CIC Packet 10-26-2022 — Council Infrastructure Committee, October 26, 2022

Wednesday, October 26, 2022
5:30 PM

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
Remote Participation
Council Infrastructure Committee
Agenda

October 26, 2022Council Infrastructure Committee Agenda COVID-19 Notice: Consistent with Assembly Bill 361/Gov Code 54953(e), the Council Infrastructure Committee meeting includes teleconference participation by all Council Infrastructure Committee members and the public.

To submit written comments: Send an email to [email protected] by 1:00 p.m. the day of the meeting.

Please identify the Agenda Item Number in the subject line of your email. Emails will be compiled into one file, distributed to the Council Infrastructure Committee and City staff, and published on the City's Meeting and Agenda Center under Documents Received After Published Agenda.

Please click the link below to join the webinar: https://hayward.zoom.us/j/87866424564? pwd=RHVuK0FpYUtqZlRPSm85QWxaVFoxUT09
Webinar ID: 878 6642 4564
Password: CIC@102622
Or join by phone:

US: +1 669 900 6833 or +1 646 931 3860
Webinar ID: 878 6642 4564
Password: 9700309152

CALL TO ORDER

ROLL CALL
PUBLIC COMMENTS:

APPROVAL OF MINUTES
Approval of Minutes of the Special Council Infrastructure Committee (CIC) Meeting Held on June 16, 2022
MIN 22-098

1. Attachments: Attachment I June 16, 2022 CIC Meeting Minutes Approval of Minutes of the Special Council Infrastructure Committee (CIC) Meeting Held on April 27, 2022
MIN 22-099

2. Attachments: Attachment I April 27, 2022 CIC Meeting Minutes Approval of Minutes of the Council Infrastructure Committee (CIC) Meeting Held on October 27, 2021
MIN 22-100

3. Attachments: Attachment I October 27, 2021 CIC Meeting Minutes

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October 26, 2022Council Infrastructure Committee Agenda Approval of Minutes of the Council Infrastructure Committee (CIC) Meeting held on April 16, 2019
MIN 22-1144.

Attachments: Attachment I April 16, 2019 CIC Meeting Minutes

REPORTS/ACTION ITEMS
Review of the FY23 Pavement Improvement ProjectACT 22-1005.

Attachments: Attachment I Staff Report
Attachment II List of Streets
Attachment III Location Map
East Bay Greenway Multimodal Corridor Project UpdateRPT 22-0926.

Attachments: Attachment I Staff Report
Stack Center: Update on Phase I Construction and BudgetRPT 22-1037.

Attachments: Attachment I Staff Report

ORAL REPORTS

FUTURE AGENDA ITEMS
Proposed 2023 Agenda Planning Calendar: Review and
Comment
ACT 22-1078.

Attachments: Attachment I Staff Report
Water Pollution Control Facility Improvements - Phase II Project Update
ACT 22-1089.

Attachments:

Attachment I Staff Report
Attachment II Admin Building & Lab Primary Drawings

COMMITTEE MEMBER/STAFF ANNOUNCEMENTS AND REFERRALS

ADJOURNMENT
NEXT REGULAR MEETING: Wednesday, January 25 , 2023

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CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: MIN 22-098
DATE: September 26, 2022
TO: Council Infrastructure Committee
FROM: Director of Public Works

SUBJECT
Approval of Minutes of the Special Council Infrastructure Committee (CIC) Meeting Held on June 16, 2022

RECOMMENDATION
That the CIC reviews and approves the June 16, 2022 CIC meeting minutes.

ATTACHMENTS
Attachment I June 16, 2022 Council Infrastructure Committee Meeting Minutes CITY OF HAYWARD Printed on 10/21/2022Page 1 of 1
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SPECIAL COUNCIL INFRASTRUCTURE COMMITTEE MEETING
Remote Participation - Digital Zoom Meeting
June 16, 2022
5:00 p.m.

MEETING MINUTES

Page 1 of 4 ends

CALL TO ORDER: Meeting called to order at 5:00PM by Chair Elisa Márquez ROLL CALL:

Members Present:
 Elisa Márquez, Chair
 Angela Andrews, City Council Member
 Mark Salinas, City Council Member
Staff Present:
 Alex Ameri, Director of Public Works
 Kathy Garcia, Deputy Director of Public Works
 Dustin Claussen, Director of Finance
 Alex Tat, Associate Civil Engineer
 Michael Wolny, Senior Secretary (Meeting Recorder)
PUBLIC COMMENTS:

There were no public comments.

1. Main Street Complete Streets Update
Director Ameri introduced Associate Civil Engineer, Alex Tat, who provided the report and presentation.

Public Comment
Mr. Dave Campbell with Bike East Bay thanked City staff for their work, but does not support the design as presented and would prefer fully protected bike lanes.

Mr. Dominic LiMandri with the Downtown Hayward Improvement Association supports design concept four as he believes that it is a great compromise which considers the local businesses feedback, residents, and the community.

Mr. George Syrop does not support the current design concept and would like protected bike lanes. He worries that delivery trucks and other vehicles will park in the bike lanes illegally blocking the right of way.

Mr. Jianhan Wang called in support of protected bike lanes. Mr. Wang also supports the bulb-outs and shortening of the cross walks for pedestrian crossing safety. He also expressed if staff would consider a raised crosswalk design. Mr. Wang also expressed he’d like to see more street parking and secured bike parking spaces.

Page 2 of 4 ends

Mr. Carl Gorringe called in support of concept four as it accommodates pedestrians, businesses, and cyclists.

Mr. Frank Goulart called asking staff if they gathered feedback from the Prospect Hill neighborhood.

Committee Questions / Discussion
Council Member Andrews thanked attendees for providing their feedback. Council Member Andrews and Salinas both asked if staff received any feedback from the Prospect Hill neighborhood. Director Ameri shared a written comment from a Prospect Hill resident that is in support of the Main Street Complete project. Council Member Salinas added that many of the improvements this project provides are in line with the requests he has received from the neighborhood. Council Member Andrews and Salinas asked staff to follow-up with residents in the Prospect Hill neighborhood and do a little more outreach there in providing updated project information.

Council Member Salinas suggested that when it comes time for construction, staff should start on the D St so that it gives Prospect Hill residents a longer opportunity to provide feedback. Director Ameri clarified that decision will be made once a design is finalized and the project is approved to go out for bid by Council, so the community will have time to provide feedback.

Council Member Andrews asked which streets could potentially have protected bike lanes.

Director Ameri advised that staff is always looking at how a bike lane can be added to streets, as the overall goal is to make all streets more multi-modal and safer for all users.

Council Member Andrews asked what type of feedback the businesses in the downtown area provided. Director Ameri said that at first businesses were not in favor of any bike lanes as they would rather have parking or outdoor seating. After in-person meetings with staff and discussion of concept four, Main St businesses were more in favor of a bike lane and potential cyclist traffic to the area but still did not support a fully protected bike lane design concept. The business also expressed concern of patrons accessing their business during construction.

Council Member Andrews asked staff to add bike parking spaces in the concept and if possible, choose a creative bike rack design that could also double as public art. She also asked staff to incorporate public art in the proposed pedestrian flashing beacon crosswalk as long as it does not interfere with the overall safety of the design. Council Member Andrews went on to support the idea of sidewalk art such as decorative pavers but is concerned with the long-term maintenance of it. She suggested that statues or public art that requires minimal maintenance would be optimal for the area. Director Ameri agreed on the importance of enhancing the area but added that public art would be limited to project budget and staff would consider the long-term maintenance of any public art.

Council Member Salinas asked staff if it would be possible to level out Main St so that when festivals are held, vendors would have an easier time setting up booths and stages and

Page 3 of 4 ends

provided a recent example of the Aloha Festival. Director Ameri advised that due to the crown of the street, leveling it out may cause more issues long term, but will review with the design team on possible options.

Council Member Salinas echoed Council Member Andrews in the need for public art and asked staff if its possible to make B St and Main St a focal point using enhanced lightscape or other major art as it’s an important area when the street is shut down for festivals.

Council Member Andrews gave San Jose City Hall as an example of lightscape that could be reviewed by staff for B St and Main St.

Council Member Salinas asked what the timeline would be for A St to go back to 2-way traffic and if it would affect the current project. Director Ameri confirmed that the A St project would happen within the next five or so years but would not affect this current design concept.

Council Member Salinas asked staff to clarify if the truck delivery loading zones would be both on the yellow curb and the middle lane. Director Ameri clarified that could be a possibility for both options to exist, but staff will need to further review which areas would qualify as businesses stressed for more retail street parking.

The committee thanked staff for their diligent effort in community outreach and understands that this project does not require a legal formal notice at this project stage but encouraged staff to reach out to neighborhoods in the area that could potentially be affected by this project such as Prospect Hill. Chair Márquez also encouraged members of the public to sign up for City of Hayward notices, newsletters, and email lists for public meetings. Chair Márquez thanked City staff and Dominic LiMandri with the Downtown Hayward Improvement Association for sharing and gathering feedback from the community and being a great partner.

Chair Márquez asked staff about trees in the area. Director Ameri said that existing trees will be reviewed for maintenance and any empty tree wells will be replaced.

Chair Márquez asked how many estimated parking spots would be added with concept four. Director Ameri said that certain areas have red curb that would be removed and estimates about ten additional spots could be added. He also added that the municipal parking lots in the area are also receiving improvements which will allow for additional parking, better lighting, and pedestrian safety.

Chair Márquez expressed concern over the project funding gap. Director Ameri stated that since this project is important to the City and community, finding additional funding sources should not be an issue with Council’s support.

Page 4 of 4 ends

Chair Márquez asked staff what the public notice and impact would look like when it comes time for construction. Director Ameri advised that the construction should be done in stages so that it does not obstruct access to the businesses and minimizes overall impact on the area. The next steps include finalizing the design based on committee and public feedback, then receive approval of final plans and specs from Council for project bid.

The committee thanked staff for going above and beyond to talk to businesses and setting up multiple community meetings and outreach efforts. The committee stated that they are in favor of moving forward with concept four but to include feedback received from this meeting.

The committee asked staff to look for streets that could have protective bike lanes that would not affect merchant activity and have a balanced approach that could potentially please all parties.

COMMITTEE MEMBER/STAFF ANNOUNCEMENTS AND REFERRALS
Council Member Andrews announced the free Juneteenth event at Heritage Plaza from 10:00am - 1:00 pm on Saturday, June 18, 2022.

ADJOURNMENT
Chair Márquez adjourned the meeting at 6:25 p.m.

MEETINGS
Attendance
Present
6/16/22
Meeting
Present
to Date
This
Fiscal
Year
Excused
to Date
This Fiscal
Year
Absent
to Date
This Fiscal
Year
Elisa Márquez ✓ 9 0 0
Angela Andrews ✓ 9 0 0
Mark Salinas ✓ 9 0 0

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: MIN 22-099
DATE: September 26, 2022
TO: Council Infrastructure Committee
FROM: Director of Public Works

SUBJECT
Approval of Minutes of the Special Council Infrastructure Committee (CIC) Meeting Held on April 27, 2022

RECOMMENDATION
That the CIC reviews and approves the April 27, 2021 CIC meeting minutes.

ATTACHMENTS
Attachment I April 27, 2022 Council Infrastructure Committee Meeting Minutes CITY OF HAYWARD Printed on 10/21/2022Page 1 of 1
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SPECIAL COUNCIL INFRASTRUCTURE COMMITTEE MEETING
Remote Participation - Digital Zoom Meeting
April 27, 2022
5:30 p.m.

MEETING MINUTES

Page 1 of 5 ends

CALL TO ORDER: Meeting called to order at 5:34 PM by Chair Elisa Márquez ROLL CALL:

Members Present:
 Elisa Márquez, Chair
 Angela Andrews, City Council Member
 Mark Salinas, City Council Member
Staff Present:
 Alex Ameri, Director of Public Works
 Kaitlyn Byrne, Management Analyst
 Toney Chaplin, Police Chief
 William Deplitch, Police Captain
 David Dorn, Police Lieutenant
 Kathy Garcia, Deputy Director of Public Works
 Adam Kostrzak, Director of Information Technology
 Elli Lo, Management Analyst
 Bryan Matthews, Deputy Police Chief
 Kelly McAdoo, City Manager
 Jennifer Ott, Assistant City Manager
 Nathaniel Roush, Information Systems Manager
 Alex Tat, Associate Civil Engineer
 Michael Wolny, Senior Secretary (Meeting Recorder)
 Shabnam Yari, Senior Transportation Engineer
PUBLIC COMMENTS:

There were no public comments.

1. Approval of Minutes of the Special Council Infrastructure Committee Meeting Held on December 1, 2021
The item was moved by Council Member Salinas, seconded by Council Member Andrews, and approved unanimously.

2. Approval of Minutes of the Council Infrastructure Committee Meeting Held on February 23, 2022
The item was moved by Council Member Salinas, seconded by Council Member Andrews, and approved unanimously.

Page 2 of 5 ends

3. Purchase of Axon Fleet 3 Dash Cameras with Auto-Tagging Subscription - Recommendation to Council
Director Ameri introduced Captain William Deplitch and Lieutenant Dorn, with the Hayward Police Department (HPD) who provided the report and presentation.

Public Comments
There were no public comments.

Committee Questions / Discussion
Council Member Andrews asked staff to do further research on American Civil Liberties Union (ACLU) for license detection and license data collection policies. Captain Deplitch confirmed that current policy protects collected data and limits who HPD can share that information with. Captain Deplitch also confirmed that there is no demographic information captured when the system is actively reading license plates, the technology would only provide license plate related information.

Council Member Andrews and Salinas asked if the system could read temporary paper plates. Captain Deplitch and Lt. Dorn confirmed that this new system can read temporary paper plates and can bring up information, if any, related to that paper plate to the user.

Council Member Salinas asked how this data will be reported to Council considering how much data HPD already collects and presents. Lt. Dorn suggested that the data presented to Council in HPD reports should be for cases that resulted in investigation, or high-profile cases such as Amber Alerts. The system can read and collect thousands of license plates within any period, and it would not be productive for Council to review each one. HPD suggested working with Council on a custom report, that shows data and information that they are most interested in receiving and data most critical for their review.

