water and wastewater bills. In response, nearly $1 billion in Federal American Rescue Plan Act (ARPA) funding was allocated to the SWRCB to administer a program to reduce delinquent water and wastewater balances for customers experiencing financial hardships related to the pandemic.

Last fall, California community water systems were given the opportunity to report their residential and commercial customers’ delinquent bill amounts during the pandemic period, defined as March 4 2020 to June 15, 2021, and apply for CWWAPP funding to credit those delinquent customers’ accounts, thereby forgiving their debt.

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DISCUSSION

Hayward commercial and residential customers’ delinquent bills for drinking water during the pandemic period totaled $1,799,502. This amount is owed by 3,474 residential accounts and 160 commercial accounts. Staff requested funding through the CWWAPP to cover this entire amount, plus an additional 3%, or $53,986, for costs to administer the program. Administrative requirements include posting funds to customer accounts within sixty-days of receipt, notifying customers of the posted funds, as well as direct noticing to customers who still have remaining debt and offering to enroll them in a payment plan.

Additional program requirements can be found in the Program Guidelines, posted on the SWRCB website1.

Only drinking water arrearages incurred by commercial and residential customers were eligible for funding during this initial phase of the Program. In early February, the SWRCB opened up the application window for agencies to request payments to offset their commercial and residential customers’ wastewater arrearages. Staff will similarly apply for these funds and return to Council for authorization to accept and appropriate these wastewater arrearage funds once the eligible amount has been determined and approved by the State.

ECONOMIC IMPACT

People of color and low-income communities have and continue to be disproportionately impacted by COVID-19, and these funds will provide much-needed relief to local residents and commercial business owners who were hit hardest by the crisis. The assistance will aid both Hayward water customers and the local economy in its recovery from the pandemic.

FISCAL IMPACT

A total of $1,853,487 has been awarded to the City to offset customer’s drinking water arrearages and administer this program. If approved by Council, this amount will be accepted as revenue in Water Operating Fund 605, and will then be appropriated so it may be posted to eligible customers’ accounts and spent on eligible administrative costs. It is important to note that any pandemic-period water debt which a customer has paid between the date this amount was calculated and the date funds would be posted to their account becomes ineligible for coverage under the program and must be returned to the State. For this reason, it is possible that the total amount accepted and appropriated within Fund 605 may be less than the award amount reflected in this report.

STRATEGIC ROADMAP

This agenda item supports the Strategic Priority of Grow the Economy. Specifically, this item relates to the following project categories:

1 https://www.waterboards.ca.gov/arrearage_payment_program/

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Project 14: COVID-19 Pandemic Response

Project 15: COVID-19 Pandemic Recovery Business Assistance

This agenda item also supports the Strategic Priority of Improve Organizational Health.

Specifically, this item relates to the following project categories:

Project 1: Maintain and expand fiscal sustainability

Project 22: Budget Changes due to COVID-19

SUSTAINABILITY FEATURES

This item does not involve any sustainability features.

PUBLIC CONTACT

The CWWAPP has several public contact requirements, including that the City must notify customers when funds are posted to their accounts. The City must also send a direct notice to customers who still have remaining debt, offering to enroll them in a payment plan. A full list of the program requirements can be found in the Program Guidelines, posted on the SWRCB website2.

NEXT STEPS

If approved, staff will accept and appropriate the CWWAPP funds in Water Operating Fund 605 to administer the program per the program requirements. Staff will also submit an application for eligible wastewater arrearages to the SWRCB and will return to Council for authorization to accept and appropriate the wastewater award amount.

Prepared by: Kait Byrne, Acting Senior Management Analyst

Recommended by: Alex Ameri, Director of Public Works

Approved by:

Kelly McAdoo, City Manager

2 https://www.waterboards.ca.gov/arrearage_payment_program/

ATTACHMENT II

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HAYWARD CITY COUNCIL

RESOLUTION NO. 22-____

Introduced by Council Member __________

ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO ACCEPT AND

APPROPRIATE FUNDS FOR THE CALIFORNIA WATER AND WASTEWATER

ARREARAGE PAYMENT PROGRAM FOR DRINKING WATER ARREARAGES IN AN AMOUNT NOT TO EXCEED $1,853,487

WHEREAS, nearly $1 billion in Federal American Rescue Plan Act (ARPA) funding has been allocated to the California State Water Resources Control Board (SWRCB) to administer a program to reduce delinquent water and wastewater balances for customers experiencing financial hardships related to the COVID-19 pandemic; and

WHEREAS, the SWRCB used this funding to establish the California Water and Wastewater Arrearage Payment Program (CWWAPP), a program intended to provide relief to community water and wastewater systems for unpaid customer bills during the pandemic; and

WHEREAS, the SWRCB provided community water systems the opportunity to apply for funding through the CWWAPP to cover their commercial and residential customer’s drinking water arrearages incurred during the pandemic period, defined as March 4, 2020 to June 15, 2021; and

WHEREAS, Hayward commercial and residential customers’ eligible delinquent bills for drinking water totaled $1,799,502; and

WHEREAS, Hayward requested a total of $1,853,487 through the CWWAPP, which included an additional 3%, or $53,986, for costs to administer the program; and

WHEREAS, the SWRCB approved the City of Hayward’s full request.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward that the City Manager is hereby authorized and directed to accept up to $1,853,487 from the State Water Resources Control Board and appropriate the funds in Water Operating Fund 605 so they may be spent in accordance with the requirements of the California Water and Wastewater Arrearage Payment Program.

ATTACHMENT II

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IN COUNCIL, HAYWARD, CALIFORNIA February 22, 2022

ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST: ______________________________________
City Clerk of the City of Hayward

APPROVED AS TO FORM:

_________________________________________
City Attorney of the City of Hayward

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 22-117
DATE: February 22, 2022
TO: Mayor and City Council
FROM: Director of Public Works

SUBJECT
Adopt a Resolution Authorizing the City Manager to Negotiate and Execute a Professional Services Agreement with Dewberry Architects, Inc., for Design of the Hayward Police Department Locker Room Project, Project No. 07420, in an Amount Not-to-Exceed $416,000

RECOMMENDATION
That Council adopts a resolution (Attachment II) authorizing the City Manager to negotiate and execute a Professional Services Agreement (PSA) with Dewberry Architects, Inc., (DAI) for the design of the Hayward Police Department (HPD) Locker Room Project in an amount not-to-exceed $416,000.

SUMMARY
HPD needs a new locker room for separated use by both male and female police officers, other employees, and visitors, as well as to allow for greater social distancing in response to the recent COVID pandemic. The existing facilities, housed inside the HPD building, are inadequate in terms of space and amenities and also in very poor condition. An extension located at the east section of the existing building is the ideal site for construction of the proposed new locker room. Staff is recommending that the Council authorize the City Manager to execute a PSA with DAI to begin design work on this project.

ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
Attachment III Schematic Plan
CITY OF HAYWARD Printed on 2/17/2022Page 1 of 1
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DATE: February 22, 2022

TO: Mayor and City Council

FROM: Director of Public Works

SUBJECT: Adopt a Resolution Authorizing the City Manager to Negotiate and Execute a Professional Services Agreement with Dewberry Architects, Inc., for Design of the Hayward Police Department Locker Room Project, Project No. 07420, in an Amount Not-to-Exceed $416,000

RECOMMENDATION

That Council adopts a resolution (Attachment II) authorizing the City Manager to negotiate and execute a Professional Services Agreement (PSA) with Dewberry Architects, Inc., (DAI) for the design of the Hayward Police Department (HPD) Locker Room Project in an amount not- to-exceed $416,000.

SUMMARY

HPD needs a new locker room for separated use by both male and female police officers, other employees, and visitors, as well as to allow for greater social distancing in response to the recent COVID pandemic. The existing facilities, housed inside the HPD building, are inadequate in terms of space and amenities and also in very poor condition. An extension located at the east section of the existing building is the ideal site for construction of the proposed new locker room. Staff is recommending that the Council authorize the City Manager to execute a PSA with DAI to begin design work on this project.

BACKGROUND

The existing Police Department locker room is currently located inside the ground floor of the HPD building. The male locker room has an approximate area of 1,800 square feet of cramped space and is inadequate to fit the required full-size lockers as well as to accommodate the number of personnel utilizing the facilities. The female locker room has an approximate area of 800 square feet and is inadequate to fit the required full-size lockers as well as to accommodate the number of personnel utilizing the facilities. The existing showers are not handicap accessible and there are no available showers for unisex facilities.

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DISCUSSION

The purpose of this project is to construct a new locker room at the HPD building, which will add an additional 5,500 square feet to the east section of the existing building. This addition will provide separated male, female, and unisex facilities, including four new handicap accessible showers with 216 lockers (male); two new handicap accessible showers with 96 lockers (female) and two new handicapped accessible showers (unisex).

Additionally, the expansion will include the conversion of the existing male shower/locker room into a gym space and the existing female shower/locker room into a resting area.

Additionally, this expansion allows for greater social distancing in response to the recent COVID pandemic.

Staff issued a Request for Proposals (RFP) to qualified and experienced architectural firms on December 15, 2021, seeking proposals for the design services in the preparation of plans, specifications, and estimates suitable for receiving construction bids through the public, competitive bid process. On January 18, 2022, four proposals were received from Dewberry Architects, Inc., MWA Architects, Inc., Noll & Tam Architects, and RossDrulisCusenbery Architecture. After a review of the understanding of the project scope, qualifications, approach, and schedule, DAI was unanimously selected by the proposal evaluation team based on their practical design approach and apparent low-cost proposal. The scope of work includes preparing the design from conceptual plans to bid documents, as well as coordinating with City staff for design input. Staff recommends DAI be awarded the contract to provide services for the preparation of design and construction documents for this project.

DAI has met the qualification requirements and submitted a cost proposal of $416,000 (including $37,985 for additional services) for the City’s consideration.

ECONOMIC IMPACT

The goal for the new HPD Locker Room Project is to create a comfortable, modern, and functional facility for police officers, other employees, and visitors. The space planning design process will consider the opportunities and the constraints of the existing building and the possibility of expansion, the comfort of a balanced gendered staff, the need for greater social distancing in response to the recent COVID pandemic, and the budget to meet HPD’s goals.

