opportunity to provide public comment on the CAF process during the public comment period and at the CSC’s February 15, 2023, March 15, 2023, and Special April 3, 2023, meetings.
Public comment can be reviewed in Attachment VII.
NEXT STEPS
Next steps include the following:
On Thursday, May 4, 2023, the City’s public comment period will conclude. Staff will address public comments and will submit the FY 2024 Annual Action Plan to HUD no later than May 12, 2023.
Recommendations for all funding categories will be finalized following the April 25, 2023, Council meeting.
Prepared by: Carol Lee, Management Analyst
Recommended by: Jessica Lobedan, Community Services Manager Regina Youngblood, Assistant City Manager
Approved by:
_________________________________
Kelly McAdoo, City Manager
ATTACHMENT II
CATEGORY AGENCY PROJECT FY 2023 FUNDING FY 2024 REQUESTS FY 2024
RECOMMENDATIONS
Economic Development Centro Community Partners Technical Assistance Programs and Services for Small Businesses and Underserved Entrepreneurs 45,445$ 50,000$ 50,000$ Economic Development Downtown Streets Inc Hayward Downtown Streets Team* 206,920$ 208,297$ 208,297$ Infrastructure-Neighborhood
Facilities
Community Child Care Council (4-Cs) of
Alameda County Child Care Initiative Project 45,000$ 45,000$ 45,000$ Infrastructure-Neighborhood
Facilities
First Presbyterian Church of Hayward dba
South Hayward Parish South Hayward Parish Critical Infrastructure Upgrade 193,800$ 123,500$ 123,500$ Infrastructure-Neighborhood
Facilities
Habitat for Humanity East Bay/Silicon Valley,
Inc. Home Repair Program 224,500$ 175,000$ 175,000$ Infrastructure-Neighborhood
Facilities Love Never Fails IT Biz 127,000$ 332,340$ 142,850$ Infrastructure-Neighborhood
Facilities Love Never Fails I AM Launch House -$ 554,000$ -$ Infrastructure-Neighborhood
Facilities Rebuilding Together Oakland Rehabilitation and Repair 150,000$ 150,000$ 150,000$ Infrastructure-Neighborhood
Facilities Ruby's Place Program Enhancement: Tiny Homes on Wheels 250,419$ 250,419$ 83,473$ Infrastructure-Neighborhood
Facilities St. Rose Hospital Foundation Sub Acute Facility 49,599$ 259,400$ -$ 1,292,683$ 2,147,956$ 978,120$ Information & Referral Love Never Fails Community Engagement Center -$ 62,190$ -$ Housing and Homelessness A-1 Community Housing Services Housing Counseling -$ 27,795$ 27,795$ Housing and Homelessness Abode Services Alameda County Impact 49,124$ 54,786$ 41,090$ Housing and Homelessness Centro Legal de la Raza Tenant Rights 93,998$ 100,000$ 85,069$ Housing and Homelessness Eden Council for Hope and Opportunity Tenant/Landlord Services 15,000$ 15,000$ 15,000$ Housing and Homelessness Ruby's Place Shelter and Children 45,141$ 45,141$ 45,141$ Housing and Homelessness The Alliance for Community Wellness dba La Familia FESCO Les Marquis House - Emergency Shelter 45,141$ 57,665$ 53,318$ Housing and Homelessness Eden Council for Hope and Opportunity Fair Housing Services** 25,000$ 25,000$ 25,000$ 273,404$ 387,577$ 292,413$ Food Security 05 Sikh Seva* Feed the Hayward Community* -$ 18,250$ 10,000$ Food Security First Presbyterian Church of Hayward
(FPCH) dba South Hayward Parish South Hayward Parish Food Pantry* -$ 50,000$ Food Security Mercy Retirement & Care Center Mercy Brown Bag Program 25,000$ 20,000$ 14,665$ Food Security Spectrum Community Services Meal Program for Seniors 25,000$ 50,000$ 33,693$ Health Bay Area Community Health (BACH) HIV Program - Early Intervention Services -$ 25,000$ 12,994$ Health Crisis Support Services of Alameda County Expanding Mental Health and Suicide Prevention Services in Hayward 25,000$ 34,000$ 21,036$ Housing and Homelessness Building Opportunities for Self Sufficiency (BOSS) South County Homeless Project (SCHP) 18,000$ 50,000$ 30,833$ Housing and Homelessness Community Resources for Independent Living (CRIL) Hayward Housing Services 20,000$ 25,000$ 15,645$ Housing and Homelessness Family Violence Law Center Family Violence and Homelessness Prevention Project 59,745$ 60,000$ 41,858$ Housing and Homelessness First Presbyterian Church of Hayward (FPCH) dba South Hayward Parish
