CITY COUNCIL MEETING
A
PRIL 26, 2022
PR
ESENTATIONS
W
ORK SESSION
I
TEM #10
WS
22-010
AB 481 POLICY REVIEW
REVIEW PROPOSED POLICY
REGARDING THE HAYWARD
POLICE DEPARTMENT’S FUNDING
ACQUISITION, AND USE OF
“MILITARY EQUIPMENT” AS DEFINED
BY AB 481
Chief Toney Chaplin
Deputy Chief Bryan Matthews
Hayward Police Department
AB 481
–
Background for Council
Meeting
AB 481 Requirements and Timeline
–
Overview
HPD Equipment List
–
Overview
Discussion
Went into effect January 1, 2022
Legislation’s intended purpose
• Address transparency issues regarding funding,
acquisition, and use of military equipment
Legislation includes specific list of
items
• Deemed by lawmakers to be “military
equipment”
Codified in California Government
Code Sections
7070
-
7075
Requires LE agencies to get approval
from governing bodies to seek funding
for, acquire, and use military
equipment
• Council must adopt an ordinance
• Must initiate Council approval process by May 1,
2022 to continue using equipment
• Council has180 days to approve the ordinance
after initiation of approval process
Requires Council to consider proposed
policy during open session of a
regular meeting in accordance with
the Brown Act
• Must be an agenda item
• Must allow for public comment
• Must post proposed policy and equipment list on
agency’s website at least 30 days prior to any
public hearing (posted April 11, 2022)
Requires submission of an annual
military equipment usage report to
Council
• Annual report for each piece of military
equipment used in previous year must include:
Summary of use
Summary of complaints
Internal audit results
Total annual cost for each piece of equipment
Quantity of each piece of equipment
Agency intent to acquire additional equipment
Requires HPD host a community
engagement meeting
• Public may discuss / ask questions regarding
annual report
• Must be done within 30 days of submission
and public release of annual report
• Must be well-publicized and conveniently
located
Requires Council to review and
approve ordinance annually
• Renewal of ordinance by vote
• Must determine compliance with ordinance for
each military equipment item
• Council can disapprove ordinance or require
modifications to ensure compliance
Tonight
• Public work session to discuss proposed policy
May 2022 (date TBD)
• HPD to host virtual community meeting on AB
481
May
24 , 2022
• Council to hold public hearing to introduce
ordinance (votes on it)
June
7 , 2022
• Council adopts ordinance (second reading)
AB 481
specifically lists items deemed
to be military equipment
• 14 specific categories listed (1 generic
category)
HPD has some of the listed items in
the inventory
• These items have been in HPD’s inventory for
years in response to historic events
• HPD is not asking for any new military
equipment
What HPD has
• Tactical Robot and UAS (Category 1)
• Armored Personnel Carrier (Category 2)
• Command and Control Vehicle (Category 5)
• Breaching Slugs (Category 7)
• Specialized Firearms and Ammunition (Category
10)
• Noise Flash Diversionary Device (Category 12)
• Tear Gas and Pepper Spray (Category 12)
• Less Lethal Launchers and SIMS (Category 14)
Category 1
Category 2
Category 5
Category 7
Category 10
Category 12
Category 14
What HPD
does not have
• Humvees, trucks, or vehicles with breaching
equipment (Category 3)
• Tracked Armored Vehicles (Category 4)
• Weaponized aircraft, vessels, or vehicles (Category
6)
• Firearms of .50 caliber or greater (Category 8)
• Ammunition of .50 caliber or greater (Category 9)
• Firearms/accessories to launch explosive projectiles
(Category 11)
• Taser Shockwave, microwave weapons, water
cannons, or LRAD (Category 13)
Sound policies and training are
equally important
• Much of the equipment in HPD’s inventory is
limited to Special Response Unit members for
