DATE: July 12, 2022
TO: Mayor and City Council
FROM: City Clerk
SUBJECT: Annual City Commissions Interviews: Interview Applicants for Community Services Commission and Personnel Commission; and Consider Keep Hayward Clean and Green Task Force (KHCGTF) Applicants Selected by the KHCGTF Subcommittee
RECOMMENDATION
That the City Council interviews applicants for service on the Community Services Commission and Personnel Commission; and considers the recommendation from the Keep Hayward Clean and Green Task Force Subcommittee.
SUMMARY AND DISCUSSION
The annual recruitment for City commissions and the Keep Hayward Clean and Green Task Force (KHCG TF) was conducted from April 5, 2022 to June 16, 2022. There were thirteen vacancies at the beginning of the recruitment and by the end there were fourteen due to the resignation of one additional member. Forty-five (45) applications were received by the submission deadline and thirty-nine (39) applicants qualified to be considered for appointment. Attachment II contains the list of applicants and their preference for service. A digital binder containing all qualified applications was made available to Council on June 23, 2022.
On July 7, 2022, the KHCGTF Subcommittee, comprising KHCGTF Members Bert Manzo, Jean Yee-Yu, Jeffrey Haman, and Tom Ferreira interviewed fifteen applicants who had indicated the KHCGTF as one of their preferences for service. One applicant was nominated by Council to be interviewed by the Subcommittee. At the conclusion of the interviews, the Subcommittee selected and recommended eleven applicants to the City Council for service on the KHCGTF. The list is available as Attachment III.
Members of the City Council reviewed and pre-screened all applications and individually communicated their selections to the City Clerk. There were thirteen applicants who received at least three points. In an effort to create a good ratio and pool of applicants for service on the Community Services Commission, four applicants who received two points were added to the list of selected individuals. Attachment IV contains the selection of applicants. Therefore, a total of seventeen applicants were invited to interview with the City Council on July 12, 2022. Attachment V contains the interview schedule.
During the June 28, 2022 Special Work Session, the City Council reviewed the annual report of Council’s appointed bodies comprising members’ attendance records and completion of trainings and identified members who were invited to meet with Council due to their attendance at meetings being below the seventy-five percent requirement of total meetings attended from September 2021 to May 2022. Following the June 28, 2022, meeting, one member was found to be excused from meetings and one was able to clarify the attendance roster. Attachment V also contains information about current members who were invited to meet with the City Council on July 12, 2022.
FISCAL IMPACT
There is no fiscal impact associated with this report.
STRATEGIC ROADMAP
This agenda item relates to a project outlined in the Council’s Strategic Roadmap. Staff engaged a UC Berkeley student and City Clerk intern, Lydia Vasquez, to help collect and analyze data pertaining to the composition of members of Council’s appointed bodies. These efforts sought to eliminate racial inequities, mitigate unintended consequences, and advance the goals of the Commitment for an Inclusive, Equitable and Compassionate Community and the 2020 Racial Equity Action Plan. The City made great progress with the passage of Measure OO in November of 2018 which made it possible for Hayward residents to be civically engaged regardless of whether they are registered or eligible to be registered to vote. During this recruitment staff continued recruitment efforts with an equity lens in mind and focused efforts in areas lacking representation in current meeting bodies. It is staff’s goal to have Council’s appointed bodies from diverse backgrounds reflecting a diverse, equitable and inclusive community. Attachment VI includes data collected for each meeting body. Results of the analysis conducted revealed the desire to have more representation from more blue-collar residents and lower income communities.
PUBLIC CONTACT
The agenda was posted in accordance with the Brown Act and selected applicants were invited to interview with the City Council.
NEXT STEPS
Applicants selected to fill the current vacancies will be officially appointed and sworn-in on September 20, 2022.
Prepared and Recommended by: Miriam Lens, City Clerk
Approved by:
_________________________________
Kelly McAdoo, City Manager
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