Council Packet — Hayward City Council, June 7, 2022

Tuesday, June 7, 2022
7:00 PM

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
Council Chamber and Virtual Platform (Zoom)
City Council
Agenda

June 7, 2022City Council Agenda

SPECIAL JOINT HAYWARD CITY COUNCIL/HAYWARD REDEVELOPMENT

SUCCESSOR AGENCY/HAYWARD HOUSING AUTHORITY MEETING
NOTICE: The City Council will hold a hybrid meeting in Council Chambers and virtually via Zoom.

How to observe the Meeting:

1. Comcast TV Channel 15

2. Live stream https://hayward.legistar.com/Calendar.aspx

3. YouTube Live stream: https://www.youtube.com/user/cityofhayward How to submit written Public Comment:

1. Use eComment on the City's Meeting & Agenda Center webpage at:
https://hayward.legistar.com/Calendar.aspx. eComments are directly sent to the iLegislate application used by City Council and City staff. Comments received before 3:00 p.m. the day of the meeting will be exported into a report, distributed to the City Council and staff, and published on the City's Meeting & Agenda Center under Documents Received After Published Agenda.

2. Send an email to [email protected] by 3:00 p.m. the day of the meeting. Please identify the Agenda Item Number in the subject line of your email. Emails will be compiled into one file, distributed to the City Council and staff, and published on the City's Meeting & Agenda Center under Documents Received After Published Agenda. Documents received after 3:00 p.m. through the adjournment of the meeting will be included as part of the meeting record and published the following day.

How to provide live Public Comment during the City Council Meeting:

Participate in the Council Chambers or click link below to join the meeting:
https://hayward.zoom.us/j/84654762687?pwd=RkpDR3FaMlRnMUNBU2t4Q0xZMXFudz09 Meeting ID: 846 5476 2687
Password: HCC6/7@7pm
or
Dial: +1 669 900 6833 or +1 346 248 7799 or 833 548 0282 (Toll Free) Meeting ID: 846 5476 2687
Password: 9249839675
A Guide to attend virtual meetings is provided at this link: https://bit.ly/3jmaUxa CALL TO ORDER: Mayor/Chair Halliday
Pledge of Allegiance: Council/HRSA/HHA Member Márquez

ROLL CALL

CLOSED SESSION ANNOUNCEMENT

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June 7, 2022City Council Agenda

PRESENTATIONS
Elder Abuse Awareness Month
Lesbian, Gay, Bisexual, Transgender, Questioning, Queer, Intersex, 2-Spirit and Gender Non-Conforming Pride Month

PUBLIC COMMENTS
The Public Comment section provides an opportunity to address the City Council on items not listed on the agenda or Information Items. The Council welcomes comments and requests that speakers present their remarks in a respectful manner, within established time limits, and focus on issues which directly affect the City or are within the jurisdiction of the City. As the Council is prohibited by State law from discussing items not listed on the agenda, items will be taken under consideration and may be referred to staff.

CITY MANAGER’S COMMENTS
An oral report from the City Manager on upcoming activities, events, or other items of general interest to Council and the Public.

ACTION ITEMS
The Council will permit comment as each item is called for the Consent Calendar, Public Hearings, and Legislative Business. In the case of the Consent Calendar, a specific item will need to be pulled by a Council Member in order for the Council to discuss the item or to permit public comment on the item. Please notify the City Clerk any time before the Consent Calendar is voted on by Council if you wish to speak on a Consent Item.

CONSENT
Approve the City Council Meeting Minutes of the City Council Meeting on May 17, 2022
MIN 22-0781.

Attachments: Attachment I Draft Minutes 5/17/2022
Adopt a Resolution Accepting the Resignation of Mr. Edward Moore from the Keep Hayward Clean and Green Task Force, Effective Immediately
CONS 22-3412.

Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III Resignation Letter

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June 7, 2022City Council Agenda
Adopt a Resolution Authorizing the City Manager to Negotiate and Execute an Agreement with Savant Solutions for
Information Technology Department Infrastructure Security Services in an Amount Not-to-Exceed $466,000
CONS 22-3043.

Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Authorizing the City Manager to Negotiate and Execute an Assignment/Assumption of Lease with Friends of Bud Field, LLC, for Property located at 22005 Skywest Drive CONS 22-3294.

Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III Bud Field Leasehold
Adopt a Resolution Authorizing the City Manager to Negotiate and Execute an Assignment/Assumption of Lease with Savage Aviation, Inc., for Property Located at 21593 Skywest Drive CONS 22-3305.

Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III Location Map
Attachment IV Sale of Leasehold
Adopt a Resolution Authorizing the City Manager to Execute Amendment No. 4 to the Professional Services Agreement with Pavement Engineering, Inc., Increasing the Agreement by $392,825, to Provide Engineering Services for the FY23
Pavement Improvement Project for a Total Not-to-Exceed
Amount of $1,755,495
CONS 22-3316.

Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Awarding a Contract to The Garland
Company for the Hayward Executive Airport - Hangars F, G, H, and I Roof Repair Project, Project No. 06826, in an Amount Not-to-Exceed $600,000
CONS 22-3377.

Attachments: Attachment I Staff Report
Attachment II Resolution

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June 7, 2022City Council Agenda
Adopt a Resolution Authorizing the City Manager to
Appropriate Additional Funds in the Amount of $20,000 from Sewer Replacement Fund 611 for the Water Pollution Control Facility (WPCF) Effluent Pond Weed Removal Project No.
07630, and Award a Contract to McNabb Construction Inc., to Implement the Project in an Amount Not-to-Exceed $220,000 CONS 22-3388.

Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III Location Map
Attachment IV Stormwater Channel Vegetation Removal
Attachment V Ponds No. 3 and No. 7 Vegetation Removal
Adopt a Resolution Authorizing the City Manager to Execute an Agreement with Primary Diagnostics, Inc. (“Primary”) in an Amount Not-to-Exceed $90,000 to Continue to Provide the City’s Software Platform for Maintaining Vaccine Records and COVID-19 Testing Results Through December 31, 2022
CONS 22-3409.

Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Authorizing the City Manager to Accept and Appropriate up to $10,000 in Funding from First 5 of Alameda County to Support Library Services and Programs
CONS 22-34210.

Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Authorizing the City Manager to Negotiate and Execute a Professional Services Agreement with
Kimley-Horn and Associates, Inc., for Outside Airport Planning and Environmental Services and Appropriate Funds in an
Amount Not-to-Exceed $700,000
CONS 22-35611.

Attachments: Attachment I Staff Report
Attachment II Resolution

PUBLIC HEARING

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June 7, 2022City Council Agenda
Gann Appropriations Limit for Fiscal Year 2023: Adopt
Appropriations Limit for Fiscal Year 2023 Pursuant to Article XIII B of the Constitution of the State of California (Report from Finance Director Claussen)
PH 22-02612.

Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III Gann Appropriation Limit
FY 2023 Budget/CIP Public Hearing and Adoption: Public
Hearing for the Proposed FY 2023 Operating Budgets for the City of Hayward, Hayward Redevelopment Successor Agency, and Hayward Housing Authority; FY 2023 Capital Improvement Program Budget; Adoption of the FY 2023 Operating Budgets and Appropriations for FY 2023; Adoption of the FY 2023 Capital Improvement Program Budget and Appropriations for FY 2023; Adoption of the Hayward Redevelopment Successor Agency Budget; and Adoption of the Hayward Housing
Authority Budget (Report from Finance Director Claussen) PH 22-02413.

Attachments: Attachment I Staff Report
Attachment II FY 2023 Operating Budget Resolution
Attachment III FY 2023 Budget Exhibits A & B
Attachment IV FY 2023 HRSA Budget Resolution
Attachment V FY 2023 HHA Budget Resolution
Attachment VI FY 2023 CIP Budget Resolution
Attachment VII FY 2023 Community Agency Resolution
Attachment VIII Exhibit A to Attachment VII
Attachment IX Budget Work Session #2 Questions Responses Attachment X FY 2022-2032 CIP Projects with Grant Funding

COUNCIL REPORTS AND ANNOUNCEMENTS
Council Members can provide oral reports on attendance at intergovernmental agency meetings, conferences, seminars, or other Council events to comply with AB 1234 requirements (reimbursable expenses for official activities).

COUNCIL REFERRALS

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June 7, 2022City Council Agenda
Council Members may bring forward a Council Referral Memorandum (Memo) on any topic to be considered by the entire Council. The intent of this Council Referrals section of the agenda is to provide an orderly means through which an individual Council Member can raise an issue for discussion and possible direction by the Council to the appropriate Council Appointed Officers for action by the applicable City staff.

City Council Referral: Request for Use of Council Member Funds for Reimbursement Related to Juneteenth Hayward
Event Coordination (Referral from Council Members Andrews and Márquez)
RPT 22-06114.

Attachments: Attachment I Council Referral Memo

ADJOURNMENT
NEXT SPECIAL MEETING, June 14, 2022, 7:00 PM

PUBLIC COMMENT RULES
Any member of the public desiring to address the Council shall limit their remarks to three (3) minutes unless less or further time has been granted by the Presiding Officer or in accordance with the section under Public Hearings. The Presiding Officer has the discretion to shorten or lengthen the maximum time members may speak. Speakers will be asked for their name before speaking and are expected to honor the allotted time. Speaker Cards are available from the City Clerk at the meeting.

PLEASE TAKE NOTICE
That if you file a lawsuit challenging any final decision on any public hearing or legislative business item listed in this agenda, the issues in the lawsuit may be limited to the issues that were raised at the City's public hearing or presented in writing to the City Clerk at or before the public hearing.

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June 7, 2022City Council Agenda

PLEASE TAKE FURTHER NOTICE
That the City Council adopted Resolution No. 87-181 C.S., which imposes the 90-day deadline set forth in Code of Civil Procedure section 1094.6 for filing of any lawsuit challenging final action on an agenda item which is subject to Code of Civil Procedure section 1094.5. ***Materials related to an item on the agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk ’s Office, City Hall, 777 B Street, 4th Floor, Hayward, during normal business hours. An online version of this agenda and staff reports are available on the City ’s website. Written comments submitted to the Council in connection with agenda items will be posted on the City ’s website. All Council Meetings are broadcast simultaneously on the City website, Cable Channel 15 - KHRT, and YouTube. ***
Assistance will be provided to those requiring accommodations for disabilities in compliance with the Americans with Disabilities Act of 1990. Interested persons must request the accommodation at least 48 hours in advance of the meeting by contacting the City Clerk at (510) 583-4400 or [email protected].

Assistance will be provided to those requiring language assistance. To ensure that interpreters are available at the meeting, interested persons must request the accommodation at least 48 hours in advance of the meeting by contacting the City Clerk at (510) 583-4400.

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CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: MIN 22-078
DATE: June 7, 2022
TO: Mayor and City Council
FROM: City Clerk

SUBJECT
Approve the City Council Meeting Minutes of the City Council Meeting on May 17, 2022

RECOMMENDATION
That the Council approves the City Council meeting minutes of May 17, 2022

SUMMARY
The City Council held a meeting on May 17, 2022.

ATTACHMENTS
Attachment I Draft Minutes of May 17, 2022
CITY OF HAYWARD Printed on 6/3/2022Page 1 of 1
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The City Council meeting was called to order by Mayor Halliday at 7:00 p.m. The City Council held a hybrid meeting in Council Chambers and virtually via Zoom.

Pledge of Allegiance: Mayor Halliday

ROLL CALL

Present:

Council Chamber: Council Members Lamnin, Salinas, Zermeño, and Mayor Halliday Virtual Platform (Zoom): Council Members Andrews, Márquez, Wahab

Absent: None

CLOSED SESSION ANNOUNCEMENT

The City Council convened in closed session on May 17, 2022, at 5:30 p.m., with all members present, regarding two items: (1) conference with legal counsel pursuant to Government Code Section 54956.9 regarding Robert Corona v. City of Hayward , Claim No. 202100142HAY Workers’ Compensation Appeals Board Case Nos. ADJ14347 418; and (2) conference with property negotiators pursuant to Government Code Section 54956.8 regarding 1060 B Street, APN: 428-0061-048-02. Assistant City Attorney Brick announced there was no reportable action related to the items.

PRESENTATION

Mayor Halliday read a proclamation dec laring May 1 1, 2022 through May 17, 2022 as National Police Week and May 15, 2022 as Peace Officers Mem orial Day in Hayward. Mayor Halliday recognized Police Chief Chaplin, D eputy Police Chief Matthe ws, Captain Olsen, Police Officer Fovel , and additional Police Officers who were in attendance to receive the proclamation on behalf of the department. Police Chief Chaplin thanked Mayor Halliday and the City Council for the proclamation.

Mayor Halliday announced Consent Item No. 3 was continuing to a future Council agenda to enable staff to address recommendations from the Council Infrastructure Committee.

PUBLIC COMMENTS

Mr. Kyle Garcia, Development D irector with La Familia and FESCO Family Emergency Shelter Coalition, announced the FESCO Shuffle Walk event on June 11, 2022, at Moreau Catholic High School.

2 | M a y 17 , 202 2
City Clerk Lens noted the deadline to apply for service on the Hayward Youth Commission was May 20, 2022, noted the eligibility requirement and emphasized the City was seeking representation from every Hayward school.

CITY MANAGER’S COMMENTS

City Manager McAdoo made announcements: May 20th Bike to Work Day; May 21st annual Spring Compost Giveaway event at the former Skywest Golf Course; the East Bay Community Energy Agency grant of $1.2 million from the C alifornia Energy Commission for electric vehicle charging hubs at the Cinema Place Parking Structure; May 26th and June 6th virtual community meetings and June 1 1th open house at the North District Office regarding information in possession of the Police Department characterized as military equipment under AB 481; the Hayward Public Library has broadened its Personal Tech Lending Library to include all Hayward residents; and the People’s Budget voting will continue through May 20th.

CONSENT

1. Approve the City Council Meeting Minutes of the City Council Meeting on April 26, 2022 MIN 22-065
It was moved by Council Member Salinas, seconded by Council Member Márquez, and carried unanimously, to approve the minutes of the City Council Meeting on April 26, 2022.

2. Approve the City Council Meeting Minutes of the City Council Meeting on May 3, 2022 MIN 22-066
It was moved by Council Member Salinas, seconded by Council Member Márquez, and carried unanimously, to approve the minutes of the City Council Meeting on May 3, 2022.

3. Adopt a Resolution Authorizing the City Manager to Execute a Five-Year Agreement with Axon Enterprises Inc. to Purchase Axon Fleet 3 In -Car Dash Cameras for Fifty - Three Patrol Vehicles and with Auto -Tagging Subscription(s) for Officers in an Amount Not-to-Exceed $785,518 CONS 22-266

Consent Item No . 3 was continuing to a future Council agenda to enable sta ff to address recommendations from the Council Infrastructure Committee.

4. Adopt a Resolution Authorizing the City Manager to Execute Amendment No . 5 Increasing the Professional Services Agreement with Advanced Mobility Group, Inc., by $200,000 for a Total Not-to-Exceed Amount of $632,500 for Various On-Call Traf fic Engineering Design and Related Services CONS 22-270

Staff report submitted by Director of Public Works Ameri, dated May 17, 2022, was filed.

It was moved by Council Member Salinas, seconded by Council Member Márquez, and carried by the following roll call vote, to adopt the resolution.

AYES: COUNCIL MEMBERS Andrews, Lamnin, Márquez, Salinas, Wahab, Zermeño
MAYOR Halliday
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 22-120, “Resolution Authorizing the City Manager to Execute Amendment No. 5 Inc reasing Funding for the
Professional Services Agreement with Advanced Mobility Group, Inc., by $200,000 for a Total Not-to-Exceed Amount of $632,500 for on call Traffic Engi neering Design and Other Related Services”

5. Adopt a Resolution Approving the Appro priation of Revenue from the Policy Planning Fee in the Amount of $244 ,250 f or the Next General Plan Update and Other Future Planning Projects CONS 22-275

Staff report submitted by Assistant City Manager/ Development Services Director Ott, dated May 17, 2022, was filed.

It was moved by Council Member Salinas, seconded by Council Member Márquez, and carried by the following roll call vote, to adopt the resolution.

AYES: COUNCIL MEMBERS Andrews, Lamnin, Márquez, Salinas, Wahab, Zermeño
MAYOR Halliday
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 22-121, “Resolution Approving the Appropriation of Revenue from the Policy Planning Fee in the Amount of $244,250 for the Next General Plan Update and Other Future Planning Projects”

6. Adopt a R esolution Authorizing the City Manager to Approve a $75,000 Grant a nd a $50,000 Small Business Loan to Tap and Snack LLC, (DBA Arthur Mac ’s Tap and Snack) to Assist in the Construction and Establishment of a New Full -Service Restaurant and Outdoor Beer Garden at 1060 B Street CONS 22-278

Staff report submitted by Assistant City Manager Ott, dated May 3, 2022, was filed.
4 | M a y 17 , 202 2
It was moved by Council Member Salinas, seconded by Council Member Márquez, and carried by the following roll call vote, to adopt the resolution.

AYES: COUNCIL MEMBERS Andrews, Lamnin, Márquez, Salinas, Wahab, Zermeño
MAYOR Halliday
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 22-122, “Resolution Approving Financial Assistance to Arthur Mac ’s Ta p and Snack, LLC, and A uthorizing the City Manager to Execute a Grant Agreement in the Amount o f $75,000 and a Loan Agreement in the Amount of $50,000”

7. Adopt a Resolution Authorizing the City Manager to Execute a One-Year Extension of a Joint Exercise of Pow ers Agreement for th e Hayward Area Shoreline Planning Agency CONS 22-280

Staff report submitted by Assistant City Manager/ Development Services Director Ott and Director of Public Works Ameri, dated May 17, 2022, was filed.

It was moved by Council Member Salinas, seconded by Council Member Márquez, and carried by the following roll call vote, to adopt the resolution.

AYES: COUNCIL MEMBERS Andrews, Lamnin, Márquez, Salinas, Wahab, Zermeño
MAYOR Halliday
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 22-123, “Resolution Authorizing the City Manager to Execute a One -Year Exte nsion for Renewal of An Agreement Between the City of Hayward, East Bay Regional Park District, and H ayward Area Recreation and Pa rk District Titled the Hayward Area Shoreline Planning A gency Joint Exercise of Powers Agreement”

8. Adopt a Resolution A ccepting the Resignations of Ms. Reanne Meighan, Mr. Adithya Naresh and Mr. Raul Chavez from the Keep Ha yward Clean and Green Task Force, Effective Immediately CONS 22-282

Staff report submitted by City Clerk Lens, dated May 17, 2022, was filed.

It was moved by Council Member Salinas, seconded by Council Member Márquez, and carried by the following roll call vote, to adopt the resolution.

AYES: COUNCIL MEMBERS Andrews, Lamnin, Márquez, Salinas, Wahab, Zermeño
MAYOR Halliday
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 22-124, “Resolution Accepting the Resignations of Ms.

Reanne Meighan, Mr. Adithya Naresh and Mr. Raul Chavez from the Keep Hayward Clean and Green Task Force”

9. Adopt Resolutions Authorizing the City Manager to Exec ute Agreements with the Alameda County Health Care Services Agency and the Hayward Unified School District to Accept and Appropriate $227,150 and $120,000, Respectively, for School-Based Mental Hea lth Services Provided by the City of Hayward in Fiscal Year 2022 Through 2023 CONS 22-283

Staff report submitted by Chief of Police Chaplin, dated May 17, 2022, was filed.

It was moved by Council Member Salinas, seconded by Council Member Márquez, and carried by the following roll call vote, to adopt the resolutions.

AYES: COUNCIL MEMBERS Andrews, Lamnin, Márquez, Salinas, Wahab, Zermeño
MAYOR Halliday
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 22-125, “Resolution Authorizing the City Manager to Execute an Agreement with the Alameda County Health Care Service Agency to Accept and Appropriate $227,150 for School- Based Mental Health Services Provided by the City of Hayward in Fiscal Year 2022 through 2023”

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Resolution 22-126, “Resolution Authorizing the City Manager to Execute an Agreement with the Hayward Unified School District to Accept and Appropriate $120,000 for School -Based Mental Health Services Provided by the City of Hayward in Fiscal Year 2022 through 2023”

10. Adopt a Resolu tion Authorizing the City Manager to Accept and Appropriate up to $50,000 in Funding from Edward Martins or the Donna L and Edward E Martins Foundation to Support Library Services and Programs CONS 22-295

Staff report submitted by Director of Library Services Addleman, dated May 17, 2022, was filed.

Mayor Halliday acknowledged Donna L and Edward E Martins Foundation for the generosity and enabling the City to purchase the Hayward Public Library’s bookmobile, Curbie. Library Director Addleman expressed gratitude for donations towards library services including the Beat Maker, a program for creating music online.

Council Member Andrews suggested that an Instagram graphic be created to advertise the Beat Maker.

Council Member Márquez recognized Mr. Martins’ continued contributions benefitting the Hayward community, especially investing in Hayward’s youth.

It was moved by Council Member Salinas, seconded by Council Member Márquez, and carried by the following roll call vote, to adopt the resolution.

AYES: COUNCIL MEMBERS Andrews, Lamnin, Márquez, Salinas, Wahab, Zermeño
MAYOR Halliday
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 22-127, “ Authorize the City Manager to Accept and Appropriate Up to $50,000 in Funding from Edward Martins or the Donna L. and Edward E. Martins Foundation to Suppo rt Library Services and Programs”

11. Adopt a Resolution Authorizin g the Sole Source Purchase of Submersible Wa stewater Pumps for Use at the Valle Vista Lift Station in an Amount Not -to-Exceed $331,893.60 CONS 22-298

Staff report submitted by Director Public Works Ameri, dated May 17, 2022, was filed.

It was moved by Council Member Salinas, seconded by Council Member Márquez, and carried by the following roll call vote, to adopt the resolution.

AYES: COUNCIL MEMBERS Andrews, Lamnin, Márquez, Salinas, Wahab, Zermeño
MAYOR Halliday
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 22-128, “Resolution Authorizing the City Manager to Execute a Sole S ource Purchase of Submersible Wastewater Pumps for Use at the Valle Vista Lift Stat ion in An Amount Not- to-Exceed $331,893.60”

WORK SESSION

Mayor Halliday noted the City Council held a Budget Work Session on May 14, 2022 , and Item No. 12 was continued from the work session due to time constraints.

Council Member Zermeño noted he could not attend the Budget Work Session and hoped the Peop le’s Budget project would continue as an annual pro ject because the community supported it.

12. FY 2023 City Budget: Proposed Fiscal Year 2023 Operating Budget Work Session #2 WS 22-013

Staff report submitted by Director of Finance Claussen, dated May 17, 2022, was filed.

Public Works Director Ameri gave an overview of the Public Works and Utilities Department budget comparison FY 2021-FY 2023; significant changes planned for FY 2023; Public Works and Utilities Department organizational chart; and FY 2022 highlights and accomplishments.

Members of the C ity Council commended Director Ameri on the accomplishments related to his department.

In response to questions from members of the City Council, Public Works Director Ameri spoke about: equity efforts related to the distribution of infrastructure resources throughout the community; the current 24 vacancies in the department and recruitment efforts; process for traffic mitigation requests; street enhancements to address nuisances such as illegal car activity; and usage of water reserve to stabilize water rates. 8 | M a y 17 , 202 2

Members of the City Council offered the following comments: concern about water shortage and its sustainability in the next couple of years ; and hire more staff to avoid staff burnout and overtime pay.

