DATE: January 24, 2023
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT: Adopt a Resolution Approving Addendum No. 1, and Awarding a Construction Contract to Silicon Valley Paving, Inc., for the Municipal Parking Lot No. 8 Improvement, Project No. 05740 in the Amount of $466,950.75, and Authorizing a Construction Contingency Change Order Budget of $93,049.25
RECOMMENDATION
That the Council adopts the attached resolution (Attachment II) approving Addendum No.1 providing clarification to bidder questions, and awarding the construction contract to Silicon Valley Paving, Inc. in the amount of $466,950.75 and authorizing a contingency change order budget of $93,049.25 for a total not-to-exceed contract amount of $560,000 for the Municipal Parking Lot No. 8 Improvement, Project No. 05740.
SUMMARY
On November 29, 2022, five (5) bids were received for the Municipal Parking Lot No. 8 (Muni Lot 8) Improvement Project. Silicon Valley Paving, Inc., of San Jose, submitted the low bid in the amount of $466,950.75, which is 20.9% lower than the Engineer’s Estimate of $590,000. Tri Valley Excavating Co, Inc., of Sunol, submitted the second lowest bid in the corrected amount of $469,787.25, which is 20.4% lower than the Engineer’s Estimate. Kerex Engineering, Inc., of Martinez, submitted the third bid in the amount of $509,950 which is 13.6% lower than the Engineer’s Estimate.
The project is categorically exempt from environmental review under Section 15301(c) of the California Environmental Quality Act (CEQA) Guidelines for the operation, repair, maintenance, or minor alteration of existing facilities.
On November 15, 2016, Council passed a resolution authorizing a Community Workforce Agreement (CWA) with the Alameda County Building Trades Council (BTC), which applies to City projects with construction costs of $1,000,000 or more. The agreement requires contractors to use local union hiring halls, encourages contractors to employ Hayward residents or Hayward Unified School District graduates, and requires hired workers to pay union dues and other benefit trust fund contributions, etc. Because the construction cost estimate for this Project is less than $1,000,000, the CWA agreement does not apply.
BACKGROUND
This project is part of an annual pavement rehabilitation and preventive maintenance program for the City’s nine municipal parking lots. To further improve the much-needed public parking requirements at the downtown area, improvements of Muni Lot Nos. 1 to 6 have been completed that brought about not only the pavement and its aesthetic condition of the parking lots, but also added additional parking stalls, including accessible parking spaces for American with Disabilities Act (ADA) compliance, sidewalk for safe passage of pedestrian using the parking lot and lighting upgrades.
DISCUSSION
This project consists of improving the current condition of Muni Lot No. 8 by upgrading the parking configuration to City standards and ADA parking spaces requirements. Additional improvements include pavement rehabilitation, additional landscaping, additional LED parking lot lighting, parking stall striping, markings and signages.
Muni Lot No. 8 is in close proximity to the Downtown area servicing public parking needs for offices and retail establishments on Mission Boulevard, Main Street, C Street and D Street. Improvements to be performed with this project include the reconfiguration of the parking stalls to be in compliance with City standards and ADA requirements. On November 29, 2022, five (5) bids were received for the Municipal Parking Lot No. 8 (Muni Lot 8) Improvement Project. Silicon Valley Paving, Inc., of San Jose, submitted the low bid in the amount of $466,950.75, which is 20.9% lower than the Engineer’s Estimate of $590,000. Tri Valley Excavating Co, Inc., of Sunol, submitted the second lowest bid in the corrected amount of $469,787.25, which is 20.4% lower than the Engineer’s Estimate. Kerex Engineering, Inc., of Martinez, submitted the third bid in the amount of $509,950 which is 13.6% lower than the Engineer’s Estimate.
The project is categorically exempt from environmental review under Section 15301(c) of the California Environmental Quality Act (CEQA) Guidelines for the operation, repair, maintenance, or minor alteration of existing facilities.
On November 15, 2016, Council passed a resolution authorizing a Community Workforce Agreement (CWA) with the Alameda County Building Trades Council (BTC), which applies to City projects with construction costs of $1,000,000 or more. The agreement requires contractors to use local union hiring halls, encourages contractors to employ Hayward residents or Hayward Unified School District graduates, and requires hired workers to pay union dues and other benefit trust fund contributions, etc. Because the construction cost estimate for this Project is less than $1,000,000, the CWA agreement does not apply.
ECONOMIC IMPACT
The improvement of the parking amenities will provide convenience for visitors to the downtown area and may increase activity to nearby businesses.
The work has been scheduled to ensure that most parking stalls are available for use during the work in order to minimize impact on the downtown businesses.
FISCAL IMPACT
The estimated project costs are as follows:
Construction Contract
$466,950.75
Construction Contingency
93,049.25
Landscaping – City Staff
130,000.00
Design and Administration
30,000.00
Construction Survey, Inspection and Testing
30,000.00
TOTAL
$750,000
The Adopted FY23 Capital Improvement Program (CIP) includes $750,000 for the Municipal Parking Lot No. 8 Improvement Project No. 05740 in the Street System Improvements – Fund 450. This item has no impact on the General Fund.
STRATEGIC ROADMAP
This agenda item supports the Strategic Roadmap Priority to Invest in Infrastructure. Specifically, this item relates to the implementation of the following projects:
Invest in Multi-Modal Transportation
Project N1: Improve access and mobility in downtown Hayward.
SUSTAINABILITY FEATURES
This project upgrades the condition of the parking requirements particularly the availability of accessible parking spaces and safe pathways.
The project requires the contractor to recycle all construction and demolition debris resulting from the construction of the project.
PUBLIC CONTACT
Immediately after the construction contract is awarded, a preliminary notice explaining the project will be distributed to the businesses adjacent to the limit of work. After the construction work has been scheduled, businesses will be notified at least seven-two hours prior to actual commencement of work.
NEXT STEP
Begin Construction February 14, 2023
Complete Construction April 19, 2023
Prepared by: Hector M. Leuterio, Assistant Civil Engineer Kathy Garcia, Deputy Director of Public Works
Recommended by: Alex Ameri, Director of Public Works
Approved by:
________________________________
Kelly McAdoo, City Manager
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