Tuesday, June 28, 2022
5:00 PM
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
Remote Participation via Zoom
City Council
Agenda
June 28, 2022City Council Agenda
SPECIAL CITY COUNCIL WORK SESSION MEETING
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ROLL CALL
PUBLIC COMMENTS
Limited to Items on the Agenda.
June 28, 2022City Council Agenda
SPECIAL WORK SESSION
Work Session items are non -action items. Although the Council may discuss or direct staff to follow up on these items, no formal action will be taken. Any formal action will be placed on the agenda at a subsequent meeting in the action sections of the agenda.
City Commissions and Keep Hayward Clean and Green Task
Force: Review of Ten Reappointment Requests and Approval of Interview Process for July 12, 2022 (Report from City Clerk Lens)
WS 22-0261.
Attachments: Attachment I Staff Report
Attachment II Commissions & KHCGTF Report
Attachment III 2022 List of Applicants
Attachment IV Selection Form
ADJOURNMENT
Adjourn to Special City Council Closed Session.
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: WS 22-026
DATE: June 28, 2022
TO: Mayor and City Council
FROM: City Clerk
SUBJECT
City Commissions and Keep Hayward Clean and Green Task Force: Review of Ten Reappointment Requests and Approval of Interview Process for July 12, 2022
RECOMMENDATION
That Council: 1) reviews four Community Services Commission, two Library Commission, one Personnel Commission, and three Planning Commission reappointment requests; 2) reviews the annual report of Council’s appointed bodies comprising members’ attendance records, completion of trainings, and overall performance; and 3) confirms the process for conducting the annual interviews on July 12, 2022. ..End
SUMMARY
The annual recruitment for City commissions and the Keep Hayward Clean and Green Task Force (KHCG TF) was conducted from April 5, 2022 to June 16, 2022. There were thirteen vacancies at the beginning of the recruitment and by the end there were fourteen due to the resignation of one additional member.
There are four Community Services Commission, two Library Commission, one Personnel Commission, and three Planning Commission reappointment requests. Forty-five (45) applications were received by the submission deadline and thirty-nine (39) applicants qualified to be considered for appointment.
Attachment III contains the final list of applicants and their preference for service. A digital binder containing all qualified applications was made available on June 23, 2022.
ATTACHMENTS
Attachment I Staff Report
Attachment II Commissions and KHCGTF Report
Attachment III 2022 List of Applicants
Attachment IV Selection Form
CITY OF HAYWARD Printed on 6/24/2022Page 1 of 2
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File #:WS 22-026
CITY OF HAYWARD Printed on 6/24/2022Page 2 of 2
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DATE: June 28, 2022
TO: Mayor and City Council
FROM: City Clerk
SUBJECT: City Commissions and Keep Hayward Clean and Green Task Force: Review of Ten Reappointment Requests and Approval of Interview Process for July 12, 2022
RECOMMENDATION
That Council: 1) reviews four Community Services Commission, two Library Commission, one Personnel Commission, and three Planning Commission reappointment requests; 2) reviews the annual report of Council’s appointed bodies comprising memb ers’ attendance records, completion of trainings, and overall performance; and 3) confirms the process for conducting the annual interviews on July 12, 2022.
SUMMARY
The annual recruitment for City commissions and the Keep Hayward Clean and Green Task Force (KHCG TF) was conducted from April 5, 2022 to June 16, 2022. There were thirteen vacancies at the beginning of the recruitment and by the end there were fourteen due to the resignation of one additional member. There are four Community Services Commission, two Library Commission, one Personnel Commission, and three Planning Commission reappointment requests. Forty -five (45) applicat ions were received by the submission deadline and thirty -nine (39) applicants qualified to be considered for appointmen t.
Attachment III contains the final list of applicants and their preference for service. A digital binder containing all qualified applications was made available on June 23, 2022.
BACKGROUND AND DISCUSSION
City s taff identified City c ommissions and KHCG TF members whose terms expire in September 2022 and contacted them to confirm their desire to continue serving. Table 1 below summarizes the current vacancies for all meeting bodies. Tables 2 to 6 summarize the individual meeting bodies. Attachment II contains detailed information by mee ting b ody including demographic data reflecting the current composition of each meet ing body. This information is intended to inform the Council about the current composition of meeting bodies and urge the Council to select representatives from sectors/groups not yet represented.
TABLE 1: SUMMARY OF VACANCIES:
Body Vacant
Seat(s)
Seeking
Reappointment
Not Seeking
Reappointment Total
CSC1 2 4 0 6
LC2 0 2 0 2
Pers C3 0 1 2 3
PC4 0 3 0 3
KHCGTF5 8 0 2 10
Total 24
TABLE 2: COMMUNITY SERVICES COMMISSION (CSC):
(*) CSC Member Arti Garg has also applied for consideration on the Planning Commission.