Council Member Andrews and Chair Márquez asked staff to reach out to local advocacy groups to gather their feedback on this proposed technology before Council makes a decision at future meeting.

Chair Márquez asked staff to clarify the process of the license plate reader getting an alert when an officer is out on a routine patrol. Lt. Dorn said that if the license plate reader gets a hit, the officer will verify the license plate visually, and report to dispatch for confirmation and further instruction.

Chair Márquez asked staff to include data and information on the two existing vehicles with license plate readers so that Council could review. HPD staff said the existing data is limited since the technology is out of date but will present key information and effectiveness of the technology at a later date.

Page 3 of 5 ends

Chair Márquez expressed concern with moving from the current two vehicle equipment to all HPD vehicles at one time. She would prefer to start the program as a pilot with an eventual roll-out, once more data is collected and shows how effective the technology has been. Captain Deplitch confirmed that with any mass technology shift, there is a hesitancy of the unknown, but based on how advanced this program is and the success stories from other jurisdictions, this fleet upgrade would be an incredibly helpful tool that could benefit the community and HPD investigations.

Chair Márquez requested staff to add this as a Work Session item for a future Council meeting so that it has another opportunity for open discussion and provide another chance for the public to provide comments and feedback.

4. Review of Recommended Capital Improvement Program (CIP) for FY 2023 - FY 2032 - Review and Comment

Director Ameri introduced, Kaitlyn Byrne, Management Analyst, who provided the report and presentation.

Public Comments

There were no public comments.

Committee Questions / Discussion

The Committee thanked staff for the user-friendly interface and accessibility of the CIP website. Council Member Salinas asked staff to check the user experience of someone using an iPad (or other smart device) as he experienced navigating the website in a slightly different way.

Council Member Andrews and Chair Márquez asked staff if there is a prioritized list of current City facilities that can be assessed to see what improvements or renovations can be made within an allowable budget. Director Ameri responded that there isn’t a designated list, but staff can create one for the committee’s review for discussion at later date.

Council Member Andrews encouraged staff to look for any funding or resources for public art that can be incorporated in future CIP projects.

The committee had general concerns of the overall global supply issues and how that may affect current or future projects. Director Ameri responded that staff is aware of the supply chain issues and are working with suppliers and contractors on project budgets to stay as close to the original amount within reason. Staff is aware and supply chain issues will be reviewed on a case-by-case basis.

Chair Márquez requested staff that once the CIP is finalized, to please promote the project so that the community is informed about it.

Page 4 of 5 ends

5. Update on the I-880/Winton Ave and I-880/A Street Interchange Improvement Project - Information and Discussion

Director Ameri introduced, Shabnam Yari, Acting Senior Transportation Engineer, who provided the report and presentation alongside Alameda County Transportation Commission (ACTC).

Public Comments

There were no public comments.

Committee Questions / Discussion

Council Member Andrews asked staff if Tennyson Rd and I-880 intersection will eventually be considered for a similar project. Director Ameri confirmed that the California Department of Transportation (Caltrans) has a future project for that section and staff is ready to provide feedback when that project moves forward.

Council Member Salinas asked if there is a sense of which option presented would be best to proceed with. Director Ameri along with ACTC said that they will know which alternative is favored once they present to City Council and gather feedback from the public on which alternative is preferred. Chair Márquez asked staff on the timeline of next steps. Staff responded that once the public outreach and feedback is collected, and the environmental report is complete, the findings will be presented in Fall 2022.

Council Member Salinas stated that he was inspired by Council Member Andrews, regarding public art and asked staff to include some type of public art during the design phase, as that section is a major gateway in and out of Hayward.

6. Hayward High-Speed Fiber Optic Network Installation - Information and Comment

Director Ameri introduced, Alex Tat, Associate Civil Engineer, who provided the report and update.

Public Comments

There were no public comments.

Committee Questions / Discussion

The Committee thanked staff for the update and did not have any questions.

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7. Proposed 2022 Agenda Planning Calendar: Review and Comment

Public Comments

There were no public comments.

Committee Questions / Discussion

Chair Márquez and Council Member Andrews requested staff to create a list of unfunded projects under facilities that can be given as an update later.

The committee advised staff that since there was a lengthy discussion at the previous Council meeting for Assembly Bill 481 and Assembly Bill 48, that staff be flexible in adding a potential special meeting for these topics for public input if requested. Chair Márquez let staff know she would work with City Manager McAdoo for the best route to follow for this topic.

COMMITTEE MEMBER/STAFF ANNOUNCEMENTS AND REFERRALS

There were no committee or staff announcements.

ADJOURNMENT

Chair Márquez adjourned the meeting at 7:48 p.m.

MEETINGS
Attendance
Present
4/27/22
Meeting
Present
to Date
This
Fiscal
Year
Excused
to Date
This Fiscal
Year
Absent
to Date
This Fiscal
Year
Elisa Márquez ✓ 8 0 0
Angela Andrews ✓ 8 0 0
Mark Salinas ✓ 8 0 0

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: MIN 22-100
DATE: October 26, 2022
TO: Council Infrastructure Committee
FROM: Director of Public Works

SUBJECT
Approval of Minutes of the Council Infrastructure Committee (CIC) Meeting Held on October 27, 2021

RECOMMENDATION
That the CIC reviews and approves the October 27, 2021 CIC meeting minutes...End

ATTACHMENTS
Attachment I October 27, 2021 Council Infrastructure Committee Meeting Minutes CITY OF HAYWARD Printed on 10/21/2022Page 1 of 1
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SPECIAL COUNCIL INFRASTRUCTURE COMMITTEE MEETING
Remote Participation - Digital Zoom Meeting

October 27, 2021
5:30 p.m.

MEETING MINUTES

Page 1 of 3 ends

CALL TO ORDER: Meeting called to order at 5:30 PM by Chair Elisa Márquez

ROLL CALL:

Members Present:
 Elisa Márquez, Chair
 Angela Andrews, City Council Member
 Mark Salinas, City Council Member

Staff Present:
 Alex Ameri, Director of Public Works
 Yama Farouqi, Associate Civil Engineer
 Kathy Garcia, Deputy Director of Public Works
 Jennifer Ott, Assistant City Manager
 Michael Wolny, Senior Secretary (Meeting Recorder)

PUBLIC COMMENTS:

There were no public comments.

1. APPROVAL OF MINUTES OF THE COUNCIL INFRASTRUCTURE COMMITTEE (CIC) MEETING HELD ON JULY 28, 2021

The item was moved by Council Member Salinas, seconded by Council Member Andrews, and approved unanimously.

2. REVIEW OF THE FY22 PAVEMENT IMPROVEMENT PROJECT

Director Alex Ameri introduced Associate Civil Engineer, Yama Farouqi, who provided the report and presentation.

Public Comments

There were no public comments.

Committee Questions / Discussion

Council Member Salinas asked if Mallard Court was on the pavement improvement list and Associate Civil Engineer Farouqi confirmed the street is on the list for fiscal year 2022.

Page 2 of 3 ends

Council Member Andrews asked if new development activity is considered for the list of street improvements and Director Ameri confirmed that the City does consider new developments and added that the City does not try to do street improvement in the area since it is the obligation of the developer. Council Member Andrews also asked if staff coordinates with other departments and outside agencies for scheduled pavement projects. Associate Civil Engineer Farouqi confirmed staff reaches out to internal departments (utilities, water, sewer, etc.) and outside agencies (such as PG&E, AT&T, East Bay Municipal District and fiber optic companies) to make sure planned street improvements do not interfere with any internal or external construction plans. Staff can also delay pavement improvement plans for a particular street, if necessary, to ensure all internal or external construction projects are completed first. Council Member Andrews also asked how residents are notified of pavement construction and Associate Civil Engineer Farouqi confirmed flyers are sent to residents and business owners in the area and the contractor will leave notice letters and “No Parking Signs” 72-hours before construction.

Chair Márquez asked staff what the expectation is of a developer for a project on highly utilized roads and their responsibility to maintain it. Director Ameri clarified that the developer is responsible for frontage improvements based on their impact on the street. For larger developments, an investigation is done to assess the condition of the street and if a contribution from the developer is needed for necessary street improvements. Director Ameri added that a Traffic Impact Fee is currently being worked on and when in place, there will be less subjective criteria and established fees that will be paid.

Chair Márquez asked what the current turnaround time is for a pothole repair request submitted through Access Hayward. Director Ameri shared that depending on the Maintenance Service’s staff assessment, it can be repaired right of way if the pothole is deemed an emergency or repaired in a couple of days depending on the current queue of pothole requests and maintenance staff work assignments.

The item was moved by Council Member Salinas and seconded by Council Member Andrews to move forward with staff’s recommendation of the FY22 Pavement Improvement Project.

AYES: COUNCIL MEMBERS Andrews, Márquez, Salinas
NOES: None

3. REVIEW AND COMMENT ON THE PROPOSED 2022 AGENDA PLANNING CALENDAR

Chair Márquez asked staff to clarify if Campus Drive and Hayward Blvd was on the planning calendar and if it could be added as an unscheduled item at this time. Director Ameri confirmed that it would be added to the calendar and explained that the City recommends hiring an independent transportation firm to review the existing situation, involve the neighborhood for feedback and make recommendations for a solution.

Director Ameri also added that a second recruitment is underway for the vacant

Page 3 of 3 ends

Transportation Manager position, and once filled, Campus Drive will be a priority project to pursue.

Council Member Salinas voiced frustration from the Campus Drive neighborhood and asked staff for ideas of what can be done and if the neighborhood is aware of the consultant. Director Ameri said a report can be created for things that have been done in the past to alleviate issues in the area and added that the independent transportation firm was a request from the neighborhood and residents will be involved in the process.

Council Member Andrews asked how often staff has met with the neighborhood and Director Ameri provided background that City Manager Kelly McAdoo, and the former Transportation Manager met with the Campus Drive neighborhood representative and the idea of hiring an independent transportation consultant was discussed.

Chair Márquez asked the committee to keep their schedule open for December 2021 since a Special Committee Meeting is needed before the end of the year.

Chair Márquez also asked staff to be mindful of the agenda items for the January 2022 CIC meeting so that the session could focus on the Bike and Pedestrian Plan.

4. COMMITTEE MEMBER/STAFF ANNOUNCEMENTS AND REFERRALS

The committee asked staff to add Campus Drive as a future agenda item and if there are any updates for the project, a memo can be sent as a follow-up.

ADJOURNMENT

Chair Márquez adjourned the meeting at 5:59 p.m.

MEETINGS
Attendance
Present
10/27/21
Meeting
Present
to Date
This
Fiscal
Year
Excused
to Date
This Fiscal
Year
Absent
to Date
This Fiscal
Year
Elisa Márquez ✓ 7 0 0
Angela Andrews ✓ 5 0 0
Mark Salinas ✓ 7 0 0

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: MIN 22-114
DATE: October 26, 2022
TO: Council Infrastructure Committee
FROM: Director of Public Works

SUBJECT
Approval of Minutes of the Council Infrastructure Committee (CIC) Meeting held on April 16, 2019

RECOMMENDATION
That the Council Infrastructure Committee reviews and approves the April 16, 2019 CIC meeting minutes.

ATTACHMENTS
Attachment I April 16, 2019 Council Infrastructure Committee Meeting Minutes CITY OF HAYWARD Printed on 10/21/2022Page 1 of 1
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SPECIAL COUNCIL INFRASTRUCTURE COMMITTEE MEETING
Remote Participation - Digital Zoom Meeting

April 16, 2019
4:30 p.m.

MEETING MINUTES

Page 1 of 2 ends

CALL TO ORDER: Meeting called to order at 4:32 PM by Chair Elisa Márquez

ROLL CALL:

Members Present:
 Elisa Márquez, Chair
 Al Mendall, City Council Member
 Mark Salinas, City Council Member

Staff Present:
 Alex Ameri, Director of Public Works
 Maria Hurtado, Assistant City Manager
 Kathy Garcia, Deputy Director of Public Works
 Fred Kelly, Transportation Manager
 Jan Lee, Water Resources Manager
 Crissy Mello, Senior Secretary (Meeting Recorder)

PUBLIC COMMENTS:

There were no public comments.

1. Discuss Proposed Policy-Related Topics for inclusion in the Council Infrastructure Committee’s Five-Year Planning Calendar

Director Ameri introduced Deputy Director Kathy Garcia, Transportation Manager Fred Kelly, and Water Resources Manager Jan Lee, who provided the report and presentation.

Public Comments

There were no public comments.

Committee Questions / Discussion

The committee thanked staff for identifying key infrastructure improvements and requested staff to focus on the following items listed in the staff report:

4. Funding Allocation for Pavement Rehabilitation vs. Traffic Calming

5. Planned Implementation for Equity

6. Scarcity of On-Street Parking Supply

7. Funding Levels for Multi-Modal Study Recommendations

Page 2 of 2 ends

8. Bicycle and Pedestrian Infrastructure Improvements

Council Member Salinas and Council Member Mendall stated that the proposed list in the staff report is directly in line with resident requests they receive daily and thanked staff for their effort in collecting direct feedback from the community. Council Member Mendall advised staff that although the focus of the above items is key, staff and the committee cannot ignore the other items also listed and will need to remain flexible in priorities based on community needs and feedback.

Council Member Mendall asked staff if Item 13. Implementation of Solar Projects could be moved to the Council Sustainability Committee (CSC) for their review and consideration. The committee agreed with this direction and staff would forward that project discussion at a future CSC meeting.

Chair Márquez requested staff to look for a way to show the Capital Improvement Program in an easier yet comprehensive overview broken down by project budget, per year and a way to discuss policy if needed. Assistant City Manager Hurtado confirmed that moving forward, future Council Infrastructure Committee meetings can be slightly restructured along with staff reports so that it gives the committee opportunities to review any CIP project budget related questions in a more in-depth way before it goes to Council for discussion and approval.

The committee also asked staff regarding Item 5. Planned Implementation for Equity to include equity overall in future staff reports for all projects. Assistant City Manager Hurtado confirmed that they can add a section in the staff report that discusses equity for projects overall. Ms. Hurtado also informed the committee that staff at different levels have joined the Government Alliance on Race and Equity training program which will help the City provide an equity lens for future projects potentially through staff reports and Council presentations. The overall goal will be to lift marginalized communities in Hayward which is in line with Council directive.

