Saturday, April 22, 2023
9:00 AM
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
City Hall, Conference 2A
City Council
Agenda
April 22, 2023City Council Agenda
SPECIAL CITY COUNCIL MEETING
PUBLIC PARTICIPATION
How to observe the Meeting:
1. Zoom platform
How to submit written Public Comment:
1. Use eComment on the City's Meeting & Agenda Center webpage at:
https://hayward.legistar.com/Calendar.aspx. eComments are directly sent to the iLegislate application used by City Council and City staff. Comments received before 3:00 p.m. the day before the meeting will be exported into a report, distributed to the City Council and staff, and published on the City's Meeting & Agenda Center under Documents Received After Published Agenda.
2. Send an email to [email protected] by 3:00 p.m. the day before the meeting. Please identify the Agenda Item Number in the subject line of your email. Emails will be compiled into one file, distributed to the City Council and staff, and published on the City's Meeting & Agenda Center under Documents Received After Published Agenda. Documents received after 3:00 p.m. through the adjournment of the meeting will be included as part of the meeting record and published the following business day.
How to provide live Public Comment during the City Council Meeting.
Click link below to join the meeting:
https://hayward.zoom.us/j/86503312370?pwd=Q0xBeG5NenZoVEx3NGlpNEdHamlhQT09 Meeting ID: 865 0331 2370
Password: +YyQ11&p
or
Dial: +1 669 900 6833 or +1 646 931 3860
Meeting ID: 865 0331 2370
Password: 67655961
April 22, 2023City Council Agenda
CALL TO ORDER: Mayor Salinas
Pledge of Allegiance: Council Member Goldstein
ROLL CALL
PUBLIC COMMENTS
Limited to Items on the Agenda
COUNCIL RETREAT
Work Session items are non -action items. Although the Council may discuss or direct staff to follow up on these items, no formal action will be taken. Any formal action will be placed on the agenda at a subsequent meeting in the action sections of the agenda.
City Council Retreat: Facilitated Council Discussion to Strengthen Council Joint Governance and Improve Operational Processes and Procedures
WS 23-0031.
Attachments: Attachment I Memo and Retreat Agenda
Attachment II Council Member Handbook
ADJOURNMENT
NEXT SPECIAL MEETING, April 24, 2023
PUBLIC COMMENT RULES
Any member of the public desiring to address the Council shall limit their address to three (3) minutes unless less or further time has been granted by the Presiding Officer or in accordance with the section under Public Hearings. The Presiding Officer has the discretion to shorten or lengthen the maximum time members may speak. Speakers will be asked for their name before speaking and are expected to honor the allotted time.
PLEASE TAKE NOTICE
That if you file a lawsuit challenging any final decision on any public hearing or legislative business item listed in this agenda, the issues in the lawsuit may be limited to the issues that were raised at the City's public hearing or presented in writing to the City Clerk at or before the public hearing.
April 22, 2023City Council Agenda
PLEASE TAKE FURTHER NOTICE
That the City Council adopted Resolution No. 87-181 C.S., which imposes the 90-day deadline set forth in Code of Civil Procedure section 1094.6 for filing of any lawsuit challenging final action on an agenda item which is subject to Code of Civil Procedure section 1094.5. ***Materials related to an item on the agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk ’s Office, City Hall, 777 B Street, 4th Floor, Hayward, during normal business hours. An online version of this agenda and staff reports are available on the City ’s website. Written comments submitted to the Council in connection with agenda items will be posted on the City ’s website. All Council Meetings are broadcast simultaneously on the City website, Cable Channel 15 - KHRT, and YouTube. ***
Assistance will be provided to those requiring accommodations for disabilities in compliance with the Americans with Disabilities Act of 1990. Interested persons must request the accommodation at least 48 hours in advance of the meeting by contacting the City Clerk at (510) 583-4400 or [email protected].
Assistance will be provided to those requiring language assistance. To ensure that interpreters are available at the meeting, interested persons must request the accommodation at least 48 hours in advance of the meeting by contacting the City Clerk at (510) 583-4400.
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: WS 23-003
DATE: April 22, 2023
TO: Mayor and City Council
FROM: City Manager
SUBJECT
City Council Retreat: Facilitated Council Discussion to Strengthen Council Joint Governance and Improve Operational Processes and Procedures
RECOMMENDATION
That the Council participates in a facilitated retreat to strengthen Council joint governance and improve processes and procedures.
