HAYWARD CITY COUNCIL RESOLUTION NO. 23-______
Introduced by Council Member _______
RESOLUTION AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A CONTRACT FOR HAYWARD MEDIAN MAINTENANCE WITH BRIGHTVIEW LANDSCAPE IN AN ANNUAL AMOUNT OF $122,406 FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $489,624 AND APPROPRIATING $30,000 FROM THE GENERAL FUND TO FUND THE ANNUAL CONTINGENCY WHEREAS, Hayward Municipal Code sections 2-8.09 through 2-8.14 allow maintenance contracts to be informally bid and awarded on the basis of price, qualifications to perform work, experience with similar projects, availability to complete work in timely manner, and any other factors that the City deems relevant; and WHEREAS, RFQ 2315-102522 was published by the City of Hayward Finance Department to solicit quotes for the City’s median maintenance services for; and WHEREAS, on November 30, 2022, three (3) bids were received and reviewed; and WHEREAS, Brightview Landscape submitted a bid in the amount of $92,406; and WHEREAS, an annual contingency of $30,000 is necessary to cover CPI increases and additional services that may be required during the term of the agreement; and WHEREAS, the term of the agreement shall be through Fiscal Year 2024; and WHEREAS, the City will have the option to extend the contract for up to three one-year extensions through June 2027; and WHEREAS, if the City chooses to exercise the option to extend the agreement, the annual base amount of $92,406 would be subject to a CPI increase for each extension; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward that the City Manager is hereby authorized and directed to negotiate and execute a contract with Brightview Landscape for median landscape maintenance, for a term through fiscal year 2024, in an annual amount of $122,406, with an option of up to three one-year extensions through fiscal year 2027 subject to CPI increases in a form approved by the City Attorney.
BE IT FURTHER RESOLVED that the included $30,000 annual contingency is approved for additional services that may be required during the term of the agreement.
BE IT FURTHER RESOLVED that the City Council of the City of Hayward authorizes the amendment to the FY 2023 Budget Resolution for the increase in appropriation in the amount of $30,000 in the General Fund.
IN COUNCIL, HAYWARD, CALIFORNIA _______________________, 2023 ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
ATTACHMENT II