COMMITTEE MEMBER/STAFF ANNOUNCEMENTS AND REFERRALS

Chair Márquez asked with staff to reach out to Robert Carlson with the Hayward Local Agencies Committee, as he had feedback to provide for the Bike and Pedestrian Plan.

ADJOURNMENT

Chair Márquez adjourned the meeting at 5:19 p.m.

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: ACT 22-100
DATE: October 26, 2022
TO: Council Infrastructure Committee
FROM: Director of Public Works

SUBJECT
Review of the FY23 Pavement Improvement Project

RECOMMENDATION
That the Council Infrastructure Committee (CIC) reviews and comments on the FY23 Pavement Improvement Project, Project No. 05240.

SUMMARY
The FY23 Pavement Improvement Project (PIP) is currently under design and tentatively calls for the rehabilitation of 87 street segments and preventive maintenance of 26 street segments for a total of 113 segments (Attachment II). Proposed improvements will improve street surfaces, add bike lanes, and upgrade curb ramps to the latest ADA requirements.

The project budget is $15,000,000, and is funded from Gas Tax, Measure BB, Measure B, Vehicle Registration Fees, Street System Improvement, and anticipated Road Repair and Accountability Act (SB1) funds, as well as street impact fees paid by Waste Management of Alameda County (WMAC).

This project is categorically exempt from environmental review under Section 15301(c) of the California Environmental Quality Act (CEQA) Guidelines for the operation, repair, maintenance, or minor alteration of existing facilities.

ATTACHMENTS
Attachment I Staff Report
Attachment II List of Streets
Attachment III Location Map
CITY OF HAYWARD Printed on 10/21/2022Page 1 of 1
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DATE: October 26, 2022
TO: Council Infrastructure Committee
FROM: Director of Public Works
SUBJECT: Review of the FY23 Pavement Improvement Project

RECOMMENDATION
That the Council Infrastructure Committee (CIC) reviews and comments on the FY23 Pavement Improvement Project, Project No. 05240.

BACKGROUND
The PIP involves one of four types of treatments:

Pavement Rehabilitation:
1) Standard overlay of the existing street pavement with new Hot Mix Asphalt surfacing.
2) Cold-In-Place Recycling (CIR), which involves removing the top layer of asphalt, mixing the removed aggregates with a recycling agent and other additives on-site,

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replacing this pavement material onto the same roadway, then applying a Hot Mix Asphalt overlay.
3) Full Depth Reclamation (FDR), which consists of pulverizing and mixing distressed asphalt and underlying pavement materials with or without the addition of stabilizing agents; using the resulting material as a base for the renewed pavement structure and adding a new Hot Mix Asphalt cap.

Preventive Maintenance:
4) Varying combinations of: crack sealing, 6-inch spot repair and micro-surfacing.

Street selection for the PIP is based on several criteria described below:
 Technology – The Pavement Management Program (PMP) evaluates current and predicts future roadway conditions. It provides logical and efficient methods of identifying street rehabilitation needs. It also determines the most cost-effective allocation of funds to the street segments needing preventive maintenance, rehabilitation or reconstruction. Staff utilized the PMP to compile an initial list of recommended streets. This list is then revised to consider other criteria and project budget allocation parameters.
 Social Equity – Whether a particular area of the City has received its fair share of improvements in the past.
 Internal Reports - Reports from the City’s Maintenance Services staff on streets needing repair were considered.
 Council Members Input – Council member requests for selecting streets were considered.
 Public Input - Public requests for selecting streets were considered.  Geographic Location – Selecting streets in close vicinity to help lower construction bids were considered.
 Funding Availability – Available funding and potential for obtaining outside grant funding was evaluated.

The Pavement Condition Index (PCI) is an overall rating of road conditions. The PCI of each arterial and collector street segment is evaluated by an independent third-party every other year, and each residential street segment is evaluated every five years.

PCI Rating Description
100 This rating is given to newly constructed or rehabilitated roadways.

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85 - 99 Highly functional roadway. No action required.
70 - 85 Roadway can be maintained ("preventive maintenance") with crack sealing, slurry seals, micro-surfacing, and some minor, localized pothole repairs. As the roadway pavement ages, preventive maintenance may not be effective after a few maintenance cycles.
40 - 70 Extensive "dig-outs," grinding, fabric, or asphalt overlays may be required to maintain (or "rehabilitate") roadway.
0 - 40 Roadway requires complete reconstruction using full depth reconstruction, cold in place recycling, or hot in-place recycling methods. If a street deteriorates beyond certain points, it becomes exponentially more expensive to bring that street back to the desired standard.

As part of the 2018 Capital Improvement Program (CIP) agenda item at the November 29, 20171 CIC meeting, the CIC reviewed and agreed to the following budget allocations for annual pavement improvement projects:
 Minimum 20% for preventive maintenance (streets with PCI of 70-85).  Minimum 10% for deteriorated streets (streets with PCI of 0-30).  Minimum 15% for streets located in Industrial Hayward as recommended by the Economic Development Strategic Plan in 2014.

DISCUSSION
The plans and specifications for the FY23 PIP are currently in design and expected to be complete in February 2023. Based on staff’s analysis using the criteria described above, the project parameters are as follows:

Project Budget Allocation Goal Current
Performance Difference
Preventive Maintenance Treatment 20% minimum 10% -10%
Streets Located in Industrial Hayward 15% minimum 34% +19% Streets with PCI Less than 30 10% minimum 76% +66%
For the FY23, the project budget allocation is skewed towards streets in very poor condition (PCI less than 30) due to various reasons:
 Staff strive to increase our City-wide PCI from its current score of 70 to 75 by 2025.

This can be achieved by more heavily focusing on streets in poor condition.  Longwood Winton Grove and Santa Clara neighborhood streets, such as: Longwood Ave, Fuller Ave, Elmwood Lane, Redbud Lane, which are in very poor condition with 1 https://hayward.legistar.com/LegislationDetail.aspx?ID=3216497&GUID=3338D0E9-5E80-437E-8EC8-CDEFA3459426&Options=&Search=

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high number of resident requests, have been included in order to improve and increase social equity in distribution of City services.  The establishment of the Old Highlands (OHHA) Assessment District requires the inclusion of streets from the area (Parkside Dr, Home Ave, Hilcrest Ave, Call Ave, Chronicle Dr). This will complete City’s obligation to pave all OHHA streets within 3 years. This accelerates the City’s original timeline of 5 or 6 years.

This selection requires both judgement and experience. Staff has engaged an experienced consultant, Pavement Engineering, Inc., (PEI) to confirm the selection of streets segments, the approximate level of treatment for each and provide engineering support services.

In conjunction with the FY23 PIP, the City’s adopted Strategic Roadmap also includes adding 10 miles of bike lane striping annually. As part of this project, up to 6.6 lane miles of bike lane striping are being considered to be installed. Staff is currently reviewing feasibility of installing bike lanes at the following locations:
 Longwood Ave, Hesperian Blvd to Klamath Rd (1.0 miles)  Thelma St, Memorial Wy to Longwood Ave (0.8 miles)
 Elmwood St, Fuller Wy to Amador St (0.8 miles)
 Depot Rd, Industrial Pkwy to West End (2.2 miles)
 Cabot Blvd, Depot Rd to North End (1.8 miles)

ECONOMIC IMPACT
This project will have a positive impact on the community by improving paving conditions, upgrading curb ramps to ADA standards, and improving striping at crosswalks and bike lanes for better visibility. These enhancements will make the City safer for all drivers, pedestrians, and bicyclists, and increase property values.

FISCAL IMPACT
This item is fully funded by the City’s CIP and will have no impact on the General Fund. The estimated project funding sources are as follows:
 210 - Gas Tax $50,000
 211 – RRAA (SB1) $3,350,000
 212 - Measure BB – Local Transportation $3,350,000
 215 - Measure B – Local Transportation $600,000
 218 – Vehicle Registration Fee $1,025,000
 450 – Street System Improvement $1,050,000
 Street Impact Fee (WMAC) $500,000
 Contribution from the City’s $5,075,000
Accumulated Direct Local Distribution
Total: $15,000,000

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STRATEGIC ROADMAP
This agenda item supports the Strategic Priority to invest in Infrastructure. Specifically, this item relates to the implementation of the following project(s):

Part N5: Maintain Pavement Improvement
Part N5a: Maintain Pavement Condition Index (PCI) at 70.

Part N5c: Construct various OHHA Pavement Improvements Part N8b: Add 10 lane miles of bike lanes per year
Part N8d: Implement safe routes to school

SUSTAINABILITY FEATURES
The project requires the contractor to recycle all construction and demolition debris generated from the project.

This project is consistent with City’s Complete Streets Policy and improves travel for all users including:
 Additional bike lanes and sharrows for bicyclists
 Improved pavement for motorists
 More visible pavement markings for pedestrians, including near school zones  New or upgraded curb ramps to meet the recently revised Caltrans standards for pedestrians
The project satisfies the following General Plan policies:
 PFS-7.10 Recycled Products or Processes for Capital Projects  HQL-2.5 Safe Routes to School
 HQL-2.6 Education on Sharing the Road
 M-1.7 Eliminate Gaps (in pedestrian networks)
 M-3.1 Serving All Users
 M-5.1 Pedestrian Needs
 M-5.6 Safe Pedestrian Crossings
 M-6.2 Encourage Bicycle Use

PUBLIC CONTACT
Following the award of the construction contract, a preliminary notice explaining the project will be posted and distributed to all residents and businesses along the affected streets. After the construction work has been scheduled, signs on barricades will be posted seventy-two hours prior to commencement of work indicating the date and time of work for each street. Residents will be advised to park their vehicles on side streets outside of the work area during the period when the streets are being treated.

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NEXT STEPS
Submit plans, specifications, and call for bids for Council approval February 2023
Bid Opening March 2023
Award of Contract April 2023
Start of Construction May 2023
End of Construction October 2023
Prepared by: Yama Farouqi, Associate Civil Engineer
Kathy Garcia, Deputy Director of Public Works
Recommended by: Alex Ameri, Director of Public Works Approved by:

Kelly McAdoo, City Manager

# Street Beg Location End Location
1 ALICE ST WINTON AV AV JACKSON ST
2 ALICE ST B ST C ST
3 ANNETTE LN IDA LN JORGENSEN LN
4 BARKER AV WESTPARK ST THELMA ST
5 BARNES CT SOTO RD END
6 BARRINGTON CT CABOT BLVD END
7 BERNHARDT ST MCCONE AV CABOT BLVD
8 BERYL PL TYRRELL AV END
9 CABOT BLVD WINTON AV LINCOLN
10 CABOT BLVD LINCOLN ACFC DITCH
11 CABOT BLVD WINTON AV END
12 CALL AVE HAYWARD BLVD CHRONICLE AVE
13 CALL AVE CHRONICLE AV TRIBUNE AVE
14 CAVANAGH CT FOLEY ST END
15 CHENAULT WY HESPERIAN BLVD FRONTAGE STONEWALL
16 CHRONICLE AVE HAYWARD BLVD PARKSIDE DR
17 CLAIRE ST GRAND ST ALICE ST
18 CLARENDALE ST DEAD END WINTON AV
19 CONNECTICUT ST DEPOT RD MCCONE AV
20 CRAVEN CT CUL DE SAC SANTA CLARA ST
21 DEAN ST SUTRO ST GRAND ST
22 DEPOT RD INDUSTRIAL EICHLER ST
23 DEPOT RD EICHLER ST WEST END
24 DOTSON CT WINTON AV CUL DE SAC
25 EDLOE DR WINTON AV OCIE WY
26 EICHLER ST DEPOT RD MUNSTER ST
27 EICHLER ST MUNSTER ST END
28 EL DORADO AV AMADOR ST SONOMA ST
29 ELMWOOD LN FULLER AV AMADOR ST
30 FILBERT ST A ST B ST
31 FULLER AV ELMWOOD LN OCIE WY
32 FULLER AV WEST A ST ELMWOOD LN
33 HALDANE CT TENNYSON RD END
34 HALL RD TRIPALDI WY INDUSTRIAL PKWY
35 HILLCREST AV END TRIBUNE AVE
36 HOLLY CT CUL DE SAC HOLLY LN
37 HOLLY LN FULLER AV SANTA CLARA ST
38 HOME AV HILLCREST PARKSIDE DR
39 IRVIN CT MARIN AV MARIN AV
40 JEAN WAY WRIGHT DR DEAD END
41 KIDDER ST CABOT BLVD MCCONE AV
42 LEONARDO WAY HESPERIAN BLVD FRONTAGE REED WY
43 LESTER AV HESPERIAN BLVD FRONTAGE THELMA ST
44 LONGWOOD AV HESPERIAN BLVD FRONTAGE NEVADA RD RD
45 LONGWOOD AV NEVADA RD RD KLAMATH RD
46 LONGWOOD CT KLAMATH RD END
47 LYNN ST OCIE WY WAIT ST
48 MACK ST W WINTON AV SABRE ST
49 MAGNA AV END WINTON AV
50 MARVIN WAY WESTPARK ST BARKER AV
51 MCCONE AV KIDDER ST CONNECTICUT ST
52 MCCONE AV CONNECTICUT END
53 MEMORIAL WY WESTPARK THELMA ST
54 MONO ST AMADOR ST ST END
FY23 PAVEMENT IMPROVEMENT PROJECT

