HAYWARD CITY COUNCIL RESOLUTION NO. 23-_____
Introduced by Council Member _________
RESOLUTION AUTHORIZING THE CITY MANAGER TO AMEND THE LANDSCAPE MAINTENANCE CONTRACT WITH LOS LOZA LANDSCAPING TO INCREASE THE FY 2023 CONTINGENCY BUDGET BY $7,200, INCLUDE MAINTENANCE OF LINEAR PARK IN AN ANNUAL AMOUNT OF $175,200 AND AN ANNUAL CONTINGENCY OF $17,520, FOR A TOTAL CONTRACT NOT-TO-EXCEED AMOUNT OF $2,071,860, AND APPROPRIATING $36,500 FROM THE GENERAL FUND WHEREAS, in December 2020, RFP 2107-111920 was published by the City of Hayward Finance Department to solicit quotes for landscape maintenance along The Route 238 Project (Phases 1 and 2); and WHEREAS, in March 2021, Council adopted Resolution 21-029 awarding the contract to Los Loza in an annual amount of $270,000, subject to CPI increases, and an annual contingency of $20,000 for a total five-year contract not-to-exceed amount of $1,450,000; and WHEREAS, in April 2022, construction began on Linear Park, located on the easter side of Route 238, and was completed in March 2023; and WHEREAS, to ensure a continuity of maintenance standards along Route 238 and the Bay Friendly certified landscape at Linear Park, staff recommend amending the existing contract with Los Loza Landscaping; and WHEREAS, staff requests an increase of $7,200 in the current year’s contingency budget to repair unexpected damage from vehicle damage; and WHEREAS, staff recommends appropriating the prorated contract amount of $36,500 to fund contractual services through the current fiscal year from the General Fund.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward that the City Manager is hereby authorized to enter into an amendment with Los Loza, in a form to be approved by the City Attorney, as follows:
Amend the current contract to increase the FY 2023 contract amount by $36,500 and increase the contingency budget by $7,200; and Amend the current contract scope to include the maintenance of Linear Park and increase the contract annual amount by $175,200, subject to CPI increases, and an annual contingency of $17,520 for a total contract not-to-exceed amount of $2,071,860; and Appropriate $36,500 from the General Fund to the Landscape Maintenance Division (Fund 100) to fund contractual services through the end of FY 2023.
IN COUNCIL, HAYWARD, CALIFORNIA _______________________, 2023 ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
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