13. Capital Improvement Program: Review of Recommended Capital I mprovement Program for FY 2023 - FY 2032 WS 22-011

Staff report submitted by Director of Public Works Ameri, dated May 17, 2022, was filed.

Public Works Director Ameri announced the staff report and introduced Senior Management Analyst Byrne who provided an overview of the proposed FY 2023 – FY 2032 City’s Capital Improvement Program (CIP) online version and a synopsis of the staff report.

There being no public comment for Item 12 and Item 13, Mayor Halliday opened and closed the public comment section at 8:23 p.m.

Members of the City Council comme nded Public Works staff for the development of the CIP document and its format which was found to be interactive and user friendly.

Council Member Márquez was recognized for her leadership on the Council Infrastructure Committee and Council Members Salinas and Andrews for their service on the Committee.

Discussion ensued among members of the City Council and City staff regarding: funding gap for Phase 3 of the Route 238 Corridor project and efforts through federal grants to close the gap; needs assessment f or the Weekes Branch Library ; unfunded cap ital needs including four interchanges over I-880; West Winton Avenue road repair; fiber loop; traffic calming measures and preventative measures to deter illegal car activity; mitigation for Sulphur Creek undergrounding at the airport; and public art funding.

Members of the City Council offered the fol lowing suggestions: explore using different color/design for pedestrian crosswalks to create a connection/pathway from Harder Elementary School to CSUEB ; continue to have the list of unfunded CIP projects in case additional federal grants is secured; continue to improve gateways to the community and secure funding to complete projects; explore what can be improved in the South Garden and Lo ngwood neighborhood and cons ider partnering with HUSD a nd HARD to activate park space and beautify the area; provide information on state and federal grant funding as an informational item at a future meeting ; continue to prioritize lighting and safe pedestrian access at the underpass ne ar A Street; work with Caltrans to prioritize bike lanes on Tennyson Road, from Calaro ga Avenue to Patrick Av enue, to mitigate fatalities in the area; consider creating a gateway to CSUEB by exploring development contributions toward the installation of public art; consider murals at underpasses to deter graffiti and trash collection; continue assessment and updates regarding the Animal Shelter, public safety facilities, and the Weekes Branch Library; the criminal investigations equipment line needs more work; c onsider tying the timing of the CIP review with the annual review of

CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chamber and Virtual Platform (Zoom)
https://hayward.zoom.us/j/85775646866?pwd=eUdKd0E4empscVdFVDZyQytNOFJZQT09 Tuesday, May 17, 2022, 7:00 p.m.
“military equipment” per the AB 481 requirement; provide more information abou t property taxes on excess right of way; explore reconsidering red light cameras to address safety concerns with motorists not obeying traffic laws; and study possible renewal of the sales tax to assist the borrowing capacity for some unfunded needs.

PUBLIC HEARING

14. Traffic Impact Fees: Ado ption of a Resolution Adopting a Nexus Study and Introduction of an Ordinance Adding Article 30 to Chapter 10 o f the Hayward Municipal Code Regarding Traffic Impact Fees for Developers PH 22-027

Staff report submitted by Director of Public Works Ameri, dated May 17, 2022, was filed.

Public Works Director Ameri prov ided a synopsis of the staff report regarding Traffic Impact Fees (TIF) for developers and introduced Michaela Jellicoe, Community Attributes, Consultant, who provided a synopsis of the development feasibility summary and fee comparison with other agencies.

Discussion ensued among members of the City Council and City staff regarding the maximum allowable rate for townhome and single-family units based on the Nexus Study.

There being no public comments, Mayor Halliday opened and closed the public h earing at 9:45 p.m.

Council Member Márquez made a motion per staff’s recommendation, commending the work done by City staff and the consultant which included stakeholder outreach. Council Member Salinas seconded the item.

Mayor Halliday stated that establishing the fee will help accomplish projects identified in the CIP.

It was moved by Council Member Márquez, seconded by Council Member Salinas, and carried by the following roll call vote, to approve the resolution and adopt the ordinance.

AYES: COUNCIL MEMBERS Andrews, Lamnin, Márquez, Salinas, Wahab, Zermeño
MAYOR Halliday
NOES: None
ABSENT: None
ABSTAIN: None

10 | M a y 17 , 202 2
Resolution 22-130 “Resolution of the City Council of the City of Hayward Adopting the Final Report - Multimodal Intersection Improvement Plan and Nexus Study in Support of the Proposed Traffic Impact Fee”

Intro Ord_ “An Ordinance of the City of Hay ward Adding Article 30 to Chapter 10 of the Hayward Municipal Code Regarding Traffic Impact Fees for Property Developers”

COUNCIL REPORTS AND ANNOUNCEMENTS

There were none.

COUNCIL REFERRALS

15. City Council Referral: R equest to Support Reproductive Justic e for All Residents RPT 22-051

Staff report submitted by Council Member Wahab, Andrews, and Márquez, dated May 17, 2022, was filed.

Council Member Wahab, Council Member Márquez, and Council Member Andrews emphasized the importance in upholding reproductive rights for all women and having access to healthcare, and noted Planned Parenthood had a location in Hayward.

Mayor Halliday opened the public comment at 9:54 p.m.

Ms. Julie Roche , Hayward resident , applauded Council Members Wahab, Andr ews and Márquez for making the ref erral in support of Reproductive Justice for All; and suggested allocating funds, perhaps CDBG funds next year, to Planned Parenthood or other agencies in anticipation of an increase in demand for such services.

Ms. Candelaria Vargas, Director of Public Affairs for Planned Parenthood Mar Monte, supported the ref erral and commented that her agency w as already seeing the impact of individuals coming to her facility for services.

Mr. Dan Goldstein, Hayward resident, stated he stood in support of women’s rights to choose and have access to abortion, encouraged the Council to consider allocating funds next year to Planned Parenthood and other agencies that provide reproductive healthcare to women in anticipation of increased demand for services.

Ms. Becca Horowitz, community organizer with Planned Parenthood Mar Monte, stated the importance of centeri ng with reproductive rights and justice in the community; and noted Planned Parenthood was expecting an additional 200 to 500 pat ients per wee k once t he Supreme Court announces its decision.

Ms. Jessica Pinckney, Access Reproductive Justice Executive Director, stated there would be an influx in patients coming to California specifically the Alameda County area to access care.

Mayor Halliday closed public comment at 9:54 p.m.

Mayor Halliday expressed her outrage with the potential upcoming decision fr om the Supreme Court; stated the referral includ ed lighting up City Hall with pink lights, making donations to Access Rep roductive Justice, and sen ding a letter to State representatives reaffirming the City resolution passed on October 19, 2021; suggested that when the Supreme Court reaches a dec ision, the City should plan an event which could be turned i nto a fundraiser; and was concerned about authorizing funds.

Discussion ensued about the funding which could be identified within the City Manager’s Department or through the CDBG or Community Services Commission.

Council Member Wahab made a motion per the referral.

Council Member Márquez seconded the motion and offered a friendly amendment to use the Council’s discretionary funds to meet the $5,000 minimum contribution.

Council Member Wahab was amenable to the friendly amendment and the suggestion that the City work with Access Reproductive Justice for next year ’s allocation through the CDBG funding process.

Council Me mber Márquez also offere d she would independently help fund raise and encouraged the community to do so as well.

Mayor Halliday supported the idea, stating there may be savings in Council’s allocation.

It was moved by Counci l Wahab, seconded by Council Member Márquez, and carried by the following roll call vote, to approve the referral with a friendly amendment to use the Council’s discretionary funds to meet the $5,000 minimum contribution.

AYES: COUNCIL MEMBERS Andrews, Lamnin, Márquez, Salinas, Wahab, Zermeño
MAYOR Halliday
NOES: None
ABSENT: None
ABSTAIN: None

12 | M a y 17 , 202 2

ADJOURNMENT

Mayor Halliday adjourned the meeting at 10:21 p.m. in memory of the ten lives lost in a mass shooting at a supermarket in Buffalo, New York on May 14, 2022, and noted the need to bring the City’s values of compassion, equity, and inclusion to other parts of the country.

APPROVED

__________________________________________________________ Barbara Halliday
Mayor, City of Hayward

ATTEST:

__________________________________________________________ Miriam Lens
City Clerk, City of Hayward

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 22-341
DATE: June 7, 2022
TO: Mayor and City Council
FROM: City Clerk

SUBJECT
Adopt a Resolution Accepting the Resignation of Mr. Edward Moore from the Keep Hayward Clean and Green Task Force, Effective Immediately

RECOMMENDATION
That the Council adopts a resolution (Attachment II) accepting the resignation of Mr. Edward Moore from the Keep Hayward Clean and Green Task Force, effective immediately.

SUMMARY
Mr. Edward Moore was appointed to the Keep Hayward Clean and Green Task Force on September 15, 2020. The resignation of Mr. Moore becomes effective immediately, per his resignation letter (Attachment III). Mr. Moore’svacated position will be filled as part of the annual appointment process for the City’s appointed officials to Commissions and Keep Hayward Clean and Green Task Force.

ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
Attachment III Resignation Letter
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DATE: June 7, 2022

TO: Mayor and City Council

FROM: City Clerk

SUBJECT: Adopt a Resolution Accepting the Resignation of Mr. Edward Moore from the Keep Hayward Clean and Green Task Force, Effective Immediately

RECOMMENDATION

That the Council adopts a resolution (Attachment II) accepting the resignation of Mr. Edward Moore from the Keep Hayward Clean and Green Task Force, effective immediately.

SUMMARY AND DISCUSSION

Mr. Edward Moore was appointed to the Keep Hayward Clean and Green Task Force on September 15, 2020. The resignation of Mr. Moore becomes effective immediately, per his resignation letter (Attachment III). Mr. Moore’s vacated position will be filled as p art of the annual appointment process for the City’s appointed officials to Commissions and Keep Hayward Clean and Green Task Force.

FISCAL IMPACT

There is no fiscal impact associated with this report.

STRATEGIC ROADMAP

This agenda item is a routine operational item and does not relate to any of the projects outlined in the Council’s Strategic Roadmap.

Prepared and Recommended by: Miriam Lens, City Clerk

Approved by:

_______________________________________
Kelly McAdoo, City Manager

ATTACHMENT II

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HAYWARD CITY COUNCIL

RESOLUTION No. 22-____

Introduced by Council Member __________

RESOLUTION ACCEPTING THE RESIGNATION OF MR. EDWARD MOORE

FROM THE KEEP HAYWARD CLEAN AND GREEN TASK FORCE

WHEREAS, Mr. Edward Moore was appointed to the Keep Hayward Clean and Green Task Force on September 15, 2020; and

WHEREAS, Mr. Edward Moore submitted a resignation letter on May 21, 2022.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward that the Council hereby accepts the resignation of Mr. Edward Moore; and commends him for his civic service to the City.

IN COUNCIL, HAYWARD, CALIFORNIA, __________________________________.

ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST: ______________________________________
City Clerk of the City of Hayward

APPROVED AS TO FORM:

__________________________________________
City Attorney of the City of Hayward

ATTACHMENT III

From: Edward Moore
Sent: Thursday, May 26, 2022 12:00 PM
To: Miriam Lens <[email protected]>
Subject: KHCG

Dear Ms. Lens,

Effective immediately, I am resigning from the Keep Hayward Clean and Green task force due to personal reasons.

While I have enjoyed my time participating and meeting with the committee members, I cannot continue to be a positive contributor to the committee due to personal reasons.

Edward Moore

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 22-304
DATE: June 7, 2022
TO: Mayor and City Council
FROM: Director of Information Technology/CIO

SUBJECT
.Title
Adopt a Resolution Authorizing the City Manager to Negotiate and Execute an Agreement with Savant Solutions for Information Technology Department Infrastructure Security Services in an Amount Not-to- Exceed $466,000

RECOMMENDATION
That Council adopts a resolution (Attachment II) authorizing the City Manager to negotiate and execute an agreement with Savant Solutions for Information Technology Department infrastructure security services in an amount not to exceed $466,000.

SUMMARY
On June 16th, 2020, the Hayward City Council adopted a resolution authorizing the City Manager to negotiate and execute an agreement with Savant Solutions for Information Technology Department Infrastructure Security Services. Since this authorization, the City of Hayward has engaged with Savant Solutions to deliver the desired outcome of serving as a central clearinghouse for cyber-attack log analysis, trend monitoring, as well as augmenting the security defense footprint of the network infrastructure team. Staff recommends extending the annual service contract with this vendor to continue these security services and to expand the scope beyond the baseline security offering the City is currently utilizing.
.End

ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
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DATE: June 7, 2022

TO: Mayor and City Council

FROM: Director of Information Technology/CIO

SUBJECT: Adopt a Resolution Authorizing the City Manager to Negotiate and Execute an Agreement with Savant Solutions for Information Technology Department Infrastructure Security Services in an Amount Not to Exceed $466,000

RECOMMENDATION

That Council adopts a resolution (Attachment II) authorizing the City Manager to negotiate and execute an agreement with Savant Solutions for Information Technology Department infrastructure security services in an amount not to exceed $466,000.

SUMMARY

On June 16th, 2020, the Hayward City Council adopted a resolution1 authorizing the City Manager to negotiate and execute an agreement with Savant Solutions for Information Technology Department Infrastructure Security Services. Since this authorization, the City of Hayward has engaged with Savant Solutions to deliver the desired outcome of serving as a central clearinghouse for cyber-attack log analysis, trend monitoring, as well as augmenting the security defense footprint of the network infrastructure team. Staff recommends extending the annual service contract with this vendor to continue these security services and to expand the scope beyond the baseline security offering the City is currently utilizing.

BACKGROUND

One of the primary responsibilities of the IT Department is to manage and protect the City’s network infrastructure. This technology, which serves as the backbone of City operations, is under constant threat with the primary goal of many attacks being to disrupt government operations. From staff’s comprehensive security assessment, as well as research and analysis of current best practices in cyber security, a need was identified for a central service to

1 June 16, 2020, meeting of the Hayward City Council:
https://hayward.legistar.com/LegislationDetail.aspx?ID=4568607&GUID=C7D5039E-F3FB-41A1-929C- 149818A5614E&Options=ID|Text|&Search=savant

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analyze the City’s network traffic for anomalies, attack threats, and indicators of account compromise. Implementing this security operations center (SOC) service creates actionable intelligence for the network team to strategically follow-up on potential threats, and provides a 24x7 security expert should the need for resources in cybersecurity arise.

The City and Savant Solutions have negotiated a competitive price that is more than 50% below the next closest competitive quote. The SOC-as-a-service includes a continuation of the current services that have been provided for the past two years and adds an expansion of scope for additional logging sources with the goal of continuing to identify and remove vulnerabilities subject to cyber-attacks.

DISCUSSION

IT Security remains a priority of the IT Department. The vendor, Savant Solutions, offers the following suite of highly desirable security technologies:

SOC-AS-A-SERVICE:  24x7 eyes-on-glass monitoring of network traffic including unlimited ingestion of logs and continuous cloud monitoring of Office 365. On a weekly basis, over 80 million data points are ingested and analyzed by the SOC for the City’s environment, which demonstrates the volume and breadth of this service.

DEDICATED SECURITY TEAM:  A dedicated team of security resources who understand the City’s network and serve as an extension of the IT team to provide advanced threat detection and incident support to hunt down security threats. IT staff has direct access to this team via phone or email to conduct routine and non-routine tasks to improve the City’s security posture.

FORCE MULTIPLIER PROTECTION:  The technology ingests billions of real-time events every day, prioritizing actual threats to eliminate false positives. Most recently, the technology identified attack vectors related to an external software vulnerability. With this information and the scanning tool provided by the vendor, the City was able to proactively scan for the vulnerability to minimize our risk of an external attack. Using the collective knowledge of this service as they ingest and learn from the entirety of the information they analyze, the City is afforded the opportunity to be nimble and close off potential attacks efficiently to prevent spread and disruption.

ACTIONABLE INTELLIGENCE:  The technology proactively hunts for hidden threats, performs remote forensic analysis of incidents, and provides actionable plans to help the City remediate incidents.

CUSTOM REPORTING:  Monthly security check-ins have revealed the need for generation custom reports on user account lockouts and web traffic destinations to help staff identify trends to improve customer service and security awareness.

EXPANDED SCOPE: To increase the visibility beyond the core offering, the scope plans to be expanded to increase the data points the SOC is ingesting for analysis. Some examples include

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monitoring external-facing assets to identify account takeover risks and continuous scanning of internal assets such as PCs and IoT devices to proactively monitor risks associated with those devices. This data is summarized into a comprehensive risk profile which identifies and prioritizes risks to resolve with the goal of reducing areas of vulnerability.

The security mindset has evolved over time to where it is unfortunately understood that due to the sophistication and frequency of cyber-attacks, malware attacks such as ransomware, or phishing attempts will eventually be successful. Service organizations with tools in place to alert staff in real-time when events occur are at a strategic advantage as compared to conventional toolsets.

FISCAL IMPACT

The proposed agreement covers three years of maintenance, and the total amount is not to exceed $466,000, which includes a 5% contingency should the scope of security services need to expand. Annual maintenance for these services is structured as approximately $151,000 for year one, $154,000 for year two, and $161,000 for year three. Funding will be allocated for these services by using a combination of IT Operating and CIP budget, subject to Council approval.

STRATEGIC ROADMAP

This agenda item supports the Strategic Priority of Improve Organizational Health.

Specifically, this item relates to the implementation of the following project:

Project 14: Increase security footprint and reduce system outages

Staff is bringing forth this new item because of the need to continue to provide infrastructure security services to monitor for cyber security threats with the goal of minimizing system outages due to cyber security attacks.

NEXT STEPS

If Council approves the attached resolution, staff will finalize the agreement with Savant Solutions and cause the agreement to be executed.

Prepared by: Nathaniel Roush, IT Manager

Recommended by: Adam Kostrzak, CIO / Director of Information Technology

Approved by:

_________________________________
Kelly McAdoo, City Manager

ATTACHMENT II

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HAYWARD CITY COUNCIL

RESOLUTION NO. 22-____

Introduced by Council Member __________

RESOLUTION AUTHORIZING THE CITY MANAGER TO NEGOTIATE

AND EXECUTE AN AGREEMENT WITH SAVANT SOLUTIONS FOR

INFORMATION TECHNOLOGY DEPARTMENT INFRASTRUCTURE
SECURITY SERVICES IN AN AMOUNT NOT TO EXCEED $466,000

WHEREAS, on June 16th, 2020, City Council approved CONS 20-284 which adopted a resolution authorizing the City Manager to negotiate and execute an agreement with Savant Solutions for Information Technology Department Infrastructure Security Services; and

WHEREAS, after CONS 20 -284 was approved by City Council, the City of Hayward (“City”) entered into an agreement with Savant Solutions to deliver the desired outcome of serving as a central clearinghouse for cyber-attack log analysis, trend monitoring, as well as augmenting the security defense footprint of the network infrastructure team; and

WHEREAS, Savant Solutions has been the provider of infrastructure security services to the City for two years; and

WHEREAS, the City desires to extend infrastructure security services for three years; and

WHEREAS, following a review of the quotes, the City selected Savant Solutions for these infrastructure security services; and

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Hayward authorizes and directs the City Manager to negotiate and execute an Agreement with Savant Solutions for Information Technology Department Infrastructure Security Services in an amount not to exceed $466,000, in a form approved by the City Attorney.

ATTACHMENT II

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IN COUNCIL, HAYWARD, CALIFORNIA _______________________, 2022

ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST: ______________________________________
City Clerk of the City of Hayward

APPROVED AS TO FORM:

_________________________________________
City Attorney of the City of Hayward

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 22-329
DATE: June 7, 2022
TO: Mayor and City Council
FROM: Director of Public Works

SUBJECT
Adopt a Resolution Authorizing the City Manager to Negotiate and Execute an Assignment/Assumption of Lease with Friends of Bud Field, LLC, for Property located at 22005 Skywest Drive

RECOMMENDATION
That the City Council adopts a resolution (Attachment II) authorizing the City Manager to negotiate and execute an Assignment/Assumption of Lease with Friends of Bud Field, LLC, for Property located at 22005 Skywest Drive, in a form to be approved by the City Attorney.

SUMMARY
William “Bud” Field entered into a lease with the City in 1999 for the leasehold located at 22005 Skywest Drive. Upon his passing in 2010, the company was transferred to a trust that bears his name and operates as Bud Field Aviation, Inc., (Bud Field). In 2019, the Trustee requested that lease rights be conveyed from William Field (as an individual) to Bud Field Aviation, Inc. This action was approved by the CAC on September 19, 2019, and by Council on October 1, 2019. At this time, the trustee is requesting that lease rights be conveyed from Bud Field Aviation, Inc., to Friends of Bud Field, LLC, who is led by Adam Grosser, a long-time tenant at the Bud Field hangar. The other partners are also long-time tenants. The subject property is depicted in Attachment III.

Council Airport Committee Review
This item was presented to the Council Airport Committee during their April 28, 2022 meeting and was unanimously recommended for Council approval.

ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
Attachment III Bud Field Aviation Leasehold
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DATE: June 7, 2022

TO: Mayor and City Council

FROM: Director of Public Works

SUBJECT: Adopt a Resolution Authorizing the City Manager to Negotiate and Execute an Assignment/Assumption of Lease with Friends of Bud Field, LLC, for Property located at 22005 Skywest Drive

RECOMMENDATION

That the City Council adopts the attached resolution (Attachment II) authorizing the City Manager to negotiate and execute an Assignment/Assumption of Lease with Friends of Bud Field, LLC, for Property located at 22005 Skywest Drive, in a form to be approved by the City Attorney.

SUMMARY

William “Bud” Field entered into a lease with the City in 1999 for the leasehold located at 22005 Skywest Drive. Upon his passing in 2010, the company was transferred to a trust that bears his name and operates as Bud Field Aviation, Inc., (Bud Field). In 2019, the Trustee requested that lease rights be conveyed from William Field (as an individual) to Bud Field Aviation, Inc. This action was approved by the CAC on September 19, 2019, and by Council on October 1, 2019. At this time, the trustee is requesting that lease rights be conveyed from Bud Field Aviation, Inc., to Friends of Bud Field, LLC, who is led by Adam Grosser, a long-time tenant at the Bud Field hangar. The other partners are also long-time tenants. The subject property is depicted in Attachment III.

Council Airport Committee Review
This item was presented to the Council Airport Committee during their April 28, 20221 meeting and was unanimously recommended for Council approval.

BACKGROUND

Mr. William “Bud” Field became an individual tenant at Hayward Executive Airport (Airport) in 1983. Mr. Field entered into a 48-year commercial lease agreement with the Airport in December 1999 for the parcel located at 22005 Skywest Drive, which had been vacant since

1 https://hayward.legistar.com/LegislationDetail.aspx?ID=5567169&GUID=07B04B65-108B-4235-9AF2-523E20242C1B&Options=&Search=

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1990. His company, Bud Field Aviation, Inc., primarily provides aircraft storage service in a hangar building constructed at this address.