REHABILITATION
Attachment II
# Street BegLocation EndLocation
55 NEIL WY WRIGHT DR END
56 OAKWOOD CT TEAKWOOD ST CUL DE SAC
57 ODOM DR WINTON AV CHENAULT WY
58 PARDEE CT TYRRELL AV END
59 PARK ST WINTON AV JACKSON ST
60 PARKSIDE DR HAYWARD BLVD HAYWARD BLVD
61 PHILLIPS WAY HESPERIAN BLVD WRIGHT DR
62 POPE WY HESPERIAN BLVD END
63 RADLEY CT CABOT BLVD CDS
64 REDBUD LN FULLER AV AMADOR ST
65 REED WY NEVADA RD LEONARDO WY
66 RONALD LN JERILYNN LN REDBUD LN
67 ROYAL AV MEMORIAL WY WEST A ST
68 SABRE ST CORSAIR BLVD STEARMAN AV
69 SANTA CLARA ST SANTA CLARA ST YOLO ST
70 SKYWEST DR SUEIRRO ST WEST A ST
71 SOUZA CT CUL DE SAC C ST
72 STEARMAN AV SABRE ST CORSAIR BLVD
73 SUTRO ST MEEK AV CHASE AVE
74 TRIPALDI WY HESPERIAN BLVD END
75 TYRRELL AV SHEPHERD AV SCHAFER RD
76 TYRRELL AV SHEPHERD AV TENNYSON RD
77 WAIT ST ST FULLER AV SANTA CLARA ST
78 WESTPARK ST BARKER AV MEMORIAL WY
79 WILDING WY POPE WY END
80 WILLIS AV ATHERTON PL WATKINS ST
81 WINTON AV D ST GRAND ST
82 WRIGHT DR PHILLIPS WY WINTON AV AV
#
Street Beg Location End Location
83 ALONDA CT SUEIRRO ST SUEIRRO ST
84 C ST GRAND ST FILBERT ST
85 HAPPYLAND AV TEHAMA AVE MARIN AV AV
86 HOHENER ST MARIN AV THELMA ST
87 INYO ST ELMWOOD LN AMADOR ST
88 LUCIA CT LUCIA ST END
89 LUCIA ST LESTER AV SUEIRRO ST
90 MARIN AV VICTORY DR HAPPYLAND AV
91 MEEKLAND AV B ST A ST
92 MUNSTER AV CONNECTICUT ST EICHLER ST
93 NEVADA RD SEQUOIA RD RD LONGWOOD AV
94 NEVADA RD STONEWALL AV SEQUOIA RD RD
95 SOUTH GARDEN AV MARIN AV WEST A ST
96 STONEWALL AV WINTON AV NEVADA RD
97 STONEWALL AV NEVADA RD CHENAULT WY
98 STONEWALL AV CHENAULT WY END
99 SUEIRRO ST HESPERIAN BLVD BLVD SKYWEST DR
100 SUEIRRO ST HESPERIAN BLVD FRONTAGE THELMA ST
101 TEHAMA AVE SOUTH GARDEN AV HAPPYLAND AV
102 THELMA ST BARKER AV MEMORIAL WY
103 THELMA ST LONGWOOD AV BARKER AV
104 VICTORY DR MARIN AV WEST A ST
105 YOLO ST END UNDER OVERPASS BARRICADE
#
Street Beg Location End Location
1 CARROLL AVE TROY PL GRESEL ST
2 CARROLL AVE GRESEL ST HOYLAKE PL
3 ST ANNES PL CARROLL AVE END

ADDITIONAL STREETS, IF BUDGET PERMITS

PREVENTIVE MAINTENANCE
FY23 PAVEMENT IMPROVEMENT PROJECT

REHABILITATION

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: RPT 22-092
DATE: October 26, 2022
TO: Council Infrastructure Committee
FROM: Director of Public Works

SUBJECT
East Bay Greenway Multimodal Corridor Project Update

RECOMMENDATION
That the Council Infrastructure Committee (CIC) reviews and receives the update of the East Bay Greenway Multimodal Project from the Alameda County Transportation Commission staff.

SUMMARY
The Alameda County Transportation Commission (Alameda CTC) is the project sponsor and implementing agency for the East Bay Greenway Multimodal Project (Project) from the Lake Merritt Bay Area Rapid Transit (BART) station in Oakland to the South Hayward BART station in Hayward. Alameda CTC approved a near-term project implementation in December 2021 focusing on arterial improvements for an all ages and abilities facility for pedestrians, cyclists, and transit users. The Project incorporates near-term implementation strategies developed as part of Alameda CTC’s E. 14th Street/Mission Blvd/Fremont Boulevard Multimodal Project. The Project also evaluates placemaking elements and economic development elements.

The goals of the Project are to:
· Provide safe, high-quality (Class I, buffered Class II or Class IV) options for biking for all ages and abilities
· Improve safety by physically separating bicyclists from high speed, high volume vehicular traffic to the extent feasible
· Create a continuous north/south bike facility connecting seven BART stations · Improve access to regional transit, schools, downtown areas, and major activity centers · Improve multimodal access to BART stations
· Reduce greenhouse gas emissions
Alameda CTC coordinated, with City staff, their planning and development of public outreach strategies for this project and development of outreach materials that describe the Project need, Project delivery updates, public outreach opportunities in Hayward, and implementation schedule. In August 2022, public outreach for this Project began in Hayward with the goal of developing a conceptual plan that could respond to the present and future active transportation needs of the community along the Mission Blvd corridor, including access roads to the BART stations in Hayward. This informational item is an CITY OF HAYWARD Printed on 10/21/2022Page 1 of 2
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File #:RPT 22-092
update regarding feedback on public outreach and how feedback is being considered in the development of the conceptual design.

ATTACHMENTS
Attachment I Staff Report
CITY OF HAYWARD Printed on 10/21/2022Page 2 of 2
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DATE: October 26, 2022
TO: Council Infrastructure Committee
FROM: Director of Public Works
SUBJECT: East Bay Greenway Multimodal Corridor Project Update

RECOMMENDATION
That the Council Infrastructure Committee (CIC) reviews and receives the update of the East Bay Greenway Multimodal Project from the Alameda County Transportation Commission staff.

The goals of the Project are to:
 Provide safe, high-quality (Class I, buffered Class II or Class IV) options for biking for all ages and abilities
 Improve safety by physically separating bicyclists from high speed, high volume vehicular traffic to the extent feasible
 Create a continuous north/south bike facility connecting seven BART stations  Improve access to regional transit, schools, downtown areas, and major activity centers
 Improve multimodal access to BART stations
 Reduce greenhouse gas emissions
Alameda CTC coordinated, with City staff, their planning and development of public outreach strategies for this project and development of outreach materials that describe

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the Project need, Project delivery updates, public outreach opportunities in Hayward, and implementation schedule. In August 2022, public outreach for this Project began in Hayward with the goal of developing a conceptual plan that could respond to the present and future active transportation needs of the community along the Mission Blvd corridor, including access roads to the BART stations in Hayward. This informational item is an update regarding feedback on public outreach and how feedback is being considered in the development of the conceptual design.

BACKGROUND
The Project originally was proposed as a regional trail for bicycle and pedestrian uses, which would have linked BART stations throughout the inner East Bay, from Lake Merritt BART to South Hayward BART. The Project was to construct a bicycle and pedestrian facility generally following the BART alignment for a distance of 16 miles and traverse the cities of Oakland, San Leandro, and Hayward, as well as the unincorporated communities of Ashland and Cherryland. The Project would have connected seven BART stations as well as downtown areas, schools, and other major destinations. Due to funding deadline constraints and right-of-way acquisition lead-time, the project scope has been modified.

The Project remains a 16-mile corridor between Lake Merritt BART and South Hayward BART traversing the same cities and unincorporated areas, but now instead of following the BART alignment, the Project will implement Class I, buffered Class II, and Class IV bicycle facilities to the extent feasible and multimodal improvements along the main E. 14th St./Mission Blvd. corridor as well as connecting roadways to BART stations. In Hayward, this includes A Street, Montgomery Street, C Street, Watkins Street, Fletcher Lane, and Tennyson Road. The near-term implementation would provide a continuous, high quality bicycle facility suitable for all ages and abilities, incorporating multimodal safety, transit, and placemaking elements. The Project will be constructed in 3-5 years, depending on securing funding for the construction phase.

The new Project implementation strategy includes the following elements:
 High-quality pedestrian facilities and bicycle facilities for all ages and abilities:

The conceptual Project proposes implementation of Class I, buffered Class II, and Class IV bicycle facilities along major streets. In Hayward, potential improvements are along Mission Boulevard from Fletcher Lane to Tennyson Road, as well as on the streets connecting to the BART stations, such as A Street, B Street, Montgomery St., and Tennyson Rd. Intersection crossings will also be improved as feasible with shorter and safer crosswalks. Whenever feasible on major intersections, the design includes protected intersection or dedicated intersection elements for bicyclists consistent with National Association City Transportation Officials (NACTO) Urban Bikeway Design guidance.
 Transit reliability and access: The Project evaluates targeted rapid bus infrastructure that will improve access to transit, reliability, and reduce delays at bus stops. These potentially include transit islands, installation of Transit Signal Priority (TSP), and queue jumps where buses enter/leave the corridor to access BART stations.

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 Evaluation of parking availability: The Project also evaluates available parking and curb management to support multimodal treatments and business activity.  Placemaking: The placemaking element goal is to create a cohesive, visual identity for the corridor while also highlighting the unique character of specific districts.

DISCUSSION
The multimodal elements included in the Project vary from a Class I separated trail/multiuse path in some segments in Oakland, Class II buffered bicycle lanes, and/or Class IV protected bicycle lane elsewhere, pedestrian improvements, and transit improvements along the E14th St/Mission Blvd Corridor.

In Hayward, the Alameda CTC project team is in the process of evaluating several design options for the implementation of an all ages and abilities bicycle facility to close the gap in the bike network along Mission Blvd and to connect streets to BART stations. This evaluation is based on factors such as:
 availability of street parking spaces,
 predictability for all roadway users,
 more direct and better access for cyclists, and
 desire to have minimum number of conflict points.

While two of the Project goals are to improve safety and accommodate all users of the street along the project alignment, specific to Hayward, there will be significant tradeoffs that will impact street parking in the Downtown portion and along a segment of Mission Blvd. and traffic volume capacity on the Mission Blvd corridor. From Fletcher Lane to Carlos Bee Boulevard, there is limited curb-to-curb width for implementation of a Class IV bikeway while maintaining the landscaped median. This would result in the loss of one traffic lane in each direction. Further design stages could evaluate signal timing with coordinated signals to encourage driving speed at 35 mph while regulating the flow of traffic. Since there is no defined design concept yet, this analysis cannot be performed at this point to determine representative outcomes.

From Carlos Bee Boulevard to Tennyson Road, implementation of a Class IV bikeway would impact street parking. To understand the parking impacts of the Project, the Project team conducted a parking utilization and parking inventory survey. The survey was conducted in November 2021 on two weekdays (Tuesdays and Thursdays) and two Saturdays for three different time frames during the day (morning, midday, and evening). Results of the parking inventory and utilization survey vary by block, but in general, shows that most of the available parking in the study area is on off-street lots within 500’ of Mission Boulevard. Parking in most areas has not reached the critical demand (indicated by an occupancy of 85% or higher). However, businesses along this segment of Mission Blvd. have expressed that the dependency of on-street parking in front of and adjacent to their property as vital for patronization.

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The results of the parking inventory and utilization survey paired with public outreach to be completed by mid-October will identify the parking impacts and aid in developing a conceptual Project’s cross section and resulting layout, which Alameda CTC will bring to the CIC in the summer 2023. The Project also includes high-visibility pedestrian crosswalks and protected intersections that separate users of each mode of transportation (i.e., pedestrians, bicycles, buses, and automobiles) to increase safety. In addition, the Project includes bus boarding islands, and will evaluate transit signal priority and queue jumps at key intersections to improve transit operations and reliability, as well as the need for additional crossings to reduce the distance of available marked crossings along Mission Boulevard.

A speed survey will be conducted along the corridor. The results of the survey show that current speeds increase as the roadway widens, which is the case in Hayward. Faster automobile speeds increase the severity of pedestrian and bike injuries. The Project design features, including decreased lane widths, visual separations such as intersection bulb outs, and signal coordination along the corridor, should reduce average speeds overall. The Project team is working closely with AC Transit to ensure that these safety countermeasures do not negatively impact transit operations along the corridor.

Additionally, the Project team is working with City staff on the implementation of innovative placemaking elements, such as pedestrian plazas, parklets, and public art that have the potential to support local businesses. Some of these improvements could be implemented with the proposed transportation projects, while others are improvements that could be implemented as redevelopment occurs along the corridor. The Project team has developed an integrated economic development strategy to identify potential for implementing placemaking and other economic development infrastructure with private projects.

City staff has concerns regarding the loss of parking in the Downtown area and along Mission Blvd. Residents and businesses in these areas are dependent on the amount of current parking and the loss of a significant amount of parking availability will cause hardship for the residents and will not meet the needs of patrons to the businesses. Staff also feels that because Mission Blvd. is a major arterial in the City, the elimination of a travel lane along Mission Blvd. necessary for a Class IV bike lane is infeasible and would cause increased traffic congestion along Mission Blvd. Increasing traffic congestion along Mission Blvd. would in turn trigger more congestion on streets connecting to Mission Blvd. from motorists seeking alternative routes to Mission Blvd. Given the benefits of providing for a bike lane at these locations, City staff is working cooperatively with Alameda CTC staff to determine the levels of impact, and whether they can be lowered to an acceptable level. As an alternative, City staff is also working closely with Alameda CTC staff to explore the potential and feasibility of raised sidewalks along Mission Blvd. consisting of walkways for pedestrians and a cycle track for bicyclists. This concept is similar to the configuration the City will implement with the construction of the Mission Blvd. Phase 3 project which tentatively will begin construction in the Spring of 2023. As with the Mission Blvd. 3 project, this would involve widening the sidewalk from the curb line by a few feet, relocating

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the street furniture, streetlights, traffic signals, signs, fire hydrants, etc., as well as addressing drainage and stormwater inlets that are currently at the curb line.

ECONOMIC IMPACT

The Project proposes to support economic development opportunities and enhance existing neighborhoods through complementary design elements that would expand pedestrian space, support urban greening elements, increase public use of the street, increase visual identity, and create opportunities for activating adjacent properties, such as surface parking and vacant lots.

FISCAL IMPACT

The project is funded by Alameda CTC, therefore there is no fiscal impact.

STRATEGIC ROADMAP

This agenda item supports the Strategic Priority of Improve Infrastructure. Specifically, this item relates to the implementation of the following project(s):

Project N1: Improve access and mobility in downtown Hayward

Project N4d: Continue to require new development adopt transportation demand management strategies to reduce the use of single occupancy vehicles and encourage the use of alternative modes of travel

Project N8b: Add 10 lane miles of bike lanes per year

PUBLIC CONTACT

Beginning in August 2022, Alameda CTC staff has been engaging in public outreach along the project area in Hayward, which includes popup events, focus groups, a one-on-one business survey, and a residential mailer with an online survey.