South Hayward Parish Shelter & Resource
Center* -$ 100,000$ 69,565$ Housing and Homelessness First Presbyterian Church of Hayward (FPCH) dba South Hayward Parish
South Hayward Parish: Case Management
Services 55,000$ 74,412$
Legal Services Immigration Institute of the Bay Area Legal Services for Immigrants 20,000$ 30,000$ 17,076$ Legal Services Legal Assistance for Seniors (LAS) Legal Services & Education to Hayward Seniors 14,450$ 30,000$ 20,065$ Youth & Education East Bay Agency for Children (EBAC) Hayward HUB Family Resource Center 40,000$ 50,000$ 31,315$ Youth & Education Eden United Church of Christ Newcomer Navigation Center 50,000$ 75,000$ 49,235$ Youth & Education Eden Youth and Family Center Eden Youth and Family Center 22,500$ 50,000$ 33,083$ Youth & Education El Puente Comunitario* Parents In Action For Education* -$ 38,500$ 10,000$ Youth & Education Hayward Area Historical Society Filipino Asian Basketball* -$ 50,000$ 10,000$ Youth & Education Horizon Services, Inc. Lambda Project 35,000$ 50,000$ 33,887$ 409,695$ 880,162$ 454,950$ Arts & Music Hayward Area Historical Society Photograph and Collections Digitzation 12,444$ 20,000$ 20,000$ Arts & Music Hayward Arts Council Hayward Arts Council 13,500$ 20,000$ 20,000$ Arts & Music Love Never Fails Healing Arts 10,615$ 56,062$ 25,000$ Arts & Music Pacific Chamber Orchestra Discover Music educational assemblies for the HUSD Elementary Schools 6,750$ 20,000$ 16,506$ Arts & Music Ruby's Place*** Sun Gallery 14,000$ 20,000$ 20,000$ Arts & Music Youth Orchestra of Southern Alameda County (EBYO) Hayward Scholarships/Stipends 3,795$ 3,795$ 3,795$ 61,104$ 139,857$ 105,301$ Special Events 100K Trees for Humanity* 100K Trees for Humanity - Hayward* 10,000$ 10,000$ Special Events Building Opportunities for Self Sufficiency (BOSS) Wellness Party & Resource Fair* 10,000$ 2,000$ Special Events Hayward Area Historical Society*** Hayward Municipal Band 7,500$ 7,085$ Special Events Hayward Business Association* Latin Jazz Festival* 5,000$ 5,000$ Special Events Hayward Business Association* Vintage Alley Car Show* 7,000$ 5,795$ Special Events Kuma Hula Association of Northern
California* Hawaiian May Day Festival 2024* 10,000$ 10,000$ Special Events La Alianza De Hayward* Annual Cinco De Mayo Festival* 7,000$ 3,858$ Special Events West Coast Blues Society Russell City Awareness Concert Series & Juneteenth Celebration 5,000$ 3,000$ Special Events The Alliance for Community Wellness Dba
La Familia
La Familia - Building Community through
Culture* 5,000$ 5,000$
Special Events The Araminta Ross Foundation* Community Resource Fair 10,000$ 3,000$ Special Events Treasures Unleashed* Treasures Unleashed* 6,000$ 1,970$ Special Events Velda Goe* Kwanzaa: An-African American Cultural Tradition* 10,000$ 10,000$
92,500$ 66,708$
**Non-competitive award
***Fiscal Sponsor
TOTAL SPECIAL EVENTS
*New agency/program applying for funds
All amounts are preliminary and subject to change. Final award amounts will be authorized by Hayward City Council in June 2023. CDBG awards are dependent upon FY 2023 federal funding allocations and GF awards are subject to available budgetary funding.