DISCUSSION

Mr. Field passed away in February 2010, but the operation of his company continues to the present day as Bud Field Aviation, Inc. Jim Bowers is the Trustee of the William Field 2009 Living Trust and oversees the daily operation of the business. To perfect the record, he previously requested that the commercial ground lease be assigned from Bud Field, an individual, to Bud Field Aviation, Inc., which was approved by the CAC on September 19, 2019 and Council on October 1, 2019.

At this time, the Trustee is in the process of selling their leasehold rights of the existing hangar to a group operating as Friends of Bud Field, LLC. The LLC is led by Adam Grosser, who has also been a tenant at the Airport since 1998. Adam is currently the Chairman of UP Partners, an investment firm. Mr. Grosser has been a tenant of Bud Field since 2000. Additionally, he has been an enthusiastic supporter of Young Eagles and the annual Airport Open House.

The other members of Friends of Bud Field, LLC include executives employed with Ring Central, Goldman Sachs, Honeywell, Acrew, GI Partners, and Foundation Capital. Each of the members are aircraft owners who see the value of maintaining and investing in the Airport.

The immediate plans for Friends of Bud Field, LLC are to operate the hangar with the current tenant group. They are planning a series of improvements, including exterior painting, lighting, and an office remodel. The lease terms will remain unchanged.

STRATEGIC ROADMAP

This agenda item pertains to development at the Airport and does not directly relate to one of Council’s Strategic Priorities.

ECONOMIC IMPACT

No economic impact is associated with this administrative change to the lease.

FISCAL IMPACT

No fiscal impact is associated with this action above and beyond the existing rent amount, of approximately $28,000 annually.

SUSTAINABILITY FEATURES

No sustainability features are associated with this report.

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PUBLIC CONTACT

The agenda and staff report for this item have been posted on the City’s website and distributed to interested parties.

NEXT STEPS

If approved, Airport staff will circulate the Assignment, Assumption, and Consent Agreement for execution by the City Manager.

Prepared by: Doug McNeeley, Airport Manager

Recommended by: Alex Ameri, Director of Public Works

Approved by:

Kelly McAdoo, City Manager

ATTACHMENT II

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HAYWARD CITY COUNCIL
RESOLUTION NO. 22-
Introduced by Council Member __________

RESOLUTION AUTHORIZING THE CITY MANAGER TO NEGOTIATE

AND EXECUTE AN ASSIGNMENT/ASSUMPTION OF LEASE WITH
FRIENDS OF BUD FIELD, LLC, FOR THE PROPERTY LOCATED AT 22005

SKYWEST DRIVE

WHEREAS, the City of Hayward (“City”) owns and operates Hayward Executive Airport (“Airport”); and

WHEREAS, on December 14, 1999, the City of Hayward approved a lease with William Field for property located at 22005 Skywest Drive; and

WHEREAS, William Field passed away in February 2010; and

WHEREAS, the William Field 2009 Living Trust was established to oversee the daily operation of the business; and

WHEREAS, Mr. Jim Bowers is the Trustee for the William Field 2009 Living Trust; and

WHEREAS, the Trustee has previously requested that the ground lease be assigned to Bud Field Aviation, Inc.; and

WHEREAS, the Trustee has requested that the ground lease be assigned to Friends of Bud Field Aviation, LLC.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward that the City Manager is hereby authorized to negotiate and execute an Assignment/Assumption of Lease with Friends of Bud Field Aviation, LLC, for Property located at 22005 Skywest Drive, in a form to be approved by the City Attorney.

ATTACHMENT II

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IN COUNCIL, HAYWARD, CALIFORNIA _______________________, 2022

ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST:______________________________________
City Clerk of the City of Hayward

APPROVED AS TO FORM:

_________________________________________
City Attorney of the City of Hayward
Bud Field Aviation Leasehold

ATTACHMENT III

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 22-330
DATE: June 7, 2022
TO: Mayor and City Council
FROM: Director of Public Works

SUBJECT
Adopt a Resolution Authorizing the City Manager to Negotiate and Execute an Assignment/Assumption of Lease with Savage Aviation, Inc., for Property Located at 21593 Skywest Drive That the City Council adopts a resolution (Attachment II) authorizing the City Manager to negotiate and execute an Assignment/Assumption of Lease to Savage Aviation, Inc.

SUMMARY
Jerry Hoffman, the owner of Aviation Training, Inc., (Aviation Training) entered into a lease with the City of Hayward in 1975 for the leasehold located at 21593 Skywest Drive. The lease expired in 2015 and was extended to 2047 shortly thereafter. At this time, Mr. Hoffman has requested that leasehold rights be conveyed from Aviation Training to Savage Aviation, Inc., whose principal is Daniel Umanzor. The subject property is depicted in Attachment III.

Council Airport Committee Review
This item was presented to the Council Airport Committee during their April 28, 2022 meeting and was unanimously recommended for Council approval.

ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
Attachment III Location Map
Attachment IV Sale of Leasehold
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DATE: June 7, 2022

TO: Mayor and City Council

FROM: Director of Public Works

SUBJECT: Adopt a Resolution Authorizing the City Manager to Negotiate and Execute an Assignment/Assumption of Lease with Savage Aviation, Inc., for Property Located at 21593 Skywest Drive

RECOMMENDATION

That the City Council adopts a resolution (Attachment II) authorizing the City Manager to negotiate and execute an Assignment/Assumption of Lease to Savage Aviation, Inc.

SUMMARY

Jerry Hoffman, the owner of Aviation Training, Inc., (Aviation Training) entered into a lease with the City of Hayward in 1975 for the leasehold located at 21593 Skywest Drive. The lease expired in 2015 and was extended to 2047 shortly thereafter. At this time, Mr. Hoffman has requested that leasehold rights be conveyed from Aviation Training to Savage Aviation, Inc., whose principal is Daniel Umanzor. The subject property is depicted in Attachment III.

Council Airport Committee Review
This item was presented to the Council Airport Committee during their April 28, 2022 meeting and was unanimously recommended for Council approval.

BACKGROUND AND DISCUSSION

Jerry Hoffman entered into a 40-year commercial lease agreement with the Hayward Executive Airport (Airport) on September 1, 1975, for the parcel located at 21593 Skywest Drive (Attachment III). The lease expired on August 31, 2015, and was subsequently renewed in 2016. The leased area contains 50,018 square feet of space, and a hangar building with an attached office area.

Jerry Hoffman proposes to sell his leasehold interest to Savage Aviation, Inc., as outlined in the attached information (Attachment IV). All other terms of the lease will remain unchanged.

ECONOMIC IMPACT

No economic impact is associated with this administrative change to the lease.

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FISCAL IMPACT

No fiscal impact is associated with this action above and beyond the existing rent amount, of approximately $22,000 annually.

STRATEGIC ROADMAP

This agenda item pertains to development at the airport and does not directly relate to the Council’s Strategic Roadmap.

SUSTAINABILITY FEATURES

No sustainability features are associated with this report.

PUBLIC CONTACT

The agenda and staff report for this item have been posted on the City’s website and distributed to interested parties.

NEXT STEPS

If approved, Airport staff will circulate the Assignment, Assumption, and Consent Agreement for execution by the City Manager.

Prepared by: Doug McNeeley, Airport Manager

Recommended by: Alex Ameri, Director of Public Works

Approved by:

_________________________________
Kelly McAdoo, City Manager

ATTACHMENT II

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HAYWARD CITY COUNCIL
RESOLUTION NO. 22-
Introduced by Council Member __________

RESOLUTION AUTHORIZING THE CITY MANAGER TO NEGOTIATE

AND EXECUTE AN ASSIGNMENT/ASSUMPTION OF LEASE TO THE
GROUND LEASE WITH SAVAGE AVIATION, INC.

WHEREAS, the City of Hayward (“City”) owns and operates Hayward Executive Airport (“Airport”); and

WHEREAS, on July 1 , 2017, the City of Hayward approved a lease with Aviation Training, Inc. for property located at 21593 Skywest Drive; and

WHEREAS, Aviation Training, Inc., has requested that the ground lease be assigned to Savage Aviation, Inc.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward that the City Manager is hereby authorized to negotiate and execute an Assignment/Assumption of Lease to the ground lease with Savage Aviation, Inc., for Property at 21593 Skywest Drive, in a form to be approved by the City Attorney.

IN COUNCIL, HAYWARD, CALIFORNIA _______________________, 2022

ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST:_______________________________________
City Clerk of the City of Hayward

APPROVED AS TO FORM:

___________________________________________
City Attorney of the City of Hayward

AVIATION
TRAINING SITE MAP
Attachment III
Hayward Airport Plot “F” Transfer to Daniel Umanzor
~ BUSINESS/OPERATING PLAN ~~
Purpose to Operate at the Hayward Airport:

Plot “F” particulars – address is 21593 Skywest Drive, Hayward, CA 94542 – Plot “F” consists of approximately 45,000 SqFt, including the Building of 5,000 SqFt (Hanger/Reception and Classrooms) plus ramp, aircraft and auto parking of 35,000 SqFt; leased for some 50-years by Aviation Training, Inc., This is the subject of this desired leasehold transfer from Jerome Hoffmann of Aviation Training, Inc. to Daniel Umanzor of Savage Aviation, LLC.

Purpose: To continue and weave my existing Hayward Airport business into the facility at Plot “F”, including Aircraft Maintenance (to remain at my existing lease at 20511 for the time-being) – aircraft repairs and avionics and panel building to immediately transfer to Plot “F” hanger. Currently, we are building instrument panels using specialized machining equipment. We are currently the only shop in the bay aera specializing in this type of work. For us to receive a Garmin dealer license we need dedicated avionics workspace. The available office space in the Plot F will allow us to comply with this requirement. We plan to also rent space to a new flight school, and an aircraft accessory repair station that is currently located off airport. My overall goal is to benefit from the security of a long-term Hayward Airport Lease.

Employees: At this time, we have just expanded to 3 full time employees and 2 part time. all my employees are experienced and trained my me personally over the past 2 years to provide repeatable quality service. where required, Factory Training and Certification is provided. All employees are offered benefits and a relaxed work environment allowing for personal growth and job satisfaction. We are all active members of this airport community, and donate our time to many airport groups that focus on bringing people in from the local community to help bring awareness to our airport.

Vision Statement: My goals are to maintain the hanger and grounds in a professional and cosmetically beautiful manner; I hope also to maintain safety in and around the premises. My long-term goals are to expand the hanger to allow my airframe and power plant shop to be located under the same roof as my avionics shop. we hope in the next few years to receive our avionics repair station certificate then to expand over to the airframe and powerplant repair station. I hope also to expand the existing grounds with T-Shades an amenity available in every bay area airport except hayward.

ATTACHMENT IV
Attachment III

Safety Issues: As part of my goals to improve the Plot “F” hanger and grounds, I plan to vigilantly maintain the hanger and grounds, including Fire Safety Protocols and advice from grounds maintenance professional assistance, including irrigation and plant management. My goal will always be to make Plot “F” a beacon of community pride.

Five-Year Plan: already outlined above – building and grounds maintenance, T-shade additions at the front of the building and full utilization of the hanger, front office and classrooms.

New Business: My plan is that through innovative business offerings (avionics, panel building, specialized airframe and power plant maintenance, certified accessory repair and carefully selected Flight School activities) the business at Plot “F” will grow carefully but exponentially – my management oversight and skills will enhance this growth! Advertising: my business has primarily grown through community “word-of-mouth”; if required, I will seek-out other forms of print and electronic advertising; but the quality and consistency of my work and those working under me have thus far more than helped “advertise” my business (any and all significant exterior signage will be pre- approved by the Airport Manager)

I also attach my prior financials and business plans to supplement this Plan

Thank you for your consideration of my Business/Operating Plan for Plot “F” – if any questions, please feel free to contact me:

Cell: 415-240-8216 – by email at [email protected]
To contact Lessor Jerome Hoffman/Aviation Training, Inc.  Cell: 415-999-6184 – by email a t [email protected]

Daniel UImanzor, President
Savage Aero, Inc.

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 22-331
DATE: June 7, 2022
TO: Mayor and City Council
FROM: Director of Public Works

SUBJECT
Adopt a Resolution Authorizing the City Manager to Execute Amendment No. 4 to the Professional Services Agreement with Pavement Engineering, Inc., Increasing the Agreement by $392,825, to Provide Engineering Services for the FY23 Pavement Improvement Project for a Total Not-to-Exceed Amount of $1,755,495
That Council adopts a resolution (Attachment II) authorizing the City Manager to execute Amendment No. 4 to the Professional Services Agreement (PSA) with Pavement Engineering, Inc., (PEI), increasing the Agreement by $392,825, to provide engineering services for the FY23 Pavement Improvement Project (PIP) for a total amount not-to-exceed $1,755,495.

SUMMARY
Under the existing PSA, PEI provides engineering services for City pavement projects. An Amendment No. 4 to the existing PSA dated June 1, 2021, is needed to extend the scope of the Agreement to include engineering services for the upcoming FY23 PIP.

ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
CITY OF HAYWARD Printed on 6/3/2022Page 1 of 1
powered by Legistar™

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DATE: June 7, 2022

TO: Mayor and City Council

FROM: Director of Public Works

RECOMMENDATION

That Council adopts a resolution (Attachment II) authorizing the City Manager to execute Amendment No. 4 to the Professional Services Agreement (PSA) with Pavement Engineering, Inc., (PEI), increasing the Agreement by $392,825, to provide engineering services for the FY23 Pavement Improvement Project (PIP) for a total amount not-to-exceed $1,755,495.

SUMMARY

Under the existing PSA, PEI provides engineering services for City pavement projects. An Amendment No. 4 to the existing PSA dated June 1, 2021, is needed to extend the scope of the Agreement to include engineering services for the upcoming FY23 PIP.

BACKGROUND

On May 22, 20181, Council authorized the City Manager to execute a PSA with PEI in an amount not-to-exceed $219,920 for engineering services for the FY19 Pavement Rehabilitation & Preventive Maintenance Project.

On July 9, 20192, Council authorized the City Manager to execute Amendment No. 1 to the PSA with PEI in an amount not-to-exceed $652,455 for engineering services for the FY20 Pavement Improvement Project.

On June 16, 2020, Council authorized the City Manager to execute Amendment No. 2 to the PSA with PEI in an amount not-to-exceed $1,014,705 for engineering services for the FY21 Pavement Improvement Project.

1 https://hayward.legistar.com/LegislationDetail.aspx?ID=3508588&GUID=417E3DF1-452A-49F9-9DA5-4E9A2F6B4675&Options=&Search= 2 https://hayward.legistar.com/LegislationDetail.aspx?ID=4056927&GUID=3AE9FAB4-B3D2-485F-8360-126E81AC20CD&Options=&Search=

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On June 11, 2021, Council authorized the City Manager to execute Amendment No. 3 to the PSA with PEI in an amount not-to-exceed $1,362,670 for engineering services for the FY22 Pavement Improvement Project.

On April 26, 2022, Council approved the project limits for the FY23 Road Repair and Accountability Act (RRAA) Funding for the FY23 Pavement Improvement Project. This is a part of an annual application that must be submitted to the California Transportation Commission (CTC) to continue receiving RRAA funding, which must include approving a project list of street segments or defined regions of the City for the estimated revenue. For the FY23 RRAA funding, the project list includes the City neighborhoods within the limits of Hesperian Blvd, A St, BART, Jackson St, Union Pacific Railroad, & West Winton Ave.

Staff is currently undertaking the street selection for the FY23 Pavement Improvement Project where Pavement Condition Index (PCI), location equity, public input, and funding availability are considered. Staff recommends PEI to provide the engineering services for analysis, design, and construction support for the project.

DISCUSSION

Amendment No. 4 to the existing PSA with PEI would allow continuation of engineering services for the FY23 Pavement Improvement Project.

PEI has extensive experience with City pavement management and rehabilitation projects including the following:

 FY22 Pavement Improvement Project
 FY21 Pavement Improvement Project
 FY20 Pavement Improvement Project
 FY 2019 Pavement Rehabilitation & Preventive Maintenance Project  FY 2017 & FY 2018 Pavement Rehabilitation Project
 FY 2017 & FY 2018 Pavement Preventive Maintenance & Resurfacing Project  FY 2016 Pavement Preventative Maintenance & Resurfacing Project  FY 2016 Pavement Rehabilitation Project

The scope of work for this Amendment No. 4 to PEI’s Agreement consists of the following six tasks:

Task 1 – Project Management/Coordination:

PEI will manage deliverables and overall project schedule in addition to ongoing communication with the City of Hayward.

Task 2 - Street Investigation / Engineering Review:

PEI will visually evaluate the pavement condition of each of the proposed project streets. The review will confirm the appropriate pavement treatment for each street, such as pavement rehabilitation, preventive maintenance, and resurfacing, among

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other options. This task will allow PEI to refine the project budgets and identify any specific problem areas.

Task 3 – Pavement Evaluation on Pavement Rehabilitation:

PEI will perform a pavement evaluation on each street segment to determine the most cost-effective rehabilitation treatments based on structure requirements, reflective cracking requirements, longevity, and economy.

Task 4 – Measurement of Field Quantities:

PEI will provide field site evaluations for each of the locations identified on the project streets list to measure and record all pertinent field quantities, such as location of crack sealing, dig-outs, and other pavement repairs.

Task 5 – Curb Ramp Design:

PEI will assist the City with curb ramp designs related to this project. This task involves designing ADA ramps in the field to provide limits of removal and quantities of work.

Task 6 – Construction Support / Mark Pavement Repairs:

After the project bids and before construction begins, PEI will mark all required pavement repairs in the field. PEI will annotate any changed quantities and provide a revised quantity summary to the City at the completion of the field work.

PEI has provided a cost proposal of $392,825 based on City staff’s estimated construction cost of $9,275,000.

ECONOMIC IMPACT

The project is funded by Gas Tax, Measure B, Measure BB, Vehicle Registration Fees, State Road Repair and Accountability Act (SB1), and Street System Improvement.

This project will economically benefit the City by decreasing motorist travel time via reduced potholes, increase curb appeal and the desirability of residential neighborhoods, and attracting business to the City.

FISCAL IMPACT

The estimated project funding sources are as follows:
 210 - Gas Tax $1,025,000  211 – RRAA (SB1) $3,025,000  212 - Measure BB – Local Transportation $3,775,000  218 – Vehicle Registration Fee $925,000  450 – Street System Improvements $525,000 Total: $9,275,000

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STRATEGIC ROADMAP

This agenda item supports the Strategic Priority of Improve Infrastructure. Specifically, this item relates to the implementation of the following project(s):

Project 5, Part 5.a: Maintain Pavement Condition Index (PCI) at 70.

Project 5, Part 5c: Construct various OHHA Pavement Improvements

SUSTAINABILITY FEATURES

The project requires the contractor to recycle all construction and demolition debris generated from the project.

This project is consistent with City’s Complete Streets Policy and improves travel for all users including:
 Improved pavement for motorists
 Additional bike lanes and sharrows for bicyclists
 More visible pavement markings for pedestrians, including near school zones  New or upgraded curb ramps to meet the recently revised Caltrans standards for pedestrians

The project satisfies the following General Plan policies:
 PFS-7.10 Recycled Products or Processes for Capital Projects  HQL-2.5 Safe Routes to School
 HQL-2.6 Education on Sharing the Road
 M-1.7 Eliminate Gaps (in pedestrian networks)
 M-3.1 Serving All Users
 M-5.1 Pedestrian Needs
 M-5.6 Safe Pedestrian Crossings
 M-6.2 Encourage Bicycle Use

PUBLIC CONTACT

Immediately after the construction contract is awarded, a preliminary notice explaining the project will be posted and distributed to all residents and businesses along the affected streets. After the construction work has been scheduled, signs on barricades will be posted seventy-two hours prior to commencement of work indicating the date and time of work for each street. Residents will be advised to park their vehicles on side streets outside of the work area during the period when the streets are being treated.

NEXT STEPS

June 2022 Begin design
December 2022 Complete design
Spring 2023 Approve project plans, specifications and call for bids Summer 2023 Begin construction

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Fall 2023 Complete construction

Prepared by: Yama Farouqi, Associate Civil Engineer
Kathy Garcia, Deputy Director of Public Works

Recommended by: Alex Ameri, Director of Public Works

Approved by:

Kelly McAdoo, City Manager

ATTACHMENT II

HAYWARD CITY COUNCIL

RESOLUTION NO. 22-____

Introduced by Council Member __________

RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
AMENDMENT NO. 4 TO PRO FESSIONAL SERVICES AGREEMENT WITH PAVEMENT ENGINEERING, INC., TO PROVIDE ENGINEERING SERVICES FOR THE FY23 PAVEMENT IMPROVEMENT PROJECT, PROJECT NO. 05240

WHEREAS, the City of Hayward and Pavement Engineering, Inc. entered into that certain Agreement for Professional Services on June 13, 2018 for engineering services for pavement rehabilitation and preventive maintenance; and

WHEREAS, the aforesaid parties have entered into that certain Amendment No. 1 to the Professional Services Ag reement with Pavement Engineering, Inc., dated the 28th day of August 2019, for engineering services related to the FY20 Pavement Rehabilitation and Preventative Maintenance Project and the West Winton Avenue (Hesperian Boulevard to Santa Clara Street) Pavement Rehabilitation Project; and

WHEREAS, the aforesaid parties have entered into that certain Amendment No. 2 to the Professional Services Agreement with Pavement Engineering, Inc., dated the 22nd day of June 2020, for engineering services related to the FY2 1 Pavement Improvement Project; and

WHEREAS, the aforesaid parties have entered into that certain Amendment No. 3 to the Professional Services Agreement with Pavement Engineering, Inc., dated the 1st day of June 2021, for engineering services related to the FY2 2 Pavement Improvement Project; and

WHEREAS, the City and the Consultant desir e to furthe r amend the Ag reement by extending the scope to include engineering services for the FY 23 Pavement Improvement Project.

NOW, THEREFORE, BE IT RESOLVED NOW, by the City Council of the City of Hayward that the City Manager is hereby authorized a nd directed to execute, on behalf of the City of Hayward, an amendment to the agreement with Pavement Engineering, Inc., for additional services of $ 392,825 for a total amount not -to-exceed $ 1,755,495 associated with the FY23 Pavement Improvement Project, in a form approved by the City Attorney.

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IN COUNCIL, HAYWARD, CALIFORNIA _______________________, 2022

ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST: ______________________________________
City Clerk of the City of Hayward

APPROVED AS TO FORM:

_________________________________________
City Attorney of the City of Hayward

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 22-337
DATE: June 7, 2022
TO: Mayor and City Council
FROM: Director of Public Works

SUBJECT
Adopt a Resolution Awarding a Contract to The Garland Company for the Hayward Executive Airport - Hangars F, G, H, and I Roof Repair Project, Project No. 06826, in an Amount Not-to-Exceed $600,000

RECOMMENDATION
That the Council adopts a resolution (Attachment II) authorizing the City Manager to negotiate and execute a contract, in a form approved by the City Attorney, with The Garland Company, in an amount not -to-exceed $600,000 for roof repairs to hangar buildings F, G, H, and I.

SUMMARY
This hangar repair project is part of the Hayward Executive Airport’s (Airport) commitment to provide facilities for tenants that are serviceable and in a good state of repair.

