Hayward City Council
April 26, 2022

Tuesday, April 26, 2022
7:00 PM

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
Council Chamber and Virtual Platform (Zoom)
City Council
Agenda

April 26, 2022City Council Agenda

CITY COUNCIL MEETING
NOTICE: The City Council will hold a hybrid meeting in Council Chambers and virtually via Zoom.

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A Guide to attend virtual meetings is provided at this link: https://bit.ly/3jmaUxa CALL TO ORDER: Mayor Halliday
Pledge of Allegiance: Council Member Wahab

ROLL CALL

April 26, 2022City Council Agenda

CLOSED SESSION ANNOUNCEMENT
Monday, April 25, 2022
Tuesday, April 26, 2022

PUBLIC COMMENTS
The Public Comment section provides an opportunity to address the City Council on items not listed on the agenda or Information Items. The Council welcomes your comments and requests that speakers present their remarks in a respectful manner, within established time limits, and focus on issues which directly affect the City or are within the jurisdiction of the City. As the Council is prohibited by State law from discussing items not listed on the agenda, your item will be taken under consideration and may be referred to staff.

CITY MANAGER’S COMMENTS
An oral report from the City Manager on upcoming activities, events, or other items of general interest to Council and the Public.

ACTION ITEMS
The Council will permit comment as each item is called for the Consent Calendar, Public Hearings, and Legislative Business. In the case of the Consent Calendar, a specific item will need to be pulled by a Council Member in order for the Council to discuss the item or to permit public comment on the item. Please notify the City Clerk any time before the Consent Calendar is voted on by Council if you wish to speak on a Consent Item.

CONSENT
Adopt a Resolution Awarding a Contract to Bay Cities Paving & Grading, Inc., for the FY22 Pavement Improvement Project, Project No. 05239, in the Amount of $9,528,117 and
Authorizing an Administrative Change Order Budget of
$1,671,883
CONS 22-2161.

Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Authorizing the City Manager to Negotiate and Execute a Memorandum of Understanding with Hayward
Area Recreation and Parks District and Hayward Unified School District to Fund and Administer the Youth Commission
CONS 22-2212.

Attachments: Attachment I Staff Report
Attachment II Resolution

April 26, 2022City Council Agenda
Adopt Resolutions 1) Approving the Project Funding
Agreement between the City of Hayward and the Alameda
County Transportation Commission; and 2) Approving the
Cooperative Agreement with the California Department of Transportation for the Implementation of the Scoping Phase of the SR-92 Clawiter-Whitesell Interchange Upgrade Project CONS 22-2233.

Attachments: Attachment I Staff Report
Attachment II Resolution ACTC Agreement
Attachment III Resolution Caltrans Agreement
Attachment IV Location Map
Adopt a Resolution Approving Plans and Specifications and Calling for Bids for the FY22 Sidewalk Rehabilitation and Wheelchair Ramp Project, Project No. 05318
CONS 22-2254.

Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III Sidewalk Location Map
Attachment IV Wheelchair Ramp Location Map
Attachment V District Map
Adopt a Resolution Approving the Transfer and Appropriation of $416,000 for the Hayward Police Department Locker Room Project, Project No. 07420
CONS 22-2305.

Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Approving Plans and Specifications and Calling for Bids for the Keyways Grading Project, Project No. 06914 at La Vista Park
CONS 22-2516.

Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Approving the Project List for FY23 Road Repair and Accountability Act Funding for the FY23 Pavement Improvement Project
CONS 22-2527.

Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III Project Limits

April 26, 2022City Council Agenda
Adopt an Ordinance Amending Chapter 10, Article 1 (Zoning Ordinance) of the Hayward Municipal Code Rezoning Certain Property to Planned Development District in Connection with Zone Change, Vesting Tentative Map and Disposition and
Development Agreement Application No. 202003054 for Parcel Group 5 Bunker Hill Development by Trumark Properties LLC CONS 22-2558.

Attachments: Attachment I Staff Report
Attachment II Summary of Published Notice
Adopt an Ordinance Amending Article 4, Chapter 10 of the Hayward Municipal Code by Amending Section 10-4.56 Related to Precise Plan Lines for Rockaway Lane from “A” Street to Russell Way
CONS 22-2569.

Attachments: Attachment I Staff Report
Attachment II Summary of Published Notice

WORK SESSION
Work Session items are non -action items. Although the Council may discuss or direct staff to follow up on these items, no formal action will be taken. Any formal action will be placed on the agenda at a subsequent meeting in the action sections of the agenda.

AB 481 Policy Review: Council Work Session to Review
Proposed Policy Regarding the Hayward Police Department’s Funding, Acquisition, and Use of “Military Equipment”, as Defined by Assembly Bill 481 (Report from Police Chief
Chaplin)
WS 22-01010.

Attachments: Attachment I Staff Report
Attachment II Policy 706 - Military Equipment
Attachment III AB 481
Attachment IV HPD Equipment List

April 26, 2022City Council Agenda

PUBLIC HEARING
Community Agency Funding: Approval of Fiscal Year 2023
Community Agency Funding Recommendations, the FY 2023
Annual Action Plan, and City of the Hayward Community
Development Block Grant Community Participation Plan
(Report from Assistant City Manager Ott)
PH 22-02011.

Attachments: Attachment I Staff Report
Attachment II FY 2023 Funding Recommendations
Attachment III FY 2023 Resolution ARPA Funding
Attachment IV FY 2023 Resolution Social Services Funding Attachment V FY 2023 Resolution Arts & Music Funding
Attachment VI FY 2023 Resolution CDBG Funding
Attachment VII FY 2022 Resolution Arts & Music Recovery Funding

LEGISLATIVE BUSINESS
Strategic Roadmap Update: Adopt a Resolution Approving the Updated Strategic Roadmap for the FY2023 Budget (Report from City Manager McAdoo)
LB 22-01112.

Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III Strategic Roadmap for Adoption
Attachment IV Retreat Summary

INFORMATIONAL ITEMS
Information items are presented as general information for Council and the public, and are not presented for discussion. Should Council wish to discuss or take action on any of the "information” items, they will direct the City Manager to bring them back at the next Council agenda as an Action Item.

Informational Report on Publicly Available Art in the City of Hayward
RPT 22-03513.

Attachments: Attachment I Staff Report
Attachment II Art at Hayward Library
Attachment III Mural Guide

April 26, 2022City Council Agenda

COUNCIL REPORTS AND ANNOUNCEMENTS
Council Members can provide oral reports on attendance at intergovernmental agency meetings, conferences, seminars, or other Council events to comply with AB 1234 requirements (reimbursable expenses for official activities).

COUNCIL REFERRALS
Council Members may bring forward a Council Referral Memorandum (Memo) on any topic to be considered by the entire Council. The intent of this Council Referrals section of the agenda is to provide an orderly means through which an individual Council Member can raise an issue for discussion and possible direction by the Council to the appropriate Council Appointed Officers for action by the applicable City staff.

ADJOURNMENT
NEXT MEETING, May 3, 2022, 7:00 PM

PUBLIC COMMENT RULES
Any member of the public desiring to address the Council shall limit their remarks to three (3) minutes unless less or further time has been granted by the Presiding Officer or in accordance with the section under Public Hearings. The Presiding Officer has the discretion to shorten or lengthen the maximum time members may speak. Speakers will be asked for their name before speaking and are expected to honor the allotted time. Speaker Cards are available from the City Clerk at the meeting.

PLEASE TAKE NOTICE
That if you file a lawsuit challenging any final decision on any public hearing or legislative business item listed in this agenda, the issues in the lawsuit may be limited to the issues that were raised at the City's public hearing or presented in writing to the City Clerk at or before the public hearing.

April 26, 2022City Council Agenda

PLEASE TAKE FURTHER NOTICE
That the City Council adopted Resolution No. 87-181 C.S., which imposes the 90-day deadline set forth in Code of Civil Procedure section 1094.6 for filing of any lawsuit challenging final action on an agenda item which is subject to Code of Civil Procedure section 1094.5. ***Materials related to an item on the agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk ’s Office, City Hall, 777 B Street, 4th Floor, Hayward, during normal business hours. An online version of this agenda and staff reports are available on the City ’s website. Written comments submitted to the Council in connection with agenda items will be posted on the City ’s website. All Council Meetings are broadcast simultaneously on the City website, Cable Channel 15 - KHRT, and YouTube. ***
Assistance will be provided to those requiring accommodations for disabilities in compliance with the Americans with Disabilities Act of 1990. Interested persons must request the accommodation at least 48 hours in advance of the meeting by contacting the City Clerk at (510) 583-4400 or [email protected].

Assistance will be provided to those requiring language assistance. To ensure that interpreters are available at the meeting, interested persons must request the accommodation at least 48 hours in advance of the meeting by contacting the City Clerk at (510) 583-4400.

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 22-216
DATE: April 26, 2022
TO: Mayor and City Council
FROM: Director of Public Works

SUBJECT
Adopt a Resolution Awarding a Contract to Bay Cities Paving & Grading, Inc., for the FY22 Pavement Improvement Project, Project No. 05239, in the Amount of $9,528,117 and Authorizing an Administrative Change Order Budget of $1,671,883

RECOMMENDATION
That the Council adopts the attached resolution (Attachment II) approving Addendum No. 1 consisting of revisions to the plans and specification for the FY22 Pavement Improvement Project (PIP) and awarding the contract for the project to Bay Cities Paving & Grading, Inc., in the amount of $9,528,117 and authorizing an administrative change order budget of $1,671,883.

SUMMARY
The FY22 PIP calls for the rehabilitation of sixty-five (65) street sections and preventive maintenance of thirty-four (34) street sections for a total of ninety-eight (98) street sections. The proposed improvements will repair failed pavement sections and improve street surfaces.

On March 22, 2022, the project received seven (7) bids. All bids were over the engineer’s estimate. At $9,528,117, the low bid received is $28,117 or 0.3% over the engineer’s estimate of $9,500,000. Because the low bid is close to the engineer’s estimate, it provides an opportunity to add other street sections to take advantage of the reasonable unit prices and available budget, including cost savings from last year’s paving project, FY21 PIP.

Staff recommends award of the contract to the responsible low bidder, Bay Cities Paving & Grading, Inc. (Bay Cities), in the amount of $9,528,117 and authorizing a potential administrative change order budget of $1,671,883 to be used at the discretion of the Public Works Director to add additional street segments to the project, including West Winton Avenue, from Hesperian Boulevard to Santa Clara Street, and Industrial Parkway West, from Ruus Road to Stratford Road.

The project budget of $11,900,000 is funded via the Gas Tax, Measure B, Measure BB, Vehicle Registration Fees, and FY22 anticipated Road Repair and Accountability Act (RRAA) (SB1) funds.

CITY OF HAYWARD Printed on 4/22/2022Page 1 of 2
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File #:CONS 22-216

ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
CITY OF HAYWARD Printed on 4/22/2022Page 2 of 2
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DATE: April 26, 2022

TO: Mayor and City Council

FROM: Director of Public Works

SUBJECT: Adopt a Resolution Awarding a Contract to Bay Cities Paving & Grading, Inc., for the FY22 Pavement Improvement Project, Project No. 05239, in the Amount of $9,528,117 and Authorizing an Administrative Change Order Budget of $1,671,883

RECOMMENDATION

That the Council adopts the attached resolution (Attachment II) approving Addendum No. 1 consisting of revisions to the plans and specification for the FY22 Pavement Improvement Project (PIP) and awarding the contract for the project to Bay Cities Paving & Grading, Inc., in the amount of $9,528,117 and authorizing an administrative change order budget of $1,671,883.

SUMMARY

The FY22 PIP calls for the rehabilitation of sixty-five (65) street sections and preventive maintenance of thirty-four (34) street sections for a total of ninety-eight (98) street sections.

The proposed improvements will repair failed pavement sections and improve street surfaces.

On March 22, 2022, the project received seven (7) bids. All bids were over the engineer’s estimate. At $9,528,117, the low bid received is $28,117 or 0.3% over the engineer’s estimate of $9,500,000. Because the low bid is close to the engineer’s estimate, it provides an opportunity to add other street sections to take advantage of the reasonable unit prices and available budget, including cost savings from last year’s paving project, FY21 PIP.

Staff recommends award of the contract to the responsible low bidder, Bay Cities Paving & Grading, Inc. (Bay Cities), in the amount of $9,528,117 and authorizing a potential administrative change order budget of $1,671,883 to be used at the discretion of the Public Works Director to add additional street segments to the project, including West Winton Avenue, from Hesperian Boulevard to Santa Clara Street, and Industrial Parkway West, from Ruus Road to Stratford Road.

The project budget of $11,900,000 is funded via the Gas Tax, Measure B, Measure BB, Vehicle Registration Fees, and FY22 anticipated Road Repair and Accountability Act (RRAA) (SB1) funds.

BACKGROUND

On May 4, 20211, staff recommended Council approve a project list for the SB1 FY22 PIP Funding. A resolution was required to submit an application to the California Transportation Commission (CTC) to receive $2,900,000 in funding for pavement improvement.

On June 1, 20212, staff recommended Council adopt a resolution authorizing the City Manager to execute Amendment No. 3 to the Professional Services Agreement (PSA) with Pavement Engineering, Inc., (PEI) for engineering services associated with the FY22 PIP. The scope of work for PEI is limited to engineering review, pavement evaluation, measurement of field quantities, curb ramp design, and construction support.

At the October 27, 20213 Council Infrastructure Committee (CIC) meeting, staff presented the FY22 PIP including street selection criteria, treatment types, and budget allocations.

On February 22, 20224, Council approved the plans and specifications for the FY22 PIP and called for bids to be received on March 22, 2022.

On March 22, 2022, seven (7) bids were received, all above the Engineer’s Estimate. At $9,528,117 the low bid submitted by Bay Cities of Concord, is $28,117, or 0.3%, above the Engineer’s Estimate of $9,500,000. Azul Works, Inc., of San Francisco, submitted the second lowest bid in the amount of $9,575,515 which is 0.8% above the Engineer’s Estimate.

The PIP involves one of four types of treatments:

Pavement Rehabilitation:
1) Standard overlay of the existing street pavement with new Hot Mix Asphalt surfacing. 2) Cold-In-Place Recycling (CIR), which involves removing the top layer of asphalt, mixing the removed aggregates with a recycling agent and other additives on-site, replacing this pavement material onto the same roadway, then applying a Hot Mix Asphalt overlay.
3) Full Depth Reclamation (FDR), which consists of pulverizing and mixing distressed asphalt and underlying pavement materials with or without the addition of stabilizing agents; using the resulting material as a base for the renewed pavement structure and adding a new Hot Mix Asphalt cap.

Preventive Maintenance:
4) Varying combinations of: crack sealing, 6” spot repair and micro-surfacing.

Street selection for the PIP is based on staff’s analysis using several criteria described below:

1 https://hayward.legistar.com/LegislationDetail.aspx?ID=4930432&GUID=0C5DEE9E-D5D9-45A2-91D3-38D2970DBD11&Options=&Search= 2 https://hayward.legistar.com/LegislationDetail.aspx?ID=4968964&GUID=D49FD41C-BC73-4E3A-8CCF-AE9B9B69C4A2&Options=&Search= 3 https://hayward.legistar.com/LegislationDetail.aspx?ID=5194000&GUID=6DCAC115-B174-42F8-AF0E-0A0D1621F162&Options=&Search= 4 https://hayward.legistar.com/LegislationDetail.aspx?ID=5459679&GUID=123085C3-8CAB-4B36-942A-A689D5786F9C&Options=&Search=

 Technology – The Pavement Management Program (PMP)5 evaluates current and predicts future roadway conditions. It provides logical and efficient methods of identifying street rehabilitation needs. It also determines the most cost-effective allocation of funds to the street segments needing preventive maintenance, rehabilitation or reconstruction. Staff utilized the PMP to compile an initial list of recommended streets. This list is then revised to consider other criteria and project budget allocation parameters.

 Social Equity – Whether a particular area of the City has received its fair share of improvements in the past.

 Internal Reports - Reports from the City’s Maintenance Services staff on streets needing repair were considered.

 Council Members Input – Council member requests for selecting streets were considered.

 Public Input - Public requests for selecting streets were considered.

 Geographic Location – Selecting streets in close vicinity to help lower construction bids was considered.

 Funding Availability – Available funding and potential for obtaining outside grant funding was evaluated.

The Pavement Condition Index (PCI) is an overall rating of road conditions. The PCI of each arterial and collector street segment is evaluated by an independent third-party every other year, and each residential street segment is evaluated every five years.

PCI Rating Description

100 This rating is given to newly constructed or rehabilitated roadways.

85 - 99 Highly functional roadway. No action required.

70 - 85 Roadway can be maintained ("preventive maintenance") with crack sealing, slurry seals, micro-surfacing, and some minor, localized pothole repairs. As the roadway pavement ages, preventive maintenance may not be effective after a few maintenance cycles.

40 - 70 Extensive "dig-outs," grinding, fabric, or asphalt overlays may be required to maintain (or "rehabilitate") roadway.

5 The PMP is a Metropolitan Transportation Commission (MTC) recommended software program.

0 - 40 Roadway requires complete reconstruction using full depth reconstruction, cold in place recycling, or hot in-place recycling methods. If a street deteriorates beyond certain points, it becomes progressively more expensive to bring that street back to the desired standard.

As part of the 2018 Capital Improvement Program (CIP) agenda item at the November 26, 20176 CIP meeting, Council reviewed and agreed to the following budget allocations for annual pavement improvement projects:

 Minimum 20% for preventive maintenance (streets with PCI of 70-85).  Minimum 15% for streets located in Industrial Hayward as recommended by the Economic Development Strategic Plan in 2014.
 Minimum 10% for deteriorated streets (streets with PCI of 0-30).

DISCUSSION

Based on staff’s analysis using the criteria described above, the project parameters are as follows:

Project Budget Allocation Goal Current
Performance Difference
Preventive Maintenance Treatment 20% minimum 20% 0%
Streets Located in Industrial Hayward 15% minimum 25% 10% Streets with PCI Less than 30 10% minimum 35% 25%

The project budget allocation is geared towards streets in very poor condition (PCI less than 30) due to various reasons:

 Including streets in very poor condition with high number of resident requests in order to improve and increase equity in distribution of City services (Carroll Ave, Amador St, Elmhurst St, Southgate St, Flagg St, Laurel Ave, and West Winton Ave).  The establishment of the Old Highlands (OHHA) Assessment District requires the inclusion of streets from the area (Grandview Ave, Campus View Way, and New Dobbel Ave) which are in poor condition.

This selection requires both judgement and experience. Staff has engaged an experienced consultant, PEI, to confirm the selection of streets segments, the approximate level of treatment for each and provide engineering support services.

This Project will include 5.8 miles of bike lane striping at the following locations:

6 https://hayward.legistar.com/LegislationDetail.aspx?ID=3162145&GUID=271A23E5-9011-4B2B-9B73-9C315A0FDD1&Options=&Search=

 Amador St, Elmhurst St to Jackson St (0.6 miles)
 Calaroga Ave, Tennyson Rd to Peterman Ave (1.5 miles)  Cathy Wy, Hesperian Blvd to Calaroga Ave (0.3 miles)
 West Winton Ave, from UPRR to West End (connecting to Hayward Regional Shoreline) (3.4 miles)

This project is categorically exempt from environmental review under Section 15301(c) of the California Environmental Quality Act (CEQA) Guidelines for the operation, repair, maintenance, or minor alteration of existing facilities.

On November 15, 2016[1], Council passed a resolution authorizing a Community Workforce Agreement (CWA) with the Alameda County Building Trades Council (BTC), which applies to City projects with construction costs of $1,000,000 or more. The agreement requires contractors to use local union hiring halls, encourages contractors to employ Hayward residents or Hayward Unified School District graduates, and requires hired workers to pay union dues and other benefit trust fund contributions, etc. The construction cost estimate for the FY22 PIP is more than $1,000,000 so therefore the CWA agreement applies to this project.

ECONOMIC IMPACT

The project will have a positive impact on the community by improving paving condition, upgrading curb ramps to ADA standards, striping to improve visibility at crosswalks and improving bike lane striping.

FISCAL IMPACT

Estimated project costs are as follows:
 Design and Contract Administration $400,000  Construction Inspection and Testing $300,000  Bay Cities Paving & Grading’s Construction Bid $9,528,000  Construction Contingency $1,671,883 Total: $11,900,000

The estimated project funding sources are as follows:
 210 - Gas Tax $2,082,000  211 – RRAA (SB1) $2,900,000  212 - Measure BB – Local Transportation $1,900,000  215 - Measure B – Local Transportation $3,793,000  218 – Vehicle Registration Fee $825,000  450 – Street System Improvements $400,000 Total: $11,900,000

STRATEGIC ROADMAP

[1] https://hayward.legistar.com/MeetingDetail.aspx?ID=504356&GUID=BBB3510A-72A9-4C24-ADA5-97D40B48097B&Options=info|&Search=workforce

This agenda item supports the Strategic Priority of Improve Infrastructure. Specifically, this item relates to the implementation of the following project(s):

Project 5, Part 5a: Maintain Pavement Condition Index (PCI) at 70.

Project 5, Part 5c: Construct various OHHA Pavement Improvements

SUSTAINABILITY FEATURES

The project requires the contractor to recycle all construction and demolition debris generated from the project.

This project is consistent with City’s Complete Streets Policy and improves travel for all users including:

 Improved pavement for motorists
 Additional bike lanes and sharrows for bicyclists
 More visible pavement markings for pedestrians, including near school zones  New or upgraded curb ramps to meet the recently revised Caltrans standards for pedestrians

The project satisfies the following General Plan policies:
 PFS-7.10 Recycled Products or Processes for Capital Projects  HQL-2.5 Safe Routes to School
 HQL-2.6 Education on Sharing the Road
 M-1.7 Eliminate Gaps (in pedestrian networks)
 M-3.1 Serving All Users
 M-5.1 Pedestrian Needs
 M-5.6 Safe Pedestrian Crossings
 M-6.2 Encourage Bicycle Use

PUBLIC CONTACT

Following the award of the construction contract, a preliminary notice explaining the project will be posted and distributed to all residents and businesses along the affected streets. After the construction work has been scheduled, signs on barricades will be posted seventy-two hours prior to commencement of work indicating the date and time of work for each street.

Residents will be advised to park their vehicles on side streets outside of the work area during the period when the streets are being treated.

NEXT STEPS

May 2022 Start of Construction
October 2022 End of Construction

Prepared by: Yama Farouqi, Associate Civil Engineer
Kathy Garcia, Deputy Director of Public Works

Recommended by: Alex Ameri, Director of Public Works

Approved by:

______________________________________
Kelly McAdoo, City Manager

ATTACHMENT II

HAYWARD CITY COUNCIL

RESOLUTION NO. 22-____

Introduced by Council Member __________

RESOLUTION AWARDING A CONTRACT TO BAY CITIES PAVING & GRADING, INC., FOR THE FY22 PAVEMENT IMPROVEMENT PROJECT, PROJECT NO. 05239.

WHEREAS, by resolution on February 22, 2022, the City Council approved the plans and sp ecifications for the FY22 Pavement Improvement Project, Project No. 05239, and called for bids to be received on March 22, 2022; and

WHEREAS, on March 15, 2022, Addend um No. 1 w as provided to revise the plans and specifications; and

WHEREAS, on March 22, 2022, seven (7) bids were received, ranging from $9,528,117 to $1 1,272,160; Bay Ci ties Paving & Grading, Inc. , of Concord, California submitted the low bid in the amou nt of $9,528,117, which is 0.3% above the engineer’s estimate of $9,500,000; and

WHEREAS, the Administrative Change Order (ACO) or contingency budget of $1,671,883 was not disclosed.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward that Bay Cities Paving & Gra ding, Inc., is hereby awarded the contract for the FY22 Pavement Improvement Project, Project No. 05239, in the amount of $9,528,117 in accordance with the plans and specifications adopted ther efore and on fil e in the office of the City Clerk of the City o f Hayward at and for the price named and stated in the bid of the hereinabove specified bidder, and all other bids are hereby rejected.

BE I T FURTHER RESOLVED that the expenditure of $1,671,883 for Administra tive Change Orders is hereby authorized.

BE IT FURTHER RESOLVED that the City Manager is hereby autho rized and directed to execute the contract with Bay Cities Paving & Grading, Inc., in the name of and for and on behalf of the City of Hayward, in a form to be approved by the City Attorney.

ATTACHMENT II

IN COUNCIL, HAYWARD, CALIFORNIA _______________________, 2022

ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST: ______________________________________
City Clerk of the City of Hayward

APPROVED AS TO FORM:

_________________________________________
City Attorney of the City of Hayward

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 22-221
DATE: April 19, 2022
TO: Mayor and City Council
FROM: City Manager

SUBJECT
Adopt a Resolution Authorizing the City Manager to Negotiate and Execute a Memorandum of Understanding with Hayward Area Recreation and Parks District and Hayward Unified School District to Fund and Administer the Youth Commission

RECOMMENDATION
That Council adopts a resolution (Attachment II) authorizing the City Manager to execute a Memorandum of Understanding (MOU) with the Hayward Area Recreation and Parks District (HARD) and Hayward Unified School District (HUSD) to fund and administer the Hayward Youth Commission and provide youth in the City with a means of communicating their concerns, needs, and opinions to HARD, HUSD, and the City.

SUMMARY
This staff report is to authorize the approval of an MOU for the Youth Commission. While the Youth Commission has operated since 1992 as a partnership between HARD, HUSD, and the City, it has done so without a formal operating agreement beyond the resolutions adopted by each agency. The MOU will generally formalize the partnership, establish clearer responsibilities and roles for each agency and the staff advisors to the Commission, nominally increase the annual financial support each agency provides to the Commission, and allow the financial support to roll over from fiscal year to fiscal year.

ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
CITY OF HAYWARD Printed on 4/22/2022Page 1 of 1
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DATE: April 19, 2022

TO: Mayor and City Council

FROM: City Manager

SUBJECT: Adopt a Resolution Authorizing the City Manager to Negotiate and Execute a Memorandum of Understanding with Hayward Area Recreation and Parks District and Hayward Unified School District to Fund and Administer the Youth Commission

RECOMMENDATION

That Council adopts a resolution (Attachment II) authorizing the City Manager to execute a Memorandum of Understanding (MOU) with the Hayward Area Recreation and Parks District (HARD) and Hayward Unified School District (HUSD) to fund and administer the Hayward Youth Commission and provide youth in the City with a means of communicating their concerns, needs, and opinions to HARD, HUSD, and the City.

SUMMARY

This staff report is to authorize the approval of an MOU for the Youth Commission. While the Youth Commission has operated since 1992 as a partnership between HARD, HUSD, and the City, it has done so without a formal operating agreement beyond the resolutions adopted by each agency. The MOU will generally formalize the partnership, establish clearer responsibilities and roles for each agency and the staff advisors to the Commission, nominally increase the annual financial support each agency provides to the Commission, and allow the financial support to roll over from fiscal year to fiscal year.

BACKGROUND

The Hayward Youth Commission (HYC) was established on September 22, 1992, by City Council via Resolution No. 92-277. The City of Hayward, HUSD, and HARD participated in the development and endorsed the establishment of the HYC. Currently, all three agencies participate in the selection of Commissioners, staff the Commission, and financially support the Commission with an annual contribution of $1,000 per agency. The City serves as the fiscal agent for the Hayward Youth Commission.

The Hayward Youth Commission advises HARD, HUSD, and the City on issues that affect and are of interest or concern to youth in the Hayward community. The HYC body composition

for the 2022 year comprises ten alternate and 19 commissioner members, ranging from 13 to 20 years old. Commissioners are appointed upon the recommendation of a six-member interview panel made of two elected officials from each participating agency. Commissioners meet on the 1st and 3rd Monday of each month to provide perspectives on policy issues concerning safety, health, environment, education, and teen resources to help the City Council understand matters that may affect Hayward youth.

HYC members work on various projects and activities throughout the year, e.g., identifying youth needs and organizing youth speak-outs and conferences. Additionally, HYC members actively promote and engage in leadership, development, and volunteer activities throughout the community, some of which include:

 Adopt-a-Block Earth Day Clean Up
 Annual Youth Conference
 Annual Youth Fair
 Annual Youth Summit
 Covid-19 Safe Earth Day
 Facebook Youth Councils Program
 Fundraising for the Hayward Homeless Shelter
 Hayward Animal Shelter Day of Service
 Heritage Plaza Clean up
 Keep Hayward Clean & Green Clean-up Events
 Racial Equity Training

The variety of activities allows for enhanced individual development as it provides youth with opportunities to enact real change in their community. This partnership allows the City to grow future leaders, supports the City’s youth volunteer opportunities, and introduces younger residents to the democratic process.

DISCUSSION

In February of this year, during the Hayward Local Agencies Committee (HLAC) meeting, staff introduced a MOU to be formalized and adopted for the period of July 1, 2021 through July 30, 2023. While the Hayward Youth Commission has operated since 1992 as a partnership between HARD, HUSD, and the City, it has done so without a formal operating agreement beyond the resolutions adopted by each agency. The MOU will formalize the partnership, establish clearer responsibilities and roles for each agency and staff advisors to the Commission, nominally increase the annual financial contribution each agency provides to the Commission, and allow the financial support to carry forward from fiscal year to fiscal year.

FISCAL IMPACT

The MOU requests an additional $500 in annual contribution to fund Hayward Youth Commission activities for a total annual contribution of $1,500 per agency. The additional $500 for this year will be absorbed into the existing FY 2022 budget, and included in budget

proposals in subsequent fiscal years. The MOU is stated retroactively to ensure the HYC receives funding for this year’s activities.

STRATEGIC ROADMAP

This agenda is a routine operational item and does not directly relate to any of the six priorities outlined in the Council’s Strategic Roadmap.

NEXT STEPS

Following Council approval of the attached resolution, the City Manager will negotiate and execute a MOU between the City of Hayward, HARD, and HUSD. The Youth Commission will continue to meet and conduct its business.

Prepared by: Bryant Duong, Graduate Intern
Approved by:

Kelly McAdoo, City Manager

ATTACHMENT II

HAYWARD CITY COUNCIL

RESOLUTION NO. 22-____

Introduced by Council Member __________

RESOLUTION AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND

EXECUTE A MEMORANDUM OF UNDERSTANDING WITH THE HAYWARD

AREA RECREATION AND PARKS DISTRICT AND HAYWARD UNIFIED SCHOOL

DISTRICT TO ADMINISTER THE YOUTH COMMISSION

WHEREAS, the Hayward Youth Commission (HYC) was established in 1992 and serves an essential role in ensuring that youth resident s have a voice in influencing HARD, HUSD, and City policy and services; and

WHEREAS, participation in the Youth Commission provides youth exposure to the democratic process and volunteer opportunities for community enrichment; and

WHEREAS, despite ongoing collaboration between the three sponsor agencies to support the Youth Commission, an agreement formalizing the roles and responsibilities of each agency has not yet been established.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Hayward , that the City Manager is hereby authorized and directed to negotiate and execute a Memorandum of Understanding(MOU) with the Hayward Area Recreation and Parks District and Hayward Unified School District for the administration of the Hayward Youth Commission and provide youth in the City with a means of communicating their concerns, needs, and opinions to HARD, HUSD, and the City; and

BE IT FURTHER RESOLVED that the MOU shall be retroactive to July 1, 2021, and shall provide for an annual contribution of $1,500 from each of the three partnering agencies to fund the Hayward Youth Commission activities.