use only during critical incidents
• Balance need for equipment with accountability
for its use
• Develop appropriate policies and procedures
• Ensure appropriate training and proficiency in
use
Why HPD needs the equipment
• Proliferation of more sophisticated weaponry
available to offenders
• Historical events = need to develop new
methods of response
• Each piece of equipment listed in the legislation
is standard in LE agency inventories across the
nation – different agencies choose to employ
some or all of the equipment listed
HPD to host a community meeting
Proposed ordinance presented to
Council for review and approval in
May
P
UBLIC HEARING
I
TEM #11
P
H 22-020
COM
MUNITY AGENCY
FUNDING
APPROVAL OF FY 2023
COMMUNITY AGENCY FUNDING
RECOMMENDATIONS
FY 2023 Annual Action Plan,
City of Hayward CDBG Citizen Participation Plan Updates & FY 2023 Community Agency Funding Recommendations
City Council Public Hearing, April 26, 2022
Monica Davis, Community Services Manager
Carol Lee, Management Analyst
Presentation Outline
Part I
• FY 2023 Annual Action Plan
• Citizen Participation Plan Updates
• Community Agency Funding Recommendations
• General Fund/ARPA (Arts & Music and Services)
• FY 2022 Recovery Funds for Arts and Music Agencies
• Questions, Discussion, Council Action
Part II
• Community Agency Funding Recommendations
• CDBG (Public Services and Economic Development & Infrastructure) • Questions, Discussion, Council Action
2 Recommendations
• Affirm the CSC’s FY 2023 community agency funding
recommendations, with final Council authorization of the funding allocations of the Social Services, and Arts and Music categories made within the context of the Council’s FY 2023 budget to be adopted in June 2022, and
• Adopts a resolution authorizing the City Manager to apply for the CDBG Program for Program Year 2022, including the City of Hayward FY 2023 Annual Action Plan with the FY 2023 CDBG funding allocations and CDBG Citizen Participation Plan Updates. 3 CDBG Timeliness Requirement
Fiscal Year 2022
Overview
4 FY 2022 CDBG Timeliness Report
• HUD requires grantees to spend CDBG funds in a
timely manner
• Every year in May, the City is tested on the ratio of unexpended funds to the annual grant award
• As of April 2022, the City has met the timeliness test with a ratio of less than 1.5
5 Annual Action Plan
Fiscal Year 2023
6 Priority Needs & Goals Overview
PRIORITY NEEDS GOALS SAMPLE ACTIVITIES
1. Expand & Improve Public
Infrastructure & Facilities
1a. Improve access to & capacity
of public facilities and
infrastructure
Non-profit agency roof
replacement; public park
renovation
2. Preserve, Protect, and Produce
Housing Stock
2a. Preserve existing
homeownership housing Home repairs for older adults
2b. Develop new affordable
housing
Grants to affordable housing
developers
3. Public Services & Quality of Life
Improvements 3a. Provide supportive services
for special needs populations
Public services programs for
homeless individuals or victims of
domestic violence
3b. Provide vital services for low-
to-mod income households Youth programs
4. Economic Development 4a. Provide for small business
assistance
Technical assistance to childcare
providers and entrepreneurs
7 FY 2023 Annual Action Plan
PROJECT CATEGORY PROGRAM YEAR 2022 FUNDING
ALLOCATION*
Administration & Planning $315,000
Public Facilities & Infrastructure $559,318
Public Services $235,737
Housing Programs $349,500
Economic Development $90,445
TOTAL $1,550,000
*Should the FY 2023 entitlement amount exceed staff estimates, staff will implement the CSC’s methodology of recommended allocation for additional funding and the Program Year 2022 funding allocations will be updated accordingly. 8 Community Participation
Plan Update
Overview
9 Community Participation Plan
Purpose
• Sets forth the City’s policies and