During the months of August and September, Alameda CTC conducted four popups at the following locations:
 Hayward Main Library August 11, 2022
 Hayward’s Farmers’ Market August 27, 2022
 South Hayward BART Station August 30, 2022
 City Hall Plaza September 15, 2022

The one-on-one business outreach took place during the first two weeks of September and focused on receiving feedback on how businesses use street parking and their loading/unloading needs. Businesses along Mission Boulevard acknowledged if their property contained parking as well as on-street parking is present.

Interested individuals from the pop-up events and door-to-door outreach were

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encouraged to participate in a focus group that took place on September 28, 2022. The focus group included transit riders, cyclists and pedestrians, and business owners. This was done with the purpose of receiving input on safety concerns and multimodal travel needs from these targeted groups in the Hayward community.

Another component of outreach in Hayward includes a mailer to adjacent residential areas to invite them to submit input through a comment form available on the Alameda CTC’ s project website.

In addition to the public outreach, the Project team presented to the AC Transit/Hayward Interagency Local Committee at its meeting on September 16, 2022, and to the AC Transit Accessibility Committee and AC Transit Project Review committee in May this year to get feedback on accessibility issues along the project corridor.

The community outreach conducted over the last two months found strong support for implementation of safer bike and pedestrian infrastructure and raised safety concerns particularly for:
 Fast vehicular speeds on Mission Blvd. and A Street
 Improving safety at intersections for cyclists and pedestrians  Consideration of business loading/unloading needs

This summary excludes input from the residential online survey as the survey was still going on at the time of this writing. A verbal update will be provided at the meeting on October 26, 2022.

NEXT STEPS

Based on public outreach input, analysis conducted to date, Alameda CTC, along with City staff, will develop a conceptual design with alternatives for the Project in Hayward. Staff will return with this item to the CIC in the summer of 2023. Environmental clearance for this project is expected in the summer of 2023 and final design development in late 2024.

Construction is anticipated to start in late 2026, pending availability of funding through future opportunities such as the State’s Active Transportation Program, Solution for Congested Corridors, and Federal Safe Streets For All.

Prepared by: Kathy Garcia, Deputy Director of Public Works

Recommended by: Alex Ameri, Director of Public Works

Approved by:

_________________________________
Kelly McAdoo, City Manager

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: RPT 22-103
DATE: October 26, 2022
TO: Council Infrastructure Committee
FROM: Assistant City Manager

SUBJECT
Stack Center: Update on Phase I Construction and Budget

RECOMMENDATION
That the Council Infrastructure Committee (CIC) reviews this report and receives an update on the Stack Center construction schedule and budget.

SUMMARY
The Stack Center is currently one of the largest projects in the City’s Capital Improvement Program. Staff has provided several updates to the Council over the past three years but has not yet provided a report to the CIC. The purpose of this report is to update the CIC on the schedule and budget as the project nears bid issuance for Phase I construction. In addition, this report will lay out possible future decisions for Phase II construction.

ATTACHMENTS
Attachment I Staff Report
CITY OF HAYWARD Printed on 10/21/2022Page 1 of 1
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DATE: October 26, 2022
TO: Council Infrastructure Committee
FROM: Assistant City Manager
SUBJECT: Stack Center: Update on Phase I Construction and Budget

RECOMMENDATION
That the Council Infrastructure Committee (CIC) reviews this report and receives an update on the Stack Center construction schedule and budget.

BACKGROUND
Community members and elected officials have long held the dream of building a new South Hayward Youth and Family Center at the corner of Tennyson and Ruus Roads, referred to as the Stack Center. For the past seven years, the City and its partners have worked to raise funds and define the vision for this Center. In early 2019, the City entered into a contract with RossDrulisCusenbery, Inc. (RDC) for master planning, design, and construction documents. In July of 2022, the City entered into a contract with Kitchell for construction management services, including assistance with bid preparation.

In addition to design and construction management tasks, staff has concurrently been raising funds and working on the future business model with the selected operator and program providers. To date, the City has received four grants for the project, totaling $13.7 million. This includes general fund grants from the state and federal governments and a Clean California grant from CalTrans. In addition, staff recently received the news that the City has been awarded a Building Forward grant from the State Library for $8.558 million.

In 2018, the Council authorized the City Manager to execute a facility operator agreement with La Familia and Eden Youth and Family Center (EYFC). There are six subtenants who will have provider agreements with the operator. In addition, the City has a separate lease with the Hayward Area Recreation and Park District for the gymnasium space contained

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within the Matt Jimenez Community Center (MJCC). The May 3, 2022 Council report on the Stack Center provides additional background and context.1

DISCUSSION
Phase I Construction Scope and Timeline
The aerial image below is a rendering of the improvements that will occur as part of Phase I.

Scope: The Phase I scope outdoor improvements include two parking areas, the Community Event Plaza, and the two tot yards for the childcare center. The indoor improvements within the MJCC will include the classroom spaces to convert them into the childcare center with child-appropriate restrooms. In addition, based on feedback from Council in September, the architect is working to include an upgrade and expansion to the commercial kitchen in the MJCC to accommodate the Dig Deep Commercial Kitchen Incubator program.

Timeline: Construction of Phase I is anticipated to take 12 months. To meet the grant deadline for the Clean California grant, construction must be complete by June 2024. Staff is planning to go to bid in January 2023. However, the bid may be delayed for a month to allow the architect to include the commercial kitchen in the bid, rather than as a separate project. This will save costs.

Phase I Budget
The City received a revised cost estimate from the architect in September. Between then and February 2021, the estimated cost of Phase I increased by 27%. This is primarily due to supply chain issues and inflation. As a result, staff worked with the architect to remove some non-essential items, such as repainting the roof of the MJCC. 1 https://hayward.legistar.com/LegislationDetail.aspx?ID=5636901&GUID=CB6E2136-3BB8-489B-9095- 4BC2CD862496&Options=&Search=

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The budget for Phase I is shown below with the funding sources. The City has sufficient funds to cover Phase I costs, even with the price increases.

Cost Funding Source Funding Amount
Community Events Plaza 2,341,000 Clean California grant 2,341,000 MJCC Upgrades 2,724,000
State general grant 1,000,000
Federal general grant 1,500,000
La Vista developer 224,000
Site Work/Parking Lots 3,338,000
Clean California grant 306,000
Hayward ARPA funds 2,000,000
La Vista developer 1,032,000
Total 8,403,000 8,403,000
Phase II Scope and Budget
The aerial image below is a rendering of the improvements that will occur as part of Phase II.

Phase II will include the demolition of the existing Eden Youth and Family Center and the construction of the new two-story building. It will also include a Gateway Plaza at the corner

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of Ruus and Tennyson, a Program Court with an outdoor amphitheater and stage, and a third parking lot.

Budget
The estimated total cost for the design, permitting, and construction management for both phases is approximately $5.5 million. These ongoing expenses have been funded through the County’s contribution.

After Phase I construction and the costs mentioned in the paragraph above, there is approximately $19.5 Million remaining in the project, coming from the County’s contribution and the recently received Building Forward grant from the State Library. The current cost estimate for Phase II construction is $34 million. This cost will almost certainly increase if trends hold. This results in a total funding gap of $14.5 million. The table below shows the breakdown of the funding gap.

Cost Existing Funding Funding Gap
Demolition 1,200,000 1,200,000 0
Building 26,800,000 18,300,000 8,500,000
Plaza and Program Court 6,000,000 0 6,000,000
Total 34,000,000 19,500,000 14,500,000
Staff is trying various methods to close the gap, including continuing to apply for government grants. In addition, the City hired a fundraising consultant over the summer to do a capacity assessment of donations from private funders. The consultant has completed 25 interviews and will present their findings at the November 7 Stack Center Governance Group meeting.

Through this work, the consultant has identified some promising mid-level donors, but no big donors that can give over a million dollars. Because of this, they are cautioning that closing a funding gap of this size through private donations will take a sustained effort and they are suggesting the City help community members form a “Friends of the Stack Center” nonprofit to sustain this effort.

In the meantime, staff recognizes that the $19.5 million in funding that we do have will continue to lose value as construction costs increase. For this reason, staff is exploring proposing a third phase to the project so these funds can be spent sooner. However, this may be challenging considering the new building likely cannot be constructed in phases.

ECONOMIC IMPACT
This project was identified as a key catalyst site as part of the Tennyson Corridor Strategic Initiative. One of the goals of the project is to create a central hub of activity along this stretch of Tennyson Road to increase economy activity and support local businesses. The first phase of the project will include the Commercial Kitchen Incubator Program, which will prioritize small businesses in the surrounding zip code. The second phase of the project will include a café and rentable spaces fronting Tennyson Road that are designed to be used for hourly programming like fitness classes or a pop-up eatery.

SUSTAINABILITY FEATURES

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This project will incorporate all City green building ordinances, including the zero-net-energy requirement for new construction, green infrastructure to collect and filter stormwater, and electric charging stations.

FISCAL IMPACT
There is no fiscal impact from this informational report. The budget and budget gap for this project is show above.

STRATEGIC ROADMAP
This agenda item is a project under the City’s Strategic Roadmap priority of Support Quality of Life:
 N13: Oversee the rebuilding of the South Hayward Youth and Family Center

NEXT STEPS
Staff will return to the infrastructure committee in six months to provide an update on the Phase I construction progress and any considerations for Phase II.

Prepared by: Mary Thomas, Management Analyst
Yama Farouqi, Associate Civil Engineer
Recommended by: Jennifer Ott, Assistant City Manager
Approved by:
_________________________________
Kelly McAdoo, City Manager

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: ACT 22-107
DATE: October 26, 2022
TO: Council Infrastructure Committee
FROM: Director of Public Works

SUBJECT
Proposed 2023 Agenda Planning Calendar: Review and Comment

RECOMMENDATION
That the Council Infrastructure Committee (CIC) reviews and comments on this report. ....End

SUMMARY
The proposed 2023 agenda planning calendar contains planned agenda topics for the Committee meetings for the CIC’s consideration. This agenda item is included in every CIC agenda and reflects any modifications to the planning calendar, including additions, rescheduled items, and/or cancelled items.

ATTACHMENTS
Attachment I Staff Report
CITY OF HAYWARD Printed on 10/21/2022Page 1 of 1
powered by Legistar™

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DATE: October 26, 2022
TO: Council Infrastructure Committee
FROM: Director of Public Works
SUBJECT: Proposed 2023 Agenda Planning Calendar: Review and Comment

RECOMMENDATION
That the Council Infrastructure Committee (CIC) reviews and comments on this report.

DISCUSSION
The proposed 2023 agenda planning calendar contains planned agenda topics for several future Council Infrastructure Committee meetings for the Committee’s consideration. This agenda item is included in every Council Infrastructure Committee agenda and reflects any modifications to the planning calendar, including additions, rescheduled items, and/or cancelled items.

Underlined – Staff recommends item to be added to Approved Agenda Planning Calendar
Strikeout - Staff recommends item to be removed or scheduled from previously Approved Planning Calendar.

FY 2023
January 25, 2023

1. Review and Approve the Meeting Minutes from October 26, 2022

2. Work Session: Implementation of Solar Projects (PW&U)

3. Review and Comment on the Long-Range Planning for the WPCF Upgrades 2022 – 2031 (2 of 2) (PW&U)

4. Review and Comment on the Long-Range Planning for the Sewer System Upgrades 2022 – 2031 ( 1 of 4) (PW&U)

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Receive Update on the Whipple/Industrial Interchange Project (PW&U)

5. Review and Approve the 2023 Agenda Planning Calendar

6. CIP Oral Update
April 26, 2023

1. Review and Approve the Meeting Minutes from January 25, 2023

2. Review and Comment on the Implementation of Solar Projects from the 1/25/23 CIC Work Session (PW&U)

3. Work Session: Policy Discussion Regarding Bicycle and Pedestrian Infrastructure Improvements (PW&U)

4. Review and Comment on the Planned Implementation for Equity in Distribution of
Services from the 1/25/23 CIC Work Session Discussion (PW&U)

4. Review and Comment on the Long-Range Planning for the Sewer System Upgrades 2022 – 2031 (2 of 4) (PW&U)

5. Receive the Final Report on the Completed Fire Station 6 & Training Center Construction Project (PW&U/Fire)

6. Review and Approve the 2023 Agenda Planning Calendar

7. CIP Oral Update
July 26, 2023

1. Review and Approve the Meeting Minutes from April 26, 2023

2. Review and Comment on the Long-Range Planning for the Sewer System Upgrades 2022 – 2031 (3 of 4) (PW&U)

3. Review and Comment on the Policy Discussion Regarding Bicycle and Pedestrian Infrastructure Improvements from the 4/26/23 CIC Work Session (PW&U)

4. Receive the Final Report on the Completed Fire Station 6 & Training Center Construction Project (PW&U/Fire)

5. Review and Approve the 2023 Agenda Planning Calendar

6. CIP Oral Update
October 25, 2023

1. Review and Approve the Meeting Minutes from July 26, 2023

2. Review and Comment on the Policy Discussion Regarding Planned Implementation for Equity in Distribution of Services from the July 26, 2023 CIC Work Session(PW&U)

3. Review and Comment on the Long-Range Planning for the Sewer System Upgrades 2022 – 2031 (4 of 4) (PW&U)

4. Receive Update on the Clawiter/92 Interchange Project (PW&U)

5. Receive Update on the Winton/A Street Interchange Project (PW&U) Receive Final Report on the completed Mission Blvd. Phase 3 Project (PW&U)

6. Review and Approve the 2023 Agenda Planning Calendar

7. CIP Oral Update
Unscheduled and/or Future Topics
- Receive Final Report on the completed Mission Blvd. Phase 3 Project (PW&U) - Receive Update on New CIP Project: Corporation Yard and Potential Funding Options (PW&U/FIN)

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NEXT STEPS

Upon consideration and approval by CIC, staff will schedule items accordingly for future meetings.