ATTACHMENT II

IN COUNCIL, HAYWARD, CALIFORNIA _______________________, 2022

ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST: ______________________________________
City Clerk of the City of Hayward

APPROVED AS TO FORM:

_________________________________________
City Attorney of the City of Hayward

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 22-223
DATE: April 26, 2022
TO: Mayor and City Council
FROM: Director of Public Works

SUBJECT
Adopt Resolutions 1) Approving the Project Funding Agreement between the City of Hayward and the Alameda County Transportation Commission; and 2) Approving the Cooperative Agreement with the California Department of Transportation for the Implementation of the Scoping Phase of the SR-92 Clawiter-Whitesell Interchange Upgrade Project

RECOMMENDATION
That Council adopts two resolutions (Attachments II and III) authorizing the City Manager to execute the Project Funding Agreement with Alameda County Transportation Commission (ACTC) for the obligation of funds for the SR-92 Clawiter-Whitesell Interchange Upgrade Project; and authorizing the City Manager to execute the Cooperative Agreement with the California Department of Transportation (Caltrans) for the Implementation of the Scoping Phase of the SR-92 Clawiter-Whitesell Interchange Upgrade Project (Project).

SUMMARY
Project Funding Agreement (PFA) with the ACTC
On July 26, 2018, the ACTC approved $440,000 in Measure BB funding to advance the Planning and Scoping Phase of the SR-92 Clawiter-Whitesell Interchange Upgrade Project. In order to receive this funding and to define the roles and responsibilities of the ACTC and the City of Hayward, a PFA is required to be approved. The estimated cost of the Planning and Scoping Phase of the Project is $640,000. The City will contribute $200,000 to the Project as a local match.

Cooperative Agreement with Caltrans
The proposed Project is located on State Route SR-92 at the existing Clawiter Road interchange. Since Caltrans owns and operates the SR-92, a Cooperative Agreement between the City and Caltrans is required. The Cooperative Agreement will enable Caltrans oversight on the Planning and Scoping Phase of the Project, allocate cost of Caltrans staff time, as well as formalize the process of review and approval of the Project Study Report-Project Development Support (PSR-PDS) document by Caltrans. The PSR-PDS document will provide preliminary engineering, initial cost estimates and planning level environmental review of the Project.

CITY OF HAYWARD Printed on 4/22/2022Page 1 of 2
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File #:CONS 22-223

ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution - ACTC Agreement
Attachment III Resolution - CalTrans Agreement
Attachment IV Location Map
CITY OF HAYWARD Printed on 4/22/2022Page 2 of 2
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DATE: April 26, 2022

TO: Mayor and City Council

FROM: Director of Public Works

SUBJECT: Adopt Resolutions 1) Approving the Project Funding Agreement between the City of Hayward and the Alameda County Transportation Commission; and 2) Approving the Cooperative Agreement with the California Department of Transportation for the Implementation of the Scoping Phase of the SR-92 Clawiter-Whitesell Interchange Upgrade Project

RECOMMENDATION

That Council adopts two resolutions (Attachments II and III) authorizing the City Manager to execute the Project Funding Agreement with Alameda County Transportation Commission (ACTC) for the obligation of funds for the SR-92 Clawiter-Whitesell Interchange Upgrade Project; and authorizing the City Manager to execute the Cooperative Agreement with the California Department of Transportation (Caltrans) for the Implementation of the Scoping Phase of the SR-92 Clawiter-Whitesell Interchange Upgrade Project (Project).

SUMMARY

Project Funding Agreement (PFA) with the ACTC
On July 26, 2018, the ACTC approved $440,000 in Measure BB funding to advance the Planning and Scoping Phase of the SR-92 Clawiter-Whitesell Interchange Upgrade Project. In order to receive this funding and to define the roles and responsibilities of the ACTC and the City of Hayward, a PFA is required to be approved. The estimated cost of the Planning and Scoping Phase of the Project is $640,000. The City will contribute $200,000 to the Project as a local match.

Cooperative Agreement with Caltrans
The proposed Project is located on State Route SR-92 at the existing Clawiter Road interchange.

Since Caltrans owns and operates the SR-92, a Cooperative Agreement between the City and Caltrans is required. The Cooperative Agreement will enable Caltrans oversight on the Planning and Scoping Phase of the Project, allocate cost of Caltrans staff time, as well as formalize the process of review and approval of the Project Study Report-Project Development Support (PSR-PDS) document by Caltrans. The PSR-PDS document will provide preliminary engineering, initial cost estimates and planning level environmental review of the Project.

BACKGROUND

This project proposes to extend Whitesell Street over SR-92 to create a new SR-92/Whitesell diamond interchange and would terminate and intersect at Clawiter Road just south of SR-92. The new four-lane Whitesell overcrossing structure would implement Complete Streets with bike lanes, sidewalks, and signalized intersections. The existing SR-92/Clawiter interchange would be modified by eliminating the eastbound on and off ramps, yet maintain the westbound off and on ramps.

Hayward's industrial zones, manufacturing sites, and office parks just west of I-880 suffer from lack of truck access due to prolonged congestion periods on several major arterials, such as Winton Avenue, Clawiter Road, Depot Road, and the regional routes, such as I-880 and SR-92, which is limiting economic development. Whitesell Street Improvements (Phase 1), and SR-92/Clawiter Reliver Route project was completed by the City, but it only benefits local circulation. The existing SR-92/Clawiter interchange is deficient for existing traffic conditions because the existing overcrossing only provides for one lane in each direction and Clawiter/off-ramp intersections do not accommodate for left-turn storage at peak times. Also, there is sidewalk only on one side and no provisions for bikes on the overcrossing and the approaches on each side of the bridge provide no sidewalk or bike facilities.

The budget for the Scoping Phase is $640,000. ACTC Measure BB is funding $440,000 and the City share is $200,000.

DISCUSSION

This Project will provide a local reliever route between SR-92 and I-880, and would significantly improve access to and from industrial complexes, manufacturing sites, and office parks north and south of SR-92 and west of I-880. It would also relieve congestion on SR-92, I-880, and major arterials in the area. The proposed SR-92/Clawiter diamond interchange project will improve access and traffic operations with a new four-lane Whitesell overcrossing structure and new diagonal on and off ramps that provide adequate left-turn storage at the intersection. Also, the Whitesell overcrossing and extension will provide Class II bike lanes and sidewalks for bicyclists and pedestrians travelling along this local road. The modified SR-92/Clawiter interchange, which would eliminate the eastbound on and off ramps yet maintain westbound on and off ramp access to and from SR-92, will improve the on/off ramp intersection and allow the implementation of City and Caltrans complete streets policies. The project would also realign Baywater Avenue to accommodate the new westbound on and off ramps. These interchange improvements and new local road connections support the economic development of the industrial complexes and office parks and improves truck access and circulation to and from SR-92 and I-880.

On July 26, 2018, the ACTC approved $440,000 in Measure BB funding to advance the Planning and Scoping Phase of the SR-92 Clawiter-Whitesell Interchange Upgrade Project. In order to receive this funding and to define the roles and responsibilities of the ACTC and the City of Hayward, a PFA is required to be approved.

Since Caltrans owns and operates the SR-92, a Cooperative Agreement between the City of Hayward and Caltrans is required. The Cooperative Agreement will enable Caltrans oversight on the Planning and Scoping Phase of the Project, allocate cost of Caltrans staff time, as well as formalize the process of review and approval of the PSR-PDS document by the Caltrans.

ECONOMIC IMPACT

The overall transportation system will be more efficient; thus, reducing travel time while creating positive economic and health benefits and reduction of greenhouse gas emissions.

FISCAL IMPACT

This item has a total project budget of $640,000. ACTC will reimburse $440,000 of the cost.

The remaining $200,000 is budgeted in the City’s Street System Improvements Fund (Fund 450).

STRATEGIC ROADMAP

This item supports Council’s strategic priority of Improve Infrastructure.

SUSTAINABILITY FEATURES

There are no sustainability features associated with this action.

PUBLIC CONTACT

There is no public contact associated with this action.

NEXT STEPS

If Council approves this request, the City Manager will have signature authority to execute the PFA with ACTC and the Cooperative Agreement with Caltrans.

Prepared by: Kathy Garcia, Deputy Director of Public Works

Recommended by: Alex Ameri, Director of Public Works

Approved by:

Kelly McAdoo, City Manager

ATTACHMENT II

HAYWARD CITY COUNCIL
RESOLUTION NO. 22-
Introduced by Council Member

RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE THE

PROJECT FUNDING AGRE EMENT WITH ALAMEDA COUNTY TRANSPORTATION COMMISSION (ACTC) FOR THE OBLIGATION OF FUNDS FOR THE SR-92 CLAWITER-

WHITESELL INTERCHANGE UPGRADE PROJECT

WHEREAS, on July 26, 2018, the ACTC approved $440,000 in Measure BB funding to advance the Planning and Scoping Phase of the SR-92 Clawiter-Whitesell Interchange Upgrade Project; and

WHEREAS, in order to receive this funding and to define the roles and responsibilities of the ACTC and the City of Hayward, a P roject Funding Agreement is required to be approved; and

WHEREAS, the estim ated cost of the Planning and Scoping Phase of the Project is $640,000, and the City of Hayward will contribute $200,000 to the Project as a local match.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Hayward that the City Manager is hereby authorized to execute the Project Funding Agreement with ACTC for the SR-92 Clawiter-Whitesell Interchange Upgrade Project , in a form approved by the City Attorney.

ATTACHMENT II

IN COUNCIL, HAYWARD, CALIFORNIA , 2022

ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST:

City Clerk of the City of Hayward

APPROVED AS TO FORM:

City Attorney of the City of Hayward

ATTACHMENT III

HAYWARD CITY COUNCIL
RESOLUTION NO. 22-
Introduced by Council Member

RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE THE COOPERATIVE

AGREEMENT WITH THE C ALIFORNIA DEPARTMENT OF TRANSPORTATION (CALTRANS) FOR THE I MPLEMENTATION OF THE SCOPING PHASE OF TH E SR-92

CLAWITER-WHITESELL INTERCHANGE UPGRADE PROJECT

WHEREAS, the SR-92 Clawiter -Whitesell Interchange Upgrade Project (Project) is located on the State Route SR-92 at the existing Clawiter Road interchange; and

WHEREAS, the Project involves extension of Whitesell Street over SR-92 to create a new SR-92/Whitesell diamond interchange and would terminate and intersect at Clawiter Roa d just south of SR-92 ; and

WHEREAS, since Caltrans owns and operates the SR -92, a Cooperative Agreement between the City of Hayward and Caltrans is required; and

WHEREAS, the Cooperative Agreement will enable Caltrans oversight on the Planning and Scoping Phase of the Project, allocate cost of Caltrans staff time, as well as formalize the process of review and approval of the Project Study Report -Project Development Support (PSR-PDS) document by Caltrans; and

WHEREAS, the PSR -PDS document will provide preliminary engineering, initial cost estimates and planning level environmental review of the Project.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Hayward that the City Manager is hereby authorized to execute the Cooperative Agreement with Caltrans for the SR -92 Clawiter-Whitesell Interchange Upgrade Project , in a form approved by the City Attorney.

ATTACHMENT III

IN COUNCIL, HAYWARD, CALIFORNIA , 2022

ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST:

City Clerk of the City of Hayward

APPROVED AS TO FORM:

City Attorney of the City of Hayward

PROPOSED IMPROVEMENTS

WHITESELL ST

CLAWITTER RD
LEGEND

LOCAL ROAD IMPROVEMENTS

AT GRADE IMPROVEMENTS

PROPOSED BRIDGE
N
Conceptual Sketch: R: SR-92 Clawiter Rd. and Whitesell St. Interchange ModificaƟon Figure 2

EXISTING CONDITIONS

ATTACHMENT IV

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 22-225
DATE: April 26, 2022
TO: Mayor and City Council
FROM: Director of Public Works

SUBJECT
Adopt a Resolution Approving Plans and Specifications and Calling for Bids for the FY22 Sidewalk Rehabilitation and Wheelchair Ramp Project, Project No. 05318

RECOMMENDATION
That Council adopts a resolution (Attachment II) approving the plans and specifications for the FY22 Sidewalk Rehabilitation and Wheelchair Ramps Project No. 05318 (Project) and calling for bids to be received on May 24, 2022.

SUMMARY
This Project is a continuation of the City’s Annual Sidewalk Repair Program (Program) that began in 2001. The City is currently divided into ten districts for the purpose of the Program (Attachment V). Two districts, 2 and 3, will be the focus of this year’s program to address continuous repair and improvement needs. Attachment III depicts the repair locations in the districts covered in this year’s project.

The project budget is $1,050,000 and is included in the FY22 Capital Improvement Program (CIP). The Project includes 176 locations for sidewalk repair and installation of approximately 57 wheelchair ramps.

The proposed improvements will repair damaged sections of sidewalks and increase pedestrian mobility.

ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
Attachment III Sidewalk Location Map
Attachment IV Wheelchair Ramp Location Map
Attachment V Districts Map
CITY OF HAYWARD Printed on 4/22/2022Page 1 of 1
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DATE: April 26, 2022

TO: Mayor and City Council

FROM: Director of Public Works

SUBJECT Adopt a Resolution Approving Plans and Specifications and Calling for Bids for the FY22 Sidewalk Rehabilitation and Wheelchair Ramp Project, Project No. 05318

RECOMMENDATION

That Council adopts a resolution (Attachment II) approving the plans and specifications for the FY22 Sidewalk Rehabilitation and Wheelchair Ramps Project No. 05318 (Project) and calling for bids to be received on May 24, 2022.

SUMMARY

This Project is a continuation of the City’s Annual Sidewalk Repair Program (Program) that began in 2001. The City is currently divided into ten districts for the purpose of the Program (Attachment V). Two districts, 2 and 3, will be the focus of this year’s program to address continuous repair and improvement needs. Attachment III depicts the repair locations in the districts covered in this year’s project.

The project budget is $1,050,000 and is included in the FY22 Capital Improvement Program (CIP). The Project includes 176 locations for sidewalk repair and installation of approximately 57 wheelchair ramps. The proposed improvements will repair damaged sections of sidewalks and increase pedestrian mobility.

BACKGROUND

When the Sidewalk Repair Program was initiated, the City was divided into ten districts (Attachment V) to facilitate the selection of sidewalk areas for repairs during each year of a ten-year cycle. Although significant progress was made during that first cycle, funding was inadequate to complete all the necessary sidewalk repairs in all of the ten districts.

Because there has been significant progress on addressing repair backlogs, recent projects have included two districts. This year, the work will be performed in two districts, 2 and

3.

The Program for the repair of damaged concrete sidewalks consists of two components, each performed under separate construction contracts. City staff conducted a sidewalk survey in these districts to identify the number and location of sidewalk repairs. The first contract, which is currently being processed under the City Manager’s contract authority, will remove tripping hazards from sidewalk displacements or offsets up to 1¾ inches.

These hazards will be removed by saw cutting or grinding each uplifted sidewalk panel across the width of the sidewalk to produce a smooth and uniform surface that meets the Americans with Disabilities Act (ADA) slope requirements. Grinding or saw cutting up to 1¾” from a short segment of the typical 4” sidewalk section is less expensive and more cost effective than the removal and replacement of an entire sidewalk section.

The second component of the Program, which is the subject of this report, removes and replaces, with new concrete, all sidewalk displacements exceeding 1¾ inches.

DISCUSSION

This year’s Project will repair damaged sidewalks in the Downtown Area (District 2) and the Huntwood Tyrrell Area (District 3) (Attachment III). The project includes repair of approximately 15,000 square feet of damaged sidewalk and curb and gutters plus the installation of 57 new or upgraded wheelchair ramps in various locations, tree trimming, root pruning of existing trees, and planting of new trees. As part of the project, the contractor will retain an arborist to examine the condition of existing trees and inspect all root-pruning work. Based on the preliminary inspection, staff anticipates removing 12 trees and planting 24 new trees in various locations. New trees will be planted where street trees are absent, where an existing tree must be removed because of disease or it is in danger of falling, where a need for extensive root pruning may kill the tree, or where a more suitable tree species will minimize future maintenance efforts. Fifty seven new wheelchair ramps will also be installed or upgraded to bring wheelchair ramps into compliance with current ADA standards (Attachment IV).

Pursuant to Section 5610 of the California Street and Highway Code, property owners are responsible for repairing damaged sidewalks in front of their properties. Under the City’s program, property owners with damaged sidewalk are given the choice of completing the work themselves or having the repairs undertaken by the City’s contractor for a nominal fee of $550 per property.

In order to repair all sidewalks within the City, commercial and investment property owners are given the option to fix damaged sidewalks fronting their property themselves or reimburse the City for repairs. Property owners of commercial and investment properties, who opt to have the City perform repairs, shall be charged for the exact square footage of the damaged sidewalk repair at the actual Construction Contract bid price.

This project is categorically exempt for environmental review under the California Environmental Quality Act, Section 15301(c) that covers the operation, repair, maintenance, or minor alteration of existing streets, sidewalks, and gutters.

On November 15, 2016, Council passed a resolution authorizing a Community Workforce Agreement (CWA) with the Alameda County Building Trades Council (BTC), which applies to City projects with construction costs of $1,000,000 or more. The agreement requires contractors to use local union hiring halls, encourages contractors to employ Hayward residents or Hayward Unified School District graduates, and requires hired workers to pay union dues and other benefit trust fund contributions, etc. The construction cost estimate for this project is less than $1,000,000; therefore, the CWA agreement does not apply to this project.

ECONOMIC IMPACT

This project will have a positive economic impact on the community as it provides safer and more accessible sidewalks and ramps for pedestrians. Dividing the City into 10 districts allows staff to select and recommend districts to ensure equitable distribution of this service to all City residents and businesses.

FISCAL IMPACT

The adopted FY22 CIP includes $1,050,000 for the Project in the Street System Improvements Fund (Fund 450). Reimbursement from property owners for the sidewalk rehabilitation is estimated to be approximately $150,000.

The estimated project costs are as follows:

Construction Contract $720,000
Trip Hazard Removal (under a separate contract) 50,000
Design and Administration 140,000 Construction Survey, Inspection, and Testing 140,000
TOTAL $1,050,000

STRATEGIC ROADMAP

This agenda item is a routine operational item and does not relate to any of the six priorities outlined in the Council’s Strategic Roadmap.

SUSTAINABILITY FEATURES

This project requires that all material generated during construction and demolition be sent to designated facilities for recycling. Recycled Portland Cement Concrete will be required for use as aggregate base for the concrete curb, gutter, and sidewalk. The improvements made to the sidewalks will encourage the public to walk more as opposed to driving their vehicles. This reduces both carbon emissions and carbon footprints, which is beneficial for the environment.

PUBLIC CONTACT

Owners of the affected properties will receive certified letters regarding the Program along with a response form to return to the City indicating their choice to complete the

repairs themselves or pay the $550 fee for a single-family home or actual repair cost for the commercial and investment properties to have the City complete the work. Property owners have the option of paying the fee in one lump sum or in twelve monthly payments.

The response form also includes a list of trees that an owner can choose from for a replacement tree. Before construction commences, a second notice will be sent to all property owners who did not respond to the first notice to assure they are aware of the program.

NEXT STEPS

If Council approves, staff will release the calls for bids. The estimated schedule for this project is as follows:

Prepared by: Mir Ali, Assistant Civil Engineer
Kathy Garcia, Deputy Director of Public Works

Recommended by: Alex Ameri, Director of Public Works

Approved by:
____________________________________
Kelly McAdoo, City Manager

Receive Bids May 24, 2022 Award Contract June 21, 2022 Begin Construction July 25, 2022 Complete Construction October 2022

ATTACHMENT II

HAYWARD CITY COUNCIL

RESOLUTION NO. 22-____

Introduced by Council Member __________

RESOLUTION APPROVING PLANS AND SPECIFICATIONS FOR THE FY22 SIDEWALK REHABILITATION AND WHEELCHAIR RAMP PROJECT NO . 05318 AND CALL FOR BIDS

WHEREAS, t he FY 22 Sidewalk Rehabilitation and Wheelchair Ramp Project is a continuation of the City’s Annual Sidewalk Repair Program (Program) that began in 2001 , and the City is currently divided into ten districts for the purpose of the Program; and

WHEREAS, the Project includes repair of approximately 15,000 square feet of damaged sidewalk and curb and gutters plus the installation of 57 new or upgraded wheelchair ramps in various locations, tree trimming, root pruning of existing trees and planting of new trees in the Downtown Area (District 2) and the Huntwood Tyrrell Area (District 3).

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward that those certain plans and specifications for the FY22 Sidewalk Rehabilitation and Wheelchair Ramps Project No. 05318, on file in the office of the City Clerk, are hereby adopted as the plans and specifications for the project.

BE IT FURTHER RESOLVED , that the City Clerk is hereby directed to cause a notice calling for bids for the required work and material to be made in the form and manner provided by law.

BE IT FURTHER RESOLVED , that sealed bids therefor will be received by the City Clerk’s office at City Hall, 777 B Street, Hayward, California 94541, up to the hour of 2:00 p.m. on Tuesday, May 24, 2022, and immediately thereafter publicly opened and declared by the City Clerk in the Rotunda, first Floor, at City Hall.

BE IT FURTHER RESOLVED, that the City Council will consider a report on the bids at a regular meeting following the aforesaid opening and declaration of same.

BE IT FURTHER RESOLVED, that the project is categorically exempt for environmental review per S ection 15301(c) of the California Environmental Quality Act Guidelines for the operation, repair, maintenance, or minor alteration of existing facilities.

ATTACHMENT II

IN COUNCIL, HAYWARD, CALIFORNIA _______________________, 2022

ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST: ______________________________________
City Clerk of the City of Hayward

APPROVED AS TO FORM:

_________________________________________
City Attorney of the City of Hayward

ATTACHMENT III

ATTACHMENT IV

ATTACHMENT V

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 22-230
DATE: April 26, 2022
TO: Mayor and City Council
FROM: Director of Public Works

SUBJECT
Adopt a Resolution Approving the Transfer and Appropriation of $416,000 for the Hayward Police Department Locker Room Project, Project No. 07420

RECOMMENDATION
That Council adopts a resolution (Attachment II) approving the transfer and appropriation of $416,000 for the Hayward Police Department Locker Room Project, Project No. 07420.

SUMMARY
The Hayward Police Department (HPD) is in need of a new locker room for separated use by both male and female police officers, other employees, and visitors. The existing facilities that are housed inside the HPD building are inadequate in terms of space and amenities. An extension located at the east section of the existing building is the ideal site for construction of the proposed locker room. Council previously adopted Resolution No 22-047 on February 22, 2022 awarding and funding the Professional Services Agreement (PSA) with Dewberry Architects, Inc., (Dewberry) for $416,000 from the General Fund. This request is for the transfer of the authorized contract amount of $416,000 from the General Fund (Fund 100) to the Government Capital Fund (Fund 405) for better project tracking purposes.

ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
CITY OF HAYWARD Printed on 4/22/2022Page 1 of 1
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DATE: April 26, 2022

TO: Mayor and City Council

FROM: Director of Public Works

SUBJECT: Adopt a Resolution Approving the Transfer and Appropriation of $416,000 for the Hayward Police Department Locker Room Project, Project No. 07420

RECOMMENDATION

That Council adopts a resolution (Attachment II) approving the transfer and appropriation of $416,000 for the Hayward Police Department Locker Room Project, Project No. 07420.

SUMMARY

The Hayward Police Department (HPD) is in need of a new locker room for separated use by both male and female police officers, other employees, and visitors. The existing facilities that are housed inside the HPD building are inadequate in terms of space and amenities. An extension located at the east section of the existing building is the ideal site for construction of the proposed locker room. Council previously adopted Resolution No 22-047 on February 22, 2022 awarding and funding the Professional Services Agreement (PSA) with Dewberry Architects, Inc., (Dewberry) for $416,000 from the General Fund. This request is for the transfer of the authorized contract amount of $416,000 from the General Fund (Fund 100) to the Government Capital Fund (Fund 405) for better project tracking purposes.

BACKGROUND AND DISCUSSION

The construction of a new locker room at the HPD building will include approximately 5,500 square feet of addition to the east section of the existing building. The facilities and amenities for the new locker room will provide 4 new handicapped accessible showers with 216 lockers (male); 2 new handicapped accessible showers with 96 lockers (female); 2 new handicapped accessible showers (unisex); and conversions of the existing male shower/locker room into a gym space, and of the female shower/locker room as a comfort area. Council Resolution No. 22-047 has authorized the City Manager to negotiate and execute a PSA with Dewberry to provide services for the design and construction documents associated with the HPD Locker Room Project. The scope of work includes providing design from conceptual plans to construction bid documents.

ECONOMIC IMPACT

The goal for the new HPD Locker Room is to create a comfortable, modern, and functional facility for police officers, other employees, and visitors. The space planning design process will consider the opportunities and the constraints of the existing building and the possibility of expansion, design consideration of the comfort of a balanced gendered staff, and balancing the program and budget to meet the HPD’s goals.

FISCAL IMPACT
Council previously authorized the PSA to be funded out of the General Fund. Staff is requesting transfer of the authorized contract amount of $416,000 from the General Fund (Fund 100) to the Government Capital Fund (Fund 405) for better project tracking purposes.

STRATEGIC ROADMAP
This agenda item supports the Strategic Priority of Improve Infrastructure. Specifically, this item relates to the implementation of the following project:

Project 10 Investigate major municipal building upgrade needs

SUSTAINABILITY FEATURES
This project will create a comfortable, modern, and functional work environment for police officers, other employees, and visitors that suits workplace requirements and accommodates all genders.

PUBLIC CONTACT
During the design process, staff and the design consultant will engage with HPD staff for design input.

NEXT STEPS
If Council approves this request, staff will transfer $416,000 from the General Fund (Fund 100) to the Government Capital Fund (Fund 405), and appropriate the same amount to the Hayward Police Department Locker Room Project, Project No. 07420.

Prepared by: Hector M. Leuterio, Assistant Civil Engineer Kathy Garcia, Deputy Director of Public Works

Recommended by: Alex Ameri, Director of Public Works

Approved by:

_________________________________
Kelly McAdoo, City Manager

ATTACHMENT II

HAYWARD CITY COUNCIL

RESOLUTION NO. 22-____

Introduced by Council Member __________

RESOLUTION APPROVING THE TRANSFER AND APPROPRIATION OF
$416,000 FOR THE HAYWARD POLICE DEPARTMENT LOCKER ROOM, PROJECT NO. 07420

WHEREAS, Council Resolution No. 22 -047 authorized the City Manager to negotiate and execute a Professional Services Agreement with Dewberry Architects , Inc., to provide services for the design and construction documents associated with the Hayward Police Department Locker Room Project, Project No. 07420 in an amount not-to-exceed $416,000; and

WHEREAS, staff recommends transferring and appropriating the authorized contract amount from the General Fund (Fund 100) to the Government Capital Fund (Fund 405) for better project tracking purposes.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Hayward hereby amends Resolution 21-100, the budget resolution for the City of Hayward Operating Budget for FY 2022, and approves the transfer of $416,000 from the General Fund (Fund 100), and appropriate s $416,000 to the Government Capital Fund (Fund 405) for the Hayward Police Department Locker Room Project, Project No. 07420.

IN COUNCIL, HAYWARD, CALIFORNIA _______________________, 2022

ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:

_________________________________________
City Attorney of the City of Hayward

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 22-251
DATE: April 26, 2022
TO: Mayor and City Council
FROM: Director of Public Works

SUBJECT
Adopt a Resolution Approving Plans and Specifications and Calling for Bids for the Keyways Grading Project, Project No. 06914 at La Vista Park

RECOMMENDATION
That Council adopts a resolution (Attachment II) approving the plans and specifications, and calling for bids to be received on May 24, 2022, for the Keyways Grading Project, Project No. 06914 at La Vista Park.

SUMMARY
The Keyways Grading Project, Project No. 06914 at La Vista Park (Project), will remove and replace weak existing landslide areas with stronger backfill based on recommendations from the geotechnical report prepared by Langan, the geotechnical consultant hired by the City, to provide a strong and stable foundation for the future construction of park improvements. This project will expedite the construction of the keyways and allow work to begin while the overall park construction documents are finalized.

The adopted FY22 CIP budget includes a total project budget appropriation of $23.2 million to design and construct La Vista Park, including the proposed keyway slope stabilization improvements portion of the Keyways Grading Project, Project No. 06914 at La Vista Park. The estimated cost to design and construct the Keyway Project is $6,326,000, which leaves a remaining budget of $16,874,000 to design and construct the La Vista Park. The project California Environmental Quality Act (CEQA) addendum analysis for La Vista Park was completed and presented to the City Council on September 28, 2021, with no further action required per adopted resolution 21-195.

Council Infrastructure Committee Review
An update was provided to the Council Infrastructure Committee (CIC) on September 29, 2021 that included a proposal to construct the keyways for slope stabilization. The proposal received positive feedback.

ATTACHMENTS
CITY OF HAYWARD Printed on 4/22/2022Page 1 of 2
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File #:CONS 22-251
Attachment I Staff Report
Attachment II Resolution
CITY OF HAYWARD Printed on 4/22/2022Page 2 of 2
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DATE: April 26, 2022

TO: Mayor and City Council

FROM: Director of Public Works

SUBJECT: Adopt a Resolution Approving Plans and Specifications and Calling for Bids for the Keyways Grading Project, Project No. 06914 at La Vista Park

RECOMMENDATION

That Council adopts a resolution (Attachment II) approving the plans and specifications, and calling for bids to be received on May 24, 2022, for the Keyways Grading Project, Project No. 06914 at La Vista Park.

SUMMARY

The Keyways Grading Project, Project No. 06914 at La Vista Park (Project), will remove and replace weak existing landslide areas with stronger backfill based on recommendations from the geotechnical report prepared by Langan, the geotechnical consultant hired by the City, to provide a strong and stable foundation for the future construction of park improvements. This project will expedite the construction of the keyways and allow work to begin while the overall park construction documents are finalized.

The adopted FY22 CIP budget includes a total project budget appropriation of $23.2 million to design and construct La Vista Park, including the proposed keyway slope stabilization improvements portion of the Keyways Grading Project, Project No. 06914 at La Vista Park.

The estimated cost to design and construct the Keyway Project is $6,326,000, which leaves a remaining budget of $16,874,000 to design and construct the La Vista Park. The project California Environmental Quality Act (CEQA) addendum analysis for La Vista Park was completed and presented to the City Council on September 28, 2021, with no further action required per adopted resolution 21-195.