During August 2018, a consultant assessed the structural condition of the Airport’s nineteen hangar buildings. The study noted the improvements needed for each structure. The first phase of the project addressed executive hangar buildings 1 and 2, which were found to have roof issues that led to rust and corrosion. The second phase in the series addressed hangar buildings B, C, D, and E roof repairs at a total cost of $480,404.

To expedite the bidding process and obtain the best pricing on the required work, staff was able to utilize a publicly bid, pre-negotiated agreement through its membership with OMNIA Partners, which specializes in public sector cooperative purchasing opportunities.

The third phase of this project will address roof repairs to hangar buildings F, G, H, and I. In order to take advantage of the City’s partnership with OMNIA Partners, staff is requesting that Council grant approval to authorize the City Manager to execute a contract with The Garland Company in an amount not-to- exceed $600,000.

Council Airport Committee Review
The second phase was approved by Council on September 21, 2021 and, once completed, presented as a CITY OF HAYWARD Printed on 6/3/2022Page 1 of 2
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File #:CONS 22-337
project update to the CAC on April 28, 2022. It was noted as part of this item that that the next phase would include roof repairs to hangars F, G, H, and I.

ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
CITY OF HAYWARD Printed on 6/3/2022Page 2 of 2
powered by Legistar™

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DATE: June 7, 2022

TO: Mayor and City Council

FROM: Director of Public Works

SUBJECT: Adopt a Resolution Awarding a Contract to The Garland Company for the Hayward Executive Airport – Hangars F, G, H, and I Roof Repair Project, Project No. 06826, in an Amount Not-to-Exceed $600,000

RECOMMENDATION

That the Council adopts a resolution (Attachment II) authorizing the City Manager to negotiate and execute a contract, in a form approved by the City Attorney, with The Garland Company, in an amount not-to-exceed $600,000 for roof repairs to hangar buildings F, G, H, and I.

SUMMARY

This hangar repair project is part of the Hayward Executive Airport’s (Airport) commitment to provide facilities for tenants that are serviceable and in a good state of repair.

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Council Airport Committee Review
The second phase was approved by Council on September 21, 20211 and, once completed, presented as a project update to the CAC on April 28, 20222. It was noted as part of this item that that the next phase would include roof repairs to hangars F, G, H, and I.

BACKGROUND

The Airport has nineteen hangar buildings, which consist of 206 individual hangars, twenty- eight storage rooms, and four office spaces. The buildings were constructed between 1950 and 1988 and all have a variety of repair needs. On February 1, 2018, the CAC reviewed information, provided comments, and recommended the selection of Kimley-Horn and Associates (Kimley-Horn) as the consultant for a hangar condition assessment (HCA). The HCA report, which was completed and submitted by Kimley-Horn’s subconsultant (Faithful+Gould) in April 2019 and presented to the CAC on September 19, 2019, evaluated nineteen hangar buildings to determine the structural condition, approximate cost, and priority of necessary repairs as well as remaining useful life. The HCA also summarized the condition of each hangar building and recommended repair strategies and timelines. With guidance from the assessment, Airport staff initially prioritized two of the nineteen hangar buildings, which were executive hangar buildings 1 and 2, for roof repair during calendar year 2020. This project was completed by the end of December 2020. During 2021, Airport staff commenced phase II of the project, and prioritized hangar buildings B, C, D, and E as the next group of buildings to be repaired. This work was completed on April 8, 2022.

Airport staff are now moving onto phase III of the project, and have prioritized hangar buildings F, G, H, and I for the next group of buildings to be repaired. This hangar repair project is part of the Airport’s commitment to provide facilities for tenants that are serviceable and in a good state of repair.

DISCUSSION

The vendor selected for the roof repair is The Garland Company, which specializes in turnkey roofing and waterproofing solutions. Vendor selection and pricing is provided under the terms of OMNIA Partners (formerly known as US Communities), which was a publicly bid, pre-negotiated agreement that was awarded to The Garland Company. Since this is a competitive process through another public agency, the City is allowed to utilize this process in lieu of initiating its own bid process. This process is utilized by the City for numerous cooperative contracts, including CDW-G, Fastenal, Knoll, GOJO Industries, W.W. Grainger, and Georgia Pacific.

The Garland Company has completed numerous projects for other airports throughout Northern California, including: San Francisco International Airport; Carmel-Monterey Airport; Truckee-Tahoe Airport; and Chico Airport.

The repairs by The Garland Company consist of removing and repairing sections of the metal roof that are currently leaking. The entire roof is washed and prepped to receive a

1 https://hayward.legistar.com/LegislationDetail.aspx?ID=5142635&GUID=D8D1B005-7514-4792-B154-674A31A6326B&Options=&Search= 2 https://hayward.legistar.com/LegislationDetail.aspx?ID=5567172&GUID=CF533FC5-D55D-4C0D-9F05-FB52C44C1F40&Options=&Search=

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polyurethane coating to ensure the roof is water resistant. Garland provides a ten-year warranty on their work. Once completed, the proposed hangar roof repair project protects hangar buildings F, G, H, and I from future water damage.

ECONOMIC IMPACT

No economic impact is associated with this item.

FISCAL IMPACT

The Garland Company has provided the City with a roofing material and service proposal in an amount not-to-exceed $600,000, including taxes, bonds, and permits. The amount budgeted for this project and other associated improvements throughout the year in the Ten- Year Capital Improvement Program for FY23 is $650,000. As such, sufficient funds are currently programmed to cover the total project expense. There will be no impact to the General Fund.

STRATEGIC ROADMAP

This agenda item supports the Strategic Priority of Improve Infrastructure. Specifically, this item relates to the implementation of the following project:

Project 11d: Designing and Construct Capital Improvement Project to Airport Hangars.

SUSTAINABILITY FEATURES

The Airport is committed to developing projects that are environmentally responsible.

Therefore, staff will ensure than the work scope proposed by the contractor incorporates features that are in line with the City’s sustainability guidelines.

PUBLIC CONTACT

The project scope and consultant were approved by the CAC on February 1, 2018. As the project scope was approved, the overview of the final assessment was introduced as an informational item/project update on September 19, 2019 with staff to determine which projects should be prioritized first. It was understood, per Purchasing guidelines, that any resulting projects from this assessment were to be approved by Council, with the first such project to repair the roof on Executive Hangars 1 and 2 authorized on May 5, 2020, and the second phase of the project was approved by Council on September 21, 2021.

NEXT STEPS

If the Council approves, the City Manager will execute the contract with The Garland Company for the roof repair of hangar buildings F, G, H, and I. It is expected that the project will be completed by the end of calendar year 2022.

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Prepared by: Doug McNeeley, Airport Manager

Recommended by: Alex Ameri, Director of Public Works

Approved by:

_________________________________
Kelly McAdoo, City Manager

ATTACHMENT II

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HAYWARD CITY COUNCIL
RESOLUTION NO. 22-

Introduced by Council Member __________

RESOLUTION AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A

CONTRACT WITH THE GARLAND COMPANY FOR THE HAYWARD EXECUTIVE AIRPORT – HANGARS F, G, H, and I ROOF REPAIR PROJECT, PROJECT NO. 06826, IN AN AMOUNT NOT-TO-EXCEED $600,000

WHEREAS, the City of Hayward (“City”) owns and operates Hayward Executive Airport (“Airport”); and

WHEREAS, a review of the structural condition of each of the nineteen hangar buildings was completed in August 2018; and

WHEREAS, a summary of the assessment , which included a prioritization schedule and expenditure/budget analysis, was completed in April 2019 and submitted to the Council Airport Committee for review on September 19, 2019; and

WHEREAS, the findings revealed that hangar buildings F, G, H, and I were experiencing rust and corrosion due to deterioration; and

WHEREAS, roof repairs for hangar buildings F, G, H, and I have been scheduled as the next buildings in a multi-year series of hangar repair projects associated with the assessment; and

WHEREAS, the airport was able to procure a vendor through a publicly bid, pre -negotiated agreement through OMNIA Partners (formerly US Communities), which specializes in public sector cooperative purchasing opportunities, as part of a prior Request for Proposals with th e County of Racine, Wisconsin; and

WHEREAS, the vendor selected through this process was The Garland Company; and

WHEREAS, the cost for the project is $600,000; and

WHEREAS, the Capital Improvement Program Airport Capital Fund includes sufficient funding for The Garland Company to complete the project.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward that the City Manager is hereby authorized to negotiate and execute a contract, in a form approved by the City Attorney, with The Garland Company, in an amount not -to-exceed $ 600,000, for roof repairs to executive hangar buildings F, G, H, and I.

ATTACHMENT II

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IN COUNCIL, HAYWARD, CALIFORNIA _______________________, 2022

ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST:_______________________________________
City Clerk of the City of Hayward

APPROVED AS TO FORM:

____________________________________________
City Attorney of the City of Hayward

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 22-338
DATE: June 7, 2022
TO: Mayor and City Council
FROM: Director of Public Works

SUBJECT
Adopt a Resolution Authorizing the City Manager to Appropriate Additional Funds in the Amount of $20,000 from Sewer Replacement Fund 611 for the Water Pollution Control Facility (WPCF) Effluent Pond Weed Removal Project No. 07630, and Award a Contract to McNabb Construction Inc., to Implement the Project in an Amount Not-to-Exceed $220,000

RECOMMENDATION
That Council adopts a resolution (Attachment II) authorizing the City Manager to appropriate additional funds in the amount of $20,000 from Sewer Replacement Fund 611 for the Water Pollution Control Facility (WPCF) Effluent Pond Weed Removal Project No. 07630 and to award a contract, in a form to be approved by the City Attorney, to McNabb Construction Inc., to implement the Project in an amount not- to-exceed $220,000.

SUMMARY
The WPCF complies with the Alameda County mosquito abatement ordinance by removing weed growth in the water storage ponds. There are seven (7) former oxidation ponds located at the site. An area of approximately 2 acres or 80,000 square feet (Attachment III) of the ponds are currently covered by vegetation (weeds). Approximately 60,000 square feet of vegetation will need to be removed from Pond No. 3 and approximately 20,000 square feet from Pond No. 7 (Attachment V).

This project is for weed removal, pond liner repair and weed disposal. Additionally, approximately 28,000 square feet of vegetation will need to be removed from the existing stormwater channel (See Attachment IV).

ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
Attachment III Location Map
Attachment IV Stormwater Channel Vegetation Removal
CITY OF HAYWARD Printed on 6/3/2022Page 1 of 2
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File #:CONS 22-338
Attachment V Pons No. 3 and No. 7 Vegetation Removal CITY OF HAYWARD Printed on 6/3/2022Page 2 of 2
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DATE: June 7, 2022

TO: Mayor and City Council

FROM: Director of Public Works

SUBJECT: Adopt a Resolution Authorizing the City Manager to Appropriate Additional Funds in the Amount of $20,000 from Sewer Replacement Fund 611 for the Water Pollution Control Facility (WPCF) Effluent Pond Weed Removal Project No. 07630, and Award a Contract to McNabb Construction Inc., to Implement the Project in an Amount Not-to-Exceed $220,000

RECOMMENDATION

That Council adopts a resolution (Attachment II) authorizing the City Manager to appropriate additional funds in the amount of $20,000 from Sewer Replacement Fund 611 for the Water Pollution Control Facility (WPCF) Effluent Pond Weed Removal Project No. 07630 and to award a contract, in a form to be approved by the City Attorney, to McNabb Construction Inc., to implement the Project in an amount not-to-exceed $220,000.

SUMMARY

The WPCF complies with the Alameda County mosquito abatement ordinance by removing weed growth in the water storage ponds. There are seven (7) former oxidation ponds located at the site. An area of approximately 2 acres or 80,000 square feet (Attachment III) of the ponds are currently covered by vegetation (weeds). Approximately 60,000 square feet of vegetation will need to be removed from Pond No. 3 and approximately 20,000 square feet from Pond No. 7 (Attachment V).

BACKGROUND

The City’s current Capital Improvement Program (CIP) includes funding for WPCF Effluent Pond Weed Removal, which is presented annually. This type of service is needed to prevent overgrowth of vegetation and accumulation of debris.

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DISCUSSION

For this project, the bid process attracted five (5) contractors to visit the site located at WPCF for a pre-bid meeting and walk-through. This resulted in one (1) bidder, McNabb Construction Inc., submitting the only bid for the scope of work presented for this project.

The bid received was in the amount of $398,874. Given that only one bid was received, staff reviewed the scope of work with the contractor and was able to negotiate the same services at a reduced cost of $220,000.

ECONOMIC IMPACT

This project will have no direct impact on the local economy.

FISCAL IMPACT

Project 07630 has a current budget of $200,000, which is reflected in the Adopted FY22 CIP. Staff recommends appropriating an additional $20,000 from Sewer Replacement Fund 611 in Project No. 07630 for a revised Project budget of $220,000. The Fund has sufficient balance to support this appropriation. With these funds, staff recommends awarding a contract to McNabb Construction, Inc., in an amount not to exceed $220,000.

STRATEGIC ROADMAP

This agenda item is a routine operational item and does not relate to one of the Council’s six strategic priorities as outlined in the Council’s Strategic Roadmap.

SUSTAINABILITY FEATURES

The work for this project consists of removal of approximately 2.0 acres of emergent aquatic vegetation in Oxidation Ponds No. 3 and No. 7. This includes removal of approximately 28,800 square feet of emergent aquatic vegetation in the stormwater channel. Emergent aquatic vegetation includes cattails, bulrush, tules and other pond vegetation in the area. The vegetation shall be completely removed, including the roots, using methods that will not dig into and or damage the clay liner in the ponds.

PUBLIC CONTACT

Contract and performance of these services requires no public contact.

NEXT STEPS

If approved, staff will appropriate an additional $20,000 from Sewer Replacement Fund 611 for the WPCF Effluent Pond Weed Removal Project 07630, and will award a contract to McNabb Construction, Inc., in an amount not-to-exceed $220,000.

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Prepared by: David Donovan, Plant Manager

Recommended by: Alex Ameri, Director of Public Works

Approved by:

________________________________
Kelly McAdoo, City Manager

ATTACHMENT II

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HAYWARD CITY COUNCIL

RESOLUTION NO. 22-____

Introduced by Council Member __________

RESOLUTION AUTHORIZING THE CITY MANAGER TO APPROPRIATE
ADDITIONAL FUNDS IN THE AMOUNT OF $20,000 FROM SEWER
REPLACEMENT FUND 611 FOR THE WATER POLLUTION CONTROL FACILITY (WPCF) EFFLUENT POND WEED REMOVAL PROJECT NO. 07630 AND AWARD A CONTRACT TO MCNABB CONSTRUCTION, INC., (DK ENVIRONMENTAL) TO IMPLEMENT THE PROJECT IN AN AMOUNT NOT-TO-EXCEED $220,000

WHEREAS, the Water Pollution Control Facility (WPCF) maintains the current mosquito abatement ordinance of Alameda County, CA. As a preventative, removal of weed growth and obstruction within and near the seven (7) oxidation ponds, which cover an area approximately 2 acres or 80,000 square feet, on site; and

WHEREAS, this project is for weed removal, liner repair and weed disposal . This includes two oxidation pond areas along with an existing stormwater channel. Approximately 28,000 square feet of vegetation needs to be removed from the stormwater channel and for Oxidation Ponds No. 3 and No. 7, approximately 60,000 and 20,000 square feet, of vegetation will need to be removed; and

WHEREAS, a call for bids for this project resulted in a sole bidder, McNabb Construction (DK Environmental), submitting a bid for $220,000; and

WHEREAS, the Adopted FY22 Capital Improvement Program includes funding for the project in an amount not -to-exceed $200,000 in the Sewer Replacement Fund (Fund 611) , Project No. 07630; and

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Hayward that the City Manager is hereby authorized and directed to appropriate an additional $20,000 from Sewer Replacement Fund ( Fund 6 11) for the WPCF Effluent Pond Weed Removal Project 07630.

BE IT FURTHER RESOLVED by the City Council of the City of Hayward that the City Manager is hereby authorized and directed to execute an agreement , in a form to be approved by the City Attorney, with McNabb Construction (DK Environmental) in an amount not-to-exceed $220,000.

ATTACHMENT II

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IN COUNCIL, HAYWARD, CALIFORNIA _______________________, 2022

ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST: ______________________________________
City Clerk of the City of Hayward

APPROVED AS TO FORM:

_________________________________________
City Attorney of the City of Hayward

ATTACHMENT III
Attachment IV
Stormwater Channel Vegetation Removal
900 ft
N➤➤
N
© 2021 Google
© 2021 Google
© 2021 Google
Attachment V
Ponds 3 and 7 Vegetation Removal
2000 ft
N➤➤
N
© 2021 Google
© 2021 Google
© 2021 Google
Remove
approximately 1.5
acres of vegetation at
Pond 3.

Remove
approximately 0.5
acres of vegetation at
Pond 7.

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 22-340
DATE: June 7, 2022
TO: Mayor and City Council
FROM: Assistant City Manager/Interim HR Director

SUBJECT
Adopt a Resolution Authorizing the City Manager to Execute an Agreement with Primary Diagnostics, Inc. (“Primary”) in an Amount Not-to-Exceed $90,000 to Continue to Provide the City’sSoftware Platform for Maintaining Vaccine Records and COVID-19 Testing Results Through December 31, 2022

RECOMMENDATION
That Council adopts a resolution (Attachment II) authorizing the City Manager to execute an agreement with Primary in an amount not to exceed $90,000 to continue to provide the City’s software platform for maintaining vaccine records and COVID-19 testing results through December 31, 2022.

SUMMARY
The City’s COVID-19 Vaccine and Testing Mandate Policy (“the Policy”) requires all employees to either be fully vaccinated and provide a copy of their vaccination record or participate in twice-weekly testing. The City initially entered into an agreement with Primary on November 23, 2021 to maintain vaccine records and test results for a period of six (6) months from November 23, 2021 to May 23, 2022. The contract was thereafter extended on May 18, 2022 for Primary to provide services through June 30, 2022. This agreement is for the City to renew its contract with Primary to maintain vaccine records and test results Citywide until December 31, 2022.

ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
CITY OF HAYWARD Printed on 6/3/2022Page 1 of 1
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DATE: June 7, 2022

TO: Mayor and City Council
FROM: Assistant City Manager/Interim HR Director
SUBJECT: Adopt a Resolution Authorizing the City Manager to Execute an Agreement with Primary Diagnostics, Inc. (“Primary”) in an Amount Not to Exceed $90,000 to Continue to Provide the City’s Software Platform for Maintaining Vaccine Records and COVID-19 Testing Results Through December 31, 2022

RECOMMENDATION

That Council adopts a resolution (Attachment II) authorizing the City Manager to execute an agreement with Primary in an amount not to exceed $90,000 to continue to provide the City’s software platform for maintaining vaccine records and COVID-19 testing results through December 31, 2022.

SUMMARY

The City’s COVID-19 Vaccine and Testing Mandate Policy (“the Policy”) requires all employees to either be fully vaccinated and provide a copy of their vaccination record or participate in twice-weekly testing. The City initially entered into an agreement with Primary on November 23, 2021 to maintain vaccine records and test results for a period of six (6) months from November 23, 2021 to May 23, 2022. The contract was thereafter extended on May 18, 2022 for Primary to provide services through June 30, 2022. This agreement is for the City to renew its contract with Primary to maintain vaccine records and test results Citywide until December 31, 2022.

BACKGROUND

During the COVID-19 pandemic, the City issued a Vaccine and Testing Mandate Policy to provide a safe and healthy workplace, consistent with COVID-19 public health guidance and legal requirements, and to protect its employees and the public as it reopened services and returned more employees to the workplace.

Vaccination is the most effective way to prevent transmission and limit COVID-19 hospitalizations and deaths. Unvaccinated staff are at greater risk of contracting and spreading COVID-19 within the workplace and to the public that depends on City services. Testing for COVID-19 is an important and effective way to ensure that individuals who are infected, can be identified and isolated to prevent the further spread of COVID-19. To protect employees and others and fulfill its obligations to the public, the City requires all employees to either (1) be

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fully vaccinated and report their vaccination status to the City; or (2) participate in twice- weekly testing and comply with masking requirements.

All City employees were asked to report their vaccination status to the City, initially through MUNIS Employee Self Service (ESS), and then through Primary once the portal was launched.

Employees who failed to report their vaccination status to the City are treated as though they are unvaccinated and are therefore subject to masking and twice-weekly testing as required under the Policy. Employees who participate in twice-weekly testing must upload their test results to Primary.

According to the Federal Centers for Disease Control (CDC), the California Department of Public Health (CDPH), and the Alameda County Health Officer, COVID-19 continues to pose a risk, especially to individuals who are not fully vaccinated, and certain safety measures remain necessary to protect against COVID-19 cases and deaths. Thus, the City has continued need for Primary’s services.

DISCUSSION

The City began mandated testing for public safety in December 2021, following a county health order requiring unvaccinated public safety personnel to test once per week for COVID.

Remaining City staff began testing on March 1, 2022, pursuant to the Policy. Primary sends out automated reminders to testing participants with a unique link for the employee to upload their results. The link allows employees to upload their test results directly to the Primary platform from their phone or with the help of the onsite test observer. Primary collects this data and sends a weekly non-compliance report to the department supervisor or assigned point-of-contact. Authorized Human Resources staff can access the Primary portal to verify both vaccine records and test results. Primary has been the test result system of record since December 2021 and the vaccine system of record since March 2022.

Last month, the California Division of Occupational Safety and Health (Cal/OSHA) extended the current COVID-19 Prevention Emergency Temporary Standards (ETS), that requires employers to establish, implement, and maintain an effective written COVID-19 Prevention Program, through December 31, 2022. Extension of this contract would allow the City to continue to maintain vaccination and testing records and to track compliance of the City’s vaccine and testing policy in compliance with Cal/OSHA standards.

ECONOMIC IMPACT

This agenda item will have no direct impact on the local economy.

FISCAL IMPACT

The executed agreement with Primary will result in a fiscal impact not-to-exceed $90,000. The cost of the agreement with Primary is funded using American Rescue Plan Act (ARPA) funding.

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STRATEGIC ROADMAP

The Strategic Roadmap outlines the City of Hayward’s highest priorities over the next three years and the specific steps to achieve them. This item supports the following Strategic Roadmap priority:

Strengthen Organizational Health:
 Item R11: Employee Wellness during Covid-19

SUSTAINABILITY FEATURES

The recommended action for this report will not directly result in physical development, purchase or service, new policy or legislation related to sustainability.

PUBLIC CONTACT

No public contact was made for this item.

NEXT STEPS

If Council approves, staff will prepare the agreement to be executed by the City Manager.

Prepared by: Candi Jackson, Human Resources Administrative Assistant Kakshi Master, Acting Deputy Director of Human Resources

Recommended by: Regina Youngblood, Assistant City Manager/Interim HR Director

Approved by:

______________________________________
Kelly McAdoo, City Manager

ATTACHMENT II

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HAYWARD CITY COUNCIL

RESOLUTION NO. 22-

Introduced by Council Member __________

ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH PRIMARY DIAGNOSTICS, INC. (“PRIMARY”) IN AN AMOUNT NOT TO EXCEED $90,000 TO CONTINUE TO PROVIDE THE CITY’S

SOFTWARE PLATFORM FOR MAINTAINING VACCINE RECORDS AND COVID - 19 TESTING RESULTS THROUGH DECEMBER 31, 2022

WHEREAS, the City’s COVID-19 Vaccine and Testing Mandate Policy went into effect September 29, 2021; and

WHEREAS, as a condition of emplo yment, employees are required to be fully vaccinated and provide their vaccination record to the City or participa te in twice-weekly testing; and

WHEREAS, Primary provides a pla tform to upload vaccination records and test results;

WHEREAS, COVID-19 continues to pose a public safety risk and the City has continued need for Primary’s services;

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward that the C ity Manager is hereby authorized t o execute, on behalf of t he City of Hayward, an agreement with Primary in an amount not-to-exceed $90,000.