TOTAL CDBG PUBLIC SERVICES
GENERAL FUND - SERVICES
TOTAL SOCIAL SERVICES
GENERAL FUND - ARTS & MUSIC
TOTAL ARTS & MUSIC
GENERAL FUND - SPECIAL EVENTS
COMMUNITY SERVICES COMMISSION
COMMUNITY AGENCY FUNDING RECOMMENDATIONS
FY 2024
CDBG - ECONOMIC DEVELOPMENT & INFRASTRUCTURE
TOTAL CDBG ECONOMIC DEVELOPMENT & INFRASTRUCTURE
CDBG - PUBLIC SERVICES
ATTACHMENT III
HAYWARD CITY COUNCIL
RESOLUTION NO. 23-
Introduced by Council Member
RESOLUTION APPROVING AND APPROPRIATING THE COMMUNITY AGENCY FUNDING RECOMMENDATIONS FOR FISCAL YEAR 2024 IN THE SOCIAL
SERVICES FUNDING CATEGORY
WHEREAS, the City of Hayward has allocated a portion of its General Fund to a competitive funding process for organizations serving the Hayward community, WHEREAS, the City Council has considered public testimony and the funding recommendations prepared by staff and the Community Services Commission, a copy of which is attached and hereby referred to for further particulars; and NOW THEREFORE BE IT RESOLVED that the City Council of the City of Hayward hereby approves and appropriates the Community Agency Funding recommendations for Fiscal Year 2024 in the Social Services Funding Category, as shown in Exhibit A, in a total amount not to exceed $454,950 which is incorporated by reference herein.
BE IT FURTHER RESOLVED that except as may be otherwise provided, any and all expenditures relating to the objectives described in the Community Agency budget are hereby approved and authorized and payments therefore may be made by the Director of Finance of the City of Hayward without further action of Council.
IN COUNCIL, HAYWARD, CALIFORNIA , 2023.
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST:______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
__________________________________________
City Attorney of the City of Hayward
ATTACHMENT III
Exhibit A
ATTACHMENT IV
HAYWARD CITY COUNCIL
RESOLUTION NO. 23-_____
Introduced by Council Member
RESOLUTION APPROVING AND APPROPRIATING THE COMMUNITY
AGENCY FUNDING RECOMMENDATIONS FOR FISCAL YEAR 2024 IN
THE ARTS AND MUSIC FUNDING CATEGORY
WHEREAS, the City of Hayward has allocated a portion of its General Fund to a competitive funding process for organizations serving the Hayward community, WHEREAS, the City Council has considered public testimony and the funding recommendations prepared by staff and the Community Services Commission, a copy of which is attached and hereby referred to for further particulars; and NOW THEREFORE BE IT RESOLVED that the City Council of the City of Hayward hereby approves and appropriates the Community Agency Funding recommendations for Fiscal Year 2024 in the Arts & Music Funding Category, as shown in Exhibit A, in a total amount not to exceed $105,301 which is incorporated by reference herein.
BE IT FURTHER RESOLVED that except as may be otherwise provided, any and all expenditures relating to the objectives described in the Community Agency budget are hereby approved and authorized and payments therefore may be made by the Director of Finance of the City of Hayward without further action of Council.
IN COUNCIL, HAYWARD, CALIFORNIA , 2023.