procedures for community
engagement and participation in
the CDBG funding and planning
process
• Primary goal is to encourage
community participation
Proposed Changes
• Reduce barriers to participation
• Remove the use of “citizen”
where appropriate and
replacing it with alternative
language to ensure the
inclusion of all members of the
Hayward community
• Clarify the pathways for
community participation
10 Recommendations
Fiscal Year 2023
(Mayor and all Councilmembers)
SERVICES CATEGORY
11 FY 2023 Funding Recommendations
Social Services: Food Security & Health
AGENCY PROJECT FY 2022
AWARD
FY 2023
REQUEST
FY 2023
RECOMMENDED
Alameda County Community Food Bank Food Distribution - Food Purchase Program $30,000 $35,000 $30,000 Mercy Retirement & Care Center* Mercy Brown Bag Program* $30,000 $25,000 Spectrum Community Services Meal Program for Seniors $22,500 $40,000 $25,000 Crisis Support Services of Alameda County* Expanding Mental Health and Suicide Prevention Services in Hayward* $34,000 $25,000
Total $52,500 $139,000 $105,000
*New agency/program applying for funds
12 FY 2023 Funding Recommendations
Social Services: Housing & Homelessness
AGENCY PROJECT FY 2022
AWARD
FY 2023
REQUEST
FY 2023
RECOMMENDED
Building Opportunities for Self
Sufficiency (BOSS) South County Homeless Project (SCHP) $0 $36,000 $18,000 Community Resources for Independent
Living (CRIL) Hayward Housing Services $11,665 $25,000 $20,000 Eden Council for Hope and Opportunity Tenant/Landlord Services $20,000 $20,000 $15,000 Eden United Church of Christ Newcomer Navigation Center $10,000 $75,000 $50,000 Family Violence Law Center Domestic Violence Housing First for Hayward* $10,000 $10,000 First Presbyterian Church of Hayward
dba South Hayward Parish
South Hayward Parish Case Management
Services $34,950 $71,600 $55,000
Total $76,615 $237,600 $168,000
*New agency/program applying for funds
13 FY 2023 Funding Recommendations
Social Services: Information & Referral, Legal Services, Youth & Education AGENCY PROJECT FY 2022
AWARD
FY 2023
REQUEST
FY 2023
RECOMMENDED
Eden I & R, Inc. 211 Communication System** $50,000 $50,000 $50,000 Immigration Institute of the Bay Area Legal Services for Immigrants $20,000 $40,000 $20,000 Legal Assistance for Seniors (LAS) Legal Services & Education to Hayward Seniors $10,000 $25,000 $14,450 ALIVE* ALIVE Students* $12,000 $12,000
East Bay Agency for Children (EBAC) Hayward HUB Family Resource Center $22,500 $50,000 $40,000 Eden Youth and Family Center Eden Youth and Family Center $22,500 $55,874 $22,500 Horizon Services, Inc. Lambda Project $22,500 $50,000 $35,000 Total $147,500 $282,874 $193,950
*New agency/program applying for funds
**Non-competitive award
14 FY 2023 Funding Recommendations
American Rescue Plan Act 2021 (ARPA)
*New agency/program applying for funds
^Previously funding in a different category
CATEGORY AGENCY PROJECT FY 2022
FUNDING
FY 2023
REQUESTS
FY 2023
RECOMMENDATIONS
Housing and
Homelessness Love Never Fails LNF Community Engagement Center* $143,515 Housing and
Homelessness
First Presbyterian Church of
Hayward dba South Hayward
Parish
SHP Tiny Home Village Program
Services* $138,346 $45,000
Job Training Downtown Streets, Inc. Hayward Downtown Streets Team (2021)^ $224,166 $236,688 $208,000
Job Training Love Never Fails Connect With IT Biz^ $121,672 $263,464 $127,000 Youth & Education Hayward Public Library Family Education Program^ $148,716 $147,864 $120,000 TOTAL $494,554 $929,877 $500,000
15 Recommendations
Fiscal Year 2023
(Mayor and all Councilmembers)
ARTS & MUSIC CATEGORY
16 FY 2023 Funding Recommendations
Arts & Music: General Fund
CATEGORY AGENCY PROJECT FY 2022
FUNDING
FY 2023
REQUESTS
FY 2023
RECOMMENDATIONS