ATTACHMENT II

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IN COUNCIL, HAYWARD, CALIFORNIA _______________________, 2022

ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST: ______________________________________
City Clerk of the City of Hayward

APPROVED AS TO FORM:

_________________________________________
City Attorney of the City of Hayward

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 22-342
DATE: June 7, 2022
TO: Mayor and City Council
FROM: Director of Library Services

SUBJECT
Adopt a Resolution Authorizing the City Manager to Accept and Appropriate up to $10,000 in Funding from First 5 of Alameda County to Support Library Services and Programs

RECOMMENDATION
That Council adopts a resolution (Attachment II) authorizing the City Manager to accept and appropriate up to $10,000 in funding from First 5 of Alameda County to Support Library Services and Programs for FY 2022, and annually for the next three fiscal years (through the end of FY 2025).

SUMMARY
First 5 Alameda County is an innovative public entity created by the passage of Proposition 10 in 1998, which added fifty cents to the price of a pack of cigarettes to help fund early care and education for children 0-5. To fulfill its mission, Frist 5 of Alameda Country frequently partners with local agencies, including the Hayward Public Library (HPL). The grant/stipend amounts vary by year, based on funding available and the programs the organization is working on.

Staff requests Council approve up to $10,000 in funding from First 5 of Alameda County for Fiscal Year 2022 and annually for the next three fiscal years (through the end of Fiscal Year 2025). With Council approval, staff will appropriate up to $10,000 in the Library Services budget and provide services per the requirements of the grants/stipend from First 5 of Alameda County.

ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
CITY OF HAYWARD Printed on 6/3/2022Page 1 of 1
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DATE: June 7, 2022

TO: Mayor and City Council

FROM: Director of Library Services

SUBJECT: Authorize the City Manager to Accept and Appropriate up to $10,000 in Funding from First 5 of Alameda County to Support Library Services and Programs

RECOMMENDATION

That Council adopts a resolution (Attachment II) authorizing the City Manager to accept and appropriate up to $10,000 in funding from First 5 of Alameda County to Support Library Services and Programs for FY 2022, and annually for the next three fiscal years (through the end of FY 2025).

SUMMARY

First 5 Alameda County is an innovative public entity created by the passage of Proposition 10 in 1998, which added fifty cents to the price of a pack of cigarettes to help fund early care and education for children 0-5. To fulfill its mission, Frist 5 of Alameda Country frequently partners with local agencies, including the Hayward Public Library (HPL). The grant/stipend amounts vary by year, based on funding available and the programs the organization is working on.

BACKGROUND AND DISCUSSION

First 5 Alameda County is an innovative public entity created by the passage of Proposition 10 in 1998, which added fifty cents to the price of a pack of cigarettes to help fund early care and education for children 0-5. The organization helps young children grow up healthy and ready to learn during the most important time in their development. First 5 of Alameda County has nearly two decades of experience funding innovative programs and advocating for policies that produce better futures for children in the county.

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First 5 of Alameda County has several programs, including Parent Engagement and Support, Fathers Corps, Help Me Grow, Neighborhood Partnership Project, Neighborhoods Ready for School (NRFS), Quality Early Care and Education, and Training at First 5. In partnership with the community, these programs help support a county-wide continuous prevention and early intervention system that promotes optimal health and development, narrows disparities, and improves the lives of children from birth to age five and their families.

This year, First 5 provided HPL $4,900 in support to purchase bi- and/or multilingual books for the Library’s Día de los Libros/Día de los Niños program. Staff is requesting Council’s authorization to approve up to $10,000 in funding from First 5 of Alameda County for Fiscal Year 2022 and annually for the next three fiscal years (through the end of Fiscal Year 2025).

With Council approval, staff will appropriate up to $10,000 in the Library Services budget and provide services per the requirements of the grants/stipend from First 5 of Alameda County.

STRATEGIC INITIATIVES

This agenda item is a routine operational item and does not directly relate to one of the Council’s Strategic Initiatives.

FISCAL IMPACT

If Council approves the acceptance of grant funding from First 5 of Alameda County, the City could receive up to $10,000 annually to fund ongoing programs at the Hayward Library.

There is no negative impact to the General Fund by accepting grant funding, as additional funding will allow the City to continue offering programs to the Hayward community.

Prepared by: Brad Olson, Management Analyst II

Recommended by: Jayanti Addleman, Director of Library Services

Approved by:
_________________________________
Kelly McAdoo, City Manager

ATTACHMENT II

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HAYWARD CITY COUNCIL

RESOLUTION NO. 22-____

Introduced by Council Member __________

AUTHORIZE THE CITY M ANAGER TO ACCEPT AND APPROPRIATE UP TO $10,000 IN FUNDING F ROM FIRST 5 OF ALAMEDA COUNTY TO SU PPORT

LIBRARY SERVICES AND PROGRAMS

WHEREAS, First 5 Alameda County is an innovative public entity created by the passage of Proposition 10 in 1998 which added fifty cents per pack of cigarettes to help fund early care and education for children 0-5; and

WHEREAS, The organization helps young children grow up healthy and ready to learn during the most important time in their development; and

WHEREAS, First 5 of Alameda County has nearly two decades of experience funding innovative programs and advocating for policies that produce better futures for children in the county; and

WHEREAS, The Library Services department has many educational programs throughout the year specially designed for children 0-5; and

WHEREAS, To fulfill its mission, First 5 of Alameda Country frequently partners with local agencies, including the Hayward Public Library;

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Hayward authorizes the City Manager to accept and appropriate up to $10,000 in funding from First 5 of Alameda County to Support Library Services and P rograms for FY 2022, and annually for the next three fiscal years (through the end of FY 2025).

ATTACHMENT II

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IN COUNCIL, HAYWARD, CALIFORNIA _______________________, 2022

ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST: ______________________________________
City Clerk of the City of Hayward

APPROVED AS TO FORM:

_________________________________________
City Attorney of the City of Hayward

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 22-356
DATE: June 7, 2022
TO: Mayor and City Council
FROM: Director of Public Works

SUBJECT
Adopt a Resolution Authorizing the City Manager to Negotiate and Execute a Professional Services Agreement with Kimley-Horn and Associates, Inc., for Outside Airport Planning and Environmental Services and Appropriate Funds in an Amount Not-to-Exceed $700,000

RECOMMENDATION
That Council adopts a resolution (Attachment II) authorizing the City Manager to negotiate and execute Professional Services Agreements (PSAs) with Kimley-Horn and Associates, Inc., (Kimley-Horn) in an amount not-to-exceed $700,000 for outside planning and environmental services and to appropriate additional funds in the amount of $10,000 from the Airport Capital Fund to the Airport Layout Plan (ALP) Update Project, Project No. 06851, and $40,000 from the Airport Capital Fund to the Consultant Predesign Services Project, Project No. 06806.

SUMMARY
The Hayward Executive Airport (Airport) has utilized both in-house engineering staff and outside consultants in the past to assist with the design and construction administration for some of its capital projects. The Airport will continue to utilize outside consultants due to their expertise and knowledge of Federal Aviation Administration (FAA) regulations and standards, and for other reasons.

A request for qualifications (RFQ) was prepared according to City procurement policy and FAA guidance.

After reviewing and considering the merits of each of the two statements of qualifications received, Kimley-Horn was selected as the consultant for the next two years and will be engaged to complete two projects for the Airport. The first is an update of the ALP that includes an inventory of current facilities and potential capital project locations. The second will consider the modification and relocation of the Remote Transmitter Receiver (RTR), which serves as a means of communication between the pilot and air traffic control.

It is expected that the total cost for both of these projects, as well as other minor projects that may occur during the next two years, will not exceed $700,000. Most of this funding is included as part of the Recommended FY 2023 Capital Improvement Program (CIP) under Projects 06851 and 06806, with 90% CITY OF HAYWARD Printed on 6/3/2022Page 1 of 2
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File #:CONS 22-356
of the cost for the ALP Update (approximately $535,000) to be reimbursed by the FAA. In order to fully encumber the total cost of the requested services, an additional appropriation is needed in the amounts of $10,000 for Project 06851 (ALP Update) and $40,000 for Project 06806 (Consultant Predesign Services).

ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
CITY OF HAYWARD Printed on 6/3/2022Page 2 of 2
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DATE: June 7, 2022

TO: Council Airport Committee

FROM: Director of Public Works

SUBJECT: Adopt a Resolution Authorizing the City Manager to Negotiate and Execute a Professional Services Agreement with Kimley-Horn and Associates, Inc., for Outside Airport Planning and Environmental Services and Appropriate Funds in an Amount Not-to-Exceed $700,000

RECOMMENDATION

That Council adopts a resolution (Attachment II) authorizing the City Manager to negotiate and execute Professional Services Agreements (PSAs) with Kimley-Horn and Associates, Inc., (Kimley-Horn) in an amount not-to-exceed $700,000 for outside planning and environmental services and to appropriate additional funds in the amount of $10,000 from the Airport Capital Fund to the Airport Layout Plan (ALP) Update Project, Project No. 06851, and $40,000 from the Airport Capital Fund to the Consultant Predesign Services Project, Project No. 06806.

SUMMARY

The Hayward Executive Airport (Airport) has utilized both in-house engineering staff and outside consultants in the past to assist with the design and construction administration for some of its capital projects. The Airport will continue to utilize outside consultants due to their expertise and knowledge of Federal Aviation Administration (FAA) regulations and standards, and for other reasons.

A request for qualifications (RFQ) was prepared according to City procurement policy and FAA guidance. After reviewing and considering the merits of each of the two statements of qualifications received, Kimley-Horn was selected as the consultant for the next two years and will be engaged to complete two projects for the Airport. The first is an update of the ALP that includes an inventory of current facilities and potential capital project locations. The second will consider the modification and relocation of the Remote Transmitter Receiver (RTR), which serves as a means of communication between the pilot and air traffic control.

It is expected that the total cost for both of these projects, as well as other minor projects that may occur during the next two years, will not exceed $700,000. Most of this funding is

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included as part of the Recommended FY 2023 Capital Improvement Program (CIP) under Projects 06851 and 06806, with 90% of the cost for the ALP Update (approximately $535,000) to be reimbursed by the FAA. In order to fully encumber the total cost of the requested services, an additional appropriation is needed in the amounts of $10,000 for Project 06851 (ALP Update) and $40,000 for Project 06806 (Consultant Predesign Services).

BACKGROUND

The Airport has employed the use of both consultants and in-house engineering and design staff in the past to assist with the design and construction administration of various Airport- related capital projects. The Airport will continue to utilize outside consultants due to their expertise and knowledge of FAA regulations and standards.

According to City procurement policy and FAA guidance, Airport staff and the Purchasing Division distributed a RFQ to aviation consultants. After reviewing and considering the merits of each RFQ received, Kimley-Horn was selected as the consultant for the next two years and will be engaged to complete two projects for the Airport as further discussed below.

DISCUSSION

Kimley-Horn will be tasked with working on two projects during the length of this two-year contract. The first will be the development of an updated ALP, and the second will be an analysis of the RTR installation at the Airport.

Airport Layout Plan with Narrative - $594,000

The ALP with Narrative provides an inventory of Airport facilities including buildings, runways, taxiways, and aircraft parking aprons. The ALP also depicts the locations of potential capital projects. The narrative report will include the following:

 Obstructions on and in the vicinity of the Airport
 Evaluation of Runway Safety Areas
 Airports Geographic Information Systems (AGIS) survey  Airport geometry

The ALP Update will ensure Airport facilities conform to current FAA design standards. Kimley- Horn will assist in preparing the ALP Update, in accordance with FAA requirements.

Evaluation of Remote Transmitter Receiver (RTR) at the Airport - $66,000

In brief, the RTR is a remote aviation band radio transceiver that extends the communication capabilities of air traffic control facilities.

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The project will include the following key tasks:

 Model new building construction including physical dimensions and heights  Model the impact on the existing RTR to determine and evaluate signal loss, if any  Provide a summary report

It is expected that this project will take approximately three months to complete.

Other Airport-Related Services - $40,000

There will be occasions that require interpretation of FAA policies and design standards and evaluating impacts to the airport. It would be beneficial to have expert advice on other administrative projects that arise.

ECONOMIC IMPACT

Projects identified in the ALP will ultimately generate work for skilled and unskilled tradespeople during the construction phase.

FISCAL IMPACT

As noted earlier, most of the costs associated with the outside consultant agreement have been programmed into the Recommended FY 2023 CIP. In order to fully encumber the total cost of the requested services, an additional appropriation is needed in the amounts of $10,000 for Project 06851 (ALP Update) and $40,000 for Project 06806 (Consultant Predesign Services). 90% of the total cost for the ALP Update, or $535,000 will be reimbursed through the FAA. The Airport Capital Fund of the CIP includes sufficient funding to accommodate the additional budget appropriation needed for this contract.

The Airport is operated as a financially independent Enterprise Fund. It receives no financial support from the City’s General Fund and must solely rely on the revenue it generates to fund its annual operating and capital improvement budgets. FAA regulations require the Airport to be as financially self-sustaining as possible, which is also an objective of Council.

STRATEGIC ROADMAP

This agenda item supports the Strategic Roadmap priority to Invest in Infrastructure.

Specifically, Invest in City Facilities & Property, Section N12, Upgrade and Maintain Airport Infrastructure and facilities.

SUSTAINABILITY FEATURES

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The Airport is strongly committed to developing projects that are environmentally responsible. Therefore, staff will ensure than all plans proposed by future developers incorporate features that are in line with the City’s sustainability guidelines.

PUBLIC CONTACT

The agenda and staff report for this item have been posted on the City’s website and distributed to interested parties. In addition, key new development projects, such as the Skywest property and the CANG site, have been discussed with Council and the community over the past couple of years.

NEXT STEPS

If Council adopts this resolution, the City Manager will finalize negotiations and execute the contract with Kimley-Horn.

Prepared by: Doug McNeeley, Airport Manager

Recommended by: Alex Ameri, Director of Public Works

Approved by:

Kelly McAdoo, City Manager

ATTACHMENT II

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HAYWARD CITY COUNCIL
RESOLUTION NO. 22-
Introduced by Council Member __________

RESOLUTION AUTHORIZING THE CITY MANAGER TO APPRORIATE FUNDS IN

SUPPORT OF AND EXECUTE A TWO-YEAR AGREEMENT WITH KIMLEY-HORN AND ASSOCIATES, INC ., FOR O UTSIDE PLANNING AND ENVIRONMENTAL

SERVICES AT HAYWARD EXECUTIVE AIRPORT IN AN AMOUNT NOT -TO- EXCEED $700,000

WHEREAS, the City of Hayward (“City”) owns and operates Hayward Executive Airport (“Airport”); and

WHEREAS, The Airport has employed the use of both consultants and in -house engineering and design staff in the past to assist with the design and construction administration of various Airport -related capital projects due to their expertise and knowledge of Federal Aviation Administration (FAA) regulations; and

WHEREAS, According to City procurement policy and FAA guidance, staff distributed a Request for Qualifications (RFQ) to aviation consultants, reviewed and considered the merits of each proposal received and selected Kimley-Horn and Associates, Inc., (Kimley-Horn) was as the consultant for the next two years; and

WHEREAS, Kimley-Horn will be tasked with working on two projects during the length of this two-year contract including the development of an updated Airport layout Plan (ALP), and an analysis of the Remote Transmitter Receiver (RTR) installation at the Airport and will also be utilized to assist in the interpretation of new FAA policies and procedures and to evaluate the impact those may have on the airport; and WHEREAS, the cost of this Agreement will not exceed $700,000; and

WHEREAS, the Recommended FY 2023 Capital Improvement Program (CIP) includes funding for the ALP Update, RTR analysis, and other requested services in the Airport Capital Fund (Fund 621), ALP Update, Project No. 06851 and Consultant Predesign Services, Project No. 06806; and

WHEREAS, an additional $ 10,000 is required for Project 06851 and $40,000 is required for Project 0680 and the Airport Capital Fund of the CIP includes sufficient funding to accommodate the additional budget needed for this Agreement and

ATTACHMENT II

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NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward that the City Manager is hereby authorized to execute a two-year Agreement with Kimley-Horn and Associates, Inc. , for outside planning and environmental services for the Hayward Executive Airport in an Amount Not -to-Exceed $700,000, in a fo rm to be approved by the City Attorney.

BE IT FURTHER RESOLVED by the City Council of the City of Hayward that additional funds be appropriated in the total amount of $ 50,000, from the Capital Improvement Program – Airport Capital Fund (Fund 621) as follows:
 Project 06851: Increase of $10,000
 Project 06806: Increase of $40,000

IN COUNCIL, HAYWARD, CALIFORNIA _______________________, 2022

ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST:_______________________________________
City Clerk of the City of Hayward

APPROVED AS TO FORM:

___________________________________________
City Attorney of the City of Hayward

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: PH 22-026
DATE: June 7, 2022
TO: Mayor and City Council
FROM: Director of Finance

SUBJECT
Gann Appropriations Limit for Fiscal Year 2023: Adopt Appropriations Limit for Fiscal Year 2023 Pursuant to Article XIII B of the Constitution of the State of California

RECOMMENDATION
That Council adopts a resolution (Attachment II) establishing a Gann appropriations limit for Fiscal Year 2023.

SUMMARY
Each fiscal year, the City is required to calculate and establish its appropriations limit. The Gann Limit for FY 2023 is calculated at $385,856,903, and the appropriations subject to the limit total $134,128,080.

ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
Attachment III Gann Appropriation Limit
CITY OF HAYWARD Printed on 6/3/2022Page 1 of 1
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DATE: June 7, 2022

TO: Mayor and City Council

FROM: Director of Finance

SUBJECT: Gann Appropriations Limit for Fiscal Year 2023: Adopt Appropriations Limit for Fiscal Year 2023 Pursuant to Article XIII B of the Constitution of the State of California

RECOMMENDATION

That Council adopts a resolution (Attachment II) establishing a Gann appropriations limit for Fiscal Year 2023.

SUMMARY

Each fiscal year, the City is required to calculate and establish its appropriations limit. The Gann Limit for FY 2023 is calculated at $385,856,903, and the appropriations subject to the limit total $134,128,080.

BACKGROUND

State Proposition 4, commonly known as the Gann Initiative, was approved by California voters in November 1979. Proposition 4 created Article XIIIB of the State Constitution, which places limits on the amount of revenue that can be spent by government agencies. This is referred to as the Gann Appropriation Limit, or Gann Limit.

A subsequent related State Initiative, Proposition 111, was approved by the voters in June 1990 and provided new adjustment formulas to make the Gann Limit more responsive to local growth issues and to address concerns regarding the accountability of local governments in adopting their limits. Prior to each fiscal year, city councils must adopt by resolution the Gann Appropriation Limit for the city for the upcoming year. In addition, cities are required to conduct a review of their limits during annual financial audits.

The appropriations limitation imposed by Propositions 4 and 111 creates a restriction on the amount of revenue that can be appropriated in any fiscal year. The limit is based on actual appropriations during the 1978-79 fiscal year and is increased each year using population and inflation growth factors. Only revenues that are classified as "proceeds of taxes" are subject to

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the limit. The use of "non-tax proceeds" (user fees, rental income, franchise fees, Gas Tax revenue) is not restricted.

DISCUSSION

During any fiscal year, a city may not appropriate any proceeds of taxes it receives in excess of its established limit. Excess funds received in any year may be carried into the subsequent year for use if the city is below its limit for that year. Any excess funds remaining after the second year would be required to be returned to local taxpayers by reducing tax rates or fees.

As an alternative, a majority of the voters may approve an "override" to increase the city's appropriations limit.

Senate Bill 1352 requires that the governing body of each local jurisdiction shall, by legislative action, establish its appropriations limit at a regularly scheduled or special meeting and that the documentation used in the determination of the appropriations limit shall be made available to the public fifteen days before that meeting. Government Code Section 7910 requires that the City adopt its appropriations limit prior to the beginning of each fiscal year.

The Finance Department of the City of Hayward compiles the data and makes calculations incident to the determination of the XIIIB appropriations limit. The resolution establishes the appropriations limit for FY 2023 to be $385,856,903. The appropriations subject to the limit total $134,128,080.

STRATEGIC ROADMAP
This agenda item is a routine operational item and does not relate to one of the Council’s six Strategic Priorities.

FISCAL IMPACT

There are no present fiscal impacts related to establishing the limit for FY 2023. The amount of appropriations subject to the limit is the budgeted proceeds of taxes (e.g., all taxes levied; transfers from an enterprise fund to the extent those transfers exceed the cost of providing the services; discretionary state subventions; interest earned from the investment of proceeds of taxes, etc.), and the total of these budgeted revenues cannot exceed the total appropriations limit.

The City’s actual appropriations in each fiscal year have been significantly below the limit, as will be for FY 2023. The table below summarizes the limit for FY 2023 and the preceding five years.

Page 3 of 3 ends

PUBLIC CONTACT

The amount of the Fiscal Year 2023 appropriations limit and the documentation substantiating this determination are available for review by the public by contacting the Office of the City Clerk.

Prepared by: Rick Rivera, Management Analyst II
Nicole Gonzales, Deputy Director of Finance

Recommended by: Dustin Claussen, Director of Finance

Approved by:

Kelly McAdoo, City Manager
Appropriations
Limit
Appropriations
Subject to Limit
FY 2018 300,941,937 108,609,975
FY 2019 314,607,193 121,761,732
FY 2020 329,169,966 133,271,670
FY 2021 342,711,363 108,563,100
FY 2022 361,008,034 127,106,342
FY 2023 385,856,903 134,128,080

ATTACHMENT II

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HAYWARD CITY COUNCIL

RESOLUTION NO. 22-

Introduced by Council Member __________

ADOPTION OF APPROPRIATIONS LIMIT FOR FISCAL YEAR 20 23 PURSUANT

TO ARTICLE XIII B OF THE CONSTITUTION OF THE STATE OF CALIFORNIA

WHEREAS, on November 6, 1979, the citizens of the State of California approved Proposition 4, which added Article XIII B to the Constitution of the State of California to place various limitations on the fiscal powers of State and local government; and

WHEREAS, Senate Bill 1352, Government Code Section 7900, et. seq. enacted by the California Legislature, provides for the implementation of Article XIII; and

WHEREAS, the City is required to establish its appropriations limit at a regularly scheduled meeting or noticed special meeting, and 15 days prior to such meeting, the documentation used in the determination of the appropriations limit shall be made available to the public; and

WHEREAS, the Gann Limit for FY 202 3 is calculated at $ 385,856,903, and the appropriations in FY 2023 subject to this limit total $134,128,080; and

WHEREAS, the FY 202 3 Gann Limit was calculated using the change in the cost of living based on the change in California per capita personal income, and the change in population based on the percentage change in population within Alameda County.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Hayward that at its meeting of June 7, 2022, Council will adopt a Resolution that establishes the appropriations limit for the FY 2023 pursuant to Article XIII B of the Constitution of the State of California.

