DATE: November 1, 2022
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT: Adopt a Resolution Approving Plans and Specifications, and Calling for Bids for the Municipal Parking Lots No. 7, D-1 and D-2 Improvement Project No. 05296
RECOMMENDATION
That Council adopts a resolution (Attachment II) approving the plans and specifications, and calling for bids to be received on November 22, 2022 for the Municipal Parking Lots (Muni Lot) No. 7, D-1 and D-2 Improvement Project No. 05296.
SUMMARY
This project is a continuation of the City’s municipal parking lot improvement project. This is the seventh of several parking lot improvement projects within the downtown area of the City. This lot services parking needs for businesses along Mission Boulevard, Main Street, and Foothill Boulevard. Once the Council approves this project, bids will be received on November 22, 2022 and staff will return to Council for contract award.
BACKGROUND
This project is part of an annual pavement rehabilitation and preventive maintenance program for the City’s nine municipal parking lots. Improvements of Municipal Parking Lots No. 1 to 6 have been completed which improved not only the pavement and aesthetic condition of the parking lots, but also added additional parking stalls including accessible parking spaces for Americans with Disabilities Act (ADA) compliance.
DISCUSSION
The project consists of improving the current condition of Muni Lot Nos. 7, D-1 and D-2 by upgrading the parking configuration to City standards and ADA parking spaces requirements. Additional improvements include pavement rehabilitation, additional landscaping, additional LED parking lot lighting, parking stall striping, markings and signages.
Muni Lot Nos. 7, D-1 and D-2 are clustered in close proximity to the Downtown area servicing public parking needs for offices and retail establishments on Mission Boulevard, Main Street and Foothill Boulevard along with church services at Second Street.
Improvements to be performed with this project include the reconfiguration of the parking stalls to be in compliance with City standards and ADA requirements.
The project is categorically exempt for environmental review under Section 15301(c) of the California Environmental Quality Act (CEQA) Guidelines for the operation, repair, maintenance, or minor alteration of existing facilities.
On November 15, 2016, Council passed a resolution authorizing a Community Workforce Agreement (CWA) with the Alameda County Building Trades Council (BTC), which applies to City projects with construction costs of $1,000,000 or more. The agreement requires contractors to use local union hiring halls, encourages contractors to employ Hayward residents or Hayward Unified School District graduates, and requires hired workers to pay union dues and other benefit trust fund contributions, etc. Because the construction cost estimate for this Project is less than $1,000,000, the CWA agreement does not apply.
ECONOMIC IMPACT
The improvement of the parking amenities will provide convenience for visitors to the Downtown area and may increase activity to nearby businesses.
The work has been scheduled in three phases specifically to ensure that most parking stalls are available for use during the work in order to minimize impact on the downtown businesses.
FISCAL IMPACT
The estimated project costs are as follows:
Construction Contract
$340,000
Construction Contingency
60,000
Landscaping – City Staff
30,000
Design and Administration
7,500
Construction Survey, Inspection and Testing
7,500
TOTAL
$445,000
The adopted FY23 Capital Improvement Program (CIP) includes $350,000 for the Municipal Parking Lots No.7, D1 & D2 Improvement Project No. 05296 in the Street System Improvements – Fund 450. As shown above, current estimated project costs are $95,000 higher than this adopted budget. If necessary based on the bid amounts received, staff may request an additional appropriation to bridge the funding gap at the time of contract award.
STRATEGIC ROADMAP
This agenda item supports the Strategic Roadmap Priority to Invest in Infrastructure. Specifically, this item relates to the implementation of the following projects:
Invest in Multi-Modal Transportation
Project N1: Improve access and mobility in downtown Hayward.
SUSTAINABILITY FEATURES
This project upgrades the condition of the parking requirements particularly the availability of accessible parking spaces and safe pathways. The project requires the contractor to recycle all construction and demolition debris resulting from the construction of the project.
PUBLIC CONTACT
Immediately after the construction contract is awarded, a preliminary notice explaining the project will be distributed to the businesses adjacent to the limit of work. After the construction work has been scheduled, businesses will be notified at least seven-two hours prior to actual commencement of work.
SCHEDULE
The estimated schedule for this project is as follows:
Call for Bids
October 25, 2022
Open Bids
November 22, 2022
Award Construction Contract
December 20, 2022
Begin Construction
January 2023
Complete Construction
March 2023
NEXT STEPS
After staff evaluates the bid results, staff will return to Council with recommendation for award of construction contract.
Prepared by: Hector M. Leuterio, Assistant Civil Engineer Kathy Garcia, Deputy Director of Public Works
Recommended by: Alex Ameri, Director of Public Works
Approved by:
_________________________________
Kelly McAdoo, City Manager