FISCAL IMPACT

The design of the new HPD locker room project will be funded by the General Fund and possibly American Rescue Plan Act1 (ARPA) funding, if available.

1 COVID-19 economic stimulus bill passed by Congress and signed into law on March 11, 2021.

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STRATEGIC ROADMAP

This agenda item supports the Strategic Priority of Improve Infrastructure. Specifically, this item relates to the implementation of the following project:

Project 10: Investigate major municipal building upgrade needs

SUSTAINABILITY FEATURES

This project will create a comfortable, modern and functional work environment for police officers, other employees and visitor that will incorporate energy efficient and sustainable features.

PUBLIC CONTACT

During the design process, staff and the design consultant will engage with HPD staff for design input.

SCHEDULE

The following is the tentative schedule for this project:

Begin Design March 2022
Complete Design Fall 2022

NEXT STEPS

If Council approves, the City Manager will execute a PSA with DAI in a not-to-exceed amount of $416,000.

Prepared by: Hector M. Leuterio, Assistant Civil Engineer Kathy Garcia, Deputy Director of Public Works

Recommended by: Alex Ameri, Director of Public Works

Approved by:

__________________________________
Kelly McAdoo, City Manager

ATTACHMENT II

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HAYWARD CITY COUNCIL

RESOLUTION NO. 22-

Introduced by Council Member __________

RESOLUTION AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND

EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH DEWBERRY ARCHITECTS INC., FOR DESIGN SERVICES ASSOCIATED WITH THE

HAYWARD POLICE DEPARTMENT LOCKER ROOM PROJECT

WHEREAS, the existing locker room in the Hayward Police Department building is inadequate in terms of space and amenities and the existing shower s ar e not handicap accessible and there are no available showers for unisex facilities;

WHEREAS, there is a need to construct a n ew locker room at the Hayward Police Department building which will add an additional 5,500 square fee t to the east section of the existing building and will provide separated male, female, and unisex facilities, as well as to allow for greater social distancing in response to the recent COVID pandemic;

WHEREAS, a Request for Pro posal (R FP) was issued t o qualifi ed and experienced architectural firms on December 15, 2021, seeking proposals for the design services in the preparation of plans, specifications, and estimates; and

WHEREAS, on J anuary 18, 2022, four (4) bid proposals were received ranging from $378,015 to $841,474. The low bid proposal was submitted by Dewberry Architect Inc.

THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward that the City M anager is hereby authorized to negotiate and execute, on b ehalf of the City of Hayward, an agreement with Dewberry Architects Inc., for design services, in an amount not-to-exceed $ 416,000 associated with the Hayward Police Department Locker Room Project, Project No. 07420, in a form approved by the City Attorney.

ATTACHMENT II

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IN COUNCIL, HAYWARD, CALIFORNIA _______________________, 2022

ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST: ______________________________________
City Clerk of the City of Hayward

APPROVED AS TO FORM:

_________________________________________
City Attorney of the City of Hayward

ATTACHMENT III

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: LB 22-007
DATE: February 22, 2022
TO: Mayor and City Council
FROM: Director of Finance

SUBJECT
FY 2022 Mid-Year Budget: Adopt a Resolution Approving the FY 2022 Mid-Year Budget Update and Receiving the General Fund Long Range Financial Model Update

RECOMMENDATION
That the Council 1) reviews the FY 2022 Mid-Year budget and updated General Fund Long Range Financial Model Update; 2) adopts a resolution providing amendments to the previously adopted City of Hayward FY 2022 Operating Budget (Attachment II); and 3) adopts a resolution providing amendments to the previously adopted City of Hayward FY 2022 Capital Improvement Program Budget (Attachment III).

SUMMARY
This report presents the mid-year review of the FY 2022 Adopted Budget, and an update to the General Fund Long Range Financial Model (Model), presenting proposed changes and projected year-end results based on current trends and data. While staff considers the entire City budget in its mid-year review, this report focuses primarily on the General Fund.

Proposed FY 2022 mid-year expenditures net a total increase of $2.8 million in General Fund expenses.

Of this amount, $1.5 million is related to previously authorized and approved appropriations, and proposed FY 2022 mid-year expenditure adjustments totaling a net increase of $1.3 million. The proposed FY 2022 mid-year expenditures are all one-time in nature. Table 1 and Table 2 below detail the key changes in General Fund expenditures related to previous Council authorized and approved appropriations, and proposed new FY 2022 mid-year requests:

Table 1: Previous Council Authorized and Approved Appropriations Previous Council Approved Appropriation FY 2022 Impact ($) Employee Contract Terms - HAME, Local 21, SEIU $1,008,998 STEP Grant Appropriations $405,000
Transfer-Out to General Fund CIP Fund for General Plan Update $125,561 Hayward Literacy Council Reimbursement $14,285
Previous Council Approved Appropriations Subtotal $1,553,844CITY OF HAYWARD Printed on 2/17/2022Page 1 of 3 powered by Legistar™
File #:LB 22-007
Previous Council Approved Appropriation FY 2022 Impact ($) Employee Contract Terms - HAME, Local 21, SEIU $1,008,998 STEP Grant Appropriations $405,000
Transfer-Out to General Fund CIP Fund for General Plan Update $125,561 Hayward Literacy Council Reimbursement $14,285
Previous Council Approved Appropriations Subtotal $1,553,844 Table 2: Proposed New FY 2022 Mid-Year Requests
Mid-Year Request (NEW) FY 2022 Impact
($)
No Mid-Year Personnel Requests $0
Personnel Expenses $0
Navigation Center appropriation reduction due to ARPA funding ($1,000,000) Temp Staff needs due to HR Vacancies and Citywide Recruitment needs $82,000 Adjustment to reflect actual cost of executive and hard-to-fill recruitments $80,000 Implementation of HR Department Organizational Study $75,000 Contract Services for unanticipated Job Audits and Compensation Studies $45,000 Contract Legal Services for Employee Relations $30,000
Contract Consulting Services for Employee Relations $20,000 Miscellaneous Services for Employee Relations $10,000
Contract Legal Services for ADA and complex issue guidance $10,000 Matt Jimenez Center operational expenses no longer covered by HARD $50,000 Transfer-Out: Facilities Capital Fund - Parking Structure/HPD Repairs/Fire Admin Office $696,762 Transfer-Out: Fleet Management - Replace Damaged Fire Truck Ladder $650,000 Transfer-Out: Facilities Management - Additional Sanitation and Security Hours $424,863 Transfer-Out: IT Capital Fund - Technology Fees for EnerGov Implementation $91,598 Non-Personnel Expenses $1,265,223
Mid-Year Requests (NEW) Subtotal $1,265,223
TOTAL GENERAL FUND EXPENSES $2,819,067
General Fund revenues are expected to exceed the originally projected FY 2022 amount by $4.6 million.

Changes in revenue projections are detailed in Table 3 of the report. Key changes in the General Fund revenues are as follows:

Table 3: General Fund Revenues
GENERAL FUND REVENUE ADJUSTMENTS FY 2022 IMPACT ($)
Projected increase in Sales Tax above budgeted amount $1,000,000 Projected increase in Property Tax above budgeted amount $836,580 Projected increase in Real Property Transfer Tax above budgeted amount $2,500,000 Projected increase in Cannabis Tax above budgeted amount $267,746 Projected increase in In-House Parking Collection above budgeted amount $30,000 TOTAL GENERAL FUND REVENUES $4,634,326
CITY OF HAYWARD Printed on 2/17/2022Page 2 of 3
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File #:LB 22-007
If mid-year requests are approved as proposed, the FY 2022 Revised Budget would result in a projected shortfall, requiring the use of $4.3 million in General Fund Reserves for FY 2022. While FY 2022 is projected to end of the year using $4.3 million in General Fund Reserves, this is an improvement over what was projected at the time of adoption, which forecasted a use of $6.2 million in General Fund Reserves.

This report also provides an overall update to the City’s General Fund long-term outlooks. The Council Budget and Finance Committee reviewed this report on February 16, 2022 and recommended City Council approval.

ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution FY 2022 Operating Budget
Attachment IIA Exhibits A & B
Attachment III Resolution FY 2022 Capital Improvement Program Budget Attachment IIIA Exhibits A & B
Attachment IV FY 2022 Mid-Year Operating Budget Adjustments Summary by Department Attachment V General Fund Long Range Financial Model FY 2022 Mid-Year Update Attachment VI Measure C 20-Year Financial Forecast Update CITY OF HAYWARD Printed on 2/17/2022Page 3 of 3
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DATE: February 22, 2022

TO: Mayor and City Council

FROM: Director of Finance

SUBJECT: FY 2022 Mid-Year Budget: Adopt a Resolution Approving the FY 2022 Mid-Year Budget Update and Receiving the General Fund Long Range Financial Model Update

RECOMMENDATION

That the Council 1) reviews the FY 2022 Mid-Year budget and updated General Fund Long Range Financial Model Update; 2) adopts a resolution providing amendments to the previously adopted City of Hayward FY 2022 Operating Budget (Attachment II); and 3) adopts a resolution providing amendments to the previously adopted City of Hayward FY 2022 Capital Improvement Program Budget (Attachment III).

SUMMARY

This report presents the mid-year review of the FY 2022 Adopted Budget, and an update to the General Fund Long Range Financial Model (Model), presenting proposed changes and projected year-end results based on current trends and data. While staff considers the entire City budget in its mid-year review, this report focuses primarily on the General Fund.

