DATE: April 5, 2022
TO: Mayor and City Council
FROM: Director of Library Services
SUBJECT: Adopt a Resolution Authorizing the City Manager to Accept and Appropriate up to $250,000 in Funding from the California State Library for Library Services Programs, and Superseding Resolution No. 19-046
RECOMMENDATION
That Council adopts a resolution (Attachment II) authorizing the City Manager to accept and appropriate up to $250,000 in grant funding from the California State Library to support the operation of Library Services Programs for FY 2022 and supersede Resolution No. 19-046.
SUMMARY
The City provides literacy services to Hayward residents through the Education Services Division of the Library Services Department. Resolution No. 19-046 approved the acceptance and appropriation of up to $150,000 annually from the California State Library to supplement the City’s General Fund costs for these programs. Grants come in various amounts and have grant-specific requirements detailing which programs the funds are to be used for.
Additional funds have been made available from the California State Library, some of which are outside the scope of the Education Services Division. Staff requests Council approve up to $100,000 in additional grant funding (up to $250,000 total) from the California State Library for FY 2022 and annually for the next three fiscal years (through the end of FY 2025), and to widen the scope to include all Library Services programs, rather than just Education Services.
With Council approval, staff will increase the funding limit in the Library Services budget, appropriate the additional funds when available, and provide services per the requirements of the grants from the California State Library.
BACKGROUND
The City currently receives money from the State Library that helps fund Literacy Plus, a program in Hayward Library’s Education Services division, which offers free one-on-one tutoring for adults who want to improve their basic reading and writing skills. Trained volunteers provide tutoring at library sites and other public sites in Hayward. Literacy Plus also supports family learning through the Families for Literacy and Early Learning for Families Programs.
Staff is requesting Council’s authorization to increase the limit on grant funding from the California State Library, allowing Library Services to accept up to $250,000 in FY 2022, and annually for the next three fiscal years (through the end of FY 2025).
DISCUSSION
Over the past few years, the Library has received $90,000-100,000 (varies by year) for the Literacy Plus Program. In FY 2022, Hayward received $53,346 for Adult Literacy programming, $36,450 for Families for Literacy and Early Learning for Families (FFL) programming, and an additional $26,425 from the State Library midway through the year for English as a Second Language (ESL) programming ($116,221 total). Hayward Library plans to continue participation in the statewide literacy programs and expects the State will continue providing $125,000-$150,000 in annual funding to Hayward Library for Adult Literacy, FFL, and ESL programming going forward.
In addition to Literacy funding, the California State Library has a wide variety of grants available to Libraries (e.g., Library Services and Technology Act [LSTA], Book-to-Action, etc.) Governor Newsom has also made additional funds available that the Library may be eligible to apply for as part of the various state recovery plans. The Library would like to be ready to apply for other opportunities as they arise.
Staff is requesting Council’s authorization to increase the limit on grant funding from the California State Library, allowing Library Services to accept up to $250,000 in FY 2022, and annually for the next three fiscal years (through the end of FY 2025). Since Resolution No. 19-046 was specific to the Education Services Literacy grants, staff also ask that council widen the scope of approval to include grants from the California State Library that fund programs throughout the Library Services Department.
STRATEGIC ROADMAP
This agenda item is a routine operational item and does not directly relate to one of the Council’s Strategic Initiatives.
FISCAL IMPACT
Grant funds supplement the City’s General Fund and help fund Library Services programming. There is no negative impact to the General Fund from accepting these supplemental funds as the City is already providing these programs.
NEXT STEPS
With Council approval, staff will increase the funding limit in the Library Services budget, appropriate the additional funds when available, and provide services per the requirements of the grants from the California State Library.
Prepared by: Brad Olson, Management Analyst II
Recommended by: Jayanti Addleman, Director of Library Services Approved by:
_________________________________
Kelly McAdoo, City Manager