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST:______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
__________________________________________
City Attorney of the City of Hayward
ATTACHMENT IV
Exhibit A
ATTACHMENT V
HAYWARD CITY COUNCIL
RESOLUTION NO. 23-______
Introduced by Council Member
RESOLUTION APPROVING AND APPROPRIATING THE COMMUNITY
AGENCY FUNDING RECOMMENDATIONS FOR FISCAL YEAR 2024 IN THE
SPECIAL EVENTS FUNDING CATEGORY
WHEREAS, the City of Hayward has allocated a portion of its General Fund to a competitive funding process for organizations serving the Hayward community, WHEREAS, the City Council has considered public testimony and the funding recommendations prepared by staff and the Community Services Commission, a copy of which is attached and hereby referred to for further particulars; and NOW THEREFORE BE IT RESOLVED that the City Council of the City of Hayward hereby approves and appropriates the Community Agency Funding recommendations for Fiscal Year 2024 in the Special Events Funding Category, as shown in Exhibit A, in a total amount not to exceed $ $66,708 which is incorporated by reference herein.
BE IT FURTHER RESOLVED that except as may be otherwise provided, any and all expenditures relating to the objectives described in the Community Agency budget are hereby approved and authorized and payments therefore may be made by the Director of Finance of the City of Hayward without further action of Council.
IN COUNCIL, HAYWARD, CALIFORNIA , 2023. ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST:______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
__________________________________________
City Attorney of the City of Hayward
ATTACHMENT V
Exhibit A
ATTACHMENT VI
HAYWARD CITY COUNCIL
RESOLUTION NO. 23-____
Introduced by Council Member
RESOLUTION APPROVING AND APPROPRIATING THE COMMUNITY
AGENCY FUNDING RECOMMENDATIONS FOR FISCAL YEAR 2024 IN
THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) CATEGOR Y
AND AUTHORIZING THE CITY MANAGER TO APPLY FOR FEDERAL
ASSISTANCE UNDER THE COMMUNITY DEVELOPMENT BLOCK GRANT
PROGRAM; AND UPDATING THE CDBG CITIZEN PARTICIPATION PLAN.
WHEREAS, the Housing and Commu nity Development Act of 1974 makes funds available to qualified cities for certain community development activities, and the City of Hayward is qualified to receive certain funds pursuant to said act; and WHEREAS, the City Council has considered public testimony and the CDBG Program recommendations and Citizen Participation Plan updates prepared by staff and the Community Services Commission, a copy of which is attached and hereby referred to for further particulars; and
WHEREAS, the Council has considered the environmental impact of the program and hereby finds and determines that the program is composed of projects that are categorically excluded from the National Environmental Protection Act or will be subject to later environmental review and finds and determines that the activities funded by the program are either not subject to the California Environmental Quality Act or will be subject to later environmental review; and
NOW THEREFORE BE IT RESOLVED that the Ci ty Council of the City of Hayward hereby approves the Community Development Block Grant Program and authorizes the City Manager on behalf of the City of Hayward to execute and submit the required applications and all implementing documents in connection therewith.
BE IT FURTHER RESOLVED that the City Council of Hayward hereby approves and appropriates the Community Agency Funding Community Development Block Grant recommendations for Fiscal Year 202 4 as show n in Exhibit A , in a total amount not to exceed $1,270,533 which is incorporated by reference herein.
BE IT FURTHER RESOLVED that the City Council of Hayward hereby approves and appropriates the Community Development Block Grant funding allocations recommendations for Program Year 202 3 as shown in Exhibit B , in a total amount of $2,452,044, including $1,270,533 in recommended funds as part of the Fiscal Year 202 4 Community Agency Funding Process.
ATTACHMENT VI
BE IT FURTHER RESOLVED that the City Council of Hayward hereby approves the Community Development Block Grant priority needs, goals, and not limited to but including the recommended planned sample activities for Program Year 2023 as shown in Exhibit C.