Arts & Music Hayward Area Historical Society Discovery Kits $13,160 $16,820 $12,444 Arts & Music Hayward Area Historical Society*** Hayward Municipal Band $0 $17,000 $6,886 Arts & Music Hayward Area Historical Society*** Hayward Arts Council / Band & Orchestra Festival $20,750 $33,344 $13,500
Arts & Music Love Never Fails Healing Arts $11,795 $56,062 $10,615 Arts & Music Pacific Chamber Orchestra
Discover Music educational
assemblies for the HUSD
Elementary Schools
$7,500 $12,500 $6,750
Arts & Music Ruby's Place Sun Gallery Programs $15,000 $31,900 $14,000 Arts & Music West Coast Blues Society
Russell City Blues Series &
Juneteenth Holiday We
Celebration
$15,000 $14,900 $14,010
Arts & Music Youth Orchestra of Southern
Alameda County (EBYO) Hayward Scholarships/Stipends $3,795 $3,795 $3,795 TOTAL $87,000 $186,321 $82,000
***Fiscal Sponsor
17 Additional Arts and Music Funding Beyond
Community Agency Funding Process
FY 2022
Supplemental GF Awards to Arts and Music Grants
• Staff identified additional money to supplement the Arts and Music agencies for the current year • The administrative augmentation will utilize feedback from CSC last year and this year to allocate funds
• The additional funding will be used to remediate a timing issue on summer performances 18 Arts & Music
Funding Recommendations for Arts and Music Recovery
*Fiscal Sponsor
**FY 2021 funding carried forward; no FY 2022 funding allocated 19 AGENCY PROJECT FY 2021
FUNDING
FY 2022
REQUESTS
FY 2022
AWARD
FY 2022
SUPPLEMENTAL
ONE-TIME FUNDS
FY 2022 TOTAL
FUNDING
RECOMMENDATION
Hayward Area Forum for the Arts
dba Sun Gallery Sun Gallery Programs $18,000 $29,000 $15,000 $14,000 $29,000 Hayward Area Historical Society Discovery Kits $8,860 $21,500 $13,160 $8,340 $21,500 Hayward Area Historical Society* Band & Orchestra Festival $9,000 $7,000 $4,750 $2,250 $7,000 Hayward Area Historical Society* Hayward Arts Council $16,000 $25,000 $16,000 $9,000 $25,000 Hayward Area Historical Society* Hayward Municipal Band $7,072 $14,000 $0** $6,928 $14,000 Love Never Fails Healing Arts $10,473 $49,337 $11,795 $37,542 $49,337 Pacific Chamber Orchestra
Discover Music educational
assemblies for the HUSD
Elementary Schools
$8,800 $12,000 $7,500 $4,500 $12,000
West Coast Blues Society Russell City Blues Series &
Juneteenth Celebration $0 $15,000 $15,000 $0 $15,000
Youth Orchestra of Southern
Alameda County (EBYO)
Hayward
Scholarships/Stipends $3,795 $3,990 $3,795 $195 $3,990
Total $82,000 $176,827 $87,000 $82,755 $176,827
That the City Council:
Approves authorization of the CDBG FY
2023 Annual Action Plan submission and
updated CDBG Community Participation Plan
Approves funding allocations for FY 2023
Arts & Music Category
Social Services Category
Approves FY 2022 Recovery Funds for Arts and
Music Agencies
RECOMMENDATIONS
20 Public Hearing Format
1. Council Questions
2. Open Public Hearing
3. Council Discussion and Action
[Part 2 CDBG Presentation/Discussion to Follow]
Part I: Annual Action Plan, CPP, Arts & Music and Services (GF/ARPA) Funding Recommendations 21 Part II Recommendations
Fiscal Year 2023
(Councilmember Recusal)
Community Development Block Grant
22 Economic Development & Infrastructure
Community Development Block Grant
*New agency/program applying for funds
**Non-competitive award
CATEGORY AGENCY PROJECT FY 2022
FUNDING
FY 2023
REQUESTS
FY 2023
RECOMMENDATIONS
Economic Development Centro Community Partners
Entrepreneurship Education, Financial
Literacy & Access to Capital to
Women/Minority Businesses
$30,000 $45,445 $45,445
Economic Development Community Child Care Council
(4-Cs) of Alameda County Child Care Initiative Project $45,000 $45,000 $45,000 Infrastructure-Neighborhood
Facilities
First Presbyterian Church of
Hayward dba South Hayward
Parish
South Hayward Parish Critical
Infrastructure Upgrade* $193,800 $193,800
Infrastructure-Neighborhood
Facilities
Habitat for Humanity East
Bay/Silicon Valley, Inc.
