DATE: January 17, 2023
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT: Adopt a Resolution Approving Addendum No. 1, 2 & 2A, and Awarding a Construction Contract to JJ Construction & Design, Inc., for the Municipal Parking Lot No. 7, D-1 & D-2 Improvement Project, Project No. 05296 in the amount of $328,070 and Authorizing a Construction Contingency Change Order Budget of $71,930
RECOMMENDATION
That the Council adopts a resolution (Attachment II) approving Addendum No. 1, 2 & 2A providing clarification to bidders’ questions, and awarding the construction contract to JJ Construction & Design, Inc., (JJ Construction) in the amount of $328,070, and authorizing the Director of Public Works to spend up to $400,000 for the total project cost, including landscaping by City staff, and design and construction management, for the Municipal Parking Lot No. 7, D-1 & D-2 Improvement, Project No. 05296.
SUMMARY
On November 29, 2022, six (6) bids were received for the Municipal Parking Lot No. 7, D-1 & D-2 (Muni Lot 7, D-1 & D-2) Improvement Project. JJ Construction of Hayward submitted the low bid in the amount of $328,070, which is 3.5% lower than the Engineer’s Estimate of $340,000. iTech Solution, of San Jose, submitted the second lowest bid in the amount of $338,817, which is 0.4% lower than the Engineer’s Estimate. Tri Valley Excavating Co., Inc., of Sunol, submitted the third bid in the amount of $455,407.05 which is 34% higher than the Engineer’s Estimate.
The project is categorically exempt from environmental review under Section 15301(c) of California Environmental Quality Act (CEQA) Guidelines for the operation, repair, maintenance or minor alteration of existing facilities. On November 15, 2016, Council passed a resolution authorizing a Community Workforce Agreement (CWA) with the Alameda County Building Trades Council (BTC), which applies to City projects with construction costs of $1,000,000 or more Because the construction cost estimate for this Project is less than $1,000,000, the CWA agreement does not apply.
BACKGROUND
This project is part of an annual pavement rehabilitation and preventive maintenance program for the City’s nine municipal parking lots. Improvements to Muni Lots 1, 2, 3, 4, 5 & 6 have been completed. The projects improved not only pavement and the aesthetic condition of the parking lots, but also added additional parking stalls, including accessible parking spaces for American with Disabilities Act (ADA) compliance, sidewalk for safe passage of pedestrian using the parking lot, and lighting upgrades.
DISCUSSION
This project consists of improving the current condition of Muni Lot 7, D-1 & D-2 by upgrading the parking configuration to City standards and ADA parking space requirements. Additional improvements include pavement rehabilitation, additional landscaping, irrigation works, additional LED parking lot lighting, parking stall striping, markings and signages.
Muni Lot 7, D-1 & D-2 are clustered in close proximity to the Downtown area servicing public parking needs for offices and retail establishments on Mission Boulevard, Main Street and Foothill Boulevard along with church services at Second Street.
On November 29, 2022, six (6) bids were received for the Municipal Parking Lot No. 7, D-1 & D-2 (Muni Lot 7, D-1 & D-2) Improvement Project. JJ Construction of Hayward submitted the low bid in the amount of $328,070, which is 3.5% lower than the Engineer’s Estimate of $340,000. iTech Solution, of San Jose, submitted the second lowest bid in the amount of $338,817, which is 0.4% lower than the Engineer’s Estimate. Tri Valley Excavating Co., Inc., of Sunol, submitted the third bid in the amount of $455,407.05 which is 34% higher than the Engineer’s Estimate.
The project is categorically exempt from environmental review under Section 15301(c) of California Environmental Quality Act (CEQA) Guidelines for the operation, repair, maintenance or minor alteration of existing facilities.
On November 15, 2016, Council passed a resolution authorizing a Community Workforce Agreement (CWA) with the Alameda County Building Trades Council (BTC), which applies to City projects with construction costs of $1,000,000 or more. The agreement requires contractors to use local union hiring halls, encourages contractors to employ Hayward residents or Hayward Unified School District graduates, and requires hired workers to pay union dues and other benefit trust fund contributions, etc. Because the construction cost estimate for this Project is less than $1,000,000, the CWA agreement does not apply
ECONOMIC IMPACT
The improvement of the parking amenities will provide convenience for residents and visitors to the downtown area and may increase activity to nearby businesses.
Construction has been scheduled to ensure that most parking stalls are available for use to minimize impact on the downtown businesses.
FISCAL IMPACT
The estimated project costs are as follows:
Construction Contract
$328,070
Construction Contingency
71,930
Landscaping – City Staff
30,000
Design and Administration
7,500
Construction Survey, Inspection and Testing
7,500
TOTAL
$445,000
The adopted FY 23 Capital Improvement Program (CIP) includes $445,000 for the Muni Lot 7, D-1 & D-2 Project in the Street System Improvements – Fund 450.
STRATEGIC ROADMAP
This agenda item supports the Strategic Roadmap Priority to Invest in Infrastructure. Specifically, this item relates to the implementation of the following projects:
Invest in Multi-Modal Transportation
Project N1: Improve access and mobility in downtown Hayward
SUSTAINABILITY FEATURES
This project upgrades the condition of the parking requirements particularly the availability of accessible parking spaces and safe pathways.
The project requires the contractor to recycle all construction and demolition debris resulting from the construction of the project.
PBULIC CONTACT
Immediately after the construction contract is awarded, a preliminary notice explaining the project will be distributed to the businesses adjacent to the limit of work. After the construction work has been scheduled, businesses will be notified at least seventy-two hours prior to actual commencement of work.
NEXT STEP
Begin Construction February 6, 2023
Complete Construction April 12, 2023
Prepared by: Hector M. Leuterio, Assistant Civil Engineer Kathy Garcia, Deputy Director of Public Works
Recommended by: Alex Ameri, Director of Public Works
Approved by:
_____________________________
Kelly McAdoo, City Manager