City Council
CITY OF HAYWARD
Agenda
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
Council Chamber and Virtual
Platform (Zoom)
7:00 PMTuesday, January 17, 2023
CITY COUNCIL MEETING
NOTICE: The City Council will hold a hybrid meeting in Council Chambers and virtually via Zoom.
How to observe the Meeting:
1. Comcast TV Channel 15
2. Live stream https://hayward.legistar.com/Calendar.aspx
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https://hayward.legistar.com/Calendar.aspx. eComments are directly sent to the iLegislate application used by City Council and City staff. Comments received before 3:00 p.m. the day of the meeting will be exported into a report, distributed to the City Council and staff, and published on the City's Meeting & Agenda Center under Documents Received After Published Agenda.
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or
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Meeting ID: 881 2932 8683
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January 17, 2023City Council Agenda
CALL TO ORDER: Mayor Salinas
Pledge of Allegiance: Council Member Roche
ROLL CALL
PUBLIC COMMENTS
The Public Comment section provides an opportunity to address the City Council on items not listed on the agenda or Information Items. The Council welcomes comments and requests that speakers present their remarks in a respectful manner, within established time limits, and focus on issues which directly affect the City or are within the jurisdiction of the City. As the Council is prohibited by State law from discussing items not listed on the agenda, items will be taken under consideration and may be referred to staff.
CITY MANAGER’S COMMENTS
An oral report from the City Manager on upcoming activities, events, or other items of general interest to Council and the Public.
ACTION ITEMS
The Council will permit comment as each item is called for the Consent Calendar, Public Hearings, and Legislative Business. In the case of the Consent Calendar, a specific item will need to be pulled by a Council Member in order for the Council to discuss the item or to permit public comment on the item. Please notify the City Clerk any time before the Consent Calendar is voted on by Council if you wish to speak on a Consent Item.
CONSENT
Approve the City Council Minutes of the City Council Meeting on December 6, 2022
MIN 23-0071.
Attachments: Attachment I Draft Minutes of 12/6/2022
Approve the City Council Minutes of the Special City Council Meeting on December 13, 2022
MIN 23-0082.
Attachments: Attachment I Draft Minutes of 12/13/2022
Adopt an Ordinance Amending Chapter 10, Article 17
(Affordable Housing Ordinance) and Article 19 (Density Bonus Ordinance) of the Hayward Municipal Code Related to an
Update of the Density Bonus Ordinance
CONS 23-0253.
Attachments: Attachment I Staff Report
Attachment II Summary of Ordinance Published
January 17, 2023City Council Agenda
Adopt a Resolution Authorizing the City Manager to Execute Five (5) Eighteen-Month Professional Services Agreements with CSG Consultants, EKI Environment & Water, Harris & Associates, Lee and Ro, and V.W. Housen & Associates for On-Call Engineering Support Services, in an Amount Not-To Exceed $500,000 each, with an Aggregate Amount
Not-To-Exceed $1,500,000
CONS 23-0054.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Approving Addendum No. 1, 2 & 2A, and Awarding a Construction Contract to JJ Construction & Design, Inc., for the Municipal Parking Lot No. 7, D-1 & D-2
Improvement Project, Project No. 05296 in the Amount of $328,070 and Authorizing a Construction Contingency Change Order Budget of $71,930
CONS 23-0025.
Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III Location Map
Adopt a Resolution Approving Plans and Specifications, and Call for Bids for the FY23 Median Landscape Improvement - Phase 1, Project No. 05281
CONS 23-0066.
Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III Project Location Map
Adopt a Resolution Authorizing the City Manager to Accept and Appropriate up to $10,000 in Small Donations ($999 or less individually) from Library Patrons to Support Library Services and Programs
CONS 23-0107.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Authorizing the City Manager to Accept and Appropriate $200,000 from Edward Martins to Support the Purchase of a Techmobile for the Hayward Public Library CONS 23-0128.
Attachments: Attachment I Staff Report
Attachment II Resolution
January 17, 2023City Council Agenda
Adopt a Resolution Awarding a Contract to JMB Construction for the Trash Capture Device Installation on Tennyson Road, Project No. 07746, in an Amount of $737,888 and a
Contingency Budget of $72,112 for a Total Contract
Not-to-Exceed Amount of $810,000
CONS 23-0139.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Authorizing the City Manager to Negotiate and Execute a Landscape Maintenance Contract for
Prominence Lighting and Landscape District #3 with
Brightview Landscape Services, in an Annual Amount of
$99,554 and Approving an Additional $20,000 Annually for Contingencies
CONS 23-01510.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Authorizing the City Manager to Negotiate and Execute a Landscape Maintenance Contract for the
Downtown Hayward Maintenance with New Image Landscape
Company, in an Annual Amount of $156,000, and an Additional $20,000 Annually for Contingencies, and Approve an Increase in the Budget Appropriation and Transfer of $116,402 from the General Fund to the Landscape Maintenance Fund
CONS 23-01611.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Authorizing the City Manager to Execute an Amendment to the Agreement with OpenGov, Inc. for Financial Reporting, Budgeting and Planning, and Procurement Solution Services for a Period of Three-Years, with Two (2) One-Year Contract Extensions
CONS 23-02412.