Council Infrastructure Committee Review
An update was provided to the Council Infrastructure Committee (CIC) on September 29, 2021 that included a proposal to construct the keyways for slope stabilization. The proposal received positive feedback.

BACKGROUND

In 2005, the La Vista residential development that included 179 new single-family homes to be built at the South Hayward site east of (and up the hill from) the terminus of Tennyson Road and Mission Boulevard was approved. The original project included construction of a new approximately thirty-acre public park. The original thirty-acre park site on land donated from the developer was expanded to almost fifty acres in size by the addition twenty acres of the former Caltrans Route 238 property right-of-way acquired by the City.

Thirty percent of the design of La Vista Park was completed and used to define the project scope for preparation of the CEQA addendum analysis which included a 26.5-acre addition to the park project. The CEQA addendum analysis was presented to the Council on September 28, 2021, which authorized staff to continue with the design and construction documents.

The 65% design plans are complete, and the geotechnical consultant finalized the slope stability analysis, which proposed keyways to remove and replace weak existing landslide areas with stronger backfill and strengthen the soil.

DISCUSSION

The proposed geotechnical report recommends removal of the existing weak landslide areas and treatment of the excavated ground with a mixture of cement and/or lime and placement of multiple layers of geogrid reinforcement as the excavated area is re-constructed. This will provide a strong and stable foundation for the future construction of park improvements.

Phasing the construction in two phases will help reinforce the ground just uphill of the future Parcel Group 3 development before construction of the overall park improvements.

Phasing the construction of the keyways grading for La Vista Park is critical to the Parcel Group 3 development and aligns the required work with the proposed Parcel Group 3 development grading operations scheduled to start in Spring of 2022.

Phasing the construction of La Vista Park in two phases incurs additional costs of approximately $400,000 to prepare construction documents, coordinate, and support construction. Additional mobilization and preparation of the site is required during construction and post-construction to provide necessary interim improvements to maintain the site in preparation for the final phase of construction.

The project CEQA addendum analysis including the 26.5-acre addition for La Vista Park was completed and presented to Council on September 28, 2021 with no further action required per adopted resolution 21-195.

On November 15, 20161, Council passed a resolution authorizing a Community Workforce Agreement (CWA) with the Alameda County Building Trades Council (BTC), which applies to

1 https://hayward.legistar.com/LegislationDetail.aspx?ID=2882111&GUID=118B2EF9-1D2C-471F-999E- 4BE0929706A0&Options=&Search=

City projects with construction costs of $1,000,000 or more. The agreement requires contractors to use local union hiring halls, encourages contractors to employ Hayward residents or Hayward Unified School District graduates, and requires hired workers to pay union dues and other benefit trust fund contributions, etc. Because the construction cost estimate for the La Vista Park – Keyways Grading project is more than $1,000,000, the CWA agreement applies to this project.

ECONOMIC IMPACT

The development of a destination park will attract visitors that will contribute to the vitality of the City and South Hayward area. The park will provide an amenity to the area and have a positive impact on the community’s economic development.

FISCAL IMPACT

The adopted FY22 CIP budget includes a total project budget appropriation of $23.2 million in the Government Capital Fund (Fund 405) to construct all the proposed La Vista Park improvements including the proposed keyway slope stabilization improvements proposed in this project.

The estimate project costs for the keyway grading are:

Design $78,000
Administration $70,000
Geotechnical Inspections, Testing & Report $128,000 Construction with 10% Contingency $6,050,000
Total Project Cost $6,326,000

Remaining budget for La Vista Park design and construction $16,874,000

Staff will work with the design consultant and HARD to align the design with the remaining budget.

STRATEGIC-ROADMAP

This agenda item supports the Strategic Priority of Support Quality of Life. Specifically, this item relates to the implementation of the following project(s):

Project 12, Part 12a: Design La Vista Park

SUSTAINABILITY FEATURES

The La Vista Park will be designed to be the most environmentally sustainable park within the City. As part of the design, park areas will require less irrigation and native grasses and plants will be used throughout the park. Park structures will be constructed from natural materials versus traditional, more costly fabricated structures. Bio-retention filtration areas will collect and retain stormwater runoff prior to exiting the park into the storm drainage

system.

PUBLIC CONTACT

After construction work has been scheduled, signs will be posted seventy-two hours prior to commencement of work indicating the date and time of work on E. 16th Street.

Residents will be advised to park their vehicles on side streets outside of the work area during the construction period.

NEXT STEPS

Bid Opening May 24, 2022
Award Construction Contract June 21, 2022
Start of Construction July 2022
End of Construction October 2022

Prepared by: Alex Tat, Associate Civil Engineer
Kathy Garcia, Deputy Director of Public Works

Recommended by: Alex Ameri, Director of Public Works

Approved by:

____________________________________
Kelly McAdoo, City Manager

ATTACHMENT II

HAYWARD CITY COUNCIL
RESOLUTION NO. 22-
Introduced by Council Member

RESOLUTION APPROVING PLANS AND SPECIFICATIONS, AND CALLING FOR BIDS FOR THE KEYWAYS GRADING PROJECT, PROJECT NO. 06914 FOR THE LA

VISTA PARK

WHEREAS, the Keyways Grading Project, Project No. 06914 for the La Vista Park involves removal of the existing weak landslide areas and treatment of the excavated ground with a mixture of cement and/or lime and placement of multiple layers of geogrid reinforcement as the excavated area is re-constructed, which will provide a strong and stable foundation for the future construction of park improvements; and

WHEREAS, the project California Environmental Quality Act (CEQA) addendum analysis for La Vista Park was completed and presented to the City Council on September 28, 2021 with no further action required per adopted resolution 21-195; and

WHEREAS, the adopted FY22 CIP budget for this project has sufficient funding.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Hayward that those certain plans and specifications, for the Keyways Grading Project, Project No. 06914 for the La Vista Park on file in the office of the City Clerk, are hereby adopt ed as the plans and specifications for the project.

BE IT FURTHER RESOLVED, that the City Clerk is hereby directed to cause a notice calling for bids for the required work and material to be made in the form and manner provided by law.

BE IT FURTHER RESOLVED, that sealed bids therefor will be received by the City Clerk’s office at City Hall, 777 B Street, 1st Floor Rotunda, Hayward, California 94541, up to the hour of 2:00 p.m. on Tuesday, May 24, 2022, and immediately thereafter publicly opened and declared by the City Clerk in the City Hall Rotunda, located on the 1 st Floor of City Hall, Hayward, California.

BE IT FURTHER RESOLVED, that the City Council will consider a report on the bids at a regular meeting following the aforesaid opening and declaration of same.

ATTACHMENT II

IN COUNCIL, HAYWARD, CALIFORNIA , 2022

ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST:

City Clerk of the City of Hayward

APPROVED AS TO FORM:

City Attorney of the City of Hayward

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 22-252
DATE: April 26, 2022
TO: Mayor and City Council
FROM: Director of Public Works

SUBJECT
Adopt a Resolution Approving the Project List for FY23 Road Repair and Accountability Act Funding for the FY23 Pavement Improvement Project

RECOMMENDATION
That the Council adopts a resolution (Attachment II) approving the project list for Road Repair and Accountability Act (RRAA) FY23 funding for the FY23 Pavement Improvement Project (PIP).

SUMMARY
A yearly application must be submitted to the California Transportation Commission (CTC) to continue receiving RRAA funding, which must include a resolution approving a project list of street segments or defined regions of the City for the estimated revenue. The RRAA revenue estimate for FY23 is $3,000,000 and the project list includes the Hayward neighborhoods within the limits of Hesperian Blvd, A Street, BART, Jackson Street, Union Pacific Railroad, and West Winton Ave, as shown on Attachment III.

ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
Attachment III Project Limits
CITY OF HAYWARD Printed on 4/22/2022Page 1 of 1
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DATE: April 26, 2022

TO: Mayor and City Council

FROM: Director of Public Works

SUBJECT Adopt a Resolution Approving the Project List for FY23 Road Repair and Accountability Act Funding for the FY23 Pavement Improvement Project

RECOMMENDATION

That the Council adopts a resolution (Attachment II) approving the project list for Road Repair and Accountability Act (RRAA) FY23 funding for the FY23 Pavement Improvement Project (PIP).

SUMMARY

A yearly application must be submitted to the California Transportation Commission (CTC) to continue receiving RRAA funding, which must include a resolution approving a project list of street segments or defined regions of the City for the estimated revenue. The RRAA revenue estimate for FY23 is $3,000,000 and the project list includes the Hayward neighborhoods within the limits of Hesperian Blvd, A Street, BART, Jackson Street, Union Pacific Railroad, and West Winton Ave, as shown on Attachment III.

BACKGROUND

On April 28, 2017, the Governor signed Senate Bill 1 (SB1), the RRAA of 2017, to address basic road maintenance, rehabilitation, and critical safety needs through an increase in per gallon fuel excise taxes and vehicle registration fees.

To receive each year’s SB1 apportionments, cities must apply to the CTC for the funds by submitting a tentative project list approved by resolution to the CTC. The project list must contain either a list of street segments or defined regions of the City undergoing rehabilitation, an estimated completion date for the project, and the estimated useful life of the paving methods utilized.

DISCUSSION

This project is part of the larger FY23 PIP. This project is scheduled to finalize a street list by December 2022, call for bids in Spring 2023, start construction in Summer 2023, and complete construction in Fall of 2023. The RRAA revenue estimate of $3,000,000 will be used to treat the Hayward neighborhoods within the limits of Hesperian Blvd, A Street, BART, Jackson Street, Union Pacific Railroad, and West Winton Ave. This area includes streets in very

poor condition with a high number of resident requests in order to improve and increase equity in distribution of City services (Fuller Ave, Elmwood Ln, Redbud Ln).

The RRAA application requires listing of the following information regarding the project:
 Project limits within Hesperian Blvd, A St, BART, Jackson St, Union Pacific Railroad, and West Winton Ave.
 Preventative maintenance treatment estimated useful life is 5-10 years.  Pavement rehabilitation treatment estimated useful life is 10-15 years.  Begin construction: Summer 2023
 End construction: Fall 2023

ECONOMIC IMPACT

This project is fully funded by the City’s CIP through RRAA and has no impact on the General Fund.

FISCAL IMPACT

The estimated revenue from RRAA for FY22 is $3,000,000. This amount will be budgeted in the recommended FY23-FY32 CIP which is scheduled to be presented to Council for adoption later this spring.

STRATEGIC ROADMAP

This agenda item supports the Strategic Priority of Improve Infrastructure. Specifically, this item relates to the implementation of the following project(s):

Project 5, Part 5.a: Maintain Pavement Condition Index (PCI) at 70.

Project 5, Part 5c: Construct various OHHA Pavement Improvements

SUSTAINABILITY FEATURES

The project requires the contractor to recycle all construction and demolition debris generated from the project.

This project is consistent with City’s Complete Streets Policy and improves travel for all users including:
 Improved pavement for motorists
 Additional bike lanes and sharrows for bicyclists
 More visible pavement markings for pedestrians, including near school zones  New or upgraded curb ramps to meet the recently revised Caltrans standards for pedestrians

The project satisfies the following General Plan policies:
 PFS-7.10 Recycled Products or Processes for Capital Projects

 HQL-2.5 Safe Routes to School
 HQL-2.6 Education on Sharing the Road
 M-1.7 Eliminate Gaps (in pedestrian networks)
 M-3.1 Serving All Users
 M-5.1 Pedestrian Needs
 M-5.6 Safe Pedestrian Crossings
 M-6.2 Encourage Bicycle Use

PUBLIC CONTACT

Immediately after the construction contract is awa rded, a preliminary notice explaining the project will be posted and distributed to all residents and businesses along the affected streets. After the construction work has been scheduled, signs on barricades will be posted seventy-two hours prior to commencement of work indicating the date and time of work for each street. Residents will be advised to park their v ehicles on side stree ts outside of the work area during the period when the streets are being treated.

NEXT STEPS

If Council approves this recommendation, staff will submit the defined regions in the City and resolution to the CTC.

May 2022 Submit RRAA funding application to CTC
December 2022 Finalize project list of streets
Spring 2023 Call for bids & bid opening
Summer 2023 Begin construction
Fall 2023 Complete construction

Prepared by: Yama Farouqi, Associate Civil Engineer
Kathy Garcia, Deputy Director of Public Works

Recommended by: Alex Ameri, Director of Public Works

Approved by:

Kelly McAdoo, City Manager

ATTACHMENT II

HAYWARD CITY COUNCIL

RESOLUTION NO. 22-____

Introduced by Council Member __________

RESOLUTION APPROVING PROJECT LIST FOR FY23 ROAD REPAIR AND ACCOUNTABILITY ACT FUNDING FOR THE FY2 3 PAVEMENT

IMPROVEMENT PROJECT

WHEREAS, Senate Bill 1 (SB 1) , the R oad Repair and Accountability Act (RRAA) of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 in order to address the significant multi -modal transportation funding shortfalls statewide; and

WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of Hayward are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and

WHEREAS, the City must approve a list of all projects or define d regions of the City proposed to receive funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, a nd the estimated useful life of the improvement; and

WHEREAS, the City will receive an estimated $ 3,000,000 in R RAA funding in Fiscal Year 2023 from SB1; and

WHEREAS, this is the sixth year in which the C ity of Hayward is receiving SB 1 funding and will enable the City of Hayward to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and

WHEREAS, the City has undergone a robust public process to ensure public input into our community’s transportation priorities; and

WHEREAS, the City will use a Pavement Manag ement System to develop the SB 1 project list to ensure revenues are being used on the most high -priority and cost -effective projects that also meet the community’s priorities for transportation investment; and

Whereas, the funding from SB 1 will help th e City maintain and rehabilitate street sections in the defined region of the Ci ty listed below in Fiscal Year 202 3 and dozens of similar projects into the future; and

ATTACHMENT II

WHEREAS, the 201 8 California Statewide Local Streets and Roads Needs Assessment found that the City’s streets and roads are in “good” condition and this revenue will help us increase the overall quality of our road system and over the next decade will help maintain our streets and roads in “good” condition.

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward that:

1. The foregoing recitals are true and correct.

2. The fiscal year 2022-23 list of projects planned to be funded with Road Maintenance and Rehabilitation Account revenues include:

 Hayward neighborhoods within Hesperian Blvd, A St, BART, Jackson St, Union Pacific Railroad, & West Winton Ave.
 Preventative maintenance treatment estimated useful life is 5-10 years.  Pavement rehabilitation treatment estimated useful life is 10-15 years.  Begin construction: Summer 2023
 End construction: Fall 2023

IN COUNCIL, HAYWARD, CALIFORNIA _______________________, 2022

ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST: ______________________________________
City Clerk of the City of Hayward

APPROVED AS TO FORM:

_________________________________________
City Attorney of the City of Hayward

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 22-255
DATE: April 26, 2022
TO: Mayor and City Council
FROM: City Clerk

SUBJECT
Adopt an Ordinance Amending Chapter 10, Article 1 (Zoning Ordinance) of the Hayward Municipal Code Rezoning Certain Property to Planned Development District in Connection with Zone Change, Vesting Tentative Map and Disposition and Development Agreement Application No. 202003054 for Parcel Group 5 Bunker Hill Development by Trumark Properties LLC

RECOMMENDATION
That the Council adopts the Ordinance introduced on April 19, 2022.

SUMMARY
This item entails adoption of an Ordinance amending Chapter 10, Article 1 (Zoning Ordinance) of the Hayward Municipal Code, introduced on April 19, 2022, by Council Member Zermeño.

ATTACHMENTS
Attachment I Staff Report
Attachment II Summary of Published Ordinance
CITY OF HAYWARD Printed on 4/22/2022Page 1 of 1
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DATE: April 26, 2022

TO: Mayor and City Council

FROM: City Clerk

SUBJECT: Adopt an Ordinance Amending Chapter 10, Article 1 (Zoning Ordinance) of the Hayward Municipal Code Rezoning Certain Property to Planned Development District in Connection with Zone Change, Vesting Tentative Map and Disposition and Development Agreement App lication No. 202003054 for Parcel Group 5 Bunker Hill Development by Trumark Properties LLC

RECOMMENDATION

That the Council adopts the Ordinance introduced on April 19, 2022.

SUMMARY

This item entails adoption of an Ordinance amending Chapter 10, Article 1 (Zoning Ordinance) of the Hayward Municipal Code , introduced on April 19 , 2022 , by Council Member Zermeño.

BACKGROUND

The Ordinance was introduced by Council Member Zermeño at the April 19, 2022, meeting of the City Council with the following vote:

AYES: COUNCIL MEMBERS: Andrews, Lamnin, Salinas, Wahab, Zermeño MAYOR Halliday
NOES: NONE
ABSENT: COUNCIL MEMBER Márquez
ABSTAIN: NONE

Introduction of the Ordinance included amendments to Attachment IV – now Resolution 22- 093 (the first paragraph on Page 4 was amendment to change the word “eight” to “eighteen” in reference to the number of accessory dwelling units) and Attachment V (the last sentence, “The City has not incurred any demolition costs.” of Section III – Cost of Agreement - on Page 3 was deleted).

STRATEGIC ROADMAP

This agenda item is a routine operational item and does not relate to one of the priorities outlined in the Council’s Strategic Roadmap.

FISCAL IMPACT

There is no fiscal impact associated with this report.

PUBLIC CONTACT

The summary of the Ordinance was published in the Daily Review c/o Bay Area News Group- East Bay on Friday, April 22, 2022. Adoption, at this time, is therefore appropriate.

NEXT STEPS

The Hayward Municipal Code and other related documents will be updated accordingly.

Prepared and Recommended by: Miriam Lens, City Clerk

Approved by:
_________________________________
Kelly McAdoo, City Manager

ATTACHMENT II

PUBLIC NOTICE OF AN INTRODUCTION OF AN ORDINANCE BY THE CITY

COUNCIL OF THE CITY OF HAYWARD

AN ORDINANCE AMENDING CHAPTER 10, ARTICLE 1 (ZONING ORDINANCE) OF THE

HAYWARD MUNICIPAL CODE REZONING CERTAIN PROPERTY TO PLANNED

DEVELOPMENT DISTRICT IN CONNECTION WITH ZONE CHANGE, VESTING TENTATIVE MAP AND DISPOSITION AND DEVELOPMENT AGREEMENT APPLICATION NO. 202003054 FOR PARCEL GROUP 5 BUNKER HILL DEVELOPMENT BY TRUMARK PROPERTIES LLC THE CITY COUNCIL OF THE CITY OF HAYWARD DOES ORDAIN AS FOLLOWS:

WHEREAS, on April 19, 2022 , the City Council held a public hearing and adopted findings in support of the requested Zone Change, Tentative Map, Government Code Section 52201 Summary Report and Disp osition and Development Agreement as set forth in the companion Resolutions (No. 22-93 and No. 22-94, respectively);

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF HAYWARD DOES ORDAIN AS FOLLOWS:

Section 1. Provisions.

Chapter 10 of the Hayward Municipal Code is hereby amended to rezone the parcels located at 25373 Bunker Hill Court (Assessor Parcel No. (APN) 445-0270-054-02), 25564 Maitland Drive (APN 445-0260-084-03), 25472 Bunker Hill Blvd (APN 445-0260-109-04), 25472 Bunker Hill Blvd (APN 445-0260-109-03), 25777 Bunker Hill Blvd (APN 445 -0250- 041-01), 25832 Bunker Hill Blvd (APN 445-0250-059-01), 25673 Maitland Drive (APN 445- 0260-018-04), 25673 Maitland Drive/ 25721 Maitland Dr/25675 Maitland Dr/25685 Maitland Dr/25697 Maitland Dr (APN 445-0260-018-03), Harder Road (APNs 445 -0250- 060-01 and 445 -0260-002-00), 25450 Bunker Hill Blvd (APN 445-0260-109-02), 25401 Bunker Hill Blvd (APN 445-0270-029-00), 25588 Maitland Drive (APN 445-0260-084-02) and 25673 Maitland Drive (APN 445-0260-018-02) to Planned Development District, subject to the findings and conditions of approval set forth in the companion Resolution (No. 22-93) to this Ordinance.

Section 2. Severance.

Should any part of this ordinance be declared by a final decision by a court or tribunal of competent jurisdiction to be unconstitutional, invalid or beyond authority of the City, such decision shall not affect the validity of the remainder of this ordinance, which shall continue in full force and effect, provided the remainder of the ordinance, absent the excised portion, can be reasonably interpreted to give effect to intentions of the City Council.

Section 3. Effective Date.

This ordinance shall become effective immediately upon adoption.

ATTACHMENT II

Introduced at a meeting of the City Council of the City of Hayward, held the 19th day of April 2022, by Council Member Zermeño.

This Ordinance will be considered for adoption at the regular meeting of the Hayward City Council, to be held on April 26, 2022, at 7:00 p.m. Please note the City Council will hold a hybrid meeting which will allow for participation in the Council Chamber and virtually via the Zoom platform. The full text of this Ordinance is available for examination by the public by contacting the City Clerk’s office at [email protected] or (510) 583-4400.

Dated: April 22, 2022
Miriam Lens, City Clerk
City of Hayward

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 22-256
DATE: April 26, 2022
TO: Mayor and City Council
FROM: City Clerk

SUBJECT
Adopt an Ordinance Amending Article 4, Chapter 10 of the Hayward Municipal Code by Amending Section 10-4.56 Related to Precise Plan Lines for Rockaway Lane from “A” Street to Russell Way

RECOMMENDATION
That the Council adopts the Ordinance introduced on April 19, 2022.

SUMMARY
This item entails adoption of an Ordinance amending Chapter 10, Article 4, Section 10-4.56 of the Hayward Municipal Code, introduced on April 19, 2022, by Council Member Salinas.

ATTACHMENTS
Attachment I Staff Report
Attachment II Summary of Published Ordinance
CITY OF HAYWARD Printed on 4/22/2022Page 1 of 1
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DATE: April 26, 2022

TO: Mayor and City Council

FROM: City Clerk

SUBJECT: Adopt an Ordinance of the City of Hayward Amending Article 4, Chapter 10 of the Hayward Municipal Code by Amending Section 10-4.56 Related to Precise Plan Lines for Rockaway Lane from “A” Street to Russell Way

RECOMMENDATION

That the Council adopts the Ordinance introduced on April 19, 2022.

SUMMARY

This item entails adoption of an Ordinance amending Chapter 10, Article 4, Section 10-4.56 of the Hayward Municipal Code, introduced on April 19, 2022, by Council Member Salinas.

BACKGROUND

The Ordinance was introduced by Council Member Salinas at the April 19, 2022, meeting of the City Council with the following vote:

AYES: COUNCIL MEMBERS: Andrews, Lamnin, Salinas, Wahab, Zermeño MAYOR Halliday
NOES: NONE
ABSENT: COUNCIL MEMBER: Márquez
ABSTAIN: NONE

STRATEGIC ROADMAP

This agenda item is a routine operational item and does not relate to one of the priorities outlined in the Council’s Strategic Roadmap.

FISCAL IMPACT

There is no fiscal impact associated with this report.

PUBLIC CONTACT

The summary of the Ordinance was published in the Daily Review c/o Bay Area News Group- East Bay on Friday, April 22, 2022. Adoption, at this time, is therefore appropriate.

NEXT STEPS

The Hayward Municipal Code and other related documents will be updated accordingly.

Prepared and Recommended by: Miriam Lens, City Clerk

Approved by:
_________________________________
Kelly McAdoo, City Manager

ATTACHMENT II

PUBLIC NOTICE OF AN INTRODUCTION OF AN ORDINANCE BY THE CITY

COUNCIL OF THE CITY OF HAYWARD

AN ORDINANCE OF THE CITY OF HAYWARD, CALIFORNIA AMENDING ARTICLE 4, CHAPTER 10 OF THE HAYWARD MUNICIPAL CODE BY AMENDING SECTION 10 -4.56 RELATED TO PRECISE PLAN LINES FOR ROCKAWAY LANE FROM “A” STREET TO RUSSELL WAY

THE CITY COUNCIL OF THE CITY OF HAYWARD DOES ORDAIN AS FOLLOWS:

Section 1. Article 4 of Chapter 10 of the Hayward Municipal Code is hereby amended by amending Section 10-4.56 related to precise plan lines for Rockaway Lane from “A” Street to Russell Way to read as follows:

SEC. 10-4.56 – ROCKAWAY LANE FROM “A” STREET TO RUSSELL WAY

The precise plan line requirements for Rockaway Lane from “A” Street shall be a minimum width of fifty-six (56) feet, as indicated on that certain drawing entitled, “City of Hayward, Department of Public Works, Engineering Division, Precise Plan Lines, Rockaway Lane, “A” Street to Russell Way, being drawing number H-116, which drawing is on file in the office of the City Clerk and hereby referred to, incorporated herein and made part hereof as if set forth in full. Drawing number H-116, amended in March 2022 supersedes and replaces drawing number H-116, dated December 11, 1958 and amended May 11, 1964 in full.

Section 2. The City Council finds and determines that this action is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 of the CEQA guide lines as an existing facility. The exemption applies in this instance because the proposed amendment would reduce the dedication requirement and not result in any expansion of use or create additional automobile travel lanes.

Section 3. This Ordinance shall become effective thirty (30) days after adoption by the City Council.

Introduced at a meeting of the City Council of the City of Hayward, held the 19th day of April 2022, by Council Member Salinas.

This Ordinance will be considered for adoption at the regular meeting of the Hayward City Council, to be held on April 26, 2022, at 7:00 p.m. Please note the City Council will hold a hybrid meeting which will allow for participation in the Council Chamber and virtually via the Zoom platform. The full text of this Ordinance is available for examination by the public by contacting the City Clerk’s office at [email protected] or (510) 583-4400.

Dated: April 22, 2022
Miriam Lens, City Clerk
City of Hayward

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: WS 22-010
DATE: April 26, 2022
TO: Mayor and City Council
FROM: Chief of Police
SUBJECT:

AB 481 Policy Review: Council Work Session to Review Proposed Policy Regarding the Hayward Police Department’s Funding, Acquisition, and Use of “Military Equipment”, as Defined by Assembly Bill 481

RECOMMENDATION
That the Council holds a work session to review a proposed policy (Attachment II) regarding the Hayward Police Department’s (HPD) funding, acquisition, and use of military equipment, as defined in Assembly Bill (AB) 481 (Attachment III).

SUMMARY
On January 1, 2022, AB 481, which governs the funding, acquisition, and use of military equipment by law enforcement agencies in the State of California, went into effect. AB 481 specifically requires all law enforcement agencies in California to obtain the approval of their respective governing bodies before funding, acquiring, or using equipment now defined under AB 481 as “military equipment.” As the governing body for the HPD, Council is tasked with reviewing and approving, via ordinance at a public meeting, a policy consistent with the requirements in AB 481. The purpose of this staff report and related documents is to present information to the Council regarding the proposed policy and the relevant equipment currently in HPD’s inventory. Council has 180 days to approve the policy via adoption of the ordinance once the approval process has been initiated. In this case, Council was provided with copies of the HPD’s proposed Military Equipment Use Policy on April 6, 2022, initiating the AB 481 approval process. This means Council has until September 3, 2022 to officially approve the policy via adoption of the ordinance. If Council does not approve the policy via adoption of the ordinance within the 180-day timeframe, the HPD must cease the use of all equipment now defined as “military equipment.” HPD does not utilize all of the equipment outlined in AB 481. Given the equipment that is deployed in specialized circumstances, ceasing to have this equipment available for use could be detrimental to HPD and the safety of community members and officers alike as outlined in this report.

ATTACHMENTS
Attachment I Staff Report
CITY OF HAYWARD Printed on 4/22/2022Page 1 of 2
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File #:WS 22-010
Attachment II Policy 706 - Military Equipment
Attachment III AB 481
Attachment IV HPD Equipment List
CITY OF HAYWARD Printed on 4/22/2022Page 2 of 2
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DATE: April 26, 2022

TO: Mayor and City Council

FROM: Chief of Police

SUBJECT: AB 481 Policy Review: Council Work Session to Review Proposed Policy Regarding the Hayward Police Department’s Funding, Acquisition, and Use of “Military Equipment”, as Defined by Assembly Bill 481

RECOMMENDATION

That the Council holds a work session to review a proposed policy (Attachment II) regarding the Hayward Police Department’s (HPD) funding, acquisition, and use of military equipment, as defined in Assembly Bill (AB) 481 (Attachment III).

SUMMARY

On January 1, 2022, AB 481, which governs the funding, acquisition, and use of military equipment by law enforcement agencies in the State of California, went into effect. AB 481 specifically requires all law enforcement agencies in California to obtain the approval of their respective governing bodies before funding, acquiring, or using equipment now defined under AB 481 as “military equipment.” As the governing body for the HPD, Council is tasked with reviewing and approving, via ordinance at a public meeting, a policy consistent with the requirements in AB 481. The purpose of this staff report and related documents is to present information to the Council regarding the proposed policy and the relevant equipment currently in HPD’s inventory. Council has 180 days to approve the policy via adoption of the ordinance once the approval process has been initiated. In this case, Council was provided with copies of the HPD’s proposed Military Equipment Use Policy on April 6, 2022, initiating the AB 481 approval process. This means Council has until September 3, 2022 to officially approve the policy via adoption of the ordinance. If Council does not approve the policy via adoption of the ordinance within the 180-day timeframe, the HPD must cease the use of all equipment now defined as “military equipment.” HPD does not utilize all of the equipment outlined in AB 481. Given the equipment that is deployed in specialized circumstances, ceasing to have this equipment available for use could be detrimental to HPD and the safety of community members and officers alike, as outlined in this report.

BACKGROUND

On September 30, 2021, Governor Newsom signed a series of eight (8) pieces of policing reform legislation aimed at increasing transparency around policing. AB 481 was one of those pieces of legislation. AB 481, which became effective on January 1, 2022, was created to address transparency issues in the funding, acquisition, and use of law enforcement equipment that lawmakers have deemed to be “military equipment.” AB 481, codified at California Government Code Section(s) 7070 through 7075, requires law enforcement agencies to “commence a governing body approval process,” for the adoption of a military equipment use policy by ordinance, in a public forum, by May 1, 2022, to continue the use of previously acquired “military equipment.” The bill also requires such approval (of the policy by ordinance), by the governing body in a public forum, before a law enforcement agency may fund, acquire, or use new “military equipment.” Moreover, the bill requires further public review and approval actions by the governing body, annually, to continue the use of “military equipment,” and requires the City to host annual community meetings regarding the agency’s use of “military equipment” under the bill. These requirements are more specifically outlined below.

The term “military equipment,” as used in the legislation, does not necessarily indicate equipment used by the military. Items deemed to be “military equipment,” include, but are not limited to equipment such as unmanned vehicles, command and control vehicles, armored vehicles, pepper balls, less lethal shotguns, and long-range acoustic devices.