TABLE 3: LIBRARY COMMISSION:
# Name of
Commissioner
Date
Appointed
Term
Expires
Seeking
Reappointment
1 Shonda Goward 9/21/21 9/30/22 x
2 Shareen Purcell 3/22/22 9/30/22 x
1 Community Services Commission
2 Library Commission
3 Personnel Commission
4 Planning Commission
5 Keep Hayward Clean and Green Task Force
# Name of
Commissioner
Date
Appointed
Term
Expires
Seeking
Reappointment
Not Seeking
Reappointment Resigned
1 Artavia Berry 9/10/19 9/30/22 x
2 Arti Garg 9/18/18 9/30/22 x
3 Lacei Ramirez-Amodei 9/21/21 9/30/22 x
4 Collin Thormoto 9/21/21 9/30/22 x
5 Tatiana Backlund 9/21/21 9/30/25 2/22/22
6 Corina Vasaure 9/18/18 9/30/25 6/20/22
TABLE 4: PERSONNEL COMMISSION (PERC):
TABLE 5: PLANNING COMMISSION (PC):
# Name of
Commissioner
Date
Appointed
Term
Expires
Seeking
Reappointment
1 Ray Bonilla Jr. 9/19/17 9/30/22 x
2 Briggitte Lowe 9/21/21 9/30/22 x
3 Zachariah Oquenda 1/26/21 9/30/22 x
TABLE 6: KEEP HAYWARD CLEAN AND GREEN TASK FORCE (KHCGTF):
Interview Process for July 12, 2022
On July 6, 20 22, the K HCG TF Subcommittee will interview applicants who have indicated KHCG TF as their preference for service. Applicants selected by the Subcommittee will be recommended to t he City Council. The City Cou ncil may accept the Subcommitt ee’s recommendation and/or c hoose to invite individuals to inte rview with the City Council on July 12, 2022.
# Name of
Commissioner
Date
Appointed
Term
Expires
Seeking
Reappointment
Not Seeking
Reappointment
1 Denise Thompson 9/10/19 9/30/22 x
2 Nicolia Gooding 9/15/18 9/30/22 x
3 Zheefong He 9/15/18 9/30/22 x
# Name Date
Appointed
Term
Expires
Not Seeking
Reappointment Resigned
1 Michael Chand 9/21/21 9/30/25 05/03/22
2 Raul Chavez 9/15/20 9/30/23 05/17/22
3 Reanne Meighan 9/15/20 9/30/23 05/17/22
4 Adam Murphy 9/10/19 9/30/23 11/16/21
5 Edward Moore 9/15/20 9/30/24 06/07/22
6 Adithya Naresh 9/18/18 9/30/22 05/17/22
7 Chiemeka Okoronkwo 9/10/19 9/30/23 09/28/21
8 Gerald Sannebeck 9/15/20 9/30/24 10/20/21
9 Bert Manzo 9/18/18 9/30/22 x
10 Wilfredo Hoffer 9/15/20 9/30/22 x
The City Council may continue the interview process involving the “pre-screening” step that would allow the City Co uncil to narrow the field of c andidates to be i nterviewed. Council Members have the opportunity to review the applications submitted by qualified applicants and select applicants for each meeting body. Council Members would communicate their selections to the City Clerk b y Friday, July 1, 2022, by com pleting the Selection Form (Attachment IV). Applicants who receive three points would be invited to interview with the City Council on July 12, 2021.
FISCAL IMPACT
There is no fiscal impact associated with this report.
STRATEGIC ROADMAP
This agenda item is a routine operational ite m a nd does not relate to any of the projects outlined in the Council’s Strategic Roadmap.
PUBLIC CONTACT
Information about the annual recruitment was disseminated via various channels. T able 7 below provides a summary of the outreach efforts completed to date.
TABLE 7: OUTREACH SUMMARY:
2022 Outreach Efforts
Date
Attendance/Reach
City Newsletter - The Stack 4/5/2022, 4/12/2022 64,113
49th Annual Hawaiian May Day 5/7/22 citywide
April 23 Earth Poster Day – Weekes Park 4/23/22 80 attendees Hayward’s 1st Literary Hop in Downtown 4/30/22 citywide The Pioneer Advertising (CSU-East Bay) Graduation Issue CSUEB students Social Media: Facebook 4/8/2022 - 6/15/2022 7,197 followers Social Media: Twitter 4/7/2022 - 6/16/2022 6,265 followers Social Media: NextDoor 4/7/2022, 6/10/2022 35,864 followers Social Media: Instagram 4/7/2022 - 6/13/2022 3,829 followers Water bill mailer / insert & Excise Tax bills 3/25/22 – mid May 2022 reached
NEXT STEPS
If the City Co uncil a pproves the interview selection process, applicants will be inv ited to interview with the City Council on July 12, 2022.