BE IT FURTHER RESOLVED that except as may be otherwise provided, any and all expenditures relating to the objectives described in the Community Agency budget are hereby approved and authorized and payments therefore may be made by the Director of Finance of the City of Hayward without further action of Council.
IN COUNCIL, HAYWARD, CALIFORNIA , 2023.
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST:______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
__________________________________________
City Attorney of the City of Hayward
ATTACHMENT VI
Exhibit A
ATTACHMENT VI
Exhibit B
COMMUNITY DEVELOPMENT BLOCK GRANT
FY 2024 ESTIMATED ANNUAL ACTION PLAN FUNDING ALLOCATION No. Project Category Program Year 2023 (FY 2024) Funding Allocation
1. Administration & Planning $375,560
2. Public Facilities & Infrastructure $526,448
3. Public Services $279,413
4. Housing Programs $594,476
5. Economic Development $676,147
TOTAL $2,452,044
ATTACHMENT VI
Exhibit C
COMMUNITY DEVELOPMENT BLOCK GRANT
FY 2024 PRIORITY NEEDS, GOALS, PLANNED SAMPLE ACTIVITIES Priority Needs Goals Sample Activities
1. Expand & Improve Public
Infrastructure & Facilities
1a. Improve access to &
capacity of public facilities and
infrastructure
Non-profit agency roof
replacement; public park
renovation
2. Preserve, Protect, and
Produce Housing Stock
2a. Preserve existing
homeownership housing
Home repairs for older
adults
2b. Develop new affordable
housing
Grants to affordable
housing developers
3. Public Services & Quality of
Life Improvements
3a. Provide supportive services
for special needs populations
Public services programs
for homeless individuals
or victims of domestic
violence
3b. Provide vital services for
low-to-mod income households
Homelessness, elderly,
youth, and family
education services and
legal services
4. Economic Development 4a. Provide for small business
assistance
Technical assistance to
childcare providers and
entrepreneurs; small
business loans and grants
ATTACHMENT VII
HAYWARD CITY COUNCIL
RESOLUTION NO. 23-_____
Introduced by Council Member
RESOLUTION APPROVING AND APPROPRIATING THE COMMUNITY
AGENCY FUNDING RECOMMENDATIONS FOR 2-1-1 SERVICES
WHEREAS, the City of Hayward has allocated a portion of its General Fund to a competitive funding process for organizations serving the Hayward community; and WHEREAS, Eden Information and Referral (EIR) has historically applied for and received funding to support the operation of 2 -1-1, a free, non-emergency, confidential, 3- digit phone number and service that provides easy access to housing information, and critical health and human services, through the Community Agency Funding (CAF) process; and
WHEREAS, on April 17, 2018, the City Council approved removing EIR from the competitive pool of CAF applicants; and
WHEREAS, since this April 17, 2018, City Council approval, EIR has not had to apply for funding and receives a direct Services award of $50,000; and WHEREAS, this $50,000 continues to be allocated from the competitive General Fund pool of program funding , thus reducing the competitive funding available to competing agencies; and
WHEREAS, over the last several years, the City has seen a growing gap in funding requested versus funding available; and
WHEREAS, 2-1-1 services is critical and EIR is the sole provider of 2-1-1 in Alameda County and serves as the county-wide call center for Alameda County’s Coordinated Entry System; and
WHEREAS, awarding a direct allocation to EIR for the operation of 2 -1-1 services would continue supporting such services and make available an additional $50,000 to the competitive pool of General Fund Services monies; and
WHEREAS, staff has identified unallocated FY 2023 funding to support a direct allocation to EIR for 2-1-1 services in FY 2024.
ATTACHMENT VII
NOW THEREFORE BE IT RESOLVED that the City Council of the City of Hayward hereby approves removing Eden Information and Referral from the C ommunity Agency Funding process and reallocating available FY 2023 General Funds to support EIR’s operation of 2-1-1 in FY 2024.
