DATE: February 28, 2023
TO: Mayor and City Council
FROM: Acting Chief of Police
SUBJECT: Adopt a Resolution Authorizing the City Manager to Execute an Agreement with Galls to Purchase Point-Blank (Origin) Ballistic Body Armor for Hayward Police Department Special Response Unit Members, in an Amount Not to Exceed $130,000
RECOMMENDATION
That the City Council adopts a resolution (Attachment II) authorizing the City Manager to enter into an agreement with Galls to purchase Point-Blank (Origin) ballistic body armor for Hayward Police Department Special Response Unit members, in an amount not to exceed $130,000.
SUMMARY
The Special Response Unit’s (SRU) tactical ballistic vests have reached the end of their operational lifespan. The Special Response Unit needs to replace 30 ballistic vests to meet the safety standards and ballistic capabilities set forth by the manufacturer.
BACKGROUND
Ballistic vests have a lifespan of 5 years and need to be replaced on the 5th year prior to their expiration. Members of the SRU team attended a vendor conference in 2022 and were instructed to find new tactical vests that are modular, durable, lightweight, and are manufactured by a reputable company. The team tested several vests and there was only one vest that met the standard established by the department. The Point Blank (Origin) vest met the specific needs the department was looking for in a modular system. The need for a modular system is so the vest can be configured based on the mission, the terrain, and/or the structure in which the team is working in. The Point Blank (Origin) vest meets these specifications.
DISCUSSION
The Hayward Police Department received three estimates from different vendors who sell the Point Blank (Origin) vest:
Vendor Amount Delivery Time
1. Galls $122,906.25 plus S&H 6 months
2. The Tactical Advantage $124,215.98 plus S&H 6 months
3. Point Blank $146,137.50 plus S&H 6 months
Staff recommends purchasing the Point Blank (Origin) vest through Galls. The department has an open purchase order through Galls and works with them regularly. They are an industry leader in law enforcement equipment and the current concealable and outer vest carriers are currently purchased through Galls.
It should be noted there is an anticipated manufacturer price increase in April 2023. Staff recommends expediting the purchasing of new ballistic vest prior to April of 2023. Purchasing the vests prior to April 2023 will ensure the department is in compliance with ballistic safety recommendations set by the manufacturer, and it will potentially save thousands of dollars by avoiding the price increase.
FISCAL IMPACT
There is sufficient funding in the FY 2023 capital budget to cover the costs related to the agreement with Galls to purchase Point-Blank (Origin) Ballistic Body Armor. An increase in budget appropriation is not required.
STRATEGIC ROADMAP
This agenda item is a routine operational item and does not relate to any of the priorities outlined in the Council’s Strategic Roadmap.
NEXT STEPS
If the Council authorizes this action, staff will enter into an agreement to purchase Point Blank (Origin) ballistic vests from Galls in an amount not to exceed $130,000.
Prepared by: Cory Linteo, Special Response Unit Commander Recommended by: Bryan Matthews, Acting Chief of Police Approved by:
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Kelly McAdoo, City Manager