BE IT FURTHER RESOLVED that the documentation used in the determination of the appropriations limit for FY 2023 is available for public review by contacting the Office of the City Clerk of the City of Hayward.

ATTACHMENT II

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IN COUNCIL, HAYWARD, CALIFORNIA June 7, 2022

ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST: ______________________________________
City Clerk of the City of Hayward

APPROVED AS TO FORM:

_________________________________________
City Attorney of the City of Hayward

City of Hayward
Gann Appropriations
Limit
Gann Appropriation Limit
Fiscal Year
Population
Factor
Inflation
Factor
Total
Adjustment
Factor
Appropriations
Limit
%
Change
Appropriations
Subject to
Limit
% of Limit
Appropriated
2013 1.3900 3.7700 1.052 $238,086,253 5.2% $74,542,885 31.3% 2014 1.2500 5.1200 1.064 $253,404,723 6.4% $83,291,710 32.9% 2015 1.5000 -0.2300 1.267 $256,614,221 1.3% $87,400,385 34.1% 2016 1.3000 3.8200 5.170 $269,880,304 5.2% $103,998,849 38.5% 2017 1.0600 5.3700 6.487 $287,387,229 6.5% $107,969,124 37.6% 2018 0.9900 3.6900 4.717 $300,941,937 4.7% $108,609,975 36.1% 2019 0.8400 3.6700 4.541 $314,607,193 4.5% $121,761,732 38.7% 2020 0.7500 3.8500 4.629 $329,169,966 4.6% $133,271,670 40.5% 2021 0.3700 3.7300 4.114 $342,711,363 4.1% $108,563,100 31.7% 2022 -0.3700 5.7300 5.339 $361,008,034 5.3% $127,106,342 35.2% 2023 -0.6200 7.5500 6.883 $385,856,903 6.9% $134,128,080 34.8%

ATTACHMENT III

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: PH 22-024
DATE: June 7, 2022
TO: Mayor and City Council
FROM: Director of Finance

SUBJECT
FY 2023 Budget/CIP Public Hearing and Adoption: Public Hearing for the Proposed FY 2023 Operating Budgets for the City of Hayward, Hayward Redevelopment Successor Agency, and Hayward Housing Authority; FY 2023 Capital Improvement Program Budget; Adoption of the FY 2023 Operating Budgets and Appropriations for FY 2023; Adoption of the FY 2023 Capital Improvement Program Budget and Appropriations for FY 2023; Adoption of the Hayward Redevelopment Successor Agency Budget; and Adoption of the Hayward Housing Authority Budget

RECOMMENDATION
That the Council: considers the Proposed FY 2023 Operating Budgets of the City, Redevelopment Successor Agency, Housing Authority and Capital Improvement Program (CIP); conducts a Public Hearing on each; and adopts each of the above-mentioned documents should there be no further action needed based on public testimony or at Council’s request.

SUMMARY
The Council will conduct a public hearing for the adoption of the Proposed FY 2023 Operating Budgets and FY 2023 Capital Improvement Program Budget. Should there be no needed actions following public testimony or Council direction, Council will consider adoption of the FY 2023 Operating Budgets, and FY 2023 Capital Improvement Program Budget.

ATTACHMENTS
Attachment I Staff Report
Attachment II FY 2023 Operating Budget Resolution
Attachment III FY 2023 Budget Exhibits A & B
Attachment IV FY 2023 Budget Redevelopment Agency Successor Resolution Attachment V FY 2023 Budget Housing Authority Resolution Attachment VI FY 2023 Capital Improvement Projects Budget Resolution Attachment VII FY 2023 Budget Community Agency Funding Resolution Attachment VIII Exhibit A to Community Agency Funding Recommendation CITY OF HAYWARD Printed on 6/3/2022Page 1 of 2
powered by Legistar™
File #:PH 22-024
Attachment IX Council Budget Work Session #2 Questions Responses Attachment X FY 2022-2032 CIP Projects with Grant Funding CITY OF HAYWARD Printed on 6/3/2022Page 2 of 2
powered by Legistar™

Page 1 of 7 ends

DATE: June 7, 2022

TO: Mayor and City Council
Redevelopment Successor Agency Board of Directors
Housing Authority Board of Directors

FROM: Director of Finance

SUBJECT: FY 2023 Budget/CIP Public Hearing and Adoption: Public Hearing for the Proposed FY 2023 Operating Budgets for the City of Hayward, Hayward Redevelopment Successor Agency, and Hayward Housing Authority; FY 2023 Capital Improvement Program Budget; Adoption of the FY 2023 Operating Budgets and Appropriations for FY 2023; Adoption of the FY 2023 Capital Improvement Program Budget and Appropriations for FY 2023; Adoption of the Hayward Redevelopment Successor Agency Budget; and Adoption of the Hayward Housing Authority Budget

RECOMMENDATION

That the Council: considers the Proposed FY 2023 Operating Budgets of the City, Redevelopment Successor Agency, Housing Authority and Capital Improvement Program (CIP); conducts a Public Hearing on each; and adopts each of the above-mentioned documents should there be no further action needed based on public testimony or at Council’s request.

SUMMARY

The Council will conduct a public hearing for the adoption of the Proposed FY 2023 Operating Budgets and FY 2023 Capital Improvement Program Budget. Should there be no needed actions following public testimony or Council direction, Council will consider adoption of the FY 2023 Operating Budgets, and FY 2023 Capital Improvement Program Budget.

BACKGROUND

The Proposed FY 2023 Operating Budget was delivered to Council on Thursday, April 28, 2022, in advance of the May 14, 2022 Saturday work session. The operating budget is comprised of different funding sources, with the General Fund representing the largest single fund for which the Council has the most discretion. The total City expenditure budget for the Proposed FY 2023 Annual Budget as provided to Council on April 28, 2022, was $399 million, with a General Fund budget of $193.9 million.

Page 2 of 7 ends

Council held a budget work session on May 14 to further discuss the proposed budget1. These work sessions included presentations, Council discussions, and a time for public input on the following:

 The City’s FY 2023 overall operating budget
 Department/Program budgets and operations

Additionally, a work session on the unfinished department presentations and the CIP budget was held on May 172. Following these work sessions, changes to the FY 2023 Proposed Operating and CIP Budgets are recommended as detailed in this report. This meeting has been noticed as a public hearing on the FY 2023 Proposed Operating and CIP budgets and is another opportunity to receive public input. Upon closure of the public hearing, Council will provide any additional comments and direction to staff and, should there be no public testimony or Council-directed changes to the FY 2023 Proposed Operating and CIP budgets, both documents will be considered for adoption upon the closing of the Public Hearing.

Should there be public testimony and/or direction from the Council that requires changes to either the FY 2023 Operating or CIP budgets, the public hearing will be closed, and the FY 2023 Proposed Operating and CIP budgets will be presented for adoption on June 14, 2021.

DISCUSSION

The Proposed FY 2023 Operating Budget and CIP documents provide the foundation for the budget discussions. Through discussions at the various budget work sessions/meetings, recommended adjustments to the proposed budget are incorporated in this report, which contains a summary of the changes to date, and the impacts to the General Fund and all other operating funds.

The Proposed FY 2023 Operating Budget provided to Council on April 28, 2022, is balanced and projected to build General Fund Reserves by $5.2 million. The Proposed FY 2023 Operating Budget includes the one-time transfer of American Rescue Plan Act (ARPA) funding for the replacement of lost revenue during the COVID crisis. The City continues to forecast structural budget gaps in future years, as the City continues to recover from the impacts of the pandemic while continuing to balance rising operational costs. On Saturday, May 14, 2022, Council discussed the proposed FY 2023 Operating Budget at an all-day work session.

Revisions made after the May 14 budget work session are detailed below. The incorporated changes to the proposed FY 2023 Operating Budget will result in building the General Fund Reserves by $4.5 million.

On April 14, 2022, the Planning Commission held a public hearing and found the proposed FY 2023-2032 CIP document in conformance with the General Plan. On April 27, 2022, the Council Infrastructure Committee (CIC) discussed the proposed CIP budget and new CIP online platform. On May 17, 2022, Council reviewed and discussed the proposed FY 2023- 2032 CIP budget during a work session.

1CITY OF HAYWARD - Meeting of City Council on 5/14/2022 at 9:00 AM (legistar.com) 2CITY OF HAYWARD - Files #: WS 22-011 and WS 22-013 (legistar.com)

Page 3 of 7 ends

The tables below illustrate the proposed FY 2023 Operating Budget expenditure and revenue projections as presented to Council on April 28, 2022.

Table 1 – Citywide Expenditure Budget

The changes for General Fund and All Other Funds from the time that the proposed budget was provided to Council on April 28h include the following:

General Fund Expenses:

1. Internal Service Fund adjustments – Net increase of $25,000

2. Restore program budget reduction in Public Works and Utilities - Increase of $60,000

3. Library Strategic Plan – Contract Services – Increase of $75,000

4. Security Services at the Main Library and Weekes Branch Library – Increase of $116,480

5. Personnel Changes in Police Department (reclassification of existing position to reflect increased level of responsibility) – Increase of $41,268

6. Transfer-Out to new Cannabis Community Fund (1/7 of Cannabis Tax collected in FY 2020 and FY 2021) – Increase of $63,552

7. Transfer-Out to Risk Management Fund for projected increase in insurance premium expense – Increase of $320,270

All Other Funds Expenses:

1. ARPA Project Appropriation for Tax-Defaulted/Foreclosure Property Program implementation in Year 2 rather than Year 3 of the Federal Stimulus Expenditure Plan – Increase $1,000,000

2. CDBG Entitlement Award for program income – Increase of $366,212

3. Financial Services for Redevelopment Successor Agency – Increase of $5,000

4. Bay Area Water Supply & Conservation Agency (BAWSCA) membership increase of $101,621

5. Transfer-Out across several operating funds to Risk Management Fund for projected increase in insurance premium expense – Increase of $111,752

in 1,000's
FY 2022
Adopted
FY 2023
Proposed
4/28/2022
FY 2023
Proposed
6/7/2022
Change
from
4/28/2022
$ Change
from
FY 2022
% Change
from
FY 2022
General Fund $ 184,787 $ 193,986 $ 194,688 $ 702 $ 9,901 5.4% All Other Funds $ 164,701 $ 205,033 $ 206,617 $ 1,584 $ 41,916 25.4% Total City Budget $ 349,488 $ 399,020 $ 401,305 $ 2,286 $ 51,817 14.8%

Page 4 of 7 ends

Table 2 – Citywide Revenue Projections

There are no changes to the General Fund revenue projections from the proposed budget.

Proposed changes to revenue projections for All Other Funds are as follows:

All Other Funds Revenues:

1. CDBG entitlement award, resulting in an increase of $241,746

2. Transfer-In to Risk Management Fund (General Liability Insurance) from operating funds related to the projected increase in insurance premium expense - increase of $430,692

3. Transfer-In to Cannabis Community Fund for 1/7 of Cannabis Tax collected in FY 2020 and FY 2021 – Increase of $63,552

4. Internal Service Fee (Fleet Management) charge from other funds, decrease of $75,000.

Table 3 - Citywide Staffing

On April 28, 2022, Council received the proposed FY 2023 Operating Budget, which summarized proposed position changes. Table 4 is the summary of proposed position changes presented on April 28, 2022. The FY 2023 proposed budget includes an increase of 6.5 FTE over FY 2022 Adopted. There are no changes to the proposed FY 2023 Citywide staff as presented to Council on April 28, 2022.

in 1,000's
FY 2022
Adopted
FY 2023
Proposed
4/28/2022
FY 2023
Proposed
6/7/2022
Change
from
4/28/2022
$ Change
from
FY 2022
% Change
from
FY 2022
General Fund $ 178,634 $ 199,141 $ 199,141 $ - $ 20,506 11.5% All Other Funds $ 178,553 $ 196,474 $ 197,135 $ 661 $ 18,583 10.4% Total City Budget $ 357,187 $ 395,615 $ 396,276 $ 661 $ 39,089 10.9% FY 2022
Adopted
FY 2023
Proposed
4/28/2022
FY 2023
Proposed
6/7/2022
#
Change from
FY 2022
% Change
from
FY 2022
General Fund 671.80 678.17 678.17 6.37 0.9%
All Other Funds 238.00 238.13 238.13 0.13 0.1%
Total City Budget 909.80 916.30 916.30 6.50 0.7%

Page 5 of 7 ends

Table 4 – Proposed General Fund Staffing Changes (April 28, 2022)

Capital Improvement Program (CIP) FY 2023 – FY 2032

The FY 2023 CIP appropriations total approximately $118 million, and a projected total programming of $634 million for the period of FY 2023 through FY 2032. Detail of the FY 2023 CIP is included as Attachment VI. There are no additional changes to the proposed CIP.

FISCAL IMPACT

Table 5 below summarizes the FY 2023 Citywide Operating & CIP expenditure budgets.

Fund Position FTE
General Fund
Add Management Analyst II 1.00
Add Deputy Director of Human Resources 1.00
Add Human Resources Manager 2.00
Add Lead Library Assistant 0.50
Add Accountant 1.00
Delete Groundskeeper/Laborer -0.85
Add Landscape Maintenance Supervisor 0.85
Delete Maintenance Worker -1.00
Add Streets Maintence Supervisior 1.00
Reallocation 0.85
General Fund Total 6.35
Special Revenue Funds
Deleted Administrative Clerk -1.00
Add Secretary 1.00
Reallocation -0.20
Special Revenue Funds Total -0.20
Internal Service Funds
Add Human Resources Analyst (limited-term) 1.00
Internal Funds Total 1.00
Enterprise Funds
Delete Groundskeeper/Laborer -0.15
Add Landscape Maintenance Supervisor 0.15
Reallocation -0.65
Enterprise Funds Total -0.65
ALL FUNDS TOTAL 6.50

Page 6 of 7 ends

Table 5 – Summary of Citywide Operating & CIP Budgets

PUBLIC CONTACT

The Proposed FY 2023 Operating Budget was reviewed in public meetings by Council on May 14, 2022, and May 17, 2022. The FY 2023 Operating Budget was discussed at the monthly Council Budget and Finance Committee starting in January 2022 through April 2022. A public notice was published in The Daily Review on May 27 and June 3 announcing the date, time, location, and subject matter of this public hearing. A notice advising residents about the Planning Commission’s public hearing on the CIP was published in The Daily Review newspaper more than the requisite ten days in advance.

The FY 2023 Proposed Operating Budget is currently available to the public by contacting the City Clerk’s Office at [email protected] or (510) 583-4400, and on the City’s website at: https://www.hayward-ca.gov/your-government/documents/budget-documents

The FY 2022 Capital Improvement Program Budget is currently available to the public by contacting the City Clerk’s Office at [email protected] or (510) 583-4400, and on the City’s website at: https://www.hayward-ca.gov/your-government/documents/capital- improvement-program

City of Hayward Budget FY 2023
City Funds
General Fund 194,688,033
Measure C Fund 20,509,198
ARPA Fund 16,436,000
Special Revenue Funds 11,240,606
Debt Service Funds 9,203,371
Enterprise Funds 105,239,903
Internal Service Funds 39,314,661
396,631,771
Agency Funds
Hayward Successor Redevelopment Agency Operating Fund 4,377,063 Housing Authority Fund 179,370
Hayward Shoreline JPA 116,333
4,672,767
Total City Operating Budget 401,304,539
Total CIP Budget 118,122,302

Page 7 of 7 ends

NEXT STEPS

If Council adopts the FY 2023 Operating Budget and Capital Improvement Program Budget this evening, staff will take the appropriate steps to effectuate the adoption.

Prepared by: Nicole Gonzales, Deputy Director of Finance

Recommended by: Dustin Claussen, Director of Finance

Approved by:

________________________________________
Kelly McAdoo, City Manager

ATTACHMENT II

Page 1 of 3 ends

HAYWARD CITY COUNCIL

RESOLUTION NO. 22-___

Introduced by Council Member__________

RESOLUTION APPROVING THE OPERATING BUDGET OF THE CITY OF HAYWARD FOR FISCAL YEAR 2023; ADOPTING APPROPRIATIONS
FOR FISCAL YEAR 2023, EXCEPT FOR GENERAL FUND COMMUNITY

AGENCY FUNDING

WHEREAS, the City Manager has submitted to the City Council of the City of Hayward estimates of revenues from all sources and estimates of expenditures required for the proper conduct of the activities of the City of Hayward for fiscal year 2023 contained in those documents entitled "City of Hayward Proposed FY 2023 Operating Budget," with adjustments to the Proposed Budget as discussed at the June 7, 2022, Council Public Hearing and contained herein; and

WHEREAS, a Council Work Session and a public hearing were held by the City Council of the City of Hayward, at which time all interested persons were afforded an opportunity to be heard on matters pertaining to the budget recommended by the City Manager.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward as follows:

1. That the budget presented by the City Manager in the document entitled "City of Hayward Proposed FY 2023 Operating Budget," with adjustments to the proposed budget as outlined in the June 7, 2022, staff report is hereby approved and adopted as the budget of the City of Hayward for FY 2023, with specific exception of General Fund Community Agency funding, which is separately addressed in Resolution No. 22-XXX.

Copies of the budget documents and the staff reports presented by the City Manager are on file in the office of the City Clerk and are hereby referred to, incorporated herein, and made a part of this resolution as though set forth in full.

2. That except as may be otherwise provided, any and all expenditures relating to the objectives described in the budget are hereby approved and authorized and payments therefore may be made by the Director of Finance of the City of Hayward without further action of Council.

3. That for the purposes of determining whether the City Manager is authorized to execute a contract for a commodity or service pursuant to City Charter section 701 subsection 8, the City Manager shall have the authority to expend such funds and enter into and execute any and all contracts and documents necessary to carry out the priorities and service delivery outcomes of the Council's appropriations as set forth in this budget.

ATTACHMENT II

Page 2 of 3 ends

4. The City Manager shall have the authority to bind and prepay all coverage and to negotiate and execute all documents necessary to obtain the insurance, third party administration services, loss fund stabilization and defense of claims budgeted for in the Liability Insurance Fund. In consultation with the City Attorney, the City Manager and/or City Attorney shall be authorized to represent the City on the board of the Exclusive Risk Management Authority of California and take any and all actions necessary or appropriate to advance the City’s interests in connection with risk management services and procuring of insurance coverage.

5. The Director of Finance is hereby authorized to transfer the amounts from one fund to another as indicated in Exhibit A at such time as he/she may determine, giving consideration to the intended purposes for which the transfers are made and available balances in each of the funds.

6. The amounts as reflected in Exhibit B are hereby appropriated for expenditure.

7. Any monies received during FY 2023 as a consequence of a grant application approved by the City Council are hereby appropriated for the purposes for which the grant has been approved. Such appropriation includes authorization for the City Manager to expend such monies and for the Director of Finance to make payments therefore in accordance with the terms and conditions and for the purposes of the grant.

8. The Director of Finance is directed to comply with GASB 31 (Unrealized investment gains and losses) and is authorized to make such entries as are required to the City’s financial records. In addition, the Director of Finance is authorized to make such changes to the budget as are required by GASB 31.

9. There are hereby appropriated the following amounts to the General Fund Reserve and Designation of Fund Balances, which the Director of Finance shall enter upon the records and reflect in the financial statement of the City:

In addition to the above specified amounts, the balances in each fund that are not otherwise appropriated are hereby appropriated to Contingency Reserves in those funds.

Expenditures from Reserves or Designated Fund Balances shall require the approval of the City Council.

General Fund - Fund Balance Designations FY 2023
Unassigned 39,401
Total Designated Fund Balance 39,401$
Proposed Change in Fund Balance 4,453
Total Reserves & Designated 43,854$

ATTACHMENT II

Page 3 of 3 ends

10. The Director of Finance is hereby authorized and directed to distribute the above appropriations, transfers, and reserves to the various accounts of the City in accordance with generally accepted accounting principles and consistent with the purposes and objectives as outlined in the approved budget.

11. Any contract for professional services included in the annual budget that will cost more than $75,000 shall be executed by the City Manager only upon approval of the contract by the City Council given at a meeting of the City Council.

IN COUNCIL, HAYWARD, CALIFORNIA ______________, 2022.

ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST: _____________________________________________
City Clerk of the City of Hayward

APPROVED AS TO FORM:

City Attorney of the City of Hayward
FY 2023 Fund Transfers To/From ATTACHMENT III

EXHIBIT A
General Fund Transfers In
100-00-0000-00000-49100 217 Cost Allocation From Paratransit Measure B Fund (39,319) 100-00-0000-00000-49100 231 Cost Allocation From Used Oil Fund (930) 100-00-0000-00000-49100 232 Cost Allocation From Measure D Fund (37,327) 100-00-0000-00000-49100 245 Cost Allocation From Housing Authority Fund (3,897) 100-00-0000-00000-49100 246 Cost Allocation From Affordable Housing Fund (13,474) 100-00-0000-00000-49100 605 Cost Allocation From Water Enterprise Fund (1,207,770) 100-00-0000-00000-49100 606 Cost Allocation From Water Inter-tie Fund (21,329) 100-00-0000-00000-49100 610 Cost Allocation From Sewer Enterprise Fund (823,783) 100-00-0000-00000-49100 615 Cost Allocation From Stormwater Enterprise Fund (125,049) 100-00-0000-00000-49100 620 Cost Allocation From Airport Enterprise Fund (185,168) 100-00-0000-00000-49540 103 Transfer from ARPA Funds (7,250,000) 100-00-0000-00000-49530 815 Transfer From Successor RDA Fund D/S Repayment (800,000) 100-00-0000-00000-49535 210 Transfer From Gas Tax Fund (240,000) 100-00-0000-00000-49545 810 Misc. Transfer From CFD #1 for Trustee Costs (8,000) 100-00-0000-00000-49545 810 Misc. Transfer From CFD #2 for Police Services (290,000) 100-00-0000-00000-49545 810 Misc. Transfer From CFD #3 for Police & Fire Services (175,000) Transfers In Total (11,221,046)
General Fund Transfers Out
100-00-0000-00000-98100 102 Transfer to Economic Development Fund 350,000 100-00-0000-00000-98100 720 OPEB Contribution 2,625,170 100-00-0000-00000-98100 860 Transfer to Cannabis Community Fund 63,552 100-00-0000-00000-98110 300 D/S City Hall Debt Service 1,978,174 100-00-0000-00000-98110 300 Transfer D/S Fire Station #7 452,854 100-00-0000-00000-98110 300 Miscellaneous Transfer To Debt Service Fund 4,900 100-00-0000-00000-98110 300 D/S 15 Streetlight Conversion #05188 276,262 100-00-0000-00000-98110 605 Fire Station #7 Repayment to Water Fund 137,741 100-00-0000-00000-98115 405 Transfer To Capital Projects 1,539,000 100-00-0000-00000-98115 460 Capital Transfer To Transportation Sys Improvement Fund 500,000 100-00-0000-00000-98115 731 Supplemental To Technology Replacement Fund 1,000,000 100-00-0000-00000-98115 726 Supplemental To Facilities Management Capital Fund 710,000 100-00-0000-00000-98115 736 Supplemental To Fleet Management Capital Fund 161,000 100-00-0000-00000-98200 710 Liability Insurance Allocation 4,887,877 Transfers Out Total 14,686,530
Measure C Fund
101-00-0000-00000-98110 301 D/S New Library & Education Center 5,415,313 101-00-0000-00000-98110 301 D/S New Library & Education Center Admin Fees 3,500 101-00-0000-00000-98115 406 CIP Transfer 10,000,000
101-00-0000-00000-98200 710 Transfer Out to Liability Insurance 132,004 101-00-0000-00000-98100 720 OPEB Contribution 89,773
Measure C Fund 15,640,590
Economic Development Fund
102-00-0000-00000-49530 100 Transfer In From General Fund (350,000) Economic Development Fund (350,000)
ARPA Fund
103-00-0000-02120-98100-RP120 100 Transfer Out to General Fund 7,250,000 ARPA Fund 7,250,000

Page 1 ends

FY 2023 Fund Transfers To/From ATTACHMENT III

EXHIBIT A
OHHA Fund
209-00-0000-00000-98115 210 Transfer to Gas Tax Fund 183,000 OHHA Fund 183,000
Paratransit Fund (Measure BB)
214-00-0000-00000-98115 219 Transfer Out to Paratransit Capital Fund 750,000 Paratransit (Measure BB) Fund 750,000
Paratransit Fund (Measure B)
217-00-0000-00000-97100 100 Transfer Out Cost Allocation To General Fund 39,319 217-00-0000-00000-98200 710 Transfer Out To Liability Insurance 20,308 217-00-0000-00000-98100 720 OPEB Contribution 10,187
Paratransit (Measure B) Fund 69,814
Grant Fund
220-00-0000-00000-98100 720 OPEB Contribution 976
220-00-0000-00000-98200 710 Transfer Out To Liability Insurance 5,077 Grant Fund 6,053
CDBG Fund
225-00-0000-00000-98200 710 Transfer Out To Liability Insurance 5,077 225-00-0000-00000-98100 720 OPEB Contribution 6,167
CDBG Fund 6,167
Used Oil Fund
231-00-0000-00000-98100 100 Transfer Out Cost Allocation to General Fund 930 Used Oil Fund 930
Measure D Fund
232-00-0000-00000-97100 100 Transfer Out Cost Allocation to General Fund 37,327 232-00-0000-00000-98200 710 Transfer Out Liability Insurance 15,231 232-00-0000-0000-98100 720 OPEB Contribution 8,392
Measure D Fund 60,950
Housing Authority Fund
245-00-0000-00000-97100 100 Transfer Out Cost Allocation To General Fund 3,897 245-00-0000-00000-98200 710 Transfer Out Liability Insurance 5,077 245-00-0000-0000-98100 720 OPEB Contribution 1,756
Housing Authority Fund 10,730
Affordable Housing Fund
246-00-0000-00000-97100 100 Transfer Out Cost Allocation To General Fund 13,474 246-00-0000-00000-98200 710 Transfer Out To Liability Insurance 10,154 246-00-0000-0000-98100 720 OPEB Contribution 2,147
Affordable Housing Fund 25,775
Inclusionary Housing Fund
285-00-0000-00000-98100 720 OPEB Contribution 6,635
Inclusionary Housing Fund 6,635
Rent Review Program Fund
286-00-0000-00000-98200 710 Transfer Out To Liability Insurance 5,077 286-00-0000-00000-98100 720 OPEB Contribution 10,581
Rent Review Program Fund 15,658

Page 2 ends

FY 2023 Fund Transfers To/From ATTACHMENT III

EXHIBIT A
Certificates of Participation Fund
300-00-0000-00000-49555 100 Transfer In D/S City Hall Debt Service (1,978,174) 300-00-0000-00000-49555 100 Transfer In D/S Fire Station #7 (452,854) 300-00-0000-00000-49555 100 Transfer In D/S 15 Streetlight Conversion #05188 (276,262) 300-00-0000-00000-49555 100 Transfer In Misc. Transfer From General Fund (4,900) Certificates of Participation Fund (2,712,190)
Measure C Debt Service Fund
301-00-0000-00000-49555 101 D/S New Library & Education Center (5,415,313) 301-00-0000-00000-49555 101 D/S New Library & Education Center Admin Fees (3,500) Measure C Debt Service Fund (5,418,813)
Water Maintenance & Operations Fund
605-00-0000-00000-49555 100 Transfer In From General Fund Fire Station #7 Repayment (137,741) 605-00-0000-00000-49555 604 Transfer In D/S 13 Water System (812,775) 605-00-0000-00000-97100 100 Transfer Out Cost Allocation To General Fund 1,207,770 605-00-0000-00000-98200 710 Transfer Out To Liability Insurance 457,374 605-00-0000-00000-98100 630 Transfer Out to Recycled Water Fund 600,000 605-00-0000-00000-98100 720 OPEB Contribution 244,184
605-00-0000-00000-98115 604 CORRECTION DUPLICATE FY19-21 HESPERIAN PUMP BOND TRF 795,000 605-00-0000-00000-98115 603 Transfer Out Capital Reserves To Water 7,000,000 Water Maintenance & Operations Fund 9,353,812
Water Inter-Tie Fund
606-00-0000-00000-97100 100 Transfer Out Cost Allocation To General Fund 21,329 Water Inter-Tie Fund 21,329
Sewer Maintenance & Operations Fund
610-00-0000-00000-49555 612 Transfer In D/S CEC Loan (217,810) 610-00-0000-00000-49555 612 Transfer In D/S CA SWRCB Loan/Sewer (1,529,504) 610-00-0000-00000-97100 100 Transfer Out Cost Allocation to General Fund 823,783 610-00-0000-00000-98115 611 Transfer Out Capital Reserves to Sewer Replacement 6,500,000 610-00-0000-00000-98100 720 OPEB Contribution 236,924
610-00-0000-00000-98200 710 Transfer Out To Liability Insurance 570,708 Sewer Maintenance & Operations Fund 6,384,101
Stormwater Maint. & Operations Fund
615-00-0000-00000-97100 100 Transfer Out Cost Allocation To General Fund 125,049 615-00-0000-00000-98100 720 OPEB Contribution 49,922
615-00-0000-00000-98115 611 Transfer to Water Improvement Fund 125,000 615-00-0000-00000-98115 210 Transfer Out Gas Tax 15,000 615-00-0000-00000-98200 710 Transfer Out To Liability Insurance 40,618 Stormwater Maint. & Operations Fund 355,589
Airport Operations Fund
620-00-0000-00000-97100 100 Transfer Out Cost Allocation To General Fund 185,168 620-00-0000-00000-98200 710 Transfer Out To Liability Insurance 88,013 620-00-0000-00000-98100 720 OPEB Contribution 12,334
620-00-0000-00000-98115 621 Transfer Out Cap Reserves To Airport Capital 1,600,000 Airport Operations Fund 1,885,515

Page 3 ends

FY 2023 Fund Transfers To/From ATTACHMENT III

EXHIBIT A
Recycled Water Fund
630-00-0000-00000-49530 605 Transfer In from Water Operating Fund (600,000) 630-00-0000-00000-98115 611 Transfer Out to Sewer Replacement 183,000 630-00-0000-00000-98100 720 OPEB Contribution 3,760
Recycled Water Fund (413,240)
Workers' Compensation Fund
705-00-0000-00000-98100 720 OPEB Contribution 16,393
705-00-0000-00000-98200 710 Transfer Out To Liability Insurance 20,308 Workers' Compensation Fund 36,701
Risk Management Fund
710-00-0000-00000-49100 100 Transfer In Liability Insurance-General Fund (4,887,877) 710-00-0000-00000-49100 101 Transfer In Liability Insurance-Measure C Fund (132,004) 710-00-0000-00000-49100 217 Transfer In Liability Insurance-Meas BB PRTRNST (20,308) 710-00-0000-00000-49100 220 Transfer In Liability Insurance-Grants (5,077) 710-00-0000-00000-49100 225 Transfer In Liability Insurance-CDBG (5,077) 710-00-0000-00000-49100 232 Transfer In Liability Insurance-Recycling Program Fund (15,231) 710-00-0000-00000-49100 245 Transfer In Liability Insurance-Housing Fund (5,077) 710-00-0000-00000-49100 246 Transfer In Liability Insurance-Housing Mortg (10,154) 710-00-0000-00000-49100 286 Transfer In Liability Insurance-Rent Review Program Fund (5,077) 710-00-0000-00000-49100 605 Transfer In Liability Insurance-Water Fund (457,374) 710-00-0000-00000-49100 610 Transfer In Liability Insurance-Wastewater Fund (570,708) 710-00-0000-00000-49100 615 Transfer In Liability Insurance-Stormwater Fund (40,618) 710-00-0000-00000-49100 620 Transfer In Liability Insurance-Airport Fund (88,013) 710-00-0000-00000-49100 705 Transfer In Liability Insurance-Workers Comp (20,308) 710-00-0000-00000-49100 725 Transfer In Liability Insurance-Facilities Fund (62,494) 710-00-0000-00000-49100 730 Transfer In Liability Insurance-IT Fund (120,256) 710-00-0000-00000-49100 735 Transfer In Liability Insurance-Fleet Fund (92,327) 710-00-0000-00000-49100 815 Transfer In Liability Insurance-Successor RDA Fund (35,142) 710-00-0000-00000-98100 720 OPEB Contribution 15,613
Risk Management Fund (6,557,509)
Retiree Medical Fund
720-00-0000-00000-49530 100 OPEB Tranfer In General Fund (2,625,170) 720-00-0000-00000-49530 101 OPEB Tranfer In Measure C Fund (89,773) 720-00-0000-00000-49530 217 OPEB Tranfer In Meas BB PRTRNS (10,187) 720-00-0000-00000-49530 220 OPEB Tranfer In Grants Fund (976) 720-00-0000-00000-49530 225 OPEB Tranfer In CDBG Fund (6,167) 720-00-0000-00000-49530 232 OPEB Tranfer In Recycle Fund (8,392) 720-00-0000-00000-49530 245 OPEB Tranfer In Housing Fund (1,756) 720-00-0000-00000-49530 246 OPEB Tranfer In Housing Mrtg Fund (2,147) 720-00-0000-00000-49530 285 OPEB Tranfer In Inclusionary Fund (6,635) 720-00-0000-00000-49530 286 OPEB Tranfer In Rent Review Program Fund (10,851) 720-00-0000-00000-49530 605 OPEB Tranfer In Water Fund (244,184) 720-00-0000-00000-49530 610 OPEB Tranfer In Wastewater Fund (236,924) 720-00-0000-00000-49530 615 OPEB Tranfer In Stormwater Fund (49,922) 720-00-0000-00000-49530 620 OPEB Tranfer In Airport Fund (45,667) 720-00-0000-00000-49530 630 OPEB Tranfer In Recycled Water Fund (3,318) 720-00-0000-00000-49530 705 OPEB Tranfer In Workers Comp Fund (16,393) 720-00-0000-00000-49530 710 OPEB Tranfer In Liability Fund (15,613) 720-00-0000-00000-49530 725 OPEB Tranfer In Facilities Fund (40,710) 720-00-0000-00000-49530 730 OPEB Tranfer In IT Fund (89,773) 720-00-0000-00000-49530 735 OPEB Tranfer In Fleet fund (41,101) 720-00-0000-00000-49530 815 OPEB Tranfer In Successor RDA Fund (5,464) Retiree Medical Fund (3,551,123)

Page 4 ends

FY 2023 Fund Transfers To/From ATTACHMENT III

EXHIBIT A
Facilities Management Fund
725-00-0000-00000-98200 710 Transfer Out To Liability Insurance 62,494 725-00-0000-00000-98100 720 OPEB Contribution 40,710
Facilities Management Fund 103,204
Information Technology Fund
730-00-0000-00000-98115 731 Transfer Out To IT Replacement Fund 1,155,000 730-00-0000-00000-98100 720 OPEB Contribution 89,773
730-00-0000-00000-98200 710 Transfer Out To Liability Insurance 120,256 Information Technology Fund 1,365,029
Fleet Management Fund
735-00-0000-00000-98100 720 OPEB Contribution 41,101
735-00-0000-00000-98200 710 Transfer Out To Liability Insurance 92,327 Fleet Management Fund 133,428
Comm. Facility District Fund
810-00-0000-00000-98100 100 Transfer Out To General Fund for Trust Expenses CFD #1 8,000 810-00-0000-00000-98100 100 Transfer Out To General Fund for Police Services CFD #2 290,000 810-00-0000-00000-98100 100 Transfer Out To General Fund for Police&Fire Svcs CFD #3 175,000 Comm. Facility District Fund 473,000
Successor Agency-RDA of COH
815-00-0000-00000-98100 100 Transfer Out To General Fund D/S Loan Repayment 800,000 815-00-0000-00000-98100 720 OPEB Contribution 5,464
815-00-0000-00000-98200 710 Transfer Out To Liability Insurance 35,142 Successor Agency-RDA of COH 840,606
Cannabis Community Fund
860-00-0000-00000-49530 100 Transfer In from General Fund (63,522) Cannabis Community Fund (63,522)

Page 5 ends

FY 2023 APPROPRIATION AUTHORITY ATTACHMENT III

EXHIBIT B
General Fund
100 194,688,033
Measure C Fund
101 20,509,198
Special Revenue Funds
102 Economic Development Fund 350,000
103 American Rescue Plan Act (ARPA) Fund 16,436,000
214 Paratransit Fund - Measure BB 1,515,000
217 Paratransit Fund - Measure B 1,436,558
220 Grants Fund 435,438
225 Community Development Block Grant Fund 2,086,311
230 Recycling Fund 39,287
231 Used Oil Fund 22,060
232 Recycling/Measure D Fund 899,848
245 Housing Authority 179,370
246 Affordable Housing Fund 192,372
255 Park Dedication - Zone A 1,261,916
256 Park Dedication - Zone B 71,300
257 Park Dedication - Zone C 657,300
258 Park Dedication - Zone D 447,650
259 Park Dedication - Zone E 200,650
285 Inclusionary Housing 416,625
286 Rent Review Program Fund 642,071
295 So. Hayward B.A.R.T. JPA 566,220
Special Revenue Fund Total 27,855,976
Enterprise Funds
605 Water 66,473,278
606 Regional Intertie 131,329
610 Wastewater 29,032,515
615 Stormwater 3,486,521
620 Airport 5,024,849
630 Recycled Water 1,091,411
Enterprise Fund Total 105,239,903
Debt Service/Non-Departmental Funds
300 Certificate of Participation 2,712,190
301 Measure C Debt Service 5,419,113
805/810 Special Assessment District 1,072,068
Debt Service Fund Total 9,203,371
Internal Service Funds
705 Worker's Compensation 6,756,333
710 Risk Management 6,151,433
720 Employee Benefits 7,191,807
725 Facilities 4,712,120
730 Information Technology 10,190,053
735 Fleet 4,312,916
Internal Service Fund Total 39,314,661
Fiduciary Funds
815 Hayward Redevelopment Successor Agency (HRSA) 4,377,063 851 Hayward Shoreline JPA 116,333
Fiducary Fund Total 4,493,396

Page 6 ends

ATTACHMENT IV

Page 1 of 3 ends

REDEVELOPMENT SUCCESSOR AGENCY OF THE CITY OF HAYWARD

RESOLUTION NO. RSA 22-_____

Introduced by Agency Member

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAYWARD, ACTING

AS THE GOVERNING BOARD OF THE SUCCESSOR AGENCY FOR THE

REDEVELOPMENT AGENCY OF THE CITY OF HAYWARD, APPROVING THE

BUDGET OF THE REDEVELOPMENT SUCCESSOR AGENCY OF THE CITY OF HAYWARD AND ADOPTING APPROPRIATIONS FOR FISCAL YEAR 2023

WHEREAS, the City Manager has submitted to the Successor Agency of the Redevelopment Agency (the “Redevelopment Successor Agency”) of the City of Hayward estimates of revenue from all sources and estimates of expenditures required for the proper conduct of the activities of the Redevelopment Successor Agency of the City of Hayward for fiscal year 2023; and

WHEREAS, a public hearing was held by the Redevelopment Successor Agency of the City of Hayward, at which time all interested persons were afforded an opportunity to be heard on matters pertaining to the recommended budget.

NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Successor Agency of the City of Hayward that:

1. The budget presented by the Executive Director is hereby approved and adopted as the budget of the Redevelopment Successor Agency of the City of Hayward for FY 2023.

2. Any and all expenditures relating to the objectives described in the budget are hereby approved and authorized and payments therefore may be made by the Finance Director of the City of Hayward.

3. The Director of Finance is directed to comply with GASB 31 (Unrealized investment gains and losses) and is authorized to make such entries as are required to the Redevelopment Successor Agency’s financial records. In addition, the Director of Finance is authorized to make such changes to the budget as are required by GASB 31.

4. The following amounts are hereby estimated resources and appropriated expenditures:

ATTACHMENT IV

Page 2 of 3 ends

5. Except as limited in paragraph 6 of this resolution, the Executive Director is authorized without further action from the Board to enter into a contract or agreement for any commodity or service included in the annual budget of the Redevelopment Successor Agency.

6. For the purposes of determining whether the Executive Director has the authority to execute a contract for a commodity or service pursuant to section 4 above, the Executive Director shall have the authority to expend such funds and enter into and execute any and all contracts and documents necessary to carry out the objectives of the Redevelopment Successor Agency's appropriations as set forth in this budget.

7. Any contract for professional services included in the annual budget that will cost more than $75,000 shall be executed by the Executive Director only upon approval of the contract by the Redevelopment Successor Agency Board given at a meeting of the Redevelopment Successor Agency and upon final approval by the Oversight Board and Department of Finance.

Hayward Redevelopment Successor Agency (HRSA) Fund (815) FY 2023 Revenue
Property Tax (Tax Increment) 2,883,636
Successor Agency Administrative Allowance 250,000
School Impact Fee Reimbursement 326,906
Lease Payment - Cinema Place 50,000
Total Revenue 3,510,542
Operating Expenses
Salary & Benefits 179,690
Supplies & Services 109,968
Maintenance & Utilities 8,200
Internal Service Fees 14,224
Total Operating Expenses 312,082
HRSA Debt Service & Transfers Out
HRSA Debt Service, 2016 TABS 3,224,375
HRSA Debt Service, General Fund Repayment 800,000
OPEB Contribution 5,464
Liability Insurance Premium 35,142
Total Debt Service & Transfers Out 4,064,981
Total Expenditures 4,377,063

ATTACHMENT IV

Page 3 of 3 ends

IN HAYWARD, CALIFORNIA , 2022.

ADOPTED BY THE FOLLOWING VOTE:

AYES: BOARD MEMBERS:

CHAIR:

NOES: BOARD MEMBERS:

ABSTAIN: BOARD MEMBERS:

ABSENT: BOARD MEMBERS:

ATTEST: ___________________________________________________ Secretary of the Redevelopment Successor
Agency of the City of Hayward

APPROVED AS TO FORM:

__________________________________________________________ General Counsel of the Redevelopment Successor
Agency of the City of Hayward

ATTACHMENT V

Page 1 of 2 ends

HOUSING AUTHORITY OF THE CITY OF HAYWARD

RESOLUTION NO. HA 22-______

Introduced by Board Member____________

RESOLUTION CONFIRMING THE PROPOSED HAYWARD HOUSING
AUTHORITY BUDGET FOR FISCAL YEAR 2023

WHEREAS, the Executive Director has submitted to the Hayward Housing Authority Board of Directors estimates of revenues from all sources and estimates of expenditures required for the proper conduct of the activitie s of the Hayward Housin g Authority for fiscal year 2023 contained in those documents entitled “ Proposed FY 2023 Operating Budget;” and

WHEREAS, a public hearing was held by the Housing Authority Board of Directors, on June 7, 2022, at which time all interested persons were afforded an opportunity to be heard on matters pertaining to the budget recommended by the Executive Director; and

NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Hayward Housing Authority as follows:

1. That the budget for FY 2023 presented by the Executive Director in the document entitled Proposed FY 2023 Operating Budget is hereby accepted and confirmed as the budget of the Hayward Housing Authority for FY 2023. Copies of the budget documents and the staff reports presented by the Executive Director are on file in the office of the City Clerk and are hereby referred to, incorporated herein, and made a part of this resolution as though set forth in full.

2. The Director of Finance is directed to comply with GASB 31 (Unrealized investment gains and losses) and is authorized to make such entries as are required to the Housing Authority’s financial records. In addition, the Director of Finance is authorized to m ake such changes to the budget as are required by GASB 31.

3. Except as limited in paragraph 5 of this resolution, the Executive Director is authorized without further action from the Board to enter into a contract or agreement for any commodity or service included in the annual budget of the Housing Authority.

4. For the purposes of determining whether the Executive Director has the authority to execute a contract for a commodity or service pursuant to section 3 above, the Executive Director shall have the authority to expend such funds and enter into and execute any and all contracts and documents necessary to carry out the objectives of the Housing Authority’s appropriations as set forth in this budget.

ATTACHMENT V

Page 2 of 2 ends

5. Any contract for professional services included in t he annual budget that will cost more than $ 75,000 shall be executed by the Executive Director only upon approval of the contract by the Housing Authority Board given at a meeting of the Housing Authority.

IN HAYWARD, CALIFORNIA, ______________________., 2022

ADOPTED BY THE FOLLOWING VOTE:

AYES: BOARD MEMBERS:

CHAIR:

NOES: BOARD MEMBERS:

ABSTAIN: BOARD MEMBERS:

ABSENT: BOARD MEMBERS:

ATTEST: ___________________________________________
Secretary of the Housing Authority
of the City of Hayward

APPROVED AS TO FORM:

________________________________________________
General Counsel of the Housing Authority
of the City of Hayward

ATTACHMENT VI

Page 1 of 4 ends

HAYWARD CITY COUNCIL

RESOLUTION NO. 22-_____

Introduced by Council Member _______________

RESOLUTION APPROVING CAPITAL IMPROVEMENT PROJECTS FOR
FISCAL YEAR 2023

WHEREAS, the City Manager has submitted to the City Council of the City of Hayward estimates of revenues from all sources and estimates of expenditures required for the proper conduct of the activities of the City of Hayward for Fiscal Year 2023 contained in the document entitled “Recommended Capital Improvement Program FY 2023-32”; and

WHEREAS, a public hearing was held by the City Council of the City of Hayward, at which time all interested persons were afforded an opportunity to be heard on matters pertaining to the Capital Improvement Program budget recommended by the City Manager; and

WHEREAS, by Resolution No. 22-xxx, dated June 7, 2022, the City Council adopted the budget and appropriated funds for operating expenses for Fiscal Year 2023.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward as follows:

1. That the Capital Improvement Projects for Fiscal Year 2023, as embodied in Recommended Capital Improvement Program FY 2023-32, are hereby adopted as the Capital Improvement Program for Fiscal Year 2023. Copies of the budget documents and the staff reports presented by the City Manager are on file in the office of the City Clerk and are hereby referred to, incorporated herein, and made a part of this resolution as though set forth in full.

2. That, except as may be otherwise provided, any and all expenditures relating to the objectives described in the Capital Improvement Program budget are hereby approved and authorized and payments therefore may be made by the Director of Finance without further action of Council.