These types of equipment, as well as others considered “military equipment” under AB 481, are commonly used and employed by law enforcement agencies across the country to enhance resident and officer safety.

AB 481 “Military Equipment”:

The following law enforcement equipment is now deemed to be “military equipment” for purposes of adhering to AB 481 under §7070(c):

1. Unmanned, remotely piloted, powered aerial or ground vehicles.

2. Mine-resistant ambush-protected vehicles or armored personnel carriers.

3. Humvees, two and one-half-ton trucks, five-ton trucks, or wheeled vehicles that have a breaching or entry apparatus attached.

4. Tracked armored vehicles that provide ballistic protection to their occupants and utilize a tracked system instead of wheels for forward motion.

5. Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units.

6. Weaponized aircraft, vessels, or vehicles of any kind.

7. Battering rams, slugs, and breaching apparatuses that are explosive in nature.

8. Firearms of .50 caliber or greater. Standard issue shotguns excluded.

9. Ammunition of .50 caliber or greater. Standard issue shotgun ammunition is excluded.

10. Specialized firearms and ammunition of less than .50 caliber, including assault weapons as defined in Sections 30510 and 30515 of the Penal Code, with the exception of

standard issue service weapons and ammunition of less than .50 caliber that are issued to officers, agents, or employees of a law enforcement agency or a state agency.

11. Any firearm or firearm accessory that is designed to launch explosive projectiles.

12. “Flashbang” grenades and explosive breaching tools, “tear gas,” and “pepper balls.”

13. Taser Shockwave, microwave weapons, water cannons, and the Long-Range Acoustic Device (LRAD).

14. The following projectile launch platforms and their associated munitions: 40mm projectile launchers, “bean bag,” rubber bullet, and specialty impact munition (SIM) weapons.

15. Any other equipment as determined by a governing body or a state agency to require additional oversight.

16. Notwithstanding paragraphs (1) through (15), “military equipment” does not include general equipment not designated as prohibited or controlled by the federal Defense Logistics Agency.

A current list of equipment (Attachment IV) contained in HPD’s inventory is attached to this staff report. The department does not currently utilize some of the equipment on the above list – the list in Attachment IV identifies under which category from the above list HPD’s equipment falls.

AB 481 Legal Requirements:

To continue to use, seek funding for, or acquire any of the above equipment, a law enforcement agency must obtain approval of its governing body (the City Council) “by an ordinance adopting a military equipment use policy at a regular meeting of the governing body held pursuant” to the Brown Act. Gov’t Code. § 7071(a)(1). The law enforcement agency must “commence” the “governing body approval process,” in accordance with AB 481, by “no later than May 1, 2022.” § 7071(a)(2). The process is “commenced” by “submission of the proposed military equipment use policy to the governing body.” Id.

Once the proposed policy is provided to the governing body, the governing body (City Council) has 180 days to approve of the continuing use of military equipment, including by adoption of the proposed policy. Id. If the use of military equipment and proposed policy are not approved within that timeframe, the agency must cease all use of such equipment until such approval is received. Id.

For transparency purposes, the bill requires that the proposed policy (to be submitted to the governing body for approval), be made available “on the law enforcement agency’s internet website at least 30 days prior to any public hearing concerning the military equipment at issue.” § 7071(b). Moreover, the governing body (City Council) is required to consider the proposed policy, “as an agenda item for an open session of a regular meeting and provide for public comment in accordance with” the Brown Act. § 7071(c).

The proposed policy, must, at a minimum, contain the following: (1) a description of each type of military equipment, quantity sought, its capabilities, expected lifespan, and product descriptions from manufacturer; (2) the purposes and authorized uses for which the

agency proposes to use each type of equipment; (3) the fiscal impact of each type of equipment, including initial costs of obtaining the equipment and the estimated annual cost for maintaining the equipment; (4) the legal and procedural rules that govern each authorized use; (5) the training that must be completed before an employee is allowed to use each type of equipment; (6) the mechanisms in place to ensure compliance with the policy, including which independent persons or entities have oversight/authority, and, if applicable, what legally enforceable sanctions are put in place for violations of the policy; and (7) the procedures by which members may register complaints or concerns about the use of equipment and how the agency will ensure the complaints or concerns are received and responded to in a timely manner. HPD’s proposed policy is included with this report as Attachment II. § 7070(d).

In reviewing the proposed policy, the City Council shall only approve the policy if it determines the following: (1) the equipment is necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety; (2) the proposed policy will safeguard the public’s welfare, safety, civil rights and civil liberties; (3) the equipment, if being purchased, is reasonably cost effective compared to available alternatives that can achieve the same objective of officer and civilian safety; and (4) prior military equipment use complied with the military equipment use policy that was in effect at the time, or if it did not, corrective action has been taken to remedy nonconforming uses and ensure future compliance. § 7071(d)(1).

Following the approval of any such policy, the proposed or final policy must be made publicly available on the law enforcement agency’s website for as long as the military equipment is available for use. §7071(d)(2). Moreover, the law enforcement agency must submit, to the City Council, within a year of approval, and annually thereafter for as long as the military equipment is available for use, a “military equipment report for each type of military equipment approved by the governing body.” § 7072. The report must include the following information: (1) A summary of how the military equipment was used and the purpose of its use; (2) a summary of complaints or concerns received regarding military equipment; (3) the results of internal audits, any information about violations of the Policy, and actions taken in response; (4) the total annual cost for each piece of equipment, including the cost of acquisition, personnel, training, transportation, maintenance, storage, upgrade, ongoing costs and information about where source funds will be provided from in the calendar year following the submission of the annual report; (5) the quantity of each type of equipment possessed; and (6) whether the agency intends to acquire additional military equipment next year and the quantity sought for each. Id.

Within 30 days of submitting and publicly releasing the annual military equipment report, the law enforcement agency must hold “at least one well-publicized and conveniently located community engagement meeting, at which the general public may discuss and ask questions regarding the annual military equipment report” and the funding/use of equipment. § 7072(b)

Additionally, the City Council must review the ordinance that it has adopted, approving of the funding, acquisition, or use of military equipment, at least annually, and vote on

whether to renew the ordinance at a regular meeting held pursuant to the Brown Act. § 7071(e)(1). During the review process, the City Council must determine, based on the military equipment report submitted under § 7072, whether each type of military equipment in the report has complied with the standards for approval set forth in §7071(d)(1). §7071(e)(2). If it determines a type of equipment identified in the report has not complied with the standards for approval, the City Council must either disapprove of the renewal or require modifications to the military equipment use policy in a manner that will resolve the lack of compliance.

DISCUSSION

By its very nature, law enforcement is an increasingly difficult and dangerous job. History has shown that armed encounters between law enforcement officers in the United States and heavily armed, violent offenders can be traced back to the prohibition era of the 1920s.

During this time, communities were impacted by offenders and organized crime groups who were often armed with automatic weapons, wearing body armor, and using military style tactics to commit offenses (e.g., bank robberies, shootings, etc.). Since that time, law enforcement officers continued encountering heavily armed individuals and groups who were willing to engage in armed confrontations. Traditional methods of law enforcement response placed officers and community members at risk, so new equipment and methods of response had to be developed.

In addition to increased contacts with heavily armed, violent offenders, high-profile international, state, and local incidents contributed to the evolution of law enforcement response and equipment. While this is certainly not an exhaustive list, below are several incidents that led to changes in methods of response and equipment for law enforcement agencies in the United States, including the HPD:

- Los Angeles, California: In the 1960s, the first Special Weapons and Tactics (SWAT) Team was formed in response to several incidents involving snipers firing upon community members and officers during rioting.
- Munich, Germany: Multiple Israeli athletes were killed during a hostage taking in the Olympic Village during the 1972 Olympic Games in Munich, Germany. During a failed rescue attempt, 9 hostages were killed as the German Police were not trained or equipped to deal with such a sophisticated threat.
- Hayward, California: In the mid-1970s, HPD officers responded to a call for service and were fired upon by a subject armed with a high-powered rifle. A 72-hour stand-off ensued after the subject barricaded himself inside his residence and HPD officers were not trained or equipped to deal with such a sophisticated threat. Some HPD officers were sent to retrieve their personal hunting rifles as they were not able to get close enough to the residence without being fired upon. This led to the creation of HPD’s Special Response Unit (SRU).
- Los Angeles, California: Two subjects, armed with high-powered rifles and body armor, robbed a bank in the North Hollywood neighborhood of Los Angeles. LAPD officers, armed only with pistols, revolvers, and shotguns, were considerably outmatched as the subjects were armed with AK-47 and AR-15 style rifles, which can defeat body

armor. In total, nearly 2,000 rounds were fired, 12 LAPD officers were shot, 8 community members were shot, and both subjects were ultimately killed after LAPD officers retrieved rifles from a nearby firearms dealer. After this incident, every law enforcement agency in the United States moved to equip officers with carbine rifles.

Law enforcement officers must have access to equipment that will allow them to perform their duties safely and to address sophisticated threats like those highlighted in the examples above. Much of the equipment listed in AB 481 and included in the HPD’s inventory is to address some of the critical incidents our community members expect us to safely resolve, such as:

- High-risk offender apprehension
- Barricaded subjects
- Hostage rescue
- Dignitary protection
- Crowd control
- Active shooter response

At the same time, it is critically important that a balance is struck between providing law enforcement officers with the equipment they need and the need to ensure accountability for its use. It is incumbent upon law enforcement agencies to develop appropriate policies, procedures, and training to ensure such equipment is being used properly. The HPD’s equipment inventory, contained in Attachment IV, is governed by policies and procedures and can only be used by HPD officers who have met all training requirements. Much of the equipment listed in HPD’s inventory can only be used by members of the SRU during critical incidents and only after SRU members have been trained and have shown proficiency.

It should be noted that much of the equipment listed in AB 481 has never been in HPD’s inventory nor has HPD sought to acquire it. Categories of equipment NOT utilized by HPD:

- Category 3 (Humvees, two and one-half-ton trucks, five-ton trucks, or wheeled vehicles that have a breaching or entry apparatus attached) - Category 4 (Tracked armored vehicles that provide ballistic protection to their occupants and utilize a tracked system instead of wheels for forward motion) - Category 6 (Weaponized aircraft, vessels, or vehicles of any kind.) - Category 8 (Firearms of .50 caliber or greater. Standard issue shotguns excluded.) - Category 9 (Ammunition of .50 caliber or greater. Standard issue shotgun ammunition is excluded.)
- Category 11 (Any firearm or firearm accessory that is designed to launch explosive projectiles.)
- Category 13 (Taser Shockwave, microwave weapons, water cannons, and the Long- Range Acoustic Device (LRAD).

In proposing this policy and, in the near future, an ordinance, the HPD seeks to retain the ability to continue using the equipment listed in Attachment IV.

FISCAL IMPACT

There is no fiscal impact associated with this agenda item.

NEXT STEPS

The HPD intends to use the April 26, 20222, Work Session (April 26th Work Session) to provide Council with a better understanding of the approval process required by AB 481, including the public meeting at which Council will be asked to approve the Proposed Policy via adoption of the ordinance (AB 481 Public Meeting), and HPD’s plans to adhere to that process. After the April 26th Work Session and prior to the AB 481 public meeting, City staff hopes to engage the community in a discussion of the Proposed Military Use Policy via the following:

1. Staff hopes that during the April 26th Work Session, City Council will direct the Chief’s Advisory Panel (CAP) to review and comment on the Proposed Policy prior to the AB 481 Public Meeting; and

2. City staff will host a community engagement meeting with the public, incorporating Council and community feedback, prior to the AB 481 Public Meeting.

The HPD is hopeful that through the joint efforts of the City Council, City staff, and the community, that the City of Hayward is able to adhere to the time-sensitive requirements of AB 481 and to create a more transparent process for the procurement and use of equipment now deemed “military equipment.”

Prepared by: Bryan Matthews, Deputy Police Chief
Amy Rothman, Deputy City Attorney

Recommended by:

Toney Chaplin, Chief of Police

Approved by:

_____________________________________
Kelly McAdoo, City Manager

Policy
706
Hayward Police Department
Hayward PD Policy Manual
Copyright Lexipol, LLC 2021/12/28, All Rights Reserved.

Published with permission by Hayward Police Department ***DRAFT*** Military Equipment - 1 Military Equipment
706.1 PURPOSE AND SCOPE
State
The purpose of this policy is to provide guidelines for the approval, acquisition, and reporting requirements of military equipment (Government Code § 7070; Government Code § 7071; Government Code § 7072).
706.1.1 DEFINITIONS
State
Definitions related to this policy include (Government Code § 7070):

Governing body – The elected or appointed body that oversees the [Department/Office].

Military equipment – Includes but is not limited to the following:
• Unmanned, remotely piloted, powered aerial or ground vehicles. • Mine-resistant ambush-protected (MRAP) vehicles or armored personnel carriers. • High mobility multipurpose wheeled vehicles (HMMWV), two-and-one-half-ton trucks, five-ton trucks, or wheeled vehicles that have a breaching or entry apparatus attached. • Tracked armored vehicles that provide ballistic protection to their occupants. • Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units. • Weaponized aircraft, vessels, or vehicles of any kind. • Battering rams, slugs, and breaching apparatuses that are explosive in nature. This does not include a handheld, one-person ram.
• Firearms and ammunition of_.50 caliber or greater, excluding standard-issue shotguns and standard-issue shotgun ammunition.
• Specialized firearms and ammunition of less than_.50 caliber, including firearms and accessories identified as assault weapons in Penal Code § 30510 and Penal Code § 30515, with the exception of standard-issue handguns.
• Any firearm or firearm accessory that is designed to launch explosive projectiles. • Noise-flash diversionary devices and explosive breaching tools. • Munitions containing tear gas or OC, excluding standard, service-issued handheld pepper spray.
• TASER® Shockwave, microwave weapons, water cannons, and long-range acoustic devices (LRADs).
• Kinetic energy weapons and munitions.
• Any other equipment as determined by a governing body or a state agency to require additional oversight.

ATTACHMENT II
Hayward Police Department
Hayward PD Policy Manual
Military Equipment
Copyright Lexipol, LLC 2021/12/28, All Rights Reserved.

Published with permission by Hayward Police Department ***DRAFT*** Military Equipment - 2 706.2 POLICY
State
It is the policy of the Hayward Police Department that members of this [department/office] comply with the provisions of Government Code § 7071 with respect to military equipment. 706.3 MILITARY EQUIPMENT COORDINATOR
Best Practice
The Chief of Police should designate a member of this [department/office] to act as the military equipment coordinator. The responsibilities of the military equipment coordinator include but are not limited to:
(a) Acting as liaison to the governing body for matters related to the requirements of this policy.
(b) Identifying [department/office] equipment that qualifies as military equipment in the current possession of the [Department/Office], or the equipment the [Department/ Office] intends to acquire that requires approval by the governing body. (c) Conducting an inventory of all military equipment at least annually. (d) Collaborating with any allied agency that may use military equipment within the jurisdiction of Hayward Police Department (Government Code § 7071). (e) Preparing for, scheduling, and coordinating the annual community engagement meeting to include:

1. Publicizing the details of the meeting.

2. Preparing for public questions regarding the [department/office]’s funding, acquisition, and use of equipment.
(f) Preparing the annual military equipment report for submission to the Chief of Police and ensuring that the report is made available on the [department/office] website (Government Code § 7072).
(g) Establishing the procedure for a person to register a complaint or concern, or how that person may submit a question about the use of a type of military equipment, and how the [Department/Office] will respond in a timely manner. 706.4 MILITARY EQUIPMENT INVENTORY
State
The following constitutes a list of qualifying equipment for the [Department/Office]:
[Insert attachment here]
706.5 APPROVAL
State
The Chief of Police or the authorized designee shall obtain approval from the governing body by way of an ordinance adopting the military equipment policy. As part of the approval process, the Chief of Police or the authorized designee shall ensure the proposed military equipment policy is Hayward Police Department
Hayward PD Policy Manual
Military Equipment
Copyright Lexipol, LLC 2021/12/28, All Rights Reserved.

Published with permission by Hayward Police Department ***DRAFT*** Military Equipment - 3 submitted to the governing body and is available on the [department/office] website at least 30 days prior to any public hearing concerning the military equipment at issue (Government Code § 7071). The military equipment policy must be approved by the governing body prior to engaging in any of the following (Government Code § 7071):
(a) Requesting military equipment made available pursuant to 10 USC § 2576a. (b) Seeking funds for military equipment, including but not limited to applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers.
(c) Acquiring military equipment either permanently or temporarily, including by borrowing or leasing.
(d) Collaborating with another law enforcement agency in the deployment or other use of military equipment within the jurisdiction of this [department/office]. (e) Using any new or existing military equipment for a purpose, in a manner, or by a person not previously approved by the governing body.
(f) Soliciting or responding to a proposal for, or entering into an agreement with, any other person or entity to seek funds for, apply to receive, acquire, use, or collaborate in the use of military equipment.
(g) Acquiring military equipment through any means not provided above. 706.6 COORDINATION WITH OTHER JURISDICTIONS
State
Military equipment should not be used by any other law enforcement agency or member in this jurisdiction unless the military equipment is approved for use in accordance with this policy. 706.7 ANNUAL REPORT
State
Upon approval of a military equipment policy, the Chief of Police or the authorized designee should submit a military equipment report to the governing body for each type of military equipment approved within one year of approval, and annually thereafter for as long as the military equipment is available for use (Government Code § 7072).

The Chief of Police or the authorized designee should also make each annual military equipment report publicly available on the [department/office] website for as long as the military equipment is available for use. The report shall include all information required by Government Code § 7072 for the preceding calendar year for each type of military equipment in [department/office] inventory. 706.8 COMMUNITY ENGAGEMENT
State
Within 30 days of submitting and publicly releasing the annual report, the [Department/Office] shall hold at least one well-publicized and conveniently located community engagement meeting, at Hayward Police Department
Hayward PD Policy Manual
Military Equipment
Copyright Lexipol, LLC 2021/12/28, All Rights Reserved.

Published with permission by Hayward Police Department ***DRAFT*** Military Equipment - 4 which the [Department/Office] should discuss the report and respond to public questions regarding the funding, acquisition, or use of military equipment.

ATTACHMENT III

ATTACHMENT IV

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: PH 22-020
DATE: April 26, 2022
TO: Mayor and City Council
FROM: Assistant City Manager

SUBJECT
Community Agency Funding: Approval of Fiscal Year 2023 Community Agency Funding Recommendations, the FY 2023 Annual Action Plan, and City of the Hayward Community Development Block Grant Community Participation Plan
That the Council:

1. Affirms the Community Services Commission’s FY 2023 Community Agency Funding recommendations as outlined in Attachment II, with final Council authorization of the funding allocations of the American Rescue Plan Act of 2021 (ARPA) category (Attachment III), and the Social Services and Arts and Music categories made within the context of the Council’s FY 2023 budget to be adopted in June 2022 (Attachments IV and V); and

2. Adopts a resolution (Attachment VI) authorizing the City Manager to submit an application for the Community Development Block Grant (CDBG) Program for U.S. Department of Housing and Urban Development (HUD) Program Year 2022, including the City of Hayward FY 2023 Annual Action Plan with the FY 2023 CDBG funding allocations and the updated CDBG Community Participation Plan; and

3. Adopts a resolution (Attachment VII) approving and appropriating FY 2022 Recovery Funds for Arts and Music Agencies.

SUMMARY
This report asks Council to take action on the following elements:

No. Topic Recommended Action

1. FY 2023 Community Agency
Funding Process
Approve the funding recommendations made by the
Community Services Commission (CSC) and
presented for Council Work Session on April 5, 2022

2. FY 2023 Annual Action Plan Approve the FY 2023 Annual Action Plan

3. CDBG Community
Participation Plan
Approve the updated CDBG Community Participation
Plan

4. FY 2022 Recovery Funds for
Arts and Music Agencies
Approve and appropriate funding recommendations
presented for Council Work Session on April 5, 2022
CITY OF HAYWARD Printed on 4/22/2022Page 1 of 3
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File #:PH 22-020
No.Topic Recommended Action

1. FY 2023 Community Agency
Funding Process
Approve the funding recommendations made by the
Community Services Commission (CSC) and
presented for Council Work Session on April 5, 2022

2. FY 2023 Annual Action Plan Approve the FY 2023 Annual Action Plan

3. CDBG Community
Participation Plan
Approve the updated CDBG Community Participation
Plan

4. FY 2022 Recovery Funds for
Arts and Music Agencies
Approve and appropriate funding recommendations
presented for Council Work Session on April 5, 2022
The estimated funding available as part of the FY 2023 Community Agency Funding process is $2,223,450. Through the Community Agency Funding process, the CSC made recommendations for the allocation of $1,184,500 in CDBG monies for public services, economic development, and infrastructure activities, $548,950 in General Fund monies for social services and arts and music activities, and $500,000 in one-time ARPA funds for eligible community safety and economic recovery activities associated with the COVID crisis in Hayward.

The proposed funding is summarized by category in Table 1 on the following page and in detail in Attachment II. These funding recommendations have not changed from those presented to Council during the Work Session on April 5, 2022.

Table 1. Summary of Recommended Funding Allocation by Category Funding Source Category Recipient Amount
General Fund Arts & Music Community Agencies $82,000
General Fund Social Services Community Agencies $416,950 CDBG Economic Development/Infrastructure Community Agencies $598,763 CDBG/ARPA Public Services Community Agencies $735,737
Total ARC Recommended Grants $1,833,450
General Fund Referral Services Eden I&R $50,000
CDBG HUD-Required Fair Housing Services Community Agency $25,000 CDBG Home Rehabilitation & Infrastructure Project
Management
Community Agency $325,000
Total Non-Competitive Grants $400,000
GRAND TOTAL FY 2023 RECOMMENDED FUNDING
(ALL SOURCES)
$2,223,450
The Annual Action Plan
The FY 2023 Annual Action Plan summarizes the actions, activities, and financial resources to be used in FY 2023 to address the priority needs and goals identified in the FY 2021-2025 Consolidated Plan.

Community input gathered during the Consolidated Planning process informed the development of these priority needs and goals.

Table 2 lists the proposed allocation of CDBG funding for the FY 2023 Annual Action Plan. It aligns with the FY 2023 CDBG funding recommendations presented in this report as part of the Community Agency Funding Process. FY 2023 equates to CDBG Program Year 2022.

Table 2. 2022 (FY 2023) Annual Action Plan Summary Funding by Project Category No. Project Category Program Year 2022 (FY 2023) Funding Allocation*

1. Administration & Planning $315,000

2. Public Facilities & Infrastructure $559,318

3. Public Services $235,737

4. Housing Programs $349,500

5. Economic Development $90,445
TOTAL $1,550,000
CITY OF HAYWARD Printed on 4/22/2022Page 2 of 3
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File #:PH 22-020No.Project Category Program Year 2022 (FY 2023) Funding Allocation*

1. Administration & Planning $315,000

2. Public Facilities & Infrastructure $559,318

3. Public Services $235,737

4. Housing Programs $349,500

5. Economic Development $90,445
TOTAL $1,550,000
*Should the FY 2023 entitlement amount exceed staff estimates, staff will implement the CSC’s methodology of recommended allocation for additional funding and the Program Year 2022 funding allocations will be updated accordingly.

Citizen Participation Plan Update
HUD regulations require that all CDBG grantees develop and maintain a Citizen Participation Plan (CPP) that sets forth the City’s policies and procedures for community engagement and participation in the CDBG funding and planning process. The City may revise the CPP to reflect changes in HUD regulations or to make improvements to the community participation process. Staff is recommending both procedural and administrative updates to improve community participation.

ATTACHMENTS
Attachment I Staff Report
Attachment II FY 2023 Funding Recommendations
Attachment III Resolution for FY 2023 ARPA Funding
Attachment IV Resolution for FY 2023 Social Services Funding Attachment V Resolution for FY 2023 Arts and Music Funding Attachment VI Resolution for FY 2023 CDBG Funding
Attachment VII Resolution for FY 2022 Arts and Music Recovery CITY OF HAYWARD Printed on 4/22/2022Page 3 of 3
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DATE: April 26, 2022

TO: Mayor and City Council

FROM: Assistant City Manager

SUBJECT Community Agency Funding: Approval of Fiscal Year 2023 Community Agency Funding Recommendations, the FY 2023 Annual Action Plan, and City of the Hayward Community Development Block Grant Community Participation Plan

RECOMMENDATION

That the Council:

1. Affirms the Community Services Commission’s FY 2023 Community Agency Funding recommendations as outlined in Attachment II, with final Council authorization of the funding allocations of the American Rescue Plan Act of 2021 (ARPA) category (Attachment III), and the Social Services and Arts and Music categories made within the context of the Council’s FY 2023 budget to be adopted in June 2022 (Attachments IV and V); and

2. Adopts a resolution (Attachment VI) authorizing the City Manager to submit an application for the Community Development Block Grant (CDBG) Program for U.S.

Department of Housing and Urban Development (HUD) Program Year 2022, including the City of Hayward FY 2023 Annual Action Plan with the FY 2023 CDBG funding allocations and the updated CDBG Community Participation Plan; and

3. Adopts a resolution (Attachment VII) approving and appropriating FY 2022 Recovery Funds for Arts and Music Agencies.

SUMMARY

This report asks Council to take action on the following elements:

No. Topic Recommended Action

1. FY 2023 Community Agency
Funding Process
Approve the funding recommendations made by the
Community Services Commission (CSC) and
presented for Council Work Session on April 5, 2022

2. FY 2023 Annual Action Plan Approve the FY 2023 Annual Action Plan

3. CDBG Community
Participation Plan
Approve the updated CDBG Community Participation
Plan

4. FY 2022 Recovery Funds for
Arts and Music Agencies
Approve and appropriate funding recommendations
presented for Council Work Session on April 5, 2022

The estimated funding available as part of the FY 2023 Community Agency Funding process is $2,223,450. Through the Community Agency Funding process, the CSC made

recommendations for the allocation of $1,184,500 in CDBG monies for public services, economic development, and infrastructure activities, $548,950 in General Fund monies for social services and arts and music activities, and $500,000 in one-time ARPA funds for eligible community safety and economic recovery activities associated with the COVID crisis in Hayward.

The proposed funding is summarized by category in Table 1 on the following page and in detail in Attachment II. These funding recommendations have not changed from those presented to Council during the Work Session on April 5, 2022.1

Table 1. Summary of Recommended Funding Allocation by Category Funding
Source
Category Recipient Amount
General Fund Arts & Music Community Agencies $82,000 General Fund Social Services Community Agencies $416,950 CDBG Economic Development/Infrastructure Community Agencies $598,763 CDBG/ARPA Public Services Community Agencies $735,737 Total ARC Recommended Grants $1,833,450
General Fund Referral Services Eden I&R $50,000
CDBG HUD-Required Fair Housing Services Community Agency $25,000 CDBG Home Rehabilitation & Infrastructure Project
Management
Community Agency $325,000
Total Non-Competitive Grants $400,000
GRAND TOTAL FY 2023 RECOMMENDED FUNDING (ALL SOURCES) $2,223,450

The Annual Action Plan
The FY 2023 Annual Action Plan summarizes the actions, activities, and financial resources to be used in FY 2023 to address the priority needs and goals identified in the FY 2021-2025 Consolidated Plan. Community input gathered during the Consolidated Planning process informed the development of these priority needs and goals.

Table 2 lists the proposed allocation of CDBG funding for the FY 2023 Annual Action Plan. It aligns with the FY 2023 CDBG funding recommendations presented in this report as part of the Community Agency Funding Process. FY 2023 equates to CDBG Program Year 2022.

Table 2. 2022 (FY 2023) Annual Action Plan Summary Funding by Project Category

No. Project Category Program Year 2022 (FY 2023) Funding Allocation*

1. Administration & Planning $315,000

2. Public Facilities & Infrastructure $559,318

3. Public Services $235,737

4. Housing Programs $349,500

5. Economic Development $90,445
TOTAL $1,550,000

1 April 5, 2022, Staff Report and Attachments:
https://hayward.legistar.com/LegislationDetail.aspx?ID=5542823&GUID=19B072E2-CD4B-445B-BC50- C6C4892D7EF9&Options=&Search=

*Should the FY 2023 entitlement amount exceed staff estimates, staff will implement the CSC’s methodology of recommended allocation for additional funding and the Program Year 2022 funding allocations will be updated accordingly.

Citizen Participation Plan Update
HUD regulations require that all CDBG grantees develop and maintain a Citizen Participation Plan (CPP) that sets forth the City’s policies and procedures for community engagement and participation in the CDBG funding and planning process. The City may revise the CPP to reflect changes in HUD regulations or to make improvements to the community participation process. Staff is recommending both procedural and administrative updates to improve community participation.

BACKGROUND

The FY 2023 Community Agency Funding Process
Every year, the City funds social programs that serve the most vulnerable populations within the City through a combination of federally awarded CDBG funds and allocations from the City’s General Fund. As the advisory body to the Hayward City Council on community service issues, the CSC makes recommendations to Council regarding the distribution of CDBG and General Fund monies for Infrastructure and Economic Development (CDBG), Public/Social Services (CDBG/General Fund), and Arts and Music (General Fund) program funds through the annual Community Agency Funding process. The Council has also authorized the distribution of one-time ARPA funds, in the amount of $500,000, through the FY 2023 CAF process.

The Community Agency Funding process for FY 2023 opened with the publication of a Notice of Funding Availability (NOFA) on September 17, 2021. The Mandatory Bidder’s Conference was held on October 19, 2021. Cumulatively, eligible applicants requested $3,631,586.

The CSC reviewed all eligible applications, and the CSC Chairperson appointed three Application Review Committees (ARCs) by funding category to conduct applicant interviews prior to drafting funding recommendations presented in this report for Council review and approval. The three funding categories are:

1. Infrastructure and Economic Development: Affordable housing (not including new construction); housing rehabilitation; nonprofit facility improvements; microenterprise business support; and capacity building. Funds must meet one of three national objectives: benefit low-moderate income Hayward residents; prevent or eliminate slum blight; or meet an urgent need (i.e., disaster).

2. Arts & Music (General Fund): Arts and music programs that benefit Hayward residents, with an emphasis on activities that support youth education.

3. Public/Social Services (CDBG/ARPA/General Fund): Benefit low-moderate income Hayward residents through programs to provide food security, health services, homelessness and anti-displacement services, including job training; legal services; youth and education services.

Since the initial ARC interviews, the following public meetings have been held as part of the Community Agency Funding Process:

Table 3. Community Agency Funding Process Public Meetings

Meeting Date Meeting Body Description
February 16, 20222 CSC The CSC discussed their initial funding recommendations and opened a public
comment period.

March 16, 20223 CSC Through a remote meeting, the CSC
unanimously voted to approve the FY2023
funding recommendations, with some changes
that staff implemented prior to presenting the
recommendations to Council.

April 5, 20224 City Council During a Work Session, Council heard public comment and discussed the funding
recommendations from the CSC. The public
comment period on the funding
recommendations opened on April 5, 2022
and will close on May 5, 2022.

