HAYWARD CITY COUNCIL RESOLUTION NO. 23-_____
Introduced by Council Member ______
RESOLUTION AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A CONTRACT FOR LANDSCAPE MAINTENANCE FOR PROMINENCE LLD #3 WITH BRIGHTVIEW LANDSCAPE SERVICES IN AN ANNUAL AMOUNT OF $99,554,000 AND APPROVING AN ADDITIONAL $20,000 ANNUALLY FOR CONTINGENCIES WHEREAS, Hayward Municipal Code sections 2-8.09 through 2-8.14 allow maintenance contracts to be informally bid and awarded on the basis of price, qualifications to perform work, experience with similar projects, availability to complete work in timely manner, and any other factors that the City deems relevant; and WHEREAS, RFQ 2306-091522 was published by the City of Hayward Finance Department to solicit quotes for landscape maintenance services for Prominence LLD #3 area; and WHEREAS, on October 10, 2022, two bids were received ranging from $99,554 to $117,600; and WHEREAS, Brightview Landscape Services of Hayward, CA submitted a bid in the amount of $99,554; and WHEREAS, an annual contingency of $20,000 is necessary to cover additional services that may be required during the term of the agreement; and WHEREAS, the term of the agreement shall be through Fiscal Year 2023; and WHEREAS, the City will have the option to extend the contract for up to three one year extensions through June 2027.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward that the City Manager is hereby authorized and directed to negotiate and execute a contract with Brightview Landscape Services for landscape maintenance, for a term through fiscal year 2024, in an annual amount of $99,554, with an option of up to three (3) one-year extensions through fiscal year 2027 subject to CPI increases in a form approved by the City Attorney.
BE IT FURHTER RESOLVED that should the City choose to exercise the option to extend the agreement, the annual base amount of $99,554 would be subject to a CPI increase for each extension.
BE IT FURTHER RESOLVED that an additional $20,000 annual contingency is approved for additional services that may be required during the term of the agreement.
IN COUNCIL, HAYWARD, CALIFORNIA _______________________, 2023 ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
ATTACHMENT II