Proposed FY 2022 mid-year expenditures net a total increase of $2.8 million in General Fund expenses. Of this amount, $1.5 million is related to previously authorized and approved appropriations, and proposed FY 2022 mid-year expenditure adjustments totaling a net increase of $1.3 million. The proposed FY 2022 mid-year expenditures are all one-time in nature. Table 1 and Table 2 below detail the key changes in General Fund expenditures related to previous Council authorized and approved appropriations, and proposed new FY 2022 mid-year requests:

TABLE 1: PREVIOUS COUNCIL AUTHORIZED AND APPROVED APPROPRIATIONS Previous Council Approved Appropriation FY 2022 Impact ($) Employee Contract Terms - HAME, Local 21, SEIU $1,008,998 STEP Grant Appropriations $405,000
Transfer-Out to General Fund CIP Fund for General Plan Update $125,561 Hayward Literacy Council Reimbursement $14,285
Previous Council Approved Appropriations Subtotal $1,553,844

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TABLE 2: PROPOSED NEW FY 2022 MID-YEAR REQUESTS
Mid-Year Request (NEW)
FY 2022
Impact ($)
No Mid-Year Personnel Requests $0
Personnel Expenses $0
Navigation Center appropriation reduction due to ARPA funding ($1,000,000) Temp Staff needs due to HR Vacancies and Citywide Recruitment needs $82,000 Adjustment to reflect actual cost of executive and hard-to-fill recruitments $80,000 Implementation of HR Department Organizational Study $75,000 Contract Services for unanticipated Job Audits and Compensation Studies $45,000 Contract Legal Services for Employee Relations $30,000
Contract Consulting Services for Employee Relations $20,000 Miscellaneous Services for Employee Relations $10,000
Contract Legal Services for ADA and complex issue guidance $10,000 Matt Jimenez Center operational expenses no longer covered by HARD $50,000 Transfer-Out: Facilities Capital Fund - Parking Structure/HPD Repairs/Fire Admin Office $696,762 Transfer-Out: Fleet Management - Replace Damaged Fire Truck Ladder $650,000 Transfer-Out: Facilities Management - Additional Sanitation and Security Hours $424,863 Transfer-Out: IT Capital Fund - Technology Fees for EnerGov Implementation $91,598 Non-Personnel Expenses $1,265,223
Mid-Year Requests (NEW) Subtotal $1,265,223

TOTAL GENERAL FUND EXPENSES $2,819,067

General Fund revenues are expected to exceed the originally projected FY 2022 amount by $4.6 million. Changes in revenue projections are detailed in Table 3 of the report. Key changes in the General Fund revenues are as follows:

TABLE 3: GENERAL FUND REVENUES
GENERAL FUND REVENUE ADJUSTMENTS FY 2022 IMPACT ($)
Projected increase in Sales Tax above budgeted amount $1,000,000 Projected increase in Property Tax above budgeted amount $836,580 Projected increase in Real Property Transfer Tax above budgeted amount $2,500,000 Projected increase in Cannabis Tax above budgeted amount $267,746 Projected increase in In-House Parking Collection above budgeted amount $30,000 TOTAL GENERAL FUND REVENUES $4,634,326

If mid-year requests are approved as proposed, the FY 2022 Revised Budget would result in a projected shortfall, requiring the use of $4.3 million in General Fund Reserves for FY 2022. While FY 2022 is projected to end of the year using $4.3 million in General Fund Reserves, this is an

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improvement over what was projected at the time of adoption, which forecasted a use of $6.2 million in General Fund Reserves.

BACKGROUND

On June 1, 20211, Council adopted the FY 2022 Operating Budget projecting a net negative position at fiscal year end and a use of $6.2 million in General Fund Reserves. Since the time of adoption of the FY 2022 Budget, the City has continued to address fiscal challenges related to the ongoing impacts of the COVID-19 crisis. However, considering recently updated revenue projections, additional Council approved appropriations, and proposed new mid-year requests, the City’s General Fund net position is projected to improve, updating the projected use of Reserves to balance from the $6.2 million projected at the time of budget adoption to $4.3 million.

It should be noted that the projected use of $4.3 million in General Fund Reserves does not reflect the appropriation of $7.25 million in American Rescue Plan Act (ARPA) funding that was approved by Council to address lost revenue during the peak of the COVID-19 crisis. The $7.25 million has been transferred to the General Fund and is reflected in revised fund balance projections.

On February 16, 2022, the FY 2022 Mid-Year review and update to the General Fund Long Range Financial Model were presented to the Council Budget and Finance Committee for review and feedback. The Committee recommended City Council approval.

This report also includes an update to the General Fund Long Range Financial Model (Attachment V) as part of the FY 2022 mid-year review, reflecting the proposed changes in revenue projections and expenditure adjustments, as well as the appropriation of ARPA funds in FY 2022, and planned appropriation in FY 2023.

DISCUSSION

GENERAL FUND REVENUES

FY 2022 General Fund revenues are projected to be $4.6 million higher than originally projected.

This is primarily attributed to projected increases in Property Tax, Sales Tax, Property Tax, Real Property Transfer Tax, and Cannabis Tax revenues.

The following analysis highlights key revenue variances as it pertains to FY 2022 mid-year projections and the impact on future year projections as outlined in the model.

1 Hayward City Council Meeting on June 1, 2021 -
https://hayward.legistar.com/MeetingDetail.aspx?ID=861489&GUID=A6C9F8C6-B338-4330-8144- 5A6B0257729B&Options=info|&Search=

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Property Tax (increase of $836,580) – The FY 2022 Adopted Budget projected an increase of 3% year-over-year in Property Tax revenues as the economic recovery led to increased home values. The projection has been updated to reflect slightly more robust growth in property values and increases in assessments due stronger than expected sales.

Sales Tax (increase of $1.0 million) – The amount projected at the time of adoption was based on modest sales tax growth during the initial stages of the economic recovery from the COVID- 19 crisis. The updated Sales Tax projections reflect an increase of $1.0 million, as the recovery has strengthened and most businesses in Alameda County have been able to resume operations.

Real Property Transfer Tax (RPTT) (increase of $2.5 million) – The amount projected at the time of adoption reflected a slowdown in home sales due to the crisis during the first two quarters of FY 2021. Revenues have been adjusted based on trends showing a rebound in both home sales and increase in home values since budget adoption

Cannabis Tax (increase of $267,746) – The FY 2022 Adopted Budget projected Cannabis Tax revenue at $650,000. Based on review and analysis of year-to-date revenue collected, the mid-year budget review forecasts an increase of approximately $0.3 million projected revenue through the end of the fiscal year.

Parking Citation Revenue (increase of $30,000) – The Mid-Year FY 2022 adjustments include an increase in In-House Parking Collection revenue based on year-to-date revenue trends.

GENERAL FUND EXPENDITURES

FY 2022 General Fund total adjustments include FY 2021 carryforwards, previous Council authorized and approved appropriations, and mid-year requests. FY 2022 General Fund expenditures, including proposed mid-year requests and previous Council authorized and approved appropriations are projected to be $2.8 million higher than anticipated at the time the City adopted its budget. Of this amount, $1.0 million is related to updated employee labor contracts and $545,000 to previously authorized and approved appropriations. Proposed FY 2022 mid-year expenditure requests total a net increase of $1.3 million. FY 2021 budget carryforwards total $2.5 million and were approved with the FY 2021 Operating Budget. The following analysis highlights key expenditure variances as it pertains to FY 2022 mid-year projections and the fiscal impacts on future year projections, as illustrated in the model.

Operating Expenses
A number of adjustments are needed at mid-year to fund necessary and/or unanticipated expenditures, and to appropriate prior year carryforward requests into FY 2022.

Carryforward Requests (increase of $2.5 million):

A carryforward is unspent budget that is linked to a commitment such as a contract, requisition, or purchase order. The carryforward of commitment to a new fiscal year carries with it the unspent budget associated with the balance of the commitment. Carryforwards represent budget amounts that were previously authorized and approved by Council during the prior fiscal year.

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Previous Council Approved Appropriations - FY 2022 (increase of $1.5 million):

City Council previously authorized and approved appropriations totaling $1.5 million. Previously authorized and approved appropriations are as follows:
 Council approval of employee contract terms ($1.0 million);  Appropriation of STEP grant funding (405,000);
 Transfer-Out to Capital Projects Fund for General Plan Update ($125,561); and  Appropriation of Hayward Literacy Council Reimbursements ($14,285).

Proposed FY 2022 Mid-Year Requests – New (net increase of $1.3 million):
 Hayward Navigation Center (decrease of $1,000,000): The Adopted Budget of $1,000,000 for Hayward Navigation Center Funding will be reduced as a result of the appropriation of ARPA funding to continue ongoing operational needs at the center.

 Contract Services (increase of $402,000) – Additional contract services are necessary in multiple departments.
o Human Resources is requesting an increase of $352,000 for contract services to assist with employee relations, labor negotiations, COVID-19 contact tracing, temporary staffing, ADA compliance consulting, job classification audits, and a department organizational study; and
o Maintenance Services is requesting an increase of $50,000 for utility and janitorial services for the Matt Jimenez Community Center to support the Afghan Refugee Relief site and other City programs.

 Transfer-Out (increase of $1.9 million)
o A transfer-out from the General Fund to the Information Technology Capital Fund in the amount of $92,000 is requested to cover costs associated with the implementation of EnerGov online permitting. The transfer is based on collected Technology Fee revenues and 3% of collected Code Enforcement revenues; o A transfer-out from the General Fund to the Facilities Management Fund of $425,000 to support enhanced Citywide disinfection; additional security for the Watkins Street garage; and additional facilities services for the Library; o A transfer-out from the General Fund to the Facilities Capital Fund in the amount of $697,000 to cover structural repairs to City parking and Hayward Police Department facilities; repair of the elevator at the Watkins Street garage to ensure ADA compliance; and reconfiguration of the Hayward Fire Department Administration offices at City Hall; and
o A transfer-out from the General Fund to the Fleet Management fund of $650,000 to replace an 18-year-old fire truck ladder. The ladder was due for replacement in 2025 but must be replaced early due to damage.

The amounts shown below in Table 4 demonstrate the General Fund impact of the changes being proposed as part of the City’s FY 2022 Mid-Year Budget Review from the time that Council adopted the City’s Operating Budget in June of 2021. In total, the changes presented for consideration will require the projected use of $4.3 million in General Fund Reserves, reduced from $6.2 million that was projected at the time of adoption.

