HAYWARD CITY COUNCIL RESOLUTION NO. 22-
Introduced by Council Member
RESOLUTION AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A VEGETATION AND RUBBISH MANAGEMENT CONTRACT FOR SPECIFIC CITY OWNED AND MAINTAINED PROPERTIES WITH jOE’S LANDSCAPE and CONCRETE for a total not-to-exceed amount of $315,000 WHEREAS, the City of Hayward (“City”) manages and maintains seven Caltrans Route 238 Bypass surplus properties and La Vista Park; and WHEREAS, vegetation management is completed annually to mitigate fire hazards by performing weed abatement, completing vegetation management, and creating defensible space; and WHEREAS, among California’s three primary hazards, wildfire, and particularly wildland-urban interface (WUI) fire, has represented to third greatest source of hazard to California, both in terms of recent state history, as well as the probability of the future destruction of greater magnitudes than previously recorded; and WHEREAS, more recently, with the catastrophic wildfire events of 2017, 2018, 2019 fire has emerged as an annual threat; and WHEREAS, a wildfire is defined here as any free-burning vegetative fire that initiates from an unplanned ignition, whether natural (e.g., lightning) or human-caused (e.g.; powerlines, mechanical equipment, escaped prescribed fires), where the management objective is full suppression; and WHEREAS, an RFQ #2009-120219.1 was issued in March 2020 to solicit quotes for the required work; and WHEREAS, seven companies submitted quotes for said work, with one company later withdrawing their quote; and WHEREAS, the lowest quote for said 2020 work was from Joe’s Landscape and Concrete at $103,215 for 235 acres; and WHEREAS, on May 5, 2020, the Council approved a one-year contract for Joe's Landscape and Concrete in an amount of $103,215 for 235 acres; and WHEREAS, Joe’s Landscape and Concreate performed the 2020 contract to the satisfaction of City staff; and WHEREAS, on April 6, 2021, the Council authorized the City Manager to continue using Joe’s Landscape and Concrete for an additional year pursuant to the terms of RFQ for a total not-to-exceed amount of $104,092.27; and WHEREAS, staff now seeks authority to continue working with Joe’s Landscape and Concrete pursuant to the terms of the RFQ for a three-year period, at the conclusion of which staff will issue a new RFQ.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Hayward authorizes the City Manager to negotiate and execute a contract to Joe's Landscape and Concrete, in a form approved by the City Attorney, for a period of three years, and a total not-to-exceed amount of $315,000 for Vegetation Management Services for seven Route 238 Bypass surplus properties and La Vista Park, totaling 233 acres.
IN COUNCIL, HAYWARD, CALIFORNIA _______________________, 2022 ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
ATTACHMENT II