DATE: April 11, 2023
TO: Mayor and City Council
FROM: Fire Chief
SUBJECT: Adopt a Resolution Authorizing the City Manager to Appropriate and Expend $88,598.89 From the Measure C Operating Fund (Fund 101) For the Purchase of (1) EagleAir® Model RVA15M3D4U RavenCFS Breathing Air Compressor System
RECOMMENDATION
That Council adopts a resolution (Attachment II) authorizing the City Manager to appropriate and expend $88,598.89 from the Measure C Operating Fund (Fund 101) for the purchase of (1) EagleAir® Breathing Compressor System.
SUMMARY
In 2014, Hayward voters approved Measure C, which authorized the City to increase the sales tax rate by one-half cent for, among other things, the restoration and maintenance of City services and facilities, including firefighting/emergency medical services. The purchase from EagleAir of a new Breathing Air Compressor System will allow for continued use of existing equipment and the ease of maintenance and services, due to an already existing service agreement with the local provider. Hayward Fire already owns and maintains three similar units from EagleAir, and this additional purchase will increase capacity to refill breathable air tanks for Fire personnel. An increase in appropriation in the Measure C fund is required for the purchase of the EagleAir equipment.
BACKGROUND AND DISCUSSION
There is a current need to increase speed and capacity of use in the method of replenishing breathable air tanks throughout the department. Hayward Fire Department initially purchased EagleAir products in 2013, after a SCBA Grant was awarded to replace an expired system. Prior to that purchase, there was a mobile air compressor that had a 2-tank fill capacity. The new new unit will upgrade that capacity to 4 tanks.
EagleAir was selected via a Request for Proposals due to their competitive pricing, product availability, and local service providers. Since the decision to move forward with EagleAir, HFD has added additional units at Station 6 and station 7.
The purchase of the EagleAir® Model RVA15M3D4U RavenCFS Breathing Air Compressor System would allow for the easiest and most cost-effective option for adding capacity to the existing breathable air system within Hayward Fire Department. By increasing capacity of the existing equipment rather than diverting to a new system, there are significant savings in relation to time and money, as no additional purchases will need to be made to replace existing equipment, as well as the time to learn and integrate a new system. In order to assure fair market pricing, there were inquiries into Stallion Air for similar equipment, and pricing was nearly identical.
STRATEGIC ROADMAP
This project does not relate to any projects on the strategic roadmap.
FISCAL IMPACT
In 2014, Hayward voters approved Measure C which authorized the City to increase the sales tax rate by one-half cent for, among other things, the restoration and maintenance of City services and facilities, including firefighting/emergency medical services.
Therefore, staff recommends that Council approve an increase in budget appropriation in the Measure C Operating Fund (Fund 101) in the amount of $88,598.89 to allow for the purchase of (1) EagleAir® Model RVA15M3D4U RavenCFS Breathing Air Compressor System.
SUSTAINABILITY FEATURES
Continuing with an existing brand rather than replacing a department-wide product will help eliminate waste by continuing to use existing products and eliminating excess purchases due to lack of compatibility.
PUBLIC CONTACT
There is no public contact needed for this item.
NEXT STEPS
If Council approves the resolution to appropriate funds, staff will route the budget amendment and continue with the proposed invoice and complete the purchase. Staff will then coordinate with local providers for delivery and implementation.
Prepared by: Lauren Dekas, Fire Administration Management Analyst I Recommended by: Garrett Contreras, Fire Chief
Approved by:
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Kelly McAdoo, City Manager