TABLE 4: SUMMARY OF PROPOSED MID-YEAR CHANGES

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(in thousands)
FY 2022
Adopted Change
FY 2022
Mid-Year
Revised
Revenue
Real Property Transfer Tax $2,500
Sales Tax $1,000
Property Tax $837
Cannabis Tax $268
Parking Citation revenue $30
Total Revenue $178,634 $4,634 $183,268

Expenditures
No Mid-Year Personnel Requests $0
Employee Contract Terms - HAME, Local 21, SEIU $1,009 Net Staffing Expenses $144,720 $1,009 $145,729
Navigation Center appropriation reduction (City Manager's Office) ($1,000) Temporary Staffing due to Vacancies (Human Resources) $82 Executive Recruitment Expense (Human Resources) $80
Department Organizational Study (Human Resources) $75 Contract Services - Job Classification Audit (Human Resources) $45 Legal Services - Employee Relations (Human Resources) $30 Consulting Services - Employee Relations (Human Resources) $20 Miscellaneous Services - Employee Relations (Human Resources) $10 ADA Consulting for Labor Relations (Human Resources) $10 Matt Jimenez Center operations (Maintenance Services) $50 Previous Council Approved Appropriation - Non-Personnel Expenses $545 Transfer-Out: IT Capital Fund - Tech Fees for EnerGov
Implementation $92
Transfer-Out: Facilities Management - Sanitation and Security Hours $425 Transfer-Out: Facilities Capital Fund - Garage, HPD, Fire Admin $697 Transfer-Out: Fleet Management - Replace Damaged Fire Truck Ladder $650
Net Operating Expenses $40,067 $1,810 $41,877
Total Expenditures $184,787 $2,819 $187,606

Total Surplus/(Shortfall) ($6,153) $1,815 ($4,338)

Transfer-In ARPA Revenue Replacement $7,250

Reserve Ending Balance $29,977 $39,042
Balance as % of Total Expenses 16.2% 20.8%

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GENERAL FUND LONG RANGE FINANCIAL MODEL UPDATE

Attachment V is an updated version of the model that includes projected changes in revenue and expenses impacting the City’s projected year-end fiscal position for FY 2022. The FY 2022 Adopted Budget assumed a $6.2 million use of General Fund Reserves by the end of the fiscal year, with an ending balance of $29.9 million. Based on the FY 2022 Adopted Budget, the Model projected that General Fund Reserves would fall to 16.2% of the City’s budgeted General Fund expenditures, with a further drop to 14.3% of expenditures by the end of FY 2023. Per current policy, General Fund Reserve should equal 20% of budgeted General Fund expenditures.

As part of the mid-year review process, the Model has been updated to include current revenue projections, mid-year expenditure requests, and previous Council approved appropriations as discussed in this report. The updated Model projects the use of $4.3 million in General Fund Reserves based on these changes. The reduction in use of Reserves can be attributed to an increase in projected revenues as of mid-year, specifically in Property Tax, Sales Tax, Real Property Transfer Tax, and Cannabis Tax revenues. Based on these changes only, General Fund Reserve balance is 16.9% of total expenses. This falls short of the current reserve policy.

In addition to mid-year changes, the General Fund Model includes $7.25 million in ARPA funds appropriated in the General Fund to address estimated loss of revenue during the COVID-19 crisis.

As detailed in the ARPA State and Local Fiscal Recovery Funds section below, Council authorized the appropriation and transfer of $7.25 million to General Fund Reserves for FY 2022. This transfer represents one half of $14.5 million in revenue replacement funding over FY 2022 and FY 2023. ARPA guidelines allow for funds to be used to replace revenue lost due to the COVID-19 crisis, with the amount based on pre-crisis revenue trends. With this transfer, the ending General Fund reserve balance will increase from the $29.9 million projected at the time of budget adoption to $39.0 million as of mid-year. As a result, the General Fund Reserve balance level would increase from 16.2% at the time of budget adoption to 20.8% at mid-year, putting the reserve in compliance with City policy.

The graph below depicts revised General Fund revenues and expenditures based on updated FY 2022 projections.

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HAYWARD PEOPLE’S BUDGET
In FY 2021, Council directed staff to convene Policy Innovation Workshops inclusive of community members and City staff to recommend public safety policy and programmatic changes in FY 2022.

As part of the many community conversations pilot projects were identified and fell into three main categories: New Public Safety Response Models and Services, Community Relationships, and Transparency and Accountability.

One of the pilot programs identified was the Neighborhood Participatory Budget (People’s Budget). The People’s Budget is a one-time community participatory budget process that would have community members submit and vote on proposals to increase connections and cohesion in their neighborhoods. For this project, Hayward has been divided six sectors. Each sector has a budget of $50,000-$67,000, depending on the population and income level of the sector. Staff advertised this process at the 13 City-Hall-to-You events starting in September 2021. Community members were invited to apply to be neighborhood delegates by October. Over 50 community members are currently serving as delegates for the six sectors. Each sector has a staff liaison, who is working with the delegates to do community outreach and create proposals. Proposals are scheduled to be finalized by the end of March. Community voting on the proposals will occur in April or May, depending on the evolving COVID-19 health guidance.

In addition, staff created an online map where anyone in the community can submit ideas for their neighborhood. Over 200 ideas have been submitted. Staff also partnered with Chabot College students in the fall semester to brainstorm ideas for proposals. This culminated in an open house at Chabot where students shared their proposals with neighborhood delegates and were invited to serve on implementation teams for the winning projects.

The one-time community participatory budget process includes the authorization and appropriation of $350,000 to be directly allocated based on the top-voted proposals for implementation. An update will be provided to Council regarding the release of the voting guide, selected proposals, and next steps for project implementation.

MEASURE C FUND

Measure C Operating
The Council, as well as the ballot language for Measure C, established a number of spending priorities for these funds. These priorities include a mix of capital projects and funding allocations toward operating services. While Measure C revenues are to primarily be used to fund capital projects, operating activities, such as police services, addressing illegal dumping, litter control, and graffiti abatement, which also fulfill the promises of Measure C.

FY 2022 Measure C operating fund total adjustments include FY 2021 carryforwards and two mid- year requests. Proposed FY 2022 Measure C expenditure related requests total an increase of $19.9 million. The following details the additional requests:

 Transfer-Out of Measure C Operating Fund (Fund 101) to Measure C Capital Fund (Fund 406) is a correction that will reconcile the adopted FY 2022 CIP Budget with the intended transfer from the FY 2022 Operating Budget (increase of $19.8 million);

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 FY 2021 budget carryforwards (increase of $35,786);
 Previously approved appropriation for employee contract terms (increase of $59,283); and  Increase to rental expense at the Hayward Police South Resource Center (increase $5,000)

Measure C Capital
While Measure C funds operating programs and related expenses, Measure C funds are primarily used to fund capital projects. FY 2022 Measure C capital total adjustments include prior year carryforwards.

FY 2022 Council adopted expenditure appropriations of $37.7 million in the Measure C capital fund. Total adjustments included in the mid-year review are $7.6 million. These adjustments are comprised of $7.2 million in FY 2021 carryforwards and a prior Council authorization of $399,000 appropriation for capital expenditures related to the 21st Century Library and Heritage Plaza project.

Additionally, the FY 2022 Mid-Year Review includes an increase in Transfer-In from Measure C Operating Fund (Fund 101) to Measure C Capital Fund (Fund 406). This is a correction that will reconcile the adopted FY 2022 CIP Budget with the intended transfer from the FY 2022 Operating Budget (increase of $19.8 million)

Attachment VI is an update to the Measure C 20-Year Financial Forecast that includes projected changes in revenue and expenses impacting the projected year-end fiscal position for FY 2022.

OTHER FUNDS
Total adjustments for FY 2022 Other Funds include FY 2021 carryforwards, previous Council approved appropriations, and mid-year requests. Expenditure increases in Other Funds total $44.4 million. Of this total, FY 2021 budget carryforwards total $18.8 million; and appropriations previously approved by City Council total $22.7 million. Increase in expenditure requests at mid- year amount to $2.9 million. Detail of mid-year adjustments are as follows:

Previous City Council Approved Appropriations (increase of $22.7 million)  Previously approved appropriation for employee contract terms - HAME, Local 21, SEIU (increase of $691,494);
 Appropriation for reimbursement to Bay Area Community Services (BACS) for unanticipated grants issued via the Rent Relief Program (increase of $110,000);  Appropriation in State Grants funding (increase of $1.3 million);  Appropriation in Annual State Library Grant (increase of $87,626);  Appropriation in CLLS ESL Grant at the Library (increase of $26,425);  Appropriation of Local Grant Funding for Annual CERT (increase of $44,000);  Appropriation of HUSD Grants for Educational Services (increase of $30,000);  Appropriation of Library Donations – Friends of the Library (increase of $25,000);  Appropriation of FY 2022 Budgets for Landscape and Lighting Assessment Districts (increase of $1.6 million); and
 Appropriation of ARPA funds for approved projects/programs outlined in the Federal Stimulus Expenditure Plan (increase of $18.9 million)

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Proposed Mid-Year Requests (increase of $2.9 million)
 Recycling/Measure D Fund (increase of $1.1 million): Appropriation of revenue received from Waste Management in FY 2020 and FY 2022.
 Sewer Fund (increase of $899,000): $820,000 Transfer-Out to Water Fund to charge 50% of Utility Billing Program expenses to the Sewer Fund; and Appropriation of $78,000 in revenue received in FY 2021 from the East Bay Dischargers Authority (EBDA) for maintenance of their facilities.
 Facilities Management Fund (increase of $425,000): $283,000 for augmented cleaning and regular total sanitization of City Facilities; $120,000 for an additional 16 hours of security at the Watkins St. garage; and $72,000 for a temporary facility service worker for the Library.
 Water Fund (increase of $130,250): Increase in bank processing fees due to remote payment options offered in response to COVID-19.
 Community Development Block Grant (CDBG) Fund (increase of $121,000): $75,000 for consultant services to evaluate the Hayward Affordable Housing Ordinance; $20,000 for Legal Services related to CDBG home loans; $16,000 for mailing expenses related to the Rent Review Program; $10,000 for a preliminary safe parking study as part of Let’s House Hayward.
 Landscape & Lighting and Maintenance District Funds (increase of $66,000): Increased costs related to a change to maintenance vendor; and increased water and electrical utilities needs.
 State Grants Fund (increase of $53,000): Appropriation of $40,000 in revenue received from the CalRecycle Beverage Container Recycling Grant; Appropriation of $13,000 received from Waste Management of Alameda County; Appropriation of $675 in FY 2020 recycling donation revenue.
 Recycled Water Fund (increase of $25,000): Adjustment to budget to reflect updated debt service payment schedule issued by the State in December 2021.  Used Oil Fund (increase of $18,000): Appropriation of $18,000 in revenue received from the CalRecycle Used Oil Grant for FY 2021.
 Hayward Trust & Agency Fund (increase of $7,400): Appropriation of donations for use in the annual Martin Luther King Jr. Event.
 Donations Fund (increase of $7,000): Appropriation of unspent Bookmobile Capital funding transferred from Fleet Management Capital Fund.  Local Grant Fund (increase of $5,000): Appropriation of revenue received from East Bay Energy Watch.