3. That, for the purposes of determining whether the City Manager is authorized to execute a contract for a commodity or service pursuant to City Charter section 701 subsection 8, the City Manager shall have the authority to expend such funds and enter into and execute any and all contracts and documents necessary to carry out the objectives of the Council's appropriations as set forth in this Capital Improvement Program budget.

ATTACHMENT VI

Page 2 of 4 ends

4. The following are hereby approved for expenditure:

I. CAPITAL PROJECTS EXPENDITURE APPROPRIATIONS

Fund Amount
Gas Tax Fund (210) $3,029,000
SB1 (211) 3,350,000
Measure BB Tax Fund (Local Transportation) (212) 4,665,000 Measure BB Tax Fund (Pedestrian & Bicycle) (213) 1,285,000 Measure B Tax Fund (Local Transportation) (215) 1,100,000 Measure B Tax Fund (Pedestrian & Bicycle) (216) 800,000 Vehicle Registration Fee Fund (218) 1,000,000
Measure BB Tax Fund (Paratransit) (219) 750,000
Capital Projects (Governmental) Fund (405) 33,511,302
Measure C Capital Fund (406) 4,500,000
Route 238 Corridor Improvement Fund (410) 5,410,000
Route 238 Settlement Administration Fund (411) 415,000
Street System Improvements Fund (450) 3,330,000
Transportation System Improvements Fund (460) 575,000
Water Replacement Fund (603) 6,945,000
Water Improvement Fund (604) 12,612,000
Sewer Replacement Fund (611) 13,535,000
Sewer Improvement Fund (612) 7,739,000
Airport Capital Fund (621) 5,900,000
Facilities Capital Fund (726) 1,050,000
Information Technology Capital Fund (731) 2,230,000
Fleet Management Capital Fund (736) 3,261,000
Fleet Management Enterprise Fund (737) 1,130,000
TOTAL: ALL CAPITAL FUNDS $118,122,302

5. The Director of Finance is hereby authorized to transfer the following amounts from one fund to another as indicated below at such time as she may determine, giving consideration to the intended purposes for which the transfers are made and available balances in each of the funds.

ATTACHMENT VI

Page 3 of 4 ends

II. FUND TRANSFERS

FROM FUND TO FUND AMOUNT
General (100) Capital Projects (Governmental) (405) $1,539,235 General (100) Transportation System Improvement (460) 500,000 General (100) Facilities Capital (726) 710,000 General (100) Information Technology Capital (731) 1,000,000 General (100) Fleet Replacement General Fund Capital
(736) 161,000
Measure C (101) Measure C Capital (406) 10,000,000 OHHA (209) Gas Tax (210) 182,462
Gas Tax (210) General (100) 240,000
Gas Tax (210) Street System Improvements (450) 750,000 Measure BB Paratransit Operations (214) Measure BB Paratransit Capital (219) 750,000 Water Improvement (604) Water Operations (605) 812,775
Water Operations (605) Water Replacement (603) 7,000,000 Water Operations (605) Water Improvement (604) 795,000
Sewer Operations (610) Sewer Replacement (611) 6,500,000 Sewer Replacement (611) Sewer Improvement (612) 1,576,000 Sewer Improvement (612) Water Improvement (604) 410,000 Sewer Improvement (612) Sewer Operations (610) 1,748,000 Stormwater Operating (615) Gas Tax (210) 15,000 Stormwater Operating (615) Sewer Replacement (611) 125,000 Airport Operations (620) Airport Capital (621) 1,600,000 Recycled Water (630) Sewer Replacement (611) 182,800 Information Technology Operations (730) Information Technology Capital (731) 300,000

In order to provide for completion of work on projects previously authorized but not completed as of June 30, 2022, in addition to the above appropriations for capital expenditures, appropriation balances remaining as of June 30, 2022, for capital projects previously authorized but uncompleted, are hereby appropriated for expenditure in fiscal year 2023.

6. Any monies received during fiscal year 2023 as a consequence of a grant application approved by the City Council are hereby appropriated for the purposes for which the grant has been approved. Such appropriation includes authorization for the City Manager to expend such monies and for the Finance Director to make payments therefore in accordance with the terms and conditions and for the purposes of the grant.

7. The Director of Finance is hereby authorized and directed to distribute the above appropriations to the various accounts of the City in accordance with generally accepted accounting practices and consistent with the purposes and objectives as outlined in the approved budget.

ATTACHMENT VI

Page 4 of 4 ends

8. The budget for capital projects for fiscal year 2023, as contained in the document entitled "Recommended Capital Improvement Program FY 2023-32,” is hereby approved.

9. Any contract for professional services included in the annual budget that will cost more than $75,000 shall be executed by the City Manager only upon approval of the contract by the City Council given at a meeting of the City Council.

IN COUNCIL, HAYWARD, CALIFORNIA ___________, 2022.

ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST: _______________________________________
City Clerk of the City of Hayward

APPROVED AS TO FORM:

__________________________________________
City Attorney of the City of Hayward

ATTACHMENT VII

Page 1 of 1 ends

HAYWARD CITY COUNCIL

RESOLUTION NO. 22-_____

Introduced by Council Member _______

RESOLUTION APPROVING AND APPROPRIATING THE COMMUNITY
AGENCY FUNDING RECOMMENDATIONS FOR FISCAL YEAR 2023

WHEREAS, the City Council of the City of Hayward hereby approves and appropriates the Community Agency Funding recommendations for Fiscal Year 2023, as approved by City Council on April 26, 2022, and shown in Exhibit A, in a total amount not to exceed $1,184,500 which is incorporated by reference herein.

NOW, THEREFORE, BE IT RESOLVED that except as may be otherwise provided, any and all expenditures relating to the objectives described in the Community Agency budget are hereby approved and authorized and payments therefore may be made by the Director of Finance of the City of Hayward without further action of Council.

IN COUNCIL, HAYWARD, CALIFORNIA ______________, 2022.

ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST: _______________________________________
City Clerk of the City of Hayward

APPROVED AS TO FORM:

City Attorney of the City of Hayward

Exhibit
A

COMMUNITY
AGENC
Y
FUNDI

NGCOMMU
NITY
DE

VELOPMENT
BLOC
K
GRANT

RECOMMEND
ATIONS
FO
R
FY
2023
C

ATEGORYAGENCY

PROJECT
FY
2022
F
UNDING
FY
2023

REQUESTS
FY2023

RECOMMEN
DATIONS"k
CDBG -
PUBLIC
SE
RVICES
Housing
and
Homel
essness
Abod
e
Se
rvicesAlameda
C
ounty
Impa
ct
527,899
54,786
S37,000
Housing
an
d
Homelessness
Alliance
for
C
ommunity
Welln
essdba
La
F
amilia
FESCO
Les
M
arquisHouse -
Emergenc
y
Shelter
25,000
550,000
534,000
H
ousing
and
Homelessness
Ede
n
Coun
cil
f
or
Hope
and
Opportunity
Fair
H
ousing
Ser
vices"
525,000
525,000
525,000
Hou
sin
g
a
nd
Homelessne
ss
Ruby's
Pl
ace
Shelter
and
Childr
en
25,000
560,000
534,000
Legal
Service
s
Centro
Leg
alde
1a
Raza
Te
nantRights'
Prog
ram
75,164
93,998
585,737
Legal
Services
Family
Viole
nce
L
aw
C
ente
r
F
amilyViolence
and
Hom
elessness
Pr
evention
Project
30,000
560,000
S45,000
Y
outh &
EducationLo
ve
Never
Fail
AMHouse
Children's
Pr
ogram'
5050
362,966
SO
TOTAL
FY2023
CDBG
P
UBLIC
SER
VICES
208,063
5406,750
5260,737
CD
BG -

ECONOMIC

DEVELOPMENT &

INFRASTRUCTURE
Economic
Development
CentroCommunity
Partners
Entrepr
eneurship
Edu
cation,
Fi
nancial
Literacy &
Ac
cess
to
C
apit
alto
Women/Minority530,000
Busi
nesses
545,445
545,445
Economic
Developmen
t
Community
Child
Ca
re
Council
4 -
Cs)
of
Alameda County
Child
Care
Initi
ative
Project
545,000
545,000
S45,000
Infrastructure -
Neighborhoo
d
Fa cilities
First
Presbyteria
n
Church
of
Havvva
rd
dbaSo uth
H
aywar
d
Yv
Parish
South
Hayward
Parish
Critical
Infrastructur
e
Upgrade'
50 5193,800
5193,800
Infrastructure -
N
eighborhood
Facilities
Habitat
for
H
uman
ityEas
t
Bay/Siliron
Valle
y,
Inc.

Home
Repa
ir
Program (
FY23) -
CaIH
OME
Po
rtion'
30 549,500
549,500
Infrastructure -
Ne
ighborhood
Facilities
Habitat
for
HumanityEas
t
Ba
v/Silic
on
Valley, Inc.

Home
RepairProgra
m
FY23 '
p ( )
3175,000
5175,000
SI75,000
Infrastructure -
Neighborhoo
d
Facilitie
s
RebuildingTogethe
r
Oakland
Reha
bilitation
and
Repa
ir
2021)••
5150,000
5150,000
150,000
Infra structure -
Neighborhood
Facilities
St
Rose
Hospital
Foundatio
n
Cath
Lab
Proje
ct'
5500,000
549,599
Infrastructu
re -
Neighborhoo
d
Facilitie
s
Ru
by's
Pla
ce
Program
Enhance
ment;
Tiny
Homes
on
64 heels
544,701
5250,419
175,419
Infr astructure -
Neighborhood
Fa cilities
The
Alliance
for
Co
mmunity
Wellness
dba
LaFa
milia
FESCO
Les
Ma
rquis
Ho
use -
Emergency
Shelter
528,000
540,000
540,000
TOTA
L
FY
2023
CD
BG

ECONOMIC
D

EVELOPMENT
Sc

INFRASTRUCTUR
E
472,781
51 .
449.164
5923,763
TOTAL
FY
2023
CDBG
FUNDIN
G

RECOMMENDATION
S
51,184,500
ew
agenc
y
progra
m
applying
fo
r
funds -
No
n-c ompetitiveawa
rd
Shouldthe
FY
2023
en
titlement
amou
nt
excee
d
sta
ff
estimate
s,
sta
ff
will
imple
ment
the
CSC's
methodolo
gy
of
recommended
allocation
for
additi
onal
fundi
ng
and
thePr
ogramYea
r
2022
fundi
ng
allocation
s
will
be
update
d
acco
rdingly.

Page
3 of
Resolution
22-107
Attachment VIII
City Council Budget Work Session #2 - Questions Responses Tuesday, May 17, 2022
Attachment IX
CM Question Staff's oral responses at the Work Session
Zermeno Where are the Green
Champions/sustainability team on the org
chart?
In the Environmental Services Division. Eric
Pearson is our Environmental Services
Manager.

Marquez Can you elobarate on your equity efforts PW in
terms of infrastructure and projects is equally
distributed/in all neighborhoods?
Equity is the guiding light in all we do. For
instance, our Pavement Improvement
Program (PIP) takes a look at which
communities have not benefited as much on
our paving efforts in the past, even if they are
not communicating with us. Sidewalk and
other projects take the same approach.

Marquez Can you speak to your current vacancy rate?
What is the plan to fill those positions?
As of last week, 24 vacancies of 161 positions
(15%). The positions in Utilities is very
difficult to recruit for since we have to
compete with districts that don't have the
same constraints working for a city has. The
positions in Transportation is also difficult to
recruit for. We are looking into ways to make
our recruitment more effective (ex: working
with PD and a consultant currently on board to
increase efforts).

Marquez How do we go about deciding which traffic
issues are addressed first? The list continues
to grow but we only have so much financial
resources and staffing capacity.

We review all issues & referrals. The ones with
safety consequences are given high priority.

Marquez When we get referral and request for traffic
mitigation issues, how does that work? Does it
go on a list? What is the timeline?
All referrals are evaluated. Sometimes the type
of mitigation requested is not warranted and
we look at other measures. For example, lane
narrowing or signage to reduce speeding
instead of speed bumps/lumps (for example
OHHA and Tribune/Cotati, and Ms. Avila and
Whitman).

Salinas Our definition of equity. Are we looking
through equally distributing resources across
all neighborhoods? Or neighborhoods that
have been further away from enhancements
and treatments and focusing on those areas
that have not been historically looked at?
The latter. Equality distributes the resources
on an equal basis regardless of the needs and
circumstances; Equity considers the needs and
spcial circumstances and takes necessary
actions to bring about equal outcomes.

City Council Budget Work Session #2 - Questions Responses Tuesday, May 17, 2022
Attachment IX
CM Question Staff's oral responses at the Work Session
Salinas A lot of calls/attention we get re: PW is for
speed bumps and speeding but there's a slight
shift in complaints. I'm seeing an increase in
sideshows and reckless driving with no
regards to rules/laws (ex: Jackson Triangle,
Mission Blvd and the loop). We get extremely
loud mufflers and things that are "killing the
mood" in this quality of life. At what point do
we prioritize these "quality of life" issues? At
what point do we prioritize street
enhancements/neighborhood elements to
reduce these nuisances?
PW can't control things like mufflers but for
things we can control, we look at what we can
do. For example, businesses on Bay Center
Place Industrial cul-de-sac (off Whitesell)
reported some drivers using it to do
sideshows. We looked into it and implemented
a solution that used Botts dots and placed
them in a way that made it difficult to make
quick turns in the cul-de-sac but the trucks
going in-and-out of businesses weren't
affected.

Salinas To follow up on Marquez's comment, where
are we on the recruitment for the
Transportation Manager?
We have renewed our efforts to recruit. We
have interviewed 3 candidates. This is
definitely a priority to the Department.

Wahab Can you elobarate more on the financial
situation? We have been dipping into the
reserve. What does the outlook look like for
year or two?
SFPUC, the City's wholesale water supply
provider, does not think twice about raising
rates as soon as they are needed at the full
level (ex: few years ago, SFPUC increased by
39%). Council has directed us to stabilize the
rates. We have a certain amount of money in
our reserves, currently about $48M. With the
reductions that I'm proposing to subsidize
water purchases, it will drop to $19M in 2025
before it starts growing back again. If we
didn't do this, the only other option would be
to increase our rates by 20% just to pay for
SFPUC's increase on top of what is need to pay
for our replacement needs.

Wahab What is the vacancy rate? 24 vacancies (15%)
Salinas There is a $5.2M gap in the Mission Blvd Phase
3 project. Where are we in closing that gap?
Where/when do we see Phase 3 starting?
Since we reported the $5.2M gap, we have
found $2.6M in funding and reduced the gap to
$2.6M. We have applied for a federal RAISE
grant. We applied 2 years ago and did not
receive it. If we don't get the RAISE grant, staff
will propose using some of our local ACTC
funding to close the gap.

Salinas The striping on the street - is that a standard set by an agency? Or do cities have the
flexibility to change the colors of the stripe?
Yellow striping is usually put near schools.

City Council Budget Work Session #2 - Questions Responses Tuesday, May 17, 2022
Attachment IX
CM Question Staff's oral responses at the Work Session
Salinas Please explore coloring crosswalks school
colors
Will do where appropriate.

Marquez Does the Corp Yard Needs Assessment include
Animal Shelter?
I believe it does (but not the current effort).

Marquez We already identified funding for PD issues,
yes? Like leaking?
Correct
Marquez Where would Weekes Library be listed? Kelly: We are currently doing an assessments need study for that location.

Marquez Do midyear budget revisions happen for both
CIP or GF?
Mainly the GF.

Marquez Do we have any updates on securing federal
money from our lobbyist?
The RAISE grant for Mission Phase 3. Also,
we're following opprtunities for water and
wastewater funding.

Marquez Do we ever quantify how much we received
per year in grant funding?
Yes, we have that information for PW&U and
will get that to you later (Update: Please see
attached info re FY21 approved grants, and
anticipated future grants). Director Claussen:

We will be bringing an information item next
month and will have information on federal
and state earmarks and funding that's been
secured.

Zermeno There's $501M in needs this year and $634M
over ten years. How do they compare or relate
to each other?
The $634M is over ten years and includes the
$118M for this year. The $500M is future
unfunded needs. We will find different soruces
of funding as years go by.

Zermeno What is the unfunded interchange projects? There are four interchanges over 880 that are in various stages of development. Whipple and
Industrial interchanges were just awarded an
$11M design contract. A St and Winton
interchanges are lagging a little bit behind.

Almost all of the rest of the funding for the
four interchanges over I-880 should come
from ACTC and Caltrans. There's Whitesell
over 92 and we've finally secured funding for
scoping and moving forward ($440K from
grants, $200K from City).

Zermeno And these funds are coming from Measure
B/BB, other sources?
Yes, they will not be from the GF.

City Council Budget Work Session #2 - Questions Responses Tuesday, May 17, 2022
Attachment IX
CM Question Staff's oral responses at the Work Session
Zermeno What would it take to have CalTrans give us
money to put more lighting in underpasses?
(ex: A St underpass)
We will look into it. Update: These lights are
installed and maintained by Caltrans. The best
way to get better lighting is to work with
caltrans. Stff reports that Caltrans has
replaced the lightbulbs and the lighting has
improved.

Zermeno When is Winton going to be paved? Right now; W Winton from Santa Clara to west- end this year.

Andrews Is there a reason there's no landscaping on
overpasses (Industrial, Tennyson, Calaroga),
which has speeding?
This is CalTrans ROW. CalTrans is
contemplating a project on Tennyson. The
project is in design, with construction
expected sometime in CY23.

Lamnin What immediate things are happening at the
Corp Yard?
The needs assessment is going on and will
determine what needs to be done.

Lamnin What is the status of the fiber loop? We have implemented Phase 2. There is no funding available right now for future phases.

We are looking at different options for our
fiber. There is some potential funding from
federal government from the new monies
they're talking about and will stay vigilant
about those opportunities.

Lamnin Why is the recommendation for a Highland
Gate and not removal of the barrier?
A gate will allow FD to use as an emergency
access road.

Lamnin Property taxes on excess right of way -- is this property we still need?
Director Claussen: We are trying to get rid of
property that we don't need and develop
Lamnin If there are additional Botts dots designs or
something we can put in places that are
wide/intersections?
Making wide intersections safer and more
pedestrian friendly is something that staff is
currently working on. EX: A St and Hesperian
to make it more pedestrian and bicycle
friendly. Safe Routes for Seniors that currently
has four locations in DT and will be an annual
project.

Halliday When was AMI Portal going to be live? End of this FY, expected at the end of June.

Halliday The funding gap for Mission Blvd Phase 3 is
down to $2.5M?
Correct
City Council Budget Work Session #2 - Questions Responses Tuesday, May 17, 2022
Attachment IX
CM Question Staff's oral responses at the Work Session
Halliday Is there a long-term plan for Tennyson? CalTrans has a plan. I will get information from them and present it to Council. The last
time we looked into it, because of the number
and width of lanes, there wasn't much we
could do to improve bicycle and pedestrian
safety on Tennyson over 880.

Halliday Any progress on the mitigation for Sulphur
Creek at Airport?
The issue last time was the mitigation (which
is well over $1M), we couldn't convince
County allow us to do that in Hayward. They
wanted us to do this in Oakland and Council
didn't want to spend that money outside of the
City. We have exhausted everything and there
is no other possibility. What we need to do is
proceed with implementing the mitigation
outside the City. We will look into it.

Marquez Do we have a budget for public art and
murals?
Kelly provided a response as to where it
lives/funded. Council asked for that to come
back to Economic Committee.

CIP Projects with Grant Funding Attachment X
Fund Project # Project Title Grantor Grant Amount
410 05270 Mission Blvd Phase 2 ACTC 5,420,543$
410 05270 Mission Blvd Phase 2 CalTrans/LATIP 8,196,217$ 406 06988 21st Century Library State of CA 398,512$
Total 14,015,271$
CIP Projects with Grant Funding Attachment X
Fund Project # Project Title Project
Amount Grantor Grant
Amount
Fiscal
Year
212 05319 SR2S - Cesar Chavez 324 ACTC 162 22
212 05310 Hayward Blvd Safety Improvements 2,000 ACTC 800 24 212 05334 SR-92/Whitesell interchange PID 440 ACTC 440 22 213 05307 Patrick/Gading Complete Street 508 TDA 508 22, 23 213 05312 Orchard Ave Traffic Calming 200 ACTC 200 23 213 05313 Santa Clara St Traffic Calming Study &
Implementation 180 ACTC 180 23
218 05316 Mission Blvd Protected Bikeway 223 BAAQMD 201 22 State Grant 100 23
Clean CA Grant 2,647 23
CalTrans LATIP 19,400 22
ACTC 10,000 22
410 05287 Mission Blvd Phase 3 22,210 ACTC 10,900 22 450 05282 Pave Rehab - Winton/Hesperian/Santa Clara 1,978 OBAG 1,750 22 450 05283 Main St Complete Street 2,225 OBAG 1,675 22, 23 IDEA 317 22
ACTC 60 22
460 05737 Signal Modification -
Huntwood/Industrial/Sandoval 965 CalTrans HSIP 775 22 460 05738 Local Road Safety Plan 100 CalTrans 90 22 611 07675 Trash Capture Device & Litter Reduction
Education 925 US EPA 800 22, 23, 24
612 07507 Recycled Water Storage & Distribution 28,963 SWRCB 5,831 21 State Grant 25 24
FAA AIP Grant 495 24
State Grant 266 25
FAA AIP Grant 5,310 25
State Grant 315 26
FAA AIP Grant 6,775 26
State Grant 23 27
FAA AIP Grant 540 27
State Grant 29 29
FAA AIP Grant 585 29
State Grant 624 30
FAA AIP Grant 12,487 30
State Grant 242 31
FAA AIP Grant 4,842 31
State Grant 29 23
FAA AIP Grant 585 23
731 07275 Fiber Loop 2,415 US EDA 2,317 22 Total Project Amount 143,492 Total Grant 92,325
Note: Amount in thousands
621 06851 ALP Update with Narrative 650
621 06858 Runway Safety Area Improvements
Construction 13,875
621 06855 Airfield Lighting Upgrade Design/Construction 5,380 621 06856 Runway Safety Area Improvements EA &
Conceptual Design 600
621 06857 Runway Safety Area Improvements Design 650
621 06860 Taxiway Alpha Construction 5,900
621 06814 Sulphur Creek Mitigation - D+C 7,812
450 05292 IDEA - Tennyson & 2nd 730
621 06859 Taxiway Alpha - D+P 550
405 06960 South Hayward Youth & Family Center 11,747
410 05270 Mission Blvd Phase 2 31,942

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: RPT 22-061
DATE: June 7, 2022
TO: Mayor and City Council
FROM: Councilmembers Andrews and Márquez

SUBJECT
City Council Referral: Request for Use of Council Member Funds for Reimbursement Related to Juneteenth Hayward Event Coordination

RECOMMENDATION
That Council reviews the Council referral memo and provides direction to staff.

SUMMARY
A formal Council referral was received from Council Members Andrews and Márquez. The referral requests that the Council consider allocating $1,000 from Council Member Funds for reimbursement of expenses related to the Juneteenth Hayward event including but not limited to operations, entertainment, and marketing.

ATTACHMENTS
Attachment I Council Referral Memo
CITY OF HAYWARD Printed on 6/3/2022Page 1 of 1
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Hayward City CouncilJune 7, 2022

Hayward City Council
June 7, 2022