Home Repair Program (FY23) -
CalHOME Portion $49,500 $49,500
Infrastructure-Neighborhood
Facilities
Habitat for Humanity East
Bay/Silicon Valley, Inc. Home Repair Program (FY23)** $175,000 $175,000 $175,000 Infrastructure-Neighborhood
Facilities Rebuilding Together Oakland Rehabilitation and Repair (2021)** $150,000 $150,000 $150,000 Infrastructure-Neighborhood
Facilities St. Rose Hospital Foundation Cath Lab Project* $500,000 $49,599 Infrastructure-Neighborhood
Facilities Ruby's Place Program Enhancement: Tiny Homes on Wheels $44,781 $250,419 $175,419
Infrastructure-Neighborhood
Facilities
The Alliance for Community
Wellness dba La Familia
FESCO Les Marquis House -
Emergency Shelter $28,000 $40,000 $40,000
TOTAL $472,781 $1,449,664 $923,763
23 Economic Development &
Infrastructure
Recommended Allocations for
Additional Funding
Ruby’s Place: Trailers for Tiny Homes on Wheels Project Up to $75,000
City housing projects for contributions to housing and
homeless development projects
Any additional funds
24 Public Services
Community Development Block Grant
*New agency/program applying for funds
**Non-competitive
CATEGORY AGENCY PROJECT FY 2022
FUNDING
FY 2023
REQUESTS
FY 2023
RECOMMENDATIONS
Housing and
Homelessness Abode Services Alameda County Impact $27,899 $54,786 $37,000 Housing and
Homelessness
Alliance for Community
Wellness dba La Familia
FESCO Les Marquis House -
Emergency Shelter $25,000 $50,000 $34,000
Housing and
Homelessness
Eden Council for Hope and
Opportunity Fair Housing Services** $25,000 $25,000 $25,000 Housing and
Homelessness Ruby's Place Shelter and Children $25,000 $60,000 $34,000 Legal Services Centro Legal de la Raza Tenant Rights' Program $75,164 $93,998 $85,737 Legal Services Family Violence Law Center Family Violence and Homelessness Prevention Project $30,000 $60,000 $45,000 Youth & Education Love Never Fails I AM House Children's Program* $62,966 TOTAL $208,063 $406,750 $260,737
25 Public Services
Recommended Allocations for
Additional Funding
Designate any additional funding to each
program by the percentage determined by the
funding recommendations, in an amount not to
exceed their original request
26 That the City Council:
Approves the CDBG funding allocations for
FY 2023
Economic Developments and
Infrastructure Categories
Public Services Category
RECOMMENDATION
27 Public Comment Period
April 5, 2022 – May 5, 2022
Submit comments to Carol Lee
([email protected] or 510-583-5343)
FY 2023 Annual Action Plan submission
60 days after HUD announcement of FY 2023 allocation
amounts and no later than August 16, 2022
NEXT STEPS
28 Public Hearing Format
1. Council Questions
2. Public Comments
3. Council Discussion and Action
Part II: CDBG Funding Recommendations
29 LE
GISLATIVE BUSINESS
I
TEM #12
LB
22-011
S
TRATEGIC ROADMAP
UPDATE
Adoption of
Updated Strategic
Roadmap
• Overall, Council agreed with the workplan for FY23 and feels positive about the City’s progress
• Council agreed with the approach to include a racial equity framework into the plan
• Council added three projects and brought up several additional topics
• Full summary included as Attachment IV
January Council Retreat Summary
Proposed Updated Priority Titles
● Community-based response models
● Emergency preparedness
● Cleanliness and blight reduction
● Library and educational programs
● Celebrate heritage & confront inequities
● House and support people
experiencing homelessness
● Incentivize housing production for all
● Protect the affordability of existing
housing
Preserve, Protect &
Produce Housing For All
Enhance Community
Safety & Quality of Life
● Reduce greenhouse gases and
dependency on fossil fuels
● Promote a circular economy
● Mitigate climate crisis impacts through
resilient design
Confront Climate Crisis &
Champion Environmental Justice
● Multi-Modal Transportation
● City-Owned Facilities & Property
● Water Supplies, Sanitation & Sewers
● Community-wide Internet
Infrastructure & Access