CAPITAL IMPROVEMENT FUNDS
Total adjustments for FY 2022 Capital Improvement Funds include FY 2021 carryforwards, previous Council approved appropriations, and mid-year requests. The FY 2022 Capital Improvement Budget adjustments total a net increase of $132.4 million. Of this amount, FY 2021 carry forwards total $126.3 million; and prior Council authorized, and approved appropriations total $1.4 million. Proposed mid-year adjustments reflect an increase in projected expenditures in the amount of $4.7 million. Table 5 provides detail of the proposed FY 2022 CIP mid-year changes.

TABLE 5: PROPOSED FY 2022 MID-YEAR CIP CHANGES
Mid-Year CIP Changes FY 2022

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Mid-Year
Changes
Facilities Capital (Fund 726) - Structural repairs to Watkins and Cinema Place Garages, including ADA compliance repairs to damaged elevator. $200,000 Facilities Capital (Fund 726) - Reconfiguration and update to Fire Administrative Offices $246,762 Facilities Capital (Fund 726) - Urgent repairs to Hayward Police Department facilities $250,000 Fleet Management Capital Fund (Fund 736) - Transfer Out of unspent Bookmobile Wrap budget to Donations Fund $7,000
Fleet Management Capital Fund (Fund 736) - Replace damaged fire truck ladder originally scheduled for replacement in FY 2025. $650,000
Route 238 Corridor Improvement (Fund 410) - Administrative Cleanup: Transfer Out of Parcel Group 7 proceeds to Route 238 Settlement Administration Fund $3,390,000 Total Net Change $4,743,762

AMERICAN RESCUE PLAN ACT OF 2021 (ARPA) STATE AND LOCAL FISCAL RECOVERY FUNDS On March 11, 2021, the American Rescue Plan Act (ARPA) of 2021 was signed into law. A major component of ARPA was the State and Local Fiscal Recovery Fund (SLFRF), which included $65 billion in direct federal relief to cities to address the impacts of COVID-19 and aid in recovery. The City of Hayward was allocated approximately $38.3 million in fiscal recovery funding, to be disbursed in two tranches. The first tranche of 50% of the City’s allocation was disbursed in late May 2021, with the second half expected twelve months later in May of 2022.

On July 13, 2021, Council approved a plan for use of the City’s ARPA $38.3 million allocation and authorized the appropriation of $18.9 million for FY 2022. The use ARPA funds is governed by the SLFRF Interim Final Rule issued by the US Treasury Department in May 2021. City Staff developed the ARPA expenditure plan based on community needs, the City’s operational response, and Council feedback. The expenditure plan was also presented to the Council Infrastructure Committee, the Homeless-Housing Task Force, the Council Economic Development Committee, and the Community Services Commission for further refinement prior to Council Approval in July.

The ARPA expenditure plan is comprised of 37 projects across four major expenditure categories:
support for public health expenditures and investments in pandemic operational needs; addressing negative impacts cause by the public health emergency; replacement of lost public sector revenue; and investment in water, sewer, and broadband infrastructure. Projects will be carried out over FY 2022 and FY 2023, with the projects appropriated for FY 2022 representing some of the greatest needs including public health response upgrades to City facilities and assistance to affected small business and community members. Table 6 provides an overview of total expenditures and FY 2022 appropriations.

TABLE 6: ARPA EXPENDITURE PLAN OVERVIEW
Expenditure Category Total Budget FY 2022
Appropriation
A. Support public health expenditures, including capitalizing investments in public facilities to meet pandemic operational needs
$6,940,000 $3,240,000

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Expenditure Category Total Budget FY 2022
Appropriation
B. Address negative economic impacts caused by the public health emergency
$15,700,000 $7,845,000
C. Replace lost public sector revenue $14,500,000 $7,250,000 D. Invest in water, sewer, and broadband infrastructure $1,238,000 $588,000 TOTAL ARPA EXPENDITURES $38,378,000 $18,923,000

STRATEGIC ROADMAP

This agenda item is a routine operational item and does not specifically relate to any of the six priorities outlined in the Council’s Strategic Roadmap.

FISCAL IMPACT

The overall fiscal impact of the proposed mid-year adjustments is an increase to General Fund revenue of $4.6 million, and an increase to General Fund expenditures of $5.3 million ($1.5 million in previously approved appropriations, $2.5 million in carryforwards, and a net increase of $1.3 million in newly requested adjustments). All Other Funds (including Measure C) proposed adjustments will result in an increase of $22.7 million in newly requested expenditures; and Capital Improvement Funds will result in a proposed net increase in expenditures of $4.7 million in newly requested expenditures.

SUSTAINABILITY FEATURES

The actions in this report do not have an impact on sustainability. Sustainability elements are more directly identified with specific projects as they are carried out.

PUBLIC CONTACT/NEXT STEPS

Upon approval by Council of the recommendations contain herein, staff will post the budget amendments per the approved resolutions. Staff will continue to refine the General Fund Long Range Model as part of the upcoming FY 2023 budget process.

Prepared by: Nicole Gonzales, Deputy Director of Finance Rick Rivera, Management Analyst II

Recommended by: Dustin Claussen, Director of Finance

Approved by:
__________________________________
Kelly McAdoo, City Manager

ATTACHMENT II

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HAYWARD CITY COUNCIL

RESOLUTION NO. 22-

Introduced by Council Member

RESOLUTION AMENDING RESOLUTION 21-100, AS AMENDED,

THE BUDGET RESOLUTION FOR THE CITY OF HAYWARD
OPERATING BUDGET FOR FISCAL YEAR 20 22, RELATING TO

AN APPROPRIATION OF FUNDS

BE IT RESOLVED by the City Council of the City o f Hayward that Resolution No. 21- 100, as amended, the Budget Resolution for the City of Hayward Operating Budget for Fiscal Year 2022, is hereby amended by approving the changes indicated below.

BE IT FURTHER RESOLVED by the City Council of the City of Hayward that the following revenue estimate amounts are hereby amended:

1. CHANGE OF REVENUE ESTIMATE TO THE GENERAL FUND AND OTHER F UNDS AS DISPLAYED IN EXHIBIT A.

BE IT FURTHER RESOLVED by the City Council of the City of Hayward that the following expenditure estimate amounts are hereby amended:

2. CHANGE OF EXPENDITURE ESTIMATE TO THE GENERAL FUND AND OTHER FUNDS

AS DISPLAYED IN EXHIBIT B

The Director of Finance is hereby authorized and directed to distribute the above revised revenue estimates and revised expenditure estimates to the various accounts of the City in accordance with generally accepted accounting principles and consistent with the purposes and objectives as outlined in the approved budget.

ATTACHMENT II

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IN COUNCIL, HAYWARD, CALIFORNIA February 22, 2022
ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST:___________________________________________
City Clerk of the City of Hayward

APPROVED AS TO FORM:

City Attorney of the City of Hayward
FY 2022 Mid-Year Operating Revenue Adjustments ATTACHMENT IIA - EXHIBIT A Fund # Fund Name Adopted Budget
Total
Amendment
Total Adjusted
Budget
100 General Fund $178,634,398 $4,634,326 $183,268,724
101 Measure C 19,205,000 - 19,205,000
102 Economic Development Fund 350,000 - 350,000
220 Federal Grants 427,100 308,270 735,370
225 Community Dev. Block Grant 2,005,213 377,129 2,382,342 230 State Grants 52,500 96,744 149,244
231 Used Oil 40,000 - 40,000
232 Recycling/Measure D 836,960 - 836,960
240 Local Grants - 44,000 44,000
245 Housing Authority 200,000 - 200,000
246 Affordable Housing 155,500 - 155,500
250 Donations - 32,000 32,000
266 LLD 1 - 6,353 6,353
267 LLD 2 - 10,666 10,666
268 LLD 3 - 145,278 145,278
269 LLD 4 - 20,868 20,868
270 Maintenance District #1 - - -
271 Maintenance District #2 - 123,298 123,298
272 LLD 5 - 9,832 9,832
273 LLD 6 - 13,188 13,188
274 LLD 7 - 205,911 205,911
275 LLD 8 - 4,801 4,801
276 LLD 9 - 2,507 2,507
277 LLD 10 - 148,323 148,323
278 LLD 12 - 33,680 33,680
279 LLD 11 - 208,613 208,613
281 LLD 13 - 214,763 214,763
282 LLD 14 - 120,643 120,643
284 LLD 16 - 72,910 72,910
290 LLD17 - 50,761 50,761
291 LLD18 - 15,160 15,160
605 Water 55,287,869 819,970 56,107,839
610 Sewer 30,097,314 (1,747,314) 28,350,000
725 Facilities Management 4,301,698 424,863 4,726,561
Other Funds Total $112,959,154 1,763,217 $114,722,371 Change to General Fund 4,634,326
Net Change to Non-General
Fund 1,763,217
Total Change to City Revenues $6,397,543
FY 2022 Mid-Year Operating Expenditure Adjustments ATTACHMENT IIA - EXHIBIT B Fund Expenditure Adopted Budget Total Amendment
Total Adjusted
Budget
100 Net Change to General Fund 184,787,214 5,270,727 190,057,941 101 Measure C Fund 10,297,697 19,975,069 30,272,766
102 Economic Development Fund 350,000 - 350,000
103 ARPA Fund - 18,852,500 18,852,500
214 Paratransit Fund - Measure BB 1,750,415 402,157 2,152,572 217 Paratransit Fund - Measure B 1,622,350 685,742 2,308,092 220 Grants Fund 481,820 1,264,375 1,746,195
225 Community Development Block Grant Fund 1,731,071 1,590,300 3,321,371 230 Recycling Fund 27,817 2,540,149 2,567,966
231 Used Oil Fund 930 76,093 77,023
232 Recycling/Measure D Fund 672,468 1,589,092 2,261,560 240 Local Grants - 870,071 870,071
245 Housing Authority 218,613 4,644,026 4,862,639
246 Affordable Housing Fund 222,994 17,640 240,634
250 Donation Fund - 546,036 546,036
265 Asset Forfeiture - - -
255 Park Dedication - Zone A 1,261,916 - 1,261,916
256 Park Dedication - Zone B 71,300 - 71,300
257 Park Dedication - Zone C 657,300 - 657,300
258 Park Dedication - Zone D 447,650 - 447,650
259 Park Dedication - Zone E 200,650 - 200,650
266 LLD Zone 1 - 12,110 12,110
267 LLD Zone 2 - 10,785 10,785
268 LLD Zone 3 - 176,003 176,003
269 LLD Zone 4 - 31,625 31,625
270 MD 1 - 76,858 76,858
271 MD 2 - 236,511 236,511
272 LLD Zone 5 - 14,460 14,460
273 LLD Zone 6 - 15,095 15,095
274 LLD Zone 7 - 207,243 207,243
275 LLD Zone 8 - 11,900 11,900
276 LLD Zone 9 - 3,176 3,176
277 LLD Zone 10 - 185,803 185,803
278 LLD Zone 12 - 37,203 37,203
279 LLD Zone 11 - 270,890 270,890
281 LLD Zone 13 - 203,884 203,884
282 LLD Zone 14 - 146,276 146,276
284 LLD Zone 16 - 79,655 79,655
285 Inclusionary Housing 339,140 4,920,610 5,259,750
286 Rent Review Program Fund 596,033 12,757 608,790
290 LLD Zone 17 - 52,140 52,140
291 LLD Zone 18 - 3,650 3,650
295 So. Hayward B.A.R.T. JPA 566,220 - 566,220
300 Certificate of Participation 2,713,277 - 2,713,277
301 Measure C Debt Service 5,423,363 - 5,423,363
605 Water 56,423,230 450,592 56,873,822
606 Regional Intertie 131,329 - 131,329
610 Wastewater 26,901,933 1,331,487 28,233,420
615 Stormwater 3,179,928 64,491 3,244,419
620 Airport 4,401,880 37,979 4,439,859
630 Recycled Water 1,007,253 26,607 1,033,860
705 Worker's Compensation 6,531,332 458,681 6,990,013
710 Risk Management 5,757,651 453,772 6,211,423
720 Employee Benefits 8,030,633 - 8,030,633
725 Facilities 4,218,276 456,766 4,675,042
730 Information Technology 8,856,013 206,381 9,062,394
735 Fleet 4,032,364 32,518 4,064,882
805/810 Special Assessment District 1,073,888 - 1,073,888 815 Hawyard Redevelopment Successor Agency 4,385,845 64,155 4,450,000 850 Hayward Trust & Agency Fund - 7,400 7,400
851 Hayward Shoreline JPA 116,333 33 116,366
Net Change to Non-General Fund 164,700,912$ 63,352,746$ 228,053,658$

ATTACHMENT III

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HAYWARD CITY COUNCIL

RESOLUTION NO. 22-

Introduced by Council Member

RESOLUTION AMENDING RESOLUTION 21-101, AS AMENDED,

THE BUDGET RESOLUTION FOR THE CITY OF HAYWARD
CAPITAL IMPROVEMENT PROJECTS FOR FISCAL YEAR 20 22,

RELATING TO AN APPROPRIATION OF FUNDS

BE IT RESOLVED by the City Council of the City o f Hayward that Resolution No. 21- 101, as amended, the Budget Resolution for the City of Hayward Capital Improvement Projects for Fiscal Year 20 22, is hereby amended by approving the Capital Improvement Fund changes indicated below.

BE IT FURTHER RESOLVED by the City Council of the City of Hayward that the following revenue estimate amounts are hereby amended:

1. CHANGE OF REVENUE ESTIMATE TO THE FOLLOWING CIP FUNDS AS DISPLAYED IN

EXHIBIT A

BE IT FURTHER RESOLVED by the City Council of the City of Hayward that the following expenditure estimate amounts are hereby amended:

II. CHANGE OF EXPENDITURE ESTIMATE TO THE FOLLOWING CIP FUNDS AS

DISPLAYED IN EXHIBIT B

ATTACHMENT III

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IN COUNCIL, HAYWARD, CALIFORNIA February 22, 2022

ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST:_______________________________________
City Clerk of the City of Hayward

APPROVED AS TO FORM:

City Attorney of the City of Hayward

FY 2022 Mid-Year CIP Revenue Adjustments ATTACHMENT IIIA - EXHIBIT A Fund # Fund Name
Adopted
Budget
Total
Amendment
Total Adjusted
Budget
405 Capital Projects 2,160,000 19,800 2,179,800
406 Capital Projects Measure C - 20,000,000 20,000,000
411 RTE 238 Settlement Admin - 3,390,000 3,390,000
726 Facilities Capital 500,000 696,762 1,196,762
731 Information Technology Capital 1,850,000 91,598 1,941,598 736 Fleet Management Capital 1,500,000 650,000 2,150,000 CIP Funds Total $6,010,000 $24,848,160 $30,858,160
FY 2022 Mid-Year CIP Expenditure Adjustments ATTACHMENT IIIA - EXHIBIT B Fund Expenditure Adopted Budget
Total
Amendment
Total Adjusted
Budget
210 Special Gas Tax 3,956,000$ 1,027,003$ 4,983,003$ 211 RRAA (SB1) 2,900,000 3,000,000 5,900,000
212 Measure BB-Local Transportation 2,100,000 6,300,926 8,400,926 213 Measure BB-Ped & Bike 670,000 981,934 1,651,934
215 Measure B-Local Transportation 1,650,000 3,632,066 5,282,066 216 Measure B-Ped & Bike 550,000 514,138 1,064,138
218 Vehicle Registration 850,000 997,492 1,847,492
219 Measure BB Tax Fund (Paratransit) 750,000 2,543,455 3,293,455 401 Strategic Initiative - 8,428 8,428
405 Capital Projects 24,354,000 6,789,003 31,143,003
406 Capital Projects Measure C 37,700,000 7,585,833 45,285,833 410 Rte 238 Corridor Improvements - 21,949,073 21,949,073 411 Rte 238 Settlement Admin 520,000 815,347 1,335,347
450 Street System Improvement 4,692,000 6,288,208 10,980,208 460 Transportation System Improvement 1,450,000 985,530 2,435,530 603 Water Replacement 12,395,000 12,644,801 25,039,801
604 Water Improvement 14,342,000 13,676,223 28,018,223
611 Sewer Replacement 21,642,390 20,352,669 41,995,059
612 Sewer Improvement 18,886,000 21,218,738 40,104,738
621 Airport Capital 2,052,000 876,497 2,928,497
726 Facilities Capital 580,000 1,579,248 2,159,248
731 Information Technology Capital 1,819,000 3,463,616 5,282,616 736 Fleet Management Capital 2,590,000 2,719,510 5,309,510 737 Fleet Management Enterprise 1,695,000 4,758 1,699,758 Total Change to CIP Expenditures 158,143,390$ 139,954,496$ 298,097,886$

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FY 2022 Mid-Year Operating Budget Adjustments Summary by Department

Non-Departmental
 Contracts both encumbered and unencumbered carried forward from FY 2021 for a net total of $778,035
 Appropriation of $18,852,500 in American Rescue Plan Act (ARPA) in accordance with the Council adopted Federal Stimulus Expenditure Plan Reso 21-139 – (ARPA Fund)  Appropriation and Transfer-Out of $125,561 to the Capital Projects Fund for General Plan Update – Reso 21-200 (General Fund)
 Appropriation of $1,708,472 for employee contract terms:
o $1,008,998 in the General Fund
o $59,283 in the Measure C Fund
o $34,941 in Special Revenue Funds
o $453,032 in Enterprise Funds
o $148,575 in Internal Service Funds
o $3,643 in the RDA Successor Agency Fund
 Mid-Year request – Transfer-Out of $424,863 to Facilities Management an increase for additional sanitation and security services (General Fund)  Mid-Year request – Transfer-Out of $696,762 to Facilities Capital for parking and police facility repairs; Fire Department Administration reconfiguration (General Fund).
 Mid-Year request – Transfer-Out of $650,000 to Fleet Management Capital to replace damaged Fire truck ladder (General Fund)
 Mid-Year request – Transfer-Out of $91,598 to IT Capital Fund an increase for implementation of EnerGov online permitting system (General Fund)  Mid-Year request – Transfer-Out of $19,875,000 to Measure C Capital Fund to reconcile adopted FY 2022 Operating and CIP Budgets (Measure C)  Mid-Year request – Transfer-Out of $819,970 to Water fund for Sewer’s portion of Utility Billing Program expenses (Sewer Fund)