Prepared and Recommended by: Miriam Lens, City Clerk
Approved by:
_________________________________________________
Kelly McAdoo, City Manager
COMMISSIONS AND KHCG TASK FORCE REPORT ATTACHMENT II
Council Liaison: Sara Lamnin Chairperson: Artavia Berry Staff Liaison: Monica Davis
Seventeen
Two
#
Name of
Commissioner
Date
Appointed
Term
Expires
Not Seeking
Reappointment
Resigned
1 Tatiana Backlund 9/21/21 9/30/25 2/22/22
2 Corina Vasaure 9/18/18 9/30/25 6/20/22
Four
Eleven
#
Name of Commissioner Date
Appointed
Term
Expires
Attendance Ethics Training Harassment
Prevention Training
1 Artavia Berry 9/10/19 9/30/22 83% Current Current
2 Arti Garg 9/18/18 9/30/22 100% 6/15/22 Current
3 Lacei Ramirez-Amodei 9/21/21 9/30/22 83% Current Current 4 Collin Thormoto 9/21/21 9/30/22 100% Current Current
#
Name of Commissioner Date
Appointed
Term Expires Attendance Ethics Training Harassment
Prevention Training
1 Crystal Arrizon 9/15/20 9/30/25 100% Current Current
2 Austin Bruckner 9/21/21 9/21/21 83% 3/21/22 3/21/22
3 Magdalena Cerna 9/15/20 9/30/24 33% 3/15/21 3/15/21
4 Emily Chow 9/10/19 9/30/23 83% Current Current
5 Hazel De Leon 1/18/22 9/30/25 100% Current Current
6 Pascal Garcia 9/21/21 9/30/25 100% Current Current
7 Janet Kassouf 9/15/15 9/30/25 100% Current Current
8 Stanley Long 9/21/21 9/30/25 100% Current Current
9 Linda Moore 9/18/18 9/30/25 100% Current Current
10 Roy Mick Rubio 9/15/20 9/30/24 83% Current Current
11 George Syrop 12/14/21 9/30/23 100% Current Current
COMMISSIONS AND KHCG TASK FORCE REPORT ATTACHMENT II
COMMISSIONS AND KHCG TASK FORCE REPORT ATTACHMENT II
COMMISSIONS AND KHCG TASK FORCE REPORT ATTACHMENT II
COMMISSIONS AND KHCG TASK FORCE REPORT ATTACHMENT II
COMMISSIONS AND KHCG TASK FORCE REPORT ATTACHMENT II
Council Liaison: Angela Andrews Chairperson: Jeffrey Haman/Bert Manzo Staff Liaison: Todd Rullman
Thirty
Ten
#
Name of Commissioner
Date Appointed
Term Expires
Not Seeking
Reappointment
Resigned
1 Michael Chand 9/21/21 9/30/25 05/03/22
2 Raul Chavez 9/15/20 9/30/23 05/17/22
3 Reanne Meighan 9/15/20 9/30/23 05/17/22
4 Adam Murphy 9/10/19 9/30/23 11/16/21
5 Edward Moore 9/15/20 9/30/24 06/07/22
6 Adithya Naresh 9/18/18 9/30/22 05/17/22
7 Chiemeka Okoronkwo 9/10/19 9/30/23 09/28/21
8 Gerald Sannebeck 9/15/20 9/30/24 10/20/21
9 Bert Manzo 9/18/18 9/30/22 X
10 Wilfredo Hoffer** 9/15/20 9/30/22 X
**unable to reach
None
COMMISSIONS AND KHCG TASK FORCE REPORT ATTACHMENT II
Council Liaison: Angela Andrews Chairperson: Jeffrey Haman/Bert Manzo Staff Liaison: Todd Rullman
Thirty
Ten
Twenty
#
Name of
Commissioner
Date
Appointed
Term
Expires
Attendance
Ethics Training
Harassment
Prevention Training
1 Canice Adom 9/21/21 9/30/25 11% Current Current
2 Blytha Bowers 4/15/08 9/30/24 100% Current Current
3 Caleb Davis 9/21/21 9/30/24 11% 3/21/22 3/21/22
4 Mohaned Elwali 9/21/21 9/30/24 33% Current Current
5 Tom Ferreira 9/21/21 9/30/24 100% Current Current
6 Jeffrey Haman 9/19/17 9/30/23 100% Current Current
7 Rodney Hankins 9/10/19 9/30/23 44% Current Current
8 Chuck Horner 2/06/07 9/30/23 44% Current Current
9 Esther Lopez 9/10/19 9/30/23 22% Current Current