Attachments: Attachment I Staff Report
Attachment II Resolution
January 17, 2023City Council Agenda
Adopt Resolutions Authorizing the City Manager to (1) Amend the Professional Services Agreements with Kitchell CEM for Extended Construction Support Services by $333,000 for a Not-to-Exceed Amount of $2,533,000; (2) with
RossDrulisCusenbery Architecture, Inc., by $292,000 for a Not-to Exceed Amount of $3,254,000; (3) Amend the Inspector of Record Services with ABC Inspections, Inc., by $80,000 for a Not-to-Exceed Amount of $945,000; (4) Amend the Agreement with Mobile Modular for an Additional Rental of Modular Structures by $55,000 for a Not-to-Exceed Amount of $283,500 for the Temporary Fire Station 6; and (5) Transfer and
Appropriate Additional Funds in an Amount Not-to-Exceed $5,596,800 for the Fire Station 6 and Fire Training Center Project, Project No. 07481 and 07482
CONS 23-02613.
Attachments: Attachment I Staff Report
Attachment II Resolution Amendment with Kitchelll
Attachment III Resolution Amendment to RDC
Attachment IV Resolution Amendment with ABC
Attachment V Resolution Amendment to Mobile Modular
Attachment VI Resolution Appropriation of Funds
Adopt a Resolution Authorizing the City Manager to Execute a Professional Services Agreement with Kimley-Horn &
Associates, Inc., for the Planning and Scoping Phase of the SR-92/Whitesell Interchange Project, Project No. 05334, in an Amount Not-to-Exceed $620,000 and Appropriate an
Additional $360,000 from Fund 212 to the Project
CONS 23-02714.
Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III Resolution Appropriation of Funds
Attachment IV Location Map
January 17, 2023City Council Agenda
LEGISLATIVE BUSINESS
Salary Plan: Adopt a Resolution Approving the Amended Fiscal Year 2023 Salary Plan that Designates Classifications and Corresponding Salary Changes
LB 23-00315.
Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III FY2023 Salary Plan
COUNCIL REPORTS AND ANNOUNCEMENTS
Council Members can provide oral reports on attendance at intergovernmental agency meetings, conferences, seminars, or other Council events to comply with AB 1234 requirements (reimbursable expenses for official activities).
COUNCIL REFERRALS
Council Members may bring forward a Council Referral Memorandum (Memo) on any topic to be considered by the entire Council. The intent of this Council Referrals section of the agenda is to provide an orderly means through which an individual Council Member can raise an issue for discussion and possible direction by the Council to the appropriate Council Appointed Officers for action by the applicable City staff.
ADJOURNMENT
NEXT MEETING, January 24, 2022, 7:00 PM
PUBLIC COMMENT RULES
Any member of the public desiring to address the Council shall limit their address to three (3) minutes unless less or further time has been granted by the Presiding Officer or in accordance with the section under Public Hearings. The Presiding Officer has the discretion to shorten or lengthen the maximum time members may speak. Speakers will be asked for their name before speaking and are expected to honor the allotted time.
PLEASE TAKE NOTICE
That if you file a lawsuit challenging any final decision on any public hearing or legislative business item listed in this agenda, the issues in the lawsuit may be limited to the issues that were raised at the City's public hearing or presented in writing to the City Clerk at or before the public hearing.
January 17, 2023City Council Agenda
PLEASE TAKE FURTHER NOTICE
That the City Council adopted Resolution No. 87-181 C.S., which imposes the 90-day deadline set forth in Code of Civil Procedure section 1094.6 for filing of any lawsuit challenging final action on an agenda item which is subject to Code of Civil Procedure section 1094.5.
***Materials related to an item on the agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk ’s Office, City Hall, 777 B Street, 4th Floor, Hayward, during normal business hours. An online version of this agenda and staff reports are available on the City ’s website. Written comments submitted to the Council in connection with agenda items will be posted on the City ’s website. All Council Meetings are broadcast simultaneously on the City website, Cable Channel 15 - KHRT, and YouTube. ***
Assistance will be provided to those requiring accommodations for disabilities in compliance with the Americans with Disabilities Act of 1990. Interested persons must request the accommodation at least 48 hours in advance of the meeting by contacting the City Clerk at (510) 583-4400 or [email protected].
Assistance will be provided to those requiring language assistance. To ensure that interpreters are available at the meeting, interested persons must request the accommodation at least 48 hours in advance of the meeting by contacting the City Clerk at (510) 583-4400.