One-Time Recovery Funds for Arts and Music Agencies
During the past two years of the pandemic, many of the social services agencies received an influx of additional funding to provide COVID related programming for the Hayward community. Staff identified one-time supplemental funding to support the Arts and Music agencies as the City enters the recovery phase of the pandemic. This one-time supplemental funding for the current fiscal year is meant to reinvigorate engagement in arts and music programming in Hayward as more activities return to in-person. Staff is currently exploring other funding sources to further supplement the FY 2023 awards.

The FY 2023 Annual Action Plan
HUD requires that the City update its Annual Action Plan each year. The Annual Action Plan carries out the Consolidated Plan, which is updated every five years. Council approved the current FY 2021-2025 Consolidated Plan on June 23, 2020.5 The Consolidated Plan identifies:
affordable housing, homelessness, housing preservation, and permanent supportive housing; community development of public facilities and public services; elderly, youth, and family education services; and economic development as priority needs for the City.

The FY 2023 Annual Action Plan summarizes the actions, activities, and financial resources to be used in FY 2023 to address the priority needs and goals identified in the 2021-2025

2 February 16, 2022, Staff Report and Attachments:
https://hayward.legistar.com/LegislationDetail.aspx?ID=5450535&GUID=52C38EEC-8F69-44EC-A712- 661FEA4E0EE1&Options=&Search=
3 March 16, 2022, Staff Report and Attachments:
https://hayward.legistar.com/MeetingDetail.aspx?ID=927858&GUID=45F7A843-F75C-4139-8F66- 016A7B2D58F7&Options=info|&Search=
4 April 5, 2022, Staff Report and Attachments:
https://hayward.legistar.com/LegislationDetail.aspx?ID=5542823&GUID=19B072E2-CD4B-445B-BC50- C6C4892D7EF9&Options=&Search=
5 June 23, 2020 Staff Report and Attachments:
https://hayward.legistar.com/LegislationDetail.aspx?ID=4576644&GUID=7D9A237D-8934-4D4A-94FA- CFF24B9589CA&Options=&Search=

Consolidated Plan. The CDBG funded activities that are allocated through the Community Agency Funding Process are outlined as a portion of the Annual Action Plan.

Citizen Participation Plan Update
HUD regulations require that all CDBG grantees develop and maintain a CPP that sets forth the City’s policies and procedures for community engagement and participation in the CDBG funding and planning process.6 Community participation is vital to the success of CDBG- funded activities and ensures that the needs of stakeholders are met. The primary goal is to encourage and provide the community, especially low- and moderate-income residents, opportunities to participate in the development of the consolidated plan, any changes to the plan, and the City’s performance reporting to HUD.

HUD regulations also require resident participation during the CPP’s development and subsequent revisions. The City of Hayward may revise the CPP to reflect changes in HUD regulations or to make improvements to the community participation process. Staff is recommending updates to improve community engagement.

DISCUSSION

The FY 2023 Community Agency Funding Process
While Council discussed the funding recommendations put forth at the April 5, 2022 meeting, there were no directed modifications made to the CSC FY 2023 funding recommendations. In addition to some clarifying questions, Council discussed the need to transition into a recovery and rebuilding mindset and emphasized the need to make Hayward more inviting in order to promote economic recovery. Several councilmembers expressed interest in increasing public art within the City. This discussion becomes more applicable with the upcoming informational report on the City’s publicly available art which will provide additional information on that effort this same evening.

Council also expressed a desire to identify additional sources of sustainable funding to be allocated through the CAF process in future years and noted the importance of the upcoming CAF review process in the coming months.

One-Time Recovery Funds for Arts and Music Agencies

Council was supportive of staff’s recommendation to allocate one-time supplemental funding for the current fiscal year, as outlined in Attachment VII, to support the Arts and Music agencies as the City enters the recovery phase of the pandemic.

The FY 2023 Annual Action Plan

The City’s Annual Action Plan is developed each year in accordance with the housing and community development goals and objectives articulated in the Consolidated Plan. The Annual Action Plan serves the following purposes:

 Identifies projects and activities to receive CDBG funds,  Serves as an application for HUD funding, and
 Certifies the City’s compliance with a variety of federal regulations.

6 24 CFR § 91.105

While the FY 2023 CDBG entitlement amount were anticipated by early April, HUD has notified the City that additional time is needed to compute grantee allocation amounts for the programs covered by the Consolidated Plan, which will be available on or around May 13, 2022. Should the FY 2023 entitlement amount exceed staff estimates, staff will implement the CSC’s methodology of recommended allocation for additional funding. The final Annual Action Plan must be submitted to HUD no later than August 16, 2022. For more information on the CSC’s recommendations for allocation of additional funding, see the Work Session item from April 5, 2022.7

The anticipated resources for FY 2023, including an estimated annual entitlement allocation, anticipated program income from revolving loan fund repayments, and prior year resources, amounts to $1,575,000.

For the CDBG program, entitlement cities may allocate funds as follows:

 Administration: up to 20% of annual allocation
 Public Services: up to 15% of the annual allocation plus program income  Infrastructure and Economic Development: all remaining funds

Staff proposes to allocate funding for FY 2023 (i.e., CDBG Program Year 2022):

Table 7. CDBG 2022 Annual Action Plan

No. Project Category Program Year 2022
Funding Allocation
Capped Categories (35%)

1. Administration & Planning (20%) $315,000

2. Public Services (15%) $235,737
Uncapped Categories: Infrastructure and Economic Development (65%)

3. Public Facilities and Infrastructure $559,318

4. Housing Programs $349,500

5. Economic Development $90,445
TOTAL $1,550,000

On April 5, 2022, staff published a draft of the FY 2023 Annual Action Plan8 for public comment, with a Public Hearing for comment and Council recommendation for approval on April 26, 2022. The City’s public comment period will conclude on May 5, 2022 and staff will submit the report to HUD no later than Tuesday, August 16, 2022.

Citizen Participation Plan Update
In addition to HUD regulations that require all CDBG grantees to develop and maintain a CPP, HUD regulations also require resident participation during the CPP’s development and

7 April 5, 2022, Staff Report and Attachments:
https://hayward.legistar.com/LegislationDetail.aspx?ID=5542823&GUID=19B072E2-CD4B-445B-BC50- C6C4892D7EF9&Options=&Search=
8 Draft FY 2023 Annual Action Plan
https://hayward-ca.gov/sites/default/files/documents/FY%2022- 23%20Action%20Plan_Draft%20for%20Comment%20Post.pdf

subsequent revisions. Staff is recommending updates to improve public engagement and remove barriers to community participation.

The draft revised CPP9 was made available for public viewing and comment on April 5, 2022.

While a 15-day viewing period is required, the City is providing an extended 30-day period to align with the public comment period for the FY 2023 Annual Action Plan and community agency funding recommendations.

ECONOMIC IMPACT

The proposed programs funded through CDBG and the General Fund’s Social Services programs have a collective positive economic impact on the community, as they will increase food security; provide vital support services to help individuals and families maintain and obtain housing, such as legal aid, fair housing services, shelter, and home rehabilitation; and infuse capital and provide training for local small business.

FISCAL IMPACT

The CDBG Program has a neutral impact on the City’s General Fund, as a portion of CDBG funds (up to 20%) may be used to pay for eligible Planning and Administration of the Program. Potential reductions to the City’s CDBG grant size and unpredictable program income will result in equivalent reductions to available funds and to the administrative cap.

The CDBG program remains an administratively complex undertaking requiring enhanced dedication of resources from recipients and subrecipients to meet federal reporting standards.

As part of the City’s Federal Stimulus Expenditure Plan10, Council approved augmenting the FY 2023 Community Agency Funding budget by allocating one-time ARPA funding, in the amount of $500,000, towards addressing the negative economic impacts caused by the public health emergency as a result of COVID-19. These funds are included in the FY 2023 CAF recommendations.

Social Services and Arts & Music funds are General Fund-based and subject to Council discretion. If other General Fund obligations require reductions to Social Services or Arts & Music funding, individual grants would be adjusted on a percentage basis accordingly.

Historically, Council has acknowledged Social Services grants support “safety net” services (i.e., food, housing, support services for low-income people, and information and referral) and has refrained from reducing or eliminating funding based on fiscal impact.

STRATEGIC ROADMAP

These funding allocation recommendations support several of the City’s Strategic Roadmap priority areas, including Preserve, Protect, & Produce Housing; Grow the Economy; Improve Infrastructure; and Support Quality of Life.

9 Draft Revised Community Participation Plan
https://hayward-ca.gov/sites/default/files/documents/Citizen%20Participation%20Plan%202022.pdf 10 July 13, 2021, Staff Report and Attachments:
https://hayward.legistar.com/LegislationDetail.aspx?ID=5028015&GUID=E0215022-6A47-486F-81C4- 9BFB2583AE10&Options=&Search=

PUBLIC CONTACT

The Public Comment period for the FY 2023 recommended funding allocations, FY 2023 Annual Plan, and the revised CPP is in place from April 5, 2022, through May 5, 2022. Public comment on the Community Agency Funding Process, Annual Action Plan, and the City of Hayward CDBG CPP will be heard at the Public Hearing on April 26, 2022. Additionally, prior to this Work Session item, the public had the opportunity to provide public comment on the CAF process during the public comment period and at the CSC’s February 16, 2022, and March 16, 2022, meetings. Public comment can be reviewed in the Attachment I Staff Report and Attachment III Public Comments of the CSC’s March 16, 2022, meeting11 and under Documents Received After Published Agenda.

NEXT STEPS

Next steps include the following:

 On Thursday, May 5, 2022, the City’s public comment period will conclude.  Staff will address public comments and will submit the FY 2023 Annual Action Plan to HUD no later than August 16, 2022.

Recommendations for all funding categories will be finalized following the April 26, 2022, Council meeting.

Prepared by: Carol Lee, Management Analyst

Recommended by: Monica Davis, Community Services Manager Jennifer Ott, Assistant City Manager

Approved by:

_________________________________
Kelly McAdoo, City Manager

11 March 16, 2022, Staff Report and Attachments:
https://hayward.legistar.com/MeetingDetail.aspx?ID=927858&GUID=45F7A843-F75C-4139-8F66- 016A7B2D58F7&Options=info|&Search=

ATTACHMENT II
CATEGORY AGENCY PROJECT FY 2022 FUNDING FY 2023 REQUESTS FY 2023

RECOMMENDATIONS
Housing and Homelessness Love Never Fails LNF Community Engagement Center* -$ 143,515$ -$ Housing and Homelessness First Presbyterian Church of Hayward dba South Hayward Parish SHP Tiny Home Village Program Services* -$ 138,346$ 45,000$ Job Training Downtown Streets, Inc. Hayward Downtown Streets Team (2021)^ 224,166$ 236,688$ 208,000$ Job Training Love Never Fails Connect With IT Biz^ 121,672$ 263,464$ 127,000$ Youth & Education Hayward Public Library Family Education Program^ 148,716$ 147,864$ 120,000$ 494,554$ 929,877$ 500,000$ Housing and Homelessness Abode Services Alameda County Impact 27,899$ 54,786$ 37,000$ Housing and Homelessness Alliance for Community Wellness dba La Familia FESCO Les Marquis House - Emergency Shelter 25,000$ 50,000$ 34,000$ Housing and Homelessness Eden Council for Hope and Opportunity Fair Housing Services** 25,000$ 25,000$ 25,000$ Housing and Homelessness Ruby's Place Shelter and Children 25,000$ 60,000$ 34,000$ Legal Services Centro Legal de la Raza Tenant Rights' Program 75,164$ 93,998$ 85,737$ Legal Services Family Violence Law Center Family Violence and Homelessness Prevention Project 30,000$ 60,000$ 45,000$ Youth & Education Love Never Fails I AM House Children's Program* -$ 62,966$ -$ 208,063$ 406,750$ 260,737$ Economic Development Centro Community Partners
Entrepreneurship Education, Financial Literacy
& Access to Capital to Women/Minority
Businesses
30,000$ 45,445$ 45,445$ Economic Development Community Child Care Council (4-Cs) of Alameda County Child Care Initiative Project 45,000$ 45,000$ 45,000$ Infrastructure-Neighborhood
Facilities
First Presbyterian Church of Hayward
dba South Hayward Parish
South Hayward Parish Critical Infrastructure
Upgrade* -$ 193,800$ 193,800$ Infrastructure-Neighborhood
Facilities
Habitat for Humanity East Bay/Silicon
Valley, Inc.

Home Repair Program (FY23) - CalHOME
Portion* -$ 50,000$ 50,000$ Infrastructure-Neighborhood
Facilities
Habitat for Humanity East Bay/Silicon
Valley, Inc. Home Repair Program (FY23)** 175,000$ 175,000$ 175,000$ Infrastructure-Neighborhood
Facilities Rebuilding Together Oakland Rehabilitation and Repair (2021)** 150,000$ 150,000$ 150,000$ Infrastructure-Neighborhood
Facilities St. Rose Hospital Foundation Cath Lab Project* 500,000$ 49,599$ Infrastructure-Neighborhood
Facilities Ruby's Place Program Enhancement: Tiny Homes on Wheels 44,781$ 250,419$ 175,419$ Infrastructure-Neighborhood
Facilities
The Alliance for Community Wellness
dba La Familia FESCO Les Marquis House - Emergency Shelter 28,000$ 40,000$ 40,000$ 472,781$ 1,449,664$ 924,263$ Arts & Music Hayward Area Historical Society Discovery Kits 13,160$ 16,820$ 12,444$ Arts & Music Hayward Area Historical Society*** Hayward Municipal Band -$ 17,000$ 6,886$ Arts & Music Hayward Area Historical Society*** Hayward Arts Council / Band & Orchestra Festival 20,750$ 33,344$ 13,500$ Arts & Music Love Never Fails Healing Arts 11,795$ 56,062$ 10,615$ Arts & Music Pacific Chamber Orchestra Discover Music educational assemblies for the HUSD Elementary Schools 7,500$ 12,500$ 6,750$ Arts & Music Ruby's Place*** Sun Gallery Programs 15,000$ 31,900$ 14,000$ Arts & Music West Coast Blues Society Russell City Blues Series & Juneteenth Holiday We Celebration 15,000$ 14,900$ 14,010$ Arts & Music Youth Orchestra of Southern Alameda
County (EBYO) Hayward Scholarships/Stipends 3,795$ 3,795$ 3,795$ 87,000$ 186,321$ 82,000$ Food Security Alameda County Community Food Bank Food Distribution - Food Purchase Program 30,000$ 35,000$ 30,000$ Food Security Mercy Retirement & Care Center* Mercy Brown Bag Program* -$ 30,000$ 25,000$ Food Security Spectrum Community Services Meal Program for Seniors 22,500$ 40,000$ 25,000$ Health Crisis Support Services of Alameda
County*
Expanding Mental Health and Suicide
Prevention Services in Hayward* -$ 34,000$ 25,000$ Housing and Homelessness Building Opportunities for Self Sufficiency (BOSS) South County Homeless Project (SCHP) -$ 36,000$ 18,000$ Housing and Homelessness Community Resources for Independent Living (CRIL) Hayward Housing Services 11,665$ 25,000$ 20,000$ Housing and Homelessness Eden Council for Hope and Opportunity Tenant/Landlord Services 20,000$ 20,000$ 15,000$ Housing and Homelessness Eden United Church of Christ Newcomer Navigation Center 10,000$ 75,000$ 50,000$ Housing and Homelessness Family Violence Law Center Domestic Violence Housing First for Hayward* -$ 10,000$ 10,000$ Housing and Homelessness First Presbyterian Church of Hayward dba South Hayward Parish
South Hayward Parish Case Management
Services 34,950$ 71,600$ 55,000$ Information & Referral Eden I & R, Inc. 211 Communication System** 50,000$ 50,000$ 50,000$ Legal Services Immigration Institute of the Bay Area Legal Services for Immigrants 20,000$ 40,000$ 20,000$ Legal Services Legal Assistance for Seniors (LAS) Legal Services & Education to Hayward Seniors 10,000$ 25,000$ 14,450$ Youth & Education ALIVE* ALIVE Students* -$ 12,000$ 12,000$ Youth & Education East Bay Agency for Children (EBAC) Hayward HUB Family Resource Center 22,500$ 50,000$ 40,000$ Youth & Education Eden Youth and Family Center Eden Youth and Family Center 22,500$ 55,874$ 22,500$ Youth & Education Horizon Services, Inc. Lambda Project 22,500$ 50,000$ 35,000$ 276,615$ 659,474$ 466,950$ ^Previously funding in a different category
*New agency/program applying for funds
**Non-competitive award
***Fiscal Sponsor
All amounts are preliminary and subject to change. Final award amounts will be authorized by Hayward City Council in June 2022. CDBG awards are dependent upon FY 2023 federal funding allocations and GF awards are subject to available budgetary funding.

COMMUNITY SERVICES COMMISSION

COMMUNITY AGENCY FUNDING RECOMMENDATIONS
FY 2023

CDBG - PUBLIC SERVICES
TOTAL FY 2023 CDBG PUBLIC SERVICES

CDBG - ECONOMIC DEVELOPMENT & INFRASTRUCTURE
ARPA
TOTAL FY 2023 CDBG PUBLIC SERVICES
TOTAL FY 2023 CDBG ECONOMIC DEVELOPMENT & INFRASTRUCTURE

GENERAL FUND - ARTS & MUSIC
TOTAL FY 2023 ARTS & MUSIC

GENERAL FUND - SERVICES
TOTAL FY 2023 SOCIAL SERVICES

ATTACHMENT III

HAYWARD CITY COUNCIL

RESOLUTION NO. 22-

Introduced by Council Member

RESOLUTION APPROVING AND APPROPRIATING AMERICAN RESCUE PLAN ACT of 2021 RECOMMENDATIONS FOR FISCAL YEAR 2023 IN THE SERVICES

FUNDING CATEGORY

WHEREAS, the bill from the House of Representatives (H.R. 1319) was passed by the Senate of the United States on March 6, 2021 as the “American Rescue Plan Act of 2021” (ARPA); and

WHEREAS, ARPA provides $350 billion to help states, counties, cities, and tribal governments cover increased expenditures, replenish lost revenue and mitigate economic harm from the COVID-19 pandemic; and

WHEREAS, the City of Hayward is estimated to receive an entitlement in the amount of $38,232,335, received in two equal tranches of payments over the next 12 months; and

WHEREAS, on July 13, 2021, the City Council approved augmenting the FY 2023 Community Agency Funding budget by allocating one -time APRA funding, in the amount of $500,000, towards addressing the negative economic impacts caused by the public health emergency as a result of COVID-19; and
WHEREAS, the City Council has considered public test imony and the funding recommendations prepared by staff and the Community Services Commission, a copy of which is attached and hereby referred to for further particulars.

NOW THEREFORE BE IT RESOLVED that the City Council of the City of Hayward hereby approves and appropriates the Community Agency Funding recommendations for Fiscal Year 2023 in the ARPA Funded Services Funding Category, as shown in Exhibit A, in a total amount not to exceed $500,000 which is incorporated by reference herein.

BE IT FURTHER R ESOLVED that except as may be otherwise provided, any and all expenditures relating to the objectives described in the Community Agency budget are hereby approved and authorized and payments therefore may be made by the Director of Finance of the City of Hayward without further action of Council.

ATTACHMENT III

IN COUNCIL, HAYWARD, CALIFORNIA , 2022.

ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST:______________________________________
City Clerk of the City of Hayward

APPROVED AS TO FORM:

__________________________________________
City Attorney of the City of Hayward

ATTACHMENT III

Exhibit A

ATTACHMENT IV

HAYWARD CITY COUNCIL

RESOLUTION NO. 22-

Introduced by Council Member

RESOLUTION APPROVING AND APPROPRIATING THE COMMUNITY AGENCY FUNDING RECOMMENDATIONS FOR FISCAL YEAR 2023 IN THE SOCIAL SERVICES

FUNDING CATEGORY

WHEREAS, the City of Hayward has allocated a portion of its General Fund to a competitive funding process for organizations serving the Hayward community; and

WHEREAS, the City Council has considered public testimony and the funding recommendations prepared by staff and the Community Services Commission, a copy of which is attached and hereby referred to for further particulars.

NOW THEREFORE BE IT RESOLVED that the City Council of the City of Hayward hereby approves and appropriates the Community Agency Funding recommendations for Fiscal Year 2023 in the Social Services Funding Category, as shown in Exhibit A, in a total amount not to exceed $466,950 which is incorporated by reference herein.

BE IT FURTHER RESOLVED that except as may be otherwise provided, any and all expenditures relating to the objectives described in the Community Agency budget are hereby approved and authorized and payments therefore may be made by the Director of Finance o f the City of Hayward without further action of Council.

ATTACHMENT IV

IN COUNCIL, HAYWARD, CALIFORNIA , 2022.

ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST:______________________________________
City Clerk of the City of Hayward

APPROVED AS TO FORM:

__________________________________________
City Attorney of the City of Hayward

ATTACHMENT IV

Exhibit A

ATTACHMENT V

HAYWARD CITY COUNCIL

RESOLUTION NO. 22-

Introduced by Council Member

RESOLUTION APPROVING AND APPROPRIATING THE COMMUNITY AGENCY FUNDING RECOMMENDATIONS FOR FISCAL YEAR 2023 IN THE ARTS AND MUSIC

FUNDING CATEGORY

WHEREAS, the City of Hayward has allocated a portion of its General Fund to a competitive funding process for organizations serving the Hayward community; and WHEREAS, the City Council has considered public testimony and the funding recommendations prepared by staff and the Community Services Commission, a copy of which is attached and hereby referred to for further particulars.

NOW THEREFORE BE IT RESOLVED that the City Council of the City of Hayward hereby approves and appropriates the Community Agency Funding recommendations for Fiscal Year 2023 in the Arts & Music Funding Category, as shown in Exhibit A, in a total amount not to exceed $82,000 which is incorporated by reference herein.

BE IT FURTHER RESOLVED that except as may be otherwise provided, any and all expenditures relating to the objectives described in the Community Agency budget are hereby approved and authorized and payments therefore may be made by the Director of Finance of the City of Hayward without further action of Council.

ATTACHMENT V

IN COUNCIL, HAYWARD, CALIFORNIA , 2022.

ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST:______________________________________
City Clerk of the City of Hayward

APPROVED AS TO FORM:

__________________________________________
City Attorney of the City of Hayward

ATTACHMENT V

Exhibit A

ATTACHMENT VI

HAYWARD CITY COUNCIL

RESOLUTION NO. 22-

Introduced by Council Member

RESOLUTION APPROVING AND APPROPRIATING THE COMMUNITY AGENCY FUNDING RECOMMENDATIONS FOR FISCAL YEAR 2023 IN THE

COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) CATEGOR Y AND

AUTHORIZING THE CITY MANAGER TO APPLY FOR FEDERAL ASSISTANCE UNDER THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM ; AND

UPDATING THE CDBG CITIZEN PARTICIPATION PLAN

WHEREAS, the Housing and Community Development Act of 1974 makes funds available to qualif ied cities for certain community development activities, and the City of Hayward is qualified to receive certain funds pursuant to said act; and WHEREAS, the City Council has considered public testimony and the CDBG Program recommendations and Citizen Participation Plan updates prepared by staff and the Community Services Commission, a copy of which is attached and hereby referred to for further particulars; and
WHEREAS, on March 31, 2022, the City was notified by the U.S. Department of Housing and Urban De velopment (HUD) that additional time is needed to compute grantee allocation amounts, which will be made available on or around May 13, 2022; and WHEREAS, the Council has considered the recommendations prepared by staff and the Community Services Commission to allocate additional funding, s hould the FY 2023 entitlement amount exceed staff estimates; and
WHEREAS, the Council has considered the environmental impact of the program and hereby finds and determines that the program is composed of proje cts that are categorically excluded from the National Environmental Protection Act or will be subject to later environmental review and finds and determines that the activities funded by the program are either not subject to the California Environmental Qu ality Act or will be subject to later environmental review.

NOW THEREFORE BE IT RESOLVED that the City Council of the City of Hayward hereby approves the Community Development Block Grant Program and updated Citizen Participation Plan and authorizes the City Manager on behalf of the City of Hayward to execute and submit the required applications and all implementing documents in connection therewith.

ATTACHMENT VI

BE IT FURTHER RESOLVED that the City Council of Hayward hereby approves and appropriates the Community Agency Funding Community Development Block Grant recommendations for Fiscal Year 2023 as shown in Exhibit A, in a total amount of $1,184,500 which is incorporated by reference herein.

BE IT FURTHER RESOLVED that the City Council of Haywar d hereby approves and appropriates the Community Development Block Grant funding allocations recommendations for Program Year 202 2 as shown in Exhibit B , in a total amount of $1,550,000, including $1,184,500 in recommended funds as part of the Fiscal Year 2023 Community Agency Funding Process.

BE IT FURTHER RESOLVED that the City Council of Hayward hereby approves the recommendations prepared by staff and the Community Services Commission to allocate additional funding, s hould the FY 2023 entitlement amount exceed staff estimates and appropriates the amended allocation relating to the FY 2023 entitlement amount.

BE IT FURTHER RESOLVED that except as may be otherwise provided, any and all expenditures relating to the objectives described in the Community Agency budget are hereby approved and authorized and payments therefore may be made by the Director of Finance of the City of Hayward without further action of Council.

IN COUNCIL, HAYWARD, CALIFORNIA , 2022.

ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST:______________________________________
City Clerk of the City of Hayward

APPROVED AS TO FORM:

__________________________________________
City Attorney of the City of Hayward

ATTACHMENT VI

Exhibit A

ATTACHMENT VI

Exhibit B

No. Project Category Program Year 2022 (FY 2023) Funding Allocation*

1. Administration & Planning $ 315,000

2. Public Facilities & Infrastructure $ 559,318

3. Public Services $ 235,737

4. Housing Programs $ 349,500

5. Economic Development $ 90,445
TOTAL $1,550,000

*Should the FY 2023 entitlement amount exceed staff estimates, staff will implement the CSC’s methodology of recommended allocation for additional funding and the Program Year 2022 funding allocations will be updated accordingly.

ATTACHMENT VII

HAYWARD CITY COUNCIL

RESOLUTION NO. 22-

Introduced by Council Member

RESOLUTION APPROVING AND APPROPRIATING FY 2022 RECOVERY FUNDS

FOR ARTS AND MUSIC AGENCIES

WHEREAS, the City of Hayward has allocated a portion of its General Fund to a competitive funding process for organizations serving the Hayward community; and WHEREAS, on April 27, 2021, the City Council approved and appropriated $82,000 for Fiscal Year 2022 in the Arts & Music Funding Category; and WHEREAS, during the pandemic, many of the social services agencies received an influx of additional funding to provide COVID related programming for the Hayward community; and WHEREAS, staff has identified one -time supplemental funding to support the Arts and Music agencies as the City enters the recovery phase of the pandemic; and WHEREAS, this one -time supplemental funding for the current fiscal year is meant to reinvigorate engagement in arts and music programming in Hayward as more activities return to in-person; and
WHEREAS, the City Council has considered public testimony and the funding recommendations prepared by staff, a copy of which is attached and hereby referred to for further particulars.

NOW THEREFORE BE IT RESOLVED that the City Council of the City of Hayward hereby approves and allocates FY 2022 Recovery funds for Arts and Music Agencies in the Arts and Music Category, as shown in Exhibit A , in a total amount not to exceed $82,755 which is incorporated by reference herein.

BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed to amend the FY 2022 Arts and Music contracts as shown in Exhibit A, in the name of and for and on behalf of the City of Hayward, in a form to be approved by the City Attorney.

ATTACHMENT VII

IN COUNCIL, HAYWARD, CALIFORNIA , 2022.

ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST:______________________________________
City Clerk of the City of Hayward

APPROVED AS TO FORM:

__________________________________________
City Attorney of the City of Hayward

ATTACHMENT VII

Exhibit A

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: LB 22-011
DATE: April 26, 2022
TO: Mayor and City Council
FROM: City Manager

SUBJECT
Strategic Roadmap Update: Adopt a Resolution Approving the Updated Strategic Roadmap for the FY2023 Budget

RECOMMENDATION
That the Council adopts a resolution (Attachment II) approving the Updated FY21-23 Strategic Roadmap.

SUMMARY
Council adopted the City’s Strategic Roadmap for FY 2021-23 on January 28, 2020. Subsequently, Council adopted revisions to the Roadmap on June 1, 2021 to reflect timelines that were extended or delayed, as well as new projects that were added due to COVID-19. On January 29, 2022, Council held a full day retreat to review the status of projects and provide feedback on recommended updates to the strategic priority titles, racial equity framework, and year three work plan. This report provides a high-level summary of the retreat discussion and Attachment IV provides a detailed summary. Staff is recommending that Council adopts a resolution (Attachment II) approving the updated Strategic Roadmap (Attachment III), which has been amended to incorporate feedback from the January retreat.

ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
Attachment III Strategic Roadmap for Adoption
Attachment IV Retreat Summary
CITY OF HAYWARD Printed on 4/22/2022Page 1 of 1
powered by Legistar™

DATE: April 26, 2022

TO: Mayor and City Council

FROM: City Manager

SUBJECT: Strategic Roadmap Update: Adopt a Resolution Approving the Updated Strategic Roadmap for the FY2023 Budget

RECOMMENDATION

That the Council adopts a resolution (Attachment II) approving the Updated FY21-23 Strategic Roadmap.

SUMMARY

Council adopted the City’s Strategic Roadmap for FY 2021-23 on January 28, 2020.

Subsequently, Council adopted revisions to the Roadmap on June 1, 2021 to reflect timelines that were extended or delayed, as well as new projects that were added due to COVID-19. On January 29, 2022, Council held a full day retreat to review the status of projects and provide feedback on recommended updates to the strategic priority titles, racial equity framework, and year three work plan. This report provides a high-level summary of the retreat discussion and Attachment IV provides a detailed summary. Staff is recommending that Council adopts a resolution (Attachment II) approving the updated Strategic Roadmap (Attachment III), which has been amended to incorporate feedback from the January retreat.

BACKGROUND

On December 17, 2019, staff presented a draft three-year Strategic Roadmap to the Council.

The draft Roadmap incorporated feedback from two Council work sessions (May 11, 2019 and October 7, 2019), as well as staff and community feedback gathered from May through December 2019. Staff returned to Council on January 14, 2020 to present an updated Roadmap responsive to and inclusive of Council’s feedback. Council adopted the FY 2021-23 Strategic Roadmap on January 28, 2020.

Due to COVID-19 and other unforeseen circumstances in 2020, staff made rapid modifications to workplans and adjustments resulting from budget reductions. In the fall of 2020, staff teams for each of the six priority areas met to discuss the year one projects and the impact on staff’s work of the COVID-19 response and other 2020 events. Staff prepared recommended revisions to the adopted Strategic Roadmap to reflect timelines that were extended or delayed due to COVID-19, as well as the new projects that were added. Staff presented these recommendations to Council at a Saturday retreat on February 13, 2021 and returned to

Council for a work session on April 20, 2021. Council adopted the current Strategic Roadmap on June 1, 2021.