10 Ron Maldonado 9/15/20 9/30/24 44% Current Current
11 Douglas Mansel 9/21/21 9/30/24 100% Current Current
12 Leah Martinez 9/21/21 9/30/23 67% Current Current
13 Melissa Milleman 9/15/20 9/30/23 89% Current Current 14 Shingo Nagae 9/21/21 9/30/23 100% Current Current
15 Debra Patton 9/10/19 9/30/24 78% Current Current
16 Krysta Penfield 9/15/20 9/30/24 0% 3/15/21 Current
17 Jessica Stanley 9/10/19 9/30/23 89% 3/9/22 3/9/22
18 Linda Xu 9/21/21 9/30/23 78% Current Current
19 Jason Yeates 9/15/20 9/30/23 89% Current Current
20 Jean-Yee Yu 9/15/20 9/30/23 100% Current Current
COMMISSIONS AND KHCG TASK FORCE REPORT ATTACHMENT II
COMMISSIONS AND KHCG TASK FORCE REPORT ATTACHMENT II
COMMISSIONS AND KHCG TASK FORCE REPORT ATTACHMENT II
COMMISSIONS AND KHCG TASK FORCE REPORT ATTACHMENT II
COMMISSIONS AND KHCG TASK FORCE REPORT ATTACHMENT II
Council Liaison: Elisa Márquez Chairperson: Anika Patterson Staff Liaison: Jayanti Addleman
Nine
None
Two
Seven
#
Name of Commissioner
Date
Appointed
Term
Expires
Attendance
Ethics Training
Harassment
Prevention Training
1 Shonda Goward 9/21/21 9/30/22 75% Current Current
2 Shareen Purcell 3/22/22 9/30/22 100% Current Current
#
Name of
Commissioner
Date
Appointed
Term Expires
Attendance
Ethics Training
Harassment
Prevention Training
1 Priscilla Banks 9/10/19 9/30/25 88% Current Current
2 Carl Gorringe 9/15/20 9/30/25 100% Current Current
3 Amalia Navarro 9/15/20 9/30/24 75% Current Current
4 Anika Patterson 9/10/19 9/30/23 100% Current Current
5 Suresh Sangiah 9/21/21 9/30/23 100% Current Current
6 Kelly Sullivan 9/21/21 9/30/23 88% Current Current
7 Andrea Wong 9/10/19 9/30/23 88% Current Current
COMMISSIONS AND KHCG TASK FORCE REPORT ATTACHMENT II
COMMISSIONS AND KHCG TASK FORCE REPORT ATTACHMENT II
COMMISSIONS AND KHCG TASK FORCE REPORT ATTACHMENT II
COMMISSIONS AND KHCG TASK FORCE REPORT ATTACHMENT II
COMMISSIONS AND KHCG TASK FORCE REPORT ATTACHMENT II
Council Liaison: Mark Salinas Chairperson: Nicolia Gooding Staff Liaison: Regina Youngblood
Seven
Two
#
Name of Commissioner
Date
Appointed
Term
Expires
Not Seeking
Reappointment
Resigned
1 Nicolia Gooding 9/15/18 9/30/22 X
2 Zheefong He 9/15/18 9/30/22 X
One
Four
#
Name of Commissioner Date
Appointed
Term
Expires
Attendance Ethics Training Harassment
Prevention Training
1 Denise Thompson 9/10/19 9/30/22 100% Current Current
#
Name of
Commissioner
Date
Appointed
Term Expires
Attendance
Ethics Training
Harassment Prevention
Training
1 Erika Cortez 9/18/18 9/30/23 100% Current Current
2 Robert Gaumer 9/10/19 9/30/23 100% Current Current
3 Randy Wright 9/10/19 9/30/23 100% Current Current
4 Rachel Zargar 9/15/20 9/30/24 100% Current Current
COMMISSIONS AND KHCG TASK FORCE REPORT ATTACHMENT II
COMMISSIONS AND KHCG TASK FORCE REPORT ATTACHMENT II
COMMISSIONS AND KHCG TASK FORCE REPORT ATTACHMENT II
COMMISSIONS AND KHCG TASK FORCE REPORT ATTACHMENT II
COMMISSIONS AND KHCG TASK FORCE REPORT ATTACHMENT II
Chairperson: Zachariah Oquenda Staff Liaison: Sara Buizer, Deputy Director of Development Services & Jeremy Lochirco, Planning Manager
Seven
None
Three
Four
*Not eligible for reappointment to this Commission.