ATTACHMENTS
Attachment I Memo and Retreat Agenda
Attachment II Council Member Handbook
CITY OF HAYWARD Printed on 4/14/2023Page 1 of 1
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MEMO
To: Mayor Salinas and members of the City Council
Kelly McAdoo, City Manager
From: Julia D. Novak, Executive Vice President
Date: February 5, 2023
Re: Retreat Preparation
My colleague, Julie Gieseke, and I look forward to being with you on April 22, 2023.
The purpose of this memo is to share the agenda and important logistics of the retreat, as well as allow some time for you to reflect on conversations we intend to engage in during our time together.
Logistics
Location: Hayward City Hall, Conference Room 2A
When: Saturday, April 22, 2023; 9:00 AM – 2:00 PM
Preparation
Several agenda items will benefit from preparation. Please spend a few minutes reviewing these prompts and prepare to participate in the retreat.
Governing Together
Each member of the governing body will be asked to share their thoughts on “Governing Together” in response to the following questions:
What does good governance look like to you?
What values are important to you in governing?
What is important to remember when your position is the prevailing decision, and what is important to remember when your position is not the prevailing decision? What type of relationship do you hope to have with your colleagues on the governing body? What type of relationship do you hope to have with the City Manager and her team? What do you hope this governing body will be known for? City of Hayward Page 2
Council Teambuilding Retreat Preparation
Trusted Advisors Transforming Communities
Expectations
We will spend some time together articulating expectations. As you think about what you need and expect, feel free to jot down some notes in preparation for the retreat. Please give some thought to these questions and come prepared to share your needs and expectations.
What do you need and expect from your City
Council Colleagues?
What are you willing to give your City Council
Colleagues?
What do you need and expect from the Mayor?
What are you willing to give the Mayor?
What does the City Council need and expect
from members of the City Manager’s Office
Team?
What is the City Council willing to give
members of the City Manager’s Office Team?
City of Hayward Page 3
Council Teambuilding Retreat Preparation
Trusted Advisors Transforming Communities
What does the City Manager’s Office Team
need and expect from members of the City
Council?
What is the City Manager’s Office Team
willing to give members of the City Council?
Norms
Listen with respect
o Let others finish before you start talking
o Be attentive to the speaker
o Disagree agreeably
Be:
o BOLD
o Positive and realistic
o Candid and honest
o Patient and self-aware
o Engaged and fully present
Strive for consensus
o Look for opportunities to agree
o Remember the power of “if” and “and”
Have fun!
City of Hayward Page 4
Council Teambuilding Retreat Preparation
Trusted Advisors Transforming Communities
Agenda
Saturday, April 22 ; 9:00 AM – 2:00 PM
Setting the Stage
The facilitator will review the agenda and meeting norms and ask each attendee to introduce themselves and share their expectations for the retreat.
Governing Together
The City Council will explore a series of questions sharing your individual thoughts o n what it means to govern well together.
What does good governance look like to you?
What values are important to you in governing?
What is important to remember when your position is the prevailing decision, and what is important to remember when your position is not the prevailing decision? What type of relationship do you hope to have with your colleagues on the governing body? What type of relationship do you hope to have with the City Manager and her team? What do you hope this governing body will be known for? The Council-Staff Partnership
The facilitator will share some insights about governing in the context of the Council-Manager form of government.
Expectations
We will share reflections and responses to the questions about expectations.
What do you need and expect from your City Council Colleagues? What do you need and expect from the Mayor?
What are you willing to give your City Council Colleagues? What are you willing to give the Mayor?
What does the City Council need and expect from members of the City Manager’s Office Team? What is the City Council willing to give members of the City Manager’s Office Team? What does the City Manager’s Office Team need and expect from members of the City Council? What is the City Manager’s Office Team willing to give members of the City Council? After sharing and discussing expectations, we will briefly discuss what it means to be accountable to one another in fulfilling these obligations.
City of Hayward Page 5
Council Teambuilding Retreat Preparation
Trusted Advisors Transforming Communities
Validating the Roadmap
The City’s Strategic Roadmap includes the following strategic priorities:
Enhance Community Safety & Quality of Life
Confront Climate Crisis & Champion Environmental Justice Grow the Economy
Preserve, Protect & Produce Housing for All
Invest in Infrastructure
Strengthen Organizational Health
We will review and confirm/adjust these Strategic Priorities as being the focus areas critical to achieving the Vision outlined in the Strategic Roadmap.
The Council Handbook
We will review relevant portions of the Council handbook and determine if any adjustments need to be made to support the work of the Council.
Parting Thoughts
As the day comes to a close, each participant will be asked to share a reflection on the days’ conversation.
ATTACHMENT II