SPECIAL COUNCIL INFRASTRUCTURE COMMITTEE MEETING
Remote Participation - Digital Zoom Meeting
April 27, 2022
5:30 p.m.
MEETING MINUTES
CALL TO ORDER: Meeting called to order at 5:34 PM by Chair Elisa Márquez ROLL CALL:
Members Present:
Elisa Márquez, Chair
Angela Andrews, City Council Member
Mark Salinas, City Council Member
Staff Present:
Alex Ameri, Director of Public Works
Kaitlyn Byrne, Management Analyst
Toney Chaplin, Police Chief
William Deplitch, Police Captain
David Dorn, Police Lieutenant
Kathy Garcia, Deputy Director of Public Works
Adam Kostrzak, Director of Information Technology
Elli Lo, Management Analyst
Bryan Matthews, Deputy Police Chief
Kelly McAdoo, City Manager
Jennifer Ott, Assistant City Manager
Nathaniel Roush, Information Systems Manager
Alex Tat, Associate Civil Engineer
Michael Wolny, Senior Secretary (Meeting Recorder)
Shabnam Yari, Senior Transportation Engineer
PUBLIC COMMENTS:
There were no public comments.
1. Approval of Minutes of the Special Council Infrastructure Committee Meeting Held on December 1, 2021
The item was moved by Council Member Salinas, seconded by Council Member Andrews, and approved unanimously.
2. Approval of Minutes of the Council Infrastructure Committee Meeting Held on February 23, 2022
The item was moved by Council Member Salinas, seconded by Council Member Andrews, and approved unanimously.
3. Purchase of Axon Fleet 3 Dash Cameras with Auto-Tagging Subscription - Recommendation to Council
Director Ameri introduced Captain William Deplitch and Lieutenant Dorn, with the Hayward Police Department (HPD) who provided the report and presentation.
Public Comments
There were no public comments.
Committee Questions / Discussion
Council Member Andrews asked staff to do further research on American Civil Liberties Union (ACLU) for license detection and license data collection policies. Captain Deplitch confirmed that current policy protects collected data and limits who HPD can share that information with. Captain Deplitch also confirmed that there is no demographic information captured when the system is actively reading license plates, the technology would only provide license plate related information.
Council Member Andrews and Salinas asked if the system could read temporary paper plates. Captain Deplitch and Lt. Dorn confirmed that this new system can read temporary paper plates and can bring up information, if any, related to that paper plate to the user.
Council Member Salinas asked how this data will be reported to Council considering how much data HPD already collects and presents. Lt. Dorn suggested that the data presented to Council in HPD reports should be for cases that resulted in investigation, or high-profile cases such as Amber Alerts. The system can read and collect thousands of license plates within any period, and it would not be productive for Council to review each one. HPD suggested working with Council on a custom report, that shows data and information that they are most interested in receiving and data most critical for their review.
Council Member Andrews and Chair Márquez asked staff to reach out to local advocacy groups to gather their feedback on this proposed technology before Council makes a decision at future meeting.
Chair Márquez asked staff to clarify the process of the license plate reader getting an alert when an officer is out on a routine patrol. Lt. Dorn said that if the license plate reader gets a hit, the officer will verify the license plate visually, and report to dispatch for confirmation and further instruction.
Chair Márquez asked staff to include data and information on the two existing vehicles with license plate readers so that Council could review. HPD staff said the existing data is limited since the technology is out of date but will present key information and effectiveness of the technology at a later date.
Chair Márquez expressed concern with moving from the current two vehicle equipment to all HPD vehicles at one time. She would prefer to start the program as a pilot with an eventual roll-out, once more data is collected and shows how effective the technology has been. Captain Deplitch confirmed that with any mass technology shift, there is a hesitancy of the unknown, but based on how advanced this program is and the success stories from other jurisdictions, this fleet upgrade would be an incredibly helpful tool that could benefit the community and HPD investigations.