DISCUSSION

On January 29, 2022, Council held a full day retreat to review the status of projects and provide feedback on recommended updates to the strategic priority titles, racial equity framework, and year three work plan. This report provides a high-level summary of the retreat discussion.

Attachment IV provides a detailed summary of the retreat and the results from a pre-retreat survey that Council completed. Staff members assigned to each of the projects have read through the detailed summary and survey results and will integrate Council’s comments into project planning for FY23.

Attachment III is an updated version of the Strategic Roadmap that incorporates Council’s feedback from the January retreat. Staff is recommending that Council adopts a resolution approving the updated Strategic Roadmap, which will be included in the FY23 budget document.

Incorporation of Racial Equity Framework

At the retreat, staff presented an approach to incorporate a racial equity framework into the Roadmap. This is included on page 4 of the updated Strategic Roadmap. Overall, Council was supportive of this approach. There were a handful of suggestions that staff will incorporate into the work for FY23, which include exploring ways to provide emotional support and coaching to staff while engaging in these discussions and including racial equity data and reporting in future Council reports.

Updates to the Priority Titles

Staff presented several amendments to the priority titles. Council was mostly agreeable to these recommendations with some discussion. In particular, there was a lack of consensus on the title that was previously Combat Climate Change.

Based on the discussion, staff is recommending the following titles for the updated Roadmap document. Next year, staff is planning a more comprehensive update to the Strategic Roadmap because it is the end of the current three-year plan and to account for any priority or policy changes resulting from the 2022 fall election. The priorities, titles, and workplans will be fully revisited at that time.

 Enhance Community Safey & Quality of Life (previously Support Quality of Life)  Preserve, Protect & Produce Housing for All (no change)  Confront Climate Crisis & Champion Environmental Justice (previously Combat Climate Change)

 Invest in Infrastructure (previously Improve Infrastructure)  Grow the Economy (no change)
 Strengthen Organizational Health (previously Improve Organizational Health)

Prioritization Exercise

The retreat included a prioritization exercise that asked Council to select their top three priority projects. Staff intends to implement all the projects listed as part of the year three workplan in Attachment III. The purpose of this exercise was to help staff understand which projects are most important to prioritize if unforeseen circumstances arise.

Staff understands that this exercise was not a perfect reflection of Council’s top interests and will return to Council before taking any action if tradeoffs need to be made. Councilmembers provided feedback on how to add clarity to this type of exercise in the future, which staff will incorporate into future retreats.

The following projects received four or more Council votes in the prioritization exercise.

Three of the projects were added by Council through the pre-retreat survey.

Enhance Community Safety & Quality of Life
• Mobile mental health response & District Command behavioral health clinician • Work across strategic roadmap priorities to include racial equity lens • Dispatch needs assessment and capacity
• Continue illegal dumping prevention pilot program
• Negotiate updated master lease agreement with HARD
• Engage owners of vacant building properties to encourage activation • Work with the survivors and descendants of Russell City to determine appropriate restitution

Preserve, Protect & Produce Housing For All
• Update Housing Element
• Continue work on updating the Affordable Housing Ordinance • Leverage partnerships to support the creation of eligible home key projects, including hotel conversions
• Explore program to convert tax-defaulted properties to affordable housing • Explore Safe Parking Site

Confront Climate Crisis & Champion Environmental Justice • Explore funding opportunities to increase the circular food economy as part of the Alameda County ALL IN Eats Initiative
• Adopt & implement 2030 Green House Gas Reduction Goal & Roadmap • Implement Shoreline Master Plan, including mitigating sea level rise in the industrial corridor through building requirements and outreach (Councilmember added) • Water conservation measures like increasing recycled water supplies (Councilmember added)

Invest in Infrastructure
• Corporation Yard renovation and building safety upgrades • Implement major corridor traffic calming initiatives, with a focus on Patrick Ave and Campus Drive
• Construct additional EV charging facilities
• Stack Center fundraising and construction
• La Vista Park design and construction

Grow the Economy
• “Hayward Restore & Reopen Façade Program” – Grants and loans to improve blighted storefronts
• Revise alcohol use regulations to support existing and encourage more full-service restaurants
• Explore an outdoor marketplace that allows for a variety of vendors (Councilmember added)

Strengthen Organizational Health
• Develop talent acquisition plan for citywide and critical positions • Implement new online planning and permitting solution • Create a language accessibility policy and program for city services

Additional Topics

Overall, Council felt that the proposed project lists for the year three work plan were the right projects. Council requested additional information or discussion on several topics. These are listed below with staff’s recommended action for the coming year.

TOPIC STAFF’S RECOMMENDED ACTION
Public Art
Council expressed general support for more public art and requested an informational item on existing City programs. That item is going to Council on April 26, 2022. Following review of the informational item, Council can request a work session to discuss this topic further.

Fiber/Internet Access
Council requested a report outlining the current internet needs for Hayward businesses and the approaches that other
jurisdictions have taken, which will go to the Council
Infrastructure Committee in FY23.

Smoke Free Ordinance
for Apartments
Council requested that staff explore an ordinance and research what other jurisdictions have done on this topic. Staff will provide a memo to Council during FY23 outlining the feasibility and potential costs.

Public Lighting
Council requested an update on existing public lighting and possible opportunities to improve lighting, which will go to the Council Infrastructure Committee during FY23.

Soft Story Ordinance Council requested an update on the implementation, which will go to a Council Committee during FY23.

FISCAL IMPACT

Most projects in the Strategic Roadmap have identified capital funding or will be absorbed into annual departmental operating budgets. Projects that are not fully funded have an icon () next to them in Attachment III. Staff is working on funding strategies for these projects and will bring them to Council as the projects proceed. Staff is continuously seeking outside sources of funding. However, in most cases, asterisked projects will be contingent on future budget appropriations.

NEXT STEPS

If Council adopts the updated Strategic Roadmap, staff will include it in the FY23 budget document for the May 14 Council budget retreat. The Roadmap serves as a guide for staff’s budget requests and will be referenced frequently at the May retreat.

Staff is planning a more comprehensive update to the Strategic Roadmap next year because it is the end of the current three-year plan and to account for any priority or policy changes resulting from the 2022 fall election. This process will take place over a few meetings and will include team building and a review of the vision for the Strategic Roadmap. It will also be aligned with the new Councilmember orientation.

Prepared by: Mary Thomas, Management Analyst

Recommended by: Jennifer Ott, Assistant City Manager

Approved by:

______________________________________
Kelly McAdoo, City Manager

ATTACHMENT II

HAYWARD CITY COUNCIL

RESOLUTION NO. 22-

Introduced by Council Member __________

RESOLUTION APPROVING AND ADOPTING THE UPDATED CITY OF
HAYWARD THREE YEAR STRATEGIC RO ADMAP (FISCAL YEAR 2021 – FISCAL YEAR 2023)

WHEREAS, on January 28, 2020 the City Cou ncil adopted the City ’s Three-Year Strategic Roadmap for Fiscal Years 2021, 2022, and 2023; and

WHEREAS, on June 1, 2021 , Council adopted updates to the Roadmap to reflect timelines that were extended and new projects that were added due to COVID-19; and

WHEREAS, on January 29, 2022, Council held a retreat to review and comment on staff’s recommended revisions for year three of the Roadmap,

NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Hayward approves and adopts the updates to the City of Hayward Three-Year Strategic Roadmap as shown in Attachment III to this agenda item.

IN COUNCIL, HAYWARD, CALIFORNIA _______________________, 2022

ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST: ______________________________________
City Clerk of the City of Hayward

APPROVED AS TO FORM:

_________________________________________
City Attorney of the City of Hayward
City of Hayward
Strategic Roadmap
FY2021 to FY 2023
City Council adopted the original Roadmap on January 28, 2020.

City Council adopted this updated Roadmap on [DATE], 2022.

Updated [DATE], 2022
Graphic will be
revised once
updated titles
are adopted
Attachment III
The Roadmap starts with a shared Hayward vision for 2024. From that shared vision, we identified six core priorities required to achieve the vision. To accomplish each priority, we developed key projects, named responsible departments, and created a timeline.

By 2024, Hayward is growing in population and stature. Existing residents are proud to call Hayward home, and it is becoming a community of choice for new families and employers.

Hayward attracts new, higher-paying jobs, allowing existing and new residents to live and work in the same community. Because demand is high, blighted properties are re- developed and occupied. Hayward’s attractive downtown and neighborhood business corridors draw people from across the region, featuring unique and locally -owned restaurants, music and art, outdoor dining, and inviting public spaces.

Diverse families live in healthy, ‘complete communities’ with stable housing, safe streets, excellent schools, and inclusive neighborhoods. Hayward has started construction of thousands of new housing units at all income levels. To reduce displacement of existing residents, the City is especially focused on affordable housing options, with many new high-density developments located near transit. The number of people without housing has decreased, and they are able to access the necessary social services to thrive.

Hayward continues to be a leader in climate resilience, reducing its carbon footprint, improving its sustainable practices, increasing green spaces, and preparing residents to face the impacts of climate change. Hayward has prioritized active transportation and multi-modal corridors over a reliance on cars and roads. As a result, the City sees less traffic, less pollution, and less speeding. Clean, leafy and landscaped corridors are more walkable and bikeable.

Internally, employees feel city-wide priorities are aligned to their work and are able to grow and thrive in their roles. Employees from diverse backgrounds are recruited, retained and celebrated, and staff provide culturally informed services to our community. The City is streamlining processes and using technology more effectively to provide better customer service. Hayward is also developing important partnerships between education institutions, transit services, and other regional agencies.

Overall, there is a rising sense of pride among employees and residents alike. While there is much more to do, the City of Hayward is a place where people want to be.

About the Roadmap
Strategic Vision
2 Strategic Priorities
The critical focus areas to achieve the vision.
● Community-based response models
● Emergency preparedness
● Cleanliness and blight reduction
● Library and educational programs
● Celebrate heritage & confront inequities
● House and support people
experiencing homelessness
● Incentivize housing production for all
● Protect the affordability of existing
housing
Preserve, Protect &
Produce Housing For All
Grow the
Economy
● Reduce greenhouse gases and
dependency on fossil fuels
● Promote a circular economy
● Mitigate climate crisis impacts through
resilient design
● Multi-Modal Transportation
● City-Owned Facilities & Property
● Water Supplies, Sanitation & Sewers
● Community-wide Internet
Infrastructure & Access
Confront Climate Crisis &
Champion Environmental Justice
Invest in
Infrastructure
● Fiscal sustainability
● Employee engagement and retention
● Communications, transparency, and
community engagement
● Safe & collaborative work environment
Strengthen
Organizational Health
Enhance Community
Safety & Quality of Life
● Invest in the future through businesses
support services
● Enhance marketing
● Workforce development pipelines
● Strategically dispose of City property
● Create thriving commercial corridors
3 We strive to build a culture of equity to ensure that we are meeting the needs of all residents.

The City is committed to providing equitable services that improve the lives of all residents and take into consideration past inequities and injustices. We know achieving this vision requires tackling tough issues like institutional racism and implicit bias. We also know it takes continuous listening, learning, and improvement.

Throughout this plan, we have identified projects
with this icon that have a racial equity focus
or services/projects that we are reviewing
though a racial equity lens.

Questions we ask when we apply a racial equity lens to a service or project:
● What problem is this service/project seeking to address? ● Who benefits from this service/project? Are some community members impacted by the problem more than others? Do we have demographic information about this group(s)?
● Who does this service/project not benefit? Do we have demographic information about this group(s)?
● Who is currently accessing this service?
● Who is not accessing this service? Do we know why? Are there barriers that makes it more difficult for some community members to use or access this service?
● How are we communicating about this service/project? What barriers are there for people to find up-to-date information?
Racial Equity
Focus Projects
4 Y1 Y2 Y3 Y3+ Lead Support
Q1 Assess findings from County's comprehensive assessment teams (CAT) pilot in preparation to roll out permanent program outside of County √ PD, FD LB, CS Q2 Implement a vaping ban √ DS
Q3
Expand existing support services offered by the Hayward Police Department Youth and Family Services Bureau to include life skills, education and restorative justice
√ → → → PD
Q4 Implement Hayward Police Department Community Advisory Panel √ → → → PD Q5
Q5a Conduct community engagement and public polling to understand community concerns √ CM, PD All
Q5b Implement Policy Innovation Workshop to design potential policy solutions √ CM, PD All
Q5c Implement Dispatch Needs Assessment and Capacity  X CM, FD, PD Q5d Pilot Behavioral/Mental Health Coordinator Position  X CM, FD, PD Q5e Implement Pilot Mobile Mental Health Response Team  X CM, FD, PD Q5f Implement District Command Behavioral Health Clinician   X → CM, FD, PD Q5g Community Feedback and Complaint Liaison  X CM, PD CA Q5h Implement CSO Response to Property Crimes   X → PD Q5i Implement HPD Training Curriculum Working Group   X PD, HR, CM Q5j Implement Neighborhood Participatory Budgeting   X CM, Fin Q6 Bring work session to Council on gun control options X Q7
Q7a Establish Graffiti Relief Program √ DS
Q7b Launch and run Food Distribution Operation  √ CM, CS FD, MS Q7c Launch and run Covid-19 Testing and Vaccine Operations  √ → FD MS Q7d Operate Long-term Partial Activation of EOC, including rapid rollout of Veoci √ FD All
Q8 Conduct a ‘risk & resilience' assessment of water system and update emergency response plan  √ PW FD
Q9 Update comprehensive emergency services plan for community and staff X FD MS, PW, PD Q10 Update and adopt Fire Department strategic plan X FD Q11 Expand emergency shelter sites in Hayward* √ → → HS FD Q12 Create and implement Interdepartmental Homeless Encampment Task Force √ → → → CS, DS, PD,
HS, MS
Q13 Adopt and Enforce Vacant Building Property Ordinance** √ → → → DS Q14 Engage owners of vacant building properties and encourage activation of vacant sites v** X ED
Strategic Roadmap
FY2021 to FY2023 Project List
 = Racial Equity Focus Project v = Needs Funding  = Statutory Requirement √ = Completed → = Continuous Bold (X) = Y3 Work Plan Community Safety Public Engagement and Policy Innovation Workshop Pilots/Projects Covid-19 Response
Projects
Enhance Community Safety and Quality of Life
Invest in Cleanliness and Reduce Blight
Support Safety through Community-Centered Response and Enforcement Models Support Safety through Emergency Preparedness, Planning, and Response 5 Y1 Y2 Y3 Y3+ Lead Support
Strategic Roadmap
FY2021 to FY2023 Project List
 = Racial Equity Focus Project v = Needs Funding  = Statutory Requirement √ = Completed → = Continuous Bold (X) = Y3 Work Plan Projects
Enhance Community Safety and Quality of Life
Q15 Revamp community preservation ordinance to combat blight and enhance neighborhood livability ** X → DS
Q16
Implement a strategy to compel Union Pacific to clean up their unsafe and blighted properties, mitigate public safety risk, and reduce inefficient use of staff resources
√ → → → CM CA, DS, PW,

FD, PD, MS
Q17 Implement targeted illegal dumping prevention programs Q17a Operation Clean Sweep √ → MS
Q17b Pilot programs and analysis  X MS PD
Q17c Roll out permanent program (if funded) v MS PD
Q18 Implement Census 2020 community engagement √ CM, LB CS Q19 Plan library operations and hours to leverage the new facility Q19a Launch library Curbside Service √ → LB
Q19b Expand online Library programming offerings √ → → → LB Q19c Launch Bookmobile Program v √ → → LB MS
Q19d Conduct survey of library hours need and analysis of use √ LB Q19e Conduct stage one of strategic planning and implementation  X LB Q20 Negotiate upated Master Lease Agreement with Hayward Recreation and Park District  X CM CA
Q21 Work across Strategic Roadmap priorities to include racial equity lens (see Exhibit A)  X CM, GARE All
Q22 Onboard more staff to join the Government Alliance for Racial Equity (GARE) staff team  X CM, GARE All
Q23 Create an internal racial equity training program and policy  X CM, GARE All Q24 Design and Install Heritage Plaza Art Pieces to Honor Indigenous, Japanese American, and Russell City Heritage  X CM LB, MS Q25 Work with the survivors and descendants of Russell City to determine appropriate restitution v  X CM
Q26
Create a needs assessment that identifies culturally competent ways to recognize the contributions of BIPOC Hayward residents through murals, signages, roadway improvements, and other City projects v X CM
Enhance Library, Educational, and Neighborhood Programs Celebrate Hayward’s Heritage & Confront Racial Inequities 6 Y1 Y2 Y3 Y3+ Lead Support
H1
H1a
Oversee operations of the Navigation Center (i.e. funding administration, contract management, data collection, and performance monitoring) 
√ → → → CS
H1b Identify Sustainability funding source for the navigation center √ → → → CS FN H1c
Oversee operations of the Navigation Center Annex (i.e. funding administration, contract management, data collection, and performance monitoring) 
X CS
H2
H2a
Create a Homelessness Reduction Strategic Plan modeled after an empowerment approach and best practices, as well as after Alameda County’s EveryOne Home Plan
√ CS HS, PL, PD,
M
H2b Pilot Shallow Subsidy Program  X CS
H2c Explore Safe Parking Site  X CS
H2d Leverage partnerships to support the creation of eligible home key projects, including hotel conversations  X CS
H3 Partner with Alameda County to transition from Winter Warming Shelters to Winter Shelters (open nightly, regardless of temperature) v √ → → → CS DS, H, PD H4 Implement housing incentives and production work plan in accordance to state housing limits
H4a Explore moderate-income financing model √ HS
H4b Amend Density Bonus Ordinance   X DS
H4c
Develop updated residential objective standards in response to recent State housing legislation to allow residential properties to develop into a variety of housing types at densities permitted under the applicable General Plan designation 
X DS
H4d Explore program to convert tax-defaulted properties to affordable housing  X HS
H4e Create marketing materials for incentivizing housing production  X HS H4f Update Accessory Dwelling Unit (ADU) ordinance   DS H5 Evaluate the Affordable Housing Ordinance
H5a
Add a section to Housing and Housing Development staff reports to track accomplishments of Housing Element goals and programs including progress toward meeting RHNA goals
√ HS
H5b Hold work session for potential revisions  X HS
H6 Expend the Affordable Housing Trust funds
H6a
Hold a work session on establishing funding priorities for Affordable Housing Trust including the potential for affordable rental housing, homeownership, co-ops, and shelter opportunities
√ HS
H6b Issue Notice of Funding Availability (NOFA) or establish programs consistent with Council funding priorities  HS
Strategic Roadmap
FY2021 to FY2023 Project List
Preserve, Protect, and Produce Housing for All
 = Racial Equity Focus Project v = Needs Funding  = Statutory Requirement √ = Completed → = Continuous Bold (X) = Y3 Work Plan Projects
Invest in programs to house and support people experiencing homelessness Incentivize housing production for all
Sustain the Navigation Center to House and Support the People Experiencing homelessness Implement Let's House Hayward: the Homelessness Reduction Strategic Plan 7 Y1 Y2 Y3 Y3+ Lead Support
Strategic Roadmap
FY2021 to FY2023 Project List
Preserve, Protect, and Produce Housing for All
 = Racial Equity Focus Project v = Needs Funding  = Statutory Requirement √ = Completed → = Continuous Bold (X) = Y3 Work Plan Projects
H7 Pursue state housing funding opportunities
H7a Identify and respond to regulations to ensure that Hayward or Hayward- supported projects qualify for state housing funding √ → → → HS All H7b Apply for state housing funding to support strategic partnerships and Council priorities √ → → → HS All
H8 Update the Housing Element   X DS
H9 Recommend updates to the Rent Stabilization Ordinance H9a Provide 6-month update on the implementation of Rent Stabilization Ordinance and recommend amendments √ HS
H9b Monitor the implementation of the Rent Stabilization Ordinance and prepare a statistical report √ → → → HS
H9c Implement Tenant Relocation Assistance Ordinance adopted after 6 month Update  √ → → HS
H9d Tenant Relocation Emergency Fund  X HS
H10 Implement a Soft Story Ordinance √ → → DS
H11 Covid-19 Response
H11a Implement and monitor eviction moratorium √ HS
H11b Implement CV-19 rent relief program √ HS
H11c Analyze alternative rent increase thresholds √ HS
H11d Expand mediation services to tenants and landlords who need support developing a repayment plan for unpaid rent due to COVID √ HS H11e Allocate and administer CDBG-CV funding for homelessness and housing services  √ CS H
H11f Foreclosure Prevention Program  X → HS
H11g Wealth Building/ Universal Income Program  X → HS Protect the affordability of existing housing
8 Y1 Y2 Y3 Y3+ Lead Support
C1 Ban natural gas in new residential buildings √ PW DS C2 Require EV charging infrastructure in new construction √ PW DS C3 Adopt and implement the 2019 Building Code & Fire Code √ DS FD C4 Transition electricity use in city operations to 100% renewable energy √ PW MS C5 Adopt & implement 2030 GHG Goal & Roadmap along with other General Plan Elements  X → PW DS
C6 Prepare a plan to facilitate transition of natural gas appliances to electric in City Facilities MS PW
C7
Plant 1,000 trees annually (500 trees per year by City staff, 500 additional trees by other partners (HARD, HUSD, CSU, Chabot, and private developers)
X → MS DS
C8 Transition 15% of total city fleet to EV/hybrid models  X MS PW C9 Work with EBCE to transition citywide electricity use to 100% carbon free PW MS
C10 Explore feasibility of banning natural gas in non-residential (commercial) buildings (for next code update) PW DS, ED C11 Develop ordinance regulating single-use food ware in restaurants and coordinate with county-wide efforts √ PW DS
C12 Conduct outreach regarding AB1276 - single-use disposables X PW DS C13 Explore funding opportunities to increase the circular food economy in Hayward as part of the Alameda County All in Eats Initiative  X CM PW, CS C14 Shoreline Master Plan
C14a Complete Shoreline Master Plan √ DS PW
C14b
Implement Shoreline Master Plan, including mitigating
sea level rise in the industrial corridor through building requirements and outreach
X → DS PW
C15 Update Tree Preservation Ordinance X DS MS
C16 Pursue on water conservation measures like increasing recycled water supplies X PW
Mitigate climate crisis impacts through resilient design and community engagement Projects
Strategic Roadmap
FY2021 to FY2023 Project List
Confront Climate Crisis & Champion Environmental Justice  = Racial Equity Focus Project  = Needs Funding  = Statutory Requirement √ = Completed → = Continuous Bold (X) = Y3 Work Plan Reduce greenhouse gases and dependency on fossil fuels
Reduce waste by promoting a circular economy
9 Y1 Y2 Y3 Y3+ Lead Support
N1 Improve access and mobility in downtown Hayward
N1a Implement downtown parking plan √ PW MS
N1b Prepare Downtown Specific Plan Implementation Plan PW DS N2 Implement major corridor traffic calming initiatives N2a Complete Hayward Boulevard feasibility study PW
N2b Implement Hayward Boulevard traffic calming plan PW N2c Complete Tennyson Road feasibility study PW
N2d Implement Tennyson Boulevard traffic calming plan PW N2e D Street Traffic Calming Plan Feasibility Study PW
N2f Implement D Street Traffic Calming Plan PW
N2g Patrick Ave Complete Street Improvements X PW
N2h Campus Drive Traffic Calming X PW
N3 Develop and submit a Traffic Impact Fee √ PW
N4 Increase transit options and ridership
N4a Work with AC Transit Interagency Liaison Committee to make bus transit more convenient and reliable √ → → → PW CS
N4b Work with Alameda County Transportation Commission (ACTC) to develop a rapid bus project along Mission Blvd. √ → → → PW DS
N4c Work with Alameda County Transportation Commission (ACTC) to implement a rapid bus project along Mission Blvd. √ → → → PW DS
N4d
Continue to require new development adopt transportation demand management strategies to reduce the use of single occupancy vehicles and encourage the use of alternative modes of travel
√ → → → DS
N4e Continue to work with BART to encourage transit-oriented development on BART owned property in Hayward √ → → → CM
N5 Maintain and improve pavement
N5a Maintain Pavement Condition Index (PCI) at 70 v √ → → → PW N5b Prepare OHHA pavement improvement program design and financing structure √ PW N5c Construct various OHHA pavement improvements √ → → PW N6 Develop a micro-mobility policy (eBikes, eScooters) X PW N7 Improve Mission Boulevard as a key ‘Gateway to the City’ N7a Complete construction of Mission Boulevard Phase 2 √ PW N7b Explore funding of Mission Boulevard Phase 2 and Linear Park X PW N7c Complete design of Mission Boulevard Phase 3 and construction v X → PW N8 Implement the Bike & Ped Master Plan
N8a Add 2 miles of sidewalks per year v √ → → → PW
N8b Add 10 lane miles of bike lanes per year √ → → → PW N8c Assess Safe Routes to School √ → PW
N8d Implement Safe Routes School v X → PW
N8e Assess Safe Route for Seniors in the downtown area X PW Strategic Roadmap
FY2021 to FY2023 Project List
Invest in Infrastructure
 = Racial Equity Focus Project v = Needs Funding  = Statutory Requirement √ = Completed → = Continuous Bold (X) = Y3 Work Plan Invest in Multi-Modal Transportation
Projects
10 Y1 Y2 Y3 Y3+ Lead Support
Strategic Roadmap
FY2021 to FY2023 Project List
Invest in Infrastructure
 = Racial Equity Focus Project v = Needs Funding  = Statutory Requirement √ = Completed → = Continuous Bold (X) = Y3 Work Plan Projects
N8f Implement Safe Route for Seniors in the downtown area v X PW N8g Conduct a feasibility study of Jackson Street Improvements v PW N9 Expand EV charging infrastructure for city fleet and employees N9a Conduct analysis of future demand √ MS PW
N9b Construct additional EV charging facilities v X MS PW N10 Construct the fire station and Fire Training Center X PW FD N11 Investigate major municipal building upgrade needs
N11a Conduct a site and cost analysis of a new Police building PW PD N11b Conduct a needs assessment of upgrading the Corp Yard PW MS N11c Investigate funding options for new Police building and Corp Yard CM PW, FN N12 Upgrade and maintain Airport infrastructure and facilities N12a Rehabilitate the pavement in phases √ → → → PW
N12b Design and construct capital improvements to Airport hangars √ → PW N12c Design, enclose, and construct open sections of Sulphur Creek adjacent to runways PW
N12d Design and construct Engineered Materials Arresting System (EMAS) at the departure end of Runway 28L PW
N13
N13a Finalize financing v X CM LB, CS
N13b Design and construct center  X → PW CM
N13c Continue working with service providers to ensure a mix of services and opportunities that best address the needs of the corridor  X → CM LB, CS N14 Complete La Vista Park
N14aDesign La Vista Park X PW
N14bConstruct La Vista Park X → PW
N15 Complete gateway and corridor landscape beautification v N15a Complete Tennyson corridor landscape beautification √ → MS PW N15b Complete Jackson corridor landscape beautification X MS PW N16 Evaluate options for adding bathrooms to Heritage Plaza PW LD N17 Corporation Yard renovation and building safety upgrades - COVID recovery X N18 Upgrade water system infrastructure
N18a Develop and launch Advanced Metering Infrastructure (AMI) customer portal X PW FIN N18b Replace an average of 3 miles of water pipelines annually X → PW N19 Update Water Pollution Control Facility Phase II Plan N19a Design the upgrade X PW
N19b Construct the upgrade PW
N20 Upgrade sewer collection system by replacing an average of 3 miles of sewer lines annually X PW
Oversee the rebuilding of the South Hayward Youth and Family Center (the Stack) Invest in Water Supplies, Sanitation Infrastructure & Storm Sewers Invest in City Facilities & Property
11 Y1 Y2 Y3 Y3+ Lead Support
Strategic Roadmap
FY2021 to FY2023 Project List
Invest in Infrastructure
 = Racial Equity Focus Project v = Needs Funding  = Statutory Requirement √ = Completed → = Continuous Bold (X) = Y3 Work Plan Projects
N21 Implement phase 2 of solar project and investigate interim usages of additional energy √ → → → PW
N22
N22a Install trash capture devices √ → → → PW
N22b Perform related trash reduction activities √ → → → PW N23 Expand recycled water facilities
N23a Complete RW project construction (initial phase) √ PW N23b Develop a Recycled Water Master Plan X PW
N24 Dark Fiber Optic Infrastructure to Improve Broadband N24a Finalize implementation of dark fiber optic infrastructure grant √ → CM N24b Complete installation of dark fiber optic infrastructure √ → PW IT N24c Investigate the use of dark fiber optic infrastructure √ → IT, PW N25 Provide technology devices and hotspots through the Library's Tech Lending program  X → CM
N26 Digital Divide Community Survey  X CM
Meet regulatory requirements for zero trash in stormwater by installing trash capture devices Invest in Community-Wide Internet Infrastructure and Access 12 Y1 Y2 Y3 Y3+ Lead Support
E1
E1a Update the marketing plan √ ED CMR
E1b Implement the marketing plan √ → → ED CMR
E2
Continue supporting business development through concierge service, incentives/grants/loans, collaborations with the chamber and SBA, and the newly updated events grants
√ → → → ED
E3 Update and implement a revised cannabis ordinance to incorporate best practices to better support cannabis businesses √ → → → DS E4 Develop and implement a local minimum wage ordinance √ ED E5 Revise alcohol use regulations to support existing and encourage more full- service restaurants X DS
E6 COVID-19 Pandemic Response
E6a
COVID-19 Business Sector Reopening Assistance including providing consultations with businesses, information dissemination and new permit requirements to be consistent with evolving health orders √ → ED
E6b COVID-19 Restaurant Assistance including facilitating outdoor dining programs including the Together for Downtown Hayward program √ → DS, ED CMR E6c
COVID-19 Policy Development including a commercial eviction moratorium and cap on third-party delivery service provider fees assessed to restaurant and food establishments
√ ED CA
E6d Sidewalk Vendor Ordinance X DS
E7 COVID-19 Pandemic Recovery Business Assistance
E7a
COVID-19 Small Business Recovery & Equity Programs including exploration and establishment of grant program targeted to for black and other minority- owned business. 
√ → ED
E7b
COVID-19 Retail Recovery Program including exploration and development of "Shop Local Gift Card Program" to promote small businesses, induce immediate cash flow and encourage small business adoption of e-commerce platforms
√ ED
E7c Outdoor Gathering Permit established √ → DS
E7d Outdoor Dining Permit established √ → DS
E7e Temporary Outdoor Business Activities Permit √ → DS E7f "Get Digital" - Direct Technical Assistance to Small Business to Compete with Online Retailers  X ED
E7g "Restaurant Relaunch" - Technical Assistance for Adapting to Post COVID-19 Market Trends, Safety Requirements  X ED
E7h Small Business Assistance Grants - Grants to Businesses with 10 or Fewer Employees  X → ED
E7i "Hayward Restore & Reopen Facade Program" - Grants and Loans to improve blighted storefronts, centers and corridors  X → ED
Strategic Roadmap
FY2021 to FY2023 Project List
Grow the Economy
 = Racial Equity Focus Project v = Needs Funding  = Statutory Requirement √ = Completed → = Continuous Bold (X) = Y3 Work Plan Update and implement a marketing plan, including an Opportunity Zone campaign Invest in programs that support Hayward business and workers Strengthen marketing to support Hayward businesses
Projects
13 Y1 Y2 Y3 Y3+ Lead Support
Strategic Roadmap
FY2021 to FY2023 Project List
Grow the Economy
 = Racial Equity Focus Project v = Needs Funding  = Statutory Requirement √ = Completed → = Continuous Bold (X) = Y3 Work Plan Projects
E8 Strengthen workforce development pipelines
E8a
Collaborate with Hayward Unified, Eden Area ROP, Hayward Adult School, CSU East Bay, Chabot College, Life Chiropractic, the YSFB, and local nonprofits to assist in connecting their training, internship, and placement programs with local businesses
√ → → ED
E8b Re-establish the Business Engagement Program and referral process to Alameda County Workforce Development Department ED
E8c
Collaborate with workforce development partners to organize, host and sponsor job fairs, manufacturing/STEM career awareness events to support a local workforce pipeline
ED
E8d Devise plan to maximize workforce development pipelines ED E8e Explore the concept of a business incubator with CEDC, CSUEB, Chabot College and the Chamber ED
E9
E9a Complete deconstruction √ CM DS, PW
E9b Commence discussions on property redevelopment √ CM DS E9c Finalize disposition & development agreement X CM DS E9d Implement disposition & development agreement X → CM DS E10 Facilitate disposition and development of Route 238 Corridor lands  E10a Finalize planning on redevelopment of 6 remaining parcel groups X → CM DS E10b Finalize disposition & development agreements for all parcels X → CM DS E10c Implement disposition & development agreements for all parcels CM DS E11
Update form-based zoning codes along Mission Boulevard to streamline new development, focus commercial development where appropriate, and create a cohesively designed corridor
√ DS
E12 Explore a public art program and prioritize gateway locations  X → DS E13 Explore an outdoor marketplace that allows for a variety of vendors X CM Invest in Plans and Programs that Create Thriving Commercial Corridors Deconstruct the former City Center building and commence discussions regarding future redevelopment of the City Center properties
Grow workforce development pipelines
Strategically dispose of City property
14 Y1 Y2 Y3 Y3+ Lead Support
R1 Maintain and expand fiscal sustainability
R1a Evaluate an increase to the Transient Occupancy Tax √ FIN R1b
Continue to investigate funding tools and cost reduction strategies for PERS, other post employment benefits (OPEB) liability, and other health care costs
√ → → → FIN
R1c Redo the Business License Tax FIN
R2 Budget changes due to Covid-19
R2a Amend Budget to account for economic loss due to pandemic √ → FIN All R2b Apply for FEMA reimbursement √ → FIN All
R3 Continue to support and build capacity for lean innovation throughout the organization √ → → → CM All
R4 Create Human Resources Department Strategic Plan X HR All R4
R4a Develop talent acquisition plan for citywide and critical positions X HR All R4b Develop and Implement a Recruitment and Re-engineering Plan * HR All R5 Increase employee homeownership by rolling out a down payment assistance program for City Staff √ FIN HR, CM
R6 Re-engineer performance management process to align with organizational values √ → → HR All
R7 Continue employee engagement initiatives and develop employee recognition program(s) √ → HR, CM
R8
R8a
Create an interdepartmental team to develop standards for creation of citywide operating protocols and desk manuals in preparation for loss of institutional knowledge
* HR All
R8b Develop a template/checklist departments can use to standardize and ease on-boarding * HR All
R8c
Continue the one-on-one coaching program including speed coaching events and establish a “buddy” System for new employees; explore new coaching and mentoring opportunities
* HR All
R9 Develop talent development initiatives and training platform R9a Develop training academy to cultivate leadership skills * HR All R9b Develop training calendar to expand and share resources citywide * HR All R9c Explore a path to higher education for employees (i.e: working scholar’s) * HR All
R9d Develop an employee initiated talent development plan involving interdepartmental representation * HR All
R10 Develop a managerial course to cultivate leadership skills Projects
Strategic Roadmap
FY2021 to FY2023 Project List
Grow the Economy
 = Racial Equity Focus Project v = Needs Funding  = Statutory Requirement √ = Completed → = Continuous Bold (X) = Y3 Work Plan Invest in Employee Engagement, Professional Development and Retention Strengthen Fiscal Sustainability
Perform staff resource allocation and workforce and prioritization analysis to support annual budget process and explore succession planning efforts v
Interdepartmentally collaborate to formalize, expand and promote the onboarding program to improve new employee experience
15 Y1 Y2 Y3 Y3+ Lead SupportProjects
Strategic Roadmap
FY2021 to FY2023 Project List
Grow the Economy
 = Racial Equity Focus Project v = Needs Funding  = Statutory Requirement √ = Completed → = Continuous Bold (X) = Y3 Work Plan R10a Identify training areas * HR All
R10b Roll out pilot course * HR All
R10c Integrate with performance evaluations * HR All
R10d Centralize training platforms to reap greater use and efficiencies * HR All R11 Employee Wellness during Covid-19
R11a Develop and Implement COVID-19 Contract Tracking and Tracing Protocol √ → HR
R11b Develop and Implement a COVID-19 Testing Protocol √ → HR R11c Develop and Implement a Citywide Safe Return to Work Strategy/Plan √ → HR/MS ALL R11d Enhance and Implement a more rigorous Employee Wellness Program * HR R12 Create a language accessibility policy and program  X → CM, GARE All R13 Maintain and expand communications efforts to better inform and gather input from the community
R13a Conduct a website audit and update √ CMR
R13b Conduct a public opinion survey on the Transient Occupancy Tax √ CMR R13c Inform the public about the 2020 Census √ CMR
R13e Relaunch In the Loop - Internal Newsletter √ → CMR R13f Issue an RFP for translation services  X → CMR
R13g Explore using additional social media channels to broadcast City Council Meetings √ → CMR
R13h Create a CRM operations desk manual √ CMR
R13i Conduct the Biennial Resident Satisfaction Survey √ CMR R13j Continue working with local partners to promote and recognize Hayward events and accomplishments, as appropriate √ → CMR R14 Conducted additional outreach during the Boards & Commissions recruitment to build on the Measure OO charter amendment  √ → → CC R15 Increase security footprint and reduce system outages R15a Establish an Information security awareness training and outreach program √ → IT
R15b Upgrade water utility technology X PW IT
R16
R16a Explore additional modules in Opengov to assist with visibility and awareness of current spending and future projections FN IT R16b Implement new online planning and permitting solution X DS PW, IT R17
Expand Communications, Transparency, and Community Engagement Invest in an Efficient, Safe & Collaborative Work Environment Extract and publish data from existing city systems to assist in key decision making across the City as well as providing deeper access to our community members (data-driven)
Deliver products and services that facilitate access to the city’s technology-based tools beyond the confines of the office (mobile-focused)
16 Y1 Y2 Y3 Y3+ Lead SupportProjects
Strategic Roadmap
FY2021 to FY2023 Project List
Grow the Economy
 = Racial Equity Focus Project v = Needs Funding  = Statutory Requirement √ = Completed → = Continuous Bold (X) = Y3 Work Plan R17a Improve IT asset management program IT
R17b Establish new mobile device management solution X IT R18
R18a Replace aging fiber optic lines between City facilities √ → → → IT R18b Upgrade City network connections and speeds IT
R19
R19a Assess current ERP solution, investigate new offerings available and implement appropriate solutions. X FN IT
R20 Remote work updates due to Covid-19
R20a Develop and Implement a Virtual Training/Resource Communication Strategy * HR All
R20b Develop, implement, and support remote technology and tools to transition the workforce to a WFH environment √ → → → IT *Revisiting these Items - Timing TBD based on findings from HR Strategic Plan Analyze and shift technology solutions and services to external web-based platforms and providers (cloud-first transition) Identify, assess and upgrade systems, infrastructure, and technology to modern architecture and design (modernize technology and systems)
17 2022 Hayward City Council Strategic Retreat | Jan 29, 2022 City of Hayward - City Council Strategic Retreat 2022
Summary Report
February 15, 2022
Table of Contents
A. Overview 3
Purpose 4
Desired Outcomes 4
Pre-Meeting Survey - Key Takeaways 4
Retreat Discussion - Key Takeaways 4
B. Summary 5