Prepared by: Kathy Garcia, Deputy Director of Public Works

Recommended by: Alex Ameri, Director of Public Works

Approved by:

_______________________________
Kelly McAdoo, City Manager

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: ACT 22-108
DATE: October 26, 2022
TO: Council Infrastructure Committee
FROM: Director of Public Works

SUBJECT
Water Pollution Control Facility Improvements - Phase II Project Update ..End

RECOMMENDATION
That the Council Infrastructure Committee (CIC) reviews and comments on this report...End

SUMMARY
This report is presented to update the CIC on significant projects that will be undertaken at the Water Pollution Control Facility (WPCF) over the next 8-year period. The WPCF Improvements - Phase II Project (Phase II Project) includes upgrades to the treatment process to limit discharge of nutrients to the San Francisco Bay in compliance with the Regional Water Quality Control Board’s (Water Board) upcoming 2nd Watershed Permit. Excess nutrient loading is harmful as it can cause algal blooms that can lead to fish kills such as the massive fish kills resulting from the “red tide” algal bloom that happened recently in the San Francisco Bay. The City has committed to nutrient reduction in advance of upcoming regulatory requirements as an early adopter and has begun design of improvements that will enhance the treatment process and further protect the Bay.

The WPCF treats an average flow of approximately eleven million gallons per day (MGD) and meets current regulatory requirements for discharge of treated effluent to the deep waters of the San Francisco Bay. In May 2019, the Water Board announced upcoming regulatory requirements limiting discharge of nutrients (nitrogen) to the San Francisco Bay. In June 2020, the City completed a comprehensive master plan update, the WPCF Phase II Facilities Plan (Facilities Plan), to identify improvements required for the WPCF to upgrade its treatment process to incorporate nutrient reduction in the treated effluent to meet the upcoming requirements. On July 5, 2022, Council authorized an agreement with Brown and Caldwell (B&C) to begin preliminary design services for the Phase II Project. The preliminary design phase will build upon the Facilities Plan to further refine the project elements including process selection, hydraulic analysis, layout of facilities, and other tasks as required. Following preliminary design, staff will pursue funding and environmental reviews of the project and begin final design.

ATTACHMENTS
Attachment I Staff Report
CITY OF HAYWARD Printed on 10/21/2022Page 1 of 2
powered by Legistar™
File #:ACT 22-108
Attachment II Admin Building & Lab Primary Drawing
CITY OF HAYWARD Printed on 10/21/2022Page 2 of 2
powered by Legistar™

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DATE: October 26, 2022

TO: Council Infrastructure Committee

FROM: Director of Public Works

SUBJECT: Water Pollution Control Facility Improvements - Phase II Project Update

RECOMMENDATION

That the Council Infrastructure Committee (CIC) reviews and comments on this report.

SUMMARY

This report is presented to update the CIC on significant projects that will be undertaken at the Water Pollution Control Facility (WPCF) over the next 8-year period. The WPCF Improvements – Phase II Project (Phase II Project) includes upgrades to the treatment process to limit discharge of nutrients to the San Francisco Bay in compliance with the Regional Water Quality Control Board’s (Water Board) upcoming 2nd Watershed Permit. Excess nutrient loading is harmful as it can cause algal blooms that can lead to fish kills such as the massive fish kills resulting from the “red tide” algal bloom that happened recently in the San Francisco Bay. The City has committed to nutrient reduction in advance of upcoming regulatory requirements as an early adopter and has begun design of improvements that will enhance the treatment process and further protect the Bay.

BACKGROUND

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In 2009, the City completed construction of the WPCF Improvements Phase I Project that improved the reliability and efficiency of the WPCF’s secondary biological treatment and clarification processes. The major element of the Phase I project was conversion of the secondary treatment process (fixed film reactor) to a trickling filter/solids contact (TF/SC) process. This upgrade to the secondary treatment process was necessary to replace the poorly performing fixed film reactor/fluidized bed reactor process. Since the 2009 Improvements Phase I Project was completed, the WPCF has been operating well and has been consistently meeting its discharge permit requirements.

In 2014, the City prepared an update to the WPCF Master Plan (2014 Master Plan Update), that included a comprehensive list of near-term and long-term improvement projects for the Capital Improvement Program (CIP) to address WPCF infrastructure needs. In addition, the Master Plan identified possible future upgrades that would be needed to meet more stringent regulatory requirements related to the discharge of ammonia, total nitrogen, and other constituents of concern. The goal of the 2014 Master Plan Update was to provide a long-term plan for the WPCF to continue improving efficiency, while providing reliable treatment, and to plan for future regulatory requirements on discharges to the Bay. The following near-term projects identified in the 2014 Master Plan have been completed:

 WPCF Primary Clarifier Conversion Project that converted and old dissolved air flotation thickener into a fourth primary clarifier to provide additional clarification capacity.
 Whitesell Extension that included modifications to plant process piping crossing between the east and west sides of the plant, storm and site drains modifications, modifications to potable and fire water supplies, new fences, and security gates.  WPCF Digester Improvements Project that included construction of new digester gas safety equipment and flow metering, a new digester sludge blending tank, mixing pumps, and feed pumps, improvements to the heating and mixing buildings, and construction of a new waste gas burner.
 WPCF Headworks Bar Screen Project included installation of bar screens, screenings conveyor, a washer compactor, and ventilation system improvements. This project was initially identified as a sludge screening project in the 2014 Master Plan and was further refined in the Facilities Plan to screen upstream of the primary clarification process.

Since the 2014 Master Plan Update was prepared, additional more stringent wastewater discharge regulations have been promulgated by the Water Board related to discharge of nutrients to the Bay. After reviewing the list of CIP projects related to nutrient reduction developed in the 2014 Master Plan Update, staff recommended initiating the Facilities Plan to review the recommendations and refine/modify the CIP plan. The primary goals of the Facilities Plan Project included:

 Determine the most appropriate and cost-effective technology that meets the nitrogen removal requirements;
 Develop a strategic plan which coordinates nutrient removal and water recycling;

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 Perform a schematic design and site planning for the new Administration and Laboratory Building; and
 Identify project elements and costs for treatment facility upgrades to meet upcoming regulatory requirements for nutrient discharges to the Bay.

On February 27, 20181, Council approved execution of a professional services agreement (PSA) with Black & Veatch (B&V) to develop the Facilities Plan to identify improvements needed to meet upcoming regulatory requirements. The Facilities Plan was completed in July 2019 and included development of a nutrient management strategy and related capital improvements.

Regulatory Requirements for Nutrient Reduction in Discharges to the Bay

Continued nutrient loading in the Bay is a growing concern for the Bay Area water quality community. Recent data indicate an increase in algae biomass in many areas of the estuary, suggesting that the Bay’s resilience to the effects of nutrients may be declining due to a variety of contributing factors. These include natural oceanic oscillations that bring in colder waters to the Bay resulting in a reduction in the Bay’s clam population that feeds on algae. In addition, decreases in sediment inflows from mining operations and cleaner wastewater discharges have resulted in increased light penetration in the waters of the Bay further contributing to algae growth. Decreased fog levels and drought conditions may also be contributing factors further stressing the Bay’s resilience to nutrients in wastewater discharges. These and other factors likely contributed to the recent algal bloom (red tide) and massive fish kills in the Bay and surrounding estuaries.

In the Bay, nitrogen has a large influence on algae growth and the Bay’s municipal wastewater dischargers (Dischargers) accounts for 65 percent of nitrogen loading into the Bay. To protect the Bay from the harmful effects of nitrogen, the Water Board issued the first Nutrients Watershed Permit, adopted in 2014, that required Dischargers to support scientific studies to evaluate the Bay’s response to current and future nutrient loads and to evaluate opportunities to remove nitrogen through treatment plant improvements or optimization.

Nutrient Management Strategy (NMS)

An important task of the Facilities Plan was to develop a nutrient management strategy (NMS) to meet future regulatory requirements. Prior to embarking on the Facilities Plan, the City was implementing infrastructure upgrade projects recommended in the 2014 Master Plan. The recommendations included replacement of the West Trickling Filter (WTF). The WTF, originally installed in 1982, has reached the end of its useful life and is in need of replacement. The CIP included $19.5 million (in 2014 dollars) for replacing the WTF.

As previously stated, the existing secondary treatment process (TF/SC) has provided an effective and reliable treatment. However, the trickling filter technology is incapable of removing nitrogen. If nitrogen load limits are established when the Water Board issues the

1 https://hayward.legistar.com/LegislationDetail.aspx?ID=3354003&GUID=015931F3-41B1-45E5-8345- F8440FF11A26&Options=&Search=

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3rd Nutrients Watershed Permit in 2024 (which is highly likely), the nitrogen levels in the WPCF’s discharge will exceed the anticipated load limit by 2027. The future nitrogen limits necessitate the WPCF to upgrade the existing secondary process to reduce the nitrogen load in the wastewater discharge to the Bay.

Rather than replacing the WTF that will not help with nutrient management, the City engaged B&V to prepare a Facilities Plan that evaluated alternative technologies and selected the most suitable biological nutrient removal (BNR) technology for the NMS to be incorporated into the WPCF Improvements Phase II Project. The selected NMS includes incorporating the existing east trickling filter (ETF) into a hybrid TF with integrated BNR process. The approach allows the City to cost effectively continue to use assets installed in the Phase I project while incorporating a BNR technology that can together meet the load limits established in the 2nd Water Shed Permit. The selected process is also adaptable and flexible to meet more stringent nitrogen limits in the future, if necessary. The improvements recommended in the Facilities Plan outlines a strategy for the City to achieve 30% nitrogen load reduction in the treated effluent in compliance with load limits outlined in the 2nd Water Shed Permit.

2nd Water Shed Permit & Early Actor Status for Nutrient Reduction in Discharges to the Bay

On May 8, 2019, the Water Board adopted the 2nd Nutrients Watershed Permit (Order No. R2- 2019-0017) for managing nutrient discharges to the Bay. This Order, which went into effect on July 1, 2019, requires Dischargers to conduct additional scientific studies on the impacts of nutrients on the Bay. It also indicates that a load-cap based nitrogen regulatory framework (i.e., limits on kilograms of nitrogen in WWTPs discharges) will be utilized for establishing future nitrogen limits when issuing the 3rd Nutrients Watershed Permit in 2024.

Several agencies, including the City of Hayward, with plans to substantially reduce nutrients are recognized in the 2nd Watershed Permit Fact Sheet. The benefits of being recognized as an early actor would likely mean that should the Water Board impose future more stringent load limits or concentration-based limits on total inorganic nitrogen (TIN), early actors will not be required to make further reductions during the design life of capital improvements assuming others who did not act to reduce nutrients can make reductions to get below future sub- embayment load caps. The Water Board, in recognition of the time it takes to obtain funding and to complete design and construction of improvements will grant early actors additional time under a compliance schedule to meet the 2024 3rd Nutrients Watershed Permit requirements.

It is also worth noting that the renewed Nutrient Watershed Permit requires the major dischargers to the Bay to evaluate options for nutrient discharge reduction by water recycling. Water recycling directs nitrogen discharge load to land, which can reduce the nitrogen load to the Bay. Implementation of the recycled water project offers an additional avenue for the City to reduce the nitrogen load, therefore help increasing the time before the load limit to the Bay is exceeded. The selected NMS upgrades half of the secondary process to a BNR process while continuing to use the TF-SCT process. This provides the City flexibility in the future to manage further reductions in discharges of nitrogen either by increasing water recycling or implementing a full flow (100%) BNR.

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Summary of Capital Improvement Projects

The following table presents a summary of recommended projects from the Facilities Plan, as well as other projects from the City’s CIP that are directly related and therefore are also included in the project. The Phase II Project includes the nutrient upgrades (with current estimated construction cost of $70,000,000), along with other projects recommended in the Facilities Plan and/or prior master plans prepared for the WPCF.

Table 1 – Summary of Capital Improvement Projects for the WPCF Included in the Phase II Project(1)

CIP
Project
Number
Project Element FY 22 CIP FY 23 CIP FY 24 CIP FY 25 CIP Preliminary Treatment Improvements
612-07534
WPCF Headworks
Hydraulic
Forcemain
Improvement
$1,100,000
612-07712 WPCF Grit
Removal System $500,000 $4,900,000
Primary Treatment Improvements
612-07749
New Primary
Equalization
Basin
$300,000 $10,900,000
Secondary Treatment Improvements
612-07760 WPCF Nutrient
Upgrades Design(2) $5,400,000 $2,600,000
Unfunded
WPCF Nutrient
Upgrades
Construction(2)
$70,000,000
612-07750 New Final
Clarifier $ 1,500,000 $14,900,000
612-07767
WPCF Final
Clarifier
Dewatering
System
$463,000
Non-Process Facilities Improvements
612-07786
WPCF New
Administration
Building and
Laboratory
$20,000,000

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Table 1 – Summary of Capital Improvement Projects for the WPCF Included in the Phase II Project(1)

CIP
Project
Number
Project Element FY 22 CIP FY 23 CIP FY 24 CIP FY 25 CIP 612-07770
WPCF Installation
of New Double
Check Detector
Assemblies
(DCDAs) on Fire
Water Piping
$281,000
611-07649
WPCF Access
Road
Rehabilitation
$500,000
611-07653
WPCF Site Waste
Pump Station
Improvements
$200,000 $900,000
611-07674
WPCF Cross
Connection
Prevention
$300,000
Total Combined Funds 611
and 612 in Base Scope $6,144,000 $4,900,000 $122,800,000 $900,000 Total Phase II Project Estimated Cost (FY22-25): $134,744,000 Optional Project Elements(3)
611-07772
WPCF Final
Clarifier No. 2
Wall Repairs
$ 200,000
611-07756
WPCF Coating of
Final Clarifier No.
2 Sludge Collector
(Tow-Bro)
$ 300,000
612-07682
WPCF Polymer
Blending Unit
Relocation and
New Solids Line
$60,000
Total Optional Services
CIP Budget $500,000 $60,000
Total Phase II Project Estimated Cost with Optional Project Elements (FY22-25):
$135,304,000
Notes:
(1) CIP funds for each project except the nutrient upgrades design and construction costs.

