HAYWARD CITY COUNCIL
RESOLUTION NO. 22-____
Introduced by Council Member __________
RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE CONTRACT WITH TYLER TECHNOLOGIES TO EXTEND THE TERM BY SIX MONTHS AND TO REFLECT ADDITIONAL TASKS, AND AUTHORIZING A TRANSFER OF $150,000 FROM THE GENERAL FUND TO THE INFORMATION TECHNOLOGY CAPITAL FUND TO COVER PREVIOUSLY AUTHORIZED AND APPROPRIATED PROJECT BUDGET FOR THE ONLINE PERMITTING PROJECT WHEREAS, On November 20, 2019, the City entered into an Agreement with Tyler Technologies, Inc., in a not to exceed amount of $1,085,881 to acquire, install, implement and receive technical services for EnerGov online permitting Software as a Solution; and WHEREAS, in December 2020, the City Council approved an amendment to the Tyler Technologies contract in an amount of $235,138 for a total not to exceed contract amount of $1,321,019 to reflect some additional costs including a Business License Module to support Code Enforcement activities, additional case types, report writing and data conversion; and WHEREAS, in June 2021, the City Council approved a project budget amendment to increase the total EnerGov project budget to $1,726,988 and authorized a transfer of up to $363,469 of Development Services Department budget savings to cover additional project costs; and WHEREAS, due to staff changes on both the City and Tyler Technologies as well as issues associated with data conversion and necessary hardware purchases for payments have created additional project delays necessitating additional hours to finalize implementation in an amount of $97,000; and WHEREAS, the agreement with Tyler Technologies will be amended to reflect the additional services and corresponding costs in a revised not to exceed contract budget of $1,418,019 as well as have it’s term extended by up to six months to support post go live activities; and WHEREAS, funding for these additional EnerGov project costs will be covered from the Development Services Department approved operating budget to include salary, supplies and services savings, and will have no negative impact on the General Fund.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hayward hereby authorizes and directs the Finance Director to transfer $150,000 from the Development Services Department approved operating budget savings to the Information Technology Capital Fund Project Number 07267, Online Permitting, to support the previously approved and appropriated project budget for the EnerGov project.
BE IT FURTHER RESOLVED that the City Council of the City of Hayward hereby authorizes the City Manager to negotiate and execute an amendment to the agreement with Tyler Technologies to extend the term of the agreement by up to six months and reflect the additional services and corresponding costs not to exceed $1,418,019, in a form approved by the City Attorney.
IN COUNCIL, HAYWARD, CALIFORNIA _______________________, 2022 ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
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ATTACHMENT II