BE IT FURTHER RESOLVED that the City Council of the City of Hayward hereb y approves and appropriates a General Fund allocation , in the amount of $50,000, in the Community Services Division ’s operations budget to continue funding Eden Information and Referral’s operation of 2-1-1 services starting in FY 2025.
BE IT FURTHER RESOLVED that the City Manager is authorized to negotiate and execute an agreement with Eden Information and Referral, in an amount not to exceed $50,000, for the continuation of 2-1-1 services starting in FY 2025.
IN COUNCIL, HAYWARD, CALIFORNIA , 2023.
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST:______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
__________________________________________
City Attorney of the City of Hayward
Community Participation Outreach Efforts
Public comments received as of April 14, 2023
Attachment VII
Mode of Outreach Target of Outreach Summary of response/ attendance Summary of comments received Summary of comments not accepted and reasons URL (If applicable)
Public Meeting Minorities
Non-English Speaking - Specify other language: Spanish
Persons with disabilities
Non-targeted/broad community
Residents of Public and Assisted Housing
February 15, 2023, Community Services
Commission Meeting
Family Violence Law Center Grants and Contracts
Manager, Stephanie Penrod and Carol Morgan of East
Bay Youth Orchestra acknowledged the Commission
and expressed their appreciation of the funding
recommendations.
All comments were accepted https://hayward.legistar.com/LegislationDetail.aspx ?ID=6021793&GUID=5EFD5D90-DD28-444C-8E84-
3300746EA3BA&Options=&Search=
Public Meeting Minorities
Non-English Speaking - Specify other language: Spanish
Persons with disabilities
Non-targeted/broad community
Residents of Public and Assisted Housing
March 15, 2023, Community Services
Commission Meeting
Penny Herndon expressed appreciation of the funding
recommendations and continued support of Spectrum
Community Services.
https://hayward.legistar.com/MeetingDetail.aspx?I
D=1084841&GUID=D7125229-D277-4D68-9AD1-
B66060DCD9FC&Options=info|&Search=
Public Meeting Minorities
Non-English Speaking - Specify other language: Spanish
Persons with disabilities
Non-targeted/broad community
Residents of Public and Assisted Housing
April 3, 2023, Special Community Services
Commission Meeting
Love Never Fails Program Development and Fundraising
Manager, Amina Siddiqi provided an overview of the
agency's mission and services and expressed their
appreciation of the funding recommendations.
All comments were accepted https://hayward.legistar.com/LegislationDetail.aspx ?ID=6101783&GUID=C6C9425F-CFBF-47B2-B26C-
4F5F8132DC23&Options=&Search=
Public Meeting Minorities
Non-English Speaking - Specify other language: Spanish
Persons with disabilities
Non-targeted/broad community
Residents of Public and Assisted Housing
April 11, 2023, City Council Meeting Hayward Concerned Citizens member, TJ, asked a clarifying question regarding Rebuilding Together
Oakland to understand how this agency benefits and
serves Hayward residents.
All comments were accepted https://hayward.legistar.com/LegislationDetail.aspx ?ID=6124951&GUID=60B16E82-C7CF-442C-BB5C-
2344287F0E24&Options=&Search=
Public Hearing Comment Period Minorities
Non-English Speaking - Specify other language: Spanish
Persons with disabilities
Non-targeted/broad community
Residents of Public and Assisted Housing
Public Comment Period regarding Public
Hearing scheduled April 25, 2023
Hayward Concerned Citizens member, Theresa
Rezentes, submitted a public comment requesting
reallocating funding to fully fund South Hayward
Parish's Food Pantry Program and Case Management
Services.