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Table 1 – Summary of Capital Improvement Projects for the WPCF Included in the Phase II Project(1)

CIP
Project
Number
Project Element FY 22 CIP FY 23 CIP FY 24 CIP FY 25 CIP (2) The nutrient upgrades include construction of biological nutrient removal (BNR) basins, modifications to the existing solids contact tanks (SCT), a primary effluent pump station, a new blower building with electrical substation and motor control centers, modifications to the existing blower building, demolition of the west trickling filter (WTF) and related site work.
(3) Inclusion of optional project elements will be determined following preliminary design work.
(4) Third party construction management costs of the Phase II project are not included in the current CIP.

The upcoming regulatory requirements and cost of implementing BNR facilities is not unique to the City. Other agencies are also implementing similar improvements including the City of Palo Alto (estimated construction cost of $118 million), City of Sunnyvale (estimated construction cost $150-250 million), and Union Sanitary District (planning level cost $390 million for their secondary treatment upgrades).

DISCUSSION

The main goal of the Phase II Project is to construct improvements necessary for nutrient removal in compliance with the Water Board’s 2nd Nutrient Watershed Permit early actor provisions. The design services contemplated for this project includes funding assistance and environmental documentation, preliminary design, final design, engineering services during construction, startup assistance, and preparation of an Operations and Maintenance Manual.

On July 5, 2022, Council authorized entering into a contract with Brown and Caldwell (B&C) for preliminary design services for the Phase II Project. Preliminary design activities are briefly summarized in Table 2:

Table 2–- Preliminary Design Activities

Task Description
01 Wastewater
Characterization
Sampling and diurnal flow and load monitoring to use in modeling software to optimize process design.
02 Planning Horizon The Facilities Plan assumed a planning horizon through 2040 for the upgrades which results in a design life of 12- years following completion of construction in 2028 which is not sufficient for a project of this magnitude. Consultant will evaluate flow and load projections and provide

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Table 2–- Preliminary Design Activities

Task Description
recommendation on the planning horizon or design life of facility following completion of construction.
03 Flows and Loads Flow and load projections presented in the Facilities Plan will be reviewed and updated based on more current 2020 census data, information from ABAG, and the City planning department.
04 Preliminary
Treatment
The impacts of the revised flow and load projections on the preliminary treatment evaluation presented in the Facilities Plan will be evaluated. In addition, a grit characterization study and an alternatives analysis between grit removal technologies will be evaluated with the best alternative selected.
05 Primary Treatment The primary effluent flow stream will be tested to see if chemically enhanced primary treatment should be
employed to improve primary clarifier performance.

Enhancing clarifier performance may enhance nutrient
removal and provide redundancy to the East Trickling Filter process should the ETF be out of service for maintenance. 06 Secondary Treatment The sizing of the secondary treatment process will be evaluated to determine if higher influent nitrogen
concentrations observed by the City in recent years will impact the ability of the Facility Plan’s selected nutrient removal facilities to meet a target effluent discharge limit. A sensitivity analysis will be performed to quantify the impact of increased influent nitrogen concentrations on the
recommended nutrient removal facilities.
07 Permit Assistance Permit assistance is required to position the City with other East Bay Discharge Authority (EBDA) members to allocate the proper load limits for the combined effluent discharged to the Bay. In addition, B&C will assist the City with permit revisions required with the Water Board.
08 Hydraulic Modeling B&C will perform hydraulic modeling for the gravity-driven and pumped flows through the liquid stream process to
represent hydraulic grade line (HGL) profiles for both
average dry weather flow (ADWF) and peak wet weather
flows (PWWF) for the liquid stream process. Hydraulic
modeling must be performed prior to beginning design
work to establish elevations and grades of new facilities. 09 Site Layout and
Access Roads
Preliminary design activity to identify and layout nutrient removal facilities, layout of major piping systems, and

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Table 2–- Preliminary Design Activities

Task Description
layout of access roads and other site improvements. Design of facilities to establish grades and elevations while
considering future sea level rise.
10 Miscellaneous
Upgrades
Upgrades to potable water, utility water, reclaimed water, storm water, backflow preventers, and replacement of
existing critical gates that no longer function properly and included. In addition, site waste pump station capacity evaluation and upgrades is also included.
11 PE Equalization Basin
Sizing
The equalization basin (EQ Basin) must be relocated to
make room for the new nutrient removal treatment
processes. B&C will evaluate historical use of the EQ Basin and determine sizing needed for the relocated facilities. 12 BAAQMD Regulatory
Requirements
B&C will evaluate new and modified existing facilities and determine what facilities need to be permitted by BAAQMD.

In addition, B&C will prepare the required Authority to Construct applications for submittal to BAAQMD prior to start of construction.
13 New Administration
and Laboratory
Building
The Facilities Plan provided a summary of building
programming for laboratory and administration needs that resulted in a preliminary design and layout of a building with a proposed area of just under 20,000 square feet. B&C will review the programming needs assessment with City
staff to confirm previous assumptions are still valid and confirm overall building size. B&C will prepare a cost
estimate to confirm scope of proposed building is within City’s budget.
14 Electrical Systems
Upgrades
A comprehensive list by motor control center will be
developed for existing loads and new loads to evaluate
impacts on existing PG&E service, existing 12 kV main
switchgear, and ability of the WPCF to accommodate the
additional loads. B&C will also evaluate if the additional loads will require additional standby power capacity for the plant. Also included will be a review of what upgrades are required to operate the cogeneration system in island mode so that the City is less reliant on the diesel standby power engine in the event of a loss of utility power.
15 Instrumentation &
Controls System
An evaluation of the City’s existing Supervisory Control and Data Acquisition (SCADA) equipment, including
programmable logic controllers and related equipment will be performed with recommendations on needed upgrades

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Table 2–- Preliminary Design Activities

Task Description
to be incorporated into the Phase II project. In addition, B&C in conjunction with City staff will develop
programming and human machine interface (HMI) screen
graphic standards to incorporate into the design. These standards will become a living document that can be used on future WPCF projects.
16 Nature Based
Solution Feasibility
Study
B&C will evaluate the feasibility and cost of implementing a nature-based solution aspect into the Phase II Project or a future project should regulatory requirements become
more stringent. Nature-based solutions incorporate open wetlands or horizontal levees to further reduce nutrient levels in the treated effluent before discharging to the bay while at the same time providing benefits of resilience to sea level rise, and habitat protection.
17 Preliminary Design
Report
B&C will prepare a preliminary design report that will
include technical memorandums for each of the areas
outlined above, as well as the following:
 Structural basis of design
 Mechanical basis of design
 Building mechanical
 Architectural
 Landscaping
 Opinion of Probable Construction Cost for Entire
Project
 Construction schedule
 30% Drawing set

The project will be split into three separate bid packages. The Administration and Laboratory Building will be the first project, followed by the Primary Equalization Basin (EQ Basin) Relocation Project, and then the WPCF Improvements Phase II Project. The primary advantage of constructing the Administration and Laboratory Building as a separate project includes being able to attract building contractors who specialize in building and laboratory construction specifically bidding as the prime (general) contractor thereby avoiding subcontractor markups. In addition, by starting the building early, Operations and Maintenance staff can move into the new building early minimizing impacts to staff during construction of the Phase II Project.

Because most of the project improvements are in the footprint of the WPCF’s current EQ Basin, a separate project to relocate the EQ Basin is included to shorten the overall duration of the Phase II project by clearing the way for construction of the new improvements ahead of

Page 11 of 18 ends

the start of that project. Shortening the overall construction duration will save overall project costs.

New Administration and Laboratory Building

The existing Administration and Laboratory Building was originally constructed in 1970. In 1995, the building was expanded to accommodate additional space needs for the laboratory.

In recent years, the WPCF has seen increased staffing levels due to increased regulations and required operation and maintenance activities. Engineering staff are currently housed in a temporary trailer at the WPCF site. Staffing levels are anticipated to continue to increase with the recycled water system as well as the expansion of the treatment process to incorporate nutrient reduction. Consequently, the existing facilities can no longer accommodate the space needs and functional requirements of current and future daily operations. In addition, the laboratory area is inadequate to support the projected growth of laboratory operations and to house the new equipment needed for future regulatory compliance.

As part of the Facilities Plan, the space needs of the WPCF staff and laboratory were evaluated and multiple design alternatives developed. A schematic design and site plan for a new 19,750 square foot Administration and Laboratory Building was presented to the Council Infrastructure Committee on October 23, 20192. In July, 2022, the preliminary design phase of the WPCF Improvements Phase II Project began which included review of the programming needs assessment with City staff to confirm the previous assumptions are still valid and to confirm the overall building size. Staff identified an additional 1,500 square feet of space was required to accommodate a mechanical room, fire riser, electrical room, SCADA/IT room, a slightly larger control room, and an additional office for engineering staff. The revised building total area is 21,250 square feet. In addition, the location of the building was shifted on the site to avoid conflict with essential medium voltage ductbanks that provide power to both the main switchgear and the East Trickling Filter substation. This resulted in a reconfiguration of the building and layout on the site. The revised building layout is included in Attachment A. A design workshop is scheduled at the end of November for City Staff to evaluate and select the visual character of the facility for design. Some preliminary elevations that were evaluated and short listed in the Facilities Plan are also included in Attachment 2.

Final Design Scope of Services

The following paragraphs briefly describe the base scope and optional services tasks.

Preliminary Treatment Improvements

1. WPCF Headworks Hydraulic Forcemain Improvement – Project No. 612-07534: The Headworks influent pump station is currently unable to pass peak hour flows during wet weather events. The project includes review and design of improvements to resolve the hydraulic bottleneck.

2 https://hayward.legistar.com/LegislationDetail.aspx?ID=4199607&GUID=A563E6F4-8E79-4E24-8515- DB7B78F67824&Options=&Search=

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2. WPCF Grit Removal System – Project No. 612-07712: The Facilities Plan recommended replacing the existing North Vacuator with a new grit facility designed to treat peak wet weather flows. The North Vacuator, constructed in 1958, functions to remove scum, floatable materials, and grit from the influent waste stream. The North Vacuator provides satisfactory performance under dry weather conditions, however due to hydraulic restrictions, it is not capable of treating the entire plant flows under wet weather conditions. In addition, the process is highly corrosive, and previous condition assessments have identified significant improvements required to extend its useful life including application of interior coatings, concrete repair, and new interior rake arms and scum beach. A new grit facility will be designed to treat the peak wet weather flows and will enable the City to discontinue use of the North Vacuator.

Primary Treatment Improvements

1. New Primary Equalization Basin – Project No. 612-07749: The purpose of the Primary Clarifier Equalization Basin (EQ Basin) is to store primary effluent when wet weather flows exceed the secondary treatment capacity at the plant. Currently, flows are automatically diverted to the EQ Basin when flows exceed approximately 35 million gallons per day (mgd). Most of the secondary treatment improvements identified in the Facilities Plan are sited in the location currently occupied by the EQ Basin.

Therefore, the EQ Basin must be relocated to make room for the new treatment facilities.

Secondary Treatment Improvements

1. WPCF Nutrient Upgrades Project – Project 612-07760: The Facilities Plan evaluated and recommended a BNR treatment process designed to achieve a 30% soluble total inorganic nitrogen (sTIN) load reduction as required by the 2nd Watershed Permit, or a sTIN concentration of less than 20 mg/L. To achieve this, the existing solids contact tanks must be modified to bio-flocculation basins, and a new extended biological nutrient removal (BNR) basin constructed. Ancillary facilities include a primary effluent pump station, a new blower building, modifications to the existing blower building currently serving the solids contact tanks, and a new 12-kV substation with switchgear and distributed power to new motor control centers. Demolition of the West Trickling Filter is also included.

2. New Final Clarifier – Project 612-07750: The Facilities Plan modeled the final clarifier capacity under dry weather maintenance conditions (when one unit is out of service) and determined the final clarifiers would be overloaded by 2025 which could lead to excessive solids leaving the WPCF. A third final clarifier is recommended to increase the WPCF firm capacity through the design life of the improvements (or 25-years). An associated return activated sludge and waste activated sludge pumping systems are also included.

3. WPCF Final Clarifier Dewatering System – Project 612-07767: The existing groundwater dewatering system for Final Clarifiers 1 and 2 installed in the 2009

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Improvements Phase I Project have failed and are causing the final clarifiers concrete walls and slabs to crack. Cracking leads to reinforcement corrosion caused by migration of water through the concrete substrate which has caused the concrete to start to spall. This condition is exasperated when the clarifiers are taken out of service for annual maintenance. It has also been observed that the bottom slabs of the clarifiers have heaved due to groundwater pressure resulting in extensive cracking of the slabs. A groundwater dewatering system is required to relieve hydraulic pressure by allowing the surrounding groundwater to be lowered prior to dewatering the final clarifiers. The Phase II Project includes a hydrogeological study to evaluate the feasibility of installing a groundwater dewatering system. In addition, a structural evaluation is included to determine the best method to repair the clarifier spalled concrete and cracking in order to extend the operating life of the clarifiers. Optional services are included for concrete repairs pending outcome of the structural evaluations.

Non-Process Facilities Improvements

1. WPCF New Administration Building and Laboratory – Project 612-07786: The existing Administration and Laboratory Building was originally constructed in 1970 and subsequently expanded in 1994 to accommodate increased laboratory space requirements. Since it was last modified, the WPCF has seen increased staffing levels due to increasing regulatory requirements, and consequently the existing facilities can no longer efficiently accommodate the space needs and functional requirements of daily operations. The Facilities Plan included space planning for both the administration building and laboratory to adequately house WPCF staff and accommodate laboratory functions required in the future. The project includes construction of a two-story administration/operations building and a one-story laboratory building linked by a shared lobby space to accommodate the space need of 19,750 square feet. A preliminary design step will be performed to review and confirm the initial space planning needs, as well as to assess cost savings measures that should be incorporated into the design given the current building climate. An evaluation of a possible two-phased construction will be performed with essential building spaces included in the initial phase, and non-essential spaces deferred to a second phase.

2. WPCF Installation of New Double Check Valve Detector Assemblies (DCDAs) on Fire Water Piping – Project 612-07770: The City requires above ground DCDA's on all new fire supply services to ensure the city's potable water mains are protected against cross connections or backflows. The WPCF has three fire supply lines currently that are not protected by a DCDA. The Phase II Project will include provisions to add DCDAs on the existing fire lines.