City Manager’s Office – No Staffing Changes
 Contracts both encumbered and unencumbered carried forward from FY 2021 for a net total of $14,074,275:
o $774,278 in the General Fund
o $402,157 in the Measure BB Paratransit Fund
o $678,668 in the Measure B Paratransit Fund
o $497,295 in the Federal Grants Fund
o $1,442,849 in the Community Development Block Grant Fund o $589,610 in the State Grants Fund
o $50,464 in the Local Grants Fund
o $4,642,855 in the Housing Authority Fund
o $15,010 in the Affordable Housing Fund
o $4,914,827 in the Inclusionary Housing Fund
o $5,749 in the Rental Housing Program Fund
o $60,513 in the RDA Successor Agency Fund
 Appropriation of $91,419 to reimburse Bay Area Community Services for Rent Relief grants (Federal Grants Fund) – Reso 21-142

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 Appropriation of $18,718 to reimburse Bay Area Community Services for Rent Relief grants (Community Development Block Grant) – Reso 21-142  Appropriation of $651,735 in Permanent Local Housing Allocation Plan funding for the Hayward Navigation Center (State Grants) – Reso 20-095
 Appropriation of $662,000 in Housing and Community Development funding for the Hayward Navigation Center (State Grants) – Reso 21-139
 Appropriation of $589,391 in Homeless Housing, Assistance and Prevention funding for the Hayward Navigation Center (Local Grants) – Reso 21-146  Mid-Year request – Budget decrease of $1,000,000 in for the Hayward Navigation Center due to use of ARPA funding (General Fund)
 Mid-Year request – Budget increase of $10,000 for the Let’s House Hayward safe parking program (Community Development Block Grant Fund)  Mid-Year request – Budget increase of $25,000 for legal services expenses related to CDBG home loans (Community Development Block Grant Fund)  Mid-Year request – Budget increase of $16,000 for mailing expenses related to the Rent Review Program (Community Development Block Grant Fund)  Mid-Year request – Budget increase of $75,000 for an evaluation of the Affordable Housing Ordinance (Community Development Block Grant Fund)  Mid-Year request – Budget increase in revenue of $377,129 to reflect actual program income received in FY 2021 (Community Development Block Grant Fund)  Mid-Year request – Budget Increase of $7,400 for the Annual Martin Luther King Jr.

Day Event (Hayward Trust and Agency Fund)

City Attorney’s Office – No Staffing Changes
 Contracts both encumbered and unencumbered carried forward from FY 2021 total:
o $451,194 in the General Liability Insurance Fund

City Clerk – No Staffing Changes
 Contracts both encumbered and unencumbered carried forward from FY 2021 total:
o $12,555 in the General Fund

Development Services Department – No Staffing Changes
 Contracts both encumbered and unencumbered carried forward from FY 2021 total $677,669:
o $677,636 in the General Fund
o $33 in the Hayward Area Shoreline JPA Fund

Finance Department – No Staffing Changes
 Contracts both encumbered and unencumbered carried forward from FY 2021 total $354,485:
o $349,590 in the General Fund
o $4,896 in the Water Fund
 Mid-Year request – Budget increase of $130,250 for bank processing fees due to increased online and credit card payments (Water Fund)

Fire Department – No Staffing Changes
 Contracts both encumbered and unencumbered carried forward from FY 2021 total $463,873:

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o $10,924 in the General Fund
o $25,087 in the Fire Educational Training Fund
o $362,460 in the Federal Grants Fund
o $65,403 in the Local Grants Fund
 Appropriation of $44,000 annual Office of Homeland Security funding for Community Emergency Response Team (CERT) (Local Grants) – Res 18-225

Human Resources Department – No Staffing Changes
 Contracts both encumbered and unencumbered carried forward from FY 2021 total $682,092:
o $223,411 in the General Fund
o $458,681 in the Worker’s Compensation Fund
 Mid-Year request – Budget increase of $70,000 in contract and consulting services for employee relations (General Fund)
 Mid-Year request – Budget increase of $80,000 for executive and hard-to-fill recruitments (General Fund)
 Mid-Year request – Budget increase of $45,000 for classification and compensation studies (General Fund)
 Mid-Year request – Budget increase of $82,000 for temporary staffing needs due to vacancies and recruitments (General Fund)
 Mid-Year request – Budget increase of $75,000 for a Human Resources Department organizational study (General Fund)

Information Technology Department – No Staffing Changes  Contracts both encumbered and unencumbered carried forward from FY 2021 total:
o $122,124 in the Information Technology Fund

Library Department – No Staffing Changes
 Contracts both encumbered and unencumbered carried forward from FY 2021 total $450,041:
o $1,766 in the General Fund
o $156 in the Measure C Fund
o $312,311 in the Federal Grants Fund
o $3,435 in the Community Development Block Grant Fund
o $46,256 in the Local Grants Fund
o $86,117 in the Donations Fund
 Appropriation of $14,285 for the Hayward Literacy Council (General Fund)  Appropriation of $87,626 in annual Adult Literacy and Family Literacy grant funding (State Grants Fund) – Cons 19-163
 Appropriation of $26,425 in State Library grant funding for English as a Second Language programming (State Grants Fund) – Cons 19-163
 Appropriation of $30,000 in annual funding from HUSD (Local Grants Fund) – Cons 21-397
 Appropriation of $25,000 in Friends of the Hayward Library Donations (Donations Fund)
 Mid-Year request – Appropriation of $7,000 in unspent Bookmobile capital budget (Donations Fund)

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Maintenance Services Department – No Staffing Changes
 Contracts both encumbered and unencumbered carried forward from FY 2021 total $168,267:
o $115,351 in the General Fund
o $13,804 in the LLD Funds
o $36,431 in the Maintenance District Funds
o $2,681 in the Fleet Management Fund
 Appropriation of $1,412,090 for annual LLD budget appropriations (LLD Funds) – Reso 21-121
 Appropriation of $246,938 for annual Maintenance District budget appropriations (Maintenance District Funds) – Reso 21-164
 Mid-Year request – Budget increase of $50,000 for Matt Jimenez Center operation and maintenance expenses no longer covered by HARD (General Fund)  Mid-Year request – Budget increase of $30,000 for water and electrical needs in wildlife buffer canal (Maintenance District #2 Fund).
 Mid-Year request – Budget increase of $66,000 for additional cost of maintenance vendor and increased water use (LLD Funds).
 Mid-Year request – Budget increase of $72,000 for a temporary facility service worker for Library (Facilities Management Fund)
 Mid-Year request – Budget increase of $120,000 for an additional 16 hours of security for the B street garage (Facilities Management Fund)
 Mid-Year request – Budget increase of $232, 863 for augmented cleaning of City facilities (Facilities Management Fund)

Police Department – No Staffing Changes
 Contracts both encumbered and unencumbered carried forward from FY 2021 total $684,106:
o $220,556 in the General Fund
o $35,630 in the Measure C Fund
o $427,920 in the Donations Fund
 Appropriation of $405,000 in annual STEP grant funding (General Fund) – Reso 21- 152
 Mid-Year request – Budget increase of $5,000 for increased South Resource Center Rent (Measure C Fund)

Public Works - Utilities Department – No Staffing Changes  Contracts both encumbered and unencumbered carried forward from FY 2021 total $1,518,496:
o $65,594 in the General Fund
o $5,274 in the Airport Fund
o $469,534 in the State Grants Fund
o $58,523 in the Used Oil Fund
o $485,493 in the Measure D Recycling Fund
o $39,557 in the Local Grants Fund
o $125,021 in the Water Fund
o $250,321 in the Sewer Fund

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o $19,179 in the Stormwater Fund
 Mid-Year request – Appropriation of $39,524 in Cal Recycle Beverage Container Recycling Grant funds (State Grants Fund)
 Mid-Year request – Appropriation of $13,019 in revenue received from Waste Management of Alameda County (State Grants Fund)
 Mid-Year request – Appropriation of $675 in recycling donation revenue received in FY2020 (State Grants Fund)
 Mid-Year request – Appropriation of $17,570 in Cal Recycle Beverage Container Recycling Grant funds (Used Oil Fund)
 Mid-Year request – Appropriation of $1,097,513 in FY 2020 and FY 2021 revenue received from Waste Management (Recycling/Measure D)
 Mid-Year request – Appropriation of $5,000 in FY2021 revenue received from East Bay Energy Watch (Local Grants Fund)
 Mid-Year request – Appropriation of $78,326 in FY2021 revenue received from the East Bay Dischargers Authority (EBDA) for facility maintenance (Sewer Fund)  Mid-Year request – Budget increase of $24,888 to adjust debt services payments to match State amortization schedule (Recycled Water Fund) General Fund Long Range Financial Model
FY 2022 Mid-Year Update