All comments were accepted
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: LB 23-016
DATE: April 25, 2023
TO: Mayor and City Council
FROM: City Clerk
SUBJECT
Adopt a Resolution Accepting the Resignation of Mr. Ray Bonilla Jr., from the Planning Commission, and Consideration of Options for Filling the Planning Commission Vacancy
RECOMMENDATION
That the Council adopts a resolution (Attachment II) accepting the resignation of Mr. Ray Bonilla Jr., from the Planning Commission, and then takes action regarding the vacancy on the Commission by either directing staff to fill the vacancy as part of the 2023 recruitment process that recently commenced or by adopting a resolution (Attachment III) to appoint alternate Ms. Shanta Franco-Clausen to the vacancy until July 2023.
SUMMARY
Mr. Ray Bonilla Jr. was appointed to the Planning Commission on September 19, 2017. Mr. Bonilla’s resignation becomes effective immediately following his swearing in as a City Council Member on April 18, 2023.
On March 30, 2023, former Council Member Elisa Márquez was selected to fill the vacant District Two Supervisor position and on April 4, 2023, was sworn into office. During the April 11, 2023, Council meeting, the City Council declared Ms. Elisa Márquez’s seat vacant and considered City Council candidates from the January interview process who comprised Artavia Berry, Ray Bonilla Jr., and Austin Bruckner. Following the staff’spresentation, a formal motion was made to appoint Ray Bonilla Jr. to fill the two-year term City Council vacancy. The appointment created a vacancy on the Planning Commission.
The 2022 General Municipal Election and 2023 City Council appointment created two vacancies on the Planning Commission which launched a special recruitment from December 14, 2022 through January 12, 2023. On January 24, 2023, following interviews of qualified and interested individuals, the Council appointed Ms. Karla Goodbody and Ms. Anika Patterson to fill Council Member Roche and Goldstein’s former Planning Commission seats. The Council also confirmed the selection of Ms. Shanta Franco- Clausen as the alternate to the Planning Commission for a term ending July 2023, should another unexpected Planning Commission vacancy occur.
CITY OF HAYWARD Printed on 4/21/2023Page 1 of 2
powered by Legistar™
File #:LB 23-016
The 2023 annual recruitment for City commissions and the Keep Hayward Clean and Green Task Force started last week with the publication of water bill inserts soliciting applications from Hayward residents; the application deadline is August 4, 2023. In addition, there is a significant amount of onboarding required for new Planning Commissioners that is unique to that body. The Council and City commissions will also be on recess from the beginning of July until mid-August when Commission interviews will be conducted. Consequently, staff wanted to present two options for Council consideration, given the current timelines: 1) proceed with appointing Ms. Shanta Franco-Clausen to the Planning Commission vacancy for approximately two months; or 2) wait to fill the vacancy as part of the 2023 annual recruitment process.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution Accepting Resignation
Attachment III Resolution Appointing Alternate
CITY OF HAYWARD Printed on 4/21/2023Page 2 of 2
powered by Legistar™
DATE: April 25, 2023
TO: Mayor and City Council
FROM: City Clerk
SUBJECT Adopt a Resolution Accepting the Resignation of Mr. Ray Bonilla Jr., from the Planning Commission and Consideration of Options for Filling the Planni ng Commission Vacancy
RECOMMENDATION
That the Council adopts a resolution (Attachment II) accepting the resignation of Mr. Ray Bonilla Jr., from the Planning Commission, and then takes action regarding the vacancy on the Commission by either directing staff to fill the vacanc y as part of the 2023 recruitment process that recently commenced or by adopting a resolution (Attachment III) to appoint alternate Ms. Shanta Franco-Clausen to the vacancy until July 2023.
SUMMARY AND DISCUSSION
Mr. Ray Bonilla Jr. was appointed to the Planning Commission on S eptember 19, 2017. Mr.
Bonilla’s resignation becomes effective immediately following his swearing in as a City Council Member on April 18, 2023.
On March 30, 2023, form er Council Member Elisa Márquez was selected to fill the vacant District Two Supervisor position and on April 4, 2023, was sworn into office. During the April 11, 2023, Council meeting, the City Council declared Ms. Elisa Márquez’s seat vacant and considered City Council can didates from the January i nterview process who comprised Artavia Berry, Ray Bonilla Jr., and Austin Bruckner. Following the staff’s presentation, a formal motion was made to appoint Ray Bonilla Jr. to fill the two-year term City Council vacancy. The appointment created a vacancy on the Planning Commission.