3. WPCF Access Road Rehabilitation – Project 611-07649: The City’s CIP includes funding for upgrades to the WPCF’s access roads which are deteriorated and in need of repairs.

It is expected most of the WPCF’s interior access roads will be negatively impacted by construction of the upgrades. The Phase II Project includes provisions to rehabilitate

Page 14 of 18 ends

the existing WPCF access roads following substantial completion of the new improvements.

4. WPCF Site Waste Pump Station Improvements – Project 611-07653: The Site Waste Pump Station (SWPS) is designed to collect waste, drain, and storm water flows within the WPCF boundary, and pump back to the treatment process for treatment. The Phase II Improvements are expected to result in an increase in flows to the station due to new process drain flows, increased storm water flows from newly paved areas, and other waste flows being directed to the station. Pumping and piping improvements are included to handle the increased flows to the SWPS. In addition, concrete repairs and coatings are included to address on-going corrosion issues at the station.

5. WPCF Cross Connection Prevention – Project 611-07674: Potable water, non-potable water, and recycled water are used for various purposes at the WPCF. Typically, potable water is not cross-connected with non-potable water due to potential for cross-contamination. Currently the WPCF has potable water demands that are served by non-potable water sources that need to be re-plumbed to be on potable water only.

The Phase II Project will be expanding the use of all three types of water systems throughout the treatment plant and fixing the existing cross connection issues will be included in the improvements.

Optional Services

1. WPCF Final Clarifier No. 2 Wall Repairs – Project Number 611-07772: Final Clarifier No. 2 was taken out of service in summer of 2019 for coating of the internal clarifier mechanism. Following completion of coatings it was noted that the concrete wall was spalling due to delamination or corrosion of the reinforcing steel caused by water intrusion through cracks in the concrete. The floor slab was also noted to have cracked extensively due to heaving. Pending the outcome of the structural evaluation of the concrete, optional services are included to design the repairs of the concrete.

2. WPCF Coating of Final Clarifier No. 2 Sludge Collector (Tow-Bro) – Project Number 611-07756: The internal surface of the sludge collector device (tow-bro) inside Final Clarifier No. 2 was observed to be in poor condition during a recent inspection and the need for coating was confirmed. It is anticipated this will result in a prolonged outage for Final Clarifier No. 2, therefore this work will be completed after implementing improvements to deal with the failed groundwater dewatering system.

3. WPCF Polymer Blending Unit Relocation and New Solids Line – Project Number 612- 07682: The WPCF currently injects polymer into the waste sludge line from the anaerobic digesters prior to pumping to the sludge drying beds. Prior to the 2009 Improvements Phase I Project, the polymer dosing location was located much closer to the sludge drying beds. Polymer dosing into the sludge line is intended to promote solids to agglomerate and grow into larger solids that are easier to dewater. However, excessive pumping distances and turbulence in the pipeline can cause the solids to shear reducing the effectiveness of the polymer. Relocating the polymer facility closer

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to the sludge drying beds will improve the effectiveness of the polymer dosing system and is anticipated to save operating (chemical) costs.

ECONOMIC IMPACT

Many of the Phase II improvements were identified in the 2014 Master Plan update and funded in the adopted Capital Improvement Program. Phase II has evolved to include the Nutrient Removal Strategy to address new regulatory requirements in the near term. This proactive approach will result in the City being identified as an “early actor” by the Water Board and provide protection against having to implement additional, potentially more costly improvements if the regulations change.

The total estimated construction cost for the project at the projected midpoint of construction (1/1/2027) is estimated to be between $125 to $169 million assuming 4% inflation, and allowing for a planning level factor of +35% over the estimated construction cost. The range is typical of planning level cost accuracy of -15% to +50%.

It is anticipated that these improvements will affect sewer service rates and sewer connection fees; however, the extent to which rates will need to be adjusted cannot be determined with certainty at this point, however it is anticipated that customers could see a significant impact of 20% or more over the current rates. Staff intends to aggressively pursue grants and low- interest loans to minimize the impact to customers. It is also worth noting that Hayward’s sewer-related fees are currently among the lowest in the area and that all wastewater treatment facilities discharging to the San Francisco Bay will ultimately be required to implement nutrient removal technologies.

Funding assistance for the project is included in the consultants’ scope of work. Funding efforts will include pursuing financing under both the California Clean Water State Revolving Fund (CWSRF) loan program and the U.S. Environmental Protection Agency (USEPA) Water Infrastructure Finance and Innovation Act (WIFIA) program. WIFIA funding is typically at a slightly higher interest rate than SRF; however, the payback period is deferred by up to 5 years after substantial completion of the project. SRF loans payback period begins one year after substantial completion. Up to 49% of the project cost is eligible under WIFIA funding, therefore staff will pursue both avenues of funding as part of this project.

In addition, because WIFIA utilizes federal funds, engineering services are included for the Consultant to provide environmental review and documentation (most likely CEQA+) in support of the funding applications.

Note that both SRF and WIFIA financing is available for a combination of projects under a master agreement, therefore financing would be available for all three bid packages.

Application for funding cannot be completed until the project is well defined, typically after the preliminary design stage has been completed to allow a more accurate estimate of the project cost to be completed, and after the completion of the necessary environmental reviews of the project.

Page 16 of 18 ends

FISCAL IMPACT

The not-to-exceed professional services contract amount will be $24,737,324. This is a multi- year contract that covers design through the completion of construction including startup assistance and training. This project is anticipated to take six years to complete. On July 5, 2022, Council authorized the City Manager to execute a PSA with B&C in an amount not-to- exceed $3,849,711 for preliminary design services for the Phase II Project.

The funding for this contract will be allocated from the Sewer Improvement Fund, 612- 07660. A total of $8 million is available in design services in FY22-23. Staff will return in November 2022 to request partial authorization of final design services so that work can begin on the geotechnical investigation for the proposed facilities, and for final design services on the two early bid packages (Administration and Laboratory Building, and the EQ Basin Relocation. Following completion of preliminary design services, Staff will return in early 2023 to request award of the remaining portion of final design services for the Phase II Project.

As noted above, staff is planning to apply for a State Revolving Fund loan, and funding from WIFIA to finance the project. Both funding sources can be applied to fund multiple projects, as well as retroactively reimburse for engineering design services. As the design progresses, the estimated project cost is expected to be adjusted, especially as construction costs become better defined in the future as the design is more complete. Budget adjustments will be brought forward to Council through the annual budget approval process.

STRATEGIC ROADMAP

This agenda item supports the various goals of Council’s Strategic Roadmap. The WPCF Improvements Phase II Project will address infrastructure needs and improvements to increase the reliability of the City’s treatment plant, and construct process improvements to meet more stringent nutrient limits in accordance with upcoming regulatory requirements, while supporting the goals of the Council. Specifically, this item relates to the implantation of the following projects:

Confront Climate Crises & Champion Environmental Justice.

Mitigate Climate Crisis Impacts through Resilient Design and Community Engagement Project C14b: Implement Shoreline Master Plan, including mitigating sea level rise in the industrial corridor through building requirements and outreach

Invest in Infrastructure.

Invest in Water Supplies, Sanitation Infrastructure & Storm Sewers Project N19: Update Water Pollution Control Facility Phase II Plan

SUSTAINABILITY FEATURES

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The WPCF Improvement Project Phase II will help maintain and improve the biology and health of the Bay which is vital for the region and the State. The Phase II Project will also satisfy the early actor requirements specified in the Water Board’s 2nd Watershed Permit to reduce nitrogen loads to the Bay.

The effects and risks of rising sea water levels will be reviewed and incorporated into the design of the new facilities.

The Administration and Laboratory Building will be reviewed by the Building Division for conformance with State and local requirements related to sustainability (i.e., California Building Code, California Energy Code, etc.) which require a minimal level of energy efficiency, resource conservation, material recycling, etc. In addition, the building will be designed and constructed to meet Leadership in Energy and Environmental Design (LEED) standards for a Silver Certification, or better.

PUBLIC CONTACT

As part of the funding process, an environmental study (CEQA and/or Initial Study and Mitigated Negative Declaration) will be posted for public review and comment. In addition, a public hearing will be held to review the environmental study.

The project will include a web page to be hosted on the City’s website with periodic updates throughout the multi-year duration of the project.

NEXT STEPS

The following schedule has been developed for this project:

Award of Professional Services Agreement – Approval for Authorization of Preliminary Design Services for the Phase II Project
July 5, 2022
City Council Authorization to Award Final Design Services for the Administration and Laboratory Building and
Primary Effluent Equalization Basin Relocation Projects November 2022
City Council Authorization to Award Final Design and
Engineering Services During Construction for the Phase II Project
February 2023
Award of Professional Services Agreement for Third Party Construction Management including Value Engineering
and Constructability Review for the Phase II Project
June 2023
Approval of Environmental Study – IS/MND or CEQA December 2023 Approval of Plans and Specifications and Call for Bids for the Administration and Laboratory Building
December 2023
Approval of Application for WIFIA and SRF Loans January 2024 Award of Construction Contract for the Administration and Laboratory Building Project
February 2024

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Approval of Plans and Specifications and Call for Bids for the Primary Effluent Equalization Facility Relocation
Project
May 2024
Award of Construction Contract for the Primary Effluent Equalization Facility Relocation Project
July 2024
Approval of Plans and Specifications and Call for Bids for the Phase II Improvements Project
July 2024
Award of Construction Contract for the Phase II
Improvements Project
February 2025
Administration and Laboratory Building Project
Construction Completion
December 2025
Primary Effluent Equalization Facility Relocation Project Construction Completion
June 2026
Phase II Improvements Project Construction Completion July 2028

Prepared by: Suzan England, Senior Utilities Engineer

Recommended by: Alex Ameri, Director of Public Works

Approved by:

Kelly McAdoo, City Manager

Brown and Caldwell 1
N

STAFF/ FACILITY

PARKING

VISITOR PLAZA

UTILITY
POLES

VISITOR

PARKING
COGEN

BUILDING
12KV

BUILDING

ELECTRICAL DUCT BANKS

OVERHEAD POWER LINE
EASEMENT 100’

ADMIN/LAB

BUILDING SITE
Option 1 – Split Program
Site Plan

LAB ENTRY

STAFF ENTRY

PUBLIC ENTRY
Attachment II
Brown and Caldwell 2
N

STAFF/ FACILITY

PARKING

VISITOR PLAZA

UTILITY
POLES

VISITOR

PARKING
COGEN

BUILDING
12KV

BUILDING

ELECTRICAL DUCT BANKS

OVERHEAD POWER LINE
EASEMENT 100’

ADMIN/LAB

BUILDING SITE
Option 2 – Consolidated Program
Site Plan

LAB ENTRY STAFF ENTRY

PUBLIC ENTRY
Option 1 – Split Program
5 First Floor Plan
N

STAFF ENTRY

PUBLIC ENTRY

LAB ENTRY
DIGESTION AMMONIA MICRO / H20

OPS LAB
SAMPLE

RECEIVING
MECH

LAB STOR

WASH / STOR
DI
GAS

LAB STOR
LAB

RECORDS

LIMS COPY / MTG /
PRINT

METALS NUTRIENT MAIN LAB
MINI

LAB WORKSTATIONS

INTERPRETIVE
CENTER
LOBBY

RECEPTION
ELEV

MACHINE
ROOM
WOMEN’S

LOCKER ROOM
MEN’S LOCKER
ROOM

HEALTH /

WELLNESS UNIFORM

MUD ROOM
PPE

BREAK ROOM
SCADA
MECH
ELEC
RR
175’
94’

LAB ENTRY
0’ 10’ 30’
15,100sf
20,900sf total
Second Floor Plan
6 Option 1 – Split Program
N
ELEV
78’ – 6”
87’
PLAN

CONTROL
ROOM
RR RR LACT. TRAINING
STOR

TRAINING
ROOM

IT COPY /

PRINT MEETING
OFFICE
OFFICE
OFFICE

OFFICE OFFICE OFFICE OFFICE

ROOFTOP HVAC
0’ 10’ 30’
5,800sf
20,900sf total
Option 1 – Split Program
7 View from Whitesell St.

Option 1 – Split Program
8 View from Plant
Option 1 – Split Program
9 View from Whitesell St.

Option 2 – Consolidated Program
10 First Floor Plan
N

STAFF ENTRY

PUBLIC ENTRY

LAB ENTRY

DIGESTION
AMMONIA MICRO / H20 WASH /
STOR
SAMPLE

RECEIVING
MECH
GAS
DI
LAB
STOR

LAB STOR
COPY /

MTG LIMS MINI LAB

INTERPRETIVE
CENTER

METALS NUTRIENT

MAIN LAB

WORKSTATIONS
LOBBY

ELEV MACHINE
ROOM

ADMIN ADMIN
STOR
MEN’S LOCKER
ROOM
WOMEN’S

LOCKER ROOM
JAN
RR
PPE

MUD ROOM
165’
75’
0’ 10’ 30’

LAB/OPS
ENTRY
11,400sf
21,000sf total
11 Option 2 – Consolidated Program
Second Floor Plan
N
ELEV

MEETING
ROOM
OFFICE
OFFICE
OFFICE
OFFICE
OFFICE
OFFICE
OFFICE
PLAN
STOR

LIBRARY

TRAINING ROOM

TRAINING

STOR CONTROL ROOM

OPS LAB
IT

HEALTH /

WELLNESS

ELEC SCADA

BREAK ROOM

COURTYARD
RR
RR

LAB EXHAUST
LACT.

OPEN TO
BELOW.
165’
75’
0’ 10’ 30’

ROOFTOP HVAC
9,600sf
21,000sf total
LAB
REC
Option 2 – Consolidated Program
12 View from Whitesell St.

Option 2 – Consolidated Program
13 VIEW
View from Plant
Option 2 – Consolidated Program
14 VIEW
View from Whitesell St.

DESIGN PRECEDENT IMAGES

COLLEGE OF MARIN ACADEMIC CENTER
SFO FIREHOUSE NO. 3
36 DESIGN PRECEDENT IMAGES

STANFORD CENTRAL ENERGY FACILITY

SANTA CRUZ COUNTY COMMUNITY FOUNDATION
37

Council Infrastructure CommitteeOctober 26, 2022

Council Infrastructure Committee
October 26, 2022