Chair Márquez requested staff to add this as a Work Session item for a future Council meeting so that it has another opportunity for open discussion and provide another chance for the public to provide comments and feedback.
4. Review of Recommended Capital Improvement Program (CIP) for FY 2023 - FY 2032 - Review and Comment
Director Ameri introduced, Kaitlyn Byrne, Management Analyst, who provided the report and presentation.
Public Comments
There were no public comments.
Committee Questions / Discussion
The Committee thanked staff for the user-friendly interface and accessibility of the CIP website. Council Member Salinas asked staff to check the user experience of someone using an iPad (or other smart device) as he experienced navigating the website in a slightly different way.
Council Member Andrews and Chair Márquez asked staff if there is a prioritized list of current City facilities that can be assessed to see what improvements or renovations can be made within an allowable budget. Director Ameri responded that there isn’t a designated list, but staff can create one for the committee’s review for discussion at later date.
Council Member Andrews encouraged staff to look for any funding or resources for public art that can be incorporated in future CIP projects.
The committee had general concerns of the overall global supply issues and how that may affect current or future projects. Director Ameri responded that staff is aware of the supply chain issues and are working with suppliers and contractors on project budgets to stay as close to the original amount within reason. Staff is aware and supply chain issues will be reviewed on a case-by-case basis.
Chair Márquez requested staff that once the CIP is finalized, to please promote the project so that the community is informed about it.
5. Update on the I-880/Winton Ave and I-880/A Street Interchange Improvement Project - Information and Discussion
Director Ameri introduced, Shabnam Yari, Acting Senior Transportation Engineer, who provided the report and presentation alongside Alameda County Transportation Commission (ACTC).
Public Comments
There were no public comments.
Committee Questions / Discussion
Council Member Andrews asked staff if Tennyson Rd and I-880 intersection will eventually be considered for a similar project. Director Ameri confirmed that the California Department of Transportation (Caltrans) has a future project for that section and staff is ready to provide feedback when that project moves forward.
Council Member Salinas asked if there is a sense of which option presented would be best to proceed with. Director Ameri along with ACTC said that they will know which alternative is favored once they present to City Council and gather feedback from the public on which alternative is preferred. Chair Márquez asked staff on the timeline of next steps. Staff responded that once the public outreach and feedback is collected, and the environmental report is complete, the findings will be presented in Fall 2022.
Council Member Salinas stated that he was inspired by Council Member Andrews, regarding public art and asked staff to include some type of public art during the design phase, as that section is a major gateway in and out of Hayward.
6. Hayward High-Speed Fiber Optic Network Installation - Information and Comment
Director Ameri introduced, Alex Tat, Associate Civil Engineer, who provided the report and update.
Public Comments
There were no public comments.
Committee Questions / Discussion
The Committee thanked staff for the update and did not have any questions.
7. Proposed 2022 Agenda Planning Calendar: Review and Comment
Public Comments
There were no public comments.
Committee Questions / Discussion
Chair Márquez and Council Member Andrews requested staff to create a list of unfunded projects under facilities that can be given as an update later.
The committee advised staff that since there was a lengthy discussion at the previous Council meeting for Assembly Bill 481 and Assembly Bill 48, that staff be flexible in adding a potential special meeting for these topics for public input if requested. Chair Márquez let staff know she would work with City Manager McAdoo for the best route to follow for this topic.
COMMITTEE MEMBER/STAFF ANNOUNCEMENTS AND REFERRALS
There were no committee or staff announcements.
ADJOURNMENT
Chair Márquez adjourned the meeting at 7:48 p.m.
MEETINGS
Attendance
Present
4/27/22
Meeting
Present
to Date
This
Fiscal
Year
Excused
to Date
This Fiscal
Year
Absent
to Date
This Fiscal
Year
Elisa Márquez ✓ 8 0 0
Angela Andrews ✓ 8 0 0
Mark Salinas ✓ 8 0 0