The 2022 General Municipal Election and 2023 City Council appointment created two vacancies on the Planning Commission which launched a special recruitment from December 14, 2022 through January 12, 2023. On January 24, 2023, following interviews of qualified and interested individuals, the Council appointed Ms. Karla Goodbody and Ms. Anika Patterson to fill Council Member Roche and Goldstein’s former Planning Commission seats . The Council also confirmed the selection of Ms. Shant a Franco-Clausen as the alternate to the Planning Commission for a term ending July 2023, shou ld another unexpected Planning Commission vacancy occur.
The 2023 annual recruitment for City commissions and the Keep Hayward Clean and Green Task Force started last week with the publication of water bill inserts soliciting applications from Hayward residents; the application deadline is August 4, 2023. In addition, there is a significant amount of onboarding required for new Planning Commissioners that is unique to that body. The Council and City commissions will also be on recess from the beginning of July until mid-August when Commission interviews will be conducted. Consequently, staff wanted to present two options for Council consideration, given the current timelines: 1) proceed with appointing Ms. Shanta Franco-Clausen to the Planning Commission vacancy for approximately two months; or 2) wait to fill the vacancy as part of the 2023 annual recruitment process.
FISCAL IMPACT
There is no fiscal impact associated with this action.
STRATEGIC ROADMAP
The agenda item is a routine operational item and does not re late directly to the Council’s Strategic Roadmap.
Prepared and Recommended by: Miriam Lens, City Clerk
Approved by:
__________________________________
Kelly McAdoo, City Manager
ATTACHMENT II
HAYWARD CITY COUNCIL
RESOLUTION No. 23-______
Introduced by Council Member ______________
RESOLUTION ACCEPTING THE RESIGNATION OF MR. RAY BO NILLA JR.
FROM THE PLANNING COMMISSION
WHEREAS, Mr. Ray Bonilla Jr., was appointed to the Planning Commission on September 19, 2017, and reappointed on September 20, 2022; and
WHEREAS, Mr. Ray Bonilla Jr. , was appointed to the City Counc il and sworn into office on April 18, 2023.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward that the Council hereby accepts the resignation of Mr. Ray Bonilla Jr.; and commends him for his civic service to the City.
IN COUNCIL, HAYWARD, CALIFORNIA, ________________2022.
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_____________________________________
City Attorney of the City of Hayward
ATTACHMENT III
HAYWARD CITY COUNCIL
RESOLUTION No. 23-__________
Introduced by Council Member ________________
RESOLUTION APPOINTING MS. SHANTA FRANCO -CLAUSEN TO THE PLANNING COMMISSION TO FILL THE UNEXPIRED TERM OF MR. RAY BONILLA JR.
WHEREAS, a special recruitme nt was conducted from December 14, 2022 through January 12, 2023, to fill unexpected vacancies on the Planning Commission; and
WHEREAS, following interviews of qualified and interest ed individuals, the City Council, on January 24, 2023, appointed Ms. Karla Goodbody and Ms. Anika Patterson to the Planning Commission and selected Ms. Shanta Franco -Clausen as the alternate to the Planning Commission for a term ending July 2023, should a vacancy occur; and
WHEREAS, a Planning Commission vacancy occurred when former Planning Commissioner Ray Bonilla Jr. , was appointed Council Member and swo rn into office on April 18, 2023.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward that Ms. Shanta Franco-Clausen is selected from the alternate li st and appointed to fill former Planning Commissioner Bonilla’s seat for a term ending July 2023.
ATTACHMENT III
IN COUNCIL, HAYWARD, CALIFORNIA _______________________, 2023.
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
__________________________________________
City Attorney of the City of Hayward