#
Name of Commissioner Date
Appointed
Term
Expires
Attendance Ethics Training Harassment
Prevention Training
1 Ray Bonilla Jr. 9/19/17 9/30/22 92% Current Current
2 Briggitte Lowe 9/21/21 9/30/22 100% Current Current
3 Zachariah Oquenda 1/26/21 9/30/22 100% Current Current
#
Name of
Commissioner
Date
Appointed
Term
Expires
Attendance
Ethics Training
Harassment
Prevention Training
1 Aidan Ali-Sullivan 9/15/20 9/30/24 75% Current Current 2 Daniel Goldstein* 9/15/15 9/30/23 100% Current Current 3 Julie Roche 9/10/19 9/30/23 92% Current Current
4 Robert Stevens 9/10/19 9/30/23 100% Current Current
COMMISSIONS AND KHCG TASK FORCE REPORT ATTACHMENT II
COMMISSIONS AND KHCG TASK FORCE REPORT ATTACHMENT II
COMMISSIONS AND KHCG TASK FORCE REPORT ATTACHMENT II
COMMISSIONS AND KHCG TASK FORCE REPORT ATTACHMENT II
2022 LIST OF APPLICANTS
ATTACHMENT III
No.
Applicant Name
PC PER CSC LC KHCGTF
RANKING
1 Abdul Rauf 1
2 Andre D. Van Horn 1
3 Anthony Crosby 1
4 Arti Garg (CSC) 1
5 Chandrakala (Chandu) Siramdas 2 4 3 1
6 Collin Thormoto (CSC) 1
7 David M. Galindo 1
8 Elaine Alvite 1
9 Elayne S. Wesley 1
10 Elena Lepe 2 1
11 Evan W. Chandler 1
12 Genevieve Randolph 2 1
13 Gordean W. Lum-Villiados 1
14 Jadesola Edwards 3 2 1
15 Jagdeep Singh 1 2 3
16 James Maxwell 1
17 Jeff Bond 1
18 Jeffrey F. Haman (KHCGTF) 1
19 Jesse L. Gunn 1
20 Josh M. Hanson 1
21 Katlin M. Turner 1
22 Lenita E. Wheeler 2 1 3
23 Lucas C. Banks 1 2 3
24 Lucy Woo 1 4 2 3 5
25 Margaret S. Barton 2 1
26 Marhya Kelsch 1
27 Michael L. Carrell 1 2 3 4
28 Nicole Banks 1
29 Nicole Y. Harden 1
30 Pekon Gupta 2 1
31 Rachelle Wilkins 1 3 2
32 Regneel Prasad 1 2
33 Shalin Patel 2 4 3 5 1
34 Suyog Zambre 1 2 3
35 Tammy R. Cooper 1
36 Terence C. Candell 3 1 2
37 Tina R. Sanders 1
38 Tomas Gomez 1
39 Valdwin J Hayo 1
Ranking:
One (1) being the most desired
Five (5) being the least desired
CURRENT MEMBER
PC Planning Commission
PERS Personnel Commission
CSC Community Services Commission
LC Library Commission
KHCGTF Keep Hayward Clean and Green Task Force
ATTACHMENT IV
COUNCIL MEMBER NAME: ______________________________________________
CHOICES OF APPLICANTS TO INTERVIEW ON JULY 12, 2022
Instructions:
Please select applicants to be interviewed for each body listed below. Applicants who receive three points from each Council Member will be invited to the interviews.
Please return this form to the City Clerk by noon on Friday, July 1, 2022.
COMMUNITY SERVICES COMMISSION (Two Vacancies)
Applicant Full Name
1)
2)
3)
4)
5)
6)
PERSONNEL COMMISSION (Two Vacancies)
Applicant Full Name
1)
2)
3)
4)
5)
6)
ATTACHMENT IV
As we have done in prior years , the KHCGTF Subcommittee will interview applicants who have ranked the Task Force as their preference. Following the July 6th KHCGTF interviews, the KHCGTF Subcommittee will recommend applicants to the Council. Based on feedback received in prior years, we are providing th e table below in case you have one, two or three applicants that you like to be interviewed by the Subcommittee.
KEEP HAYWARD CLEAN AND GREEN TASK FORCE (Ten Vacancies) Applicant Full Name
1)
2)
3)