1. Racial Equity 5
Racial Equity - Pre-Meeting Survey 5
Racial Equity - Key Themes from the Retreat 6

2. Reflection on Year 2 & Hopes for Year 3 9
Y2 Reflections & Y3 Hopes - Pre-Meeting Survey 9
Y2 Reflections & Y3 Hopes - Key Themes from the Retreat 11

3. Priority Area Names 11
Priority Names - Pre-Meeting Survey 11
Priority Names - Key Themes from the Retreat 12
Discussion 12

4. Projects - Enhance Community Safety and Quality of Life 13 Quality of Life - Pre-Meeting Survey 13
Quality of Life - Key Themes & Projects from the Retreat 15 © 2021, CivicMakers LLC www.civicmakers.com | [email protected] 1 Attachment IV
2022 Hayward City Council Strategic Retreat | Jan 29, 2022 Prioritization Exercise 15Discussion of Projects 155. Projects - Preserve, Protect & Produce Housing 16Housing - Pre-Meeting Survey 16Housing - Key Themes & Projects from the Retreat 17Prioritization Exercise 17Discussion of Projects 186. Projects - Confront Climate Crisis 19Climate - Pre-Meeting Survey 19Climate - Key Themes & Projects from the Retreat 21Prioritization Exercise 21Discussion of Projects 217. Projects - Invest in Infrastructure 21Infrastructure - Pre-Meeting Survey 21Infrastructure - Key Themes & Projects from the Retreat 23Prioritization Exercise 23Discussion of Projects 238. Projects - Grow the Economy 26Economy - Pre-Meeting Survey 26Economy - Key Themes & Projects from the Retreat 27Prioritization Exercise 27Discussion of Projects 279. Projects - Strengthen Organizational Health 29Organizational Health - Pre-Meeting Survey 29Organizational Health - Key Themes & Projects from the Retreat 30Prioritization Exercise 30Discussion of Projects 30 © 2021, CivicMakers LLC www.civicmakers.com | [email protected] 2

2022 Hayward City Council Strategic Retreat | Jan 29, 2022 A. Overview
On January 29, 2022 the Hayward City Council and select City staff convened virtually from8:30 a.m. - 2:30 p.m. to discuss the strategic roadmap for the fiscal year 2022 - 2023 (yearthree of theStrategic Roadmap 2020 - 2023). Aheadof the meeting, City staff compiled aproposed revised Strategic Roadmap, which included changes to four of the six prioritynames as well as updated project lists for each priority area. In addition, City staff puttogether a suggested Racial Equity Framework to apply to select projects. City Council wasasked to complete a pre-meeting survey to offer their initial feedback on these proposals.

Attendees included:

City Council:● CM Salinas● CM Wahab● Mayor Halliday● CM Marquez● CM Andrews● CM Zermeno● CM Lamnin Consultants:● Cristelle Blackford, CivicMakers● Lawrence Grodeska, CivicMakers City Staff:● Miriam Lens, City Clerk● City Manager, Kelly McAdoo● Jennifer Ott, Assistant City Manager +Director of Development Services● Regina Youngblood, Assistant CityManager● Mary Thomas, Management Analyst● Todd Rullman, Director of MaintenanceServices● Jayanti Addleman, Director of Libraryservices● Garrett Contreras, Fire Chief● Christina Morales, Housing DivisionManager● Sara Buizer, Deputy Director ofDevelopment Services● Michael Lawson, City Attorney● Geraldine Harvie, IT intern● Alex Ameri, Director of Utilities &Environmental Services Department● Chuck Finnie, Communications andMarketing Officer● Jana Sangy, Director of HumanResources● Monica Davis, Community ServicesManager © 2021, CivicMakers LLC www.civicmakers.com | [email protected] 3

2022 Hayward City Council Strategic Retreat | Jan 29, 2022 Purpose & Desired Outcomes
● Bring City Council and City staff together to review and discuss the strategic planfor the fiscal coming year● Provide City staff an opportunity to share updates and proposals with City Council● Provide City Council an opportunity to ask questions of staff, discuss and share inputon the staff-proposed strategic plan● Input on and approval of 1) a racial equity framework and projects, 2) revised prioritynames and 3) year three project lists for each priority area Executive Summary - Pre-Meeting Survey & Retreat Discussion Racial Equity
● According to the survey responses, City Council generally agreed with and wereappreciative of the Racial Equity Framework, as proposed by City staff. This supportand appreciation was reiterated during the discussion.● There were a handful of suggestions for ways to improve or strengthen theapproach, including: 3 mentions of providing emotional/trauma support andcoaching to staff and 2 mentions of leveraging other partnerships to extend theCity’s resources/knowledge in this area, and 1 mention of including racial equitydata/reporting in future City Council updates.● There was also significant discussion about how best to apply the framework tothese projects: 1) Q25 (Russell City restitution), 2) H11g (Universal Income Program),3) H8 (Housing Element update), 4) Q17 (illegal dumping prevention pilots) and 5) theLibrary’s book mobile.

Review of Year 2 and Hopes for Year 3
● According to the survey responses, City Council indicated that they were impressedwith the progress made on the Strategic Roadmap objectives last year, and hoped tosee the same amount of progress in the coming year.● There were no additional comments in response to the question: “Does anyone haveanything to add about last year’s achievements or your hopes for the coming year?” Priority Area Names
● According to the survey responses, City Council generally agreed with thestaff-proposed revisions to four of the six priority areas. This was reiterated duringthe discussion. © 2021, CivicMakers LLC www.civicmakers.com | [email protected] 4

2022 Hayward City Council Strategic Retreat | Jan 29, 2022 ● There was significant discussion around the following two priority area names:○ Confront the Climate Crisis. In general there wassupport for the new name.However, four Council members were in support of incorporating the conceptof equity by using a term like “environmental justice” or “climate justice” inthe title and one liked the idea of adding ‘championing environmental justice’as a subheader. Another Council member was concerned that many peoplewill not understand what this means.○ Invest in Infrastructure. Two Council members commentedon the term‘infrastructure’ saying that it is overused and many people don’t fullyunderstand what it means (e.g., in some circles, this includes social services).However, no alternative words were suggested and the mayor was strongly insupport of keeping the word ‘infrastructure’ in the title. One Council memberasked that the City consider sustainability in all infrastructure projects. OneCouncil member supported putting “Hayward” in the title.

Projects by Priority Area
● According to the survey responses, City Council generally agreed with thestaff-proposed project lists; some Council Members proposed a few additionalprojects.● City Council members generally agreed on the top priorities for each priority area,which are as follows:

Enhance Community Safety and Quality of Life - Council Priorities © 2021, CivicMakers LLC www.civicmakers.com | [email protected] 5

2022 Hayward City Council Strategic Retreat | Jan 29, 2022 Preserve, Protect & Produce Housing for All - Council Priorities Grow the Economy - Top Priorities
Confront the Climate Crisis - Top Priorities
Invest in Infrastructure - Top Priorities
© 2021, CivicMakers LLC www.civicmakers.com | [email protected] 6

2022 Hayward City Council Strategic Retreat | Jan 29, 2022 Strengthen Organizational Health- Top Priorities
© 2021, CivicMakers LLC www.civicmakers.com | [email protected] 7

2022 Hayward City Council Strategic Retreat | Jan 29, 2022 B. Summary1. Racial EquityCity staff proposed using the following questions to apply a racial equity lens to specificservices or projects, which were identified throughout the proposed Roadmap):
● What problem is this service/project seeking to address? ● Who benefits from this service/project? ● Who does this service/project not benefit? ● Who is currently accessing this service? ● Who is not accessing this service? Are there barriers? ● How are we communicating about this service/project? What barriers are there forpeople to find up-to-date information? Racial Equity - Pre-Meeting Survey
Do you have any comments or concerns about the racial equity questions or listedprojects? Overall, City Council expressed support for the framework and listed projects:
● Very thoughtful approach that [...] will lead to useful information and facilitateimproved service to our residents.● … Responsive to current community concerns, historical issues, and best practices.● Do we have demographic information about every different group in our City?● Need to look at disaggregated data (economics plays a big role) There were some questions and suggestions:
● Are we considering the approach to reparations and making amends for RussellCity? How do we identify who receives?● Need flexibility and funding to utilize outside subject matter experts if we lackinstitutional knowledge● Add an additional question: “Does this service/project facilitate meaningful positivechange related to an inequitable issue? © 2021, CivicMakers LLC www.civicmakers.com | [email protected] 8

2022 Hayward City Council Strategic Retreat | Jan 29, 2022 Racial Equity - Key Themes from the Retreat
● Overall Council Members were supportive of the racial equity approach and appreciated thedata-rich presentation:○ CM Andrews: Glad we are looking to intertwine an equity lens in everything we’redoing.○ CM Salinas: Great presentation and context setup. Appreciate it.○ CM Marquez: Appreciate creative approaches to meeting community needs. Heard alot about meeting people where they are at, which I think is key. Race and equity is apriority in Hayward.○ CM Zermeno: Excellent idea, I support the framework. Excellent presentation.○ CM Wahab: Commend staff on the presentation. Really appreciate the data input.Data confirmed that I live in one of the poorest parts of Hayward for householdincome.○ CM Wahab: I’m happy that this presentation was very data-driven.○ CM Lamnin: Deep appreciation to City staff. Your excitement is infectious.● There were a handful of suggestions for ways to improve or strengthen the approach:○ CM Marquez: On top of COVID and other work demands, I want to make sure thatstaff and the community are emotionally equipped to take this on. Let’s think aboutresources and options to provide people [AKA City staff] as we undertake this. Inaddition, we need coaching and a focus on respecting each other’s humanity.○ CM Wahab: Appreciate what CM Marquez stated about the need for emotionalsupport.○ CM Wahab: Want to include in our future reports equity impacts, both economicallyas well as racially. Not every staff report, but anything related to these topics.○ CM Wahab: Also, partnerships - as much as we can, we should partner with ourdifferent resources from Cal State and Chabot. The more we can have funders andpartners the better. Genuinely appreciate all the work staff did. We’re not going to getit right our first time, but need to start the conversation from somewhere.○ CM Lamnin: Also wanted to appreciate CM Marquez’s comment about sensitivityaround trauma and emotional intelligence.● City staff responded to some of the questions and suggestions as follows:○ City Manager McAdoo: Appreciate the additional question about impact that we canincorporate into the framework.○ Director Ott: Each department head was paired with a member of the GARE cohort.

The following table organizes the racial equity discussion by project:Project Discussion © 2021, CivicMakers LLC www.civicmakers.com | [email protected] 9

2022 Hayward City Council Strategic Retreat | Jan 29, 2022 Q25: Work withthe survivors anddescendants ofRussell City todetermineappropriaterestitution (newproposed project -unfunded) ● CM Andrews: For Russel City, how do you determine theresponsibility of Hayward vs. the County vs. other players thatwere involved in this displacement? → City Manager McAdoo:Part of the project is to look into this and engage in a communitydialogue to get more understanding of history and background.● CM Salinas: Have we reached out to the school district andChabot and Cal State to include them in these conversationsabout reparations and to look at what contributions toreparations will look like? For example, part of reparations couldbe scholarships, etc… Could be some funding there, too. → CityManager McAdoo: Great suggestion, we can do that as we startthe conversations this year.● CM Salinas: Saw that Michael Jordan has invested millions inracial equity foundations and work. I’m not saying we should gofind Michael Jordan, but I'm sure there are other groups/orgsthat are looking for pilot projects to fund.● CM Zermeno: Need a consultant for sure on Q25.● CM Wahab: Have had many conversations over the years aboutreparations, knowing that no matter what we do there will besome people who don’t feel like it’s enough. Also some peoplewant us to consider Native Americans, after all we are on Ohloneland. Need to engage what Russel City residents want. Couldthis include scholarships and homeownership support? In termsof impact areas, data is incredibly useful. The more we get intothe data the more we can see what we’re missing.● CM Lamnin: Regarding Q25 (Russel City), I want to make surethat we’re really active in how we let people know about howpeople can participate, both from an interest list and proactiveoutreach. Do we want to hire the historical society?● M. Halliday: I think the historical society has been engaged inthese issues, so I agree we should talk to them.● M. Halliday: On the discussion of Russel City in particular, andpossibly other areas where there has been racial inequity in thepast that has resulted in generational lack of inheritance, theState of CA is currently working on this issue. Are we trackingwhat is happening at that level? I can imagine that out of that © 2021, CivicMakers LLC www.civicmakers.com | [email protected] 10

2022 Hayward City Council Strategic Retreat | Jan 29, 2022 work there will be some funding, so we should look for grantsthere. Also we might want to see if we can get involved with thatdiscussion [at the State level] as well.

H11g: WealthBuilding/Universal IncomeProgram (added -partially funded) ● CM Andrews: How does guaranteed income and homeownershipsupport relate to reparations… How do these all work together?○ →City Manager McAdoo: It will be part of the projectto explore this.○ → Director Ott: There was a project related to wealthbuilding as part of the stimulus project and we talkedabout planning that for 2023, but need to havecommunity conversations about this first.

Q17: Continueillegal dumpingprevention pilotprogram and rollout permanentprogram ifsuccessful andfunded ● CM Andrews: Appreciate the project on illegal dumping andwant to know if we can incorporate public art in these areasbecause when there are eyes, there is less dumping.● CM Salinas: Illegal dumping pilots - great model. Really focuseson two areas of the city that are significantly impacted.Hayward Promise Neighborhood is deeply engaged with a lot ofprojects in South Hayward, so let us know how we can help.There is a robust Community Advisory Board that we can alsoengage, so if you need support for the gallery walks, let HPNknow because we can bring people together.● CM Zermeno: I believe that “dump days’ may fail becausepeople don’t have the time and can be lazy to take materials tothe dump and may not have the correct transpiration. However,do agree that public art in these areas could alleviate [theproblem].● M. Halliday: It will be interesting to see how these illegaldumping pilots play out. I applaud maintenance services.

H8 : HousingElement
● CM Zermeno: On housing, we have 42% renters in the City andtheir main focus is: “how can I have stability in housing and howcan I become a homeowner?” Of course racial equity should be © 2021, CivicMakers LLC www.civicmakers.com | [email protected] 11

2022 Hayward City Council Strategic Retreat | Jan 29, 2022 included here because most folks are on the lower end of thescale.● CM Lamnin: I’ll also put in a plug for W. Hayward (other areas areimportant, but we need to think about how we fund this area). Ifthere are areas of the City that are not engaging in the HousingElement process, please let Council know so that we can help.● M. Halliday: Housing is one of the key issues we have to look at.

Book Mobile ● CM Zermeno: Make sure the book mobile is in everyneighborhood and every church - that’s where people gather.● CM Wahab: Appreciate Library Director mentioning thatNorthern Hayward needs to be taken a look at as well.● CM Lamnin: Are there community needs that surface at thebook mobile locations and is there a way that the book mobilecan help bring forward another staff person from another deptto get people enrolled in care?

2. Reflection on Year 2 & Hopes for Year 3Y2 Reflections & Y3 Hopes - Pre-Meeting Survey From your perspective, how well did the City achieve the year two objectives of theRoadmap? Overall, the City Council agreed that the City made progress last year, with 4 indicating“significant progress” and 3 indicating “good progress.” This speaks to the great workCouncil and staff did last year to right-size the Roadmap through the strategic retreat andprioritization process. © 2021, CivicMakers LLC www.civicmakers.com | [email protected] 12

2022 Hayward City Council Strategic Retreat | Jan 29, 2022 What are your hopes for the updated Strategic Roadmap in year three (FY 2022 - 2023)?● Continued progress/success/results for the coming year (x4)○ My hope is that, as leaders we can manage expectations and work collectivelyto focus on results for the upcoming year.○ I hope we can stay focused on these strategic initiatives. Let's focus onaccomplishing these so we can build on our successes. I hope to see more focuson family and children-friendly retail along the main corridors of the city.

What are the most important considerations that we should discuss at the retreat? ● Understand staff constraints and perspectives○ I would like to hear more from staff about the time/funding constraints thatimpact some projects and discuss alternative ways of achieving goals.○ How is the Roadmap working from the Staff and Community perspective? Arewe still spread too thin or has this process helped to streamline our initiatives?● Have focused, productive discussion○ Discuss what needs to be removed or added and identify any looming issues notcurrently addressed.○ Discuss each topic in a little more depth and share relevant points to consider.

From your perspective, how well did the City achieve the year two objectives of each of thePriority Areas? City Council agreed that progress was made in every single priority area, with theperception that the most significant progress was made in the area of “preserve, protectand produce housing.” © 2021, CivicMakers LLC www.civicmakers.com | [email protected] 13

2022 Hayward City Council Strategic Retreat | Jan 29, 2022 Y2 Reflections & Y3 Hopes - Key Themes from the Retreat
There were no additional comments in response to the question: “Does anyone haveanything to add about last year’s achievements or your hopes for the coming year?”

3. Priority Area NamesPriority Names - Pre-Meeting Survey Overall City Council agreed or strongly agreed with the proposed revised priority areanames. The chart summarizes survey responses and comments in response to the question:“To what extent do you agree or disagree with the proposed revised priority name?” Proposed Revised Priority Name Comments
Enhance Community Safety and Qualityof Life
● No.● No, I do not, I love it!● Safety is a key element of almostevery service the city provides andhas a significant impact on quality oflife.● Perhaps Enhance Quality of Life andCommunity Safety? Confront Climate Crisis ● Keep being Greener.● Nope, love it!● No © 2021, CivicMakers LLC www.civicmakers.com | [email protected] 14

2022 Hayward City Council Strategic Retreat | Jan 29, 2022 ● Climate Justice is preferable.

Invest in Infrastructure ● All is good.● I'd like to recommend we change theproject name to "Invest in Hayward'sInfrastructure."● Is there another way to name this?Infrastructure is getting used toomuch and perhaps we can cast this inanother way. Just a thought. This isgood because everyone recognizes it.

Strengthen Organizational Health ● None
Priority Names - Key Themes from the Retreat
Discussion
During the retreat we asked City Council members to share any disagreements or concernswith the revised priority names, including any proposed changes. For the most part, CityCouncil members agreed with the staff-proposed name changes. There was a significantdiscussion around the Climate priority name and a few suggestions for the Infrastructurepriority name. This is what we heard:

Climate:
● CM Wahab: I was the one who said something about “climate justice” [in the survey]because that’s what it is.● CM Lamnin: Wahab’s point about ‘environmental justice’ is a good one. “Championingenvironmental justice” is an option, but I do think that what is proposed now is betterthan what we had before. In case people are looking to see if we are doing climatework, I don’t want to lose the climate word.● CM Wahab: I second CM Lamnin’s suggestion of “Championing environmentaljustice” even though it’s a mouthful.● M. Halliday: I appreciate that, environmental justice does speak to the equity issue,which permeates every single thing we are doing. I’m Fine with using ‘climate crisis’...I think only using “environmental justice” doesn't cover everything we’re doing. It’simportant, but only a part of it. I would not put that into the title. I like the idea of © 2021, CivicMakers LLC www.civicmakers.com | [email protected] 15

2022 Hayward City Council Strategic Retreat | Jan 29, 2022 “championing” … “Confront climate crisis” is solid overall, but perhaps under it wecan mention ‘environmental justice.’ Again, I wouldn’t put it in the title.○ → City Manager McAdoo: We could combine the two: “confront climate crisisand champion environmental justice”● CM Zermeno: Climate - I like “Confront Climate Crisis.” “Environmental justice” willnot be understood by most folks. Six of us liked this and that’s what we should keep.● CM Marquez: I do support incorporating the idea of “environmental justice”. Whydoesn’t staff come up with 2 - 3 suggestions, do some polling, and then ultimatelydecide?● CM Andrews: Ditto the differences between climate crisis vs. environmental justice.Appreciate adding the latter, but try to keep it separate. Also, is there a bullet we canadd related to advocacy for Hayward. Many people roll through Hayward but don’tstop. How can we advocate regionally to get people to stop to benefit our City? Infrastructure:
● CM Salinas: I think I was the one who commented on the term “infrastructure.” Thisword is all over the place (in the news, etc)... we’re getting numbed by it. [The priorityarea name is] fine the way it is, but if there is another creative way of framing it,perhaps we could do that. Also, in some policy circles infrastructure also includessocial services. Not a big deal. I like it. Just a consideration.● CM Wahab: Infrastructure - no one really understands what that means. I would liketo add the climate piece to it. Need to think about sustainability models in theinfractures we are creating.● M. Halliday: Infrastructure is a really important word to keep in here. Services frompublic works are among the most important services we provide as a City. In everyaspect of what PW does, there are environmental endeavors - wastewater,transportation, etc… It’s all linked to sustainability. Like the name changes for themost part. “Safe, Clean, Green, and Thriving” were good terms. We could change to“Healthy” instead of “Clean” and “Sustainable” instead of “Green.” But I don’t knowhow we’re using this anymore… I think maybe “Equitable should be added as well.”● CM Marquez: Doesn’t hurt to put Hayward in the name [of the Infrastructure priorityarea].

Housing:
© 2021, CivicMakers LLC www.civicmakers.com | [email protected] 16

2022 Hayward City Council Strategic Retreat | Jan 29, 2022 ● CM Wahab: For the most part I want to see the Housing piece still being prioritized.It's a bigger issue and is at the root of a lot of people’s problems. I want to see thehomeownership and downpayment assistance projects prioritized. Let’s keephousing at the forefront (always include updates and timelines about the projectbeing worked on).

Organizational Health:
● CM Wahab: I always say let’s leave Org Health to our City Manager, but because ofCOVID we do need to reconsider how we talk about organizational health (due to thegreat resignation and people wanting to work differently/remotely). We need to giveour staff more flexibility. Overall I really commend staff on the progress that hasbeen made on each of these fronts.

