DATE: March 15, 2022
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT Adopt a Resolution Awarding a Contract to Golden Bay Construction for the FY22 New Sidewalks Project, Project No. 05314, in the Amount of $770,591 and Authorizing an Administrative Change Order Budget of $129,409
RECOMMENDATION
That the Council adopts the attached resolution (Attachment II) approving Addendum No. 1 consisting of revisions to the plans and specification for the FY22 New Sidewalks Project and awarding the contract for the project to Golden Bay Construction, in the amount of $770,591 and authorizing an administrative change order budget of $129,409 for a total not-to-exceed contract amount of $900,000.
SUMMARY
The FY22 New Sidewalks Project (Project) calls for two locations for new sidewalks: Hesperian Boulevard and West Winton Avenue (Attachment III). The Project will help provide a safe and continuous concrete pedestrian route to Mt. Eden High School on Hesperian Boulevard, and to multiple businesses, and Fire Station No. 6 and Fire Training Center on West Winton Avenue. Existing driveways and curb ramps in new sidewalk areas will be reconstructed to comply with the current Americans with Disabilities Act (ADA) requirements.
On February 22, 2022, twelve (12) bids were received, with one bid below the Engineer’s Estimate. At $770,591, the low bid received by Golden Bay Construction is $189,409, or 19.7%, below the Engineer’s Estimate of $960,000. ASG Builders, of Mountain View, submitted the second lowest bid in the amount of $811,691, which is 15.4% below the Engineer’s Estimate. Staff recommends award of the contract to the responsible low bidder, Golden Bay Construction, in the amount of $770,591 and authorizing expenditure of $129,409 for Administrative Change Orders for a total budget amount of $900,000. The total project budget of $1,350,000 is funded via Measure B (Pedestrian and Bicycle) and Measure BB (Pedestrian and Bicycle) funds.
BACKGROUND
Hesperian Boulevard and West Winton Avenue were identified as needing new sidewalk construction and repairs of existing sidewalk segments to further the City’s goal of providing safe and continuous pedestrian access throughout the City. The City has received multiple requests from residents for sidewalk improvements at these locations.
On January 25, 2022, Council approved the plans and specifications for the FY22 New Sidewalks Project and called for bids to be received on February 22, 2022.
DISCUSSION
The project will provide a continuous concrete sidewalk on:
East side of Hesperian Boulevard (from Catalpa Way to 180’ south of Bolero Avenue) North side of West Winton Avenue (from Hesperian Boulevard to Bulldog Way) This project is aside from and in additional to the annual sidewalk rehabilitation project. The proposed improvements for the FY22 New Sidewalk Project will add 1.5 miles of new concrete sidewalk to the City’s inventory, which totals approximately 460 miles. The new concrete sidewalk, curb, and gutter will meet current City standards. In addition, four existing curb ramps that are non-compliant will be removed and reconstructed to comply with current ADA requirements.
On February 22, 2022, twelve (12) bids were received for the FY22 New Sidewalks Project (Attachment III). Golden Bay Construction of Hayward submitted the lowest bid in the amount of $770,591 which is 19.7% lower than the Engineer’s Estimate of $960,000. ASG Builders, of Mountain View, submitted the second lowest bid in the amount of $811,691, which is 15.4% under the Engineer’s Estimate.
All bid documents and licenses are in order. Staff recommends award of the contract to the responsible low bidder, Golden Bay Construction, in the amount of $770,591, and authorizing expenditure of $129,409 for Administrative Change Orders.
This project is categorically exempt from environmental review under Section 15301(c) of the California Environmental Quality Act (CEQA) Guidelines for the operation, repair, maintenance, or minor alteration of existing facilities.
On November 15, 2016, Council passed a resolution authorizing a Community Workforce Agreement (CWA) with the Alameda County Building Trades Council (BTC), which applies to City projects with construction costs of $1,000,000 or more. The agreement requires contractors to use local union hiring halls, encourages contractors to employ Hayward residents or Hayward Unified School District graduates, and requires hired workers to pay union dues and other benefit trust fund contributions, etc. Because the construction cost estimate for the new sidewalks project is less than $1,000,000, the CWA agreement does not apply to this project.
ECONOMIC IMPACT
The project will have a positive impact on the community by providing more sidewalks as an alternative transportation mode for pedestrians and bicyclists. This project also provides safer access to other large goals, like routes to schools and for seniors.
FISCAL IMPACT
The project is funding by the City’s Capital Improvement Program funds, specifically Alameda County Transportation Commission’s direct local distribution sources of Measure B (Fund 216) and Measure BB (Fund 213).
Estimated project costs are as follows:
Design and Contract Administration $225,000 Construction Inspection and Testing $225,000 Golden Boy Construction’s bid $770,591 Construction Contingency $129,409 Total: $1,350,000 Total Funding:
216 – Measure B $925,000 213 – Measure BB $425,000 Total: $1,350,000
STRATEGIC ROADMAP
This agenda item supports the Strategic Priority of Improve Infrastructure. Specifically, this item relates to the implementation of the following project(s):
Project 8, Part 8a.: Add 2 miles of sidewalks per year.
Project 8, Part 8d.: Implement safe routes to school.
SUSTAINABILITY FEATURES
The project satisfies the following General Plan policies:
M-1.7 Eliminate Gaps (in pedestrian networks)
M-3.1 Serving All Users
M-3.10 Motorists, Bicyclists, and Pedestrian Conflicts
M-5.2 Pedestrian System
M-5.3 Access to Transit
M-5.4 Sidewalk Design
M-5.7 Safe Sidewalks
The project requires the contractor to recycle all construction and demolition debris as a result of the project.
PUBLIC CONTACT
Immediately after the construction contract is awarded, a preliminary notice explaining the project will be posted and distributed to all residents and businesses along the affected streets. After the construction work has been scheduled, signs on barricades will be posted seventy-two hours prior to commencement of work indicating the date and time of work for each street. Residents will be advised to park their vehicles on side streets outside of the work area during the period when the sidewalks are being constructed.
SCHEDULE
The estimated construction timeline is:
Start of Construction May 2021
End of Construction Fall 2021
NEXT STEPS
If Council approves, the City Manager will execute the construction contract with Golden Bay Construction for this project.
Prepared by: Yama Farouqi, Associate Civil Engineer
Reviewed by: Kathy Garcia, Deputy Director of Public Works Recommended by: Alex Ameri, Director of Public Works
Approved by:
Kelly McAdoo, City Manager
https://hayward.legistar.com/LegislationDetail.aspx?ID=2882111&GUID=118B2EF9-1D2C-471F-999E-4BE0929706A0&Options=&Search=