DATE: October 25, 2022
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT: Adopt a Resolution Authorizing the City Manager to Execute Amendment No. 7 Increasing the Professional Services Agreement with Advanced Mobility Group, Inc., by $200,000 for a Total Not-to-Exceed Amount of $832,500
RECOMMENDATION
That Council adopts a resolution (Attachment II) authorizing the City Manager to execute Amendment No. 7 increasing funding for the Professional Services Agreement (PSA) with Advanced Mobility Group, Inc. (AMG), by $200,000 for a total not-to-exceed amount of $832,500, for various on-call traffic engineering design and related services.
SUMMARY
An amendment to the existing agreement with AMG is needed to assist with transportation engineering services due to key position vacancies in the Division. AMG has assisted the Transportation Division with traffic control plan review, resident requests through Access Hayward, grant applications, traffic impact study review, signal timing analysis, and providing technical assistance to the City’s signal system infrastructure. As a result of staff vacancies and continued high levels of transportation engineering workload, staff is requesting an amendment to continue receiving these contract services.
BACKGROUND
On June 25, 2018, the City entered into a PSA with AMG in an amount not-to-exceed $72,500 to address staff’s increased workload in addressing Council’s strategic initiatives and an increase in Access Hayward requests. The agreement stipulated that AMG would provide project management and staff augmentation services. AMG was tasked with providing professional services, including, but not limited to, processing Access Hayward requests, designing Complete Streets, reviewing Traffic Impact Reports, and planning and designing pedestrian and bike lanes.
On November 13, 2018, Council approved amending AMG’s initial contract, increasing it by $50,000, to allow them to assist staff in the design of traffic signal improvement projects on Jackson Street, Mission Boulevard, Parkside Heights, and Fire Station 6/Fire Training Center.
On May 7, 2019 and June 2, 2020, Council approved Amendment Nos. 2 and 3 for an additional amount of $145,000 and $70,000, respectively, increasing the total amount of the contract to $337,500. A key task was to assist staff in conducting a comprehensive analysis of the Foothill Blvd./Jackson Street/D Street intersection. The Foothill Blvd./Jackson Street/D Street intersection is a complex, multi-lane juncture formed by three high-volume roadways at the southern gateway of the Downtown. AMG was tasked with assisting the City in conducting the analysis and developing a list of phased recommendations for consideration/implementation to improve the regulation of traffic flow, pedestrian mobility, and overall efficiency and safety.
On April 27, 2021, Council approved Amendment No. 4 for an additional amount of $95,000, increasing the total amount of the contract to $432,500. The additional tasks included an increase in the number of traffic control plan reviews, resident requests through Access Hayward, and IDEA grant support.
On May 17, 2022, Council approved Amendment No. 5 for an additional amount of $200,000, increasing the total amount of the contract to $632,500 to assist with traffic control plan and development plan review, traffic signal design, corridor signal timing analysis, grant applications, review the Automated Traffic Signal Performance Measures (ATSPM) System reports, and review Access Hayward request.
DISCUSSION
The City is currently experiencing a severe staffing shortage in the Transportation Division of Public Works & Utilities, including the vacant Deputy Director of Public Works – Transportation, two Senior Transportation Engineer positions, and two Assistant Transportation Engineer staff. Staff is requesting Amendment No. 7 to the PSA with AMG for an additional amount of $200,000, increasing the total amount of the contract to $832,000. The proposed contract amendment would allow AMG to continue providing much-needed staff augmentation support due to reduced staffing. This would include, but not be limited to, the following ongoing tasks:
Traffic Control Plan review
Development Plan review
Traffic signal design
Corridor Signal Timing Analysis
Access Hayward requests review
Grant applications
Review the Automated Traffic Signal Performance Measures (ATSPM) System reports Campus Drive Improvements
ECONOMIC IMPACT
The PSA facilitates timely transportation projects in the City, which impacts and improves the local economy. Improved traffic operations would also result in positive economic benefits for businesses.
FISCAL IMPACT
This item will be funded through appropriated budgets in the City’s Adopted FY23 Capital Improvement Program. This item will have no impact on the General Fund.
STRATEGIC ROADMAP
This agenda item supports the Strategic Priority of Improving Infrastructure. Specifically, this item relates to the implementation of the following project(s):
Project N1: Improve Access and Mobility in Downtown Hayward Project N2: Implement major corridor traffic calming initiatives Project N7: Improve Mission Boulevard as a key ‘Gateway to the City’ Project N8: Implement the Bike & Ped Master Plan
Project N8b: Add 10 lane miles of bike lanes per year
SUSTAINABILITY FEATURES
The action taken for this agenda report will result in supporting mobility goals established as part of the City’s 2040 General Plan, providing for a balanced multi-modal system of transportation facilities and services in Hayward.
This will increase transportation options, reduce environmental impacts of the transportation system, and enhance the overall quality of life for residents. The goal is to develop convenient transportation alternatives to motor vehicles for residents, visitors, shoppers, and commuters. The resulting improved efficiency of traffic signal systems and reduction in single occupancy vehicles will reduce vehicle miles traveled and greenhouse gases.
PUBLIC CONTACT
No public contact has been made related to this amendment.
NEXT STEPS
If Council approves this request, the City Manager will execute Amendment No. 7 to the PSA with AMG to increase the contract amount to a not-to-exceed amount of $832,500.
Prepared by: Manny Grewal, Management Analyst
Kathy Garcia, Deputy Director of Public Works
Recommended by: Alex Ameri, Director of Public Works
Approved by:
________________________________________
Kelly McAdoo, City Manager
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