ATTACHMENT V
Adopted Mid-Year Mid-Year
Actual Actual Actual Budget Requests Proposed Projected Projected Projected Projected Projected Projected Projected Projected Projected 2018-19 2019-20 2020-21 2021-22 2021-22 2021-22 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30 2030-31 1 Property Tax $54,468 $58,432 $61,196 $58,809 837$ $59,646 $62,315 $65,813 $69,487 $72,993 $74,788 $76,461 $76,653 $77,317 $77,988 2 Sales Tax $36,032 $39,680 $40,075 41,078 1,000 42,078 44,484 46,515 48,452 50,277 51,993 53,602 55,511 57,511 59,608 3 UUT 16,935 16,066 17,268 17,542 - 17,542 17,959 18,385 18,822 19,198 19,582 19,974 20,124 20,602 21,091 4 Real Property Transfer Tax 12,256 12,150 17,120 14,500 2,500 17,000 17,595 18,211 18,848 19,225 19,610 20,002 19,402 20,081 20,784 5 Transient Occupancy Tax 2,823 2,187 1,552 1,500 - 1,500 1,553 1,607 1,663 1,696 1,730 1,765 1,712 1,772 1,834 6 Cannabis Revenue - 3 442 650 268 918 991 1,070 1,156 1,249 1,348 1,456 1,573 1,699 1,835 7 Other Taxes/Franchises 14,750 15,367 15,132 16,551 - 16,551 16,927 17,312 17,707 18,027 18,355 18,688 18,734 19,163 19,602 8 Permits & Fees 10,298 7,643 7,930 6,405 - 6,405 6,609 6,821 7,039 7,204 7,374 7,548 7,515 7,755 8,002 9 Other Revenue 16,885 14,616 19,958 17,630 30 17,660 18,086 18,486 18,821 19,160 19,511 19,864 20,234 20,575 20,929 10 Transfer In-Other Funds 17,357 3,964 3,967 3,969 - 3,969 3,961 3,972 3,982 3,993 4,005 4,016 4,028 3,240 3,252 11 Transfer In-Measure C - - - - - -
12 Total Revenues 181,804 170,107 184,641 178,634 4,634 183,269 190,480 198,191 205,976 213,023 218,295 223,375 225,485 229,714 234,924 13 Salaries/Wages 73,975 74,849 75,475 83,861 1,009 84,870 86,973 89,834 93,457 95,551 97,692 99,881 102,125 104,414 106,754 14 Overtime 9,574 9,767 11,903 3,320 - 3,320 3,415 3,498 3,577 3,657 3,740 3,824 3,911 3,999 4,089 15 Program Reduction
16 Furlough / COLA Deferral
17 Retirement 26,951 30,183 33,051 37,602 - 37,602 38,190 40,773 42,996 45,123 46,542 47,906 48,904 47,937 48,972 18 Health/Other Benefits 12,222 12,340 12,586 15,752 - 15,752 16,616 17,522 18,492 19,486 20,538 21,649 22,825 24,069 25,385 19 Retiree Medical (Pay-Go) 3,020 3,107 3,059 3,248 - 3,248 3,362 3,451 3,582 3,700 3,823 3,961 4,105 4,185 4,302 20 Retiree Medical (UAL) 2,000 2,135 2,000 3,160 - 3,160 4,191 4,302 4,466 4,612 4,765 4,937 5,117 5,217 5,363 21 Workers Comp 6,786 6,791 7,972 8,022 - 8,022 8,319 8,593 8,939 9,140 9,345 9,554 9,769 9,987 10,211 22 Interdept Charges (3,803) (5,031) (3,500) (4,361) - (4,361) (4,485) (4,594) (4,698) (4,804) (4,912) (5,023) (5,136) (5,252) (5,371) 23 Vacancy Savings - - - (2,722) - (2,722) (2,204) (2,278) (2,370) (2,431) (2,494) (2,560) (2,629) (2,661) (2,736) 24 Subtotal Personnel 130,724 134,140 142,546 147,880 1,009 148,889 154,376 161,101 168,443 174,036 179,038 184,130 188,990 191,896 196,970 25 Supplies & Services 12,238 13,025 12,683 10,530 (598) 9,932 10,741 10,956 11,175 11,398 11,626 11,859 12,096 12,338 12,585 26 Internal Service Fees 15,504 16,858 14,048 14,890 - 14,890 15,188 15,492 15,801 16,117 16,440 16,769 17,104 17,446 17,795 27 Debt Service 2,857 2,015 2,993 2,851 - 2,851 2,712 2,713 2,715 2,715 2,715 734 734 508 282 28 Capital Outlay/Projects 8,784 5,826 2,374 4,004 1,438 5,442 4,084 4,166 4,249 4,334 4,421 4,509 4,599 4,691 4,785 29 Economic Development / Other Funds 3,550 350 350 350 425 775 350 350 350 350 350 350 350 350 350 30 Insurance 2,950 3,139 3,902 4,282 - 4,282 4,496 4,721 4,957 5,204 5,465 5,738 6,025 6,326 6,642 31 Additions/(Reductions) - - - - 545 545 - - - - - - - - - 32 Subtotal O&M 45,884 41,213 36,351 36,907 1,810 38,717 37,571 38,397 39,247 40,119 41,017 39,958 40,908 41,659 42,439 33 Total Expense 176,608 175,353 178,897 184,787 2,819 187,606 191,946 199,497 207,690 214,154 220,055 224,088 229,898 233,555 239,409 34 35 Chng in Res-Surplus/(Shortfall) 5,196 (5,246) 5,743 (6,153) 1,815 (4,338) (1,466) (1,307) (1,714) (1,131) (1,760) (713) (4,413) (3,841) (4,485) 36 37 Beginning Balance 32,385 36,877 30,847 36,130 36,130 39,042 44,826 43,519 41,805 40,674 38,914 38,201 33,788 29,947 38 CAFR Adjustments (704) (783) (461)
39 40 Transfer-In-ARPA 7,250 7,250
41 42 Ending Balance 36,877 30,847 36,130 29,977 39,042 44,826 43,519 41,805 40,674 38,914 38,201 33,788 29,947 25,461 43 44
45 46
53 54
55 Balance as % of Total Expense 20.9% 17.6% 20.2% 16.2% 20.8% 23.4% 21.8% 20.1% 19.0% 17.7% 17.0% 14.7% 12.8% 10.6% 56 Balance at 20% of Expenses 35,322 35,071 35,779 36,957 37,521 38,389 39,899 41,538 42,831 44,011 44,818 45,980 46,711 47,882 57 Amt Above or (Below) 20% 1,555 (4,223) 350 (6,981) 1,521 6,437 3,619 267 (2,157) (5,097) (6,617) (12,192) (16,764) (22,421) ($ in Thousands)

SUMMARY FORECAST
Measure C
20-Year Financial Forecast Update

ATTACHMENT VI
Measure C 20-Year Financial Forecast
Year Ref. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 Actual Actual Actual Actual Actual Actual Unaudited Actual Estimated Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Fiscal Year FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023* FY 2024* FY 2025* FY 2026* FY 2027* FY 2028* FY 2029* FY 2030* FY 2031* FY 2032* FY 2033* FY 2034* 2035* Revenues
Measure C 8,090,470 13,436,227 14,189,607 15,216,260 16,906,772 16,876,487 18,715,986 18,547,918 19,370,950 20,183,018 20,945,915 21,659,643 22,323,743 22,939,911 23,398,709 23,866,683 24,344,017 24,830,897 25,327,515 25,327,515 25,834,066 Bond Issuance 65,789,797
Chabot Commitment 1,837,150 6,127,662 12,035,189 Total Revenues 8,090,470 79,226,024 14,189,607 15,216,260 16,906,772 18,713,637 24,843,648 30,583,107 19,370,950 20,183,018 20,945,915 21,659,643 22,323,743 22,939,911 23,398,709 23,866,683 24,344,017 24,830,897 25,327,515 25,327,515 25,834,066 Expenditures
Capital Expenditures
Library/Learning Center 10,607,338 17,372,241 17,051,095 11,503,558 2,739,353 2,449,125 1,482,871 Fire Facilities Design 930,859 1,285,242 284,537 150,680 35,898 50,250 208,050 195,465 Fire Station 1 358,293 618,851 33,618 1,521
Fire Station 2 587,183 1,571,806 172,704 95,567 3,095 Fire Station 3 472,826 1,622,186 141,045 66,950 1,269 Fire Station 4 114,900 1,609,051 297,312 128,458 20,554 Fire Station 5 75,973 1,207,332 435,506 58,488 1,345 Fire Station 6 65,762 305,789 720,032 5,298,984 3,911,433 600,000 Fire Training Academy 681,043 2,025,836 752,152 877,108 12,719,734 36,244,127 6,700,000 Street Rehabilitation 490,845 10,554,232 652,521 32,113 - 2,000,000 2,000,000 EBRCS Radios 1,314,719 1,337,437 -
Tennyson Corridor Median Improvement 251,604 356,050 263,231 217,009 Subtotal - 12,029,043 31,501,932 26,708,977 15,390,800 6,416,863 20,807,587 42,063,490 7,495,465 2,000,000 - - - - - - - 2,000,000 - - - Operating Expenditures
Police Services 569,836 1,793,135 1,935,134 2,956,896 3,097,313 3,290,198 3,151,091 3,371,668 3,607,685 3,860,222 4,130,438 4,419,569 4,728,938 5,059,964 5,414,162 5,793,153 6,198,674 6,632,581 6,632,581 7,096,862 Maintenance Services 205,969 708,249 572,105 610,926 761,784 1,058,980 1,468,931 1,410,360 1,509,085 1,614,721 1,727,751 1,848,694 1,978,103 2,116,570 2,264,730 2,423,261 2,592,889 2,774,391 2,968,599 2,968,599 3,176,401 Other Department Services 73,240 66,116 106,542 223,969 Subtotal 205,969 1,278,084 2,365,240 2,546,060 3,791,920 4,222,408 4,865,672 4,785,420 4,880,753 5,222,405 5,587,974 5,979,132 6,397,671 6,845,508 7,324,694 7,837,422 8,386,042 8,973,065 9,601,179 9,601,179 10,273,262 Debt Service Expenditures 2,326,436 2,859,637 2,732,875 5,430,063 4,523,594 5,424,438 5,423,063 5,415,313 5,407,938 5,425,488 5,419,188 5,436,938 5,434,838 5,434,063 5,426,800 5,424,913 5,420,657 5,379,350 5,372,350 5,372,350 Total Expenditures 205,969 15,633,563 36,726,809 31,987,912 24,612,783 15,162,865 31,097,696 52,271,973 17,791,530 12,630,343 11,013,461 11,398,320 11,834,609 12,280,346 12,758,756 13,264,222 13,810,954 16,393,721 14,980,529 14,973,529 15,645,612 Annual Cash Flow 7,884,501 63,592,461 (22,537,202) (16,771,652) (7,706,011) 3,550,772 (6,254,048) (21,688,866) 1,579,420 7,552,675 9,932,454 10,261,323 10,489,134 10,659,565 10,639,953 10,602,461 10,533,063 8,437,176 10,346,986 10,353,986 10,188,454 Cumulative Fund Balance 7,884,501 71,476,962 48,939,761 32,168,108 24,462,097 28,012,868 21,758,821 69,955 1,649,374 9,202,049 19,134,503 29,395,826 39,884,961 50,544,526 61,184,479 71,786,940 82,320,002 90,757,178 101,104,164 101,111,164 111,292,618 *The amounts identified for capital projects in future fiscal years of this projection are conceptual only and have not been approved or appropriated. Appropriation and allocation of these funds will occur annually with adoption of the City's Operating and Capital budgets. 2/14/2022

Hayward City CouncilFebruary 22, 2022

Hayward City Council
February 22, 2022