Invest in
Infrastructure
Grow the
Economy
● Fiscal sustainability
● Employee engagement and retention
● Communications, transparency, and
community engagement
● Safe & collaborative work environment
Strengthen
Organizational Health
● Invest in the future through businesses
support services
● Enhance marketing
● Workforce development pipelines
● Strategically dispose of City property
● Create thriving commercial corridors
Updates to Format
Council Survey: Top Voted Projects for FY23
Enhance Community Safety & Quality of Life
• Mobile mental health response & District Command behavioral health clinician • Work across strategic roadmap priorities to include racial equity lens • Dispatch needs assessment and capacity
• Continue illegal dumping prevention pilot program
• Negotiate updated master lease agreement with HARD
• Engage owners of vacant building properties to encourage activation • Work with the survivors and descendants of Russell City to determine appropriate restitution
Preserve, Protect & Produce Housing For All
• Update Housing Element
• Continue work on updating the Affordable Housing Ordinance • Leverage partnerships to support the creation of eligible home key projects, including hotel conversations
• Explore program to convert tax-defaulted properties to affordable housing
• Explore Safe Parking Site
Council Survey: Top Voted Projects for FY23
Confront Climate Crisis & Champion
Environmental Justice
• Explore funding opportunities to increase the circular food economy as part of the Alameda County ALL IN Eats Initiative
• Adopt & implement 2030 Green House Gas Reduction Goal & Roadmap
• Implement Shoreline Master Plan, including mitigating sea level rise in the industrial corridor through building requirements and outreach • Water conservation measures like increasing recycled water supplies Council Survey: Top Voted Projects for FY23
Invest in Infrastructure
• Corporation Yard renovation and building safety upgrades • Implement major corridor traffic calming initiatives, with a focus on Patrick Ave and Campus Drive
• Construct additional EV charging facilities
• Stack Center fundraising and construction
• La Vista Park design and construction
Council Survey: Top Voted Projects for FY23
• “Hayward Restore & Reopen Façade Program” – Grants and loans to improve blighted storefronts
• Revise alcohol use regulations to support existing and encourage more full-services restaurants
• Explore an outdoor marketplace that allows for a variety of vendors Grow the Economy
Council Survey: Top Voted Projects for FY23
Strengthen Organizational Health
• Develop talent acquisition plan for citywide and critical positions • Implement new online planning and permitting solution • Create a language accessibility policy and program for city services Council Survey: Top Voted Projects for FY23
ADDITIONAL TOPICS STAFF’S RECOMMENDED ACTION
Public Art An informational report on this item is going to Council tonight Fiber/Internet Access
A report outlining the current internet needs for Hayward businesses and the approaches that other jurisdictions have taken will go to the Infrastructure Committee in FY23
Smoke Free Ordinance
for Apartments
Staff will provide a memo to Council during FY23 outlining the feasibility and potential costs.
Public lighting An update on existing public lighting and possible opportunities to improve lighting, will go to the Infrastructure Committee during FY23 Soft Story Ordinance An update on implementation will go to the Infrastructure Committee during FY23
Next Steps
• Include the Roadmap in the FY23 budget document for
the May 14 Council budget retreat
• Planning a more comprehensive update to the Strategic Roadmap next year:
• Take place over a few meetings
• Include team building and a review of the vision
• Aligned with the new Councilmember orientation
Questions & Discussion
?
!
➢Council Questions
➢Public Comments
➢Council Comments
and Action