4. Projects - Enhance Community Safety and Quality ofLifeQuality of Life - Pre-Meeting Survey Overall, to what extent do you agree or disagree with the draft revised project list? Do you have any comments about the proposed new or slowed projects? Are there any newprojects you’d like to add, projects you would like to move up in priority, or projects you thinkcan be delayed or dropped for year three? Council Member Added Projects General Comments/Questions ● Reduce crime by design● Gun buy-back program (can beincluded in Q6) ● The list is expansive and unrealistic● Focus on: 1) launching the communitysafety innovation pilot projects, 2) Illegaldumping prevention pilot program, 3)Onboard GARE staff team● Move the gun regulation item forward andsuggest staff look into available grantfunding● Priorities: Revamping community © 2021, CivicMakers LLC www.civicmakers.com | [email protected] 17

2022 Hayward City Council Strategic Retreat | Jan 29, 2022 preservation ordinance, HARD leasenegotiation, Heritage Plaza art andRussell City restitution● Need public art● Hopefully the implementation of Q26 isfolded into existing city beautificationefforts● Could be done a bit on an acceleratedpath - some items are completed or inprogress● Honor the Californios at Heritage Plazathrough El Camino Real Bell Quality of Life - Key Themes & Projects from the Retreat Prioritization Exercise
Discussion of ProjectsAfter reviewing the proposed project list, we asked Council: “Do you have any clarifyingquestions about the staff-proposed work plan or Council-proposed projects that will helpyou prioritize this list during lunch?” Their responses are summarized below and matched tothe corresponding project. © 2021, CivicMakers LLC www.civicmakers.com | [email protected] 18

2022 Hayward City Council Strategic Retreat | Jan 29, 2022 Projects Discussion
Q5i: HPD trainingcurriculum workinggroup
● CM Wahab:○ Go internally through HPD to do kind of anassessment of officers and what they think is aproblem in the City; not talking about requests fordrones and things like that, but where are theyseeing spikes and what do they think is appropriatefor curbing it○ Happy with the mobile mental health response○ Also need to talk about QoL/mental health supportfor staff Q6: Bring worksession to Councilon gun controloptions (newproposed project -unfunded) ● CM Wahab: To the point of the gun buyback, would liketohighlight two more QoL items:○ Smoking in multifamily apartments, need to expandto cannabis use○ Want to highlight “ghost guns” as well; updateordinances to reflect some of today’s and tomorrow’strends, not just historical complaints Q10: Update andadopt FireDepartmentstrategic plan, bothfor staff andcommunity ● CM Wahab: Fire Department has taken a huge role incombating COVID, so would like to see where they want togo, a 5-year model Q19e: Conductstage one of Librarystrategic planningand implementation ● CM Wahab: Library team has been going above and beyond Q24: Design andInstall HeritagePlaza Art Pieces toHonor Indigenous,Japanese American,and Russell CityHeritage (added -funded) ● CM Marquez:○ Bell at heritage plaza, is that being included?○ Moved to historical society for display © 2021, CivicMakers LLC www.civicmakers.com | [email protected] 19

2022 Hayward City Council Strategic Retreat | Jan 29, 2022

5. Projects - Preserve, Protect & Produce HousingHousing - Pre-Meeting Survey Overall, to what extent do you agree or disagree with the draft revised project list? Do you have any comments about the proposed new or slowed projects? Are there any newprojects you’d like to add, projects you would like to move up in priority, or projects you thinkcan be delayed or dropped for year three? Council Member Added Projects General Comments/Questions ● H4f: Update Accessory DwellingUnit (ADU) ordinance
● Priorities: Navigation Center, shallowsubsidy program, safe parking site,housing element● Let's execute these program beforeadding more● Look at other uses for potentialresidential areas for housing● H11g is part of H2b (and possiblyalso Q25) and should not be aseparate item● Has the need for pre-approvedmodels for ADU's or a streamlinedday for ADU applications beenameliorated with the state changes?● Is continued work still needed toensure that addressinghomelessness in the city iscollaborative (notinternal-working-group-only)?● The ADU piece is important - Weneed to protect single family lotsthat may be abused by predatorypurchases © 2021, CivicMakers LLC www.civicmakers.com | [email protected] 20

2022 Hayward City Council Strategic Retreat | Jan 29, 2022 Housing - Key Themes & Projects from the Retreat
Prioritization Exercise
Discussion of ProjectsProjects Discussion
H2c: Explore SafeParking Site(added - funded)
● CM Zermeno: What is a safe parking site?○ → Director Ott: This is for people living out of theircars (allows us to concentrate services, showers,housing navigation, etc). ● CM Wahab: When talking about safe parking, we needtoensure it is safe for everyone.

H2d: Leveragepartnerships tosupport creation ofhotel conversionprojects bycommunity-basedentities (added -funded) ● M. Halliday: Regarding hotel conversion, I thoughtwe weregoing in the other direction with the tiny houses and thescattered sites, but those things don’t seem to be on here?○ → Director Ott: I agree with you. We want to keephotel conversions but also broaden to includeanything eligible under “home key.” H4e: Develop anOverlay ZoningDistrict to allow RSzoned properties(single family ● CM Andrews: I have a question about the overlay zoningdistrict. There was a hotel property that came to theeconomic development committee and some discussion ofwhether this was zoned single family housing vs. © 2021, CivicMakers LLC www.civicmakers.com | [email protected] 21

2022 Hayward City Council Strategic Retreat | Jan 29, 2022 residential) todevelop into avariety of housingtypes and densities commercial/hotel… Is there a plan for addressing thesetypes of issues through the overlay zone?○ →Director Ott: We’ll be focusing on the parts of theCity that are shown in the General Plan with morethan single family and aligning those with otherzoning. State through SB9 has already taken this outof our hands by allowing for sub-division of singlefamily properties. But to get at your question, we canlook at these types of things through a case-by-casebasis.○ → Sara Buizer, Deputy Director of DevelopmentServices:We will have to continue to look at thisaswe work on the housing element update.● CM Andrews: Will converting commercial spaces intolive/work spaces also be discussed in the work plan?○ → Sara Buizer, Deputy Director of DevelopmentServices: This could be part of the housing elementproject (when we’re looking at what kinds of housingis appropriate for specific areas) but not part of H4e.● CM Wahab: Regarding zoning, I don't want to see our singlefamily residential homes being prey to big investments (likethe hotel example). Let’s protect and monitor the flatlands toavoid displacement. When we see these developments, weneed to really work to understand what they are. We alsoneed to continue to protect parking for residents.

H4f: Exploreprogram to converttax-defaultedproperties toaffordable housing ● CM Zermeno: I like H4f so I’m highlighting that one.

H5b: Continue workon updating theAffordable HousingOrdinance ● CM Wahab: I do want the affordable housing ordinancetoget done (have a rate in my head), but we need to alsoconsider the affordability of commercial properties. Manypeople can’t afford to start a business because thecommercial properties are so expensive. Then theseproperties remain vacant. I want to see more continuity inframing the discussion.

H9d: TenantRelocation
● CM Wahab: I appreciate the tenant relocation emergencyfund and foreclosure prevention programs. Are they fully orpartially funded? © 2021, CivicMakers LLC www.civicmakers.com | [email protected] 22

2022 Hayward City Council Strategic Retreat | Jan 29, 2022 Emergency Fund(added - funded)
&
H11g: WealthBuilding/ UniversalIncome Program(added - partiallyfunded) ○ → Director Ott: H11g is noted as partially funded(through the stimulus), but if we add in universalincome and more expansions to the program, we willneed more funding.● CM Wahab: Wealth building is one bucket and reparationsisa separate bucket. I fully support what we’re trying to dowith reparations, but we have thousands of people livingbelow the poverty line. What we do needs to be based on thedata we have to help current residents who need it.

General Comments/Questions● CM Zermeno: When it says funded, does that mean that there is money set aside forthese?○ → Director Ott: Many of these added projects are funded through thestimulus expenditure plan.● M. Halliday: We need to have projects ready to applyfor the state/fed funding that iscoming.● M. Halliday: Regarding the difficulty of finding commercial property to rent, wecompleted a project to do this. Can we get a report on that? Can we incentivize therenting of those commercial properties? Also agree on the safe parking site project -this is needed.CM Marquez: Almost every project here is also coveredunder our “let’s house Hayward”project, so make sure this is reflected and let’s tie in that project. That is a main prioritywe’ve been pushing for - one of the most important areas.

6. Projects - Confront Climate CrisisClimate - Pre-Meeting Survey Overall, to what extent do you agree or disagree with the draft revised project list? © 2021, CivicMakers LLC www.civicmakers.com | [email protected] 23

2022 Hayward City Council Strategic Retreat | Jan 29, 2022 Do you have any comments about the proposed new or slowed projects? Are there any newprojects you’d like to add, projects you would like to move up in priority, or projects you thinkcan be delayed or dropped for year three? Council Member Added Projects General Comments/Questions ● Water conservation measures such asincreasing recycled water supplies● Implement Shoreline Adaptation Plan● Strengthen building requirements tomitigate sea level rising with respect tonew development within the industrialcorridor● More EV charging stations for thecommunity● Address SB 1383 compliance - foodrecovery ● Look for areas that NEED trees● More EV charging stations for thecommunity● Does the environmental justicecomponent of the housing element needto be reflected here (not as additionalwork, just a capture of work alreadyunderway that furthers this goal)?● As we move to fossil-free power forhousing, we likely need to evaluate howwe encourage, facilitate, and advocatefor direct use of onsite powergeneration, microgrids, power storage,and similar so that we do not add toemergency situations as people losecooking and hygiene capabilities withpower outages● Should be more aggressive Climate - Key Themes & Projects from the Retreat
Prioritization Exercise
Discussion of ProjectsCouncil Members did not have comments or discussion on this topic. © 2021, CivicMakers LLC www.civicmakers.com | [email protected] 24

2022 Hayward City Council Strategic Retreat | Jan 29, 2022 Projects Discussion
C5: Adopt & implement 2030GHG Goal & Roadmap
● → Mary Thomas, Sr. Analyst: We can update thetitle on C5 to include other projects

7. Projects - Invest in InfrastructureInfrastructure - Pre-Meeting Survey Overall, to what extent do you agree or disagree with the draft revised project list? Do you have any comments about the proposed new or slowed projects? Are there any newprojects you’d like to add, projects you would like to move up in priority, or projects you thinkcan be delayed or dropped for year three? Council Member Added Projects General Comments/Questions ● Expedited: N11a: Conductneeds assessment andidentify potential fundingsources for a new publicsafety building; to includea portion of Measure Cfunding● Added Back In: N16:Evaluate options foradding bathrooms toHeritage Plaza forCouncil consideration● Beautification of A Streetfrom Mission toHesperian● Tennyson and Calaroganeeds landscaping ● Remove N6 - eScooters/eBikes (x2)● More public art● How urgent is the need for increased EVcharging in the next two years? (N9b)● I'm concerned that we are not adding fiberinfrastructure as intended with our dig oncepolicy. Is the primary obstacle staff or fundingcapacity?● Heritage plaza bathrooms - is it possible toprioritize any funds recovered from the libraryproject? Is there research that would be helpfulin moving forward (such as bathroom safety bydesign)?● For N25, is "digital literacy education (e.g.basic care and maintenance, internet security,etc)" provided along with the devices andhotspots?● Is there an expectation that the Safe Routes toSchools may also be beneficial for seniorsliving in areas outside of downtown? © 2021, CivicMakers LLC www.civicmakers.com | [email protected] 25

2022 Hayward City Council Strategic Retreat | Jan 29, 2022 Infrastructure - Key Themes & Projects from the Retreat Prioritization Exercise
Discussion of Projects
Projects Discussion
Council AddedBack In: N16:Evaluate optionsfor addingbathrooms toHeritage Plaza forCouncilconsideration(lack of fundingand capacity) ● CM Zermeno: Regarding bathrooms at Heritage Plaza, I cansee why staff want to put one there. How about placing aself-cleaning bathroom across the street? That would keepthe pristine look of our Heritage Plaza and have a bathroomnearby.● CM Lamnin: I don’t want to lose track of the bathrooms. It’s agood idea to put them near the children’s area. Are therepartnerships that could make this more viable?● CM Halliday: Regarding the bathrooms, I think thereis oneof those installed by HARD at Mia’s Dream. We ought to askthem how that is working and if there have been problems.Good idea to put it across the street near the playground.

Council Added:Beautification of AStreet fromMission toHesperian ● CM Zermeno: Beautification of A street is a greatidea exceptthat one side is owned by the County. Regarding the waterissue, yes would be good to know which complexes have thisissue. I also want to put emphasis on the lighting issue, © 2021, CivicMakers LLC www.civicmakers.com | [email protected] 26

2022 Hayward City Council Strategic Retreat | Jan 29, 2022 because it is a safety issue. A street underpass is an example- we have people sleeping there as a result. This is certainlysomething to look into. Many residents want better lighting.● CM Salinas: To add to what Zermeno said, I lookedat a mapof the south side of A street and what makes it sochallenging is that it is like a sawtooth (one property iscounty, one is city). Probably a problem we need to firstresolve.● CM Lamnin: I want to reiterate my comment lighting. Are weincluding this?○ → City Manager McAdoo: There is not a projectspecific to lighting.● CM Halliday: Lighting is definitely an important thingto lookat throughout the City. We have more energy efficient waysof providing lighting now, so that is key.

N23c: Investigatethe use of darkfiber opticinfrastructure (lackof capacity) and
N25: Tech lendinglibrary devices andhotspots
● CM Salinas: Regarding fiber, how plausible is this?We’vebeen talking about it for many years. Is it gonna happen ornot? I understand about the expense and the digging, butmore fundamentally, will we pursue it or not?○ → Director Ott: I agree. It is such an expensive, bigeffort that we don't have funds or staff capacity tomove it forward in a big way. It’s a fair question thatmaybe we need to have a real discussion about.● CM Salinas: The reason I ask is that one of the central issuesin downtown wasn’t just connectivity, but speed. Forexample, there was a sign-making company that had aproblem with speeds. Is that still a concern for businessesdowntown?○ → Director Ott: Fair question. We need to be realistic.There is also some small cell 5g access coming. Weshould evaluate if we should keep talking about this.● CM Lamnin: Regarding fiber, I appreciate Salinas’ questionand staff’s willingness to further investigate this. It’s a goodtime to revisit what the need really is. Also, I know that theremay be other utility questions (like sewer lines along Bstreet) that we can also ask the community about.● CM Wahab:Regarding fiber optics - all future businesses arebased on this. A lot of higher tech companies looking to cometo Hayward want to understand the fiber infrastructure tomeet their needs. I had conversations previously with somecompanies (e.g., AT&T, comcast, etc.), not sure we can still © 2021, CivicMakers LLC www.civicmakers.com | [email protected] 27

2022 Hayward City Council Strategic Retreat | Jan 29, 2022 work with them. We need to be proactive in reaching out,because we are not on their lists of priority cities.○ → Director Ott: Fiber is very expensive. I really want toemphasize the hot spots.● CM Halliday: Regarding broadband, we have investedin thisso it sounds like it's time for us to have a report on this. Iagree we can look for a less expensive way forward. Thedigital divide is also not only about access to networks, butalso about education. We need to look at how we getinformation out to people who aren’t online (maybe do moremailers or make things more available on paper). Reallypuzzled about the broadband issue - we need to revisit this.

N8d: ImplementSafe Routes forSchool
and
N8f: ImplementSafe Route forSeniors in thedowntown area ● CM Lamnin: My comment about safe routes to schoolswasreally intended to ask how we can leverage this for seniors aswell (throughout the city, not just downtown). Can the “saferoutes to schools” project support some of the senior needs?○ → Director Ott: We can have an internal staffconversation about how to address this.○ CM Lamnin:Appreciate that. I’m hesitant to add withouttaking away.○ → Director Ameri: Safe Routes for Seniors is anotherproject that is also needed. It is in the downtown areanow, but we’re planning to expand tha. Anything wedo for seniors will benefit the general public.

N9b: Constructadditional EVcharging facilities
● CM Andrews: Wanted to know what the possibility wasforthe EV charging stations to have screens or other chargingand/or public art. Also on EV charging stations, what aboutlooking at sites for these that are not just big box stores?○ → Director Ameri: Yes, we are looking into the optionsjust mentioned.● CM Wahab:Regarding EV charging, I want to prioritizeinvestment for long-term benefits. The investment needs tobe in our multi-family apartment complexes. We need tothink of this through an equity lens. Let’s look at who canafford an EV vehicle and where they can charge it if they can.I don’t want to create an elitist system.○ → Director Ott: There is a lot of federal funding andincrease in demand for EV charging○ →Director Ott: Regarding EV infrastructure, we arehaving conversations about what it looks like to addthese to multi-family complexes. © 2021, CivicMakers LLC www.civicmakers.com | [email protected] 28

2022 Hayward City Council Strategic Retreat | Jan 29, 2022 ● CM Wahab: Is this for older complexes?○ → Director Ott: No, right now we’re just focusing onnew development. Requiring new development to payfor EV could be too expensive. It’s a complicatedconversation due to the costs associated.● CM Halliday: Regarding EV charging stations, greatideasthere. I recently visited a charging station on Mission (in acommercial center). The more we can have, I do think that’simportant.

N18b: Replace anaverage of 3 milesof water pipelinesannually ● CM Wahab:Regarding water pipes, if you talk to alot offamilies in multi-family complexes, the water is orange! Weneed to upgrade these pipes. This is a top priority.○ →Director Ameri: You are correct that some oldermulti-family homes have internal plumbing that isolder. However, as a City we have upgraded waterpipes and are actually one of the top. The first stepwould be for us to know which complexes have thisissue, then we could take a sample, and then helpthem know what to do to address the issue.● CM Halliday: Regarding water, do we need to incorporatethis into part of our inspections process? Also, we could use areport on the soft story project. And maybe this could be amodel for a program to help complexes update their waterpipes?○ → Director Ott: Staff feels similarly; should gothrough the infrastructure committee.

N17: CorporationYard renovationand safetyupgrades - COVIDrecovery ● CM Wahab:Regarding the corp yard, we need to do this toprioritize our staff needs.○ →Director Ott: Will also be doing the animal shelterand police building, but also want to prioritize thecorp yard. © 2021, CivicMakers LLC www.civicmakers.com | [email protected] 29

2022 Hayward City Council Strategic Retreat | Jan 29, 2022

8. Projects - Grow the EconomyEconomy - Pre-Meeting Survey Overall, to what extent do you agree or disagree with the draft revised project list? Do you have any comments about the proposed new or slowed projects? Are there any newprojects you’d like to add, projects you would like to move up in priority, or projects you thinkcan be delayed or dropped for year three? Council Member Added Projects General Comments/Questions ● Concerted effort to educateproperty owners about what the Citywants for their properties● Outdoor marketplace that is safeand allows for a variety of vendors none
Economy - Key Themes & Projects from the Retreat
Prioritization Exercise
© 2021, CivicMakers LLC www.civicmakers.com | [email protected] 30

2022 Hayward City Council Strategic Retreat | Jan 29, 2022 Discussion of Projects
Projects Discussion
Council Added:Outdoormarketplace thatis safe and allowsfor a variety ofvendors ● CM Andrews:○ We have a business concierge program focused ongetting spaces for vendors, but should be helpingvendors who are more mobile, make sure they arethinking about safety, think about additional placesfor them to vend; need to think about more open spaceas potential opportunities for vending; allows peopleto get foot in the door without a lot of overhead ordifficult landlords, better uses of of open space, moreactivities for families○ (thumbs up to looking at how to reuse industrialbuildings in southland or elsewhere to create a publicmarket, modeled on Castro Valley’s)● CM Lamnin:○ Appreciate addition of outdoor market space; we havesome money coming in from mission to activate parcelthere; there are some public market spaces in CastroValley that are great, maybe folks running that marketcould be a good partner● CM Wahab:○ Do appreciate efforts for more full servicerestaurants;one of my biggest concerns is that we losta lot of businesses going from 2019 into 2020; need topromote diversity in restaurants, not a lot of options E3d: SidewalkVendor Ordinance
●
CM Wahab:Sidewalk vendor ordinance, not the biggestsupporter of that; would rather have B street closedcompletely and turned into a space where people can have anexperience, more greenery, possibly some kind of extensionsof restaurants● CM Lamnin:○ Have heard from some of our brick and mortarpartners wondering “is there parity?” I’m all forentrepreneurship, but is there balance? Myunderstanding is that some of sidewalk fruit standsare something that can be used by human traffickers○ (thumbs up to looking at how to reuse industrialbuildings in southland or elsewhere to create a publicmarket, modeled on Castro Valley’s)● M. Halliday:
© 2021, CivicMakers LLC www.civicmakers.com | [email protected] 31

2022 Hayward City Council Strategic Retreat | Jan 29, 2022 ○ Industrial area doesn’t seem to be in this plan; had alot of plans about improving things out there, don’t seea lot of things in Y3■ → Director Ott: Good catch; the majority of theED manager’s time is tracking life science userswhich are big job providers○ Southland and the big vacant part there on the eastside, concerned that property owner and what they aredoing; receiving alarming calls that cars are beingtowed away without proper noticing; need to follow upwith property owners there about the possibility of anoutdoor market, etc.

E7g: "RestaurantRelaunch" -Technicalassistance foradapting to post-COVID-19 markettrends and safetyrequirements(added - funded) ● CM Wahab:○ Do need to help restaurants in a lot of ways, also whenwe talk about startup/incubator space there are ghostkitchens, this is going to be the future of how we eat○ Also need to consider safety and cleanlinessstandards, alcohol guidelines; can these anchorbusinesses step up a little bit too? General Comments/Questions● Wahab:○ When we have facade programs, need to have stricter standards; if you receivefunding, you need to comply with what our vision is for making Hayward aeconomically viable city■ Ex: In Greece you don’t see random colors, only blue and white○ Also have to think about inviting different institutions/industries - biotech, research;Hayward can be that space where people can call home? © 2021, CivicMakers LLC www.civicmakers.com | [email protected] 32

2022 Hayward City Council Strategic Retreat | Jan 29, 2022

9. Projects - Strengthen Organizational HealthOrganizational Health - Pre-Meeting Survey Overall, to what extent do you agree or disagree with the draft revised project list? Do you have any comments about the proposed new or slowed projects? Are there any newprojects you’d like to add, projects you would like to move up in priority, or projects you thinkcan be delayed or dropped for year three? Council Member Added Projects General Comments/Questions ● More creative incentives for ouremployees to support localbusinesses ● IT needs to be a huge priority - theCity needs to prepare for costlyaudits, software licenses, capacity,cloud technologies, and morestaffing● I trust staff's judgment on thesepriorities● R4a needs a racial equity focus● Does R14 also include monitoringand updating the demographic datafor Boards and Commissions to helpensure they reflect thedemographics of our city?● Looking forward to the additionalmodules in Opengov wheneverpossible● Do we need to further addressworkload or other morale issues tosupport the ongoing health of theCity organization? © 2021, CivicMakers LLC www.civicmakers.com | [email protected] 33

2022 Hayward City Council Strategic Retreat | Jan 29, 2022 Organizational Health - Key Themes & Projects from theRetreat Prioritization Exercise
Discussion of Projects
Projects Discussion
R4a: Develop talent acquisitionplan for citywide and criticalpositions ● CM Andrews: Question about interaction withHUSD and sowing the seeds of opportunities towork in city government. Any progress there?○ → City Manager McAdoo: We have aprogram with Devita Scott and theHayward Adult school. We have broughtstudents into PW and other Citydepartments via internships. Because ofCOVID, we haven’t been able to host thestudents, but continue to do educationand outreach. I agree there are moreopportunities with Cal State, CSU EastBay and Chabot. However, we dooutreach to them to recruit fellows.● CM Andrews:Do think it's the long-term goalthat the city staff/leadership should reflect thediversity of the City? Another project could beto present at high schools about different rolesin the City.○ → City Manager McAdoo: We also haveour Fire ROP program and have alsogiven two paramedic schoolscholarships. Also one of those is afemale candidate. © 2021, CivicMakers LLC www.civicmakers.com | [email protected] 34

2022 Hayward City Council Strategic Retreat | Jan 29, 2022 ● CM Andrews:: That’s great, but it's a lot of focuson adults. Need to start even earlier. Forexample I talked to elementary school studentsabout wastewater and they were excited aboutit. I can also help do more public educationabout what is City Council and what they do.

R12: Create a languageaccessibility policy
● M Halliday: Language accessibility andtranslation services continue to be veryimportant.

General Comments/Questions● M Halliday:Employee homeownership program is on thecompleted list, but have welaunched it?○ → City Manager McAdoo: We paused it right before doing the lottery. Willcheck in with Director Klausen to make sure this gets going again.● CM Wahab:○ I think IT needs to be a huge priority. Not only because our contracts arebecoming more complicated (licensing issues and potential audits), but weneed SMEs in IT dept who understand the new technologies that are comingout, like how we capture, store and share data. We need privacy around ourdata. All of this needs some staffing around it. There is a difference betweenprivacy and security. This will also help us with our fiber issue and cansupport growing the economy.○ Also, when we talk about tech and the services we provide, let’s reduce theresponse time to 24 - 48 hours (whether applying for a business license,asking questions about zoning, etc.). Even implementing chat bots orpublishing Q&As. Let’s use tech to make our employees and residents’ liveseasier. © 2021, CivicMakers LLC www.civicmakers.com | [email protected] 35

2022 Hayward City Council Strategic Retreat | Jan 29, 2022 Discussion of Prioritization
After reviewing the results of the project prioritization survey that City Council memberscompleted over lunch, we invited Council members to share any reflections on the activity oroutcomes. ● CM Zermeno: All of the priorities are important toall of us. It’s interesting that therearen’t any unanimous votes, but I do agree with my colleagues on this. A goodexercise.● M. Halliday: Update the Housing Element - I chose it, but we don’t have a choiceabout this. The state is telling us we have to do this.○ → Director Ott: In some ways that’s true, but we’re doing a lot more than wehave to (especially in terms of community outreach).● CM Salinas: As I was voting, I was also consideringthe things that we are movingforward already or that we have to do. If I didn’t vote for it, that doesn’t mean it isn’timportant to me or I don’t think we should do it.○ Worth noting that a lot of what we do is in response to what is happening atthe state/federal level. And we need to remain flexible to emergent issues.○ I am in general agreement with the projects that were voted to the top. I thinkwhat we have is pretty good, but they will move around in priority dependingon the times.● However, I also think that we need to continue to practice restraint and proceedprudently so as not to overwhelm staff. We don’t want to create staff burnout andfatigue. Also, I’ve been thinking that “Slow your roll” can be applied here, but also totraffic and safety. Could be a PSA.M. Halliday: Iwant to clarify which items will bedropped.○ → City Manager McAdoo: Only council-added projects, but all of the alreadyincluded projects on the work plan will stay on the work plan○ So we’ll still have the work session on guns? → Yes○ What we wanted to get out of this session is a staff assessment of whatthings we’re asking for that might be rolled into other areas or done moreefficiently, or creatively funded, etc..○ Finally, I love CM Salinas’ idea of using the slogan “Slow Your Roll” as a PSArelated to “speeding, traffic, road safety...” that’s just great!● CM Marquez: This was really hard. Many of these area priority, so I focused onchoosing the things that are realistic, what has traction, and where we are alreadymaking progress. Can we hear from the council members who added new projects toexplain them a little more before we proceed? I also didn’t vote on some of the thingsthat we have to do. Just to confirm - if these things didn’t get more than 50% theywill not go away?○ City Manager McAdoo: That’s true, except for the Council-added projects.○ Marquez: The one I added is “Strengthen building requirement to mitigateSea Level Rise in the industrial corridor.” © 2021, CivicMakers LLC www.civicmakers.com | [email protected] 36

2022 Hayward City Council Strategic Retreat | Jan 29, 2022 ■ Sara Buizer, Deputy Director of Development Services: We are puttingtogether some information to help get the word out to people in thisarea to help them adapt.● CM Lamnin: I had a similar process to CM Marquez andagree that it was hard tochoose. My intent with adding the “Implementation of the Shoreline Master Plan”was also to address some of what CM Marquez brought up. Should we combinethem?○ Clarifying question - Is it always the same staff working on the same thingsthat fall under the same category? If all of my priorities are affecting thesame people vs. if they’re spread out, that would be good to know. Can we getthis information as part of the updated Roadmap?■ → Director Ott: We are going to try to include as many of these thingsas possible, but yes, we will have to go back and do that staff analysisto really figure out what is feasible. And we’ll try to be as transparentabout our decision process as possible.○ Appreciate that the projects that don’t make that 50% vote cutoff aren’tgoing anywhere (with the exception of the Council-added ones)■ → Director Ott: Still important for us to hear your priorities/concerns.The feedback won’t get lost. We hear it and we’ll try to incorporate itinto everything we’re doing (e.g., public art can be incorporated insome existing projects)● CM Wahab: Can you please share the prioritizationsurvey results by email?○ QoL - I agree with the top choices for Quality of Life.○ Housing - I did choose the affordable housing ordinance and the housingelement update (kind of want these to be combined), but the reason I amreally in support of the ADU ordinance is to prevent displacement in theflatlands. So even if we don’t say ADU, when we talk about the housingordinance, we need to make sure that we are talking about protecting ourresidents from predators in a lot of ways. Put some protection piece in ouraffordable housing component. Definitely want to do universal income!○ Climate - EVs are great, but would prefer to prioritize our water conservation○ Infrastructure - Agree with the top votes here. However, when we talk aboutpartnerships with our school, this isn’t just about our schools but ourbusinesses (new/immigrant entrepreneurs).○ Economy - Still want to advocate for the council-added project: concertedeffort to educate property owners about what the city wants for theirproperties.We want to set standards about what we want coming into our city,how clean we want it to be - not just about quantity but about quality. Thisapplies to many other projects, too, like facade improvements.○ Org Health - City Clerk has done a great job with our Boards & Commissionsrecruitment. Trust that this one will happen. ‘Create HR Strategic Plan”... aswe talk about turnover and burnout, we need to think about how we maintaininstitutional knowledge. © 2021, CivicMakers LLC www.civicmakers.com | [email protected] 37

2022 Hayward City Council Strategic Retreat | Jan 29, 2022 ● CM Andrews: Thank you staff for the presentation. Did a great job of presenting.○ So happy to see public art high on the list! If there are ways we can do thisthrough Economic Development or other route. I’m volunteering “KeepHayward Clean & Green” if you want to look at that.○ Corp yard definitely needs to be prioritized. Esp for staff who can’t work fromhome, need to make sure their needs are met.○ 311 is still a priority for me. I can’t even find the number on our website. I askresidents how they contact the City, and they are not using Access Hayward.Having an App on your home○ Infrastructure - Let’s make “slow your roll” our motto here and focus on“traffic and safety”. Let’s ask the people about their priorities here.○ So happy to see Russel City prioritized here. Want to expedite makingamends so they don’t have to wait another 10 years to see that rectifyinghappening. Thank you to the CSC who brought this forward. It’s not enough tohave buildings named after it and have a mural, that’s only a start. © 2021, CivicMakers LLC www.civicmakers.com | [email protected] 38

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: RPT 22-035
DATE: April 26, 2022
TO: Mayor and City Council
FROM: Assistant City Manager

SUBJECT
Informational Report on Publicly Available Art in the City of Hayward

RECOMMENDATION
That the Council receives this informational report on publicly available art in the City of Hayward.

SUMMARY
This report provides information regarding public art within the City of Hayward.

ATTACHMENTS
Attachment I Staff Report
Attachment II Art at Hayward Library
Attachment III Mural Guide
CITY OF HAYWARD Printed on 4/22/2022Page 1 of 1
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