SPECIAL CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Virtual Platform (Zoom)
https://hayward.zoom.us/j/81713507763?pwd=NzVGZ0JGaGVjNWNieXVnN0MwV2gzZz09 Tuesday, January 3, 2023, 5:30 p.m.
The City Council meeting was called to order by Mayor Salinas at 5:30 p.m. The City Council held a virtual meeting via the Zoom platform.
Pledge of Allegiance: Council Member Andrews
Present: COUNCIL MEMBERS Andrews, Márquez, Roche, Syrop, Zermeño MAYOR Salinas
Absent: None
PUBLIC COMMENTS
There were none.
CITY MANAGER’S COMMENTS
City Manager McAdoo shared the City had issued an alert to the community about the upcoming storm, announced that A Street was partially closed due to the road collapse, shared that sandbags were available to Hayward residents and businesses at a sand bag location in front of the Hayward Animal Shelter at 16 Barnes Court, noted that individuals could contact the Hayward Streets and Landscape divisions for flooding or downed tree incidents and the Hayward P olice Department for non-emergency incidents, and mentioned the City was prioritizing response to hazardous incidents.
In response to inquiries from members of the City Council, City Manager McAdoo noted City staff were working overtime to a ddress community needs; City staff would coordinate with County staff to place signs advising motorists of roads being bl ocked off and re-routing options; the City wou ld release shelter and resources information for the unhoused community; and the Alameda County Flood Control at 951 Turner C ourt was another place where sandbags were available.
CONSENT
1. Adopt a Resolution Allowing the City Council and Appointed Commissions/Task Forces and Council Committees to Hold Continued Teleconferenced Public Meetings Pursuant to AB 361 CONS 23-003
Staff report submitted by City Clerk Lens and Sr. Assistant City Attorney Vigilia, dated January 3, 2023, was filed.
It was moved by Cou ncil Member Andrews, seconded by Council Member Márquez, and carried by the following roll call vote, to adopt the resolution. 2 | J a n u a r y 3 , 202 3
AYES: COUNCIL MEMBERS Andrews, Márquez, Roche, Syrop, Zermeño MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 23-001, “ Resolution Making the Required Findings Pursuant to AB 361 to Continue to Hold Teleconferenced Public Meetings During the COVID 19 State of Emergency”
LEGISLATIVE BUSINESS
2. City Council Vacancy: Update on Appointment Process to Fill Two-Year City Council Vacancy LB 23-001
Staff report submitted by City Clerk Lens, dated January 3, 2023, was filed.
City Clerk Lens provided a synopsis of the staff report.
Discussion ensued a mong membe rs of the City Council and City staff reg arding the pre- selection, nomination, and interview process. Members of the City Cou ncil commended staff on the staff report.
Council Member Zermeño recommended that the top three applicants to re ceive the most nominations from Council be invited to interview with Council.
In response to Council Member Syrop’s request for the list o f unqualified applicants, City Clerk Lens noted the information would be made available to the City Council.
Members of the C ouncil agreed that interviews be conducted in-person unless applicants had extenuating circumstances or family emergencies requiring accommodations.
Mayor Salinas opened the public comment period at 6:11 p.m.
Mr. Marty Froomin commented that due to t here being forty-five qualifying applicants and each of the six member s of the City Council having the abi lity to make five nominations, there was the possibility of many applicants receiving a nomination.
Mayor Salinas closed the public comment period at 6:13 p.m.
Council Member Syrop suggested that language around th e highest three nominees might address the potential for each member to choose five different individuals.
SPECIAL CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Virtual Platform (Zoom)
https://hayward.zoom.us/j/81713507763?pwd=NzVGZ0JGaGVjNWNieXVnN0MwV2gzZz09 Tuesday, January 3, 2023, 5:30 p.m.
Council Member M árquez underscored the high volume of applications re ceived in a short timeframe and expressed interest in having the ability to interview three to five candidates as this would give a g ood breadth of the individuals’ experience, interest, and ability to serve at the City Council level.
Council Membe r Roche was a mazed that forty-five applications had been received and agreed t hat at least five applicants be interviewed as suggested by staff to give an opportunity to more people from the applicants list.
Council Member Andrews was interes ted in ranking the top five applicants and acknowledged the work done by staff to compile the digital binder over the holidays.
Mayor Salinas supported nominating three to fi ve candidates and commented that the digital binder contained applicants’ experience across the board.
Council Member Syrop thanked staff for comp iling the repor t and applications, favored interviewing five applicants, agreed with a ranking system to avoid having an overlap, suggested having weighted voting and establishing a threshold score.
Discussion ensued about se tting a threshold score , having weighted ranking and interview questions.
Mayor Salinas reiterated that members of the City Council would not rank candidates but would nominate three to five applicants and submit the names to the City Clerk by noon on January 5, 2023, and the City Clerk would invite selected candidates for interviews.
In response to Council Member Zermeño’s inquiry about the nomination matrix, City Clerk Lens responded that the information would be made public via the interview process.
It wa s moved b y Council M ember Márquez, seconded by Council Member Zermeño, and carried by the following roll call vote, to approve that each member of the City Council would select up to five applicants and individually notify their selection to the City Clerk by noon on January 5, 2023, and the City Clerk would invite applicants who receive three or more points to interview with the City Council.
AYES: COUNCIL MEMBERS Andrews, Márquez, Roche, Syrop, Zermeño MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
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COUNCIL REPORTS AND ANNOUNCEMENTS
Assistant City Manager C laussen stated that referrals for unhoused individuals, including rooms at the Vagabond Inn, were made available based on referrals received from partner agencies; and added that additional rooms would be available for individuals displaced by the storms via the City’s Emergency Operations Center.
Council Member Syrop shared that the Bay Area Community Services and South Hayward Parish were accepting donations for unhoused individuals such as plastic shoe covers, pocket warmers, ponchos, umbrellas, and raincoats.
Mayor Salinas shared that the Kids’ Breakfast Club had prepared and served breakfast at the Burbank Elementary School during the winter break; and also acknowledged the Mt. Eden High School Puente Project Club students who prepared breakfast during their winter break.
Council Member Márquez shared that Alameda County Sheriff Yesenia Sanchez was sworn into o ffice as the twenty -third sh eriff in Alameda C ounty, recogn ized she was from th e community and noted there were opportunities for the Alameda County Sheriff ’s Office and the Hayward Police Department to partner.
COUNCIL REFERRALS
There were none.
ADJOURNMENT
Mayor Salinas adjourned the special meeting at 6:31 p.m.
APPROVED
__________________________________________________________ Mark Salinas
Mayor, City of Hayward
ATTEST:
__________________________________________________________ Miriam Lens
City Clerk, City of Hayward